Agenda Monroe County Board of Commissioners Regular Meeting Tuesday, August 16, 2016 – 6:00 P.M
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Monroe County Board of Commissioners Regular Meeting Agenda August 16, 2016 Page 1 AGENDA MONROE COUNTY BOARD OF COMMISSIONERS REGULAR MEETING TUESDAY, AUGUST 16, 2016 – 6:00 P.M. 125 E. SECOND STREET MONROE, MI 48161 (734) 240-7003 I. CALL TO ORDER II. ROLL CALL III. PLEDGE OF ALLEGIANCE Led by Commissioner Donahue IV. OPENING PRAYER V. APPROVAL OF AGENDA VI. APPROVAL OF MINUTES (08/02/2016 Regular Meeting) VII. PUBLIC COMMENT VIII. RESOLUTIONS, SPECIAL TRIBUTES & PRESENTATION 1. Presentation of James Monroe Historical Legacy Project by Bill Saul of the Monroe County 200 Legacy Project Committee. 2. Resolution in honor of Arthur Love’s 100th birthday. Resolution offered by Commissioner Hoffman, supported by Chairman Lievens. 3. Resolution in support of the Michigan Department of Natural Resource’s regarding Michigan Department of Natural Resources Trust Fund grant proposal to purchase approximately 680-acres of Crystal Waters, LLC property in London Township, Monroe County for a state game area. IX. CONSENT AGENDA 1. Finance Committee Report (08/16/2016) A. The Finance Committee recommends to the Full Board to approve the 08/17/2016 Accounts Payable Current Claims Report in the amount of $398,838.18. 2. Approval of Non-Claims A. Check Register dated 08/05/2016 in the amount of $661,627.52. B. Check Register dated 08/12/2016 in the amount of $757,027.57. Monroe County Board of Commissioners Regular Meeting Agenda August 16, 2016 Page 2 3. Physical Resources Committee Report (08/16/2016) A. The Physical Resources Committee recommends to the full Board to adopt the 2017-2021 Capital Improvements Program report as submitted and refer the report to the Administrator/CFO as part of the 2017 recommended budget. X. COMMUNICATIONS Board Action: 1. Letter from Sergeant David Buchko, Monroe County Sheriff’s Office, dated August 11, 2106 requesting approval to accept the Safe Communities Grant, Fiscal Year 2017 in the amount of $74,000 from the Office of Highway Safety Planning with a County match of $4,687 to fund unreimbursed fringe cost to be funded from Sheriff’s Office budget. The award will be used to fund approximately 800 hours of overtime for safety belt and impaired driving enforcement. 2. Letter from Sergeant David Buchko, Monroe County Sheriff’s Office, dated August 11, 2016 requesting approval to submit a grant application to the Office of Highway Safety Planning for the Secondary Road Patrol and Traffic Accident Prevention Program (SRP) for Fiscal Year 2017. Monroe County’s award allocation for Fiscal Year 2017 is $161,169 with a County match cost of $118,000 funded from Sheriff’s Office budget. This grant is used to support the Sheriff’s Office’s Traffic and Safety Division. 3. Letter from Sergeant David Buchko, Monroe County Sheriff’s Office, dated August 11, 2016 requesting approval to submit grant application to the Michigan Commission on Law Enforcement Standards for funding for Justice Training Grant Funds-Monroe County Annual Training Plan 2017 in the amount of $46,241.42 requiring a minimum 25% match from the County or $17,591.42 at 38%. XI. OLD BUSINESS XII. NEW BUSINESS XIII. PUBLIC COMMENT XIV. ANNOUNCEMENTS XV. MEMBERS TIME XVI. ADJOURNMENT The County of Monroe will provide necessary auxiliary aids and services, such as signers for the learning impaired and audiotapes of printed materials being considered at the meeting to individuals with disabilities at the meeting upon one week’s notice to the County of Monroe. Individuals with disabilities requiring auxiliary aids or services should contact the County of Monroe by writing or calling the following: Human Resources - 125 East Second Street, Monroe, MI 48161 - Voice (734) 240-7295 and TDD (734) 240-7300 Monroe County Board of Commissioners Regular Meeting Minutes August 2, 2016 Page 1 I. CALL TO ORDER A regular meeting of the Monroe County Board of Commissioners was held in the Board Chambers in the City of Monroe on Tuesday, August 2, 2016; the meeting was called to order by Chairman Lievens at 6:00 p.m. II. ROLL CALL Roll call by Clerk as follows: PRESENT: EXCUSED Mark Brant Jerry Oley Al Potratz David Hoffman Gary Wilmoth Dan Donahue R. Mark Ellsworth Jason Turner Henry Lievens III. PLEDGE OF ALLEGIANCE Commissioner Wilmoth led the Pledge of Allegiance. IV. OPENING PRAYER Lisa Sanders, Deputy Clerk, Monroe County Board of Commissioners led the Opening Prayer V. APPROVAL OF AGENDA Motion by Commissioner Donahue, supported by Commissioner Hoffman to approve the agenda for August 2, 2016 as presented. Roll call by Clerk as follows: AYE NAY EXCUSED Mark Brant Jerry Oley Al Potratz David Hoffman Gary Wilmoth Dan Donahue R. Mark Ellsworth Jason Turner Henry Lievens Motion carried. VI. APPROVAL OF MINUTES (07/19/16 Regular Meeting) Motion by Commissioner Turner, supported by Commissioner Donahue to approve the minutes as presented for Tuesday, July 19, 2016 Regular Meeting and waive the reading of the minutes. Motion carried. VII. PUBLIC COMMMENT—Jim Worful, 14595 Lulu Road (between Wells and Secor) in Ida advised the Board that the Road Commission has neglected digging out the ditches for the 16 years that he has lived there and the properties flood on the south side in that section each year. The road floods each year in the spring. He has called the Road Commission every year and put in a work order and has been told they are on a schedule. Mr. Worful also commented on the lack of road grading that Monroe County Board of Commissioners Regular Meeting Minutes August 2, 2016 Page 2 this section receives. This year he spoke to Randy Pierce, Managing Director of the Monroe County Road Commission and was told this section was extremely low priority and they are not on any schedule. Chairman Lievens advised Mr. Worful that this will be addressed and Commissioner Hoffman will follow up with the Road Commission. VIII. RESOLUTIONS, SPECIAL TRIBUTES & PRESENTATIONS 1. Michigan Department of Natural Resources Presentation-Presentation by Jennifer Olson, Public Land Matters Biologist, Southeast Region and Zachary Cooley regarding Michigan Natural Resources Trust Fund grant proposal to purchase approximately 680-acres of Crystal Waters, LLC property in London Township, Monroe County. Zachary explained the proposed plans for the purchase and use of Crystal Waters which is the old London Sand Quarry in London Township. The plan is to create a new game area in the County. It would offer hunting, fishing, hiking, kayaking and a shooting range for hunters to be able to site their guns prior to hunting season. Jennifer Olson explained how the funding works and the grant process in order to purchase the property. It’s about a 2 year process. They applied for the grant in April. They have one more opportunity in September to upload any further documentation/support and are asking the Board of Commissioners for a Resolution or letter of support. They should know by the end of 2016 whether or not the grant has been approved. Chairman Lievens, without objection from any Commissioner, on behalf of the Board, directed staff to proceed positively forward and draft a Resolution to be reviewed and voted on at the next meeting. IX. CONSENT AGENDA 1. Finance Committee Report (08/03/2016) A. The Finance Committee recommends to the Full Board to approve the 08/03/2016 Accounts Payable Current Claims Report in the amount of $435,970.97 2. Approval of Non-Claims A. Check Register dated 07/22/2016 in the amount of $679,311.39 B. Check Register dated 07/29/2016 in the amount of $717,856.92 Motion by Commissioner Oley, supported by Commissioner Hoffman to approve the Consent agenda as presented. Monroe County Board of Commissioners Regular Meeting Minutes August 2, 2016 Page 3 Roll call by Clerk as follows: AYE NAY EXCUSED Mark Brant Jerry Oley Al Potratz David Hoffman Gary Wilmoth Dan Donahue R. Mark Ellsworth Jason Turner Henry Lievens Motion carried. X. COMMUNICATIONS Board Action: 1. Letter from Aundrea Armstrong, Human Resources Director, dated July 28, 2016 regarding a request along with a recommendation to fill two Juvenile Detention Specialist positions at the Youth Center with funding from the 2016 Youth Center Budget. Motion by Commissioner Turner, supported by Commissioner Donahue to approve the request to fill two Juvenile Detention Specialist positions at the Youth Center with funding from the 2016 Youth Center’s budget. Roll call by Clerk as follows: AYE NAY EXCUSED Mark Brant Jerry Oley Al Potratz David Hoffman Gary Wilmoth Dan Donahue R. Mark Ellsworth Jason Turner Henry Lievens Motion carried. 2. Letter from Peter Navarre, Chairman, Monroe County Emergency Medical Authority, dated July 28, 2016 recommending the appointment of Jerry Welch to the Emergency Medical Authority Board with a term expiring December 31, 2017. This seat was vacated by Mike Carder’s resignation. Motion by Commissioner Oley, supported by Commissioner Donahue to accept and place on file the communication from Mr. Navarre and approve the appointment of Jerry Welch to the Monroe County Emergency Medical Authority Board with a term expiring December 31, 2017. Monroe County Board of Commissioners Regular Meeting Minutes August 2, 2016 Page 4 Roll call by Clerk as follows: AYE NAY EXCUSED Mark Brant Jerry Oley Al Potratz David Hoffman Gary Wilmoth Dan Donahue R. Mark Ellsworth Jason Turner Henry Lievens Motion carried. XI. OLD BUSINESS – Appointment of members to the Monroe County Retiree Health Care Trust Board Motion by Commissioner Brant, supported by Commissioner Hoffman to approve the members as proposed by the Chairman along with the waiver of the residency requirement for Mr. Rever. Legal Advisor, Tom Graham, asked for a 2/3 majority (6 votes) for this motion.