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Stakeholder Engagement Plan (SEP)

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Stakeholder Engagement Plan (SEP) Draft Approved by World Bank REPUBLIC OF TAJIKISTAN SOCIO-ECONOMIC RESILIENCE STRENGTHENING PROJECT Stakeholder Engagement Plan (SEP) March, 2019 1 CONTENT GLOSSARY ........................................................................................................................................ 4 List of Abbreviations & Acronyms...................................................................................................... 6 I. INTRODUCTION ............................................................................................................................ 8 1.1 Purpose of the SEP......................................................................................................................... 8 1.2 About the Project ......................................................................................................................... 8 1.3 Scope and Structure of the SEP................................................................................................. 9 II. DESCRIPTION OF THE ADMINISTRATIVE, POLICY AND REGULATORY FRAMEWORK.................................................................................................................................. 10 2.1 Key National Legal Provisions on Social Safeguards and Citizen Engagement ......................... 10 2.2 World Bank Environmental and Social Standard on Stakeholder Engagement .......................... 11 III. BRIEF SUMMARY OF PREVIOUS STAKEHOLDER ENGAGEMENT ACTIVITIES ........ 13 3.1. Key stakeholder meetings and consultations .............................................................................. 13 3.2 Community Meetings for SEP preparation .................................................................................. 15 3.3 Lessons learned in engaging communities / stakeholders from previous projects ...................... 16 IV. STAKEHOLDER MAPPING, SEGMENTIZATION AND ANALYSIS .................................. 20 4.1 Stakeholder Mapping ................................................................................................................... 20 4.2 Stakeholder Segmentation/ Prioritization ............................................................................... 22 4.3 Stakeholder Analysis ............................................................................................................... 25 V. INSTITUTIONAL ANALYSIS ................................................................................................... 33 VI. IMPACT ASSESSMENT AND RISK MANAGEMENT .......................................................... 35 VII. STAKEHOLDER ENGAGEMENT PLAN ............................................................................... 38 VIII. IMPLEMENTATION ARRANGEMENTS FOR STAKEHOLDER ENGAGEMENT ......... 45 8.1 Implementation Arrangements ..................................................................................................... 45 8.2 Roles and Responsibilities ........................................................................................................... 45 8.3. Stakeholder Engagement Methods to be used ............................................................................ 46 8.4 Proposed strategy to incorporate the view of vulnerable groups ................................................. 48 8.5 Information disclosure ................................................................................................................. 48 8.6 Estimated Budget ......................................................................................................................... 48 IX. GRIEVANCE REDRESS MECHANISM .................................................................................. 50 9.1 Objectives of the project-based GRM .......................................................................................... 50 9.2 GRM Overview and Structure ..................................................................................................... 50 2 9.4 Grievance Logs ............................................................................................................................ 53 9.5 Monitoring and Reporting on Grievances.................................................................................... 53 9.6 World Bank Grievance Redress System ...................................................................................... 54 X. MONITORING AND REPORTING OF THE SEP ..................................................................... 55 ANNEX 1. DESCRIPTION OF PROJECT COMPONENTS .......................................................... 56 ANNEX 2. DETAILS OF STAKEHOLDER CONSULTATIONS.................................................. 60 3 GLOSSARY Consultation: The process of gathering information or advice from stakeholders and taking these views into account when making project decisions and/or setting targets and defining strategies. Dialogue: An exchange of views and opinions to explore different perspectives, needs and alternatives, with a view to fostering mutual understanding, trust and cooperation on a strategy or initiative. Community Based Organisations (CBOs): Organisations that are established by communities and comprise community members. Examples of CBOs include farming cooperatives. Corporate Responsibility (CR): A concept whereby companies integrate social and environmental concerns in their business operations and in their interaction with their stakeholders. Community social investments: Contributions (monetary, staff time or gifts in kind) that are made to stakeholders, and bring benefits to these stakeholders over and above an operation’s core activities. The beneficiaries of these contributions can range from local to national and international stakeholders. These investments are generally aimed at addressing needs within a target community. The scope of these activities could range from donations to charities that link with business needs and strategies, for example capacity building and skills development amongst local residents for employment purposes, and local procurement. Engagement: A process in which a company builds and maintains constructive and sustainable relationships with stakeholders impacted over the life of a project. This is part of a broader “stakeholder engagement” strategy, which also encompasses governments, civil society, employees, suppliers, and others with an interest in the project. Environmental and Social Impact Assessment (ESIA): An assessment comprising various social and environmental studies which aim to identify project impacts and design appropriate mitigation measures to manage negative impacts, and to enhance positive project impacts. Feasibility/Pre-Construction phase: The phase of a project which includes the Environmental and Social Impact Assessment, and financial and engineering feasibility studies. Jamoat: Refers to the local self-governing body at the sub-district level, administering several villages and functioning based on the Law of the Republic of Tajikistan “On Self-Government Bodies in Towns and Villages” (1994, amended 2009 and 2017). Jamoat Project Commission: The self-governing Jamoats at the subdistrict level will establish Jamoat Project Commissions to implement the subprojects located in the territory administered by the Jamoat. Implementation Partners: Represent local organizations (like Centers for Additional Education or youth and women spaces) to be recruited to deliver youth inclusive services these services during the project implementation period. Livelihoods: The financial and/or subsistence activities undertaken by households to meet their daily needs. Typically rural households undertake multiple livelihood strategies that include subsistence farming and informal trading. 4 Local communities: Refers to groups of people living in close proximity to a project that could potentially be impacted by a project. (“Stakeholders,” in contrast, refers to the broader group of people and organisations with an interest in the project.) Non-Government Organisations (NGOs)/Facilitating Partners: Private organisations, often not-for-profit, that facilitate community development, local capacity building, advocacy, and environmental protection. Partnerships: In the context of engagement, partnerships are defined as collaboration between people and organisations to achieve a common goal and often share resources and competencies, risks and benefits. Pre-Feasibility phase: The phase of a project which includes a Screening Study to identify social and environmental fatal flaws, and a Scoping Study to identify and assess the social and environmental issues of a proposed project and evaluate project design alternatives prior to proceeding to project feasibility. Project: Refers to Social and Economic Resilience Strengthening Project, which is a part of the World Bank Resilience Strengthening Program in Tajikistan. Project Area: A geographical area within which direct and indirect impacts attributable to a project can be expected. Typically a Project Area is (i) unique to a project (ii) larger than the actual footprint of a project; and encompasses socio-economic issues and impacts, as well as issues and impacts associated with other disciplines (e.g. environment, health and safety). Defining the Project Area is used to determine a project’s area of influence and responsibilities. It also provides guidance on the area within which impacts need to be monitored, and managed, and it also assists with defining project stakeholders that should be engaged during
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