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IPRCC-ADB International Policy Workshop on Rural-Urban Poverty Linkages

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IPRCC-ADB International Policy Workshop on Rural-Urban Poverty Linkages 21 August 2014 IPRCC-ADB’S INTERNATIONAL POLICY WORKSHOP ON RURAL-URBAN POVERTY LINKAGES (2-4 SEPT 2014, ZHEJIANG) Logistical Arrangements (For eligible resource speakers and workshop participants with their costs being covered by the organizer) Dear participant, You have kindly agreed to participate in the above mentioned international workshop as a resource speaker (moderator or presenter) or participant. We would like to inform you about the logistical arrangements for this conference. 1. Hotel Overnight: We have booked rooms for all registered participants as following: 1-3 September (2 nights), in the Zheda Yuanzheng Qizhen hotel in Hangzhou (in the campus of Zhejiang University). The accommodation is arranged at the same hotel where the workshop takes place, The address of the hotel is: No.866 Yuhangtang Road, West Lake District, Hangzhou, China, Tel: 0086-571-8898 2888; Website: http://en.yz-hotels.cn/hotel.asp?vid=8. 3-5 September (2 nights), the accommodation would be in Shaoxing Mirror Lake Hotel which located in the secondary city for field visit, Shaoxing. The address of the hotel is: No. 518 Keyan Road, Shaoxing, Zhejiang, China; Tel: 0086-575-8431 8333; Website: http://www.mirrorlakehotel.cn; or Agoda Link: http://www.agoda.com/shaoxing-mirror-lake- hotel/hotel/shaoxing- cn.html?asq=RCUu1UI6%2bbHyD7ysMYii1ejQ62twY%2fI4NWKg9kCN3Ic%3d#Searchbox Check in and check out: We will check out from the first hotel after lunch and take our luggage with us in the bus going to the field trip. Check in in the second hotel will be on Wednesday late afternoon. Participants may wish to depart back to their home destination either on Thursday afternoon (from 3 PM onwards) or on Friday morning. Check-out time is 12 noon for both hotels, if you are leaving on the 4th afternoon, please check-out and leave the luggage at the hotel before we head for the field trip in the morning. Hotel bill: The organizer will pay directly to the hotel the basic room costs from 1-5 September (4 nights) for the workshop participants from ADB’s developing member countries (DMC), as well as resource speakers. Other participants (including those from international or bilateral organizations) will need to pay their own costs. Please note that we will only pay the overnight costs; incidental costs for telephone, laundry, minibar etc. need to be shouldered by the guests directly when they check-out. Similarly, guests who check in earlier or check out later need to cover the additional costs on their own. The room costs for those participants who will setle their hotel bills on their own account are given below Other accommodation: In case you want to stay in another hotel, or stay shorter (or longer), please inform the organizers before you make your own reservation to the other place. We will then provide the hotel accommodation allowance to you. 1 2. Travel Cost coverage: For international participants and for selected workshop participants from the People’s Republic of China (PRC), ADB will shoulder the travel costs, based on the most direct route with economy class fare. The ceiling for the travel costs of ADB financed participants are in Appendix 1 (please contact us before you buy the ticket you prefer which might be more expensive). ADB will not cover the travel costs for participants from development partners; however hotel room and food will be provided free of costs. Travel schedule for PRC participants: For the resource speakers from PRC, travel costs are already included in the contracts. For other participants from PRC, you may arrange the travel schedule on your own. Please inform IPRCC on your travel schedule once it is confirmed. For international participants, you have two options to arrange your ticket: - You can either arrange the ticket by yourself, based on the ceilings in Attachment 1, and get later reimbursed by ADB provided you give us all necessary documents (boarding pass, receipt of the ticket purchase); - The other option (and preferred by us) is that ADB arranges and pays your ticket, and send it to you through email or through its Resident Missions in the various partner countries. Please let us know which option you prefer. Travel documents: In either case and for both the international as well as Chinese participants, we need your boarding passes. Please provide to the workshop secretariat your inbound boarding pass during the workshop, and send us your outbound boarding for the return travel pass per email or registered mail after the workshop. Passport copy: When sending your registration form, please also send an electronic copy of your Passport page, as we would need that for booking your ticket. Routing: We suggest to take the following routing: - For participants from Beijing, we propose to travel from Beijing to Hangzhou by flight (2 hours) or by the high speed train (5 hours and 40 minutes). - For international participants, we encourage you to fly directly to Hangzhou via the international airports of Guangzhou, Xiamen, Chengdu, Hong Kong, or Beijing. Flight options and eligible cost estimates are in Appendix 1. Please inform us through the registration form which routing you are taking. - You can also fly to Shanghai. If you arrive at Shanghai Hong Qiao airport (SHA), there is a train station directly connects with the airport, you could take a fast speed train to Hangzhou Railway Station or Hangzhou East Railway Station within 1hr15min; the train leaves about every 15 minutes and costs about USD 10. The last train to Hangzhou departs at 9:30PM from Shanghai Hongqiao Railway Station. - If you arrive at Shanghai Pudong Airport (PVG), then it is more convenient to take the intercity coach directly to Hangzhou Huanglong Tourist Hub, which takes about 3hours and costs USD 17; the coach leaves at every hour. The last coach departs at 9PM from Shanghai Pudong Airport. Pick up: - We will arrange pick up for all participants arriving at the Hangzhou-Xiaoshan Airport. Please provide us your expected time of arrival through the registration form. - For participants arriving at Hangzhou Railway Station, Hangzhou East Railway Station and Hangzhou Huanglong Tourist Hub, please take a taxi to the workshop hotel (i.e. the Hangzhou Zheda Yuanzheng Qizhen Hotel). You may wish to show the taxi driver the following address card. 2 Duration and estimated taxi charge of transfer to the Zheda Yuanzheng Qizhen Hotel: - From Hangzhou Xiaoshan airport to the hotel: 50 minutes (we will pick you up) - From Hangzhou Railway Station to the hotel: 40 minutes; RMB 65 - From Hangzhou East Railway Station to the hotel: 30 minutes; RMB 62 - From Hangzhou Huanglong Tourist Hub to the hotel: 20 minutes; RMB 30 Drop Off: The organizers will arrange drop-off for all participants. - For participants departing from Hangzhou Xiaoshan Airport, drop-off will be arranged directly from Shaoxing Mirror Lake Hotel to the Hangzhou airport. - For participants departing from Shanghai Pudong Airport, drop-off would be arranged from the hotel to Hangzhou Huanglong Tourist Hub, where you could take a coach at every hour to Shanghai Pudong Airport. - For participants departing from Shanghai Hongqiao airport, drop-off would be arranged from the hotel to Shaoxing North Railway Station, where you could take a fast speed train to Shanghai Hongqiao Airport. Train tickets from Shaoxing to Shanghai could be booked in advance with the organizer’s assistance upon request at the workshop venue. Duration of transfer from Shaoxing Mirror Lake Hotel: - To Hangzhou Xiaoshan Airport: 40 minutes - To Hangzhou Huanglong Tourist Hub: 1 hour (3 hours coach from Hangzhou to Shanghai Pudong Airport) - To Shaoxing North Railway Station: 20min (1 hour and 20 minutes from Shaoxing to Shanghai Hongqiao Airport) Travel in Hangzhou: If you would like to travel around Hangzhou, the city with the fame of “heaven”, you could take a taxi and bear the costs by yourself. The taxi fare starts from RMB11 for less than 3 kilometers, and RMB2.5 is added for each additional kilometer. It roughly takes RMB45 and 30 minutes from the hotel to the West Lake, a central tourist attraction in Hangzhou. Travel in Shaoxing: The taxi fare starts at RMB7 for less than 3 kilometers and RMB 1 will be added for each additional 2.5 kilometers. 3. Miscellaneous allowances and per diem Free meals: For all workshop participants, lunch and dinner (buffet with vegetable and halal choices) will be served free of costs during the workshop. Breakfast is included in the hotel room rates. Other allowance: - For international participants from DMC countries attending the full workshop, ADB will provide – on a lumpsum basis and for full 3 days participation in the workshop - an allowance of USD 240, covering eligible daily subsistence allowance and miscellaneous travel costs (for visa fees, airport travel in the home country, and other expenditures). All per diem will be paid out during the conference through the workshop secretariat, and against your signature. However per diem will only be paid out against delivering the original boarding pass. - International resource speakers receive this allowance as part of their contract. - Chinese resource speakers will receive miscellaneous travel allowance as part of their contract. - As standard of the People’s Republic of China, Chinese participants will not receive per diem. 4. Visa Arrangement: International participants may please arrange the visa on their own, and while you are still in their home country. Having received from ADB your Passport details (please send the completed registration form and a copy of your Passport to ADB), IPRCC will issue a visa notification letter. With this letter you can get a visa from the Embassy of the People’s Republic of China in your home country.
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