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St. Fagans Community Council Minutes of the Council Meeting Held on Monday 6Th January 2020 at 7.00Pm in the St Fagans Village Hall

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St. Fagans Community Council Minutes of the Council Meeting Held on Monday 6Th January 2020 at 7.00Pm in the St Fagans Village Hall St. Fagans Community Council Minutes of the Council Meeting held on Monday 6th January 2020 at 7.00pm in the St Fagans Village Hall Present: Councillors J Griffiths (Chairman) A Gaughan, J Hughes, F Lewis, C O’Brien, T Pallier, C Price, Apologies: Councillors K Fiander In Attendance: Clerk Mr A Gowman The Chairman opened the meeting and welcomed everyone in attendance. Minute No. 01.20 1 Declarations of Interest No declarations of interest were registered. 2 Minutes of the Full Council Meeting held on 2nd December 2019 Members approved the minutes and the Chairman signed them accordingly. 3 Matters arising from the minutes (not included elsewhere on the agenda) 3.1 There were no matters arising from the minutes which were not included elsewhere in the agenda. 4 Police Matters 4.1 Crime Statistics Members were disappointed to note that no statistics were sent by South Wales Police for the second consecutive month, the Clerk was instructed to contact them to complain and obtain the outstanding information. 4.2 Cllr Price reported a break in and related damage to the Old Post House over the Christmas period. The police had failed to attend despite being advised that there was CCTV footage available. 4.3 Cllr Hughes reported that he had attended the latest PACT meeting and that there were only 3 people in attendance; he noted that the event had not been advertised on the South Wales Police website. He was of the view that the PACT system was not working and expressed his frustration that St Fagans does not seem to have an effective outlet for raising issues of concern to the community direct with police force representatives. 5 Public Session There were no members of the public in attendance. 1 6 Community Projects Members scrutinized the updated schedule of Community Projects. 6.1 In respect of the Council’s two main community project priorities (Rhydlafar Park and Westfield Park – minute 19.09.5) members were advised that a meeting was due to take place with officers of the Park Department of Cardiff Council to discuss the community council proposals. It is hoped that Cardiff will also be able to confirm the position in respect of section 106 monies due to the community of St Fagans. It was Resolved to undertake a consultation exercise with the residents of the Westfield Park area to establish their views about the proposed play area. 6.2 Cllr Pallier reported his concern that excavation works may be required in the Westfield Park area which would impact on the upgrading or replacement of the benches in the park. It was Resolved to obtain quotes for new benches to be considered at the next meeting. 6.3 It was Resolved to accept the quote of £1,532.00 from Welsh Hearts for the supply and annual maintenance of the defibrillator at Rhydlafar Park. Other options were considered some of which are cheaper however it was agreed that Welsh Hearts had done a good job on the previous installation in St Fagans and that as a local charity it is appropriate to support them. It was noted that there will be additional installation costs arising and also that the permission of Cardiff Council and Western Power is required, the Clerk has contacted Cardiff Council and awaits a response. 6.4 Members considered different design options for the noticeboard to be installed in Trem Y Coed, the Clerk also reported that the existing noticeboards were in need of attention and he recommended that Members consider procuring a more long lasting structure for Trem Y Coed. It was Resolved that the Clerk should proceed with ordering the noticeboard having obtained at least 3 quotes. 7 Planning 7.1 Cardiff LDP/NWCG Cllr Lewis confirmed that NWCG are meeting on 9th January and advised Members that she would report back on the discussions. 7.2 Cllr Lewis, as the Chairman of the planning committee gave Members a verbal summary of the discussions of the planning committee meeting which had taken place immediately prior to the Council meeting The minutes of the meeting will be presented (to be noted) at the next Council meeting on 3rd February 2020. 8 Environmental Matters 8.1 Highways/Lighting/Traffic Concerns The Clerk was instructed to chase up Cardiff Council on the request for double yellow lines (minute 19.10.10.1). 8.2 Members considered a letter from a resident seeking various improvements to Michaelstone Road, in particular in relation to the state of the side walls, the width and lack of pedestrian access. Council have previously considered these matters on several occasions and has sympathy with the concerns raised. Since this is the responsibility of Cardiff Council the Clerk was instructed to forward on the concerns to them and to ask for 2 a response in particular to the safety issues raised.. 8.3 Street Cleaning/Litter Following a query from a resident about the collection of yellow medical bags the Clerk confirmed that he would ascertain the system for their collection. 8.4 Portacabin at the Level Crossing The Clerk reported that despite 4 chase up contacts and a visit to the Network Rail offices in Cardiff in person he had not been able to progress the matter of the unsightly portacabin structure at the level crossing. He confirmed that his next action is to contact Kevin Brennan, MP to ask for his assistance. 8.5 South East Wales Transport Commission Workshops On behalf of SFCC the Clerk had attended a South East Wales Transport Commission stakeholder workshop on 5th December (see correspondence of 21/11/19). Chaired by Lord Terry Burns, the independent Commission has been established by Welsh Government with a remit to consider the full range of issues relating to congestion and the wider travel aspect on the M4 in South East Wales. The Commission’s objective is to provide evidence- based recommendations to alleviate congestion in a sustainable way and which supports the wider well-being of people who live, work and travel in the area. The Commission was established by the Minister for Economy and Transport following the decision by the First Minister of Wales not to proceed with the M4 Relief Road. The Clerk reported that a wide range of organisations including community councils were represented at the workshop and a large number of interesting and varied contributions made too numerous to itemize - copies of the wall charts in the meeting were available for member scrutiny. The Clerk expressed the view that, based on the engagement events, the commission will have a hard job analyzing the feedback and subsequently to devise a coherent strategy. It was Resolved not to submit a response to the commission as many comments have already been submitted both as a Council and as part of the NWCG as part of the planning process. 9 One Voice Wales (OVW) Cllr Hughes provided Members with a summary of the main OVW activity since the last meeting. He explained that work by the OVW Audit Panel on the 5 year plan is on-going with the establishment of 16 area committees for brain storming, the feedback is due to be considered during the next 3 to 4 months. 10 Correspondence and Other Communications 10.1 The Clerk reported the following items of correspondence since the last meeting: Ref Date Item 1 03/12/2019 What can you do for the citizen? - Transformational Services workshops 2 03/12/2019 Public Sector News and Analysis 3 3 04/12/2019 Off Road Biking - Cae St Fagans 4 03/12/2019 Parking on Crofft Y Genau Road 5 05/12/2019 Planning Aid Wales - Planning a Community Led Renewable Energy Project 6 11/12/2019 Email form G Thomas - S106 Update 7 13/12/2019 Christmas Recycling 8 20/12/2019 Precept Notification 9 20/12/2019 Email from Katie Powys 10 20/12/2019 Plasdwr Bulletin - December 11 27/12/2019 Information, Advice, Guidance #TakethePlunge 12 18/12/2019 Cardiff Airport Airspace Change Workshop 13 17/12/2019 Emyr Williams (Ylab) - Participatory Budgeting 11 Finance 11.1 Requests for Financial Assistance There were no applications for financial assistance. 11.2 Finance Report Members considered the monthly financial report which was approved by the Council with the following payments being approved: £ A Gowman Salary and Expenses - December 2019 462.49 XLN (SO) Broadband - December 2019 72.53 Cooke and Arkwright Rent 25/12/19 - 24/3/20 125.00 HMRC PAYE - October to December 320.37 J Hughes Travelling Expenses - December 2019 74.00 11.3 Budget 2020/21 Members had received paperwork to assist in setting the precept for 2020/21 including: Details of the precepts raised since 2010/11 Comparative figures of the precepts for the other community councils in Cardiff Comparative figures of the precepts for the other community councils in Wales A Council tax calculator to identify the tax of each council tax band A draft budget A five year projection model 4 It was RESOLVED: 1. That the precept for 2020/21 be increased by 50% to £30,750 as the initial step in achieving the Council’s two main Community Projects (Westfield Park and Rhydlafar Park). 2. To work towards the 5 year financial plan as presented which has at its core the building up of reserves and the ongoing revenue streams required to achieve the projects. 11.4 Members noted that despite the 50% increase in the precept due to the increase in the Council Tax base the impact on Council Tax Payers is an increase of 34%.
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