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The District Municipality of Muskoka

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The District Municipality of Muskoka THE DISTRICT MUNICIPALITY OF MUSKOKA ADMINISTRATION AND FINANCE COMMITTEE :MEETING NO.. AF-3-96 PLACE: District Chairs Office DATE: February 19, 1996 TI:ME: 6:30 p.m. PRESENT: Committee Chair, B. Betts; District Chair, G. Adams; Members, M. Kennedy; J Young; T. Pinckard; R. Black ABSENT: R. House OFFICIALS PRESENT: B. Calvert, ChiefAdministrative Officer & Clerk; 1. McRae, Commissioner ofFinance and Administration OTHERS PRESENT: District Councillors, T. McFadden; 1. Brownlee; S. Northmore; M. Duman, Director ofFinance; G. Plummer, Director Computer Centre; N. Cox-Godfrey, Administrative Services Manager; P .. Peltomaki, Administrative Assistant MINUTES Moved by R. Black and seconded by T. Pinckard THAT the minutes ofthe Administration and Finance Committee meeting ofFebruary 2, 1996 be approved. Carried. FLEET TENDER Moved by R. Black and seconded by T. Pinckard 10/96 THAT the Administration and Finance Committee recommends to District Council that three year leases, including maintenance, be awarded to the following: II To Gordon Motor Sales, Bracebridge One Chevrolet Lumina Van at a cost not to exceed $30055 per month plus taxes; One Chevrolet Cavalier compact at a cost not to exceed $282.13 per month plus taxes; One Chevrolet 4X4 1/2T pickup at a cost not to exceed $574.31 per month plus taxes; One Chevrolet extended cab fullsize 1/2T pickup at a cost not to exceed $369. 10 per month plus taxes; and, To Cavalcade Ford, Bracebridge Ten Ford Fl50 fullsize 1/2T pickups less three trade-in vehicles at a cost not to exceed $348.39 per vehicle per month plus taxes. Carried. 'f:<-Ht- COMMUNITY ACCESS PROJECT Councillor Young felt this was a good initial step and questioned ifone or more municipalities could coordinate and submit a joint proposal. Mr.. Plummer confirmed that partnerships between municipalities was an option. Councillor McFadden wondered if Muskoka would be more successful in its attempt to receive a grant ifa number ofapplications were submitted rather than just one. Moved by M. Kennedy and seconded by R. Black 11/96 THAT the Administration and Finance Committee recommends to District Council that a steering committee, composed ofDistrict and Area staffrepresentatives, be established to investigate all options associated with the Federal Government sponsored grant "Community Access Project." Carried. ~_~ REQUEST TO CONSIDER DISTRICT SYMBOL IN A PUBLICATION Moved by T. Pinckard and seconded by M. Kennedy 12/96 THAT the District consent to the inclusion ofthe District symbol in the publication proposed by David C. Fowler and that the District Clerk be authorized, directed and empowered to provide to Fowler all such background information as may be desirable. Carried. INFORMATION ITEMS 'f1-?~ a) Address to the Empire Club Councillor Black questioned ifthere was any interest in reconsidering the restructuring proposal that was presented to District Council a year ago in light ofthe comments made in Mr. Tonk's address .. Councillor Pinckard felt that the governance issue had to be settled before any further discussions can take place regarding restructuring. b) Resolution from City ofToronto Clerk's Department NEW BUSINESS 'fj9-60 a) Interim Levy By-law Moved by R. Black and seconded by J. Young 13/96 THAT the Administration and Finance Committee recommend to District Council the adoption ofBy-law 96-7 to requisition from the Area Municipalities before the adoption ofthe estimates for 1996. Carried. ADJOURNMENT Moved by J. Young and seconded by M. Kennedy THAT we do now adjourn until March 15, 1996 at 9:00 a.m, or the call ofthe chair. Carried. Chair District Clerk Administration & Finance Committee THE DISTRICT MUNICIPALITY OF MUSKOKA PINE STREET, POBOX 1720, BRACEBRIDGE, ONTARIO Pl L 1N3 -*-----TELEPHONE (705) 6452231 • FAX (705) 6~5·5319 February 15, 1996 TO: Chairman and Members of the Administration and Finance Committee FROM: Nancy 1 Cox-Godfrey, Administrative Services Manager SUBJECT Quotations 1996-01, -02, -03, -04 and -05, Lease of District Vehicles RECOMMENDATION THAT the Administration and Finance Committee recommend to District Council to award the following with three-year leases including maintenance contracts: To Gordon Motor Sales, Bracebridge; One Chevrolet Lumina Van at a cost not to exceed $30055 per month plus taxes; One Chevrolet Cavalier compact car at a cost not to exceed $282 .. 13 per month plus taxes; One Chevrolet 4X4 lI2T pickup at a cost not to exceed $57431 per month plus taxes; One Chevrolet extended cab fullsize l/2T pickup at a cost not to exceed $369 .. 10 per month plus taxes. and; To Cavalcade Ford, Bracebridge; Ten Ford F150 fullsize l/2T pickups less three trade-in vehicles at a cost not to exceed $34839 per vehicle per month plus taxes ORIGIN As requested in the "Acquisition ofLeased Vehicles for 1996" report of January 26, 1996. ANALYSIS On Thursday, February 15, 1996, there were quotations opened for three-year lease agreements with maintenance contracts on 1 stationwagon, 1 compact car, 1 4X4 pickup, 10 fullsize trucks and 1 extended cab pickup Attached are the results ofeach quotation. In each area, the lowest tender is being recommended. Several dealers were contacted to get their opinions on leasing vehicles for 4 or 5 years. It was verified that extending the lease longer than 3 years increases the cost of the lease. The older the vehicle and the more kilometers driven will increase repairs and service. As well, the older the vehicle the more difficult it becomes to sell. These variables are factored into the final monthly cost resulting in a 4-year lease with a slightly higher monthly rate and a 5-year lease being considerably higher than the 3-year lease ~ Nancy J x- / John McRae Administrati e Services Manager Commissioner of Finance and Administration We received 6 quotes for 1996-0I The quotations are: Type Cost per Month (not including taxes) Cavalcade Ford. Bracebridge Taurus Wagon $46893 Muskoka Chrysler Sales, Bracebridge Plymouth Voyager Van 46200 Greavette Pontiac Buick Cadillac. Bracebridge Pontiac Transport Van 35900 Gordon Motor Sales. Bracebridge Chevrolet Lumina Van 30055 Arrowhead Motors.. Huntsville Chevrolet Lumina Van 41589 Westend Motors. Huntsville Dodge Caravan Van 44925 Gordon Motor Sales' submission meets the District's specifications for the wagon or minivan We received 6 quotes t996-02 The quotations are: Type Cost per Month (not including taxes) Cavalcade Ford. Bracebridge 96 Ford Contour or 97 Ford Escort $368.21 Muskoka Chrysler Sales. Bracebridge Neon Highline 41300 Greavette Pontiac Buick Cadillac. Bracebridge Pontiac Sunfire 43600 Gordon Motor Sales. Bracebridge Chevrolet Cavalier 282 13 Arrowhead motors. Huntsville Chevrolet Cavalier 410.92 Westend Motors. Huntsville Neon Highline 40605 Gordon Motor Sales' submission meets the District's specifications for the compact car We received 5 quotes for 1996-03 The quotations are: Type Cost per Month (not including taxes) Cavalcade Ford. Bracebridge Ford F150 4X4 $584 .. 00 Muskoka Chrysler, Bracebridge Dodge 1500 4X4 76900 Greavette Pontiac Buick Cadillac. Bracebridge GMC TKI0903 669.00 Gordon Motor Sales, Bracebridge Chevrolet 4X4 57431 Arrowhead Motors. Huntsville Chevrolet 4X4 86995 Gordon Motor Sales' submission meets the District's specifications for the 4X4 lI2T truck We received 5 quotes for 1996-04. The quotations are: Type Trade-in of Final Cost per Vehicle Three Vehicles per Month (not including taxes) Cavalcade Ford, Bracebridge Ford F150 $14,500 $34839 Muskoka Chrysler Sales, Bracebridge Dodge 1500 12,960. 46400 Greavette Pontiac Buick Cadillac. Bracebridge GMC TL10903 10,000 470.00 Gordon Motor Sales, Bracebridge Chevrolet 150 13,300. 367.50 Westend Motors, Huntsville Dodge 1500WS 11,700. 54235 Cavalcade Ford's submission meets the District's specifications for the ten lI2T fullsize trucks. We received 5 quotes for 1996-05. The quotations are: Type Cost per Month (not including taxes) Cavalcade Ford. Bracebridge Ford F150 SIC $432.00 Muskoka Chrysler Sales, Bracebridge Dodge 1500 Club Cab 54900 Greavette Pontiac Buick Cadillac, Bracebridge GMC Extend Cab 496.00 Gordon Motor Sales. Bracebridge Chevrolet Extend Cab 369 10 Arrowhead Motors. Huntsville Chevrolet Extend Cab 508.63 Gordon Motor Sales' submission meets the District's specifications for the lI2T Extend Cab truck ~I DATE: February 12,1996 TO: Chair and Members of the Administration and Finance Committee FROM: Geoff Plummer, Director Muskoka Computer Centre SUBJECT: Community Access Project Recommendation: It is recommended that the Administration and Finance Committee adopt the following resotution. THAT the Administration and Finance Committee recommend to District Council that a steering committee, composed of District and Area staff representatives, be established to investigate all options associated with the Federal Government sponsored grant "Community Access Project" Origin: An initiative by Industry Canada to help provide rural communities with affordable public access to the Internet, as well as the skills to use it effectively Municipalities may submit proposals on behalf of their community. History: This initiative was started in 1995 and is scheduled to run for three years. Funding for this program is on a 50/50 basis and restricted to areas that either have limited or no accessibility to the Internet. After the expiry of this initiative the projects originators are to assume the financial responsibility for the on-going operating costs. Analysis: This project is attempting to establish up to 300 centres
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