Index

applications A Feedly, 211 Accept meeting request response, 244 Outlook Web App, 288–290 accessories, 299–302 Appointment Recurrence dialog box, 157 Account Settings dialog box, 209, 219 appointment(s) accounts changing dates for, 153–155 email in Outlook, 216–222 creating emails from, 46–47 modifying settings of, 222–223 creating for mobile calendar, 271–272 on Outlook.com, 276 deleting, 155–156 sending messages from different, 224–225 entering, 17–18 setting up with automatic settings, 218–220 entering on Outlook.com, 282–284 setting up with manual settings, 220–222 moving on Outlook.com, 284 signing into Outlook.com, 274 printing, 159–160 viewing two, 254–256 recurring, 156–158 Active view (tasks), 179 scheduling, 150–158 adding archive charts, 312–313 closing data files, 108 columns in Table/List view, 189–190 feature, 102–103 contacts, 18–19 manual process for, 105–106 contacts on Outlook.com, 279–281 mobile emails, 267–269 holidays to calendars, 161–162 viewing items in, 106–108 Internet link to tasks, 169 arranging emails, 108–115 items to List view, 297 Assigned view (tasks), 179 items to To-Do bar, 180 assigning pictures to contacts, 145–146 categories, 196, 198–199 address, email, 55 tasks, 247–248 Address Books, 257–259 Attach File button, 79 adjusting attachments, 15–16, 78–80 category colors, 198 Attendee Availability page, 242 colors for tasks, 177–178 AutoArchive, 102–105 dates for reminders, 73–74 Automatic Replies, 256–257, 286–287 email account settings, 222–223COPYRIGHTED MATERIAL autoname, 56 email servers, 223–224 AWeber Communications (website), 236 Swipe options, 268–269 tasks, 169–173 All Commands list, 184–185 B Android, 264, 267 back end, 51–52 answering emails, 12–13 backup, online, 301 antispam software, 96 Bcc (blind carbon copy), 65

Index 315

0004188887.INDD 315 Trim size: 7.375 in × 9.25 in August 24, 2018 2:11 AM Bing (Microsoft), 36 Reply All, 12–13 Blackberry, 150 Right, 48 blind carbon copy (Bcc), 65 Share, 79 blocked senders, 99, 100 Size, 4 Blocked Top-Level Domain List dialog box, 99 Tasks, 20 blogs, 206–207 To-Do bar, 180 boss, search folder for, 90 browser refreshing, 284 browsing calendar data, 30 C calendar business card forwarding, 141–143 adding holidays, 161–162 business card scanner, 301 adjusting views of, 18 Business Card view (Contacts), 132 browsing data in Information Viewer, 30–31 business collaboration changing dates, 153–155 assigning tasks, 247–248 creating multiple, 162–163 checking for responses, 244–245 Daily Task List, 181 delegating permissions, 250 date storage capabilities, 29 opening folders of others, 251 deleting dates, 155–156 organizing meetings, 240–243 entering appointments, 17–18 responding to meeting requests, 243–244 entering details from emails, 42–43 sending status reports, 248–249 inabilities of Outlook for, 304–305 voting, 245–247 managing multiple, 163 Business Week (magazine), 206 meeting request response in, 244 button(s) mobile use of, 270–272 Attach File, 79 module, 27 Calendar, 17 navigating, 148–149 Categorize, 196 opening multiple, 313 Change View, 18 organizing meetings, 240–243 Close, 4 printing appointments, 159–160 control, 4 recurring appointment dates, 156–158 Day, 17 scheduling appointments, 150–158 High Importance, 57 selecting dates as groups, 314 Low Importance, 57 setting access permissions for, 252–254 Mail, right-dragging contact, 48 superimposing, 313 Message Preview, 60–61 using on Outlook.com, 281–284 Minimize, 4, 28 viewing multiple, 252–256 More, 22 views of, 158–159 Move, 32 Calendar button, 17 navigation, on Outlook.com, 275 Calendar view (Calendar), 188–189 New Contact, 18 Carbonite (company), 301 New Email, 13–14 Card view (Contacts), 139–140, 188 New Items, 32–33 case sensitive, 218 on Outlook.com, 275 categories, 196–199 Properties, 32 Categorize button, 196 Reading pane, 11, 61, 91–92 Cc (carbon copy), 65 Reply, 12–13

316 Outlook 2019 For Dummies

0004188887.INDD 316 Trim size: 7.375 in × 9.25 in August 24, 2018 2:11 AM cell phones entering, 126–131 as accessory for Outlook, 299–300 inabilities of Outlook for, 304–306 mobile calendar use on, 270–272 managing, 257–259 mobile email on, 263–270 merging from selected, 234 Pew research study of, 262 organizing on Outlook.com, 279–281 Change View button, 18 pinning cards, 314 changing right-dragging in Mail button, 48 category colors, 198 searching for, 138–141 colors for tasks, 177–178 using groups, 145 dates for reminder, 73–74 viewing, 132–136 email account settings, 222–223 Contacts Address Book, 258 email servers, 223–224 control buttons, 4 Swipe options, 268–269 controlling tasks, 169–173 Address Books, 257–259 charts, 312–313 groups of mobile emails, 269–270 Check Address dialog box, 130 multiple calendars, 163 Check Full Name dialog box, 127 out of office message, 256–257 cleaning up conversations, 113–115 Quick Steps, 118–120 Close button, 4 recurring tasks, 173–176 collaboration schedules, 18 assigning tasks, 247–248 conversations, 111–115 checking for responses, 244–245 copies, saving email, 74–75 delegating permissions, 250 Create New Folder dialog box, 87 opening folders of others, 251 creating organizing meetings, 240–243 Contact groups, 143–144 responding to meeting requests, 243–244 contacts from email messages, 44–45 sending status reports, 248–249 form letters, 233–234 voting, 245–247 mailing labels, 228–232 colors merge templates, 232–233 category, changing, 198 messages, 52–59 tasks, changing, 177–178 mobile calendar appointments, column manipulation, 189–192 271–272 command (Permission), 58 multiple calendars, 162–163 comments, 77–78 new items, 10 Completed view (tasks), 179 new mail folders, 86–87 composing mobile emails, 265–266 new messages, 13–14 Constant Contact (website), 236 notes, 21–22 contacts Quick Steps, 118–120 adding, 18–19 regenerating tasks, 174–175 adding pictures to, 145–146 rule using Rules Wizard, 92–94 business cards, forwarding, 141–143 signatures for emails, 81–84 creating from email message, 44–45 signatures in Outlook.com, 287–288 creating groups, 143–144 Custom dialog box, 72 detailed search in, 33–34 customizability, 25

Index 317

0004188887.INDD 317 Trim size: 7.375 in × 9.25 in August 24, 2018 2:11 AM customizing Junk Email Options, 98 Navigation bar, 27–28 launcher, 32 Quick Access Toolbar, 184–185, 310–311 Mail Merge Contacts, 229 Ribbon, 185–186 Mail Merge Helper, 229 saving views, 195 Manage Quick Steps, 120 New RSS Feed, 209 New Search Folder, 89 D Outlook Options, 75 Daily Task List, 31, 40–41, 181 parts of, 4 Daily view (calendar), 159 Properties, 57 data quick click, 72 browsing calendars, 30–31 Quick Step, 118 files, 106–108 Quick Step First Time Setup, 118 online backup for, 301 Reminder, 153 Date Navigator, 148 resizing, 4 dates. See also appointment(s) RSS Feed Options, 210 changing, 71–74 Rules Wizard, 94 changing in calendars, 153–155 Save As, 68 changing in reminders, 73–74 Select Attendees and Resources: selecting as groups, 314 Global Address List, 243 Day button, 17 Settings, 286 Decline meeting request response, 244 Share, 14 delegate permissions, 250 Signatures and Stationary, 83 Deleted Items folder, 66 Sort, 193 deleting Task Recurrence, 175 calendar dates, 155–156 dispatching tasks, 39–41 columns in Table/List view, 192 documents, 15–16. See also file emails, 66 domain names, purchasing, 215–216 items, 10 domains, filtering, 100 search folders, 91 Drafts folder, 66–67 tasks, 172–173 drag and drop, 37–38 Detailed view (tasks), 178 dragging, 37–39 dialog boxes dropping, 38 Account Settings, 209, 219 Dummies.com (website), 300 Appointment Recurrence, 157 AutoArchive, 102 Blocked Top-Level Domain List, 99 E Check Address, 130 e-learning, Dummies.com, 300 Check Full Name, 127 editing Create New Folder, 87 Contact groups, 145 Custom, 74 tasks, 169–173 Go To Date, 149, 296–297 email accounts Insert Address Block, 230 modifying settings of, 222–223 Insert File, 80 in Outlook, 216–222 Instant Search, 33–34 on Outlook.com, 276

318 Outlook 2019 For Dummies

0004188887.INDD 318 Trim size: 7.375 in × 9.25 in August 24, 2018 2:11 AM sending messages from different, 224–225 Quick Steps, 115–121 setting up with automatic settings, 218–220 reading, 11–12, 59–64 setting up with manual settings, 220–222 receipt request for, 58 signing into Outlook.com, 274 replying to, 59–64, 75–77 viewing two, 254–256 resending, 62, 298 email(s). See also mobile email; web email running a rule for, 95 account setup in Outlook, 216–222 saving as files, 67–68 adding charts, 312–313 saving copies of, 74–75 adding comments to, 77–78 saving interrupted, 66–67 adding Internet links to, 58–59 screenshots, 80–81 address, 55 search folders, organizing with, 88–90 answering, 12–13 sending attachments, 78–80 archive, manual process, 105–106 sending files as attachments, 15–16 archive, viewing items, 106–108 sending files as links, 14–15 Archive feature, 102–103 sending messages from different accounts, 224–225 arranging, 108–115 sending repeat, 297–298 AutoArchive for folders, 103–105 setting options, 58 blind copying, 65 setting priorities for, 55–57 changing server of, 223–224 signatures, creating, 81–84 choosing provider for, 213–215 Smart Art, 311 conversations, 111–115 spam, filters for, 86 creating, 52–59 symbol use in, 313 creating from appointments, 46–47 translating, 312 creating from names in Contacts, 45–46 turning into meetings, 296 creating new, 13–14 unread, 90 creating new contacts from, 44–45 viewing entire, 12 creating rules for, 92–94 viewing previews, 60–61 deleting, 66 employer, search folder for, 90 entering details into calendars, 42–43 entering filtering, 98–100 appointments, 17–18 flagging, 70–74 appointments on Outlook.com, 282–284 folders, creating for new emails, 86–87 contacts, 126–131 forwarding, 64–65, 75–77 tasks, 19–21, 166–169 inabilities of Outlook for, 304–306 envelopes, printing, 234–235 information for server provider, 218 events junk mail sensitivity settings, 96–98 changing dates for, 153–155 marketing service, 236 creating emails from, 46–47 merging to, 235 creating for mobile calendars, 271–272 mobile access to, 263–270 deleting, 155–156 modifying account settings, 222–223 entering, 17–18, 161 moving in folders, 87–88 entering on Outlook.com, 282–284 out of office, 256–257 moving on Outlook.com, 284 on Outlook.com, 276–279 printing, 159–160 priorities settings, 55–57 recurring, 156–158 providers of, 214 scheduling, 150–158

Index 319

0004188887.INDD 319 Trim size: 7.375 in × 9.25 in August 24, 2018 2:11 AM Excel (Microsoft), 24 module, 27 Exchange Server (Microsoft) moving messages, 87–88 collaboration with Outlook, 249–251 navigating, 31 outsourcing, 259 new mail, creating, 86–87 use of, 24, 69 opening teammate’s, 251 using with Outlook, 239 organizing, 86–88 pane, 28–29 RSS, 205 F search folder, 88–91 Facebook, 274 Folders list (Outlook.com), 275 feature follow up mail, 89 Archive, 102–103 form letters, 233–234 Filter, mobile email, 264 form(s) Peek, 35 Appointment, 152 Rules Wizard, 85–86 Contact entry, 127 To-Do bar, 30, 40, 180 dialog boxes, 4 feed (RSS), 204, 211–212 New Event, 271 Feedly (app), 211 New Message, 53 fields, 191 Task, 169 File Explorer, 80 Forward screen, 64–65 files forwarding saving email as, 67–68 adding comments to, 77–78 sending, 14–16 business cards, 141–143 sending from Microsoft Office Application emails, 64–65 shortcut, 295 setting options for, 75–77 sending to email recipient shortcut, 294–295 friends, flagging, 136–138 signature, 81–84 front end, 51 type options, 67–68 Filter feature (mobile email), 264 filtering G domains, 100 generating junk mail, 96–100 Contact groups, 143–144 finding using Instant Search, 33–34 contacts from email message, 44–45 flagging form letters, 233–234 emails, 70–74 mailing labels, 228–232 friends, 136–138 merge templates, 232–233 one-click, 70–71 messages, 52–59 web email messages, 278–279 mobile calendar appointments, 271–272 flags, 70–73 multiple calendars, 162–163 Focused view (mobile Outlook), 264 new items, 10 folder(s) new mail folder, 86–87 AutoArchive for, 103–105 new messages, 13–14 Deleted Items, 66 notes, 21–22 Drafts, 66–67 Quick Steps, 118–120

320 Outlook 2019 For Dummies

0004188887.INDD 320 Trim size: 7.375 in × 9.25 in August 24, 2018 2:11 AM regenerating tasks, 174–175 lightbulb, 35–36 rule using Rules Wizard, 92–94 on Outlook.com, 275 signatures for email, 81–84 iContact (website), 236 signatures in Outlook.com, 287–288 IMAP (Internet Mail Access Protocol), 215–217 Global Address list, 258 Inbox Gmail, 214 icon, 59 Go To Date dialog box, 149, 296–297 properties, 104 GoDaddy (website), 215 viewing email in, 12 Google, 214 infographic, 311 Gookin, Dan (author) information Word 2019 For Dummies, 54, 227 for email service provider, 218 grouped views, 134–136 management of personal, 25 grouping items, 194–195 Information Rights Management Service, 58 groups, 143–145 Information Viewer, 26, 29–31, 33 Insert Address Block dialog box, 230 Insert File dialog box, 80 H Instant Search, 33–34 headings, viewing, 195 interface, of Outlook.com, 274–276 Help international list, junk mail filtering for, 99 on Outlook.com, 276 Internet Explorer, RSS feed subscription, 207–208 using, 35–36 Internet link, adding, 58–59, 169 hiding panes, 48 Internet Mail Access Protocol (IMAP), 216 High Importance button, 57 Internet resources holidays, adding to calendar, 161–162 AWeber Communications, 236 home screen Constant Contact, 236 contents of, 25–26 Dummies.com, 300 Folder pane, 28–29 GoDaddy, 215 Information viewer, 29–31 Google, 214 moving between modules, 27–28 Hotmail, 273 navigating folders, 31 iContact, 236 Navigation bar customization, 27–28 Information Rights Management, 58 using, 25–31 MailChimp, 236 hosted email marketing, 236 Mail.com, 214 hosted exchange service, 259 OneDrive, 302 hosting domain name, 215–216 Outlook, 273 Hotmail (website), 273 Vertical Response, 236 HTML, 68 Yahoo!, 214 Internet service provider (ISP), 213 I iOS, Outlook use with, 267 icons iPad, mobile email use on, 263–270 explained, 6 ISP (Internet service provider), 213 Inbox, 59 items, grouping and sorting, 192–195

Index 321

0004188887.INDD 321 Trim size: 7.375 in × 9.25 in August 24, 2018 2:11 AM J M junk mail mail, junk dialog box, 98 dialog box, 98 filtering, 96–100 filtering, 96–100 filters for, 86 filters for, 86 sensitivity setting, 96–98 sensitivity setting, 96–98 Mail button, 48 mail merge, 227, 235 K Mail Merge Contacts dialog box, 229 keyboard shortcuts Mail Merge Helper dialog box, 229 about, 5 Mail module. See also email category, 198–199 folder list, 28 creating messages, 52 Quick Steps, 115–121 Go to Date dialog box, 296–297 using, 27 List view, adding items to, 297 MailChimp (website), 236 module, 27 Mail.com (website), 214 new items, 21 mailing labels, creating, 228–232 New Items Tool, 293–294 MailTips, 257 Quick Parts, 120–121 main screen resending emails, 298 contents of, 25–26 searching, 296 Folder pane, 28–29 sending files, 294–295 Information viewer, 29–31 sending repeat emails, 297–298 moving between modules, 27–28 turning messages into navigating folders, 31 meetings, 296 Navigation bar customization, 27–28 undoing mistakes, 296 Manage Quick Steps dialog box, 120 managing L Address Books, 257–259 labels, creating mailing, 228–232 groups of mobile emails, 269–270 large mail, 90 multiple calendars, 163 Layout, 48 out of office message, 256–257 lightbulb icon, 35–36 Quick Steps, 118–120 link, adding Internet, 58–59, 169 recurring tasks, 173–176 LinkedIn, 274 schedules, 18 List view marketing service, email, 236 adding items to, 297 maximizing dialog box, 4 column manipulation in, 189–192 meeting(s). See also appointment(s) using, 187–188 checking responses to requests, 244–245 list(s) inabilities of Outlook for, 304–306 filtering junk mail with, 98–100 joining using Skype, 260 Folders, 275 organizing, 240–243 Popular commands, 184–185 responding to requests for, 243–244 logging in/out, 274, 289 setting up using Skype, 259–260 Low Importance button, 57 turning message into, 296

322 Outlook 2019 For Dummies

0004188887.INDD 322 Trim size: 7.375 in × 9.25 in August 24, 2018 2:11 AM menu on Outlook.com, 276–279 clean up, 114 priorities for, 55–57 New Items, 294 providers of, 214 Quick Access Toolbar, 184 Quick Steps, 115–121 merging, 232–235 reading, 11–12, 59–64 Message Preview button, 60–61 receipt request for, 58 Message tab, setting priorities in, 57 replying to, 59–64, 75–77 message(s) resending, 62, 298 account setup in Outlook, 216–222 running a rule for, 95 adding charts, 312–313 saving as files, 67–68 adding comments to, 77–78 saving copies of, 74–75 adding Internet links to, 58–59 saving interrupted, 66–67 address, 55 screenshots, 80–81 answering, 12–13 search folders, organizing with, 88–90 archive, manual process, 105–106 sending attachments, 78–80 archive, viewing items, 106–108 sending files as attachments, 15–16 Archive feature, 102–103 sending files as links, 14–15 arranging, 108–115 sending messages from different AutoArchive for folders, 103–105 accounts, 224–225 blind copying, 65 sending repeat, 297–298 changing server of, 223–224 setting options, 58 choosing provider for, 213–215 setting priorities for, 55–57 conversations, 111–115 signatures, creating, 81–84 creating, 52–59 Smart Art, 311 creating a rule for, 92–94 spam, filters for, 86 creating from appointments, 46–47 symbol use in, 313 creating from names in Contacts, 45–46 translating, 312 creating new, 13–14 turning into meetings, 296 creating new contacts from, 44–45 unread, 90 deleting, 66 viewing entire, 12 entering details into calendars, 42–43 viewing previews, 60–61 filtering, 98–100 MHT file, 68 flagging, 70–74 Microsoft, as email provider, 214 folder, creating for new emails, 86–87 Microsoft Bing, 36 forwarding, 64–65, 75–77 Microsoft Excel, 24 inabilities of Outlook for, 304–306 Microsoft Exchange, 288–290, 302 information for server provider, 218 Microsoft Exchange Server junk mail sensitivity settings, 96–98 collaboration with Outlook, 249–251 marketing service, 236 outsourcing, 259 merging to, 235 use of, 24, 69 mobile access to, 263–270 using with Outlook, 239 modifying account settings, 222–223 Microsoft Office, 301 moving in folders, 87–88 Microsoft Office Application, 295 out of office, 256–257 Microsoft Office 2019 For Dummies (Wang), 3

Index 323

0004188887.INDD 323 Trim size: 7.375 in × 9.25 in August 24, 2018 2:11 AM Microsoft Office 2019 For Seniors For Dummies messages within folders, 87–88 (Wempen), 3 between modules, 27–28 Microsoft OneNote, 310 Mozy (company), 301 Microsoft SharePoint, 302 Microsoft Word linking a file from, 14–16 N use of, 24 Nadella, Satya (Microsoft CEO), 261 Word 2019 for Dummies (Gookin), 54, 227 navigating Minimize button, 4, 28 calendars, 148–149 mistake, undoing, 296 folders, 31 mobile calendar, 270–272 mobile calendars, 270–271 mobile email(s) Navigation bar, customizing, 27–28 archiving, 267–269 navigation buttons (Outlook.com), 275 composing, 265–266 New Contact button, 18 deleting, 269 New Email button, 13–14 managing groups of messages, 269–270 New Event form, 271 reading, 263–264 New Items button, 32 replying to, 264–265 New Items menu, 294 scheduling, 267–269 New Items Tool (shortcut), 293–294 Siri, use with, 264 New RSS Feed dialog box, 209 modifying New Search Folder dialog box, 89 category colors, 198 Next 7 Days view (tasks), 179 colors for tasks, 177–178 No Connected Calendars, 270 dates for reminders, 73–74 notes, creating new, 21–22 email account settings, 222–223 Notes module, 27, 310 email servers, 223–224 Swipe options, 268–269 tasks, 169–173 O Office suite (Microsoft), 24 module(s). See also specific modules OneDrive (Microsoft) Calendar, 27, 150–158 as accessory for Outlook, 302 Contacts, searching in, 33–34 defined, 14 finding contacts from, 141 signing into Outlook.com, 274 Folders, 27 OneNote (Microsoft), 310 Mail, 13, 27 online backup, 301 moving between, 27–28 opening Notes, 21, 27, 310 folders of others, 251 People, 18, 27 multiple calendars, 313 Shortcuts, 27 options Tasks, 27, 166–169 Conversation Clean Up, 115 Month view (calendar), 159 dialog box, 286 More button (Instant Search), 34 forwarding, 75–77 Move button, 32 mail account modification of, 222–223 moving message importance on Outlook.com, 278 appointments on Outlook.com, 284 message options, 58 items, 10

324 Outlook 2019 For Dummies

0004188887.INDD 324 Trim size: 7.375 in × 9.25 in August 24, 2018 2:11 AM on Outlook.com, 276, 285–288 People module replying, 75–77 adding contacts in, 18–19 sensitivity, 57–58 adding pictures to, 145–146 organizing business cards, forwarding, 141–143 email messages, 108–115 creating from email messages, 44–45 folders, 86–88 creating groups, 143–144 meetings, 240–243 defined, 27 out of office message, 256–257, 286–287 detailed search in, 33–34 Outlook. See also specific topics entering, 126–131 accessories for, 299–302 entering contacts, 126–131 inabilities of, 303–307 inabilities of Outlook for, 304–306 Message Format, 68 managing, 257–259 online backup, 301 merging from selected, 234 Outlook 365, 10 organizing on Outlook.com, 279–281 Outlook 2019, 10 pinning cards, 314 Premium version, 276 right-dragging in Mail button, 48 Template, 68 searching for, 138–141 Web App, 288–290 using groups, 145 web-based email disadvantages, 214–215 viewing, 132–136 Outlook Options dialog box, 75 viewing contacts, 132–136 Outlook.com Permission command, 58 Automatic Replies, 286–287 permissions, 250, 252–254 calendar use on, 281–284 Personal Information Management creating signatures in, 287–288 (PIM), 25 exploring interface of, 274–276 Pew research, smartphone study, 262 organizing contacts, 279–281 phishing, 63–64, 97 reading messages on, 276–277 Phone view (Contacts), 133 refreshing browser on, 284 pictures, adding to contacts, 145–146 settings for, 285–288 PIM (Personal Information Management), 25 signing into, 274 podcasts, 205–206 Overdue view (tasks), 179 Popular Commands list, 184–185 Post Office Protocol 3 (POP3), 215–217 Premium version, Outlook.com, 276 P preview(ing) pages unread messages, 60 Attendee Availability, 242 viewing for emails, 60–61 Task Options, 178 printer, printing envelopes to, pane(s) 234–235 Folder, 28–29 printing Quick Settings task, 285 appointments, 159–160 Reading, 61, 91–92 envelopes, 234–235 Room Finder, 242 two-sided, 305 Smart Lookup, 36 priorities, setting for emails, 55–57 passwords (Notes module), 310 Prioritized view (tasks), 179 Peek, 35 privacy, blind copying, 65

Index 325

0004188887.INDD 325 Trim size: 7.375 in × 9.25 in August 24, 2018 2:11 AM productivity (tasks), 41 removing Properties button, 32 calendar dates, 155–156 properties (Inbox), 104 columns in Table/List view, 192 Propose New Time meeting request emails, 66 response, 244 items, 10 protection, junk email, 98 search folders, 91 provider, email, 213–215, 218 tasks, 172–173 renaming categories, 197 Q Reply All button, 12–13 Reply button, 12–13 Quick Access Toolbar, customizing, 184–185, 310–311 reply(ing) quick click dialog box, 72 adding comments to, 77–78 Quick Parts, 120–121 All, 13 Quick Steps to emails, 12–13 creating and managing, 118–120 to mobile emails, 264–265 default steps of, 116 screen, 62 dialog box, first time setup, 118 sending, 61–62 Move To, 117–118 setting options for, 75–77 Quick Parts, 120–121 reports, sending status, 248–249 templates, 118–120 resending emails, 62 shortcut for, 298 R resizing dialog box, 4 Rathbone, Andy (author) resources, Internet Windows 10 For Dummies, 3 AWeber Communications, 236 reading Constant Contact, 236 emails, 11–12, 59, 64 Dummies.com, 300 feeds, 211–212 GoDaddy, 215 messages on Outlook.com, 276–277 Google, 214 mobile emails, 263–264 Hotmail, 273 Reading pane, 11, 61, 91–92 iContact, 236 rearranging views, 134 Information Rights Management, 58 receipt, requesting for email, 58 MailChimp, 236 recipient list, filtering junk mail with, 98–100 Mail.com, 214 record contact, 45 OneDrive, 302 refresh Outlook.com, 284 Outlook, 273 regenerating task, creating, 174–175 Vertical Response, 236 registering domain name, 215 Yahoo!, 214 Remember icon, 6 Respond meeting request response, 244 reminder(s) responses, meeting request, 244 changing dates, 73–74 Reuters, 205 for contacts, 136–138 Ribbon dialog box, 153 customizing, 185–186 for flags, 72–73 defined, 4–5

326 Outlook 2019 For Dummies

0004188887.INDD 326 Trim size: 7.375 in × 9.25 in August 24, 2018 2:11 AM New Items button, 32–33 New Message, 277 Reading pane, 91–92 Outlook Options, 186 ScreenTips, 32 Outlook.com, 275 Rich Site Summary (RSS feed) reply, 62 defined, 204 screenshots, 80–81 folder settings, 205 ScreenTip, viewing, 32 setting up in Outlook, 208–211 searching subscribing via Internet Explorer, 207–208 contacts, 33–34, 138–141 Right button, 48 folders, 88–91 right-drag, 48 Instant Search, 33–34 Room Finder pane, 242 shortcut for, 296 RSS Feed Options dialog box, 210 security suite, 96 RSS feed (Rich Site Summary) Select Attendees and Resources: defined, 204 Global Address List dialog box, 243 folder settings, 205 sender list, filtering junk mail with, 98–100 setting up in Outlook, 208–211 sending subscribing via Internet Explorer, 207–208 attachments, 78–80 rules files, 14–16 for email, 92–95 files from Microsoft Office Application shortcut, 295 Rules Wizard, 85–86 files to email recipient shortcut, 294–295 Rules Wizard messages from different accounts, dialog box, 94 224–225 features of, 85–86 messages on Outlook.com, 277–278 rule use in, 92–95 repeat emails, 297–298 replies, 61–62 S status reports, 248–249 sensitivity safe recipients, 99 of junk mail filter, 96–98 safe senders, 98 setting, 57–58 Save As dialog box, 68 Server Tasks view (tasks), 179 saving servers (email), 223–224 custom views, 195 service, email marketing, 236 draft email, 66–67 settings email copies, 74–75 Conversation Clean Up, 115 emails as files, 67–68 dialog box, 286 scanner, business card, 301 forwarding, 75–77 schedules, managing, 18 mail account modification of, 222–223 scheduling message importance on Outlook.com, 278 appointments, 150–158 message options, 58 mobile emails, 267–269 on Outlook.com, 276, 285–288 screens replying, 75–77 forward, 65 sensitivity, 57–58 Inbox, 70

Index 327

0004188887.INDD 327 Trim size: 7.375 in × 9.25 in August 24, 2018 2:11 AM setup smartphones access permissions for calendars, 252–254 as accessory for Outlook, 299–300 Archive feature, 102–103 mobile calendar use on, 270–272 email account in Outlook, 216–222 mobile email on, 263–270 flags for different days, 71 Pew research study of, 262 forwarding options, 75–77 social media, 204–207 junk mail sensitivity, 96–98 Sort dialog box, 193 priorities, 55–57 sorting replying options, 75–77 from Sort dialog box, 193 RSS feed in Outlook, 208–211 from table view, 193 Share button, 79 view of contacts, 133 SharePoint, 24, 302 spam shortcuts defined, 96 category, 198–199 filtering, 96–100 creating messages, 52 filters for, 86 Go to Date dialog box, 296–297 sensitivity setting, 96–98 keyboard, 5 status reports, sending, 248–249 List view, adding items to, 297 subscribing, to RSS feed, 207–208 module, 27 subscription, to Outlook 365, 10 new items, 21 suite (Office), 24 New Items Tool, 293–294 supervisor, search folder for, 90 Quick Parts, 120–121 Swipe, changing options of, 268–269 resending emails, 298 symbols, email use of, 313 searching, 296 sending files, 294–295 sending repeat emails, 297–298 T Table view turning message into meetings, 296 column manipulation in, 189–192 undoing mistakes, 296 sorting from, 193 signatures using, 187–188 copying from existing, 83 tablets creating in emails, 81–84 as accessory for Outlook, 300 creating on Outlook.com, 287–288 mobile calendar use on, 270–272 Signatures and Stationary dialog box, 83 mobile email on, 263–270 signing in/out, 274, 289 using Outlook on, 43 Simple List view (tasks), 178 tabs Siri, mobile email use with, 264 defined, 4–5, 30 Size button, 4 Message, 57 Skype Task button, 20 as accessory for Outlook, 301–302 task management tools, 19 joining meetings, 260 Task Recurrence dialog box, 175 on Outlook.com, 276 task(s) setting up meetings using, 259–260 Active view, 179 Skype for Business, 24 adding Internet links to, 169 Smart Art, 311 Assigned view, 179 Smart Lookup, 36

328 Outlook 2019 For Dummies

0004188887.INDD 328 Trim size: 7.375 in × 9.25 in August 24, 2018 2:11 AM assigning, 247–248 Today view (tasks), 179 changing colors of, 177–178 toolbar (Outlook.com), 275 common to Outlook, 10–11 top-level domains, 99 Completed view, 179 touchpad, dragging and dropping completing, 176–178 on, 39 creating from email messages, 39 translating emails, 312 creating regenerating, 174–175 True Key, 310 deleting, 172–173 Twitter, 274 Detailed view, 178 dispatching, 39–41 U editing, 169–173 undo, shortcut, 296 entering, 19–21, 166–169 Uniform Resource Locator, 131 managing recurring, 173–176 unread mail, 90 module, 27, 166–169 user interface, 183, 310 Next 7 Days view, 179 usernames (Notes module), 310 Overdue view, 179 Prioritized view, 179 responding to, 41 V Server Tasks view, 179 Vacation reply, 256–257, 286–287 Simple List view, 20, 178 version numbers, 3 skipping, 175–176 Vertical Response (website), 236 To-Do List view, 178 view(s) Today view, 179 archived items, 106–108 viewing, 178–179 Business Cards, 132 Technical Stuff icon, 6 Calendar, 18, 158–159, 188–189 template(s) Calendar on Outlook.com, 281–284 Outlook Template, 68 Card, 188 Quick Steps, 118–120 Contact, 132–136 using merge, 232–233 Contacts, sorting, 133 Tentative meeting request response, 244 Contacts on Outlook.com, 279 text boxes Daily Task List, 181 defined, 4 defined, 29, 187 Notes, 131 Focused view, 264 Text Only, 67 grouped items, 194 The Wall Street Journal, 205 headings, 195 time interval, adjusting, 17 List, 187–192 Tip icon, 6 messages, 12 title bar, 4 multiple calendars, 252–256 To-Do bar panes, 48 in Calendar, 30 Phone, 133 dragging tasks to, 40 rearranging, 134 using, 180 saving custom, 195 To-Do bar button, 180 Schedule, 159 To-Do List view (tasks), 178 ScreenTips, 32

Index 329

0004188887.INDD 329 Trim size: 7.375 in × 9.25 in August 24, 2018 2:11 AM view(s) (continued) Week view (calendar), 159 Simple List view, 20 Wempen, Faith (author) Table, 187–192 Microsoft Office 2019 for Task list, 20 Seniors For Dummies, 3 tasks, 178–179 What’s New (Outlook.com), 276 two accounts, 254–256 Windows 10 For Dummies (Rathbone), 3 using grouped, 134–136 Windows Live, 274 voting, 245–247 Word 2019 For Dummies (Gookin), 54, 227 Word (Microsoft) linking a file from, 14–16 W use of, 24 Wang, Wallace (author) Word 2019 For Dummies (Gookin), 54, 227 Microsoft Office 2019 For Dummies, 3 work collaboration Warning icon, 6 assigning tasks, 247–248 web email, 214–215, 276–279 checking for responses, 244–245 web log, 206 delegating permissions, 250 websites opening folders of others, 251 AWeber Communications, 236 organizing meetings, 240–243 Constant Contact, 236 responding to meeting request, Dummies.com, 300 243–244 GoDaddy, 215 sending status reports, 248–249 Google, 214 voting, 245–247 Hotmail, 273 Work Week view (calendar), 159 iContact, 236 workspace, expanding, 47–48 Information Rights Management, 58 MailChimp, 236 Mail.com, 214 X Xbox LIVE, signing into Outlook.com, 274 OneDrive, 302 Outlook, 273 Vertical Response, 236 Y Yahoo!, 214 Yahoo! (website), 214

330 Outlook 2019 For Dummies

0004188887.INDD 330 Trim size: 7.375 in × 9.25 in August 24, 2018 2:11 AM