St. Fagans Community Council

Minutes of the Council Meeting held on Monday 7th January 2019 at 7.00pm in the Village Hall

Present: Councillors F. Lewis (Chairman) A. Gaughan, J Griffiths, J. Hughes, T. Pallier, C. Price and R Williams.

Apologies K Fiander

In Attendance: Clerk: Mr A Gowman

The Chairman opened the meeting and welcomed everyone in attendance.

19.01.01 – Declaration of Interests

Cllr Williams declared an interest in relation to minute 19.01.08 (Plasdwr development). . rd 19.01.02 – Minutes of the Council Meeting held on 3 December 2018

Members approved the minutes and the Chairman signed them accordingly.

19.01.03 – Matters arising from the Minutes (not included elsewhere on the Agenda)

In respect of minute no. 18.12.08 b) final paragraph – Westfield Park/Trem Y Coed the Clerk was instructed to contact Council and Persimmon Homes/Charles Church to establish what works are going on.

19.01.04 – Police Matters & Neighbourhood Watch

The reported crime figures from 12th November 2018 to 7th January 2019 were distributed as follows:

6 x Anti-social behaviour · 3 x off road bike reports – Trem-y-Coed, Ffordd-y-Barcer, Falconwood Drive · 1 x Neighbour report – Clos-y-Cwarra · 1 x Drugs - Clos-y-Cwarra · 1 x Other – Cwrt-y-Cadno

3 x Drug Reports – Clos-y-Cwarra

1 x Theft – theft of number plates – Falconwood Drive

1 x Fraud – fake HMRC call – Clos-y-Cwarra

2 x Damage · 1 x smashed window to door – Cwrt-y-Cadno · 1 x damage to fence – Crosswells Way

The Clerk was instructed to write to the Police and Crime Commissioner to establish whether the Council could also be sent details of the number of arrests and subsequent convictions in respect of the reported crimes.

The Clerk has collected 4 Community Speed Watch forms and Councillor Williams has 3 which will be passed to PC Davies as soon as he is available. 1

Cllr Hughes gave an update on his actions in respect of the issues at Clos Y Cwarra (minute 18.11.04 and 18.12.04) The Clerk confirmed that he has still not received any contact back from the planning and outreach teams of on the matter despite chasing up.

19.01.05 – Public Session

No residents were present.

19.01.06 – Co-option to fill vacancy

There had been no response to the advert for the vacancy (minute 18.11.06 and 18.12.06) despite adverts being placed on the noticeboards, the vacancy will be publicised in the forthcoming village association newsletter.

19.01.07 – Community projects

Members scrutinised a summary schedule containing 21 prospective community projects/issues that had been raised with Cardiff Council with reference being made to the remaining budget for 2018/19 and the setting of next year’s precept.

Members noted the apology which had been received from Cardiff Council for the use of unspecified materials on Rhydlafar roundabout (minute 18.12.07). Councillors Lewis and Williams are due to meet Cabinet Member Peter Bradbury to discuss this in addition to a number of outstanding Cardiff Council issues.

It was RESOLVED:

 To replace the white perimeter posts on the green outside St Marys church due to the damage to the existing posts, the Clerk was instructed to ask Cooke and Arkwright to quote;

 To fund the installation of a defbrillator at Rhydlafar and the associated training – Councillor Williams to liaise with the community to determine a suitable location;

 To procure one floor mounted and one post mounted litter bin to be located in Rhydlafar Park;

 To fund a footpath from the entrance to the picnic benches in Rhydlafar Park;

 To examine options to part fund (Section 106 monies/Cardiff Council) the replacement of the play area surface at Rhydlafar Park;

 To fund window box style planters for the entrances to the village at a cost of £460.70.

Other Cardiff Council Issues:

 Chase up Jason Lewis for the cost of cul de sac signs;

 In the absence of Cardiff Council actioning Councillor Griffiths volunteered to cut back the overgrown trees on Drive Green;

 The road markings at the junction of Michaelstone Road and Falconwood Drive have not be re- instated after the road repairs have been completed making the junction hazardous.

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19.01.08 – Planning a) Planning Applications and Decisions

The following planning applications and decisions were noted with no observations being raised:

Applications

DISCHARGE OF CONDITION 17 (ARCHAEOLOGY AND HISTORIC 18/02447/MJR ENVIRONMENT) OF 16/00106/MJR 18/02447/MJR, GOITRE FACH FARM, ROAD, ST FAGANS, CARDIFF, CF5 6JD EXTENSION TO EXISTING CARE HOME, INCLUDING LANDSCAPING AND NEW 18/02788/MJR ACCESS OFF HIGHWAY THE COURT NURSING HOME, CWRT Y CADNO, ST FAGANS, CARDIFF, CF5 6XD VARIATION OF CONDITION 2 OF 17/02328/MJR - TO EXTEND THE TIME LIMIT IN 18/02855/MJR SEWAGE DISPOSAL WORKS, LLANTRISANT ROAD, ST FAGANS LINE WITH THE REVISED CONSTRUCTION PROGRAM 18/01318/MJR RESERVED MATTERS DETAILS OF LAYOUT, SCALE, APPEARANCE AND PHASE 1, LAND NORTH OF LLANTRISANT ROAD LANDSCAPING AND NON-STRATEGIC ACCESS FOR THE DEVELOPMENT OF 120 NEW HOMES FORMING PHASE 1B OF LAND NORTH OF LLANTRISANT ROAD PURSUANT TO OUTLINE PLANNING PERMISISON REF. 14/02157/MJR

Decisions

Application No. Address Proposal Decision Date Decision 18/02344/DCH THE COTTAGE, CROFFT-Y-GENAU ROAD, ST FAGAEXTENSION OF AN EXISTING OUTBUILDING 19/12/2018 Permission Granted

It was RESOLVED to invite Katie Powis (Plasdwr) to provide members with an update on the project to a meeting at 6.30 pm on 4th February 2019

19.01.09 – Environmental Matters a) Highways / Lighting / Traffic Concerns

The Clerk was instructed to establish whether the logs taken by the speedwatch cameras could be made available for the community council to scrutinise.

Councillor Lewis confirmed that she had been in dialogue with Cardiff Council in relation to parking issues on Crofft Y Genau (most recent minute 18.12.09 and many previous) whose position is that unless it can be proven that it is an on-going issue they will not take action. Members discussed taking photos of the hazardous parking instances whenever they observe it to submit in evidence.

The Clerk was instructed to establish when Network Rail intend to remove their shed from the level crossing and to ask BT to re-label the phone box to make it clear that it can be used for emergency calls.

The Clerk was instructed to enquire as to whether planning permission was required for the orange Mulberry Grove directional signs which have been erected on 2 lamp posts in the village adjacent to the museum. b) Street Cleansing / Litter

Members considered a letter from a resident complaining about people contravening Cardiff Council’s refuse collection procedures. Whilst this is a Cardiff Council matter it was agreed to insert content about this in the newsletter.

Councillor Hughes raised the issue of several bin bags being dumped above the high wall adjacent to Michaelstone Road and the difficulty of removing them he will pursue the matter with Cardiff Council again.

19.01.10 – One Voice

Councillor Hughes provided an update on OVW activities and advised members that the membership fees for 2019/20 were likely to go up by 5% (£14.50). 3

19.01.11 – Correspondence and other communications

Members noted the following:

Date Item 04/12/2018 Winter Resilence Committee Email 04/12/2018 Email to Huw Thomas - Clos Y Cwarra 04/12/2018 Email to James Clemence - Query works Trem Y Coed/Westfield Park 04/12/2018 Welsh Government Survey - Use of Welsh 05/12/2018 Email to Jon Maidment - Rhydlafar Roundabout 05/12/2018 Letter to CCC Planning - Travel Plan 06/12/2018 Light up a heart Christmas Appeal 06/12/2018 Reply from James Clemence - Query works Trem Y Coed/Westfield Park 06/12/2018 Weather warning 05/12/2018 Comments re: Residential Travel Plan 06/12/2018 Report of the Auditor General for Wales - The maturity of local government in use of data 07/12/2018 Email to Planning - Boundary Map request re: new developments 08/12/2018 Email to Mark Drakeford - Congratulations on appointment as First Minister 17/12/2018 Advert - Clerk Peterstone Super Ely Community Council 17/12/2018 Email from Mrs Manley - Refuse collection issues 17/12/2018 Email - Air Quality in Radyr 17/12/2018 Underfunding of Trains in Wales 17/12/2018 Clerk's payscales - 2019/2020 17/12/2018 New Cabinet Members - Welsh Government 17/12/2018 Plas Dwr Newsletter No. 10 18/12/2018 Cardiff and the Vale - Social Value Forum - Maximising Social Value in Cardiff and the Vale of Toolkit 20/12/2018 SEWalesRET E-Newsletter - Winter 2018 21/12/2018 Community Police Message 21/12/2018 Social Farms and Gardens Newsletters 21/12/2018 Planning Aid Wales - Newsletter - Dec 2018 02/01/2019 Sustainable Drainage Systems (SuDS) - New Regs 02/01/2019 Planning Aid for Wales Newsletter

19.01.12 – Finance a) Requests for Financial Assistance.

There were no requests for financial assistance. 4

b) Monthly Financial Report/Payment Approvals

Members considered the monthly financial report (as annexed hereto) which was approved by the Council. The following payments were approved:

Payee Description £ J Hughes Expenses December 2018 113.39 xln Wifi - Village Hall (DD) 59.88 A Gowman Reimbursement - Policy Forum Seminar Booking for Cllr Hughes (BACS) 102.00 A Gowman Salary (Net) and Expenses - December 2018 (BACS) 389.03

It was RESOLVED to defer the payment of Determination 45 payments until the March meeting. c) Budget and Precept for 2019/20

Members noted an increase in the Council Tax base from 1311 to 1423 and considered a draft budget which included the impact of changing the precept. It was acknowledged that the Council had not increased the precept for six years and that the budget for 2018/19 had been set to utilise the Council’s reserves (minute no. 18.01.12 d). It was accepted that, if the Council is to undertake the community projects it would like to, the precept would have to be increased and various options were explored during the meeting using a spreadsheet model.

It was RESOLVED to

 Set the precept for 2019/20 at £20,500.

 To finalise the detail for the budget at the next Council meeting. d) Statistics

The schedule of member attendance and website statistics was noted.

19.01.13 – Date & Time of Next Meeting

The next meeting of the Council was agreed as taking place at 7.00 pm on Monday 4th February 2019

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The Chair thanked everyone for their attendance and the meeting closed at 9.50 pm.

Confirmed as a correct record…...……………………..Chairman …...………….Dated

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