Request for Proposals
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Programme for Sustainable and Inclusive Growth in the Fisheries Sector: Aquaculture Component (CaPFish Aquaculture) conditio REQUEST FOR PROPOSALS RFP No.: IC/12/2020/04 Selection of Individual Consulting Services for Frog Hatchery Expert Client: Ministry of Agriculture, Forestry and Fisheries (MAFF)/ Fisheries Administration (FiA) Country: Cambodia Project: Programme for Sustainable and Inclusive Growth in the Fisheries Sector: Aquaculture Component (CaPFish Aquaculture) CKH 1182 01N Issued on: January , 2021 Content Letter of Invitation ..................................................................................................................... 3 Proposal Submission Form ........................................................................................................ 4 Technical Proposal .................................................................................................................... 5 Methodology and Work Plan to Perform the Services .............................................................. 5 Expert’s Curriculum Vitae (CV) ............................................................................................... 6 Terms of Reference ................................................................................................................... 3 ANNEX A - Terms of Reference and Scope of the Services .................................................... 7 INDIVIDUAL CONSULTANT ................................................................................................ 7 FARDeC breeding centre .......................................................................................................... 7 Frog Hatchery & Nursery Expert .............................................................................................. 7 MISSION CONTEXT: ............................................................................................................ 10 Seed production ....................................................................................................................... 10 MISSION OBJECTIVES ........................................................................................................ 11 SCOPE OF SERVICES, TASKS AND EXPECTED RESULTS ........................................... 12 Services to be provided............................................................................................................ 12 Task 1: Froglet production protocols and breeding programme design .................................. 12 Task 2: Workshop .................................................................................................................... 12 Expected deliverables .............................................................................................................. 13 CONSULTANT QUALIFICATION ...................................................................................... 13 PROJECT INPUTS ................................................................................................................. 14 Services, facilities and property to be made available by the Consultant ............................... 14 Services, facilities and property to be made available to the Consultant by the Project ......... 14 Responsibilities of the Project vis-à-vis the Consultant’s team .............................................. 14 SPECIFIC REQUIREMENTS DUE TO COVID-19 PANDEMIC OBLIGATIONS ............ 15 CONTENT OF THE PROPOSAL OF THE CONSULTANT ................................................ 15 ANNEX B - Consultant's Technical Proposal ......................................................................... 17 Letter of Invitation Phnom Penh, Cambodia, January , 2021 [Insert: Name and Address of Consultant] Dear Mr./Ms.: 1. The Fisheries Administration (FiA) (hereinafter called “Client”), Ministry of Agriculture, Forestry and Fisheries (MAFF) of Cambodia has requested financing from the European Commission. The Commission has proposed to delegate part of its financial contribution (hereinafter called “the funds”) to the French Agency for Development (AFD), which has agreed to manage the financing under a delegation agreement toward the cost of Programme for Sustainable and Inclusive Growth in the Fisheries Sector: Aquaculture Component (CaPFish Aquaculture). The Client intends to apply a portion of the funds to eligible payments under the contract for which this Request for Proposals is issued. 2. The MAFF/FiA now invites proposals from Consultants to provide the following consulting Services: Individual Consulting Services for Frog Hatchery Expert. More details on the Services are provided in the Terms of Reference (TOR). 3. A Consultant shall be selected under the Quality Based selection method (QBS). The candidates should possess a vast and recent experience with frog hatchery and nursery, using different technologies and approaches, and preferably with Asian species and at least 15 years of experience in working experience of aquaculture, seed production and research development in developing countries and particularly SEA. The maximum budget for those Services is USD 60,000. 4. This Request for Proposals includes the following documents: This Letter of Invitation; The letter of Submission of the Proposal; Technical Proposal; Financial Proposal; Terms of Reference; Standard Form of Contract. 5. Please inform us upon download of the Request for Proposal whether you will submit a proposal or not. 6. Your proposal shall comprise your Proposal Submission Form, a Technical Proposal (including curriculum vitae (CV)), a Financial Proposal net of taxes and the signed Statement of Integrity, and must be submitted to: [email protected] with a copy to [email protected] by [insert date and time]. If necessary, you may request any clarifications by sending an email to the same email address before January XXX, 5.00 pm (Cambodian time) on January , 2021. Yours sincerely, Hav Viseth Project Director Proposal Submission Form [Location, Date] To: [Name and address of Client] Dear Sir/ Madam, I, the undersigned, offer to provide the consulting Services for [Insert title of the Services] as a Consultant in accordance with your Request for Proposal dated [Insert Date] and my attached Technical Proposal. My Financial Proposal is for the amount of [Insert amount(s) in words and figures]. This amount is exclusive of all taxes in the Country of the Client, and inclusive of taxes in any other country. I understand you are not bound to accept any Proposal you receive. We remain, Yours sincerely, Name of the Consultant: Signature of the Consultant: Address: Technical Proposal Methodology and Work Plan to Perform the Services The recommended outline of your Technical Proposal (3 pages maximum, inclusive of charts and diagrams) is as follows: a) Methodology. Specify your understanding of the objectives of the Services, your methodology for carrying out the activities and meeting the expected outputs that shall be detailed. Issues to be addressed and their consequences shall be highlighted, and the methodology to tackle them shall be provided. b) Work Plan. Specify the nature and duration of each activity of the Services, phasing and interrelations, milestones (including interim approvals by the Client), and delivery dates of the reports. The proposed work plan should evidence clear understanding of the TORs and ability to translate them into a realistic working plan. A list of the final documents, including reports to be delivered as final output, should be included here. Expert’s Curriculum Vitae (CV) Detailed and up-to-date CV(s) shall be provided. Proposed role in the project: Category: 1. Family name: 2. First names: 3. Date of birth: 4. Nationality: 5. Civil status: 6. Education: Institution Degree(s) or Diploma(s) obtained: [Date from – Date to] 7. Language skills: Indicate competence on a scale of 1 to 5 (1 - excellent; 5 - basic) Language Reading Speaking Writing 8. Membership of professional bodies: 9. Other skills: (e.g. Computer literacy, etc.) 10. Present position: 11. Years within the firm: 12. Key qualifications: (Relevant to the assignment) 13. Specific experience in the region: Country Date from – Date to Section III – Technical Proposal – Standard Forms 7 14. Professional experience: Date from – Location Company Position Description (including title of the project and funding source if applicable) Date to Section III – Technical Proposal – Standard Forms 1 15. Other relevant information (e.g., Publications) Certification: I, the undersigned, certify that to the best of my knowledge and belief, this CV correctly describes myself, my qualifications, and my experience, and I am available to undertake the Services in case of an award. I understand that any misstatement or misrepresentation described herein may lead to my disqualification or dismissal by the Client. [day/month/year] Name of Expert Signature Date 1 Section III – Technical Proposal – Standard Forms 2 Financial Proposal Quantity Unit price Total (tax excluded) Remuneration Other expenses: - Visa - Flight tickets - Accommodation and per diem - Cost of local transportation - Junior National Assistant for a minimum of 75 working days - Others Consultant’s signature: Address: 2 Section III – Technical Proposal – Standard Forms 3 Terms of Reference Attached in Annex A 3 Section III – Technical Proposal – Standard Forms 4 Standard Contract THIS CONTRACT (“Contract”) is entered into force on / / 2021, by and between Ministry of Agriculture, Forestry and Fisheries (MAFF)/ Fisheries