Florida Department of Transportation RON DESANTIS 1000 NW 111 Avenue KEVIN J
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Florida Department of Transportation RON DESANTIS 1000 NW 111 Avenue KEVIN J. THIBAULT, P.E. GOVERNOR Miami, FL 33172 SECRETARY ADDENDUM NO. 2 DATE: July 7, 2020 TO: PROPOSERS FROM: Suzanne Diaz Procurement Officer District Six RE: Proposal No.: DOT -RFP-21-6176SD FIN No.: 446829-1-72-01 Counties: Miami-Dade & Monroe Work Description: Availability-based Maintenance Services to the District Six Transportation Systems Management and Operations (TSM&O) Assets on Interstate 195 (I- 195) I. BELOW PLEASE FIND THE ANSWERS TO QUESTIONS RECEIVED FROM PROSPECTIVE PROPOSERS ON THIS PROJECT Questions Response 1. Can the Department provide the monthly system 1. Availability reports are attached. uptime/availability reports for I-195 ITS devices/assets during the past 12 months? 2. Can the Department provide the detailed history for the 2. Attached please see the requested maintenance trouble tickets with I-195 ITS devices/assets during the tickets past 12 months? www.fdot.gov 3. Section 5.2.3.3 Other Repairs that may need 3. The Contractor must refer to applicable sections diagnostic services states: of Exhibit A, Scope of Services, where the If a fiber is cut, it is the responsibility of the ITS Contractor's responsibilities for this type of incidents Maintenance contractor to provide a permanent repair to are described. replace from end-butt splice to end-butt splice. This is a The described scenario is highly unlikely to occur. very expensive repair that more than likely would have The Contractor must consider this when preparing been caused by a vehicle accident, vandalism, or a third- the Bid Price Proposal. party contractor working in the area. If the “at fault” individual or contractor cannot be found or they do not provide funding for the permanent repair, will the Department hold the ITS maintenance contractor responsible for the cost associated with this magnitude of a fiber replacement? 4. In Exhibit A page 5 it states, “The Contractor shall 4. The request could be accommodated if conditions submit all documentation specified in this Contract do not warrant a safe submittal of hard copies at that including but not limited to reports, plans, studies, time. dashboards, agendas, and meeting minutes for the Department’s review and approval as per the below requirements: • All submittals shall be sent to the Department staff (as specified by the Department) via email; • All submittals shall be uploaded into Operations Task Manager (OTM); • All submittals shall be saved in a network drive specified by the Department; and • Three (3) hard copies of all submittals shall be delivered to the Department. “ Since the health and well-being of our employees is of utmost importance and we are living in a virtual world based on the recent events with COVID-19, would the Department be willing to forgo the three hard copies delivered to the Department and allow the submittals to just be electronic via email, OTM and saved to the network drive? 5. In Section 7.3 Software it indicates what software the 5. The Department does not envision the need for contractor is responsible for procuring on this project. additional software other than what is described in However, there is a bullet that says “Other software as Section 7.3 for the performance of the work. requested by the Departmen.t” This is vague and depending on the software, it can be quite expensive to procure and may need multiple licenses. Would the Department please provide a clear list of all software required by the contractor for this project? 6. Under Section 1.1 (Asset Type Descriptions) in the 6. The location of the Hub Building is shown in the Scope of Services, Table 1.1-1 existing TSM&O Assets ITS as-built plans provided as an Appendix. on I-195 shows only one (1) Communication Hub Building as part of the assets to maintain by the awarded contractor under this RFP. Please confirm the location of this Hub Building is located just east of I-95 adjacent to I- 195/SR112. DOT -RFP-21-6176SD Page 2 of 5 ADDENDUM #2 July 07, 2020 7. Is the I-195 Hub located just south of SR-112 and West 7. Please refer to the Appendices provided with the of I-95 connected to the fiber backbone and does the RFP. As stated in Exhibit A, Scope of Services, the switch within this Hub Shelter have any available copper Contractor will not be responsible for maintenance of or fiber ports? the existing Layer 3 Hub switch. 8. Since it is the responsibility of the awarded contractor 8. The Contractor must be in possession of the to daily maintain both the ITS devices as well as the required licenses and certifications as set forth in the electrical components providing power to the ITS RFP and Exhibit A, Scope of Services. The elements, would the Department please verify that the Contractor shall be required to submit proof of all the prime contractor must possess a Florida Electrical required licenses and certifications along with the Contractor’s license or would a subcontractor be able to Technical Proposal. fulfill that qualification even though the subcontractor may not perform maintenance activities required on any of the ITS electrical components? 9. Two (2) of our key staff members have pre-planned 9. Oral Interviews will take place as indicated in the RFP. vacations August 15th – 23rd. Would the Department be amenable to holding interviews the week of August 10th or the week of August 20th in order for their participation? 10. Can the Department provide all OTM tickets and 10. Attached are the maintenance tickets for the last corresponding repairs on the Project corridor within the 12 months. last 12 months? 11. Can the Department provide all the invoice payments 11. The requested information will not assist the to current ITS Maintenance Contractor for the project Contractor in preparing the Technical and Price corridor within the last 12 months? Proposal for this contract. The requested information cannot be disclosed. 12. Can the Department provide all the penalties/fines 12. The requested information will not assist the assess to current ITS Maintenance Contractor for the Contractor in preparing the Technical and Price project corridor within the last 12 months? Proposal for this contract. The requested information cannot be disclosed. 13. Can the Department provide the names of the TRC 13. TRC members are as follows: for this Bid? - Sergio Bravo - Alejandro Motta - Paola Martinez 14. Can the Department Provide the name the nominated 14. The FDOT PM is Sergio Bravo. FDOT PM for this contract? 15. Can the Department advise who will be responsible to 15. The Contractor must refer to applicable sections do Utility Locating Services for the ITS infrastructure of Exhibit A, Scope of Services regarding associated to this contract. Contractor's responsibilities in this regard. 16. Can the Department provide the last provide the last 16. The requested information is not readily available report showing the warranty expiration date for available. the existing TSM&O Assets on I-195 included in this contract. DOT -RFP-21-6176SD Page 3 of 5 ADDENDUM #2 July 07, 2020 17. Can the Department confirm that the Contractor will 17. The Contractor must refer to applicable sections not bear the risk of loss (vandalism, theft, Acts of God, of Exhibit A, Scope of Services. third party damages, etc.) of the ITS equipment on the field? 18. As per section 5.10.3 of Exhibit A Scope of Services, 18. The Department's goal is for the system to “Contractor staff whose primary function is performing operate at or above the availability requirements. work associated with this Contract shall be located within The Contractor must determine the appropriate the geographic coverage area designated by the coverage area in order to meet the response Department”. Can the Department better clarify this requirements at all times during the term of the geographic coverage area, and if this requirement also Contract. applies to after regular working hours. 19. As per section 5.10.3.1 of Exhibit A Scope of 19. The Contract Project Manager will be on-site. Services, can the Department confirm that in addition to Additional staff members will not be based at the the Contract Project Manager we can have additional SunGuide TMC. supporting staff on-site located at the TMC? 20. RFP states that this contract can be renewed for 3 20. The Department does not envision the renewal additional years. Can the Department please clarify if the of the Contract at this time. option to extend the subcontract for 3 years will be mutually agreed upon between the Department and the Contractor? Will be the Contractor be entitled to increase the subcontract prices those 3 years? 21. Section 5.2.3.3.2 of Exhibit A Scope of Services 21. The Contractor must refer to applicable sections indicate that for third party damages Contractor will of Exhibit A, Scope of Services. provide pertinent information to the Department cost recovery. Can the Department confirm that the Department has property insurance for the TSM&O Assets on I-195 and Contractor repair works will be covered through such insurance for third party damages, theft, vandalism, etc. or otherwise can the Department clarify how those repairs will be compensated to Contractor?. 22. Can the Department please provide all the warranties 22. Please refer to Section 5.4.4 of Exhibit A, Scope related information for the project corridor site? Can the of Services, for Parts Repair Process and Warranty ITS maintenance contractor use the warranties? Tracking. 23. The Contract Scope and Price Proposal requires that 23.