THE CORPORATION OF THE TOWN OF COCHRANE
REGULAR COUNCIL MEETING
TUESDAY, MAY 14, 2019 COUNCIL CHAMBERS 6:00 P.M.
ORDERS TO THE DAY Page
1. OPENING REMARKS AND ROLL CALL
2. DECLARATION OF PECUNIARY INTEREST
3. ADOPTION OF AGENDA
4. ADOPTION OF MINUTES
4 - 23 4.1 Minutes of the Regular Council meetings of April 2nd and 16th and Special Council meeting of April 9th, 2019
5. BUSINESS ARISING FROM MINUTES
6. PETITIONS AND DELEGATIONS
24 - 27 6.1 Volunteer of the Month of January and February - Award Presentation
28 6.2 Crystal Burkholder - 1st Cochrane Scout Group - Community Yellow Fish Program
29 - 30 6.3 Heather Brouwer and Amy Baxendell-Young - Cochrane Community Clean-up
7. HEAD OF COUNCIL AND COUNCILLORS REPORTS
8. REPORTS
8.1 Community Services Department
31 - 35 8.1.1 Rec Board Donation Policy Page 1 of 250 REGULAR COUNCIL MEETING MAY 14, 2019
Page
8.2 Infrastructure Services Department
8.3 Protective Services Department
8.4 Polar Bear Habitat and Heritage Village Department
8.5 Corporate Services Department
8.6 CAO/EDO Department
36 - 194 8.6.1 CIP - Financial Incentive Programs
195 - 198 8.6.2 Ontario's Next Great Economic Opportunity - Ontario Claybet Development Corporation
199 - 203 8.6.3 Appointments to the Economic Development Steering Board
8.7 Clerk Department
9. COMMITTEE/BOARD REPORTS
10. COMMUNICATIONS
11. RESOLUTIONS
204 11.1 The Corporation of the Township of Tudor and Cashel
12. NEW BUSINESS
13. UNFINISHED BUSINESS
205 - 208 13.1 Regular Council Meeting of March 5th - Northern Ontario Energy Board - Appointment
14. NOTICE OF MOTION
209 - 212 14.1 Councillor Daniel Belisle - Remuneration of the Mayor and members of Council
15. BY-LAWS
213 - 214 15.1 By-Law Number 1363-2019 - Being a By-Law to authorize the changing of the name of a highway (Menard Lake Road)
215 - 216 15.2 By-Law Number 1364-2019 - Being a By-Law to authorize the execution of an Amending Agreement to the Agreement between the Corporation of the Town of Cochrane and DS Management Services for the Page 2 of 250 REGULAR COUNCIL MEETING MAY 14, 2019
Page
provision of services at the Cochrane Municipal Airport
217 - 219 15.3 By-Law Number 1365-2019 - Being a By-Law to adopt the Terms of Reference for the Cochrane Housing Strategy Committee
220 - 249 15.4 By-Law Number 1366-2019 - Being a By-Law to authorize the execution of a Grant Agreement between the Corporation of the Town of Cochrane and the Federation of Canadian Municipalities to hire a Climate Change Coordinator
16. ADDENDUM TO THE AGENDA
17. ANNOUNCEMENTS AND INQUIRIES
18. IN CAMERA - COUNCIL
250 18.1 Potential Litigation and Personal Matters
19. ADJOURNMENT
Page 3 of 250 AGENDA ITEM #4.1
CORPORATION OF THE TOWN OF COCHRANE
MINUTES OF THE REGULAR COUNCIL MEETING HELD AT THE TOWN HALL, COUNCIL CHAMBERS, 171 FOURTH AVENUE, COCHRANE, ONTARIO ON TUESDAY, APRIL 2, 2019 AT 6:00 PM, LOCAL TIME.
PRESENT: Mayor: Denis Clement Councillors: Daniel Bélisle Todd Calaiezzi Shea Henderson Rodney Hoogenhoud Robert Hutchinson Desmond O'Connor
MUNICIPAL OFFICIALS CAO: Jean Pierre Ouellette Clerk: Alice Mercier Director of Corporate Services: Monika Malherbe Director of Community Services: Jason Boyer Director of Operations and Infrastructure: Shane Skinner (via teleconference) Director of Protective Services: Richard Vallée Polar Bear Habitat and Heritage Village Manager: Michael Honeth Deputy-Treasurer: Vanessa Vachon Child Care Manager: Lora St. Pierre Cochrane Public Library - CEO Christina Blazecka - Noël
OTHERS: Second Mile Club: Clifford Wilson Cochrane Committee for Alzheimer’s: Yvonne Thomas Yvette Larabee Cochrane Public Library – Vice-Chair: Katherine Johnson
1. OPENING REMARKS AND ROLL CALL Mayor Clement mentioned that Council will be starting a new tradition by opening their meetings with a traditional land acknowledgement statement. Councillor O’Connor explained that making a statement indicates a small and important step in the process of reconciliation and building a positive relationship with Indigenous people(s) and their communities. Councillor O’Connor mentioned that he, the Mayor and the CAO prepared a draft statement, which was provided to the Ininew Friendship Centre and Taykwa Tagamou Nation for their endorsement. Mayor Clement welcomed everyone in attendance and read the land acknowledgement statement.
2. DECLARATION OF PECUNIARY INTEREST Nil.
3. ADOPTION OF AGENDA Councillor Hoogenhoud requested an update on the Dudley Hewitt Cup and members were in agreement to add to the agenda under 8.1.3. Moved By: DANIEL BÉLISLE Seconded By: SHEA HENDERSON 140-2019 THAT the agenda be accepted as amended. CARRIED
4. ADOPTION OF MINUTES 4.1 Budget Meeting of February 20th and Regular Council meeting of March 5th, 2019 A correction under item 5.1 of the Budget meeting minutes was noted. Moved By: DESMOND O'CONNOR Seconded By: RODNEY HOOGENHOUD 141-2019 THAT the minutes of the Budget meeting of February 20th and the Regular Council meeting of March 5th, 2019 be adopted as amended.
Page 4 of 250
Minutes of the Regular Council meetings of April 2nd and 16th and Specia... AGENDA ITEM #4.1
CARRIED …/2 REGULAR COUNCIL MEETING APRIL 2, 2019 PAGE TWO
5. BUSINESS ARISING FROM MINUTES Councillor Hutchinson inquired with Mr. Skinner if he received further information pertaining to the brush cutter and Mr. Skinner advised that he received pricing from his contact on the Kapuskasing Local Roads Board and will be preparing a proposal for the next Council meeting.
6. PETITIONS AND DELEGATIONS 6.1 Clifford Wilson - Second Mile Club - Grant Contribution Mr. Clifford Wilson attended the meeting requesting Council to continue supporting the Club by keeping the former Masonic Lodge building and the $10,000 annual grant in place for the next two years. He indicated that the building is utilized six days of the week for meetings and activities; and that their membership has been going up and wishes to offer more programs and activities to the members; however, at this time, the grant has been going into renovating the building. Mr. Wilson indicated their renovation projects for the next two years; due to the size of the building and its challenges.
Members of Council suggested that the club consider working with other groups in the community to maximize the use of other buildings in the community and requested that Mr. Wilson to provide them with a 3 to 4 year expenditure forecast to maintain the building and suggested that a site visit be scheduled, so the members may come back to the table with other options for the Club.
6.2 Yvonne Thomas and Yvette Larabee - Cochrane Committee for Alzheimer's - Walk for Alzheimer's Mrs. Yvette Larabee along with other members of the Cochrane Committee for Alzheimer’s attended the meeting requesting new Council to join them in co-hosting their 4th National Walk for Alzheimer’s Walk in June. Mrs. Larabee indicated that last year the walk was held on a Sunday and raised $19,000; however, this year they are proposing to hold the event on a weekday from 4 to 7 pm, at the Pavilion, followed by a BBQ, entertainment and displays of agencies; and hopes that Council will continue supporting this event by donate the use of the Pavilion. She provided the members with the 2018 statistics for the Cochrane community, mentioned the services provided by the Timmins Alzheimer’s Society; and encouraged the members to join the walk.
7. HEAD OF COUNCIL AND COUNCILLORS REPORTS 7.1 Councillor O’Connor reported that he attended a MIC’s Board meeting and a Cemetery Committee meeting last week and a Strategy Housing meeting at the Fire Hall today. Councillor O’Connor indicated that he was elected as Chairperson of the Cemetery Committee.
Councillor Hoogenhoud reported that he attended an EcDev Board meeting last week and indicated that there are vacant seats on the Board and welcome the public to apply. He also mentioned that he will be attending a Dr. Recruitment fair in Halifax this week and that he will report back to Council on the outcome.
Mayor Clement reported that he met with Mrs. Lavoie-Girard to assist with the Lady Minto Hospital Dr. Recruitment package; attended an open house at the THEC hosted by Wildland League in regards to a plan for forestry and caribou and mentioned that a formal presentation to Council will be forthcoming on the Plan; and attended the NEOMA meeting in Smooth Rock Falls with Councillor Hutchinson and the CAO.
Page 5 of 250
Minutes of the Regular Council meetings of April 2nd and 16th and Specia... AGENDA ITEM #4.1
…/3 REGULAR COUNCIL MEETING APRIL 2, 2019 PAGE THREE
8. REPORTS 8.1 Community Services Department 8.1.1 Cochrane Child Care Centre Bi-Monthly report Report from the Child Care Manager was received and the following resolution was presented. The Manager indicated that the new program has been running for two days and that everyone is very fascinated with the design and space; and proud to be providing this new expansion. Moved By: TODD CALAIEZZI Seconded By: ROBERT HUTCHINSON 142-2019 BE IT RESOLVED THAT the Council of the Corporation of the Town of Cochrane acknowledges receipt of the Cochrane Child Care Centre bi-monthly report of March 2019. CARRIED
8.1.2 Community Services – Bimonthly Report Report from the Director of Community Services was received and the following resolution was presented. The Director had nothing to add to his report; however, members discussed the pool closure and it’s timing for renovations and Mr. Boyer will forward a report to the members on the usage of the pool last year during the summer months. Members discussed the Ontario Snowmobile Oval Race (OSOR) Polar Bear Cup financials and Mr. Boyer is to further clarify by email the bar revenues vs expenses. Also discussed was the facility being closed the entire Easter long weekend and Mr. Boyer advised that they will open the facility if a full day booking occurs. Moved By: DANIEL BÉLISLE Seconded By: RODNEY HOOGENHOUD 143-2019 BE IT RESOLVED THAT the Council of the Corporation of the Town of Cochrane acknowledges receipt of the Community Services Department Bi-Monthly Report of February - March. CARRIED
8.1.3 Dudley Hewitt Cup (DHC) Update Mr. Boyer indicated that Sue Parton, the Chair of the DHC Host Organizing Committee will present a more formal update to the members at the next meeting; however, gave a brief update on how well the planning has been progressing.
Councillor Henderson mentioned that a good number of people have come forward and volunteered their time for the event and encouraged the locals to purchase their tickets sooner than later.
8.2 Infrastructure Services Department 8.2.1 Bi Monthly Report for Infrastructure Services February and March 2019 Report from the Director of Infrastructure Services was received and the following resolution was presented. The Director had nothing to add to his report; however, discussed the recycling collection monthly charges with the members and advised that his department will be working at re-educating the public on the benefits of recycling, by attending the sportsman show and preparing a new flyer/fact sheet. Mr. Skinner mentioned that the DWQMS Audit is complete and the report will be forthcoming for
Page 6 of 250
Minutes of the Regular Council meetings of April 2nd and 16th and Specia... AGENDA ITEM #4.1
Council’s review and acceptance.
…/4 REGULAR COUNCIL MEETING APRIL 2, 2019 PAGE FOUR
8. REPORTS – CONTINUED 8.1 Infrastructure Services Department 8.2.1 Bi Monthly Report for Infrastructure Services February and March 2019 Moved By: SHEA HENDERSON Seconded By: ROBERT HUTCHINSON 144-2019 BE IT RESOLVED THAT Council of the Corporation of the Town of Cochrane acknowledges receipt of the Infrastructure Services bi-monthly report of February and March 2019. CARRIED
8.2.2 Extension of Airport Contract Report from the Director of Infrastructure Services was received and the following resolution was presented. The Director had nothing to add to his report; however, members had questions in regards to the Airport financials and Mrs. Malherbe will provide the members with a more detailed worksheet of the operating expenditures and the profit on the fuel sales by email. Moved By: DESMOND O'CONNOR Seconded By: TODD CALAIEZZI 145-2019 BE IT RESOLVED THAT the Council of the Corporation of the Town of Cochrane acknowledges receipt of the report titled: Extension of Airport Contract and;
THAT Council directs staff to prepare an extension of contract with DS Management Services to manage the airport for an additional 2 year term. CARRIED
8.3 Protective Services Department 8.3.1 Protective Services - Bimonthly Report Report from the Director of Protective Services was received and the following resolution was presented. The Director added to his report that the Town will be hosting approximately 175 evacuees sometime the week of April 15th. Mr. Vallée also added that a report on the Town of Cochrane Housing Strategy Committee and study is forthcoming. Moved By: RODNEY HOOGENHOUD Seconded By: SHEA HENDERSON 146-2019 BE IT RESOLVED THAT Council of the Corporation of the Town of Cochrane acknowledges receipt of the Protective Services bi- monthly report of March 2019. CARRIED
8.4 Polar Bear Habitat and Heritage Village Department 8.4.1 Polar Bear Habitat Bi-monthly Report Report from the Polar Bear Habitat Manager was received and the following resolution was presented. The Manager mentioned that an Advisory Board has been established and that they elected Mayor Clement as Director to the Board. Mr. Honeth mentioned that the PBH started promoting the Gala, which is being held on May 11 at the THEC and encouraged the members to attend. Members discussed the item pertaining to the one live streaming
Page 7 of 250
Minutes of the Regular Council meetings of April 2nd and 16th and Specia... AGENDA ITEM #4.1
bear cam being offline, the statistics and requested more details on the research study. …/5 REGULAR COUNCIL MEETING APRIL 2, 2019 PAGE FIVE
8. REPORTS - CONTINUED 8.4 Corporate Services Department 8.4.1 Polar Bear Habitat Bi-monthly Report Moved By: TODD CALAIEZZI Seconded By: DANIEL BÉLISLE 147-2019 BE IT RESOLVED THAT the Council of the Corporation of the Town of Cochrane acknowledges receipt of the Polar Bear Habitat and Heritage Village bi-monthly report of March 2019. CARRIED
8.5.1 CSD - Bimonthly Report March 2019 Report from the Director of Corporate Services was received and the following resolution was presented. The Director had nothing to add to her report; however, members discussed the Federal Gas Tax update item. Moved By: ROBERT HUTCHINSON Seconded By: DESMOND O'CONNOR 148-2019 BE IT RESOLVED THAT the Council of the Corporation of the Town of Cochrane acknowledges receipt of the Corporate Services Department Bi-Monthly Report for March 2019. CARRIED
8.5.2 CSD - Municipal Contribution to Northern Producer Animal Health Network Report from the Director of Corporate Services was received and the following resolution was presented. The Director had nothing to add to her report and members had no questions at this time Moved By: SHEA HENDERSON Seconded By: TODD CALAIEZZI 149-2019
BE IT RESOLVED THAT Council of the Corporation of the Town of Cochrane acknowledges receipt of the report titled CSD - Municipal Contribution to Northern Producer Animal Health Network as information, and
THAT Council agrees to continue to support this organization through an annual contribution equivalent to the fees required by our local veterinary committee - the Cochrane North Veterinary Service Committee, as provided for in the annual budget. CARRIED
8.5.3 CSD - Municipal Accommodation Tax (MAT) - Update as of April 1, 2019 Councillor Hutchinson declared his interest as his sister owns a hotel and vacated his seat during this discussion. Report from the Director of Corporate Services was received and the following resolution was presented. The Director had nothing to add to her report; however; she explained the action plan developed by the Ad Hoc Committee with the goal of having the tax in place by July 1st, 2019. Discussion was held in regards to the proposed quarterly report and remittance process to the Town. Mrs. Malherbe indicated that the Committee will be scheduling a meeting with the stakeholders to discuss the plan and schedule a public input session as well, and report back to Council prior to
Page 8 of 250
Minutes of the Regular Council meetings of April 2nd and 16th and Specia... AGENDA ITEM #4.1
passing the necessary by-laws and agreements to implement the tax.
…/6 REGULAR COUNCIL MEETING APRIL 2, 2019 PAGE SIX
8. REPORTS – CONTINUED 8.5 Corporate Services Department 8.5.3 CSD - Municipal Accommodation Tax (MAT) - Update as of April 1, 2019 Moved By: DANIEL BÉLISLE Seconded By: RODNEY HOOGENHOUD 150-2019
WHEREAS Council of the Corporation of the Town of Cochrane from the previous term received a report on April 17, 2018 and passed the following resolution: April 17, 2018, 173-2018 – “BE IT RESOLVED THAT Council of the Corporation of the Town of Cochrane acknowledge receipt of the report from the Corporate Services Department titled - Transient Accommodation Tax, and THAT staff be directed to proceed with preparing the necessary bylaws and agreements to implement the tax”.
WHEREAS Council of the Corporation of the Town of Cochrane form the previous term received a report on July 17, 2018 recommending the following resolution: “THAT Council of the Corporation of the Town of Cochrane acknowledge receipt of the report titled " CSD - Proposed Municipal Accommodation Tax Update", and THAT Council support staff recommendations to create a Cochrane Tourism Association (CTA) and be designated as the eligible tourism entity recipient for the Municipal Accommodation Tax, and THAT Council support staff recommendation to designate the remaining 50% of the funds generated from a municipal accommodation tax to a Tourism Reserve, and THAT Council direct staff to bring forward the necessary bylaws to adopt a Municipal Accommodation Tax for the Town of Cochrane in the amount of 4% effective January 1, 2019.
AND WHEREAS Council amended the resolution and approved as follows: July 13, 2018 - 311-2018 – “BE IT RESOLVED THAT Council of the Corporation of the Town of Cochrane acknowledge receipt of the report titled "CSD - Proposed Municipal Accommodation Tax Update", and THAT Council support staff recommendations to create a Cochrane Tourism Association with the intention for the CTA to be designated as the eligible tourism entity recipient for the potential Municipal Accommodation Tax”.
BE IT RESOLVED THAT Council of the Corporation of the Town of Cochrane acknowledge receipt of the report titled Municipal Accommodation Tax (MAT) Update as of April 1, 2019, and THAT Council direct staff to assist in the creation of a Cochrane Tourism Association (CTA) with the intention for the CTA to be designated as the eligible tourism entity recipient for the Municipal Accommodation Tax, and THAT Council direct staff to bring forward an agreement to define the relationship and conditions of the proposed designation, THAT Council support staff recommendation to transfer 50% of the funds generated from the municipal accommodation tax to an eligible tourism entity, and to designate the remaining 50% of the funds generated from a municipal accommodation tax to a Tourism Reserve to be used for tourism related costs, both new and existing costs, and
Page 9 of 250
Minutes of the Regular Council meetings of April 2nd and 16th and Specia... AGENDA ITEM #4.1
THAT Council direct staff to bring forward the necessary bylaws to adopt a Municipal Accommodation Tax for the Town of Cochrane in the amount of 4% effective July 1, 2019. CARRIED …/7 REGULAR COUNCIL MEETING APRIL 2, 2019 PAGE SEVEN
8. REPORTS - CONTINUED 8.5 Corporate Services Department 8.5.4 CSD - Council Donations Policy and 2019 Requests Report from the Director of Corporate Services was received and the following resolution was presented. The Director had nothing to add to her report; however, inquired with the members if they wish to entertain any request for donations or amend the policy; and the members indicated their wish to amend the policy and created a working group involving staff and two members of Council to review next week and report back at the next meeting. Moved By: DESMOND O'CONNOR Seconded By: ROBERT HUTCHINSON 151-2019 BE IT RESOLVED THAT Council of the Corporation of the Town of Cochrane acknowledges receipt of the report titled " CSD - Council Donations Policy and 2019 Requests". CARRIED
8.6 CAO/EDO Department The CAO advised that he had nothing to report at this time; however, Councillor Hoogenhoud inquired if he could continue with his daily updates to Council.
8.7 Clerk Department 8.7.1 Municipal Election Recount Policy Report from the Clerk was received and the following resolution was presented. The Clerk had nothing to add to her report; however, members requested that a clause be added in the policy to indicate that the recount would be conducted in the same manner that was used on Voting Day. Members also inquired what would occur if the recount results were different from the voting day results. The Clerk will investigate in the inquiry and report back to Council; therefore, the matter was deferred. Moved By: TODD CALAIEZZI Seconded By: RODNEY HOOGENDHOUD 152-2019 BE IT RESOLVED THAT Council of the Corporation of the Town of Cochrane hereby acknowledge receipt of the report titled "Municipal Election Recount Policy"; and
THAT Council hereby approves the policy as presented and directs the Clerk to prepare the necessary by-law for adoption. DEFERRED
8.7.2 Request to Cancel Regular Council Meeting of April 30th, 2019 Mayor Clement indicated that the DHC Hockey Tournament begins on April 30th and that the Cochrane Crunch are playing that evening; therefore, suggested that Council cancel the meeting to give the members the opportunity to attend this prestigious event and show our community support. Moved By: SHEA HENDERSON Seconded By: DANIEL BÉLISLE 153-2019 THAT Council hereby cancels the regular scheduled Council meeting of Tuesday, April 30th, 2019.
Page 10 of 250
Minutes of the Regular Council meetings of April 2nd and 16th and Specia... AGENDA ITEM #4.1
CARRIED
…/8
REGULAR COUNCIL MEETING APRIL 2, 2019 PAGE EIGHT
9. COMMITTEE/BOARD REPORTS 9.1 Cochrane Public Library Board - Bi Annual Report to Council - Christina Noel – Blazecka Report from the CEO of the Library was received and the following resolution was presented. The CEO as well as the Vice Chair of the Board recapped sections of the report. Mrs. Noel-Blazecka advised that Ontario Library Services North will be offering an on line training for Library Board members on the Public Libraries Act on April 9th at 3:30 p.m. and welcomed members of Council to attend. Discussions were also held in regards to the library traffic and its intentions of expanding. Mrs. Noel- Blazecka advised that the Board is investigating on how the library building could be developed to offer more space for various needs and will bring forward to Council a report on their proposed expansion project. Moved By: ROBERT HUTCHINSON Seconded By: DESMOND O'CONNOR 154-2019 BE IT RESOLVED THAT Council of the Corporation of the Town of Cochrane acknowledges receipt of the Cochrane Public Library Board Bi- Annual Report of April 2019. CARRIED
10. COMMUNICATIONS 10.1 Autism Ontario - Autism Awareness Day - Flag Raising - April 2, 2019 It was noted that the Mayor, Councillors Hutchinson and O’Connor attended the flag raising ceremony that morning and that it was nice to see all those present in support. Moved By: RODNEY HOOGENHOUD Seconded By: SHEA HENDERSON 155-2019 THAT Council hereby declares April 2nd, 2019 as "World Autism Awareness Day" in the Town of Cochrane and raise the Autism Ontario's flag in honour of people on the autism spectrum. CARRIED
11. RESOLUTIONS Nil.
12. NEW BUSINESS Nil.
13. UNFINISHED BUSINESS Nil.
14. NOTICE OF MOTION 14.1 Tendering/RFP/RFQ Process - Councillor Robert Hutchinson Clerk read the Notice of Motion received from Councillor Hutchinson. Councillor Hutchinson clarified with the staff and members that he wishes to reference in the policy that a public opening will occur when the procurement threshold is greater than $20,000. Mr. Skinner indicated that at this time, the municipality has been doing public openings when the purchase reaches the threshold of $50,000 or greater. It was noted that the policy may be amended to include this request; however, Mrs. Malherbe wishes to inquire with other municipalities on their procurement and public opening process and report back to Council; therefore, the matter was deferred.
Page 11 of 250
Minutes of the Regular Council meetings of April 2nd and 16th and Specia... AGENDA ITEM #4.1
…/10
REGULAR COUNCIL MEETING APRIL 2, 2019 PAGE TEN
14. NOTICE OF MOTION – CONTINUED 14.1 Tendering/RFP/RFQ Process - Councillor Robert Hutchinson Moved By: ROBERT HUTCHINSON Seconded By: TODD CALAIEZZI 156-2019 WHEREAS the Town of Cochrane advertises for services and materials;
AND WHEREAS the Town of Cochrane wishes to be transparent and accountable to the ratepayers;
AND WHEREAS from this day forward all such advertising and any form thereof will advertise with a tender closing and opening date; and
I THEREFORE move that the Town of Cochrane initiate this process and amend any and all policies relating to this and related subjects. DEFERRED
15. BY-LAWS 15.1 By-Law Number 1355-2019 - Being a By-Law to authorize the execution of an Agreement with Northern Communications Services Inc., operating as "Northern911" Moved By: DANIEL BÉLISLE Seconded By: DESMOND O'CONNOR 157-2019 THAT By-Law Number 1355-2019 being a By-Law to authorize the execution of an Agreement with Northern Communications Services Inc., operating as "Northern911" be given first, second, third and final reading. CARRIED
15.2 By-Law Number 1356-2019 - Being a By-Law to enter into an agreement between the Corporation of the Town of Cochrane and Christopher and Lynn Chapleau for the purposes of providing animal control services Moved By: SHEA HENDERSON Seconded By: TODD CALAIEZZI 158-2019 THAT By-Law Number 1356-2019 being a By-Law to enter into an agreement between the Corporation of the Town of Cochrane and Christopher and Lynn Chapleau for the purposes of providing animal control services be given first, second, third and final reading. CARRIED
15.3 By-Law Number 1357-2019 - Being a By-Law to adopt a schedule of User Fees and Service Changes for the Town of Cochrane Moved By: DANIEL BÉLISLE Seconded By: RODNEY HOOGENHOUD 159-2019 THAT By-Law Number 1357-2019 - Being a By-Law to adopt a schedule of User Fees and Service Changes for the Town of Cochrane be given first, second, third and final reading. CARRIED
Page 12 of 250
Minutes of the Regular Council meetings of April 2nd and 16th and Specia... AGENDA ITEM #4.1
…/11
REGULAR COUNCIL MEETING APRIL 2, 2019 PAGE ELEVEN
15. BY-LAWS – CONTINUED 15.4 By-Law Number 1358-2019 - Being a By-Law to adopt the 2019 Operating and Capital Budgets for the Corporation of the Town of Cochrane Mayor Clement requested a recorded vote.
Moved By: DESMOND O'CONNOR Seconded By: SHEA HENDERSON 160-2019 THAT By-Law Number 1358-2019 being a By-Law to adopt the 2019 Operating and Capital Budgets for the Corporation of the Town of Cochrane be given first, second, third and final reading. CARRIED
YEAS: COUNCILLORS TODD CALAIEZZI, SHEA HENDERSON, RODNEY HOOGENHOUD, DESMOND O'CONNOR AND MAYOR DENIS CLEMENT
NAYS: COUNCILLORS DANIEL BÉLISLE AND ROBERT HUTCHINSON
15.5 By-Law Number 1359-2019 - Being a By-Law to adopt the 2019 Water and Wastewater Operating and Capital Budgets for the Corporation of the Town of Cochrane Councillor Bélisle requested a recorded vote.
Moved By: TODD CALAIEZZI Seconded By: DESMOND O'CONNOR 161-2019 THAT By-Law Number 1359-2019 being a By-Law to adopt the 2019 Water and Wastewater Operating and Capital Budgets for the Corporation of the Town of Cochrane be given first, second, third and final reading. CARRIED
YEAS: COUNCILLORS TODD CALAIEZZI, SHEA HENDERSON, RODNEY HOOGENHOUD, DESMOND O'CONNOR AND MAYOR DENIS CLEMENT
NAYS: COUNCILLORS DANIEL BÉLISLE AND ROBERT HUTCHINSON
16. ADDENDUM TO THE AGENDA Nil.
17. ANNOUNCEMENTS AND INQUIRIES Nil.
18. IN CAMERA - COUNCIL 18.1 Property Matters Moved By: RODNEY HOOGENHOUD Seconded By: SHEA HENDERSON 162-2019 THAT Council meet in Closed Session at 9:12 p.m. under Section 239 (c) to discuss the properties at tax sale stage of collection process. CARRIED
Moved By: SHEA HENDERSON
Page 13 of 250
Minutes of the Regular Council meetings of April 2nd and 16th and Specia... AGENDA ITEM #4.1
Seconded By: DESMOND O'CONNOR 163-2019 THAT Council returns to its regular meeting at 9 36 p.m. CARRIED …/12
REGULAR COUNCIL MEETING APRIL 2, 2019 PAGE TWELVE
19. ADJOURNMENT Moved By: ROBERT HUTCHINSON Seconded By: RODNEY HOOGENHOUD 164-2019 THAT this meeting do now adjourn at 9:37 p.m. CARRIED
MAYOR
CLERK
Page 14 of 250
Minutes of the Regular Council meetings of April 2nd and 16th and Specia... AGENDA ITEM #4.1
CORPORATION OF THE TOWN OF COCHRANE
MINUTES OF THE SPECIAL COUNCIL MEETING HELD AT THE TOWN HALL, COUNCIL CHAMBERS, 171 FOURTH AVENUE, COCHRANE, ONTARIO ON TUESDAY, APRIL 9TH, 2019 AT 12:00 P.M., LOCAL TIME.
PRESENT: Mayor: Denis Clement Councillors: Daniel Bélisle Todd Calaiezzi Rodney Hoogenhoud Robert Hutchinson Desmond O’Connor
MUNICIPAL OFFICIALS Clerk: Alice Mercier Director of Infrastructure Services: Shane Skinner
ABSENT: Councillor: Shea Henderson
1. OPENING REMARKS AND ROLL CALL
Mayor Clement welcomed everyone in attendance and declared the meeting open.
2. DECLARATION OF PECUNIARY INTEREST
Nil.
3. ADOPTION OF AGENDA
Moved By: DESMOND O’CONNOR Seconded By: RODNEY HOOGENHOUD 165-2019
THAT the agenda be accepted as presented. CARRIED
4. IN CAMERA - COUNCIL
4.1 Litigation Matters/Solicitor and Client Privilege
Moved By: TODD CALAIEZZI Seconded By: DANIEL BÉLISLE 166-2019
THAT Council meet in Closed Session at 12:06 p.m. under Section 239 (e) and (f) to discuss the Railway Street Reconstruction Project.
CARRIED
Moved By: DANIEL BÉLISLE Seconded By: ROBERT HUTCHINSON 167-2019
THAT Council returns to its Special meeting at 1:48 p.m.
CARRIED
5. ADJOURNMENT
Moved By: RODNEY HOOGENHOUD Seconded By: TODD CALAIEZZI 168-2019
THAT this meeting do now adjourn at 1:49 p.m. CARRIED
MAYOR
CLERK
Page 15 of 250
Minutes of the Regular Council meetings of April 2nd and 16th and Specia... AGENDA ITEM #4.1
CORPORATION OF THE TOWN OF COCHRANE
MINUTES OF THE REGULAR COUNCIL MEETING HELD AT THE TOWN HALL, COUNCIL CHAMBERS, 171 FOURTH AVENUE, COCHRANE, ONTARIO ON TUESDAY, APRIL 16, 2019 AT 6:00 PM, LOCAL TIME.
PRESENT: Mayor: Denis Clement Councillors: Daniel Bélisle Shea Henderson Rodney Hoogenhoud (A@7:35 pm) Robert Hutchinson
MUNICIPAL OFFICIALS Clerk: Alice Mercier Director of Corporate Services: Monika Malherbe Director of Community Services: Jason Boyer Director of Operations and Infrastructure: Shane Skinner Director of Protective Services: Richard Vallée Deputy-Treasurer: Vanessa Vachon Day Care Manager: Lora St. Pierre (L@6:02 pm) ?
OTHERS: Dudley Hewitt Cup Committee Chair: Sue Parton
ABSENT: Councillors: Todd Calaiezzi Desmond O'Connor
1. OPENING REMARKS AND ROLL CALL
Mayor Clement began the meeting by acknowledging and thanking the Nishnawbe Cree people of Taykwa Tagamou Nation for sharing this land and welcomed everyone in attendance.
2. DECLARATION OF PECUNIARY INTEREST
Nil.
3. ADOPTION OF AGENDA
Moved By: ROBERT HUTCHINSON Seconded By: DANIEL BÉLISLE 169-2019
THAT the agenda be accepted as presented. CARRIED
4. ADOPTION OF MINUTES
4.1 Regular Council meeting of March 19th, 2019
Moved By: SHEA HENDERSON Seconded By: ROBERT HUTCHINSON 170-2019
THAT the minutes of the Regular Council meeting of March 19th, 2019 be adopted as circulated. CARRIED
5. BUSINESS ARISING FROM MINUTES
Nil.
…/2
Page 16 of 250
Minutes of the Regular Council meetings of April 2nd and 16th and Specia... AGENDA ITEM #4.1
REGULAR COUNCIL MEETING APRIL 16, 2019 PAGE TWO
6. PETITIONS AND DELEGATIONS
6.1 Sue Parton - Chairperson - 2019 Dudley Hewitt Cup (DHC) Host Organizing Committee - Event Update
Mrs. Sue Parton attended the meeting to give the members an update on how the Committee is ensuring that items are well planned and how everything is pulling together and falling into place, so they may provide a very well organized fun but safe event. She indicated that the excitement and anticipation for the tournament has been building over the past week; however, mentioned that planning such a large provincial event takes along time to plan and that the Committee has been in full planning mode since the fall and noted that the planning began about 18 months ago. Mrs. Parton indicated that the Committee estimates that there should be anywhere around 800 spectators for the games and that the impact of the tournament will provide a significant boost to the economy and the Town of Cochrane. She advised the members that there are 10 very committed volunteers on the organizing committee, plus a host of other volunteers involved, plus the dedicated staff from the Town of Cochrane; and said that the volunteers in Cochrane are truly amazing and that it’s an honour to be hosting this event. She indicated that the week-long passes have been selling well and are anticipating a major rush once the league champions are determined and encouraged everyone to take advantage of this unique opportunity and purchase your tickets as soon as possible.
Members thanked Mrs. Parton and the volunteers in putting in all their time and effort in organizing this event are very excited in seeing this event workout.
7. HEAD OF COUNCIL AND COUNCILLORS REPORTS
Councillor Henderson reported that he participated in the Cochrane Food Bank Easter Food Drive with the Cochrane Crunch team.
Mayor Clement report that he attended the CreeQuest official opening of their Industrial Laundry facility located at the Apitisawin building.
8. REPORTS
8.1 Community Services Department
8.1.1 Splash Pad RFP Evaluation
Report from the Director of Community Services was received and the following resolution was presented. The Director had nothing to add to his report; however, mentioned that out of the 5 proposals submitted, ABC Recreation scored the highest and that their industry experience and commitment provides the greatest value for the Town’s need. Mr. Boyer also indicated that ABC Recreation agreed to keep their proposal price valid until next year, to accommodate the Town’s fundraising efforts towards the project.
Councillor Bélisle requested that a fundraising thermometer be erected as a motivator and to track the progress on the project. It was noted that $85,000 have already been fundraised.
Moved By: DANIEL BÉLISLE Seconded By: ROBERT HUTCHINSON 171-2019
BE IT RESOLVED THAT the Council of the Corporation of the Town of Cochrane acknowledges receipt of the report titled: “Splash Pad RFP Evaluation; and
THAT Council hereby awards the potential project to ABC Recreation contingent on full funding and authorizes the Director of Community Service to proceed with funding initiatives to attain the project budget and report back to Council prior to entering into an agreement with ABC. CARRIED …/3
Page 17 of 250
Minutes of the Regular Council meetings of April 2nd and 16th and Specia... AGENDA ITEM #4.1
REGULAR COUNCIL MEETING APRIL 16, 2019 PAGE THREE
8. REPORTS – CONTINUED
8.1 Community Services Department
8.1.2 R.E.C. Board 2019 Work Plan & Budget
Report from the Director of Community Services was received and the following resolution was presented. The Director had nothing to add to his report; however, Councillor Henderson mentioned there is a lot of new fresh ideas and indicated that the Board added a priority to establish a relationship with the clubs in finding ways to support them and work with them, more beneficial for everyone in organizing bigger fundraising events to become more financially sustainable. A discussion was held in regards to the creation of a Minor Soccer Association, whereby Councillor Belisle and Mrs. Chantal Joanis are looking it creating and that the department would support in anyway.
Moved By: SHEA HENDERSON Seconded By: DANIEL BÉLISLE 172-2019
BE IT RESOLVED THAT the Council of the Corporation of the Town of Cochrane acknowledges receipt of the report titled: “REC Board 2019 Work Plan and Budget;
THAT Council hereby adopts the Recreation, Events and Culture Board’s Work Plan and Budget for 2019, as presented.
CARRIED
8.1.3 CCCC Expansion - Project Update
Report from the Director of Community Services was received and the following resolution was presented. The Director had nothing to add to his report; however, mentioned that a safety concern has been raised in regards to the bus operator having to back up in the parking lot when dropping off the kids, causing an increased and unnecessary risk to the municipality. It was noted that the School Board indicated that they would need to drop off the kids at the stop sign at 8th Avenue and 10th Street if a drive thru drop off area for the school bus was not provided; therefore, CGV Builders, provided the department with a conceptual design and a change order to expand the parking lot on the hospital property, which would be an additional cost of up to $98,202 and would have a written agreement with hospital.
Members discussed the safety issues and not wanting the kids dropped off at the mentioned intersection; therefore, agreed to the expansion of the parking lot and Mrs. Malherbe recommended that the funds could come from the Capital Reserves and request with CDSSAB for additional funding or apply through the Gas Tax; therefore, amended the resolution.
Moved By: ROBERT HUTCHINSON Seconded By: SHEA HENDERSON 173-2019
BE IT RESOLVED THAT the Council of the Corporation of the Town of Cochrane acknowledges receipt of the report titled: “CCCC Expansion – Project Update; and
THAT Council hereby authorizes the Director of Community Services to accept the quoted “Change Order” from CGV Builders at a cost of $98,202.00 + HST for the expansion of a parking lot for the Cochrane Child Care Centre.
…/4
Page 18 of 250
Minutes of the Regular Council meetings of April 2nd and 16th and Specia... AGENDA ITEM #4.1
REGULAR COUNCIL MEETING APRIL 16, 2019 PAGE FOUR
8. REPORTS – CONTINUED
8.1 Community Services Department
8.1.3 CCCC Expansion - Project Update
Moved By: DANIEL BÉLISLE Seconded By: ROBERT HUTCHINSON 174-2019
To amend by adding a third paragraph as follows: THAT Council directs the staff to take the funds from the Capital Reserves.
CARRIED
Moved By: DANIEL BÉLISLE Seconded By: ROBERT HUTCHINSON 175-2019
BE IT RESOLVED THAT the Council of the Corporation of the Town of Cochrane acknowledges receipt of the report titled: “CCCC Expansion – Project Update; and
THAT Council hereby authorizes the Director of Community Services to accept the quoted “Change Order” from CGV Builders at a cost of $98,202.00 + HST for the expansion of a parking lot for the Cochrane Child Care Centre; and
THAT Council directs the staff to take the funds from the Capital Reserves. CARRIED
8.2 Infrastructure Services Department
8.2.1 2019 SAI Global Audit report for the DWQMS
Report from the Director of Infrastructure Services was received and the following resolution was presented. The Director had nothing to add to his report; however, indicated that there were two minor non- conformances issued during the audit and that SAI Global has found the corrective actions taken to resolve the non-conformances to have met the requirements of the DWQMS version 2 and has made the recommendation for continued accreditation.
Moved By: DANIEL BÉLISLE Seconded By: ROBERT HUTCHINSON 176-2019
BE IT RESOLVED THAT the Council of the Corporation of the Town of Cochrane acknowledges receipt of the report titled: SAI Global Audit Report for the DWQMS; and
THAT Council hereby accepts the report as presented.
CARRIED
Mr. Skinner invited the public and Council to attend an open house and presentation to launch the 2019 Cochrane Cemetery Master Plan, at the Town Hall, on May 1st, 2019 from 5:00 to 5:30 p.m., to ensure that the Cemeteries continue to meet the needs of the community. Following the open house an online survey will be available to gather further public input, then this information will be brought forward to the Cemetery Committee and Council for consideration in the Master Plan.
Mr. Skinner mentioned that his department will have an information booth on changes to the recycling program during the Sportsman Show and encouraged the public to attend his booth. Details will also be uploaded on the municipal website.
Mr. Skinner also mentioned that his department are doing ditching and brushing work in the rural area and pot hole patching in the urban area to kindly contact the Infrastructure department to report any pot holes or drainage issues, by either calling the department, emailing or leaving a message on facebook. …/5
Page 19 of 250
Minutes of the Regular Council meetings of April 2nd and 16th and Specia... AGENDA ITEM #4.1
REGULAR COUNCIL MEETING APRIL 16, 2019 PAGE FIVE
8. REPORTS – CONTINUED
8.3 Protective Services Department
8.3.1 Cochrane Housing Strategy Committee
Report from the Director of Infrastructure Services was received and the following resolution was presented. The Director had nothing to add to his report and members had no questions at this time.
Moved By: SHEA HENDERSON Seconded By: DANIEL BÉLISLE 177-2019
BE IT RESOLVED THAT the Council of the Corporation of the Town of Cochrane acknowledges receipt of the Protective Services Department Report – titled: Town of Cochrane Housing Strategy Committee
THAT Council hereby adopts the Terms of Reference for the Town of Cochrane Housing Strategy Committee and directs the staff to proceed with the housing strategy study as presented.
CARRIED
8.4 Polar Bear Habitat and Heritage Village Department
Nil.
8.5 Corporate Services Department
8.5.1 CSD - Proposed FRAMEWORK for Donations, Sponsorships and Grants Policies
Report from the Director of Corporate Services was received and the following resolution was presented. The Director had nothing to add to his report; however, summarized the recommended changes with the members. It was mentioned that the proposed fee reduction and the Recreation Board “Donations/Contributions policies will be discussed at the next Recreation Board meeting, as details are still being developed, approval of the proposed framework.
Moved By: ROBERT HUTCHINSON Seconded By: SHEA HENDERSON 178-2019
BE IT RESOVLED THAT the Council of the Corporation of the Town of Cochrane acknowledge receipt of the report titled "CSD - Proposed FRAMEWORK for Donations, Sponsorships and Grants Policies", and
THAT Council directs staff to proceed with drafting the various policies as per the proposed FRAMEWORK.
CARRIED
8.5.2 CSD - 2018 Preliminary Year End Reserves Report
Report from the Director of Corporate Services was received and the following resolution was presented. The Director summarized her report and answered the members’ questions on the reserves.
Moved By: DANIEL BÉLISLE Seconded By: ROBERT HUTCHINSON 179-2019
BE IT RESOLVED THAT the Council of the Corporation of the Town of Cochrane acknowledges receipt of the report titled CSD – 2018 Preliminary Year End Reserves Report; and
THAT Council authorizes the withdrawals and transfers identified in the report. CARRIED …/6
Page 20 of 250
Minutes of the Regular Council meetings of April 2nd and 16th and Specia... AGENDA ITEM #4.1
REGULAR COUNCIL MEETING APRIL 16, 2019 PAGE SIX
8. REPORTS – CONTINUED
8.5 Corporate Services Department
8.5.3 Climate Change Staff Grant – Climate Innovation Program
Report from the Director of Corporate Services was received and the following resolution was presented. The Director indicated that the municipality applied for a grant under the Federation of Canadian Municipalities (FCM) for a staffing grant under the Municipalities for Climate Innovation Program (MCIP) and advised that the municipality is eligible to receive up to 80% of staff funding, over a two year period, to cover the salary of one staff person working exclusively on climate change and explained the program phases and budget.
Moved By: SHEA HENDERSON Seconded By: RODNEY HOOGENHOUD 180-2019
BE IT RESOLVED THAT the Council of the Corporation of the Town of Cochrane acknowledges receipt of the report titled: CSD – Climate Change Staff Grant and Program; and
THAT Council hereby directs staff to bring forward the necessary By-Law to execute the agreement; and
THAT Council confirm the estimated Municipal financial contribution of staff salary, up to $31,250 (20% staffing costs for 24 months) related to this funding; and
THAT Council hereby approves the funding source for the Municipal Financial Contribution and Program Budget as recommended in the report. CARRIED
8.6 CAO/EDO Department
Nil.
8.7 Clerk Department
Clerk advised that she had nothing to report at this time.
9. COMMITTEE/BOARD REPORTS
Nil.
10. COMMUNICATIONS
10.1 Ontario Public Works Association - 2019 National Public Works Week - May 19 - 25, 2019
Correspondence is regards to the above noted declaration was received and the following resolution was presented. Mr. Skinner indicated that his department will be hosting again this year a “Touch a Truck” event during the National Public Works Week. This free, fun, hands on family friendly event that allows you to touch, explore and get up close and personal with vehicles of different sizes. Councillor Hoogenhoud inquired if other departments could be invited to participate as well, such as the Cochrane Telecom Services and Fire Department.
Moved By: ROBERT HUTCHINSON Seconded By: DANIEL BÉLISLE 181-2019
BE IT RESOLVED THAT the Council of the Corporation of the Town of Cochrane acknowledges receipt of the report titled: “National Public Works Week across Ontario report”; and
THAT Council hereby declares the week of May 19th to 25th, 2019 as “Public Works Week” in the Town of Cochrane. CARRIED …/7
Page 21 of 250
Minutes of the Regular Council meetings of April 2nd and 16th and Specia... AGENDA ITEM #4.1
REGULAR COUNCIL MEETING APRIL 16, 2019 PAGE SEVEN
11. RESOLUTIONS
Nil.
12. NEW BUSINESS
12.11 Mayor Clement indicated that he met with Chief Archibald at Taykwa Tagamou Nation today and offered to schedule an informal meeting with both Councils to open the line of communication, to build a positive relationship and partnership towards future projects and opportunities.
Councillor Hoogenhoud advised that approximately 800 physicians attended the Cochrane booth at the Dr. Recruitment fair in Halifax and how impressed they were with what Cochrane had to offer. He also indicated that he will be attending the fair in Thunder Bay as well.
Councillor Bélisle requested an updated on the evacuation and Mr. Vallée advised that the evacuees from Kashechewan were flown to Timmins and Kapuskasing (Phase 1) yesterday and that our community (Phase 2) are expecting evacuees the week of April 15th; and indicated to the members that the municipality are all prepared and ready to receive them.
13. UNFINISHED BUSINESS
Nil.
14. NOTICE OF MOTION
Nil.
15. BY-LAWS
15.1 By-Law Number 1360-2019 - Being a By-Law to authorize the execution of a Funding Agreement between the Northern Ontario Heritage Fund Corporation (NOHFC) and the Corporation of the Town of Cochrane towards the cost to host the 2019 Dudley Hewitt Cup in Cochrane
Moved By: RODNEY HOOGENHOUD Seconded By: SHEA HENDERSON 182-2019
THAT By-Law Number 1360-2019 being a By-Law to authorize the execution of a Funding Agreement between the Northern Ontario Heritage Fund Corporation (NOHFC) and the Corporation of the Town of Cochrane towards the cost to host the 2019 Dudley Hewitt Cup in Cochrane be given first, second, third and final reading.
CARRIED
15.2 By-Law Number 1361-2019 - Being a By-Law to authorize the execution of a Credit Agreement between the Corporation of the Town of Cochrane and the Canadian Imperial Bank of Commerce (CIBC)
It was noted that this line of credit is for the Cochrane Telecom Services department.
Moved By: DANIEL BÉLISLE Seconded By: ROBERT HUTCHINSON 183-2019
THAT By-Law Number 1361-2019 being a By-Law to authorize the execution of a Credit Agreement between the Corporation of the Town of Cochrane and the Canadian Imperial Bank of Commerce (CIBC) be given first, second, third and final reading. CARRIED
…/8
Page 22 of 250
Minutes of the Regular Council meetings of April 2nd and 16th and Specia... AGENDA ITEM #4.1
REGULAR COUNCIL MEETING APRIL 16, 2019 PAGE EIGHT
15. BY-LAWS – CONTINUED
15.3 By-Law Number 1362-2019 - Being a By-Law to authorize the Mayor and the Director of Corporate Services to enter into an extension agreement with a certain property owner under the provisions of the Municipal Act, S.O. 2001, C.25
Monika, payment plan...details listen to video.
Moved By: SHEA HENDERSON Seconded By: DANIEL BÉLISLE 184-2019
THAT By-Law Number 1362-2019 being a By-Law to authorize the Mayor and the Director of Corporate Services to enter into an extension agreement with a certain property owner under the provisions of the Municipal Act, S.O. 2001, C.25 be given first, second, third and final reading. CARRIED
16. ADDENDUM TO THE AGENDA
Nil.
17. ANNOUNCEMENTS AND INQUIRIES
Councillor Hutchinson wanted to remind the public to purchase their tickets for the Dudley-Hewitt Cup early and if anyone is interested in sponsoring the event to contact the Town Hall and the Tim Horton Event Centre.
18. IN CAMERA - COUNCIL
Nil.
19. ADJOURNMENT
Moved By: ROBERT HUTCHINSON Seconded By: RODNEY HOOGENHOUD 185-2019
THAT this meeting do now adjourn at 8:16 p.m. CARRIED
MAYOR
CLERK
Page 23 of 250
Minutes of the Regular Council meetings of April 2nd and 16th and Specia... .m Volunteer oftheMonth ofJanuaryand February- Award Presentation a ENE ~.m NUA M6vn a D AGENDA ITEM#6.1 Page 24of 250
/§ AGENDA ITEM #6.1
Page 25 of 250
Volunteer of the Month of January and February - Award Presentation AGENDA ITEM #6.1
__ ._:3._ u :::_: _.
2.3 .53. Ami 3%: <0 _o_m<»zo wcmxcooonoEso... 9: go =o==ooEQ.6.E:s. 9.: go :23 to _8:m..m >..m_oo.w_m._3_:o_.m< m£ _ocm9.20 Esoom ocmacooo9: £_>> 8:0; wmmzcsoomc_.mmE:_o>:_ EmE.._EEoo 50> _o:m.:o_..mo_vmv.mco_Sn_::oo mc=u:m..mSo50> .6 co_:cmoom:c_ mcmgcooo.6 Q\sO.~9: .6 :o.E&o8o09: LmEo§.Sm ._.§..u 3 m E mmmm 2 bmkcmmmgm
Page 26 of 250
Volunteer of the Month of January and February - Award Presentation AGENDA ITEM #6.1
QN TA R IC)
WONIIEIIFIILIY IINEIPEBTEII MEIHIEILIEIISEMENT
Biography for: C D17/SI‘/5'1- (Z0! G41
Biography: C:legs‘/-1/ru /5 (M I/0L. 1/ +9»zz> wt 714 oocxrg 5 oz: cA~uA—pA~ 4529:: 0 waz /5 V5 4,43 SHE 6 A—b:‘£—A—c>5e_ 051 Q9 on 044mg scoc/<73 t>(\/I sco M :92. 7~c»{E¢ LA ot2e($r1%’_ /5 D54/0 7&9 Moua:Hs4<.u\ Do-25 -P0§-f-eT“4- 1 5 ‘PTO J08 wzw/{ 26!D / c/E_.Lo />(A1 D5‘ 4 L/52 Ap?A¢Q./V /4% 51“/Q/S , SHE. 1459-5 6 94.->v+—rP.Q,Q_5C9NA44 F7’ £»C«P{ D(E»
Page 27 of 250
Volunteer of the Month of January and February - Award Presentation AGENDA ITEM #6.2
Page 28 of 250
Crystal Burkholder - 1st Cochrane Scout Group - Community Yellow Fish Pr... AGENDA ITEM #6.3
Re:Cochrane CommunityClean-Up
ToWhomit MayConcern,
We allloveour community, andwe alltake even more pridein it whenit is spotless.
We are writing today to ask foryour helpin cleaningup our town.
Everyyear, the CochraneLionsCluborganizes a morning ofcommunityservice after the snow ha thawed and invites allresidentstojoin them in pickingup garbagefromthe streets, yards,parkss and ditches.The Townof Cochranegenerouslyprovidesbags andgloves for this effort, and, the Lionsgraciouslyfeed allattendants a pizza lunch.
This year's event is on May25 (weather dependent), and we know we would be even more successfulwith your participation.
Please consider inviting the membersof your team to spend a few hours cleaningup Cochrane What a great way to come together, get a littlefresh air andexercise, andenhancethe place. we al call home.We ask that allparticipants meet at the CurlingClubat 9am, andfromthere, we willheadl out in groups to cover different areas of town.
Thereis no cost to take part andthe benefitsare invaluable.ifwe can count on your service, lwould loveto hear fromyoul
Thankyou in advanceforyour consideration.
Sincerely,
AmyBaxendell Environmentalinitiatives CochranePolar Bear Habitat 705-272-9223 [email protected]
Page 29 of 250
Heather Brouwer and Amy Baxendell-Young - Cochrane Community Clean-up AGENDA ITEM #6.3
Saturday,May 25* Begin at 9am F'°"\ "*4-r Meet at the Curling Club A
Garbage bags and gloves willbe supplied Pizza lunch will be provided Families welcome
0 Students - bring your volunteer forms
Organized by he Cochrane Lions Club with help from the Polar Bear Habitat.
*weather dependent
Page 30 of 250
Heather Brouwer and Amy Baxendell-Young - Cochrane Community Clean-up AGENDA ITEM #8.1.1
ADMINISTRATIVE REPORT
REC Board Donation Policy
BACKGROUND: The Recreation, Events, & Culture Board has drafted up a donation policy to help guide the Board regarding the provision of financial donations to applicant organizations.
RECOMMENDATIONS/RESOLUTION: THAT Council of the Corporation of the Town of Cochrane acknowledge receipt of the report titled "REC Board Donation Policy", and THAT Council approve the recommended REC Board Donation Policy to be implemented immediately by the REC Board.
CAO’S RECOMMENDATIONS:
Comments:
J.P. Ouellette, CMO C.A.O.
DATE APPROVED BY COUNCIL:
RESOLUTION #:
Page 31 of 250
Rec Board Donation Policy AGENDA ITEM #8.1.1
Page 32 of 250
Rec Board Donation Policy AGENDA ITEM #8.1.1
Appendix“A”to the DonationsPolicy
TheCorporationoftheTown ofCochrane 171FourthAvenue;,Box490 Cochrane,Ontario POL1C0 Phone:(705)272-4361 Fax: (705)272-6068 FINANCIALCONTRIBUTIONSTOORGANIZATIONSAPPLICATIONFORM
GENERALINFORMATION: (PleasePrintClearly)
OrganizationName:
MailingAddress: PostalCode:
ContactPerson: Position: Phone: (day) (evening) (fax)
BriefDescriptionofServicesOfferedbyYourOrganization
OutlinehowtheCochranecommunitybene?tsfromyourorganization'sactivitiesandIorwhomakesuseofyour services.
_Of?cersforCumantYear: Position Name Phone President (home): (bushess): (email): Secretary (home): Ebusness):email): Treasurer ihumé): énusnesa):email:
ApplicationForm Page
Page 33 of 250
Rec Board Donation Policy AGENDA ITEM #8.1.1
Page 34 of 250
Rec Board Donation Policy AGENDA ITEM #8.1.1
Page 35 of 250
Rec Board Donation Policy AGENDA ITEM #8.6.1
ADMINISTRATIVE REPORT
CIP - Financial Incentive Programs
BACKGROUND: In February 2018, the Economic Development Department along with the CIP Working Group (formed by members of the Economic Development Steering Board, Council, the Planning Board and town staff) began to work with consultants from WSP, preparing a Community Improvement Plan to support increased development and revitalization for the community's business sector. The Community Improvement Plan, adopted in June 2018, is a planning and economic development tool for the Town of Cochrane to promote community revitalization and serves as a catalyst to achieve economic, community planning and urban development goals. Section 7 (pages 50-69) of the CIP establishes a comprehensive set of financial incentive programs that are intended to achieve the goals of the CIP by encouraging the private sector development and investment in Cochrane.
RECOMMENDATIONS/RESOLUTION: THAT the Town of Cochrane commits a maximum of $30,000 investment, from the Ontario’s Main Street Revitalization initiative Fund, to use towards the Financial Initiatives Programs. THAT the Economic Development Department is to launch the Financial Incentive Program’s application process and begin booking consultations and accepting applications.
ANALYSIS & DISCUSSION: Attached: - Community Improvement Plan (2018) - Financial Incentive Program Brochure - Financial Incentive Program Guide - Financial Incentive Program Application - Financial Incentive Program Agreement
In order to strengthen our business community, a key strategic direction in the Town of Cochrane’s Strategic Plan (2014), it is imperative to support and encourage investment in the improvement and beautification of our community’s businesses. The financial incentive programs are the crux of the CIP. There are 11 incentive programs, an overview of these can be found in the CIP on page 50 in Table 7-1, and overall guidelines and eligibility criteria can be found in section 7.0 of the CIP. Using the funding available from the Ontario’s Main Street Revitalization Initiative, The Town of Cochrane has the ability to make theses funding initiatives available for the downtown businesses of the community. The purposed application process is outlined in the Application Guide attached.
Page 36 of 250
CIP - Financial Incentive Programs AGENDA ITEM #8.6.1
RELEVANT POLICY\LEGISLATION: By Laws # 1318-2018-2018 and 1319-2018 Strategic Plan (2014) Community Improvement Plan (CIP)
STATEMENT OF DIRECTION & PRIORITIES/BUSINESS PLAN: The Economic Development Department wishes to launch the Financial Incentive Programs outlined in the CIP, using the attached Financial Incentive Program Brochure, Application, Guide and Agreement.
FINANCIAL IMPLICATIONS: The municipality would invest a maximum of $30,000 from the Main Street Revitalization Fund into the Financial Incentive Programs. This would include a minimum of 6 applications in the first year of funding. The Town Of Cochrane received a total of $42,352.76, from the AMO Ontario’s Main Street Revitalization Fund, which must be used by the deadline of March 31, 2020. See commentary on the Financial Incentive Program Budget in Section 8.2.2 of the CIP.
April 16, 2019
CAO’S RECOMMENDATIONS:
Comments:
J.P. Ouellette, CMO C.A.O.
DATE APPROVED BY COUNCIL:
RESOLUTION #:
Page 37 of 250
CIP - Financial Incentive Programs AGENDA ITEM #8.6.1
TOWN OF COCHRANE FINAL COMMUNITY IMPROVEMENT PLAN
JUNE 2018
Page 38 of 250
CIP - Financial Incentive Programs AGENDA ITEM #8.6.1
TOWN OF COCHRANE JUNE 2018 FINAL COMMUNITY IMPROVEMENT PLAN
IMAGE SOURCES: http://www.cochraneontario.com WSP
PREPARED FOR: PREPARED BY: TOWN OF COCHRANE WSP Isabelle Denault Nadia De Santi, MCIP, RPP Economic Development Officer Senior Project Manager 171 Fourth Avenue, PO Box 490 2611 Queensview Dr., Suite 300 Cochrane, ON P0L 1C0 Ottawa, ON K2B 8K2 T: 705.272.4361 x239 T: 613.690.1114 E: [email protected] E: [email protected]
Page 39 of 250
CIP - Financial Incentive Programs AGENDA ITEM #8.6.1
ACKNOWLEDGMENTS The Community Improvement Plan (CIP) for the Town of Cochrane was initiated by the Economic Development Board and supported by Town Council, the Town’s Economic Development Officer, and a dedicated CIP Working Group that included representatives from Town Staff, the Economic Development Board, and the Planning Board. The Working Group members demonstrated a passion for and commitment to community development, and graciously volunteered their time to provide valuable input to the development of this Plan through various consultations hosted throughout the process. They will continue to play a critical role in its implementation. This Plan provides opportunities for community revitalization and economic prosperity for residents and business owners in Cochrane, both now and in the future.
TOWN OF COCHRANE | FINAL COMMUNITY IMPROVEMENT PLAN WSP June 2018 Page i
Page 40 of 250
CIP - Financial Incentive Programs AGENDA ITEM #8.6.1
This page intentionally left blank
WSP TOWN OF COCHRANE | FINAL COMMUNITY IMPROVEMENT PLAN Page ii June 2018
Page 41 of 250
CIP - Financial Incentive Programs AGENDA ITEM #8.6.1
TABLE OF 1 INTRODUCTION ...... 1 CONTENTS 1.1 What is a CIP? ...... 1 1.2 Purpose of this Document ...... 2
1.3 CIP Project Area ...... 3
2 PLANNING CONTEXT & POLICY REVIEW ...... 6
2.1 Planning Act ...... 6
2.2 Municipal Act ...... 7
2.3 Ontario Heritage Act ...... 9
2.4 Accessibility for Ontarians with Disabilities Act ..... 9
2.5 Provincial Policy Statement (2014) ...... 9
2.6 Growth Plan for Northern Ontario (2011) ...... 10
2.7 Town of Cochrane Official Plan (2014) ...... 11
2.8 Town of Cochrane Zoning By-law (2014) ...... 15
2.9 Other Local Planning Considerations ...... 15 2.9.1 The Doable Neighbourhood Project, Cochrane, Ontario (2015) ...... 15 2.9.2 Strategic Plan for the Town of Cochrane (2014) ...... 18 2.9.3 Rethinking Cochrane’s Socio-economic Future (2010) ...... 19 2.9.4 Cochrane Resident and Labour Market Attraction Strategy (2012) ...... 20
3 IDENTIFICATION OF CIP OPPORTUNITIES ... 22
3.1 Strengths, Weaknesses, Opportunities and Threats Analysis ...... 22
3.2 Key CIP Opportunities ...... 34
4 COMMUNITY ENGAGEMENT ...... 41
4.1 Visioning Workshop ...... 41
4.2 Community and Business Surveys ...... 41
TOWN OF COCHRANE | FINAL COMMUNITY IMPROVEMENT PLAN WSP June 2018 Page iii
Page 42 of 250
CIP - Financial Incentive Programs AGENDA ITEM #8.6.1
5 CIP VISION AND GOALS ...... 43
5.1 Vision Statement ...... 43
5.2 Goals ...... 43
6 MUNICIPAL LEADERSHIP STRATEGY ...... 44
6.1 Public Policies ...... 44 6.1.1 Urban Design Guidelines ...... 44 6.1.2 Streetscape Design Plan ...... 44 6.1.3 Parking Strategy ...... 44
6.2 Public Lands and Buildings ...... 45
6.3 Infrastructure ...... 46
6.4 Gateway Signage ...... 48
6.5 Smartphone Application ...... 49
7 FINANCIAL INCENTIVE PROGRAMS ...... 50
7.1 Accessibility Grant ...... 52
7.2 Affordable Housing Study Grant ...... 53
7.3 Brownfield Property Tax Assistance Grant ...... 54
7.4 Downtown Housing Grant...... 56
7.5 Environmental Site Assessment Grant ...... 57
7.6 Façade Improvement Grant ...... 58
7.7 Landscaping and Parking Area Improvement Grant ...... 60
7.8 Planning and Building Fee Grant ...... 61
7.9 Retail Market Strategy Study Grant ...... 62
7.10 Signage Improvement Grant ...... 63
7.11 Tax Increment Equivalent Grant ...... 64
7.12 Concept Renderings ...... 66
WSP TOWN OF COCHRANE | FINAL COMMUNITY IMPROVEMENT PLAN Page iv June 2018
Page 43 of 250
CIP - Financial Incentive Programs AGENDA ITEM #8.6.1
8 IMPLEMENTATION ...... 70
8.1 Interpretation ...... 70
8.2 Administration ...... 70 8.2.1 Designation of Administrator and Approval Authority . 71 8.2.2 Financial Incentive Program Budget ...... 71
8.3 General EligIbility Requirements ...... 71
8.4 Design Guidelines ...... 73 8.4.1 Streetscape Guidelines ...... 73 8.4.2 Built Form Guidelines ...... 74 8.4.3 Building Façade Improvement Guidelines ...... 75 8.4.4 Building Signage Guidelines ...... 76 8.4.5 Gateway / Wayfinding / Directional Signage Guidelines ...... 77 8.4.6 Landscaping and Parking Area Guidelines ...... 77
8.5 Application Process ...... 78
8.6 Marketing Strategy ...... 80 8.6.1 Town Website and Social Media ...... 81 8.6.2 Launch Party ...... 81 8.6.3 Printed Materials ...... 81 8.6.4 Pop-Ups ...... 81 8.6.5 Potential Participant Meetings ...... 81 8.6.6 Shop Local Initiative and Contests ...... 82 8.6.7 Annual Reporting ...... 82 8.6.8 Showcase Success ...... 82
8.7 Monitoring and Evaluation Program ...... 82
8.8 Amendments to the CIP ...... 85
9 CONCLUSION ...... 86
TOWN OF COCHRANE | FINAL COMMUNITY IMPROVEMENT PLAN WSP June 2018 Page v
Page 44 of 250
CIP - Financial Incentive Programs AGENDA ITEM #8.6.1
TABLES Table 3-1: Strengths, Weaknesses, Opportunities and Threats to Community Improvement in Cochrane ...... 23 Table 7-1: Overview of CIP Financial Incentive Programs .... 50 Table 7-2: Implementation Areas for Proposed Financial Incentive Programs ...... 52
FIGURES Figure 1-1: Town of Cochrane Settlement Area Boundary - CIP Project Area ...... 5 Figure 2-1: Town of Cochrane Official Plan Schedule A - Urban Land Use Designations (Cochrane Settlement Area) ...... 14 Figure 2-2: Town of Cochrane Zoning By-law Schedule A (Cochrane Settlement Area) ...... 16 Figure 2-3: Cochrane Street Beautification Recommendations, Doable Neighbourhood Project ...... 17 Figure 3-1: SWOT Images – CIP Project Area Tour ...... 32 Figure 3-2: Existing gateway sign on Western Avenue ...... 35 Figure 3-3: Recommended Gateway Precinct and Potential Gateway Locations ...... 37 Figure 3-4: Recommended Downtown Precinct ...... 38 Figure 3-5: Recommended Brownfields Redevelopment Precinct ...... 39 Figure 4-1: CIP Visioning Workshop - March 8, 2018 ...... 41 Figure 6-1: Potential Municipal Parking Lot Locations ...... 47 Figure 7-1: Existing intersection of Sixth Avenue / Railway Street (top); after potential Town-initiated gateway improvements (bottom) ...... 67 Figure 7-2: Existing intersection of Sixth Avenue / Third Street (top); after potential Town-initiated gateway / streetscaping improvements and improvements funded in part by CIP grants (bottom) ...... 68 Figure 7-3: Existing vacant building at corner of Fourth Avenue / Third Street (top); after potential redevelopment and improvements funded in part by CIP grants (bottom) ...... 69 Figure 8-1: Financial Incentive Program Application Process Summary ...... 80
APPENDICES A Visioning Workshop Summary
B Community and Business Survey Results
WSP TOWN OF COCHRANE | FINAL COMMUNITY IMPROVEMENT PLAN Page vi June 2018
Page 45 of 250
CIP - Financial Incentive Programs AGENDA ITEM #8.6.1
1 INTRODUCTION
1.1 WHAT IS A CIP?
The Town of Cochrane is preparing a Community Improvement Plan (CIP). A CIP is a planning and economic development tool for municipalities to promote community revitalization and often serves as a catalyst for achieving economic, community planning and urban development goals. Municipalities use CIPs to enable a wide range of programs and policies that encourage private investment, and to support strategic municipal initiatives aimed at the revitalization of targeted areas. CIPs can provide several benefits for a community, including:
— Stimulating private sector investment in targeted areas through grants and loans provided by the Town; — Promoting revitalization and place-making to attract tourism, business investment, and economic development opportunities; — Developing affordable housing; — Promoting brownfield cleanup and redevelopment; — Enhancing streetscapes, landscaping, building façades, and signage; — Improving energy efficiency; and — Encouraging the effective use of community infrastructure.
Under Section 106 of the Municipal Act, municipalities are prohibited from directly or indirectly assisting industrial or commercial enterprises. However, municipalities are exempt from these restrictions if they are exercising their authority under Section 28 of the Planning Act. Section 28 of the Planning Act enables municipalities to:
— Designate by by-law a specific property, area, or entire community covered by an Official Plan as a community improvement project area; — Acquire, hold, clear, grade, or otherwise prepare land for community improvement; — Construct, repair, rehabilitate, or improve buildings on municipal land; — Sell, lease or otherwise dispose of municipal land; — Provide grants or loans to owners, tenants and their assignees within the community improvement area to pay the whole or any part of identified eligible costs; and — Provide property tax assistance for environmental remediation purposes.
A municipality’s Official Plan must contain policies to enable the preparation of a CIP, and the municipality also requires a by-law designating a CIP project area.
Under Section 28 of the Planning Act, once an area has been designated a community improvement area, a variety of financial assistance programs may be implemented. These programs may include grants or loans to property owners and tenants to help cover the costs of improvements to eligible properties. Municipalities may also incorporate a “municipal leadership
TOWN OF COCHRANE | FINAL COMMUNITY IMPROVEMENT PLAN WSP June 2018 Page 1
Page 46 of 250
CIP - Financial Incentive Programs AGENDA ITEM #8.6.1
strategy” into a Community Improvement Plan to identify other actions, programs, capital projects, and policies that may assist in revitalizing target areas. A municipal leadership strategy may address issues related to policy and regulatory gaps or conflicts (e.g. changes required to the Zoning By-law), streetscaping and public realm improvements or guidelines, or the implementation of other projects related to community revitalization.
In general, CIPs are not intended to support greenfield development, but rather to improve conditions in existing urban areas. The most common use of a CIP is to enable grants to assist private property owners in improving their properties, including undertaking improvements to façades, signage, and landscaping, and to assist with the costs of improving historic properties. CIPs may also be used to promote the remediation and redevelopment of brownfield sites, as well as the revitalization of commercial, industrial, institutional, and even rural areas. Under a CIP, a municipality may issue grants and loans to help support redevelopment and infill development projects by providing incentives to increase the assessed value of a property (tax increment equivalent grants), offering rebates on planning and application fees, or providing direct grants or loans to help finance redevelopment and intensification projects.
A key component of a CIP is the eligibility criteria that establish the conditions and goals by which an application for a financial incentive will be evaluated. For example, to be eligible for a façade improvement grant, a CIP may require that the proposed improvements be consistent with specific urban design guidelines or criteria. Through the thoughtful identification of eligibility criteria for financial incentive programs that are tailored to the municipality, the CIP can advance a wide range of planning, urban design, and economic development objectives.
1.2 PURPOSE OF THIS DOCUMENT
The purpose of this CIP document is to describe the framework for the preparation of the Town’s CIP, establish the Plan’s vision and goals, identify the recommended financial incentive programs to meet the Plan’s goals, and set out an implementation strategy which includes administration and marketing of the CIP, and monitoring results.
This CIP document is organized as follows:
— Section 2 outlines the legislative, policy, and regulatory framework for the preparation of the CIP; — Section 3 reviews strengths, weaknesses, opportunities, and threats in the Town which have been considered in the development of the CIP; — Section 4 summarizes the community engagement completed during the development of the CIP; — Section 5 presents the vision for the Town and the goals of the CIP, developed as a result of a Visioning workshop held at the outset of the project with members of the CIP Working Group, Economic Development Board, and Planning Board; — Section 6 describes municipal initiatives that are recommended to complement and support the Plan; — Section 7 sets out financial incentive programs for private property owners and developers to achieve CIP goals;
WSP TOWN OF COCHRANE | FINAL COMMUNITY IMPROVEMENT PLAN Page 2 June 2018
Page 47 of 250
CIP - Financial Incentive Programs AGENDA ITEM #8.6.1
— Section 8 provides details on the implementation of the CIP, including administration, eligibility and application requirements, a municipal marketing strategy, and monitoring / evaluation program, and the processes required for any amendments to the CIP; — Appendix A includes a summary of the CIP Working Group Visioning Workshop results; and — Appendix B includes a summary of the Community and Business Survey results.
Sections 6 through 8 of this document are the operative sections of the CIP for the purposes of any by-law implementing this Plan. Sections 1 through 5 are non-operative and are provided as background information for the reader.
1.3 CIP PROJECT AREA
The Town of Cochrane is located approximately 120 km northeast of Timmins, within the Cochrane and Suburban Planning Area. The Planning Area occupies a total land area of approximately 536 km2 and consists of an expansive rural area, and the two hamlets of Clute and Genier. The Town is an urban service centre for a wide area in Northeastern Ontario, and a junction and distribution point for road, rail and air transport with connections to James Bay, Quebec, and southern and western Ontario. The Town also provides business services for residents of the community and surrounding area, as well as the travelling public (Town of Cochrane Official Plan, 2014).
The Town of Cochrane is situated at the junction of provincial Highway 11 North / South and Highway 11 West (TransCanada Highway), which is under the jurisdiction of the Ministry of Transportation (MTO) and continues westward to the Towns of Kapuskasing and Hearst. The major centre of Rouyn-Noranda, Quebec is located within a two-and-a-half-hour drive to the west of Cochrane; the area in between includes the wilderness area of Abitibi-Temiskaming, one of the largest forestry resource regions of Quebec.
The Ontario Northland Railway (ONR) is the southernmost stop for the Polar Bear Express train service between Cochrane and Moosonee. Industrial uses are concentrated along the ONR, and both north and south of the railway on the east end of the Town. Mixed use commercial areas are located south of the railway, and the downtown Central Business Area, Central Transition Area, and residential uses are located to the north.
According to the 2016 Census (Statistics Canada), the population of the Cochrane and Suburban Planning Area was 5,321, representing a slight decrease from the 2011 Census population of 5,340. The 2016 population of the Cochrane population centre, as defined by Statistics Canada, was 3,648. The Official Plan for the Town of Cochrane and Suburban Planning Area anticipates modest growth and a population of 7,400 by the planning horizon year 2032, primarily associated with anticipated economic development opportunities in the region related to gold exploration and mining. Urban growth in the Planning Area is expected to be focused in the Cochrane settlement area (Town of Cochrane Official Plan, 2014).
Section 8.1 of the Town’s Official Plan (2014) identifies the Cochrane settlement area and the Hamlets of Clute and Genier as Community Improvement Areas, which may be further designated by by-law, in whole or in part, as one or more defined Community Improvement Project Areas for which a detailed Community Improvement Plan will be prepared. At this time,
TOWN OF COCHRANE | FINAL COMMUNITY IMPROVEMENT PLAN WSP June 2018 Page 3
Page 48 of 250
CIP - Financial Incentive Programs AGENDA ITEM #8.6.1
the Town of Cochrane is seeking to implement a Community Improvement Plan for the Cochrane settlement area only, as illustrated in Figure 1-1. The five-year Strategic Plan for the Town of Cochrane (2014) recommends that the Highway 11 corridor, the planned Lake Commando improvements, and the downtown core be considered as areas for revitalization through the CIP process.
WSP TOWN OF COCHRANE | FINAL COMMUNITY IMPROVEMENT PLAN Page 4 June 2018
Page 49 of 250
CIP - Financial Incentive Programs CIP - Financial Incentive Programs
AGENDA ITEM #8.6.1 Page 50 of 250 Figure 1-1: Town of Cochrane Settlement Area Boundary - CIP Project Area
TOWN OF COCHRANE | FINAL COMMUNITY IMPROVEMENT PLAN WSP June 2018 Page 5
AGENDA ITEM #8.6.1
2 PLANNING CONTEXT & POLICY REVIEW
2.1 PLANNING ACT
The Planning Act outlines the tools, methods and procedures that municipalities can use to plan for and regulate the use of land and buildings in Ontario. The Act also outlines the powers that municipalities can exercise through a Community Improvement Plan.
Section 28(1) of the Planning Act defines community improvement as:
“…the planning or replanning, design or redesign, resubdivision, clearance, development or redevelopment, construction, reconstruction and rehabilitation, improvement of energy efficiency, or any of them, of a community improvement project area, and the provision of such residential, commercial, industrial, public, recreational, institutional, religious, charitable or other uses, buildings, structures, works, improvements or facilities, or spaces therefore, as may be appropriate or necessary.”
Section 28 of the Planning Act allows municipalities whose Official Plans contain provisions regarding community improvement to prepare and adopt Community Improvement Plans for designated community improvement project areas (Section 28(2)).
A community improvement project area is the area to which the Community Improvement Plan applies, and is passed as a by-law by Council (Section 28(3)).
An area can be designated as a community improvement area for various reasons. The criteria for designation include:
“…age, dilapidation, overcrowding, faulty arrangement, unsuitability of buildings or for any other environmental, social or community economic development reasons.” (Section 28(1))
The breadth of the definition allows municipalities the flexibility to address specific local community improvement issues, such as downtown revitalization, as well as issues that are more generally present in a municipality at large, such as the presence of brownfields.
Where a by-law designating a community improvement project area has been passed, Council may adopt a plan in accordance with certain subsections of Section 17 of the Planning Act. Section 17 outlines the statutory process for adopting the document, including the provision of at least one public meeting, which must be held no earlier than 20 days after publishing the notice of the public meeting and making the Community Improvement Plan publicly available for review.
WSP TOWN OF COCHRANE | FINAL COMMUNITY IMPROVEMENT PLAN Page 6 June 2018
Page 51 of 250
CIP - Financial Incentive Programs AGENDA ITEM #8.6.1
Under Section 17(15) of the Planning Act, the Ministry of Municipal Affairs and the upper-tier municipality, if applicable, must be consulted during the preparation of a Community Improvement Plan. When a Community Improvement Plan comes into effect, however, approval by the Minister of Municipal Affairs is no longer required for the municipality to acquire land, provided the Plan provides for the acquisition and improvement of land (Section 28(3)). The Community Improvement Plan may be used by the municipality to:
“construct, repair, rehabilitate or improve buildings on land acquired or held by it in the community improvement project area in conformity with the Community Improvement Plan, and sell, lease or otherwise dispose of any such buildings and land appurtenant thereto.” (Section 28(6a)) and/or:
“sell, lease or otherwise dispose of any land acquired or held by it in the community improvement project area any person or governmental authority for use in conformity with the community improvement plan.” (Section 28(6b))
This permits the municipality to make direct interventions to improve properties, or to build new buildings and facilities, as needed.
Under Section 28(7), the municipality may issue grants and loans to property owners and tenants to help pay for eligible costs. Eligible costs are broadly defined to include “costs related to environmental site assessment, environmental remediation, development, redevelopment, construction and reconstruction of lands and buildings for rehabilitation purposes or for the provision of energy efficient uses, buildings, structures, works, improvements or facilities” (Section 28(7.1)). Under no circumstance can the amount of a grant or loan made in respect of particular lands and buildings exceed the eligible cost of the community improvement plan with respect to those lands and buildings (Section 28(7.3)).
The Planning Act also contains provisions that allow the municipality to enter into agreements concerning any grants or loans it may issue, and permit the municipality to register the agreement against the title of the land (Section 28(11)).
Once Council is satisfied that a Community Improvement Plan has been carried out, Council may pass a by-law to dissolve the community improvement project area. Following the dissolution of the project area, any previously effected Community Improvement Plans are rendered non-applicable (Section 28(13)).
In addition to Section 28, Section 69 of the Planning Act allows municipalities to reduce or waive the amount of a fee in respect of a planning application where it feels payment is unreasonable. Many Community Improvement Plans offer application fee refunds as a financial incentive.
2.2 MUNICIPAL ACT
Section 106 of the Municipal Act prohibits municipalities from directly or indirectly assisting any manufacturing business or other industrial or commercial enterprise through the granting of bonuses (Section 106(1)). Prohibited actions include:
a) giving or lending any property of the municipality, including money;
TOWN OF COCHRANE | FINAL COMMUNITY IMPROVEMENT PLAN WSP June 2018 Page 7
Page 52 of 250
CIP - Financial Incentive Programs AGENDA ITEM #8.6.1
b) guaranteeing borrowing; c) leasing or selling any property of the municipality at below fair market value; or d) giving a total or partial exemption from any levy, charge or fee. (Section 106(2))
Section 106(3) of the Municipal Act provides an exception to the above, indicating that a municipality may exercise powers under Section 28(6), (7) or (7.2) of the Planning Act or Section 365.1 of the Municipal Act.
By including an exception to the Section 106(1), the Municipal Act grants a municipality powers and tools for community improvement. These include tools related to the remediation and redevelopment of brownfield properties. Brownfield properties are considered to be properties that are (or are perceived to be) contaminated as a result of a prior land use (for example, a property where a Phase II Environmental Site Assessment has been conducted and which did not meet the standards specified under Section 168.4(1) of the Environmental Protection Act). Under Section 365.1 of the Municipal Act, municipalities may provide property tax assistance to eligible properties to offset all or part of the remediation costs. The Municipal Act also grants municipalities the authority to cancel or defer the municipal portion of property taxes on eligible properties.
It is noted that this section of the Municipal Act does not specifically address the provision of financial assistance to residential properties. Typically, Community Improvement Plans are intended to focus on commercial properties, but there are examples of Community Improvement Plans that provide limited funding opportunities for particular types of residential properties (e.g. to help maintain historic residential properties or create new residential units).
Municipalities may also apply to the province to match the municipal tax rebate with the education portion of the property tax through its Brownfields Financial Tax Incentive Program (BFTIP). Under the program, the province can cancel all or part of the education property taxes of a property for up to three years. However, applicants to this program must obtain approval from the Minister of Finance, and there must be a Community Improvement Plan in place for the property before they may apply. It should be noted that other municipalities’ experience with the BFTIP indicates that the application process can be complex and the turnaround time for a decision from the province can be considerable. However, the program should be considered for inclusion in the Community Improvement Plan. The Town may choose to pursue a BFTIP on behalf of a landowner in a “trial run” and, if the process is too onerous, cease to use the program.
Section 107 of the Municipal Act outlines municipalities’ powers to make grants, including the power to provide a grant in the form of a loan or by guaranteeing a loan, subject to criteria outlined in Section 106. Additional powers include:
— selling or leasing land for nominal consideration, or granting land; — providing land owned and occupied by the municipality for use by anyone, upon terms established by council; and — selling, leasing, or disposing of any municipal property at a nominal price, or by way of a grant, to provide for the use of the property on terms established by council.
WSP TOWN OF COCHRANE | FINAL COMMUNITY IMPROVEMENT PLAN Page 8 June 2018
Page 53 of 250
CIP - Financial Incentive Programs AGENDA ITEM #8.6.1
Additionally, the Municipal Act permits municipalities to provide tax relief to owners of eligible heritage properties (Section 365.2). Municipalities may pass a by-law to establish a local program that provides tax reductions or refunds to owners of eligible heritage properties. To be eligible, properties must be designated under Part IV of the Ontario Heritage Act, or part of a Heritage Conservation District designated under Part V of the Ontario Heritage Act, or subject to a separate heritage conservation agreement between the owner and the municipality. This type of program may be identified as a component of a municipal leadership strategy through a Community Improvement Plan. However, these grant programs are typically implemented and administered separately by municipalities from the Community Improvement Plan.
2.3 ONTARIO HERITAGE ACT
The Ontario Heritage Act is relevant to the preparation of a CIP, as it may support heritage conservation through financial incentives or municipal leadership programs. Under Section 39(1) of the Ontario Heritage Act, municipalities may pass by-laws to implement separate grant or loan programs to help owners of heritage properties designated under Part IV of the Act to pay for alterations to the property, in accordance with the terms established by the by-laws. There are currently no buildings in the Town of Cochrane designated under Part IV of the Ontario Heritage Act. The Town does not currently administer any grant or loan programs for the preservation and maintenance of heritage properties or buildings.
2.4 ACCESSIBILITY FOR ONTARIANS WITH DISABILITIES ACT
The Accessibility for Ontarians with Disabilities Act (AODA) establishes the framework for the development of province-wide, mandatory accessibility standards in all areas of daily life. It guides building design through amendments to the Ontario Building Code, and also guides the design of public spaces that are considered to be “new construction” or are undergoing major changes to existing features. Revitalization and redevelopment efforts supported by the CIP will need to consider AODA standards.
2.5 PROVINCIAL POLICY STATEMENT (2014)
The 2014 Provincial Policy Statement (PPS) outlines the province’s policies regarding community planning in Ontario. Though the PPS does not explicitly reference Community Improvement Plans, it supports the revitalization of Ontario’s urban areas through specific policies.
Policy 1.1.3.1 promotes the regeneration of settlement areas. Policy 1.1.3.3 states that planning authorities are to identify locations and promote opportunities for intensification and redevelopment, including brownfield redevelopment. The PPS defines brownfield sites as:
“Undeveloped or previously developed properties that may be contaminated. They are usually, but not exclusively, former industrial or commercial properties that may be underutilized, derelict or vacant.”
TOWN OF COCHRANE | FINAL COMMUNITY IMPROVEMENT PLAN WSP June 2018 Page 9
Page 54 of 250
CIP - Financial Incentive Programs AGENDA ITEM #8.6.1
Healthy, livable and safe communities should be promoted through various means including the improvement of accessibility for persons with disabilities and older persons, by identifying, preventing, and removing land use barriers which restrict their full participation (Policy 1.1.1(f)). Policy 1.7 promotes long-term economic prosperity, which is to be supported by the revitalization of downtowns and main streets (Policy 1.7.1(c)), and the promotion of brownfield site redevelopment (Policy 1.7.1 (e)), among other means.
The PPS also promotes the provision of affordable housing. Policy 1.4.3 requires that planning authorities provide an appropriate range and mix of housing types and densities to meet current and future demand by “establishing and implementing minimum targets for the provision of housing which is affordable to low and moderate income households.”
Policy 2.6 of the PPS requires the conservation of cultural heritage resources. Specifically, Policy 2.6.1 states that “Significant built heritage resources and significant cultural heritage landscapes shall be conserved”. Additionally, proponents of development and site alteration on lands adjacent to protected heritage resources must demonstrate that the heritage attributes of the protected property will be conserved (Policy 2.6.3).
In summary, the PPS therefore supports the maintenance and revitalization of the Town of Cochrane through measures that could include the use of a Community Improvement Plan to:
— Promote the economic viability of the downtown core and other potential project areas; — Improve the availability of affordable housing; — Promote opportunities for intensification and redevelopment, with particular attention to brownfield sites; and — Help conserve and improve cultural heritage resources.
2.6 GROWTH PLAN FOR NORTHERN ONTARIO (2011)
The Growth Plan for Northern Ontario is a 25-year plan that came into effect in 2011. It was prepared under Ontario’s Places to Grow Act (2005), which provides that the Province may identify and designate areas for which strategic growth plans can be developed. The Growth Plan focuses on attracting and sustaining growth in north communities, and is intended to be used a strategic framework that will guide decision-making in Northern Ontario for the next 25 years. The Town of Cochrane Official Plan was prepared with consideration for the policies in the Growth Plan, such as designating areas for local economic opportunities and housing, supporting small businesses, and providing a local framework to assist in the implementation of regional economic plans (Town of Cochrane Official Plan, 2014).
The Growth Plan is structured around six key policy areas which contribute to the region’s long- term sustainability and prosperity: Economy; People; Communities; Aboriginal Peoples; Infrastructure; and Environment. The Growth Plan is focused on the following six key guiding principles:
WSP TOWN OF COCHRANE | FINAL COMMUNITY IMPROVEMENT PLAN Page 10 June 2018
Page 55 of 250
CIP - Financial Incentive Programs AGENDA ITEM #8.6.1
— Creating a highly productive region, with a diverse, globally competitive economy that offers a range of career opportunities for all residents. — Developing a highly educated and skilled workforce to support an evolving knowledge- based economy and excellence in the trades. — Partnering with Aboriginal peoples to increase educational and employment opportunities. — Delivering a complete network of transportation, energy, communications, social and learning infrastructure to support strong, vibrant communities. — Demonstrating leadership in sustainable growth and environmental management. — Establishing innovative partnerships to maximize resources and ensure this Plan achieves its ambitious vision and is fiscally sustainable.
Several of the six key policy areas contain policy direction that directly or indirectly support community improvement initiatives. Under the Economy policy area, the Growth Plan policies support the development of a strong, resilient and more diversified northern economy through policies which are intended to support growth and diversity in the region’s traditional resource- based industries, as well as the development of new and emerging economic sectors that have the greatest potential to result in job growth and opportunities in the North.
Under the Communities policy area, the Growth Plan policies support community planning that balances the priorities of human, economic, and environmental health. Official Plans, community economic plans, and participating in community planning efforts are identified as effective tools to ensure the future economy and long-term sustainability of communities reflects the views of citizens and businesses. Municipalities are encouraged to align their Official Plans with strategies which focus on achieving specific objectives relevant to the development of a Community Improvement Plan, such as optimized use of existing infrastructure and creating a high quality of place.
Under the Infrastructure policy area, the Growth Plan policies promote intensification and brownfield site redevelopment, whenever feasible.
2.7 TOWN OF COCHRANE OFFICIAL PLAN (2014)
The Town of Cochrane’s Official Plan (OP) was adopted in September 2013 and approved by the Ministry of Municipal Affairs and Housing in April 2014, and sets out a policy framework to guide the Town’s development to the year 2032. It identifies a series of objectives and provides direction regarding growth and development in the Town, including land use policies for the urban Cochrane settlement area designations (i.e. residential, central business area, central transition area, linear mixed use commercial area, industrial area, parks and open space, and mobile home park), the rural area designations (i.e. rural, agricultural, hamlet, shoreline development, aggregate extraction, and airport areas), and related planning considerations including: cultural heritage; natural heritage; development constraints; community facilities; infrastructure, services, and roads; and implementation. Major land use designations within the Town of Cochrane settlement area are illustrated in Figure 2-1.
The following OP Objectives (Section 2.7) are particularly relevant to the CIP:
TOWN OF COCHRANE | FINAL COMMUNITY IMPROVEMENT PLAN WSP June 2018 Page 11
Page 56 of 250
CIP - Financial Incentive Programs AGENDA ITEM #8.6.1
— Objective 1 identifies overall development patterns and priorities, as follows: “To promote logical, orderly, attractive, cost-effective and efficient land use and development patterns in the Planning Area, which minimize land consumption and servicing costs. The Cochrane settlement area will be the focus of growth. To this end, the plan will promote a phased approach to new development, whilst encouraging intensification and redevelopment in appropriate locations. New development will generally occur adjacent to the existing built-up area.” — Objective 2 encourages economic growth and development in the Planning Area, “[…] including resource development, resource-based tourism and recreational development, commercial, industrial, institutional and residential development.” — Objective 6 sets out to “preserve and enhance the quality and character of the Planning Area.” — Objective 8 concerns the protection of “built heritage resources and cultural heritage resources from incompatible development.” — Objective 10 seeks to “provide physical services and community facilities within the financial capability of the municipality.” — Objective 11 encourages community improvement.
Section 4.3 of the OP sets out policies for the Central Business Area within the Cochrane settlement area. The Town seeks to foster the continued business function of this area by promoting the expansion of retail, office, and public uses, and by encouraging investment in community improvement. The Central Business Area is identified as the prime business and commercial area for the Town and serves as a Town centre. Policy 3 states that improvements to the Central Business Area will be encouraged through Community Improvement Plans, redevelopment, and renovation, among other means.
Section 4.5 of the OP sets out policies for the Linear Mixed Use Commercial Area within the Cochrane settlement area. Policy 8 encourages the use of Community Improvement Plans, redevelopment and renovation of buildings in the area, among other means.
Section 8 of the OP addresses Community Improvement, which is identified as a priority of Council. This section defines community improvement to include “public and private activities that maintain, rehabilitate and redevelop the existing physical environment to accommodate the social and economic priorities within the community.”
Section 8.1 identifies the Cochrane settlement area and the Hamlets of Clute and Genier as Community Improvement Areas. Further, Council may designate by by-law, in whole or in part, one or more defined Community Improvement Project Areas for which detailed Community Improvement Plans will be prepared. Policy 3 establishes the following issues/needs which may be addressed in a designated Community Improvement Project Area through a Community Improvement Plan:
a. deficiencies in water or sewerage systems; b. substandard road conditions; c. poor housing and/or building conditions; d. conflicting land uses; e. inadequate public parks, recreational or community facilities;
WSP TOWN OF COCHRANE | FINAL COMMUNITY IMPROVEMENT PLAN Page 12 June 2018
Page 57 of 250
CIP - Financial Incentive Programs AGENDA ITEM #8.6.1
f. poor drainage conditions, safety and/or health hazards; g. deficiencies in street lighting and/or sidewalks; h. inadequate off-street parking; i. ecological deficiencies in local lakes; j. improvement of community energy efficiency; or k. creation of affordable housing.
Policy 4 stipulates that financial assistance in a Community Improvement Plan will be provided entirely at the discretion of Council.
Section 8.2 provides policy direction for the implementation of Community Improvement Plans, in accordance with the powers conferred upon Council by the Planning, the Municipal Act, and other applicable statutes:
a. According to need, Council will designate Community Improvement Project Areas under Section 28 of the Planning Act, followed by the preparation and adoption of Community Improvement Plans for designated areas. b. Council may acquire land within a Community Improvement Project Area; clear, grade or otherwise prepare land for community improvement. c. Council will use public funds acquired through appropriate municipal, provincial and federal programs to assist in implementing the Community Improvement Plan policies. d. Council will encourage public participation during the preparation of the Community Improvement Plan. e. Council will encourage the maintenance of property in accordance with the Cochrane Property Standards Bylaw. f. Council will provide continued support for historical preservation through the application of the Heritage Act. g. Council will encourage the rehabilitation of private buildings by advising owners of government subsidies and programs.
Section 6.3.1 of the OP addresses contaminated sites / brownfields, which refers to lands in the Planning Area on which industrial, commercial, institutional and other land use activities took place in the past, and that are now lands or buildings which are vacant, underused, derelict or abandoned sites, some of which may be contaminated. The policies of the OP recognize that benefits of redeveloping these sites include: economic development; re-use of existing buildings; neighbourhood revitalization; more effective use of existing infrastructure, services and facilities; and improvements to water, soil, and air quality.
TOWN OF COCHRANE | FINAL COMMUNITY IMPROVEMENT PLAN WSP June 2018 Page 13
Page 58 of 250
CIP - Financial Incentive Programs CIP - Financial Incentive Programs
AGENDA ITEM #8.6.1
Figure 2-1: Town of Cochrane Official Plan Schedule A - Urban Land Use Designations (Cochrane Settlement Area) Page 59 of 250
WSP TOWN OF COCHRANE | FINAL COMMUNITY IMPROVEMENT PLAN Page 14 June 2018
AGENDA ITEM #8.6.1
2.8 TOWN OF COCHRANE ZONING BY-LAW (2014)
The Town of Cochrane Zoning By-law (By-law No. 968-2013) was adopted by Council in June 2014. It identifies permitted land uses and sets out requirements concerning lot sizes and dimensions, building heights and locations, and parking, among other provisions to guide development within the Town and the broader Cochrane and Suburban Planning Area. It contains a set of general provisions that apply to all lands within the Town and Planning Area, as well as specific provisions that apply to individual zones. The following zones are located within the Town of Cochrane settlement area:
— Residential First Density (R1); — Residential Second Density (R2); — Mobile Home Residential (R3); — Commercial Core (C1); — Commercial Transition (C2); — Linear Mixed Commercial (C3); — Industrial (M1); — Park and Open Space (OS); and — Sensitive Area (SEN).
These zones are illustrated in Figure 2-2.
2.9 OTHER LOCAL PLANNING CONSIDERATIONS
2.9.1 THE DOABLE NEIGHBOURHOOD PROJECT, COCHRANE, ONTARIO (2015) The Town of Cochrane was selected as one of four communities in Ontario for implementation of the Doable Neighbourhood Project (DNP) in partnership with 8-80 Cities. The project involves the implementation of pilot projects across the community to improve active transportation options (i.e. walking and cycling), animate parks and public spaces, and sociability, with an overall goal of creating a healthier community.
The DNP resulted in a series of prioritized pilot projects that could be implemented in the short, medium, and longer terms. 8-80 Cities supported community partners in Cochrane in navigating the municipal approvals processes and engaging and recruiting local community champions and volunteers to implement pilot projects. Two early successful programs implemented in the Town included the Community Bike Share Program and Commando Lake waterslide.
TOWN OF COCHRANE | FINAL COMMUNITY IMPROVEMENT PLAN WSP June 2018 Page 15
Page 60 of 250
CIP - Financial Incentive Programs CIP - Financial Incentive Programs
AGENDA ITEM #8.6.1
Figure 2-2: Town of Cochrane Zoning By-law Schedule A (Cochrane Settlement Area) Page 61 of 250
WSP TOWN OF COCHRANE | FINAL COMMUNITY IMPROVEMENT PLAN Page 16 June 2018
AGENDA ITEM #8.6.1
The DNP focused on the Sixth Avenue central business district and Commando Lake, the premier public space in Cochrane. The DNP pilot projects are also intended to complement the ongoing Commando Lake revitalization project and recent construction of the Town’s first bike lanes in 2014.
Participants in the DNP community engagement activities brainstormed numerous ideas for community pilot projects around the following themes: Arts and Culture; Parks and Public Spaces; Streets and Sidewalks; Walking and Cycling; Public Education and Awareness; and Town- wide Amenities and Economy. The following pilot projects were selected for phased implementation:
— Public Bike Share Program; — Commando Lake Waterslide; — Cochrane Street Beautification; — Downtown Plaza; — Pop-Up Libraries; and — Public Amenity Adoption Program.
At the time of this Background Report, the Town has successfully implemented the Public Bike Share Program, the Commando Lake Waterslide, a pop-up piano program, and pop-up library boxes through the Book Share Program, which have all received great community response.
The future implementation of the CIP represents a significant opportunity to complement the recommended Cochrane Street Beautification and Downtown Plaza initiatives. The Cochrane Street Beautification initiative includes recommendations for the following pilot projects on Sixth Avenue:
— Installation of a temporary boulevard Figure 2-3: Cochrane Street Beautification down the middle of Sixth Avenue; Recommendations, Doable Neighbourhood Project
TOWN OF COCHRANE | FINAL COMMUNITY IMPROVEMENT PLAN WSP June 2018 Page 17
Page 62 of 250
CIP - Financial Incentive Programs AGENDA ITEM #8.6.1
— Planting more trees along sidewalks; and — Constructing new crosswalks for traffic calming.
Regarding the desire of residents for a new public space in the downtown area, community partners and stakeholders identified a vacant lot at the corner of Sixth Avenue and Third Street as an ideal location for a pedestrian plaza. Specific recommended pilot projects for a future plaza space include installation of moveable chairs and benches, planters, simple lighting, and public art to create a safe and welcoming pedestrian space, and naming the plaza in honour of a local resident to celebrate the Town’s heritage.
The municipal leadership strategy, which forms part of the CIP, considers implementation of these recommendations, in addition to other municipal initiatives that have been identified as part of the CIP process.
2.9.2 STRATEGIC PLAN FOR THE TOWN OF COCHRANE (2014) The Strategic Plan for the Town of Cochrane was completed in October 2014 and identifies a vision and a set of priorities for realizing short-, medium-, and long-term economic and community development opportunities. The Strategic Plan complements the Town’s Official Plan, and includes an analysis of the community’s strengths, weaknesses, and perceived opportunities and threats concerning economic development.
The Strategic Plan sets out an overall vision for the Town of Cochrane:
“Together, Cochrane residents are building a sustainable economy that supports a culturally diverse and vibrant northern way of life.”
The Plan contains the following five key strategic directions, which each contain two to six targeted projects:
1. Strengthen Business Community – pursuing project that build local business capacity, and support an environment that encourages new investment;
2. Grow Agricultural Sector – investing in projects that facilitate the growth of Cochrane’s agricultural sector, including secondary product creation and marketing;
3. Leverage Transportation Assets – investing in projects that build competitive advantage by enhancing existing assets, including Highway 11, rail, and the airport;
4. Promote a “Great Place to Live” – developing projects, partnerships, and marketing materials to facilitate and support population stability and a better quality of life; and
5. Maintain Tourism Infrastructure – maintaining and enhancing Cochrane’s existing tourism assets with the goal of enticing tourists to “stay another day”.
The preparation of a CIP is referenced in the Strategic Plan under the following strategic directions:
WSP TOWN OF COCHRANE | FINAL COMMUNITY IMPROVEMENT PLAN Page 18 June 2018
Page 63 of 250
CIP - Financial Incentive Programs AGENDA ITEM #8.6.1
— Key Direction 2: Grow Agricultural Sector discusses a community-wide effort to make better use of Lake Commando as a central public space, such as through construction of a multi- use permanent shelter to house the well-established Cochrane Farmer’s market. The Strategic Plan identifies potential use of a CIP to offer small grants to local organizations to encourage activities and events at Lake Commando.
— Key Direction 3: Develop a Transportation Strategy, the Strategic Plan identifies Highway 11 as a major asset for Cochrane, as well as the need to increase amenities and services along the corridor, and enhance the marketing and appearance of the area to encourage both truck and passenger traffic to stop in the community. Specifically, the Plan includes establishing a CIP for the Highway 11 corridor as a strategic project, and recommends that the CIP consider the following specific areas:
— revitalizing the Highway 11 corridor; — the planned Lake Commando improvements; and — the downtown core.
The Strategic Plan suggests that the municipality consider developing a Streetscape Design Plan for the Highway 11 corridor, or any other area considered for the CIP. The Streetscape Design Plan would set out guidelines for beautification, signage, street furniture, pedestrian crossings, among other elements. CIP grant applicants would be required to conform to the Plan as a condition of grant approval.
In addition, an example of CIP results from a nearby northern community was provided in the Strategic Plan. The Town of Hearst CIP, which was established in 2009, has resulted in over $300,000 in municipal grants to Highway 11 businesses, $1.4 million in investment from 21 local businesses / companies, and community improvements including façade improvement, bilingual signage, and paving projects to improve parking.
2.9.3 RETHINKING COCHRANE’S SOCIO-ECONOMIC FUTURE (2010) In 2010, the Town of Cochrane established a Cochrane Community Adjustment Committee. In partnership with the Ministry of Training, Colleges and Universities (MTCU), the Cochrane & Area Community Development Corporation, and the Town of Cochrane, the Committee examined what adjustments are needed in Cochrane towards improved socio-economic viability and a plan for implementation of these adjustments. The Committee prepared a strategic document outlining potential social and economic development and diversification opportunities, towards the goal of achieving a prosperous and stable economic base.
The report, “Rethinking Cochrane’s Socio-economic Future”, identifies business retention and improvement as a priority, to enable existing businesses to maximize their ability to compete both locally and abroad.
TOWN OF COCHRANE | FINAL COMMUNITY IMPROVEMENT PLAN WSP June 2018 Page 19
Page 64 of 250
CIP - Financial Incentive Programs AGENDA ITEM #8.6.1
Several of the adjustments proposed in the report are directly applicable to a Community Improvement Plan.
Adjustment E-2 is to establish an agency under the Town of Cochrane which will focus on funding required for Town initiatives. The report speaks to the need for the Town to address the needs of private investors in the community, who may propose a project that could positively contribute to the local economy. There is a short-term goal of providing a service that assists private investors with funding applications, and structuring fees so that cost to the private investor is minimized in order to foster economic development in the community.
Adjustment E-5 is to reorganize and establish a viable and sustainable economic development presence in the Town of Cochrane, in part by setting an annual budget to be invested into economic development.
Adjustment E-9 is to establish a downtown revitalization initiative designed to rapidly upgrade the Cochrane downtown core, and change the culture of management to be well positioned to thrive in the coming decades. The report identifies the need for the Town to consider providing incentives to downtown businesses. The following elements are proposed as part of this adjustment:
— Establish a downtown core with the physical and cultural improvements needed to attract customers from the highway and future development; — Train downtown businesses to create a thriving downtown businesses core through marketing and raising the level of service; — Review the Town’s procurement policy; — Educate and promote awareness for community members to shop locally; — Establish a strategy to redirect traffic from Highway 11 to the downtown core; — Link the downtown core to Lake Commando to draw summer traffic; and — Apply to the Ontario Ministry of Agriculture, Food and Rural Affairs Economic Development Program and/or the Business Retention and Improvement Program for funding.
2.9.4 COCHRANE RESIDENT AND LABOUR MARKET ATTRACTION STRATEGY (2012) The Cochrane Resident and Labour Market Attraction Strategy (Yfactor Inc., 2012) was prepared to identify recommendations for residential and labour recruitment and retention. The report identifies that the Town of Cochrane is well-positioned to attract new investment for business expansion and diversification, and to foster the growth of existing business for long- term stability.
Cochrane is categorized as a resource-dependent community that is smaller and less diversified economically than small and medium-sized northern cities of Sudbury, Thunder Bay, Sault Ste. Marie, North Bay, and Timmins. While these cities are also heavily dependent on resource industries, they are also important regional centres for health, education, and other services. The report identifies a high proportion of physicians per capita in Cochrane as a competitive advantage over other northern communities of its size, as quality and availability of health care
WSP TOWN OF COCHRANE | FINAL COMMUNITY IMPROVEMENT PLAN Page 20 June 2018
Page 65 of 250
CIP - Financial Incentive Programs AGENDA ITEM #8.6.1
are significant factors in decision-making for families choosing to relocate. Challenges identified include a declining population trend, which has the potential to result in a decreasing labour force and market potential.
The report emphasizes that economic diversification and repositioning are key to continued economic growth in Cochrane, and that a clearly defined brand and attraction strategy based on the community’s key assets and differentiators will help to position the community as a viable option for new residents.
The report recommends development and implementation of a marketing strategy that targets the Indigenous community, Northern Ontario ex-pats, skilled immigrants, and transient workers. Messaging to the four different groups should target specific elements, such as: promotion of housing programs and employment and training programs for Indigenous people; promotion of cost of living and a family-friendly environment for ex-pats; promotion of cost of living, safety, education, and settlement support for skilled immigrants; and promotion of cost of relocating vs. commuting and affordable housing for transient workers. Branding, an improved Town website, advertising, events and conferences, partnerships and public relations, and social media are provided as key marketing strategies through which to attract new residents and businesses.
The implementation of the CIP program also includes a recommended marketing strategy that can be integrated into the overall marketing strategy for the Town.
The Town is planning to undertake an update to the Cochrane Resident and Labour Market Attraction Strategy in 2018.
TOWN OF COCHRANE | FINAL COMMUNITY IMPROVEMENT PLAN WSP June 2018 Page 21
Page 66 of 250
CIP - Financial Incentive Programs AGENDA ITEM #8.6.1
3 IDENTIFICATION OF CIP OPPORTUNITIES
3.1 STRENGTHS, WEAKNESSES, OPPORTUNITIES AND THREATS ANALYSIS
This section provides an analysis of the Town of Cochrane’s strengths, weaknesses, opportunities and threats (SWOT) in order to understand what types of CIP policies and programs will be most important for improving and revitalizing the CIP Project Area. The SWOT Analysis considers a wide range of different subjects that are relevant to the CIP. Key considerations in each subject are outlined in Table 3-1 and illustrated in Figure 3-1. These factors were identified based on existing background documentation, and have been refined based on further discussion and input from the CIP Working Group, Council, residents, business owners, and other stakeholders.
WSP TOWN OF COCHRANE | FINAL COMMUNITY IMPROVEMENT PLAN Page 22 June 2018
Page 67 of 250
CIP - Financial Incentive Programs CIP - Financial Incentive Programs
Table 3-1: Strengths, Weaknesses, Opportunities and Threats to Community Improvement in Cochrane Note: References to numbered images in Figure 3-1 are in brackets (#) CIP ELEMENT STRENGTHS WEAKNESSES OPPORTUNITIES THREATS Building • Sixth Avenue • Many buildings lack • Numerous buildings • Possible deterioration of Composition downtown, between architectural features with heritage character building stock with Railway Street and • Many buildings are in a along Sixth Avenue insufficient maintenance Fourth Street, is well- state of deterioration (Post office; Archbishop • No heritage framed by commercial Anderson Memorial designations or storefronts with no Church) (2) preservation programs setback from the • Zoning permits 10 m sidewalk (1) building heights in • Consistent 1 to 2-storey Commercial Core and building heights along Commercial Transition Sixth Avenue contribute Zones to pedestrian-oriented • Potential for modest built form and appealing increases in downtown sightlines building heights and residential densities that are consistent with existing streetscapes (2-3 storeys is desirable) • Potential for an architectural landmark building at SW corner of Sixth Avenue and Third Street (existing
Canadian Tire outlet) AGENDA ITEM #8.6.1 (3) Building • Large windows along • Majority of building • Opportunities for façade • Possible deterioration of
Page 68 of 250 Façades storefronts on Sixth façades along Sixth and signage façades that are not Avenue Avenue are not well- improvements through adequately maintained maintained repair or use of
TOWN OF COCHRANE | FINAL COMMUNITY IMPROVEMENT PLAN WSP June 2018 Page 23
CIP - Financial Incentive Programs
CIP ELEMENT STRENGTHS WEAKNESSES OPPORTUNITIES THREATS • Some good examples of • Inconsistent mix of historically appropriate modern and inviting building materials (brick, materials, designs, and signage siding) contributes to a colour schemes lack of cohesion in the • Opportunities to appearance of Sixth recognize northern Avenue (4) character through • Lack of architectural representative building details and historic materials, designs, and character, and minimal colour schemes coordination among façade styles and materials • Numerous storefronts along Sixth Avenue lack window displays and open signs, or have windows obscured/covered resulting in uninviting atmosphere • Some residential and commercial lots in proximity to and within downtown core along gateway approaches are not well-maintained • Some signage is not
pedestrian-oriented AGENDA ITEM #8.6.1 • Inconsistent signage types include posters,
Page 69 of 250 large backlit signage
WSP TOWN OF COCHRANE | FINAL COMMUNITY IMPROVEMENT PLAN Page 24 June 2018
CIP - Financial Incentive Programs
CIP ELEMENT STRENGTHS WEAKNESSES OPPORTUNITIES THREATS Parking • Large amount of • Diagonal parking along • Opportunities to • Potential users of off- diagonal on-street Sixth Avenue obscures improve landscaping street lots may be parking available on building façades and and appearance of deterred if signage and Sixth Avenue and pedestrian realm (1) parking lots fronting pedestrian connections adjacent streets within • Lack of residential along Sixth Avenue to Sixth Avenue and downtown core; parking for downtown (e.g. signage, lighting, Fourth Avenue are not provides buffer for residents parking stall striping, clear or conditions are pedestrian realm • Location of parking lot / etc.) (5) poor • Mix of on-street and off- loading area adjacent to • Potential for municipal • Potential clients may be street parking Post Office fronts along parking lot for discouraged if parking • Availability of accessible Sixth Avenue downtown residents and in front of businesses is parking spaces and • Limited potential for rear visitors on nearby primarily used by staff / mountable curbs parking vacant municipal lands downtown residents • Some vehicles parking (along Railway Street at along Fourth Street are corner of Seventh infringing on sidewalk Avenue South, and space across from Lake Commando) • Significant opportunities to incorporate visible and attractive bicycle parking at businesses and public buildings Streetscaping • Decorative light • Majority of storefronts • Wide right-of-way on • Aging population will standards along Sixth along Sixth Avenue and Sixth Avenue has have greater Avenue with pedestrian- throughout downtown potential for boulevard accessibility needs, oriented lighting core lack accessible down the centre of road resulting in increased pointing downwards (6) entrances and barrier- with landscaping or need to retrofit existing AGENDA ITEM #8.6.1 • Wide sidewalks and use free design features and seating buildings and create of pavers include physical barriers • Opportunities for streetscapes that meet Page 70 of 250 • Bump-outs along Sixth (e.g. steps at main increased street trees accessible design Avenue (at Railway entrance) (8) standards
TOWN OF COCHRANE | FINAL COMMUNITY IMPROVEMENT PLAN WSP June 2018 Page 25
CIP - Financial Incentive Programs
CIP ELEMENT STRENGTHS WEAKNESSES OPPORTUNITIES THREATS Street, Third Street, and • Lack of outdoor seating and planters, where • Limited sidewalk space Fourth Street) include / street furniture along sidewalk width permits for standard accessible bench seating at two main streets in • Bump-outs along Sixth ramps different downtown core Avenue provide space • Ministry of heights/planters (7) • Garbage dumpster in and opportunity for Transportation • Some accessible use by adjacent increased seating and jurisdiction over entrances include businesses fronting landscaping Highway 11 corridor ramps and automatic along Sixth Avenue • Diagonal on-street may impede door buttons (between Empire parking in front of Sixth streetscaping • Dedicated cycling lanes Theatre and Archbishop Avenue businesses can improvements along Sixth Avenue and Anderson Memorial be repurposed by Third Street provide Church) detracts from installing direct and safe access downtown aesthetics temporary/moveable to and through • Lack of street trees and street furniture / patio downtown core landscaping spaces to animate street life • Opportunities for retrofits to improve accessibility • Opportunities to improve marked crosswalks and overhead pedestrian crossing lights • Significant opportunities to incorporate visible and attractive bicycle
parking at businesses AGENDA ITEM #8.6.1 and public buildings Parks and • Immediate adjacency of • Lack of signage from • Potential for a • Perceived lack of public
Page 71 of 250 Waterfront downtown to a premier downtown core to Lake pedestrian connection / parking at new Lake public space and Commando view point to Lake Commando pavilion Commando at western
WSP TOWN OF COCHRANE | FINAL COMMUNITY IMPROVEMENT PLAN Page 26 June 2018
CIP - Financial Incentive Programs
CIP ELEMENT STRENGTHS WEAKNESSES OPPORTUNITIES THREATS waterfront at Lake • Lack of public seating at end of Fourth Street Commando Lake Commando (10) • Access to Lake • Lack of public gathering • Potential for recreation- Commando from spaces / parks within oriented businesses to downtown core at downtown core apart support activities at western end of Third form Lake Commando Lake Commando Street • Use of new event space • Newly constructed, at Lake Commando to modern public support local economic space/event spaces development (e.g. local (pavilion, full-service dining, weekly seasonal kitchen, stage, canteen, Farmer’s Market) future deck) at Lake • Opportunities to Commando is an improve connection attractive addition to the between downtown and public space (9) Tim Horton Events • Lake Commando is Centre for pedestrians well-animated and and cyclists offers both passive and active recreation • Tim Horton Events Centre provides excellent recreation opportunities Gateways / • Strategic location of • Main gateway (Board of • Opportunities for • Lack of clear and Wayfinding Town along Highway 11 Trade office / Polar bear wayfinding signage inviting signage that is brings traffic into Town statue) is showing targeted at vehicles, consistent with other AGENDA ITEM #8.6.1 and provides deterioration which may pedestrians, cyclists, Town branding may opportunity to draw in impact visitor first and snowmobilers at result in missed pass-by traffic impressions key locations along opportunities to capture Page 72 of 250 • Town-branded main • Lack of clear and Town- Western Avenue, at pass-by traffic along gateway (Board of branded signage at roundabout, along Highway 11, or to
TOWN OF COCHRANE | FINAL COMMUNITY IMPROVEMENT PLAN WSP June 2018 Page 27
CIP - Financial Incentive Programs
CIP ELEMENT STRENGTHS WEAKNESSES OPPORTUNITIES THREATS Trade office / Polar bear intersections of Highway 11, and along encourage visitors to statue) is prominently Highway 11 West and Third Street (12) travel into downtown / located at key entry South, Third Street • Potential for signage Lake Commando area route to Town from West and Third Avenue directing visitors to Lake Highway 11 West and roundabout, and Commando from South; Town has Western Avenue at downtown invested in new signage Railway Street to • Bump-outs along Sixth and a new polar bear to indicate location of Avenue provide space replace existing (11) downtown, Lake and opportunity for • Grid pattern of Commando, Polar Bear wayfinding/branding downtown streets Habitat, and Tim Horton signage to signal entry allows for ease of Event Centre to main downtown navigation for shopping street pedestrians, cyclists, • Opportunities to and drivers implement banners/street signage to brand downtown and historic neighbourhoods Land Use • Good mix of retail, • Limited retail uses (e.g. • Potential for public • Continued conversion of services, and lack of grocery store) gathering space / commercial storefronts institutional uses (Post • Vacant storefronts both downtown plaza to residential units may Office, bank, drugstore, downtown and in other • Opportunities for result in loss of retail, Town Hall, Public areas of Town (e.g. affordable housing downtown commercial Library, Court House, Trading Post, former development in vacant opportunities Police, Service Ontario) mall on Highway 11 buildings and on upper • Brownfield sites require available in downtown West) create areas of floors of commercial remediation and core between Third inactivity storefronts throughout rehabilitation prior to
Avenue and Sixth downtown core site development AGENDA ITEM #8.6.1 Avenue, all in close • Vacant mall along • Car-oriented walking proximity Highway 11 West commercial uses along
Page 73 of 250 • Some residential uses represents Highway 11 for “anchor” above storefronts and redevelopment tenants such as grocery on side streets within opportunity (14) stores and restaurants
WSP TOWN OF COCHRANE | FINAL COMMUNITY IMPROVEMENT PLAN Page 28 June 2018
CIP - Financial Incentive Programs
CIP ELEMENT STRENGTHS WEAKNESSES OPPORTUNITIES THREATS walking distance of • Potential for more may draw traffic away downtown home-based from downtown • Integration of public businesses and programming / industries within amenities at key downtown core locations (pop-up book residential uses (15) share boxes; pop-up • Numerous brownfield piano shelters) (13) sites (e.g. Pink Palace) • Downtown location of represent significant popular retail (Giant development Tiger) draws residents opportunities to downtown • Diverse commercial and • Railway location at industrial vacancies south end of downtown offer size and location core provides great choices for new opportunity to draw in development travellers on the Polar Bear Express between Cochrane and Moosonee Policy/ • Commercial Core and • • Zoning permits a good • Lack of general urban Regulatory Commercial Transition mix of landed uses and design, commercial zoning designations are modest increase in design, streetscape largely consistent with existing building heights and/or architectural small-scale, mixed land to 2-3 storeys in design guidelines to uses and pedestrian- Commercial Core and guide redevelopment focused character Commercial Transition and infill proposals AGENDA ITEM #8.6.1 • Appropriate zoning Zones (particularly in the core) designations are also in • Community effect for Linear Mixed improvement policies in Page 74 of 250 Commercial and the Official Plan broadly Industrial enable a wide range of
TOWN OF COCHRANE | FINAL COMMUNITY IMPROVEMENT PLAN WSP June 2018 Page 29
CIP - Financial Incentive Programs
CIP ELEMENT STRENGTHS WEAKNESSES OPPORTUNITIES THREATS potential programs and tools for consideration • Intensification, redevelopment, and infill is supported in the Official Plan • Official Plan encourages remediation and redevelopment of brownfield sites Economic • Strategic location along • High proportion of • Vacant properties • Slow population growth Highway 11 vacant properties along present potential for could result in low (TransCanada Sixth Avenue and infill and redevelopment demand for goods, Highway) offers throughout downtown • Potential for an increase services, and housing, opportunities to attract core, and at key sites in service-based which could result in businesses and tourists along Highway 11 (e.g. businesses in increased vacancies, a • Town is considered a Trading Post, former downtown core (e.g. small tax base, and top community / mall) restaurants) challenges for property destination for • Presence of public maintenance and snowmobiling, resulting institutions, upkeep in significant tourism infrastructure, and opportunities Detour Mine bus depot draws users to the Town and may support business development • Opportunity to convert/rehabilitate key
vacant/underutilized AGENDA ITEM #8.6.1 sites for additional housing and
Page 75 of 250 commercial options (16)
WSP TOWN OF COCHRANE | FINAL COMMUNITY IMPROVEMENT PLAN Page 30 June 2018
CIP - Financial Incentive Programs
CIP ELEMENT STRENGTHS WEAKNESSES OPPORTUNITIES THREATS Program • Staff are committed to • May be challenging for • Residents and • Due to staff size, any Administration economic revitalization small municipal stakeholders in the staff turnover may and CIP implementation departments to keep up Town are supportive of create significant with applications due to economic revitalization disruption in CIP limited resources and CIP implementation implementation due to • Local partnerships with loss of continuity Board of Trade and a • Long-standing, existing future Business business owners may Improvement not perceive a need to Association for undertake downtown businesses improvements could increase staff capacity and/or available funding and resources to implement the CIP • Vacant municipally- owned lands represent opportunities for municipal leadership initiatives (e.g. gateway features) • Strong entrepreneurial spirit amongst new business owners in downtown core AGENDA ITEM #8.6.1 Page 76 of 250
TOWN OF COCHRANE | FINAL COMMUNITY IMPROVEMENT PLAN WSP June 2018 Page 31
AGENDA ITEM #8.6.1
Figure 3-1: SWOT Images – CIP Project Area Tour
Image 1 – Commercial storefronts along Sixth Image 2 – Heritage character (Post Office) Avenue with diagonal parking
Image 3 – Potential location for landmark building Image 4 – Lack of cohesive architectural style / (SW corner of Sixth Avenue and Third Street) building materials (Sixth Avenue)
Image 5 – Opportunities for parking lot Image 6 – Decorative light standards along Sixth improvements (Sixth Avenue) Avenue
WSP TOWN OF COCHRANE | FINAL COMMUNITY IMPROVEMENT PLAN Page 32 June 2018
Page 77 of 250
CIP - Financial Incentive Programs AGENDA ITEM #8.6.1
Image 7 – Bump-outs along Sixth Avenue with Image 8 – Physical barriers to accessibility seating/planters
Image 9 – Lake Commando Pavilion Image 10 – Potential future pedestrian connection / view of Lake Commando (Fourth Street)
Image 11 – Town-branded gateway (Board of Image 12 – Potential gateway location at Trade office / Polar Bear) snowmobile crossing (Highway 11)
TOWN OF COCHRANE | FINAL COMMUNITY IMPROVEMENT PLAN WSP June 2018 Page 33
Page 78 of 250
CIP - Financial Incentive Programs AGENDA ITEM #8.6.1
Image 13 – Pop-up book-share box along Sixth Image 14 – Vacant mall redevelopment potential Avenue
Image 15 – Existing home-based business Image 16 – Vacant building with redevelopment potential in downtown
3.2 KEY CIP OPPORTUNITIES
The SWOT analysis highlighted several major opportunities relevant to community improvement in Cochrane: — Signifying the key entry points into the Town for vehicles, snowmobile trail users, and pedestrians; — Improving streetscaping, building façades, signage, and accessibility in the downtown core, while promoting heritage preservation; — Developing a more cohesive, vibrant, and accessible streetscape in the downtown core, particularly along Sixth Avenue; — Promoting the redevelopment of vacant and brownfield sites.
WSP TOWN OF COCHRANE | FINAL COMMUNITY IMPROVEMENT PLAN Page 34 June 2018
Page 79 of 250
CIP - Financial Incentive Programs AGENDA ITEM #8.6.1
For example, the Town has already invested in signage at Western Avenue signifying the Town as a top international destination for snowmobile trails. The signage is visible to both vehicles on the road and snowmobiles on the trail (see Figure 3-2).
Figure 3-2: Existing gateway sign on Western Avenue
Although the Official Plan designates the entire Town as a CIP area, the strengths and opportunities identified through the SWOT analysis fall into three main thematic areas: gateway features to signify entry into the Town and downtown core; downtown revitalization and improvements; and redevelopment of vacant and brownfield sites. Additionally, it became evident through the Visioning Workshop (see Section 4 of this report) that these thematic areas are high priorities for the Town. Therefore, it is recommended that specific CIP project areas, or precincts, be identified for:
— Gateway features, as illustrated in Figure 3-3; — Downtown improvements, as illustrated in Figure 3-4; and — Brownfields redevelopment, as illustrated in Figure 3-5.
The precincts are discussed in greater detail in Section 7 of this Plan.
TOWN OF COCHRANE | FINAL COMMUNITY IMPROVEMENT PLAN WSP June 2018 Page 35
Page 80 of 250
CIP - Financial Incentive Programs AGENDA ITEM #8.6.1
This page intentionally left blank
WSP TOWN OF COCHRANE | FINAL COMMUNITY IMPROVEMENT PLAN Page 36 June 2018
Page 81 of 250
CIP - Financial Incentive Programs CIP - Financial Incentive Programs
Figure 3-3: Recommended Gateway Precinct and Potential Gateway Locations AGENDA ITEM #8.6.1 Page 82 of 250
TOWN OF COCHRANE | FINAL COMMUNITY IMPROVEMENT PLAN WSP June 2018 Page 37
CIP - Financial Incentive Programs
Figure 3-4: Recommended Downtown Precinct AGENDA ITEM #8.6.1 Page 83 of 250
WSP TOWN OF COCHRANE | FINAL COMMUNITY IMPROVEMENT PLAN Page 38 June 2018
CIP - Financial Incentive Programs
Figure 3-5: Recommended Brownfields Redevelopment Precinct AGENDA ITEM #8.6.1 Page 84 of 250
TOWN OF COCHRANE | FINAL COMMUNITY IMPROVEMENT PLAN WSP June 2018 Page 39
CIP - Financial Incentive Programs
This page intentionally left blank AGENDA ITEM #8.6.1 Page 85 of 250
WSP TOWN OF COCHRANE | FINAL COMMUNITY IMPROVEMENT PLAN Page 40 June 2018
AGENDA ITEM #8.6.1
4 COMMUNITY ENGAGEMENT
A CIP Working Group was established at the outset of the Community Improvement Plan project in February 2018 to guide the project and review deliverables as it progresses. The Working Group includes Town staff and members of the Economic Development Board and Planning Board.
4.1 VISIONING WORKSHOP
On March 8, 2018, WSP facilitated a Visioning Workshop with the CIP Working Group, as well as other members of the Economic Development Board, Planning Board, and Mayor of the Town of Cochrane. The Visioning Workshop was intended to provide the foundation for the CIP.
The Visioning Workshop participants discussed the potential boundaries of the CIP area and CIP Precincts within the Town of Cochrane. Through visioning and mapping exercises, participants also contributed to the development of a Vision Statement and a series of goals for the CIP, which are set out in Section 5 of this report. A detailed summary of the Visioning Workshop results is provided in Appendix A.
Figure 4-1: CIP Visioning Workshop - March 8, 2018
4.2 COMMUNITY AND BUSINESS SURVEYS
Two surveys were made available online via the Town’s website between March 13 and March 26, 2018. The Community Survey sought public comments regarding redevelopment priorities, including specific locations where respondents believe improvements were needed. The Business Survey was aimed specifically at local business owners. The survey sought input on why business owners choose to locate their business in Cochrane, what challenges they face, and what strengths, weaknesses, opportunities, and threats exist that impact or have potential to impact their businesses.
TOWN OF COCHRANE | FINAL COMMUNITY IMPROVEMENT PLAN WSP June 2018 Page 41
Page 86 of 250
CIP - Financial Incentive Programs AGENDA ITEM #8.6.1
A total of 165 responses to the Community Survey were received. The downtown core, and particularly Sixth Avenue, was frequently identified as a focus for redevelopment, including the need for improvements to streetscaping, lighting, and building façades. Vacant lots were also prioritized for redevelopment. Lake Commando and the surrounding area and amenities were frequently identified for continued improvements, with recognition that the Town has already invested significantly into the area. Effective delivery of municipal services, encouraging affordable housing, and enhancing streetscapes in the Town were identified as the most important CIP program areas; however, all CIP program areas were identified as having high importance. Lake Commando and the surrounding area, the railway, and ‘Chimo’ polar bear statue and Polar Bear Habitat were most frequently identified as important to preserve and representative of Cochrane’s heritage and northern character.
A total of 19 responses to the Business Survey were received. Common reasons for locating businesses in Cochrane included long-time residency in the Town or family businesses and histories, as well as locational attributes such as availability and cost of real estate, lifestyle and natural amenities, and a sense of community. Commonly cited challenges for business owners included finding or attracting qualified staff, having a limited clientele or market for their product, the cost of rent, utilities and other services, and regional competition, particularly in Timmins.
A detailed summary of the results of the Community and Business surveys is included in Appendix B.
WSP TOWN OF COCHRANE | FINAL COMMUNITY IMPROVEMENT PLAN Page 42 June 2018
Page 87 of 250
CIP - Financial Incentive Programs AGENDA ITEM #8.6.1
5 CIP VISION AND GOALS
5.1 VISION STATEMENT
A Vision Statement is a formal, aspirational statement that identifies what is important to a community, now and in the future. It provides a foundation for establishing the specific goals of the CIP.
At the Visioning workshop on March 8, 2018, members of the CIP Working Group, the broader Economic Development Board, and the Planning Board identified the components of a vision for future community improvement in the Town of Cochrane. Responses to the Community Survey also identified key ideas for Cochrane’s future. These components were combined into a Vision Statement for the community.
Cochrane will strive to be an inviting, diverse, and forward-thinking northern community that will support social and economic development.
5.2 GOALS
In order to implement the Vision Statement, a series of goals are identified below based on key themes discussed at the Visioning Workshop and in Community and Business Survey responses.
1. Create an inviting, diverse, and progressive social and economic hub by facilitating investments in community improvements. 2. Signify the main entry points into Cochrane and the downtown through recognizable gateway features to draw residents and visitors into the Town. 3. Focus on revitalizing Cochrane’s downtown to create positive and lasting first impressions, particularly through building façade, streetscaping, and accessibility improvements, and entrepreneurial activity. 4. Build pride in Cochrane’s downtown, particularly Sixth Avenue, and promote it as a vibrant destination to attract residents, visitors, business owners, and customers. 5. Work to attract more service-based and retail businesses to the downtown core. 6. Work together to ignite, attract, and support entrepreneurial spirit among existing and prospective downtown businesses through community improvements and co-working or incubator spaces. 7. Leverage community improvements to retain existing and attract new businesses in the Town. 8. Pursue the implementation of community improvements through a combination of municipal leadership and private investment. 9. Redevelop brownfield sites throughout the Town.
TOWN OF COCHRANE | FINAL COMMUNITY IMPROVEMENT PLAN WSP June 2018 Page 43
Page 88 of 250
CIP - Financial Incentive Programs AGENDA ITEM #8.6.1
6 MUNICIPAL LEADERSHIP STRATEGY
The Town of Cochrane can play a significant leadership role in promoting the success of the CIP through complementary improvements to public policies, lands, and infrastructure. It is recognized that the Town has recently made investments that support the goals of this Plan, including the implementation of: significant improvements at Lake Commando; projects recommended as part of the “Doable Neighbourhood Project”; and planned renewal of gateway features and “Chimo”, the Town’s well-known polar bear, at the Board of Trade building which signifies the key entry into the Town at the intersection of Highway 11 West and Highway 11 South. This section identifies other potential Town-initiated projects that can help to meet the goals of this Plan.
6.1 PUBLIC POLICIES
The Town has opportunities to implement strategic policy initiatives that will support its CIP goals and Precinct objectives. The Town may wish to consider development of the following policy documents.
6.1.1 URBAN DESIGN GUIDELINES Detailed design guidelines will help guide development, redevelopment, infill, and other building improvements in a manner that is compatible with the community’s character and future vision. The guidelines should complement and build upon the design guidelines set out in Section 8.4 of this Plan.
6.1.2 STREETSCAPE DESIGN PLAN A streetscape strategy would set out improvements to public streets, sidewalks, pathways, and trails that fall under the Town’s responsibility. The Town’s Strategic Plan identifies the development of a Streetscape Design Plan to help implement the CIP. The Plan would set out guidelines for beautification, signage, street furniture, pedestrian crossings, among other elements. CIP grant applicants would be required to conform to the Plan as a condition of grant approval. This Design Plan should complement and build upon the existing streetscape design guidelines set out in Section 8.4 of this Plan, and should identify and prioritize specific improvements in conjunction with planned public infrastructure works, anticipated costs, and a proposed implementation strategy.
6.1.3 PARKING STRATEGY A parking strategy can help identify the required amount, preferred locations, and most effective management framework for public and commercial parking in the Town. It can help match parking provisions to land use and identify opportunities for redevelopment.
WSP TOWN OF COCHRANE | FINAL COMMUNITY IMPROVEMENT PLAN Page 44 June 2018
Page 89 of 250
CIP - Financial Incentive Programs AGENDA ITEM #8.6.1
Through visioning activities with the CIP Working Group, the availability of downtown parking was identified as a concern, especially with consideration for a potential increase in downtown residential units (e.g. in upper-storeys of commercial buildings). The Town has identified several vacant municipal properties, as well as private properties for potential future purchase, in proximity to downtown, which have potential to be used as municipal parking lots. A future municipal parking lot could be used to supplement available on-street parking for downtown residents, visitors, and local business staff. Potential locations for a municipal parking lot on municipally-owned properties are illustrated in Figure 6-1.
A parking strategy could examine these vacant municipal and private properties and determine the feasibility of their use as parking lots. The strategy should also examine potential parking regulations and enforcement for existing on-street parking, to ensure that available on-street parking is not monopolized and remains available for use by potential customers seeking to visit local businesses.
6.2 PUBLIC LANDS AND BUILDINGS
The location of Downtown Cochrane and its relationship to Lake Commando represents a premier public amenity and an opportunity to develop a cohesive and vibrant Downtown District teeming with local services, shopping, recreation, and tourism opportunities. This is further facilitated by the Town’s strategic location along Highway 11, which represents a significant opportunity to draw in the travelling public into the Town centre.
In this area, it is recommended that the Town: — Further enhance Lake Commando waterfront facilities, including washrooms, change rooms, picnic areas, and other facilities for use by visitors and non-motorized boaters; — Conduct more seasonal programming on Lake Commando and at the newly constructed Pavilion, such as the existing waterslide program, future animated beach days, public skating, fishing derbies, and weekly farmer’s markets; — Install wayfinding signage at entry points into the Town and within the downtown to improve visibility of and access to pedestrian and cycling connections to and along waterfront areas, which the Town has made significant investments in (e.g. Lake Commando boardwalk); — Consider creating an access to the Lake Commando pathway at the eastern end of Fourth Street where the road terminates in a view of the Lake Commando bridge; — Continue the implementation of active transportation infrastructure, such as bicycle parking and bicycle lanes, throughout downtown and connecting to other major recreational facilities, such as the Tim Horton Events Centre; — Encourage recreation-based businesses and outfitters to locate in vacant downtown commercial buildings to further enhance recreational and tourism opportunities associated with Lake Commando; and — Repurpose a number of Sixth Avenue parking spaces to install temporary, seasonal bicycle racks, parkettes, café seating or patios, for use by downtown residents and visitors, especially in association with local business owners.
TOWN OF COCHRANE | FINAL COMMUNITY IMPROVEMENT PLAN WSP June 2018 Page 45
Page 90 of 250
CIP - Financial Incentive Programs AGENDA ITEM #8.6.1
These actions could be implemented with the support of a Lake Commando Waterfront Master Plan or a Town-wide Recreation Master Plan.
The Town may also consider public-private partnership (P3) projects to promote redevelopment at strategic, highly visible locations, both within the downtown and Lake Commando area, or in other prominent locations within the Town, such as the vacant mall along Highway 11. It may also demonstrate municipal leadership through the acquisition of land for such purposes.
Other initiatives on vacant municipal lands may include the development of a downtown Plaza, as recommended in the “Doable Neighbourhood Project” report and discussed in Section 2.9.1, and a community garden to encourage urban agriculture, local food production, and environmentally sustainable practices with health, social, and economic benefits.
6.3 INFRASTRUCTURE
Based on the results of community engagement, numerous streets throughout the Town, and specifically downtown streets, were identified as in need of road repairs, repaving, and streetscaping improvements. When local streets are being considered and prioritized for road works, the Town should consider implementing streetscape improvements in conjunction with other construction, including a potential landscaped/treed median along Sixth Avenue, planting of street trees, rehabilitation of sidewalks, installation of street furniture, and other decorative elements such as planters, banners, and hanging flower baskets.
Example of past banners and integrated seating/planters along Sixth Avenue, Cochrane (Image source: Google Streetview, 2018)
WSP TOWN OF COCHRANE | FINAL COMMUNITY IMPROVEMENT PLAN Page 46 June 2018
Page 91 of 250
CIP - Financial Incentive Programs CIP - Financial Incentive Programs
Figure 6-1: Potential Municipal Parking Lot Locations AGENDA ITEM #8.6.1 Page 92 of 250
TOWN OF COCHRANE | FINAL COMMUNITY IMPROVEMENT PLAN WSP June 2018 Page 47
AGENDA ITEM #8.6.1
6.4 GATEWAY SIGNAGE
Along Highway 11, the Town may explore further opportunities to increase and implement Tourist-Oriented Directional Signing (TODS) with the Ministry of Transportation, the Ministry of Tourism, Culture and Sport, and Canadian TODS Limited, a private, third-party company that operates, manages, maintains, and finances this program on behalf of the Ministries. Signage along Highway 11 would be intended to provide wayfinding for visitors and to encourage through-traffic to stop in Cochrane. Example of Tourist-Oriented Directional Signage (Image Source: City of Hamilton)
The Town should also consider investing in additional gateway signage signifying key entryways into Cochrane (e.g. at the base of the roundabout), as well as wayfinding/directional signage to Downtown Cochrane and Lake Commando, targeting motorists, snowmobilers, pedestrians, and cyclists.
Signage improvements may also include street signage branded by historic districts or neighbourhoods, banners along Sixth Avenue and along key routes into downtown, business listings, and wayfinding signage within downtown to key services, businesses, and recreational facilities including Lake Commando, the Tim Horton Events Centre, and the Polar Bear Habitat.
Key locations for potential gateway signage were identified by members of the CIP Working Group as part of the Visioning Workshop and are illustrated in Figure 3-3. Example of municipal wayfinding signage (Image Source: www.seymourmainstreet.org)
The Town could consider undertaking a Wayfinding Signage Strategy to assist in developing an overall theme, with specifications for the types of signs, size, colour, and other design elements. The Strategy could be used to create a cohesive and recognizable look and feel for signage in the Town, in keeping with the Town’s existing branding. Examples of potential Town banners are included in Section 7.12.
WSP TOWN OF COCHRANE | FINAL COMMUNITY IMPROVEMENT PLAN Page 48 June 2018
Page 93 of 250
CIP - Financial Incentive Programs AGENDA ITEM #8.6.1
6.5 SMARTPHONE APPLICATION
The Town may consider developing a smartphone application for use by residents and visitors, to better promote Township amenities and commercial offerings. Potential functionality of the application could include the following: — Maps of the Town, featuring points of interest and attractions; — A local events calendar; — Promotions and features offered by local businesses; — Information on snowmobiling and other recreational activities and amenities; and — Food and accommodations information.
The development of a smartphone application may be an appropriate project for a future municipal summer student or intern from a University or College program specializing in communications technology and programming.
TOWN OF COCHRANE | FINAL COMMUNITY IMPROVEMENT PLAN WSP June 2018 Page 49
Page 94 of 250
CIP - Financial Incentive Programs AGENDA ITEM #8.6.1
7 FINANCIAL INCENTIVE PROGRAMS
This section of the CIP establishes a comprehensive set of financial incentive programs that are intended to achieve the goals of this CIP by encouraging private sector development and investment in Cochrane. The incentive programs presented are intended to respond to the local needs and opportunities to be addressed through the Plan. They have been developed based on engagement with community members, Town staff and Council, and the CIP Working Group, as well as a review of best practices which have been successful in other municipalities.
The financial incentive programs have been created to encourage private sector redevelopment in Cochrane, particularly with respect to the Town’s downtown commercial areas and brownfield sites. Applicants may use individual incentive programs, or combine multiple complementary programs for a single site or development, unless otherwise stipulated under the individual programs. The purpose, description, and eligibility requirements for each financial incentive program are outlined in this section. Eligible projects may also be augmented with other federal and provincial funding programs.
All programs are subject to funding allocated by Town Council on an annual basis.
A summary of the available financial incentive programs is provided in Table 7-1.
Table 7-1: Overview of CIP Financial Incentive Programs FINANCIAL INCENTIVE FULL PROGRAM HIGHLIGHTS PROGRAM DETAILS Accessibility Grant A grant for a total of half (50%) of the construction Section 7.1 costs, to a maximum of $2,500. Affordable Housing A grant for a total of 50% of eligible project costs, Section 7.2 Study Grant to a maximum of $5,000. Brownfield Property Cancellation, deferment, or freezing of municipal Tax Assistance Grant and provincial portions of property taxes for Section 7.3 properties undergoing environmental remediation. Downtown Housing A grant equal to half (50%) of the construction Grant cost of each unit, to a maximum of $5,000 per Section 7.4 unit, and to a maximum of two (2) units for eligible address. Environmental Site A grant equivalent up to half (50%) of the cost of Assessment Grant undertaking an eligible study, to a maximum of Section 7.5 $3,000 per study, and a maximum of two (2) studies per property / project. Façade Improvement A grant for a total of half (50%) of the construction Section 7.6 Grant costs, to a maximum of $5,000. Landscaping and A grant for a total of half (50%) of the construction Section 7.7 Parking Area Grant costs, to a maximum of $5,000.
WSP TOWN OF COCHRANE | FINAL COMMUNITY IMPROVEMENT PLAN Page 50 June 2018
Page 95 of 250
CIP - Financial Incentive Programs AGENDA ITEM #8.6.1
FINANCIAL INCENTIVE FULL PROGRAM HIGHLIGHTS PROGRAM DETAILS Planning and Building A grant equal to 100% of the Town’s fees, to a Fee Grant maximum of $1,500, to cover the cost of minor variance applications, zoning by-law amendment Section 7.8 applications, site plan applications, building permit fees, or demolition permit fees. Retail Market Strategy A grant equivalent up to half (50%) of the cost of Study Grant undertaking an eligible study, to a maximum of Section 7.9 $3,000 per study, and a maximum of one (1) study per property / project. Signage Improvement A grant for a total of half (50%) of the construction Section 7.10 Grant costs, to a maximum of $2,500. Tax Increment 100% rebate of the municipal portion of a property Equivalent Grant tax increment resulting from redevelopment or Section 7.11 building improvements, paid in increments over a maximum of 2 years.
It is recommended that the incentive programs apply to the specific recommended Precinct Areas identified in Section 3.2 of this document and described in this section, as indicated in Table 7-2. Specific improvements within the recommended Gateway Precinct would be completed through the municipal leadership strategy.
The objective of the Gateway Precinct, illustrated in Figure 3-3, is to create a welcoming first impression and distinct visual identity for the Town by: — Signifying key entry points through signage and gateway features to encourage the travelling public on Highway 11 and using snowmobile trails to enter the Town; — Improving wayfinding signage to direct visitors to downtown and Lake Commando; and — Improving aesthetics to showcase the Town’s character and visual identity.
The objective of the Downtown Precinct, illustrated in Figure 3-4, is to create a welcoming, economically and socially vibrant Town centre that attracts both residents and visitors by: — Enhancing the pedestrian-oriented streetscape; — Improving the aesthetics and heritage character of building façades; — Improving wayfinding, building signage and building accessibility; — Facilitating the rehabilitation and ongoing use of existing storefronts; — Increasing the supply and improving the condition of commercial and mixed-use building stock; and — Supporting the development of environmentally sustainable building and landscaping features.
The objective of the Brownfields Redevelopment Precinct, illustrated in Figure 3-5, is to promote the redevelopment of former commercial / industrial properties which are contaminated and/or underutilized by:
TOWN OF COCHRANE | FINAL COMMUNITY IMPROVEMENT PLAN WSP June 2018 Page 51
Page 96 of 250
CIP - Financial Incentive Programs AGENDA ITEM #8.6.1
— Supporting environmental remediation activities; — Supporting the adaptive reuse of abandoned institutional or industrial properties.
Table 7-2: Implementation Areas for Proposed Financial Incentive Programs BROWNFIELDS DOWNTOWN FINANCIAL INCENTIVE PROGRAM REDEVELOPMENT PRECINCT PRECINCT Accessibility Grant ✓ Affordable Housing Study Grant ✓ Brownfield Property Tax Assistance Grant ✓ ✓ Downtown Housing Grant ✓ Environmental Site Assessment Grant ✓ ✓ Façade Improvement Grant ✓ Landscaping and Parking Area Grant ✓ Planning and Building Fee Grant ✓ ✓ Retail Market Strategy Study Grant ✓ Signage Improvement Grant ✓
Tax Increment Equivalent Grant ✓
7.1 ACCESSIBILITY GRANT
Purpose
To improve the accessibility of existing buildings in accordance with the Accessibility for Ontarians with Disabilities Act, 2005, and to promote improved access to commercial and institutional properties, in order to achieve universal accessibility for all ages and mobility devices. Such improvements should be consistent with the character of Existing examples of accessible entrances in Cochrane (Image Sources: WSP, 2018) the building or property.
Eligible Costs
1. Installation of new automatic doors;
WSP TOWN OF COCHRANE | FINAL COMMUNITY IMPROVEMENT PLAN Page 52 June 2018
Page 97 of 250
CIP - Financial Incentive Programs AGENDA ITEM #8.6.1
2. Installation of new wheelchair access ramps; 3. Widening of public entryways; 4. Leveling or repairs to pathways/accesses and stairs; and/or 5. Any other improvements designed to improve accessibility, subject to approval by the Town’s Administrator and/or Review Panel.
Program Details
1. A grant for a total of half (50%) of the construction costs, to a maximum of $2,500.
Eligibility Criteria
1. All General Eligibility Requirements outlined in Section 8.3 shall apply. 2. Applications shall be in accordance with the application process set out in Customized portable ramps are a simple method / interim Section 8.5. measure to improve accessibility (Image source: CBC News, Sudbury, July 5, 2017) 3. Only the commercial or institutional area of a property shall be eligible for this grant. 4. Accessibility improvements shall be in accordance with, or exceed, the requirements of the Ontario Building Code, as applicable to the property.
7.2 AFFORDABLE HOUSING STUDY GRANT
Purpose
To promote the development of new affordable housing units in Cochrane through the funding of background and supporting studies. This grant applies to studies for new projects or to the rehabilitation, renovation, or redevelopment of existing buildings, vacant lands, or under-utilized sites. Funding for conversions may also be considered on a case-by-case basis, if the units are accessible.
Former hotel redevelopment opportunity, Cochrane (Image source: WSP, 2018)
TOWN OF COCHRANE | FINAL COMMUNITY IMPROVEMENT PLAN WSP June 2018 Page 53
Page 98 of 250
CIP - Financial Incentive Programs AGENDA ITEM #8.6.1
Eligible Costs
1. Studies to support an affordable housing development of four (4) or more units in the Downtown Precinct, including on the upper storey(s) of existing commercial buildings. Examples of studies could include architectural drawings including site plan / landscape drawings, business plans, hydrogeological and terrain analyses, and environmental reports.
Program Details
1. A grant for a total of 50% of eligible project costs, to a maximum of $5,000.
Eligibility Criteria
1. All General Eligibility Requirements outlined in Section 8.3 shall apply. 2. Applications shall be in accordance with the application process set out in Section 8.5. 3. Eligible projects feature housing that is affordable to those households earning the median income in Cochrane or less per year, as defined by Statistics Canada.
7.3 BROWNFIELD PROPERTY TAX ASSISTANCE GRANT
Purpose
To encourage the remediation, rehabilitation, and redevelopment of brownfield sites in the Town. This grant temporarily eliminates part or all of the property tax increase on a property that is undergoing or has undergone remediation and development, to assist with payment of the cost of environmental remediation.
Eligible Costs
1. Environmental remediation costs, including any action taken to reduce the concentration of contaminants on, in or under the property, to permit a Record of Site Condition (RSC) to be filed in the Environmental Registry under Section 168.4 of the Environmental Protection Act; 2. Placing clean fill and undertaking related grading; and 3. Environmental insurance premiums.
Program Details
1. Municipal Tax Assistance: a. The Town may, by by-law, defer or cancel all or part of the municipal taxes on a brownfield site during the Rehabilitation Period and Development Period, as defined in Section 365.1(1) of the Municipal Act.
WSP TOWN OF COCHRANE | FINAL COMMUNITY IMPROVEMENT PLAN Page 54 June 2018
Page 99 of 250
CIP - Financial Incentive Programs AGENDA ITEM #8.6.1
Under the Municipal Act, “Rehabilitation Period” means with respect to an eligible property, the period of time starting on the date on which the by-law providing tax assistance for the property is passed and ending on the earliest of, (a) the date that is 18 months after the date that the tax assistance begins to be provided, (b) the date that a Record of Site Condition for the property is filed in the Environmental Site Registry under Section 168.4 of the Environmental Protection Act, and (c) the date that the tax assistance provided for the property equals the sum of, (i) the cost of any action taken to reduce the concentration of contaminants on, in or under the property to permit a Record of Site Condition to be filed in the Environmental Site Registry under Section 168.4 of the Environmental Protection Act, and (ii) the cost of complying with any Certificate of Property Use issued under Section 168.6 of the Environmental Protection Act. Under the Municipal Act, “Development Period” means, with respect to an eligible property, the period of time starting on the date the rehabilitation period ends and ending on the earlier of, (a) the date specified in the by-law, or (b) the date that the tax assistance provided for the property equals the sum of, (i) the cost of any action taken to reduce the concentration of contaminants on, in or under the property to permit a Record of Site Condition to be filed in the Environmental Site Registry under Section 168.4 of the Environmental Protection Act, and (ii) the cost of complying with any Certificate of Property Use issued under Section 168.6 of the Environmental Protection Act. b. The total value deferred or cancelled will not exceed the total eligible costs, which are defined in the eligibility requirements. The level and duration of the tax assistance will be considered on a case-by-case basis. c. Before passing the by-law approving the tax deferral or cancellation, the Town must notify the Ministry of Finance. Within 30 days of passing the by-law, the Town must also notify the Minister of Municipal Affairs and the Minister of Finance.
2. Provincial Tax Assistance: a. The Town may apply to the provincial Brownfields Financial Tax Incentive Program, on behalf of the owner, to cancel or freeze all or part of the education component of property taxes. b. The application must be approved by the Minister of Finance, and may be subject to a different timeline than the approved Municipal Tax Assistance. c. The Town must be offering Municipal Tax Assistance in order for the owner to be eligible for Provincial Tax Assistance.
TOWN OF COCHRANE | FINAL COMMUNITY IMPROVEMENT PLAN WSP June 2018 Page 55
Page 100 of 250
CIP - Financial Incentive Programs AGENDA ITEM #8.6.1
Eligibility Criteria
1. All General Eligibility Requirements outlined in Section 8.3 shall apply. 2. Applications shall be in accordance with the application process set out in Section 8.5. 3. Successful applicants may also be eligible for other financial incentive programs, as long as the total value of incentives does not exceed the total eligible cost of rehabilitating the land and buildings. 4. The Town may require the applicant to prepare a business plan or feasibility study as a condition of approving tax assistance. 5. Application for Provincial Tax Assistance shall be at the sole discretion of the Town. Initially, the Town may wish to seek Provincial Tax Assistance on behalf of the owner as a pilot project only, and discontinue such applications in the future. Should the Town choose not to apply for Provincial Tax Assistance, such a decision shall not require an amendment to this Plan. 6. The applicant must demonstrate that the subject property is a brownfield site, which is determined through an Environmental Site Assessment (ESA). The Town has the discretion to determine whether the subject property would be considered as a brownfield site. 7. If the property is sold, in whole or in part, before the original grant period lapses, the original owner is not entitled to receive the remaining grant payments under the original agreement. The new owner is not entitled to receive any of the remaining grant. The grant is non- transferrable under Section 365.1 of the Municipal Act.
7.4 DOWNTOWN HOUSING GRANT
Purpose
To encourage the provision of new residential units in Downtown Cochrane, and to improve the condition of existing residential units on upper storeys.
Eligible Costs
1. Development of new residential units in the upper storey(s) of a mixed-use building in the Downtown Precinct; and/or 2. Significant improvement in the condition / quality of one or more residential units in the Downtown Precinct, which improves the occupants’ living conditions and quality of life, Existing upper storey residential units, Cochrane increases the value of the unit(s), makes (Image source: WSP, 2018) currently uninhabitable units habitable, or increases the appeal of the unit(s) to a broader range of income groups. Eligible works may
WSP TOWN OF COCHRANE | FINAL COMMUNITY IMPROVEMENT PLAN Page 56 June 2018
Page 101 of 250
CIP - Financial Incentive Programs AGENDA ITEM #8.6.1
include those that improve the health and safety of the residential unit(s), and are required to bring the building or unit(s) into compliance with the Ontario Building Code, such as: electrical system and wiring improvements; structural improvements; or other health and safety-related improvements.
Program Details
1. Eligible applicants may receive grants for the rehabilitation of residential units or the conversion of non-residential space to residential units. 2. A grant will be equal to half (50%) of the construction cost of each unit, to a maximum of $5,000 per unit, and to a maximum of two (2) units for eligible address. In no case shall the total grant exceed 50% of the total construction cost.
Eligibility Requirements
1. All General Eligibility Requirements outlined in Section 8.3 shall apply. 2. Applications shall be in accordance with the application process set out in Section 8.5. 3. Existing or proposed ground floor/at-grade residential space within the designated Community Improvement Project Area shall not be eligible for the grants through this program. For clarity, upper storey and rear residential units in mixed-use buildings are eligible for this program. 4. At the discretion of Council in consultation with the Administrator and/or Review Panel, priority may be given to the conversion of upper storey space to new residential unit(s) and for the rehabilitation of affordable housing and rental units over other housing projects.
7.5 ENVIRONMENTAL SITE ASSESSMENT GRANT
Purpose
To promote the completion of environmental studies by property owners to better understand the type of contamination and potential remediation costs for brownfield sites.
Eligible Costs
1. Confirming and describing contamination at the site (partial or complete Phase II Environmental Site Assessment (ESA)); 2. Surveying designated substances and hazardous materials at the site (Designated Substance and Hazardous Materials Survey); and 3. Developing a plan to remove, treat, or otherwise manage contamination found on the site (Remedial Work Plan / Risk Assessment).
TOWN OF COCHRANE | FINAL COMMUNITY IMPROVEMENT PLAN WSP June 2018 Page 57
Page 102 of 250
CIP - Financial Incentive Programs AGENDA ITEM #8.6.1
Program Details
1. A grant equivalent up to half (50%) of the cost of undertaking an eligible study, to a maximum of: a. $3,000 per study; and b. Two (2) studies per property / project. 2. The grant shall be payable upon completion of all studies for which it is being provided.
Eligibility Criteria
1. All General Eligibility Requirements outlined in Section 8.3 shall apply. 2. Applications shall be in accordance with the application process set out in Section 8.5. 3. Phase I ESAs are not considered eligible studies under this grant. 4. Applicants must complete and submit, for the Town’s review, a Phase I ESA that demonstrates that site contamination is likely. 5. Applications shall include: a. A detailed study work plan; b. A cost estimate for the study; and c. A description of the planned redevelopment, including any planning applications that have been submitted/approved, if applicable. 6. All environmental studies shall be completed by a qualified person, as defined by Ontario Regulation 153/04.
7.6 FAÇADE IMPROVEMENT GRANT
Purpose
To encourage aesthetic improvements to buildings and properties, and to support continued maintenance of the Town’s building stock. This grant is intended to promote building and associated streetscape improvements that reflect the Town’s northern character and contribute to a vibrant, modern environment in the Downtown Precinct. This may be achieved through the maintenance and restoration of original building materials and architectural details, where applicable, or through the use of attractive, modern design.
Eligible Costs
1. The following eligible improvements apply only to front, rear, or exterior building façades that front onto a public street: a. façade restoration of brickwork, wood, masonry, and metal cladding;
WSP TOWN OF COCHRANE | FINAL COMMUNITY IMPROVEMENT PLAN Page 58 June 2018
Page 103 of 250
CIP - Financial Incentive Programs AGENDA ITEM #8.6.1
b. repair or replacement of entablature, eaves, parapets, and other architectural details; c. repair or replacement of windows and doors; d. repair or replacement of signage in accordance with the Town’s Property Standards By- law and the Ontario Building Code and Regulations; e. repair, replacement, or addition of exterior lighting; f. repair, replacement, or addition of awnings, marquees, and canopies; g. replacement of façade elements that were originally in place during initial construction of the building; h. redesigned shop fronts; and/or i. such other improvements/repairs, as may be considered and approved by Council in consultation with the Town’s Administrator and/or Review Panel; 2. Painting or installation of mural or other wall art of exterior side walls; and 3. Professional fees associated with the above improvements.
Example of before (left) and after (right) a façade improvement grant, Kenora, ON (Image Source: City of Kenora, 2017)
Program Details
1. A grant for a total of half (50%) of the construction costs, to a maximum of $5,000. 2. The maximum amount of a grant for professional architectural services or heritage professionals shall not exceed 50% of the grant that is calculated for eligible construction costs.
Eligibility Criteria
1. All General Eligibility Requirements outlined in Section 8.3 shall apply. 2. Applications shall be in accordance with the application process set out in Section 8.5. 3. Improvements shall generally comply with the Design Guidelines set out in Section 8.4. 4. Only commercial, office, institutional, and mixed-use buildings are eligible for this grant.
TOWN OF COCHRANE | FINAL COMMUNITY IMPROVEMENT PLAN WSP June 2018 Page 59
Page 104 of 250
CIP - Financial Incentive Programs AGENDA ITEM #8.6.1
7.7 LANDSCAPING AND PARKING AREA IMPROVEMENT GRANT
Purpose
To encourage an appealing pedestrian environment in the Downtown Precinct by supporting improvements to the aesthetics of outdoor landscaping on private properties, as well as more efficient use of private parking areas, improving their aesthetics, and providing better pedestrian connections and seating. This grant also promotes parking area improvements that are consistent with low impact development (LID) principles. LID Example of a bioswale feature incorporates design techniques that mimic (Image source: Aaron Volkening, Flickr) natural environmental functions, including infiltrating, filtering, storing, and holding back water runoff close to its source. Examples of LID design include, but are not limited to, bioretention facilities, rain gardens, vegetated rooftops, rain barrels, and permeable pavements.
The Ministry of the Environment and Climate Change (MOECC) is in the process of developing a Low Impact Development (LID) Stormwater Management Guidance Manual to help guide stormwater management design and water quality control.
Eligible Costs
1. Professional landscaping, including installation of water-efficient ground cover using native plant species or tree planting; 2. Resodding, in conjunction with a larger landscaping improvement project (i.e. associated with other eligible projects in this grant); 3. Repair, replacement, or improvement of front- or side-yard driveways and parking areas, provided that a more low impact surface is installed (e.g. lightly coloured pavers rather than black asphalt, or a permeable paving surface); 4. Installation or improvement of decorative retaining walls or fences; 5. Installation or improvement of pedestrian walkways; 6. Installation of stormwater management systems that are considered to be, in the opinion of the Town of Cochrane in consultation with applicable agencies, innovative and beyond the minimum requirements for stormwater management. Such systems may include the use of bioswales, rainwater harvesting and reuse systems, rain gardens, etc.; 7. Installation of active or sustainable transportation infrastructure, such as bicycle parking or electric vehicle charging stations; 8. Installation of street furniture, such as benches or permanent planters; and
WSP TOWN OF COCHRANE | FINAL COMMUNITY IMPROVEMENT PLAN Page 60 June 2018
Page 105 of 250
CIP - Financial Incentive Programs AGENDA ITEM #8.6.1
9. Installation or improvement of a seasonal outdoor sidewalk café or patio, provided that it is located adjacent to the sidewalk.
Program Details
1. A grant for a total of half (50%) of the construction costs, to a maximum of $5,000. 2. The maximum amount of a grant for professional landscape architectural services shall not exceed 50% of the grant that is calculated for eligible construction costs.
Eligibility Criteria
1. All General Eligibility Requirements outlined in Section 8.3 shall apply. 2. Applications shall be in accordance with the application process set out in Section 8.5. 3. Improvements shall comply with the Town’s Property Standards By-law. 4. Improvements shall generally comply with the Design Guidelines set out in Section 8.4.
7.8 PLANNING AND BUILDING FEE GRANT
Purpose
To encourage infill development and redevelopment that is context-sensitive, attractive, and desirable. This grant reduces the administrative costs associated with the planning and building applications required to undertake improvements to private property. This grant is not intended for greenfield development or development through Consent to Sever applications.
Eligible Costs
1. Development of a vacant property for commercial, office, or a mix of uses; 2. Redevelopment of a property for commercial, office, or a mix of uses; 3. Major additions to a commercial or mixed use property, involving an increase of at least 25% of the existing gross floor area; 4. Infrastructure works including the improvement or reconstruction of existing on-site public infrastructure (water services, sanitary, and storm sewers); 5. Conversion of upper-storey space in a mixed-use or commercial building to residential units; 6. Professional services by an engineer, architect, or professional planner; and 7. Any combination of the above. 8. In general, any projects which are eligible for other incentives outlined in this Plan will also be eligible for the Planning and Building Fee Grant, if the applicant is required to obtain planning approvals and/or a building permit.
TOWN OF COCHRANE | FINAL COMMUNITY IMPROVEMENT PLAN WSP June 2018 Page 61
Page 106 of 250
CIP - Financial Incentive Programs AGENDA ITEM #8.6.1
Program Details
1. Planning Fee Grant: A grant to a maximum of $1,500 may be provided to cover the cost of minor variance applications, zoning by-law amendment applications, or site plan applications. The grant may equal 100% of the Town’s fees, provided it does not exceed $1,500. 2. Building Fee Grant: A grant to a maximum of $1,500 may be provided to cover the cost of building permit fees or demolition permit fees. The grant may equal 100% of the Town’s fees, provided it does not exceed $1,500.
Eligibility Criteria
1. All General Eligibility Requirements outlined in Section 8.3 shall apply. 2. Applications shall be in accordance with the application process set out in Section 8.5.
7.9 RETAIL MARKET STRATEGY STUDY GRANT
Purpose
To encourage the development of new retail businesses in Cochrane’s Downtown Precinct. The program provides financial assistance for projects that involve undertaking market studies to support and inform retail opportunities through the expansion of existing businesses or the establishment of new retail businesses.
Eligible Costs
1. Market studies to support the retail planning process for a new retail business or an expansion to an existing retail business in the Downtown Precinct.
Program Details
1. A grant equivalent up to half (50%) of the cost of undertaking an eligible study, to a maximum of: a. $3,000 per study; and b. One study per property / project. 2. The grant shall be payable upon completion of all studies for which it is being provided.
Eligibility Criteria
1. All General Eligibility Requirements outlined in Section 8.3 shall apply.
WSP TOWN OF COCHRANE | FINAL COMMUNITY IMPROVEMENT PLAN Page 62 June 2018
Page 107 of 250
CIP - Financial Incentive Programs AGENDA ITEM #8.6.1
2. Applications shall be in accordance with the application process set out in Section 8.5.
7.10 SIGNAGE IMPROVEMENT GRANT
Purpose
To promote new attractive and pedestrian-oriented signage that contributes to the visual identity and northern character of the Town.
Eligible Costs
1. Replacement, repair, improvement, or installation of signage and associated lighting on building façades of commercial, office, institutional, mixed-use (including home-based businesses), and industrial properties in the Downtown Precinct. 2. Eligible signs include: a. Primary signs attached to buildings, particularly those that form part of a building façade’s sign board area, or that are located above a building entrance or porch; b. Hanging signs, which may be used either as primary signs or as secondary signs, to complement the main building signage; and c. Stand-alone signs, associated with landscaping, located in front yards and stand-alone signs in rear Example of attractive signage on Sixth Avenue, Cochrane (Image source: WSP, yards. 2018)
Program Details
1. A grant for a total of half (50%) of the construction costs, to a maximum of $2,500.
Eligibility Criteria
1. All General Eligibility Requirements outlined in Section 8.3 shall apply. 2. Applications shall be in accordance with the application process set out in Section 8.5. 3. Improvements shall comply with the Town’s Property Standards By-law and the Ontario Building Code and Regulations. 4. Improvements shall generally comply with the Design Guidelines set out in Section 8.4.
TOWN OF COCHRANE | FINAL COMMUNITY IMPROVEMENT PLAN WSP June 2018 Page 63
Page 108 of 250
CIP - Financial Incentive Programs AGENDA ITEM #8.6.1
7.11 TAX INCREMENT EQUIVALENT GRANT
Purpose
To encourage infill development and redevelopment in the Downtown Precinct that is desirable and attractive. To ensure that the proposed development or redevelopment is in the Town’s best interests, the design of the project will need to be consistent, in the opinion of the Administrator and/or Review Panel, with the Plan’s goals as described in Section 5.2 of this Plan, as well as with the objectives of the Downtown Precinct as described in Section 7 of this Plan. This grant is not intended for greenfield development.
Eligible Costs
1. Within the Downtown Precinct, the following costs shall be considered eligible: a. Redevelopment of a property for commercial, retail, office, or a mix of uses; b. Adaptive reuse of a property to suit a new commercial, retail, office, or mix of uses; c. Major additions to a commercial or mixed-use property, involving an increase of at least 25% of the existing gross floor area, or of at least $500 of the assessed value of the property; d. Conversion of upper-storey space in a mixed-use or commercial building to residential units, or major renovations or improvements to upper storey residential space; e. Streetscaping or landscaping improvements required as part of a proposed development; f. Professional services by an engineer, architect, or professional planner associated with the redevelopment or adaptive reuse; or g. Any combination of the above.
Program Details
1. The Tax Increment Equivalent Grant is offered to eligible property owners only where the property assessment increases as a result of development, redevelopment, or major improvement, and there is a subsequent increase in municipal property taxes. For the purposes of calculating this grant, municipal property taxes include the municipal portion of the taxes only, and do not include education or any other special charges. 2. Grants shall be equal to a declining percentage of the municipal tax increase resulting from the improvements, and shall be paid to the owner each year for a maximum of 2 years. In year one (1), the amount of the grant shall equal up to 100% of the tax increment and shall decrease by 50% per year until it reaches 0%.
WSP TOWN OF COCHRANE | FINAL COMMUNITY IMPROVEMENT PLAN Page 64 June 2018
Page 109 of 250
CIP - Financial Incentive Programs AGENDA ITEM #8.6.1
Tax Increment Equivalent Grant Payment 100
75
50
25
Percentage (%) Increment Tax of (%) Percentage 0 Year 1 Year 2 Year 3 Year of Grant Program
3. Notwithstanding the above, the amount of the grant(s), the time period over which the grant(s) are paid, and the rate of decrease of the value of the grant(s), shall be at the sole discretion of the Town and outlined in the financial incentive program agreement. The total amount of all Tax Increment Equivalent Grants shall not exceed 50% of the total eligible costs of the improvements. 4. Grants shall be provided upon successful completion of the work, as approved by Council, and payment in full of the property taxes including the taxes for the incremental assessment increase. The amount of the grant in the first year cannot be calculated until the incremental assessment has been determined by the Municipal Property Assessment Corporation (MPAC) and provided to the municipality, which may take up to two years. Grants for subsequent years shall be paid annually to property owners within three (3) months of payment of the full property tax. 5. The Tax Increment Equivalent Grant shall not be paid and shall not accumulate for any year when taxes remain unpaid by the due date. Any failure to pay taxes in any year shall disqualify the owner for further grant payments.
Example Scenario
A hypothetical property pays $2,500 in annual municipal property taxes this year. If the property is redeveloped and a reassessment results in municipal property taxes of $5,000 annually, the tax ‘increment’ is $2,500 (i.e. $2,500 + $2,500 = $5,000). In the first year after re-assessment, the applicant would be eligible for a grant of $2,500, representing 100% of the tax increment. In the second year after re-assessment, the applicant would be eligible for a grant of $1,250, representing a decrease of 50% from the previous year. The next year, the grant would expire. This example assumes that all eligibility criteria are met.
TOWN OF COCHRANE | FINAL COMMUNITY IMPROVEMENT PLAN WSP June 2018 Page 65
Page 110 of 250
CIP - Financial Incentive Programs AGENDA ITEM #8.6.1
Eligibility Criteria
1. All General Eligibility Requirements outlined in Section 8.3 shall apply. 2. Applications shall be in accordance with the application process set out in Section 8.5. 3. At its sole discretion, the Town may require the applicant to submit a business plan, prepared to the satisfaction of the Town, in relation to an application for the Tax Increment Equivalent Grant. 4. To be eligible for the Tax Increment Equivalent Grant, the property shall be improved such that the amount of work undertaken results in an increase of at least $500 in the assessed value of the property, or the improvement involves more than 25% of the existing gross floor area. 5. In order to determine the suitability of the Tax Increment Equivalent Grant, prior to submitting an application for the program, eligible applicants may be required to estimate the total potential value of the tax increment, based on current assessment values and anticipated investment. 6. If the total value of the Tax Increment Equivalent Grant is significantly less than the applicant’s estimated value, at the sole discretion of the Town, the applicant may be given the opportunity to withdraw their application for the Tax Increment Equivalent Grant program, and submit an application for one or more of the other incentive programs in this Plan as may be applicable to the project. 7. Should an eligible applicant be approved for the Tax Increment Equivalent Grant, and if the subject property is sold, in whole or in part, before the original grant period lapses, the original owner may not be entitled to receive the remaining grant payments, in accordance with the terms of the program agreement. The payments are also non-transferrable to the new owner, unless specifically stipulated as part of the Financial Incentive Program Agreement executed between the original owner and the Town. 8. The Tax Increment Equivalent Grant cannot be combined with any other grant or rebate in this Plan, with the exception of the Brownfield Property Tax Assistance Grant. 9. The property owner is responsible for the entire cost of the development or redevelopment project.
7.12 CONCEPT RENDERINGS
The following concept renderings illustrate potential improvements through the implementation of some of the financial incentives described in this Section and/or municipal initiatives described in Section 6.
WSP TOWN OF COCHRANE | FINAL COMMUNITY IMPROVEMENT PLAN Page 66 June 2018
Page 111 of 250
CIP - Financial Incentive Programs AGENDA ITEM #8.6.1
BEFORE
AFTER
Figure 7-1: Existing intersection of Sixth Avenue / Railway Street (top); after potential Town- initiated gateway improvements (bottom)
TOWN OF COCHRANE | FINAL COMMUNITY IMPROVEMENT PLAN WSP June 2018 Page 67
Page 112 of 250
CIP - Financial Incentive Programs AGENDA ITEM #8.6.1
BEFORE
AFTER
Figure 7-2: Existing intersection of Sixth Avenue / Third Street (top); after potential Town- initiated gateway / streetscaping improvements and improvements funded in part by CIP grants (bottom) (e.g. Downtown Housing Grant, Façade Improvement Grant, Signage Grant, and/or Planning and Building Permit Fee Grant)
WSP TOWN OF COCHRANE | FINAL COMMUNITY IMPROVEMENT PLAN Page 68 June 2018
Page 113 of 250
CIP - Financial Incentive Programs AGENDA ITEM #8.6.1
BEFORE
AFTER
Figure 7-3: Existing vacant building at corner of Fourth Avenue / Third Street (top); after potential redevelopment and improvements funded in part by CIP grants (bottom) (e.g. Affordable Housing Study Grant; Accessibility Grant; Landscaping and Parking Area Grant; and/or Planning and Building Permit Fee Grant)
TOWN OF COCHRANE | FINAL COMMUNITY IMPROVEMENT PLAN WSP June 2018 Page 69
Page 114 of 250
CIP - Financial Incentive Programs AGENDA ITEM #8.6.1
8 IMPLEMENTATION
The successful implementation of the Town of Cochrane CIP requires municipal leadership and a clear and comprehensive framework to guide the administration of the Plan, and ensure that the recommended financial incentive programs achieve the intended outcomes and goals of this Plan.
This section sets out the interpretation, general administration structure, general eligibility requirements, application process, and other considerations related to the management of the CIP and its implementation in the Town of Cochrane. It also includes a recommended municipal marketing strategy, and a monitoring and evaluation program.
8.1 INTERPRETATION
This CIP must be read and interpreted in its entirety, and in conjunction with the Planning Act, Municipal Act, and all applicable municipal planning documents for the Town of Cochrane.
The CIP shall be interpreted at the sole discretion of the Town of Cochrane Council, in consultation with, or based on, advice from Township staff.
8.2 ADMINISTRATION
This Plan will be administered by the Town of Cochrane, as part of the implementation of the Community Improvement policies (Section 8) of the Cochrane and Suburban Planning Area Official Plan.
The Community Improvement Project Area(s) to which this Plan applies shall be as designated by by-law from time to time.
This Plan is intended to be implemented over a 10-year period. Council may review the Plan after five (5) years to assess the degree of uptake and the overall success of the programs, and may elect to continue implementing the Plan beyond 10 years. Amendments or adjustments to this CIP may be made as described in Section 8.8 of this document.
Grant applications shall be processed, subject to the availability of funding, as approved by Council. Council may determine that the objectives of a particular financial incentive program have been met, and decide to terminate or temporarily suspend funding, without the need for an amendment to the CIP.
Once Council is satisfied that this Plan has been carried out, it may enact a by-law dissolving the Community Improvement Project Area(s) and rendering the Plan inoperative.
WSP TOWN OF COCHRANE | FINAL COMMUNITY IMPROVEMENT PLAN Page 70 June 2018
Page 115 of 250
CIP - Financial Incentive Programs AGENDA ITEM #8.6.1
8.2.1 DESIGNATION OF ADMINISTRATOR AND APPROVAL AUTHORITY Upon approval of this CIP, Council shall appoint a member of the existing Town staff as the CIP Administrator, to manage day-to-day implementation and approval of applications. The responsibilities of the Administrator would generally include meeting with potential applicants for financial incentives programs; coordinating applications with a Review Panel and/or Council; undertaking marketing activities; and monitoring and evaluation.
8.2.2 FINANCIAL INCENTIVE PROGRAM BUDGET At its sole discretion, Council may establish a budget for financial incentive programs as part of its annual budget process. This budget may be subject to the availability of funding and other budget priorities, and is therefore not specified in this Plan. Any unused portion of the financial incentive program budget may be carried over to the following year.
Further, at its sole discretion and considering any recommendations made by the Administrator through the Monitoring and Evaluation Program, Council may choose to allocate portions of the financial incentive program budget to specific programs, or choose not to allocate funding to certain programs.
The Town may discontinue any of the financial incentive programs recommended in this CIP at any time, without amending this Plan. However, applicants with approved tax assistance and/or grant payments shall still receive said payment, provided that they continue to meet the general and program-specific requirements and the terms of any executed Financial Incentive Program Agreement entered into with the Town.
8.3 GENERAL ELIGIBILITY REQUIREMENTS
All the financial incentive programs contained in this CIP are subject to the following general requirements, as well as the individual requirements specified under each program. The general and program-specific requirements contained in this CIP are not necessarily exhaustive, and the Town reserves the right to include other requirements and conditions as deemed necessary:
1. The subject property must be located in the CIP Project Area as designated by municipal by-law at the time of the application; 2. All proposed projects must, in the opinion of the Adminstrator, Review Panel and/or Council, generally contribute to achieving, and not conflict with, the vision and goals of this Plan as set out in Section 5, and with the objectives of the applicable precinct as set out in Section 7 of this Plan. Where applicable, they should be consistent with the design guidelines set out in Section 8.4 of this Plan; 3. Proposed projects must represent a permanent improvement to the property or building, and not a lifecycle replacement of existing materials or structures. For clarity, and without limiting the generality of the foregoing, trailers, sheds, hanging planters, and similar non-permanent elements shall not be considered eligible;
TOWN OF COCHRANE | FINAL COMMUNITY IMPROVEMENT PLAN WSP June 2018 Page 71
Page 116 of 250
CIP - Financial Incentive Programs AGENDA ITEM #8.6.1
4. Due to administrative costs, applications for grants less than $500 shall not be considered; 5. An application for any financial incentive program contained in this Plan must be submitted to the Town prior to the commencement of any works to which the financial incentive program applies and prior to an application for a building permit; 6. If the applicant is not the owner of the property, the applicant must provide written consent from the owner of the property to make the application; 7. An application for any financial incentive program contained in this Plan must include plans, estimates, contracts, reports, and other details, as required by the Town, to satisfy the Town with respect to project costs and conformity to this Plan, as well as all municipal by-laws, policies, procedures, standards and guidelines, including Official Plan, Zoning By-law, and Site Plan requirements and approvals; 8. As a condition of application approval, the applicant may be required to enter into an agreement with the Town. The agreement shall specify the terms, duration, and default provisions of the incentive to be provided; 9. Where other sources of government and/or non-profit organization funding (federal, provincial, etc.) that can be applied against the eligible costs are anticipated or have been secured, these must be declared as part of the application. Accordingly, the grant may be reduced on a pro-rated basis; 10. The Town reserves the right to audit the cost of any and all works that have been approved under any of the financial incentive programs, at the expense of the applicant; 11. The Town is not responsible for any costs incurred by an applicant in relation to any of the programs, including costs incurred in anticipation of a tax assistance and/or grant payment; 12. If the applicant is in default of any of the general or program specific requirements, or any other requirements of the Town, the Town may delay, reduce or cancel the approved tax assistance and/or grant payment and require repayment of the approved tax assistance and/or grant; 13. Town staff, officials, and/or agents may inspect any property that is the subject of an application for any of the financial incentive programs offered by the Town; 14. Eligible applicants may apply for one or more of the incentive programs contained in this Plan, noting that the Tax Increment Equivalent Grant may only be combined with the Brownfield Property Tax Assistance Grant. No two programs may be used to pay for the same eligible cost. In addition, the total of all tax assistance and grants provided in respect of the subject property may not exceed the eligible cost of the improvements to that property; 15. The subject property must not be in arrears of any municipal taxes, area rates, or other charges; 16. All expenses that are eligible for the incentive programs contained herein must be paid in full and the amount of the incentive shall be reimbursed as a grant to the applicant. Grants shall only be paid out when the work has been completed and paid invoices are submitted to the Town; 17. Outstanding work orders from the Town’s Fire Department or Building Division must be addressed prior to grant approval; and
WSP TOWN OF COCHRANE | FINAL COMMUNITY IMPROVEMENT PLAN Page 72 June 2018
Page 117 of 250
CIP - Financial Incentive Programs AGENDA ITEM #8.6.1
18. Applications for financial incentive programs must meet the eligibility criteria set out for each individual incentive program, as set out in Section 7, as well as the general policies and requirements for submitting applications as outlined in Section 8.5 of this Plan.
8.4 DESIGN GUIDELINES
Aesthetic improvements to buildings, properties, and the pedestrian environment will play a significant role in achieving the goals of this Plan. This section presents a series of recommended design guidelines which are intended to provide guidance to applicants and Town staff, and establish a general standard for community improvements made using this Plan and the associated financial incentive programs.
The interpretation and application of these design guidelines shall be at the discretion of Council or the CIP Administrator and/or Review Panel. All new developments and improvements to existing properties and buildings shall comply with these design guidelines, wherever possible. It is recognized that not all guidelines set out in this section will be applicable to every CIP initiative or financial incentive program.
Should the Town develop a comprehensive set of Urban Design Guidelines in the future, as described in Section 6.1.1, those Guidelines shall be applicable to CIP initiatives and financial incentive programs and may replace the guidelines presented in this section.
8.4.1 STREETSCAPE GUIDELINES
1. Sidewalks, pedestrian crossings, and ground floor building entrances should be universally accessible (i.e. barrier-free). 2. Hanging baskets and seasonal planters with native and salt-tolerant plants that provide year-round visual interest (e.g. coniferous species) are encouraged. 3. Public and wayfinding signage should be complementary to the overall theme of the streetscape and architectural character. 4. Streetscape elements, such as street furniture and waste containers, should be clustered. 5. Existing street trees should be retained and new street trees should be planted, where possible. 6. All sidewalks should be designed to a minimum width, as determined by the Town. 7. Paving materials and textures should be differentiated throughout main streets, core commercial areas, and crosswalks (e.g. pavers, coloured asphalt). 8. Existing light fixtures should be upgraded and decorative lighting should be installed to improve the night-time experience. 9. Temporary or permanent installations of public art are encouraged.
TOWN OF COCHRANE | FINAL COMMUNITY IMPROVEMENT PLAN WSP June 2018 Page 73
Page 118 of 250
CIP - Financial Incentive Programs AGENDA ITEM #8.6.1
Example of tiled pavers and hanging baskets Example of street trees and street furniture for commercial streets (Image source: SEH Inc.) (Image source: Shields Gardens)
8.4.2 BUILT FORM GUIDELINES
1. Building heights should be compatible with surrounding buildings and neighbourhood contexts, and provide appropriate transitions, in accordance with the Town’s Official Plan policies for land use compatibility and Zoning By-law provisions. 2. New buildings or additions should be similar in height to adjacent buildings, in order to create a consistent roofline. 3. New buildings or additions should be located to create a consistent façade line fronting along the street / sidewalk. 4. Buildings should be in scale with the existing built form, and should maintain appropriate public access and quality of scenic views. 5. Primary building entrances should front onto the public street. 6. In the downtown, building façades should be continuous and uninterrupted, where possible. 7. Building entrances should be universally accessible (i.e. barrier-free), in accordance with Ontario Building Code standards. Where steps at entrances cannot be avoided, the installation of an accessibility ramp, stop gap measure, or alternate entrance, is encouraged, even where it is not required by the Ontario Building Code.
WSP TOWN OF COCHRANE | FINAL COMMUNITY IMPROVEMENT PLAN Page 74 June 2018
Page 119 of 250
CIP - Financial Incentive Programs AGENDA ITEM #8.6.1
Examples of uninterrupted building façades (Image sources: Downtown Grandhaven, 2011 (left); Carleton Place (right))
8.4.3 BUILDING FAÇADE IMPROVEMENT GUIDELINES
1. Existing façades should be repaired and revitalized. 2. Original masonry and architectural details should be preserved, where possible. 3. Storefront signage should be in proportion to the building. 4. Incorporating and balancing natural shading (i.e. trees) with artificial shading (i.e. awnings) is encouraged. 5. Façade openings should be designed to maximize natural lighting (e.g. glazing dimension, colour, and architectural sunshade details to accommodate summer/winter sun). 6. A cohesive “northern” colour palette is encouraged, including brown (timber and brickwork representing the land), white (clean modern colour representing snow), blue (representing water), green (representing the natural environment and vegetation), and grey (representing rock). 7. The use of building materials, including wood, glass, metal siding, and stonework, that are complementary to adjacent properties is encouraged. 8. Repeating elements along a façade, including architectural features or windows, are encouraged. Large expanses of blank exterior walls should be avoided. 9. Storefronts window displays should be modern and uncluttered, and should be designed to showcase the business’ products. Seasonal and rotating storefront displays are encouraged. 10. Business hours and open / closed signs should be clearly visible.
TOWN OF COCHRANE | FINAL COMMUNITY IMPROVEMENT PLAN WSP June 2018 Page 75
Page 120 of 250
CIP - Financial Incentive Programs AGENDA ITEM #8.6.1
Example of modern storefront window Example of repeating architectural features along a (Image source: Zen Merchandiser) façade (Image source: Township of Uxbridge)
8.4.4 BUILDING SIGNAGE GUIDELINES
1. Front-lit, embossed, or engraved signage is encouraged. Lettering on signs should be embossed or engraved and painted, with decorative lighting pointed towards the signs. 2. Back-lit and neon signs are discouraged. 3. Primary storefront signage should be located above the primary entrance, where possible, and should be minimized in storefront windows. 4. Secondary hanging signage is encouraged to complement primary storefront signage, such as at the side of corner buildings. 5. Consider light, grade changes, and surrounding features when designing for visibility.
Example of secondary hanging storefront signage Example of decorative lighting features above signage (Image source: Ripon, Wisconsin) (Image source: Hammerworks)
WSP TOWN OF COCHRANE | FINAL COMMUNITY IMPROVEMENT PLAN Page 76 June 2018
Page 121 of 250
CIP - Financial Incentive Programs AGENDA ITEM #8.6.1
8.4.5 GATEWAY / WAYFINDING / DIRECTIONAL SIGNAGE GUIDELINES
1. Signage for wayfinding, mapping, sightlines, points of interest, and business listings should include large, bold, clear, and modern displays and fonts. 2. Signage should be scaled to the targeted user, such as passing motorists, snowmobilers, cyclists, or pedestrians. 3. Designing and locating signage should account for snow coverage, snow clearance, and surrounding vegetation. 4. Light, grade changes, and surrounding features should be considered when designing for visibility. 5. Town-initiated signage should be of a cohesive theme and colour scheme, in keeping with the Town’s Example of directional signage branding. (Image source: Onsight Industries)
8.4.6 LANDSCAPING AND PARKING AREA GUIDELINES
1. Parking areas should be located at the rear of buildings, where possible. 2. Parking areas should be buffered from the sidewalk and street. A planting strip including decorative landscaping, trees, or fencing is encouraged. Large parking areas should be broken up with decorative landscaping. 3. Parking areas should provide safe and clear (i.e. barrier-free) pedestrian access to building entrances, including signage and designated walkways, where appropriate. 4. The use of permeable paving surfaces is encouraged. 5. The use of native and salt-tolerant plants in landscaping and planting strips is encouraged, to minimize watering and maintenance requirements. 6. Landscaping shall be designed to maintain clear pedestrian access to building entrances.
Example of parking lot with decorative landscaping Example of planting strip between a parking lot and (Image source: Flickr, NNECAPA) sidewalk (Image source: Osoyoos Times, Sept. 17, 2014)
TOWN OF COCHRANE | FINAL COMMUNITY IMPROVEMENT PLAN WSP June 2018 Page 77
Page 122 of 250
CIP - Financial Incentive Programs AGENDA ITEM #8.6.1
8.5 APPLICATION PROCESS
The recommended process for submitting a financial incentive program application and the Town’s process for accepting and evaluating applications is described below and illustrated in Figure 8-1:
Step 1: Pre-application Consultation, Application Submission and Acceptance
Prior to submitting an application for one or more of the financial incentive programs in this CIP, applicants are required to have a pre-application consultation meeting with the CIP Administrator and/or Review Panel to confirm application and eligibility requirements. At this meeting, the applicant should present the following supporting materials: — Photographs of the existing building or property condition; — Details of the project to be completed; — Drawings or plans showing the details of the project; — Estimate of the associated costs to complete the project; — A work plan for the improvements and timeline for completion; and — Any additional materials required to review the application, as determined by the Town.
The Administrator and/or Review Panel will complete a preliminary screening of the supporting materials and provide comments to the applicant on whether the project meets the objectives of the CIP. Staff will confirm the proposed project’s eligibility under the available financial incentive programs.
If a project is determined to be eligible for one or more financial incentive programs, the Administrator and/or Review Panel will inform the applicant of how to complete an application. Acceptance of an application does not guarantee program approval. The application will be rejected if it not considered complete, or if it clearly does not comply with the eligibility criteria.
The applicant will be advised of approval or non-approval within 30 business days of the receipt of a complete application.
The Administrator will enter the accepted or rejected application into the Town’s inventory, as described in Section 8.7.
Step 2: Review and Evaluation of an Accepted Application
Applications for projects which are determined to meet the goals of the CIP and objectives of the Precinct areas will be recommended for approval by the Administrator. A recommending report will be prepared and submitted to the Review Panel and/or Council for review and approval. Funding for the CIP financial incentive programs and individual grant applications is allocated solely at the discretion of Council and the Administrator and/or Review Panel, if they have been delegated authority.
WSP TOWN OF COCHRANE | FINAL COMMUNITY IMPROVEMENT PLAN Page 78 June 2018
Page 123 of 250
CIP - Financial Incentive Programs AGENDA ITEM #8.6.1
Step 3: Application Approval and Financial Incentive Program Agreement
Upon approval of an accepted application, a Financial Incentive Program Agreement (“the Agreement”) will be prepared by the Administrator and entered into between the Town and the applicant. The Agreement will outline the nature of the works to be completed, the details of the financial incentive programs, and a timeframe for project completion and grant payment(s). A copy of the Agreement will be provided to the applicant.
Step 4: Completion of Community Improvement Works and Grant Payment(s)
Upon execution of the Agreement, the applicant may begin the approved community improvement works. In the case of grants, payment will occur once the approved works have been completed, as outlined in the Agreement, to the satisfaction of the Administrator and/or Review Panel and Council.
Before the payment is issued, the applicant may be required to provide the Administrator and/or Review Panel with final supporting documentation, such as photographic evidence of the completed works, invoice for all eligible work completed, and proof of payment to contractors, etc., to the satisfaction of the Administrator and/or Review Panel.
The Administrator and/or Review Panel and other Town staff, as applicable, may perform a site visit and inspection of the building or property, as necessary, to ensure the community improvement works have been completed in accordance with the Agreement.
The Administrator and/or Review Panel may take appropriate action as specified in the Agreement if the applicant defaults on the Agreement.
If all program and Agreement requirements are determined to have been met to the satisfaction of the Administrator and/or Review Panel, payment will be issued to the applicant for the approved grant, in accordance with the program and Agreement requirements.
TOWN OF COCHRANE | FINAL COMMUNITY IMPROVEMENT PLAN WSP June 2018 Page 79
Page 124 of 250
CIP - Financial Incentive Programs AGENDA ITEM #8.6.1
Figure 8-1: Financial Incentive Program Application Process Summary • Pre-application Consultation, Application Submission and Acceptance • Applicant presents project to Town staff • Staff provides confirms eligibility and application requirements Step 1 • Applicant submits complete application
• Review and Evaluation of an Accepted Application • Staff review application against CIP goal and objectives • Staff prepare a report, including recommendation of any applicable Step 2 funding
• Application Approval and Financial Incentive Program Agreement • Application is approved and an Agreement is entered into between the Step 3 Town and applicant
• Completion of Community Improvement Works and Grant Payment(s) • Applicant demonstrates to Staff that the approved works have been completed, as outlined in the Agreement Step 4 • Grant payment is distributed to the applicant, if applicable
8.6 MARKETING STRATEGY
The successful implementation of the CIP vision and goals requires effective communication of the initiatives and available funding opportunities to property and business owners, developers, tenants, and the broader community. A Marketing Strategy targeting potential applicants, both local and outside the Town, should be prepared and launched by Town staff immediately following Council adoption of the CIP. This section provides recommendations that the Town may consider in the development and implementation of the CIP Marketing Strategy, which should be in line with and build upon the Town’s existing branding.
WSP TOWN OF COCHRANE | FINAL COMMUNITY IMPROVEMENT PLAN Page 80 June 2018
Page 125 of 250
CIP - Financial Incentive Programs AGENDA ITEM #8.6.1
8.6.1 TOWN WEBSITE AND SOCIAL MEDIA The Town has established, and should maintain, a dedicated CIP page on its website, which should include CIP information (including a summary of available grants), application forms, and Town staff contact information. The Town may wish to provide a short video, maximum 2 minutes in length, highlighting the key features of the Town, such as its strategic location, natural and cultural environment, key services, etc., followed by an explanation of the CIP, the vision, and the financial incentive programs that are available for private-sector investment. This video can be linked to other partner websites, such as that of the Cochrane Board of Trade, and through the Town’s social media feeds such as Facebook, Twitter, and YouTube.
The Town should use its existing social media platforms to announce the formal launch of the CIP and share success stories as community improvement works are completed.
8.6.2 LAUNCH PARTY The Town should conduct a physical or virtual launch party leading up to the launch of available funding through the CIP. The launch should incorporate a social media presence, including the promotion of the CIP website and video. Town staff and elected officials should be available in person and through social media to answer questions related to the CIP.
8.6.3 PRINTED MATERIALS Consistent with existing branding and promotional efforts, the Town should develop newsletters and/or brochures that provide an overview of the CIP and the available financial incentive programs to be circulated, in hard copy and electronically, to all property owners and tenants within the designated Community Improvement Project Area. Newsletters and brochures may also be displayed and provided at the Town’s municipal office, on its website, through the Cochrane Board of Trade, through local elected officials, at business locations participating in the CIP, and at any other locations or distributors considered appropriate by Town staff.
8.6.4 POP-UPS The Town may wish to provide pop-up information booths with Town staff at local events to disseminate information about the CIP to a wide audience, including through local media outlets which may already be covering the events.
8.6.5 POTENTIAL PARTICIPANT MEETINGS Early in the implementation process, Town staff and elected officials may wish to offer targeted meetings with potential participants and presentations on the financial incentive programs available through the CIP.
Biannually, the Town may wish to lead an information session or consultation program to remind the public of the Plan and identify any modifications that may be needed.
TOWN OF COCHRANE | FINAL COMMUNITY IMPROVEMENT PLAN WSP June 2018 Page 81
Page 126 of 250
CIP - Financial Incentive Programs AGENDA ITEM #8.6.1
8.6.6 SHOP LOCAL INITIATIVE AND CONTESTS To encourage economic activity in the Town, a “Shop Local” initiative could be implemented in Downtown Cochrane or on a Town-wide scale. An advertising campaign promoting the initiative could appear in a range of local media, such as newspapers, radio, television, and online.
The initiative could include a “Shop Local Passport” which encourages residents and visitors to shop at local businesses, collect “passport” stamps, and submit a completed passport (e.g. 5 purchases at local businesses in one month) for a prize draw. The passports could be made available at local businesses, and at the Town and Board of Trade offices.
Local business owners could also be encouraged to draw in customers by participating in a storefront window display contest, encouraging the “Shop Local” theme and promoting locally- made goods.
Further initiatives may be developed by the Town’s Economic Development Department.
8.6.7 ANNUAL REPORTING The Town should communicate the results of the Monitoring and Evaluation Program through newsletters and information sheets. These can serve to remind potential applicants of the program, promote the achievements of this Plan, and highlight case studies and successful projects.
8.6.8 SHOWCASE SUCCESS The Town should identify, recognize, and celebrate successful projects, and ensure they are reflected in CIP promotional material. For example, the Town may wish to signify buildings / properties that successfully completed community improvement works through the available financial incentive programs with signs on the properties or profiles on the Town website, with permission from the CIP applicants/participants.
8.7 MONITORING AND EVALUATION PROGRAM
This CIP has been developed and designed to be flexible as a planning and economic development tool for the Town of Cochrane. It identifies opportunities and provides incentives for private sector investment, as well as for municipal initiatives, to redevelop and beautify land, buildings, and streets in the Town.
To ensure that this Plan achieves the desired results and remains current with respect to local and global market conditions, and to inform decision-making regarding the Town’s implementation budget, the uptake and success of the programs should be monitored, evaluated and, if necessary, revised on a regular basis.
The recommended monitoring and evaluation program for this CIP includes the following three main steps:
WSP TOWN OF COCHRANE | FINAL COMMUNITY IMPROVEMENT PLAN Page 82 June 2018
Page 127 of 250
CIP - Financial Incentive Programs AGENDA ITEM #8.6.1
Step 1: Establish Baseline Conditions Inventory
Immediately following Council adoption of this Plan, the Administrator should gather baseline conditions for the Community Improvement Project Area, where the information is available. The Administrator should develop an inventory of baseline conditions upon which to monitor the number, types, and success of the financial incentive program applications and municipal leadership programs.
The information in the inventory should include: — Number, size, and location of vacant lands and vacant buildings by land use category (e.g. residential, commercial, institutional, industrial). A map and photos illustrating the vacant lands and buildings are recommended for internal and external use; — Vacancy rate of residential, commercial, institutional, and industrial uses; — Number of streetscaping elements (e.g. light posts, trees, benches, bicycle racks, etc.); — Length of trails/bicycle paths and number of trail/pathway connections to sidewalks and roads; — Number of bicycle, commercial, and municipal parking spaces (on-street and off-street); and — Statistics related to number of visitors, employees, etc., where it is possible to obtain the data.
Step 2: Application Data Collection
The Administrator should maintain a record all pre-application consultations related to potential submissions, even if the consultations do not result in a submitted application. In doing so, the Administrator shall have consideration for the confidentiality of any inquiries.
As applications are received, they should be listed by the financial incentive program type in the inventory. In addition, comparable information regarding municipal leadership programs that are related to this Plan should be recorded as a separate category.
Carefully selected performance indicators will provide important information regarding the success of this Plan and its individual programs. For each financial incentive application received, the Town should record and monitor, on an on-going basis, the: — Date of the pre-application consultation meeting; — The subject property’s tax assessment prior to the project’s approval; — Total construction value of the project; — Requested grant value, by program and in total; — Details and purpose of the project, including the square footage of commercial space affected, number of trees to be planted, length of façade improved, etc., as may be appropriate; — Names of contractor(s) and supplier(s), which may be useful information to provide to future applicants; — Appearance of the property prior to project initiation (“before” photos); — Proposed concept plans for the property; and
TOWN OF COCHRANE | FINAL COMMUNITY IMPROVEMENT PLAN WSP June 2018 Page 83
Page 128 of 250
CIP - Financial Incentive Programs AGENDA ITEM #8.6.1
— Any relevant subjective information about the application (notably, whether the CIP is responsible for encouraging the project).
In addition, it is important to appropriately record and monitor sites where more than one application has been submitted according to the financial incentive programs (e.g. where an applicant applies for an Accessibility Grant and a Planning and Building Permit Fee Grant).
For unsuccessful applications, the Town should monitor, on an on-going basis, the: — Number of unsuccessful applications; and — Reason(s) for the application’s denial.
For each approved financial incentive program application, the Town should monitor, on an on- going basis, the: — Approved value of grant(s), in total and by program; — Amount of private investment leveraged by the grant(s); — Timing of completion of the project and payment of the grant(s); — Property tax assessment after the completion of the project, if relevant; and — Appearance of the completed project (“after” photos).
As an outcome of a decision on a financial incentive program application, the Town may survey the applicant to obtain feedback on the financial incentives process. Regarding each municipal leadership program, the Town will monitor the progress of each project on an annual basis. This may require annual communication with each department or individual responsible for advancing the program.
This information should be recorded and monitored, as it will provide valuable information in the Monitoring and Evaluation Report that will be presented to Council on an annual basis.
Step 3: Prepare Annual Monitoring and Evaluation Report
The Town should prepare an annual Monitoring and Evaluation Report that demonstrates the performance of the CIP to Council. The Monitoring and Evaluation Report will provide a summary of the baseline conditions inventory, and updates to this inventory based on the successful applications and constructed improvements in any given year. The Report shall include the details of the information collected in Step 2.
In addition, the Report that shall also include, if necessary, recommendations regarding: — Measures for avoiding any unintended outcomes of the CIP programs in the future; — Funding of the incentive programs for Council’s consideration in budget deliberations or the funding or timing of any Town-initiated projects recommended in this document, or others that are recommended or developed after the adoption of this Plan; — Potential for revisions to the CIP Project Area, which may be passed by by-law; — Consideration of amendments or adjustments to the Plan, as described in Section 8.8 of this document; and — Administration of the Plan.
WSP TOWN OF COCHRANE | FINAL COMMUNITY IMPROVEMENT PLAN Page 84 June 2018
Page 129 of 250
CIP - Financial Incentive Programs AGENDA ITEM #8.6.1
Furthermore, the annual Report should include a review, summary, and analysis of potential funding opportunities from the federal and provincial governments or other sources. The Monitoring and Evaluation Report should be made available on the Town’s website for public review.
8.8 AMENDMENTS TO THE CIP
As redevelopment and revitalization is achieved in the Town of Cochrane over time and specific CIP goals or objectives may evolve, the Town may deem it necessary to amend or adjust this Plan. It may also be necessary to address issues with specific financial incentive programs, which may become evident as the programs are implemented.
Required adjustments to this Plan shall generally be identified through recommendations from the annual monitoring and evaluation report, discussed in Section 8.7. This CIP permits adjustments; however, certain adjustments may require an amendment to this CIP, in accordance with Section 28(5) of the Planning Act. Planning Act requirements for a Statutory Public Meeting and related notice must also be met.
The following adjustments to the CIP require an amendment under Section 28(5): — Change to the Community Improvement Project Area (as illustrated in Figure 1-1); — This adjustment requires a by-law passed by Council. — Extension of the Plan beyond the intended 10-year planning horizon; — Addition of a new financial incentive program, or complete removal of a financial incentive program; — Changes to the CIP vision and/or goals; — Changes to the types of eligible projects or addition of a new eligible project; — Changes to eligibility criteria; and — Changes to the value or calculation of grants.
Minor administrative adjustments may be permitted without an amendment. The following adjustments do not require an amendment under Section 28(5) of the Planning Act: — Dissolution of the Community Improvement Project Area (as illustrated in Figure 1-1) (i.e. the Plan becomes inoperative); — Requires a by-law passed by Council, once Council is satisfied this Plan has been carried out. — Changes to the amount of annual funding provided for incentive programs (total or program- specific); — Changes to the funding or prioritization of the Town-initiated programs; — Discontinuation of funding for one or more incentive programs; and — Delegation of administration / approval of the financial incentive programs to a committee or an individual, or a return of the responsibilities to Council; — Delegation generally requires a by-law, subject to Section 23.1 of the Municipal Act.
TOWN OF COCHRANE | FINAL COMMUNITY IMPROVEMENT PLAN WSP June 2018 Page 85
Page 130 of 250
CIP - Financial Incentive Programs AGENDA ITEM #8.6.1
9 CONCLUSION
The Town of Cochrane Community Improvement Plan (CIP) is a strategic planning and economic development tool that will be implemented to achieve the following vision and associated goals:
Cochrane will strive to be an inviting, diverse, and forward-thinking northern community that will support social and economic development.
The CIP was developed in collaboration with a CIP Working Group, with broad input from residents and the business community. This Plan sets out a framework aimed at fostering community revitalization and economic prosperity in Cochrane.
The municipal leadership strategies and financial incentives programs set out in the CIP have been identified to implement the vision and goals of improving gateways to the Town, revitalizing the Cochrane’s downtown, and promoting the remediation and redevelopment of brownfield sites. Financial incentive programs apply to specific areas and eligible projects. Implementation and monitoring of the CIP and its results will be undertaken by the Town of Cochrane, in partnership with private sector investment, community members, Council, and the CIP Administrator and/or Review Panel.
The Plan will remain in effect for 10 years. After five (5) years, it may be reviewed by Council to evaluate its effectiveness and degree of uptake and success. This Plan is designed to be adaptable, with flexibility built into the policies and programs to account for changes in the Town’s financial resources and priorities. Accordingly, the Plan may be adjusted or amended, as necessary, to improve its programs and better respond to revitalization needs within the Town.
The successful promotion and implementation of the Plan will require the continued dedication of Town staff and Council, including a dynamic marketing strategy, annual review and reporting, identification of lessons learned, and adaptation to changing priorities and economic conditions.
Most importantly, this Plan represents a commitment to the community for the provision of continued public and private investment opportunities, to ensure Cochrane remains a premier northern community and a place its residents and businesses are proud to call home.
WSP TOWN OF COCHRANE | FINAL COMMUNITY IMPROVEMENT PLAN Page 86 June 2018
Page 131 of 250
CIP - Financial Incentive Programs AGENDA ITEM #8.6.1
APPENDIX
A VISIONING WORKSHOP SUMMARY
Page 132 of 250
CIP - Financial Incentive Programs AGENDA ITEM #8.6.1
Page 133 of 250
CIP - Financial Incentive Programs AGENDA ITEM #8.6.1
Appendix A: Visioning Workshop Results – March 8, 2018
Exercise 1: Cochrane CIP Project Area Delineation – Mapping Exercise
Visioning workshop participants first confirmed that the CIP should apply to the entire settlement area of Cochrane (i.e. the CIP area). Participants then discussed specific precinct areas where specific CIP financial incentive programs would apply.
Gateway Precinct
Participants identified specific locations where gateway signage could be implemented to signify key entry points into the Town and downtown area, for vehicles, snowmobiles, and pedestrians. The following locations were identified: — Downtown Gateway signage / Business listing (Former ONR property – Railway Street) — Town Gateway signage (Corner of Hwy 11 West / Western Avenue) — Snowmobile Gateway signage (Corner of Western Avenue / Rail Corridor) — Cochrane Board of Trade / Chimo (Corner of Hwy 11 West / Hwy 11 South) — Roundabout Gateway signage — Downtown Gateway signage (Corner of Fourth Street / Third Avenue) — Downtown Gateway signage (Corner of Fifth Street / Sixth Avenue) — Downtown Gateway signage (Corner of Railway Street / Sixth Avenue)
Participants noted that the former Ontario Northland Railway (ONR) property used to have signage with a business listing which would be desirable to reinstall. Gateway signage to signify entry in the downtown core was suggested to be located at the corner of Third Street and Fourth Avenue, and at the north and south ends of Sixth Avenue. The need for signage for snowmobilers entering the Town at the corner of Railway Street and Western Avenue where a snowmobile trail crosses Railway Street was also identified, as Cochrane is considered a premier snowmobiling destination. Regarding signage at the recently constructed roundabout at the junction of Railway Street, Third Street, and Third Avenue, participants suggested that gateway signage could be implemented at the base of the roundabout, similar to signage installed in Kanata, Ontario as illustrated below. Lastly, it was noted that plans were already underway for gateway improvements at the Cochrane Board of Trade site, including new signage and a new polar bear statue (‘Chimo’).
TOWN OF COCHRANE | FINAL COMMUNITY IMPROVEMENT PLAN WSP June 2018 Page A-1
Page 134 of 250
CIP - Financial Incentive Programs AGENDA ITEM #8.6.1
Workshop participants also discussed opportunities for signage and streetscaping improvements along Highway 11; however, it was recognized that any such improvements would be subject to Ministry of Transportation (MTO) approvals and would have to be coordinated with the MTO.
Downtown Precinct
Visioning workshop participants discussed the importance of prioritizing community improvements in the downtown core as a major focus of the CIP. A Downtown Precinct was identified to encompass the Central Business District land use designation in the Official Plan, as well as commercial properties on the north side of Fourth Street. Within this precinct, the following community improvements were suggested:
— Streetscaping improvements, including landscaping, lighting, and street furniture to entice residents and visitors to linger; — Wayfinding and signage; — Branding features, such as banners along Sixth Avenue, and historic neighbourhood name signage and street signage of a different character than other street signage throughout the Town; — Building façade improvements; — Accessibility improvements to provide barrier-free entrances to businesses and retrofits within buildings to bring properties up to the standards and barrier-free requirements in the Building Code; and — Increased availability of parking for residential uses.
Brownfields Redevelopment Precinct
Visioning workshop participants agreed that financial incentive programs related to the redevelopment of brownfields or underutilized, vacant sites should be applicable throughout the Town of Cochrane, as opposed to identifying specific properties. Identifying the entire settlement area as the Brownfields Redevelopment Precinct is intended to facilitate broad opportunity for the redevelopment of these sites throughout the entire Town.
Potential Municipal Leadership Strategy
Visioning workshop participants identified the following potential initiatives for implementation as part of a municipal leadership strategy in the CIP: — Downtown branding; — Storefront contests; — Construction of false façades in front of dilapidated storefronts; — Establishment of a Downtown BIA; — Provision of incubator and co-working spaces for entrepreneurs; and — Provision of residential parking for downtown residents on vacant municipal properties.
WSP TOWN OF COCHRANE | FINAL COMMUNITY IMPROVEMENT PLAN Page A-2 June 2018
Page 135 of 250
CIP - Financial Incentive Programs AGENDA ITEM #8.6.1
Exercise 2: Visioning Statement Brainstorming – Cochrane Today
Describe in 1 or 2 words what comes to mind when you hear the word “Cochrane”.
#1 Trails Polar Bears Active Polar Bears Affordable Peaceful Chimo Progressive Cochrane crunch Progressive Commando Lake Progressive Connection Moosonee Safe Community Event Centre Snow Fishing community Snow Low taxes Snowmobiling Ontario Northland Train Social leader Polar Bear Space Polar Bear Tourism outdoors Polar Bear Wonderfully Unexpected Polar Bear Yonge St. North Polar Bear
The answers were formatted into a “word cloud”. The words which were identified by workshop participants most frequently are shown more prominently in the image below.
TOWN OF COCHRANE | FINAL COMMUNITY IMPROVEMENT PLAN WSP June 2018 Page A-3
Page 136 of 250
CIP - Financial Incentive Programs AGENDA ITEM #8.6.1
Exercise 3: Vision Statement Brainstorming – Cochrane in the Future
Describe in 1 or 2 words what you would like Cochrane to be in the future.
4 Wheelers Routes Innovative Attractive Intermodal Beautiful Investment Beautiful Inviting Chic Job creation Community Leaders Downtown Modern Enjoyable Northern paradise Entrepreneurial Organized signage Exhilarating Polar bear research Foot traffic Polar bears Forward-thinking Prosperous Forward-thinking Social hub Futuristic Sociability Highway sidewalk Tourist-friendly Hub Vacation destination Improved World class trails
The answers were formatted into a “word cloud”. The words which were identified by workshop participants most frequently are shown more prominently in the image below.
WSP TOWN OF COCHRANE | FINAL COMMUNITY IMPROVEMENT PLAN Page A-4 June 2018
Page 137 of 250
CIP - Financial Incentive Programs AGENDA ITEM #8.6.1
Exercise 4: Vision Statement Discussion
The draft vision statements and concepts below were developed by the workshop participants:
— An inviting, modern hub, striving toward/promoting discovery and momentum through progressive social evolution.
— To discover Cochrane as an inviting modern hub, striving to create a progressive, current social and economic environment.
— Focusing on exponential growth, Cochrane will create a vibrant, thriving community, by driving social and economic development to enhance our inviting, northern community through a forward-thinking approach.
Exercise 5: Goals Discussion
The following draft goals were discussed by workshop participants:
Downtown Cochrane: — Improve and evolve/rethink downtown to attract people, residents, tourists — Promote downtown as a destination — Encourage service-based businesses in downtown — Inviting, socially connected — Build pride — Promote incubators for business, retail, service — Let downtown evolve naturally — Focus on façade improvements and first impressions — Reignite entrepreneurial spirit by directing people and customers to downtown businesses through community improvements (façades, streetscaping, combination of municipal leadership & private investment) — Invigorate and support new entrepreneurs — Identify local champions for cultural change
TOWN OF COCHRANE | FINAL COMMUNITY IMPROVEMENT PLAN WSP June 2018 Page A-5
Page 138 of 250
CIP - Financial Incentive Programs AGENDA ITEM #8.6.1
This page intentionally left blank
WSP TOWN OF COCHRANE | FINAL COMMUNITY IMPROVEMENT PLAN Page A-6 June 2018
Page 139 of 250
CIP - Financial Incentive Programs AGENDA ITEM #8.6.1
APPENDIX
B COMMUNITY AND BUSINESS SURVEY RESULTS
Page 140 of 250
CIP - Financial Incentive Programs AGENDA ITEM #8.6.1
Page 141 of 250
CIP - Financial Incentive Programs AGENDA ITEM #8.6.1
Appendix B: Community and Business Survey Results
Town of Cochrane CIP – Community Survey Results
Q1: Describe in 1 or 2 words what you think of when you hear the word “Cochrane.”
Theme Frequency of Response Home / Hometown 42 Polar bear(s) 19 North / Northern Ontario / Northern gem/paradise/original / True 12 North Small town / community 12 Friendly 9 Bad roads / pot holes 7 Beautiful / Beautiful community 6 Lake Commando / lake 5 Nature / Outdoors / Outdoor activities 5 Town 3 Ontario Northland 3 Chimo 2 Cold 2 Community 2 Expensive 2 Family home / quiet home 2 Potential 2 Snowmobiling / Winter sports 2 Pride 2 Scenic 2 Best in Northeastern Ontario 1 Big-hearted 1 Boring 1 Selective 1 Great / nice community 1 Community involvement 1 Community spirit 1 Community that takes care of its town 1 Deprived 1 Isolated 1 Family-oriented 1 Far away 1 Adaptable 1 Growth 1 Clean 1 High taxes 1 Peaceful 1 Full of surprises 1 Tired 1
TOWN OF COCHRANE | FINAL COMMUNITY IMPROVEMENT PLAN WSP June 2018 Page B-1
Page 142 of 250
CIP - Financial Incentive Programs AGENDA ITEM #8.6.1
Theme Frequency of Response Ghost town / middle of nowhere 1 Lifestyle 1 Innovative 1 Pool 1 Adverse to change 1 Rural 1 Snow 1 Unorganized 1 Vibrant 1 Welcome 1 Wonderfully unexpected 1
Q2: Describe in 1 or 2 words what you would like Cochrane to be in the future.
Theme Frequency of Response More / better shopping / services / retail-oriented / shopping 10 destination Economic and job growth/diversity / prosperous / self-sufficient / 10 successful Affordable / affordable housing 7 Booming / boomtown / growing / bigger 7 Home 6 Good/new/safe roads / no potholes 6 Safe 6 Eventful / exciting / fun 5 More recreation / adventurous / outdoor 5 playground/paradise/outdoorsy / snowmobiling Family community / family-oriented / family-friendly 4 Great place to live 4 Attractive / beautiful 4 Innovative / progressive / project smart 4 Thriving / not insignificant 3 Vibrant town / community 3 Good place to visit / tourism / tourist destination 3 Hub / central 3 Financially accountable / responsible / independent 3 Friendly / open 3 More senior-friendly / retirement community 3 Small community 3 Team / united / working together 3 Modern / updated / up to date 3 Lower taxes 2 Awesome 2 Culturally diverse 2 Relaxing / quiet / serene 2 Small business opportunities 2 Accessible 2
WSP TOWN OF COCHRANE | FINAL COMMUNITY IMPROVEMENT PLAN Page B-2 June 2018
Page 143 of 250
CIP - Financial Incentive Programs AGENDA ITEM #8.6.1
Theme Frequency of Response Good jobs 2 Happier / less negative / optimistic 2 Nicer / vibrant downtown 2 Opportunity 2 Picturesque / pretty 2 Welcoming 2 Three equal cultures in all services and programs 1 Active 1 Alive 1 City 1 Clean / cleaner 1 Community that takes care of its own 1 Back to basics community 1 Convenient 1 Day / night / sun 1 Debt-free 1 Developed 1 Efficient 1 Focal point 1 Forward looking 1 Further south 1 Improved / popular 1 Less population 1 Multi-sportsplex 1 Polar bears 1 Reliable 1 Snow 1 Sustainable 1 Technologically advanced 1 The same 1 Young adult-friendly 1 Worried 1
Q3: How would you rank the importance of these topics?
Ranking CIP Program Very Somewhat Least Important Important Important Redevelopment of the downtown area 56% 40% 4% Redevelopment of former industrial or 31% 43% 26% contaminated sites (“brownfields”) Enhancing streetscapes 63% 29% 9% Improving building façades 47% 40% 13% Ensuring effective delivery of municipal services 73% 25% 1% Preserving the Town’s heritage and northern 59% 31% 10% character
TOWN OF COCHRANE | FINAL COMMUNITY IMPROVEMENT PLAN WSP June 2018 Page B-3
Page 144 of 250
CIP - Financial Incentive Programs AGENDA ITEM #8.6.1
Ranking CIP Program Very Somewhat Least Important Important Important Encouraging and supporting private-sector 60% 35% 5% investment in the Town Encouraging and supporting affordable housing in 66% 23% 11% the Town
Q4: Which sites or locations in downtown would be desirable for redevelopment?
Location Frequency of Response Sixth Avenue / Main Street (e.g. entire street; vacant storefronts; 40 building façades; between Railway Street and Third Street) Pink Palace on Railway Street 12 Vacant lots / former businesses (e.g. next to funeral home; next 11 to former Mandarin restaurant; old train museum; flower lot; St. Joseph School; old KFC building; corners of Sixth Avenue / Seventh Avenue and Railway Street; Trading Post; former Chinese restaurant; Olindo’s) Downtown core / buildings 11 Lakefront / beach / Lake Commando 7
WSP TOWN OF COCHRANE | FINAL COMMUNITY IMPROVEMENT PLAN Page B-4 June 2018
Page 145 of 250
CIP - Financial Incentive Programs AGENDA ITEM #8.6.1
Location Frequency of Response Railway Street 5 All roads 4 None / N/A / Not sure 4 Fourth Avenue (e.g. near Scotiabank / old library; Town Hall; 2 library) Entire Town 2 Commercial / storefronts 2 Corner of Railway Street / Sixth Avenue 2 Johnston TV 2 Streetscaping (e.g. trees) 2 Streets without sidewalks 1 Railway Street 1 Community housing 1 Bakery 1 Bowling alley 1 By arena 1 Connected stores 1 Curling club, golf course, ski club, invest in gymnasium with 1 sports nights Focus on sites that attract people to move to or visit Cochrane 1 Hillcrest Park 1 Property maintenance 1 Power plant 1 Refacing buildings 1 Theatre 1 Place for youth (e.g. arcade/pool hall/internet café) 1
Q5: Which sites or locations should be the focus of brownfield redevelopment?
Location Frequency of Response N/A / No response / Not sure / More explanation required / Don’t 26 know / Not important Pink Palace 15 Power plant 4 All brownfields 3 Trading Post 2 Seventh Avenue and Railway Street (e.g. across from train 2 station) Areas around entrances to Town 2 Hillcrest Park 2 St. Joseph’s School 2 Community Garden 1 Railway Street 1 Second Street 1 Third Avenue 1 Fourth Avenue and Fourth Street (e.g. beside Thibs) 1 Old laundromat 1
TOWN OF COCHRANE | FINAL COMMUNITY IMPROVEMENT PLAN WSP June 2018 Page B-5
Page 146 of 250
CIP - Financial Incentive Programs AGENDA ITEM #8.6.1
Location Frequency of Response Empty lots downtown 1 Around ONR sheds 1 Behind golf course 1 Chip piles at True North 1 Concession 2 & 3 1 Curling club / fall fairgrounds 1 Downtown 1 Western Avenue 1 Highway 11 1 Lakes, parks, schools 1 Former mall 1 Properties adjoining Brewer’s retail 1 Railway Street Home Hardware stock yard 1 Dump 1 Land by ESCHS 1 The mills 1 Old bar on Railway Street 1 Old KFC building 1
Q6: What elements of Cochrane’s heritage and northern character are important to preserve?
Theme Frequency of Response Lake Commando and area / bridge 20 Railway history / train museum / ONR / Train station 18 Polar bear statue / Chimo 8 Polar bears / habitat / heritage village 8 Buildings prior to 1940 / remaining heritage buildings (e.g. Town 6 Hall, Court House) Carnival / Winter Carnival 6 Skidoo and ski trails / recreation 5 “Old west” or “north” feel / northern life / True North 4 Polar Bear Express 4 Indigenous culture / history / camp 4 Forestry / lumber / logging history 4 N/A / None / Nil 4 Sense of community / small town feel 4 Three cultures and languages / culture 3 Sixth Avenue (main street, buildings) 3 All aspects of history and ancestors 3 Downtown core 2 Band stand area 2 Town Hall 2 Snowmobiling 2 Safety / safe streets 2 Hunting, trapping, fishing, camping 2 Inn 1
WSP TOWN OF COCHRANE | FINAL COMMUNITY IMPROVEMENT PLAN Page B-6 June 2018
Page 147 of 250
CIP - Financial Incentive Programs AGENDA ITEM #8.6.1
Theme Frequency of Response Major community centre 1 Affordability 1 Parks 1 Cochrane Crunch 1 Derby 1 Cenataph 1 Cinema / Theatre 1 Cochrane museum 1 Art gallery 1 Court House 1 Provincial Park 1 Nature / outdoors 1 French 1 Local businesses 1 Street lights, sidewalks 1 Community archives at Public Library 1 Early settlement / fires / pioneers / siren / adopt old time 1 atmosphere with awnings on storefronts Memorial Park 1 Agriculture history 1
Q7: Which streets or locations would benefit from improved streetscaping (e.g. improvements to lighting, sidewalks, landscaping) or building façades?
Location Frequency of Response 6th Avenue 35 All roads and sidewalks or missing sidewalks in entire Town 23 5th Street 17 Year-round pathway around lake / around lake / parks 11 Railway Street 7 3rd Avenue 6 Downtown core (streets and building façades) 6 4th Avenue 5 Polar Bear Habitat Road 4 4th Street 4 5th Avenue 3 Highway 11 West; need for sidewalks 2 12th Avenue 2 Genier Road 2 11th Avenue 2 Street lighting 2 Future hub trail that ventures out of town 1 12th Street 1 1st Avenue 1 2nd Avenue 1 7th Avenue 1 3rd Street 1
TOWN OF COCHRANE | FINAL COMMUNITY IMPROVEMENT PLAN WSP June 2018 Page B-7
Page 148 of 250
CIP - Financial Incentive Programs AGENDA ITEM #8.6.1
Location Frequency of Response 4-way corner near beach 1 7th Avenue and Railway (across from train station) 1 Old laundromat 1 Old Giant Tiger building 1 All streets and sidewalks 1 6th Street 1 7th Street 1 13th Avenue 1 Traffic signals at 6th Avenue & Railway Street; 3rd Avenue & 4th 1 Street; 3rd Avenue & 5th Street Corner of Highways 1 17th Avenue, 13th Avenue, 8th Avenue roads 1 Crossing light at 5th Street and 6th Avenue 1 Restaurant frontage and accessibility 1 Sidewalks on east side of Town 1 Huron Road lighting and sidewalk on south side 1 Train museum area 1 Nipissing Avenue 1 12th and 5th 1
Q8: Are you a resident of Cochrane?
Yes: 94% No: 6%
Q9: For how many years have you been a resident of Cochrane?
Average: 27 Median: 24.5 High: 63 Low: 0
Q10: Do you have any other questions, comments, or concerns about the CIP or the process?
Question / Comment Frequency of Response N/A / None 29 Road improvements / repairs needed 8 Support for CIP 3 Inquiry about project / improvements timeline and results 3 released to public Maintain what we currently have before adding more / Improve 2 what’s there Better shopping opportunities / Improved retail sector needed 2 Road repairs needed on 5th Street 1 Remove trucks from downtown; need for detour truck route 1
WSP TOWN OF COCHRANE | FINAL COMMUNITY IMPROVEMENT PLAN Page B-8 June 2018
Page 149 of 250
CIP - Financial Incentive Programs AGENDA ITEM #8.6.1
Question / Comment Frequency of Response Easier process for new businesses and affordable housing 1 needed High municipal taxes; residents should have to pay less to utilize 1 community facilities and attractions (e.g. Events Centre and Polar Bear Habitat) CIP for rural areas to promote outdoor recreation outfits 1 Rebates for planning fees for ZBL amendments and business 1 licencing Adopt a Garden program suggestion 1 Sixth Avenue – trees and new pavement is a good start; need 1 lighting and more trees; hanging baskets in summer; billboard with events; plaque about historical events Hope that Town will make meaningful improvements that will be 1 well thought out and long-terms wins Would love to move to Cochrane but Town needs more industry 1 Need for community meeting to review survey results and 1 important topics No support for increased taxes 1 Need for transparent process 1 Town should focus on maintaining essential services and 1 keeping debt down rather than spending on non-essentials Road construction needs to be more efficient and maintain 1 access to businesses Three cultures are special and should be built upon equally 1 Inquiry regarding cost to Town for CIP program/grants 1 Keep beach beautiful 1 Need for bachelor-sized geared-to-income housing 1 Inquiry if CIP is about physical infrastructure or if social 1 programming such as physical fitness for seniors will be considered Survey should be available in French 1 Need for affordable housing, sense of welcoming community 1 Accessibility 1 Need for investment in high speed internet 1 Focus on what’s important and respect taxpayers’ money 1
TOWN OF COCHRANE | FINAL COMMUNITY IMPROVEMENT PLAN WSP June 2018 Page B-9
Page 150 of 250
CIP - Financial Incentive Programs AGENDA ITEM #8.6.1
Town of Cochrane CIP – Business Survey Results
Q1: What are the top 5 reasons why you choose to locate your business in Cochrane?
Factor Frequency of Response Long-time resident / family-owned business / family/business 7 history in Cochrane Location (e.g. people, lifestyle, small community, family-oriented, 3 amenities, natural resources) Location (e.g. availability/cost of real estate, stability) 2 Customer base 1 Potential growth 1 French / English mix 1 Progressive community with opportunities 1 Opportunities 1 Proximity to mine site 1 Government business (i.e. did not choose to locate in Cochrane 1 specifically) To be closed on weekends / pricing / stock 1 No response 1
Q2: What are the top 5 challenges for you as a business owner / operator in Cochrane?
Factor Frequency of Response Shortage of labour / staff or volunteer recruitment / Reliable and 4 qualified employees Limited clientele / market or small population 4 Cost of rent / utilities / internet / fuel / insurance 4 Competition (e.g. Timmins, internet) / customer loyalty 4 Lack of business fairs / seminars 2 High municipal taxes 2 Getting products / supplies and cost / repercussions on cost for 2 sale of products Advertising / marketing 1 Community involvement 1 Weather-related issues 1 Too political 1 Pricing of products 1 Customer knowledge of personal life 1 Increasing federal / provincial costs 1 Lack of business services / competitive quotes (e.g. from 1 transportation companies) Lack of business involvement in events / draws to economic 1 possibilities (e.g. Carnival, Summer Fest) Exclusivity 1 Business too advanced for customer base 1 Transportation / lack of public transportation 1 Limited office space 1
WSP TOWN OF COCHRANE | FINAL COMMUNITY IMPROVEMENT PLAN Page B-10 June 2018
Page 151 of 250
CIP - Financial Incentive Programs AGENDA ITEM #8.6.1
Factor Frequency of Response Lack of support for Indigenous-owned and operated business 1 Distance from professional/medical services 1 Downtown 1 No response 1
Q3: How many years have you had your business in Cochrane?
Average: 12 years Median: 7 years High: 48 years Low: 0 years
Q4: What are the existing strengths in Cochrane, or in the specific area where your business is located, that contribute to your business’ success?
Factor Frequency of Response Local customer base and repeat business 3 Location (e.g. proximity to airport, railway, vehicle access) 2 Location (e.g. peaceful, safe community and sense of place) 2 Loyal customers at other location 1 N/A – home-based business 1 Networking / relationships with other business owners 1 Location (e.g. access to natural resources, outdoor lifestyle and 1 amenities) Affordable housing / business location 1 Personal service 1 Large property size 1 Lower costs than nearby urban areas (i.e. Timmins) 1 Attracts new residents 1 Proximity to mine / other major projects 1 Out of town traffic 1 Relationship with community members 1
Q5: What are some weaknesses in Cochrane, or in the specific area where your business is located, that affect your business?
Factor Frequency of Response Poor road conditions 2 Shortage of labour / help 1 Resistance to progress 1 Poor internet 1 Lack of 24-hour businesses 1 Lack of medium-sized business or industry 1 Poor property maintenance 1 Downtown aesthetics 1 Cost of new development 1 Politics 1
TOWN OF COCHRANE | FINAL COMMUNITY IMPROVEMENT PLAN WSP June 2018 Page B-11
Page 152 of 250
CIP - Financial Incentive Programs AGENDA ITEM #8.6.1
Factor Frequency of Response Overpriced materials 1 Financial resources of population 1 Limited advertising space uptown (i.e. in residential area outside 1 of core commercial area) Lack of connectivity to south of railway 1 Location of Town functions only around Lake Commando 1 Lack of promotion for highway businesses 1 Small retail space 1 Town selling same product 1
Q6: What opportunities do you see in Cochrane, or in the specific area where your business is located, that could encourage economic development?
Factor Frequency of Response Incentives / funding for building improvements 2 Food supplier 1 Small, innovative business incubators 1 Reopen Provincial Park 1 Snowmobile tourism 1 Attracting skilled/unskilled workforce 1 Post-secondary education programs/partnerships 1 Stagger timing of Street Sale and Summer Fest to encourage 1 attendance at both Start over 1 Create a procurement list for local bidding 1 Get businesses to work together 1 Welcome new business owners / expansion of existing 1 businesses Acquire Crown land for site expansion 1
Q7: What are the challenges in Cochrane, or in the specific area where your business is located, that could potentially impact your business?
Factor Frequency of Response Cost of taxes, utilities 2 Expanding local economy 1 Infrastructure challenges (e.g. roads, sidewalks) 1 Parking issues 1 Lack of advertising space in downtown 1 Lack of exposure / services south of the highway 1 Town promotion 1
WSP TOWN OF COCHRANE | FINAL COMMUNITY IMPROVEMENT PLAN Page B-12 June 2018
Page 153 of 250
CIP - Financial Incentive Programs AGENDA ITEM #8.6.1
TOWN OF COCHRANE JUNE 2018 FINAL COMMUNITY IMPROVEMENT PLAN
Page 154 of 250
CIP - Financial Incentive Programs CIP - Financial Incentive Programs
The Corporation of the How do I apply? Interested applicants are encouraged to TOWN OF COCHRANE contact the Town of Cochrane Economic Development Department to arrange for a pre- consultation meeting. Applicants may also Who is eligible to participate? Community Improvement Plan complete and return the application form to Property owners located in Cochrane are the contact listed below. All applications will eligible to participate. Please contact the be reviewed by staff and are subject to Town Town of Cochrane Economic Development Council approval. The application forms are Department to verify if your property is available for download at eligible. The Town of Cochrane www.cochraneontario.com/business/economi What incentives are available? c-development in the Featured Projects Community Eleven financial incentive programs are section. available under the Cochrane CIP to help Improvement Plan stimulate development and redevelopment. The available programs are: The Town of Cochrane has developed a Accessibility Grant Community Improvement Plan (CIP). The Affordable Housing Study Grant MORE INFORMATION CIP aims to address challenges facing the Brownfield Property Tax Assistance Grant For further information regarding this Town of Cochrane by using financial initiative, please contact: Downtown Housing Grant mechanisms (grants and loans) to reduce the cost of development and redevelopment. Environmental Site Assessment Grant Kaitlyn Monsma Façade Improvement Grant Economic Development Officer The overall goal of these efforts would be to Landscaping and Parking Area Grant Town of Cochrane reinforce the Downtown’s role as the biggest, 171 Fourth Avenue Planning and Building Fee Grant brightest and best downtown in northern Cochrane, Ontario P0L 1C0 Retail Market Strategy Study Grant Ontario. (705) 272-4361 Signage Improvement Grant [email protected] PURPOSE: Tax Increment Equivalent Grant The purpose of this CIP is to: These programs can be used in conjunction 1. Stimulate the private sector investment in with other incentive programs offered by the targeted areas through grants and loans Town or other levels of government. The total provided by the Town; amount of incentives shall not exceed eligible 2. Promote revitalization and place-making costs. to attract tourism, business investment All applications will be considered, however and economic development opportunities; not all projects meeting the program criteria 3. Develop affordable housing; outlined will receive funding. AGENDA ITEM #8.6.1 4. Promote brownfield cleanup and Please contact the Town of Cochrane redevelopment Economic Development Department for more Page 155 of 250 5. Enhance streetscapes, landscaping, details. building façades and signage; 6. Improve energy efficiency; 7. Encourage the effective use of community infrastructure. Where does it apply? The CIP applies to lands within the Settlement Area of Cochrane. AGENDA ITEM #8.6.1
Town Of Cochrane Community Improvement Plan Financial Incentive Programs Application Guide
The Town of Cochrane has developed a Community Improvement Plan (CIP). The CIP aims to address challenges facing the Town of Cochrane by using financial mechanisms (grants and loans) to reduce the cost of development and redevelopment. The overall goal of these efforts would be to reinforce the Downtown’s role as the biggest, brightest and best downtown in northern Ontario.
The purpose of this CIP is to:
1. Stimulate the private sector investment in targeted areas through grants and loans provided by the Town; 2. Promote revitalization and place-making to attract tourism, business investment and economic development opportunities; 3. Develop affordable housing; 4. Promote brownfield cleanup and redevelopment 5. Enhance streetscapes, landscaping, building façades and signage; 6. Improve energy efficiency; 7. Encourage the effective use of community infrastructure.
Application Submission
Applicants are required to have a pre-application consultation meeting with Towns staff in order to discuss and determine application requirements, program eligibility, and proposed scope of work, project timing, and supporting documentation requirements. Applicants submit completed application including all required supporting documentation and signatures. The Town of Cochrane is not responsible for the costs associated with this application, costs related to the anticipation of an incentive program, or any other costs incurred in relation to any of the programs, including pro-forma financial information, a third party financial review, audits, etc. There is no application fee. Application period closes on June 30th, 2019. After that date, all applications submitted will be evaluated and considered. All applications will be considered, however not all projects meeting the program criteria outlined will receive funding. Please keep a copy of the application for your own records.
Tips for filling out the application: Review the Community Improvement Plan. This can be found on the Town’s website, at www.cochraneontario.com. Key Sections include:
o Sections 7.1 to 7.11 - Financial Incentives o Section 8.3 - General Eligibility Criteria o Section 8.4 - Design Guidelines
Page 156 of 250
CIP - Financial Incentive Programs AGENDA ITEM #8.6.1
These Sections will be used to evaluate the eligibility of the project. Ensure you explain how your project meets these requirements within your application. Review the Evaluation Form found at the back of application form. Although this is office use only, this is how your application will be evaluated. Ensure the submitted application reflects how your project meets the requirements found in the CIP. If you are applying for more than one Incentive Program, please number/rank your choices on page 7 of the application. “#1” being the most desired Incentive Program for your business. If there is insufficient space on this form to provide the required information, please provide additional information on a separate page(s) and attach the information to the application form. Please type or print (black or blue ink) the information requested on the application form. All applications will be considered, however not all projects meeting the program criteria outlined will receive funding. Application Review & Evaluation:
Applicants must deliver completed application to:
Kaitlyn Monsma Economic Development Officer The Corporation of the Town of Cochrane 171 Fourth Avenue Cochrane, Ontario, P0L 1C0 T: 705-272-4361 ext: 239
Staff review and evaluate application and supporting documentation against eligibility requirements. If the application does not meet the program criteria, the application will not be approved. Staff members will perform an initial site visit and inspection of the building/property (if necessary). Staff will make a recommendation to Council regarding the applications and grant agreements. No community improvement works shall commence prior to approval of the application and the execution of an agreement.
Grant Approval: If Council approves the application, staff shall execute an agreement with the property owner/authorized agent. Property owner/authorized agent signs agreement. Once agreement is executed, applicant may commence community improvement works.
Payment: Approved applicant has 6 months to complete the approved project from the date of the planning/building permit issued. Extensions will be considered on a case by case basis. Owner/Agent provides proof that the project is complete, such as photographic evidence of the completed project satisfactory to the Town, actual cost of project, any other documentation proving completion of project (e.g. engineer’s report, if required) and/or all final reports and documentation as required. Staff will perform a site visit and inspection of the building/property (if necessary).
Page 157 of 250
CIP - Financial Incentive Programs AGENDA ITEM #8.6.1
Staff reviews all final reports and documentation submitted for conformity with program and grant agreement requirements. Staff calculates actual financial incentive amount due. The owner has no property tax arrears and has paid property taxes for the year and has no outstanding orders or municipal fees against the property. Payment will be issued by the Township’s Treasury Department.
Page 158 of 250
CIP - Financial Incentive Programs AGENDA ITEM #8.6.1
OFFICE USE ONLY
Application Number:
Town of Cochrane Date Received: Community Improvement Plan 2018 Recommendation:
Decision:
FINANCIAL INCENTIVE PROGRAM APPLICATION FORM
A. APPLICANT’S INFORMATION
1) Registered Property Owner(s) Name: Mailing Address: Postal Code: Phone No.: Email Address:
2) Applicant (if different from Registered Property Owner): Name: Mailing Address: Postal Code: Phone No.: Email Address:
3) Authorized Agent (if different from Registered Property Owner): Name: Mailing Address: Postal Code: Phone No.: Email Address:
Town of Cochrane – Community Improvement Plan 2018 – Financial Incentive Program Application Form Page 1 of 13
Page 159 of 250
CIP - Financial Incentive Programs AGENDA ITEM #8.6.1
4) If known, please describe any other encumbrances, charges, or other holders of mortgages on the lands. Please provide the names and contact information of the individuals.
5) Indicate to whom correspondence regarding this application should be sent: [ ] Registered Property Owner [ ] Applicant [ ] Authorized Agent
PLEASE NOTE: If the applicant is not the registered property owner, please ensure that the required authorization is completed and signed by the registered property owner as provided in Section H of this application form. In absence of the Authorization of Owner, no further consideration of the application will be made.
Town of Cochrane – Community Improvement Plan 2018 – Financial Incentive Program Application Form Page 2 of 13
Page 160 of 250
CIP - Financial Incentive Programs AGENDA ITEM #8.6.1
B. DESCRIPTION OF YOUR PROPERTY
1) Please indicate the location of the property or unit subject to this application. Street Address: Municipality: Legal Description: Roll Number:
2) Describe the existing use(s) of the subject property, and list the buildings and structures located on your property. Please describe the condition of buildings and structures on the subject property.
3) Please indicate if there is any known municipal heritage designation that is applicable to your property (i.e. designation under the Ontario Heritage Act).
4) Is your property a corner lot (located at an intersection of two roads)?
[ ] Yes [ ] No
If Yes, please indicate the names of the two streets that the subject property fronts onto:
Town of Cochrane – Community Improvement Plan 2018 – Financial Incentive Program Application Form Page 3 of 13
Page 161 of 250
CIP - Financial Incentive Programs AGENDA ITEM #8.6.1
C. DESCRIPTION OF YOUR PROJECT
1) Please describe your proposed improvement project.
2) Have you recently completed or started any improvement works to your property? Please describe any recent work that has been completed or is underway.
Town of Cochrane – Community Improvement Plan 2018 – Financial Incentive Program Application Form Page 4 of 13
Page 162 of 250
CIP - Financial Incentive Programs AGENDA ITEM #8.6.1
D. ELIGIBILITY CONSIDERATIONS
1) Have you discussed your application with the Town (i.e., have you arranged for a pre-application consultation meeting?) [ ] Yes [ ] No
If Yes, please indicate the date and the name of the person(s) you met with:
2) Is your property or unit located within the currently designated Community Improvement Project Area? Note: Your property must be within the current Community Improvement Project Area in order to be eligible for financial incentives. [ ] Yes [ ] No
3) Does your property have any outstanding tax arrears tax arrears, area rates or other charges? Note: The subject property must not have any outstanding tax arrears in order to be eligible (even if you are a tenant). [ ] Yes [ ] No
4) Have you previously applied for a financial incentive through the Community Improvement Plan?
[ ] Yes [ ] No
5) If you answered Yes to (4) above, please provide the date and an explanation of your previous financial incentive application, and how it relates to this financial incentive application.
6) Are any other approvals required in relation to your project? For example, is an Official Plan Amendment, Zoning By-Law Amendment, minor variance, Site Plan, building permit, or demolition permit required? [ ] Yes [ ] No
Town of Cochrane – Community Improvement Plan 2018 – Financial Incentive Program Application Form Page 5 of 13
Page 163 of 250
CIP - Financial Incentive Programs AGENDA ITEM #8.6.1
7) If you answered Yes to (6), please list the required approvals for your project using the space below. Please indicate the status of the approvals (for example, “application submitted”, “not submitted”, or “approval received”).
Required Approvals: Application Status:
8) Have you secured, do you intend to apply for, or do you anticipate receiving funding from other government bodies and/or non-profit organizations for your project? [ ] Yes [ ] No
9) If you answered Yes to (8), please list the funding sources. Please indicate the status of their approvals (for example, “application submitted”, “not submitted”, or “approval received”).
Town of Cochrane – Community Improvement Plan 2018 – Financial Incentive Program Application Form Page 6 of 13
Page 164 of 250
CIP - Financial Incentive Programs AGENDA ITEM #8.6.1
E. INCENTIVE PROGRAMS
1) Please check which programs you are applying for. Each program is associated with specific eligibility criteria, as detailed in the Community Improvement Plan. Applicants are encouraged to apply for more than one program if they are eligible to do so. Accessibility Grant [ ] I want to apply for a grant of 50% of the construction costs, to a maximum of $2,500, for my accessibility improvement project.
Affordable Housing Study [ ] I want to apply for a grant of 50% of the eligible project costs, to a Grant maximum of $5,000, for my affordable housing study project.
Brownfield Property Tax [ ] I want to apply for a grant for the cancellation or deferral of all or part Assistance Program of the property tax increase on my property that is undergoing or has undergone remediation and development, to assist with payment of the cost of environmental remediation.
Downtown Housing Grant [ ] I want to apply for a grant equal to 50% of the construction costs of each unit, to a maximum of $5,000 per unit, and to a maximum of two (2) units per eligible address, for my downtown housing project.
Environmental Site [ ] I want to apply for a grant equivalent up to 50% of the cost of Assessment (ESA) Grant undertaking an eligible environmental study, to a maximum of $3,000 per study, and a maximum of two (2) studies per property/project.
Façade Improvement Grant [ ] I want to apply for a grant of 50% of the construction costs, to a maximum of $5,000, for my façade improvement project.
Landscaping and Parking [ ] I want to apply for a grant of 50% of the construction costs, to a Area Grant maximum of $5,000, for my landscaping and/or parking area improvement project.
Planning and Building [ ] My project requires a building permit, demolition permit, and/or Permit Fee Grant planning approval(s). I want to apply for a rebate on the fees that I will pay (100% of Town fees for the Planning Fee Grant, to a maximum of $1,500; and 100% of Town fees for the Building Fee Grant, to a maximum of $1,500). Note: this grant is not intended for greenfield development or development through severances.
Retail Market Strategy [ ] I want to apply for a grant equivalent up to 50% of the cost of Study Grant undertaking an eligible market study, to a maximum of $3,000 per study, and a maximum of one (1) study per property/project.
Signage Improvement [ ] I want to apply for a grant of 50% of the construction costs, to a Grant maximum of $2,500, for my signage improvement project.
Tax Increment Equivalent [ ] The municipal taxes are anticipated to increase as a result of my Grant project. I want to apply for a grant that is equal to all or a portion of the increase in my taxes, for a maximum of two (2) years. Note: this grant is not intended for greenfield development.
Town of Cochrane – Community Improvement Plan 2018 – Financial Incentive Program Application Form Page 7 of 13
Page 165 of 250
CIP - Financial Incentive Programs AGENDA ITEM #8.6.1
F. PROJECT COSTS AND TIMING
Please detail all eligible project costs using the following table. The estimated costs should be based on quotes from contractors and vendors. Applicants are required to obtain at least two quotes and submit them with their application.
Community Improvement Task / Item Cost – Low Quote Cost – High Quote Example: Replacement of storefront sign $ 1,500 from Signs Inc. $2,200 from John’s Custom Signs
1. $ $
2. $ $
3. $ $
4. $ $
5. $ $
6. $ $
7. $ $
8. $ $
TOTAL:
Town of Cochrane – Community Improvement Plan 2018 – Financial Incentive Program Application Form Page 8 of 13
Page 166 of 250
CIP - Financial Incentive Programs AGENDA ITEM #8.6.1
G. SUPPORTING MATERIALS
1) Please complete the following table in consultation with the Town. Required Supporting Materials Required to be Attached Completed and Attached with Completed (To be checked by Application Applicant) (To be checked by Town) Photographs of the existing building or property condition
Historical photographs or documentation
Professional or conceptual drawings and/or plans, including drawings or plans prepared by a professional architect, planner, engineer or landscape architect licensed in the Province of Ontario
A site plan or landscape plan
Specifications of the proposed works, including a work plan for the improvements
Two (2) cost estimates for eligible work and/or materials
Any other materials as may be required for specific incentive programs
Other required materials (Town to specify at pre-application consultation meeting, using space below)
Town of Cochrane – Community Improvement Plan 2018 – Financial Incentive Program Application Form Page 9 of 13
Page 167 of 250
CIP - Financial Incentive Programs AGENDA ITEM #8.6.1
H. DECLARATION OF APPLICANT
I, ______declare that: (print name)
1. The information contained in this application, attached supporting materials and documentation, is true to the best of my knowledge.
2. If the owner is a corporation or partnership, I have the authority to bind the corporation or partnership.
______Date Signature of Applicant
If the applicant is not the registered property owner, the property owner must also sign this application:
______Date Signature of Property Owner
______Date Signature of Property Owner
I. SUBMISSION AND CONTACT
A pre-application consultation meeting is required before your application can be accepted by the Town. The Town will help you complete this application and advise you of your eligibility of programs. The Town will also indicate which supporting materials are required for your application (Section G). Your completed application, with all required supporting materials (see Section G), may be submitted in person at the Town office or mailed/couriered to the address below. As original signatures are required, faxed or emailed submissions will not be accepted. Please contact us with any questions, to arrange a meeting to discuss your application, or to submit your application:
Kaitlyn Monsma Economic Development Officer Town of Cochrane 171 Fourth Avenue Cochrane, ON P0L 1C0 Phone: (705) 272-4361 Email: [email protected]
Town of Cochrane – Community Improvement Plan 2018 – Financial Incentive Program Application Form Page 10 of 13
Page 168 of 250
CIP - Financial Incentive Programs AGENDA ITEM #8.6.1
OFFICE USE ONLY – EVALUATION FORM – Page 1 of 3
1) APPLICATION COMPLETENESS [ ] The application is complete, including all required supporting materials/documentation. [ ] The application is not complete. If determined to be incomplete, specify reasons:
2) APPLICATION EVALUATION [ ] The application meets all General Eligibility Criteria (Section 8.3 of the Community Improvement Plan) [ ] The application does not meet all General Eligibility Criteria. If not, specify reasons:
[ ] The application meets all program-specific criteria (Sections 7.1 to 7.11 of the Community Improvement Plan). [ ] The application does not meet all program-specific criteria. If not, specify reasons:
Town of Cochrane – Community Improvement Plan 2018 – Financial Incentive Program Application Form Page 11 of 13
Page 169 of 250
CIP - Financial Incentive Programs AGENDA ITEM #8.6.1
OFFICE USE ONLY – EVALUATION FORM – Page 2 of 3
[ ] The application is desirable for the community, is in the public interest, and represents good design according to the Community Improvement Plan and Design Guidelines (Section 8.4 of the Community Improvement Plan).
[ ] The application is not desirable for the community, is not in the public interest, and/or does not represent good design according to the Community Improvement Plan and Design Guidelines (Section 8.4 of the Community Improvement Plan). Specify reasons why the project is or is not desirable, is or is not in the public interest, and why it does or does not represent good design:
Does the property have any outstanding tax arrears, area rates, or other charges? [ ] Yes [ ] No If yes, indicate outstanding taxes/charges.
Are there any outstanding work orders from the Town’s Fire Department or Building Department that must be addressed prior to grant approval? [ ] Yes [ ] No If yes, indicate outstanding work orders.
Town of Cochrane – Community Improvement Plan 2018 – Financial Incentive Program Application Form Page 12 of 13
Page 170 of 250
CIP - Financial Incentive Programs AGENDA ITEM #8.6.1
OFFICE USE ONLY – EVALUATION FORM – Page 3 of 3
3) APPLICATION RECOMMENDATION [ ] The CIP Administrator/Review Panel recommends this application for approval. [ ] The CIP Administrator/Review Panel does not recommend this application for approval If not recommended for approval, specify reasons:
4) APPLICATION DECISION [ ] The application was approved. [ ] The application was not approved. If not approved, specify the reasons as determined by the approval authority:
Town of Cochrane – Community Improvement Plan 2018 – Financial Incentive Program Application Form Page 13 of 13
Page 171 of 250
CIP - Financial Incentive Programs AGENDA ITEM #8.6.1
TOWN OF COCHRANE COMMUNITY IMPROVEMENT PLAN
FINANCIAL INCENTIVE PROGRAM AGREEMENT
Registered Property Owner(s):
Applicant (if not the Owner):
Authorized Agent (if not the Owner):
Financial Incentive Application File Number:
Property Address:
Legal Description of the Property:
Roll Number of Property:
Telephone Number:
Date of Application Approval:
Anticipated Commencement Date of Community Improvement Works:
Anticipated Completion Date of Community Improvement Works:
CIP Financial Incentive Programs Total Value of Approved Grant Check all that apply:
Accessibility Grant $
Affordable Housing Study Grant $
Brownfield Property Tax Assistance Grant $
Downtown Housing Grant $
Environmental Site Assessment (ESA) Grant $
Façade Improvement Grant $
Landscaping and Parking Area Grant $
Planning and Building Permit Fee Grant $
Retail Market Strategy Study Grant $
Signage Improvement Grant $
Tax Increment Equivalent Grant $
TOTAL GRANTS: $
Town of Cochrane Community Improvement Plan | Financial Incentive Program Agreement Page 1 of 23
Page 172 of 250
CIP - Financial Incentive Programs AGENDA ITEM #8.6.1
TOWN OF COCHRANE COMMUNITY IMPROVEMENT PLAN
Grant Period:
Provided on a one-time basis upon the successful completion of the work, to the
satisfaction of the Town;
OR
Number of Years: , from to ;
OR
Other, (as approved by the Town’s Review Panel in conformity with the
Community Improvement Plan):
Grant Payment Schedule/Tax Assistance Schedule (applicable to the Tax Increment Equivalent Grant and/or Brownfield Property Tax Assistance Grant):
Check all years that a grant or tax assistance will be provided, as approved by the Town, and indicate the value of the grant or tax assistance in dollars or as a % of the taxes calculated each year:
Year 1:
Year 2:
Declaration:
1. I/We hereby apply for a grant/rebate, pursuant to the Town of Cochrane Community
Improvement Plan, and have completed and fulfilled the requirements of the Financial
Incentive Program Application Form to the satisfaction of the Town.
2. I/We hereby acknowledge receiving and reviewing this form and attached Schedule “A”
and agree to be bound by the General Terms and Conditions of the Financial Incentive
Programs therein.
3. I/We hereby acknowledge receiving and reviewing this form and attached Schedule “B”
and the Specific Terms and Conditions of the Financial Incentive Programs as contained
therein.
Town of Cochrane Community Improvement Plan | Financial Incentive Program Agreement Page 2 of 23
Page 173 of 250
CIP - Financial Incentive Programs AGENDA ITEM #8.6.1
TOWN OF COCHRANE COMMUNITY IMPROVEMENT PLAN
4. I/We hereby agree that in the event of default, the rebate, refund, and/or grant is
immediately cancelled and any rebate, refund, and/or grant monies previously received by
the applicant become immediately due for payment to the Town of Cochrane.
5. Any of the following events will be considered default during the grant period:
i. Commencement of the approved community improvement works is not
undertaken within 6 months of the signing of this Agreement;
ii. Completion of the community improvement works are not consistent with the
description or information as provided by the Applicant on an approved Financial
Incentive Program Application Form and by supporting materials, or are not
completed to the satisfaction of the Town as confirmed by the Town Administrator
and/or Review Panel;
iii. Demolition of the building which was subject to the community improvement
works;
iv. Use of the grant for ineligible costs, or for works which were not specified as part
of the project, as indicated by the Applicant on the approved Financial Incentive
Program Application Form and supporting materials;
v. Failure of the property owner to pay taxes in any year during the rebate, refund or
grant period;
vi. Bankruptcy of the recipient of the rebate, refund or grant;
vii. Transfer of ownership of the subject real estate, (unless, in its sole discretion, the
Town approves, in writing, a continuance of this grant with the Transferee); or
viii. Conversion, reconstruction or change in use of the subject building in a manner
that defeats or contravenes the stated purposes for which this grant was approved
by the Town, in accordance with the grant application.
6. Based on the Applicant’s Acknowledgement and Agreement, the Town of Cochrane
agrees to advance the above-described grant upon satisfactory proof of the completion of
Town of Cochrane Community Improvement Plan | Financial Incentive Program Agreement Page 3 of 23
Page 174 of 250
CIP - Financial Incentive Programs AGENDA ITEM #8.6.1
TOWN OF COCHRANE COMMUNITY IMPROVEMENT PLAN
the work, and documentation of paid invoices associated with the community improvement
works.
7. I/We hereby agree that it is the responsibility of the Applicant to notify the Town of
Cochrane of the following:
i. Any change in the ownership of the property;
ii. Any change in the tenancy of the subject property, where the Applicant is a
tenant;
iii. The completion of the work; or
iv. Any delay in the timing of commencement or completion of the work as stated
herein.
7. I/We hereby agree that this Agreement Form shall be binding upon the parties and their
heirs, executors, successors and assigns.
Town of Cochrane Community Improvement Plan | Financial Incentive Program Agreement Page 4 of 23
Page 175 of 250
CIP - Financial Incentive Programs AGENDA ITEM #8.6.1
TOWN OF COCHRANE COMMUNITY IMPROVEMENT PLAN
THIS AGREEMENT shall be binding upon the successors and assigns of the parties hereto.
IN WITNESS WHEREOF the parties have affixed their hands and seals this day of
, 20 .
SIGNED, SEALED AND DELIVERED ) THE TOWN OF ) COCHRANE In the presence of ) ) ) ) ) Mayor ) ) ) ) Clerk ) ) I/We have authority to bind the Corporation ) ) BUSINESS NAME (Printed in Full) ) ) ) ) ) ______) WITNESS ) Name: ) Title: ) ) ______) WITNESS ) Name: ) Title: )
Note: If a Business is a registered Ontario Corporation, a Witness is not required, but under the signing authority the following wording will be required: “I/We have the authority to bind the Corporation” and/or affix the Corporate Seal.
Town of Cochrane Community Improvement Plan | Financial Incentive Program Agreement Page 5 of 23
Page 176 of 250
CIP - Financial Incentive Programs AGENDA ITEM #8.6.1
TOWN OF COCHRANE COMMUNITY IMPROVEMENT PLAN
SCHEDULE “A” - GENERAL TERMS & CONDITIONS OF THE FINANCIAL INCENTIVE PROGRAMS
The general and program-specific requirements contained in this Community Improvement Plan (CIP) are not necessarily exhaustive and the Town reserves the right to include other requirements and conditions as deemed necessary:
a. An application for any financial incentive program contained in the CIP must be submitted to the Town prior to the commencement of any works to which the financial incentive program applies and prior to an application for a building permit;
b. If the applicant is not the owner of the property (e.g. tenant), the applicant must provide written consent from the owner of the property to make the application;
c. An application for any financial incentive program contained in the CIP must include plans, estimates, contracts, reports and other details, as required by the Town, to satisfy the Town with respect to project costs and conformity to the CIP, as well as all municipal by-laws, policies, procedures, standards and guidelines, including Official Plan, Zoning By-law, and Site Plan requirements and approvals;
d. The Town’s Administrator and/or Review Panel will review applications and supporting materials for CIP programs. The Town’s Administrator and/or Review Panel will evaluate applications against program eligibility requirements and make a recommendation to Town Council or Council’s designate. The application is subject to approval by Town Council or Council’s designate;
e. As a condition of application approval, the applicant may be required to enter into an agreement with the Town. The Agreement will specify the terms, duration, and default provisions of the incentive to be provided;
f. Where other sources of government and/or non-profit organization funding (federal, provincial, etc.) that can be applied against the eligible costs are anticipated or have been secured, these must be declared as part of the application. Accordingly, the grant may be reduced on a pro-rated basis;
g. The Town reserves the right to audit the cost of any and all works that have been approved under any of the financial incentive programs, at the expense of the applicant;
h. The Town is not responsible for any costs incurred by an applicant in relation to any of the programs, including and without limitation, costs incurred in anticipation of a tax assistance and/or grant payment;
i. If the applicant is in default of any of the general or program specific requirements, or any other requirements of the Town, the Town may delay, reduce or cancel the approved tax assistance and/or grant payment and require repayment of the approved tax assistance and/or grant;
Town of Cochrane Community Improvement Plan | Financial Incentive Program Agreement Page 6 of 23
Page 177 of 250
CIP - Financial Incentive Programs AGENDA ITEM #8.6.1
TOWN OF COCHRANE COMMUNITY IMPROVEMENT PLAN
j. The Town may discontinue any of the programs contained in the CIP at any time, but applicants with approved tax assistance and/or grant payments will still receive said payment, subject to meeting the general and program specific requirements;
k. Town staff, officials, and/or agents of the Town may inspect any property that is the subject of an application for any of the financial incentive programs offered by the Town;
l. Eligible applicants can apply for one or more of the incentive programs contained in the CIP, with the exception of the Tax Increment Equivalent Grant which may only be combined with the Brownfield Tax Assistance Grant. No two programs may be used to pay for the same eligible cost. In addition, the total of all tax assistance and grants provided in respect of the subject property for which an applicant is making application under the programs contained in the CIP shall not exceed the eligible cost of the improvements to that property; and
m. The subject property shall not be in arrears of any municipal taxes, area rates or other charges;
n. All expenses that are eligible for the incentive programs contained herein, must be paid in full and the amount of the incentive will be reimbursed as a grant to the applicant. Grants will only be paid out when the work has been completed and paid invoices are submitted to the Town;
o. Outstanding work orders from the Town’s Fire Department or the Building Division must be addressed prior to grant approval; and,
p. Applications for financial incentives shall be in accordance with the eligibility criteria indicated for each individual incentive program (Sections 7.1 to 7.11 of the CIP) as well as the general policies and requirements for submitting applications as outlined in Section 8.3 of the CIP.
Town of Cochrane Community Improvement Plan | Financial Incentive Program Agreement Page 7 of 23
Page 178 of 250
CIP - Financial Incentive Programs AGENDA ITEM #8.6.1
TOWN OF COCHRANE COMMUNITY IMPROVEMENT PLAN
SCHEDULE “B” - SPECIFIC TERMS & CONDITIONS OF EACH FINANCIAL INCENTIVE PROGRAM
1. Accessibility Grant
Purpose To improve the accessibility of existing buildings in accordance with the Accessibility for Ontarians with Disabilities Act, 2005, and to promote improved access to commercial and institutional properties, in order to achieve universal accessibility for all ages and mobility devices. Such improvements should be consistent with the character of the building or property. Eligible Costs 1. Installation of new automatic doors; 2. Installation of new wheelchair access ramps; 3. Widening of public entryways; 4. Leveling or repairs to pathways/accesses and stairs; and/or 5. Any other improvements designed to improve accessibility, subject to approval by the Town’s Administrator and/or Review Panel. Program Details 1. A grant for a total of half (50%) of the construction costs, to a maximum of $2,500. Eligibility Criteria 1. All General Eligibility Requirements outlined in Section 8.3 of the CIP shall apply. 2. Applications shall be in accordance with the application process set out in Section 8.5 of the CIP. 3. Only the commercial or institutional area of a property shall be eligible for this grant. 4. Accessibility improvements shall be in accordance with, or exceed, the requirements of the Ontario Building Code, as applicable to the property.
Town of Cochrane Community Improvement Plan | Financial Incentive Program Agreement Page 8 of 23
Page 179 of 250
CIP - Financial Incentive Programs AGENDA ITEM #8.6.1
TOWN OF COCHRANE COMMUNITY IMPROVEMENT PLAN
2. Affordable Housing Study Grant Purpose To promote the development of new affordable housing units in Cochrane through the funding of background and supporting studies. This grant applies to studies for new projects or to the rehabilitation, renovation, or redevelopment of existing buildings, vacant lands, or under-utilized sites. Funding for conversions may also be considered on a case-by-case basis, if the units are accessible. Eligible Costs 1. Studies to support an affordable housing development of four (4) or more units in the Downtown Precinct, including on the upper storey(s) of existing commercial buildings. Examples of studies could include architectural drawings including site plan / landscape
Town of Cochrane Community Improvement Plan | Financial Incentive Program Agreement Page 9 of 23
Page 180 of 250
CIP - Financial Incentive Programs AGENDA ITEM #8.6.1
TOWN OF COCHRANE COMMUNITY IMPROVEMENT PLAN
drawings, business plans, hydrogeological and terrain analyses, and environmental reports. Program Details 1. A grant for a total of 50% of eligible project costs, to a maximum of $5,000. Eligibility Criteria
1. All General Eligibility Requirements outlined in Section 8.3 of the CIP shall apply.
2. Applications shall be in accordance with the application process set out in Section 8.5 of the CIP.
3. Eligible projects feature housing that is affordable to those households earning the median income in Cochrane or less per year, as defined by Statistics Canada.
3. Brownfield Property Tax Assistance Grant Purpose To encourage the remediation, rehabilitation, and redevelopment of brownfield sites in the Town. This grant temporarily eliminates part or all of the property tax increase on a property that is undergoing or has undergone remediation and development, to assist with payment of the cost of environmental remediation. Eligible Costs 1. Environmental remediation costs, including any action taken to reduce the concentration of contaminants on, in or under the property, to permit a Record of Site Condition (RSC) to be filed in the Environmental Registry under Section 168.4 of the Environmental Protection Act;
Town of Cochrane Community Improvement Plan | Financial Incentive Program Agreement Page 10 of 23
Page 181 of 250
CIP - Financial Incentive Programs AGENDA ITEM #8.6.1
TOWN OF COCHRANE COMMUNITY IMPROVEMENT PLAN
2. Placing clean fill and undertaking related grading; and 3. Environmental insurance premiums. Program Details 1. Municipal Tax Assistance: a. The Town may, by by-law, defer or cancel all or part of the municipal taxes on a brownfield site during the Rehabilitation Period and Development Period, as defined in Section 365.1(1) of the Municipal Act. Under the Municipal Act, “Rehabilitation Period” means with respect to an eligible property, the period of time starting on the date on which the by-law providing tax assistance for the property is passed and ending on the earliest of, (a) the date that is 18 months after the date that the tax assistance begins to be provided, (b) the date that a Record of Site Condition for the property is filed in the Environmental Site Registry under Section 168.4 of the Environmental Protection Act, and (c) the date that the tax assistance provided for the property equals the sum of, (i) the cost of any action taken to reduce the concentration of contaminants on, in or under the property to permit a Record of Site Condition to be filed in the Environmental Site Registry under Section 168.4 of the Environmental Protection Act, and (ii) the cost of complying with any Certificate of Property Use issued under Section 168.6 of the Environmental Protection Act. Under the Municipal Act, “Development Period” means, with respect to an eligible property, the period of time starting on the date the rehabilitation period ends and ending on the earlier of, (a) the date specified in the by-law, or (b) the date that the tax assistance provided for the property equals the sum of, (i) the cost of any action taken to reduce the concentration of contaminants on, in or under the property to permit a Record of Site Condition to be filed in the Environmental Site Registry under Section 168.4 of the Environmental Protection Act, and (ii) the cost of complying with any Certificate of Property Use issued under Section 168.6 of the Environmental Protection Act. b. The total value deferred or cancelled will not exceed the total eligible costs, which are defined in the eligibility requirements. The level and duration of the tax assistance will be considered on a case-by-case basis. c. Before passing the by-law approving the tax deferral or cancellation, the Town must notify the Ministry of Finance. Within 30 days of passing the by-law, the Town must also notify the Minister of Municipal Affairs and the Minister of Finance. 2. Provincial Tax Assistance: a. The Town may apply to the provincial Brownfields Financial Tax Incentive Program, on behalf of the owner, to cancel or freeze all or part of the education component of property taxes. b. The application must be approved by the Minister of Finance, and may be subject to a different timeline than the approved Municipal Tax Assistance.
Town of Cochrane Community Improvement Plan | Financial Incentive Program Agreement Page 11 of 23
Page 182 of 250
CIP - Financial Incentive Programs AGENDA ITEM #8.6.1
TOWN OF COCHRANE COMMUNITY IMPROVEMENT PLAN
c. The Town must be offering Municipal Tax Assistance in order for the owner to be eligible for Provincial Tax Assistance. Eligibility Criteria 1. All General Eligibility Requirements outlined in Section 8.3 of the CIP shall apply. 2. Applications shall be in accordance with the application process set out in Section 8.5 of the CIP. 3. Successful applicants may also be eligible for other financial incentive programs, as long as the total value of incentives does not exceed the total eligible cost of rehabilitating the land and buildings. 4. The Town may require the applicant to prepare a business plan or feasibility study as a condition of approving tax assistance. 5. Application for Provincial Tax Assistance shall be at the sole discretion of the Town. Initially, the Town may wish to seek Provincial Tax Assistance on behalf of the owner as a pilot project only, and discontinue such applications in the future. Should the Town choose not to apply for Provincial Tax Assistance, such a decision shall not require an amendment to this Plan. 6. The applicant must demonstrate that the subject property is a brownfield site, which is determined through an Environmental Site Assessment (ESA). The Town has the discretion to determine whether the subject property would be considered as a brownfield site. 7. If the property is sold, in whole or in part, before the original grant period lapses, the original owner is not entitled to receive the remaining grant payments under the original agreement. The new owner is not entitled to receive any of the remaining grant. The grant is non-transferrable under Section 365.1 of the Municipal Act.
Town of Cochrane Community Improvement Plan | Financial Incentive Program Agreement Page 12 of 23
Page 183 of 250
CIP - Financial Incentive Programs AGENDA ITEM #8.6.1
TOWN OF COCHRANE COMMUNITY IMPROVEMENT PLAN
4. Downtown Housing Grant Purpose To encourage the provision of new residential units in Downtown Cochrane, and to improve the condition of existing residential units on upper storeys. Eligible Costs 1. Development of new residential units in the upper storey(s) of a mixed-use building in the Downtown Precinct; and/or 2. Significant improvement in the condition / quality of one or more residential units in the Downtown Precinct, which improves the occupants’ living conditions and quality of life, increases the value of the unit(s), makes currently uninhabitable units habitable, or increases the appeal of the unit(s) to a broader range of income groups. Eligible works may include those that improve the health and safety of the residential unit(s), and are required to bring the building or unit(s) into compliance with the Ontario Building Code, such as: electrical system and wiring improvements; structural improvements; or other health and safety-related improvements. Program Details 1. Eligible applicants may receive grants for the rehabilitation of residential units or the conversion of non-residential space to residential units. 2. A grant will be equal to half (50%) of the construction cost of each unit, to a maximum of $5,000 per unit, and to a maximum of two (2) units for eligible address. In no case shall the total grant exceed 50% of the total construction cost. Eligibility Requirements
1. All General Eligibility Requirements outlined in Section 8.3 of the CIP shall apply.
2. Applications shall be in accordance with the application process set out in Section 8.5 of the CIP.
3. Existing or proposed ground floor/at-grade residential space within the designated Community Improvement Project Area shall not be eligible for the grants through this program. For clarity, upper storey and rear residential units in mixed-use buildings are eligible for this program.
4. At the discretion of Council in consultation with the Administrator and/or Review Panel, priority may be given to the conversion of upper storey space to new residential unit(s) and for the rehabilitation of affordable housing and rental units over other housing projects.
Town of Cochrane Community Improvement Plan | Financial Incentive Program Agreement Page 13 of 23
Page 184 of 250
CIP - Financial Incentive Programs AGENDA ITEM #8.6.1
TOWN OF COCHRANE COMMUNITY IMPROVEMENT PLAN
5. Environmental Site Assessment (ESA) Grant Purpose To promote the completion of environmental studies by property owners to better understand the type of contamination and potential remediation costs for brownfield sites. Eligible Costs 1. Confirming and describing contamination at the site (partial or complete Phase II Environmental Site Assessment (ESA)); 2. Surveying designated substances and hazardous materials at the site (Designated Substance and Hazardous Materials Survey); and 3. Developing a plan to remove, treat, or otherwise manage contamination found on the site (Remedial Work Plan / Risk Assessment). Program Details 1. A grant equivalent up to half (50%) of the cost of undertaking an eligible study, to a maximum of: a. $3,000 per study; and b. Two (2) studies per property / project. 2. The grant shall be payable upon completion of all studies for which it is being provided. Eligibility Criteria
1. All General Eligibility Requirements outlined in Section 8.3 of the CIP shall apply.
2. Applications shall be in accordance with the application process set out in Section 8.5 of the CIP.
3. Phase I ESAs are not considered eligible studies under this grant.
4. Applicants must complete and submit, for the Town’s review, a Phase I ESA that demonstrates that site contamination is likely.
5. Applications shall include:
a. A detailed study work plan;
b. A cost estimate for the study; and
c. A description of the planned redevelopment, including any planning applications that have been submitted/approved, if applicable.
6. All environmental studies shall be completed by a qualified person, as defined by Ontario Regulation 153/04.
Town of Cochrane Community Improvement Plan | Financial Incentive Program Agreement Page 14 of 23
Page 185 of 250
CIP - Financial Incentive Programs AGENDA ITEM #8.6.1
TOWN OF COCHRANE COMMUNITY IMPROVEMENT PLAN
6. Façade Improvement Grant Purpose To encourage aesthetic improvements to buildings and properties, and to support continued maintenance of the Town’s building stock. This grant is intended to promote building and associated streetscape improvements that reflect the Town’s northern character and contribute to a vibrant, modern environment in the Downtown Precinct. This may be achieved through the maintenance and restoration of original building materials and architectural details, where applicable, or through the use of attractive, modern design. Eligible Costs 1. The following eligible improvements apply only to front, rear, or exterior façades that front onto a public street: a. façade restoration of brickwork, wood, masonry, and metal cladding;
b. repair or replacement of entablature, eaves, parapets and other architectural details;
c. repair or replacement of windows and doors;
d. repair of replacement of signage in accordance with the Town’s Property Standards By-law and the Ontario Building Code and Regulations;
e. repair, replacement or addition of exterior lighting;
f. repair, replacement or addition of awnings, marquees, and canopies;
g. replacement of façade elements originally in place during initial construction of the building;
h. redesigned shop fronts; and/or
i. such other improvements/repairs, as may be considered and approved by Council in consultation with the Town’s Administrator and/or Review Panel;
2. Painting or installation of mural or other wall art of exterior side walls; and
3. Professional fees associated with the above improvements.
Town of Cochrane Community Improvement Plan | Financial Incentive Program Agreement Page 15 of 23
Page 186 of 250
CIP - Financial Incentive Programs AGENDA ITEM #8.6.1
TOWN OF COCHRANE COMMUNITY IMPROVEMENT PLAN
Program Details 1. A grant for a total of half (50%) of the construction costs, to a maximum of $5,000. 2. The maximum amount of a grant for professional architectural services or heritage professionals shall not exceed 50% of the grant that is calculated for eligible construction costs.
Eligibility Criteria
1. All General Eligibility Requirements outlined in Section 8.3 of the CIP shall apply.
2. Applications shall be in accordance with the application process set out in Section 8.5 of the CIP.
3. Improvements shall generally comply with the Design Guidelines set out in Section 8.4 of the CIP.
4. Only commercial, office, institutional, and mixed-use buildings are eligible for this grant.
Town of Cochrane Community Improvement Plan | Financial Incentive Program Agreement Page 16 of 23
Page 187 of 250
CIP - Financial Incentive Programs AGENDA ITEM #8.6.1
TOWN OF COCHRANE COMMUNITY IMPROVEMENT PLAN
7. Landscaping and Parking Area Improvement Grant Purpose To encourage an appealing pedestrian environment in the Downtown Precinct by supporting improvements to the aesthetics of outdoor landscaping on private properties, as well as more efficient use of private parking areas, improving their aesthetics, and providing better pedestrian connections and seating. This grant also promotes parking area improvements that are consistent with low impact development (LID) principles. LID incorporates design techniques that mimic natural environmental functions, including infiltrating, filtering, storing, and holding back water runoff close to its source. Examples of LID design include, but are not limited to, bioretention facilities, rain gardens, vegetated rooftops, rain barrels, and permeable pavements. The Ministry of the Environment and Climate Change (MOECC) is in the process of developing a Low Impact Development (LID) Stormwater Management Guidance Manual to help guide stormwater management design and water quality control. Eligible Costs 1. Professional landscaping, including the installation of water-efficient ground cover using native plant species or tree planting; 2. Resodding, in conjunction with a larger landscaping improvement project (i.e. associated with other eligible projects in this grant); 3. Repair, replacement or improvement of front- or side-yard driveways and parking areas, provided that a more low impact surface is installed (e.g. lightly coloured pavers rather than black asphalt, or a permeable paving surface); 4. Installation or improvement of decorative retaining walls or fences; 5. Installation or improvement of pedestrian walkways; 6. Installation of storm water management systems that are considered to be, in the opinion of the Town of Cochrane in consultation with applicable agencies, innovative and beyond the minimum requirements for stormwater management. These may include the use of bioswales, rainwater harvesting and reuse systems, rain gardens, etc.; 7. Installation of active or sustainable transportation infrastructure, such as bicycle parking or electric vehicle charging stations; 8. Installation of street furniture, such as benches or permanent planters; and 9. Installation or improvement of a seasonal outdoor sidewalk café or patio, provided that it is located adjacent to the sidewalk.
Town of Cochrane Community Improvement Plan | Financial Incentive Program Agreement Page 17 of 23
Page 188 of 250
CIP - Financial Incentive Programs AGENDA ITEM #8.6.1
TOWN OF COCHRANE COMMUNITY IMPROVEMENT PLAN
Program Details 1. A grant for a total of half (50%) of the construction costs, to a maximum of $5,000. 2. The maximum amount of a grant for professional landscape architectural services shall not exceed 50% of the grant that is calculated for eligible construction costs. Eligibility Criteria
1. All General Eligibility Requirements outlined in Section 8.3 of the CIP shall apply.
2. Applications shall be in accordance with the application process set out in Section 8.5 of the CIP.
3. Improvements shall comply with the Town’s Property Standards By-law.
4. Improvements shall generally comply with the Design Guidelines set out in Section 8.4 of the CIP.
Town of Cochrane Community Improvement Plan | Financial Incentive Program Agreement Page 18 of 23
Page 189 of 250
CIP - Financial Incentive Programs AGENDA ITEM #8.6.1
TOWN OF COCHRANE COMMUNITY IMPROVEMENT PLAN
8. Planning and Building Fee Grant Purpose To encourage infill development and redevelopment that is context-sensitive, attractive, and desirable. This grant reduces the administrative costs associated with the planning and building applications required to undertake improvements to private property. This grant is not intended for greenfield development or development through Consent to Sever applications. Eligible Costs 1. Development of a vacant property for commercial, office, or a mix of uses; 2. Redevelopment of a property for commercial, office, or a mix of uses; 3. Major additions to a commercial or mixed use property, involving an increase of at least 25% of the existing gross floor area; 4. Infrastructure works including the improvement or reconstruction of existing on-site public infrastructure (water services, sanitary, and storm sewers); 5. Conversion of upper-storey space in a mixed-use or commercial building to residential units; 6. Professional services by an engineer, architect, or professional planner; and 7. Any combination of the above. 8. In general, any projects which are eligible for other incentives outlined in this Plan will also be eligible for the Planning and Building Fee Grant, if the applicant is required to obtain planning approvals and/or a building permit. Program Details 1. Planning Fee Grant: A grant to a maximum of $1,500 may be provided to cover the cost of minor variance applications, zoning by-law amendment applications, or site plan applications. The grant may equal 100% of the Town’s fees, provided it does not exceed $1,500. 2. Building Fee Grant: A grant to a maximum of $1,500 may be provided to cover the cost of building permit fees or demolition permit fees. The grant may equal 100% of the Town’s fees, provided it does not exceed $1,500. Eligibility Criteria 1. All General Eligibility Requirements outlined in Section 8.3 of the CIP shall apply. 2. Applications shall be in accordance with the application process set out in Section 8.5 of the CIP.
Town of Cochrane Community Improvement Plan | Financial Incentive Program Agreement Page 19 of 23
Page 190 of 250
CIP - Financial Incentive Programs AGENDA ITEM #8.6.1
TOWN OF COCHRANE COMMUNITY IMPROVEMENT PLAN
9. Retail Market Strategy Study Grant Purpose To encourage the development of new retail businesses in Cochrane’s Downtown Precinct. The program provides financial assistance for projects that involve undertaking market studies to support and inform retail opportunities through the expansion of existing businesses or the establishment of new retail businesses. Eligible Costs 1. Market studies to support the retail planning process for a new retail business or an expansion to an existing retail business in the Downtown Precinct. Program Details 1. A grant equivalent up to half (50%) of the cost of undertaking an eligible study, to a maximum of: a. $3,000 per study; and b. One study per property / project 2. The grant shall be payable upon completion of all studies for which it is being provided. Eligibility Criteria
1. All General Eligibility Requirements outlined in Section 8.3 of the CIP shall apply.
2. Applications shall be in accordance with the application process set out in Section 8.5 of the CIP.
Town of Cochrane Community Improvement Plan | Financial Incentive Program Agreement Page 20 of 23
Page 191 of 250
CIP - Financial Incentive Programs AGENDA ITEM #8.6.1
TOWN OF COCHRANE COMMUNITY IMPROVEMENT PLAN
10. Signage Improvement Grant Purpose To promote new attractive and pedestrian-oriented signage that contributes to the visual identity and northern character of the Town. Eligible Costs 2. Replacement, repair, improvement, or installation of signage and associated lighting on building façades of commercial, office, institutional, mixed-use (including home-based businesses), and industrial properties in the Downtown Precinct. 3. Eligible signs include: a. Primary signs attached to buildings, particularly those that form part of a building façade’s sign board area, or that are located above a building entrance or porch; b. Hanging signs, which may be used either as primary signs or as secondary signs, to complement the main building signage; and c. Stand-alone signs, associated with landscaping, located in front yards and stand- alone business signs in rear yards. Program Details 1. A grant for a total of half (50%) of the construction costs, to a maximum of $2,500. Eligibility Criteria 1. All General Eligibility Requirements outlined in Section 8.3 of the CIP shall apply. 2. Applications shall be in accordance with the application process set out in Section 8.5 of the CIP. 3. Improvements shall comply with the Town’s Property Standards By-law and the Ontario Building Code and Regulations. 4. Improvements shall generally comply with the Design Guidelines set out in Section 8.4 of the CIP.
Town of Cochrane Community Improvement Plan | Financial Incentive Program Agreement Page 21 of 23
Page 192 of 250
CIP - Financial Incentive Programs AGENDA ITEM #8.6.1
TOWN OF COCHRANE COMMUNITY IMPROVEMENT PLAN
11. Tax Increment Equivalent Grant Purpose To encourage infill development and redevelopment in the Downtown Precinct that is desirable and attractive. To ensure that the proposed development or redevelopment is in the Town’s best interests, the design of the project will need to be consistent, in the opinion of the Administrator and/or Review Panel, with the Plan’s goals as described in Section 5.2 of this Plan, as well as with the objectives of the Downtown Precinct as described in Section 7 of this Plan. This grant is not intended for greenfield development. Eligible Costs 1. Within the Downtown Precinct, the following costs shall be considered eligible: a. Redevelopment of a property for commercial, retail, office, or a mix of uses; b. Adaptive reuse of a property to suit a new commercial, retail, office, or mix of uses; c. Major additions to a commercial or mixed-use property, involving an increase of at least 25% of the existing gross floor area, or of at least $500 of the assessed value of the property; d. Conversion of upper-storey space in a mixed-use or commercial building to residential units, or major renovations or improvements to upper storey residential space; e. Streetscaping or landscaping improvements required as part of a proposed development; f. Professional services by an engineer, architect, or professional planner associated with the redevelopment or adaptive reuse; or g. Any combination of the above. Program Details 1. The Tax Increment Equivalent Grant is offered to eligible property owners only where the property assessment increases as a result of development, redevelopment, or major improvement, and there is a subsequent increase in municipal property taxes. For the purposes of calculating this grant, municipal property taxes include the municipal portion of the taxes only, and do not include education or any other special charges. 2. Grants shall be equal to a declining percentage of the municipal tax increase resulting from the improvements, and shall be paid to the owner each year for a maximum of 2 years. In year one (1), the amount of the grant shall equal up to 100% of the tax increment and shall decrease by 50% per year until it reaches 0%. 3. Notwithstanding the above, the amount of the grant(s), the time period over which the grant(s) are paid, and the rate of decrease of the value of the grant(s), shall be at the sole discretion of the Town and outlined in the financial incentive program agreement. The total amount of all Tax Increment Equivalent Grants shall not exceed 50% of the total eligible costs of the improvements. 4. Grants shall be provided upon successful completion of the work, as approved by Council, and payment in full of the property taxes including the taxes for the incremental assessment increase. The amount of the grant in the first year cannot be calculated until the incremental assessment has been determined by the Municipal Property Assessment Corporation (MPAC) and provided to the municipality, which may take up to two years. Grants for subsequent years shall be paid annually to property owners within three (3) months of payment of the full property tax.
Town of Cochrane Community Improvement Plan | Financial Incentive Program Agreement Page 22 of 23
Page 193 of 250
CIP - Financial Incentive Programs AGENDA ITEM #8.6.1
TOWN OF COCHRANE COMMUNITY IMPROVEMENT PLAN
5. The Tax Increment Equivalent Grant shall not be paid and shall not accumulate for any year when taxes remain unpaid by the due date. Any failure to pay taxes in any year shall disqualify the owner for further grant payments.
Eligibility Criteria 1. All General Eligibility Requirements outlined in Section 8.3 of the CIP shall apply. 2. Applications shall be in accordance with the application process set out in Section 8.5 of the CIP. 3. At its sole discretion, the Town may require the applicant to submit a business plan, prepared to the satisfaction of the Town, in relation to an application for the Tax Increment Equivalent Grant. 4. To be eligible for the Tax Increment Equivalent Grant, the property shall be improved such that the amount of work undertaken results in an increase of at least $500 in the assessed value of the property, or the improvement involves more than 25% of the existing gross floor area. 5. In order to determine the suitability of the Tax Increment Equivalent Grant, prior to submitting an application for the program, eligible applicants may be required to estimate the total potential value of the tax increment, based on current assessment values and anticipated investment. 6. If the total value of the Tax Increment Equivalent Grant is significantly less than the applicant’s estimated value, at the sole discretion of the Town, the applicant may be given the opportunity to withdraw their application for the Tax Increment Equivalent Grant program, and submit an application for one or more of the other incentive programs in this Plan as may be applicable to the project. 7. Should an eligible applicant be approved for the Tax Increment Equivalent Grant, and if the subject property is sold, in whole or in part, before the original grant period lapses, the original owner may not be entitled to receive the remaining grant payments, in accordance with the terms of the program agreement. The payments are also non-transferrable to the new owner, unless specifically stipulated as part of the Financial Incentive Program Agreement executed between the owner and the Town. 8. The Tax Increment Equivalent Grant cannot be combined with any other grant or rebate in this Plan, with the exception of the Brownfield Property Tax Assistance Grant. 9. The property owner is responsible for the entire cost of the development or redevelopment project.
Town of Cochrane Community Improvement Plan | Financial Incentive Program Agreement Page 23 of 23
Page 194 of 250
CIP - Financial Incentive Programs AGENDA ITEM #8.6.2
ADMINISTRATIVE REPORT Ontario's Next Great Economic Opportunity - Ontario Claybet Development Corporation
BACKGROUND: On February 20th 2019, Mr. Ted Griffith from Campbell Strategies presented a proposal to NeCN. Campbell Strategies is a Toronto-based public affairs consultancy. This consultancy has 25 years of experience in communications and public affairs campaigns for clients at the forefront of the public policy agenda.Campbell Strategies is proposing that with the guidance of Campbell Strategies, the Municipalities and First Nations in the Claybelt come together to form the Ontario Claybelt Development Corporation (OCDC) – a public-private- partnership that will develop and market the agricultural potential of the region. In this proposal, “Ontario’s Next Great Economic Opportunity – The Claybelt”, Mr. Griffith explained the economic opportunity that lays within the Claybelt. Ontario’s Claybelt is over 10 million acres of arable land, and if fully developed as farmland, it could potentially double Ontario’s Agriculture output (currently Ontario has 12 million acers of farms). There is currently 1 million acres in private hands that can be re- developed into profitable and sustainable farms. Northern Ontario is market-ready for this opportunity with roads, rails, hydro, and water. The United Nations projects that to meet world food demands, food and feed production will need to increase 70% by 2050. Increasing yields on existing farms and creating additional acreage at the same time will be the key to economic success. It would create an immediate impact on food supply, jobs, and economic prosperity. Currently, the Claybelt has 624,000 acres of farmland in-production, it generates $140 million in annual revenues, and has primary markets of local and near-local. This new opportunity is international in market and scale, with the ancillary benefit of reducing the cost of food in the North while increasing its availability. Growing markets in Asia and Africa are rapidly increasing food demands. These Nations want beef, wheat, soy beans and more; all of which can thrive in the Great Claybelt area. Climate change is also an opportunity for Northern Ontario. Warmer temperatures expand growing seasons.
RECOMMENDATIONS/RESOLUTION: THAT the Town of Cochrane invests a total of $6500 towards the purposed project from Campbell Strategies “Ontario’s Next Great Economic Opportunity” in order to create the Ontario Claybelt Development Corporation (OCDC).
ANALYSIS & DISCUSSION: Campbell Strategies is proposing that with the guidance of Campbell Strategies, the municipalities and First Nations in the Claybelt come together to form the Ontario Claybelt Development Corporation (OCDC) – a public-private-partnership that will develop and market the agricultural potential of the region. Campbell strategies has
Page 195 of 250
Ontario's Next Great Economic Opportunity - Ontario Claybet Development ... AGENDA ITEM #8.6.2
approached these Municipalities and First Nations within the Claybelt presenting this proposal. They are purposing that this corporation will seek and obtain working capital from capital markets; acquire land; develop infrastructure; market farm products to agricultural buyers worldwide; managing buy/sell transactions; coordinate with Ontario and Federal market regulations; attract and train labour; Share best practices, environmental standards, and quality assurance; Brand Ontario Claybelt Agriculture products internationally; manage local stakeholder relations and more. To establish this organization, the OCDC will approach the provincial and federal governments for funding of a business plan that will create a roadmap for a massive job creator that is both sustainable and profitable. Review what is all included in the business plan on page 3 of the Overview. Campbell Strategies will lead the approach and discussions with provincial and federal governments to support this project. A prospective source of funding is the Canadian Agriculture Partnership, a 5 year federal/provincial program that has identified up to $17 million for economic development in Ontario’s Agriculture sector. Campbell Strategies has estimated the $1 million will be required to fund this one-year business plan. Campbell Strategies is requesting $1,000 a month for six months plus a one-time expense cost of $500 (to cover out-of-pocket travel costs from Toronto to NE Ontario and to Ottawa). The total investment per participating municipality would be $6500. A key strategic direction in in Cochrane’s Strategic Plan is to grow the Agricultural Sector. By investing in this proposed project, the Town of Cochrane could take a large step towards facilitating the growth of the agriculture sector. Supporting this project facilitate development of a large-scale agriculture industry in the Great Claybelt.
RELEVANT POLICY\LEGISLATION: Strategic Plan (2014)
STATEMENT OF DIRECTION & PRIORITIES/BUSINESS PLAN: The Economic Development Department wishes to proceed with the investment of $6500 for purposed project and join Campbell Strategies and surrounding municipalities in the creation of Ontario Claybelt Development Corporation (OCDC).
FINANCIAL IMPLICATIONS: The total of municipal dollars invested would be $6500 towards the Campbell Strategies’ purposed project “Ontario’s Next Great Economic Opportunity – The Claybelt”.
April 18, 2019
CAO’S RECOMMENDATIONS:
Comments:
Page 196 of 250
Ontario's Next Great Economic Opportunity - Ontario Claybet Development ... AGENDA ITEM #8.6.2
J.P. Ouellette, CMO C.A.O.
DATE APPROVED BY COUNCIL:
RESOLUTION #:
Page 197 of 250
Ontario's Next Great Economic Opportunity - Ontario Claybet Development ... AGENDA ITEM #8.6.2
08 May, 2019
Dear NEOMA Mayors, Councilors and Clerks/CAOs,
It was a great honor to have been elected President at this year’s first NEOMA meeting, and I extend my sincere gratitude for providing me with this opportunity to effectively serve and represent our Association. But I can’t do it alone. It is 6 Queen Street important for us to collectively focus on what we can do together in order to Kapuskasing, ON ensure the sustainability and prosperity of Northeastern Ontario. P5N 1G7 At our last meeting, we heard from Campbell Strategies and the agricultural opportunity that lies in the rich soil of our Great Claybelt. NEOMA Members present at the meeting voted unanimously to support this initiative through the NeCN, the project lead. It’s now time for your Council to pass a resolution approving the participation of your Municipality/Town. Black River-Matheson Cochrane We must champion this initiative and support a focused, more regional approach to developing large-scale agriculture in the Great Claybelt. Expanded agriculture Fauquier-Strickland across the region is such a great opportunity for all of us, as it will bring about Iroquois Falls equipment dealers, improved transportation networks, and the processing of food for local, national, and international markets. Kapuskasing Kirkland Lake First Nation Communities are an integral part of this vision. We shall work with them every step of the way, from the creation of a managing authority for the Mattice-Val Coté development of the Great Claybelt to specific farming opportunities on traditional Moonbeam lands. Truth and reconciliation is not just a catch phrase, it’s the way forward. Moosonee We need to bring our collective political and community will to Queen’s Park and Opasatika Parliament Hill. The Provincial Government has strongly signaled its “Open for Smooth Rock Falls Business” strategy. As municipal leaders, we all strive to ensure that Northeastern Ontario gets its share of business and investment. We also know Timmins how important it is to diversify our economy and this initiative is a great step in Val Rita-Harty that direction.
In closing, climate change is real, as is the population growth around the world and the demand for high-quality foods. Northeastern Ontario has the opportunity to feed the world and grow its economy. Let’s put our best foot forward.
Johanne Baril Best regards, President (705) 367-6019 [email protected] Johanne Baril, CD President Denis Dorval Vice-President (705) 347-2111 [email protected]
Guylaine Ouellette Secretary-Treasurer (705) 335-4457 Guylaine.Ouellette@ kapuskasing.ca
Page 198 of 250
Ontario's Next Great Economic Opportunity - Ontario Claybet Development ... AGENDA ITEM #8.6.3
ADMINISTRATIVE REPORT Appointments to the Economic Development Steering Board
BACKGROUND: According to By Law 1042-2016, the Economic Development Steering Board is to recommend a Vice- Chairperson for appointment to Council annually. Following the Economic Development Steering Board's meeting held on April 26, 2019 the Board would like to recommend Renée Vezeau-Beaulieu to Council as Vice-Chair for the Board.
Furthermore, following the o meeting held on April 26, 2019 the Board wishes to recommend t appointment Darryl Owens to represent the Board of Trade on the Board. At this time this is the only recommendation from the Board to recommend a candidate for appointment to a vacant seat. Currently, the following 5 seats remain vacant on the Board: • Mining Sector • Forestry Sector • ONTC/Transportation • Business at Large • Agriculture Sector
RECOMMENDATIONS/RESOLUTION: THATCouncil appoint Renée Vezeau-Beaulieu as Vice-Chair of the Economic Development Steering Board. THAT Council appoint Darryl Owens as a representative for Board of Trade to the Economic Development Steering Board.
RELEVANT POLICY\LEGISLATION: By Law 1042-2016
Resolution 07-2019 (Attached)
Resolution 10-2019 (Attached)
May 14, 2019
CAO’S RECOMMENDATIONS:
Comments:
J.P. Ouellette, CMO C.A.O.
Page 199 of 250
Appointments to the Economic Development Steering Board AGENDA ITEM #8.6.3
DATE APPROVED BY COUNCIL:
RESOLUTION #:
Page 200 of 250
Appointments to the Economic Development Steering Board AGENDA ITEM #8.6.3
ECONOMIC DEVELOPMENT STEERING BOARD DATE: April 26. 2019
RESOLUTIONNO.:
AGENDA ITEMNO.: 8.1 MOVED BY: UnxsC\L<\’\C
THAT the Board recommend Renée Vezeau-Beaulieu to Council as Vice Chair for the Economic Development Board.
DECLARED THE MOTION
QARRIED DEFEATED TABLED *CHAIRPERSCN
FOR AGAINST ABSTAINED |?$'l$'I%sT'§g)VAS Martine Beaulieu-Mayer CE Rodney Hoogenhoud AA Renée Vezeau-Beaulieu TTE Denis Clément D Dennis Draves
Page 201 of 250
Appointments to the Economic Development Steering Board AGENDA ITEM #8.6.3
ECONOMIC DEVELOPMENT STEERING BOARD DATE: April 26. 2019
RESOLUTION NO.: /O—
AGENDA ITEMNO.: 9.1
MOVED BY: I/I
SECONDED BY: f)Xv\/<1‘)
THAT the Board recommend Darryl Owens to Council for appointment to the Board in representing Cochrane Board of Trade.
DECLARED THE MOTION
CARRIED DEFEATED TABLED *CHAlRPERSO
FOR AGAINST ABSTAINED l?'T'5§;-§S~°'TE§,"AS° Martine Beaulieu-Mayer E§ Rodney Hoogenhoud \TTE°
Renée Vezeau-Beaulieu
Denis Clément
Dennis Draves
Page 202 of 250
Appointments to the Economic Development Steering Board AGENDA ITEM #8.6.3
Board of Trade Directors ' DATE: _Ma:ch_4,2D_1.9__j_
RESOLUTION NO.: __Q3=0A__‘|.9;1_1____
AGENDAITEMNO.:
MOVED BY: Jason Michaud
SECONDED BY: lJe:._j____
THAT Darryl Owens be the Representative for the Economic Development Committee. DECLARED THE MOTION
CARRIED DEFEATED DEFERRED REFERRED TO:
RECORDED VOTE — Requested by:
/Boardof?/‘fadePresidentlActing FOR AGAINST Belisle Dan Cousineau Rheal Genier Samantha Gagne Raymond X Johnson Marc X Leonard Ryan Louvelle Frank X Michaud Jason Darryl Owens
DECLARATIONOF CONFLICTOF INTEREST
DISCLOSED HISIHER INTEREST(S) VACATED HIS/HER SEAT
ABSTAINED FROM DISCUSSIONAND DID NOT VOTE ON THIS QUESTION.
Page 203 of 250
Appointments to the Economic Development Steering Board AGENDA ITEM #11.1
371 Weslemkoon Lake Road LIBBY CLARKE, REEVE Box 436, R.R. #2 BERNICE CROCKER, CLERK‐TREASURER GILMOUR, ON K0L 1W0 613‐474‐2583 (Phone) [email protected] 613‐474‐0664 (Facsimile) www.tudorandcashel.com
THE CORPORATION OF THE TOWNSHIP OF TUDOR AND CASHEL
RESOLUTION
TOWNSHIP OF TUDOR AND CASHEL
APRIL 02, 2019 RESOLUTION NO: 2019 - 090
MOVED BY: NOREEN REILLY SECONDED BY: RONALD CARROLL
WHEREAS hydro is essential for all individuals and the cost to receive hydro should not be so excessive that individuals cannot afford it;
AND WHEREAS the cost for service delivery for hydro should be affordable to all individuals;
AND WHEREAS the Hydro One invoices received over the last few months for the Township of Tudor and Cashel have indicated that 46% to 56% of the total cost has been related to service delivery fee;
AND WHEREAS the Township of Tudor and Cashel believes the cost for service delivery is not affordable to the Township or its residents;
AND WHEREAS the Township of Tudor and Cashel believes that Hydro One and the Ontario Energy Board should review its plans regarding delivery service to ensure that the cost of service delivery is fair to everyone;
NOW THEREFORE BE IT RESOLVED, THAT a copy of this motion be circulated to Hydro One, Daryl Kramp, MPP Hastings-Lennox & Addington, the Hon. Doug Ford, Premier of Ontario, Ontario Energy Board, all municipalities and the Association of Municipalities of Ontario.
Carried: LIBBY CLARKE, HEAD OF COUNCIL
Page 204 of 250
The Corporation of the Township of Tudor and Cashel AGENDA ITEM #13.1
GENERAL INFORMATION
FOR
BOARD OF DIRECTORS OF NORTHERN ONTARIO ENERGY INC.
Introduction
1. Northern Ontario Energy Inc. (NOE Inc.) is an electrical contracting company which provides services to the area.
In 1999, Bill 35 required all Municipal Electrical Utilities to become corporations under the Ontario Business Corporation Act. As a result, the following companies amalgamated to form Northern Ontario Wires Inc.
1. The Cochrane Public Utilities Commission (Electric Department), which served the Town of Cochrane since 1921. The Cochrane PUC also provided telephone, water and sewer services.
2. The Iroquois Falls Hydro Electric Commission, which served the Town of Iroquois Falls since 1986, where it took over hydro distribution from Abitibi Price and Ontario Hydro.
3. The Kapuskasing Public Utilities Commission, which served the Town of Kapuskasing since 1952.
Furthermore, Northern Ontario Energy Inc. was created in order to deal with all non-regulated items as a result of incorporating the distribution company.
The Corporation of the Town of Cochrane is the single Shareholder of the Corporation and appoints Board Members, as required.
Number of Directors
2. The Corporation shall be governed by a board of directors which shall consist of a minimum of one (1) and a maximum of twelve (12) directors to be appointed by the Shareholder. The Board shall operate with three (3) directors unless a vacancy(ies) has been created at which time the Board will operate with the balance of members until such time as the Shareholder fills the vacancy(ies). At no time can the Board operate with less than two (2) directors. The directors shall serve at the pleasure of the shareholder, who may remove or appointment directors at any time, in its sole and unfettered discretion.
…/2
Page 205 of 250
Regular Council Meeting of March 5th - Northern Ontario Energy Board - A... AGENDA ITEM #13.1
General Information Board of Directors of NOE Page Two
Board Requirements
3. At least one-third of the board of directors of the Corporation are to be independent directors from any affiliate of the Corporation (currently the Shareholder and NOW).
Qualification of Directors
4. In addition to sound judgment and personal integrity, no director may be an adjudged or discharged or undischarged bankrupt nor be in any conflict of interest with either the corporation or the shareholder at any time.
Residency
5. All members of the Board of Directors shall be residents of the Town of Cochrane. For purposes of this document, any sitting member of the Council of the Town of Cochrane and/or the Mayor of the Town of Cochrane shall be deemed to be a resident of the Town of Cochrane, regardless of their physical or ordinary residence.
Chair and Vice-Chair Positions
6. The Board may elect its own Chair who will serve at the discretion of the Board.
Term
7. The term for each member of the Board shall be as follows:
(a) The Mayor and Councillor(s) serving as a member of the Board shall serve for a term coincident with his or her term on Council. (b) All directors shall serve at the pleasure of the Shareholder.
The term of no more than two (2) directors will end in any one (1) year on the Board of the Corporation.
If a member of the Board ceases to be a director for any reason, the Shareholder will fill the vacancy created thereby as soon as reasonably possible.
Any member of the Board may serve for successive terms as determined by the Shareholder.
Directors’ Compensation
8. The compensation of the Board must be approved in advance by the Shareholder. Directors shall be compensated in the amount of Seventy Five ($75) dollars for each Board and committee meeting attended. There shall be no annual compensation for Directors. …/3
Page 206 of 250
Regular Council Meeting of March 5th - Northern Ontario Energy Board - A... AGENDA ITEM #13.1
General Information Board of Directors of NOE Page Three
All board members will receive a per diem of One Hundred and Twenty Five dollars ($125) per day to ensure board members attend approved education sessions as prescribed by the Board from time to time.
Conflict of Interest Policy
9. The directors and officers of the Corporation will strictly abide by the requirements of the OBCA and the conflict of interest rules set forth in the Bylaws of the Corporation including any requirements in respect of disclosure and abstention from voting.
Confidentiality
10. All members of the Board of Directors of the Corporation, all officers of the Corporation shall, prior to assuming their roles, enter into a Confidentiality Agreement in a form as prepared by the Corporation and approved in advance by the Shareholder. Without limiting the generality of the foregoing, the Confidentiality Agreement shall provide for:
(a) disclosure to a Receiving Party’s employees or agents is necessary for the performance of any Receiving Party’s duties and obligations under this Declaration:
(b) disclosure as required in the course of judicial proceedings or pursuant to law; or
(c) the confidential information becoming part of the public domain (other than through unauthorized disclosure by the Receiving Party) Quorum
11. A quorum for meeting of the Board shall be a majority of the members of the Board. A meeting shall be adjourned for lack of a quorum and a notice of the adjourned meeting shall be sent in writing to all directors rescheduling the meeting to a date at least seven (7) days following the adjourned meeting.
Meetings of the Board
12. Meetings of the Board shall be held at least once in every calendar year or at the request of the Chair or of a majority of the members of the Board. Meetings of the Board may be held by such telephone or electronic communication devices as permit all persons participating in the meeting to communicate with each other simultaneously and instantaneously. At least five (5) days advance written notice of the time and place of the meeting and of the business to be transacted at the meeting in sufficient detail to enable each director to assess reasonably the importance of such business to the affairs of the Corporation shall be given to each director.
…/4
Page 207 of 250
Regular Council Meeting of March 5th - Northern Ontario Energy Board - A... AGENDA ITEM #13.1
General Information Board of Directors of NOE Page Four
Decisions of the Directors
13. Decisions or resolutions of the Board shall require the approval of the majority of the directors present at each meeting thereof. The Chair shall not have a second or casting vote. A resolution in writing signed by all of the directors entitled to vote on that resolution at a meeting of the Board is as valid as if it had been passed at a meeting of the Board.
Board Duties
14. Subject to those matters requiring Shareholder approval, the Board shall supervise the management of the business and affairs of the Corporation.
Page 208 of 250
Regular Council Meeting of March 5th - Northern Ontario Energy Board - A... AGENDA ITEM #14.1
Alice Mercier
From: Daniel Belisle Sent: April 19, 2019 3:13 PM To: Alice Mercier; Council; Denis Clement; J.P. Ouellette; Monika Malherbe Subject: Notice of motion
Follow Up Flag: Flag for follow up Flag Status: Completed
Due to high deficits and the high cost going forward of infrastructure replacement, I move that the automatic cost of living allowance be removed from the bylaw and that any increase in councillors and mayors honorarium be brought to the table at a regular council meeting. This will cause this expenditure to be transparent for the tax payers. Sent from my iPad
1
Page 209 of 250
Councillor Daniel Belisle - Remuneration of the Mayor and members of Cou... AGENDA ITEM #14.1
THE CORPORATION OF THE TOWN OF COCHRANE
BY-LAW NUMBER 1069-2015
BEING A BY-LAW TO PROVIDE FOR THE REMUNERATION OF THE MAYOR AND MEMBERS OF COUNCIL WHILE IN OFFICE
WHEREAS a municipality may pay any part of the remuneration and expenses of the Members of Council, pursuant to Section 283 (1) of the Municipal Act, 2001, c. 25 (“Municipal Act, 2001”);
AND WHEREAS , despite any Act, a municipality may only pay the expenses of the Members of its Council if the expenses are of those persons in their capacity as members, officers, or employees and, if the expenses are in lieu of the expenses actually incurred, a reasonable estimate in the opinion of the Council of the actual expenses that would be incurred;
AND WHEREAS municipalities are required to review a by-law granting a one third tax exemption to Members of Council at a meeting at least once during their term in office, pursuant to the Municipal Act, Section 283 (7);
AND WHEREAS Council by Resolution 48-2015, received the Council Remuneration Report dated January 23 rd , 2015, which recommended remuneration be established for the term of Council commencing January 1 st , 2015;
AND WHEREAS Council deems it necessary and desirable to enact a by-law to establish the rate of remuneration for the Members of Council;
NOW THEREFORE the Municipal Council of the Corporation of the Town of Cochrane enacts as follows:
1. THAT the Mayor shall receive annual remuneration in the amount of $16,967.52 effective January 1 st , 2015. The Mayor’s annual remuneration shall be increased on January 1 st of each year, in accordance with the preceding year’s Statistic Canada’s Ontario Consumer Price Index (CPI).
2. THAT each Councillor shall receive annual remuneration in the amount of $8,776.32 effective January 1 st , 2015. The Councillors annual remuneration shall be increased on January 1 st of each year, in accordance with the preceding year’s Statistic Canada’s Ontario Consumer Price Index (CPI).
3. THAT By-Law 439-2007 is hereby repealed.
4. THAT this By-Law shall come into force and effect on the day of passing.
READ a first and second time this 17 th day of February, 2015
MAYOR
CLERK READ a third time and final time this 17 th day of February, 2015.
MAYOR
CLERK
Page 210 of 250
Councillor Daniel Belisle - Remuneration of the Mayor and members of Cou... AGENDA ITEM #14.1
ADMINISTRATIVE REPORT CSD - Impact of Notice of Motion - Councillor and Mayor Remuneration Freeze
BACKGROUND:
On April 19, 2019, Councillor Dan Belisle sent an email as follows:
Due to high deficits and the high cost going forward of infrastructure replacement, I move that the automatic cost of living allowance be removed from the bylaw and that any increase in councillors and mayors honorarium be brought to the table at a regular council meeting. This will cause this expenditure to be transparent for the tax payers. Sent from my iPad
RECOMMENDATIONS/RESOLUTION:
This is for information only
ANALYSIS & DISCUSSION: Annual Impact of CPI Increase to Council Remuneration
Page 211 of 250
Councillor Daniel Belisle - Remuneration of the Mayor and members of Cou... AGENDA ITEM #14.1
May 7, 2019 Monika Malherbe
CAO’S RECOMMENDATIONS:
Comments:
J.P. Ouellette, CMO C.A.O.
DATE APPROVED BY COUNCIL:
RESOLUTION #:
Page 212 of 250
Councillor Daniel Belisle - Remuneration of the Mayor and members of Cou... AGENDA ITEM #15.1
Page 213 of 250
By-Law Number 1363-2019 - Being a By-Law to authorize the changing of th... AGENDA ITEM #15.1
J
1..
Page 214 of 250
By-Law Number 1363-2019 - Being a By-Law to authorize the changing of th... AGENDA ITEM #15.2
THE CORPORATION OF THE TOWN OF COCHRANE
BY-LAW NUMBER 1364-2019
BEING A BY-LAW TO AUTHORIZE THE EXECUTION OF AN AMENDING AGREEMENT TO THE AGREEMENT BETWEEN THE CORPORATION OF THE TOWN OF COCHRANE AND DS MANAGEMENT SERVICES
WHEREAS the Municipal Council of the Corporation of the Town of Cochrane has enacted By-Law Number 1175-2016, to enter into an Agreement with DS Management Services for the provision of services at the Cochrane Municipal Airport located in the Township of Glackmeyer;
AND WHEREAS the Municipal Council of the Corporation of the Town of Cochrane under Resolution 145-2019 approved an extension to the Agreement with DS Management Services for an additional two year term;
AND WHEREAS DS Management Services have accepted the offer to renew the Agreement for an additional two year term;
NOW THEREFORE the Municipal Council of the Corporation of the Town of Cochrane enacts as follows:
1. THAT the Clerk be and is hereby authorized to sign on behalf of the Corporation of the Town of Cochrane an Amending Agreement with DS Management Services.
2. THAT the aforementioned Amendment is attached hereto marked Schedule “A” and forms part of this By-Law.
READ a first and second time this 14th day of May, 2019
MAYOR
CLERK
READ a third and final time this 14th day of May, 2019.
MAYOR
CLERK
Page 215 of 250
By-Law Number 1364-2019 - Being a By-Law to authorize the execution of a... AGENDA ITEM #15.2
SCHEDULE “A” – FORMING PART OF BY-LAW NUMBER 1364-2019
THE AMENDING AGREEMENT made in duplicate
BETWEEN: THE CORPORATION OF THE TOWN OF COCHRANE
(hereinafter referred to as the “Municipality”)
AND: DS MANAGEMENT SERVICES
(hereinafter referred to as the “Airport Operations Manager”)
WHEREAS the Corporation of the Town of Cochrane (“Municipality”) and DS Management Services (“Airport Operations Manager”) entered into an agreement dated August 26th, 2016 to provide airport services;
AND WHEREAS the Municipality has offered to the Airport Operations Manager to extend the term of the agreement for an additional two year and increase the management fee at 3% per year;
NOW THEREFORE for good and valuable consideration, the Municipality and the Airport Operations Manager agree as follows:
1. THAT Section 2.05 is hereby amended as follows:
“2.05 The Term of this Agreement, shall commence on the 18th day of August, 2019 (hereby referred to as the “Commencement Date”) and shall continue until, and end upon, the 17th day of August, 2021 (hereinafter referred to as the “Termination Date”.
2. THAT Schedule “A” is hereby amended by adding the following:
5. For the Fourth Year $ 59,250.85 annually Starting from August 18th, 2019 to August 17, 2020
6. For the Fifth Year $ 61,028.37 annually Starting from August 18th, 2020 to August 17, 2021
3. THAT all other terms and conditions of the Agreement remain in full force and effect.
4. THAT this amending agreement shall not come into effect until Municipality and the Airport Operations Manager have both signed the amending agreement.
IN WITNESS WHEREOF the Corporation of the Town of Cochrane has caused to be affixed its corporate seal attested to by its proper officers and the party has hereunto set his hand and seal on the day and year first above written.
SIGNED, SEALED AND DELIVERED ) THE CORPORATION OF in the presence of ) THE TOWN OF COCHRANE ) Per: ) ) ) ) CLERK ) ) ) ) ) ) DON SAUNDERS WITNESS ) DS MANAGEMENT SERVICES )
Page 216 of 250
By-Law Number 1364-2019 - Being a By-Law to authorize the execution of a... AGENDA ITEM #15.3
Page 217 of 250
By-Law Number 1365-2019 - Being a By-Law to adopt the Terms of Reference... AGENDA ITEM #15.3
Page 218 of 250
By-Law Number 1365-2019 - Being a By-Law to adopt the Terms of Reference... AGENDA ITEM #15.3
Page 219 of 250
By-Law Number 1365-2019 - Being a By-Law to adopt the Terms of Reference... AGENDA ITEM #15.4
Page 220 of 250
By-Law Number 1366-2019 - Being a By-Law to authorize the execution of a... AGENDA ITEM #15.4
Page 221 of 250
By-Law Number 1366-2019 - Being a By-Law to authorize the execution of a... AGENDA ITEM #15.4
"lndemnified Parties” has the meaning ascribed thereto in Section 13.01 of this Agreement;
“Parties” means FCMand the Recipient, and “Party" refers to any one of them;
“Project” means the project described in Part 2 of Schedule A attached hereto;
“Project End Date” has the meaning ascribed thereto in Part 2 of Schedule A attached hereto; and
“Project Start Date" has the meaning ascribed thereto in Part 2 of Schedule A attached hereto;
“Receiving Partythas the meaning ascribed thereto in Section 11.01 of this Agreement.
1.02 Schedules. The following annexed Schedules form part of this Agreement and the Parties shall comply with all terms and conditions set-out therein:
Schedule A: Part 1: Conditions of Contribution Part 2: Description of Project, Statement of Work and Project Expenditures Part 3: Reporting Requirements and Project Deliverables
Schedule B: Pan 1: Grant Amount Part 2: Particulars of the Sources of Funding Part 3: Payment Schedule/Period of Funding
Schedule C Part 1: Request for Contribution, Letter of Attestation and Expense Claim Part 2: Completion Report Templates Pa rt 3: Accepted Practices Pa rt 4: Eligible Expenditures
Schedule D: ContactInformation
ARTICLE 2 THE GRANT
2.01 Grant Purgose . FCM is providing the Grant to the Recipient for the sole purpose of assisting the Recipient in the performance of the Project, as described in Part 2 of Schedule A attached hereto.
2.02 Grant Amount . Subject to and in accordance with the terms and conditions of this Agreement and in relianceupon the representations, warranties and covenants of the Recipient hereinafter set forth, FCM agrees to contribute towards the Eligible Expenditures, the Grant Amount, as more particularly describedin Part 1 of Schedule B attached hereto.
2.03 Disbursement of Grant.
(a) FCM shall disburse the Grant in accordance with Part 3 of Schedule B attached hereto.
3 ; (b) No portion of the Grant shall be disbursed by FCM without it first receiving from the Recipient a completed Request for Contribution in accordance with Part 1 of Schedule C attached hereto.
(C Provided that the Conditions of Contribution set-out in Part 1 of Schedule A attached hereto are satisfied, the Recipient may request the Grant by delivering to FCM the appropriate Request forContribution in accordance with Part 1 of Schedule C attached hereto at least 30 days before the requested date of disbursement; the requested date of disbursement may be delayed ifthe Request for Contribution delivered by the Recipient to FCM is not, i
Page 222 of 250
By-Law Number 1366-2019 - Being a By-Law to authorize the execution of a... AGENDA ITEM #15.4
FCM’s sole discretion, satisfactory and revisions or supplemental documentation are required.
2.04 Term. This Agreement shall continue in force until FCM has received and notified the Recipient of its satisfaction with all reports required to be completed by the Recipient in accordance with the terms and conditions of this Agreement, or untilthe Agreement has been terminated in accordance with Section 12.01, whichever shall first occur.
ARTICLE 3 CONDITIONS OF CONTRIBUTION
3.01 Conditions of Contribution . Subject to Section 2.03, the obligation of FCM to disburse the Grant to the Recipient is conditional upon the Recipient satisfying the conditions set-out in Part 1 of Schedule A attached hereto, to the satisfaction of FCM.
ARTICLE 4 REPRESENTATIONS AND WARRANTIES
4.01 Regresentations and Warranties . The Recipient represents and warrants that:
(a) it is duly established under the laws of the Province of Ontario and has the legal power and authority to enter into, and perform its obligations under this Agreement and the Project;
(b) this Agreement has been duly authorized and executed by it and constitutes a valid and binding obligation of it, enforceable against it in accordance with its terms;
(0) neither the making of this Agreement nor the compliance with its terms and the terms of the Project will conflict with or result in the breach of any of the terms, conditions or provisions of, or constitute a default under any indenture, debenture, agreement or other instrument or arrangement to which the Recipient is a party or by which it is bound, or violate any of the terms or provisions of the Recipient’s constating documents or any license, approval, consent, judgment, decree or order or any statute, rule or regulation applicable to the Recipient;
((1) no litigation, arbitration or administrative proceedings are current or pending or have been threatened; and so far as the Recipient is aware no claim has been made, which is likel to have an adverse effect on its preparation and/or delivery of the Project or its compliancey with its obligations under this Agreement; and
(e) it has the right to grant the license set out in Section 6.02 of this Agreement.
ARTICLE 5 COVENANTS
5.01 Affirmative Covenants. Unless FCM shall otherwise agree in writing, the Recipient covenants and agrees that it shall:
(a) use the Grant only for Eligible Activities relating to the Project;
(b) carry out the Project and conduct the activities thereof in compliance with all applicable laws and regulations and, without restricting the generality of the foregoing, in compliance with all labour, environmental, health and safety and human rights legislation applicable to the Project;
Page 223 of 250
By-Law Number 1366-2019 - Being a By-Law to authorize the execution of a... AGENDA ITEM #15.4
(c) carry out the Project with due diligence and efficiency and in accordance with sound engineering, scientific, financial and business practices;
(d) provide FCM with prompt notice of any:
(i) material change to the Project;
(ii) proposed change in the nature or scope of its legal status; or
(iii) act, event, litigation or administrative proceeding that does or may materially and adversely affect the Project or may materially and adversely affect the ability of the Recipient to perform its obligations under this Agreement or the Project.
5.02 Negative Covenants. Unless FCM shall otherwise agree in writing, the Recipient shall not:
(a) use the Grant for expenditures that are not Eligible Expenditures;
(b) for 5 years after the date of this Agreement, sell, assign, transfer, lease, exchange or othen/vise dispose of, or contract to sell, assign, transfer, lease, exchange or otherwise dispose of,:any of the real or personal property, whether movable or immovable, acquired, purchased, constructed, rehabilitated or improved, in whole or in part, with the Grant (the “Assets"); if at any time within 5 years after March 31, 2021, the Recipient sells, assigns, transfers, leases, exchanges or otherwise disposes of any Asset other than to the Government of Canada, a local government, or with the Government of Canada’s consent, the Recipient may be required to pay back to FCM, at FCM's sole discretion, all or a portion of the Grantthat was disbursed by FCM to the Recipient.
ARTICLE 6 INTELLECTUAL PROPERTY
6.01 Intellectual Progeny . Copyright in all reports, documents and deliverables prepared in connection with this Agreement and listed in the Schedules of this Agreement by or on behalf of the Recipient (the “Recipient Documentation”) willbe the exclusive property of, and all ownership rights shall vest in either the Recipient or, subject to the Recipient’s ability to grant the license set out in Section 6.02, a person or, entity engaged to develop the Recipient Documentation on behalf of the Recipient.
6.02 License . The Recipient hereby grants to FCM an irrevocable, perpetual, worldwide, royalty-free, license, to use, publish, make improvements to, sub-license, translate and copy the Recipient Documentation. This license shall survive the expiration or termination of this Agreement.
ARTICLE 7 APPROPRIATIONS
7.01 Agprogriations . Notwithstanding FCM's obligation to make any payment under this Agreement, this obligation does notarise if, at the time when a payment under this Agreement becomes due, the Parliament of Canada has not passed an appropriation that is sufficient and constitutes lawful authority for the Governmentof Canada making the necessary payment to FCM for the project or program in relation to which the Grant is being provided. FCM may reduce, delay or terminate any payment under this Agreement in response to the reduction or delay of appropriations or departmental funding levels in respect of transfer payments, the project or program in relation to which the Grant is being provided, or othenlvise, as evidenced by any appropriation act or the federal Crown's main or supplementary estimates expenditures. FCM will not be liable for any direct, indirect, consequential, exemplary or punitive damages, regardless of the form of action,
Page 224 of 250
By-Law Number 1366-2019 - Being a By-Law to authorize the execution of a... AGENDA ITEM #15.4
Page 225 of 250
By-Law Number 1366-2019 - Being a By-Law to authorize the execution of a... AGENDA ITEM #15.4
11.01 Con?dentialig
(a) Allprocesses, documents, data, plans, material, policies or information pertaining to either Party's operations which is obtained by the other Party (“Receiving Party”) or furnished to the Receiving Party in connection with this Agreement and expressly identified as confidentialthereby, including, without limitation, the terms of this Agreement, (“Confidentia| Information") shall be maintained by the Receiving Party in strict confidence and shall not be disclosed to any person or entity for any reason or used by the Receiving Party except as necessary for it to perform its obligations hereunder.
The limitations contained in this section shall not apply to (a) Confidential Information which is in the public domain at the time of disclosure; (b) Confidential Information that becomes part of the; public domain after disclosure through no fault of the Receiving Party; (c) ConfidentialInformation that the Receiving Party can prove was known by the Receiving Party at the time of disclosure; (d) Confidential Information that the Receiving Party can prove was supplied to the Receiving Party by a third party or was independently developed by the Receiving Party; or (e) Confidential Information required to be disclosed pursuant to judicial process.
ARTICLE 12 TERMINATION
12.01 Termination of the Agreement.
(3) FCM may terminate this Agreement:
(i) if the Recipient breaches any term or condition of this Agreement, and fails to remedy such breach upon the expiry of 15 Business Days’ written notice from FCM of such breach or, with respect to a breach that cannot be remedied within the 15 BusinessDay period, such longer period of time as FCM may reasonably provide the Recipient to remedy the breach, provided the Recipient has commenced to remedy the breach within the 15 Business Day period and is actively and diligentl taking appropriate measures to remedy the breach; y
(ii) if the Recipient becomes insolvent and/or proceedings have been commenced under any legislation or othen/vise for its dissolution, liquidation or winding-up, or bankruptcy, insolvency or creditors’ arrangement proceedings have been commenced by or against the Recipient;
(iii) if, in FCM’s sole discretion, the Project cannot be completed as initiallypresented; and
(iv) if the Parliament of Canada fails to pass an appropriation that is sufficient and constitutes lawful authority for the Government of Canada making the necessary payment to FCM for the project or program in relation to which the Grant is being provided.
(b) Either Party may, on not less than 30 days’ prior written notice to the other Party, terminate this Agreement.
12.02 Effect of Termination. Ifthis Agreement is terminated pursuant to Section 12.01, the Recipient may be:
(a) reimbursed for all or a portion of the expenses they have incurred in relation to the Project up to the effective date of termination; or
Page 226 of 250
By-Law Number 1366-2019 - Being a By-Law to authorize the execution of a... AGENDA ITEM #15.4
(b) required to pay back to FCM all or a portion of the Grant Amount that was disbursed by FCM to the Recipient prior to the effective date of termination;
as applicable, all subject to FCM’s sole discretion and satisfaction, taking into consideration out-of- pocket expenses incurredand results reported by the Recipient in connection with the Project.
ARTICLE 13 INDEMNITY
13.01 Indemnity . The Recipient hereby agrees to indemnify and hold harmless FCM and its officers, directors, employees and agents (collectively, the “|ndemnified Parties”) from and against any and all liability, loss, costs, damages and expenses (including legal, expert and consultant fees), causes of action, actions, claims, demands, lawsuits or other proceedings (collectively, a “claim''), by whomever made, sustained, incurred, brought or prosecuted, in any way arising out of or in connection with the Project or otherwise in connection with this Agreement, but only to the extent that such Claim arises out of or is in connection with the Recipient's breach of this Agreement or is caused by the negligence or wilfulmisconduct of the Recipient in the performance of its obligations hereunder or otherwise in connection with the Project.
13.02 Intellectual Progeny Indemnity. Recipient shall defend or settle at its expense any claim or suit against FCM arising out of or in connection with an assertion that the Recipient Intellectual Property infringes any intellectual property right and Recipient shall indemnify and hold harmless FCM from damages, costs, and attorneys’ fees, if any, ?nally awarded in such suit or the amount of the settlement thereof; provided that (i) Recipient is promptly notified in writing of such claim or suit, and (ii) Recipient shall have the sole control of the defense and/or settlement thereof.
ARTICLE 14 MISCELLANEOUS PROVISIONS
14.01 Notice. Any notice, document or other communication required to be given under this Agreement shall be in writing and shall be sufficiently given if sent by personal delivery/courier, registered mail or email to the other Party at its address indicated in Schedule D attached hereto, or to such other address, email address or person that the Party designates in writing to the other Party. The notice shall be deemed to have been delivered on the day of personal delivery, on the day received by email (as evidencedby a transmission confirmation), or on the fifth day following mailing. 14.02 Relationshig of the Parties . The relationship between the Recipient and FCM is, and shall at all times be and remain,essentially that of a recipient and a grantor, and this Agreement does not and shall not be deemed to create a joint venture, partnership, and fiduciary or agency relationship between the Partiesfor any purpose. Neither the Recipient, nor any of its personnel are engaged as an employee, servant or agent of FCM.
14.03 Public Announcements . The Recipient shall cooperate with FCM, who will lead the preparation and issuance of the public funding announcement for the Project and/or the coordination of a public announcement event attended by FCM and the Government of Canada. The Recipient will be informed of the process immediately after the signature of this Agreement. Ifany public statement or release is so required, the Recipient shall promptly inform FCM of upcoming promotional events related to the Project and allow FCM and the Government of Canada to participate in such media activities or events.
14.04 Pro'ect Branding . The Recipient shall recognize and state in an appropriate manner, as approved by FCM, the financial assistance offered by FCM concerning the Project and the contribution of the Government of Canada to FCM, as specified in Part 3 of Schedule C attached hereto. If requested by FCM, the Recipient shall have affixed, in content, form, location and manner acceptable to FCM signage acknowledging the contribution of FCM and the Government of Canada to the Project., The
Page 227 of 250
By-Law Number 1366-2019 - Being a By-Law to authorize the execution of a... AGENDA ITEM #15.4
Recipient shall adhere to the policies regarding the use of graphic design elements and signage as specified in Part 3 of Schedule C attached hereto.
14.05 Entire Agreement . This Agreement constitutes the entire understanding between the Parties with respect to the subject matter hereof and supersedes all prior understandings, negotiations and discussions, whether written or oral. There are no conditions, covenants, agreements, understandings, representations, warranties or other provisions, express or implied, collateral, statutory or othenivise, relating to the subject matter hereof except as herein provided.
14.06 Survival. Except as otherwise provided herein, those sections of this Agreement which, by the nature of the rights or obligations set-out therein might reasonably be expected to survive any termination or expiry of this Agreement, shall survive any termination or expiry of this Agreement.
14.07 Amendments. No amendment of the Agreement will have any force or effect unless reduced to writing and signed by both Parties.
14.08 Assignment . This Agreement cannot be assigned by either of the Parties hereto without the prior written consent of the other Party.
14.09 Enurement . This Agreement shall enure to the benefit of, and shall be binding upon, the Parties and their respective, heirs, executors, administrators, successors and permitted assigns.
14.10 Governing Law. This Agreement shall be governed by and construed in accordance with the law of the Province of Ontario and the federal laws of Canada applicable therein.
14.11 Severability . Each of the binding provisions contained in this Agreement is distinct and severable. Any declaration by a court of competent jurisdiction of the invalidity or unenforceability of any binding provision or part of a binding provision will not affect the validity or enforceability of any other provision of this Agreement.
14.12 Waiver. No waiver of any provision of this Agreement shall be effective unless made in writing and signed by the waiving Party. The failure of any Party to require the performance of any term or obligation of this Agreement, or the waiver by any Party of any breach of this Agreement, shall not prevent any subsequent enforcement of such term or obligation or be deemed a waiver of any subsequent breach.
14.13 Cou nteggans. ThisjAgreement may be executed and delivered (including by facsimile transmission or in protocol documentformat (“PDF”)) in one or more counterparts, each of which when executed shall be deemed to be an original but all of which taken together shall constitute one and the same agreement.
[SIGNATURE PAGE FOLLOWS]
Page 228 of 250
By-Law Number 1366-2019 - Being a By-Law to authorize the execution of a... AGENDA ITEM #15.4
Page 229 of 250
By-Law Number 1366-2019 - Being a By-Law to authorize the execution of a... AGENDA ITEM #15.4
Contract Schedules MCIP — Climate Change Staff Grant
Schedule A
P 1Cnd‘in f nriui
The obligation of FCM to disburse the Grant Amount is conditional upon the Recipient satisfying the following conditions, to the satisfaction of FCM:
Completed Request for Contribution in the form of Schedule C, Part1 - Receipt and acceptance of all reports which are a condition ofdisbursement Letter of Attestation in the format of Part 1 of Schedule C
0 Confirmation that all expenses claimed are eligible including a completed Expense Claim in the form of Part;1 of Schedule C (Expense Claim).
The Recipient acknowledges and agrees that, notwithstanding the foregoing conditions, FCM’s obligation to disburse the Grant Amount is subject to Article 7 of the Agreement.
Climate Change Staff Grant Agreement — Last modified January 7, 2019 Page 1 of 20
Page 230 of 250
By-Law Number 1366-2019 - Being a By-Law to authorize the execution of a... AGENDA ITEM #15.4
Schedule A Dsri infPr' rk
The Recipient will undertake a Project in accordance with the phases, activities and/or milestones outlined in the below Statement of Work.
Project Number: MCIP 16177 Project Sector: Mitigation"; Project Type: Climate Change Staff Grant
Climate Change “Mitigation” Staff Grants
The grant-funded staff personwillimplement initiatives that willproduce a lasting improvement in municipal GHG emissions reduction. The first required phase of work is to refresh the municipa|ity’s Energy Management Plan (2013-2018) and develop it into a greenhouse gas (GHG) emissions reduction and Community Energy plan. The plan will update a baseline GHG emissions inventory, set emissions reduction targets, and outline actions to reduce GHG emissions for municipal operations and the community in all areas of municipal activity, including energy use, transportation planning, land use, waste and watermanagement.
The second required phase of work for the grant-funded staff person is to implement operational and institutional changes that will help ensure long-term GHG emissions reduction after the grant period.
The third phase of work willbe to carry out the preparatory work to be able to implement climate mitigation projects and the grant-funded staff person is required to move activities from the planning stage to the implementation stage over the course of the grant period.
In Year 1, the Recipient plans to: Redevelop the expiring Energy Management Plan (2013-2018) into a GHG Emissions Reduction and Community Energy Plan 0 Enhance the existing GHGemissions inventories to include all emission drivers Integrate emission tracking into new Asset Management Software to inform the new database Implement training and processes to ensure GHG information and Climate Change considerations are available to all department managers and included in their decision making. o Review proposed capital and operating plans for considerations related to GHG emissions and climate change considerations Coordinate proposed project related to Combined Heat and Power (CH P) Plant for community centre
0 Explore Micro-gridopportunities or district energy system with local distribution company and inactive co—generation power plant, including application for feasibilitystudy.
The applicant intends to determineyear 2 tasks based on the outcomes of year 1 activities.
Proiect Start Date Project End date March 1, 2019 February 28, 2021
Climate Change Staff Grant Agreement — Last modified January 7, 2019 Page 2 of 20
Page 231 of 250
By-Law Number 1366-2019 - Being a By-Law to authorize the execution of a... AGENDA ITEM #15.4
Workplan and Budget — Year 1 of Climle Change Staff Grant
Page 232 of 250
By-Law Number 1366-2019 - Being a By-Law to authorize the execution of a... AGENDA ITEM #15.4
Workplan and Iud?t —— Year 2 of Climate Change Staff Grant
Page 233 of 250
By-Law Number 1366-2019 - Being a By-Law to authorize the execution of a... AGENDA ITEM #15.4
Schedule A
D
The following reports are to be provided to FCM at the time a disbursement request is made o at the completion of the Project. The format of the reports are provided in Part 2 of Schedule rC
Name of Report Due Date: Content: Milestone 1: Signed Employment Contract Gantt Chart 3 Complete schedule of proposed activities: (see Part 2 Schedule C) o Year 1: Detailed schedule of proposed activities related to Phases 1, 2, and 3 in the first year of work Year 2: Preliminary schedule of proposed activities related to Phases 1, 2, and 3 in 31-Aug- 2019 second year of work (to be revised in Milestone 2) Revised Maturity Scale Completed self-assessment as per Schedule C part 2 PCP Joining Resolution if applicable (mitigation onlvl Con?rmation of participation in Community of Practice Activities Milestone 2: Progress Report 1 o Update on status of activities to date (based on Milestone 2 workplan) Submission of any supporting documents related to completed tasks
o In the case of incomplete tasks — explanation of delay and plan to complete Updated Year 2 Gantt Chart 28-Feb-2020 Revised preliminary schedule presented for Milestone 1 disbursement. Include full schedule of proposed activities up to the end of Year 2.
Year1 supervisor’s report = Completed report as per Schedule C part 2 Confirmation of participation in Communitvof Practice activities Milestone 3: Progress Report 2 0 Update on status of activities to date (based on Milestone 3 workplan) 0 Submission of any supporting documents 31-Aug-2020 related to completed tasks in the case of incomplete tasks — explanation of delay and plan to complete Confirmation of participation in Community of Practice activities Milestone 4: Final maturity scale Completed self-assessment as per Schedule C part 2 Completion report 28-Feb-2021 Completed report as per Schedule C part 2 Con?rmation of participation in Community of Practice activities
Climate Change Staff Grant Agreement —— Last modified January 7, 2019 Page 5 of 20
Page 234 of 250
By-Law Number 1366-2019 - Being a By-Law to authorize the execution of a... AGENDA ITEM #15.4
Schedule B
Lll'l
Subject to the terms and conditionsof this Agreement, FCM agrees to contribute towards the Eligible Expenditures an amount (the “Grant Amount”) that is equal to the lesser of:
the sum of one hundredtwenty-five thousand dollars ($125,000.00); or eighty percent (80%) of Eligible Expenditures;
Notwithstanding the foregoing, ifthe aggregate amount of funding received or to be received from all sources of funding, other than the Recipient, as described in Part 2 of Schedule B (all as determined and calculated by FCM) is greater than the total expenditures incurred by the Recipient in respect of the Project then FCM may reduce the Grant Amount to such amount as it deems appropriate, in its soleand absolute discretion.
MClP 16177
Climate Change Staff Grant Agreement — Last modified January 7, 2019 Page 6 of 20
Page 235 of 250
By-Law Number 1366-2019 - Being a By-Law to authorize the execution of a... AGENDA ITEM #15.4
Schedule B
P 2 P i I r h r f F n in
The funding sources for this initiative are outlined in the table below. Each funding source indicates the amount of funding and when the funding was confirmed or is expected to be confirmed. '
con?rmed Date committed Amount Funding source Degcription 3;: (YIN) DD-MMM-YYYY ($) budget FCM Grant Grant Y Dec 4, 2018 $125,000 56% Year 1: Town of Cash N $50,000 Cochrane 44% Year 2: Town of 1 Cash N $50’00O Cochrane Tm‘ f"_"di"9:$225,000 100% [Must equal budget total expenditures]
Budget total expenditures $225,000 Budget total Eligible Expenditures $225,000
MCIP 16177
Climate Change Staff Grant Agreement — Last modified January 7, 2019 Page 7 of 20
Page 236 of 250
By-Law Number 1366-2019 - Being a By-Law to authorize the execution of a... AGENDA ITEM #15.4
Schedule B
VI in
FCM willdisburse the Grant Amount as determined in this table upon completion of milestones or activities as evidenced by submission and acceptance by FCM of Milestone Report/Final Report and a Request foraContribution.
The Milestone Report/Final Report and Request for Contribution must be submitted at least 30 days prior to the date of disbursement.
The Recipient must notifyjFCM in writing of any anticipated delays in this disbursement schedule. FCM reserves the right to adjust dates of disbursement or amounts subject to Article 7 of the Agreement. '
Milestone Date of Expected Date Amount of % (Up to 80% Reportldeliverable Report of Disbursement of Eligible Submission Disbursement Expenditures) Signed Employment Contract, Gantt Chart, participation in 31-Aug-2019 30-Sep-2019 $31,250 25% Community of Practice (CoP) Activities Progress Report 1, Updated Year 2 Gantt Chart, Year 1 28-Feb-2020 31-Mar-2020 $31,250 25% supervisor‘s report, participation in CoP Progress Report 2, 31-Aug-2020 30-Sep-2020 $31,250 25% participation in CoP Final maturity scale, C°".‘P.'°“‘.’“'?'°°”~ 28-Feb-2021 31-Mar-2021 $31,250 25% participation in CoP
Em??wilng.‘ The Period of Funding is defined as the period between Project Start Date and 90 days after the Project End Date as set out in Part 2 of Schedule A and no later than 28 Feb 2021.
MCIP 16177 Climate Change Staff Grant Agreement— Last modified January 7, 2019 Page 8 of 20
Page 237 of 250
By-Law Number 1366-2019 - Being a By-Law to authorize the execution of a... AGENDA ITEM #15.4
Schedule C
rt1R frCn
Federation of Canadian Municipalities 24 Clarence Street ’ Ottawa, Ontario K1N 5P3
Attention: Deirdre Bain Project Officer - MCIP
Ladies and Gentlemen:
Re: MCIP — no. 16177 Agreement between the Federation of Canadian Municipalities (as Trustee) and the Corporation of the Town of Cochrane (“Recipient”) (the “Agreement”)
uvi?uu , of the Recipient certify and confirm that the Recipient is requesting the 15‘/2”“/3”’or Final (Please choose which contribution you are requesting) Contribution and that the Recipient has satisfiedeach conditionofcontributio?nlistedbelow.I understand that all information below must be eu.bmittec1.andaccepted by FCM.inorderforFCMto be ableto proceed to transferfunds.
I am attaching to this request for contribution all reports specified as a condition of disbursement in Part 3 of Schedule A:
Letter of Attestation.
In addition, I have also attachedthe following documents: 0 The Expense Claim - Updated statement of funding sources and amounts (Schedule B Part 2) Payroll register for the staff member supported by this grant
The business number is
The ] wouldlike to have the Contribution to be disbursed to the following account Name of Bank: Address of Bank: Bank no.: Transit no to the credit of Recipient's Account no.
Signature Date:
MCIP 16177
Climate Change Staff Grant Agreement — Last modified January 7, 2019 Page 9 of 20
Page 238 of 250
By-Law Number 1366-2019 - Being a By-Law to authorize the execution of a... AGENDA ITEM #15.4
Letter of Attestation for Expense Claim
TO: The Federation of Canadian Municipalities
This letter of attestation (the “Letter”) is issued pursuant to the Agreement # (project number) dated (the “Agreement") between the Federation of Canadian Municipalities (“FCM”) and __ (the “Recipient”), and in support of the expense claim
submitted by the Recipient to FCM for reimbursement of expenses incurred and paid by the Recipient in relation to the Project (the “Expense Claim”).
All defined terms used in this Letter and not otherwise defined shall have the corresponding meaning in the Agreement.
I am an authorized official of the Recipient and I hereby certify, in satisfaction of the terms and conditions of the Agreement, that:
All expenses claimed in the Expense Claim have been incurred and paid by the Recipient; ‘
ii. All expenses claimed in the Expense Claim relate to the Project;
All expenses claimed in the Expense Claim relate to Eligible Activities in compliance with the eligible activity requirements described in Part 4 of Schedule C to the Agreement; and
iv All expenses claimed in the Expense Claim are Eligible Expenditures i compliance with the Eligible Expenditure requirements described in Part 4 ofn Schedule C to the Agreement.
v Allexpenses claimed have been incurred during the Period ofFunding
Name and title of authorized officer of Recipient
Signature Date
MCIP 16177
Climate Change Staff Grant Agreement — Last modified January 7, 2019 Page 10 of 20
Page 239 of 250
By-Law Number 1366-2019 - Being a By-Law to authorize the execution of a... AGENDA ITEM #15.4
Salary Expense Claim -_:‘
Proiect Number MCIP 16177 Project Title Climate Change Staff Grant
The following expenditures have been incurred from the period between and or the completion of the milestones identified.
Ineligible Eligible Expenditures Expenditures Milestone Column (A) Column (B) Column (C) Column (D) Column (E) Column (F) Column (G) Completed Total Salary Total Eligible Eligible Ineligible rotal Eligible Total
Budget in Part Direct Fnnge Fnnge Salary or Salary — Salary-
2 of Schedule Salary paid Bene?ts — Bene?ts — Bene?t excluding including all A (includes to the Staff Time-off Paid portion (If ineligible expenditures ineligible (excluding Benefits Benefits applicable) expenditures (G = expenditures) all bene?ts) (F= B+C+D) B+C+D+E)
Milestone 1 Milestone 2 Milestone 3 Milestone 4
Ellglble Ex?nditures [Column B C and D : a) Direct salaries (Column B): Actual and justi?able sums paid by the Eligible Recipient to Employees in accordance with the Eligible Recipient's pay scales as regular salary excluding overtime pay and bonuses. ' b) Eligible fringe benefit: in accordance withthe Eligible Recipient's policies, as followszé -Time-off bene?ts (Column C) (prorated to the annual percentage (%) of time actually workedon the implementation In addition to the completed table above, Disbursement requests must include submission of detailed payroll registers in electronic format.
MCIP 16177
Climate Change Staff Grant Agreement — Last modified January 7, 2019 Page 11 of 20
Page 240 of 250
By-Law Number 1366-2019 - Being a By-Law to authorize the execution of a... AGENDA ITEM #15.4
Schedule C
Pg? 2 Rgggg Tgmglgjgg
In addition to completing the First, Second, and Final Phases as described in Schedule A Part 2, as a recipient of MCIP funding, you must complete the following reporting requirements:
1) Year 1 Gantt Chart 2) Year 1 Progress Report 3) Updated Year 2 Gantt Chart 4) Year1 supervisor’s Report 5) Year 2 Progress Report 6) Final maturity scale 7) Completion Report
Gantt Chart instructions and Example: 1. Outline the tasks to be undertaken by the Climate Change Coordinator in the first year of work 2. Plot the schedule of these activities on a week by week basis as shown below 3. For the preliminary Year 2 schedule, outline tasks in as much detail as possible
4. Plot the proposed schedule of these activities on a week by week basis — keep in mind that the tasks and schedule willbe revised at the end of Milestone 3 according to project outcomes and progress
MCIP 16177
Climate Change Staff Grant Agreement — Last modified January 7, 2019 Page 12 of 20
Page 241 of 250
By-Law Number 1366-2019 - Being a By-Law to authorize the execution of a... AGENDA ITEM #15.4
Mllolwe 3- MCIP ISXXX [Yearl- March - August 2020) mm w.uu-mu-as nuns LII-mun um |-mun».-n alces In dlmnte .
7 Cremom lniml us! of aua measures to be |nu-1|°9-umulw?tlyxw munmmmmuggp 55 U" w..x.»m..... dimatn change I mm Dc-4-loanuot?vlu?tsv?u-u lllng| 5....‘-..x.....n.m..w.»um 4 «mm. on lap guidelines ma» tan‘: fan
Ion. and, rezlanal, clmule Mnausn-rwwulmuddv? ...>m.«... systems to support a..m..u.mm. Initiatives w ummmmm-pm... nhnwtouumllurmwwu of P‘47~IndWIu-nudmnnuirvu
12
13
|$¢aumb« lomuul November I Milestone 4 - MCIP 16X)O( (Yrz - Sept 2020 - Feb 2021] :1::.¥;.+'.%I;;.6.:;.F.#z/.3 Assignment of ‘easy wins" to
, ulul\lrIwn|1’°i¢mrDiHrmrm Development of budget for wennmmmmuw Project team provide support to munllcpal departments Inwlunulxwllumb Inuuulud Leveraging information from ls needs assessment to Implement mm-m-mun:and evaluation
6 cummunnvof nmmca Cnnmna?im um}: stakglvoldevs Zolleduon‘ ofsupporung of
MCIP 16177
Climate Change Staff Grant Agreement — Last modified January 7, 2019 Page 13 of 20
Page 242 of 250
By-Law Number 1366-2019 - Being a By-Law to authorize the execution of a... AGENDA ITEM #15.4
Progress Report Instructions and Example: 1. Copy the list of activities identified in the project Gantt Chart
2. In the Column “Status” indicate whether the activity is Complete, Ongoing or In Progress.
In the Supporting Documentation column, indicate what documents attached to your disbursement request relate to the completion of this activity
In the “Notes” column, please provide an explanation as to why any scheduled activities are not Complete, but are listed as ‘‘InProgress”. Please also indicate the expected date ep other project activities ontrack.
...... _—...._..._...... -.--u-_ ...... _. .._._...... _.....m...... ,... m ~--.~..-._.....-...... :.. OUIIDMXI 0-on-olrunnu-u (U'O|eDI I-spun-nu-nag Dvjolng
c...... m.a plnhoiutur/Inning mum: 010"‘!
aauuuuumammuunmmomn-um-updnv comvhnu Raver: olzurnnlszale of munlunlhly I-uucnndammnp Iuovnlvvllnmuwmuuuvul-4: tantalu- Llalol mun: Ind INer.:d runnul
Ac zllmzto sum mpuuon Ir In rqm DOMDIIII
H mm n-amguvwm cu-uplm dclued ?ue w alumna; com¢..-mm; luaas cnrvuvnu mwuxw 91-nkq mu 94 nu to bewmvleie? In ..._...... g _....
The mid-term report will be sent as an electronic PDF. Questions will be similar to the following 1. Who within the municipality was involved in supporting the staff members work besides the supervisor? Describe the nature of theirinvolvement?
2. Were there any significant changes to the scope and/or costs of your staff's proposed work?
3. Is the overall approach, support, and services provided by the Community of Practice (CoP) meeting your staff member's expectations? Why or why not? (300 words)
4. How is your staff member's approach and/or activities increasing municipal capacity to achieve emissions reductions (Refer to the Maturity Scale for GHG Emissions Reduction) or improve climate change resilience (refer to Maturity Scale for Climate Adaptation). (150 words)
5. Describe some of the key deliverables that came out of the project to date. Is the project on track?
MCIP 16177
Climate Change Staff Grant Agreement — Last modified January 7,2019 Page 14 of 20
Page 243 of 250
By-Law Number 1366-2019 - Being a By-Law to authorize the execution of a... AGENDA ITEM #15.4
Please describe any unintended results that were observed and/or any trade-offs that were implemented. (200 words)
If FCM were to offer a similar initiative in the future, what suggestions for improvement would you recommend? (200 words)
What other comments do you have?
?£E The completion report willbe sent as an electronic PDF. Questions willbe similar to the following: 5 1. Briefly describe who was involved in this project, including their title and role within the team (e.g. municipal staff including those working on climate change, elected officials, consultants, community groups, etc.) (max. 200 words)
Were there any significant changes to the scope and/or costs of your proposed work (as described in your FCM contract) since the start of the project? If so, please describe these changes and provide a brief explanation. (max. 200 words)
Please describe the key strategies and tactics that you used in order to achieve your objectives? ‘
What benefits and challenges did you experience through the peer learning (in CoP) aspect of this project? Please explain which specific elements were valuable to you? Would you recommendthis approach to other municipalities? (300words)
Was there a project champion who was instrumental in supporting your work? Ifso, please include his or her name, title and contact information, and describe his orher role in the project. (max. 100 words)
How did your approach and/or deliverables increase municipal capacity to achieve emissions reductions (Refer to the Maturity Scale for GHG Emissions Reduction) or improve climate change resilience (refer to Maturity ‘Scalefor Climate Adaptation). (350 words) ‘
What successes and challenges did you have with municipal business practiceswhen producing or updating a climate adaptationl emissions reduction plan in your municipality?
What successes and challenges did you have when engaging internal and external stakeholders in yourclimate adaptationl emissions reduction work
What successes and challenges did you have when ensuring that your climate adaptationl emissions reduction plan is integrated with other policy frameworks in your municipality or region?
10. What successes and challenges did you have in developing measurement frameworks and/or gathering data to track the effectiveness of your climate adaptationl emissions reduction initiatives?
11. Describe some of the key deliverables that came out of the project
MCIP 16177
Climate Change Staff Grant Agreement — Last modified January 7, 2019 Page 15 of 20
Page 244 of 250
By-Law Number 1366-2019 - Being a By-Law to authorize the execution of a... AGENDA ITEM #15.4
Page 245 of 250
By-Law Number 1366-2019 - Being a By-Law to authorize the execution of a... AGENDA ITEM #15.4
Schedule C
Copyright
The Recipient shall incorporate the following language into the Final Plan, unless it has received written notice to the contrary from FCM:
“© Rights Reserved The preparation of this plan was carried out with assistance from the Government of Canada and the Federation of Canadian Municipalities. Notwithstanding this support, the views expressed are the personal views of the authors, and the Federation of Canadian Municipalities and the Government of Canada accept no responsibility for them.”
MCIP 16177
Climate Change Staff Grant Agreement — Last modified January 7, 2019 Page 17 of 20
Page 246 of 250
By-Law Number 1366-2019 - Being a By-Law to authorize the execution of a... AGENDA ITEM #15.4
Schedule C
4E|' ' I ivi' Ex ' r
Eligible expenses must be incurred after the Eligible Expenditure Date of March 15‘,2019,
Eligible Activities
Expenditure Eligible Expend e Expenditures Qategory 1) Pre-application N/A Any expenditure incurred prior to FCM’s eligible expenditure date. Expenditure of developing this proposal or application.
2) Staff Daily rates actually paid by the Remuneration Eligible Recipient to its Employees in Canada for time actually worked on the implementation of the Project. The in-kind contribution of daily rate per employee shall include services. the followingcosts: Participant salaries. 8) direct salaries: actual and Expenditures related to justifiable sums paid by the regular business activities. Eligible Recipient to Employees Overtime pay. in accordance with the Eligible Bonuses I performance pay. Recipient’s pay scales as Fringe benefits such as; regular salary excluding o sick days Z overtime pay and bonuses. o pension plan b): fringe benefit: in accordance 0 any other fringe with the Eligible Recipient’s benefits not listed as policies, as follows: eligible time-off benefits (prorated to the Costs related to ongoing or annual percentage (%) of time f other business activities and 3 actually worked on the not specifically required for implementation of the Project): the project. allowable number of days to be Staff wages while receiving paid by the Eligible Recipient training or attending learning for the following payable events. absences: statutory holidays, Memberships fee or dues annual vacation, and Severance pay
paid benefits: actual sums paid
I by the Eligible Recipient for : paid benefits (prorated to the
1 annual percentage (%) of time
MCIP 16177
Climate Change Staff Grant Agreement — Last modified January 7, 2019 Page 18 of 20
Page 247 of 250
By-Law Number 1366-2019 - Being a By-Law to authorize the execution of a... AGENDA ITEM #15.4
Ilyworked on the im on of the roject) Iigible Recipient’s co bution to empl oy e nt and workers n plans re ap cable), health and edical , group life in urance, or r mandatory Q0 9 rnment be
Note: Labour costs must be documented in a manner that meets audit standards for veri?cation of eligibilityof cost and level of effort.
Disbursementrequests must include submissionof detailed payroll registers.
Note: Payroll registers must be sufficiently detailed to enable verification of expenditure ' eligibility and level of effort.
MCIP 16177
Climate Change Staff Grant Agreement — Last modified January 7, 2019 Page 19 of 20
Page 248 of 250
By-Law Number 1366-2019 - Being a By-Law to authorize the execution of a... AGENDA ITEM #15.4
Schedule D
Cgnggg Infomgtiog
Ni nR
Any notice, demand, request or other communication to be given or made under this Agreement to FCM or to the Recipient, other than a notice of default, shall be in writing and may be made or given by personal delivery, by ordinary mail, by facsimile or by electronic mail. A notice of default shall be in writing and deliveredby registered mail. Notices shall be addressed as follows:
FCM
Federation of Canadian Municipalities 24 Clarence Street ‘ Ottawa, Ontario K1N 5P3
Attention Deirdre Bain Email: [email protected]
Recigient
Town of Cochrane 171 Fourth Ave Cochrane, ON POL 1C0
Attention Monika Malherbe Email: [email protected]
MCIP 16177
Climate Change Staff Grant Agreement — Last modified January 7, 2019 Page 20 of 20
Page 249 of 250
By-Law Number 1366-2019 - Being a By-Law to authorize the execution of a... AGENDA ITEM #18.1
THE CORPORATION OF THE TOWN OF COCHRANE
IN CAMERA - COUNCIL MEETING
TUESDAY, MAY 14, 2019 COUNCIL CHAMBERS
8:00 PM
ORDERS TO THE DAY
1. OPENING REMARKS AND ROLL CALL
2. DECLARATION OF PECUNIARY INTEREST
3. ADOPTION OF AGENDA
4. ADOPTION OF MINUTES
4.1 Minutes of February 5th and 19th, 2019
5. BUSINESS ARISING FROM MINUTES
6. POTENTIAL LITIGATION MATTERS
6.1 By-Law Enforcement
7. PERSONAL MATTERS
7.1 Cochrane Telecom Services – Collective Agreement - Negotiations
7.2 Polar Bear Habitat - Staff
8. ADJOURNMENT
Page 250 of 250
Potential Litigation and Personal Matters