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City of Campbell River Council Agenda

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City of Campbell River Council Agenda Page CITY OF CAMPBELL RIVER COUNCIL AGENDA REGULAR COUNCIL MEETING, TUESDAY, JULY 21, 2009 at 7:30 p.m. in the City of Campbell River Council Chambers (Main Level), 301 St. Ann’s Road, Campbell River, BC. The agenda presents the recommendations extracted from the reports that comprise the agenda background package. To request a copy of a specific report, please contact the appropriate department. 1. MEETING TO CONSIDER 2008 ANNUAL REPORT 6 1.1 Finance Manager's July 14, 2009 Report regarding 2008 Annual Report and Financial Statements. THAT Council accept the 2008 Annual Report and Financial Statements as presented. 2. ADJOURNMENT 2.1 Adjournment THAT the Meeting to consider the 2008 Annual Report adjourn. 3. COUNCIL IN-CAMERA MEETING 3.1 Resolution to move In-Camera THAT Council move In-Camera under the authority of Section 90 (1) (b), (c), (e), (g), (i), (j) of the Community Charter. 3.2 NOTE: Issues discussed In-Camera are not open to the public. 4. COUNCIL OPEN MEETING 5. DELEGATIONS/PRESENTATIONS 5.1 Layne Marshall and Rachel Blaney, Campbell River & Area Multicultural & Immigrant Services Association (MISA) to share their vision of establishing a collaborative partnership with a common vision of Campbell River as welcoming and inclusive for immigrants and others representing a diverse heritage who wish to become an integral and sustainable part of the social, educational, economic and employment community. [See Item 13.1] Page 1 of 82 Regular Council Agenda - Tuesday, July 21, 2009 Page 6. STAFF REPORTS 6.1. ADMINISTRATION 6.2. CORPORATE AND PROTECTIVE SERVICES 6.3. FACILITIES AND SUPPLY MANAGEMENT 6.4. FINANCIAL SERVICES 7-12 6.4.1 Manager, Information Services' July 16, 2009 Report regarding City Hall Meridian Phone System Upgrade. THAT Council approves the withdrawal of $50,800 (rounded) from the Equipment Replacement - Computer Reserve to cover the equipment and installation costs of the upgrade to the City Hall Meridian 1 PBX 11C Phone Switch and Meridian Voice Mail System and that the General Manager, Financial Services be authorized to amend the 2009 Financial Plan as required. 13-22 6.4.2 Finance Manager's July 14, 2009 Report regarding 2008 Statement of Financial Information. THAT Council approve the 2008 Statement of Financial Information. 6.5. OPERATIONS 23 6.5.1 Building Inspector's Report to June 30, 2009. THAT the Building Inspector's Report to June 30, 2009 be received. 6.6. PARKS, RECREATION & CULTURE 7. CORRESPONDENCE 24-25 7.1 July 8, 2009 correspondence from the Honourable Gordon Campbell, Premier. THAT the July 8, 2009 correspondence from the Honourable Gordon Campbell, Premier advising that during this year's UBCM Convention, Mayor and Council may request a meeting with a Minister on specific issues by August 14, 2009 be received. 26-29 7.2 June 30, 2009 correspondence from the Washington State Board on Geographic Names and the British Columbia Geographical Names Office. Page 2 of 82 Regular Council Agenda - Tuesday, July 21, 2009 Page 7. CORRESPONDENCE THAT the June 30, 2009 correspondence from the Washington State Board on Geographic Names and the British Columbia Geographical Names Office be received; AND THAT the June 30, 2009 proposal from the Washington State Board on Geographic Names and the British Columbia Geographical Names Office requesting selection of one of four options and comments regarding the adoption of the name "Salish Sea" to describe the inland waters adjacent to Washington State and southwest British Columbia be completed. 30-31 7.3 July 10, 2009 correspondence from Donald Walters, President, Island Cogeneration No. 2 Inc. notice in writing to the City of Campbell River that Island Cogeneration will bring an action under the Rules of Court of the Supreme Court of British Columbia regarding property tax rates. THAT the July 10, 2009 correspondence from Donald Walters, President, Island Cogeneration No. 2 Inc. notice in writing to the City of Campbell River that Island Cogeneration will bring an action under the Rules of Court of the Supreme Court of British Columbia regarding property tax rates be received. 8. BYLAWS AND PERMITS 32-33 8.1 Dogwood/Fir Street Road Closure and Dedication Removal Bylaw No. 3385, 2009. THAT Dogwood/Fir Street Road Closure and Dedication Removal Bylaw No. 3385, 2009 be adopted. 34-35 8.2 Elk River Timber Road (ERT), 14th to 16th Avenue, Road Closure and Dedication Removal Bylaw No. 3387, 2009. THAT Elk River Timber Road (ERT), 14th to 16th Avenue, Road Closure and Dedication Removal Bylaw No. 3387, 2009 be adopted. 36-54 8.3 Manager Legislative Services/Deputy City Clerk's June 20, 2009 Report regarding Cemetery Amendment Bylaw No. 3384, 2009. THAT Cemetery Amendment Bylaw No. 3384, 2009 be given first, second and third readings. Page 3 of 82 Regular Council Agenda - Tuesday, July 21, 2009 Page 8. BYLAWS AND PERMITS 55-67 8.4 General Manager, Corporate and Protective Services' July 15, 2009 Report regarding Road Closure - 4th Avenue Road End. THAT 4th Avenue Road Closure and Dedication Removal Bylaw No. 3305, 2008 be given first three readings and that Council waive the requirements to post a Notice on the road to be closed. 9. MAYOR/COUNCIL REPORTS 10. COMMISSION/COMMITTEE REPORTS 11. MINUTES 68-76 11.1 July 7, 2009 Regular Council Minutes. THAT the July 7, 2009 Regular Council Minutes be adopted. 12. OTHER MINUTES 13. UNFINISHED BUSINESS 14. NEW BUSINESS 77-80 14.1 "Attraction and Retention Strategy for Immigrants to Campbell River" from the Campbell River & Area Multicultural & Immigrant Services Association (MISA). THAT the "Attraction and Retention Strategy for Immigrants to Campbell River" from the Campbell River & Area Multicultural & Immigrant Services Association (MISA) be received; AND THAT the City of Campbell River sign the "Attraction and Retention Strategy for Immigrants to Campbell River" as a key stakeholder. 15. INFORMATION 81 15.1 July 14, 2009 correspondence from Barry O'Neill, President CUPE BC encouraging UBCM to make an issue and support communities and stakeholders regarding the failure of Catalyst Paper, Zellstoff Celgar and others to pay their property taxes. THAT the July 14, 2009 correspondence from Barry O'Neill, President CUPE BC encouraging UBCM to make an issue and support communities Page 4 of 82 Regular Council Agenda - Tuesday, July 21, 2009 Page 15. INFORMATION and stakeholders regarding the failure of Catalyst Paper, Zellstoff Celgar and others to pay their property taxes be received. 16. ADDENDA ITEMS 82 16.1 July 6, 2009 correspondence from Marv Everett, President, Maritime Heritage Society, inviting Mayor and Council to the 4th Annual Discovery Passage Boat Rodeo at Robert V. Ostler Foreshore Park on August 23rd. THAT the July 6, 2009 correspondence from Marv Everett, President, Maritime Heritage Society, inviting Mayor and Council to the 4th Annual Discovery Passage Boat Rodeo at Robert V. Ostler Foreshore Park on August 23rd be received. 17. ADJOURNMENT 17.1 Adjournment THAT the meeting adjourn. Page 5 of 82 Report To Council TO: City Manager FROM: Finance Manager DATE: July 14, 2009 SUBJECT: 2008 Annual Report and Financial Statements Recommendation: That Council accept the 2008 Annual Report and Financial Statements as presented. Background: The 2008 Annual Report and Financial Statements were prepared in compliance with generally accepted accounting principles, and according to Public Sector Accounting Board and Provincial legislation guidelines and recommendations. The City’s auditors have provided an unqualified opinion regarding the financial statements. Discussion: The 2008 Annual Report and Financial Statements include the following sections: Introduction Departmental Highlights, Objectives and Measures Financial Statements Statistics Communication: Notice of this public meeting and the availability of the 2008 Annual Report and Financial Statements have been advertised in accordance with the Community Charter. The 2008 Annual Report and Financial Statements were circulated to Council on June 30, 2009 and were made available for public inspection at City Hall and on the City’s website. Debra L. Law, CMA Finance Manager Page 6 of 82 City of Campbell Report To Council River File No.: 2009-06-01 TO: City Manager FROM: Manager, Information Services DATE: July 16, 2009 SUBJECT: City Hall Meridian Phone System Upgrade Recommendation: That Council approves the withdrawal of $50,800 (rounded) from the Equipment Replacement - Computer Reserve to cover the equipment and installation costs of the upgrade to the City Hall Meridian 1 PBX 11C Phone Switch and Meridian Voice Mail System, and that the General Manager, Financial Services is authorized to amend the 2009 Financial Plan as required. Background: Sixteen years ago, our current telephone switch (a Meridian Switch) was installed at City Hall. Since then we had one minor software upgrade to the switch. Since the switch was installed, we purchased a yearly equipment maintenance contract. Basically, the equipment maintenance contract required Telus to repair or replace components of the system if and when they needed to be repaired or failed. Telus spent a lot of time and resources in order to bring us back up and operational again. It should be noted, that as long as Telus enters into an equipment maintenance contract with us, they are required to keep replacement parts and supplies for our equipment. As our system is considered a "legacy" system, Tel us is no longer willing to enter into the same equipment maintenance contract as before. For the 2009 year, due to the age of our telephone switch, Telus has now inserted what is called a "Best Effort Clause" into our agreement. This new section to the agreement reads: "TELUS shall provide maintenance and support on equipment deemed either Manufacture Discontinued or End of Life by the manufacturer by using reasonable efforts to replace defective component parts with like equipment. Reasonable efforts for the purpose of this clause shall mean TELUS for a period of 2 business days shall search all known available sources for a replacement part.
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