Township of Perth South Agenda NOTE: Due to the Current Situation with the COVID-19 Pandemic Council Will Be Meeting by Videoco

Township of Perth South

Agenda

NOTE: Due to the current situation with the COVID-19 pandemic Council will be meeting by videoconferencing and livestreamed on the Township Facebook page.

9:30 a.m. November 3, 2020

1. Call meeting to order

2. Moment of reflection

3. Confirmation of the Agenda

4. Disclosure of pecuniary interest and general nature thereof

5. Report of Closed Session of Council

5.1 At the November 3, 2020 Session, under the Municipal Act, 2001, as amended, an update on a matter concerning the following item was received:

 Litigation or potential litigation, including matters before administrative tribunals, affecting the municipality or local board

6. Consent Agenda

6.1 Perth South Council – October 20, 2020 - Regular Minutes Council Agenda – November 3, 2020 Page | 2

6.2 Community Policing Advisory Committee (Draft) Minutes – October 28, 2020

6.3 Ausable Bayfield Conservation Authority – Municipal Budget Levy Notice

6.4 Avon Maitland District School Board Meeting Highlights – October 27, 2020

6.5 AMO – Blue Box Transition

6.6 Bluewater Recycling Association – Release of Draft Regulations for Blue Box Program

6.7 Huron-Kinloss – Heritage Act

6.8 Huron-Kinloss – Municipal Elections Act

6.9 Media Release – Xinyi Selects Stratford

6.10 Norfolk County – Illicit Cannabis

6.11 Northumberland County – Aggregate Resource Property Valuation

6.12 Northumberland County – Governing Body for Cannabis

6.13 Northumberland County – Municipal Elections Act

6.14 Northumberland County – Unauthorized Car Rally

6.15 News Release – Randy Pettapiece, MPP – Social Services Relief Investments

6.16 Oro-Medonte – Skit Resort Support

6.17 South Huron – Notice of Passing – ZBA – Top of Bank Setbacks

Council Agenda – November 3, 2020 Page | 3

6.18 Town of Lincoln – Cannabis Production

6.19 – 2021 Draft Budget Update

7. Public Meetings/Hearings and Delegations

7.1 Public Meeting – County Official Plan Amendment 193 – Upper Thames River Conservation Authority – Report from David Gundrum, County Planner

7.2 Ontario Clean Water Association – Third Quarter Operational Report on Water Systems

8. Reports

8.1 Chief Building Official/By-Law Enforcement Officer Report (Martin Feeney)

(a) Monthly Report – October 2020 (b) Report – Backyard Chicken Information Update

8.2 Director of Public Works Report (Ken Bettles)

(a) Report – Operations Manager Update (b) Report – Severe Weather Event (c) Report – Winter Operations Plan 2020-2021

8.3 Administrator/Treasurer Report (Rebecca Clothier)

(a) Accounts – October 17 to 30, 2020 (b) Report – Capital Fund Variance as of October 31, 2020 (c) Report – Section 356 Tax Adjustments (to be distributed) (d) Report – Financial Impact of Surplus Farm Dwelling Severances (e) Report – Renewal of Risk Management Services Agreement with UTRCA (f) Perth South/Perth County Bus Stop Agreement (g) Main Street Funding Update (verbal)

Council Agenda – November 3, 2020 Page | 4

8.3 Clerk’s Report (Lizet Scott)

(a) Report – 2021 Council Meeting Schedule (b) Report – 2020 Municipal Office Christmas Schedule

9. Correspondence

10. Council Reports

10.1 Mayor/Council Member Reports (Verbal or written updates from members who sit on boards/committees)

11. By-laws

11.1 By-law 34-2020 being a by-law for drainage works known as the Poel- Bragg Municipal Drain – third and final readings

11.2 By-law 43-2020 being a by-law to authorize the execution of an agreement for Bus Stop Access

12. Announcements

13. Notice of Motion

14. Other Business

In the interest of supporting the Township of Perth South Accountability and Transparency Policy, should a member of Council or staff like to present an item of business in this Section, it is recommended that they contact the Clerk in advance so that the item of business can be placed on the published agenda.

15. Public Question Period

Inquiries during the question period shall be directed by the public to Council members and shall deal with matters specific to Agenda business. A maximum of two (2) minutes per person is allotted for questions, and the maximum time allotted for the Question Period as a whole is fifteen (15) minutes. Each inquiry made during the question period shall be recorded in the minutes and the minutes shall note whether the inquiry was answered or requires an answer at or before the next meeting.

16. Confirmatory By-law - By-law 43-2020

17. Adjournment

Township of Perth South

Minutes

7:00 p.m. October 20, 2020 The Council of the Township of Perth South met by videoconference and in the Council Chambers in St. Pauls for its regular Council session.

MEMBERS PRESENT: Mayor Robert Wilhelm, Deputy Mayor James Aitcheson, Councillors Bill Jeffrey, Sam Corriveau, Jaime Martin, and Melinda Zurbrigg were present in the chambers. Councillor Sue Orr was present by videoconference

STAFF PRESENT: Administrator/Treasurer/Deputy Clerk, Rebecca Clothier, Planner, Sean Yilmaz and Clerk, Lizet Scott were present in council chambers. Director of Public Works, Ken Bettles was present by videoconference

1. Call meeting to order – Mayor Wilhelm called the meeting to order at 7:00 p.m.

Mayor Wilhelm reminded everyone that the meeting was being recorded and livestreamed on the Township Facebook page.

2. Moment of reflection

3. Confirmation of the Agenda

#358 Moved by Deputy Mayor Aitcheson Seconded by Councillor Jeffrey “That the Council agenda for October 20, 2020 be approved as circulated.” Carried

4. Disclosure of pecuniary interest and general nature thereof – none declared

5. Report of Closed Session of Council – no report

6. Consent Agenda

6.1 Perth South Council – October 6, 2020 - Regular Minutes Council Minutes – October 20, 2020 Page | 2

6.2 Ausable Bayfield Conservation Authority – October 15, 2020

6.3 Asphodel-Norwood – Cannabis Enforcement

6.4 Bluewater Recycling Association – October 2020

6.5 Lake of Bays – Letter to Premier re Annual Insurance

6.6 Loyalist Township – Funding for Community Groups and Service Clubs

6.7 North Glengarry – Capital Projects under Safe Recovery Agreement

6.8 Perth County Notice of OPA 193 - UTRCA

6.9 Plympton-Wyoming – Municipal Election Act

6.10 Plympton-Wyoming – Cannabis Production Facilities

6.11 St. Catherines – Bill 197 – Development Approval Requirements for Landfills

6.12 Township of Blandford-Blenheim – Cannabis Grow Operations

6.13 Virtual Rural Conference – Community Spaces, Faith Spaces

6.14 Wasaga Beach – Unauthorized Car Rallies

6.15 Report – Perth County Economic Development and Tourism Update

Councillor Zurbrigg commented on Item 6.8 noting that the notice may contain incorrect information as it spoke to plan of subdivision. The Clerk confirmed that she would pass on the correct to the County.

#359 Moved by Deputy Mayor Aitcheson Seconded by Councillor Martin “That the Consent Agenda Items 6.1 to 6.15 be received as information and that the regular Council minutes of October 6, 2020 be adopted.” Carried

7. Public Meetings/Hearings and Delegations

7.1 Public Meeting – County Official Plan Amendment 188 – St. Marys Cement – Report from David Gundrum

Mayor Wilhelm adjourned the Perth South Council meeting at 7:04 p.m. in order to hold the Perth County council public meeting for OPA 188. Council Minutes – October 20, 2020 Page | 3

The Perth South council meeting resumed at 7:42 p.m.

#360 Moved by Deputy Mayor Aitcheson Seconded by Councillor Corriveau “That the Council of the Township of Perth South receive the report entitled “Application for County Official Plan Amendment by MHBC Planning Ltd. on behalf of Rosedale Securities Limited (St. Marys Cement) (OPA 188)” for information; and THAT the Council of the Township of Perth South reserve a decision whether or not to recommend adoption of the Amendment to County Council for a future Township Council meeting date.’ Carried

7.2 Public Meeting – Zoning By-law Amendment – St. Marys Cement

7.3 Public Meeting – Zoning By-law Amendment – Beitans

#361 Moved by Councillor Zurbrigg Seconded by Councillor Martin “That the council meeting be adjourned at 7:45 p.m.in order to convene a Public Meeting pursuant to Section 34 of the Planning Act concerning two applications for zoning by-law amendments for the property located at 4608 Line 5 and the property located at 5969 Line 2 in the Township of Perth South.” Carried

Mayor Wilhelm noted that the first application was in regards to St. Marys Cement. He asked the Clerk how notice was circulated and she confirmed that it had been circulated by regular mail and a sign posted on the subject property as of September 30, 2020 as well as being included on the Township website.

Sean Yilmaz, Planner, then reviewed his report for council.

The Mayor then asked if any correspondence had been received and the Clerk confirmed that all correspondence received had been directed to OPA 188.

There were no questions from the public in attendance.

Councillor Jeffrey then asked if the property had been designated as a quarry in the official plan and Sean Yilmaz confirmed the official plan does not currently permit operation of the aggregate business.

Deputy Mayor Aitcheson asked if approval of the ZBA will limit or change bordering land uses and Sean Yilmaz indicated that he did not believe so.

There were no additional comments from the applicant.

Mayor Wilhelm noted that the second application for a ZBA was to fulfill Condition 7 from Consent Application B21/20. Council Minutes – October 20, 2020 Page | 4

The Clerk confirmed that notice had been circulated by regular mail and a sign posted on the subject property as of September 30, 2020 as well as being included on the Township website.

Sean Yilmaz, Planner, reviewed his report.

The Clerk confirmed that there was no correspondence received in response to the circulation.

There were no questions from the applicant, public or council.

#362 Moved by Deputy Mayor Aitcheson Seconded by Councillor Corriveau “That the Public Meeting pursuant to Section 34 of the Planning Act concerning applications for zoning by-law amendments for the property located at 4608 Line 5 and the property located at 5969 Line 2 in the Township of Perth South be adjourned and the regular Council Meeting reconvene at 7:55 p.m.” Carried

#363 Moved by Councillor Zurbrigg Seconded by Councillor Corriveau “That Council of the Township of Perth South receive the report entitled “Application for Zoning By-law Amendment Application (ZBA05-2020) by MHBC Planning on behalf of St. Marys Cement” for information; and THAT The Council of the Township of Perth South receive comments from the public for consideration of the Zoning By-law Amendment while reserving a decision whether or not to adopt the Amendment for a future Council meeting date to be determined.” Carried

#364 Moved by Deputy Mayor Aitcheson Seconded by Councillor Jeffrey “That Council of the Township of Perth South approves the application for a Zoning By-law Amendment affecting the property described as Part of Lot 21, West Boundary Concession (5969 Line 2) in the Blanshard Ward, in the Township of Perth South.” Carried

7.4 Public Hearing – Committee of Adjustment – Stanley/Doupe/Hicks

Mayor Wilhelm adjourned the council meeting at 7:58 p.m. in order that the Committee of Adjustment be able to hold a public hearing for a minor variance for the property located at 1720 Perth Road 139.

There were no requests to receive written notice.

Sean Yilmaz, Planner, reviewed his report for the Committee.

Council Minutes – October 20, 2020 Page | 5

The Secretary-Treasurer confirmed that no correspondence was received in regards to this application.

No one spoke in opposition of the application.

No one spoke in support of the application.

Evan Doupe, one of the applicants, asked for clarification regarding the floor area of the proposed dwelling as mentioned in Sean Yilmaz’s report. The Planner confirmed that upon further investigation the floor area restriction only applied to supplementary buildings and not to the primary dwelling.

There were no questions from the Committee members.

#365 Moved by Deputy Mayor Aitcheson Seconded by Councillor Jeffrey “That the Committee of Adjustment APPROVE the Application for Minor Variance as submitted by Emma Hicks, Evan Doupe and Christopher Stanley affecting property described as Part Lot 18, Concession 13; Part 3 and 4 of RP 44R3007 (1729 Perth Road 139), in the Blanshard Ward.” Carried

8. Reports

8.1 Director of Public Works Report (Ken Bettles)

Ken Bettles was present by videoconference.

(a) Report – Drainage Superintendent Update

#366 Moved by Councillor Jeffrey Seconded by Councillor Zurbrigg “That the Drainage Superintendent update report be received for information.” Carried

(b) Report – Director of Public Works Update

#367 Moved by Councillor Martin Seconded by Councillor Corriveau “That the Director of Public Works update report be received for information.” Carried

#368 Moved by Deputy Mayor Aitcheson Seconded by Councillor Jeffrey Council Minutes – October 20, 2020 Page | 6

“That Council approves the request for early approval of Truck #13 Capital Replacement to allow joint tendering with the Municipality of West Perth and the County of Perth.” Carried

8.2 Administrator/Treasurer Report (Rebecca Clothier)

(a) Accounts – October 3 to 16, 2020

#369 Moved by Councillor Jeffrey Seconded by Councillor Zurbrigg “That the accounts payable listing dated October 16, 2020 for the period October 3 to October 16, 2020 in the amount of $149,820.35 be approved.” Carried

(b) Report – Administrator/Treasurer Update (To be distributed)

#370 Moved by Councillor Corriveau Seconded by Councillor Zurbrigg “That the Administrator/Treasurer’s update report be received for information.” Carried

#371 Moved by Councillor Martin Seconded by Councillor Corriveau “That the report dated October 20, 2020, regarding Tax Adjustments Pursuant to Section 356 of the Municipal Act 2001 be received, and further that the reapportionment of taxes and payments set out in Schedule A of the report be approved.” Carried

(d) Report – Farmland Lease Agreement Tender Results

#372 Moved by Councillor Jeffrey Seconded by Councillor Zurbrigg “That the tender submitted by Dale Cook for the lease of an approximately 18.2 acre parcel of land located at Part Lot 19, Concession East Mitchell Road, formerly in the geographic Township of Blanshard (adjacent to the municipal landfill site) be accepted in the amount of $6,188 per annum in 2020/2021, $6,370 per annum in 2021/2022, and $6,552 per annum in 2022/2023; and further, that the Mayor and Clerk be authorized to signed the Farmland Lease Agreement, Schedule A of By-law 41-2020.” Carried

(e) Report – Annual Salary Grid Adjustment

#373 Moved by Councillor Zurbrigg Seconded by Councillor Corriveau Council Minutes – October 20, 2020 Page | 7

“That Council receives the report, dated October 20, 2020 regarding the Annual Salary Grid Adjustment; and further that Council approves a salary grid increase of 1.48% for staff effective the first full pay of the year 2021.” Carried

(f) COVID-19 Policy Update (to be distributed)

Rebecca Clothier reviewed the changes to the policy implemented earlier this year.

#374 Moved by Councillor Jeffrey Seconded by Councillor Corriveau “That Council approves the updated COVID-19 Infection Prevention and Control Policy as presented.” Carried

8.3 Clerk’s Report (Lizet Scott)

(a) Report – Clerk’s Update

#375 Moved by Councillor Jeffrey Seconded by Councillor Martin “That the Clerk’s update report be received for information.”

(b) Report – Council Remuneration – September 2020

#376 Moved by Councillor Zurbrigg Seconded by Councillor Martin “That the Report regarding the Council Payroll – September 2020, dated October 20, 2020, including total payroll of $4,228.01 be approved.”

9. Correspondence – none

10. Council Reports

10.1 Mayor/Council Member Reports (Verbal or written updates from members who sit on boards/committees)

The Mayor and members of council provided a brief update on their various meetings and activities since the last council meeting.

10.2 Report – Mayor’s Update September 2020

#376 Moved by Deputy Mayor Aitcheson Seconded by Councillor Martin “That the Mayor’s update report for September 2020 be received for information.” Carried

Council Minutes – October 20, 2020 Page | 8

11. By-laws

11.1 By-law 40-2020 being a by-law to amend the Township of Perth South Zoning by-law for the property known as 5969 Line 2

#377 Moved by Councillor Jeffrey Seconded by Councillor Martin “That By-law 40-2020 being a by-law to amend the Township of Perth South Zoning by-law for the property known as 5969 Line be given first, second, and third readings, and be properly signed and sealed.” Carried

11.2 By-law 41-2020 being a by-law to authorize a lease agreement for farmland rental

#378 Moved by Councillor Zurbrigg Seconded by Councillor Corriveau “That By-law 41-2020 being a by-law to authorize a lease agreement for farmland rental be given first, second, and third readings, and be properly signed and sealed.” Carried

12. Announcements – none

13. Notice of Motion – none

14. Other Business – none

15. Public Question Period – none

16. Confirmatory By-law - By-law 42-2020

#379 Moved by Councillor Jeffrey Seconded by Councillor Zurbrigg Council Minutes – October 20, 2020 Page | 9

“That By-law 42-2020 being a by-law to adopt, confirm and ratify matters dealt with by resolution of the Township of Perth South be given first, second, and third readings, and be properly signed and sealed.” Carried

17. Adjournment

#380 Moved by Councillor Zurbrigg Seconded by Councillor Martin “That the meeting does hereby adjourn 9:10 p.m.” Carried

______Mayor, Robert Wilhelm

______Clerk, Lizet Scott

Minutes Community Policing Advisory Committee

By Videoconference

9:00 a.m. October 28, 2020 CPAC Members Present: John McIntosh and Councillor Bill Jeffrey in Council Chambers, Mayor Wilhelm, Angela Baffes and Karen Zwakenberg by videoconference

Stratford Police Services Present: Chief Greg Skinner and Deputy Chief Gerry Foster by videoconference

Regrets: Rebecca Clothier, Administrator/Treasurer

Staff Present: Lizet Scott, Secretary in Council Chambers

1. Call meeting to order – by Committee Chair McIntosh at 9:07 a.m.

2. Disclosure of pecuniary interest and general nature thereof – none declared

NOTE: Disclosures of pecuniary interest can be made at this point or at any point during the course of the meeting if necessary.

3. Additions to the Agenda

Mayor Wilhelm requested the addition of a discussion regarding excessive speeding in villages. Chair McIntosh added this to Other Business.

Moved by Councillor Jeffrey Seconded by Angela Baffes That the agenda for October 28, 2020 be approved as circulated and amended. Carried

4. Adoption of Minutes

4.1 CPAC Minutes – July 29, 2020

CPAC Minutes – October 28, 2020 Page | 2

Moved by Mayor Wilhelm Seconded by Karen Zwakenberg That the Community Policing Advisory Committee minutes of July 29, 2020 be approved as circulated. Carried

5. Business Arising from Minutes

6. Reports

6.1 Perth South Monthly Stats (July, August and September 2020)

Deputy Chief Foster reviewed the monthly stats for the committee members.

Moved by Mayor Wilhelm Seconded by Angela Baffes That the July, August, and September 2020 Perth South Monthly Stats be received for information. Carried

6.2 Crime Stoppers Report (June, July, August and September 2020)

Chief Skinner reviewed the Crime Stopper monthly stats for the committee.

Moved by Karen Zwakenberg Seconded by Councillor Jeffrey That the June, July, August, and September 2020 Crime Stoppers Report be received for information. Carried

7. Correspondence – none received

8. Other Business

Mayor Wilhelm noted that excessive speed in villages is an ongoing issue in Perth South. He indicated that he has spoken to Deputy Chief Foster regarding this issue and noted that it was a problem everywhere and that driver behaviour needs to change. Councillor Jeffrey suggested the possibility of lowering the speed limit through Avonton from 60 to 50. Deputy Chief Foster noted that some direct enforcement was done in October in Avonton over two days but no tickets issued. As well data has been collected with their speed device over a 2 to 3 week period and they will bring this information forward for further discussion. Chief Skinner spoke to various measures that could be used to change driver behaviour over time. Chief Skinner will put together a report with options for the committee to review and will also get input from Perth South staff.

Chief Skinner then spoke briefly to his annual report which he will distribute to committee members today for review and comment.

CPAC Minutes – October 28, 2020 Page | 3

Karen Zwakenberg left the videoconference at approximately 9:45 a.m. due to internet issues.

Mayor Wilhelm then asked about accidents at intersections and wondering if other municipalities had any success in changing driver behaviour. Chief Skinner spoke to his previous work experience and work that was done to mitigate accidents. He noted that he could add this information to his report with regards to speeding. Mayor Wilhelm mentioned Exeter as an example and suggested that Chief Skinner reach out to Huron OPP to see if there was a decrease in the number of accidents.

Angela Baffes then asked if the SPS has an officer designated to Human Trafficking. Chief Skinner noted that there are changes currently being made to the significant crime’s unit and the officer in charge has experience in human trafficking.

9. Delegations

9.1 Tracy Farmer, Principal, DPRA Canada Inc. – Community Safety and Wellbeing Plan – Focus Group

Tracy Farmer of DPRA joined the videoconference at 10 a.m. She noted that revisions made to the Police Services Act meant that all municipalities must now have a Community Safety and Wellbeing Plan in place by January of 2021. She noted she was getting input from various groups throughout Perth County to build a plan for all of Perth County. She then led the committee through the five questions circulated with the agenda package.

#1 Comments included:  Policing, fire protection, EMS, hospital and schools  COVID putting a strain on mental health and need resources to go towards that  We are a more rural area and focus different from towns and cities  Food production and security important in this area and want to make sure transportation and handling of food is done safely  COVID has impacted the ability of some individuals to pay housing costs Tracy Farmer asked with being rural how do you feel it is different than urban areas?  Feel safer; less crime; mor of a neighbourhood feel; less traffic  Police presence important  Rural community has different mental health concerns – things out of farmers control – price of crops, weather etc. In the past farmers haven’t had the support but this is changing  See food security and homelessness in the area

CPAC Minutes – October 28, 2020 Page | 4

 Mental health has always been an issue but has worsened during COVID  Affordable and available housing a big issue  Has noticed that since COVID people feel very uneasy about social situations and need to cope better with the pandemic to help people’s mental health

#2 Comments included:  Household income plays a big part and this can impact any age, gender, race etc.

#3 Comments included:  As a resident would not necessarily know programs available but as a professional would say there is some duplication of services and some poor communication  There has been more funding and programs put toward housing in the last five years.  Services getting better for finding housing and for food security  Communication and education a problem. Too many organizations and need a one stop shop. Those funds should go to the people who need them  Understands the concept of one stop shop but feels that vulnerable people may be excluded from services

#4 Comments included:  Tracy Farmer asked if members were aware of any other partnerships or suggestions for partnerships?  November 16 is the kick off for a new bus service in Perth County with first month free  Transportation has always been an issue so hope this initiative helps  Tracy Farmer asked if any other partnerships that should be formed?  Too many silos already and need to look at one stop concept.

#5 Comments included:  The willingness of different organizations to work together and need tog et information out about initiatives i.e. bus transportation  Communications very important  Structure of Community Safety and Wellbeing report leads to issues mentions. More coordination of programs with an umbrella organization to try and get services to those who need it  Need to be aware there is only one taxpayer so need to be more efficient with controlling costs  The awareness piece to this process is very important to get into the community

Tracy Farmer thanked the committee for their comments.

CPAC Minutes – October 28, 2020 Page | 5

10. Upcoming Meetings

The next scheduled meeting is Wednesday, January 27, 2021 at 9 a.m. in the Council Chambers of the Township office and by videoconference.

11. Adjournment

Chair McIntosh adjourned the Community Policing Advisory Committee at 10:58 a.m.

Avon Maitland District School Board

Board Meeting Highlights – October 27, 2020

Good News

Secondary Schools Celebrate Graduates in Unique Ways

Secondary schools across AMDSB showed their creativity over the last two weeks as they celebrated our 2020 graduating students. A variety of activities were organized including:

● Virtual (video) showcases of speeches from school administrators, staff and students ● Drive-through pick up events ● Socially distanced, scheduled photo opportunities

The 2020 graduates have shown incredible resilience and perseverance during these unusual times. The last few months of their graduating year was cut short by the COVID-19 pandemic and they have had to forgo many of the monumental events and celebrations normally associated with the final year of high school (e.g. prom). We congratulate all of our 2020 graduates. We are proud of you!!!

Supervised Alternative Learning (SAL) Program Update

Trustee Carmichael reported that students from the Supervised Alternative Learning (SAL) program had 984 English and social science lessons and 770 math and science lessons graded in the 2019/2020 school year for a total of 56.5 credits. This program supports students that may not be able to participate in traditional learning.

Elma Township PS Dedicate a Sunshine Room to Former Teacher

Trustee Rothwell reported that Elma PS acknowledged the one year anniversary of the passing of loved teacher Stephanie McCracken. She has been likened to Elma’s “Sunshine”- bringing warmth and comfort (and a big dose of fun) wherever she went. They dedicated her classroom to Stephanie’s memory and it will be named the Sunshine Room.

Eco Exeter and Stratford District SS Organize PPE Recycling Programs

Trustee Sygrove reported that the South Huron District High School Eco Exeter group has once again made headlines by participating in an innovative recycling program. A partnership with Green Circle Salon has resulted in a recycling program for disposable personal protective equipment (PPE) worn by school staff and some students. They purchased six PPE Recovery Initiative Containers and donated them to various spots in the community including Exeter Elementary School. The recycling program takes disposable masks, gowns, gloves and other PPE and after removing any metal from the items, incinerates the material. The heat is used to make clean energy, and all fumes are filtered. Any remaining ash is used in construction materials. See below for the CTV News London story on the initiative. Stratford District Secondary School is also participating in a similar program and the Board is working on plans to roll out the program across other schools in the district.

Bruce Power Donates Needed Cleaning and Protection Supplies

Bruce Power has made two generous donations to AMDSB schools. First, technology cleaning wipes were received and are now being distributed to schools. This donation is much appreciated as these wipes are difficult to obtain and allow for students to use iPads and Chromebooks in the classroom setting. Safety goggles are also being delivered for use by elementary teachers and support staff. The Board and senior staff express their sincere thanks for this generosity.

Treaty Recognition Week Celebrations Begin

On October 21 and 22, AMDSB educators participated in an online webinar with Indigenous Education Lead Monique Pregent. Fourteen intermediate and secondary teachers and 25 elementary teachers and principals participated. Pregent worked in partnership with other Program Service coordinators to create a session that included special guest Ray John Jr., a respected Knowledge Keeper from Oneida Nation of the Thames who explained the importance of wampum belts in the treaty process. Examples of activities teachers could use to educate students about the treaties that were made between groups before, during, and after Canada was formed were presented. Digital resources were also shared to enhance the learning experience.

Treaty Recognition Week will be celebrated November 1 to November 7 with a series of social media posts and a display at the Board office showcasing examples of treaties and educational resources.

New Partnership for Newcomer Settlement Services

Superintendent Bruce reported that AMDSB has entered into an agreement with the Kitchener-Waterloo YMCA to provide settlement services in our schools. This is exciting news, as settlement supports will help newcomer families become connected with the community. Schools have been provided with consent forms that they provide to newcomer families as they register.

SHDHS Principal Runs to Support Terry Fox Foundation

Trustee Sygrove recognized South Huron DHS principal Jana Bayer-Smith who ran 22 kilometres from Lucan to Exeter in support of her school's Terry Fox Run fundraiser. In total, the students and staff of South Huron raised nearly $4000 in support of the Terry Fox Foundation.

Staff Presentation (Summer School Update)

Superintendent Creery and System Principal Emma Watts provided a summary of the 2020 summer school. The program was offered virtually to students looking to reach ahead (grade 8 students), participate in credit recovery, upgrade a credit, take full or half credits, or participate in a co-op program. Feedback from students was very positive and the implemented changes were well received. Student Trustee Update

Our new student trustees (Makenzie Hallam and Elizabeth Benoit) provided an update. Elizabeth gave an overview of the OSTA-AECO student conference. Makenzie reported that the student senate is looking to focus on student well-being by providing students with resources that are COVID-19 protocol friendly. They are also looking at a pen pal program with local nursing and retirement homes and a program that provides healthy snacks in classrooms. Chair's Report

Chair Geddes sent correspondence regarding the education perspective on the Ministry of Finance budget consultation and the Ministry of Education PPM 164 (AMDSB perspective on the requirements for remote learning). She also highlighted Local Government Week which was celebrated October 19 to 23. AMDSB Communications posted information about the important role of trustees on the amdsb.ca website. They also shared social media posts about what our trustees love about their job.

Senior Staff Updates

Stratford Intermediate School Construction Update

Superintendent Carter reported that construction at the Stratford Intermediate site is progressing as planned. The final pieces of the work on the 1926 and 1972 sections, the roofing, is expected to be completed in the coming weeks. Grounds work, including paving is expected to be completed in November. Work in the new addition is progressing well; classrooms are primarily complete while the work in corridors is progressing well. The front entrance and the stairwell still has some work following a slight delay with the delivery of the windows. Inspections (elevator, fire alarms) and some moving of furniture are scheduled for November 6.

Bus Driver Shortage Update

Superintendent Carter reported that in the last weeks, our area has had very few route cancellations compared to other areas in the province and things continue to improve. In September we had 198 route cancellations, in October there have been 39. This significant improvement is a result of recruitment work on behalf of the bus operators.

Mental Health Update

Superintendent Baker highlighted the October mental health newsletter for families that provides information about Bullying Awareness Week (November 15 to 21) and Cyber Awareness Month (October 26 to November 20). A staff version was also released. The Communications team will also be releasing a social media campaign highlighting a variety of messages and resources for students and families.

Parent Surveys to Address Remote Learning and Technology Needs

Superintendent Morris reported that two surveys will be released to parents in the coming weeks. One that will ask about student technology needs should we be directed by the Ministry of Education to move to a different learning model (to Model B - hybrid or Model C - fully online). The other will be directed at remote learning families to determine if they plan to continue with remote learning, or if they wish to return to face to face learning.

Approved Tenders

The following tender was approved:

● Snow Removal & Salting/Sanding Services

Future Board Meetings

● Tuesday, November 10, 2020 (Committee of the Whole, Open Session at 4:30 via Microsoft Teams) ● Tuesday, November 24, 2020 (Committee of the Whole, Closed Session at 4:30, Student Advisory Committee at 5:30, and Regular Board 6:00) ● Tuesday, December 8, 2020 (Inaugural/Regular Board Meeting)

Meetings are hosted at the Education Centre unless otherwise noted

Future Meetings/Events with Trustee Representation

● AODA – October 28, 2020 at 3:00 p.m. ● Special Education Advisory Committee – November 4, 2020 at 4:00 p.m. ● Audit Committee – November 11, 2020 at 5:00 p.m. ● Huron Perth Student Transportation Services – November 17, 2020 at 3:30 p.m. ● Parent Involvement Committee – November 18, 2020 at 6:30 p.m. (will be hosted online using Microsoft Teams. Details will be posted on parentvoice.ca) ● Supervised Alternative Learning – November 30, 2020 at 8:30 a.m.

Meetings hosted at the Education Centre unless otherwise noted

Lizet Scott

From: AMO President Sent: October 26, 2020 4:31 PM Subject: Proposed Transition schedule for your Blue Box program to the new Full Producer Responsibility regulation Attachments: Blue Box - Draft Transition Schedule_MECP_ByYear.pdf

Dear Mayor/Head of Council,

Re: Proposed Transition schedule for your Blue Box program to the new Full Producer Responsibility regulation

I wanted to follow up with you regarding the proposed transition schedule for your Blue Box program to the new full producer responsibility regulation.

Minister Yurek announced the posting of the draft Blue Box resolution under the RRCEA. It will be on the EBR for 45 days, and comments are due December 3, 2020. The draft regulation contains a proposed transition schedule for municipal blue box programs.

The announcement made the following clear:

 Communities that have a program today, regardless of size, will receive mandatory servicing by producers in the future,

 The program will be required to expand to all communities (with the exception of the far north) along with schools, long term care and retirement homes, parks and public spaces by 2026,

 Input from municipal governments about when they desired to transition was accommodated as much as possible, but not in all cases.

We are pleased the Minister responded to many of the concerns brought forward by municipal governments. He and this government should be commended for moving this important initiative forward. It will be helpful to continue to encourage that this regulation be approved in a manner that aligns with what municipal governments have advocated for many years – better environmental and economic outcomes.

Thanks to all of you for your work on this file and to the many of you who provided a resolution regarding your preferred date for transition. We have included an analysis of the preferred dates municipal Councils identified versus what is proposed in the draft regulation (Attached).

AMO worked diligently to ensure the Ministry had both a copy of all municipal resolutions passed related to the Blue Box transition, as well as, providing them with a full summary of resolutions.

1 We also met with the Ministry on multiple occasions to ensure they understood the list we had provided and why it was reasonable based on the recommendations in David Lindsay's Mediation Report.

When the list of municipal government resolutions was prorated based on when in the year municipal governments wanted to transition (see Table below), the Ministry had a list that resulted in roughly one-third of the program transition per year. This was the stated objective from producers and industry to disperse the full cost over a three-year period.

Total Total Total Net Residential Households Collected Marketed Population Cost Waste Served Generated

2023 - resolutions 40.45% 38.00% 38.12% 37.78% 38.32% 38.91%

2024 - resolutions 29.14% 29.50% 28.73% 28.18% 27.94% 28.83%

2025 - resolutions 25.21% 28.45% 29.10% 29.35% 26.97% 29.69%

Total - resolutions 94.81% 95.96% 95.95% 95.31% 93.23% 97.43%

As we always reiterated in our correspondence with you, the final decision on the transition schedule rests with the provincial government. They have indicated that they used your preferred dates but also included geographical catchments, tonnes and costs to set the schedule.

We understand changes to transition dates could be problematic for some, especially based on contractual relationships or other issues. We would encourage you to ensure the Ministry is directly aware of your concerns and would appreciate it if you could copy us on your correspondence.

If you have any questions or require further details please contact Dave Gordon at 416 389 4160 or [email protected].

Sincerely,

Graydon Smith AMO President Mayor of the Town of Bracebridge

2 Analysis: Blue Box Transition Schedule Comparison with Preferred Municipal Transition Dates

The Ministry of the Environment, Conservation and Parks has proposed a producer responsibility regulation for the Blue Box Program.

The draft regulation is currently posted for a 45-day consultation period on the province’s Environmental and Regulatory Registries (https://ero.ontario.ca/notice/019- 2579).

The Association of Municipalities of Ontario sent the preferred transition dates as chosen by Council to the Ministry, between January and October 2020.

The Ministry is consulting on the proposed transition groupings and with First Nations as it works to finalize the regulation and identify calendar dates for each transitioning program within a given year.

If the date provided by the Ministry in the draft Regulation is problematic for your community, we encourage you to provide this information to the Ministry at [email protected].

Eligible Community Ministry’s Year that Proposed Council Transition Year in Preferred to the Regulation Transition Addington Highlands, Township of 2025 2023 Admaston/Bromley, Township of 2025 N/A Alfred and Plantagenet, Township of 2023 N/A Algonquin Highlands, Township of 2024 2023 Armour, Township of 2025 2023 Armstrong, Township of 2025 N/A Arnprior, Town of 2023 2023 Ashfield-Colborne-Wawanosh, Township of 2025 N/A Assiginack, Township of 2025 N/A Athens, Township of 2025 N/A Atikokan, Township of 2025 N/A Augusta, Township of 2025 2024 Aylmer, Town of 2023 2023 Baldwin, Township of 2025 N/A Bancroft, Town of 2025 N/A Barrie, City of 2024 2024 Bayham, Municipality of 2023 2023 Beckwith, Township of 2023 2023 Billings, Township of 2025 2023 Blind River, Town of 2025 2024 Bluewater Recycling Association 2024 2024 Bonfield, Township of 2025 N/A 1 Eligible Community Ministry’s Year that Proposed Council Transition Year in Preferred to the Regulation Transition Bonnechere Valley, Township of 2025 2023 Brant, County of 2025 2024 Brantford, City of 2025 2024 Brockville, City of 2025 2023 Bruce Area Solid Waste Recycling 2025 2025 Brudenell, Lyndoch and Raglan, Township of 2025 2025 Burk's Falls, Village of 2025 2023 Callander, Municipality of 2025 2023 Calvin, Municipality of 2025 N/A Carleton Place, Town of 2023 2023 Carling, Township of 2025 2023 Carlow Mayo, Township of 2025 2023 Casey, Township of 2025 N/A Casselman, Village of 2023 2023 Central Elgin, Municipality of 2023 2023 Central Frontenac, Township of 2025 2023 Central Manitoulin, Township of 2025 2025 Charlton and Dack, Municipality of 2025 N/A Chatham-Kent, Municipality of 2024 2023 Chatsworth, Township of 2023 N/A Chisholm, Township of 2025 N/A Clarence-Rockland, City of 2023 2023 Cobalt, Town of 2025 N/A Cochrane, Corporation of the Town of 2025 2023 Coleman, Township of 2025 N/A Conmee, Township of 2024 N/A Cornwall, City of 2025 2024 Deep River, Town of 2025 2023 Deseronto, Town of 2025 2023 Drummond-North Elmsley, Township of 2023 2023 Dryden, City of 2023 2023 Dufferin, County of 2023 2023 Durham, Regional Municipality of 2024 2023 Dutton-Dunwich, Municipality of 2023 2023 Dysart et al, Township of 2024 2023 East Ferris, Municipality of 2025 N/A Edwardsburgh Cardinal, Township of 2025 2023 Elizabethtown-Kitley, Township of 2025 2023 Elliot Lake, City of 2025 2025 Emo, Township of 2025 N/A Englehart, Town of 2025 2025 Enniskillen, Township of 2023 2023

2 Eligible Community Ministry’s Year that Proposed Council Transition Year in Preferred to the Regulation Transition Espanola, Town of 2025 N/A Essex-Windsor Solid Waste Authority 2024 2024 Evanturel, Township of 2025 2024 Faraday, Township of 2025 2024 Fort Frances, Town of 2025 2024 French River, Municipality of 2025 N/A Front of Yonge, Township of 2025 2023 Frontenac Islands, Township of 2025 N/A Gananoque, Town of 2025 2023 Gauthier, Township of 2025 N/A Georgian Bluffs, Township of 2023 N/A Gillies, Township of 2024 N/A Goulais Local Service Board 2023 N/A Greater Madawaska, Township of 2025 N/A Greater Napanee, Township of 2025 2023 Greater Sudbury, City of 2025 N/A Grey Highlands, Municipality of 2023 N/A Guelph, City of 2025 2023 Haldimand, County of 2024 2023 Halton, Regional Municipality of 2025 2025 Hamilton, City of 2025 2023 Hanover, Town of 2025 2024 Harley, Township of 2025 N/A Hastings Highlands, Municipality of 2024 2023 Hawkesbury Joint Recycling 2023 2023 Head, Clara and Maria, Townships of 2025 2023 Hearst 2025 2023 Highlands East, Municipality of 2024 2023 Hilliard, Township of 2025 2025 Hilton Beach, Village of 2025 N/A Horton, Township of 2025 2023 Howick, Township of 2024 2023 Hudson, Township of 2025 N/A Huron Shores, Municipality of 2025 2023 James, Township of 2025 N/A Kapuskasing, Town of 2025 2023 Kawartha Lakes, City of 2024 2023 Kearney, Town of 2025 N/A Kenora, City of 2023 2023 Kerns, Township of 2025 N/A Killaloe, Hagarty, and Richards, Township of 2025 N/A Killarney, Municipality of 2025 2025

3 Eligible Community Ministry’s Year that Proposed Council Transition Year in Preferred to the Regulation Transition Kingston, City of 2025 N/A Kirkland Lake, Town of 2025 2023 Laird, Township of 2025 N/A Lanark Highlands, Township of 2025 N/A Larder Lake, Township of 2025 N/A Latchford, Town of 2025 N/A Laurentian Hills, Town of 2025 2024 Leeds and the Thousand Islands, Township 2025 N/A of Limerick, Township of 2025 N/A London, City of 2023 2023 Loyalist, Township of 2025 2023 Macdonald, Meredith & Aberdeen Additional, 2025 N/A Township of Machar, Township of 2025 N/A Madawaska Valley, Township of 2025 2025 Magnetawan, Municipality of 2025 2023 Malahide, Township of 2023 2023 Marathon, Town of 2025 N/A Matachewan, The Corporation of the 2025 N/A Township of Mattice-Val Cote, Municipality of 2025 2023 McDougall, Municipality of 2025 N/A McGarry, Township of 2025 N/A McKellar, Township of 2025 N/A McMurrich/Monteith, Township of 2025 N/A Mcnab-Braeside, Township of 2023 2023 Meaford, Municipality of 2023 2023 Merrickville-Wolford, Village of 2023 N/A Minden Hills, Township of 2024 N/A Mississippi Mills, Town of 2023 2023 Montague, Township of 2023 2023 Muskoka, District Municipality of 2024 2023 Nairn & Hyman, Township of 2025 2023 Neebing, Municipality of 2024 2023 Newbury, Village of 2023 N/A Niagara, Regional Municipality of 2024 2023 Nipissing, Township of 2025 N/A Norfolk, County of 2024 2024 North Bay, City of 2025 2023 North Dundas, Township of 2025 2024 North Frontenac, Township of 2025 N/A North Glengarry, Township of 2025 2024 4 Eligible Community Ministry’s Year that Proposed Council Transition Year in Preferred to the Regulation Transition North Grenville, Municipality of 2023 N/A North Huron, Township of 2025 N/A North Stormont, Township of 2025 2025 Northeastern Manitoulin & Islands, Town of 2025 N/A Northern Bruce Peninsula, Municipality of 2025 2025 Northumberland, County of 2024 2023 O’Connor, Township of 2024 2023 Oliver Paipoonge, Municipality of 2024 N/A Orillia, City of 2024 2024 Ottawa Valley Waste Recovery Centre 2025 2025 Ottawa, City of 2023 2023 Owen Sound, City of 2023 2023 Oxford, Restructured County of 2025 2025 Papineau-Cameron, Township of 2025 2024 Parry Sound, Town of 2025 2023 Peel, Regional Municipality of 2024 2024 Perry, Township of 2025 2023 Perth, Town of 2025 2025 Peterborough, City of 2024 2023 Peterborough, County of 2024 2023 Petrolia, Town of 2023 N/A Plympton-Wyoming, Town of 2023 2023 Powassan, Municipality of 2025 2024 Prescott, Town of 2025 2023 Prince, Township of 2023 2023 Quinte Waste Solutions 2025 2025 Rainy River, Town of 2025 N/A Red Lake, Municipality of 2023 2023 Renfrew, Town of 2025 2023 Rideau Lakes, Township of 2025 2024 Russell, Township of 2025 2023 Sables-Spanish Rivers, Township of 2025 2023 Sarnia, City of 2023 2023 Sault Ste. Marie, City of 2023 2023 Seguin, Township of 2025 2023 Shuniah, Municipality of 2024 N/A Simcoe, County of 2024 2023 Sioux Lookout, The Corporation of the 2025 2023 Municipality of Sioux Narrows Nestor Falls, Township of 2023 2023 Smiths Falls, Town of 2025 2023 South Dundas, Township of 2025 2024

5 Eligible Community Ministry’s Year that Proposed Council Transition Year in Preferred to the Regulation Transition South Frontenac, Township of 2025 N/A South Glengarry, Township of 2025 N/A South Stormont, Township of 2025 2024 Southgate, Township of 2023 2023 Southwest Middlesex, Municipality of 2023 2023 Southwold, Township of 2023 2023 Spanish, Town of 2025 2023 St. Charles, Municipality of 2025 2025 St. Clair, Township of 2023 2023 St. Joseph, Township of 2025 N/A St. Thomas, City of 2023 2023 Stone Mills, Township of 2025 N/A Stratford, City of 2024 2023 Strong, Township of 2025 2023 Sundridge, Village of 2025 2023 Tarbutt & Tarbutt Additional, Township of 2025 2023 Tay Valley, Township of 2025 2024 Temiskaming Shores, City of 2025 2025 Terrace Bay, Township of 2025 N/A Thames Centre, Municipality of 2023 2023 The Archipelago, Township of 2025 N/A The Blue Mountains, Town of 2023 N/A The Nation, Municipality 2023 2023 Thunder Bay, City of 2024 2023 Timmins, City of 2025 2023 Toronto, City of 2023 2023 Tri-Neighbours 2025 2025 Tudor & Cashel, Township of 2025 2024 Waterloo, Regional Municipality of 2024 2024 Wellington, County of 2025 2023 West Elgin, Municipality of 2023 2023 West Grey, Municipality of 2025 2023 West Nipissing, Municipality of 2025 N/A Westport, Village of 2025 2023 Whitestone, Municipality of 2025 N/A Whitewater Region, Township of 2025 N/A Wollaston, Township of 2025 N/A York, Regional Municipality of 2025 2025

6 Lizet Scott

From: Francis Veilleux Sent: October 20, 2020 10:33 AM To: Francis Veilleux Subject: Draft Blue Box Regs Released

Ontario released the new DRAFT Regulations to improve the Blue Box Program

To celebrate Waste Reduction Week 2020, Ontario has released the long awaited Draft Regulations to improve the blue box program. The enhancements include expanding the items that can be recycled and making producers of products and packaging fully responsible for the waste they create.

Today's announcement made the following clear:

 Communities that have a Blue Box program today, regardless of size, will receive mandatory servicing by producers in the future.  The program will be required to expand to all communities (with the exception of the far north) along with schools, long term care and retirement homes, parks and public spaces by 2026.  Input from municipal governments about when they desired to transition was accommodated as much as possible, but not in all cases.

We will be reviewing the Draft Regulation in more detail in order to keep you informed.

In the meantime, please click on the following link: ERO 019-2579 to view the Proposal Summary and to save you some time, please click on the following supporting documents Map and Geographic Groupings; Blue Box Transition Schedule Explanatory Note and Draft BB Regulation.

Francis Veilleux | President ______Bluewater Recycling Association P.O. Box 547 415 Canada Avenue Huron Park, ON N0M 1Y0 p. 519.228.6678 f. 519.228.6656 e. [email protected] www.bra.org

1 The Corporation of the Township of Huron-Kinloss P.O. Box 130 Phone: (519) 395-3735 21 Queen St. Fax: (519) 395-4107 Ripley, Ontario N0G2R0 E-mail: [email protected] Website: http://www.huronkinloss.com

Honourable Doug Ford, Premier of Ontario, October 28, 2020 Queen’s Park Legislative Building 1 Queen’s Park, Room 281 Toronto, ON M7A 1A1 [email protected]

Dear Honourable Doug Ford;

Please be advised the Council of the Township of Huron-Kinloss at its regular meeting held on October 19, 2020 passed the following resolution;

Re: Copy of Resolution #643

Motion No. 643 Moved by: Don Murray Seconded by: Lillian Abbott

THAT the Township of Huron-Kinloss hereby supports the Town of Amherstburg in recommending that Schedule 11 of Bill 108 be amended to remove the powers provided to the Local Planning Appeal Tribunal, retaining authority for hearing certain appeals by the Conservation Review Board; and, to return the authority for final decisions to municipal council’s as the elected representative of the communities wherein the property and its features of cultural heritage value exist and FURTHER direct staff to forward a copy of the resolution to the Honourable Doug Ford, Premier of Ontario, the Honourable Lisa McLeod, Minister of Heritage, Sport, Tourism and Culture Industries and the Association of Municipalities of Ontario. Carried

Sincerely,

Kelly Lush Deputy Clerk

c.c Honourable Lisa McLeod, Minister of Heritage, Sport, Tourism and Culture Industries and the Association of Municipalities of Ontario.

The Corporation of the Township of Huron-Kinloss P.O. Box 130 Phone: (519) 395-3735 21 Queen St. Fax: (519) 395-4107 Ripley, Ontario N0G2R0 E-mail: [email protected] Website: http://www.huronkinloss.com

Honourable Doug Ford, Premier of Ontario, October 28, 2020 Queen’s Park Legislative Building 1 Queen’s Park, Room 281 Toronto, ON M7A 1A1 [email protected]

Dear Honourable Doug Ford;

Please be advised the Council of the Township of Huron-Kinloss at its regular meeting held on October 19, 2020 passed the following resolution;

Re: Copy of Resolution #641

Motion No. 641 Moved by: Jeff Elliott Seconded by: Jim Hanna

THAT the Township of Huron-Kinloss hereby supports Wollaston Township in requesting that the Minister of Municipal Affairs and Housing review the Municipal Elections to play schemes in rural communities where non-residential electors are permitted to participate in elections and provide more clear guidelines to assist Municipal Clerks in defining the voters’ list and to ensure there is a clear way to report election fraud and FURTHER directs staff to forward a copy of this resolution to the Right Honourable Doug Ford, Premier of Ontario, the Minister of Municipal Affairs and Housing , the Honourable Steve Clark and all Ontario Municipalities. Carried

Sincerely,

Kelly Lush Deputy Clerk

c.c Minister of Municipal Affairs and Housing , the Honourable Steve Clark and all Ontario Municipalities.

October 26, 2020

The Right Honourable Justin Trudeau Health Canada Office of the Prime Minister Address Locator 0900C2 80 Wellington Street Ottawa, Ontario Ottawa, ON K1A 0A2 K1A 0K9

The Honourable Doug Ford Ontario Provincial Police Premier of Ontario General Headquarters Legislative Building Lincoln M. Alexander Queen's Park Building Toronto ON M7A 1A1 777 Memorial Avenue Orillia, ON L3V 7V3

Dear Right Honourable Prime Minister Trudeau and Premier Ford,

Re: Illicit Cannabis Operations

At their meeting of October 20, 2020 Norfolk County Council approved Resolution No. 6 of the Council- In-Committee meeting of October 13, 2020 which reads as follows:

Res. 6

WHEREAS illicit cannabis grow operations are a significant issue in many municipalities in Ontario;

AND WHEREAS there are often significant negative impacts from illicit cannabis operations upon surrounding communities and residents;

AND WHEREAS the intent of legalizing cannabis was to eliminate the ‘black market’ not allow it to expand with relative impunity;

AND WHEREAS Norfolk County estimates that there are approximately 70 cannabis operations in our municipality;

P a g e | 2

THEREFORE BE IT RESOLVED,

THAT the Mayor issue a letter to the Prime Minister of Canada, Premier of Ontario, Health Canada and the Ontario Provincial Police;

AND THAT Norfolk County Council request that solutions to the current crisis which may include but are not limited to; better regulation and tracking of the prescription of cannabis in Canada by doctors, increased regulatory and enforcement presence by Health Canada, increased OPP resources, increased funding to municipalities to deal with complaints and By-Law issues generated by illicit cannabis grow operations;

AND FURTHER THAT a copy of the submission by Debbie France be attached to the Mayor’s letter.

Your attention to this important issue is appreciated.

Yours Truly,

Mayor Kristal Chopp Norfolk County

cc. Toby Barrett- MPP Haldimand-Norfolk Diane Finley – MP Haldimand-Norfolk All Ontario Municipalities

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dĂďůĞŽĨĐŽŶƚĞŶƚƐ

ϭͿ 'ĞŶĞƌĂůŬŶŽǁůĞĚŐĞ ϮͿ ĂŶŶĂďŝƐůĂŶĚƵƐĞƌĞƉŽƌƚƐ ϯͿ DƵŶŝĐŝƉĂůŝƚŝĞƐŶŽƚƉĞƌŵŝƚƚŝŶŐĂŶŶĂďŝƐŐƌŽǁŽƉƐŽŶŐƌŝĐƵůƚƵƌĂůůĂŶĚƐ ϰͿ DƵŶŝĐŝƉĂůWĂŶĞůΘZŽƵŶĚƚĂďůĞŝƐĐƵƐƐŝŽŶǁŝƚŚ>ŽĐĂůΘWƌŽǀŝŶĐŝĂů>ĂǁŶĨŽƌĐĞŵĞŶƚ ϱͿ WŽůŝĐĞ/ŶƚĞƌǀĞŶƚŝŽŶͲDĂƐƐŝǀĞŝůůĞŐĂůĐĂŶŶĂďŝƐŽƉĞƌĂƚŝŽŶƐŚƵƚĚŽǁŶ ϲͿ WŽůŝĐĞ/ŶƚĞƌǀĞŶƚŝŽŶͲĂŶŶĂďŝƐƉƌŽĚƵĐƚŝŽŶĂůůĞŐĞĚůǇĨƵĞůŝŶŐƐǇŶƚŚĞƚŝĐĚƌƵŐƉƌŽĚƵĐƚŝŽŶůĂďƐ ϳͿ WŽůŝĐĞ/ŶƚĞƌǀĞŶƚŝŽŶʹƌĂŝĚƐŝŶǀŽůǀŝŶŐƉƌŽĚƵĐƚŝŽŶĞǆĐĞĞĚŝŶŐůŝŵŝƚƐ ϴͿ WŽůŝĐĞ/ŶƚĞƌǀĞŶƚŝŽŶͲƌĂŝĚƐĂƚƚŚĞh^ͬĂŶĂĚĂďŽƌĚĞƌ ϵͿ &ĞĚĞƌĂůDW͛ƐǁŚŽĂƌĞĂĐƚŝǀĞůǇƌĞƋƵĞƐƚŝŶŐ,ĞĂůƚŚĂŶĂĚĂƚŽƐŽůǀĞĂŶŶĂďŝƐŝƐƐƵĞ ϭϬͿ DƵŶŝĐŝƉĂůŐƵŝĚĞƚŽĂŶŶĂďŝƐůĞŐŝƐůĂƚŝŽŶ;ďǇ&DͿ ϭϭͿ dŚĞĨŝŶĂůƌĞƉŽƌƚŽĨƚŚĞƚĂƐŬĨŽƌĐĞŽŶĂŶŶĂďŝƐůĞŐĂůŝǌĂƚŝŽŶĂŶĚƌĞŐƵůĂƚŝŽŶ ϭϮͿ DƵŶŝĐŝƉĂůŝƚŝĞƐǁŚŽŚĂǀĞƌĞĨƵƐĞĚƌĞƋƵĞƐƚƐĨŽƌĞǆĐĞƉƚŝŽŶƐƚŽďǇůĂǁƐ ϭϯͿ ŽƵƌƚĐĂƐĞƐͲǇůĂǁǀŝŽůĂƚŝŽŶ ϭϰͿ EƵŝƐĂŶĐĞďǇůĂǁĂŵĞŶĚŵĞŶƚͲĂŶŶĂďŝƐKĚŽƵƌ ϭϱͿ DƵŶŝĐŝƉĂůŝƚŝĞƐƚŚĂƚŚĂǀĞƌĞƋƵĞƐƚĞĚĂƐƐŝƐƚĂŶĐĞĨƌŽŵWƌŽǀŝŶĐĞ

EŽƚĞ͗ dŚĞůŝƐƚŽĨůŝŶŬƐŝŶƚŚŝƐĚŽĐƵŵĞŶƚŝƐĂƐŵĂůůƌĞƉƌĞƐĞŶƚĂƚŝŽŶŽĨŝŶĨŽƌŵĂƚŝŽŶŵŽƐƚůǇĐŽŶŶĞĐƚĞĚƚŽŶĞǁƐ ĂƌƚŝĐůĞƐƚŚĂƚƐŚŽǁƚŚĞƌĞĂƌĞƐŝŐŶŝĨŝĐĂŶƚŝƐƐƵĞƐĐŽŶŶĞĐƚĞĚƚŽDĂƌŝũƵĂŶĂƵůƚŝǀĂƚŝŽŶŝŶŐƌŝĐƵůƚƵƌĂůĂƌĞĂƐ ƚŚƌŽƵŐŚŽƵƚƚŚĞWƌŽǀŝŶĐĞŽĨKŶƚĂƌŝŽ͘tĞĞŶĐŽƵƌĂŐĞĂŶǇŽŶĞǀŝĞǁŝŶŐƚŚŝƐĚŽĐƵŵĞŶƚƚŽƐĞĂƌĐŚĂŶĚ ƌĞĂĐŚŽƵƚŝŶƚŚĞŝƌŵƵŶŝĐŝƉĂůŝƚǇƚŽĚŝƐĐŽǀĞƌŚŽǁƚŚĞŝƐƐƵĞƐĂƌĞƵŶĨŽůĚŝŶŐŝŶƚŚĞDƵŶŝĐŝƉĂůŝƚǇƚŚĞǇĐĂůů ŚŽŵĞ͘&ƵƌƚŚĞƌŝŶǀĞƐƚŝŐĂƚŝŽŶŝƐůŝŬĞůǇƚŽƵŶĐŽǀĞƌƐŝŵŝůĂƌŝƐƐƵĞƐŝŶĂƌĞĂƐƚŚƌŽƵŐŚŽƵƚƚŚĞWƌŽǀŝŶĐĞŽĨ KŶƚĂƌŝŽĂŶĚĂĐƌŽƐƐƚŚĞŽƵŶƚƌǇ͘tĞĞǆƉĞĐƚƚŚĂƚĨƵƌƚŚĞƌŝŶǀĞƐƚŝŐĂƚŝŽŶŝƐůŝŬĞůǇƚŽƵŶĐŽǀĞƌŽƚŚĞƌĞůĞĐƚĞĚ ŽĨĨŝĐŝĂůƐǁŚŽŚĂǀĞďĞĞŶĂĐƚŝǀĞůǇƚƌǇŝŶŐƚŽĨŝŶĚƐŽůƵƚŝŽŶƐĨŽƌƚŚĞĐŽŶƐƚŝƚƵĞŶƚƐƚŚĞǇǁĞƌĞĞůĞĐƚĞĚƚŽ ƐĞƌǀĞ͘tĞĞŶĐŽƵƌĂŐĞĂŶǇŽŶĞǀŝĞǁŝŶŐƚŚŝƐŝŶĨŽƌŵĂƚŝŽŶƚŽĐŽŶŶĞĐƚǁŝƚŚƚŚĞĂƵƚŚŽƌŽĨƚŚĞůĞƚƚĞƌƚŚĂƚ ĂĐĐŽŵƉĂŶŝĞƐƚŚŝƐůŝƐƚŽƌƚŚĞǇĐĂŶĞŵĂŝůƚŚĞŝƌĐŽŶƚĂĐƚŝŶĨŽƌŵĂƚŝŽŶĂŶĚĐŽŶĐĞƌŶƐƚŽĚĞďďŝĞĨƌĂŶĐĞΛůŝǀĞ͘ĐĂ ĂŶĚĂƌĞƉƌĞƐĞŶƚĂƚŝǀĞŽĨƚŚŝƐŐƌŽƵƉǁŝůůƌĞƉůǇƚŽŚĞůƉĂĚĚƌĞƐƐƚŚĞŝƌĐŽŶĐĞƌŶƐ͘

&DQQDELV$UWLFOHV

ϭͿ 'ĞŶĞƌĂůŬŶŽǁůĞĚŐĞ

ƌƚŝĐůĞ͗'ĂƉŝŶŐŚŽůĞŝŶƉŽƚůĞŐŝƐůĂƚŝŽŶŝƐŚŝƚƚŝŶŐEŽƌĨŽůŬŚĂƌĚ;KŶƚĂƌŝŽ&ĂƌŵĞƌ:ĂŶϮϰ͕ϮϬϮϬͿ ;WĞƌŚĂƉƐďĞƐƚĂƌƚŝĐůĞƚŽƵŶĚĞƌƐƚĂŶĚĞŶƚŝƌĞŝƐƐƵĞͿ ŚƚƚƉƐ͗ͬͬǁǁǁ͘ŽŶƚĂƌŝŽĨĂƌŵĞƌ͘ĐŽŵͬĨĞĂƚƵƌĞƐͬŐĂƉŝŶŐͲŚŽůĞͲŝŶͲƉŽƚͲůĞŐŝƐůĂƚŝŽŶͲŝƐͲŚŝƚƚŝŶŐͲŶŽƌĨŽůŬͲŚĂƌĚͬ

ƌƚŝĐůĞ͗ŚĂŶŐĞŝƐŝŶƚŚĞǁŝŶĚ;KŶƚĂƌŝŽWůĂŶŶĞƌƐ:ƵŶĞϭ͕ϮϬϭϴͿ ;KƵƚůŝŶĞƐĐŚĂůůĞŶŐĞƐĨŽƌDƵŶŝĐŝƉĂůŝƚŝĞƐĨƌŽŵĂƉůĂŶŶŝŶŐƉĞƌƐƉĞĐƚŝǀĞͿ ŚƚƚƉƐ͗ͬͬŽŶƚĂƌŝŽƉůĂŶŶĞƌƐ͘ĐĂͬďůŽŐͬƉůĂŶŶŝŶŐͲĞǆĐŚĂŶŐĞͬũƵŶĞͲϮϬϭϴͬĐŚĂŶŐĞͲŝƐͲŝŶͲƚŚĞͲǁŝŶĚ

34 ϭŽĨϱ 5HWXUQWR7RS Submission Debbie France ĂŶŶĂďŝƐZĞĨĞƌĞŶĐĞDĂƚĞƌŝĂů

ƌƚŝĐůĞ͗^ƚĞŶĐŚĂŵŽŶŐĐŽŶĐĞƌŶƐĂƐƌĂĚĨŽƌĚĐŽƵŶĐŝůŚĞĂƌƐĂďŽƵƚĐĂŶŶĂďŝƐĐƵůƚŝǀĂƚŝŽŶŝŶ,ŽůůĂŶĚDĂƌƐŚ;ĂƌƌŝĞ dŽĚĂǇ:ƵŶϭϰ͕ϮϬϮϬͿ ;KƵƚůŝŶĞƐĐŽŵŵŽŶĐŽŵƉůĂŝŶƚƐĂŵŽŶŐƐƚƚŚŽƐĞůŝǀŝŶŐŶĞĂƌďǇŐƌŽǁŽƉƐͿ ŚƚƚƉƐ͗ͬͬǁǁǁ͘ďĂƌƌŝĞƚŽĚĂǇ͘ĐŽŵͬůŽĐĂůͲŶĞǁƐͬďƌĂĚĨŽƌĚͲĐŽƵŶĐŝůͲŚĞĂƌƐͲĨƌŽŵͲƉƵďůŝĐͲĂďŽƵƚͲĐĂŶŶĂďŝƐͲĐƵůƚŝǀĂƚŝŽŶͲŝŶͲ ŚŽůůĂŶĚͲŵĂƌƐŚͲϮϰϯϯϮϳϭ

ƌƚŝĐůĞ͗ŽƵŶƚǇĐŽƵŶĐŝůĐŽŶĐĞƌŶĞĚďǇŵĂƌŝũƵĂŶĂůŝĐĞŶĐĞƐ;ĞůůĞǀŝůůĞ/ŶƚĞůůŝŐĞŶĐĞƌ:ƵŶĞϮϱ͕ϮϬϮϬͿ ŚƚƚƉƐ͗ͬͬǁǁǁ͘ŝŶƚĞůůŝŐĞŶĐĞƌ͘ĐĂͬŶĞǁƐͬůŽĐĂůͲŶĞǁƐͬĐŽƵŶƚǇͲĐŽƵŶĐŝůͲĐŽŶĐĞƌŶĞĚͲďǇͲŵĂƌŝũƵĂŶĂͲůŝĐĞŶĐĞƐ ϮͿ ĂŶŶĂďŝƐůĂŶĚƵƐĞƌĞƉŽƌƚƐ

ƌƚŝĐůĞ͗&ŝŶĂů>ĂŶĚhƐĞ^ƚƵĚǇŽŶĂŶŶĂďŝƐWƌŽĚƵĐƚŝŽŶŝŶdŚĞdŽǁŶŽĨWĞůŚĂŵ ;ǆƉůĂŝŶƐƉŽƚĞŶƚŝĂůŝƐƐƵĞƐďĞƚǁĞĞŶDƵŶŝĐŝƉĂůǇͲůĂǁƐΘ&ĂƌŵΘ&ŽŽĚWƌŽƚĞĐƚŝŽŶĐƚƌĞůĂƚŝŶŐƚŽ ĂŶŶĂďŝƐͿZĞǀŝĞǁƐĞĐƚŝŽŶƐ͙ϯ͘ϭ͕ϯ͘Ϯ͕ϯ͘ϯ͕ϯ͘ϱ͕ϯ͘ϳƚŽƵŶĚĞƌƐƚĂŶĚƉŽƚĞŶƚŝĂůŝƐƐƵĞƐ ŚƚƚƉƐ͗ͬͬƉĞůŚĂŵͲƉƵď͘ĞƐĐƌŝďĞŵĞĞƚŝŶŐƐ͘ĐŽŵͬĨŝůĞƐƚƌĞĂŵ͘ĂƐŚǆ͍ŽĐƵŵĞŶƚ/ĚсϮϭϳϰϯ ϯͿ DƵŶŝĐŝƉĂůŝƚŝĞƐŶŽƚƉĞƌŵŝƚƚŝŶŐĂŶŶĂďŝƐŐƌŽǁŽƉƐŽŶĂŐƌŝĐƵůƚƵƌĂůůĂŶĚƐ

ƌƚŝĐůĞ͗ƌŝŐŚƚŽŶƐĞƚƐůŝŵŝƚƐŽŶǁŚĞƌĞĐĂŶŶĂďŝƐƉƌŽĚƵĐƚŝŽŶĨĂĐŝůŝƚŝĞƐĐĂŶůŽĐĂƚĞ;EŽƌƚŚƵŵďĞƌůĂŶĚŶĞǁƐƉƌϵ͕ ϮϬϭϵͿ ŚƚƚƉƐ͗ͬͬǁǁǁ͘ŶŽƌƚŚƵŵďĞƌůĂŶĚŶĞǁƐ͘ĐŽŵͬŶĞǁƐͲƐƚŽƌǇͬϵϮϳϰϯϱϵͲďƌŝŐŚƚŽŶͲƐĞƚƐͲůŝŵŝƚƐͲŽŶͲǁŚĞƌĞͲĐĂŶŶĂďŝƐͲ ƉƌŽĚƵĐƚŝŽŶͲĨĂĐŝůŝƚŝĞƐͲĐĂŶͲůŽĐĂƚĞͬ

ƌƚŝĐůĞ͗WƌŝŵĞĂŐƌŝĐƵůƚƵƌĂůůĂŶĚŶŽƉůĂĐĞĨŽƌĐĂŶŶĂďŝƐ͕KƌŽͲDĞĚŽŶƚĞĐŽĂůŝƚŝŽŶƐĂǇƐ;^ŝŵĐŽĞDĂǇϯϭ͕ϮϬϮϬͿ ŚƚƚƉƐ͗ͬͬǁǁǁ͘ƐŝŵĐŽĞ͘ĐŽŵͬŶĞǁƐͲƐƚŽƌǇͬϭϬϬϬϭϯϬϭͲƉƌŝŵĞͲĂŐƌŝĐƵůƚƵƌĂůͲůĂŶĚͲŶŽͲƉůĂĐĞͲĨŽƌͲĐĂŶŶĂďŝƐͲŽƌŽͲ ŵĞĚŽŶƚĞͲĐŽĂůŝƚŝŽŶͲƐĂǇƐͬ ϰͿ DƵŶŝĐŝƉĂůWĂŶĞůΘZŽƵŶĚƚĂďůĞŝƐĐƵƐƐŝŽŶǁŝƚŚ>ŽĐĂůΘWƌŽǀŝŶĐŝĂů>Ăǁ ŶĨŽƌĐĞŵĞŶƚ ƌƚŝĐůĞ͗ ĂƐƚ'ǁŝůůŝŵďƵƌǇĂŶŶĂďŝƐWƌŽĚƵĐƚŝŽŶ&ĂĐŝůŝƚŝĞƐWĂŶĞůŝƐĐƵƐƐŝŽŶKWWΘzZWĚŝƐĐƵƐƐŽƌŐĂŶŝǌĞĚĐƌŝŵĞΖƐ ĂĐƚŝǀĞŝŶǀŽůǀĞŵĞŶƚŝŶĂŶŶĂďŝƐƉƌŽĚƵĐƚŝŽŶĂŶĚƚŚĞƌŝƐŬƐƚŚĂƚŝƚƉŽƐĞƐƚŽƌĞƐŝĚĞŶƚƐ;zŽƵdƵďĞǀŝĚĞŽͿ ŚƚƚƉƐ͗ͬͬǇŽƵƚƵ͘ďĞͬKŝƐǀϳDůsϭϰ

ƌƚŝĐůĞ͗,ĂƐƚŝŶŐƐͲ>ĞŶŶŽǆΘĚĚŝŶŐƚŽŶZŽƵŶĚƚĂďůĞŽŶ/ůůŝĐŝƚĂŶŶĂďŝƐKƉĞƌĂƚŝŽŶƐʹ&ĞĚDWĞƌĞŬ^ůŽĂŶ ŚƚƚƉƐ͗ͬͬǁǁǁ͘ĨĂĐĞďŽŽŬ͘ĐŽŵͬǁĂƚĐŚ͍ͬǀсϯϮϭϲϵϲϳϱϴϴϯϲϴϵϰϴΘĞǆƚŝĚсũdKďWŶϳƐǁďĨǆƌǌ ϱͿ WŽůŝĐĞ/ŶƚĞƌǀĞŶƚŝŽŶͲWŽůŝĐĞƐŚƵƚĚŽǁŶŵĂƐƐŝǀĞŝůůĞŐĂůĐĂŶŶĂďŝƐŽƉĞƌĂƚŝŽŶ͕ƐĞŝǌĞ ŵŽƌĞƚŚĂŶϭϬϬŬƉůĂŶƚƐ;EĞǁƐƵŐϮϭ͕ϮϬϮϬͿ

ƌƚŝĐůĞ͗ ŚƚƚƉƐ͗ͬͬǁǁǁ͘ĐďĐ͘ĐĂͬŶĞǁƐͬĐĂŶĂĚĂͬŚĂŵŝůƚŽŶͬƉƌŽũĞĐƚͲǁŽŽůǁŝĐŚͲĐĂŶŶĂďŝƐͲŶŝĂŐĂƌĂͲϭ͘ϱϲϵϱϲϵϭ

35 ϮŽĨϱ 5HWXUQWR7RS Submission Debbie France ĂŶŶĂďŝƐZĞĨĞƌĞŶĐĞDĂƚĞƌŝĂů

ϲͿ WŽůŝĐĞ/ŶƚĞƌǀĞŶƚŝŽŶͲĂŶŶĂďŝƐƉƌŽĚƵĐƚŝŽŶĂůůĞŐĞĚůǇĨƵĞůŝŶŐƐǇŶƚŚĞƚŝĐĚƌƵŐ ƉƌŽĚƵĐƚŝŽŶůĂďƐ;WƌŽũĞĐƚDŽŽŶͿ

ƌƚŝĐůĞ͗DŽƌĞƚŚĂŶΨϰϱŵŝŶĚƌƵŐƐĂŶĚĐĂƐŚƐĞŝǌĞĚĂƐƚǁŝŶĚƌƵŐŐĂŶŐƐĚŝƐŵĂŶƚůĞĚŝŶzŽƌŬZĞŐŝŽŶ ;WϮϰƵŐϴ͕ϮϬϭϵͿ ŚƚƚƉƐ͗ͬͬǁǁǁ͘ĐƉϮϰ͘ĐŽŵͬŶĞǁƐͬŵŽƌĞͲƚŚĂŶͲϰϱŵͲŝŶͲĚƌƵŐƐͲĂŶĚͲĐĂƐŚͲƐĞŝǌĞĚͲĂƐͲƚǁŝŶͲĚƌƵŐͲŐĂŶŐƐͲĚŝƐŵĂŶƚůĞĚͲŝŶͲ ǇŽƌŬͲƌĞŐŝŽŶͲϭ͘ϰϱϰϭϬϲϯ

ϳͿ WŽůŝĐĞ/ŶƚĞƌǀĞŶƚŝŽŶʹƌĂŝĚƐŝŶǀŽůǀŝŶŐƉƌŽĚƵĐƚŝŽŶĞǆĐĞĞĚŝŶŐůŝŵŝƚƐ

^ƚ͘ĂƚŚĂƌŝŶĞƐ ƌƚŝĐůĞ͗ EŝĂŐĂƌĂƉŽůŝĐĞďƵƐƚΨϯϰŵŝůůĞŐĂůĐĂŶŶĂďŝƐŽƉĞƌĂƚŝŽŶ;'ůŽďĂůEĞǁƐ:ƵůǇϭ͕ϮϬϮϬͿ ŚƚƚƉƐ͗ͬͬŐůŽďĂůŶĞǁƐ͘ĐĂͬŶĞǁƐͬϳϭϮϴϴϳϯͬŶŝĂŐĂƌĂͲŝůůĞŐĂůͲĐĂŶŶĂďŝƐͲŐƌŽǁͲŽƉͬ

<ŝŶŐdŽǁŶƐŚŝƉ ƌƚŝĐůĞ͗WŽůŝĐĞƐĞŝǌĞΨϰ͘ϳŵŝŶŝůůĞŐĂůĚƌƵŐƐĂĨƚĞƌƐĞĂƌĐŚŽĨĨŽƌŵĞƌ:ŽĞ͛Ɛ'ĂƌĚĞŶƉƌŽƉĞƌƚǇŝŶ<ŝŶŐ ;zŽƌŬZĞŐŝŽŶKĐƚϳ͕ϮϬϭϵͿ ŚƚƚƉƐ͗ͬͬǁǁǁ͘ǇŽƌŬƌĞŐŝŽŶ͘ĐŽŵͬŶĞǁƐͲƐƚŽƌǇͬϵϲϯϯϯϱϮͲƉŽůŝĐĞͲƐĞŝǌĞͲϰͲϳŵͲŝŶͲŝůůĞŐĂůͲĚƌƵŐƐͲĂĨƚĞƌͲƐĞĂƌĐŚͲŽĨͲĨŽƌŵĞƌͲ ũŽĞͲƐͲŐĂƌĚĞŶͲƉƌŽƉĞƌƚǇͲŝŶͲŬŝŶŐͬ

ƌƚŝĐůĞ͗ϴĐŚĂƌŐĞĚĂĨƚĞƌΨϰϬϬŬǁŽƌƚŚŽĨ͚ĞǆĐĞƐƐĐĂŶŶĂďŝƐ͛ĨŽƵŶĚŽŶ<ŝŶŐdŽǁŶƐŚŝƉŐƌŽǁͲŽƉ ;EĞǁƐKĐƚϮ͕ϮϬϭϴͿ ŚƚƚƉƐ͗ͬͬǁǁǁ͘ĐďĐ͘ĐĂͬŶĞǁƐͬĐĂŶĂĚĂͬƚŽƌŽŶƚŽͬĞŝŐŚƚͲĐŚĂƌŐĞĚͲŵĂƌŝũƵĂŶĂͲƚƌĂĨĨŝĐŬŝŶŐͲĐĂŶŶĂďŝƐͲĨĂƌŵƐͲǇŽƌŬͲƌĞŐŝŽŶͲ ϭ͘ϰϴϰϳϭϭϰ

ƌƚŝĐůĞ͗WŽůŝĐĞďƵƐƚŵĂƌŝũƵĂŶĂŐƌŽǁŽƉŝŶ<ŝŶŐdŽǁŶƐŚŝƉǁŽƌƚŚΨϲ͘ϱŵ͕ƐĞŝǌĞϰ͕ϬϬϬƉůĂŶƚƐ ;dsEĞǁƐƵŐϯ͕ϮϬϭϴͿ ŚƚƚƉƐ͗ͬͬƚŽƌŽŶƚŽ͘ĐƚǀŶĞǁƐ͘ĐĂͬƉŽůŝĐĞͲďƵƐƚͲŵĂƌŝũƵĂŶĂͲŐƌŽǁͲŽƉͲŝŶͲŬŝŶŐͲƚŽǁŶƐŚŝƉͲǁŽƌƚŚͲϲͲϱŵͲƐĞŝǌĞͲϰͲϬϬϬͲƉůĂŶƚƐͲ ϭ͘ϰϬϯϵϴϲϯ

^ƚŽƵĨĨǀŝůůĞ ƌƚŝĐůĞ͗WŽůŝĐĞďƵƐƚĐĂŶŶĂďŝƐŐƌŽǁŽƉŝŶĞǆĐĞƐƐŽĨůŝĐĞŶĐĞůŝŵŝƚƐŶĞĂƌƵƌŽƌĂ ;zŽƌŬZĞŐŝŽŶ:ĂŶϮϵ͕ϮϬϭϵͿ ŚƚƚƉƐ͗ͬͬǁǁǁ͘ǇŽƌŬƌĞŐŝŽŶ͘ĐŽŵͬŶĞǁƐͲƐƚŽƌǇͬϵϭϰϴϴϭϲͲƉŽůŝĐĞͲďƵƐƚͲĐĂŶŶĂďŝƐͲŐƌŽǁͲŽƉͲŝŶͲĞǆĐĞƐƐͲŽĨͲůŝĐĞŶĐĞͲůŝŵŝƚƐͲ ŶĞĂƌͲĂƵƌŽƌĂͬ ϴͿ WŽůŝĐĞ/ŶƚĞƌǀĞŶƚŝŽŶͲĂŶŶĂďŝƐďƵƐƚƐĂƚh^ͬĂŶĂĚĂďŽƌĚĞƌ

ƌƚŝĐůĞ͗ĂŶĂĚŝĂŶƌĞƐŝĚĞŶƚĂƌƌĞƐƚĞĚŝŶƌĞůĂƚŝŽŶƚŽŵĂƐƐŝǀĞĐĂŶŶĂďŝƐďƵƐƚĂƚh͘^͘ďŽƌĚĞƌ ;'ůŽďĂůEĞǁƐ:ƵŶĞϭϲ͕ϮϬϮϬͿ ŚƚƚƉƐ͗ͬͬŐůŽďĂůŶĞǁƐ͘ĐĂͬŶĞǁƐͬϳϬϳϬϲϵϳͬĐĂŶĂĚŝĂŶͲŝŶǀŽůǀĞĚͲƐŝŐŶŝĨŝĐĂŶƚͲĚƌƵŐͲƐĞŝǌƵƌĞͲƵͲƐͲďŽƌĚĞƌͬ

36 ϯŽĨϱ 5HWXUQWR7RS Submission Debbie France ĂŶŶĂďŝƐZĞĨĞƌĞŶĐĞDĂƚĞƌŝĂů

ϵͿ &ĞĚĞƌĂůDW͛ƐŵĞŶƚŝŽŶĞĚŝŶĂƌƚŝĐůĞƐǁŚŽĂƌĞĂĐƚŝǀĞůǇƌĞƋƵĞƐƚŝŶŐ,ĞĂůƚŚĂŶĂĚĂ ƚŽƐŽůǀĞĂŶŶĂďŝƐŝƐƐƵĞ

ƌƚŝĐůĞ͗DW&ŝŶůĞǇďƌŝŶŐƐƚŚĞŝƐƐƵĞŽĨƵŶůŝĐĞŶƐĞĚůĂƌŐĞͲƐĐĂůĞŵĂƌŝũƵĂŶĂƉƌŽĚƵĐĞƌƐƚŽWĂƌůŝĂŵĞŶƚ;EŽƌĨŽůŬdŽĚĂǇ :ƵůǇϮϳ͕ϮϬϮϬͿͲ&ĞĚDWŝĂŶĞ&ŝŶůĞǇ ŚƚƚƉƐ͗ͬͬǁǁǁ͘ŶŽƌĨŽůŬƚŽĚĂǇ͘ĐĂͬϮϬϮϬͬϬϳͬϮϳͬϵϲϵϴϲͬ

ƌƚŝĐůĞ͗^ƚŽŵƉŽƵƚĐĂŶŶĂďŝƐĐƌŝŵŝŶĂůŝƚǇ͗^ůŽĂŶ;YƵŝŶƚĞEĞǁƐ:ƵůǇϮ͕ϮϬϮϬͿͲ&ĞĚDWĞƌĞŬ^ůŽĂŶ ŚƚƚƉƐ͗ͬͬǁǁǁ͘ƋƵŝŶƚĞŶĞǁƐ͘ĐŽŵͬϮϬϮϬͬϬϳͬϬϮͬƐƚŽŵƉͲŽƵƚͲĐĂŶŶĂďŝƐͲĐƌŝŵŝŶĂůŝƚǇͲƐůŽĂŶͬ

ƌƚŝĐůĞ͚͗^ƚŝŶŬƐůŝŬĞϭϬϬϬϬƐŬƵŶŬƐ͛͗dŽƚƚĞŶŚĂŵƌĞƐŝĚĞŶƚƐǁĂŶƚŵŽƌĞƉŽƚĞŶƚƌĞƐƚƌŝĐƚŝŽŶƐĨŽƌŵĞĚŝĐĂůͲŵĂƌŝũƵĂŶĂ ŐƌŽǁĞƌƐ;^ŝŵĐŽĞ&Ğďϭϭ͕ϮϬϮϬͿͲ&ĞĚDWdĞƌƌǇŽǁĚĂůů ŚƚƚƉƐ͗ͬͬǁǁǁ͘ƐŝŵĐŽĞ͘ĐŽŵͬŶĞǁƐͲƐƚŽƌǇͬϵϴϰϰϱϰϬͲͲƐƚŝŶŬƐͲůŝŬĞͲϭϬͲϬϬϬͲƐŬƵŶŬƐͲƚŽƚƚĞŶŚĂŵͲƌĞƐŝĚĞŶƚƐͲǁĂŶƚͲŵŽƌĞͲ ƉŽƚĞŶƚͲƌĞƐƚƌŝĐƚŝŽŶƐͲĨŽƌͲŵĞĚŝĐĂůͲŵĂƌŝũƵĂŶĂͲŐƌŽǁĞƌƐͬ

ϭϬͿ DƵŶŝĐŝƉĂůŐƵŝĚĞƚŽĂŶŶĂďŝƐůĞŐŝƐůĂƚŝŽŶ;ďǇ&DͿ

ŚƚƚƉƐ͗ͬͬĨĐŵ͘ĐĂͬĞŶͬƌĞƐŽƵƌĐĞƐͬŵƵŶŝĐŝƉĂůͲŐƵŝĚĞͲĐĂŶŶĂďŝƐͲůĞŐĂůŝǌĂƚŝŽŶ ϭϭͿ dŚĞĨŝŶĂůƌĞƉŽƌƚŽĨƚŚĞƚĂƐŬĨŽƌĐĞŽŶĂŶŶĂďŝƐůĞŐĂůŝǌĂƚŝŽŶĂŶĚƌĞŐƵůĂƚŝŽŶ

ŚƚƚƉƐ͗ͬͬŚŽďĂŶ͘ůĂǁͬϮϬϭϳͬϬϭͬƚŚĞͲĨŝŶĂůͲƌĞƉŽƌƚͲŽĨͲƚŚĞͲƚĂƐŬͲĨŽƌĐĞͲŽŶͲĐĂŶŶĂďŝƐͲůĞŐĂůŝǌĂƚŝŽŶͲĂŶĚͲƌĞŐƵůĂƚŝŽŶͬ

ϭϮͿ DƵŶŝĐŝƉĂůŝƚŝĞƐǁŚŽŚĂǀĞƌĞĨƵƐĞĚƌĞƋƵĞƐƚƐĨŽƌĞǆĐĞƉƚŝŽŶƐƚŽďǇůĂǁƐ

ƌƚŝĐůĞ͗DĂƌŝũƵĂŶĂƐĞƚďĂĐŬƌĞůŝĞĨĚĞŶŝĞĚ;^ŝŵĐŽĞZĞĨŽƌŵĞƌDĂǇϮϵ͕ϮϬϭϵͿ ŚƚƚƉƐ͗ͬͬǁǁǁ͘ƐŝŵĐŽĞƌĞĨŽƌŵĞƌ͘ĐĂͬŶĞǁƐͬůŽĐĂůͲŶĞǁƐͬŵĂƌŝũƵĂŶĂͲƐĞƚďĂĐŬͲƌĞůŝĞĨͲĚĞŶŝĞĚ

ƌƚŝĐůĞ͗ŽƵŶĐŝůŽĨĨŝĐŝĂůůǇĚĞŶŝĞƐƚŚĞŵĂƌŝũƵĂŶĂŵŝĐƌŽͲĐƵůƚŝǀĂƚŝŽŶĨĂĐŝůŝƚǇ ;EĞǁdĞĐdŝŵĞƐDĂƌĐŚϲ͕ϮϬϮϬͿ ŚƚƚƉ͗ͬͬŶĞǁƚĞĐƚŝŵĞƐ͘ĐŽŵ͍ͬƉсϮϰϯϴϴ ϭϯͿ ŽƵƌƚĐĂƐĞƐͲǇůĂǁͬŽŶŝŶŐǀŝŽůĂƚŝŽŶƐ

ƌƚŝĐůĞ͗ĂŶŶĂďŝƐƉƌŽĚƵĐĞƌƉůĞĂĚƐŐƵŝůƚǇƚŽǀŝŽůĂƚŝŶŐďǇůĂǁ ;^ŝŵĐŽĞZĞĨŽƌŵĞƌ&ĞďϮϬ͕ϮϬϮϬͿ ŚƚƚƉƐ͗ͬͬǁǁǁ͘ƐŝŵĐŽĞƌĞĨŽƌŵĞƌ͘ĐĂͬŶĞǁƐͬůŽĐĂůͲŶĞǁƐͬĐĂŶŶĂďŝƐͲƉƌŽĚƵĐĞƌͲĞŶƚĞƌƐͲŐƵŝůƚǇͲƉůĞĂ

ƌƚŝĐůĞ͗ĂƐƚ'ǁŝůůŝŵďƵƌǇƚĂŬĞƐŵĞĚŝĐĂůŵĂƌŝũƵĂŶĂĨĂĐŝůŝƚǇƚŽĐŽƵƌƚ ;zŽƌŬZĞŐŝŽŶƵŐϭϮ͕ϮϬϮϬͿ ŚƚƚƉƐ͗ͬͬǁǁǁ͘ǇŽƌŬƌĞŐŝŽŶ͘ĐŽŵͬŶĞǁƐͲƐƚŽƌǇͬϭϬϭϯϰϰϯϵͲĞĂƐƚͲŐǁŝůůŝŵďƵƌǇͲƚĂŬĞƐͲŵĞĚŝĐĂůͲŵĂƌŝũƵĂŶĂͲĨĂĐŝůŝƚǇͲƚŽͲ ĐŽƵƌƚͬ

37 ϰŽĨϱ 5HWXUQWR7RS Submission Debbie France ĂŶŶĂďŝƐZĞĨĞƌĞŶĐĞDĂƚĞƌŝĂů

ϭϰͿ EƵŝƐĂŶĐĞďǇůĂǁĂŵĞŶĚŵĞŶƚͲĂŶŶĂďŝƐŽĚŽƵƌ

ƌƚŝĐůĞ͗ŽƵŶĐŝůĞŶĂĐƚƐŶƵŝƐĂŶĐĞďǇͲůĂǁĂĚĚƌĞƐƐŝŶŐĐĂŶŶĂďŝƐŽĚŽƵƌĐŽŶĐĞƌŶƐ ;ƌĂĚĨŽƌĚdŽĚĂǇ:ƵŶϭϵ͕ϮϬϮϬͿ ŚƚƚƉƐ͗ͬͬǁǁǁ͘ďƌĂĚĨŽƌĚƚŽĚĂǇ͘ĐĂͬůŽĐĂůͲŶĞǁƐͬĐŽƵŶĐŝůͲĞŶĂĐƚƐͲŶƵŝƐĂŶĐĞͲďǇͲůĂǁͲĂĚĚƌĞƐƐŝŶŐͲĐĂŶŶĂďŝƐͲŽĚŽƵƌͲ ĐŽŶĐĞƌŶƐͲϮϰϰϭϮϰϱ

ƌƚŝĐůĞ͗,ĂŵŝůƚŽŶƚĂƌŐĞƚƐůĂƌŐĞͲƐĐĂůĞƉĞƌƐŽŶĂůŐƌŽǁŽƉĞƌĂƚŝŽŶƐǁŝƚŚŶƵŝƐĂŶĐĞďǇůĂǁĂŵĞŶĚŵĞŶƚ ;'ůŽďĂůEĞǁƐƉƌϮϯ͕ϮϬϮϬͿ ŚƚƚƉƐ͗ͬͬŐůŽďĂůŶĞǁƐ͘ĐĂͬŶĞǁƐͬϲϴϱϳϱϬϲͬĐŝƚǇͲŽĨͲŚĂŵŝůƚŽŶͲŶƵŝƐĂŶĐĞͲďǇůĂǁͲĂŵĞŶĚŵĞŶƚƐͲƉĞƌƐŽŶĂůͲŐƌŽǁͲ ŽƉĞƌĂƚŝŽŶƐͲĐĂŶŶĂďŝƐͬ

ƌƚŝĐůĞ͗EƵŝƐĂŶĐĞďǇůĂǁƚŽĚĞĂůǁŝƚŚĐĂŶŶĂďŝƐŽĚŽƵƌĐŽŵŝŶŐƐŽŽŶƚŽ>ŝŶĐŽůŶ ;EŝĂŐĂƌĂdŚŝƐtĞĞŬƵŐϯ͕ϮϬϮϬͿ ŚƚƚƉƐ͗ͬͬǁǁǁ͘ŶŝĂŐĂƌĂƚŚŝƐǁĞĞŬ͘ĐŽŵͬŶĞǁƐͲƐƚŽƌǇͬϭϬϭϮϴϭϭϵͲŶƵŝƐĂŶĐĞͲďǇůĂǁͲƚŽͲĚĞĂůͲǁŝƚŚͲĐĂŶŶĂďŝƐͲŽĚŽƵƌͲ ĐŽŵŝŶŐͲƐŽŽŶͲƚŽͲůŝŶĐŽůŶͬ

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38 ϱŽĨϱ

FOR IMMEDIATE RELEASE October 26, 2020

Pettapiece announces millions in local social services investments

(Perth-Wellington) – Local social service agencies will receive over $2.7 million in relief funding from the Ontario government, Perth-Wellington MPP Randy Pettapiece announced today. Across Ontario, over $241 million is being invested to help protect the most vulnerable, including those who are homeless or at risk of becoming homeless.

Through the second phase of the Social Services Relief Fund, the County of Wellington will receive $1,995,667. The City of Stratford, which manages social service agencies in Perth County, will receive $721,621.

Municipality Funding County of Wellington $1,995,667 City of Stratford $721,621 Total funding for Perth-Wellington $2,717,288

“COVID-19 has significantly increased demand for services in Perth-Wellington,” Pettapiece said. “This investment is urgently needed to help providers continue their excellent work to support those who need our help.”

“Poverty and homelessness are not limited to the big cities,” Pettapiece added. “It’s an issue across rural and urban parts of our province.”

This funding is part of the government’s $510 million investment to help protect the health and safety of the province’s most vulnerable people. Funding will be delivered through the Social Services Relief Fund and will go towards protecting and supporting homeless shelter staff and residents; creating or renovating over 1,500 housing units; expanding rent support programs; and creating longer-term housing solutions.

“We know that our municipal and Indigenous partners are facing extraordinary challenges, which is why these significant investments are so important,” said Minister of Municipal Affairs and Housing, Steve Clark. “Our investments are helping to build longer term solutions as well as meet ongoing, immediate needs related to COVID-19.”

The Social Services Relief Fund is part of the up to $4 billion being provided to Ontario municipalities under the federal-provincial Safe Restart Agreement. It will help municipalities protect the health and well-being of the people of Ontario while delivering critical public services, such as public transit and shelters, as the province continues down the path of economic recovery.

Pettapiece concluded by again thanking social service agencies and social workers across Perth-Wellington: “We are grateful for your tireless efforts in supporting the most vulnerable in our communities,” he said.

In April, Pettapiece announced over $2.2 million in funding through the first phase of the province’s Social Services Relief Fund.

-30-

Randy Pettapiece, MPP | 519-272-0660 | www.pettapiece.ca

October 27, 2020

Municipality of Tweed (Sent via email) [email protected]

RE: SUPPORT RESOLUTION FROM THE MUNICIPALITY OF TWEED, CANNABIS PRODUCTION FACILITIES, THE CANNABIS ACT AND HEALTH CANADA GUIDELINES

Please be advised that Council for the Corporation of the Town of Lincoln at Special Council Meeting held on October 26, 2020, endorsed and passed the following motion in support of the Municipality of Tweed’s motion (attached) regarding Cannabis Production Facilities, the Cannabis Act and Health Canada Guidelines that was passed on August 25, 2020.

Moved by: Councillor J.D. Pachereva; Seconded by: Councillor Paul MacPherson

THAT Council support the correspondence item as attached from the Municipality of Tweed regarding Cannabis Production.

CARRIED

Sincerely,

Julie Kirkelos Town Clerk [email protected] cc: Prime Minister of Canada Health Canada Premier of the Province of Ontario Minister of Municipal Affairs and Housing Ontario Provincial Police Association of Municipalities of Ontario All municipalities within the Province of Ontario

“Inspiring a Healthy Environment”

October 19, 2020

Memo To: UTRCA Member Municipality Clerks, CAOs and Mayors

Re: UTRCA 2021 Draft Budget

Development and circulation of the UTRCA’s 2021 Draft Budget will be delayed until early December, 2020 due to the current year’s financial challenges from COVID-19. In the interim, the following is being shared with you to assist in predicting the UTRCA’s impact on your draft municipal budgets.

The Board of Directors approved the following guidance at their September meeting:

 That the 2021 Draft Budget reflect a “status quo” budget in terms of service delivery.  That an inflationary increase of 0.6% be included.  That the final $230,000 municipal levy request in support of the Environmental Targets Strategic Plan be deferred until 2022.

Context: 2020 Year-End Deficit: COVID-19 directly impacted Conservation Area, tree planting and environmental education program revenues. Early Spring forecasts predicted a $1.25 million shortfall by year-end. Efforts to mitigate began immediately with some temporary layoffs, full-time staff vacancies being maintained, cancelling or delaying the majority of seasonal staff hiring, a wage roll-back for all staff, and across-the-board expenditure reductions. As summer began, some programs were permitted to resume operations, including Conservation Areas. The combination of reduced expenditures and the return of some user fee revenue helped to improve the year-end forecast to an expected shortfall of $307K. As the summer progressed demand for green spaces and park admissions became almost overwhelming. While the unexpected public response created operational challenges, financially the situation improved yet again whereby September year-end predictions have now been reduced to less than $100K. As such, staff are not recommending new 2021 funding to manage this deficit.

Impact of COVID-19 in 2021: Based on experience from 2020, user fee revenue forecasts will be set conservatively for conservation areas, education programs, stewardship programs and some property leases. While difficult to predict, fewer contract opportunities will also be expected for 2021, nevertheless we will be attempting to create a balanced budget by managing expenses accordingly.

2021 COVID-19 Expenses: These expenses relate to new costs as part of the UTRCA’s Pandemic response. e.g., cleaning, PPE, extra vehicle use, engineered controls, extra IT, etc. While investment has been made during 2020, additional costs are anticipated in 2021 specifically in terms of policy refinement, PPE and staff training. Effort will be made to manage these costs within existing budgets.

Environmental Targets Strategic Plan: There is an outstanding $230,000 of new municipal levy deferred from 2020 and was to be included in the 2021 budget. This was to be the final installment of municipal funding to support the UTRCA’s Environmental Targets. Given the recommendation above supporting a status quo budget for 2021, staff are recommending deferral of the final $230,000 in Environmental Targets funding until 2022. This recommendation is also made with the understanding future funding for some elements of Environmental Targets may be through negotiated municipal agreements as required

1424 Clarke Road, London, Ontario N5V 5B9 · Phone: 519.451.2800 · Fax: 519.451.1188 · Email: [email protected] · www.thamesriver.on.ca

by Bill 108, rather than general levy funding. It is further understood that this deferral will jeopardize achievement of the Environmental Targets.

Asset Management Planning: Preparations will begin in 2021with formal plan development to be funded and implemented in 2022.

Capital Projects: Work will proceed in 2021 for capital projects related to health and safety and those needed to maintain current service levels. All other projects will be deferred until 2022.

Section 39 Hazard Management Provincial Transfer Payment: Funding is assumed to be status quo for 2021.

Mission Centre Investment: As disclosure, additional funding is required to support existing hazard management efforts, specifically flood forecasting and warning ($200,000). Continued reliance on reserves is unsustainable. Other potentially core programs are similarly under-funded (e.g., education, monitoring) however, despite this need, a request for additional funding will be deferred until 2022 in recognition of current financial challenges resulting from the Pandemic.

Note: The provincial funding formula that apportions levy across member municipalities will change again in 2021. The formula uses MPAC’s Current Value Assessment of lands within each CAs jurisdiction to calculate proportional costs. 2021 again sees the funding burden shift to rural municipalities as the value of farmland has increased faster than other land use types. This shift in funding is beyond the UTRCA’s ability to control but does create frustration among our rural municipalities as their levy increases are inflated.

As further information, a summary of Environmental Targets Strategic Plan Progress to Date is attached.

Staff are in the process of developing the 2021 draft budget including municipal levy estimates. The budget is schedule to go to the Board at their November 24th meeting. Staff reports are due for agenda posting by November 18th and levy estimates will be shared with you at that time with the caveat that Board approval will still be pending.

I appreciate your understanding and patience as we navigate the challenges and uncertainties of this pandemic year.

If you have questions, please contact me directly at [email protected].

Ian Wilcox General Manager/ Secretary Treasurer

Cc UTRCA Board of Directors

1424 Clarke Road, London, Ontario N5V 5B9 · Phone: 519.451.2800 · Fax: 519.451.1188 · Email: [email protected] · www.thamesriver.on.ca UTRCA Environmental Targets Strategic Plan

2020 Update The Upper Thames River Conservation Authority’s (UTRCA) Environmental Targets Strategic Plan, approved by the Board of Directors in 2016, is the most significant programming initiative in the organization’s history.

In just over three years of implementing the plan, the UTRCA has made clear progress in advancing its goals for the watershed, which are: • protect people and property from flooding and erosion, • improve water quality, • protect and expand natural areas, and • increase outdoor recreation and education opportunities.

The environmental target for each of these goals is identified below, along with a brief synopsis of the work involved. More detailed progress reports for each year of implementation to date can be found on the UTRCA website. http://thamesriver.on.ca/wp-content/uploads//Publications/BOD-agenda-Feb22-2018.pdf http://thamesriver.on.ca/wp-content/uploads//Publications/BOD-agenda-May28-2019.pdf http://thamesriver.on.ca/wp-content/uploads//Publications/BOD-agenda-June23-2020.pdf Target: Reduce flood and erosion risk by updating flood models and hazard mapping for all UTRCA subwatersheds by 2020, and then integrate climate change scenarios into the updated models and develop climate change adaptation strategies by 2030.

Work completed for this Target directly supports the Provincial Policy Statement by utilizing models and mapping of flood plains and erosion hazard areas to identify hazardous lands. We are accomplishing this work through increased staff capacity focusing on surveying, modelling, mapping, and hydrometric modernization projects.

This target was identified as a priority for the UTRCA. Accordingly, the total levy funding to support the work was phased in during the first two years of the environmental targets implementation, reflecting the more pressing deadline set for components of this target. Coupled with levy funding, significant contract funding opportunities during the three years of implementation have made it possible to increase staff capacity to undertake the work and accelerate tasks associated with this target . Target: Establish and restore 1,500 hectares of natural vegetation cover, windbreaks, and buffers by 2037.

The Provincial Policy Statement and Official Plans recognize the importance of protecting natural heritage features as well as the need to enhance and expand these features to compensate for losses due to development and other land use activities. Work completed on this target includes precisely calculating watershed forest cover and change over time, undertaking tree planting and naturalization projects with community groups, and working with partners to remove invasive species.

In 2019, approximately 60,000 trees and shrubs were planted in the watershed through a variety of cost-share opportunities. An expanded effort to address invasive species, piloted in partnership with West Perth, tested approaches to deal with Japanese Knotweed in sections of the Thames River corridor. Target: Improve each subwatershed’s water quality score by one letter grade, as measured by the UTRCA Watershed Report Cards, by the year 2037.

Our work towards this target support provincial and municipal policies to promote, improve, and restore water quality. These efforts include increased water quality monitoring, focused implementation of specific best management practices such as cover crops, and completion of Low Impact Development (LID) projects and training. During the first three years of target implementation, we have undertaken significant work to support phosphorus reduction initiatives with a specific focus on cover crop cost-sharing programs and research. This effort reflects provincial and federal government commitments to address algae issues in Lake Erie. Target: Instill conservation values by supporting outreach to one million people annually by 2037, through visits to UTRCA owned and managed lands as well as hands-on environmental experiences.

Provincial and municipal policies recognize the need to provide accessible open spaces, parks, and recreational opportunities for residents. We are supporting these policies by increasing free access to conservation lands, making these areas more inclusive and accessible, and offering fun and engaging ways to learn about the local environment.

Much has been accomplished in the first three years of target implementation to expand access to UTRCA land, including reaching an agreement with the City of Woodstock to provide free access to Pittock Conservation Area and open a pedestrian walkway over the Pittock Dam. Other initiatives include developing accessible features including boat launches and docks, and promoting visitation by offering new and expanded programs such as Water Festival family nights, night hikes, and “Learn to Canoe.” Funding Sources Four funding sources were identified to evenly share the cost of implementing the expanded efforts associated with the Environmental Targets Strategic Plan. The table below outlines these sources and the funding status to date. Phasing in the work has focused efforts in key program areas, enabling us to leverage funding sources whenever possible.

FundingFunding Source Source FundingFunding Status Status to to Date Date Municipal Levy Phased in over four years with ~80% of the proposed funding support achieved. This funding is key to increasing capacity and our ability to leverage other funding. Municipal funding pressures (downloading) for 2020 resulted in a reduced levy amount for targets that year, which we anticipate will be restored in the future. Senior Not secured: Adequate transfer payments from senior levels of Government government continue to be a challenge. Longstanding inadequate transfer payments provincial transfer payments were further slashed by 50% in 2019. Contracts Proposed funding levels have been consistently exceeded over the three years of implementation by accessing a variety of significant funding opportunities to leverage the expanded municipal levy. User Fees Exceeding proposed support with significant landowner contributions (cost-sharing) towards stewardship initiatives to match the increased contract funding secured. This support illustrates how the targets provide an opportunity to increase environmental efforts.

For more information: Ian Wilcox, General Manager 519-451-2800 ext 259 [email protected] COUNTY OF PERTH REPORT

To: Township of Perth South Council From: David Gundrum, Planner and Land Division Secretary-Treasurer Date: November 03, 2020 Subject: Application for County Official Plan Amendment by MLS Planning Consulting on behalf of Upper Thames River Conservation Authority (OPA 193) Locations: Part of Lots 2 to 4, Concession 15, Blanshard Ward, Township of Perth South (2248, 2288 and 2346 Road 137) Part of Lots 19 to 24, Concession 11, Part of Lots 20 to 24, Concession 12, Gore Downie Ward, Township of Perth South (983115 Wildwood Road) Attachments: i) Schedule A – 2015 Air Photo (2248, 2288 and 2346 Road 137); ii) Schedule B – 2015 Air Photo (983115 Wildwood Road); iii) Schedule C – 2015 Air Photo (2492 Road 137); iv) Schedule D – OPA 193 Subject Property Locations; v) Schedule E – 2248 Road 137 Severance Proposal; vi) Schedule F – 2288 Road 137 Severance Proposal; vii) Schedule G – 2346 Road 137 Severance Proposal; viii) Schedule H – 983115 Wildwood Road Severance Proposal; ix) Schedule I – 2492 Road 137 Severance Proposal; x) Schedule J – Draft Part B Amendment Text; xi) Schedule K – Draft Schedule ‘A-193-1’; xii) Schedule L – Draft Schedule ‘A-193-2’.

Purpose of the Application: The owners are seeking an Amendment to the County of Perth Official Plan (OP) that would apply on a site-specific basis to separate farm properties located within both the Township of Perth South and the Municipality of West Perth to allow for future severance of existing dwellings as surplus farm dwellings. The properties proposed to be affected by the Official Plan Amendment (OPA) within the Township of Perth South are found at 983115 Wildwood Road and 2248, 2288 and 2346 Road 137 (single legal parcel), while the property proposed to be affected by the Official Plan Amendment (OPA) within the Municipality of West Perth is located at 2492 Road 137 (see Schedules A to C).

Criteria for the severance of surplus farm dwellings in the Official Plan require that the land on which the surplus farm dwelling is situated must be operated, or will be operated as part of a consolidated farm operation and separately (criteria (a) of OP Section 5.6.3.1), that the farm property on which a surplus farm dwelling is located must be eligible for the Farm Property Class Tax Rate Program and the property owner must have a valid Farm Business Registration Number (criteria (f) of OP Section 5.6.3.1). OPA 193 is seeking relief from these requirements.

The subject property located at 983115 Wildwood Road is irregular in shape and has an area of approximately 18.05 hectares (44.60 acres) with approximately 443 metres (1,453 feet) of frontage along Wildwood Road. The subject property also has frontage along Road 117, Line 15 and Perth-Oxford Road, respectively and is bisected in a northwest to southeast direction COUNCIL REPORT Page 2 by Wildwood Lake, containing shoreline bounding both the east and west sides of the lake. The subject property is a corner lot that contains a single-detached dwelling, watercourses, farmland and several woodlots.

The subject property located at 2248, 2288 and 2346 Road 137 (single legal parcel) is irregular in shape and has an area of approximately 155.50 hectares (384.25 acres) with approximately 1,254 metres (4,114 feet) of frontage along the west side of Road 137. The subject property is an interior lot that contains three (3) single-detached dwellings, accessory structures (sheds), several watercourses, farmland and several woodlots.

If the OPA is approved by County Council, related applications for Consent will be made to the County of Perth Land Division Committee.

Provincial Policy Statement, 2020 (PPS): Decisions on County of Perth Official Plan Amendment applications are required to be consistent with the Provincial Policy Statement (PPS).

Section 2.3.4.1 of the PPS states that lot creation in prime agricultural areas is discouraged and may only be permitted for, among other things, a residence surplus to a farming operation as a result of a farm consolidation, provided that:

1) the new lot will be limited to a minimum size needed to accommodate the use and appropriate water and sewage services; and

2) the planning authority ensures that new residential dwellings are prohibited on any remnant parcel of farmland created by the severance. The approach used to ensure that no new residential dwellings are permitted on the remnant parcel may be recommended by the Province, or based on municipal approaches which achieve the same objective.

The PPS defines a residence surplus to a farming operation as an existing habitable farm residence that is rendered surplus as a result of farm consolidation (the acquisition of additional farm parcels to be operated as one farm operation).

County of Perth Official Plan: The subject property located at 983115 Wildwood Road proposed to be affected by OPA 193 found within the Township of Perth South is within the “Agriculture”, “Natural Resources/Environment”, “Recreation” and “Floodplain” designations as identified on Schedule ‘A’ of the County of Perth Official Plan (OP).

The subject property located at 2248, 2288 and 2346 Road 137 (single legal parcel) proposed to be affected by OPA 193 found within the Township of Perth South is within the “Agriculture” and “Natural Resources/Environment” designations as identified on Schedule ‘A’ of the County of Perth Official Plan (OP).

Section 5.6.3.1 of the OP is of particular relevance. This policy provides nine (9) criteria that must be satisfied in order to permit the severance of dwellings made surplus as a result of a farm consolidation. COUNCIL REPORT Page 3

Section 5.6.3.1 (a) of the County OP states:

“(a) the land on which the surplus farm dwelling is situated must be operated, or will be operated as part of the consolidated farm operation. For the purposes of this section of the Official Plan, a corporation may be an eligible farming operation to sever a surplus farm dwelling provided the same corporation owns at least two farms, each containing a residence, one of which is surplus to the farm operation that may be severed in accordance with this section; and an unincorporated group of one or more person(s) may be an eligible farming operation to sever a surplus farm dwelling provided a majority of the owners in the group, together or individually own another farm containing a residence, one of which may be severed in accordance with this section of the Official Plan; where owners normally reside in the same household, they may be considered as one individual within the group of owners;”

Section 5.6.3.1 (f) of the County OP states:

“(f) the farm property on which a surplus farm dwelling is located must be eligible for the Farm Property Class Tax Rate Program and the property owner must have a valid Farm Business Registration Number;”

Comments: The eventual intent of the OPA is to permit the severance of five (5) new non-farm residential lots through relief granted from the severance policies for residence(s) surplus to a farming operation in the Perth County Official Plan (see Schedules E to I).

As noted in the provided Planning Justification Report, the Upper Thames River Conservation Authority (UTRCA) acquired the subject properties over time beginning in the 1960s to secure land holdings that would be required to facilitate construction of the planned Glengowan Dam and Reservoir Project. In December 2018, the UTRCA officially cancelled this planned infrastructure project.

During its ownership of the subject properties, the UTRCA has leased the tillable acres on each property to various farm operators who through each lease have used these areas of land for agricultural production.

The Planning Justification Report states that the UTRCA has pursued an active farm stewardship role throughout its ownership by including recommended tillage, cropping and environmental stewardship best management practices specific to each farm property. The report also notes that the UTRCA also encourages tenant farm operators to develop their own farm management plans and provides operators with Conservation Authority (CA) staff resources where appropriate to assist with development and implementation of these plans.

The UTRCA also leases or has leased the existing farm dwellings found on each of the subject properties to private tenants, thus contributing to a wider supply of rural housing options for County residents over the course of many years. Should OPA 193 be approved and adopted by County Council, the intent of the UTRCA would be to then apply for Consent to sever each of the five (5) existing farm dwellings as surplus farm dwellings while retaining COUNCIL REPORT Page 4 continued ownership of the retained farm lands on each subject property to continue leasing or renting to farm operators.

With regard to Section 2.3.4.1 of the Provincial Policy Statement (PPS) which contains policies permitting severance of existing farm dwellings, the PPS defines a surplus farm dwelling or ‘residence surplus to a farming operation’ under Section 6.0 (Definitions) as an existing habitable farm residence that is rendered surplus as a result of farm consolidation meaning the acquisition of additional farm parcels to be operated as one farm operation.

While it has been demonstrated that the UTRCA assembled a farm property portfolio associated with the Glengowan Dam and Reservoir Project by acquiring the subject farm properties containing existing farm dwellings at various points over time and has subsequently leased those properties to farm operators for farming purposes, the UTRCA itself as owner of the subject lands, is not a farm operator.

The policy of the County of Perth Official Plan that pertains to the severance of farm dwellings deemed surplus as a result of farm consolidation is a direct reference to PPS policies and definitions. Those policies and definitions are designed and intended to limit the ability to sever existing farm dwellings specifically to active, land-owning farm operators, thereby encouraging expansion and/or long-term continuance of existing farm operations while preserving rural housing stock.

With respect to Official Plan Section 5.6.3.1 criteria (a) and (f) and direction contained under Section 2.3.4.1 of the PPS and supporting definitions, the UTRCA does not qualify as a land- owning farm operator and therefore has not operated the subject properties together as a consolidated farm operation. The proposed severances that would result should OPA 193 be approved would not directly contribute to either the expansion or long-term continuance of an existing farm operation.

County Planning staff are recommending that Perth South Council recommend to County Council that the proposed Official Plan Amendment (OPA 193) be denied as it is not consistent with Section 2.3.4.1 c) of the PPS or the PPS definition of ‘residence surplus to a farming operation’.

A draft amendment has been provided for consideration which is generally consistent with the application and can be found under attached Schedule J. While the applicants have sought relief from criteria (f) of Section 5.6.3.1 of the County of Perth Official Plan, staff have identified a need to account for relief from criteria (a) of Section 5.6.3.1 as well to ensure that the eventual intent of the OPA to permit the severance of five (5) new non-farm residential lots would conform with the County OP should OPA 193 be approved.

If OPA 193 is approved by County of Perth Council, related Consent to sever applications would be considered by the County of Perth Land Division Committee or its designate at a later date.

COUNCIL REPORT Page 5

Recommendation: THAT the Council of the Township of Perth South receive the report entitled “Application for County Official Plan Amendment by MLS Planning Consulting on behalf of Upper Thames River Conservation Authority (OPA 193)” for information;

AND THAT the Council of the Township of Perth South recommend to the Council of the County of Perth that the application for Amendment to the County of Perth Official Plan (OPA 193) submitted by MLS Planning Consulting on behalf of Upper Thames River Conservation Authority for property described as Part of Lots 2 to 4, Concession 15, Blanshard Ward, Township of Perth South (2248, 2288 and 2346 Road 137) and for property described as Part of Lots 19 to 24, Concession 11, Part of Lots 20 to 24, Concession 12, Gore Downie Ward, Township of Perth South (983115 Wildwood Road) be DENIED as it is inconsistent with Section 2.3.4.1 c) of the Provincial Policy Statement (PPS) and the related PPS definition of ‘residence surplus to a farming operation’.

Reviewed by:

Sally McMullen, Manager of Planning October 28, 2020

SCHEDULE A - 2015 Air Photo (2248, 2288 and 2346 Road 137) TOWNSHIP OF PERTH SOUTH Pt Lots 2-4, Concession 15, Blanshard Ward Application for Official Plan Amendment 193 by Upper Thames River Conservation Authority

ROAD 149

ROAD 137

Meters 0 125 250 AREA SUBJECT TO PROPOSED OFFICIAL PLAN AMENDMENT 0 500 1,000 PHOTO DATE: 2015 Feet October 28, 2020

G:\County OP Amendments\#193 UTRCA - PS & WP\GIS\OPA 193 REPORT PHOTO 2.mxd SCHEDULE B - 2015 Air Photo (983115 Wildwood Road) TOWNSHIP OF PERTH SOUTH Pt Lots 79-24, Concession 17 and Pt Lots 20-24, Concession 12, Downie Ward Application for Official Plan Amendment 193 by Upper Thames River Conservation Authority

LINE 9

PERTH LINE 9

LINE 15

ROAD 119 (HWY 7)

ROAD 117 PERTH-OXFORD ROAD

WILDWOOD ROAD

Meters 0 250 500 AREA SUBJECT TO PROPOSED OFFICIAL PLAN AMENDMENT 0 500 1,000 PHOTO DATE: 2015 Feet October 28, 2020

G:\County OP Amendments\#193 UTRCA - PS & WP\GIS\OPA 193 REPORT PHOTO 1.mxd SCHEDULE C - 2015 Air Photo (2492 Road 137) MUNICIPALITY OF WEST PERTH Pt Lots 29-33, East Mitchell Road Concession, Fullarton Ward Application for Official Plan Amendment 193 by Upper Thames River Conservation Authority

ROAD 137

ROAD 149

ROAD 140

LINE 12

Meters AREA SUBJECT TO PROPOSED 0 125 250 OFFICIAL PLAN AMENDMENT 0 500 1,000 PHOTO DATE: 2015 Feet October 28, 2020

G:\County OP Amendments\#193 UTRCA - PS & WP\GIS\OPA 193 REPORT PHOTO 3.mxd SCHEDULE D - OPA 193 Subject Property Locations

Photo courtesy MLS Planning Consulting c/o UTRCA SCHEDULE E - 2248 Road 137 Severance Proposal

Photo courtesy MLS Planning Consulting SCHEDULE F - 2288 Road 137 Severance Proposal

Photo courtesy MLS Planning Consulting SCHEDULE G - 2346 Road 137 Severance Proposal

Photo courtesy MLS Planning Consulting SCHEDULE H - 983115 Wildwood Road Severance Proposal

Photo courtesy MLS Planning Consulting SCHEDULE I - 2492 Road 137 Severance Proposal

Photo courtesy MLS Planning Consulting SCHEDULE J - Draft Part B Amendment Text

PART B - THE AMENDMENT

All of this document entitled “Part B - The Amendment” consisting of the following text and attached maps, designated Schedule “A-193-1” - Land Use Plan and Schedule “A-193-2” – Land Use Plan, constitute Amendment No. 193 to the County of Perth Official Plan.

Details of the Amendment The County of Perth Official Plan is hereby amended as follows:

Item (1): By adding a new Schedule, entitled Schedule “A-193-1” – Land Use Plan, which shall form part of Schedule “A” – Land Use Plan for the County of Perth.

Item (2): By adding a new Schedule, entitled Schedule “A-193-2” – Land Use Plan, which shall form part of Schedule “A” – Land Use Plan for the County of Perth.

Item (3): By adding new clauses to Section 5.5.20 – New Site Specific Amendments as follows:

5.5.20 New Site Specific Amendments

(55) Part of Lots 29 to 31, East Mitchell Road Concession, Fullarton Ward, Municipality of West Perth (Schedule “A-193-1”):

Notwithstanding Section 5.6.3.1 (a) and (f) of this Official Plan to the contrary, consent to sever one (1) existing single-detached dwelling in the “Agriculture” designation as shown on Schedule “A- 193-1” as a farm consolidation in the absence of farm operation ownership in which the property owner does not have a valid Farm Business Registration Number may be approved by the County of Perth Land Division Committee.

(56) Part of Lots 2 to 4, Concession 15, Blanshard Ward, Township of Perth South (Schedule “A-193-1”):

Notwithstanding Section 5.6.3.1 (a) and (f) of this Official Plan to the contrary, consent to sever three (3) existing single-detached dwellings in the “Agriculture” designation as shown on Schedule “A- 193-1” as a farm consolidation in the absence of farm operation ownership in which the property owner does not have a valid Farm Business Registration Number may be approved by the County of Perth Land Division Committee.

(57) Part of Lots 19 to 24, Concession 11, Part of Lots 20 to 24, Concession 12, Gore Downie Ward, Township of Perth South (Schedule “A-193-2”):

Notwithstanding Section 5.6.3.1 (a) and (f) of this Official Plan to the contrary, consent to sever one (1) existing single-detached dwelling in the “Agriculture” designation as shown on Schedule “A- 193-2” as a farm consolidation in the absence of farm operation ownership in which the property owner does not have a valid Farm Business Registration Number may be approved by the County of Perth Land Division Committee.

SCHEDULE K - Draft Schedule 'A-193-1' SCHEDULE 'A-193-1' - LAND USE PLAN AMENDMENT NO. 193 TO THE PERTH COUNTY OFFICIAL PLAN

ROAD 137

ROAD 149

ROAD 140 PERTH SOUTH WEST PERTH DOWNIE WARD FULLARTON WARD

LINE 15

LINE 12

PERTH ROAD 163 PERTH SOUTH BLANSHARD WARD

ROAD 134

Land Subject to OPA 193

Agriculture Municipal Boundary

Meters Licenced Pit or Quarry/Limestone Resource 0 250 500 Primary or Secondary Aggregate Resource

0 1,000 2,000 Natural Resource/Environment (NRE) Feet October 06, 2020 Watercourse Water Body Flood Plain G:\County OP Amendments\#193 UTRCA - PS & WP\GIS\OPA 193 SCHEDULE A-193-1.mxd SCHEDULE L - Draft Schedule 'A-193-2' SCHEDULE 'A-193-2' - LAND USE PLAN AMENDMENT NO. 193 TO THE PERTH COUNTY OFFICIAL PLAN

PERTH SOUTH GORE OF DOWNIE WARD

PERTH LINE 9

LINE 15

ROAD 119 (HWY 7)

PERTH-OXFORD ROAD

ROAD 117

WILDWOOD ROAD

Land Subject to OPA 193

Agriculture Municipal Boundary

Meters Primary or Secondary Aggregate Resource 0 250 500 Natural Resource/Environment (NRE)

0 500 1,000 Recreation Feet October 06, 2020 Watercourse Water Body Flood Plain G:\County OP Amendments\#193 UTRCA - PS & WP\GIS\OPA 193 SCHEDULE A-193-2.mxd St. Pauls Water System Operations Report 2020 THIRD QUARTER

Submitted by: Ontario Clean Water Agency Date: January 1‐September 30, 2020

St. Pauls Water System Operations Report 2020 Page 1

Facility Description Facility Name: St. Pauls Drinking Water System General Manager: Sean Beech (519) 271‐9071, Cell (519) 276‐8333 Business Development Manager: Jackie Muller (519) 643‐8660 Facility Type: Municipal Classification: Small Municipal Residential System Title Holder: The Township of Perth South

Service Information Area(s) Serviced: St. Pauls Population Serviced: 90

Capacity Information Total Design Capacity: 326.88 (m3/day) Total Annual Flow (2019 Data): 6,778 (m3/day) Average Day Flow (2019 Data): 18.55 (m3/day) Maximum Day Flow (2019 Data): 45 (m3/day)

Operational Description

The St. Pauls Well Supply serves 32 service connections with a population of approximately 90 people. In the Village of St. Pauls, Ontario, the well house is located on the Northeast corner of County Road 20 and the road allowance between Lots 5 & 6.

Well Supply – a 70.4 deep drilled well constructed of steel casing of 150 mm diameter, located outside of the pumphouse building, equipped with a submersible water pump rated at 126 L/min.

Pumphouse and Treatment consisting of:  Raw water piping appurtenances  38 mm diameter flow meter, with shut off valves and bypass  Pressure relief valve and blow off valve  Raw and treated water sampling taps  Ultraviolet primary disinfection system, consisting of 3 units (two duty and one standby) each rated for a pass through dose of 40 mJ/cm2 at 120 L/min complete with flow restrictor, solenoid actuated isolation valves and associated appurtenances  Chlorination system utilizing sodium hypochlorite as secondary disinfection consisting of one 113.5 litre solution tank, two chemical metering pumps (duty and standby), four pneumatic pressure tanks with a total working volume of 331 litres  Iron sequestering system consisting of one(1) chemical metering pumps rated at 0.47 L/hour of sodium silicate solution discharging into the well pump header, complete with one 100L solution tank in a containment tub  One on‐line free chlorine residual analyzer complete with high and low alarms with sampling point prior to discharge to the distribution system  A Sensaphone Monitoring System Model 3000 alarm system  Data Recorder RVG200 recording the chlorine residual, line pressure, flow and accumulation of total flow  On site generator for emergency back‐up power

St. Pauls Water System Operations Report 2020 Page 2

COMPLIANCE AND EXCEEDANCES SUMMARY: There have been no compliance or exceedance issues reported to date.

OCCUPATIONAL HEALTH & SAFETY:

FIRST/SECOND/THIRD QUARTERS

The COVID‐19 Pandemic Issue was corporately brought to the attention of all OCWA staff; precautionary protection measures were implemented at all facilities. In addition to mandatory PPE worn by operational staff the following additional steps were taken to assure safety: ‐ Additional PPE and supplies were sourced as applicable. ‐ The frequency of facility and vehicle cleaning and surface disinfection was increased. ‐ Staff re‐organization was implemented to meet social distancing requirements where applicable. ‐ Facility access to required contractors or delivery personal is closely monitored. ‐ Perth South has implemented an electronic Covid‐19 tracking system within the St.Pauls and Sebringville DWS Well Houses ‐ Any OCWA staff entering the building has to scan a bar code and follow active screening protocols

There have been no additional Health & Safety issues identified to date in 2020.

THIRD PARTY INSPECTIONS:

July 21 – The MECP was onsite to complete the annual Drinking Water System inspection for the St. Pauls Drinking Water System. A score of 100% was received on August 5, 2020. There were no non‐compliance issues or best practice recommendations.

GENERAL MAINTENANCE AND PLANT ACTIVITIES: General maintenance includes monthly generator tests, greasing equipment and preventative maintenance. Daily rounds, including meter readings and calibration of chlorine analyzers are also included in this section.

FIRST QUARTER

January – Planned maintenance occurred during the month of January. No additional maintenance activities were required.

February 28 – Sommers Motor Generator Sales Ltd was onsite to complete the annual generator service and inspection. Refer to the Service Report for full details.

March 6 – Operational staff replaced the level gauge for the sodium hypochlorite storage tank

St. Pauls Water System Operations Report 2020 Page 3

SECOND QUARTER

April – Planned maintenance occurred during the month of April. No additional maintenance activities were required.

May – Planned maintenance occurred during the month of May. No additional maintenance activities were required.

June 17 – Operational staff completed the annual spring flushing of the water distribution system. No issues were reported. Refer to flushing worksheet for further details.

THIRD QUARTER

July 24 – Operational staff observed UV module #1 go into alarm while onsite. Through troubleshooting the sensor was found to be incapable of calibrating. The sensor was replaced and the UV module was put back into service with no further issues.

August – Planned maintenance occurred during the month of August. No additional maintenance activities were required.

September – Planned maintenance occurred during the month of September. No additional maintenance activities were required.

PREVENTATIVE MAINTENANCE WORK ORDERS GENERATED JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC TOTAL 11 10 8 9 12 8 9 10 8 85

All work orders were completed on schedule.

ALARMS / CALL‐INS:

FIRST QUARTER

January 29 – The operator received a call for a low chlorine alarm. Upon arrival, operator discovered that the chlorine residual had dipped just below the alarm set point. The chlorine pumps were turned up to bring the residual back to normal operational levels, and the system was flushed within the well house. The operator monitored the system for several pump cycles to ensure the chlorine residual had stabilized; this event took place after normal operating hours.

February 4 – Operator received a low chlorine alarm at the well house. Upon arrival, operator discovered that the chlorine residual had dropped below the low alarm limit. The operator replaced the discharge valve on chlorine pump #1. The pump was put back into service and the

St. Pauls Water System Operations Report 2020 Page 4

chlorine residual at the well house returned to normal levels; event took place after normal operating hours.

SECOND QUARTER There were no alarms in the second quarter.

THIRD QUARTER There were no alarms in the third quarter.

COMPLAINTS & CONCERNS: There have been no complaints or concerns reported to date.

DWQMS UPDATE: Management Review – Last Management Review Meeting was held on June 11, 2020. Internal Audit – The last Internal Audit was completed May 21, 2020 External Audit – The last SAI Global External Audit was completed on June 19, 2020 Risk Assessment – The last annual Risk Assessment was completed on June 11, 2020 The last 36 month Risk Assessment was completed on April 5, 2019 Accreditation Status – Full Scope Entire Accreditation expires June, 2022

REGULATORY INSPECTIONS: The last MECP Inspection occurred on July 21, 2020 with a 100% inspection rating with zero (0) non‐compliance issues identified.

APPENDIX A – PERFORMANCE ASSESSMENT REPORT: See attached.

APPENDIX B – FLOW REPORT: See attached.

St. Pauls Water System Operations Report 2020 Page 5

APPENDIX A PERFORMANCE ASSESSMENT REPORT

Ontario Clean Water Agency Performance Assessment Report Water From: 01/01/2020 to 30/09/2020 Facility: [1061] ST PAULS DRINKING WATER SYSTEM Works: [220003948]

01/2020 02/2020 03/2020 04/2020 05/2020 06/2020 07/2020 08/2020 09/2020 <--Total--> <--Avg.--> <--Max.--> <--Min.--> Flows: Raw Flow: Monthly Total - Raw Water (m³) 543 524 494 495 593 758 856 620 535 5418 Raw Flow: Monthly Avg - Raw Water (m³/d) 17.52 18.07 15.94 16.5 19.13 25.27 27.61 20 17.83 19.76 Raw Flow: Monthly Max - Raw Water (m³/d) 24 27 20 20 28 56 41 26 22 56 Turbidity: Raw: Max Turbidity - Raw Water (NTU) 0.21 0.33 0.63 0.3 0.27 0.19 0.32 0.24 0.63 Chemical Parameters: Treated: Max Nitrite - Treated Water (mg/L) < 0.003 < 0.003 < 0.003 < 0.003 Treated: Max Nitrate - Treated Water (mg/L) < 0.006 < 0.006 < 0.006 < 0.006 Distribution: Max THM - DW Community Centre (µg/l) 25 21 34 34 Chlorine Residuals: Treated: Min Free Cl2 Resid - Treated Water (mg/L) 0.95 0.99 0.94 0.94 0.9 0.89 1.05 0.98 0.89 0.89 Treated: Max Free Cl2 Resid - Treated Water (mg/L) 1.23 1.34 1.26 1.21 1.27 1.09 1.3 1.19 1.4 1.4 Dist: Min Free Cl2 Resid - DW Community Centre (mg/L) 0.32 0.48 0.43 0.53 0.4 0.37 0.47 0.43 0.38 0.32 Dist: Max Free Cl2 Resid - DW Community Centre (mg/L) 0.85 0.85 0.75 0.76 0.65 0.65 0.64 0.56 0.55 0.85 Bacti Samples Collected: Raw Bacti: # of samples - Raw Water 1111111119 Dist Bacti: # of samples - DW Community Centre 22322222320 Dist Bacti: # of TC exceedances - DW Community Centre 0000000000 Dist Bacti: # of EC exceedances - DW Community Centre 0000000000

APPENDIX B FLOW REPORT

2020 Flows 350

300

250

200

Daily Flow m3/day 150 Design Capacity

100

0 J F M A M J J A S O N D A E A P A U U U E C O E N B R R Y N L G P T V C Sebringville Drinking Water System Operations Report 2020 THIRD QUARTER

Submitted by: Ontario Clean Water Agency Date: January 1‐September 30, 2020

Sebringville Drinking Water System Operations Report 2020 Page 1

Facility Description Facility Name: Sebringville Drinking Water System (Black Creek Estates) Senior Operations Manager: Sean Beech (519) 271‐9071, Cell: (519) 276‐8333 Business Development Manager: Jackie Muller (519) 643‐8660 Facility Type: Municipal Classification: Small Municipal Residential System Title Holder: Township of Perth South

Service Information Area(s) Serviced: Black Creek Estates, Sebringville Population Serviced: 90

Capacity Information Total Design Capacity: 281.5 (m3/day) Total Annual Flow (2019 Data): 11,859 (m3/day) Average Day Flow (2019 Data): 32.41 (m3/day) Maximum Day Flow (2019 Data): 67 (m3/day)

Operational Description

The Sebringville Drinking Water System serves 33 service connections with a population of approximately 90 people in the Village of Sebringville, Ontario. The well house is located at 199 Boyce Street.

Well Supply – a 54.9 m deep drilled well constructed of steel casing of 150 mm diameter, located outside of the pumphouse building, equipped with a submersible water pump rated at 195 l/min at TDH of 54.5 m.

Pumphouse and Treatment consisting of:  Raw water piping appurtenances  25 mm diameter flow meter, with shut off valves and bypass  Pressure relief valve and blow off valve  Raw and treated water sampling taps  Ultraviolet primary disinfection system, consisting of 3 units (two duty and one standby) each rated for a pass through dose of 40mJ/cm2 at 120 L/min complete with flow restrictor, solenoid actuated isolation valves and associated appurtenances  Chlorination system utilizing sodium hypochlorite as secondary disinfection consisting of one 113.5 litre solution tank, two chemical metering pumps (duty and standby), and four pneumatic pressure tanks with a total working volume of 331 litres  One on‐line free chlorine residual analyzer complete with high and low alarms with sampling point prior to discharge to the distribution system  A Sensaphone Monitoring System Model 3000 alarm system  Data Recorder ABB RVG200 recording the chlorine residual, line pressure, flow and accumulation of total flow  On site generator for emergency back‐up power  A sample station for distribution samples at 259 Boyce Street

Sebringville Drinking Water System Operations Report 2020 Page 2

COMPLIANCE AND EXCEEDANCES SUMMARY: There have been no compliance or exceedance issues reported to date.

OCCUPATIONAL HEALTH & SAFETY:

FIRST/SECOND/THIRD QUARTERS

There have been no additional Health & Safety issues identified to date in 2020.

THIRD PARTY INSPECTIONS:

July 21 – The MECP was onsite for their annual Drinking Water System inspection. A score of 100% was received on August 5, 2020. There were no non‐compliance issues or recommendations.

GENERAL MAINTENANCE: Routine checks and general maintenance activities were completed as scheduled; these activities include monthly generator tests, equipment preventative maintenance, facility checks, meter readings, analyzer calibration and verifications.

FIRST QUARTER

January – Routine maintenance was completed as scheduled

February 28 – Sommers Motor Generator Sales Ltd. was onsite to complete the annual generator service and inspection. Refer to the Service Report for full details.

March – Routine maintenance was completed as scheduled

Sebringville Drinking Water System Operations Report 2020 Page 3

SECOND QUARTER

April 30 – Electrical staff troubleshot UV readout displays which were becoming difficult to read on all three UV modules. Grounding wiring was checked on all three modules and a transient voltage suppressor was installed. Module will be monitored frequently for any changes in display quality.

May – Routine maintenance was completed as scheduled

June 2 – OCWA electrician was on site to install varistors on the UV alarm inputs as all three UV unit readouts have started to fail. UV unit readouts will be monitored throughout the next several weeks to determine if they have resolved the issue.

June 17 – Operational staff completed the annual spring flushing of the distribution systems. No issues occurred during the flushing. Refer to the Flushing Worksheets for all details.

THIRD QUARTER

July – Routine maintenance was completed as scheduled

August – Routine maintenance was completed as scheduled

September 18 – Electrical staff configured and installed a new Smart Uninterruptible Power Supply (UPS) for the UV modules

September 22 – Operational staff replaced the UV intensity screens in all three UV modules. The replacement was completed with no issues.

PREVENTATIVE MAINTENANCE WORK ORDERS GENERATED JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC TOTAL 11 9 7 10 10 8 6 10 7 78

All work orders were completed on schedule.

ALARMS / CALL‐INS:

FIRST QUARTER

February 28 – Operator received a low chlorine alarm at the well house. Upon arrival, operator discovered that a UV module failed to reopen after transferring power to the backup generator for maintenance causing a spike in chlorine residual. The well house line was flushed until the residual returned to normal operational levels. Event took place during normal operating hours.

Sebringville Drinking Water System Operations Report 2020 Page 4

SECOND QUARTER

May 25 – Operator received a call for high chlorine and a UV failure alarm at the well house. Upon arrival, the well pump and all equipment were running as required. The well house and distribution system were flushed as a spike in chlorine occurred from the UV automatic shut off valves turning on during the alarm. A low pressure event also occurred for a short period. The health unit was notified and instructed operator to collect samples as a precaution. Samples report showed no adverse results. Event took place outside normal operating hours.

May 26 – Operator received a call for high chlorine and a UV failure alarm at the well house. Upon arrival, the well pump and all equipment were running as required. The well house and distribution system were flushed as a spike in chlorine occurred from the UV automatic shut off valves turning on during the alarm. A low pressure event also occurred for a short period. The health unit was notified and advised that flushing was sufficient, no sample collection required. Event took place outside normal operating hours. Electrical staff from Weitzel’s Water Treatment was on site to check the pump starter and all wiring, and no issues were found. As a result of two alarm events occurring during extremely high water consumption periods, water reduction requests and the water‐use bylaw were delivered to each resident to try and reduce demand on the water system.

June 21 – Operator received a call for a low chlorine alarm. Upon arrival, residual had decreased just below alarm set point. The system was flushed and the chlorine pump was increased. The chlorine injector was replaced as it had become partially clogged with precipitate. The well was monitored for several cycles until chlorine residuals returned to normal. Event took place outside normal operating hours.

June 24 – Operator received a call for UV #1 and #2 Failure. Upon arrival, both units were working correctly. An increase in Chlorine residual occurred because UV#1 and UV#2 automatic shut off valves closed. The operator flushed the system until chlorine residuals returned to normal levels. UV units automatically closed because of a power surge; this event took place outside normal operating hours.

June 27 – Operator received an alarm for low chlorine alarm. Upon arrival, analyzer values were reading inconsistently when compared to values obtained using a handheld colorimeter. The analyzer was calibrated and the electrolyte changed however this did not resolve the issue. A new membrane cap was installed on the chlorine probe on June 29th to rectify the issue. Event took place outside normal operating hours.

THIRD QUARTER

September 25 – Operator received a power failure alarm at the well house, due to Kelly’s Electric staff onsite troubleshooting electrical issues within the well house. Event took place during normal operating hours.

Sebringville Drinking Water System Operations Report 2020 Page 5

COMPLAINTS & CONCERNS: There have been no complaints or concerns reported to date.

REGULATORY INSPECTIONS: The last MECP Inspection occurred on July 21, 2020; inspection score was 100%.

APPENDIX A – PERFORMANCE ASSESSMENT REPORT: See attached.

APPENDIX B – FLOW REPORT: See attached.

Sebringville Drinking Water System Operations Report 2020 Page 6

APPENDIX A PERFORMANCE ASSESSMENT REPORT

Ontario Clean Water Agency Performance Assessment Report Water From: 01/01/2020 to 30/09/2020 Facility: [1259] SEBRINGVILLE DRINKING WATER SYSTEM Works: [260003084]

01/2020 02/2020 03/2020 04/2020 05/2020 06/2020 07/2020 08/2020 09/2020 <--Total--> <--Avg.--> <--Max.--> <--Min.--> Flows: Raw Flow: Monthly Total - Raw Water (m³) 841 614 680 862 1150 1467 1602 1240 1145 9601 Raw Flow: Monthly Avg - Raw Water (m³/d) 27.13 21.17 21.94 28.73 37.1 48.9 51.68 40 38.17 34.98 Raw Flow: Monthly Max - Raw Water (m³/d) 39 30 28 40 78 73 79 56 57 79 Turbidity: Raw: Max Turbidity - Raw Water (NTU) 0.21 0.21 0.42 0.29 0.22 0.4 0.38 0.27 0.42 Chemical Parameters: Treated: Max Nitrite - Treated Water (mg/L) < 0.003 < 0.003 < 0.003 < 0.003 Treated: Max Nitrate - Treated Water (mg/L) < 0.006 < 0.006 < 0.006 < 0.006 Distribution: Max THM - Distribution Water (µg/l) 22 19 21 22 Chlorine Residuals: Treated: Min Free Cl2 Resid - Treated Water (mg/L) 0.94 0.89 0.87 0.92 0.74 0.87 0.78 0.99 0.97 0.74 Treated: Max Free Cl2 Resid - Treated Water (mg/L) 1.17 1.13 1.21 1.16 1.14 1.49 1.24 1.33 1.31 1.49 Dist: Min Free Cl2 Resid - Distribution Water (mg/L) 0.66 0.56 0.58 0.64 0.52 0.53 0.62 0.57 0.5 0.5 Dist: Max Free Cl2 Resid - Distribution Water (mg/L) 0.76 0.77 0.81 0.81 0.74 0.9 1.06 0.85 0.93 1.06 Bacti Samples Collected: Raw Bacti: # of samples - Raw Water 1111111119 Treated Bacti: # of samples - Treated Water 1 1 Dist Bacti: # of samples - Distribution Water 22323222321 Treated Bacti: # of TC exceedances - Treated Water 0 0 Treated Bacti: # of EC exceedances - Treated Water 0 0 Dist Bacti: # of TC exceedances - Distribution Water 0000000000 Dist Bacti: # of EC exceedances - Distribution Water 0000000000

APPENDIX B FLOW REPORT

2020 Flows 300

250

200

150 Daily Flow m3/day Design Capacity

100

0 J F M A M J J A S O N D A E A P A U U U E C O E N B R R Y N L G P T V C

TOWNSHIP OF PERTH SOUTH

Public Works Report for the period of September 26 to October 23 2020 by Marcello Lara

Report is intended to better inform Council and the public of past, current and future work of the Public Works Department. Completed projects are projects that have been completed since the last report of Council. In progress projects are project that have been started but not yet completed. Future projects are work to be started in the next month. Only capital projects that involve our public works workers are included in report

STAFF DEPARTMENT COMPLETED PROJECTS IN PROGRESS PROJECTS FUTURE PROJECTS HOURS Administration including 105 First Aid Training Winter snowplow and grader training shceduled for Oct 28 - Conferences, Training & 30 Professional Development St. Pauls Shop 6 Rannoch Shop 10 Bridges & Culverts 1 9.5 Grass cutting across the Township Grass Cutting/Spraying Fall Roadside grass mowing Brush/Tree Removal 0 Ditching Environmental Clean-up 2 Environmental Clean-up Municipal Drains Sidewalks Perth County Grass Cutting 0 Hard Top Maintenance 9 142 Shouldering Repair wash-boards across Township Loose Top Maintenance Winter grading prep Winter Control Signage & Safety Devices 34 Sign Maintenance and replacement - ongoing Waiting for more 911 signs to be delivered by Perth County Equipment Maintenance 66.5 Preparing trucks for winter maintenance Preparing winter eqipment (snow plows) Vehicle Operation

Thames – Sydenham and Region c/o Upper Thames River Conservation Authority 1424 Clarke Road, London, ON, N5V 5B9

October 1, 2020

Rebecca Clothier, Administrator Township of Perth South 3191 Road 122 St. Pauls, ON N0K 1V0

Re: Renewal of Risk Management Services Agreements with Upper Thames River Conservation Authority

Dear: Ms. Clothier,

Upper Thames River Conservation Authority (UTRCA) was delegated Part IV authorities (as per the Ontario Clean Water Act, 2006) to provide Risk Management Services on behalf of your municipality. Since agreements were first signed in 2014 with five partner municipalities, the program has expanded to include several more municipalities, and a renewed agreement that was established in 2017. This letter outlines the ongoing responsibilities that municipalities have under the Ontario Clean Water Act, and presents an option for renewing the service agreement with the Upper Thames River Conservation Authority for an additional term of three years covering the period of January 1st, 2021 to December 31st, 2023.

Under a renewed agreement, UTRCA’s risk management office would continue to implement the Part IV policies in the plans (prohibition, risk management planning, restricted land uses) on a regional basis. It would be operated by the UTRCA with support from SCRCA, under the same agreement as previously signed, with an amendment to the schedule of costs. For the purpose of this renewal proposal we have budgeted based on the assumption of participation by all existing agreement partners which includes the municipalities of: Lambton Shores, Chatham-Kent, Perth East, Perth South, Plympton-Wyoming, Point Edward, Sarnia, St. Clair, Stratford, St. Marys and West Perth.

Following the establishment of risk management plans for existing significant drinking water threats, risk management officials and inspectors are responsible for the monitoring and enforcement of those plans, as well as the inspection and enforcement of prohibition policies. From time to time, new risk management plans will need to be established, and existing plans will need to be renegotiated and signed, as property owners and/or tenants change. Additionally,

Lower Thames Valley Conservation Authority St. Clair Region Conservation Authority Upper Thames River Conservation Authority 100 Thames Street, Chatham, Ontario, 205 Mill Pond Cres., Strathroy, Ontario, 1424 Clarke Road, London, ON N7L 2Y8 N7G 3P9 N5V 5B9

phone 519-354-7310, fax 519-352-3435 phone 519-245-3710, fax. 519-245-3348 phone 519-451-2800, fax 519-451-1188

http://www.sourcewaterprotection.on.ca/ Page 1 of 4

the Ministry of the Environment Conservation and Parks has been undertaking a review of the source protection framework, and as a result, have proposed a number of changes to the circumstances under which an activity is considered a significant drinking water threat (ERO number 019-2219). Once finalized, these changes will require on the ground review of drinking water threat activities, and the potential establishment of risk management plans or prohibitions for activities that are now considered a significant threat to drinking water under the changed circumstances. We anticipate that the implementation of these changes will occur within the next three years of our proposed agreement renewal.

Under a renewed agreement, the Conservation Authority would maintain their risk management office and provide the following services:

 Completion of any Risk Management Plans for existing significant threats;  Continuation of the monitoring and inspection program for existing significant threats;  Review of activities in vulnerable areas as a result of changes to threat circumstances made by the Ontario Ministry of the Environment Conservation and Parks;  Negotiate new risk management plans where required, and ensure compliance with all existing risk management plans;  Review and amend existing risk management plans as activities, property owners, tenants, or technical requirements change;  Communicate the purpose, effect and function of the Part IV policies to residents and businesses in the subject vulnerable areas;  Develop and deliver education and outreach in consultation with municipal partners where needs or opportunities are identified;  Enforcement of prohibition policies contained in the SPP;  Collaborate with municipal building and planning staff to ensure that activities proposed in vulnerable areas are consistent with the source protection plan (i.e.. the “restricted land uses” tool that helps to “flag” potential threats when building permits and planning applications are received)  Address any site-specific challenges by landowners to the source protection technical work (called “risk assessments”);  Maintenance of all information, data and documents through continued participation in the online information management systems developed by UTRCA referred to as LSWIMS;  Completion of annual Risk Management Official reporting to the Ontario Ministry of the Environment;  Provide advice to municipal staff on other aspects of the Source Protection Plans, such as those pertaining to Planning Act processes; and  Provide regular updates to participating municipalities during the renewal term.

phone 519-354-7310, fax 519-352-3435 phone 519-245-3710, fax. 519-245-3348 phone 519-451-2800, fax 519-451-1188

http://www.sourcewaterprotection.on.ca/ Page 2 of 4

Our intent for a renewed agreement would be to continue operating a regional office in an efficient, effective manner. The costs outlined here are based on what UTRCA estimates is needed to maintain a risk management office and continue to implement, and enforce the Part IV policies of the source protection plans. The renewed costs are specific to each participating municipality which is based on the percentage of workload we have estimated within that municipality. To determine the workload estimate a number of factors were considered, including the: number of drinking water systems within the municipality, the number of existing threats requiring risk management plans, the complexity of existing risk management plans, the anticipated impact of MECP threat circumstance changes, the size and scope of the vulnerable areas, the number of properties within vulnerable areas, and the types of land uses within those areas. The 11 partner municipalities have been grouped into three different workload categories which can be seen in Table 1.

Table 1: Estimated Workload by Municipality

Estimated Portion Municipality of Workload Stratford 12% St. Marys 12% Chatham-Kent 12% Sarnia 12% West Perth 9% Perth East 9% Perth South 9% St. Clair 6% Point Edward 6% Plympton-Wyoming 6% Lambton Shores 6% Total 100%

During the initial 6 years of the service agreement, a considerable amount of work was done to establish the program, review and confirm existing drinking water threats, and negotiate and establish risk management plans. Now that the majority of risk management plans for existing drinking water threats have been established, the program has shifted into a monitoring and compliance phase. This shift has allowed us to reduce our overall costs from previous agreements, and the addition of more municipal partners into the agreement helps to reduce the costs for all partners involved. We are also aware of the financial pressures the pandemic has created for municipalities, and have therefore restricted our budget to the minimum amount required to maintain the program.

phone 519-354-7310, fax 519-352-3435 phone 519-245-3710, fax. 519-245-3348 phone 519-451-2800, fax 519-451-1188

http://www.sourcewaterprotection.on.ca/ Page 3 of 4

It should be noted however, that the shift in the program to monitoring and compliance does not mean that there is no more source protection work to do. Protecting our drinking water seems more important now than ever as we grapple with a global health crisis. The Province of Ontario has recognized this by identifying drinking water source protection as a priority program through Bill 108. As outlined above, the roles of Risk Management Officials and Inspectors in the protection of municipal sources of drinking water are ongoing, and the Province’s proposal to amend drinking water threat circumstances means that the program is evolving, and new threats will be identified that need to be addressed (ERO number 019-2219).

The proposed costs of the renewed agreement for the Township of Perth South are outlined in Table 2 below.

Table 2: Total Cost and Annual Cost of Proposed Agreement and Previous Agreement for the Township of Perth South

Total Cost Under Annual Cost Total Cost of Costs Per Year of Renewed Under Renewed Previous Previous Agreement Agreement Agreement Agreement $55,767.47 $18,589.16 $67,237.20 $20,171.16

We would appreciate a response regarding your participation in a renewed risk management services agreement with UTRCA by Friday, November 20th. In the meantime we are happy to discuss the proposal in more detail and answer any questions you may have. Please let me know if you would like to arrange a time to discuss this proposal with our staff. I can be reached through email at [email protected] or by phone at 519-451-2800 x 223.

Yours Truly THAMES-SYDENHAM AND REGION

Jenna Allain Source Protection Coordinator

phone 519-354-7310, fax 519-352-3435 phone 519-245-3710, fax. 519-245-3348 phone 519-451-2800, fax 519-451-1188

http://www.sourcewaterprotection.on.ca/ Page 4 of 4

BUS STOP ACCESS AGREEMENT

DATED the ______day of ______, 2020.

BETWEEN:

THE CORPORATION OF THE COUNTY OF PERTH (hereinafter the “County”)

- and –

THE MUNICIPALITY OF PERTH SOUTH (hereinafter the “Licensor”)

WHEREAS the County wishes to create an intra-county community bus transportation service (the “Bus Service”) linking the communities of Stratford, Gads Hill, Brunner, Milverton, Newton, Millbank, Listowel, Atwood, Monkton, Mitchell, Sebringville, St. Marys and Stratford;

AND WHEREAS the County wishes to place a bus stop on the property owned by the Licensor to facilitate pick-ups and drop-offs of bus passengers (the “Bus Stop”);

AND WHEREAS the Licensor is agreeable to the Bus Stop being located on the Licensor’s property subject to the terms of this Agreement.

NOW THEREFORE in consideration of the payment of Two Dollars ($2.00) from the County to the Licensor, and for other good and valuable consideration, the receipt and sufficiency of which is hereby acknowledged, the parties agree as follows:

1. The Licensor hereby grants the County a license to place a Bus Stop on the property owned by the Licensor and municipally known as __Perth South Municipal Office__ (the “Property”). The Bus Stop shall be located as set forth on Schedule “A” attached hereto. The Licensor acknowledges and agrees that the Bus Stop shall be used by the general public to access the Bus Service, and agrees to permit the uninterrupted and unobstructed right for the general public and the Bus Service provider to access the Bus Stop.

2. The Licensor shall not require payment for the use of the Property for the Bus Stop.

3. The initial term of this Agreement shall be one (1) year from the date hereof. Unless either party elects to terminate this Agreement as otherwise provided for herein, this Agreement shall automatically renew for successive one (1) year terms.

4. The Licensor may terminate this Agreement at any time after the initial one (1) year term upon providing the County with sixty (60) days’ written notice.

5. The County may terminate this Agreement at any time upon providing the Licensor with sixty (60) days’ written notice. Nothing in this Agreement shall be construed as obligating the County to continue to provide the Bus Service from the Property.

6. The Licensor shall ensure that the Property remains clear of ice, snow, potholes and other obstructions to the effect that access to and from the Bus Stop by the general public and the Bus Service provider is not impeded. Such maintenance shall be carried out by the Licensor throughout the year while this Agreement is in effect.

46852413.3

7. The County agrees to save harmless and indemnify and keep indemnified the Licensor from and against all actions, suits, claims and demands which may be brought against or made upon the Licensor and from all losses, costs, damages, charges or expenses which may be incurred, sustained or paid by Licensor in consequence of the use of the Property for the Bus Stop, provided that such actions, suits, claims or demands have not arisen as a result of the intentional act or negligence of the Licensor or those for whom the Licensor is responsible at law.

8. The Licensor agrees to save harmless and indemnify and keep indemnified the County from and against all actions, suits, claims and demands which may be brought against or made upon the County and from all losses, costs, damages, charges or expenses which may be incurred, sustained or paid by the County in consequence of the Licensor’s breach of the terms of this Agreement including, without limitation, the failure of the Licensor to keep the Property reasonably clear of ice, snow, potholes and obstacles, and provided that such actions, suits, claims or demands have not arisen as a result of the intentional act or negligence of the County or those for whom the County is responsible at law.

9. In order to ensure it is capable of meeting its obligations under this Agreement, the County shall take out and maintain a comprehensive policy of public liability and property damage insurance acceptable to the Licensor providing occurrence-based insurance coverage in an amount of not less than FIVE MILLION DOLLARS ($5,000,000.00) per occurrence exclusive of interest and costs. Such policy shall show the Licensor as an additional insured thereunder. Such policy shall provide for waiver of subrogation, severability of interests, cross-liability and that it is primary insurance that will not call into contribution any other insurance that may be available to the Licensor. The County shall forward to the Licensor a certificate of the said policy satisfactory to the Licensor forthwith upon request.

10. In order to ensure it is capable of meeting its obligations under this Agreement, the Licensor shall take out and maintain a comprehensive policy of public liability and property damage insurance acceptable to the County providing occurrence-based insurance coverage in an amount of not less than FIVE MILLION DOLLARS ($5,000,000.00) per occurrence exclusive of interest and costs. Such policy shall show the County as an additional insured thereunder. Such policy shall provide for waiver of subrogation, severability of interests, cross-liability and that it is primary insurance that will not call into contribution any other insurance that may be available to the County. The Licensor shall forward to the County a certificate of the said policy satisfactory to the County forthwith upon request.

11. This Agreement shall enure to the benefit of and be binding upon the parties hereto and their respective heirs, executors, successors and assigns.

12. This Agreement shall be governed by the laws of the Province of Ontario.

13. This Agreement may be executed in counterparts, each of which so executed shall be deemed to be an original and such counterparts together shall be one and the same instrument. The parties hereto agree that this Agreement may be transmitted by fax, email or such similar device and that the reproduction of signatures by fax, email or such similar device will be treated as binding as if original and each party undertakes to provide the other party hereto with a copy of the Agreement bearing original signatures forthwith upon demand.

46852413.3 14. All notices which may be required to be given or made pursuant to this Agreement shall be made in writing and shall be served personally or by email or mailed by prepaid registered mail, in the case of:

a. The Corporation of the County of Perth 1 Huron Street Stratford, ON N5A 5S4 Attn: Clerk Email: [email protected]

b. ______Attn: ______Email: ______

or to such other address or email address as either party may from time to time advise the other party by notice in writing. The date of receipt of any such notice shall be deemed to be the date of delivery if served personally, the next business day if served by email, or the third business day following mail be registered mail.

IN WITNESS WHEREOF the parties hereto have signed this agreement on the date written above.

The Corporation of the County of Perth

Per: James Aitcheson, Warden Per: Tyler Sager, Clerk

[If Licensor is a corporation]

[Licensor’s name]

Per: Name: Title: Per: Name: Title:

[If Licensor is an individual]

Witness Name:

46852413.3

SCHEDULE “A”

[Insert map or sketch showing location of Bus Stop on the Property]

46852413.3 Township of Perth South Report to Council

TO: Mayor and Members of Council FROM: Lizet Scott. Clerk DATE: November 3, 2020 SUBJECT: CHRISTMAS SEASON SCHEDULE FOR MUNICIPAL OFFICE

Recommendation

It is recommended that Council receives the report on the Christmas Season Schedule for the Municipal Office and approves the attached Christmas Schedule for 2020.

Background

Each year a report is prepared to inform Council of when the municipal office will be closed during the Christmas season based on what has been outlined in the Employee manual under Section C-1.2 – Statutory Holidays which is attached for council’s information.

Comments/Analysis

The 2020 Christmas season is outlined on the attached calendar. Municipal Staff will be required to use half of a vacation day or unpaid half day for both December 24 and December 31 when the municipal office closes at noon.

Due to the nature of their services to the community, separate arrangements will be made for the public works department staff. The Director of Public Works will develop a work schedule to ensure that the required number of public works staff will be on-call and available for winter control activities if necessary. However, if the weather conditions do not require the public works staff to be on active duty, then those staff will also be off on the prescribed closure days.

Financial Implications to Budget

No financial impact to the budget.

Reference to Strategic Plan

The information and responses provided in this report are consistent with and in keeping with the Municipality’s approved Strategic Plan.

Reference Material Attached

Proposed Holiday Schedule for Municipal Office Section C-1.2 – Statutory Holidays from Employee Manual

Respectfully submitted by:

Lizet Scott ______Lizet Scott Clerk

2020/21 Christmas Schedule – Municipal Office

Sunday Monday Tuesday Wednesday Thursday Friday Saturday 13 14 15 16 17 18 19

Municipal Municipal Municipal Municipal Municipal Office Office Office Office Office Open Open Open Open Open

20 21 22 23 24 25 26 Office Municipal Municipal Open until Christmas Boxing Day Municipal Office Office noon Day Open Open Office Office Christmas Open Closed Eve – office closed at noon 27 28 29 30 31 January 1, 2 Office 2021 Municipal Municipal Municipal Open until Office Office Office noon New Year’s Closed (for Open Open Day – Boxing Municipal Day) New Year’s Office Eve – office Closed closed at noon

Indicates Municipal Office Closed

Section: Terms and Rules of Employment Policy Number: C-1.2 Sub-section: Scheduling Effective Date: December 1, 2008 Subject: Flextime Revision Date: January 20, 2009 Page: 1 of 2

STATUTORY HOLIDAYS

Purpose:

To outline the days on which employees of the Township of Perth South are entitled to a paid holiday.

Policy:

1. The following recognized and statutory holidays shall be observed with pay:

(1) New Year's Day (7) Civic Holiday (2) Family Day (8) Labour Day (3) Good Friday (9) Thanksgiving Day (4) Easter Monday (10) Remembrance Day (5) Victoria Day (11) Christmas Day (6) Canada Day (12) Boxing Day

2. The following recognized holidays shall be observed without pay:

(1) ½ day prior to Christmas (2) ½ day prior to New Year’s Day

Employees may choose to utilize their regular annual paid vacation entitlements for the above unpaid holidays in order that such employee would receive pay for those otherwise unpaid recognized holidays.

3. A regular, salaried or temporary employee who is required to work on a Recognized and Statutory Holiday shall be allowed to take the equivalent time off at some future date, as arranged with his/her immediate Supervisor.

4. Any employee who is not at work as scheduled immediately preceding or following a paid holiday will not be eligible to receive holiday pay for that day. A sick day or a vacation day is to be considered as a day worked.

5. Should any of the above Recognized and Statutory Holidays fall on a Saturday or Sunday, it shall be moved to the next working day or to a day mutually agreed upon by the employer and the employee.

Section: Terms and Rules of Employment Policy Number: C-1.2 Sub-section: Scheduling Effective Date: December 1, 2008 Subject: Flextime Revision Date: January 20, 2009 Page: 2 of 2

6. Any full-time or probationary hourly employee who is scheduled, in advance, to work on a statutory holiday and who works such scheduled hours on the statutory holiday shall be paid at the rate of double his/her regular rate of pay for those hours worked unless a substitute day off is arranged.

This policy does not apply to those employees who are not normally scheduled to work on a statutory holiday but may be ‘called in’ to work on ‘as-needed’ basis. In such cases of a ‘call-in’ on a statutory holiday, those employees will paid in accordance with the current overtime policy at a rate of one and one-half his/her regular rate of pay for those hours worked.

7. With regard to regular part-time positions that are on a pre-determined schedule, recognized holiday entitlement is to be used only to provide for the regular number of set hours of work.

THE CORPORATION OF THE TOWNSHIP OF PERTH SOUTH

DRAINAGE BY-LAW NO. 34-2020

POEL-BRAGG MUNICIPAL DRAIN 2020

A by-law to provide for drainage works in the Township of Perth South.

WHEREAS the council of the Township of Perth South has procured a report under Section 78 of the Drainage Act for the improvement of the Poel-Bragg Municipal Drain dated July 15, 2020 made by Brandon Widner of Spriet Associates and the attached report forms part of this by- law;

AND WHEREAS is the total estimated cost for the drainage works is $212.000.00;

AND WHEREAS $29.681.00 is the total amount to be contributed by the County of Perth for improvements to the drainage works;

AND WHEREAS the council is of the opinion that drainage of the area is desirable;

THEREFORE, the council of the Township of Perth South pursuant to the Drainage Act enacts as follows:

1. The attached report is adopted and the drainage works is authorized and shall be completed as specified in the report.

2. The Corporation of the Township of Perth South may borrow on the credit of the Corporation the amount of $212,000.00 being the amount necessary for the improvement of the drainage works, less the following: a) Grants received under Section 85 of the Act; and b) Commuted payments made in respect of the land and roads assessed.

3. This By-law comes into force upon the final passing thereof and may be cited as the “Poel-Bragg Municipal Drain 2020”

By-law 23-2020 – Poel-Bragg Municipal Drain 2020 Page | 2

First Reading August 11, 2020 Second Reading August 11, 2020 Provisionally adopted this 11th day of August 2020

“signed” Robert Wilhelm ______Mayor, Robert Wilhelm

“signed” Lizet Scott ______Clerk, Lizet Scott

Third Reading Enacted this 3rd day of November 2020

______Mayor, Robert Wilhelm

______Clerk, Lizet Scott

I, Lizet Scott, Clerk of the Corporation of the Township of Perth South certify that the above by- law was duly passed by the council of the Corporation of the Township of Perth South and is a true copy thereof.

______Clerk, Lizet Scott

THE CORPORATION OF THE TOWNSHIP OF PERTH SOUTH

BY-LAW NO. 43-2020

BEING a By-law to authorize the execution of a Bus Stop Access Agreement between the Corporation of the Township of Perth South and The Corporation of the County of Perth.

WHEREAS Section 5(3) of the Municipal Act, 2001, c. 25, as amended, provides that the powers of every council are to be exercised by by-law;

AND WHEREAS The Corporation of the County of Perth wishes to create an intra-county bus transportation service linking communities throughout the County of Perth and as part of this service the County wishes to place a bus stop on property owned by the Corporation of the Township of Perth South;

AND WHEREAS the Council of the Corporation of the Township of Perth South is agreeable to the bus stop being located on the Township’s property subject to the terms of the agreement;

NOW THEREFORE the Council of The Corporation of the Township of Perth South HEREBY ENACTS AS FOLLOWS:

1. THAT the entering into of a Bus Stop Access Agreement with The Corporation of the County of Perth is hereby approved and authorized.

2. THAT the Mayor and the Clerk are hereby authorized and directed to execute on behalf of The Corporation of the Township of Perth South the said Agreement in substantially the same form as that attached hereto as Schedule “A” and forming a part of this by-law.

3. THAT this By-law shall come into force and take effect on the final passing thereof.

READ a FIRST and SECOND time this 3rd day of November 2020.

READ a THIRD time and FINALLY PASSED this 3rd day of November 2020.

______Mayor, Robert Wilhelm

______Clerk, Lizet Scott

THE CORPORATION OF THE TOWNSHIP OF PERTH SOUTH

BY-LAW NO. 44-2020

BEING a By-law to adopt, confirm and ratify matters dealt with by resolution of the Township of Perth South.

WHEREAS Subsection 5(1) of the Municipal Act, 2001, as amended, provides that the powers of a municipal corporation are to be exercised by its council;

AND WHEREAS Section 5(3) of the Municipal Act, 2001, c. 25, as amended, provides that the powers of every council are to be exercised by by-law;

AND WHEREAS in many cases, action which is taken or authorized to be taken by the Township of Perth South does not lend itself to the passage of an individual by-law;

AND WHEREAS it is deemed expedient that the proceedings of the Council of the Township of Perth South at this meeting be confirmed and adopted by by-law;

NOW THEREFORE the Council of The Corporation of the Township of Perth South HEREBY ENACTS AS FOLLOWS:

1. THAT the actions of the Council of the Township of Perth South, at its meeting held on November 3, 2020, in respect of which recommendations contained in any reports of committees and of local boards considered at each meeting and in respect of each motion, resolution and other action taken by the Council of the Township of Perth South at such meetings are, except where the prior approval of the Ontario Municipal Board or other authority is required by law, are hereby adopted, ratified and confirmed as if all such proceedings were expressly embodied in this By-law.

2. THAT the Mayor and the appropriate officials of the Township of Perth South are hereby authorized and directed to do all things necessary to give effect to the action of the Council of the Township of Perth South referred to in the proceeding section.

3. THAT the Mayor and the Clerk are hereby authorized and directed to execute all documents necessary in that behalf and to affix thereto the corporate seal of the Township of Perth South.

4. THAT this By-law shall come into force and take effect on the final passing thereof.

READ a FIRST and SECOND time this 3rd day of November 2020.

READ a THIRD time and FINALLY PASSED this 3rd day of November 2020.

______Mayor, Robert Wilhelm

______Clerk, Lizet Scott