SOUTH LYON COMMUNITY SCHOOLS 345 South Warren South Lyon, Michigan 48178 (248) 573-8127
RECOGNITION OF RETIREES JUNE 15, 2020 6:15 p.m.
Watch YouTube LiveStream https://www.youtube.com/channel/UCIx7MmjwXfSx7nC0kVZYb_Q
Phone-In Link to the Open Meeting (US) +1 316-512-9302 PIN: 769845187#
Cheryl Kelm 4th grade teacher (effective 12/31/19) Mary Tavernaro Pearson Secretary (effective 02/01/20) Helen Perttunen SLHS Food/Baker (effective 02/01/20) Lois Caruso Driver (effective 03/31/20) Amy Finlayson SLEHS Principal’s Secretary (effective 06/30/20) Sheila Farquhar Sayre Principal’s Secretary (effective 06/30/20) Constance Davis Sayre Food Service Mgr. (effective 11/16/19) Lori Davis Pearson Teacher (effective 06/12/20) Mitch Rosekrans SLHS Assistant Principal (effective 01/24/20) Mary Stamm Kids Club Caregiver (effective 01/01/20) Melissa Baker Superintendent (effective 12/31/19) Karen Dropiewski Admin. Serv. Bookkeeper (effective 01/01/20) Barb St. Clair Sayre Teacher (effective 06/30/20)
BOARD OF EDUCATION VIRTUAL REGULAR MEETING
JUNE 15, 2020 7:00 p.m.
Watch YouTube LiveStream https://www.youtube.com/channel/UCIx7MmjwXfSx7nC0kVZYb_Q
Phone-In Link to the Open Meeting (US) +1 413-597-8262 PIN: 914908566#
Public Comment Card Link https://forms.gle/PMKVEWGZSE4juoNv5 June 15, 2020 Page 2
AGENDA
CALL TO ORDER BY PRESIDENT HANSHAW
ITEM 1 ROLL CALL - ESTABLISHMENT OF A QUORUM
ITEM 2 PLEDGE OF ALLEGIANCE
ITEM 3 PUBLIC COMMENTS This is the time that members of the audience may address the Board of Education regarding any topic, including items on the agenda. Please complete an online public comment card https://forms.gle/PMKVEWGZSE4juoNv5. It is requested that remarks be limited to approximately three minutes.
SECTION A - ACTION ITEMS
ITEM 4 APPROVAL OF AGENDA
ITEM 5 APPROVAL OF MINUTES • June 1, 2020 – Special Meeting (6:40 p.m.) Enclosure 1 • June 1, 2020 – Regular Meeting (7:00 p.m.) Enclosure 2
ITEM 6 APPROVAL OF BILLS • May 2020 Prepaids Enclosure 3 • May 2020 Wires & ACH Transactions Enclosure 4 • May 2020 Revenue Report Enclosure 5
ITEM 7 MIDDLE SCHOOL CODE OF CONDUCT UPDATES Enclosure 6 Background Information: The proposed changes to the Middle School Student Code of Conduct were brought to the June 1 meeting. No changes were requested.
Recommended Action: Approve the updated Student Code of Conduct for Centennial and Millennium Middle Schools for the 2020-21 school year.
ITEM 8 SOUTH LYON EAST HIGH SCHOOL CODE OF CONDUCT UPDATES Enclosure 7 Enclosure Background Information: The proposed changes to the South Lyon East High School Student Code of Conduct were brought to the June 1 meeting. No changes were requested.
Recommended Action: Approve the updated Student Code of Conduct for South Lyon East High School for the 2020-21 school year. June 15, 2020 Page 3
ITEM 9 SOUTH LYON HIGH SCHOOL CODE OF CONDUCT UPDATES Enclosure 8 Enclosure Background Information: The proposed changes to the South Lyon High School Student Code of Conduct were brought to the June 1 meeting. No changes were requested.
Recommended Action: Approve the updated Student Code of Conduct for South Lyon High School for the 2020-21 school year.
ITEM 10 ACCOUNTING TEXTBOOK PURCHASE Enclosure 9 Enclosure Background Information: The proposed purchase to update the textbook, workbook and software for the Accounting course was brought to the June 1 meeting. No changes were requested.
Recommended Action: Approve the purchase of the Cengage Century 21 Accounting Textbook, 11th edition, for use beginning in the 2020-21 school year for a total cost of $13,486.20.
ITEM 11 DISTRICT IMPROVEMENT PLAN Enclosure 10 Background Information: While the Michigan Department of Education has suspended requirements to update the District and School Improvement Plans for next year, we are making minor adjustments to our plan so that it addresses some specific needs we are anticipating for the fall. The adjustments made include: updating the dates for our strategies and activities to run through the end of the 2021 school year; more explicitly addressing technology in the strategies and activities to support our goals; and adding language to more explicitly address possible trauma-related needs in our school culture goal. Making these adjustments now better aligns our District Improvement Plan with our areas of focus for next year and will enable us to include potential costs associated with those activities in state or federal grants that may become available.
Recommended Action: Approve the District Improvement Plan for 2020-21 as presented.
ITEM 12 2020-21 BOARD MEETING SCHEDULE Enclosure 11 Background Information: The 2020-21 board meeting schedule was presented at the June 1, 2020 board meeting. No changes were requested.
Recommended Action: Approve the 2020-21 board meeting schedule as presented.
June 15, 2020 Page 4
ITEM 13 INTERNATIONAL ACADEMY CONSORTIUM AGREEMENT RESOLUTION Enclosure 12
Background Information: The International Academy Joint Steering Committee held a meeting on April 28, 2020 to discuss the draft amendment to the IA Consortium Agreement. Superintendents and individual board members of all Consortium school districts were able to ask questions about the Agreement. As a result of this meeting, and the questions raised at the meeting, the IA Consortium Agreement has been further updated.
Recommended Action: Administration recommends that the Board of Education approve the resolution regarding the International Academy Agreement as presented.
ITEM 14 INTERNATIONAL ACADEMY NEW GOVERNING BODY RESOLUTION Enclosure 13 Enclosure
Background Information: In addition to approving the amended Agreement, the Consortium school districts will need to approve the at-large members of the Governing Body.
Recommended Action: Administration recommends that the Board of Education approve the resolution regarding the International Academy which supports Dr. Robert Shaner, Rochester Community Schools and Mark Dziatczak, Birmingham Public Schools, to serve the two at-large members of the IA Governing Body.
ITEM 15 2020-21 RECOMMENDED BUDGET Enclosure 14 Enclosure Background Information: This agenda item was presented at the June 1, 2020 board meeting. Changes were requested and have been made.
Recommended Action: Approve the 2020-2021 Recommended Budget as presented.
ITEM 16 2019-20 BUDGET AMENDMENT #2 Enclosure 15 Enclosure Background Information: This agenda item was presented at the June 1, 2020 board meeting. No changes were requested.
Recommended Action: Approve the 2019-20 Budget Amendment #2 as presented.
ITEM 17 2020-21 FOOD SERVICE MEAL PRICES Enclosure 16 Enclosure Background Information: This agenda item was presented in your board packets for the June 15, 2020 board meeting. No changes were requested.
Recommended Action: Approve the 2020-21 Food Service Meal Prices as presented.
June 15, 2020 Page 5
ITEM 18 ACCEPTANCE OF GIFT Enclosure 17
Background Information: South Lyon Community Schools received a check for $1,000.00 from Hewitt’s Music to help cover the expenses of the South Lyon lunch program.
Recommended Action: Accept the gift per Policy 9350.
SECTION B - INFORMATION & INQUIRY
ITEM 19 ADMINISTRATION A. Board Policy Updates Enclosure 18 Ben Kirby
The Board Policies have some minor revisions for consideration. The following policies are recommended for change, as indicated in the enclosure. These policies will be brought for adoption at the next Board Meeting after the review tonight.
• Policy 1001 (page 3) – the revision provides further clarity in the definitions related to this policy.
• Policy 1002 (page 5) - adjusts the required timeframe for posting special meetings. (page 5) Remote participation – the revisions allow the Board flexibility for remote participation in meetings.
• Policy 2002 (page 8) - removes redundant language. This language, in more detail, is in policy 3001.
• Policy 2006 (page 11) - this is a legal requirement with recent changes. We identified the two listed positions.
• Policy 2006 (page 14) - this policy is not recommended for adoption. After discussions with secondary building principals, they will address this issue in the buildings. None of them feel that it is necessary to place in their handbooks at this time.
• Policy 4002 (page 21) - this policy corresponds to the changes in Policy 1001
• Policy 4003 (page 23) - this policy allows the district some flexibility with medical exams for employees that will assist the district with understanding the issues related to the employment and the employee’s ability to work.
• Policy 4005 (page 25) – provides clarity to a required law. This policy helps define rights for those who are affiliated with the district and are parents or legal guardians as well. (page 25) – the code of ethics addition is a legal requirement.
June 15, 2020 Page 6
• Policy 5003 (page 26) – this is a legally required policy, and it is consistent with our current behavior.
• Policy 5010 (page 28) – adds vehicles to the fixed asset category.
• Policy 6012 (page 32) – this is a new legal requirement.
• Policy 7009 (page 34) – this is a new, and we are recommending option two which is our current frequency standard.
Administrative Regulations Updates Enclosure 19 The following is a list of Administrative Regulations that will be revised. These will not be provided as Board action at the next meeting and is for information for the Board.
• AR 2002 (page 9) – this change corresponds to the revision of Policy 2002. (“removes redundant language. This language in more detail is in Policy 3001”) (Page 19) – The CITA Department updated the number of courses needed for full-time status as a student.
• AR 4003 (page 40-41 & 43) – this is the language that supports an additional requirement for the employment approval of transportation employees.
• AR 6012 (page 60) – this corresponds to the new policy recommended for approval.
• AR 7005 (page 68) – adds a timeline and process clarification.
B. Legislation
C. CITA Comments
D. Board Committee Reports • Legislative • Policy • Finance • Facilities Planning • Curriculum and Communications
E. Other
ITEM 20 REPORTS • South Lyon Educational Foundation
June 15, 2020 Page 7
ITEM 21 PUBLIC COMMENTS This is a second opportunity that members of the audience may address the Board of Education regarding any topic, including items on the agenda. It is requested that remarks be limited to approximately three minutes.
ITEM 22 CORRESPONDENCE • Resignation – Amber Barber (SLHS counselor) Enclosure 20
ITEM 23 MEETING DATES • July 20, 2020, Fiscal/Organizational Meeting, 7:00 p.m. • August 17, 2020, Regular Meeting, 7:00 p.m. • September 21, 2020, Regular Meeting, 7:00 p.m.
ITEM 24 BOARD COMMENTS
ITEM 25 ADJOURN