Programme for Sustainable and Inclusive Growth in the Fisheries Sector: Aquaculture Component (CaPFish Aquaculture)
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REQUEST FOR PROPOSALS
RFP No.: IC/12/2020/04
Selection of Individual Consulting Services for Frog Hatchery Expert
Client: Ministry of Agriculture, Forestry and Fisheries (MAFF)/ Fisheries Administration (FiA)
Country: Cambodia
Project: Programme for Sustainable and Inclusive Growth in the Fisheries Sector: Aquaculture Component (CaPFish Aquaculture)
CKH 1182 01N
Issued on: January , 2021
Content Letter of Invitation ...... 3 Proposal Submission Form ...... 4 Technical Proposal ...... 5 Methodology and Work Plan to Perform the Services ...... 5 Expert’s Curriculum Vitae (CV) ...... 6 Terms of Reference ...... 3 ANNEX A - Terms of Reference and Scope of the Services ...... 7 INDIVIDUAL CONSULTANT ...... 7 FARDeC breeding centre ...... 7 Frog Hatchery & Nursery Expert ...... 7 MISSION CONTEXT: ...... 10 Seed production ...... 10 MISSION OBJECTIVES ...... 11 SCOPE OF SERVICES, TASKS AND EXPECTED RESULTS ...... 12 Services to be provided...... 12 Task 1: Froglet production protocols and breeding programme design ...... 12 Task 2: Workshop ...... 12 Expected deliverables ...... 13 CONSULTANT QUALIFICATION ...... 13 PROJECT INPUTS ...... 14 Services, facilities and property to be made available by the Consultant ...... 14 Services, facilities and property to be made available to the Consultant by the Project ...... 14 Responsibilities of the Project vis-à-vis the Consultant’s team ...... 14 SPECIFIC REQUIREMENTS DUE TO COVID-19 PANDEMIC OBLIGATIONS ...... 15 CONTENT OF THE PROPOSAL OF THE CONSULTANT ...... 15 ANNEX B - Consultant's Technical Proposal ...... 17
Letter of Invitation
Phnom Penh, Cambodia, January , 2021
[Insert: Name and Address of Consultant] Dear Mr./Ms.:
1. The Fisheries Administration (FiA) (hereinafter called “Client”), Ministry of Agriculture, Forestry and Fisheries (MAFF) of Cambodia has requested financing from the European Commission. The Commission has proposed to delegate part of its financial contribution (hereinafter called “the funds”) to the French Agency for Development (AFD), which has agreed to manage the financing under a delegation agreement toward the cost of Programme for Sustainable and Inclusive Growth in the Fisheries Sector: Aquaculture Component (CaPFish Aquaculture). The Client intends to apply a portion of the funds to eligible payments under the contract for which this Request for Proposals is issued.
2. The MAFF/FiA now invites proposals from Consultants to provide the following consulting Services: Individual Consulting Services for Frog Hatchery Expert. More details on the Services are provided in the Terms of Reference (TOR).
3. A Consultant shall be selected under the Quality Based selection method (QBS). The candidates should possess a vast and recent experience with frog hatchery and nursery, using different technologies and approaches, and preferably with Asian species and at least 15 years of experience in working experience of aquaculture, seed production and research development in developing countries and particularly SEA. The maximum budget for those Services is USD 60,000.
4. This Request for Proposals includes the following documents: This Letter of Invitation; The letter of Submission of the Proposal; Technical Proposal; Financial Proposal; Terms of Reference; Standard Form of Contract.
5. Please inform us upon download of the Request for Proposal whether you will submit a proposal or not.
6. Your proposal shall comprise your Proposal Submission Form, a Technical Proposal (including curriculum vitae (CV)), a Financial Proposal net of taxes and the signed Statement of Integrity, and must be submitted to: [email protected] with a copy to [email protected] by [insert date and time]. If necessary, you may request any clarifications by sending an email to the same email address before January XXX, 5.00 pm (Cambodian time) on January , 2021.
Yours sincerely, Hav Viseth Project Director
Proposal Submission Form
[Location, Date]
To: [Name and address of Client]
Dear Sir/ Madam,
I, the undersigned, offer to provide the consulting Services for [Insert title of the Services] as a Consultant in accordance with your Request for Proposal dated [Insert Date] and my attached Technical Proposal.
My Financial Proposal is for the amount of [Insert amount(s) in words and figures]. This amount is exclusive of all taxes in the Country of the Client, and inclusive of taxes in any other country.
I understand you are not bound to accept any Proposal you receive.
We remain,
Yours sincerely,
Name of the Consultant:
Signature of the Consultant:
Address:
Technical Proposal
Methodology and Work Plan to Perform the Services
The recommended outline of your Technical Proposal (3 pages maximum, inclusive of charts and diagrams) is as follows: a) Methodology. Specify your understanding of the objectives of the Services, your methodology for carrying out the activities and meeting the expected outputs that shall be detailed. Issues to be addressed and their consequences shall be highlighted, and the methodology to tackle them shall be provided. b) Work Plan. Specify the nature and duration of each activity of the Services, phasing and interrelations, milestones (including interim approvals by the Client), and delivery dates of the reports. The proposed work plan should evidence clear understanding of the TORs and ability to translate them into a realistic working plan. A list of the final documents, including reports to be delivered as final output, should be included here.
Expert’s Curriculum Vitae (CV)
Detailed and up-to-date CV(s) shall be provided.
Proposed role in the project: Category: 1. Family name: 2. First names: 3. Date of birth: 4. Nationality: 5. Civil status: 6. Education: Institution Degree(s) or Diploma(s) obtained: [Date from – Date to]
7. Language skills: Indicate competence on a scale of 1 to 5 (1 - excellent; 5 - basic) Language Reading Speaking Writing
8. Membership of professional bodies: 9. Other skills: (e.g. Computer literacy, etc.) 10. Present position: 11. Years within the firm: 12. Key qualifications: (Relevant to the assignment) 13. Specific experience in the region: Country Date from – Date to
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14. Professional experience: Date from – Location Company Position Description (including title of the project and funding source if applicable) Date to
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15. Other relevant information (e.g., Publications)
Certification: I, the undersigned, certify that to the best of my knowledge and belief, this CV correctly describes myself, my qualifications, and my experience, and I am available to undertake the Services in case of an award. I understand that any misstatement or misrepresentation described herein may lead to my disqualification or dismissal by the Client.
[day/month/year] Name of Expert Signature Date
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Financial Proposal Quantity Unit price Total (tax excluded)
Remuneration
Other expenses:
- Visa
- Flight tickets
- Accommodation and per diem
- Cost of local transportation
- Junior National Assistant for a minimum of 75 working days
- Others
Consultant’s signature:
Address:
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Terms of Reference
Attached in Annex A
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Standard Contract
THIS CONTRACT (“Contract”) is entered into force on / / 2021, by and between Ministry of Agriculture, Forestry and Fisheries (MAFF)/ Fisheries Administration (FiA) “the Client” having its principal place of business at Building No. 186, Norodom Boulevard, Sangkat Tonle Basac Khan Chamcar Mon, Phnom Penh, Cambodia. P.O. Box 582, and [insert Consultant’s name] (“the Consultant”) having its principal office located at [insert Consultant’s address]; Telephone: ______, Email: ______.
BACKGROUND
The Agence Française de Développement (the “AFD”) and Ministry of Agriculture, Forestry and Fisheries (MAFF)/ Fisheries Administration (FiA) have signed a Financing Agreement for Programme for Sustainable and Inclusive Growth in the Fisheries Sector: Aquaculture Component (CaPFish Aquaculture) the “Project”.
The Client requires the Consultant to perform the Services described in Annex A as part of the implementation of the Project.
WHEREAS, the Client wishes to have the Consultant performing the Services hereinafter referred to, and
WHEREAS, the Consultant is willing to perform these Services,
NOW THEREFORE THE PARTIES hereby agree as follows:
1. Services (i) The Consultant shall perform the Services and submit the reports specified in Annex A, “Terms of Reference and Scope of Services,” which is made an integral part of this Contract (“the Services”).
(ii) The Consultant shall mobilize the expertise and shall use the methodology specified in Annex B, “Technical Proposal of the Consultant”.
2. Contract The Consultant shall perform the Services during the period Period commencing [insert start date] and ending on [insert completion date] or any other period as may be subsequently agreed by the parties in writing.
3. Payment A. Ceiling
For Services rendered pursuant to Annex A, the Client shall pay the Consultant an amount not to exceed a ceiling of [insert ceiling amount]. This amount has been established based on the understanding that it includes all of the Consultant’s costs and profits as well as any tax obligation that may be imposed on the Consultant.
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B. Payment modalities
The payment schedule and conditions are specified in Annex C.
Payments shall be made no later than 30 days following submission of original invoices in duplicate to the Coordinator designated in article 4 on the following bank account:
Bank account number:
Bank account’s name:
4. Contract A. Coordinator Administrati The Client designates Dr. Hav Viseth as Client’s Coordinator; on the Coordinator shall be responsible for the coordination of the Services under the Contract, for receiving and approving invoices for payment, and for acceptance of the deliverables by the Client.
B. Reports
The reports listed in Annex A, “Terms of Reference and Scope of Services” shall be submitted as part of the Services, and will constitute the basis for payments to be made under article 3.
5. Perform- The Consultant undertakes to perform the Services in compliance with ance the highest ethical and professional standards. Standard
6. Confidenti- The Consultants shall not, during the term of this Contract and within ality two years after its expiration, disclose any proprietary or confidential information relating to the Services, this Contract or the Client’s business or operations without the prior written consent of the Client.
7. Ownership Any study, report or other output such as drawings, software or else, of Material prepared by the Consultant for the Client under the Contract shall belong to and remain the property of the Client. The Consultant may retain a copy of such documents and software.
8. Consultant The Consultant agrees that, during the term of this Contract and after its Not to be termination, the Consultants and any entity affiliated with the Engaged in Consultant shall be disqualified from providing goods, works or non- Certain consulting services resulting from or closely related to the Services. Activities
9. Insurance The Consultant will be responsible for subscribing to an appropriate insurance coverage.
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10. Assignment The Consultant shall not assign this Contract or Subcontract any portion of it without the Client's prior written consent.
11. Law The Contract shall be governed by the laws of the Kingdom of Governing Cambodia, and the language of the Contract shall be the English Contract language. and Language
12. Termination The contract may be terminated by the Client if the Consultant fails to perform the Services or fails to submit satisfactory reports as specified in Annex A. The termination shall be preceded by a 30 days’ notice.
13. Dispute Any dispute, controversy or claim arising out of or relating to this Resolution Contract or the breach, termination or invalidity thereof, shall be settled by arbitration in accordance with the UNCITRAL Arbitration Rules as at present in force.
14. Declaration The Consultant commits to comply with the requirements specified in of Integrity the Declaration of Eligibility and Social and Environmental Responsibility, a signed copy of which is attached as Annex D.
15. Consultant’s If the Consultant has the status of an independent consultant, the Status Consultant shall not be deemed to be an employee of the Government of the Country of the Client or an employee of the Client by virtue of the Contract. The Consultant shall have no right to payments, allowances, compensation, pension or reimbursements of any kind, except as explicitly specified in the Contract.
FOR THE CLIENT FOR THE CONSULTANT
Signed by ______Signed by ______
Title: ______Title: ______
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ANNEX A - Terms of Reference and Scope of the Services INDIVIDUAL CONSULTANT
FARDeC breeding centre
Frog Hatchery & Nursery Expert
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BACKGROUND The overall objective of the CaPFish Programme is to contribute to food security and socioeconomic development in Cambodia in order to enhance people's livelihoods and the nation's prosperity.
The specific objective of CaPFish-Aquaculture is to ensure a more sustainable, climate-resilient and inclusive growth in the aquaculture sector.
The purpose of the project is a holistic and comprehensive approach to support the sector that encompasses all the different component of the aquaculture value chain. It will support the development and scaling up of successful aquaculture systems, as well as the development and dissemination of more sustainable and efficient practices in the rapidly growing commercial sector. It enables the supervising administration to lead, directly and with the help of external partners; accompanying actions that gradually solve the critical issues of the sector mentioned above (environmental, technical, economic, commercial, financial and organizational) and raise the level of knowledge and professional mastery of private and public sector actors.
The expected results are; (i) the scaling-up successful aquaculture experiences to ensure an inclusive growth of the aquaculture sector and to contribute to income diversification and improved food and nutrition security at the rural household level; and (ii) developing and diffusing more sustainable and efficient practices in the rapidly growing culture of high-input species for export, regarding in particular reduced dependence on the use of ‘trash fish’ and the use of captured juveniles, as well as the control of disease and water pollution to minimize the negative impacts of this intensive aquaculture and foster access to profitable external markets.
The CaPFish – Aquaculture program covers three regions: the Tonle Sap Lake, the Mekong flood plains and the currents area of the Mekong, and primarily focus on the following 10 provinces: Pursat, Battambang, Siem Reap, Kampong Thom, Kampong Cham, Banteay Meanchey, Kandal, Takeo, Prey Veng, and Kampong Chhnang. Target groups of CaPFish-Aqua are seed producers and small and medium-scale commercial aquaculture producers in the 10 provinces.
Two Government breeding centres (NARDI and FARDeC) will be targeted by CapFish-Aqua, through the development of research activities (especially seed, feed, climate change components). Their staff will benefit from capacity building with the ultimate objective to improve the centres abilities to transfer know-how and better technologies to seed producers. Department of Aquaculture Development (DAD) officers who are already providing extension services to hatcheries and nurseries will be trained in the breeding centres and be able to transfer new technologies to seed producers, they will monitor progress in processes development and provide information to producer.
DAD staff will also benefit from capacity building in governance and project management: strategy, planning, staffing, implementation and monitoring.
The main project objective is to contribute to food security and the main beneficiaries are the fish farmers who will enhance their capacity to increase production. Subsistence farmers using extensive production with low inputs will benefit from improved extension services and by receiving guidance on appropriate choice of species for polyculture, pond stocking, feeding and improved management. Emerging fish farmers, willing to increase commercial production, and the already existing commercial farmers will represent the most important number of beneficiaries. They will be
8 Section III – Technical Proposal – Standard Forms 9 given access to high quality fingerlings, good feeding management and good aquaculture practices through the development of a training network.
The CaPFish – Aqua programme will achieve its objectives through conducting 3 main axes to develop programme activities:
1 Develop the research sector in aquaculture, by: - Upgrading and managing with international partners (research centres, universities), the existing governmental breeding centres: NARDI and FARDEC, to introduce biosecurity protocols in national seed production facilities, to improve production process, broodstock domestication and genetic selection of the main cultured species, to import improved strains of key cultivated species and to develop research on diversification with new produced species of economical and nutritional interests; - Designing dissemination system of seed production technologies and selected broodstock to private seed producers; - Designing protocol for certification/quality seal of fish seeds; - Improving feed efficiency, and particularly feed production in farms, with the objective to reduce trashfish use and offer better feeding practices; - Developing new feed formulation based on locally available ingredients and supporting ecological intensification; - Maturing and testing climate smart aquaculture production process for the farmers and piloting good environmental practices; - Developing protocols for fish disease monitoring at the farm and landing sites; - Understanding the role of aquaculture production in intra-households food and nutrition security and pilot nutrition sensitive.
2 Implement capacity building and innovation system in the country, by: - Offering international scholarship for students (PhD, MSc.); - Improving of national aquaculture programmes for bachelor and MSc. levels, and the development of a vocational training for private stakeholders; - Implementing a full transfer of aquaculture technologies and business skills to a selected pool of master trainers; - Developing, under the supervision of the master trainers, a network of trainers in each province embedded in local private hatcheries or farms and able to introduce new technologies to any private farmers; - Supporting the dissemination of knowledge and information through different media and channels, including the regulatory framework.
3 Strengthen the sector governance, by: - Improving Fisheries Administration (FiA) management capabilities at central and cantonment level; - Reinforcing and implementing aquaculture regulations and control for seed and feed; - Implementing control procedures for farm licensing, environmental impacts, bio- security in farms, fish health, farms labour, markets price and necessary farm registrations; - Developing the tools for improving M&E of all registered data, and particularly through a GIS mapping for present and potential future situation, and a suitable Aquaculture Database able to register and monitor all interesting data to follow and evaluate real production and aquaculture development in the country;
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- Supplying financial support to private farmers and permit them to access suitable loans to upgrade their facilities or to build new farms. MISSION CONTEXT:
Seed production The estimated amount of fingerlings used for aquaculture in 2017 was estimated at around 345 million, with 52% coming from national hatcheries, 9% captured in the natural waters, and 39% imported (mainly from Vietnam). Around 32 million of fingerlings are captured in natural waters to supply aquaculture production. The main captured species are the striped catfish (Pangasianodon hypophthalmus), the striped snakehead (Channa striata) and the walking catfish (Clarias spp.). These important captures are harmful for the biodiversity, and induce a decrease in the fishery catches of interesting marketable species. Fingerlings imports are mainly oriented to species used in intensive facilities (striped catfish, snakeheads and walking catfish), but also to tilapia and cyprinids species as local production is often of bad quality.
Most of the national seed producers are technology deficient to produce very interesting commercial species (snakehead, catfish, freshwater prawn and frog) and need more skill to upgrade nursery technics (cyprinids species, frog) to reduce mortality and produce healthy fingerlings of a reasonable size (only one hatchery is producing striped catfish, one is offering prawn juveniles, and no one is able to produce snakehead fingerlings).
Fingerling imports are mainly done from Vietnam and there is no border control for the fingerlings: species, quality, disease.
Governmental and private hatcheries are undertaken researches to produce new interesting species which present a high market value. However due to biological background and technologies deficiencies commercial production of these species is not yet developed.
Frog production There are two main species already produced in Cambodia: the Indian bullfrog (Hoplobatrachus tigerinus) and the Chinese edible frog (Hoplobatrachus rugulosus), both are cultured in some provinces at northern part of Cambodia such as Siem Reap, Banteay Meanchey, Kampong Cham, and Kampong Thom provinces. These two frog species were introduced to farmers from early 2009 by TSTD-MAFF activity. In addition, the technical process of frog culture is supported by National Aquaculture Experts of Department of Aquaculture Development, who work for the activity from 2009 up to 2013. The rearing characteristics of these two species are:
1) The Indian bullfrog is a species originated from Indian subcontinent but introduced in several countries. It was introduced in Cambodia from neighbouring country: Thailand in 2009. It is a popular species, can be fed with both pellet feed and home-made feed, and is easy to culture within the Cambodian environmental conditions. In case of culture in tank with a properly feed and feeding, the rearing density reaches 70-135 ind/m2. With temperature ranging from 28-30ºc, good water quality with a water pH level ranging from 6.5-8.5, a daily water exchange of at least 50%, and good tank hygiene, the species can grow faster than H. rugulosa, and can reach a market size of 250g to 300g in 2.5-3 months of culture period.
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2) The Chinese edible frog is a native species. For farming purposes the strain was imported from neighbouring country: Vietnam in 2009. It is also a popular species, can be fed with home- made feed, trash fish, and others live feed such as snail, earth worm, crab, insects, etc. which are often available in the farmers vicinity. The species is also easy to cultivate considering the environmental conditions of Cambodia. In case of culture in tank with proper feed and feeding, the rearing density reaches also 70-135 ind/m2. With temperature ranging from 28-30ºc, good water quality with a pH level ranging from 6.5-8.5, a daily water exchange of at least 50%, and good tank hygiene, the species can grow faster than other local wild frog species, and can reach a market size of 150g to 200g in 2-3months of culture period.
At the moment it is not confirmed what of the 2 species is really grown in Cambodia. Considering that seed producers are exchanging breeders from province to province, it could be possible that the frog presently grown in Cambodia is an hybrid from the 2 species.
In hatchery males and females are separated and only put together in a tank for breeding. Spawning is done directly in the tank and then breeders are removed. Hatching is done in the tanks and tadpoles will be reared in the same tank. Tadpoles are ded with pellets 35 to 40% proteins content. Mortality seems quite important during the tadpoles nursing and can be decreased by using better practices. Particularly there is a large difference in growth rate for the tadpoles, this inducing cannibalistic behaviour. Young froglets are obtained after 2 to 3 weeks nursing period.
FARDeC The Freshwater Aquaculture Research and Development Centre (FARDeC) is located in Bati village, Peam Ror commune, Peam Ror district, Prey Veng province.
FARDeC is a training and fish seed production center. It is also to support applied research on and demonstration of: production live fish food in tanks, pond fish culture i.e. the easily sustainable low external input aquaculture systems, as well as applied research on feed and feeding systems.
There are 15 permanent and 5 contract staff in FARDeC: The director, 2 deputy directors (production and research), 4 persons in the administration, 5 staff in the aquaculture production, 3 staff in the research and laboratory and 3 staff in the feed and culture of fish food. The staff of the center is complemented with 5 workers.
The objective of the consultant work will be to reinforce FARDeC staff in froglets production.
MISSION OBJECTIVES
During 2021 the CaPFish Aqua project will improve the existing two breeding centres (public hatcheries): the National Research and Aquaculture Development Institute (NARDI) and the Freshwater Aquaculture Research and Development Centre (FARDeC). These centres have to become the main support to private hatcheries in developing a bio-secure production of selected domesticated breeders, upgrading the technologies to produce fry and fingerlings for the present
11 Section III – Technical Proposal – Standard Forms 12 commercial species, implementing research programmes in domestication and genetic to get better fish strains, selecting new species for diversification, and supplying assistance and training to private seed producers to increase their production and to upgrade the quality of the fingerlings. This mission is only concerning the improvement of NARDI centre but some training session shall be also performed for the technician of FARDeC.
As the improvement of the centres will not be completed before end-2021, the Individual Consultant will mainly work on the development of breeding and research protocols and programmes to be implemented by FARDeC during the following years. These protocols will be complemented by a practical training in suitable technologies to upgrade froglets production.
SCOPE OF SERVICES, TASKS AND EXPECTED RESULTS
The Services provided will be a Lump Sum contract. The maximum budget for those Services is USD 60 000.
The Consultant will be based in FARDeC, with eventual specific training works to be done in NARDI and in Phnom Penh.
The intended start date is March 2021 and the period of implementation will last in July 2021, with a minimum of 87 working days, i.e. excluding weekends and public holidays to achieve the mission. Timesheets will be provided by the Consultant to present the time spent on the mission.
Services to be provided The scope of services is divided into two components:
Task 1: Froglet production protocols and breeding programme design The main task of the Consultant will be to evaluate the breeding programmes presently developed for the frog and develop a direct practical training of centres technicians to operate and upgrade the different hatchery production steps: breeder production, spawning, larva rearing, nursing, and weaning.
The Consultant will supply the protocols and programmes to be implemented in the centre to produce domesticated bio-secure breeders and assist in procurement of local broodstock. Considering the tanks available, the programme shall include for frog: the number of breeders to be stocked, the percentage of renewal through auto-production, through wild capture and/or from private hatcheries, the number of juveniles to be produced each year, the pre-breeders which can be sold to private hatcheries, etc.
The Consultant shall evaluate for frog production, the activities to be developed in the improved centre, the need in personnel (skilled technicians and workers), and a calendar, and will prepare a yearly detailed business plan and operation budget (per activities).
Task 2: Workshop At the end of the mission, the Consultant will conduct a half day workshop to present to Fisheries Administration, Department of Aquaculture Development and breeding centres staff the main results and conclusions for the mission. Workshop attendants will be maximum 45.
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Expected deliverables The Consultant will provide: : Deliverable 1: A situation report of the frog breeding technics presently developed in FARDeC, including what is or not suitable for a research centre and what has to be improved. The report shall include a first evaluation of the staff skill. For the frog a protocol to upgrade the present production technologies for spawning, hatching, larva rearing, nursing and weaning, and a system to monitor and evaluate the progress. An action plan for bio-secure breeder production and species domestication for frog including the detailed protocols to be developed, and the monitoring system. Deliverable 2: A training programme including training materials for centre technicians in frog hatchery techniques. The programme will be used continuously for FARDeC technicians, but specific training sessions have to be done for NARDI technicians in frog production. Deliverable 3: A final workshop with PowerPoint presentation will be developed for FiA, DAD and centres staff (maximum 45 attendants), at the end of the mission, to present the Consultant works and the proposed programmes and protocols. Deliverable 4: A final report on the trainings done during the mission: session, time, number of trainees, activities, results, etc., an analysis of what shall be the following actions to be performed to reinforce the capacity of centre technicians (including the results of the workshop discussions) considering the staff, the facilities, the financing and the management, and a detailed business plan for frog production.
General requirements for all the mentioned reports include: Reports will be provided in English; Reports will be presented in three (3) hard copies and in electronic format (pdf and native formats); Hard copy reports will be provided in A4 format. The template needs to fulfil the requirement of the reporting to the EU Delegation; it will be given at the beginning of the assignment.
Reports would be prepared initially in draft, and finalized within 1 week following receipt of FIA and AFD comments; these would generally be provided within three (3) weeks of receipt of the draft report.
CONSULTANT QUALIFICATION
The Consultant qualification shall correspond to the following.
Frog hatchery expert . University degree in Marine Biology, Fisheries Science or Aquaculture. . Broad and recent experience with frog hatchery and nursery, using different technologies and preferably with Asian species. . Minimum of 15 years working experiences in the sector. . Working experience of aquaculture, seed production and research development in developing countries and particularly SEA. . Working experience with public institutions. . Good skill in training development for biologists or technicians. . Good writing skills and experience in developing strategic papers.
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. Good command of English.
NATIONAL ASSISTANCE TO INTERNATIONAL CONSULTANT To perform efficiently his duty, the Consultant should be assisted by a Junior National Assistant (JNA) in charge of supporting the Consultant during the training activities (direct assistance, translation), of the monitoring of the centre technicians during training and application activities, of workshop preparation and reporting. The input for the project by the JNA is estimated at a minimum of 75 working days.
The Client will be providing to the selected Consultant a list of potential JNA, to be chosen at the beginning of the mission. The Consultant will have the opportunity to conduct on-line interviews with the proposed candidates during his/her quarantine after arrival in Cambodia. The Consultant may also propose his/her own selected JNA.
The JNA will be paid by the Consultant and the Consultant will be responsible of his work and shall certify/sign the JNA timesheets before transmission to the Client.
PROJECT INPUTS Services, facilities and property to be made available by the Consultant
The Consultant shall be adequately equipped. The Consultant will be responsible for finding and covering the cost of accommodation nearby FARDeC while in Cambodia, together with transportation means to and from FARDeC. The Consultant has the possibility to find a good standard hotel in the small city (Nakloeung) located close to the centre (7 km) or has the possibility to find accommodation in Phnom Penh (75 km). All transportation costs will be covered by the Consultant to and from FARDeC and NARDI.
Services, facilities and property to be made available to the Consultant by the Project No office will be provided in Phnom Penh by the Project to the Consultant. Office space will be supplied by the Client at FARDeC.
Responsibilities of the Project vis-à-vis the Consultant’s team The Consultant will have access to all relevant and existing information to support the activities of the project. All existing relevant documentation will be provided by the Client e.g. Project Implementation Manual, Studies and Reports developed under CaPFish-Aqua during the different phases of the project, as well as any other relevant reports related to CaPFish-Aqua.
The Client will assist the Consultant in obtaining all administrative permits and permissions to enable him to carry out his responsibilities under the contract.
The Client will support the cost of the Final Workshop.
To develop training sessions in NARDI on catfish production, the Client will support the transportation costs from FARDeC to NARDI.
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SPECIFIC REQUIREMENTS DUE TO COVID-19 PANDEMIC OBLIGATIONS Considering the COVID-19 pandemic crisis, most of the Governments have developed sanitary obligations and requirements to enter their country. As of December 1st 2020, the Cambodia Entry Requirements are as follows: Possess a COVID-19 negative medical certificate (in English language) issued no more than 72 hours prior to the date of arrival and proof of medical insurance coverage of at least USD 50,000; Undergo a COVID-19 test upon arrival and wait in official facilities to receive laboratory results. All passengers must undergo a 14-day quarantine under supervision of local authorities, and at a location designated by Cambodian authorities, even if no travellers on an arriving vessel/flight test positive. Health authorities will then oversee another COVID-19 test on the 13th day of self- isolation. All foreign travellers entering Cambodia have to pay a deposit of USD 2,000 upon arrival at airports for mandatory COVID-19 testing and potential treatment services. Travelers should be prepared to see this deposit applied to a minimum of USD 165 for mandatory COVID-19 testing and approximately USD 1,281 more to support quarantine costs (hotel food, laundry, etc.).
Expenses related to those requirements and procedures should be embedded within the Consultant remuneration.
Cambodian Visas: On March 28, the Government of Cambodia suspended the e-visa and visa-on-arrival programs until further notice. In addition, Cambodian Embassies will only accept applications for diplomatic, official, and business visas and will not issue tourist or other visas to enter Cambodia at this time. Country of residence of Experts has possibly specific requirements and restrictions to be followed to enter Cambodia.
CONTENT OF THE PROPOSAL OF THE CONSULTANT The Consultant shall submit the following:
1. A CV (using the template provided) highlighting similar experiences conducted by the Consultant. 2. A Technical Approach not to exceed 3 pages (not including annexes) that demonstrate a good understanding of the scope of work, include a clear description of the objective and of the training programme and propose a suitable methodology. 3. In relation to the proposed Technical Approach, a detailed planned budget (using the template provided, financial proposal).
SELECTION CRITERIA
Criteria, sub-criteria, and point system for the evaluation of the technical proposals: Criteria Points
1. Adequacy and quality of the proposed Technical 30 Approach and work plan in responding to the
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Terms of Reference (TORs) 1. Expertise qualifications, reference and 70 competence for the Services: TOTAL 100
Evaluation of criterion N°1: The number of points to be assigned for this criterion shall be determined considering the following four sub-criteria and relevant percentage weights: (i) The technical approach is clear and complete: 10% all services, organization described, resources mobilized, list of activities, risks and assumptions (ii) The technical approach is relevant: it brings an 20% added value to the TORs and contains innovations (iii)The proposed work plan is detailed, realistic 45% and in line with the TORs and proposed technical approach (iv) The dedicated work plan for the Junior National 25% Assistant is relevant and provides an added resource to develop the TORs TOTAL 100% Evaluation of criterion N°2: The number of points to be assigned for the criterion shall be determined considering the following sub-criteria and relevant percentage weights: (i) General qualifications (general education, 25% training, and experience) (ii) Adequacy for the Services (experience in the
sector and/or similar services) 20% o General expertise in Aquaculture 20% o Specific expertise in Frog 20% o Specific expertise in Training (iii)Relevant experience in the SEA region (including knowledge of local culture or 15% administrative system, government organization, etc.) Total Weight 100%
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ANNEX B - Consultant's Technical Proposal
[Insert here the Consultant’s methodology and CV(s).]
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ANNEX C - Payment Schedule and Modalities
The Contract is a lump-sum contract.
[Insert here the Financial Proposal table resulting from price negotiation with the Consultant]
Unit Price (fee Quantity Total (tax excluded) net of taxes per day)
Remuneration
Other expenses:
Per diem Lump sum
Flight tickets Lump sum
Hotel… Lump sum (specify list of items) Lump sum
Conditions for payment eligibility and price inclusions are:
[ Lump Sum Output Total (tax excluded)
Payment 1 30% Advance Payment at contract
signature
Payment 2 50% After supply of the deliverable 2
Payment 3 20% After approval of all the deliverables
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ANNEX D - Statement of Integrity, Eligibility and Social and Environmental Responsibility Reference name of the bid or proposal: ______(The "Contract") To: ______(The "Contracting Authority")
1. We recognise and accept that Agence Française de Développement ("AFD") only finances projects of the Contracting Authority subject to its own conditions which are set out in the Financing Agreement which benefits directly or indirectly to the Contracting Authority. As a matter of consequence, no legal relationship exists between AFD and our company, our joint venture or our suppliers, contractors, subcontractors, consultants or subconsultants. The Contracting Authority retains exclusive responsibility for the preparation and implementation of the procurement process and performance of the contract. The Contracting Authority means the Purchaser, the Employer, the Client, as the case may be, for the procurement of goods, works, plants, consulting services or non- consulting services. 2. We hereby certify that neither we nor any other member of our joint venture or any of our suppliers, contractors, subcontractors, consultants or subconsultants are in any of the following situations: 2.1) Being bankrupt, wound up or ceasing our activities, having our activities administered by the courts, having entered into receivership, reorganisation or being in any analogous situation arising from any similar procedure; 2.2) Having been: a. convicted within the past five years by a court decision, which has the force of res judicata in the country where the Contract is implemented, of fraud, corruption or of any other offense committed during a procurement process or performance of a contract (in the event of such conviction, you may attach to this Statement of Integrity supporting information showing that this conviction is not relevant in the context of this Contract); b. subject to an administrative sanction within the past five years by the European Union or by the competent authorities of the country where we are constituted, for fraud, corruption or for any other offense committed during a procurement process or performance of a contract (in the event of such sanction, you may attach to this Statement of Integrity supporting information showing that this sanction is not relevant in the context of this Contract); c. convicted within the past five years by a court decision, which has the force of res judicata, of fraud, corruption or of any other offense committed during the procurement process or performance of an AFD-financed contract; 2.3) Being listed for financial sanctions by the United Nations, the European Union and/or France for the purposes of fight-against-terrorist financing or threat to international peace and security; 2.4) Having been subject within the past five years to a contract termination fully settled against us for significant or persistent failure to comply with our contractual
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obligations during contract performance, unless this termination was challenged and dispute resolution is still pending or has not confirmed a full settlement against us; 2.5) Not having fulfilled our fiscal obligations regarding payments of taxes in accordance with the legal provisions of either the country where we are constituted or the Contracting Authority's country; 2.6) Being subject to an exclusion decision of the World Bank and being listed on the website http://www.worldbank.org/debarr (in the event of such exclusion, you may attach to this Statement of Integrity supporting information showing that this exclusion is not relevant in the context of this Contract); 2.7) Having created false documents or committed misrepresentation in documentation requested by the Contracting Authority as part of the procurement process of this Contract. 3. We hereby certify that neither we, nor any of the members of our joint venture or any of our suppliers, contractors, subcontractors, consultants or subconsultants are in any of the following situations of conflict of interest: 3.1) Being an affiliate controlled by the Contracting Authority or a shareholder controlling the Contracting Authority, unless the stemming conflict of interest has been brought to the attention of AFD and resolved to its satisfaction; 3.2) Having a business or family relationship with a Contracting Authority's staff involved in the procurement process or the supervision of the resulting Contract, unless the stemming conflict of interest has been brought to the attention of AFD and resolved to its satisfaction; 3.3) Being controlled by or controlling another bidder or consultant, or being under common control with another bidder or consultant, or receiving from or granting subsidies directly or indirectly to another bidder or consultant, having the same legal representative as another bidder or consultant, maintaining direct or indirect contacts with another bidder or consultant which allows us to have or give access to information contained in the respective applications, bids or proposals, influencing them or influencing decisions of the Contracting Authority; 3.4) Being engaged in a consulting services activity, which, by its nature, may be in conflict with the assignments that we would carry out for the Contracting Authority; 3.5) In the case of procurement of goods, works or plants: i. Having prepared or having been associated with a consultant who prepared specifications, drawings, calculations and other documentation to be used in the procurement process of this Contract; ii. Having been recruited (or being proposed to be recruited) ourselves or any of our affiliates, to carry out works supervision or inspection for this Contract; 4. If we are a state-owned entity, and to compete in a procurement process, we certify that we have legal and financial autonomy and that we operate under commercial laws and regulations. 5. We undertake to bring to the attention of the Contracting Authority, which will inform AFD, any change in situation with regard to points 2 to 4 here above.
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6. In the context of the procurement process and performance of the corresponding contract: 6.1) We have not and we will not engage in any dishonest conduct (act or omission) deliberately indented to deceive others, to intentionally conceal items, to violate or vitiate someone's consent, to make them circumvent legal or regulatory requirements and/or to violate their internal rules in order to obtain illegitimate profit; 6.2) We have not and we will not engage in any dishonest conduct (act or omission) contrary to our legal or regulatory obligations or our internal rules in order to obtain illegitimate profit; 6.3) We have not promised, offered or given and we will not promise, offer or give, directly or indirectly to (i) any Person who holds a legislative, executive, administrative or judicial mandate within the State of the Contracting Authority regardless of whether that Person was nominated or elected, regardless of the permanent or temporary, paid or unpaid nature of the position and regardless of the hierarchical level the Person occupies, (ii) any other Person who performs a public function, including for a State institution or a State-owned company, or who provides a public service, or (iii) any other person defined as a Public Officer by the national laws of the Contracting Authority’s country, an undue advantage of any kind, for himself or for another Person or entity, for such Public Officer to act or refrain from acting in his official capacity; 6.4) We have not promised, offered or given and we will not promise, offer or give, directly or indirectly to any Person who occupies an executive position in a private sector entity or works for such an entity, regardless of the nature of his/her capacity, any undue advantage of any kind, for himself or another Person or entity for such Person to perform or refrain from performing any act in breach of its legal, contractual or professional obligations; 6.5) We have not and we will not engage in any practice likely to influence the contract award process to the detriment of the Contracting Authority and, in particular, in any anti-competitive practice having for object or for effect to prevent, restrict or distort competition, namely by limiting access to the market or the free exercise of competition by other undertakings; 6.6) Neither we nor any of the members of our joint venture or any of our suppliers, contractors, subcontractors, consultants or subconsultants shall acquire or supply any equipment nor operate in any sectors under an embargo of the United Nations, the European Union or France; 6.7) We commit ourselves to comply with and ensure that all of our suppliers, contractors, subcontractors, consultants or subconsultants comply with international environmental and labour standards, consistent with laws and regulations applicable in the country of implementation of the Contract, including the fundamental conventions of the International Labour Organisation (ILO) and international environmental treaties. Moreover, we shall implement environmental and social risks mitigation measures when specified in the environmental and social commitment plan (ESCP) provided by the Contracting Authority. 7. We, as well as members of our joint venture and our suppliers, contractors, subcontractors, consultants or subconsultants authorise AFD to inspect accounts, records and other documents relating to the procurement process and performance of the contract and to have them audited by auditors appointed by AFD.
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Name: ______In the capacity of: ______Duly empowered to sign in the name and on behalf of1: ______Signature: ______Dated:
1 In case of joint venture, insert the name of the joint venture. The person who will sign the application, bid or proposal on behalf of the applicant, bidder or consultant shall attach a power of attorney from the applicant, bidder or consultant.
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