CAPITOL CORRIDOR JOINT POWERS AUTHORITY MEETING of the BOARD of DIRECTORS Wednesday, February 17, 2021 | 10:00 A.M.

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CAPITOL CORRIDOR JOINT POWERS AUTHORITY MEETING OF THE BOARD OF DIRECTORS Wednesday, February 17, 2021 | 10:00 a.m. | Virtual

Due to social distancing regulations in place, public participation will be via teleconference only.

You may join the CCJPA Board Meeting via Zoom as follows: • Call 1-669-900-6833. • Enter access code 975 6584 4435.

You may watch the Board Meeting live at www.capitolcorridor.org/ccjpa-board.

The full agenda packet, supplemental materials, and presentation materials will be available for download at www.capitolcorridor.org/ccjpa-board.

You may submit a public comment via the following methods: 1) Submit written comments: • Send email to [email protected]. • Indicate “Public Comment” as the subject line. • Please submit your comments as far in advance as possible. Emailed comments received by 2:00 pm on Tuesday, February 16th will be provided to the Board in advance of the meeting and will be included as part of the permanent Meeting record. Comments received after that time will be provided to the Board following the Meeting; or 2) Submit verbal comments: • Call 1-669-900-6833. • Enter access code 975 6584 4435. • Dial *9 to raise your hand when you wish to speak. • Public comment is limited to three (3) minutes per person, per item.

AGENDA I. Call to Order II. Roll Call and Pledge of Allegiance III. Report of the Chair Action IV. Consent Calendar Action 1. Approval of Minutes of the November 18, 2020 Meeting 2. State Rail Assistance (SRA) Budget Update 3. Cooperative Agreements with SJRRC and SJJPA for CalPIDS V. Action and Discussion Items 1. COVID-19 Update Info 2. CCJPA FY 2020-2021 Budget Update: Amtrak Operations Action 3. CCJPA/Amtrak FY 2021 Operating Agreement Action 4. Legislative Matters/Federal and State Funding Action 5. Federal FAST Act Reauthorization Ad Hoc Subcommittee Action 6. Advertising Services to Support the FY 21 Marketing and Communications Program Action 7. Capital Projects Update Info 8. Link21 Program Update and Bay Area Council Economic Institute Report Briefing: “The Info Megaregional Case for a New Transbay Rail Crossing” 9. Managing Director’s Report

10. Work Completed Info a. Capitol Corridor Annual Performance Report (FY 2020) b. CCJPA Annual Independent Audit (FY 2020) c. Onboard Wi-Fi Upgrade d. Marketing and Communications Activities (November 2020 – January 2021) 11. Work in Progress Info a. California Passenger Information Display System (CalPIDS) b. South Bay Connect c. Link21 Program (formerly New Transbay Rail Crossing) d. Surfliner Door Panel Replacement e. Davis Crossovers and Signal Replacement f. Agnew Siding in Santa Clara (formerly known as the Santa Clara Siding) g. Sacramento to Roseville Third Track Phase 1 h. Capitol Corridor Spring Schedule Change i. Right-of-Way (ROW) Safety and Security Improvements j. Upcoming Marketing and Communications Activities VI. Board Director Reports VII. Public Comment VIII. Adjournment. Next Meeting Date: 10:00 a.m., April 21, 2021.

The CCJPA Board reserves the right to take action on any agenda item. Consent calendar items are considered routine and will be enacted, approved, or adopted by one motion unless a request for discussion or explanation is received from a CCJPA Board Director or from a member of the audience.

Item IV.1 (Consent)

CAPITOL CORRIDOR JOINT POWERS AUTHORITY Regular Board Meeting

Capitol Corridor Joint Powers Authority Board of Directors Minutes of the 119th Meeting November 18, 2020

The 119th meeting of the Board of Directors of the Capitol Corridor Joint Powers Authority (CCJPA) was held at 10:30 a.m., Wednesday, November 18, 2020, via teleconference, pursuant to Governor Gavin Newsom’s Executive Order N-29-20 and the California Shelter-in-Place mandate. Chair Saltzman presided; Patricia K. Williams, Recording Secretary.

I. Call to Order. Chair Saltzman called the meeting to order at 10:30 a.m.

II. Roll Call and Pledge of Allegiance.

Directors present: Rebecca Saltzman, San Francisco Bay Area Rapid Transit District (BART); Don Saylor, Yolo County Transportation District (YCTD); John Allard, Placer County Transportation Planning Agency (PCTPA); Debora Allen, BART; Bevan Dufty, BART; Lucas Frerichs, YCTD; John McPartland, BART; Steve Miller, Sacramento Regional Transit District (SRTD); Teresa O’Neill, Santa Clara Valley Transportation Authority (SCVTA); Raul Peralez, (SCVTA); Robert Raburn, BART; and Jim Spering, Solano Transportation Authority (STA).

Absent: Directors Kerri Howell, SRTD, and Harry Price, STA, Directors Jim Holmes, PCTPA, and Janice Li, BART, entered the Meeting later.

Director Li entered the Meeting.

III. Report of the Chair. Chair Saltzman gave instructions on the virtual meeting, accessing presentation materials online, Public Comment, and Board Members’ remarks. Chair Saltzman also gave thanks to the exiting Directors, Director O’Neill and Director Allard. Chair Saltzman announced that during the Meeting, members would elect a Chair and Vice-Chair (2-Year Term: 2021-2022).

1. Election of Chair and Vice-Chair (2-Year Term: 2021-2022). Chair Saltzman reported the nominating ad hoc sub committee recommended electing Don Saylor for Chair and Raul Peralez for Vice-Chair of the CCJPB for the 2021-2022 term. Director Dufty moved that Don Saylor be elected Chairperson and Raul Peralez be elected Vice-Chairperson of the CCJPB for the 2021-2022 term. Director Frerichs seconded the motion, which carried by unanimous roll call vote. Ayes: 13 – Directors Saltzman, Saylor, Allard, Allen, Dufty, Frerichs, Li, McPartland, Miller, O’Neill, Peralez, Raburn, and Spering. Noes: 0. Absent: 3 – Directors Holmes, Howell, and Price.

IV. Consent Calendar.

Director Raburn moved adoption of Item IV.1, Approve Minutes of the September 16, 2020 Meeting; IV.2, Resolution No. 20-14, In the Matter of Entering into Contracts with Kubapay and Littlepay for Purposes of Supporting California Integrated Travel Program (CalITP) – Demonstration Project for Payment Acceptance Services; Item IV.3, Resolution No. 20-15, In the Matter of Authorizing a Revised Budget for Capitol Corridor Capitalized Maintenance FY 2020- 21; and Item IV.4, Resolution No. 20-16, In the Matter of Authorization of Updated State Rail Assistance 2017-2018 Through 2019-2020 Budget Allocation. Director McPartland seconded the motion, which carried by unanimous roll call vote. Ayes: 13 – Directors Saltzman, Saylor, Allard, Allen, Dufty, Frerichs, Li, McPartland, Miller, O’Neill, Peralez, Raburn, and Spering. Noes: 0. Absent: 3 – Directors Holmes, Howell, and Price.

Director Holmes entered the Meeting.

V. Action and Discussion Items.

Chair Saltzman announced that Items V.1, COVID-19 Update/Revised Annual Business Plan (FY2020-21 – FY 2021-22); V.2, CCJPA FY 2020-2021 Budget Update: Amtrak Operations – October 2020 through January 2021; and V.3, Revised Amendment 2 of the CCJPA/Amtrak FY 2020 Operating Agreement, would be brought before the Board as a unit.

1. COVID-19 Update/Revised Annual Business Plan (FY 2020-21 – FY 2021-22): Impact of and Modifications to the Business plan. Robert Padgette, Managing Director, gave opening remarks. Leonel (Leo) Sanchez, Deputy Managing Director, presented the item, highlighting service modifications; communicating health and safety precautions to passengers; health and safety precautions; average daily ridership; ridership and revenue since pre-COVID-19; and service performance. Mr. Padgette gave remarks about the annual business plan.

2. CCJPA FY 2020-2021 Budget Update: Amtrak Operations - October 2020 through January 2021 (Temporary reduced train services, reduced connecting bus service, Onboard food and beverage service temporarily discontinued, Contactless Transit Transfer Program, Revised fleet plan, Safety-focused communications, and Updated Fiscal Year (FY) 21 funding requirement). Catherine Relucio, Manager of Budget and Administration, presented the item, highlighting FY 21 Annual Allocation letter from the California State Transportation Agency, Amtrak Operations, and funding allocations in the FY 21 budget.

3. Revised Amendment 2 of the CCJPA/Amtrak FY 2020 Operating Agreement (Incorporated FY 20 Federal CARES Act funding). Budget and Administration Manager Relucio presented the item, highlighting that a four-month extension of FY 20 Operating Agreement would align with funding from the state and incorporate the remaining FY 21 Federal CARES Act funding.

Mike Barnbaum addressed the Board.

The item was discussed. Director Raburn moved adoption of Resolution No. 20-17, In the Matter of Approving of the Revised State Fiscal Year 2020-21 to FY 2021-22 Annual Business Plan Update For the Capitol Corridor Joint Powers Authority; Resolution No. 20-18, In the Matter of Adopting the Updated CCJPA Fiscal Year 2021 Budget: Amtrak Operations – October 2020 – January 2021; and Resolution No. 20-19, In the Matter of Approving the Revision to Amendment 2 for Agreement for the Provision of Rail Passenger Service (“FY 2020 Operating Agreement”) between the National Railroad Passenger Corporation and the Capitol Corridor Joint Powers Authority. Director Miller seconded the motion.

Patricia Williams, Recording Secretary, announced the vote on item V.1 required two-thirds majority vote.

The motion brought by Director Raburn and seconded by Director Miller carried by unanimous roll call vote, with adoption of item V.1 carried by the required two-thirds vote. Ayes: 14 – Directors Saltzman, Saylor, Allard, Allen, Dufty, Frerichs, Holmes, Li, McPartland, Miller, O’Neill, Peralez, Raburn, and Spering. Noes: 0. Absent: 2 – Directors Howell and Price.

4. Capitol Corridor Annual Performance Report (FY 2020). Managing Director Padgette gave opening remarks. Priscilla Kalugdan, Manager of Capitol Corridor Marketing and Communications, presented the item, highlighting the shift to digital and paperless communication; ridership and revenue; health and safety protocols; and results of the Return to Service and Station Access surveys.

Chair Saltzman invited questions or comments from the Board on Item V.4. No comments were received.

Director Peralez moved adoption of Resolution No 20-20, In the Matter of Approving the Capitol Corridor Annual Performance Report (FY 2020). Director Spering seconded the motion, which carried by unanimous roll call vote. Ayes: 14 – Directors Saltzman, Saylor, Allard, Allen, Dufty, Frerichs, Holmes, Li, McPartland, Miller, O’Neill, Peralez, Raburn, and Spering. Noes: 0. Absent: 2 – Directors Howell and Price.

5. Legislative Matters/Federal Funding. Managing Director Padgette presented the item, highlighting efforts to obtain potential federal funding for additional support and expansion programs in upcoming years.

The item was discussed.

6. Capital Projects Update: Sacramento-Roseville 3rd Track Project – Phase 1. Managing Director Padgette introduced the item. Joel Cox, Manager of Civil & Structural Engineering; and Jim Allison, Manager of Planning, presented the item, highlighting two additional ten round trips from Sacramento to Roseville, compared to the one round trip offered currently; construction cost; comparison of available budget and total project cost; and covering the funding gap.

Mike Barnbaum addressed the Board.

The item was discussed.

7. Managing Director’s Report. Managing Director Padgette reported on ridership, revenue, on-time performance, right-of-way clean up in Hayward, trespasser fatalities, and customer comments.

Mike Barnbaum addressed the Board.

Chair Saltzman invited questions or comments from the Board on Item V.7. No comments were received.

8. Work Completed and 9. Work in Progress. Managing Director Padgette announced that Items V.8 and V.9 would be brought before the public for comments and questions.

Chair Saltzman invited comment from the public on Items V.8 and V.9.

The following individuals addressed the Board:

Mike Barnbaum Derrick Thahorn Mark Mollineaux Carter Laven Joshua Han Dan Allison Ansel Lundberg Joe Bolte

The items were discussed.

VI. Board Member Reports. Chair Saltzman invited Board Member reports. Chair Saltzman thanked staff and addressed the new leadership coming in.

Directors Allard and McPartland exited the Meeting.

VII. Public Comment. Chair Saltzman invited comment from the public. No comments were received.

VIII. Adjournment. The Meeting adjourned at 12:06 p.m. Next Meeting Date: 10:00 a.m., February 17, 2021.

Item IV.2 (Consent)

CAPITOL CORRIDOR JOINT POWERS AUTHORITY ______

MEMORANDUM

TO: Capitol Corridor Joint Powers Authority Board DATE: February 9, 2021

FROM: Robert Padgette Managing Director, CCJPA

SUBJECT: State Rail Assistance (SRA) Budget Update

PURPOSE For the CCJPA Board to authorize an administrative budget action to recategorize previously allocated Round One FY 2017/18 – FY 2019/20 State Railroad Assistance (SRA) funding in a manner consistent with Round Two FY 2020/21 to FY 2024/25 SRA funding, which will allow flexibility when meeting Caltrans’ requirements.

BACKGROUND The CCJPA Board has dealt with SRA administrative decisions with both rounds of SRA funding. For the Round One SRA Funding (FY 2017/8 – FY 2019/20) in the amount of $13.1 million, CCJPA requested allocation of the SRA funding on a project specific basis. Given that project funding priorities change over the course of the five years of SRA funding, CCJPA has found that being project specific in the allocation of SRA funds was too limiting given the timing of CCJPA Board meetings. Learning this lesson, the CCJPA Board adopted broad project categories for Round Two of SRA Funding (FY 2020/21 to FY 2024/25) for a total of $29.8 million. This approach builds in flexibility for CCJPA to work with Caltrans DRMT, the administrator of the SRA funds.

This action is to take the remaining uncommitted funds from Round One SRA funding (expressed in Resolution 20-16) and assign those funds to project categories (not specific projects) consistent with Round Two SRA funding categories (Resolution 20-12). The re-adoption of the Round One funds in this manner will still result in supporting the projects previously adopted but allow funding flexibility within broader budget categories through this recategorization.

The table below shows how remaining Round One funded projects (Resolution 20-16 SRA projects) would be recategorized into the Round Two (Resolution 20-12 projects) methods of presenting our SRA project categories to Caltrans for administration of both the Round One and Round Two SRA funding in a consistent manner.

Categories Projects (Resolution 20-12) (Resolution 20-16) Customer Access California Passenger Information Display System System Safety Right-of-Way Clean-up, Fencing, Grade Crossing Improvements Operational Infrastructure Santa Clara Siding, Signal Replacement Upgrade, Enhancement Davis Crossovers, Signal Reliability Planning/Project Support South Bay Connect Operations N/A

CCJPA staff is requesting authorization to align the Round One SRA funds to higher-level expenditure categories that are consistent with Round Two SRA funding and to assign uncommitted funds to approved CCJPA projects within those categories. This will allow for more efficient budgeting across the SRA projects within the categories now used for project administration.

RECOMMENDATION It is recommended that the CCJPA Board authorize the administrative budget action to recategorize previously allocated Round One FY 2017/18 – FY 2019/20 State Railroad Assistance (SRA) funding in a manner consistent with Round Two FY 2020/21 to FY 2024/25 SRA funding and submit the budget revision details to CalSTA for adherence to the SRA budgeting and reporting requirements.

Motion: The CCJPA Board adopts the attached resolution.

BEFORE THE CAPITOL CORRIDOR JOINT POWERS AUTHORITY BOARD OF DIRECTORS

Resolution 21-1 In the Matter of Approving the State Railroad Assistance Administrative/Budget Update

WHEREAS, the Capitol Corridor Joint Powers Authority ("CCJPA") Board approved Resolution 20- 12 for Round Two (FY 2020/21 to FY 2024/25) State Railroad Assistance (SRA) funding that established broad categories of budget expenditure for the $29.8 million in SRA funding; and

WHEREAS, the CCJPA Board also approved Resolution 20-16 which amended prior allocated Round One (FY 2017/8 – FY 2019/20) SRA funding in the amount of $13.1 million based on specific projects and allocated budget; and

WHEREAS, a clean-up action to align all uncommitted Round One SRA funds in terms of the project categories utilized for Round Two SRA funding will facilitate budgeting and reporting requirements when CCJPA requests and reports project funding from the California State Transportation Agency; and

WHEREAS, the approval to categorize of Round One SRA funding into the Round Two funding categories in the table below will make all SRA funding consistent; and Categories Projects (Resolution 20-12) (Resolution 20-16) Customer Access California Passenger Information Display System System Safety Right-of-Way Clean-up, Fencing, Grade Crossing Improvements Operational Infrastructure Santa Clara Siding, Signal Replacement Upgrade, Davis Enhancement Crossovers, Signal Reliability Planning/Project Support South Bay Connect Operations N/A

WHEREAS, the CCJPA can align all SRA funding into categories with no change to the projects being delivered under Resolution 20-16; and

RESOLVED, that the CCJPA Board does hereby approve an updated SRA budget that aligns remaining Round One SRA projects and funding in terms consistent with CCJPA Round Two project and funding categories.

AND BE IT FURTHER RESOLVED, that the CCJPA Board forthwith transmit a copy of this resolution to the California State Transportation Agency, and California Department of Transportation Division of Rail and Mass Transportation.

# # # ACTION: DATE: ATTEST: Ayes:

Noes: Patricia K. Williams Abstain: Secretary

Item IV.3 (Consent)

CAPITOL CORRIDOR JOINT POWERS AUTHORITY ______

MEMORANDUM

TO: Capitol Corridor Joint Powers Authority Board DATE: February 9, 2021

FROM: Robert Padgette Managing Director, CCJPA

SUBJECT: Cooperative Agreements with the San Joaquin Regional Rail Commission (SJRRC) and San Joaquin Joint Powers Authority (SJJPA) for Design, Installation, Operation, and Maintenance of California Passenger Information Display System (CalPIDS)

PURPOSE For the CCJPA Board to authorize Cooperative Agreements with the SJRRC, operator of the Altamont Corridor Express (ACE) commuter train service, and SJJPA, managing agency of the San Joaquins intercity passenger rail service, for reimbursement of CCJPA costs related to the design, installation, operation, and maintenance of CalPIDS for ACE and the San Joaquins.

BACKGROUND The CCJPA is leading the design and implementation of a modern passenger information display system (CalPIDS) that can work across multiple train services and for multiple train operators. SJRRC and SJJPA have been collaborating with CCJPA on CalPIDS design and implementation, as there are shared train stations among the three Northern California passenger rail services.

SJRRC has identified $225,000 in funding to support the design and implementation of CalPIDS for ACE and at ACE stations, while SJJPA has identified $700,000 for the San Joaquins and San Joaquins stations. SJRRC/SJJPA and CCJPA staff have determined that the best approach to ensure an efficient implementation of CalPIDS for ACE and the San Joaquins is to execute a Cooperative Agreement between the respective agencies for reimbursement of CCJPA costs. CCJPA staff and consultants will lead the design and implementation of CalPIDS at ACE and San Joaquins stations, with assistance from SJRRC and SJJPA staff, and all costs related to the design, installation, operation, and maintenance of CalPIDS for ACE and the San Joaquins will be identified separately for reimbursement from SJRRC and SJJPA.

RECOMMENDATION It is recommended that the CCJPA Board approve CCJPA to enter into Cooperative Agreements with SJRRC, the operator of the ACE commuter train service, and SJJPA, the managing agency of the San Joaquins intercity passenger rail service, for reimbursement of CCJPA costs related to the design, installation, operation, and maintenance of CalPIDS for ACE and the San Joaquins.

Motion: The CCJPA Board adopts the attached resolution.

BEFORE THE CAPITOL CORRIDOR JOINT POWERS AUTHORITY BOARD OF DIRECTORS

Resolution No. 21-2 In the Matter of Entering into Cooperative Agreements with the San Joaquin Regional Rail Commission and the San Joaquin Joint Powers Authority for Design, Installation, Operation, and Maintenance of California Passenger Information Display System/

WHEREAS, the CCJPA is leading the design and implementation of a modern passenger information display system (CalPIDS) that will work across multiple passenger rail systems; and,

WHEREAS, the San Joaquin Regional Rail Commission (SJRRC), the operator of the Altamont Corridor Express (ACE) commuter rail service, and the San Joaquin Joint Powers Authority (SJJPA), the managing agency of the San Joaquins intercity passenger rail service, have interest in implementing CalPIDS for the ACE and San Joaquins services; and,

WHEREAS, the SJRRC has identified initial funding up to $225,000 to support the implementation of CalPIDS for the ACE service and the SJJPA up to $700,000 for the San Joaquins; and, therefore, be it

RESOLVED, that CCJPA Board authorizes the CCJPA Executive Director or his designee to enter into Cooperative Agreements and any related future amendments with SJRRC and SJJPA for the design, installation, operation, and maintenance of California Passenger Information Display System, whereby SJRRC reimburses CCJPA for costs related to CalPIDS for the ACE and San Joaquins services.

# # #

ACTION: DATE: ATTEST: Ayes:

______Noes: Patricia K. Williams Secretary Abstain:

Item V.1

CAPITOL CORRIDOR JOINT POWERS AUTHORITY ______

MEMORANDUM

TO: Capitol Corridor Joint Powers Authority Board DATE: February 9, 2021

FROM: Robert Padgette Managing Director, CCJPA

SUBJECT: COVID-19 Impact and Response Update

At the February 17, 2021 CCJPA Board of Directors meeting, staff will provide an update on the impact and responses to the current COVID-19 public health crisis. The presentation will address front line safety, ridership, service modifications, federal emergency relief support, and budget projections.

RECOMMENDATION For information and discussion.

Item V.2

CAPITOL CORRIDOR JOINT POWERS AUTHORITY ______

MEMORANDUM

TO: Capitol Corridor Joint Powers Authority Board DATE: February 9, 2021

FROM: Robert Padgette Managing Director, CCJPA

SUBJECT: CCJPA FY 2020-2021 Budget Update: Amtrak Operations - February 2021 through September 2021

PURPOSE For the CCJPA Board to adopt the CCJPA FY 2021 Amtrak Operations budget for February – September 2021.

BACKGROUND Pursuant to the Interagency Transfer Agreement, the Secretary of California State Transportation Agency (CalSTA) is required to allocate funds in the state budget to cover the CCJPA’s annual budget for the period covering July 1 to the following June 30. The CalSTA Secretary transmitted the initial FY 2021 Allocation Letter to the CCJPA on July 9, 2020 (approved by the CCJPA Board in September 2020, Resolution 20-13) and provided to CCJPA early approval of administrative and marketing elements of the FY 2021 Annual Business Plan (ABP) necessary to support the CCJPA’s activities in managing the Capitol Corridor service. On September 23, 2020, CCJPA received the FY 2021 Amtrak Operations allocation from CalSTA for the first four months of FY 2021, October 2020 – January 2021 (approved by the CCJPA Board in November 2020, Resolution 20-18).

CCJPA has been working with CalSTA, Caltrans, the California JPAs, and Amtrak to develop updated Operations estimates based on the current status and planned resumption of the Capitol Corridor service, as well as any additional cost-saving actions, and assess additional Operations funding needs for FY 2021.

On January 29, 2021, CCJPA received a second allocation letter from CalSTA to support Amtrak Operations, which discusses the resources necessary to cover an estimated eight months of service in FY 2021 (February through September 2021). A limited approval is provided to all corridors in the state to operate the September 1, 2020 level of service through the end of FY 2021.

Operating funding provided by CalSTA in both the September 2020 and January 2021 allocation letters is based on the following requirements:

1. Capitol Corridor continues to operate the train service in effect on September 1, 2020 (55% of normal service levels) using seven four-car trainsets. Deployment of additional fleet and service will be contingent on additional funding being identified and allocated later in the fiscal year. 2. Capitol Corridor operating with only state-owned equipment (or Amtrak non-powered control units of state-owned cab-car equipment is unavailable) unless authorized to use the state’s strategic reserve fleet. 3. No staffed, on-board food service due to state public health guidance not to provide food service while indoor dining is restricted. 4. Capitol Corridor continues to participate in statewide efforts to control costs in various areas so that resources can be set aside for restoring services as the market returns and resources allow.

The January FY 2021 operations allocation for the months of February – September 2021 is based on a conservative estimate of total revenue at $3.3 million. Caltrans estimates the cost for operating the temporarily reduced level of service for the same period to be $28.69 million. The total amount that CCJPA requires to fully fund the service as it exists today for the period of February – September 2021 is $25.39 million. The operations payment to Amtrak will be offset by the remaining FY 2020 surplus operating funds in the amount of $2.22 million due to support from the Federal CARES Act, FY 2021 federal emergency relief funding to Amtrak in the amount of $13.4 million (see Agenda Item V.4 for additional details), FY 2021 Operating funding in the amount of $18.5 thousand allocated in September, and lastly, an additional $9.75 million from CalSTA allocated in the January 2021 letter.

FY 2021 Capitol Corridor Feb - Sept 21 Operating Costs $ 28,688,000 Revenue $ 3,303,000 Funding Required to Operate Service $ 25,385,000

FY 2020 Surplus Operating Funds $ (2,218,887) Fy 2021 Federal Emergency Relief to Amtrak $ (13,400,000) FY 2021 CalSTA Allocation - Oct 2020 - Jan 2021 $ (18,501)

FY 2021 CalSTA Allocation - Feb - Sept 2021 $ 9,747,612

CCJPA will work together with our State partners, the JPAs, and Amtrak to ensure that costs and revenues align in a manner that allows us to provide funding for service increases. COVID-19 has significantly impacted ridership and revenue of the services, and, as a result, fiscal results will continue to be closely monitored in the months ahead.

RECOMMENDATION It is recommended that the CCJPA Board, in accordance with Section 8.1 of the Amended Joint Exercise Powers Agreement to Establish the CCJPA, adopt the CCJPA FY 2021 Amtrak Operating budget for the months of February – September 2021, in the amount of $25.39 million, funded by $2.22 million in remaining FY 2020 surplus operations funding, FY 2021 Operating funding from CalSTA, and offset by $13.4 million in FY 21 federal emergency relief funds provided to Amtrak.

Motion: The CCJPA Board adopts the attached resolution.

BEFORE THE CAPITOL CORRIDOR JOINT POWERS AUTHORITY BOARD OF DIRECTORS In the Matter of Adopting the Updated CCJPA Fiscal Year 2021 Budget: Amtrak Operations – February – September 2021 Resolution No. 21-3

WHEREAS, On July 9, 2020, the CCJPA received the FY 2020-21 allocation letter from the Secretary of the California State Transportation Agency (CalSTA) providing $9,045,878 to the CCJPA to support its administrative management of the Capitol Corridor service for FY 2021; and WHEREAS, the FY 2021 Annual Business Plan (ABP) was developed before the COVID-19 global pandemic which caused a dramatic reduction in ridership and revenue across the statewide system, and approval of the FY 2021 Amtrak Operations budget was deferred while CCJPA staff worked with CalSTA, Caltrans, and Amtrak to develop updated Operations estimates based on both the temporary reduced train service (55% of normal service), planned resumption of the Capitol Corridor service, and additional cost saving actions identified; and WHEREAS, on September 23, 2020, CCJPA received the FY 2021 Amtrak Operations allocation from CalSTA for October 2020 – January 2021 (four months) in the amount $18,501 incorporating the Federal CARES Act funding and FY 2020 Surplus Operating funds to support the temporary reduced service operations under specific operating requirements in the first four months of FY 2021; and WHEREAS, on January 21, 2021, CCJPA received a second FY 2021 Amtrak Operations allocation from CalSTA for February – September 2021 which provides a conservative estimate of total revenue at $3.3 million, operating cost estimate in the amount of $28.69 million, and total amount to fund the service at $25.39 million; and WHEREAS, the operations payment to Amtrak will be offset by the remaining FY 2020 Surplus Operating funds in the amount of $2.22 million, FY 2021 federal emergency relief funding to Amtrak in the amount of $13.4 million, FY 2021 Operating funding in the amount of $18.5 thousand allocated in September, and lastly, an additional $9.75 million from CalSTA allocated in the January 2021 letter as follows: FY 2021 Capitol Corridor Feb - Sept 21 Operating Costs $ 28,688,000 Revenue $ 3,303,000 Funding Required to Operate Service $ 25,385,000

FY 2020 Surplus Operating Funds $ (2,218,887) Fy 2021 Federal Emergency Relief to Amtrak $ (13,400,000) FY 2021 CalSTA Allocation - Oct 2020 - Jan 2021 $ (18,501)

FY 2021 CalSTA Allocation - Feb - Sept 2021 $ 9,747,612 And therefore, it be

RESOLVED that the CCJPA Board, in accordance with Section 8.1 of the Amended Joint Exercise Powers Agreement to Establish the CCJPA, adopt the CCJPA FY 2021 Amtrak Operating budget for the months of February – September 2021, in the amount of $25.39 million, funded by $2.22 million in remaining FY 2020 surplus operations funding, $9.77 million in FY 2021 Operating funding from CalSTA, and offset by $13.4 million in FY 21 federal emergency relief funds provided to Amtrak.

ACTION: DATE: ATTEST: Ayes:

______Noes: Patricia K. Williams Secretary Abstain:

Item V.3

CAPITOL CORRIDOR JOINT POWERS AUTHORITY ______

MEMORANDUM

TO: Capitol Corridor Joint Powers Authority Board DATE: February 9, 2021

FROM: Robert Padgette Managing Director, CCJPA

SUBJECT: CCJPA/Amtrak FY 2021 Operating Agreement - February – September 2021

PURPOSE For the CCJPA Board to authorize the execution of the CCJPA/Amtrak FY 2021 Operating Agreement for Amtrak’s operation of the Capitol Corridor Service (intercity train and feeder bus).

BACKGROUND Pursuant to the transfer and funding agreements with the State, CCJPA submits an Annual Business Plan (ABP) which identifies the CCJPA’s annual funding request for the proposed level of Capitol Corridor intercity passenger rail and feeder bus (IPR) service during the federal fiscal year (FFY) to be consistent with Amtrak’s federal appropriation. The Board-approved CCJPA FY 21 and FY 22 ABP was submitted to the California State Transportation Agency (CalSTA) in May 2020 and assumed pre-pandemic levels of service and ridership for FY 2021. In November 2020, a revised ABP was submitted to CalSTA that includes the temporary reduced service of 16 weekday trains (10 weekend trains) per day service plan.

The approval and execution of the FY 2021 Operating Agreement was delayed by budget uncertainty due to the COVID-19 public health crisis. As a result, Amtrak operations for the first four months of FY 21 (October 2020 – January 2021) continued under the FY 2020 Operating Agreement continuation clause which was revised at the November 2020 Board meeting to accommodate federal CARES Act funding. On January 21, 2021, CCJPA received funding from CalSTA to support Amtrak operations for the period of February – September 2021. CCJPA is in a position to execute the FY 21 Operating Agreement for the same period. A draft of the FY 2021 CCJPA/Amtrak Operating Agreement will be sent to the CCJPA Board under a separate mailing.

FY 2021 Operating Budget (8 months) Feb - Sept 2021 Operating Expenses $ 28,688,000 Revenue $ (3,303,000) TOTAL Operating Budget $ 25,385,000

Operating Funding FY 2020 Surplus Operating Funds $ 2,218,887 Federal Emergency Relief to Amtrak $ 13,400,000 CalSTA Allocation $ 9,766,113 TOTAL Operating Funding $ 25,385,000

Due to the changes in service and significant decrease in ridership and revenue as a result of the COVID-19 global pandemic, the conservative estimate for total revenue for the Capitol Corridor for the months of February 2021 through September 2021 is $3.3 million. The cost for service as it exists today (55% of pre- pandemic service levels) for the same period of February 2021 through September 2021 is $28.69 million. The budget required to operate the Capitol Corridor service for the remaining eight months of FY 2021 is $25.39 million. The operating budget will be funded by remaining FY 2020 Surplus funds in the amount of $2.2 million, the recently enacted federal emergency relief bill in the amount of $13.4 million, $9.77 million in FY 2021 Operating funds allocated from CalSTA in September and January. See Agenda Item V.2 for additional details. In addition, it is anticipated that CCJPA will benefit from a second FY 2021 federal relief package that is currently being considered by Congress as proposed by President Biden.

As described in the January 2021 allocation letter, State funds are available to the three (3) California Intercity Passenger Rail (IPR) services (Pacific Surfliner, Capitol Corridor, and San Joaquin routes). The available state funds will also be used to pay for the capital charges for the use of Amtrak equipment (locomotives and coaches) through a separate contract between Caltrans and Amtrak.

CCJPA is requesting authorization of the FY 2021 CCJPA/Amtrak Operating Agreement effective February 1, 2021. Terms of the agreement include:

• The contract budget is based on actual costs for Amtrak and third party (fuel and host railroad) expenses; • Maintains the modified UPRR railroad performance payment program of higher incentives for improved dispatching of Capitol Corridor trains. The budget for these incentive payments is set at the maximum amount that UPRR can achieve under the current CCJPA/Amtrak/UPRR agreement for railroad performance; • The right by the CCJPA to audit and inspect any aspect of the contract; • Extra work and compensation are negotiated on a project-by-project basis between the parties; and • Performance criteria and incentives for Amtrak’s performance with assessments for non-performance.

RECOMMENDATION The SCG recommends that the CCJPA Board authorize the execution of the FY 21 CCJPA/Amtrak Operating Agreement for the months of February – September 2021 (eight months) with a contract amount not-to-exceed $25.39 million.

Motion: The CCJPA Board adopts the attached resolution.

BEFORE THE CAPITOL CORRIDOR JOINT POWERS AUTHORITY BOARD OF DIRECTORS

In the Matter of Approving the Agreement for the Provision of Rail Passenger Service ("FY 2021 Operating Agreement") Between the National Railroad Passenger Corporation and the Capitol Corridor Joint Powers Authority / Resolution No. 21-4

WHEREAS, as of October 1, 2019, the National Railroad Passenger Corporation ("Amtrak") and Capitol Corridor Joint Powers Authority ("CCJPA") entered into an Agreement for the Provision of Rail Passenger Service, the FY 2020 Operating Agreement; and

WHEREAS, the FY 2020 Operating Agreement provided, among other things, for the provision by Amtrak of intercity passenger rail (“IPR”) service on the Capitol Corridor route and connecting bus service under CCJPA's direction upon the terms and for the budget set forth therein; and

WHEREAS, Amtrak and CCJPA mutually desire to enter into a similar form of agreement substantially in the form provided under separate cover, providing for IPR and bus service that is in effect as of June 1, 2020 between the parties as set forth more fully in the FY 2021 Operating Agreement; and

WHEREAS, the effective date of the FY 2021 Operating Agreement (superseding the FY 2020 Operating Agreement) will be February 1, 2021, the date of agreement in principle between the parties to all the terms and conditions of the FY 2021 Operating Agreement, subject to appropriate legal review and execution by the parties;

RESOLVED, pursuant to the receipt of the allocation letter for FY 2021 dated January 21, 2021 which provides funding for Amtrak Operations for the months of February through September 2021 (eight month period) from the Secretary of the California State Transportation Agency, the CCJPA Board does hereby authorize execution of the FY 2021 Operating Agreement with a budget not-to-exceed $25,385,000 to support the planned operations for FY 2021 by the Chair of the CCJPA Board or his duly authorized designee, on behalf of the CCJPA, substantially in the form presented to this meeting.

AND BE IT FURTHER RESOLVED, that subject to appropriate legal review and execution by the parties, the said FY 2021 Operating Agreement shall be effective as of February 1, 2021.

AND BE IT FURTHER RESOLVED, that the FY 2021 Operating Agreement shall, when executed, supersede and replace in its entirety the FY 2020 Operating Agreement.

AND BE IT FURTHER RESOLVED, that the CCJPA Board forthwith transmit a copy of this resolution to Amtrak, the California State Transportation Agency, and California Department of Transportation Division of Rail and Mass Transportation.

# # # ACTION: DATE: ATTEST: Ayes:

______Noes: Patricia K. Williams Secretary Abstain:

Item V.4

CAPITOL CORRIDOR JOINT POWERS AUTHORITY ______

MEMORANDUM

TO: Capitol Corridor Joint Powers Authority Board DATE: February 9, 2021 FROM: Robert Padgette Managing Director, CCJPA

SUBJECT: Legislative Matters/ Federal Funding

PURPOSE To provide the CCJPA Board with an overview of the proposed legislative matters affecting Capitol Corridor service.

BACKGROUND State Legislation and Funding Draft FY 2021-2022 Governor’s Proposed State Budget Governor Newsom released the draft FY 21-22 State budget on January 8, 2021. The Budget includes a robust Equitable Recovery for California's Businesses and Jobs plan, inclusive of significant new investments in small business grants, job creation, and retention, workforce development, deferred maintenance, housing, and proposes a $1.5 billion comprehensive strategy to achieve the state’s zero- emission vehicle goals by 2035 and 2045, including securitizing up to $1 billion to accelerate the pace and scale of the infrastructure needed to support zero-emission vehicles.

The Budget notes that the Administration continues to work with the federal government to obtain ongoing federal support. The Budget does not currently include new state-level emergency funding support for transit agencies; however, it does present improved estimates for key state funding programs, showing that the State Transit Assistance (STA) Program will receive approximately $667 million in 2021-22, an increase of almost $24 million over the revised current year estimates and $139 million more than the current year estimate published last year in the May Revise. Under the proposed budget, Intercity and Commuter Rail will receive an estimated $214 million in the coming fiscal year.

Cap and Trade funding will provide an additional $106 million to the Low-Carbon Transit Operations Program, which is distributed using the STA formula. Lastly, the Transit and Intercity Rail Capital Program will receive SB 1 funds and Cap and Trade revenues for a total of $487 million in 2021-22.

The FY 21-22 state operating support for the three state-supported services (Capitol Corridor, Pacific Surfliner, and San Joaquins) is projected to be the same as last year at $131 million.

Governor Newsom Announces New COVID-19 Distribution Plan On January 25, 2021, Governor Newsom announced the state’s plan to transition away from a sector-based distribution of the COVID-19 vaccine to an age-based system. Under this plan, the state would complete vaccine distribution for the current phases, Phase 1A and Phase 1B – Tier 1, inclusive of individuals 65 years of age and older, healthcare workers, long-term care residents, teachers, and childcare workers, first responders, and food and agriculture workers; then, turn to an age-based distribution system. This plan would effectively eliminate Phase 1B – Tier 2, which included transit frontline workers under “Transportation and Logistics” as well as Phase 1C. Local public health offices are expected to retain discretion on prioritization.

Federal Legislation and Funding FY 2020-2021 Federal Budget and COVID Emergency Relief Bill On December 27, 2020, the Consolidated Appropriations Act of 2021 was signed by President Trump, which includes $900 billion in COVID-19 emergency relief. The table below provides a summary of the FY 21 federal appropriations and emergency relief funding for passenger rail. The relief bill includes funding for state-supported intercity rail services as a part of the $1 billion package provided to Amtrak. Funding for each state-supported route is calculated through a prescribed formula based on FY 19 operating costs and revenue. Based on this calculation, it is estimated that CCJPA’s benefit from the new COVID-relief bill will be approximately $13 million in FY 21.

FY 21 Appropriations and COVID Relief Passenger Rail Funding $ (millions) FY 19 FAST Act FY 2020 FY 2021 COVID Relief FY 2021 Authorized Appropriations Appropriations funding Appropriations (P.L. 114-94) + COVID Relief vs FY 2020 Appropriations Consolidated Rail Infrastructure and Safety (CRISI) $255.0 $325.0 $375.0 $0.0 $50.0 Federal State Partnership for State of Good Repair $300.0 $200.0 $200.0 $0.0 $0.0 Restoration and Enhancement $20.0 $2.0 $4.7 $0.0 $2.7 Amtrak - Northeast Corridor $557.0 $700.0 $700.0 $655.0 $655.0 Amtrak - National Network $1,143.0 $1,300.0 $1,300.0 $345.0 $345.0 FRA Safety and Operations & Railroad Research and $262.0 $264.8 $275.9 $0.0 $11.1 Development RRIF Loans $0.0 $0.0 $0.0 $0.0 $0.0

MAGLEV Technology Deployment Program $2.0 $2.0 $0.0 $0.0 Total $2,537.0 $2,793.8 $2,857.6 $1,000.0 $1,063.8

BUILD/TIGER/National Infrastructure Investments $1,000.0 $1,000.0 $0.0 $0.0

Federal Coronavirus Aid, Relief, and Economic Security (CARES) Act of 2020 In response to the financial impacts of the COVID-19 global pandemic, the Federal Railroad Administration (FRA) has awarded $1.02 billion of Coronavirus Aid, Relief, and Economic Security (CARES) Act funding to Amtrak. $239 million of the CARES Act funding is allocated to mitigate the cost of operating Amtrak’s 28 State-supported intercity passenger rail routes, which are facing severe declines in revenue and ridership due to the public health crisis. The legislation limits Amtrak’s FY 20 charges to State-supported IPRs at 80% of the FY 19 invoiced amount, which for CCJPA is $19.5 million. The CARES Act funding reduces CCJPA’s FY 20 charges by $8.5 million or 30%, allowing CCJPA to carry over $8.7 million of FY 20 surplus operations funding to be used in FY 21.

At the conclusion of FY 20, approximately $79 million of the CARES Act funding remains unexpended and will be applied proportionally to state services, including Capitol Corridor, for the first four months of FY 21.

President Biden’s $1.9 trillion Emergency Relief Bill On February 8, 2021, a second round of emergency relief funding was released by the House Transportation and Infrastructure (T&I) Committee as part of President Biden’s $1.9 trillion American Rescue Plan. The proposed relief bill includes an additional $1.5 billion for Amtrak in FY 2021. Of the $1.5 billion included for Amtrak, $174.9 million is allocated to offset revenue loss for the State-supported services due to the global pandemic. The $174.9 million will be allocated using a similar calculation as the first FY 2021 emergency relief bill, which if passed, will provide approximately $13 million in relief to Capitol Corridor. The bill is scheduled to be marked up in the House T&I Committee on February 10, 2021. CCJPA staff will provide additional updates at the Board meeting next week.

Fixing America’s Surface Transportation (FAST) Act Reauthorization The Fixing America’s Surface Transportation (FAST) Act enacted in December 2015 represented the first comprehensive, long-term surface transportation legislation since 2005’s SAFETEA-LU. The FAST Act continues to fulfill the Constitutional directive that investment in transportation is a core federal responsibility. The authorization includes $305 billion for federal highway, highway safety, transit, and passenger rail programs from 2016 to 2020 to support economic growth and multimodal transportation infrastructure.

A one-year extension of the FAST Act was included in HR 8337, the Continuing Appropriations Act of 2021, and Other Extensions Act of 2020 and signed by President Trump on September 30, 2020, providing funding certainty to transportation agencies nationwide. CCJPA staff is working in collaboration with CalSTA, the California JPAs, SAIPRC, and Amtrak to provide input regarding the reauthorization bill.

RECOMMENDATION For information only.

Item V.5 Date: February 9, 2021

From: Chair Don Saylor CCJPA Board of Directors

To: CCJPA Board of Directors

Subject: Federal FAST Act Reauthorization Ad Hoc Subcommittee

PURPOSE For the CCJPA Board of Directors to create and Ad Hoc Committee to provide guidance on CCJPA’s input to federal rail reauthorization and legislation in the coming year.

BACKGROUND The Fixing America’s Surface Transportation (FAST) Act enacted in December 2015 represented the first comprehensive, long-term surface transportation legislation since 2005’s SAFETEA-LU. The FAST Act continues to fulfill the Constitutional directive that investment in transportation is a core federal responsibility. The authorization includes $305 billion for federal highway, highway safety, transit, and passenger rail programs from 2016 to 2020 to support economic growth and multimodal transportation infrastructure.

CCJPA staff is working in collaboration with the California State Transportation Agency (CalSTA), the California Intercity Rail Joint Power Authorities, the State-Amtrak Intercity Passenger Rail Committee (SAIPRC), and Amtrak to provide input regarding the reauthorization bill. A CCJPA Ad Hoc Subcommittee comprised of Board Directors will be beneficial to review and provide input on issues as they develop in the coming year as congress develops a Federal Reauthorization of the FAST Act. The Ad Hoc Subcommittee will focus on the passenger rail component of any proposed legislation.

RECOMMENDATION It is recommended that the CCJPA Board of Directors establish an Ad Hoc Subcommittee comprised of up to six Board Directors appointed by the CCJPA Chair to guide CCJPA’s input into the passenger rail component of the Federal Reauthorization of the FAST Act in the coming year.

Motion: The CCJPA Board adopts the attached resolution.

BEFORE THE CAPITOL CORRIDOR JOINT POWERS AUTHORITY BOARD OF DIRECTORS

In the Matter of Ad Hoc Subcommittee for Federal FAST Act Reauthorization Resolution No. 21-5

WHEREAS, The Fixing America’s Surface Transportation (FAST) Act enacted in December 2015 fulfills the Constitutional directive that investment in transportation is a core federal responsibility; and

WHEREAS, The authorization includes $305 billion for federal highway, highway safety, transit, and passenger rail programs from 2016 to 2020 to support economic growth and multimodal transportation infrastructure; and

WHEREAS, A one-year extension of the FAST Act was included in HR 8337, the Continuing Appropriations Act of 2021, and Other Extensions Act of 2020 and signed by President Trump on September 30, 2020, providing funding certainty to transportation agencies nationwide; and

WHEREAS, CCJPA staff is working in collaboration with the California State Transportation Agency (CalSTA), the California Intercity Rail Joint Power Authorities, the State-Amtrak Intercity Passenger Rail Committee (SAIPRC), and Amtrak to provide input regarding the reauthorization bill; and

WHEREAS, a CCJPA Ad Hoc Subcommittee comprised of Board Directors will be beneficial to review and provide input on issues as they develop in the coming year as congress develops a Federal Reauthorization of the FAST Act, focusing on the passenger rail component of any proposed legislation; and

RESOLVED, that the CCJPA Board does hereby authorize the creation of an Ad Hoc Subcommittee comprised of up to six Board Directors appointed by the CCJPA Chair to guide CCJPA’s input into the passenger rail component of the Federal Reauthorization of the FAST Act in the coming year.

# # #

ACTION: DATE: ATTEST: Ayes:

______Noes: Patricia K. Williams Secretary Abstain:

Item V.6

CAPITOL CORRIDOR JOINT POWERS AUTHORITY ______

MEMORANDUM

TO: Capitol Corridor Joint Powers Authority Board DATE: February 9, 2021

FROM: Rob Padgette Managing Director

SUBJECT: Advertising Services to Support the FY 21 Marketing and Communications Program

PURPOSE For the CCJPA Board to receive an overview of and provide direction for the FY 21 CCJPA Marketing and Communications Plan, to authorize staff to conduct a competitive bid process for FY 21 advertising services, and to approve a budget of not-to-exceed $137,000 in FY21 Marketing funds to support the program.

BACKGROUND To date, for FY 21, CCJPA has limited marketing messaging to promote the service for essential travel and to educate the public about our health and safety precautions due to public health conditions. For FY 21, CCJPA staff will continue with this messaging and shift to promote safe travel when conditions shift, gearing up for a more aggressive marketing stance as health conditions improve and normal activities resume.

FY 2020-21 Marketing and Communications Plan Overview The remainder of CCJPA’s marketing plan for FY 2020-21 will include the following elements: - Continuance of the current creative advertising campaign to communicate Health & Safety messaging for the Capitol Corridor service through Spring/Summer 2021 - Development of promotional and informational materials (e.g., digital artwork, video content, timetables, communications materials, posters, video/written content) - Website application development, site enhancement, and maintenance - Social media campaigns and other customer engagement programs to promote projects, essential travel and health, and safety protocols - Customer experience enhancements, including contact center improvements, loyalty program development, etc. - Public relations, advocacy activities, virtual events, and outreach, including planning for a 30th Anniversary campaign - Joint Outreach activities and events with local communities, Caltrans, Amtrak, and/or partner agencies to boost visibility and ridership

- Planning for future promotional partnership development and targeted marketing campaigns when public health conditions shift - Miscellaneous marketing support, customer retention, and outreach activities

To maximize cost efficiencies and workflow production, CCJPA is seeking to retain an advertising agency to lead many of these marketing efforts, with a budget of up to $137,500 funded by FY 2021 Marketing funds to provide full advertising agency services such as creative development, media recommendations and purchasing, and campaign oversight. The selected advertising agency will develop creative assets to support the Capitol Corridor brand and messaging objectives. The use of an advertising agency will provide superior creative design and allow the media purchase budget to be maximized. Additionally, the advertising agency can provide CCJPA support in media purchasing, and coordination with social media for the remainder of the fiscal year.

Because the budget for the FY 21 Advertising Campaign exceeds $100,000, the staff is seeking authorization from the CCJPA Board to conduct a competitive bid process to select an advertising agency and enter into the necessary agreements. The budget is projected to support advertising campaign activities for Federal Fiscal Year 21 through the end of the summer. As usual, staff will provide periodic updates on the FY 21 marketing program.

RECOMMENDATION The SCG recommends that the CCJPA Board authorizes CCJPA staff to conduct a competitive bid process for FY 21 advertising services; approves the CCJPA FY 20-21 advertising services plan budget for an amount not-to-exceed $137,500; and to authorize the CCJPA Executive Director or his designee to enter into the necessary agreements to support the

Motion: The CCJPA Board adopts the attached resolution.

BEFORE THE CAPITOL CORRIDOR JOINT POWERS AUTHORITY BOARD OF DIRECTORS

In the Matter of Resolution No. 21-6 Authorizing Staff to Enter into Contract For Advertising Services to Support the FY 21 Advertising Campaign

WHEREAS, the CCJPA has identified essential travelers as a target market for FY 21 (“FY 21 Campaign”) and is developing messages aimed at this group in its FY 21 Marketing Plan; and

WHEREAS, the FY 21 Campaign will promote peak and off-peak when public health conditions shift; and

WHEREAS, the CCJPA seeks the services of a full-service advertising agency at this time to oversee and execute all aspects of the FY 21 Campaign; and

WHEREAS, the CCJPA has identified a not-to-exceed budget of $137,500 for the FY 21 Campaign funded by FY 21 Marketing funds allocated from the California State Transportation Agency (CalSTA); and

RESOLVED, that the CCJPA Board does hereby authorize CCJPA staff to conduct a competitive bid process for FY 21 advertising services and approve the budget for the FY 21 Advertising Campaign for an amount not to exceed $137,500 that will support advertising activities in Federal Fiscal Year 21 through the end of the Summer;

AND BE IT FURTHER RESOLVED, that the CCJPA Board hereby authorizes the CCJPA Executive Director or her designee to enter into any agreements with the selected advertising agency to manage and oversee the FY 21 Campaign and support the CCJPA’s FY 21 Marketing and Communications Plan.

# # #

ACTION: DATE: ATTEST: Ayes:

______Noes: Patricia K. Williams Secretary Abstain:

Item V.7

CAPITOL CORRIDOR JOINT POWERS AUTHORITY ______

MEMORANDUM

TO: Capitol Corridor Joint Powers Authority Board DATE: February 9, 2021

FROM: Robert Padgette Managing Director, CCJPA

SUBJECT: Capital Projects Update

PURPOSE To provide the CCJPA Board with an update on the CCJPA’s Capital Program, including infrastructure projects and rial vehicles for the Capitol Corridor service.

BACKGROUND CCJPA maintains an ongoing listing of various capital projects led by CCJPA and those led by others that will influence the Capitol Corridor service. The table on the next page provides the latest update on the projects that are underway by the CCJPA.

A more extensive list of all capital projects in all development stages is presented annually in the required Annual Business Plan Update document adopted by the CCJPA Board at the November 18, 2020 Board meeting.

The current list of active projects underway using secured capital funds is provided below.

RECOMMENDATION For information and discussion.

CCJPA CAPITAL PROJECTS January 2021 Projected Project Name Project Description/Benefits Cost Completion Replace outdated signal systems to reduce signal system Phase II Signal Replacement/Upgrade $ 1,200,000 interruptions and delays (three-year program). December-20 Annual funding to support UP in ROW clean-up including ROW Safety/Security vegetation removal, clean-up and encampment relocation $ 2,250,000 March-21 (three-year program). Design May-21 Design and construct 2,000' siding in the vicinity of the Santa Santa Clara Siding $ 1,441,969 Construction Clara Great America Station June-22 Environmental, design, and construction to relocate Capitol Environmental: Corridor service between Oakland Coliseum and Newark Dec-21 Design: South Bay Connect (Oakland from Niles Subdivision to Coast Subdivision, which will $ 349,422,000 Dec-25 to San Jose Phase 2A) decrease travel time between Oakland and San Jose and to Construction: Dec- improve connections to SF Peninsula. 26 Capitalized Maintenance Track maintenance for State of Good Repair Program to $ 450,000 December-21 2020-2021 maximize on-time performance (annual program) Improve the railroad signal system and replace track Davis Station Signal crossovers at Davis station to improve reliability and lifespan $ 5,150,000 December-21 Improvements of the railroad infrastructure. Improvements to the railroad signal system in the vicinity of Stege Signal Improvements Richmond station which will result in improved reliability and $ 1,050,000 June-22 better on-time performance. Design/ROW - Construct first phase of third main track and layover facility Sacramento to Roseville June-22 improvements in order to increase service frequency $ 83,535,000 Third Main Track Phase I Construction - between Sacramento and Roseville. June-24 CAPITAL PROJECT TOTAL $ 444,498,969

CCJPA PARTNER PROJECTS January 2021 Projected Project Name Project Description/Benefits Cost Completion Procurement of door panels for Caltrans-owned Surfliner Rail Door Panel Procurement $ 550,000 June-21 Cars California Passenger Design, test, and implement an improved passenger train Information Display System arrival/alerts system all communication channels including $ 1,260,529 December-21 (CalPIDs) Modernization station hardware, servers, data, and software. Develop a governance structure and approach for a system California Integrated Travel Pilot that allows for seamless statewide travel and fare purchase $ 27,100,000 Program (CalITP) October-22 across multiple agencies and modes Support for initial Second Transbay Crossing study and Network Integration $ 2,000,000 Ongoing Southern Alameda County Rail Study WiFi Upgrade & Oversight Management of onboard WiFi upgrade and operations for the $ 2,773,878 Ongoing FFY 2020-2021 Capitol and San Joaquins Corridors. Link21 (New Transbay Rail Planning and implementation strategies for a new Transbay $ 1,500,000 Ongoing Crossing) FY 2020-2021 Rail Crossing. (Cumulative funding since FY 20: $2.750M) PARTNER PROJECT TOTAL $ 33,134,407 30

Item V.8

CAPITOL CORRIDOR JOINT POWERS AUTHORITY ______

MEMORANDUM

TO: Capitol Corridor Joint Powers Authority Board DATE: February 9, 2021

FROM: Robert Padgette Managing Director, CCJPA

SUBJECT: Link21 Program Update and Bay Area Council Economic Institute Report Briefing

At the February 17, 2021 CCJPA Board of Directors meeting, staff will provide an update on the Link21 program activities. The director of the Bay Area Council Economic Institute will summarize findings of their recently published report on the New Transbay Rail Crossing titled “The Megaregional Case for the New Transbay Rail Crossing.”

RECOMMENDATION For information and discussion.

Item V.9

Date: February 9, 2021

From: Robert Padgette, Managing Director

To: CCJPA Board of Directors

Subject: Managing Director’s Report – January 2021

TO BE PROVIDED UPON RECEIPT OF JANUARY 2021 SERVICE PERFORMANCE RESULTS FROM AMTRAK

Item V.10

CAPITOL CORRIDOR JOINT POWERS AUTHORITY ______

MEMORANDUM

TO: Capitol Corridor Joint Powers Authority Board DATE: February 9, 2021

FROM: Robert Padgette Managing Director, CCJPA

SUBJECT: WORK COMPLETED (February 17, 2021 Meeting)

PURPOSE To provide a report on work completed up to the February 17, 2021 CCJPA Board meeting.

BACKGROUND The following is a report on recently completed work:

a. Capitol Corridor Annual Performance Report (FY 2020): Pursuant to Resolution 20-20, CCJPA Board provided comments and adopted the draft Performance Report covering the Fiscal Year 2019- 20 (October 2019-September 2020). Staff put the report through design (including graphics, videos, and photos) and then on to the development of a digital microsite. The final, finished report has been released. It is available now (ccperformance.org), will be presented at the February 17, 2021 CCJPA Board of Directors meeting, and be widely distributed to the State Legislature and other interested agencies.

b. CCJPA Annual Independent Audit (FY 2020): As provided in the Joint Exercise of Powers Agreement between the CCJPA member agencies, the Controller-Treasurer’s Office of the CCJPA is required to conduct an annual independent audit of the CCJPA and submit the report of such audit by December 31 of each year. The financial report stating the findings of the independent audit for the Fiscal Year 2019-20 (July 2019-June 2020) was prepared and submitted to the CCJPA member agency staff (Staff Coordinating Group [SCG]) for review. Comments have been incorporated, and the final report will be transmitted to the CCJPA Board Directors in February 2021.

c. Onboard Wi-Fi Upgrade: As of December 14, 2020, the Northern California Passenger Rail rolling stock in service at this time has been upgraded with the Next Generation Wi-Fi System. The Wi-Fi upgrade is complete and is welcoming customers to the new landing and portal pages. New Siemens cars entering the Northern California Fleet will have Wi-Fi installed by July 2021 before released into service. In the future, CCJPA will upgrade hardware components that go end of life and introduce new features for the riders using the Wi-Fi system.

d. Marketing Activities (November 2020 – January 2021): ● Advertising, Promotions, and Offers: a. Coordinated with agency on next steps for winter ads (held over from spring) to run with a health and safety message, develop additional creative assets for social media usage b. Capitol Corridor Rewards program developed for late January/early February launch

● Print and Digital Communications: a. Annual Performance Report digital microsite, including video message from Chair/Vice-Chair b. Communications: Message to Riders, Capitol Corridor Staff’s Best of 2020, Rider profile of retiring regular passenger c. Anti-Racism Video created

● Public Relations, Events, Outreach, and Customer Service: a. Held two more “Corridor Conversations” virtual webinars, to engage with riders b. Coordinated with Link21 and South Bay Connect for respective communications programs c. Contact Center: working \ with BART to create “on-hold” messages to inform callers of key service information d. Company Store: Added face masks in adult and youth sizes, and new plush toy based on the Charger locomotives.

RECOMMENDATION For information only.

Item V.11

CAPITOL CORRIDOR JOINT POWERS AUTHORITY ______

MEMORANDUM

TO: Capitol Corridor Joint Powers Authority Board DATE: February 9, 2021

FROM: Robert Padgette Managing Director, CCJPA

SUBJECT: WORK IN PROGRESS (February 17, 2021 Meeting)

PURPOSE To provide an update on work in progress up to the February 17, 2021 CCJPA Board meeting.

BACKGROUND The following is a report on work efforts currently underway:

a. California Passenger Information Display System (CalPIDS) – Project is currently in software design and testing phase, with expected completion in Spring 2021. Implementation of CalPIDS will also require physical work at stations, including installation of new equipment cabinets and new hardware. Staff will be working with consultants to locate space at stations for new equipment cabinets, pending additional State Rail Assistance funding. Meanwhile, staff continues to coordinate with partner agencies SJRRC and SJJPA on the design and implementation of CalPIDS for ACE and San Joaquins, respectively.

b. South Bay Connect – Since concluding the initial Scoping Period for EIR in August 2020, the project team is working on the technical analyses of environmental impacts for the draft EIR, while continuing public outreach and engagement activities such as presentations and meetings with various local city councils and community groups. Development of the draft EIR will continue into 2021, and the project team will continue to engage interested public stakeholders in different ways, such as Community Working Group meetings scheduled for the end of February 2021. CCJPA continues to work with UPRR on modeling the shift of service to Coast Subdivision and on understanding the need for infrastructure improvements necessary to maintain efficient passenger and freight railroad operations.

c. Link21 Program (formerly the New Transbay Rail Crossing) – The Link21 team is continuing to introduce the program to multiple stakeholders across the megaregion. The team is using stakeholder input to start developing program concepts and is coordinating with the Caltrans Division of Rail and Mass Transit on the update of the State Rail Plan. The Link21 Program website was launched in late January, and the Bay Area Council Economic Institute published its report on the New Transbay Rail Crossing titled “The Megaregional Case for the New Transbay Rail Crossing.” The report is on the BACEI website. This report outlines the benefits that the Link21 program could bring to the 21- county Northern California megaregion. The Bay Area Council hosted a webinar on this topic on February 4, 2021.

d. Surfliner Door Panel Replacement – As part of the state of good repair on the State-owned fleet of Surfliner cars, CCJPA is currently involved in a program to replace the 21-year-old side door panels that are at the end of their useful life. The 8000 series cars side door panels were last replaced in 2008/2010, but the 6000 series cars have never been changed since they were first put into service in 2000. The new panels are stronger and will have glass windows instead of the lexan windows to stay clear and not haze over with time. They will make the cars more weatherproof and soundproof and will be stronger and safer than the current panels. e. Davis Crossovers and Signal Replacement – The design team has continued working with the Union Pacific Railroad (UPRR) to refine the track design for this project. The CCJPA has been working with the City of Davis to modify the adjacent 2nd Street. Following completion of the track design, the UPRR will complete the signal design and construct the project. When complete, this project will provide a gateway to the future replacement of the Davis boarding platforms with a safer, ADA- compliant arrangement utilizing a center island platform with grade-separated pedestrian access. Managed by Amtrak, the boarding platform project is in the initial exploratory phase with the project stakeholders. Amtrak is working with stakeholders to develop a conceptual design and expects to engage a designer soon. f. Agnew Siding in Santa Clara (formerly known as the Santa Clara Siding) – The project has been renamed to honor the historic community of Agnew that grew up around the railroad beginning over 150 years ago, and now is incorporated into the City of Santa Clara. The design team recently completed the project 30% design, and is awaiting the Union Pacific’s review and response. When the design is complete, the UPRR will construct this siding, which will allow Capitol Corridor and other trains to meet and pass in the segment of single track between Newark and San Jose. The Agnew siding will reduce delays that occur in the area due to train congestion. g. Sacramento to Roseville Third Track Phase 1 – The Union Pacific Railroad remains importantly engaged as a partner in this project and has provided extensive review comments to the recently revised 25% design submittal. This revision to the design utilized significant changes to the scope of the project, for a major reduction in project cost, while preserving the project benefits to the Capitol Corridor service. When complete, this project will allow the Capitol Corridor to operate two additional round trips between Sacramento and Roseville. The future Phase II of this project will permit the Capitol Corridor to operate a total of 10 round trips in this segment. h. Capitol Corridor Spring Schedule Change – CCJPA, Amtrak, and UPRR are making schedule adjustments to align the Capitol Corridor service with the California State Rail Plan and improve connections with our transit partners along the Capitol Corridor route. The new schedule is expected to be implemented by early March 2021. i. Right-of-Way (ROW) Safety and Security Improvements – The Union Pacific Railroad (UPRR) and Capitol Corridor have partnered together since 2017 to improve safety for people, workers, and equipment along the Capitol Corridor route by removing overgrown vegetation, clearing debris caused by illegal dumping, and relocating encampments to a safer location. In 2020, in addition to the cleanup and fencing installation and repair efforts, UP has installed “No Trespassing” signs along the Capitol Corridor ROW. The partnership is a first for UPRR and is a huge success. Our initial agreement, supported by SRA funding, comes to an end in 2021. CCJPA staff is working to secure additional SRA funding and a new agreement with UPRR to continue this important work.

j. Upcoming Marketing and Communications Activities – ● Advertising, Promotions, and Offers: a. “Travel Safely” ads will run late winter to utilize deferred advertising spend from the Spring/Summer 2020. b. Developing marketing activities that may include collaborations with Amtrak and other JPAs to grow ridership ● Communications: a. Planning for March timetable change b. Launching Capitol Corridor Rewards loyalty program for frequent riders ● Public Relations, Events, Outreach, and Customer Service: a. Collaborating with SJJPA and LOSSAN for an upcoming “Corridor Conversations” virtual webinar b. Developing social media campaign to earn customer testimonials and other user- generated content highlighting train travel during pandemic

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