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Business Writing Business Writing Atlantic Speakers Bureau and Human Skills Development 980 Route 730, Scotch Ridge NB Canada E3L 5L2 or P.O. Box 55 Calais, ME USA 04619 1-506-465-0990 FAX: 1-506-465-0813 [email protected] [email protected] Human Skills Development Training Manual Training Materials Atlantic Speakers Bureau and Human Skills Development TABLE OF CONTENTS Module One: Getting Started .............................................................................................................4 Workshop Objectives ................................................................................................................................ 4 Pre-Assignment Review ............................................................................................................................ 5 Module Two: Working with Words .....................................................................................................6 Spelling ..................................................................................................................................................... 6 Grammar .................................................................................................................................................. 7 Creating a Cheat Sheet ............................................................................................................................. 8 Module Three: Constructing Sentences ............................................................................................. 11 Parts of a Sentence ................................................................................................................................. 11 Punctuation ............................................................................................................................................ 12 Types of Sentences .................................................................................................................................. 12 Module Four: Creating Paragraphs ................................................................................................... 15 The Basic Parts ........................................................................................................................................ 15 Organization Methods ............................................................................................................................ 16 Module Five: Writing Meeting Agendas ............................................................................................ 18 The Basic Structure ................................................................................................................................. 18 Choosing a Format .................................................................................................................................. 20 Writing the Agenda ................................................................................................................................ 21 Module Six: Writing E-mails ............................................................................................................. 24 Addressing Your Message ....................................................................................................................... 24 Grammar and Acronyms ......................................................................................................................... 25 Module Seven: Writing Business Letters ........................................................................................... 27 The Basic Structure ................................................................................................................................. 27 Atlantic Speakers Bureau and Human Skills Development Choosing a Format .................................................................................................................................. 28 Writing the Letter ................................................................................................................................... 28 Module Eight: Writing Proposals ...................................................................................................... 31 The Basic Structure ................................................................................................................................. 31 Choosing a Format .................................................................................................................................. 33 Writing the Proposal ............................................................................................................................... 34 Module Nine: Writing Reports .......................................................................................................... 38 The Basic Structure ................................................................................................................................. 38 Choosing a Format .................................................................................................................................. 39 Writing the Report .................................................................................................................................. 39 Module Ten: Other Types of Documents ........................................................................................... 42 Requests for Proposals............................................................................................................................ 42 Projections .............................................................................................................................................. 44 Executive Summaries .............................................................................................................................. 44 Business Cases ........................................................................................................................................ 45 Module Eleven: Proofreading and Finishing ...................................................................................... 49 A Proofreading Primer ............................................................................................................................ 49 How Peer Review Can Help ..................................................................................................................... 50 Printing and Publishing ........................................................................................................................... 50 Module Twelve: Wrapping Up .......................................................................................................... 54 Words from the Wise .............................................................................................................................. 54 Atlantic Speakers Bureau and Human Skills Development Your business writing can serve as persuasive evidence of your competence, your personality, your management style. Wilma Davidson Module One: Getting Started Welcome to the Business Writing workshop. Writing is a key method of communication for most people, and it’s one that many people struggle with. This workshop will give participants a refresher on basic writing concepts such as spelling, grammar, and punctuation. It will also provide an overview of the most common business documents such as proposals, reports, and agendas. All of this will provide that extra edge in the workplace. Workshop Objectives Research has consistently demonstrated that when clear goals are associated with learning that the learning occurs more easily and rapidly. With that in mind, let’s review our goals for today. By the end of this workshop, participants will be able to: • Gain better awareness of common spelling and grammar issues in business writing. • Review basic concepts in sentence and paragraph construction. • Know the basic structure of agendas, email messages, business letters, business proposals, and business reports. • Know tips and techniques to use when deciding the most appropriate format to use for agendas, email messages, business letters, business proposals, and business reports. • Know tips and techniques in writing agendas, email messages, business letters, business proposals, and business reports. • Gain an overview of Request for Proposals, Projections, Executive Summaries, and Business Cases. • Define proofreading and understand techniques in improving proofreading skills. Page 4 Atlantic Speakers Bureau and Human Skills Development • Define peer review and list ways peer review can help improve business writing skills. • List guidelines in printing and publishing business writing. Pre-Assignment Review The purpose of the Pre-Assignment is to get you thinking about the Business Writing strategies that you are already using and where they need to improve. As a pre-assignment, think of written output you are required to do at work; write down at most 3 examples. Once you’ve listed the responses, state one thing you found easy and one thing you found difficult in the process of writing these documents. You can use a table similar to the one below to organize their responses. Examples of written output I’m What I find easy about writing What I find difficult about required to do at work this document writing this document 1. 2. 3. Review your responses and keep the answers in mind during the day as it will help you identify practical applications for tools and techniques
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