Community Action Partnership of Madera County, Inc. Regular Board of Directors Meeting

Thursday, CAPMC Conference Room 1 March 10, 2016 1225 Gill Avenue 5:30 P.M. Madera, Ca. 93637

AGENDA

Supporting documents relating to the items on this agenda that are not listed as “Closed Session” are available for inspection during normal business hours at Community Action Partnership of Madera County, 1225 Gill Avenue, Madera, CA 93637. Supporting documents relating to the items on this agenda that are not listed as “Closed Session” may be submitted after the posting of the agenda and are available at Community Action Partnership of Madera County during normal business hours. Please visit Community Action Partnership of Madera County for updates at www.maderacap.org.

CALL TO ORDER BOARD OF DIRECTORS

ROLL CALL – Melisa DaSilva

A. PUBLIC COMMENT The first ten minutes of the meeting are reserved for members of the public to address the Board of Directors on items of interest to the public that are within the subject matter jurisdiction of our agency. Speakers shall be limited to three minutes. Attention is called to the fact that the Board is prohibited by law from taking any action on matters discussed that are not on the agenda, and no adverse conclusion should be drawn if the Board does not respond to the public comment at this time.

B. ADOPTION OF THE AGENDA B-1 ADDITIONS TO THE AGENDA: Items identified after posting of the Agenda for which there is a need to take immediate action and cannot reasonably wait for the next regularly scheduled Board meeting. Two-thirds vote, or unanimous vote if quorum is less than full board, required for consideration. (Government Code 54954.2(g) (2)) Any items added to the agenda will be heard following all Discussion/Action Items (Section F). B-2 ADOPTION OF AGENDA: Adoption of agenda as presented or with approved additions.

C. TRAINING/ADVOCACY ISSUES None

D. CLOSED SESSION None

E. CONSENT ITEMS E-1 Approve the Minutes of the Regular Board of Director’s Meeting – February 11, 2016

E-2 Accept the minutes from the Madera/Mariposa Regional Head Start Executive Policy Council Meeting – February 16, 2016

E-3 Accept Bank of America Credit Card Statements · January 2016 · February 2016 · March 2016

E-4 Accept the American Express Credit Card Statement and All Other Credit Card Statements · January 2016

E-5 Approve the following reports: · Madera Head Start Monthly Enrollment Report – January 2016 · Madera Migrant/Seasonal Head Start Monthly In-Kind Report – January 2016 · Madera Regional Head Start Food Program Report – January 2016 · Madera Migrant/Seasonal Head Start Food Program Report – January 2016

E-6 Approve the following reports: · Fresno Migrant/Seasonal Head Start In-Kind Report – January 2016 · Fresno Migrant/Seasonal Head Start Enrollment Report – January 2016 · Fresno Migrant/Seasonal Head Start Food Program Report – January 2016

E-7 Approve the CAPMC Staffing Changes Report for 2/4/2016-3/3/2016

E-8 Review and approve the Fresno Migrant / Seasonal Head Start Grantee Onsite Monitoring Findings Report

E-9 Review and accept the Community Needs Assessment Update for Fresno Migrant/ Seasonal Head Start by Grantee, Community Action Partnership of San Luis Obispo (CAPSLO)

F. DISCUSSION ITEMS F-1 Review and approve Fresno Migrant/ Seasonal Head Start’s 2015-2020 Program Goals and Objectives Year One Update

F-2 Review and approve the authorization for the CAPMC Chairman of the Board of Directors and FMHS Policy Council President to sign and submit a commitment letter for the Fresno Migrant Head Start Program to participate in implementing the UCLA Health Care Institute Training Program

F-3 Approve the ratification to the 2016-2021 lease agreement between Community Action Partnership of Madera County and Selma Unified School District

F-4 Review the reduction, program changes, and the submission of the 2016-2017 Grant Application for the Madera/Mariposa Regional Head Start. Informational Only.

F-5 Review and approve Community Action Partnership of Madera County 2015-2016 Madera/Merced Migrant/Seasonal Head Start Funding Basic Budget Revision to Central California Migrant Seasonal Head Start (CCMSHS), Child and Family Division of Stanislaus County Office of Education

F-6 Review and approve the submission of the Community Action Partnership of Madera County 2015- 2016 State Based Migrant Part Year Program Budget Revisions to Stanislaus County of Education

F-7 Appointment to fill the vacant seat in the Private Sector on the CAPMC Board of Directors

G. ADMINISTRATIVE/COMMITTEE REPORTS TO BOARD OF DIRECTORS G-1 Finance Committee – Verbal G-2 Personnel Committee – Verbal G-3 Executive Director Monthly Report – Distributed at meeting G-4 Financial Statements (January, 2016) – Informational G-5 Head Start Policy Council/Committee Reports – Verbal G-6 Work Related Injury Report (February 2016) – Informational G-7 CAPMC Board of Directors Attendance Report for 2016

H. CORRESPONDENCE H-1 Letter dated February 16, 2016 from California Department of Community Service regarding upcoming monitoring visit scheduled for March 14-18, 2016.

H-2 Letter dated February 12, 2016 from the Administration for Children and Families regarding the passing of the Migrant Head Start and Early Head Start of the Fiscal/ ERSEA review.

J. ADJOURN

E-1

COMMUNITY ACTION PARTNERSHIP OF MADERA COUNTY Regular Board of Director’s Meeting February 11, 2016 ACTION SUMMARY MINUTES

The Board of Directors was called to order at 5:30 p.m. by Dennis Haworth

Board Members Present Board Members Absent Cynthia Russell Ruth Carral Rick Farinelli Tyson Pogue Dennis Smith Pat Marquardt Miguel Gonzalez Emlen Miles-Mattingly Dennis Haworth Kathy Lopes Dr. Laura Tanner-McBrien Caroline Williams Donald Holley Brenda Camarillo

Personnel Present Mattie Mendez, Executive Director Donna Tooley, Chief Financial Officer Melisa DaSilva, Assistant to the Executive Director Maritza Gomez, Madera Head Start Tina Rodriquez, Victim Services Program Manager Elizabeth Wisener, Community Services Program Manager Mavy Moreno, Madera Head Start Maru Sanchez, Madera Head Start Croshoun Austin, Madera Head Start Bill Frame, Information Technology Stephanie Sinks, HR/Administration Jesse Perez, Accountant Donna Billington, Oakhurst Head Start Center Director Joan Holmstrom, Head Start Family Advocate Others Present Patrick Ratzlaff Ashley Ratzlaff Trisha Poffenberger Kimberly Vinson

A. PUBLIC COMMENT ü Elizabeth Wisener shared that StrengthsFinder training will be held at CAPMC on February 29, 2016 from 8:30 – 12:30. The training is offered by Darick J. Simpson. Mr. Simpson is the Executive Director of Long Beach Community

Action Partnership. ü Rick Farinelli shared that Reverend Peterson will be in Madera on March 16-18, 2016. He will be doing presentations at Corrections, the women’s prison, Juvenile Hall, and various ministerial groups. Reverend Peterson is known for his family reunification efforts. Supervisor Farinelli offered to have him come and speak to our Victim Services department. ü Senator Canella has placed Supervisor Farinelli on his gang task force team. On April 8, 2016 at 10:00 am there will be a presentation on gangs at the Madera South campus. ü Melisa DaSilva announced her resignation from CAPMC effective March 4, 2016.

B-2 ADOPTION OF THE AGENDA: Adoption of the agenda as presented.

Motion: ADOPT AGENDA AS PRESENTED Moved by Donald Holley, seconded by Dennis Smith Vote: Carried unanimously.

C. TRAINING/ADVOCAY ISSUES None

D. CLOSED SESSION None

E. BOARD OF DIRECTOR’S CONSENT CALENDAR All items listed below will be enacted in one motion unless removed from the consent calendar for discussion.

E-1 Approve the Minutes of the Regular Board of Director’s Meeting – January 14, 2016

E-2 Accept the minutes from the Madera/Mariposa Regional Head Start Policy Council Meeting – January 7, 2016

E-3 Accept the minutes from the Madera/Merced Migrant/Seasonal Head Start Policy Committee Executive Meeting – December 9, 2015

E-4 Accept Bank of America Credit Card Statements · January 2016 · February 2016

E-5 Accept the American Express Credit Card Statement and All Other Credit Card Statements · December 2015

E-6 Approve the following reports: · Madera Head Start Monthly Enrollment Report – December 2015 · Madera Regional Head Start Monthly In-Kind Report – December 2015 · Madera Migrant/Seasonal Head Start Monthly In-Kind Report – December 2015 · Madera Regional Head Start Food Program – December 2015 · Madera Migrant/Seasonal Head Start Food Program Report – December 2015

E-7 Approve the following reports: · Fresno Migrant/Seasonal Head Start In-Kind Report – December 2015 · Fresno Migrant/Seasonal Head Start Enrollment Report – December 2015 · Fresno Migrant/Seasonal Head Start Food Program Report – December 2015

E-8 Approve the Staffing Changes Report for 1/07/16 – 2/3/16

E-9 Review the CAPMC CSBG National Performance Indicators annual report. Informational

E-10 Review and approve the Madera/Mariposa Regional Head Start Policy Council – Madera Community Representative

E-11 Review and approve the Madera/Mariposa Regional Head Start Enrollment Selection Criteria and the Recruitment Process for the 2016-2017 program year

E-12 Review and approve the Madera/Merced Migrant/Seasonal Head Start Enrollment Selection Criteria and the Recruitment Process for the 2016-2017 program year

E-13 Review and approve the Madera/Mariposa Regional Head Start 2015-2020 Goals and Objectives 2 Year Update

Motion: APPROVE AS PRESENTED

Moved by Donald Holley, seconded by Kathy Lopes

Vote: Carried unanimously.

F. DISCUSSION / ACTION ITEMS F-1 Review and approve the submission of the 2015-2016 State Based Migrant Part Year (CMIG) grant revision REMOVED TO MARCH 2016

F-2 Review and approve the 2015/2016 Madera/Merced Migrant/Seasonal Head Start Funding Basic budget revisions REMOVED TO MARCH 2016

F-3 Review and approve the proposed enrollment reduction for the 2016- 2017 Madera/Mariposa Regional head Start program effective June 1, 2016

Maritza Gomez offered a recommendation for an enrollment reduction for the 2016-2017 program year. In addition, there is a PowerPoint presentation outlining proposed program changes and clarification on the Head Start performance guidelines. ü The program has been struggling with enrollment for the past several years due to the increase of preschool and transitional kindergarten slots in Madera County. Head Start programs must be at full enrollment at all times to meet Head Start requirements. If full enrollment is not met, the program is in jeopardy of a reduction or recapturing of funding. ü In addition, the program must maintain a waiting list of prospective program participants. ü Transitional Kindergarten is offered on elementary school sites, has no income requirements, and provides bussing if needed. ü In 2015-2016 the program came before the PC and the Board to convert preschool slots to Early Head Start in an effort to combat the reduction in preschool enrollment. Although this conversion has helped, the program continues to struggle with full enrollment. ü In particular, there are two sites that continue to have full enrollment concerns; Oakhurst Head Start and Sunset Head Start. There are currently 13 out of possible 15 children enrolled at each of the two sites. ü These two sites have limited or no waiting lists. Those on the waiting lists are over the income eligible requirements. ü Family Advocates for each of these sites continue to recruit families to the program with little or no results. Recruitment for the next program year will begin at the end of February. ü Due to the enrollment issues, the program is recommending the closure of both Oakhurst Head Start and Sunset Head Start for the 2016-2017 program year. ü There are 15 slots at each of the centers for a total reduction of 30 slots. ü The program is hopeful that the Office of Head Start, Region IX will allow

the program to keep the full funding amount in order to provide high quality services. With the savings the program is recommending: o An increase the number of days from 128 to 151 for all remaining sites. This will be more competitive with other programs. o Address the remaining disparity as a result of the Salary Study conducted in 2014 o Maintain high quality facilities for the health and safety of the children ü If the proposed closure is approved, there will be no displacement of staff. ü Sites will remain open until May of 2015. Of the children presently enrolled at each of the two sites, 4 would be eligible to return in 2016-17 at the Oakhurst site, and 2 will be eligible to return in 2016-17 at the Sunset site. ü Those children would have the following preschool options: o Sunset has a T-K program the children could attend. Cottonwood Head Start is nearby. State preschool is offered at Parkwood Elementary or Alpha Elementary. o Oakhurst . There are 5 licensed childcare centers and 2 family child care options. ü This item was brought before the Policy Council and approved 6/4.

Public Comment

Trisha Poffenberger, Oakhurst Head Start Policy Council member introduced Patrick Ratzlaff, Ashley Ratzlaff and Kimberly Vinson with concerns regarding the recommended closure of the Oakhurst Head Start center. · Of those preschool options presented; o private pay is not an option for the low income population o State preschool takes 4 year olds first. There are 24 children instead of 15 in a classroom. o Only certain children with the right birthdays are eligible for T-K. · Raises do not have to be given to teachers instead of providing services to children · The closure of two sites to result in more days to service to other sites is not fare · Staff was notified a month ago and Policy Council was not notified before this week · If there is low enrollment, do more recruitment and advertising · Her daughter had speak delays and is now talking up a storm thanks to the Head Start staff. · Trisha would like to start some type of parent group for the continued support of the Head Start program and the future growth of the children of Madera County. · Zero Head Start in Oakhurst is not a positive change.

Patrick Ratzlaff has a child currently in the Head Start program and a son who will be eligible for enrollment next year. He jumped on social media when he found out about the proposed closure in hopes of getting more families.

Kimberly Vinson has a child that will be eligible to enroll in Head Start next year. This child has some learning disabilities and would greatly benefit from the Head Start program. She indicated that she is aware of 3 or 4 other children that will be of age next year and interested in enrolling. Kimberly has circulated a petition and obtained 204 signatures.

Maritza shared that we have been able to meet the enrollment mandate up to last year. The program has had to report under enrollment this year. The program has had enrollment concerns for the past 3 years. Recruitment efforts have been exhausted with only over income families on the waiting list. The program must make its best efforts to enroll income eligible families. Only 10% of the entire program enrollment can consist of over income families.

Maritza thanked the parents for their efforts but even after all of the social media, no families have come forward requesting services.

Dennis Haworth shared that historically we have not had the families to serve in Mariposa.

Dr. Laura Tanner McBrien felt that there are families in the area that could utilize the Head Start services and recruitment efforts should be stepped up.

Kathy Lopes stated that the agency has always struggled with enrollment at the Oakhurst site. However, there still needs to be some type of low-income preschool service provided to those children in the Oakhurst area.

Miguel Gonzalez asked if we could table this discussion to next month to provide some additional research.

Maritza Gomez stated that the application is due to the Office of Head Start by March 1, 2016.

Joan Holmstrom, Family Advocate stated that she does have interest forms for the next program year. Historically, when she begins her recruitment process, almost 50% of those interested have left the area, phone numbers disconnected, etc. Recruitment has become more and more difficult.

Dennis Haworth wants to look closely at the in-kind numbers for the center. This should be an indication of the involvement of parents in the program.

Dennis Smith was present at the Policy Council meeting last week. The decision is a difficult and emotional one and he gave praises to Trisha for bringing the parents to the forefront. He also stated that the in-kind at the center is just below average. Maritza indicated that the agency is prepared to submit an application with either the proposed changes or with the status quo. A budget was not prepared for closing one site, and leaving one open. If that is the decision of the board, then we would have to go back and create another budget to reflect the proposal.

Kathy Lopes asked why this item was not presented to the Board of Directors in January. Mattie Mendez shared that this could not be presented to the board without a balanced budget and those numbers were not available until the February meeting.

Motion: APPROVE THE FOLLOWING MODIFICATIONS: ü Close Sunset for 2016-2017 program year ü Keep Oakhurst Open for 2016-2017 program year ü Direct staff to prepare a budget reflecting the above changes ü Submit application to the Office of Head Start reflecting the change ü Provide a ratification for approval of the application to the Office of Head Start reflecting the changes noted above at the March 10, 2016 Board of Director meeting

Moved by Rick Farinelli, seconded by Donald Holley

Vote: Carried unanimously

F-4 Review and approve the proposed 2016-2017 Days of Operation Calendars for the Madera/Mariposa Regional Head Start Preschool and Early Head Start programs

This item will be modified in accordance with Item F-3 above to reflect the closure of the Sunset Head Start, the continued services to the Oakhurst Head Start, and be brought back to the Board of Directors for ratification at the March 10, 2016 Board of Director meeting.

Motion: APPROVE WITH MODIFICATIONS AS NOTED IN ITEM F-3

Moved by Kathy Lopes, seconded by Donald Holley

Vote: Carried unanimously

F-5 Review and approve the submission of the Madera/Mariposa Regional Head Start and Early Head Start 2016-2017 Refunding Application to the Department of Health and Human Services, Administration for Children and Families, Region IX Head Start Program

Maritza Gomez noted that there will be no modifications to the Early Head Start budget. Those items will not have any impact from the closure of the Sunset Head Start and the continued operation of the Oakhurst Head Start.

Motion: APPROVE WITH MODIFICATIONS AS NOTED IN ITEM F-3

Moved by Donald Holley seconded by Laura Tanner-McBrien

Vote: Carried unanimously

F-6 Review and authorize the Executive Director to sign and submit the application for the CDBG grant with the City of Madera

Donald Holley recused himself from the agenda item.

Elizabeth Wisener stated that the grant is through the City of Madera allowing CAPMC to help facilitate the goals of the Madera County 10 Year Plan to End Homelessness. This is done through: ü Participation on the Fresno/Madera Continuum of Care ü Work on homeless prevention

Rick Farinelli asked if we are addressing the difference from vagrancy and homelessness. Supervisor Farinelli is spearheading an 8 county coalition on homelessness.

Elizabeth commended the City of Chowchilla for cleaning up the river beds.

Motion: APPROVED AS PRESENTED

Moved by Kathy Lopes seconded by Laura Tanner-McBrien

Vote: 9 Affirmative, 0 Opposed, 1 Abstain.

F-7 Review and authorize the Executive Director to sign and submit an application to the California Office of Emergency Services (Cal OES) for the Transitional Housing Program

Tina Rodriguez stated that there continues to be a gap in service for transitional housing for victims. Agencies are having a difficult time managing some of the diverse crimes (such as human trafficking) with the need for housing. The Office of Emergency Services is allowing the use of shelter beds if those beds are vacant for sexual assault so long as domestic violence clients are not moved out. Expanding shelter options is much needed in Madera County. This is new funding available.

Motion: APPROVED AS PRESENTED

Moved by Kathy Lopes seconded by Rick Farinelli

Vote: Carried unanimously

F-8 Review and complete the Annual Conflict of Interest Certification by no later than April 1, 2016.

Donna Tooley provided the Form 700 and Annual Conflict of Interest Form for completion by each board member. The Forms are due to CAPMC by no later than April 1, 2016.

G. ADMINISTRATIVE/COMMITTEE REPORTS TO BOARD OF DIRECTORS G-1 Finance Committee – None G-2 Personnel Committee – None G-3 Executive Director Monthly Report – Included G-4 Financial Statements (December 2015) – Informational G-5 Head Start Policy Council/Committee Reports – · Fresno Migrant Head Start – No Report · Madera Regional Head Start – PC meeting very emotional G-6 Work Related Injury Report (January 2016) Informational. G-7 Community Action Partnership Board of Directors Attendance Report for 2016 – Informational

H. CORRESPONDENCE H-1 Letter dated January 26, 2016 from CAPSLO regarding the October and November monitoring visit for the Fresno Migrant/Seasonal Head Start program.

H-2 CAPMC LIWP report for October 2015.

H-3 Letter dated February 3, 2016 from the California Department of Community Services regarding the upcoming LIHEAP monitoring visit scheduled for March 14-18, 2016.

H-4 Letter from the Office of Head Start dated January 22, 2016 regarding the passing of the Head Start Key Indicator-Compliant (HSKI-C) Review Event.

H-5 Save the Date for the CalCAPA Annual Conference – May 11-13, 2016

I. ADJOURN Board Vice-Chairperson Dennis Haworth adjourned the Board of Directors’ meeting at 7:00 P.M.

Motion: APPROVE AS PRESENTED Moved by Donald Holley, seconded by Kathy Lopes

Vote: Carried unanimously

E-2 COMMUNITY ACTION PARTNERSHIP OF MADERA COUNTY Madera/Mariposa Regional and Early Head Start Executive Policy Council Meeting Tuesday, February 16, 2016

MINUTES

The Madera/Mariposa Regional and Early Head Start Policy Council Executive meeting was called to order at 4:05 p.m. by President Gloria Nelson.

Council Members Present Council Members Absent Gloria Nelson None Albert Guzman Cintia Chavez Karen Shipman

Personnel Present Maru Gasca Sanchez, Support Services Manager Maritza Gomez, Program Director

Others Kim Vinson, Parent Trisha Poffenberger, Parent

A. PUBLIC COMMENT None

B. TRAINING None

C. ADOPTION OF THE AGENDA Gloria Nelson asked for a motion to approve the agenda as presented. Albert Guzman made the motion to approve the agenda; seconded by Cintia Chavez carried unanimously.

D. ADJOURN TO CLOSED SESSION None

E. DISCUSSION ITEMS/ACTION ITEMS F-1 Rescind the Approval for the Reduction & Program Changes to the Madera/Mariposa Regional Head Start & Accept the Recommendations from the Board of Directors; Ms. Gomez reviewed and explained the agenda item. She also explained that the Board of Directors had made a different recommendation and asked that the matter be brought back to the Policy Council members for consideration and approval. Ms. Gomez reviewed the following items with council members: 2016-2017 Madera/Mariposa Regional Head Start Calendar, Budget Detail and Justification-Attachment A-1, Payroll Budget Detail and Justification and Non-Federal Share-Attachment D. There was open discussion and

1 E-2 answers provided to questions from the Policy Council Members. Motion made by Karen Shipman, seconded by Cintia Chavez to approve changes to the budget. Motion carried unanimously.

F. ADJOURNMENT The motion was made to adjourn the meeting at 4:25 pm. Cintia Chavez made the first motion, seconded by Albert Guzman; carried unanimously.

Bank of America Business Card Credit Card Charges E-3

February 2016 Statement Elizabeth Wisener / Community Services

Date of Name of Vendor PO # Description of Purchase Amount of Account Charged Receipt Transaction Purchase 1/7/2016 Oakhurst Auto & No Snow chains for Senior Bus 142.62 201.0-6640-2.0-000-00 Yes Truck Parts 1/7/2016 Oakhurst Auto & No Snow chains for Medical Escort 93.45 202.0-6640-2.0-000-00 Yes Truck Parts Van 1/19/2016 Amazon.com No Donation Box for North Fork SNP 26.54 237.0-6110-2.0-041-00 Yes 1/20/2016 The Diamond Store No Cash Box for Senior Bus 49.75 201.0-6640-2.0-000-00 Yes

1/21/2016 Amazon.com No Beard Net for SNP 11.98 237.0-6110-2.0-041-00 Yes 1/21/2016 Amazon.com No Beard Net for SNP 11.98 237.0-6110-2.0-042-00 Yes

Total $336.32

MBNA America Business Card E-3 Credit Card Charges February / febrero 2016 Statement Maritza Gomez / Regional & Migrant Head Start

Date of Purchase Name of Vendor Description Amount Account Charged Receipt Transaction Order # 310.0-6742-3.1-000-00 $54.00 CPR certifications for 312.0-6742-3.1-000-00 1/06/2016 12549 American Red Cross 162.00 Yes staff $32.00 320.0-6742-3.2-000-00 $81.00 1/07/2016 NA Deli Delicious RHS Audit interview 48.00 311.0-7116-3.1-000-00 Yes 1/08/2016 NA Round Table Pizza RHS PC meeting 40.00 311.0-7116-3.1-000-00 Yes DiCiccos Italian 1/13/2016 NA RHS Self-Assessment 146.51 311.0-6121-3.1-000-00 Yes Restaurant Emergency door 1/27/2016 NA ABS Door INC. 403.00 311.0-6130-3.1-000-00 Yes purchase for Verdell

$ 799.51 TOTAL

MBNA America Business Card E-3 Credit Card Charges January / enero 2016 Statement Maritza Gomez / Regional & Migrant Head Start

Date of Purchase Name of Vendor Description Amount Account Charged Receipt Transaction Order # Hotel stay parking 12/05/2015 12447 Crowne Plaza charge for NHSA 35.42 310.0-6714-3.1-000-00 Yes Parent Conference 12/14/2015 NA Burrito King RHS Advocate training 86.13 311.0-6121-3.1-000-00 Yes 311.0-6121-3.1-000-00 Health Advisory $74.00 12/15/2015 NA Deli Delicious 200.00 Yes Committee meeting 321.0-6121-3.2-000-00 $126.00 321.0-6121-3.2-000-00 $104.88 Meeting 311.0-6121-3.1-000-00 room/breakfast fee for $55.12 12539 Spring Hill Suites 425.00 Yes 12/19/2015 Site Supervisor/Center 311.0-6742-3.1-000-00 Director training $92.50 321.0-6742-3.2-000-00 $157.50 311.0-6742-3.1-000-00 $6.29 Rebate (Credit) 12/22/2015 NA Spring Hill Suites -17.00 321.0-6742-3.2-000-00 Yes “Easy Savings” $10.71

$ 729.55 TOTAL

Platinum Plus Business Card E-3 Credit Card Charges

February Statement Tina Rodriguez / Victim Services Center

Date of PO Transactio NUM Name of Vendor Description Amount Account Charged Receipt n 1/4/16 Lowes 3 extension cords 74.39 513.0-6130-5.0-062-00 YES for shelter 1/15/16 Savemart Emergency client 100.00 502.0-6121-5.0-000-00 YES food 1/27/16 Paypal Fresno EOC Human Trafficking 30.00 500.0-6742-5.0-000-00 YES Training 1/27/16 Paypal Fresno EOC Human Trafficking 30.00 500.0-6742-5.0-000-00 YES Training 1/29/16 Paypal Fresno EOC Human Trafficking 30.00 500.0-6742-5.0-000-00 YES Training 1/29/16 UPS Mailing belongings 20.24 500.0-6170-5.0-000-00 YES to client

Total 284.63

\\CAPMC-HDSERVER\Administration\Board of Directors\Agenda Items\Agenda Items-2016\March 2016\E-3 BOFA Tish Feb. 2016.doc Bank of America Business Card E-3 Credit Card Charges

February 2016 Statement Donna Tooley / Fiscal

Date of P. O. Transaction Name of Vendor Description Number Amount Account Charged Receipt

1/12/2016 CA Secretary of Statement of Business $20.00 200.0-6850-2.0-000- Yes State Information Filing 90

$20.00 TOTAL

U:\DONNA\BOD\CREDIT CARD.DOC

E-3 Bank of America Business Card Credit Card Charges

Mar-16

Flora Chacon-Fresno Migrant and Seasonal Head Start

Transaction P.O. # Name of Vendor Description Amount Account Charged Receipt Date

Supreme Airport Transportation for Staff attending 2/10/2016 Shuttle NMSHSA Affiliate Meeting $67.00 330.0-6712-3.3-000-00 Yes

Supreme Airport Transportation for Staff attending 2/10/2016 Shuttle NMSHSA Biennium Conference $67.00 330.0-6712-3.3-000-00 Yes

Supreme Airport Transportation for Staff attending 2/23/2016 Shuttle NMSHSA Biennium Conference $52.00 330.0-6712-3.3-000-00 Yes

Supreme Airport Transportation for Staff attending 2/26/2016 Shuttle NMSHSA Biennium Conference $54.00 330.0-6712-3.3-000-00 Yes

$240.00

I certify that the items and charges above are true and correct, and that the charges inquired have been for business purposes only. Receipts are attached (if available).

______Flora Chacon, Program Director Date American Express E-4 Credit Card Charges

January 2016 Statement Donna Tooley / Fiscal

Name of Vendor Description Amount Receipt

ATT Telephone 7482.96 Yes

Community Playthings Supplies for centers 0.00 Yes

Discount School Supply Supplies for centers 0.00 Yes

DS Water Water/rental 6381.70 Yes

Fedex Postage 118.49 Yes

Hughes Net Net service for Los Banos Head Start 122.39 Yes

Lakeshore Supplies for centers 1903.01 Yes

Matson Alarm Alarm service 212.50 Yes

Philadelphia Insurance 0.00 Yes Shred It Shredding service 69.76 Yes

Supply Works/Clean Source Supplies for centers 5478.92 Yes

Office Depot Supplies for centers 9465.90 Yes

TOTAL 31235.63 01/29/16 LA

02/08/16 M A K E-5 MADERA HEAD START MONTHLY ENROLLMENT REPORT Madera/Mariposa Regional Head Start Months of Operation: Reporting Month September 2014 – May 2015 January 2016 Total Funded Enrollment Current Enrollment: Centers with Vacancies: Mariposa (1) Ruth Gonzales (1) 312 310

No. of Children on Waiting List No. of Children with Disabilities: No. of Over Income Families: Income Eligible : 13 25 16

No. of Children on Waiting List Must be at least 10% of enrollment (↑31) Must be less than 10% of enrollment (↓ 31) Over Income : 71 Average Monthly Attendance: 90.74%

Early Head Start Regional Head Start Months of Operation: Reporting Month June 2014 – July 2015 January 2016 Total Funded Enrollment Current Enrollment: Centers with Vacancies:

42 41 1 No. of Children on Waiting List No. of Children with Disabilities: No. of Over Income Families: Income Eligible : 1 4 3

No. of Children on Waiting List Over Income : 5 Must be at least 10% of enrollment (↑4) Must be less than 10% of enrollment (↓ 4) Average 4 Home Visits Monthly

Madera/Merced Migrant/Seasonal Head Start Months of Operation: Reporting Month May 2015 – February 2016 January 2016 Total Funded Enrollment Current Enrollment: Centers with Vacancies: Alpha (1) Sierra Vista (2) 692 643 Los Niños (1)

No. of Children on Waiting List No. of Children with Disabilities: No. of Over Income Families:

14 45 59

Must be at least 10% of enrollment (↑69) Must be less than 10% of enrollment (↓ 69) Average Monthly Attendance: 92.83% **HS is required to maintain an AMA of 85% E-5 E-5 COMMUNITY ACTION PARTNERSHIP OF MADERA COUNTY MADERA MIGRANT HEAD START including BLENDED MIGRANT PRESCHOOL STATE PROGRAM INCOME CALCULATIONS January-2016 E-5

FREE MEALS 185 95 REDUCED 0 0 BASE 0 0 TOTAL 185 95

PERCENTAGES: FREE 100.0000% 100.0000% REDUCED 0.0000% 0.0000% BASE 0.0000% 0.0000% TOTAL 100.0000% 100.0000%

MEAL # % RATE BREAKFAST: 2,732 X 100.0000% X $1.6600 = $4,535.12 2,732 X 0.0000% X $1.3600 = $0.00 2,732 X 0.0000% X $0.2900 = $0.00

LUNCH: 1,325 X 100.0000% X $3.0700 = $4,067.75 1,286 X 100.0000% X $3.0700 = $3,948.02 1,286 X 0.0000% X $2.6700 = $0.00 1,286 X 0.0000% X $0.2900 = $0.00

SUPPLEMENTS: 911 X 100.0000% X $0.8400 = $765.24 1,194 X 100.0000% X $0.8400 = $1,002.96 1,194 X 0.0000% X $0.4200 = $0.00 1,194 X 0.0000% X $0.0700 = $0.00

7,448 TOTAL FEDERAL REIMBURSEMENT $14,319.09

CASH IN LIEU: LUNCHES X $0.2375 $620.11 $14,939.20

TOTAL REIMBURSEMENT $14,939.20

Breakfast Lunch Snack Total

CMIG-MADERA MIGRANT PRESCHOOL - 1,286 1,194 2,480 MMHS-MADERA MIGRANT HEAD START 2,732 1,325 911 4,968 2,732 2,611 2,105 7,448

MMHS CMIG Total TOTAL FEDERAL REIMBURSEMENT: $9,368.11 $4,950.98 $14,319.09 CASH IN LIEU: $314.69 $305.43 $620.12 $9,682.80 $5,256.41 $14,939.21 COMMUNITY ACTION PARTNERSHIP OF MADERA COUNTY REGIONAL HEAD START FOOD PROGRAM INCOME CALCULATIONS January-2016 E-5

FREE MEALS 319 REDUCED 0 BASE 0 TOTAL 319

PERCENTAGES: FREE 100.0000% REDUCED 0.0000% 100.00% BASE 0.0000% TOTAL 100.0000%

MEAL # % RATE BREAKFAST: 1,929 X 100.0000% X $1.6600 = $3,202.14 1,929 X 0.0000% X $1.3600 = $0.00 1,929 X 0.0000% X $0.2900 = $0.00

LUNCH: 3,895 X 100.0000% X $3.0700 = $11,957.65 3,895 X 0.0000% X $2.6700 = $0.00 3,895 X 0.0000% X $0.2900 = $0.00

SUPPLEMENTS: 1,707 X 100.0000% X $0.8400 = $1,433.88 1,707 X 0.0000% X $0.4200 = $0.00 1,707 X 0.0000% X $0.0700 = $0.00

7,531 TOTAL FEDERAL REIMBURSEMENT $16,593.67

CASH IN LIEU: LUNCHES & DINNERS X $0.2375 $925.06

TOTAL REIMBURSEMENT $17,518.73

E-6

FRESNO MIGRANT HEAD START MONTHLY ENROLLMENT REPORT Center Months of Operation Meses de Operacion September 2015 - Ag 2016

Monthly Enrollment/ Reporte de Inscripción Mensual Reporte de Enero 16

Children Identified Enrollment Waitlist Centers Center Status with Matriculación Lista de Espera Centros Posición del Centro a Disability

Ninos identificados con Discapacidades BIOLA CLOSED Migrant - - - - FIREBAUGH OPEN Migrant - - - - FIVE POINTS OPEN Migrant - - - - HURON OPEN Migrant - - - - MENDOTA OPEN Migrant - - - - CSPP-PD - - - - STACKED - - - - ORANGE COVE OPEN Migrant - 4 - - Blended - - - - CSPP FD - - - - CSPP PD - - - - PARLIER OPEN Migrant - 5 - 1 CSPP FD - - - - CSPP PD - - - - STACKED - - - INEZ C. R. OPEN Migrant - - - - SELMA OPEN Migrant - - - -

E-6 Community Action Partnership of Madera County Fresno In-Kind 1225 Gill Avenue Monthly Report Madera, CA 93637 (559) 673-9173

Month Jan-16

CURRENT Programs:

CATEGORY TOTAL FHS Total

NON-FEDERAL CASH Readiness Children Classroom %

Firebaugh 10 50 20.0%

A VOLUNTEER SERVICES (B+C) $ 149.74 Mendota 0 50 0.0%

B Policy Committee $ 124.94 Total 10.00 100 10.0%

C Center Volunteers $ 24.80 339.42

D Professional Services $ - FHS Total

E DONATED SPACE $ - Family Conn Children Classroom %

F SUPPLIES/EQUIPMENT $ - Parlier 11 20 55.0%

G DONATED SPACE (RENT IN-KIND) $ 7,443.62 Parlier 0 20 0.0%

H MILEAGE $0.00 Total 11 40 27.5%

I TOTAL IN-KIND (B thru H) 7,593.36

J Salarie & FB (First 5) 0.00

Grand Total (I+J) 7,593.36 E-6

Total Meals Served January 2016 CAPMC/Fresno Migrant &Seasonal Head Start

Total Breakfasts Served: Total Lunches Served: Total Snacks Served:

19 18 15

19 x $1.66= 18 x $3.3075= 15 x $.084= $31.54 $59.54 $12.60

Total Federal Reimbursement $103.68 STAFFING CHANGES February 4, 2016 - March 3, 2016 BOARD OF DIRECTORS NON-HEAD START DEPARTMENTS E-7 NEW HIRES Last, First Name Position Location Effective Date Hours Justification Rodriguez, Miriam Parent Skills Instructor Gill - Victim Services 3/1/2016 80 Open Position

PROVISIONAL Last, First Name Position Location Effective Date Hours Justification Reyes, Carlos Child Skills Instructor Gill - Victim Services 3/1/2016 80 Open Position

SUBSTITUTES Last, First Name Position Location Effective Date Hours Justification

VOLUNTARY RESIGNATIONS Last, First Name Position Location Effective Date Hours Justification Brimmer, Natalie Renee Customer Services Technician Gill - Community Services 2/26/2016 80 Resignation Herrera, Zahira Child Skills Instrucotr Gill - Victim Services 3/2/2016 80 Transfer to Madera Head Start

TERMINATION Identification Number Position Location Effective Date Hours Justification xx036 Instrucational Aide II / Janitor Los Ninos - Madera Migrant Head Start 2/25/2016 80 Rejection of probationary employee xx037 Instrucational Aide II / Janitor Ruth Gonzales - Madera Regional Head Start 2/25/2016 80 Rejection of probationary employee

HEAD START DEPARTMENTS NEW HIRES Last, First Name Position Location Effective Date Hours Justification Approval Date Disabilities/Mental Health Services Content Doll, Julie Specialist Gill - Madera Head Start 3/1/2016 80 Open Position 2/4/2016 Hunt, Clarissa Advocate Chowchilla - Madera Regional Head Start 2/8/2016 80 Open Position 2/4/2016 Herrera, Zahira Early Head Start Family Facilitator EHS Facility - Madera Regional Head Start 3/2/2016 80 Open Position 2/4/2016

PROVISIONAL Last, First Name Position Location Effective Date Hours Justification

SUBSTITUTES Last, First Name Position Location Effective Date Hours Justification Approval Date

VOLUNTARY RESIGNATIONS Last, First Name Position Location Effective Date Hours Justification Padilla, Veronica Advocate Chowchilla - Madera Reginoal Head Start 2/12/2016 80 Resignation

Page 1 STAFFING CHANGES February 4, 2016 - March 3, 2016 BOARD OF DIRECTORS TERMINATION Identification Number Length of Employment Location Effective Date Hours Justification Approval Date

Page 2

Report to the Board of Directors Agenda Item Number E-8 Meeting for March 10, 2016 Author Flora Chacon

DATE: February 29, 2016

TO: Board of Directors

FROM: Flora Chacon, Program Director

SUBJECT: Fresno Migrant/Seasonal Head Start Grantee Onsite Monitoring Review Findings Report

I. RECOMMENDATION Review & Approve the Fresno Migrant/Seasonal Head Start Grantee Onsite Monitoring Findings Report

II. SUMMARY A. Community Action Partnership of San Luis Obispo County (CAPSLO), the grantee for the Fresno Migrant/Seasonal Head Start program (FMSHS), conducted an onsite monitoring review during October & November 2015. CAPSLO provided staff a report of findings.

B. The monitoring review allowed CAPSLO the responsible funding agency for the Migrant/Seasonal Head Start program, to ensure that the delegate agency (CAPMC) delivers the type and scope of services required by all federal and state policy guidelines.

C. The monitoring review team used the FY 2015 Head Start Key Indicator- Compliant (HSKI-C) Monitoring Protocol to assess the compliance with the Head Start Performance Standards.

D. Areas that the team reviewed included: § Finance § Health Services § Human Resources § Management Systems § CLASS § Transportation § ERSEA § Facilities-Health & Safety

III. DISCUSSION A. On January 26, 2016 CAPMC received correspondence regarding the on-site monitoring review. Findings were in the area of Health & Safety & Nutrition. We have addressed findings by developing an action plan for areas that were identified as out of compliance.

B. The Fresno Migrant/Seasonal Head Start Grantee Onsite Monitoring Findings Report will be presented to the Policy Committee on March 8, 2016.

IV. FINANCIAL IMPACT:

Budgeted in grant

Fresno Migrant and Seasonal Head Start Monitoring Reports 2015

Table of Contents

Review Area Page Education…………………………………………………………..…………………….… 1 ERSEA……………………………………………………………………………………... 3 Environmental Health and Safety ………………………………………………….…… 5 Finance……………………………………………………………………………….……. 35 Health………………….………………………………………………………………....… 36 Human Resources…………………………………...…………………………………… 39 Program Design and Management……………………………………………………… 41 Transportation………………………………………………………….………………….. 42

Review Area: Education Review Dates: October 21-23, 2015 Report Date: October 26, 2015

METHODOLOGY

Monitoring Completed By: Cheryl Turner, MSHS Education Coordinator, CAPSLO Janet Neilson, MSHS Education Specialist, CAPSLO

Process: Five centers with one classroom and one center with two classrooms were visited on October 21 and 22, 2015. Each classroom had two (2) twenty (20) minute CLASS observations.

The average CLASS scores per center in each domain are as follows:

CLASS Orange Inez Firebaugh Selma Parlier Mendota TOTAL SCORES Cove SCORES

Emotional 6.75 7 6.5 6.88 6.5 6.88 6.75 Support

Classroom 6.16 6.66 5.66 6.5 6 6.5 6.24 Organization

Instructional 2.66 3.88 2.83 3.5 3.5 3.83 3.36 Support

TOTAL OVERALL SCORE: 5.45

Summary:

Overall:

Emotional Support:  The Emotional Support domain was strong in all areas. There was evidence of genuine connections between teachers and children. There were many examples of teacher sensitivity.

Classroom Organization:  The average score for the combined centers was in the high range for the Classroom Organization domain.  Children knew daily routines and teachers were well prepared.  Although in two (2) classrooms there were behaviors that took time away from learning, the overall average score was in the high range.

Instructional Support:  The strongest dimension among the Instructional Support domain was language modeling. The teachers and children were engaged in frequent conversations, originally initiated from the children and self and parallel talk.  Although there were many instances of child initiative conversations and isolated instances of connections to the real world, the indicators, Analysis & Reasoning, Creating, Brainstorming, and Prompting Thought Processes were seldom observed and therefore brought the overall average score for instructional support to the lower end of mid-range.

Conclusion: Classrooms are successfully demonstrating strong teacher interactions in the domain of emotional support and classroom organization. Being the lowest scoring overall, the instructional support domain is the area requiring the greatest support.

Review Area: ERSEA Review Dates: October 13-14, 2015 Report Date: November 12, 2015

METHODOLOGY

Monitoring Completed By: Ana Mathis, MSHS ERSEA Coordinator, CAPSLO Stay Alcorn, MSHS ERSEA Technician, CAPSLO Staff Interviewed: Amelia Ortiz, MSHS Support Service Manager, and Flora Chacon, Director.

Process: The 2015 Fresno MSHS ERSEA monitoring was conducted using the 2015 Office of Head Start ERSEA Protocol. A total of 8 MSHS center files were monitored during the course of the review out of the 8 possible centers. We reviewed 10% of each centers folders.

Site Areas Monitored/Included in the Review:  Eligibility/Enrollment  Review of programs wait lists  Basic interview to verify mobility and agricultural income.  Employment verification  Eligibility statement  Quality Assurance for Sign out Sheets  Quality Assurance for Emergency Forms  Quality Assurance for Recruitment  Children’s Files: 24 total reviewed  Attendance  Income calculations  Disabilities 10% program requirement (copy of waiver was obtained and attached to all the ERSEA documentation.)

Concerns: No concerns at this time.

Strengths:  Recruitment Material . Had bandannas to pass out to families which in turn help advertise for the agency while parents work in the fields. . Detailed Recruitment procedure in the recruitment binder. . Sample of how to fill out the recruitment form.

. Map of where the center is located in the local area. Help with the understanding on where they can recruit within the city/town. . Recruitment plan filled out at start up training. . If low on recruitment when reviewed employee is asked to fill out another recruitment plan for the following month. . Had preprinted envelopes letting families know what documentation would be needed in order to apply for services.

 Child Plus Applications . All applications were done in the computer software.

 Files . All folders were well organized and easy to read.

 82% of the enrolled families are income eligible.

 Attendance improved after a new schedule was laid out to accommodate families for early services start at 5:30 AM at one of the centers.

 Eligibility statement was signed by two staff in all of the files reviewed.

 All 8 centers had a good waitlist.

Areas of concern: NONE AT THIS TIME

1) Immediate: N/A

2) Short term: I would recommend to increase the number of times you check on Megan’s law. You currently check once per year on all of your contacts in your emergency cards. The rationale behind checking 2 or 3 times during the program year is to ensure that all contacts including parents are in good standing with Megan’s Law ALL YEAR round, as opposed to just once per year.

3) Long term - None

Conclusions: All areas of eligibility, enrollment, recruitment, and attendance are in compliance. Staff is doing a great job in keeping all these systems in place. We have no concerns at this time.

Review Area: Environmental Health & Safety (Key Performance Area #1: Safe and Clean Environments; Key Performance Area #2: Safe and Sanitary Practices) Review Dates: October 28, 2015 – November 2, 2015 Report Date: November 23, 2015

METHODOLOGY

Monitoring Completed By: Jason Lal, CAPSLO Facilities Director  Firebaugh MSHS  Five Points MSHS  Huron MSHS  Mendota MSHS

Tim Lloyd, CAPSLO Facilities Manager  Orange Cove MSHS  Parlier MSHS  Selma MSHS  Inez Rodriguez MSHS

Process: The 2015 Fresno MSHS Environmental Health and Safety monitoring was conducted using the FY 2016 Office of Head Start Environmental Health & Safety Protocol. All 8 MSHS centers were monitored during the course of the review by CAPSLO’s Facilities Director Jason Lal and Facilities Manager Tim Lloyd. Both are credentialed Certified Playground Safety Inspectors.

Site Areas Monitored/Included in the Review:  Classrooms  Outdoor play areas  Fencing  Bathrooms: Children and adult  Staff interviews

Firebaugh Concerns:  The rot iron fence in front yard has very bad rust. It has rusted through in many places. It should be repaired or replaced as soon as conveniently possible. Since a chain link fence has been placed between this fence and the adjoining playground and the children don’t have direct access to the area, it is not imperative that this be done immediately. An alternative to replacing the fence within the next twelve months is to install fence topper along the bottom of the

fence, which would effectively cover and “encapsulate” the areas of concern. This has been done at other sites.

 Infant/Toddler Play Yard: There is a trip hazard in the cement walkway due to a change in elevation. The area has been ground down where needed and filled with a cement patch. This area requires being re-done. CAPSLO Facilities Director Jason Lal has consulted with a reputable playground installer and was told that it is possible to have a wear layer of rubber pour-in-place surfacing installed over the entire cement walkway as a more permanent means of addressing the trip hazard and change in elevation. If desired, the same material can be applied over the existing rubber tiles.

 Turf Grass in the Infant/Toddler and Preschool Play Yards: The grass is too dry and requires more water. The irrigation system is configured in such a manner that hoses need to be ran to it and turned on to water the lawns, further complicating the task. Further, each grassy area is fairly small and receives a large amount of foot traffic so re-growing worn and damaged areas is impossible when the center is open. It is recommended that the existing turf be replaced with synthetic turf for these reasons. Until that time, the low spots in the lawn should be raised as required and bare spots re-grown.

 Preschool Play Yard Cement Walkways: There is an area between the cement walkways and the building that is lower than the cement walkway. This presents a trip hazard. Both areas should be the same height.

 Preschool Play Yard Fencing: Along Thomas Conboy Road, there is a rot iron fence that was previously mentioned as having concerns due to rust. This fence and the chain link fence between it and the play yard are too low according to ASTM F-2049 and ASTM F-1487, which require a 6’ high fence on the outer perimeter of playgrounds. One of these should be raised to the appropriate height when the budget allows; it is recommended that the chain link fence be raised as it is more aesthetically pleasing to the eye and less costly.

 All large metal gates should have the strike plates tightened.

Strengths:  This site has had several projects completed each year for the past several years, and as such, the site quality has dramatically improved. Each project has been a “high impact” project such as flooring replacement, painting, etc.

 Site staff kept the premises very clean inside and out.

 Site staff is aware of agency policies and procedures for addressing safety issues identified during safety inspections, diaper changing procedures, submitting work requests, storing and administering medications, storing and using breast milk and formula, releasing students to authorized parties, etc.

Five Points Concerns:  Cracks in ceilings and walls near the site supervisor’s office have arisen due to shifting of the soil- and ultimately the building- from the ongoing drought. While this is commonplace and usually does not indicate a change in structural integrity of the building it can cause concerns with California Community Care Licensing

should the paint flake in areas that it has already cracked. These areas should be patched and painted.

 Flooring: The center has had new sheet vinyl flooring installed recently. There are several areas where the heat welded seams are becoming undone. All areas where this was seen are in the beginning stages so if a vendor is called to repair the problem it can be remedied quickly without it becoming a drawn out or expensive process.

 In the Employee Break Room that also has space for storage, there are several multi-tiered metal shelves. These need to be secured to the wall in the event of an earthquake for health and safety purposes. This should be done prior to the start of the new program year.

 There are some roof shingles over the Infant Room that was uplifted recently during a strong gust of wind. A work order has been submitted to repair the damaged areas. It is highly recommended that a roofer be hired to address the problem due to the extreme angle and elevation of the roof.

 There is a slight change in elevation in the Toddler Playground where the cement walkway meets the rubber tiles. This is an area where the rubber pour-in- place wear layer being applied over the tiles may be the easiest way to remedy the problem. It would also address areas around the perimeter of the tiles, where the rubber tiles are beginning to shrink and there is a resulting 1/2” to 1” gap between the cement and rubber tiles.

 Toddler Playground: Outside, above the classroom door to the playground, there is an overhang. The overhang has flaking paint which presents a licensing concern. Immediately to the side of that, outside the fence above the main electrical shutoff, there is a hole around some recently added electrical conduit that needs to be sealed with caulk to prevent water and moisture damage and to restrict insects from getting into the building.

 Grass is dry in the Toddler Playground and needs more water. This may not be possible due to restrictions related to the drought.

 The grass needs to be re-sewn (also referred to as overseeding) during the furlough period on both playgrounds. A drought-tolerant, high traffic type is recommended.

 Fencing on the outer perimeter of each play yard is lower than the 6’ high requirement for these types of playgrounds. This is not a life threatening “Class One Hazard” (rating system taught nationally to Certified Playground Safety Inspectors) that requires immediate attention; rather, it is a “Class Four Hazard” which means it should be done when the budget allows.

 Preschool Playground: There is a broken clothes dryer vent that is accessible to the children near the front entrance door. It should be replaced.

 Preschool Playground Structure: CPSC and ASTM F-1487 require that no more than two threads be exposed on playground equipment. The concern is that the extra threads can cause lacerations from slicing, can cause serious injury from impalements (blunt force trauma, etc.), and strangulations from clothing getting caught. These should be cut down and the edges sanded or filed smooth prior to the start of the new program year. There are exposed threads on the back of the steering wheel and the undersides of the platform decking; this has been pointed out in previous reports. In addition, the “rock climbing wall access” for the structure has several unused mounting holes exposed near the bottom that require caps, per CPSC.

 The banana tree near the front door had standing water near the bottom of the pot; this can encourage mosquitos to breed.

 Site staff was very engaging with the children. I observed a teacher singing very enthusiastically with the children and making sure they all participated.

Huron Concerns:  The staff bathroom door can be pushed open, even when locked. It should be adjusted as soon as possible.

 Playground fencing is sharp at the bottom. It is recommended that the sharp points be covered with fence topper or drainage pipe, like has been done at other Madera CAP MSHS sites. This should be done prior to the beginning of the next program year.

Note: Proof of correction has been submitted.

 There are two head entrapments in the fencing. The first is between the building and the fencing surrounding the air conditioning unit. The second is the more serious of the two and is located between the corner of the building and the fencing near the front of the building. It is especially dangerous because in addition to the entrapment, there are two areas where the fencing was welded and the posts rusted through, exposing the children to two sharp, rusty areas. These should be repaired immediately. The rusted area should be made inaccessible to the children by means of a barrier until the repair can be made. Site staff and the Program Director were notified immediately upon discovery of the situation. Note: Proof of correction has been submitted.

Strengths:  The site was very clean at the time of visit.

 Staff was very actively engaged with children during the time of visit.

 Changes recommended from previous visits were considered and implemented

Mendota Concerns:  The office has no air conditioning supply duct. It is highly recommended that one be added. This is a low cost project that usually costs less than $1,000.

 Add a minimum of 3” of certified wood chips to meet compliance standards. Do prior to the beginning of the next program year. This is a very high priority for health and safety.

 There are mushrooms growing in the grass between the water shutoff and the Sorensen Avenue. They should be removed and the irrigation watering times reduced to eliminate the problems. If this doesn’t work and fungicide applied by and landscape professional should suffice. Do immediately.

 As mentioned for other sites, the outer portions of the fencing adjacent to Sorensen Avenue are below the 6’ high requirement. This is a Class Four Hazard and should be addressed when the budget allows.

 There is a gap between the fence along Sorensen Avenue and the rolling portion of the fence that opens and closes access to the parking lot. If the rolling mechanism were to be relocated to the outside of the Sorensen fence, the gap could be closed by a vendor. This should be a high priority to prevent “escapees.”

 The Preschool play structure was painted within the last two years. The paint is in good shape now, but should be monitored for flaking in the future. It is not recommended that plastic or rubber surfaces be painted so that the flaking issue can be entirely avoided.

 The Preschool play structure has a loose bolt on a fastening device near one end of the green climbing tunnel. It should be tightened immediately.

 The Preschool play structure has a cracked slide and it should be replaced immediately. The slide should be made inaccessible to children until it has been

replaced or the crack has been filled with clear silicone while a replacement is on order.

 There is a gap between the bottom of the fence and the soil between the Mendota school and the adjoining school where the soil was worn away from foot traffic. It is recommended that the fence be lowered or fence topper or drain pipe be installed at the bottom of the fence, which has been done at other Madera CAP MSHS sites.

Strengths:  The newer floor looks great and addresses issues noted in the past concerning flooring.

 The recent stucco and paint work greatly improves the look of the site.

 The recent relocation of the bathroom access and the remodel provides a much more appropriate work environment than it previously did.

Orange Cove

Concerns:  Caulk around toilets and in corner of bathroom flooring where open seams are present.

 Recommend labeling smoke detectors when batteries changed and/or when inspected.

 Remove cubby from children’s Toddler bathroom.

 Recommend having floors & carpets cleaned & waxed before the Review.

 Check speed of door swings (all doors).

 Check all screens – Repair or replace.

 Preschool and Toddler playgrounds both have areas where the perimeter chain link fencing is lower than 6 ft. The chain link fencing & gates need to be raised to the 6 ft. minimum height in these non-compliant areas.

Strengths:  Center is receptive to suggestions for improvement.

 Center is consistently kept neat, tidy and clean based on observations from this and previous trips.

 Playground equipment is consistently kept very clean.

 Staff was friendly, well informed, seemed to be genuinely dedicated to providing quality childcare for the children and were actively engaged in carrying out their duties.

Parlier

Concerns:  Recommend labeling smoke detectors when batteries changed and/or when inspected.

 Preschool/Toddler fan grille needs to be properly fastened so that it does not spin.

 Children’s Bathroom flooring needs caulking in areas including corners where seams are open.

 Recommend caulking around toilets and sinks in all bathrooms.

 Recommend older VCT flooring is replaced with sheet vinyl Corlon flooring.



 Recommend having floors & carpets cleaned & waxed before the review.

 Cubbies in preschool classroom need to be secured to the wall.

 Patch holes and paint “tack board” walls in preschool classroom.

 Repair or replace kitchen knob assembly. Door won’t stay shut.

 Adult Bathroom – Remove paper rolls from bathroom. Only stored bathroom related items (namely cleaners, paper products etc.).

 Adult Bathroom – Repair or replace broken door closer.

 Adult Bathroom – Clean area around sink & toilet fixtures and caulk.

 Mobile Infant Restroom – Clean & caulk around toilets.

 Infant/Toddler & Preschool shared Restroom – 2 changers and only 1 sink and the changer closest to the sink is not in a safe arm’s reach. Recommend removing 1 changer and reconfiguring the soap dispenser, trash receptacle and towel dispenser in order to move the changer closer (next to) the sink. If 2 changers are needed recommend a changer with built in sink & water pump.

 Secure overhead storage.

 Repair/replace window screens and old shades (no hanging cords on shades).

 Check speed of door swings (all doors).

 Toddler playground 18 – 36 mo. Play structure missing fastener on clear bubble feature. Bubble has dirt trapped in flanged edge.

Missing Fastener

 Preschool playground & Toddler playground - Shade pole covers are old and well worn. Several don’t fasten at the bottom. Recommend replacing all.

 Preschool playground & Toddler playground - Table top warping & peeling back. Recommend replacing with outdoor rated tables.

 Preschool playground – Repair or replace plastic storage cabinet where doors are falling off.

 Preschool playground – Replace loose concrete pavers that are being used as step to water fountain. Replace with a solid (concrete, wood etc.) step.

 Preschool and Toddler – Recommend pressure washing play structures.

Strengths:  Center is receptive to suggestions for improvement.

 Center is consistently kept neat, tidy and clean based on observations from this and previous trips.

 Staff was friendly, well informed, seemed to be genuinely dedicated to providing quality childcare for the children and were actively engaged in carrying out their duties.

Selma

Concerns:  Check all door stops & closers for proper operation.

 Anchor Cubbies in Preschool and Toddler classrooms.

 Coordinate with school and Fire Panel vendor on how system works and how to test.

 Recommend labeling smoke detectors when batteries changed and/or when inspected.

 Clean and caulk around all sinks and toilets where needed.

 Repair small separation in children’s bathroom flooring.

 Recommend having floors & carpets cleaned & waxed before the review.



 Check speed of door swings (all doors).

 Playgrounds - Wood Chips (Engineered Wood Fiber) have been requested and a work order has been submitted.

 Shade in Toddler playground has two holes.

 Shades need to be cleaned.

How Do You Clean the Shade Fabric?

Because the shade fabric is manufactured from High Density Polyethylene, or HDPE, it is naturally very resistant to dirt and does not retain moisture. This means it won’t rot or mildew like canvas or other similar products.

However, as it is exposed to dust and moisture over time, the shade fabric may become dirty and appear grey. Periodic cleaning will help stop the build-up of dirt particles. The shade fabric can be cleaned with a weak concentration of non-abrasive pH neutral detergent in warm water with a maximum temperature of 120 degrees. The detergent must not contain any acidic chemicals or solvents as they can weaken the fabric’s resistance to UV radiation. Apply using a long soft bristled mop or brush and rinse with a strong flow of clean water.

There are many different fabric cleaning solutions available, so it is important to check the ingredients of the cleaning solution to make sure it does not contain any halogens such as chlorine, bromine, iodine, etc., or strong alkaline chemicals and acids. If you are still unsure, ask the manufacturer of the solution to provide a Material Safety Data Sheet (MSDS). This will detail all the ingredients of the cleaning solution, and will tell you what solvents, acids or alkaline chemicals are present.

 Shade in preschool playground has tears. Recommend replacement.

 Toddler play structure and shade poles have a dulling white film covering them. Looks like a soap or chemical reaction. Try cleaning with vinegar.

 Replace sandbox covers. (WO in progress).

 Install hose reel.

 Repair/replace window screens.

 Remove/replace metal vice with plastic vice.

 Have gophers exterminated.

 Paint trim on shed.

 Power wash the plastic play structure roofs and clean affected parts of the shade structures.

Strengths:  Center is receptive to suggestions for improvement.

 Center is consistently kept neat, tidy and clean based on observations from this and previous trips.

 Playground equipment is consistently kept very clean.

 Staff was friendly, well informed, seemed to be genuinely dedicated to providing quality childcare for the children and were actively engaged in carrying out their duties. 31

Inez Rodriguez (Formerly Reedley)

Concerns:  Recommend labeling smoke detectors when batteries changed and/or when inspected.

 Caulk all bathroom sinks & toilets.

 Recommend having floors & carpets cleaned & waxed before the review.

 Change out stained ceiling panel in preschool classroom. Monitor the panels for leaks in the future. If leaking, inspect roof.

 Check speed of door swings (all doors).

 Preschool bathroom vinyl flooring could be replaced.

 Check gap on playground climber

 Re-trim & paint bottom of shed

Strengths:  Center is receptive to suggestions for improvement.

 Center is consistently kept neat, tidy and clean based on observations from this and previous trips.

 Playground equipment is consistently kept very clean.

 Staff was friendly, well informed, seemed to be genuinely dedicated to providing quality childcare for the children and were actively engaged in carrying out their duties.

Final Thoughts and Recommendations for the Program as a Whole: Sites are kept to a very high standard in terms of cleanliness. Staff seemed to be very knowledgeable of policies and procedures; during the interviews when asked to explain how certain processes are to be performed the answers were repeated almost word for word regardless of what site you were visiting. One very positive new addition observed this year was the “observation points” marked throughout the inside and outside areas, where staff can stand to observe and monitor the children from the most advantageous positions.

Recommendations for the Program as a Whole:  Post Certificates of Occupancy given to the center as part of the licensing process rather than just the Center License that lists how many children of each age group that the site is licensed to serve.

 Ensure all furniture that could fall during an earthquake is secured to the wall. This is mainly in reference to shelves, cubbies, etc.

 Keep up the good work! Each year that we go to monitor these sites we usually see several high impact projects that have been done at each site. There is a marked improvement in the quality of Facilities that is seen each year during the CAPSLO delegate review.

Review Area: Finance Review Dates: October 28-30, 2015 Report Date: November 19, 2015

Monitoring Completed By: Jason Holyfield, Accounting Manager, CAPSLO Gillian Burdge, Accountant II, CAPSLO

Systems Reviewed: Budget – Contract Compliance – Budgeting process Monthly reports (desk audit by CAPSLO) Board of Directors approval Insurance coverage Policy Council approval Audit report Budget versus Actual analysis Indirect cost rate agreement Income tax return

Contracts/Subcontracts – Revenue – Consultant contracts CAPSLO reimbursements Legal services contract CACFP claim revenue (Food Program) CAPSLO Delegate contract Donations and other income

Purchasing – In-Kind – Purchase order approvals Appraisals for rental In-Kind Expenditure allocations and approvals In-Kind Personnel Rate Calculation schedule Capital purchases Supporting documentation completeness Davis-Bacon documentation Necessary, reasonable and allowable Lease agreements

Payroll – Current job descriptions Federal and state payroll tax returns Personnel files Time cards Payroll register Department allocations

Review Area: Health Review Dates: October 5-6, 2015 Report Date: October 12, 2015

METHODOLOGY

Monitoring Completed By: Sarah Morris, MSHS Health Specialist, CAPSLO Eva Chagolla, MSHS Health/Mental Health Specialist, Fresno

Process: The 2015 Fresno MSHS Health monitoring was conducted using the 2015 Office of Head Start Environmental Health & Safety Protocol. A total of 3 MSHS centers were monitored during the course of the review out of the 8 possible centers.

Site Areas Monitored/Included in the Review:  Classrooms  Outdoor play areas  Items used for nap and hygiene care  Emergency equipment and first aid kits  Bathrooms: Children and adult  Children’s Files: 16 total  Emergency Card Binders  Staff interviews

Concerns: Child Health and Safety: 1304.22 (e)(5)  During diapering observation, staff did not removed soiled gloves after removing the soiled diaper and replacing it with a new one. 1304.22 (a)(2)  Emergency phone numbers have not been updated and/or are not local contact phone numbers (i.e. only 911 listed).

Toothbrushing: 1304.23 (b)(3)  Staff did not ensure that all of the children participated in toothbrushing. 2 of 8 children in the toddler classroom observed did not participate. One due to special services being received, the other did not want to.  Staff was not prepared for toothbrushing. At one of the three centers, the staff required the visiting monitor’s assistance in order to complete toothbrushing.  About 10% of toothbrushes need to be replaced due to worn/frayed bristles.

Facilities and Maintenance: 1304.53 (a)(10)(v)  Fire extinguishers are not being checked accurately. At 1 of 3 centers, the fire extinguishers have been initialed and dated by the center director, indicating that they have been checked, but the pressure gauge in the extinguishers falls out of the green safety indicated area and points to the red area which indicates possible maintenance needed. 1304.53 (a)(10)(vii)  Emergency Exit sketches do not have “You are here” indicated relative to viewer’s position.  Emergency Exit sketches at 1 of the 3 centers (Orange Cove) are not attached to wall upright, making them difficult/confusing to understand.

Conclusions: Strengths:  Supervision . Child count occurs at the sound of an alarm every 30 minutes. . Bathroom supervision signs/procedure followed so that children are never unaccompanied by adult/staff. . Low shelves installed as well as “zoning” technique practiced by staff to ensure children are never out of sight.  Emergency Planning . Emergency Drill logs indicate that all drills are being planned and practiced consistently throughout each month, and all necessary checks are being completed. . The emergency cards are up-to-date and kept in a central location. . Emergency Disaster Plans were reviewed and updated for the current program year. . Emergency Equipment in good working order, it is accessible and being checked routinely.  Healthy and Hygienic Focus . Head Start Emergency Guidelines are posted at each site. . New, updated handwashing signs posted at each center. . Emergency signs and lighting are in great working order, appear new and function well in the space. . Staff answers health and safety questions accurately and confidently.  Parent Involvement . Self-assessments are being completed by parents as well, encouraging parent involvement and awareness of health and safety. . Parents participate in cleaning procedures.

Areas of concern: 4) Immediate  Child Health and Safety: o Emergency phone numbers not current/local. The only contact listed for case of emergency is 911.  Facilities and Maintenance: o Fire extinguishers are not being checked accurately. Pressure gauge indicates that maintenance may be required. o Emergency sketches do not indicate “You are here.” o Emergency sketched are not posted in readable manner. (i.e. turned on side or upside down)

All of the above findings were resolved immediately.

5) Short term o Diapering . Staff did not remove soiled gloves before replacing the fresh diaper. o Toothbrushing . Staff did not ensure that each child participated in toothbrushing. . Staff did not prepare for toothbrushing procedure. . Toothbrushes need to be replaced every 3 months or more frequently as needed due to worn/frayed bristles.

6) Long term - None

Review Area: Human Resources Review Date: October 29, 2015 Report Date: November 10, 2015

METHODOLOGY

Monitoring Completed By: Caron McNearney, MPA, SPHR, Director of HR, CAPSLO Jenni Pong, Staffing Coordinator, CAPSLO

Process: The 2015 Fresno MSHS Delegate monitoring was conducted, and a comprehensive review was conducted, where 20% of human resources personnel files were reviewed. Out of 104 current employees, 21 files were reviewed. Content reviewed included hire date vs. criminal record clearance date, physical/TB dates, professional development plan dates, and a review of staff qualifications. In addition, a review of human resources related compliance and labor relations processes and information were reviewed with the Human Resources Director.

Strengths: Out of the 21 files reviewed, there was only 1 record where a criminal record clearance was received after the hire date and 2 staff missing professional development plans. In the first case, the HR Assistant provided adequate explanation and documentation of there being an online clearance prior to the hire date, and a subsequent data entry error leading to the final clearance date being after the hire date. This was determined to be acceptable. For 2 staff where professional development plans were not up to date, and HR Assistant indicated he would follow-up to ensure the documents were completed and filed.

Tracking systems are in place for all areas reviewed via Excel spreadsheet and ChildPlus for specific info (expiration dates). The files were very organized, as were the processes in place to ensure updated documentation of health/TB clearances, Child Development Permits, performance reviews & professional development plans, etc.

The site is in compliance with the upcoming increase in minimum wage, as compensation reviews and adjustments for employees earning under $10.00 were performed prior to July 1, 2014.

The last salary survey for the organization was conducted in May of 2014, and the next survey is scheduled for May of 2017. This last survey was conducted in-house and the rationale for conducting the survey was innovative with a team of employees working alongside human resources to complete the study, which is required every three years.

Safety is encouraged through creative ways involving cross-sections of employees to encourage safe behaviors at work.

AB 1825 Sexual Harassment training is conducted every other year and Affirmative Action Plan and EEO-1 reports are submitted annually.

Staff can report confidential issues via a “hotline”

Suggestions: Policies and procedure revisions are routinely reviewed by legal counsel, however, their Employee Handbook has not been reviewed, in its entirety, for some time. The best practice is to have all employment policies and procedures reviewed by legal counsel a minimum of every five years.

Although the site is working on a policy for California’s new paid sick time leave, the policy for this law which became effective July 1, 2015, was not yet finalized. Prior to the commencement of any new law, policies and procedures must be finalized, approved by the Board of Directors, distributed to staff and included in Employee Handbooks prior to their effective date.

A Wellness Program has not yet been implemented, but there are plans to have a health fair in the near future, which will hopefully encourage and promote wellness amongst their employees.

Compliance to ensure hourly staff are taking breaks and lunches is not evident. It was recommended to review this process and develop a way to improve this process to ensure hourly staff are taking their required breaks and lunch each day.

Annual and ongoing tacking of disabled, veteran and low income applicants is done at the end of each year, where recruitment files are pulled and tallied accordingly. The process for gathering this type of data is not yet automated.

Recruitment and hiring for the organization is done utilizing a paper process and has not been automated, which could improve efficiency and effectiveness.

Conclusions: In addition to the comments noted in the “Suggestions” area, the following are recommendations going forward:

Consider an HRIS system to automate recruitment, new hire data, tracking, and employee demographic data.

Consider providing the Board of Directors and senior management with a monthly “Human Resources” report showing metrics such as employee counts, turnover, recruitment activities, open positions, accidents and injuries, leaves of absence, etc.

Payroll functions, including the ACA reporting requirements and related work is being coordinated and managed by the Chief Financial Officer.

Review Area: Program Design and Management Review Date: October 14, 2015 Report Date: November 16, 2015

METHODOLOGY

Monitoring Completed By: Ellen Pezo, MSHS Deputy Director, CAPSLO Flora Chacon, Delegate Director, Fresno

Process: The 2015 Environmental Health and Safety protocol & the Head Start key indicator Protocol questions for the Director were used for this interview. Child Plus staff to attend the yearly child plus training.

Conclusions:

Strengths: The Director clearly could clearly communicate the systems that the program used. The systems were comprehensive and involve the management team in their operations.

Recommendations: Have the items discussed during the interview available for a Federal reviewer.

Areas Needing Immediate Attention: • At this time there are no areas needing immediate attention

Short Term: • At this time there are no areas needing immediate attention

Long Term: • At this time there are no areas needing immediate attention

Review Area: Transportation Review Date: October 30, 2015 Report Date: October 30, 2015

METHODOLOGY

Monitoring Completed By: Monitoring completed by: Kelly Sola, Transportation Coordinator, CAPSLO

Individuals comprised of the Transportation Coordinator, Transportation Manager, Drivers, and bus monitors used the Transportation Component of the Office of Head Start Monitoring Protocol to assess a pre-trip inspection and a ride with children and monitor on board. An evaluation of records was performed with the Transportation Manager.

Strengths: • All buses were equipped as required, Reflective Triangles, First Aid Kit, Fire Extinguisher (properly dated and serviced) and Seat Belt Cutter all with proper signage. • Bus drivers Credentials and Driver Training were current and up to date. • All drivers attended the pre service and annual drug training. • Drivers are continually trained throughout the year • Transportation is provided in School buses with monitors on board at all times. • Drivers follow all rules and regulations governing school bus transportation • All children are seated in child restraint systems and encouraged to learn to buckle and unbuckle themselves.  Staff on the bus work well together and interact with the children on the ride.  All routes are run in a safe and timely manner  Bus attendance logs were properly used to show transfer of children to center from bus.  CHP and maintenance records were in order  Transportation Manager and one driver attended the annual transportation conference for Head Start (Reno, Nv).

Concerns:  Transportation Manager did not attend the annual State Conference.

Recommendations:  The Transportation Manager needs to attend the STN EXPO (for Head Start Regulations in transportation) in addition to the CASTO State Conference (For state requirements in transportation) in order to stay current with the required training for school buses. o As a state certified instructor, it is important that the Transportation Manager attend the state conference (CASTO) and Heat Start Transportation Conference (STN EXPO).

Areas Needing Immediate Attention: • At this time there are no areas needing immediate attention

Short Term • At this time there are no areas needing immediate attention

Long Term • Create a learning environment on the bus by the monitors, bringing activities that are being presented in the classroom into the bus and include bus appropriate activities, such as songs and language during the ride from the classroom topics.

Report to the Board of Directors

Agenda Item Number E-9 Board of Directors meeting for March 10, 2016 Author: Flora Chacon

DATE: February 29, 2016

TO: Board of Directors

FROM: Flora Chacon, Program Director, Fresno Migrant/Seasonal Head Start

SUBJECT: Community Assessment Update for Fresno Migrant/Seasonal Head Start

I. RECOMMENDATION: Review and accept the Community Needs Assessment Update for Fresno Migrant/Seasonal Head Start by Grantee, Community Action Partnership of San Luis Obispo (CAPSLO)

II. SUMMARY: The Community Needs Assessment describes all relevant physical, economic, social, and other factors that support the needs of Head Start eligible families.

FMHS is providing the Community Needs Assessment Update conducted and provided by CAPSLO for review and consideration.

III. DISCUSSION: 1. CAPSLO conducted a Community Needs Assessment in compliance with Performance Standard 1305.3 within the programs service areas.

2. CAPSLO has identified the needs of the Fresno County income eligible families by gathering information in their specific service area.

3. Various sources were utilized including county-specific secondary data, program information reports, monitoring reports, staff and parent surveys, and focus groups.

4. The Community Needs Assessment data was extracted to factor in program decisions and program goals.

5. The Community Needs Assessment Update will be presented at the PC meeting to be held on March 8, 2016.

IV. FINANCING: Minimal Fresno County Migrant & Seasonal Head Start

2015 Community Needs Assessment Update

January 2016

In 2015, the Community Action Partnership of San Luis Obispo, Inc. (CAPSLO) had a funded enrollment of 519 migrant and seasonal children and their families in Firebaugh, Five Points, Huron, Mendota, Orange Cover, Parlier, Reedley, Selma and surrounding area. Family Child Care Option uses 20 of those child care slots. In addition to these enrollments, an additional 38 are serviced in Kerman although it is administered by CAPSLO’s office in Kern County and not the delegate in Fresno County.

The service area is limited to the rural areas of Fresno County. Nine Migrant and Seasonal Head Start Centers provide child care and four centers (Biola, Mendota, Selma and Five Points) provide bussing. The recruitment area is outlined in box format below and determined by three factors: (i) the location of growers and agricultural areas, (ii) program center location and (iii) acceptable transportation times per the Head Start Performance Standards.

Center Child Pop MSHS Slots Below Poverty Bussed

Firebaugh 917 38 35.2% 0 Five Points 48 35 N/A 10 Huron 731 28 39.8% 0 Kerman 477* 38 20.2% 0 Mendota 1,579 28 47.7% 0 Orange Cove 1,241 44 49.2% 0 Parlier 1,682 78 35.5% 0 Reedley 2,661 47 24.2% 0 Selma 2,690 40 23.3% 18 *based on kindergarten population

Sources: http://quickfacts.census.gov, 2010 Census_DemoProfile1_SchDist, https://www.fcoe.org/sites/fcoe.org/files/documents/Fresno%20County%20Child%20Care%20Priorities-2014_1.pdf

County map of Fresno and MSHS Center locations

Each center has a wait list that fluctuates due to children leaving and new one enrolling. The current wait list as of December 2015 is:

Firebaugh 10 Orange 10 Cove Five Points 10 Parlier 13 Huron 11 Reedley 10 Mendota 10 Selma 6

Community  Demographics

The ethnicity of Fresno County residents is diverse with 51.9 percent of the County’s population identifying themselves as Hispanic. According to the Census Bureau’s 2014 estimate, 30.9 percent of the County’s population is White, 5.9 percent are Black or African-American, 3 percent is American Indian or Alaska Native, 10.7 percent are Asian, Pacific Islander is 0.3, and 3 percent is “some other race or two or more races alone.”1

The total estimated population in 2014 of Fresno County is reported to be to be 965,974 compared to 930,450 in 2010, a 4.2% change. The estimated Hispanic population is 485,9142 and 174,940 (62.9% of all children) are Hispanic.3 The total number of all children under age five was 95,102 or 9% of the total population.

Economics and Agriculture

Fresno County is home to 1.3 million acres of the world’s most productive farmland, with agricultural operations covering nearly half of the county’s entire land base of 3.84 million acres.4 Farmers here raise more than 350 different crops, contributing directly more than $7 billion to the California economy. Many of the county’s crops are not grown commercially anywhere else in the nation.5

Between September 2015 and October 2015, total industry employment decreased by 7,900 jobs (down 2.1 percent) to total 373,300. Total farm employment went from 56,900 in September to 45,700 a drop of 11,200 jobs (down 19.7 percent), while nonfarm employment increased by 3,300 jobs (up 1.0 percent). The figure of 45,700 lumps the farmworkers, supervisors and farmers in the total.

The 2013 per capita income in Fresno County was $20,208, much lower than the state average of $29,527.6 In Fresno County, the median hourly wage for a farmworker is $9.06 an hour or $18,839 median annually.7 Persons below poverty level total 26% compared to 15.9% for the state. The unemployment rate in the Fresno County was 9.3 percent in October 2015, up from a revised 8 percent in September 2015, and below the year-ago estimate of 10.4 percent. This compares with an unadjusted unemployment rate of 5.7 percent for California and 4.8 percent for the nation during the same period.8

The Enumeration Profiles Study of Migrant and Seasonal Farmworkers in California9 completed in 2000 identified a total of 113,741 farmworkers in Fresno County. The Migrant workers totaled 52,662 while seasonal workers totaled 61,079. No updates have been made to this study.

1 http://quickfacts.census.gov/qfd/states/06/06019.html 2 http://factfinder.census.gov/faces/tableservices/jsf/pages/productview.xhtml?pid=ACS_14_5YR_B03003&prodTyp e=table 3 http://www.kidsdata.org/demographic/17/latinohispanic-children/summary#87/demographics 4 http://www.co.fresno.ca.us/WorkArea/DownloadAsset.aspx?id=55145 5 http://www.fcfb.org/PDF-Files/Fresno%20Ag/2014FresnoCountyCropReport.pdf 6 http://quickfacts.census.gov/qfd/states/06/06019.html 7http://www.labormarketinfo.edd.ca.gov/OccGuides/ALLOESWage.aspx?Soccode=452092 8 http://www.calmis.ca.gov/file/lfmonth/frsn$pds.pdf

The number of Migrant and Seasonal Head Start families served according to the Program Information Report (PIR) was 519, this accounts for those that left early and were replaced. The number of families represented totaled 411. Of these, the number of two-parent families in the program was 282 while there were 129 single-parent families. There was a significant increase of single parents (up from 97) from the 2013 Community Assessment. Employment figures from the PIR showed the following:

MSHS Employment Patterns10 Of the number of two-parent families, the number of families in which: # of families at Number of enrollment Families Both parents/guardians are employed 255 One parent/guardian is employed 27 Both parents/guardians are not working (i.e. unemployed, retired, or disabled) 0 Of the number of single-parent families, the number of families in which: # of families at enrollment The parent/guardian is employed 125 The parent/guardian is not working (i.e. unemployed, retired, or disabled) 4

 Education The California Department of Education identified 84.5% of all English Learners in Fresno County schools are Spanish-speakers.11 Many 3-4 year old children are not served because they are children of immigrants. These families are generally low-income and face linguistic and cultural challenges that keep them from accessing information about community services. Just 37% of students in Clovis, Fresno, Sanger and Central unified school districts -- which represent 70% of children in Fresno County -- were adequately prepared when they entered kindergarten in 2013, according to the Kindergarten Student Entrance Profile.12 Only 8% of children age three to five attend preschool, pre-K or Head Start programs for at least 10 hours a week.13 In 2009 that figure was 38%. The following table is an example of attendance for 4 year old children. Fresno County Preschool Attendance14 2012 2013 2014 Change Total 4 yr. old children 15,575 16,263 16,563 6.3% Attended Licensed Preschool 42.0% 55.0% 40.0%

Valid population size and growth patterns of migrant and seasonal farmworker children 0-5 years of age do not exist. Each agency quotes numbers from each other agency serving the same or similar groups.

The Migrant Education Program in Fresno County identified 1,308 farm worker children ages 0 to 5 through their program enrollments, see table below. In 2010-11, the migrant school population was 3,292 which is a 60% decrease in a very short period. The cities with largest migrant preschool child population are Fresno, Parlier,

9 http://www.ncfh.org/enumeration/PDF2%20California.pdf 10 PIR 2014-2015 11 http://dq.cde.ca.gov/dataquest/SpringData/StudentsByLanguage.aspx?Level=County&TheYear=2014- 15&SubGroup=All&ShortYear=1415&GenderGroup=B&CDSCode=10000000000000&RecordType=EL 12 http://www.fresnobee.com/news/local/education/eye-on-education/article19524861.html 13 http://datacenter.kidscount.org/data/tables/4517-percentage-of-3-5-year-olds-that-do-not-attend-preschool- nursery-school-or-head-start-for-at-least-10-hours-a-week?loc=6&loct=2#detailed/5/1156- 1213/false/868,38,18,16/any/10337 14 http://www.strivetogether.org/sites/default/files/images/CMP54748_Strive2014AnnualReport_Final.pdf

Mendota, Kings Canyon, Firebaugh, and Coalinga-Huron. Of these cities, Migrant, Seasonal Head Start operates in all except the city of Fresno. The highlighted areas identify school districts where MSHS Centers operate. Migrant Preschool Children by Age, 2014-15 School Year15

Fresno County 0 1 2 3 4 5 Total Burrel Union Elementary 1 2 3 Caruthers Unified 2 5 12 8 2 29 Central Unified 1 5 7 14 9 7 43 Clovis Unified 1 3 5 5 5 1 20 Coalinga-Huron Unified 1 2 10 11 11 6 41 Firebaugh-Las Deltas Unified 9 15 18 10 18 6 76 Fowler Unified 1 3 1 4 2 11 Fresno County Office of Education 4 4 2 1 11 Fresno Unified 11 25 49 59 85 24 253 Golden Plains Unified 3 2 6 8 1 20 Kerman Unified 2 5 12 7 20 3 49 Kings Canyon Joint Unified 5 17 26 37 26 4 115 Kingsburg Elementary Charter 1 1 2 4 Laton Joint Unified 2 1 1 2 2 8 Mendota Unified 4 11 20 36 36 3 110 Monroe Elementary 1 1 3 3 3 11 Orange Center 2 3 3 4 12 Pacific Union Elementary 2 1 3 1 7 Parlier Unified 20 31 50 61 61 24 247 Raisin City Elementary 1 1 7 2 3 3 17 Riverdale Joint Unified 1 4 2 4 11 Sanger Unified 1 4 6 12 11 1 35 Selma Unified 5 16 24 31 24 10 110 Washington Colony Elementary 1 1 1 3 Washington Unified 2 5 8 11 17 3 46 West Park Elementary 1 2 3 2 1 9 Westside Elementary 2 2 3 7 Total 67 158 272 336 366 109 1308

 Special Needs

It is difficult to determine the number of Migrant and Seasonal farm worker children have special needs. Since the majority of farmworker children are Hispanic, we look at those children ages 0-5 in Fresno County with special needs. Sixty-six percent of the Special Needs children ages 5 and under are Hispanic.

15 Migrant Preschoolers 2014-15 provided by Comprehensive School Assistance Program,WestEd.

Fresno County Children with Disabilities16 Special Education Enrollment by Age and Major Ethnic Group, March 13, 2015 Age Native Asian Pac Islander Multi Hispanic African White Total American Am 0 0 0 0 0 22 0 0 22 1 0 0 0 0 44 0 11 55 2 0 0 0 0 112 0 25 137 3 0 25 0 24 341 13 103 506 4 0 24 0 25 433 33 136 651 5 0 52 0 26 551 40 165 834 Total 0 101 0 75 1503 86 440 2205

During the 2014-2015 program year Fresno County MSHS did not meet their 10% target, serving only 10 children with special needs.

MSHS Preschool Primary Disabilities # of children determined to # of children receiving have this disability special services a. Health impairment 0 0 b. Emotional/behavioral disorder 0 0 c. Speech or language impairments 9 9 d. Intellectual disabilities 1 1 e. Hearing impairment, including deafness 0 0 f. Orthopedic impairment 0 0 g. Visual impairment, including blindness 0 0 h. Learning disabilities 0 0 i. Autism 1 1 j. Traumatic brain injury 0 0 k. Non-categorical/developmental delay 0 0 l. Multiple disabilities, including deaf-blind 0 0 m. Deaf-blind 0 0 Total 10 10

Number of children enrolled in the program who have an Individualized Family Service Plan (IFSP) totaled 16. Program staff reported the following measures taken in order to ensure that families were full partners in the IFSP/IEP decision process by: • Giving parents a written request to participate in the process • Giving reasonable notice of meeting dates and times • Considering parent work schedules when scheduling meetings • Translating materials and conducting meetings in the language with which the family feels most comfortable • Including parents’ goals and input concerning children’s strengths and areas of need in the IEP document  Health and Nutrition

Migrant and Seasonal Head Start Program addresses the healthcare needs of 519 children ages 0 to 5 in their centers and through Family Child Care providers. The program improves the health of children by providing screening services for dental, vision and hearing. Additionally parents are assisted with enrollment in health insurance programs and community resources.

16 http://dq.cde.ca.gov/dataquest/SpecEd/SEEnrAgeEth2.asp?cChoice=SpEdEth2&cYear=2014- 15&TheCounty=10,FRESNO&clevel=County&ReptCycle=December

The Program Information Report for Fresno County # Children MSHS showed at the end of the enrollment year there Medical Condition (519) had been 519 enrolled children. Of the 519 children, Anemia 82 518 were enrolled in Medicaid and/or CHIP. Ninety Asthma 24 percent (466) of the children were up-to-date on Hearing Difficulties 4 preventative and primary health care. The majority of Vision Problems 12 the children (368) had preventative dental services. High Lead Levels 13 The table shows the number of children who received medical treatment for chronic conditions.

The following chart reviews the Body Mass Index (BMI). At the time of this update, 24% of toddlers and 59% of preschool children were at a healthy weight. Ten percent of toddlers and 8% preschool were overweight and 28 percent of both groups were obese.

Number of all children who are in the following weight categories according to the 2000 # of children CDC BMI-for-age growth charts at enrollment a. Underweight (BMI less than 5th percentile for child’s age and sex) 33 b. Healthy weight (at or above 5th percentile and below 85th percentile for child’s age 98 and sex) c. Overweight (BMI at or above 85th percentile and below 95th percentile for child’s 20 age and sex) d. Obese (BMI at or above 95th percentile for child’s age and sex) 29

 Child Care

The 2015 California Child Care Portfolio17 data reported the percent of children 0-5 living in poverty in 2014 in Fresno County was 42 percent compared to 23% in the state. There were 15,936 slots in child care and education centers (1,255 infant slots and 12,462 Preschool slots) down from 17,656 slots in 2012. There were 6,098 slots in licensed family child care (a 13% decrease from 2012). The greatest need for child care was 50% for children 2-5 years, followed by 29% for under 2 year olds. The availability of child care for potential demand is very low at 18%. This is the percentage of children with parents in the labor force for whom licensed child care is available.

Many Fresno County families face child care challenges on a daily basis: the high cost of care (particularly for infants), limited transportation, the lack of slots for children under 2 years of age, and care for school-age children before and after school and during school breaks. Unemployment is on the rise, agencies are faced with cutting back services, and families are being forced to make hard choices. Child care is often one of the first sacrifices made by families faced with fiscal hardship; yet the availability of affordable, quality care is crucial to parents looking for work.

The First 5 of Fresno County spent over $11 million on various child development programs to reach over 6,500 children under 5 years of age.18 The Fresno Economic Opportunities Commission offers Head Start and Early Head Start (EHS) programs through part-day or full-day options. EHS has two program options: Home Visitation Services and Center Based Services. The center based option operates from 7:30 to 5:30 Monday through Friday. Fresno

17 ttps://d3n8a8pro7vhmx.cloudfront.net/rrnetwork/pages/204/attachments/original/1447950208/Fresno.pdf?14479502 08 18 http://www.first5fresno.org/wp-content/uploads/2015/12/A08ii-Agenda-Item-8-Attachment2-FY2014-15-State- Report.pdf

EOC reaches 4,336 children.19 The website www.freepreschools.org listed 24 federally funded Head Start programs in Fresno County.20 Only the Migrant and Seasonal Head Start programs offered hours that would allow farmworkers’ children to be carried for while their parents went to work in the fields early in the day and late into the afternoon.

The following table shows the high cost of child care compared to Head Start.21

Fresno County Amount Type of Facility Infant Preschooler Child Care Center $12,094 $8,220 Family Child Care Home $7,858 $7,229 Migrant/Seasonal Head Start Program $0 $0

Childcare and children’s services information is available through the United Way supported 211 search found at http://uwfm.org/?page_id=1915

 Transportation & Housing The 2014 Fair Market Rent for a two-bedroom apartment in Fresno County is $827 a month. The National Low Income Housing Coalition calculates rent affordability given the area median income (AMI) of $48,700. The monthly rent affordability at 30% of AMI for a two bedroom unit was $365. The full-time hourly housing wage must be $15.90 for a two bedroom unit.22

The Fresno City and County Housing Authority manages 132 three bedroom housing units for migrant farm workers in Parlier.23 In addition, the Housing Authority owns and manages a 64 unit migrant housing complex in Firebaugh. Both complexes are occupied six months out of the year, from May through October, although they sometimes open in April given the harvest season. Migrant farm worker families contact the appropriate center directly for information regarding eligibility. The State of California, Department of Housing and Community Development, Office of Migrant Services subsidizes the cost of managing and maintaining both centers. All units are furnished with beds, kitchen table, chairs and the rent includes utilities.

The Fresno City and County Housing Authority owns, manages and maintains Farm Labor housing complexes in Fresno, Mendota, Orange Cove, Parlier and Firebaugh. Development of the 204 apartment units was financed by USDA-Rural Development. Residents of Farm Labor Housing must legally reside in the United States, and must derive at least half of their income from a farm-related source. This housing is occupied year-round. USDA subsidizes the rent paid by most residents of Farm Labor Housing through their Rental Assistance Program. Low income farm worker families pay 30% of their adjusted gross income toward the rent owed, and the balance of rent is paid by USDA-Rural Development to the Housing Authority.

Parents report that securing housing in the general market is extremely difficult. One reason is because landlords would rather rent to a longer-term tenant. Families with undocumented members sometimes find themselves in situations of exploitation because the landlords know they will not be reported for abuses by the undocumented individuals. In fear of deportation if they draw attention to themselves, they simply vacate the property.

19 http://www.fresnoeoc.org/impact 20 http://www.freepreschools.org/city/ca-fresno.html 21 http://www.kidsdata.org/topic/1849/child-care-cost-age- facility/table#fmt=2358&loc=357,2&tf=79&ch=984,985,222,223&sortColumnId=0&sortType=asc 22 http://nlihc.org/oor/2014/CA 23 Email and phone communication with Fresno Housing Authority staff, 12/17/2015

Seasonal farmworkers, who commute to work but are not employed in farm work year-round, need year-round housing for themselves and their families in a single community. Finding decent, affordable housing is difficult. Most seasonal farmworkers have very low and irregular incomes, and most rural communities have little rental housing.

Migrant farmworkers face even worse problems in local housing markets. Migrant workers who do not have employer-provided housing, especially workers accompanied by families, usually look to the local private rental market. Local rental stocks are not available for brief, large influxes of renters. This gap between supply and demand enables owners to charge high rents, requiring many individuals to share units in order to afford them, or forces migrants into literal homelessness. It is often difficult for any low income renter to pay the security deposit. An additional complication in farmworkers' use of off-farm housing is the not-in-my-backyard (NIMBY) syndrome. Many farmworker families have no choice but to double and triple up and rent a room from a relative or acquaintance.

A major factor that allows many MSHS Centers Number of children served Children bussed farmworker’s children to participate in the Five Points 35 17 Migrant and Seasonal Head Start Program is the availability of bus Selma 40 14 transportation provided by CAPSLO. Following are the number of children riding the bus to the centers. The table shows the number of children that might not be able to attend if they were not transported to the centers.

 Parent’s Services, Input, and Comments The PIR reported 228 families received various services that contributed to their health and well-being.

Testimonies from Fresno County parents:

 “I am satisfied and thankful for the program; it has helped me a great deal.”  “I am very content (with the program).”  “We would like child care on Saturdays.” Ninety-three percent of parents were very satisfied with the overall quality of the program and 7% responded they were satisfied. All parents felt their child was safe in the program and they were respected by the staff. Parents also commented on the overall program planning and management. Many requested earlier opening of the child care centers or additional months. Months of operation need to be addressed by CAPSLO given budget constraints. Many

8 of the parents are worker a longer season due to additional cultural practices needed in agriculture such as pruning grapevines/fruit trees, tying vines, etc. November is a month that has seen more farmworkers working. In California, the climate is not unseasonably cold in November therefore some agricultural crops may be at the end of the season while winter crops would require farmworkers.

Question 5 - Has your child's enrollment in this program made it easier for you to:

% Yes % No % N/A Section A – Accept a job? 73% 3% 23% Section B – Keep a job? 77% 10% 13% Section C – Accept a better job? 50% 13% 37% Section D – Attend educational or training programs? 40% 13% 47% Question 6 - How satisfied are you with these characteristics of your child's program?

Very Very % Satisfied % Satisfied % Not Satisfied Section A – Hours of operation 87% 13% 0% Section B – Location of program 83% 17% 0% Section C – Number of adults working with children 80% 17% 3% Section D – Background and experience of staff 87% 13% 0% Section E – Languages spoken by staff 93% 7% 0% Section F – How program staff communicate with you 87% 13% 0% Section G – Meeting the individual needs of your child 87% 13% 0% Section H – Interaction between staff and children 90% 10% 0% Section I – Interaction with other parents 70% 30% 0% Section J – Parent involvement 60% 40% 0% Section K – Equipment and materials 73% 27% 0% Section L – Cultural activities 67% 33% 0% Section M – Daily activities 77% 23% 0% Section N – Environment 83% 17% 0% Section O – Nutrition 83% 17% 0% Section P – Health and safety policies and procedures 87% 13% 0% Section Q – How the program promotes your child's learning and development 90% 10% 0%

Identification of Issues and Recommendations Issues:

The severe droughts in 2013 to 2015 have gone down as the driest years in 120years of California rainfall records. Gov. Jerry Brown has officially declared a drought emergency, asking Californians to reduce their water usage by 20%. The drought will cost California farmers $2.7 billion in 2015 alone, according to a University of California, Davis, study published in May, and 564,000 farms will be left idle during growing seasons, resulting in up to $856 million in lost crop revenue. As fields dry up, so do the jobs that California farmworkers, the majority of whom earn less than $19,000 a year, rely on for their livelihood. The drought is expected to result in 17,100 jobs being cut.

Those farmworkers lucky enough to have a job are often working harder for less money. It takes longer to fill up a box when the strawberries are smaller due to lack of water. Farm workers are finding less work in the fields, packing

9 sheds and processing plants. A suggestion that crops requiring more water should be grown in wetter parts of the sate just means migrant farm workers will have to wait for land to be converted and a change in harvest season.

Thus, one of the greatest obstacles impacting MSHS families in Fresno County currently is the lack of work. The recent drought is impacting the amount of work available in the fields, packing sheds and processing plants. Jobs are mostly temporary for many of the families, so they are looking for other type of work. Fresno County Farm Bureau has estimated that 25 percent of the county's irrigated land will go unplanted this year.

Transitional Kindergarten – Many new Transitional Kindergarten (TK) sites are now popping up in Fresno County and the state. Transitional Kindergarten was created by a new California law called the Kindergarten Readiness Act and it is fully funded by Average Daily Attendance (ADA) dollars in the state budget. TK targets children that are 4 years of age. Although, the programs only serve children for a period of 3 hours many parents are choosing this option because it is closer to home. Transitional Kindergarten has impacted the program in the recruitment of qualified staff. School districts are offering competitive wages and that has caused a decrease in the pool of potential employees.

Immigration Issues - Many of the families coming into the area undocumented and working under assumed names so it is difficult to show proof of agricultural income. This can lead to a delay in service for the children and at other times children may not qualify for services.

EXPANSION OPPORTUNITIES

In 2015 CAPSLO served 519 migrant and seasonal Head Start children located in the Fresno County. Of the estimated 1,308 children ages 0-5 identified by the Migrant Education program, Madera CAP, the delegate agency, served children in 8 rural Fresno communities. The majority of these farmworker children are spread throughout a very large geographical area. Centers are located in clusters of dense farmworker family populations.

The First 5 program has funded the MSHS program in the past and is currently not providing any funding. Without additional community support, the program cannot grow to meet the needs.

This year the program will be exploring the Family Child Care Home option. The program will be recruiting and contracting with four Child Care Home Providers to provide services in strategic areas for 69 days. The program will provide services to 20 infant/toddlers utilizing this program option. Within the first year of operation the child care providers will be receiving special attention to ensure that they are in compliance with all the requirements as stated in sec. 1304.52 of the performance standards.

STRATEGIES

If the need for additional childcare for farmworkers is not met, how will CAPSLO try to meet the need? Does it try to meet the need independently or in partnership with others? Setting up child care centers requires complete control of all decisions and financial responsibilities. A partnership allows for collaborative efforts and division of costs. Partners that have local resources of staff, building, equipment, local knowledge and expertise in child care are an asset. It is important to capitalize on each other’s strengths to meet the growing need for child care for the unique farmworker population. If one center is closed to add more children in another location, who will care for the children left behind? To develop a strategic plan for best use of federal funds it will be important to consider the availability of staff and feasibility of maintaining a center as opposed to using the Family Child Care Home option.

In response to the California drought that has greatly impacted the entire San Joaquin Valley, the Fresno Migrant and Seasonal Head Start Parent Policy Committee approved a policy to reduce the amount of water consumed at all Migrant Head Start Centers on April, 1, 2014. Each year the program utilizes approximately 68,480 gallons of water

10 by providing multiple water tables at each location. Staff also provides frequent opportunities each season for children to explore and play with water, as part of the Creative Curriculum. However, due to the current drought situation impacting families’ state wide, the Parent Policy Committee (PPC) decided to reduce the amount of water consumption throughout the program by restricting the use of large water tables that use up to 25 gallons of water during each use. In addition, the new policy restricts the use of water to only once per week. This bold decision by the PPC reduced the consumption of water by the program by 96.3% and the policy will be in effect until the drought state of emergency has been lifted from California. Although it was a difficult choice for the PPC to make the parents wanted to respond to the needs they have encountered in their community.

CONCLUSIONS

CAPSLO is serving the needs of many Migrant and Seasonal farmworker families in Fresno County by providing child care for an average of 9 months of the year. CAPSLO has extensive partnerships and MOUs in the county that are designed: to meet the needs of their employees, through professional development; and to meet the needs of the families, through collaborative partnerships with key agencies in the state providing health, disabilities, mental health and educational services. Of particular note is the expanded emphasis and interest in family literacy and working with local clinics to provide medical and dental services.

CAPSLO offers an array of services to meet family needs to match peak agricultural seasons of grapes (table, wine, and raisin varieties), lemons, cotton, melon and various tree fruit crops while addressing long term needs of seasonal workers who remain in the community. The scheduled hours and program options are designed to meet the varying needs of each of the nine centers where most migrant and seasonal workers reside or work. However, the “season” for agriculture continues to evolve into one that is year round with no one “peak” harvest period due to crop diversity, crop rotation, and changing farm management practices. In some areas it is reported that there is more than one “peak” season where additional workers are needed. Agricultural reports indicate the drought has impacted the planting of orchards, vineyards, and row crops but at the same time record harvest have occurred but at the cost of using water reserves. The future of agriculture will depend on the amount of annual rainfall and everyone has their fingers crossed that it will return to normal levels.

Report to the Board of Directors

Agenda Item Number F-1 Board of Director’s meeting for March 10, 2016 Author: Flora Chacon

DATE: February 29, 2016

TO: Board of Directors

FROM: Flora Chacon, Program Director

SUBJECT: Fresno Migrant/Seasonal Head Start Program Goals and Objectives 2015- 2020 Year One Update

I. RECOMMENDATION: Review and Approve Fresno Migrant/Seasonal Head Start’s 2015-2020 Program Goals & Objectives Year One Update

II. SUMMARY: All Head Start programs conduct a Community Needs Assessment every three years, and provide and update each following year to determine if there are changes in the areas where services are provided. The Goals and Objectives are derived from the data gathered during the Community Needs Assessment.

III. DISCUSSION: 1. The Goals and Objectives were developed for the five year grant cycle, 2015-2020.

2. The Goals and Objectives address the baselines and progress that have been achieved and/or determined within the first year of the five year grant cycle.

3. The attached report provides updates and projected completion dates for each goal and objective. It ties in the CAPMC’s Strategic Plan perspectives and objectives.

4. The Goals & Objectives Updates will be presented to the Policy Committee on March 8, 2016.

IV. FINANCING: Included in the budget. FMHS 5 Year Goals – Progress Report for 2015-2016

Year 1 – Baseline Review Year 1 – Progress CAPMC’s Strategic Plan Goals Objectives Expected Outcomes Analyzing Progress Continuous Perspective Outcomes Improvement What does the What does the What does the What were the What were the What needs to What does the agency program want program plan to program expect program results? results or outcomes? happen next? Is want to accomplish? to do to meet the the results will Was progress correction needed? accomplish? goal? be achieved?

Goal #1 (A) The program Increase the The program 70% of parents Continue to Customer/Stakeholder All FMHS will strengthen number of established a increased their encourage parents parents will parent’s parents that baseline for overall to participate in (CS2) Helping People participate in understanding of attend parent understanding and well-being events. …Changing Lives strength the importance of workshops, participation in knowledge by based their role in meetings and strength based attending workshops, partnerships children’s other events. well-being meetings and other that promote educational activities. events offered by the the well- being development, program. of the family health, mental unit. health and 16 Family Well-being Individualize the nutrition. workshops were Family Well-being facilitated by a Workshops based Mental Health on parent needs, Consultant in 2015. monitor attendance at events.

Continue to offer Parents and Families surveyed 86% of families opportunities for children will agreed that” surveyed during the parents and engage in the Conito Stoppy” program engaged in children to engage “Conito Stoppy” created safety the health and safety in health and safety health and safety awareness program “Conito activities at the program. among children Stoppy” center and home.

FMHS 5 Year Goals – Progress Report for 2015-2016

in a fun way and created awareness of safe practices in their homes. Continue to (B) Parents will FPA process will FPA process was The revised FPA evaluate if revised become aware of be revised to revised in process focuses on process is working. their families include strength February 2015 family strengths and strengths and based approach with the support builds on individual engage in a and engage of the T&TA interest. positive approach families to Specialist from Continue to to the Family successfully fhi360. 65% families evaluate if revised Partnership complete goals. successfully process is working Agreement completed FPA goals. process that will enhance the well- being of their family. Correction is Child Plus data Training was The families needed in two tracking system provided on the increased their areas: will be used to new process to knowledge and skills 1. The Family track completed Family Advocates in the following PFCE Engagement Family in May 2015. Goals -Family Outcomes Partnership Engagement Assessment tool Agreements. Outcomes: Families will need to be as Lifelong Educators revised to include Identified needs A baseline was had a gain of 15%; markers that will from the Family established for Positive, Parent Child capture more true Engagement future Relationships had a data by the families Outcomes comparison. gain of 13.3% and being assessed. Assessment will Families as Advocates 2. Revise Expected decrease from &Learners had a 10% outcome to focus

FMHS 5 Year Goals – Progress Report for 2015-2016

the beginning of 178 families gain on gains rather the season to completed the than decreased the end of the two part Family needs of families to season as a Engagement ensure that the result of Assessment. assessment being assistance utilized focuses on provided. strengths of the family as stated on objective (B).

Goal #2 All FMHS staff (A) The program Staff wellness 8 Wellness Staff that attended Continue to People and Tools will be will encourage sessions will be workshops took wellness workshops develop training for (PT1) Improve engaged in a staff to engage in implemented to place during the were engaged in the staff and improve Employee Knowledge, wellness dialog to provide program year for process. positive Skills and Ability approach that strengthen opportunities for FMHS staff. relationships will support employee, communication 97% of staff attended between (PT3) Improve their employer resolve issues CAPMC held a the agency Wellness administration and Employee professional relationships. and develop Staff Conference. staff. Engagement development cohesive Wellness Data collected from in the early relationships. Conference in the 2014 Employee childhood November. Climate Survey education indicates that 93.8% community. of FMHS staff is satisfied and feel respected at work.

(B) The program Program will Employees Data collected from Nutrition Specialist will provide develop a receive the 2014 Employee will work with opportunities for campaign to information on Climate Survey Nutrition intern to staff to engage in educate how to access indicates that 72.2% create a binder of

FMHS 5 Year Goals – Progress Report for 2015-2016

healthy living and employees on resources and of employees are Wellness board promote self- how to utilize assistance in the aware of the materials. Each care. Employee area of Mental Employee Assistance center will receive a Assistance Health Program (EAP) binder and Program (EAP) provided resources will be changed out Each center will All supplies for 100% of the centers every month during have a Wellness Wellness Boards have wellness board the summer Board to display were purchased program resources on and each board healthy living. was placed on a designated wall at all 8 centers.

Goal #3 FMHS staff (A) Communicate Administration The program was Continue to People and Tools will work and Administration issues to staff staff was able to able to track sick monitor hours lost (PT3) Improve actively staff will be regarding raise awareness hours and establish a to absenteeism. Employee participate in intentional in absenteeism and regarding baseline of total days Engagement a positive developing its effects. absenteeism and lost during the year environment relationships with the impacts it has due to absenteeism Internal Processes that will line staff to boost Increase on the program (IP6) Improve Internal significantly staff administration and the delivery Total Days Lost: and External reduce determination, visibility and of services. 284.63 Communication absenteeism. address issues support cohesive promptly and staff Wellness Monthly Average: increase relationships. Conference held 47.44 communication. in November 2015. Weekly Average: 11.86

Program will Staff were The Wellness Wheel develop and introduced to the raised awareness of

FMHS 5 Year Goals – Progress Report for 2015-2016

implement and Wellness Wheel health and wellbeing internal wellness during the for staff. survey for staff. Wellness Conference.

Newly hired staff Newly hired staff Migrant Head Start Provide will experience participated in Director was able to opportunities to smooth New Employee meet and greet 69% meet with staff to transitions as Orientation. of staff prior to the answer questions they are beginning of the and provide deployed to season. acknowledgment. work sites.

(B) Create Administration Administration Staff at the centers opportunities to staff will develop Team received highlight staff a campaign to implemented the acknowledgement with good motivate and “Traveling for their good attendance while recognize good Gratitude attendance. motivating and attendance. Basket” this encouraging season to relay others. appreciation to staff for having good attendance.

The program Staff members were Continue to create received a awarded 1 raffle opportunities to donation of a ticket for each week relay the bicycle, it was that they did not importance of utilized as a raffle miss work. 497 being at work and prize for staff Tickets were acknowledge good that did not miss awarded during the attendance. work. program year to

FMHS 5 Year Goals – Progress Report for 2015-2016

staff.

Goal #4 FMHS Children, parents Develop and Transition Policy During the first Continue to provide Customer / children, and staff will feel revise Transition was revised in assessment period support in the Stakeholder parents and comfortable as Policy to include 2015 to include 46% of 4 year olds Instructional (CS2) Helping people staff will children gradually “Transition Transition were in the Support Domain of …Changing Lives experience transition into Thursdays”. Thursdays, staff integrating level in the CLASS tool. seamless Head Start, received training the Self and Social transitions Kindergarten and Train staff on and Domain. By the third experiences, community. policy and implemented assessment period, to ensure procedures. strategies 95% of children were warm hand- outlined in the in the integrating offs into Head Implement procedure. level. There was a Start, Public “Transition significant gain of School and Thursdays”. 47% in this area. Community. Base on this data children feel more confident and experience better transitions.

Parents and Ensure children The program 47% of children Continue to provide children headed to offered transition transitioning to transition activities transitioning to Kindergarten opportunities for Kindergarten visited for children and Kindergarten will participate in parents and an elementary parents.. engage in transition children. school. activities that will activities. increase their confidence.

FMHS 5 Year Goals – Progress Report for 2015-2016

Goal #5 CLASS scores The program will Develop a job The program CLASS scores Certified Pre-K Customer/Stakeholder will prove to develop and description for a hired a Quality improved by 1% in all CLASS Trainer will (CS1) Improve be ½ point implement Quality Assurance Domains be providing CLASS Customer/Stakeholder above the Practice Based Assurance Specialist that (CLASS observations trainings and Satisfaction published OHS Coaching Model Specialist, hire will develop and conducted by provide national to address the and train new implement the Grantee SLO) individualized on- People and Tools averages in individual needs staff member on Practice Based site support (PT1) Improve the domain of of teaching staff. expectations, Coaching Model FMHS CLASS throughout the Employee Knowledge, Instructional Head Start for the program. Average scores year to ensure the Skills & Ability Support. Standards & ES: 6.75 program exceeds Regulations. CO: 6.24 the national IS: 3.36 average.

OHS National 2015 Lowest 10% Scores ES: 5.65 CO: 5.27 IS: 2.22

Develop a Training survey is Training surveys will Monitor the tool system to survey being developed. be distributed to for effectiveness. staff’s training each staff member at needs and the end of the develop a plan to season. address common training gaps.

Educational Area Develop a Area Managers Data collected from Area Managers will Mangers will Monitoring tool use Teachers one Pre-K classroom continue to adapt a Focused focusing on the Action Plan to revealed positive conduct focused Monitoring areas of conduct focused outcomes from observations approach to Instructional teacher applied Focused follow-up site visits Monitoring based on the action

FMHS 5 Year Goals – Progress Report for 2015-2016

provide Support. The observations and plan submitted by individualized tool will include as a monitoring Pre- T&TA scores teaching staff. support to an evaluation of tool to track ES: 6.08 teaching staff. the process. teacher’s CO: 5.88 progress and IS: 2.66 training needs. Post – T&TA scores Area Managers ES: 7 Area Managers will will conduct CO: 6.66 continue to focus Focused IS: 3.88 on specific goals Monitoring and action steps to based on ensure Action plan outcomes of the is being monitoring tool implemented and and provide to document guidance to teacher’s progress. teachers needing support.

Report to the Board of Directors

Agenda Item Number F-2 Board of Director’s meeting for March 10, 2016 Author: Eva Chagolla

DATE: March 01, 2016

TO: Board of Directors

FROM: Flora Chacon, Program Director

SUBJECT: Fresno Migrant Head Start – National Center on Early Childhood Health and Wellness- UCLA Health Care Institute Training 2016-2019

I. RECOMMENDATION: Review and approve the authorization for the CAPMC Chairman of the Board of Directors and FMHS Policy Council President to sign and submit a commitment letter for the Fresno Migrant Head Start Program to participate in implementing the UCLA Health Care Institute Training Program.

II. SUMMARY: Two team members from Fresno Migrant Head Start have been selected to participate in the prestigious UCLA Health Care Institute Training Program. The four year commitment from the program will impact 200 Migrant Head Start families which would improve their knowledge and understanding of Health Care for their children.

III. DISCUSSION 1. The National Center on Early Childhood Health and Wellness is offering a Health Care Institute training through UCLA for selected candidates.

2. UCLA Health Care Institute’s comprehensive approach to health care empowerment is designed to assist Head Start programs in improving the health of staff and program participants while strengthening the communities in which we work.

3. Subject areas are strategically introduced over a four-year period so that Head Start programs have the opportunity to learn the material, to integrate it into the organization’s respective systems, and then to bring that learning into the community.

4. The program will target 200 families during the four year period to participate in this Health Care Training Program.

IV. FINANCING: A $1,500 stipend will be provided each year to offset travel expenses. Also, included is a parent training stipend. Necessary resources and materials will be provided.

Report to the Board of Directors

Agenda Item Number F-3 Board of Director’s meeting for March 10, 2016 Author: Flora Chacon

DATE: February 17, 2016

TO: Board of Directors

FROM: Flora Chacon, Program Director

SUBJECT: Ratification to the 2016-2021 Lease Agreement Community Action Partnership of Madera County and Selma Unified School District

I. RECOMMENDATION: Approve the ratification to the 2016-2021 lease agreement between Community Action Partnership of Madera County and Selma Unified School District.

II. SUMMARY: This lease agreement is for the Fresno Migrant/Seasonal Head Start Selma center for a five year period beginning January 1, 2016.

III. DISCUSSION: 1. The basic rent is $1 per year.

2. This center offers services to 50-55 migrant children during the program year.

IV. FINANCING: Rent is included in the budget.

Report to the Board of Directors

Agenda Item Number F-4 Meeting for March 10, 2016 Author Maritza Gomez

DATE: February 12, 2016

TO: Board of Directors

FROM: Maritza Gomez, Program Director

SUBJECT: The Reduction, Program Changes, and Grant Application for the Madera/Mariposa Regional Head Start for the 2016-2017 program year

I. RECOMMENDATIONS: Review the Reduction, Program Changes, and submission of the 2016-2017 Grant Application for the Madera/Mariposa Regional Head Start. Informational Only.

II. SUMMARY: The proposal of changes to the 2016-2017 program year was presented to the Board of Directors on February 11, 2016. The Board of Directors did not approve the proposed changes. The recommendation of the Board was to continue services for the 2016-2017 program year at the Oakhurst Head Start Center and close the Sunset Head Start Center.

The Board of Directors asked staff to make the necessary changes to the refunding application and days of service to reflect the recommendation. In addition, they asked that staff review the Board’s recommendation with the Policy Council and seek their agreement/approval.

The Madera/Mariposa Regional Head Start Executive Committee Policy Council met on February 16, 2016 and discussed and approved the recommendation from the Board of Directors.

III. DISCUSSION: Staff and Program Accountant worked on the 2016-2017 calendar and submitted the grant application on March 1, 2016 to Region IX with the following changes; 1. The Program Calendar reflects 137 school days for children beginning August of 2016 2. Oakhurst center will remain open. 3. Sunset center will close effective June 1, 2016

IV. FINANCIAL IMPACT: Significant

Total Head Start Grant Award – Basic Budget: $2,781,471 Total Head Start T&TA Award: $ 35,249 Total Early Head Start Grant Award – Basic Budget $ 534,900 Total Early Head Start T&TA Award $ 13,373 Total Administrative Budget: $ 460,695 Total In-Kind Budget: $ 841,249

*Included in Basic and T&TA Budgets

2016-17 MADERA/MARIPOSA REGIONAL HEAD START Days of Operation Double and Single Session Revised 02/16/16 3/4/16 7:53 AM

Jun-16 Jul-16 Aug-16 SUN MON TUE WED THU FRI SAT SUN MON TUE WED THU FRI SAT SUN MON TUE WED THU FRI SAT 1 2 3 4 1 2 1 2 3 4 5 6 5 6 7 8 9 10 11 3 4 5 6 7 8 9 7 8 9 10 11 12 13 12 13 14 15 16 17 18 10 11 12 13 14 15 16 14 15 16 17 18 19 20 19 20 21 22 23 24 25 17 18 19 20 21 22 23 21 22 23 24 25 26 27 26 27 28 29 30 24 25 26 27 28 29 30 28 29 30 31 31

Mth 22 Exp 13 Mth 21 Exp 30 Mth 23 Exp 20 Child Days 0 Child Days 0 Child Days 10 Staff w/o Children 0 Staff w/o Children 0 Staff w/o Children 7 Holidays 0 Holidays 0 Holidays 0 Winter/Spring Break 0 Winter/Spring Break 0 Winter/Spring Break 0 Non-Paid-Partial Staff 0 Non-Paid-Partial Staff 0 Non-Paid-Partial Staff 0 Non-Paid All Staff 0 Non-Paid All Staff 0 Non-Paid All Staff 0 Non-Op Days 22 Non-Op Days 21 Non-Op Days 6 22 21 23 Sep-16 Oct-16 Nov-16 SUN MON TUE WED THU FRI SAT SUN MON TUE WED THU FRI SAT SUN MON TUE WED THU FRI SAT 1 2 3 1 1 2 3 4 5 4 5 6 7 8 9 10 2 3 4 5 6 7 8 6 7 8 9 10 11 12 11 12 13 14 15 16 17 9 10 11 12 13 14 15 13 14 15 16 17 18 19 18 19 20 21 22 23 24 16 17 18 19 20 21 22 20 21 22 23 24 25 26 25 26 27 28 29 30 23 24 25 26 27 28 29 27 28 29 30 30 31

Mth 22 Exp 20 Mth 21 Exp 20 Mth 22 Exp 20 Child Days 19 Child Days 18 Child Days 15 Staff w/o Children 2 Staff w/o Children 2 Staff w/o Children 2 Holidays 1 Holidays 1 Holidays 3 Winter/Spring Break 0 Winter/Spring Break 0 Winter/Spring Break 0 Non-Paid-Partial Staff 0 Non-Paid-Partial Staff 0 Non-Paid-Partial Staff 0 Non-Paid All Staff 0 Non-Paid All Staff 0 Non-Paid All Staff 2 Non-Op Days 0 Non-Op Days 0 Non-Op Days 0 22 21 22 Dec-16 Jan-17 Feb-17 SUN MON TUE WED THU FRI SAT SUN MON TUE WED THU FRI SAT SUN MON TUE WED THU FRI SAT 1 2 3 1 2 3 4 5 6 7 1 2 3 4 4 5 6 7 8 9 10 8 9 10 11 12 13 14 5 6 7 8 9 10 11 11 12 13 14 15 16 17 15 16 17 18 19 20 21 12 13 14 15 16 17 18 18 19 20 21 22 23 24 22 23 24 25 26 27 28 19 20 21 22 23 24 25 25 26 27 28 29 30 31 29 30 31 26 27 28

Mth 22 Exp 30 Mth 22 Exp 20 Mth 20 Exp 20 Child Days 10 Child Days 18 Child Days 17 Staff w/o Children 2 Staff w/o Children 2 Staff w/o Children 2 Holidays 2 Holidays 2 Holidays 1 Winter/Spring Break 8 Winter/Spring Break 0 Winter/Spring Break 0 Non-Paid-Partial Staff 0 Non-Paid-Partial Staff 0 Non-Paid-Partial Staff 0 Non-Paid All Staff 0 Non-Paid All Staff 0 Non-Paid All Staff 0 Non-Op Days 0 Non-Op Days 0 Non-Op Days 0 22 22 20 Mar-17 Apr-17 May-17 . MON TUE WED THU FRI SAT SUN MON TUE WED THU FRI SAT SUN MON TUE WED THU FRI SAT 1 2 3 4 1 1 2 3 4 5 6 5 6 7 8 9 10 11 2 3 4 5 6 7 8 7 8 9 10 11 12 13 12 13 14 15 16 17 18 9 10 11 12 13 14 15 14 15 16 17 18 19 20 19 20 21 22 23 24 25 16 17 18 19 20 21 22 21 22 23 24 25 26 27 26 27 28 29 30 31 23 24 25 26 27 28 29 28 29 30 31 30

Mth 23 Exp 20 Mth 20 Exp 20 Mth 23 Exp 28 Child Days 21 Child Days 9 Child Days 0 Staff w/o Children 2 Staff w/o Children 4 Staff w/o Children 0 Holidays 0 Holidays 1 Holidays 0 Winter/Spring Break 0 Winter/Spring Break 3 Winter/Spring Break 0 Non-Paid-Partial Staff 0 Non-Paid-Partial Staff 0 Non-Paid-Partial Staff 0 Non-Paid All Staff 0 Non-Paid All Staff 0 Non-Paid All Staff 0 Non-Op Days 0 Non-Op Days 3 Non-Op Days 23 23 20 23 Starting Ending Advocates 07/25/16 04/25/17 Total Child Days 137 Site Supervisors 08/03/16 04/25/17 Staff Days w/o Children: 25 All Staff 08/09/16 04/25/17 Holidays: 11 Training/Setup Days 08/09/16 08/16/16 Winter/Spring Break 11 Childrens first day 08/17/16 04/21/17 Non-Paid-Partial Staff 0 Winter Break 12/19/16 01/02/17 Non-Paid All Staff 2 Spring Break 04/11/17 04/14/17 Non-Op Days 75 261 001 Verdell McKelvey 008 Oakhurst 002 Chowchilla 009 Valley West Date 005 Fairmead 016 Mis Tesoros 006 Cottonwood 014 Ruth Gonzales Reviewed 007 North Fork 351 Mariposa \\CAPMC-HDSERVER\Administration\Board of Directors\Agenda Items\Agenda Items-2016\March 2016\F-4 137 Days RHS 2016-17 Basic Operating PayrollTTA Inkind Budgets3/4/20167:53 Rev AM 021616 - MASTER EW 2016-17 MADERA/MARIPOSA REGIONAL HEAD START Days of Operation Early Head Start (EHS) Revised 01/06/16 3/4/16 7:53 AM Jun-16 Jul-16 Aug-16 SUN MON TUE WED THU FRI SAT SUN MON TUE WED THU FRI SAT SUN MON TUE WED THU FRI SAT 1 2 3 4 1 2 1 2 3 4 5 6 5 6 7 8 9 10 11 3 4 5 6 7 8 9 7 8 9 10 11 12 13 12 13 14 15 16 17 18 10 11 12 13 14 15 16 14 15 16 17 18 19 20 19 20 21 22 23 24 25 17 18 19 20 21 22 23 21 22 23 24 25 26 27 26 27 28 29 30 24 25 26 27 28 29 30 28 29 30 31 31

Mth 22 Exp 22 Mth 21 Exp 21 Mth 23 Exp 20 Child Days 19 Child Days 20 Child Days 22 Staff w/o Children 3 Staff w/o Children 0 Staff w/o Children 1 Holidays 0 Holidays 1 Holidays 0 Winter/Spring Break 0 Winter/Spring Break 0 Winter/Spring Break 0 Non-Paid-Partial Staff 0 Non-Paid-Partial Staff 0 Non-Paid-Partial Staff EHS 0 Non-Paid All Staff 0 Non-Paid All Staff 0 Non-Paid All Staff 0 Non-Op Days 0 Non-Op Days 0 Non-Op Days 0 22 21 23 Sep-16 Oct-16 Nov-16 SUN MON TUE WED THU FRI SAT SUN MON TUE WED THU FRI SAT SUN MON TUE WED THU FRI SAT 1 2 3 1 1 2 3 4 5 4 5 6 7 8 9 10 2 3 4 5 6 7 8 6 7 8 9 10 11 12 11 12 13 14 15 16 17 9 10 11 12 13 14 15 13 14 15 16 17 18 19 18 19 20 21 22 23 24 16 17 18 19 20 21 22 20 21 22 23 24 25 26 25 26 27 28 29 30 23 24 25 26 27 28 29 27 28 29 30 30 31

Mth 22 Exp 20 Mth 21 Exp 20 Mth 22 Exp 20 Child Days 21 Child Days 20 Child Days 16 Staff w/o Children 0 Staff w/o Children 0 Staff w/o Children 3 Holidays 1 Holidays 1 Holidays 3 Winter/Spring Break 0 Winter/Spring Break 0 Winter/Spring Break 0 Non-Paid-Partial Staff 0 Non-Paid-Partial Staff 0 Non-Paid-Partial Staff 0 Non-Paid All Staff 0 Non-Paid All Staff 0 Non-Paid All Staff 0 Non-Op Days 0 Non-Op Days 0 Non-Op Days 0 22 21 22 Dec-16 Jan-17 Feb-17 SUN MON TUE WED THU FRI SAT SUN MON TUE WED THU FRI SAT SUN MON TUE WED THU FRI SAT 1 2 3 1 2 3 4 5 6 7 1 2 3 4 4 5 6 7 8 9 10 8 9 10 11 12 13 14 5 6 7 8 9 10 11 11 12 13 14 15 16 17 15 16 17 18 19 20 21 12 13 14 15 16 17 18 18 19 20 21 22 23 24 22 23 24 25 26 27 28 19 20 21 22 23 24 25 25 26 27 28 29 30 31 29 30 31 26 27 28

Mth 22 Exp 30 Mth 22 Exp 20 Mth 20 Exp 20 Child Days 12 Child Days 20 Child Days 15 Staff w/o Children 0 Staff w/o Children 0 Staff w/o Children 4 Holidays 2 Holidays 2 Holidays 1 Winter/Spring Break 8 Winter/Spring Break 0 Winter/Spring Break 0 Non-Paid-Partial Staff 0 Non-Paid-Partial Staff 0 Non-Paid-Partial Staff 0 Non-Paid All Staff 0 Non-Paid All Staff 0 Non-Paid All Staff 0 Non-Op Days 0 Non-Op Days 0 Non-Op Days 0 22 22 20 Mar-17 Apr-17 May-17 . MON TUE WED THU FRI SAT SUN MON TUE WED THU FRI SAT SUN MON TUE WED THU FRI SAT 1 2 3 4 1 1 2 3 4 5 6 5 6 7 8 9 10 11 2 3 4 5 6 7 8 7 8 9 10 11 12 13 12 13 14 15 16 17 18 9 10 11 12 13 14 15 14 15 16 17 18 19 20 19 20 21 22 23 24 25 16 17 18 19 20 21 22 21 22 23 24 25 26 27 26 27 28 29 30 31 23 24 25 26 27 28 29 28 29 30 31 30

Mth 23 Exp 20 Mth 20 Exp 20 Mth 23 Exp 28 Child Days 23 Child Days 15 Child Days 20 Staff w/o Children 0 Staff w/o Children 0 Staff w/o Children 2 Holidays 0 Holidays 1 Holidays 1 Winter/Spring Break 0 Winter/Spring Break 4 Winter/Spring Break 0 Non-Paid-Partial Staff 0 Non-Paid-Partial Staff 0 Non-Paid-Partial Staff 0 Non-Paid All Staff 0 Non-Paid All Staff 0 Non-Paid All Staff 0 Non-Op Days 0 Non-Op Days 0 Non-Op Days 0 23 20 23 Starting Ending Advocates 06/01/16 05/31/17 Total Child Days 223 Family Facilitators 06/01/16 05/31/17 Staff Days w/o Children: 13 Training/Setup Days 06/01/16 06/03/16 Holidays: 13 Childrens first day 06/06/16 05/26/17 Winter/Spring Break 12 Winter Break 12/19/16 01/02/17 Non-Paid-Partial Staff 0 Spring Break 04/10/17 04/14/17 Non-Paid All Staff 0 Non-Op Days 0 Sites: 261 012 Early Head Start Date

Reviewed

\\CAPMC-HDSERVER\Administration\Board of Directors\Agenda Items\Agenda Items-2016\March 2016\F-4 137 Days RHS 2016-17 Basic Operating PayrollTTA Inkind Budgets3/4/20167:53 Rev AM 021616 - MASTER EW COMMUNITY ACTION PARTNERSHIP OF MADERA COUNTY MADERA REGIONAL / MARIPOSA HEAD START BASIC BUDGET DETAIL & JUSTIFICATION JUNE 1, 2016 - MAY 31, 2017 ATTACHMENT A BASIC TOTAL 6a. SALARIES $ 1,435,403 $ 1,435,403

6b. FRINGE BENEFITS $ 519,767 Health Insurance $ 198,333 Worker's Comp (Various) $ 104,743 Pension Spending Credit $200 $ 22,480 FICA (7.65%) $ 115,076 Pension (4.0%) $ 48,980 SUTA (6.2%) $ 30,155

TOTAL SALARIES & FRINGE BENEFITS $ 1,955,170

OPERATIONAL EXPENSES

6c. TRAVEL $ 4,616 1. Lodging for 1 parent and 1 staff attending National Head Start Conference $4,616.00

6d. EQUIPMENT $ -

6e. SUPPLIES $ 138,501

1 OFFICE SUPPLIES $ 26,000 Central Head Start Office: $ 929.75 x 12 Mths $ 11,157 Head Start Sites: $ 49.98 x 297 Children $ 14,843

2 DATA SUPPLIES $ 28,500 a. E Vault $ 250.00 x 12 $ 3,500 b. Other Purchases $ 25,000

3 FOOD SUPPLIES $ 7,000 a. Children Food Program Overage $ 5,000.00 b. Kitchen Supplies $ 1,000.00 c. Food costs for Advisory Committees, Parent $ 1,000.00 Training Sessions & Program Asessments ($330 HAC, $670 Staff & Parent Training)

4 PROGRAM SUPPLIES $ 28,997 Central Head Start Office: $ 914.08 x 12 Mths $ 10,969 Head Start Sites: $ 60.70 x 297 Children $ 18,028

5 INSTRUCTIONAL SUPPLIES $ 26,504 Central Head Start Office: $ - x 12 Mths $ - Head Start Sites: $ 89.24 x 297 Children $ 26,504

6 CUSTODIAL SUPPLIES $ 20,000 Central Head Start Office: $ 100.00 x 12 Mths $ 1,200 Head Start Sites: $ 1,880.00 x 10 Sites $ 18,800

7 MEDICAL & DENTAL SUPPLIES a. Head Start Sites: $ 25.00 x 20 Children $ 500 $ 500

8 POSTAGE $ 1,000 a. Central Head Start Office $ 20.00 x 10 Mths $ 500 b. Head Start Sites: $ 50.00 x 10 Sites $ 500

6f. CONTRACTUAL $ -

6g. CONSTRUCTION $ -

6h. OTHER $ 451,299

1 Linen/Laundry Costs $ -

2 Uniform Purchases: $ 150.00 x 2 Emp. $ 300

3 Rental, Leases & Repair $ 10,300 DS Water $ 433.33 x 9 Mths $ 3,900 Gold Country Rental/Supplies $ 66.67 x 9 Mths $ 600 Pitney Bowes-Equip Lease $ 75.00 x 4 Qtr $ 300 Toshiba Financial Services $ 458.33 x 12 Mths $ 5,500

4 Equipment Maintanance & Repair $ 10,300 Central Head Start Office: $ 555.56 x 9 Mths $ 5,000 Head Start Sites: $ 588.89 x 9 Mths $ 5,300

5 Publications / Advertising / Printing $ 7,000

a. Printing Cost $ 444 x 9 Mths $ 4,000 Cost of agency forms, letterhead recruitment materials, menus and training materials

b. Advertising and Publication $ 250 x 12 Mths $ 3,000 Personnel recruitment advertising, Bid notification COMMUNITY ACTION PARTNERSHIP OF MADERA COUNTY MADERA REGIONAL / MARIPOSA HEAD START BASIC BUDGET DETAIL & JUSTIFICATION JUNE 1, 2016 - MAY 31, 2017 ATTACHMENT A

6 Telephone/Internet -Mobile Communications Erate = ($30,000) $ 62,200 a. Head Start Centers and Office: Central Head Start Office $ 1,666.67 x 12 Mths $ 20,000 Head Start Sites: $ 8,022.22 x 12 Mths $ 42,200

7 Annual Rent $ 80,002 Central Head Start Office $ 3,516.67 x 12 Mths $ 42,200 Head Start Sites: $ 3,150.17 x 12 Mths $ 37,802

8 Utilities - Electricity, Water, & Disposal $ 68,400 Central Head Start Office $ 1,000.00 x 12 Mths $ 6,000 Head Start Sites: $ 5,200.00 x 12 Mths $ 62,400

9 Building Maintenance/Repair and Other Occupancy $ 74,535 a. Building Repairs & Maintenance $433.00 @ 10 Sites @ 12mths $ 57,035 b. Grounds Maintenance $ 79.00 @ 10 Sites @ 12mths $ 9,500 c. Pest control $ 40.00 @ 10 Sites @ 12 mths $ 4,800 d. Burglar & Fire Alarm Services $ 27.00 @ 10 Sites @ 12 mths $ 3,200

10 Building and Liability Insurance $ 9,464 a. Property Insurance $ 550.00 x 12 Mths $ 6,600 b. Student Insurance $ 222.22 x 9 Mths $ 2,000 c. Liability Insurance $ 72.00 x 12 Mths $ 864

11 Other Consultants and Consultant Expenses $ 45,400 a. Psychological/Child Observation Svcs. $ 70.00 x 175 Hrs $ 12,250 b. Parent/Child Consultation $ 70.00 x 175 Hrs $ 12,250 e. Consultant Expenses $ 100 x 10 Sites $ 1,000 f. Contracts - Chawanakee (North Fork) Lbr 129 Days $ 77 Day $ 9,900 g. Legal fees and Union Negotiation $ 10,000

12 Child Service Consultants a. Medical Exams $ 50 x 10 Children $ 500 $ 2,000 b. Medical Follow-ups $ 50 x 10 Children $ 500 c. Dental Exams $ 50 x 10 Children $ 500 d. Dental Follow-up $ 50 x 10 Children $ 500

13 Human Resource & Personnel Fees $ 11,375 a. Medical Screening/Drug Testing $ 133.33 x 15 Emp $ 2,000 b. Fingerprinting Clearance Fees $ 15.00 x 80 Emp $ 1,200 c. Center Licensing Fees $ 350.00 x 10 Sites $ 3,500 d. Membership Dues and Fees Environmental Fee $ 425 Californing Head Start Assoc. $ 700 DMV Pull Notices $ 50 e. All Valley and Conexis Admin Fees $ 3,500

14 Transportation $ 37,200 a. Vehicle Operating Expenses: Gas & Oil $ 750.00 x 12 Mths $ 9,000 b. Vehicle Insurance $ 1,250.00 x 12 Mths $ 15,000 c. Vehicle Maintenance $ 1,000.00 x 12 Mths $ 12,000 d. Depreciation Expense $ 100.00 x 12 Mths $ 1,200

15 Local Travel Miles $ 12,500 a. Local in-county travel for office/center staff 23,148 x 0.540 $ 12,500

16 Parent Services $ 9,561 a. Parent/PC mileage reimbursement 3540 Miles 0.540 Per Mi $ 1,912 b. Parent Center Committee Activities $ 37.84 x 7 Mtg x 10 members $ 2,649

17 Training or Staff Development $ 7,903 a. Employee Health and Safety $ 85.00 x 71 Emp $ 6,035 b. Registration Fees - Local Training $ 150.00 x 10 Emp $ 1,500 c. Per Diem - Staff $ 34.00 x 2 Emp $ 68 d. Education Reimbursement $ 150.00 x 2 Emp $ 300

18 Classroom field trip $ 9.40 x 282 Children $ 2,650 001 Verdell Mckelvey $ 301.00 002 Chowhcilla $ 531.00 005 Fairmead $ 151.00 006 Cottonwood $ 301.00 007 North Fork $ 151.00 008 Oakhurst $ 151.00 009 Valleywest $ 266.00 012 Homebase $ - 013 Sunset $ - 014 Ruth Gonzales $ 266.00 016 Mis Tesoros $ 266.00 351 Mariposa $ 266.00

19 Interest Expense $ 25.00 x 12 Mths $ 200 Property Taxes $ 0.75 x 12 Mths $ 9

TOTAL OPERATIONAL COST BASIC $ 594,416 TOTAL PAYROLL COST $ 1,955,170 COMMUNITY ACTION PARTNERSHIP OF MADERA COUNTY MADERA REGIONAL / MARIPOSA HEAD START BASIC BUDGET DETAIL & JUSTIFICATION JUNE 1, 2016 - MAY 31, 2017 ATTACHMENT A $ 2,549,586 6i. INDIRECT COSTS Indirect Costs 9.1% Of Total Direct Charges $ 2,548,186 X $ 231,885 TOTAL PA 22 HEAD START BUDGET $ 2,781,471

Children 289 Cost per Child $ 9,624 Community Acton Partnership of Madera County Madera Regional/Mariposa Head Start EHS Budget Detail & Justification June 1, 2016 - May 31, 2017 Attachment A TOTAL BASIC BASIC 6a. SALARIES $ 274,412 $ 274,412

6b. FRINGE BENEFITS $ 102,303 Insurance $ 41,344 F2 Worker's Comp (Various) $ 20,034 F2 Pension (4.0%) $ 13,267 F3 Pension Spending Credit $200 $ 240 F3 SUTA (6.2%) $ 5,342 F1 FICA (7.65%) $ 22,076 F1

TOTAL SALARIES & FRINGE BENEFITS $ 376,715

OPERATIONAL EXPENSES

6c. TRAVEL $ - T1

6d. EQUIPMENT Hearing Testing Machine $6,000.00 $ 6,000

6e. SUPPLIES $ 55,872

1 OFFICE SUPPLIES $ 6,600 S1 000 Central Head Start Office $ 200.00 x 12 Mths $ 2,400 012 Early Headstart $ 100.00 x 42 Children $ 4,200

2 DATA SUPPLIES $ 4,000 a. E Vault $ 333.33 x 12 $ 4,000

3 FOOD SUPPLIES $ 3,600 S3 000 Central Head Start Office $ 1,200 012 Early Headstart $ 200.00 x 12 $ 2,400

4 PROGRAM SUPPLIES $ 31,072 S2 000 Central Head Start Office $ 839.33 x 12 Mths $ 10,072 012 Early Headstart $ 500.00 x 42 Children $ 21,000

5 INSTRUCTIONAL SUPPLIES $ 6,300 S2 000 Central Head Start Office $ - x 12 Mths $ - 012 Early Headstart $ 150.00 x 42 Children $ 6,300

6 CUSTODIAL SUPPLIES $ 1,800 S4 000 Central Head Start Office $ - x 12 Mths $ - 012 Early Headstart $ 42.86 x 42 Children $ 1,800

7 MEDICAL & DENTAL SUPPLIES 012 Early Headstart $ 50.00 x 42 Children $ 2,100 $ 2,100 S2

8 POSTAGE $ 400 S1 012 Early Headstart $ 40.00 x 10 Mths $ 400

6f. CONTRACTUAL $ -

6g. CONSTRUCTION $ -

6h. OTHER $ 51,710

1 Linen/Laundry Costs $ - O17.6

2 Uniform Purchases: $ - x 2 Emp. $ - O17.6

3 Rental, Leases & Repair $ 1,944 O17.3 DS Water $ 35.00 x 12 Mths $ 420 Toshiba Financial Services $ 127.00 x 12 Mths $ 1,524

1 Equipment Maintanance & Repair $ 900 O17.1 012 Early Headstart $ 75.00 x 12 Mths $ 900

2 Publications / Advertising / Printing $ 1,700 O15

a. Printing Cost $ 100 x 12 Mths $ 1,200 Cost of agency forms, letterhead recruitment materials, menus and training materials

b. Advertising and Publication $ 42 x 12 Mths $ 500 Personnel recruitment advertising, Bid notification Community Acton Partnership of Madera County Madera Regional/Mariposa Head Start EHS Budget Detail & Justification June 1, 2016 - May 31, 2017 Attachment A

3 Telephone/Internet -Mobile Communications $ 13,200 O4 000 Central Head Start Office $ 100.00 x 12 Mths $ 1,200 012 Early Headstart $ 1,000.00 x 12 Mths $ 12,000

4 Annual Rent $ 14,376 O2 000 Central Head Start Office $ 100.00 x 12 Mths $ 1,200 012 Early Headstart $ 1,098.00 x 12 Mths $ 13,176

5 Utilities - Electricity, Water, & Disposal x 12 Mths $ 1,200 O4 000 Central Head Start Office $ 100.00 x 12 Mths $ 1,200

6 Building Maintenance/Repair and Other Occupancy $ 2,400 O6 a. Building Repairs & Maintenance $ 200.00 x 12 Mths $ 2,400

7 Building and Liability Insurance $ 690 O5 a. Property Insurance $ 20.00 x 12 Mths $ 240 b. Student Insurance $ 17.50 x 12 Mths $ 210 c. Liability Insurance $ 20.00 x 12 Mths $ 240

8 Child Service Consultants a. Medical Exams $ 50 x 6 Children $ 300 $ 1,836 O10 b. Medical Follow-ups $ 54 x 9 Children $ 486 c. Dental Exams $ 150 x 5 Children $ 750 d. Dental Follow-up $ 150 x 2 Children $ 300

9 Human Resource & Personnel Fees $ 584 a. Medical Screening/Drug Testing $ 131.00 x 4 Emp $ 524 O16 b. Fingerprinting Clearance Fees $ 15.00 x 4 Emp $ 60 O16

10 Transportation $ 3,330 O17.2 a. Vehicle Gas & Oil $ 100.00 x 12 Mths $ 1,200 b. Vehicle Insurance $ 125.00 x 12 Mths $ 1,500 c. Vehicle Maintenance $ 50.00 x 12 Mths $ 600 d. Depreciation Expense $ 2.50 x 12 Mths $ 30 O1

11 Local Travel Miles $ 4,050 O8 a. Local in-county travel for office/center staff 7,500 x 0.540 $ 4,050

12 Parent Services $ 2,880 O13 a. Parent Center Committee Activities $40x42 Socials $ 1,680 c. Policy Council Meeting Allowance $35/Mtg x 12x2 $ 840 d. PC Food Allowance $15per Mtg x12 x2 $ 360

13 Training or Staff Development $ 2,500 a. Employee Health and Safety $ 85.00 x 4 Emp $ 340 O16 b. Registration Fees - Local Training $ 400.00 x 4 Emp $ 1,600 O16 c. Per Diem - Staff $ 35.00 x 4 Emp $ 560 O16 d. Education Reimbursement $ - x 2 Emp $ - O17.7

14 Interest Expense $ 10.00 x 12 Mths $ 120 O16

BASIC TOTAL OPERATIONAL COST $ 113,582 TOTAL PAYROLL COST $ 376,715 $ 490,297 6i. INDIRECT COSTS Indirect Costs 9.1% Of Total Direct Charges $ 490,147 X $ 44,603 I1 TOTAL PA 22 HEAD START BUDGET $ 534,900

Children $ 42 Cost per Child $ 12,736 Community Action Partnership of Madera County Madera Regional/Mariposa Head Start Basic Administrative Budget June 1, 2016 - May 31, 2017 Attachment E

6A PERSONNEL BASIC Hrs./ # FEDERAL Position Day Days % Time SHARE HEAD START DIRECTOR 3.20 261 40.0% 41,204.00 HUMAN RESOURCES ASSISTANT II 3.20 261 40.0% 15,648.00 ADMINISTRATIVE AIDE 3.20 261 40.0% 11,398.00 TOTAL SALARIES 68,250

6B FRINGE BENEFITS Payroll Taxes: FICA 1,509 SUI 647 Workers' Compensation 4,756 Health/Dental/Vision/Life Insurance 7,410 Retirement 697 TOTAL FRINGE BENEFITS 15,019

TOTAL PERSONNEL COSTS 83,269

6C TRAVEL (OUT OF AREA) 1. National Head Start Training $ 6,856 x 50% 3,428 2. NHSA/Parent Engagement Conference $ 6,322 x 50% 3,161 3. CAEYC Training $ 750 x 50% 375 4. Management Institute for HS Program $ 4,000 x 50% 2,000 TOTAL TRAVEL (OUT OF AREA) $ 17,928 8,964

6D EQUIPMENT (EXCESS $5,000/UNIT) 6,000 TOTAL EQUIPMENT (EXCESS $5,000/UNIT) 6,000

6E SUPPLIES Office Supplies $32,600 per yr. x 100.0% 32,600 Data Supplies $32,500 per yr. x 100.0% 32,500 Custodial Supplies $21,800 per yr. x 5.0% 1,090 Postage $1,400 per yr. x 100.0% 1,400 Priniting & Publications $8,700 per yr. x 50.0% 4,350 TOTAL SUPPLIES 71,940

6F CONTRACTS -

6G RENOVATION -

6H OTHER Telephone $ 75,400.00 per yr. x 5.00% 3,770 Rent $ 94,378.00 per yr. x 3.18% 3,000 Utilities and Disposal $ 69,600.00 per yr. x 5.00% 3,480 Building R&M $ 59,435.00 per yr. x 5.00% 2,972 Pest Control $ 4,800.00 per yr. x 5.00% 240 Burglar & Alarm $ 3,200.00 per yr. x 2.34% 75 Property Insurance $ 6,840.00 per yr. x 5.00% 342 Liability Insurance $ 1,104.00 per yr. x 5.00% 55 Fees & Licenses $ 8,759.00 per yr. x 1.14% 100 Legal $ 10,000.00 per yr. x 100.00% 10,000 TOTAL OTHER 14,034

6I TOTAL DIRECT COSTS 184,207

6J INDIRECT COSTS Approved Indirect Rate (9.1%) 276,488

TOTAL BUDGET 460,695

ADMINISTRATIVE PERCENTAGE 10.95%

Administrative Rate Calculation Basic $ 3,316,371 T&TA $ 48,622 Non-Federal $ 841,249

$ 4,206,242

MAX ADMIN % ALLOWED = 15% $ 630,936

ADMIN BUDGET TOTAL $ 460,695 DIVIDED BY TOTAL FUNDING $ 4,206,242 ADMIN % 10.95% Community Action Partnership of Madera County Madera Regional/Mariposa Head Start Basic Training and Technical Assistance - PA20 Budget Detail Justification June 01, 2016 - May 31, 2017 Attachment F

6a. SALARIES $0

6b. FRINGE BENEFITS $0 TOTAL SALARIES & FRINGE BENEFITS $0

OPERATIONAL EXPENSES 6c. TRAVEL $ 17,928 1. National Head Start Association Conference $ 6,856 Registration fees ($500/person x 3 staff) $ 1,500 Lodging ($250/night x 5 nights x 2 room, including parking) $ 2,500 Per diem ($42/day x 6 days x 3 staff) $ 756 Airfare $ 2,100

2. NHSA/Parent Engagement Conference $6,322 Registration fees ($455/person x 4 staff/parent) $1,850 Lodging ($200/night x 4 nights x 2 room, including parking) $1,600 Per diem ($42/day x 4 days x 4 staff/parent) $672 Airfaire $2,200

3. CAEYC Training $750 Registration for 3 staff ($250/day x 1 days x 3 staff) $750

4. Management Summer Institues for HS Program $4,000 Registration fees ($800 x 3 staff) $2,400 Lodging ($200/night x 4 nights x 2 room, including parking) $1,600

6d. EQUIPMENT $0

6e. SUPPLIES $960 1. Office/Program Supplies $960 Resource materials for staff and parents training and meetings

6f. CONTRACTUAL $0

6g. CONSTRUCTION $0

6h. OTHER $13,420 SUPPLIES $900 Rental of facility for training and advisory meetings (100.00/day rental fee x 5 meetings) $500 ($200/rental fee x 2 days) $400

2. Consultants and Consultant Expenses $12,520 a. Policy Council Training with Agency Attorney $1,000 *Brown Act *By-Laws *Program Governance *Role & Responsibities

b. Area Managers, Teaching staff, 15 hour In-service Training $5,470 *Implementation of School Readiness Goals *Activity Plans - Intentional Teaching Practices *High Quality Teaching Interactions *Effective Transitions *2015 DRDP Training/Implementation

c. Parent/Family Service Staff $2,500 *Strengthening Families-Parent Café Training

d. CAPMC Acting with Integrity Training $250 *Ethics/Code of Conduct *Standards to live by

e.CAPMC - Leadership Training $1,500

f.Health & Safety Trainings $800 *CPR/First Aid *Emergency/Safety Procedures *Child Abuse & Neglect

i. Audio & Vision Screening Certification Training $400

j. Teach Stone - CLASS Certification $600 Community Action Partnership of Madera County Madera Regional/Mariposa Head Start Basic Training and Technical Assistance - PA20 Budget Detail Justification June 01, 2016 - May 31, 2017 Attachment F

($100/Person x 8 Staff)

TOTAL DIRECT CHARGES $32,309 6i. INDIRECT COSTS $32,309 X 9.10% $2,940

TOTAL PA 20 HEAD START T & TA BUDGET $35,249 Community Action Partnership of Madera County Madera Regional/Mariposa Head Start EHS Training and Technical Assistance - PA 20 Budget Detail Justification June 1, 2016 - May 31, 2017 ATTACHMENT C

6a. SALARIES $0

6b. FRINGE BENEFITS $0

TOTAL SALARIES & FRINGE BENEFITS $0

OPERATIONAL EXPENSES 6c. TRAVEL $8,008

1. National Head Start Association Conference $ 6,108 Registration fees ($352/person x 2 staff) $ 704 Lodging ($350/night x 5 nights x 1 room, including parking) $ 3,500 Per diem ($42/day x 6 days x 2 staff) $ 504 Airfare $ 1,400

2. Zero to Three Conference $1,900 Registration fees EHS Staff ($700 x 2 staff) $1,400 Lodging ($250/night x 4 nights x 1 room, including parking) $500

6d. EQUIPMENT $0

6e. SUPPLIES $600 1. Office/Program Supplies Resource materials for staff and parents training and meetings $600

6f. CONTRACTUAL $0

6g. CONSTRUCTION $0

6h. OTHER $3,650 1. Consultants and Consultant Expenses $3,650 a. California Preschool Instructional Network (CPIN) $400 ($100/Person x 4 EHS Staff)

b.Health & Safety Trainings $100 *CPR/First Aid *Emergency/Safety Procedures *Child Abuse & Neglect

c. Early Head Start Family Facilitator Training $1,550 *Creative Curriculum, Developmental Assessment *HOVRS, ASQ & ASQ-SE, Transition Planning

d.Teaching Strategies Training Modules $1,400

e. Audio & Vision Screening Certification - EHS Staff $200

4. Printing and Publications - Training Materials

TOTAL DIRECT CHARGES $12,258

6i. INDIRECT COSTS $12,258 X 9.10% $1,115 Community Action Partnership of Madera County Madera Regional/Mariposa Head Start EHS Training and Technical Assistance - PA 20 Budget Detail Justification June 1, 2016 - May 31, 2017 ATTACHMENT C

TOTAL PA 20 HEAD START T & TA BUDGET $13,373 Community Action Partnership of Madera County Madera Regional/Mariposa Head Start Basic Non-Federal Share (In-Kind Cash) Budget Detail Justification PA20/PA22 June 1, 2016 - May 31, 2017 Attachment G

BASIC 6a. SALARIES 0 $0

6b. FRINGE BENEFITS 0 $0

6c. TRAVEL (OUT OF AREA) 0 $0

6d. EQUIPMENT 0 $0

6e. SUPPLIES $2,464 $ 2,464.00 1 Donated Materials $ 90.91 x 11 Sites $ 1,000.00 Doantions provided by local merchants 2 Supplies Purchased $ 162.67 x 9 Months $ 1,464.00 with Program Income

6f. CONTRACTUAL $0

6g. CONSTRUCTION $0

6h. OTHER $705,077 Appraised Annual Rent Paid Inkind Value $135,762 000 Madera Office - 42,205.00 N/A 001 Verdell McKelvy 43,500.00 6,000.00 37,500.00 002 Chowchilla 15,720.00 6,600.00 9,120.00 $9,120 005 Fairmead 10,800.00 1.00 10,799.00 006 Cottonwood Creek 19,200.00 - 19,200.00 007 North Fork 27,648.00 10,800.00 16,848.00 008 Oakhurst 29,376.00 6,000.00 23,376.00 $23,376 009 Valley West 11,520.00 4,200.00 7,320.00 $7,320 012 Early Head Start - N/A 014 Ruth Gonzales 4,700.00 1.00 4,699.00 016 Mis Tesoros (Mace) 4,200.00 N/A 351 Mariposa 6,900.00 - 6,900.00

2. Consultants $19,078 Health Advisory Committee a. 2 Physicians $ 225.00 Hr x 3 Hrs $1,350 b. 2 Dentists $ 200.00 Hr x 3 Hrs $1,200 c. 1 Nurse $ 125.00 Hr x 3 Hrs $375 d. 1 Dietician $ 100.00 Hr x 3 Hrs $300 e. 1 Mental Health $ 180.00 Hr x 3 Hrs $540 f. 4 Health Education $ 22.00 Hr x 3 Hrs 9 Sites $2,376 g. 6 Medical Prof. $ 22.00 Hr x 3 Hrs 9 Sites $3,564 h. 21 Volunteers $ 16.53 Hr x 3 Hrs 9 Sites $9,373

3. Volunteers $539,437 a PC Board 15 Membrs 2.5 Hrs 12 Mtgs $42.14 Hr $18,963 b Verdell McKelvy 25 Parents 12.5 Hrs 9 Mtgs $16.53 Hr $46,491 c Chowchilla 60 Parents 12.5 Hrs 9 Mtgs $16.53 Hr $111,578 d Fairmead 16 Parents 12.0 Hrs 9 Mtgs $16.53 Hr $28,564 e Cottonwood Creek 30 Parents 12.5 Hrs 9 Mtgs $16.53 Hr $55,789 f North Fork 16 Parents 12.0 Hrs 9 Mtgs $16.53 Hr $28,564 g Oakhurst 16 Parents 12.0 Hrs 9 Mtgs $16.53 Hr $28,564 h Valley West 30 Parents 12.0 Hrs 9 Mtgs $16.53 Hr $53,557 i Early Head Start 0 Parents 18.0 Hrs 12 Mtgs $16.53 Hr $0 j Ruth Gonzales 30 Parents 12.5 Hrs 9 Mtgs $16.53 Hr $55,789 k Mis Tesoros (Mace) 30 Parents 12.5 Hrs 9 Mtgs $16.53 Hr $55,789 l Mariposa 30 Parents 12.5 Hrs 9 Mtgs $16.53 Hr $55,789

5. Training $10,800 a. Professional Training $ 75.00 Hr x 11 Mtgs 12 Sites $9,900 b. Speakers $ 60.00 Hr x 15 Mtgs $900

6i. TOTAL DIRECT EXPENSES $707,541 Community Action Partnership of Madera County Madera Regional/Mariposa Head Start EHS Non-Federal Share (In-Kind Cash) Budget Detail Justification PA20/PA22 June 1, 2016 - May 31, 2017 Attachment D

BASIC 6a. SALARIES 0 $0

6b. FRINGE BENEFITS 0 $0

6c. TRAVEL (OUT OF AREA) 0 $0

6d. EQUIPMENT 0 $0

6e. SUPPLIES $519 $ 519.00 1 Donated Materials $ 200.00 x 1 Sites $ 200.00 Doantions provided by local merchants 2 Supplies Purchased $ 26.58 x 12 Months $ 319.00 with Program Income

6f. CONTRACTUAL $0

6g. CONSTRUCTION $0

6h. OTHER $133,189 Appraised Annual Rent Paid Inkind Value $0 000 Madera Office - - N/A 001 Verdell McKelvy - - 0.00 002 Chowchilla - - 0.00 $0 005 Fairmead - - 0.00 006 Cottonwood Creek - - 0.00 007 North Fork - - 0.00 008 Oakhurst - - 0.00 $0 009 Valley West - - 0.00 $0 012 Early Head Start - 13,188.00 N/A 014 Ruth Gonzales - - 0.00 016 Mis Tesoros (Mace) - N/A 351 Mariposa - - 0.00

2. Consultants $6,359 Health Advisory Committee a. 2 Physicians $ 225.00 Hr x 1 Hrs $450 b. 2 Dentists $ 200.00 Hr x 1 Hrs $400 c. 1 Nurse $ 125.00 Hr x 1 Hrs $125 d. 1 Dietician $ 100.00 Hr x 1 Hrs $100 e. 1 Mental Health $ 180.00 Hr x 1 Hrs $180 f. 4 Health Education $ 22.00 Hr x 1 Hrs 9 Sites $792 g. 6 Medical Prof. $ 22.00 Hr x 1 Hrs 9 Sites $1,188 h. 21 Volunteers $ 16.53 Hr x 1 Hrs 9 Sites $3,124

3. Volunteers $125,105 a PC Board 12 Membrs 0.5 Hrs 12 Mtgs $42.14 Hr $3,034 b Verdell McKelvy 0 Parents 12.5 Hrs 9 Mtgs $16.53 Hr $0 c Chowchilla 0 Parents 12.5 Hrs 9 Mtgs $16.53 Hr $0 d Fairmead 0 Parents 12.0 Hrs 9 Mtgs $16.53 Hr $0 e Cottonwood Creek 0 Parents 12.5 Hrs 9 Mtgs $16.53 Hr $0 f North Fork 0 Parents 12.0 Hrs 9 Mtgs $16.53 Hr $0 g Oakhurst 0 Parents 12.0 Hrs 9 Mtgs $16.53 Hr $0 h Valley West 0 Parents 12.0 Hrs 9 Mtgs $16.53 Hr $0 i Early Head Start 34 Parents 18.1 Hrs 12 Mtgs $16.53 Hr $122,071 j Ruth Gonzales 0 Parents 12.5 Hrs 9 Mtgs $16.53 Hr $0 k Mis Tesoros (Mace) 0 Parents 12.5 Hrs 9 Mtgs $16.53 Hr $0 l Mariposa 0 Parents 12.5 Hrs 9 Mtgs $16.53 Hr $0

5. Training $1,725 a. Professional Training $ 75.00 Hr x 11 Mtgs 1 Sites $825 b. Speakers $ 60.00 Hr x 15 Mtgs $900

6i. TOTAL DIRECT EXPENSES $133,708 Community Action Partnership of Madera County 3/4/2016 7:53 AM Madera Regional/Mariposa Head Start Basic Payroll Budget Detail and Justification June 1, 2016 - May 31,2017 Attachment B

6/1/2016 5/31/2017 DAYS OF OPERATION 364 RSP Winter/Sprg Brks Winter/Sprg Total WorkTotal Days Salaries Staff Partial N/P Staff w/o Child w/o Staff N/P All Staff N/P All Staff

6A Days Child Hrs Total Total Accr. Vac Pre-Start Holidays Location Per Total Benefit Budget YTD Federal

Title Day Hrs % Days Wages Amount

AREA MANAGER 248 13 261 1.20 313 15.0% 15 276 $ 8,750 10,515 AREA MANAGER 248 13 261 3.20 835 40.0% 18 279 $ 28,777 33,428 AREA MANAGER 248 13 261 3.20 835 40.0% 18 279 $ 26,073 30,397 SUPPORT SERVICES MANAGER 248 13 261 2.20 574 27.5% 18 279 $ 20,381 24,442 DISABILITIES SPECIALIST 248 13 261 2.20 574 27.5% 18 279 $ 12,579 15,785 ERSEA SERVICES CONTENT SPECIALIST 248 13 261 2.20 574 27.5% 18 279 $ 14,684 18,122 MENTOR COACH 248 13 261 2.40 626 30.0% 18 279 $ 13,087 16,557 HEALTH SERVICES CONTENT SPECIALIST 248 13 261 1.20 313 15.0% 12 273 $ 7,483 9,175 NUTRITION SERVICES CONTENT SPECIALIST 248 13 261 2.20 574 27.5% 18 279 $ 16,933 20,616 DATA ENTRY TECHNICIAN 248 13 261 7.00 1,827 87.5% 12 273 $ 24,327 34,736 FACILITIES MANAGER 248 13 261 2.40 626 30.0% 18 279 $ 20,409 24,707 FACILITY MAINTENANCE WORKER 248 13 261 7.20 1,879 90.0% 12 273 $ 26,196 33,861 NETWORK IT HELP DESK 248 13 261 2.20 574 27.5% 15 276 $ 15,282 18,784

10,124 37.3% 210 3,603 $ 234,961 291,125.00

HEAD START DIRECTOR 248 13 261 2.20 574 27.5% 18 279 $ 28,418 33,361 HUMAN RESOURCES ASSISTANT II 248 13 261 2.20 574 27.5% 12 273 $ 10,781 13,789 ADMINISTRATIVE AIDE 248 13 261 2.20 574 27.5% 12 273 $ 7,868 10,557

1,722 27.5% 42 825 $ 47,067 57,707

11,846 252 4428 $ 282,028 $ 348,832

6A Total Salaries 274,589 Accrued Vacation 6,432 Merit 1,007 282,028

Taxes SUI 2,931 FICA 10,596 13,527

Workers Comp 20,347

6B Fringe Benefits Medical Insurance 21,505 Dental Insurance 2,834 Retirement Insurance Decline 4,080 Retirement Insurance 4% 4,511 Total Employee Benefits 32,930

GRAND TOTAL 348,832

Report to the Board of Directors

Agenda Item Number _F-5_ Board of Directors Meeting for March 10, 2016 Author Sandra Ramirez

DATE: March 1, 2016

TO: CAPMC Board of Directors

FROM: Sandra Ramirez, Accountant Program Manager

SUBJECT: 2015-2016 Madera/Merced Migrant/Seasonal Head Start Funding Basic budget revision.

I. RECOMMENDATIONS Review and approve Community Action Partnership of Madera County 2015-2016 Madera/Merced Migrant/Seasonal Head Start Funding Basic Budget Revision to Central California Migrant Seasonal Head Start (CCMSHS), Child and Family Division of Stanislaus County Office of Education.

II. SUMMARY Prepared budgets have been revised based on grantee’s amendment #4 for the 2015- 2016 contract for slot reduction and decrease in basic funding, required revision for approved equipment, and allocate more funds to the Blended Migrant budget.

III. DISCUSSION Basic o Total of $425,381 revised in Basic Migrant budget.

o A reduction of 45 slots resulting in $297,444 decrease in basic funding. Savings in salaries, benefits, telephone and indirect to be reduced in the Basic budget.

o An increase in CMIG child days of enrollment results in an increase of blended slots in the Blended Migrant program. Costs must be tracked separately from Basic Migrant. Revision to move funds to the Blended budget for costs incurred due to increase of blended slots. Total of $127,937 to be transferred.

o Received prior approval for equipment from Stanislaus County Office of Education for surveillance cameras to be installed at Eastin Arcola and Sierra Vista Head Start Centers. Revision is required to move funds to appropriate category.

o Eastin Arcola camera estimated cost is $15,000. Savings within Basic budget in telephone, building maintenance, and indirect to be transferred to Equipment category.

Blended

o Budget increase is necessary due to more slots allocated to the Blended program. Alpha and Sierra Vista are 100% Blended with State CMIG program.

o Salaries and benefits increase due to the additional costs for Blended program. Transferring from Basic 6a Salaries and 6h Other categories.

o Received approval for equipment from Stanislaus County Office of Education for surveillance cameras at Sierra Vista estimated cost is $16,000. Approved for $8,000 in Blended Migrant and $8,000 through the State CMIG program. Transferring savings from Basic 6h Other category.

o Supplies increase due to the additional costs for the Blended program. Transferring savings from Basic 6e Supplies and 6h Other category.

o Indirect costs increase to due to the additional funds added to Blended program. Transferring saving in Basic 6i category.

Nonfederal Share

o Reduction of Nonfederal share of $74,361 as the result of decrease funding.

The Basic and Blended Budget Revision will be presented at the Policy Committee meeting on March 9, 2016.

FINANCIAL IMPACT: Reduction of slots and basic funding total $297,444. STANISLAUS COUNTY OFFICE OF EDUCATION MIGRANT HEAD START BUDGET COMPARISON March 1, 2015 - February 29, 2016

Delegate Agency: COMMUNITY ACTION PARTNERSHIP OF MADERA COUNTY, INC.

321 Basic Currently Approved Modification Revised Budget Changes Budget 6a Personnel 2,382,678 (179,000) 2,203,678 6b Fringe 822,018 (99,374) 722,644 6c Travel 23,988 - 23,988 6d Equip >5,000 25,400 15,000 40,400 6e Equip <5,000 - - - 6e Supplies 300,632 (4,649) 295,983 6f Contracts - - - 6g Renovations - - - 6h Other 580,499 (118,315) 462,184 Total Direct 4,135,215 (386,338) 3,748,877 6i Indirect 373,807 (39,043) 334,764 Total 4,509,022 (425,381) 4,083,641

Explanation of requested variance/changes: Changes 321 Basic includes Amendment#4 6a Net Decrease: Amount of $159,000 to be returned due to slot reduction and (179,000) decrease in basic funding. Amount of $20,000 to be transferred to Blended due to Sierra Vista and Alpha Head Start centers increase in blended slots. 6b Net Decrease: Amount of $85,390 to be returned due to slot reduction and (99,374) decrease in basic funding. Amount of $13,984 to be transferred to Blended due to Sierra Vista and Alpha Head Start centers increase in blended slots.

6c No Change -

6d Net Increase: Requested and received approval for equipment; Cameras for 15,000 Eastin Arcola for estimate of $15,000. Cameras are for monitoring inside and outside of each center.

6e No Change - 6e Net Decrease: To be transferred to Blended due to increase in blended slots. (4,649)

6f No Change - 6g No Change -

6h Net Decrease: Amount of $34,326 to be returned due to slot reduction and (118,315) decrease in basic funding. Amount of $ 78,633 to be transferred to Blended due to increase in blended slots. Total of $$5,356 to be transferred to category 6d. 6i Net Decrease: Amount of $18,728 to be returned due to slot reduction and (39,043) decrease in basic funding. Amount of $10,671 to be transferred to Blended due to increase in blended slots. Total of $9,644 to be transferred to catefory 6d.

Total (425,381)

Approval Section

Delegate Director: Date:

Agency Executive Director: Date:

Policy Committee Approval: Date:

Board Approval: Date:

Grantee Director: Date: STANISLAUS COUNTY OFFICE OF EDUCATION MIGRANT HEAD START BUDGET COMPARISON March 1, 2015 - February 29, 2016

Delegate Agency: COMMUNITY ACTION PARTNERSHIP OF MADERA COUNTY, INC.

362 Blended Currently Approved Modification Revised Budget Changes Budget 6a Personnel 234,108 57,600 291,708 6b Fringe 82,672 24,050 106,722 6c Travel - - - 6d Equip >5,000 - 8,000 8,000 6e Equip <5,000 - - - 6e Supplies 11,599 15,800 27,399 6f Contracts - - - 6g Renovations - - - 6h Other 30,705 12,483 43,188 Total Direct 359,084 117,933 477,017 6i Indirect 32,667 10,004 42,671 Total 391,751 127,937 519,688

Explanation of requested variance/changes: Changes 362 Blended includes Amendment #4 6a Net Increase: Sierra Vista and Alpha Head Start centers increased the number of 57,600 blended slots to earn the contract. Transfer from Basic 6a Salaries and 6h Other categories to cover the staff allocating 100% to Blended program.

6b Net Increase: Sierra Vista and Alpha Head Start centers increase the number of 24,050 blended slots. Transfer from Basic 6b Benfits and 6h Other categories to cover the staff allocating 100% to Blended program.

6c No Change -

6d Net Increase: Requested and received approval for equipment; Cameras Sierra 8,000 Vista for an estimate of $16,000 but cost will be shared with CMIG for half ($8,000). Total for both items is $8,000 for Blended. Cameras are for monitoring inside and outside of each center. Transfer from Basic 6h Other category.

6e No Change - 6e Net Increase: Transfer from Basic 6e Supplies and 6h Other categories to cover 15,800 the supply increase in the Blended program due to increase of blended slots. 6f No Change - 6g No Change -

6h Net Increase: Transfer from Basic 6h Other category to cover necessary 12,483 maintenance to both Sierra Vista and Alpha Head Start centers.

6i Net Increase: Transfer from Basic 6i Indirect to cover the increase indirect from 10,004 the amount transferred from Basic.

Total 127,937

Approval Section

Delegate Director: Date:

Agency Executive Director: Date:

Policy Committee Approval: Date:

Board Approval: Date:

Grantee Director: Date:

CENTRAL CALIFORNIA MIGRANT HEAD START PROG MIGRANT SEASONAL HEAD START Non - Federal Share March 1, 2015 - February 29, 2016

Delegate Agency: Community Action Partnership of Madera County, Inc.

6e Supplies

Donated Supplies (program supplies for class room)

6h Personnel Rate Parent Volunteers $16.42 /hour x 31,979 hours

6h Non-Personnel

State Colaboration (CMIG, Specialized Srv., Startup)

Rent - Centers

Eastin 3,557.00 /month x 12 months Los Ninos 1,648.83 /month x 12 months Pomona 4,439.92 /month x 12 months Sierra Vista 2,744.00 /month x 12 months Mis Angelitos 400 /month x 12 months Alpha 3,201.00 /month x 12 months Los Banos 4,807.64 /month x 12 months

6h Indirect Costs 8.10% rate x $ - -

Amount Required (25

Basic 4,592,505 Blended 308,268 TTA 31,832 4,932,605 25% 1,233,151 GRAM

Budget $1,233,151

$ 4,934

4,934

$ 525,098

525,098

$ 703,119

453,538 -

42,684 249,581 19,786 53,279 32,928 4,800 38,412 57,692

maximum $ -

% of MSHS Funding) 1,233,151 Difference - CENTRAL CALIFORNIA MIGRANT HEAD START PROGRAM MIGRANT SEASONAL HEAD START Non - Federal Share March 1, 2015 - February 29, 2016

Delegate Agency: Community Action Partnership of Madera County, Inc.

Revised Budget Budget $1,158,790

6e Supplies $ 4,934

Donated Supplies (program supplies for class room) 4,934

6h Personnel $ 450,737 Rate Parent Volunteers $16.42 /hour x 27,450 hours 450,737

6h Non-Personnel $ 703,119

State Colaboration (CMIG, Specialized Srv., Startup) 453,538 - Rent - Centers

Eastin 3,557.00 /month x 12 months 42,684 249,581 Los Ninos 1,648.83 /month x 12 months 19,786 Pomona 4,439.92 /month x 12 months 53,279 Sierra Vista 2,744.00 /month x 12 months 32,928 Mis Angelitos 400 /month x 12 months 4,800 Alpha 3,201.00 /month x 12 months 38,412 Los Banos 4,807.64 /month x 12 months 57,692

6h Indirect Costs 8.10% rate x $ - - maximum $ -

Amount Required (25% of MSHS Funding) 1,158,790 Difference -

Basic 4,083,641 Blended 519,688 TTA 31,832 4,635,161 25% 1,158,790 STANISLAUS COUNTY OFFICE OF EDUCATION MIGRANT HEAD START NON-FEDERAL SHARE (NFS) BUDGET COMPARISON March 1, 2015 - February 29, 2016

Delegate Agency: COMMUNITY ACTION PARTNERSHIP OF MADERA COUNTY, INC.

Currently Approved Net Revised Budget Changes Budget 6a Personnel - - - 6b Fringe - - - 6c Travel - - - 6d Equip >5,000 - - - 6e Equip <5,000 - - - 6e Supplies 4,934 - 4,934 6f Contracts - - - 6g Renovations - - - 6h Other 1,228,217 (74,361) 1,153,856 Total Direct 1,233,151 (74,361) 1,158,790 6i Indirect - - - Total 1,233,151 (74,361) 1,158,790

Explanation of requested variance/changes: Changes

6a No Change -

6b No Change -

6c No Change -

6d No Change -

6e No Change -

6f No Change -

6g No Change -

6h Net Decrease: Slot reduction and decrease in basic funding on amendment (74,361) #4 results in a decrease in nonferderal share amount.

6i No Change -

Total (74,361)

Approval Section

Delegate Director: Date:

Agency Executive Director: Date:

Policy Committee Approval: Date:

Board Approval: Date:

Grantee Director: Date: Report to the Board of Directors Agenda Item Number ___F-6____

Board of Directors Meeting for March 10, 2016 Author: Sandra Ramirez

DATE: March 1, 2016

TO: Board of Directors

FROM: Sandra Ramirez, Accountant Program Manager

SUBJECT: 2015-2016 State Based Migrant Part Year (CMIG), Start-up/Close-down (SU/CD), and Specialized Services (CMSS) funding Grant Budget Revisions for One-time increase of Child Days of Enrollment.

I. RECOMMENDATION: Review and approve the submission of the Community Action Partnership of Madera County 2015-2016 State Based Migrant Part Year Program Budget Revisions to Stanislaus County Office of Education for a total increase of $46,710 including additional 204 Child Days of Enrollment on amendment #3.

II. SUMMARY: Prepared budgets have been revised based on agency’s funding allocations for the 2015-2016 funding guidance and amounts received from Stanislaus County Office of Education.

III. DISCUSSION: The State Based Migrant Part Year Program will increase serve from 75 up to 92 infants, toddlers, and Pre-K at Alpha and Sierra Vista Migrant Center. This program will operate as a blended program with the Madera Migrant and Seasonal Head Start program. · Additional funds to be allocated to Salaries, Equipment, Supplies and Other Services, and Indirect. · Budget revisions to be presented to Policy Committee meeting on March 9, 2016.

IV. FINANCING: Approved Amendment Increase Total Grant Award – Basic Budget $448,997 $483,094 $34,117 Total Specialized Services Award $ 85,023 $ 91,596 $ 6,573 Total Start-up/Close-down Budget $ 79,232 $ 85,252 $ 6,020 Total $613,232 $659,942 $46,710

STANISLAUS COUNTY OFFICE OF EDUCATION MIGRANT HEAD START State Migrant CMIG Funds BUDGET COMPARISON July 1, 2015 - June 30, 2016

Delegate Agency: COMMUNITY ACTION PARTNERSHIP OF MADERA COUNTY, INC.

322 CMIG Currently Approved Modification Revised Budget Changes Budget 6a Personnel 268,302 11,101 279,403 6b Fringe 94,747 - 94,747 6c Travel - - - 6d Equip >5,000 - 8,400 8,400 6e Equip <5,000 - - - 6e Supplies 13,291 12,471 25,762 6f Contracts - - - 6g Renovations - - - 6h Other 35,188 - 35,188 Total Direct 411,528 31,972 443,500 6i Indirect 37,449 2,145 39,594 Total 448,977 34,117 483,094

Explanation of requested variance/changes: Changes 322 CMIG includes Amendment #3 6a Net Increase: Increase; additional funds to be used for increase in salaries for 11,101 additional slots at Alpha Head Start Center. Additional site added for 12 children blended with CMIG in order to earn the ceritified days of enrollment for the program.

6b No Change There was enough savings in Benefits to cover taxes for the - increase in salaries.

6c No Change -

6d Net Increase: Increase; Share cost of equipment with Migrnat Head Start for 8,400 requested and received approval for an oven for Pomona Head Start Center and cameras for monitoring inside and outside at Sierra Vista Head Start Center. (7% oven and 50% cameras)

6e No Change - 6e Net Increase: Increase; to purchase additional supplies for Alpha and Sierra 12,471 Vista Head Start Centers.

6f No Change - 6g No Change -

6h No Change -

6i Net Increase: Increase: to allocate indirect cost for the additional funding. 2,145

Total 34,117

Approval Section

Delegate Director: Date:

Agency Executive Director: Date:

Policy Committee Approval: Date:

Board Approval: Date:

Grantee Director: Date: STANISLAUS COUNTY OFFICE OF EDUCATION MIGRANT HEAD START State Startup / Closedown Funds BUDGET COMPARISON July 1, 2015 - June 30, 2016

Delegate Agency: COMMUNITY ACTION PARTNERSHIP OF MADERA COUNTY, INC.

324 SU/CD Currently Approved Modification Revised Budget Changes Budget 6a Personnel 25,886 - 25,886 6b Fringe 9,058 - 9,058 6c Travel - - - 6d Equip >5,000 - - - 6e Equip <5,000 - - - 6e Supplies 37,679 5,518 43,197 6f Contracts - - - 6g Renovations - - - 6h Other - - - Total Direct 72,623 5,518 78,141 6i Indirect 6,609 502 7,111 Total 79,232 6,020 85,252

Explanation of requested variance/changes: Changes 324 SU/CD includes Amendment #3 6a No Change -

6b No Change -

6c No Change -

6d No Change -

6e No Change - 6e Net Increase: Increase; additional funds to purchase necessary supplies for 5,518 Alpha and Sierra Head Start Centers. 6f No Change - 6g No Change -

6h No Change - 6i Net Increase: Increase: to allocate indirect cost for supplies increase. 502

Total 6,020

Approval Section

Delegate Director: Date:

Agency Executive Director: Date:

Policy Committee Approval: Date:

Board Approval: Date:

Grantee Director: Date: STANISLAUS COUNTY OFFICE OF EDUCATION MIGRANT HEAD START State Migrant CMSS Funds BUDGET COMPARISON July 1, 2015 - June 30, 2016

Delegate Agency: COMMUNITY ACTION PARTNERSHIP OF MADERA COUNTY, INC.

325 CMSS Currently Approved Modification Revised Budget Changes Budget 6a Personnel 49,237 - 49,237 6b Fringe 14,004 - 14,004 6c Travel - - - 6d Equip >5,000 - - - 6e Equip <5,000 - - - 6e Supplies 13,139 4,425 17,564 6f Contracts - - - 6g Renovations - - - 6h Other 1,551 1,600 3,151 Total Direct 77,931 6,025 83,956 6i Indirect 7,092 548 7,640 Total 85,023 6,573 91,596

Explanation of requested variance/changes: Changes 325 CMSS includes Amendment #3 6a No Change -

6b No Change -

6c No Change -

6d No Change -

6e No Change - 6e Net Increase: Increase; Additional funding to purchase necessary supplies for 4,425 Alpha and Sierra Vista Head Start Centers.

6f No Change - 6g No Change -

6h Net Increase: Increase; Two employees to attend CCDAA Spring conference in 1,600 Monterey.

6i Net Increase: Increase; to allocated indirect cost for additional supplies. 548

Total 6,573

Approval Section

Delegate Director: Date:

Agency Executive Director: Date:

Policy Committee Approval: Date:

Board Approval: Date:

Grantee Director: Date:

Report to the Board of Directors Agenda Item Number ____F-7__

Board of Directors’ Meeting for __March 10, 2016_ Author __Jeannie Stapleton_

DATE: March 4, 2016

TO: Board of Directors

FROM: Mattie Mendez, Executive Director

SUBJECT: Appointment to the Private Sector Seat to the Board of Directors

I. RECOMMENDATION: Appointment to fill the vacant seat in the Private Sector on Board of Directors.

II. SUMMARY: A Private Sector Seat was vacated in September of 2015 from the Madera Coalition of Justice.

II. DISCUSSION: A. The Head Start Act of 2007 requires that the Board of Directors have at least one representative with a background and expertise in law. If the agency is unable to meet that requirement, it may hire a consultant in the field.

B. The Private Sector Seat became vacant on September 1, 2015. The agency received one application to fill the seat.

IV. FINANCING: Not applicable. G-4 COMMUNITY ACTION PARTNERSHIP OF MADERA COUNTY, INC. FISCAL EXPENDITURE REPORT FOR THE PERIOD ENDED FEBRUARY 29, 2016

DEPARTMENT/ AMOUNT FUNDS SPENT %BUDGETED ACTUAL% PROGRAM PROGRAM TITLE FUNDED YTD YTD YTD DESCRIPTION ======CSBG 261,727.00 30,515.19 16.67% 11.66% Large % of administrative (1/1/16 - 12/31/16) costs to operate social 218 services programs ------HEAD START & CHILD DEVELOPMENT ------HEAD START REGIONAL 2,781,471.00 1,977,216.82 75.00% 71.09% Provide HS services to (6/1/15 - 5/31/16) 312 low income preschool 311 children and families ------HEAD START T/TA 35,249.00 20,453.69 75.00% 58.03% Provide training (6/1/15 - 5/31/16) for staff and parents 310 ------EARLY HEAD START REGIONAL 534,900.00 188,351.01 75.00% 35.21% Provide early HS services to (6/1/15 - 5/31/16) 42 low income infant, toddlers 312 and pregnant women ------EARLY HEAD START T/TA 13,373.00 698.73 75.00% 5.22% Provide training for staff (6/1/15 - 5/31/16) and parents 309 ------CHILD & ADULT CARE FOOD PROGRAM 535,426.00 152,837.70 41.67% 28.55% Provide funds to (10/1/15 - 9/30/16) serve hot meals 390 to HS & state childcare children ------MADERA MIGRANT HEAD START 4,900,773.00 4,355,324.77 100.00% 88.87% Provide HS services (3/1/15 - 2/28/16) to 599 migrant and 93 seasonal 321/362 children and families ------MADERA MIGRANT HS TRAINING 31,832.00 28,479.71 100.00% 89.47% Provide training (3/1/15 - 2/28/16) for staff and parents 320 ------MADERA MIGRANT CHILD CARE - PART YEAR 534,000.00 409,219.91 66.67% 76.63% Provide child care services (7/1/15 - 6/30/16) to migrant eligible infant and toddlers 322/325 ------MADERA MIGRANT CHILD CARE - START UP 79,232.00 38,399.28 66.67% 48.46% Provide start up funding for supplies (7/1/15 - 6/30/16) and staff to provide services to 324 migrant eligible infant and toddlers ------FRESNO MIGRANT HEAD START 4,239,642.00 1,768,547.10 50.00% 41.71% Provide HS services to (9/1/15 - 8/31/16) to 519 migrant 331 children and families ------FRESNO MIGRANT HS -TRAINING 82,690.00 73,245.63 50.00% 88.58% Provide training (9/1/15 - 8/31/16) for staff and parents 330 ------CA STATE PRESCHOOL PROGRAM 421,697.00 0.00 66.67% 0.00% Pre kindergarten (7/1/15 - 6/30/16) school readiness and promoting 347 family literacy ------CA STATE PRESCHOOL & FAMILY LITERACY 10,000.00 0.00 66.67% 0.00% Pre kindergarten (7/1/15 - 6/30/16) school readiness and promoting 349 family literacy support ------

\\CAPMC-HDSERVER\Administration\Board of Directors\Agenda Items\Agenda Items-2016\March 2016\G-4 BOD FS 2016 1 G-4 COMMUNITY ACTION PARTNERSHIP OF MADERA COUNTY, INC. FISCAL EXPENDITURE REPORT FOR THE PERIOD ENDED FEBRUARY 29, 2016

DEPARTMENT/ AMOUNT FUNDS SPENT %BUDGETED ACTUAL% PROGRAM PROGRAM TITLE FUNDED YTD YTD YTD DESCRIPTION ======RESOURCE & REFERRAL: ------CCDF-HEALTH & SAFETY 2,443.00 1,172.27 66.67% 47.98% Training and supplies (7/1/15 - 6/30/16) for child care providers 411 ------R & R GENERAL 184,649.00 128,925.87 66.67% 69.82% Provide resources and referrals (7/1/15 - 6/30/16) regarding child care and 401 related issues ------INFANT/TODDLER EARMARKED 26,000.00 14,870.87 66.67% 57.20% Recruiting and training (7/1/15 - 6/30/16) child care providers for 424 infants and toddlers ------MADERA COUNTY CHILD CARE 13,000.00 4,038.50 66.67% 31.07% Provide child care for (7/1/15 - 6/30/16) MCSOS Cal-Safe 418 program ------ALTERNATIVE PAYMENT 1,350,772.00 957,196.69 66.67% 70.86% Provide subsidized child (7/1/15 - 6/30/16) care for eligible families 426 ------ALTERNATIVE PAYMENT STAGE 2 1,926,386.00 1,301,755.05 66.67% 67.57% Provide subsidized child (7/1/15 - 6/30/16) care for eligible families 427 ------ALTERNATIVE PAYMENT STAGE 3 640,282.00 384,015.82 66.67% 59.98% Provide subsidized child (7/1/15 - 6/30/16) care for eligible families 428 ------VICTIM SERVICES: ------RSVP/CALEMA 199,160.00 96,227.25 50.00% 48.32% Assist victims of (9/1/15 - 8/31/16) sexual assault 500 ------VICTIM WITNESS/CALEMA 198,375.00 107,290.86 66.67% 54.08% Assist victims of (7/1/15 - 6/30/16) crime 501 ------DOM.VIO.MAR.LIC. 14,000.00 14,247.28 66.67% 101.77% Provides shelter and services (7/1/15 - 6/30/16) to domestic violence victims 502 ------DOMESTIC VIOLENCE RESTITUTION 9,088.00 3,322.56 66.67% 36.56% Provides shelter and services 7/1/15 - 6/30/16 to domestic violence victims 504 ------VSC DOMESTIC VIOLENCE GENERAL FUND 5,248.00 2,667.08 66.67% 50.82% Assist victims of 7/1/15 - 6/30/16 domestic violence DONATIONS ONLY 507 ------UNSERVED/UNDERSERVED VICTIM 192,233.00 162,331.44 94.44% 84.45% Assist unserved/underserved, ADVOCACY & OUTREACH primarily Hispanic, victims of crime 10/1/14 - 3/31/16 508 ------

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DEPARTMENT/ AMOUNT FUNDS SPENT %BUDGETED ACTUAL% PROGRAM PROGRAM TITLE FUNDED YTD YTD YTD DESCRIPTION ======VICTIM SERVICES CENTER FUND 8,700.00 10,274.38 66.67% 118.10% Assist with program operations (7/1/15 - 6/30/16) for all Victim Services clients DONATIONS ONLY 510 ------SHELTER-BASED DOMESTIC VIOLENCE 255,928.00 226,599.81 66.67% 88.54% Provide shelter services for 7/1/15 - 6/30/16 domestic violence victims 513 ------CDC-JOINT VENTURE PROGRAM - CFIT 19,544.00 9,122.01 66.67% 46.67% Provide child sexual assault (7/1/15 - 6/30/16) interviews 516 ------BLUE SHIELD DOMESTIC VIOLENCE PREV. 15,000.00 8,785.66 33.33% 58.57% Provide shelter services for 7/1/15 - 6/30/16 domestic violence victims 520 ------EMERGENCY SERVICES: ------E.MAD.CO.SR.TRS. 111,230.00 69,086.59 66.67% 62.11% Senior transportation/escort (7/1/15 - 6/30/16) provided in eastern 201/202 Madera County ------E.C.I.P./LIHEAP 694,140.00 683,098.48 66.67% 98.41% Assistance for low income (1/1/15 - 9/30/16) clients for energy bills and 207 weatherization services ------E.C.I.P./LIHEAP 594,730.00 26,592.74 9.52% 4.47% Assistance for low income (1/1/16 - 1/31/17) clients for energy bills and 208 weatherization services ------SHUNAMMITE PLACE 184,583.00 64,679.91 33.33% 35.04% Provides permanent (11/01/15 - 10/31/16) supportive housing for homeless 224 women with disabilities ------CITY OF MADERA - CDBG 13,511.00 8,950.39 58.33% 66.25% Provides funding for Fresno- (7/01/15 - 6/30/16) Madera Continuum of Care 231 and homeless support ------FEDERAL EMERGENCY MANAGEMENT 17,854.00 17,975.18 100.00% 100.68% Provides funding for emergency (09/01/14 - 11/30/15) * housing and domestic violence 235 * NO NEW FUNDING YET ------SENIOR MEAL PROGRAM - FMAAA 32,000.00 24,225.76 66.67% 75.71% Provides congregate lunch (7/01/15 - 6/30/16) meal program for seniors in 236 eastern Madera County & Ranchos ------SENIOR MEAL PROGRAM - MADERA COUNTY 43,734.00 22,792.34 66.67% 52.12% Provides congregate lunch (7/01/15 - 6/30/16) meal program for seniors in 237 eastern Madera County & Ranchos ------LOW INCOME WEATHERIZATION PROGRAM 279,683.00 70,491.49 56.00% 25.20% Assistance for low income clients (1/01/15 - 1/31/17) for weatherization services 239 to reduce energy costs ------CA DISASTER ASSISTANCE ACT - CAL OES 1,102,992.00 946,922.76 71.43% 85.85% Potable and non-potable water (4/08/15 - 6/30/16) assistance for Madera County 240 residents without water sources ------

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DEPARTMENT/ AMOUNT FUNDS SPENT %BUDGETED ACTUAL% PROGRAM PROGRAM TITLE FUNDED YTD YTD YTD DESCRIPTION ======LIWP - SOLAR PV FRESNO COUNTY EOC 337,500.00 193,735.55 100.00% 57.40% Assistance for low income clients (2/01/15 - 6/30/16) for weatherization services 241 to reduce greenhouse gases

------LIHEAP TOILET REPLACEMENT PROGRAM 66,010.00 31.12 66.67% 0.05% Assistance for low income clients (1/1/15 - 9/30/16) for low-flush (low-flow) toilets 242 ------YOUTH AND SPECIALIZED SERVICES: ------MENTAL HEALTH FULL SERVICES 5,000.00 1,018.63 58.33% 20.37% Provide direct benefits (7/01/15 - 6/30/16) for clients 607

\\CAPMC-HDSERVER\Administration\Board of Directors\Agenda Items\Agenda Items-2016\March 2016\G-4 BOD FS 2016 4 Cross-Year Rev/ Exp by Fund/ Obj w Encumbrances/w Net Assets January 31, 2016 G-4

Current YTD Actual YTD Budget 207 0 HOME ENERGY ASSIST. PROG. Grant Month January 31, January 31, YTD Actual Plus Budget 2015 Budget Actual 2016 2016 % Spent Encumbrance Encumbrance Balance Revenues 4110- GRANT INCOME-FEDERAL $ 694,140.00 $ 90,616.16 $ 679,227.14 $ 694,140.00 (0.98) $0.00 $ 679,227.14 $ 14,912.86 Total Revenues $ 694,140.00 $ 90,616.16 $ 679,227.14 $ 694,140.00 (0.98) $0.00 $ 679,227.14 $ 14,912.86

Expenses 5010- SALARIES & WAGES $ 158,598.00 $ 18,610.39 $ 159,184.34 $ 158,598.00 1.00 $0.00 $ 159,184.34 ($586.34) 5020- ACCRUED VACATION PAY 8,382.00 1,059.58 8,499.31 8,382.00 1.01 0.00 8,499.31 (117.31) 5112- HEALTH INSURANCE 18,293.00 1,618.66 17,836.52 18,293.00 0.98 0.00 17,836.52 456.48 5114- WORKER'S COMPENSATION 1,565.00 147.42 1,471.35 1,565.00 0.94 0.00 1,471.35 93.65 5116- PENSION 9,111.00 952.18 9,029.87 9,111.00 0.99 0.00 9,029.87 81.13 5122- FICA 12,939.00 1,494.89 12,966.37 12,939.00 1.00 0.00 12,966.37 (27.37) 5124- SUI 2,547.00 1,214.02 2,302.40 2,547.00 0.90 0.00 2,302.40 244.60 5130- ACCRUED VACATION FICA 309.00 8.07 (41.60) 309.00 (0.13) 0.00 (41.60) 350.60 6110- OFFICE SUPPLIES 3,219.00 599.30 3,230.51 3,219.00 1.00 191.43 3,421.94 (202.94) 6112- DATA PROCESSING SUPPLIES 11,670.00 1,473.80 10,864.55 11,670.00 0.93 18.25 10,882.80 787.20 6130- PROGRAM SUPPLIES 360.00 0.00 154.70 360.00 0.43 0.00 154.70 205.30 6132- MEDICAL & DENTAL SUPPLIES 20.00 0.00 15.51 20.00 0.78 0.00 15.51 4.49 6142- LINEN/LAUNDRY 37.00 0.00 37.00 37.00 1.00 0.00 37.00 0.00 6170- POSTAGE & SHIPPING 2,280.00 96.81 1,653.92 2,280.00 0.73 0.00 1,653.92 626.08 6180- EQUIPMENT RENTAL 750.00 127.63 834.41 750.00 1.11 0.00 834.41 (84.41) 6181- EQUIPMENT MAINTENANCE 4,000.00 218.70 3,514.03 4,000.00 0.88 0.00 3,514.03 485.97 6310- PRINTING & PUBLICATIONS 50.00 0.00 0.00 50.00 0.00 0.00 0.00 50.00 6312- ADVERTISING & PROMOTION 60.00 56.26 109.84 60.00 1.83 0.00 109.84 (49.84) 6320- TELEPHONE 7,260.00 298.41 5,207.51 7,260.00 0.72 0.00 5,207.51 2,052.49 6410- RENT 15,150.00 1,172.46 14,050.36 15,150.00 0.93 0.00 14,050.36 1,099.64 6420- UTILITIES/ DISPOSAL 2,550.00 305.60 2,601.01 2,550.00 1.02 0.00 2,601.01 (51.01) 6432- BUILDING REPAIRS/ MAINTENANCE 2.00 0.00 0.00 2.00 0.00 0.00 0.00 2.00 6440- PROPERTY INSURANCE 370.00 30.21 369.08 370.00 1.00 0.00 369.08 0.92 6520- CONSULTANTS 100.00 0.00 0.00 100.00 0.00 0.00 0.00 100.00 6524- CONTRACTS 353,108.00 53,769.80 347,506.60 353,108.00 0.98 0.00 347,506.60 5,601.40 6530- LEGAL 600.00 0.00 0.00 600.00 0.00 0.00 0.00 600.00 6555- MEDICAL SCREENING/DEAT/STAFF 270.00 0.00 116.00 270.00 0.43 0.00 116.00 154.00 6610- GAS & OIL 385.00 0.00 258.54 385.00 0.67 0.00 258.54 126.46 6640- VEHICLE REPAIR & MAINTENANCE 0.00 0.00 13.95 0.00 0.00 0.00 13.95 (13.95) 6712- STAFF TRAVEL-LOCAL 400.00 27.60 601.17 400.00 1.50 0.00 601.17 (201.17) 6714- STAFF TRAVEL-OUT OF AREA 644.00 0.00 282.43 644.00 0.44 0.00 282.43 361.57 6722- PER DIEM - STAFF 180.00 0.00 154.00 180.00 0.86 0.00 154.00 26.00 6742- TRAINING - STAFF 5,000.00 34.43 4,617.88 5,000.00 0.92 0.00 4,617.88 382.12 6820- INTEREST EXPENSE 210.00 0.00 26.45 210.00 0.13 0.00 26.45 183.55 6840- PROPERTY TAXES 9.00 0.00 8.55 9.00 0.95 0.00 8.55 0.45 6850- FEES & LICENSES 950.00 1.00 1,009.09 950.00 1.06 0.00 1,009.09 (59.09) 6852- FINGERPRINT 60.00 0.00 60.00 60.00 1.00 0.00 60.00 0.00 6860- DEPRECIATION EXPENSE 1,020.00 0.00 531.82 1,020.00 0.52 0.00 531.82 488.18 6875- EMPLOYEE HEALTH & WELFARE 600.00 14.82 455.88 600.00 0.76 0.00 455.88 144.12 7240- DIRECT BENEFITS 23,801.00 0.00 23,595.00 23,801.00 0.99 0.00 23,595.00 206.00 7250- FURNACE REPAIRS/REPLACEMENT 23,000.00 4,150.00 22,260.76 23,000.00 0.97 0.00 22,260.76 739.24 9010- INDIRECT COST ALLOCATION 24,281.00 3,169.75 23,759.35 24,281.00 0.98 0.00 23,759.35 521.65 Total Expenses $ 694,140.00 $ 90,651.79 $ 679,148.46 $ 694,140.00 0.98 $ 209.68 $ 679,358.14 $ 14,781.86 Excess Revenue Over (Under) Expenditures $0.00 $ (35.63) $ 78.68 $0.00 0.00 $ (209.68) $ (131.00) $ 131.00 Beginning Net Assets 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 Ending Net Assets $0.00 $ (35.63) $ 78.68 $0.00 0.00 $ (209.68) $ (131.00) $ 131.00 Cross-Year Rev/ Exp by Fund/ Obj w Encumbrances/w Net Assets January 31, 2016 G-4 YTD Current YTD Actual Budget 240 0 CA DISASTER ASSISTANCE Grant Month January 31, January 31, YTD Actual Plus Budget ACT- CALOES Budget Actual 2016 2016 % Spent Encumbrance Encumbrance Balance Revenues 4120- GRANT INCOME-STATE $1,102,992.00 $70,609.49 $751,281.58 $919,160.00 (0.68) $0.00 $751,281.58 $351,710.42 Total Revenues $1,102,992.00 $70,609.49 $751,281.58 $919,160.00 (0.68) $0.00 $751,281.58 $351,710.42

Expenses 5010- SALARIES & WAGES $9,120.00 $2,593.30 $19,541.06 $7,600.00 2.14 $0.00 $19,541.06 ($10,421.06) 5020- ACCRUED VACATION PAY 450.00 113.92 954.63 380.00 2.12 0.00 954.63 (504.63) 5112- HEALTH INSURANCE 1,370.00 280.47 2,906.06 1,140.00 2.12 0.00 2,906.06 (1,536.06) 5114- WORKER'S COMPENSATION 75.00 17.26 146.50 60.00 1.95 0.00 146.50 (71.50) 5116- PENSION 490.00 109.34 1,014.42 410.00 2.07 0.00 1,014.42 (524.42) 5122- FICA 735.00 193.57 1,567.48 610.00 2.13 0.00 1,567.48 (832.48) 5124- SUI 0.00 160.80 160.80 0.00 0.00 0.00 160.80 (160.80) 5130- ACCRUED VACATION FICA 0.00 8.71 (23.22) 0.00 0.00 0.00 (23.22) 23.22 6110- OFFICE SUPPLIES 0.00 3.33 42.84 0.00 0.00 0.00 42.84 (42.84) 6130- PROGRAM SUPPLIES 0.00 0.00 152.27 0.00 0.00 0.00 152.27 (152.27) 6170- POSTAGE & SHIPPING 0.00 35.08 117.40 0.00 0.00 0.00 117.40 (117.40) 6180- EQUIPMENT RENTAL 0.00 2.66 30.65 0.00 0.00 0.00 30.65 (30.65) 6181- EQUIPMENT MAINTENANCE 0.00 4.45 105.22 0.00 0.00 0.00 105.22 (105.22) 6310- PRINTING & PUBLICATIONS 0.00 0.00 514.11 0.00 0.00 0.00 514.11 (514.11) 6312- ADVERTISING & PROMOTION 0.00 0.00 132.00 0.00 0.00 0.00 132.00 (132.00) 6530- LEGAL 0.00 0.00 4,030.00 0.00 0.00 0.00 4,030.00 (4,030.00) 6712- STAFF TRAVEL-LOCAL 0.00 9.20 39.10 0.00 0.00 0.00 39.10 (39.10) 6820- INTEREST EXPENSE 0.00 0.00 0.17 0.00 0.00 0.00 0.17 (0.17) 6860- DEPRECIATION EXPENSE 0.00 0.00 4.74 0.00 0.00 0.00 4.74 (4.74) 7240- DIRECT BENEFITS 990,480.00 60,724.40 655,789.87 825,400.00 0.66 210,201.04 865,990.91 124,489.09 9010- INDIRECT COST ALLOCATION 100,272.00 6,353.00 64,055.48 83,560.00 0.64 0.00 64,055.48 36,216.52 Total Expenses $1,102,992.00 $70,609.49 $751,281.58 $919,160.00 0.68 $210,201.04 $961,482.62 $141,509.38 Excess Revenue Over (Under) $0.00 $0.00 $0.00 $0.00 0.00 -$210,201.04 -$210,201.04 $210,201.04 Expenditures Beginning Net Assets 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 Ending Net Assets $0.00 $0.00 $0.00 $0.00 0.00 -$210,201.04 -$210,201.04 $210,201.04 Cross-Year Rev/ Exp by Fund/ Obj w Encumbrances/w Net Assets January 31, 2016

Current Grant Month YTD Actual YTD Budget YTD Actual Plus Budget 309 0 EARLY HEAD START T&TA Budget Actual December 31, 2015 December 31, 2015 % Spent Encumbrance Encumbrance Balance Revenues 4110- GRANT INCOME-FEDERAL 13,373.00 110.30 650.73 0.00 (0.04) 0.00 650.73 12,722.27 Total Revenues 13,373.00 110.30 650.73 0.00 (0.04) 0.00 650.73 12,722.27 Expenses

6110- OFFICE SUPPLIES 3,348.00 0.00 0.00 0.00 0.00 0.00 0.00 3,348.00

6520- CONSULTANTS 5,910.00 0.00 0.00 0.00 0.00 0.00 0.00 5,910.00 6530- LEGAL 0.00 0.00 129.00 0.00 0.00 0.00 129.00 (129.00) 6714- STAFF TRAVEL-OUT OF AREA 500.00 0.00 280.45 0.00 0.56 0.00 280.45 219.55

6722- PER DIEM - STAFF 0.00 0.00 6.40 0.00 0.00 0.00 6.40 (6.40) 6742- TRAINING - STAFF 2,300.00 0.00 79.50 0.00 0.03 0.00 79.50 2,220.50 6746- TRAINING - PARENT 0.00 101.11 101.11 0.00 0.03 0.00 101.11 (101.11) 6850- FEES & LICENSES 200.00 0.00 0.00 0.00 0.00 0.00 0.00 200.00 9010- INDIRECT COST ALLOCATION 1,115.00 9.19 54.27 0.00 0.04 0.00 54.27 1,060.73

Total Expenses 13,373.00 110.30 650.73 0.00 0.04 0.00 650.73 12,722.27 Excess Revenue Over (Under) 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 Expenditures Beginning Net Assets 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00

Ending Net Assets 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00

YTD Contract 4.9% FUND #311 Basic Madera Regional Head Start Budget to Actual For the period ending January 2016 June 1, 2010 - May 31, 2011

Account Grant Current Current Mth Prior Mth YTD Actual + Descpription Budget Period YTD YTD Budget % Spent Encumbered Encumbered Balance Revenues 4110- GRANT INCOME-FEDERAL 2,781,471.00 590,479.56 1,663,287.89 1,072,808.33 1,635,926.00 61% 30,856.16 1,694,144.05 1,087,326.95 4210- DONATIONS - - - 4220- IN KIND CONTRIBUTIONS 841,249.00 (2,651.03) 173,777.16 176,428.19 483,188.00 21% - 173,777.16 667,471.84 4330- SALE OF ASSETS - - 0% - - - 4350- RENTAL INCOME - - 3,500.00 3,500.00 - 0% - 3,500.00 (3,500.00) 4390- MISC INCOME - - 250.00 250.00 - 0% - 250.00 (250.00) Total Revenues 3,622,720.00 587,828.53 1,840,815.05 1,252,986.52 2,119,114.00 51% 30,856.16 1,871,671.21 1,751,048.79

Expenditures 5010 SALARIES & WAGES 1,451,781.00 341,371.89 869,032.70 527,660.81 839,109.00 60% - 869,032.70 582,748.30 5020 ACCRUED VACATION PAY - 20,704.38 58,375.83 37,671.45 - 0% - 58,375.83 (58,375.83) 5112 HEALTH INSURANCE 263,815.00 49,013.14 110,311.14 61,298.00 146,615.00 42% - 110,311.14 153,503.86 5114 WORKER'S COMPENSATION 109,283.00 18,373.49 43,867.41 25,493.92 63,164.00 40% - 43,867.41 65,415.59 5116 PENSION 69,051.00 18,683.12 45,568.31 26,885.19 39,910.00 66% - 45,568.31 23,482.69 5122 FICA 101,038.00 29,104.63 70,490.12 41,385.49 58,398.00 70% - 70,490.12 30,547.88 5124 SUI 27,730.00 14,337.02 15,443.62 1,106.60 16,027.00 56% - 15,443.62 12,286.38 5130 ACCRUED VACATION FRINGE - 1,583.36 4,465.30 2,881.94 - 0% - 4,465.30 (4,465.30) 6110 OFFICE SUPPLIES 19,500.00 3,587.83 10,276.63 6,688.80 11,427.00 66% 2,637.54 12,914.17 6,585.83 6112 DATA PROCESSING 14,702.00 5,823.75 16,261.01 10,437.26 11,333.00 121% 1,595.76 17,856.77 (3,154.77) 6121 FOOD 11,500.00 2,871.19 2,911.11 39.92 6,388.00 27% 160.00 3,071.11 8,428.89 6122 KITCHEN SUPPLIES 1,000.00 - 393.74 393.74 1,000.00 39% - 393.74 606.26 6130 PROGRAM SUPPLIES 23,439.00 6,265.24 21,376.37 15,111.13 13,889.00 100% 2,082.44 23,458.81 (19.81) 6132 MEDICAL & DENTAL SUPPLIES 1,501.00 - (123.87) (123.87) 833.00 -8% - (123.87) 1,624.87 6134 INSTRUCTIONAL SUPPLIES 26,999.00 199.31 3,068.83 2,869.52 15,037.00 12% 56.72 3,125.55 23,873.45 6140 CUSTODIAL SUPPLIES 17,080.00 7,570.26 8,834.67 1,264.41 9,474.00 52% - 8,834.67 8,245.33 6142 LINEN/LAUNDRY - - 0% - - 6150 UNIFORM RENTAL/PURCHASE 300.00 - - - 300.00 0% - - 300.00 6170 POSTAGE & SHIPPING 1,500.00 180.74 345.66 164.92 920.00 23% - 345.66 1,154.34 6180 EQUIPMENT RENTAL 6,755.00 1,949.40 10,306.26 8,356.86 5,364.00 153% - 10,306.26 (3,551.26) 6181 EQUIPMENT MAINTENANCE 11,795.00 730.53 4,271.27 3,540.74 7,453.00 36% - 4,271.27 7,523.73 6221 EQUIPMENT OVER >$5000 - - 0% - - 6310 PRINTING & PUBLICATIONS 3,600.00 274.44 3,572.16 3,297.72 2,400.00 99% - 3,572.16 27.84 6312 ADVERTISING & PROMOTION 3,600.00 205.84 863.44 657.60 2,088.00 24% - 863.44 2,736.56 6320 TELEPHONE 44,991.00 (48,540.04) 9,713.92 58,253.96 29,992.00 22% - 9,713.92 35,277.08 6410 RENT 68,522.00 14,274.84 56,889.52 42,614.68 44,482.00 83% 250.00 57,139.52 11,382.48 6420 UTILITIES/ DISPOSAL 57,500.00 12,583.15 47,579.45 34,996.30 38,332.00 83% - 47,579.45 9,920.55 6432 BUILDING REPAIRS/ MAINTEN 69,076.00 4,684.53 36,964.44 32,279.91 49,164.00 62% 6,000.00 42,964.44 26,111.56 6433 GROUNDS MAINTENANCE 7,000.00 1,570.00 8,710.82 7,140.82 4,555.00 124% - 8,710.82 (1,710.82) 6435 BUILDING IMPROVEMENTS - - 0% - - 6436 PEST CONTROL 5,232.00 927.32 3,709.67 2,782.35 3,488.00 71% - 3,709.67 1,522.33 6437 BURGLAR & FIRE ALARM 3,000.00 1,629.41 1,947.19 317.78 2,000.00 65% - 1,947.19 1,052.81 6440 PROPERTY INSURANCE 6,324.00 2,680.20 4,260.55 1,580.35 4,216.00 67% - 4,260.55 2,063.45 6520 CONSULTANTS 21,000.00 3,150.00 3,996.00 846.00 12,041.00 93% 15,500.00 19,496.00 1,504.00 6522 CONSULTANT EXPENSES 1,000.00 252.58 306.33 53.75 579.00 31% - 306.33 693.67 6524 CONTRACTS 9,900.00 - 1,040.99 1,040.99 5,500.00 11% - 1,040.99 8,859.01 6530 LEGAL 2,000.00 1,917.33 7,326.88 5,409.55 1,704.00 366% - 7,326.88 (5,326.88) 6540 CUSTODIAL SERVICES - - 0% - - 6555 MEDICAL SCREENING/DEAT/ST 1,048.00 640.00 1,954.50 1,314.50 584.00 186% - 1,954.50 (906.50) 6562 MEDICAL EXAM 500.00 - - - 276.00 0% - - 500.00 6564 MEDICAL FOLLOW-UP 500.00 - - - 276.00 0% - - 500.00 FUND #311 Basic Madera Regional Head Start Budget to Actual For the period ending January 2016 June 1, 2010 - May 31, 2011

Account Grant Current Current Mth Prior Mth YTD Actual + Descpription Budget Period YTD YTD Budget % Spent Encumbered Encumbered Balance 6566 DENTAL EXAM 1,500.00 - - - 1,000.00 0% - - 1,500.00 6568 DENTAL FOLLOW-UP 1,500.00 - - - 1,000.00 0% - - 1,500.00 6610 GAS & OIL 10,800.00 624.20 2,859.39 2,235.19 5,800.00 26% - 2,859.39 7,940.61 6620 VEHICLE INSURANCE 13,000.00 5,751.05 9,339.41 3,588.36 8,664.00 72% - 9,339.41 3,660.59 6640 VEHICLE REPAIR & MAINTENA 8,400.00 745.72 2,657.98 1,912.26 5,212.00 32% - 2,657.98 5,742.02 6712 STAFF TRAVEL-LOCAL 12,794.00 2,677.33 7,386.19 4,708.86 7,105.00 58% - 7,386.19 5,407.81 6714 STAFF TRAVEL-OUT OF AREA 4,616.00 472.02 472.02 - - 10% - 472.02 4,143.98 6722 PER DIEM - STAFF 68.00 - - - 68.00 0% - - 68.00 6724 PER DIEM - PARENT - - 0% - - 6730 VOLUNTEER TRAVEL - - 0% - - 6742 TRAINING - STAFF 1,000.00 956.94 1,256.94 300.00 660.00 126% - 1,256.94 (256.94) 6744 TRAINING VOLUNTEERS - - 0% - - 6746 TRAINING PARENTS - - 0% - - 6748 EDUCATION REIMBURSEMENT 300.00 - - - 300.00 0% - - 300.00 6750 FIELD TRIPS 1,676.00 - - - 552.00 0% - - 1,676.00 6810 BANK CHARGES - - 0% - - 6820 INTEREST CHARGES 300.00 - 0.04 0.04 200.00 0% - 0.04 299.96 6832 LIABILITY INSURANCE 864.00 144.30 573.56 429.26 576.00 66% - 573.56 290.44 6834 STUDENT ACTIVITY INSURANC 2,079.00 1,128.40 1,128.40 - 1,155.00 54% - 1,128.40 950.60 6840 PROPERTY TAXES 72.00 - - - 36.00 0% - - 72.00 6850 FEES & LICENSES 9,970.00 3,474.00 6,712.24 3,238.24 8,268.00 67% - 6,712.24 3,257.76 6851 CPR FEES - - 0% - - 6852 FINGER PRINTING 1,200.00 595.00 995.00 400.00 1,040.00 83% - 995.00 205.00 6860 DEPRECIATION EXPENSE 4,200.00 - 334.14 334.14 2,800.00 8% - 334.14 3,865.86 6870 EMPLOYEE RECOGNITION 4,050.00 - - - 2,000.00 0% - - 4,050.00 6875- EMPLOYEE HEALTH & WELFARE COSTS - 4,645.31 5,400.30 754.99 - 0% - 5,400.30 (5,400.30) 6880 VOLUNTEER RECONGNITION - - 0% - 6892 CASH SHORT / OVER - - 0% - - 7110 PARENT ACTIVITIES - - 0% - - 7111 PARENT MILEAGE 2,036.00 386.73 1,316.11 929.38 1,302.00 65% - 1,316.11 719.89 7112 PARENT INVOLVEMENT 1,998.00 49.78 49.78 - 1,096.00 2% - 49.78 1,948.22 7114 PPC ALLOWANCE 2,360.00 780.00 2,535.00 1,755.00 1,572.00 107% - 2,535.00 (175.00) 7115 PPC FOOD ALLOWANCE - - 0% - - 7116 POLICY COUN. FOOD ALLOWAN 1,500.00 198.17 690.14 491.97 1,000.00 46% - 690.14 809.86 8110 IN KIND SALARIES 696,448.00 (751.03) 93,631.41 94,382.44 386,915.00 13% - 93,631.41 602,816.59 8120 IN KIND RENT 142,462.00 (1,900.00) 79,851.02 81,751.02 94,974.00 56% - 79,851.02 62,610.98 8130 IN KIND - OTHER 2,339.00 - 294.73 294.73 1,299.00 13% - 294.73 2,044.27 9010 INDIRECT COST ALLOCATION 231,626.00 49,251.73 139,019.28 89,767.55 136,202.00 61% 2,573.70 141,592.98 90,033.02

Total Expenses 3,622,720.00 587,828.53 1,840,815.05 877,845.98 2,119,114.00 52% 30,856.16 1,871,671.21 1,751,048.79 Excess Revenue Over (Under) Expenditures ------

541,227.83 1,527,684.43 611,316.06 Indirect 49,251.73 139,019.28 55,629.76 9.10% YTD Contract % 61%

TOTAL CONTRACT 3,937,379 Orginal T & TA (48,622) NEED TO ADD INDIRECT

REMAINDER FOR BASIC 3,888,757 ADMINISTRATIVE EXPENSES $217,283.91 IN-KIND (841,249) NEED TO ADD REVENUE PERCENT ADMINISTATIVE 11.68% TOTAL FEDERAL BASIC FUNDS 3,047,508 LIMIT IS 15% FUND #310 T & TA Madera Regional Head Start Training Budget to Actual For the period ending January 2016 June 1, 2008 - May 31, 2009 7.00 Grant Current Current Mth Prior Mth YTD Actual + Budget Account Description Budget Period YTD YTD Budget % Spent Encumbered Encumbered Balance REVENUES 4110- GRANT INCOME-FEDERAL 35,249.00 1,329.71 20,122.03 18,792.32 20,561.92 57.72% 222.56 20,344.59 14,904.41 4220- IN KIND CONTRIBUTIONS 0.00 - 0.00 0.00 - 0.00 0.00 0.00 4330- SALE OF ASSETS 0.00 - 0.00 0.00 - 0.00 0.00 0.00 4350- RENTAL INCOME 0.00 - 0.00 0.00 - 0.00 0.00 0.00 TOTAL REVENUES 35,249.00 1,329.71 20,122.03 18,792.32 20,561.92 57.72% 222.56 20,344.59 14,904.41

EXPENDITURES 1 6110 OFFICE SUPPLIES 200.00 - 129.47 129.47 116.67 64.74% - 129.47 70.53 2 6121 FOOD - - 2,377.97 2,377.97 - 0.00% - 2,377.97 (2,377.97) 3 6122 KITCHEN SUPPLIES - - 119.42 119.42 - 0.00% - 119.42 (119.42) 4 6130 PROGRAM SUPPLIES 1,500.00 - 160.94 160.94 875.00 10.73% - 160.94 1,339.06 5 6134 INSTRUCTIONAL SUPPLIES - - - - - 0.00% - - - 6 6180 EQUIPMENT RENTAL - - - - - 0.00% - - - 7 6310 PRINTING & PUBLICATIONS - - - - - 0.00% - - - 8 6320 TELEPHONE - - - - - 0.00% - - - 9 6410 RENT 900.00 - 1,525.00 1,525.00 525.00 169.44% - 1,525.00 (625.00) 10 6520 CONSULTANTS 1,000.00 - 5,199.10 5,199.10 583.33 519.91% - 5,199.10 (4,199.10) 11 6522 CONSULTANT EXPENSES - - 213.22 213.22 - 0.00% - 213.22 (213.22) 12 6712 STAFF TRAVEL-LOCAL - - - - - 0.00% - - - 13 6714 STAFF TRAVEL-OUT OF AREA 8,600.00 35.42 2,552.84 2,517.42 5,016.67 29.68% - 2,552.84 6,047.16 14 6722 PER DIEM - STAFF 1,428.00 (18.00) 585.78 603.78 833.00 41.02% - 585.78 842.22 15 6724 PER DIEM - PARENT - - - - - 0.00% - - - 16 6730 TRAVEL - VOLUNTEER - - 517.03 517.03 - 0.00% - 517.03 (517.03) 17 6742 TRAINING - STAFF 16,681.00 450.00 3,786.50 3,336.50 9,730.58 23.92% 204.00 3,990.50 12,690.50 18 6744 TRAINING - VOLUNTEER - - - - - 0.00% - - - 19 6746 TRAINING - PARENT - 751.39 1,276.39 525.00 - 0.00% - 1,276.39 (1,276.39) 20 6748 EDUCATION REIMBURSEMENT - - - - - 0.00% - - - 21 6850 FEES & LICENSES 2,000.00 - - - 1,166.67 0.00% - - 2,000.00 22 6851 CPR FEES - - - - - 0.00% - - - 23 6870 EMPLOYEE RECOGNITION - - - - - 0.00% - - - 24 7114 PPC ALLOWANCE - - - - - 0.00% - - - 25 9010 INDIRECT COST ALLOCATION 2,940.00 110.90 1,678.37 1,567.46 1,715.00 57.72% 18.56 1,696.93 1,243.07

TOTAL EXPENSES 35,249.00 1,329.71 20,122.03 18,792.31 20,561.92 57.72% 222.56 20,344.59 14,904.41 Excess Revenue Over (Under) Expenditures ------

1,218.81 18,443.66 17,224.85 Indirect 110.91 1,678.37 1,567.46 9.10% YTD Contract % 57.7%

(1,678.37)

G-4 BOD 311-310 Excel Financials Jan 2015-16 3/4/2016 310 T&TA Page 3 of 4 7:55 AM G-4 BOD 311-310 Excel Financials Jan 2015-16 3/4/2016 310 T&TA Page 4 of 4 7:55 AM Cross-Year Rev/ Exp by Fund/ Obj w Encumbrances/w Net Assets January 31, 2016

Current 312 0 EARLY HEAD START - Grant Month YTD Actual YTD Budget YTD Actual Plus Budget MADERA Budget Actual January 31, 2016 January 31, 2016 % Spent Encumbrance Encumbrance Balance Revenues 4110- GRANT INCOME-FEDERAL 534,900.00 32,437.91 165,898.24 340,790.00 (0.31) 292.41 166,217.26 368,682.74 Total Revenues 534,900.00 32,437.91 165,898.24 340,790.00 (0.31) 292.41 166,217.26 368,682.74 Expenses 5010- SALARIES & WAGES 262,208.00 14,988.56 70,986.54 174,456.00 0.27 0.00 70,986.54 191,221.46 5020- ACCRUED VACATION PAY 0.00 1,134.05 4,247.30 0.00 0.00 0.00 4,247.30 (4,247.30) 5112- HEALTH INSURANCE 38,426.00 1,659.22 10,640.16 25,618.00 0.28 0.00 10,640.16 27,785.84 5114- WORKER'S COMPENSATION 22,200.00 213.01 835.49 14,770.00 0.04 0.00 835.49 21,364.51 5116- PENSION 8,816.00 737.51 2,556.21 5,865.00 0.29 0.00 2,556.21 6,259.79 5122- FICA 14,727.00 1,410.51 5,538.31 1,327.00 0.38 0.00 5,538.31 9,188.69 5124- SUI 2,651.00 1,175.62 1,175.62 1,764.00 0.44 0.00 1,175.62 1,475.38 5130- ACCRUED VACATION FRINGE 0.00 86.75 324.84 0.00 0.00 0.00 324.84 (324.84) 6110- OFFICE SUPPLIES 6,600.00 0.00 3,161.42 3,880.00 0.48 0.00 3,161.42 3,438.58 6112- DATA PROCESSING SUPPLIES 0.00 152.74 11,803.57 0.00 0.00 0.00 11,803.57 (11,803.57) 6121- FOOD 4,800.00 0.00 0.00 2,665.00 0.00 0.00 0.00 4,800.00 6122- KITCHEN SUPPLIES 0.00 0.00 862.92 0.00 0.00 0.00 862.92 (862.92) 6130- PROGRAM SUPPLIES 44,424.00 0.00 13,381.48 28,389.00 0.30 260.41 13,641.89 30,782.11 6132- MEDICAL & DENTAL SUPPLIES 2,100.00 0.00 0.00 1,200.00 0.00 0.00 0.00 2,100.00 6134- INSTRUCTIONAL SUPPLIES 12,000.00 0.00 3,335.40 8,000.00 0.28 0.00 3,335.40 8,664.60 6140- CUSTODIAL SUPPLIES 6,000.00 0.00 134.17 3,500.00 0.02 0.00 134.17 5,865.83 6170- POSTAGE & SHIPPING 400.00 0.00 0.00 240.00 0.00 0.00 0.00 400.00 6180- EQUIPMENT RENTAL 0.00 173.62 260.08 0.00 0.00 0.00 260.08 (260.08) 6181- EQUIPMENT MAINTENANCE 2,400.00 0.00 266.25 1,300.00 0.11 0.00 266.25 2,133.75 6310- PRINTING & PUBLICATIONS 6,600.00 0.00 993.60 3,700.00 0.15 0.00 993.60 5,606.40 6312- ADVERTISING & PROMOTION 600.00 0.00 0.00 600.00 0.00 0.00 0.00 600.00 6320- TELEPHONE 3,480.00 1,367.16 5,453.64 2,088.00 1.57 0.00 5,453.64 (1,973.64) 6410- RENT 16,800.00 1,098.16 7,687.12 11,200.00 0.46 0.00 7,687.12 9,112.88 6420- UTILITIES/ DISPOSAL 8,460.00 0.00 0.00 5,383.00 0.00 0.00 0.00 8,460.00 6432- BUILDING REPAIRS/ MAINTENANCE 2,400.00 4,800.00 4,858.86 1,600.00 2.02 0.00 4,858.86 (2,458.86) 6433- GROUNDS MAINTENANCE 1,000.00 0.00 0.00 668.00 0.00 0.00 0.00 1,000.00 6436- PEST CONTROL 432.00 0.00 0.00 288.00 0.00 0.00 0.00 432.00 6437- BURGLAR & FIRE ALARM 500.00 0.00 0.00 332.00 0.00 0.00 0.00 500.00 6440- PROPERTY INSURANCE 240.00 0.00 0.00 160.00 0.00 0.00 0.00 240.00 6530- LEGAL 0.00 55.17 55.17 0.00 0.00 0.00 55.17 (55.17) 6555- MEDICAL SCREENING/DEAT/STAFF 524.00 0.00 0.00 524.00 0.00 0.00 0.00 524.00 6562- MEDICAL EXAM 300.00 0.00 0.00 300.00 0.00 0.00 0.00 300.00 6564- MEDICAL FOLLOW-UP 486.00 0.00 0.00 486.00 0.00 0.00 0.00 486.00 6566- DENTAL EXAM 750.00 0.00 0.00 750.00 0.00 0.00 0.00 750.00 6568- DENTAL FOLLOW-UP 300.00 0.00 0.00 300.00 0.00 0.00 0.00 300.00 6610- GAS & OIL 3,360.00 57.09 271.54 1,880.00 0.08 0.00 271.54 3,088.46 Cross-Year Rev/ Exp by Fund/ Obj w Encumbrances/w Net Assets January 31, 2016

Current 312 0 EARLY HEAD START - Grant Month YTD Actual YTD Budget YTD Actual Plus Budget MADERA Budget Actual January 31, 2016 January 31, 2016 % Spent Encumbrance Encumbrance Balance 6620- VEHICLE INSURANCE 1,500.00 0.00 0.00 835.00 0.00 0.00 0.00 1,500.00 6640- VEHICLE REPAIR & MAINTENANCE 600.00 53.51 323.75 335.00 0.54 0.00 323.75 276.25 6712- STAFF TRAVEL-LOCAL 11,040.00 0.00 852.07 6,135.00 0.08 0.00 852.07 10,187.93 6714- STAFF TRAVEL-OUT OF AREA 0.00 472.02 472.02 0.00 0.00 0.00 472.02 (472.02) 6722- PER DIEM - STAFF 0.00 0.00 17.30 0.00 0.00 0.00 17.30 (17.30) 6742- TRAINING - STAFF 0.00 65.00 1,315.00 0.00 0.00 32.00 1,347.00 (1,347.00) 6820- INTEREST EXPENSE 120.00 0.00 0.00 80.00 0.00 0.00 0.00 120.00 6832- LIABILITY INSURANCE 240.00 0.00 0.00 160.00 0.00 0.00 0.00 240.00 6834- STUDENT ACTIVITY INSURANCE 210.00 0.00 0.00 118.00 0.00 0.00 0.00 210.00 6860- DEPRECIATION EXPENSE 0.00 0.00 23.21 0.00 0.00 0.00 23.21 (23.21) 6870- EMPLOYEE RECOGNITION 200.00 0.00 0.00 100.00 0.00 0.00 0.00 200.00 7111- PARENT MILEAGE 0.00 32.59 79.61 0.00 0.00 0.00 79.61 (79.61) 7112- PARENT INVOLVEMENT 2,400.00 0.00 0.00 1,375.00 0.00 0.00 0.00 2,400.00 7114- PC ALLOWANCE 0.00 0.00 150.00 0.00 0.00 0.00 150.00 (150.00) 9010- INDIRECT COST ALLOCATION 44,606.00 2,717.33 13,835.59 28,419.00 0.31 26.61 13,862.20 30,743.80 Total Expenses 534,900.00 32,449.62 165,898.24 340,790.00 0.31 292.41 166,217.26 368,682.74 Excess Revenue Over (Under) Expenditures 0.00 (11.71) 0.00 0.00 0.00 0.00 0.00 0.00 Beginning Net Assets 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 Ending Net Assets 0.00 (11.71) 0.00 0.00 0.00 0.00 0.00 0.00 FY March 1, 2015 - February 29, 2016

Madera Migrant Head Start Budget to Actual 2,440,715 For the Period Ending 1/31/2016 Start Date 3/1/2015 Current Mnth 11.00 Current Current Previous Account Description Grant Budget PTD Actual YTD Actual YTD YTD Budget % Spent Encumbered Actual + Encumb Budget Balance

REVENUES 4110 GRANT INCOME- 4,900,773 397,837.56 3,947,619.30 3,549,781.74 4,492,375.24 80.55% 36,617.84 3,984,237.14 916,535.86 4220 IN KIND CONTRIBUTIONS 779,613 (838.30) 625,004.14 625,842.44 714,645.25 80.17% - 625,004.14 154,608.86 4340 GAIN/LOSS ON INVSTMT ------4390 MISCELLANEOUS - 1,000.00 1,000.00 - - - 1,000.00 (1,000.00) TOTAL REVENUES 5,680,386 397,999.26 4,573,623.44 4,175,624.18 5,207,020.49 80.52% 36,617.84 4,610,241.28 1,070,144.72

EXPENDITURES 5010 Salaries & Wages 2,554,299 213,581.30 2,213,197.49 1,999,616.19 2,341,440.75 86.65% - 2,213,197.49 341,101.51 5020 Accrued Vacation Pay 129,000 12,868.38 103,352.17 90,483.79 118,250.00 80.12% - 103,352.17 25,647.83 5112 Health Insurance 421,063 27,207.71 312,743.55 285,535.84 385,974.42 74.27% - 312,743.55 108,319.45 5114 Worker's Compensation 219,062 11,967.79 125,563.62 113,595.83 200,806.83 57.32% - 125,563.62 93,498.38 5116 Pension 131,863 9,485.85 102,408.83 92,922.98 120,874.42 77.66% - 102,408.83 29,454.17 5122 FICA 218,439 17,261.06 172,848.15 155,587.09 200,235.75 79.13% - 172,848.15 45,590.85 5124 SUI 47,858 14,182.82 28,100.78 13,917.96 43,869.83 58.72% - 28,100.78 19,757.22 5130 Accrued Vacation Fringe - 979.22 7,843.57 6,864.35 - #DIV/0! - 7,843.57 (7,843.57) 6110 Office supplies 24,603 1,312.43 18,943.94 17,631.51 22,552.75 77.00% 2,560.00 21,503.94 3,099.06 6112 Data Processing Supplies 23,745 4,504.80 42,341.06 37,836.26 21,766.25 178.32% 1,789.07 44,130.13 (20,385.13) 6121 Food 11,710 196.25 803.92 607.67 10,734.17 6.87% - 803.92 10,906.08 6122 Kitchen Supplies - - 1,539.30 1,539.30 - #DIV/0! - 1,539.30 (1,539.30) 6130 Program Supplies 141,515 6,411.87 90,890.26 84,478.39 129,722.08 64.23% 13,957.27 104,847.53 36,667.47 6132 Medical & Dental Supplies 5,775 - 572.60 572.60 5,293.75 9.92% - 572.60 5,202.40 6134 Instructional Supplies 26,038 586.68 6,488.48 5,901.80 23,868.17 24.92% - 6,488.48 19,549.52 6140 Custodial Supplies 38,324 - 29,007.39 29,007.39 35,130.33 75.69% - 29,007.39 9,316.61 6142 Linen / Laundry - - - - - #DIV/0! - - - 6143 Furnishing - - - - - #DIV/0! - - - 6150 Uniform Rental / Purchases - 77.76 475.16 397.40 - #DIV/0! - 475.16 (475.16) 6170 Postage & Shipping 750 65.38 427.97 362.59 687.50 57.06% - 427.97 322.03 6212 Equipment Purchases Over > - - - - - #DIV/0! - - - 6214 Equipment Over > $500 - - - - - #DIV/0! - - - 6216 Equipment Over > $1,000 - - - - - #DIV/0! - - - 6221 Equipment Over > $5,000 - - 6,550.00 6,550.00 - #DIV/0! - 6,550.00 (6,550.00) 6180 Equipment Rental 12,137 2,660.05 22,268.00 19,607.95 11,125.58 183.47% - 22,268.00 (10,131.00) 6181 Equipment Maintenance 16,795 165.75 6,215.28 6,049.53 15,395.42 37.01% - 6,215.28 10,579.72 6310 Printing & Publications 4,749 173.62 2,682.75 2,509.13 4,353.25 56.49% - 2,682.75 2,066.25 6312 Advertising & Promotion 2,849 32.04 1,279.30 1,247.26 2,611.58 44.90% - 1,279.30 1,569.70 6320 Telephone 38,161 5,988.88 26,642.17 20,653.29 34,980.92 69.82% - 26,642.17 11,518.83 6410 Rent 65,856 5,700.68 61,193.35 55,492.67 60,368.00 92.92% - 61,193.35 4,662.65 6420 Utilities / Disposal 87,508 8,758.29 70,508.27 61,749.98 80,215.67 80.57% - 70,508.27 16,999.73 6432 Building Repairs / Maintenan 79,500 3,791.36 50,776.97 46,985.61 72,875.00 63.87% 3,000.00 53,776.97 25,723.03 6433 Grounds Maintenance 6,206 1,641.48 11,338.22 9,696.74 5,688.83 182.70% 600.00 11,938.22 (5,732.22) 6436 Pest Control 3,543 251.83 2,845.02 2,593.19 3,247.75 80.30% - 2,845.02 697.98 6437 Burglar & Fire Alarm 3,283 11.84 2,102.06 2,090.22 3,009.42 64.03% - 2,102.06 1,180.94 6440 Property Insurance 9,749 4,271.65 8,972.12 4,700.47 8,936.58 92.03% - 8,972.12 776.88 6510 Audit - - - - - #DIV/0! - - - 6521 / 6520 Consultants 47,489 (7.90) 29,145.78 29,153.68 43,531.58 61.37% - 29,145.78 18,343.22 6522 Consultants Expense - - 534.19 534.19 - #DIV/0! - 534.19 (534.19)

G-4 2 JAN16 COMBINE Migrant Basic-Blended financial 321-PC & BOD Page 1 of 6 FY March 1, 2015 - February 29, 2016

Current Current Previous Account Description Grant Budget PTD Actual YTD Actual YTD YTD Budget % Spent Encumbered Actual + Encumb Budget Balance

6524 Contracts - - - - - #DIV/0! - - - 6530 Legal 4,749 280.54 3,324.65 3,044.11 4,353.25 70.01% - 3,324.65 1,424.35 6540 Custodial Services 4,500 - 6,339.00 6,339.00 4,125.00 140.87% - 6,339.00 (1,839.00) 6555 Medical Screening / DEAT / Staff 2,470 124.31 1,443.49 1,319.18 2,264.17 58.44% - 1,443.49 1,026.51 6562 Medical Exam 1,900 - 665.07 665.07 1,741.67 35.00% - 665.07 1,234.93 6564 Medical Follow-up 2,849 - - - 2,611.58 0.00% - - 2,849.00 6566 Dental Exam 1,900 - - - 1,741.67 0.00% - - 1,900.00 6568 Dental Follow-up 2,849 - - - 2,611.58 0.00% - - 2,849.00 6610 Gas & Oil 22,795 762.29 10,182.37 9,420.08 20,895.42 44.67% - 10,182.37 12,612.63 6620 Vehicle Insurance 12,538 6,542.77 14,012.69 7,469.92 11,493.17 111.76% - 14,012.69 (1,474.69) 6630 Vehicle License & Fees - - - - - #DIV/0! - - - 6640 Vehicle Repair & Maintenanc 9,498 242.70 5,050.62 4,807.92 8,706.50 53.18% - 5,050.62 4,447.38 6712 Staff Travel-Local 9,194 36.74 6,629.29 6,592.55 8,427.83 72.10% - 6,629.29 2,564.71 6714 Staff Travel-Out of Area 20,941 5,565.00 7,870.42 2,305.42 19,195.92 37.58% 11,565.10 19,435.52 1,505.48 6722 Per Diem-Staff - - - - - #DIV/0! - - - 6724 Per Diem-Parent - - - - - #DIV/0! - - - 6730 Volunteer Travel - - - - - #DIV/0! - - - 6742 Training - Staff 6,744 288.59 1,100.37 811.78 6,182.00 16.32% - 1,100.37 5,643.63 6744 Training - Volunteer - - 1,700.00 1,700.00 - #DIV/0! 102.60 1,802.60 (1,802.60) 6746 Training - Parent 2,052 - - - 1,881.00 0.00% - - 2,052.00 6748 Education Reimbursement 5,000 - - - 4,583.33 0.00% - - 5,000.00 6750 Field Trips 7,610 - 2,118.49 2,118.49 6,975.83 27.84% 300.00 2,418.49 5,191.51 6810 Bank Charges - - - - - #DIV/0! - - - 6820 Interest Expense 685 - 0.62 0.62 627.92 0.09% - 0.62 684.38 6832 Liability Insurance 570 46.85 504.36 457.51 522.50 88.48% - 504.36 65.64 6834 Student Activity Insurance 1,957 - 1,875.12 1,875.12 1,793.92 95.82% - 1,875.12 81.88 6840 Property Taxes - - 2.23 2.23 - #DIV/0! - 2.23 (2.23) 6850 Fees & Licenses 10,448 70.22 9,888.91 9,818.69 9,577.33 94.65% - 9,888.91 559.09 6852 Finger Printing 1,900 140.45 1,482.13 1,341.68 1,741.67 78.01% - 1,482.13 417.87 6860 Depreciation Expense 4,652 - 971.25 971.25 4,264.33 20.88% - 971.25 3,680.75 6875 Employee Health & Welfare 11,465 296.48 9,117.40 8,820.92 10,509.58 79.52% - 9,117.40 2,347.60 7110 Parent Activities - - - - - #DIV/0! - - - 7111 Parent Mileage 1,011 - 692.06 692.06 926.75 68.45% - 692.06 318.94 7112 Parent Involvement 4,912 374.21 3,478.96 3,104.75 4,502.67 70.83% - 3,478.96 1,433.04 7114 PPC Allowance 6,497 - 2,749.22 2,749.22 5,955.58 42.32% - 2,749.22 3,747.78 7116 PPC Food Allowance - 52.40 1,509.99 1,457.59 - #DIV/0! - 1,509.99 (1,509.99) 8110 In-Kind Salaries 525,098 (838.30) 415,503.98 416,342.28 481,339.83 79.13% - 415,503.98 109,594.02 8120 In-Kind Rent 249,581 - 207,984.16 207,984.16 228,782.58 83.33% - 207,984.16 41,596.84 8130 In-Kind Other 4,934 - 1,516.00 1,516.00 4,522.83 30.73% - 1,516.00 3,418.00 9010 In-Direct Cost Allocation 367,218 29,885.14 295,308.87 265,423.73 336,616.50 80.42% 2,743.80 298,052.67 69,165.33

Total Expenses 5,680,386 397,999.26 4,573,623.44 4,175,624.18 5,207,020.49 80.52% 36,617.84 4,610,241.28 1,070,144.72

Excess Revenue Over ------

Total Expenses w/o In Kind 4,900,773 398,837.56 3,948,619.30 3,549,781.74 3,985,237.14 915,535.86 In-K 779,613 (838.30) ID Cost Calc. @ 8.1% 295,308.87 915,535.86 ADMINISTRATION BUDGET LIMIT $554,918 YEAR-TO DATE ADMIN EXP. $408,477 3,417,832.41 524290.93 PERCENT OF TOTAL EXPENSES 7.15% (174,825.55) ADMINIISTRATION LIMIT IS 9.5% 295,308.87

G-4 2 JAN16 COMBINE Migrant Basic-Blended financial 321-PC & BOD Page 2 of 6 FY March 1, 2015 - February 29, 2016

Madera Migrant Head Start Budget to Actual For the Period Ending 1/31/2016 Start Date 3/1/2015 Current Mnth 11.00 Current Current Previous Actual + Account Description Grant Budget Month Actual YTD Actual YTD YTD Budget % Spent Encumbered Budget Balance Encumb REVENUES 4110 GRANT INCOME-FEDERAL 4,592,505 296,481.54 3,561,714.33 3,265,232.79 4,209,800 77.55% 20,966.41 3,582,680.74 1,009,824.26 4220 IN KIND CONTRIBUTIONS 779,613 (838.30) 625,004.14 625,842.44 714,645 80.17% - 625,004.14 154,608.86 4320 INTEREST EARNED ------4340 GAIN/LOSS ON INVSTMT ------4390 MISCELLANEOUS INCOME - 1,000.00 1,000.00 - - - 1,000.00 (1,000.00) TOTAL REVENUES 5,372,118 296,643.24 4,187,718.47 3,891,075.23 4,924,445 77.95% 20,966.41 4,208,684.88 1,163,433.12

EXPENDITURES 5010 Salaries & Wages 2,392,816 154,818.03 1,986,199.35 1,831,381.32 2,193,415 83.01% - 1,986,199.35 406,616.65 5020 Accrued Vacation 115,000 9,224.20 90,203.76 80,979.56 105,417 78.44% - 90,203.76 24,796.24 5112 Health Insurance 392,593 18,843.91 278,041.17 259,197.26 359,877 70.82% - 278,041.17 114,551.83 5114 Worker's Compensation 201,887 8,181.61 111,825.32 103,643.71 185,063 55.39% - 111,825.32 90,061.68 5116 Pension 123,888 6,946.33 92,923.23 85,976.90 113,564 75.01% - 92,923.23 30,964.77 5122 FICA 191,852 12,468.98 155,827.69 143,358.71 175,864 81.22% - 155,827.69 36,024.31 5124 SUI 44,890 10,239.72 23,467.93 13,228.21 41,149 52.28% - 23,467.93 21,422.07 5130 Accrued Vacation FICA - 700.37 6,882.72 6,182.35 - #DIV/0! - 6,882.72 (6,882.72) 6110 Office supplies 23,277 1,306.82 18,381.06 17,074.24 21,337 78.97% 900.95 19,282.01 3,994.99 6112 Data Processing Supplies 22,750 3,197.07 40,700.06 37,502.99 20,854 178.90% 1,789.07 42,489.13 (19,739.13) 6121 Food 11,638 196.25 803.92 607.67 10,668 6.91% - 803.92 10,834.08 6122 Kitchen Supplies - - 1,539.30 1,539.30 - #DIV/0! - 1,539.30 (1,539.30) 6130 Program Supplies 138,863 6,201.49 86,647.96 80,446.47 127,291 62.40% 1,137.66 87,785.62 51,077.38 6132 Medical & Dental Supplies 5,245 - 572.60 572.60 4,808 10.92% - 572.60 4,672.40 6134 Instructional Supplies 24,712 - 4,795.73 4,795.73 22,653 19.41% - 4,795.73 19,916.27 6140 Custodial Supplies 34,878 - 26,015.71 26,015.71 31,972 74.59% - 26,015.71 8,862.29 6142 Linen / Laundry ------6143 Furnishings ------6150 Uniform Rental / Purchases - 77.76 475.16 397.40 - - 475.16 (475.16) 6170 Postage & Shipping 696 65.38 427.97 362.59 638 61.49% - 427.97 268.03 6212 Equipment Purchases Over > $ ------6214 Equipment Over > $500 ------6216 Equipment Over > $1,000 ------6221 Equipment Over > $5,000 - - 6,550.00 6,550.00 - - 6,550.00 (6,550.00) 6180 Equipment Rental 11,548 2,264.02 20,583.54 18,319.52 10,586 178.24% - 20,583.54 (9,035.54) 6181 Equipment Maintenance 16,402 99.11 5,192.11 5,093.00 15,035 31.66% - 5,192.11 11,209.89 6310 Printing & Publications 4,550 159.18 2,559.30 2,400.12 4,171 56.25% - 2,559.30 1,990.70 6312 Advertising & Promotion 2,730 29.37 1,228.29 1,198.92 2,503 44.99% - 1,228.29 1,501.71 6320 Telephone 35,870 4,561.62 21,037.83 16,476.21 32,881 58.65% - 21,037.83 14,832.17 6410 Rent 65,856 5,657.71 60,663.44 55,005.73 60,368 92.12% - 60,663.44 5,192.56 6420 Utilities / Disposal 83,580 7,706.34 66,995.28 59,288.94 76,615 80.16% - 66,995.28 16,584.72 6432 Building Repairs / Maintenance 79,500 2,742.26 47,262.59 44,520.33 72,875 59.45% 3,000.00 50,262.59 29,237.41 6433 Grounds Maintenance 6,108 1,520.00 10,897.35 9,377.35 5,599 178.41% 600.00 11,497.35 (5,389.35) 6436 Pest Control 3,386 205.67 2,611.82 2,406.15 3,104 77.14% - 2,611.82 774.18 6437 Burglar & Fire Alarm 3,250 11.84 2,066.12 2,054.28 2,979 63.57% - 2,066.12 1,183.88 6440 Property Insurance 9,062 3,808.37 8,093.32 4,284.95 8,307 89.31% - 8,093.32 968.68 6510 Audit ------6521 / 6520 Consultants 45,500 (20.11) 26,556.92 26,577.03 41,708 58.37% - 26,556.92 18,943.08 6522 Consultants Expense - - 487.34 487.34 - #DIV/0! - 487.34 (487.34) 6524 Contracts ------6530 Legal 4,550 257.20 3,176.04 2,918.84 4,171 69.80% - 3,176.04 1,373.96 6540 Custodial Services 4,500 - 4,688.07 4,688.07 4,125 104.18% - 4,688.07 (188.07) 6555 Medical Screening / DEAT / Staff 2,366 113.97 1,393.43 1,279.46 2,169 58.89% - 1,393.43 972.57 6562 Medical Exam 1,820 - 640.67 640.67 1,668 35.20% - 640.67 1,179.33 6564 Medical Follow-up 2,730 - 2,503 0.00% - - 2,730.00 6566 Dental Exam 1,820 - 1,668 0.00% - - 1,820.00 6568 Dental Follow-up 2,730 - 2,503 0.00% - - 2,730.00 6610 Gas & Oil 21,840 720.32 9,803.65 9,083.33 20,020 44.89% - 9,803.65 12,036.35 6620 Vehicle Insurance 12,012 5,998.35 13,166.50 7,168.15 11,011 109.61% - 13,166.50 (1,154.50)

G-4 2 JAN16 COMBINE Migrant Basic-Blended financial 321 BASIC PL Page 3 of 6 FY March 1, 2015 - February 29, 2016

Current Current Previous Actual + Account Description Grant Budget Month Actual YTD Actual YTD YTD Budget % Spent Encumbered Budget Balance Encumb 6630 Vehicle License & Fees ------6640 Vehicle Repair & Maintenance 9,100 223.34 4,876.93 4,653.59 8,342 53.59% - 4,876.93 4,223.07 6712 Staff Travel-Local 9,030 64.05 6,374.47 6,310.42 8,278 70.59% - 6,374.47 2,655.53 6714 Staff Travel-Out of Area 20,941 5,565.00 7,870.42 2,305.42 19,196 37.58% 11,565.10 19,435.52 1,505.48 6722 Per Diem-Staff - - - - - #DIV/0! - - - 6724 Per Diem-Parent ------6730 Volunteer Travel ------6742 Training - Staff 6,461 76.36 851.85 775.49 5,923 13.18% - 851.85 5,609.15 6744 Training - Volunteer - - 1,700.00 1,700.00 - 102.60 1,802.60 (1,802.60) 6746 Training - Parent 1,966 - - - 1,802 0.00% - - 1,966.00 6748 Education Reimbursement 5,000 - 4,583 0.00% - - 5,000.00 6750 Field Trips 7,082 - 2,078.27 2,078.27 6,492 29.35% 300.00 2,378.27 4,703.73 6810 Bank Charges ------6820 Interest Expense 656 - 0.56 0.56 601 0.09% - 0.56 655.44 6832 Liability Insurance 546 42.95 478.72 435.77 501 87.68% - 478.72 67.28 6834 Student Activity Insurance 1,859 - 1,750.83 1,750.83 1,704 94.18% - 1,750.83 108.17 6840 Property Taxes - - 2.23 2.23 - #DIV/0! - 2.23 (2.23) 6850 Fees & Licenses 10,010 64.38 9,351.12 9,286.74 9,176 93.42% - 9,351.12 658.88 6852 Finger Printing 1,820 128.76 1,421.74 1,292.98 1,668 78.12% - 1,421.74 398.26 6860 Depreciation Expense 4,457 - 889.10 889.10 4,086 19.95% - 889.10 3,567.90 6875 Employee Health & Welfare 10,984 296.48 9,117.40 8,820.92 10,069 83.01% - 9,117.40 1,866.60 7110 Parent Activities - - - #DIV/0! - - - 7111 Parent Mileage 969 - 669.56 669.56 888 69.10% - 669.56 299.44 7112 Parent Involvement 4,585 374.21 3,443.36 3,069.15 4,203 75.10% - 3,443.36 1,141.64 7114 PPC Allowance 6,225 - 2,544.60 2,544.60 5,706 40.88% - 2,544.60 3,680.40 7116 PPC Food Allowance - 52.40 1,509.99 1,457.59 - #DIV/0! - 1,509.99 (1,509.99) 8110 In-Kind Salaries 525,098 (838.30) 415,503.98 416,342.28 481,340 79.13% - 415,503.98 109,594.02 8120 In-Kind Rent 249,581 - 207,984.16 207,984.16 228,783 83.33% - 207,984.16 41,596.84 8130 In-Kind Other 4,934 - 1,516.00 1,516.00 4,523 30.73% - 1,516.00 3,418.00 9010 In-Direct Cost Allocation 344,119 22,290.47 266,398.93 244,108.46 315,442 77.41% 1,571.03 267,969.96 76,149.04

Total Expenses 5,372,118 296,643.24 4,187,718.47 3,891,075.23 4,924,445 77.95% 20,966.41 4,208,684.88 1,163,433.12

Excess Revenue Over ------

Total Expenses w/o In Kind 4,592,505 297,481.54 3,562,714.33 3,265,232.79 77.58% 3,583,680.74 1,008,824.26 Inkind 779,613 ID Cost Calc. @ 8.1% ID Cost Calc. @ 8.1% Inkind - State Collaboration 429,662 266,398.93 1,571.03 Total Inkind 1,209,275 321.0-2410 297,481.54 321.0-9010-3.2-000-90 (3,230.50) 321.0-4110-3.2 (297,481.54) 200.0-4900-2.0-000-90 3,230.50

G-4 2 JAN16 COMBINE Migrant Basic-Blended financial 321 BASIC PL Page 4 of 6 FY March 1, 2015 - February 29, 2016

MADERA MIGRANT AND SEASONAL BLENDED HEAD START PROGRAM For the Period Ending 1/31/2016 Start Date 3/1/2015 Current Current Mnth 11.00 Current Actual YTD Previous

Per General Account Description Grant Budget PTD Actual YTD YTD Budget % Spent Encumbered Actual + Encumb Budget Balance Ledger REVENUES 4110 GRANT INCOME-FEDERAL 308,268 101,356.02 385,904.97 284,548.95 282,579 125.18% 15,651.43 401,556.40 (93,288.40) 4220 IN KIND CONTRIBUTIONS - - - - - 4330 SALE OF ASSETS - - - - - 4350 RENTAL INCOME - - - - TOTAL REVENUES 308,268 101,356.02 385,904.97 284,548.95 282,579 125.18% 15,651.43 401,556.40 (93,288.40)

EXPENDITURES

5010 Salaries & Wages 161,483 58,763.27 226,998.14 168,234.87 148,026 140.57% - 226,998.14 (65,515.14) 5020 Accrued Vacation Pay 14,000 3,644.18 13,148.41 9,504.23 12,833 93.92% - 13,148.41 851.59 5112 Health Insurance 28,470 8,363.80 34,702.38 26,338.58 26,098 121.89% - 34,702.38 (6,232.38) 5114 Worker's Compensation 17,175 3,786.18 13,738.30 9,952.12 15,744 79.99% - 13,738.30 3,436.70 5116 Pension 7,975 2,539.52 9,485.60 6,946.08 7,310 118.94% - 9,485.60 (1,510.60) 5122 FICA 26,587 4,792.08 17,020.46 12,228.38 24,371 64.02% - 17,020.46 9,566.54 5124 SUI 2,968 3,943.10 4,632.85 689.75 2,721 156.09% - 4,632.85 (1,664.85) 5130 Accrued Vacation FICA 0 278.85 960.85 682.00 - #DIV/0! - 960.85 (960.85) 6110 Office supplies 1,326 5.61 562.88 557.27 1,216 42.45% 1,659.05 2,221.93 (895.93) 6112 Data Processing Supplies 995 1,307.73 1,641.00 333.27 912 164.92% - 1,641.00 (646.00) 6121 Food 72 - 66 0.00% - - 72.00 6122 Kitchen Supplies 0 - - - - - 6130 Program Supplies 2,652 210.38 4,242.30 4,031.92 2,431 159.97% 12,819.61 17,061.91 (14,409.91) 6132 Medical & Dental Supplies 530 - 486 0.00% - - 530.00 6134 Instructional Supplies 1,326 586.68 1,692.75 1,106.07 1,216 127.66% - 1,692.75 (366.75) 6140 Custodial Supplies 3,446 - 2,991.68 2,991.68 3,159 86.82% - 2,991.68 454.32 6142 Linen / Laundry 0 - - - - - 6143 Furnishings 0 - - - - - 6150 Uniform Rental / Purchases 0 - - - - - 6170 Postage & Shipping 54 - 50 0.00% - - 54.00 6212 Equipment Purchases Over > $500 0 - - - - - 6214 Equipment Over > $500 0 - - - - - 6216 Equipment Over > $1,000 0 - - - - - 6221 Equipment Over > $5,000 0 - - - - - 6180 Equipment Rental 589 396.03 1,684.46 1,288.43 540 285.99% - 1,684.46 (1,095.46) 6181 Equipment Maintenance 393 66.64 1,023.17 956.53 360 260.35% - 1,023.17 (630.17) 6310 Printing & Publications 199 14.44 123.45 109.01 182 62.04% - 123.45 75.55 6312 Advertising & Promotion 119 2.67 51.01 48.34 109 42.87% - 51.01 67.99 6320 Telephone 2,291 1,427.26 5,604.34 4,177.08 2,100 244.62% - 5,604.34 (3,313.34) 6410 Rent 0 42.97 529.91 486.94 - #DIV/0! - 529.91 (529.91) 6420 Utilities / Disposal 3,928 1,051.95 3,512.99 2,461.04 3,601 89.43% - 3,512.99 415.01 6432 Building Repairs / Maintenance 0 1,049.10 3,514.38 2,465.28 - #DIV/0! - 3,514.38 (3,514.38) 6433 Grounds Maintenance 98 121.48 440.87 319.39 90 449.87% - 440.87 (342.87) 6436 Pest Control 157 46.16 233.20 187.04 144 148.54% - 233.20 (76.20) 6437 Burglar & Fire Alarm 33 - 35.94 35.94 30 108.91% - 35.94 (2.94) 6440 Property Insurance 687 463.28 878.80 415.52 630 127.92% - 878.80 (191.80) 6510 Audit 0 - - - - - 6521 / 6520 Consultants 1,989 12.21 2,588.86 2,576.65 1,823 130.16% - 2,588.86 (599.86) 6522 Consultants Expense 0 - 46.85 46.85 - #DIV/0! - 46.85 (46.85) 6524 Contracts 0 - - - - - 6530 Legal 199 23.34 148.61 125.27 182 74.68% - 148.61 50.39 6540 Custodial Services 0 - 1,650.93 1,650.93 - #DIV/0! - 1,650.93 (1,650.93) 6555 Medical Screening / DEAT / Staff 104 10.34 50.06 39.72 95 48.13% - 50.06 53.94 6562 Medical Exam 80 - 24.40 24.40 73 30.50% - 24.40 55.60 6564 Medical Follow-up 119 - 109 0.00% - - 119.00 6566 Dental Exam 80 - 73 0.00% - - 80.00 6568 Dental Follow-up 119 - 109 0.00% - - 119.00 6610 Gas & Oil 955 41.97 378.72 336.75 875 39.66% - 378.72 576.28

G-4 2 JAN16 COMBINE Migrant Basic-Blended financial 362 BLENDED PL Page 5 of 6 FY March 1, 2015 - February 29, 2016

Current Actual YTD Previous

Per General Account Description Grant Budget PTD Actual YTD YTD Budget % Spent Encumbered Actual + Encumb Budget Balance Ledger REVENUES 6620 Vehicle Insurance 526 544.42 846.19 301.77 482 160.87% - 846.19 (320.19) 6630 Vehicle License & Fees 0 - - - - - 6640 Vehicle Repair & Maintenance 398 19.36 173.69 154.33 365 43.64% - 173.69 224.31 6712 Staff Travel-Local 164 (27.31) 254.82 282.13 150 155.38% - 254.82 (90.82) 6714 Staff Travel-Out of Area 0 - - - - - 6722 Per Diem-Staff 0 - - - - - 6724 Per Diem-Parent 0 - - - - - 6730 Volunteer Travel 0 - - - - - 6742 Training - Staff 283 212.23 248.52 36.29 259 87.82% - 248.52 34.48 6744 Training - Volunteer 0 - - - - - 6746 Training - Parent 86 - - - 79 0.00% - - 86.00 6748 Education Reimbursement 0 - - - - - 6750 Field Trips 528 - 40.22 40.22 484 7.62% - 40.22 487.78 6810 Bank Charges 0 - - - - - 6820 Interest Expense 29 - 0.06 0.06 27 0.21% - 0.06 28.94 6832 Liability Insurance 24 3.90 25.64 21.74 22 106.83% - 25.64 (1.64) 6834 Student Activity Insurance 98 - 124.29 124.29 90 126.83% - 124.29 (26.29) 6840 Property Taxes 0 - - - - - 6850 Fees & Licenses 438 5.84 537.79 531.95 402 122.78% - 537.79 (99.79) 6852 Finger Printing 80 11.69 60.39 48.70 73 75.49% - 60.39 19.61 6860 Depreciation Expense 195 - 82.15 82.15 179 42.13% - 82.15 112.85 6875 Employee Health & Welfare 481 - 441 0.00% - - 481.00 7110 Parent Activities 0 - - - - - 7111 Parent Mileage 42 - 22.50 22.50 39 53.57% - 22.50 19.50 7112 Parent Involvement 327 - 35.60 35.60 300 10.89% - 35.60 291.40 7114 PPC Allowance 272 - 204.62 204.62 249 75.23% - 204.62 67.38 7116 PPC Food Allowance 0 - - - - - 8110 In-Kind Salaries 0 - - - - - 8120 In-Kind Rent 0 - - - - - 8130 In-Kind Other 0 - - - - - 9010 In-Direct Cost Allocation 23,099 7,594.67 28,909.94 21,315.27 21,174 125.16% 1,172.77 30,082.71 (6,983.71)

Total Expenses 308,268 101,356.02 385,904.97 284,548.95 282,579 125.18% 15,651.43 401,556.40 (93,288.40)

Excess Revenue Over ------

Total Expenses w/o In Kind 308,268 101,356.02 385,904.97 284,548.95 401,556.40 (93,288.40) In-Kind 0.00 ID Cost Calc. @ 8.1% 15,651.43 28,909.94 321.0-2410 101,356.02 -77,636.97 362.0-4110-3.2 (101,356.02)

362.0-9010-3.2-000-90 (3,568.56) 200.0-4900-2.0-000-90 3,568.56

G-4 2 JAN16 COMBINE Migrant Basic-Blended financial 362 BLENDED PL Page 6 of 6 July 1, 2015 to June 30, 2016

State Migrant Full-Day Program - Basic Program Budget to Actual For the Period Ending 1/31/2016 Start Date 7/1/2015 Current Mnth 7.00 Current Previous Actual + Account Description Grant Budget MTD Actual YTD Actual YTD YTD Budget % Spent Encumbered Budget Balance Encumb REVENUES 4120 GRANT INCOME-STATE 483,094 66,161.05 350,196.18 284,035.13 281,806 72.49% - 350,196.18 132,897.82 4220 IN KIND CONTRIBUTIONS - - - 4315 CHILD CRE REVENUE-STATE - - - - TOTAL REVENUES 483,094 66,161.05 350,196.18 284,035.13 281,806 72.49% - 350,196.18 132,897.82

EXPENDITURES 5010 SALARIES & WAGES 260,401 37,981.00 199,844.93 161,863.93 151,901 81.16% - 199,844.93 60,556.07 5020 ACCRUED VACATION PAY 18,602 2,355.36 11,502.70 9,147.34 10,851 - 11,502.70 7,099.30 5112 HEALTH INSURANCE 47,213 5,397.11 37,446.83 32,049.72 27,541 79.31% - 37,446.83 9,766.17 5114 WORKER'S COMPENSATION 17,256 2,447.16 12,183.30 9,736.14 10,066 70.60% - 12,183.30 5,072.70 5116 PENSION 9,743 1,641.39 8,633.46 6,992.07 5,683 88.61% - 8,633.46 1,109.54 5122 FICA 17,524 3,097.31 15,384.77 12,287.46 10,222 87.79% - 15,384.77 2,139.23 5124 SUI 3,011 2,548.59 3,191.62 643.03 1,756 106.00% - 3,191.62 (180.62) 5130 ACCRUED VACATION FRINGE - 180.23 843.27 663.04 - #DIV/0! - 843.27 (843.27) 6110 OFFICE SUPPLIES 1,882 3.63 148.07 144.44 1,098 7.87% - 148.07 1,733.93 6112 DATA PROCESSING SUPPLIES 1,626 845.23 1,082.47 237.24 949 66.57% - 1,082.47 543.53 6121 FOOD 96 - 0.00 0.00 56 0.00% - - 96.00 6122 KITCHEN SUPPLIES 1,000 - 982.66 982.66 583 98.27% - 982.66 17.34 6130 PROGRAM SUPPLIES 15,235 135.98 5,793.37 5,657.39 8,887 38.03% - 5,793.37 9,441.63 6132 MEDICAL & DENTAL SUPPLIES 526 - 307 0.00% - - 526.00 6134 INSTRUCTIONAL SUPPLIES 752 379.20 1,166.55 787.35 439 155.13% - 1,166.55 (414.55) 6140 CUSTODIAL SUPPLIES 4,645 - 2,803.15 2,803.15 2,710 60.35% - 2,803.15 1,841.85 6142 LINEN/LAUNDRY - - - #DIV/0! - - - 6150 UNIFORM RENTAL/PURCHASE - - - #DIV/0! - - - 6170 POSTAGE & SHIPPING - - - #DIV/0! - - - 6180 EQUIPMENT RENTAL 2,030 255.97 1,157.50 901.53 1,184 57.02% - 1,157.50 872.50 6181 EQUIPMENT MAINTENANCE 1,615 43.07 1,162.97 1,119.90 942 72.01% - 1,162.97 452.03 6212 EQUIPMENT PURCHASES < $500 - - - #DIV/0! - - - 6214 EQUIPMENT OVER > $500 - - - #DIV/0! - - - 6216 EQUIPMENT OVER > $1000 - - - #DIV/0! - - - 6218 EQUIPMENT OVER > $5000 8,400 - 4,900 0.00% - - 8,400.00 6310 PRINTING & PUBLICATIONS 187 9.34 42.17 32.83 109 22.55% - 42.17 144.83 6312 ADVERTISING & PROMOTION 147 1.72 22.85 21.13 86 15.54% - 22.85 124.15 6320 TELEPHONE 5,444 927.16 4,821.74 3,894.58 3,176 88.57% - 4,821.74 622.26 6410 RENT 458 27.77 106.75 78.98 267 23.31% - 106.75 351.25 6420 UTILITIES/ DISPOSAL 5,931 679.92 3,070.79 2,390.87 3,460 51.78% - 3,070.79 2,860.21 6432 BUILDING REPAIRS/ MAINTENANCE 6,498 678.08 2,181.59 1,503.51 3,791 33.57% - 2,181.59 4,316.41 6433 GROUNDS MAINTENANCE 845 78.52 362.42 283.90 493 42.89% - 362.42 482.58 6436 PEST CONTROL 253 29.84 169.18 139.34 148 66.87% - 169.18 83.82 6437 BURGLAR & FIRE ALARM 142 - 39.06 39.06 83 27.51% - 39.06 102.94 6440 PROPERTY INSURANCE 1,227 299.45 534.73 235.28 716 43.58% - 534.73 692.27 6520 CONSULTANTS 1,106 7.90 587.33 579.43 645 53.10% - 587.33 518.67 6522 CONSULTANT EXPENSES - - 1.34 1.34 - #DIV/0! - 1.34 (1.34) 6524 CONTRACTS - - - #DIV/0! - - - 6530 LEGAL 214 15.09 206.60 191.51 125 96.54% - 206.60 7.40 6540 CUSTODIAL SERVICES 2,795 - 2,743.95 2,743.95 1,630 98.17% - 2,743.95 51.05 6555 MEDICAL SCREENING/DEAT/STAFF 160 6.69 21.87 15.18 93 13.67% - 21.87 138.13 6562 MEDICAL EXAM 107 - 30.41 30.41 62 28.42% - 30.41 76.59 6564 MEDICAL FOLLOW-UP 53 - 0.00 0.00 31 0.00% - - 53.00 6566 DENTAL EXAM 53 - 0.00 0.00 31 0.00% - - 53.00 G-4 3 JAN16 322 CMIG FINACIAL 3/4/2016 Board Finanal Report Page 1 of 2 7:56 AM July 1, 2015 to June 30, 2016

Current Previous Actual + Account Description Grant Budget MTD Actual YTD Actual YTD YTD Budget % Spent Encumbered Budget Balance Encumb 6568 DENTAL FOLLOW-UP 53 - 0.00 0.00 31 0.00% - - 53.00 6610 GAS & OIL 801 27.13 287.96 260.83 467 35.95% - 287.96 513.04 6620 VEHICLE INSURANCE 849 351.88 522.74 170.86 495 61.57% - 522.74 326.26 6630 VEHICLE LICENSE & FEES - - - #DIV/0! - - - 6640 VEHICLE REPAIR & MAINTENANCE 347 12.52 223.97 211.45 202 64.54% - 223.97 123.03 6712 STAFF TRAVEL-LOCAL 296 27.31 244.75 217.44 173 82.69% - 244.75 51.25 6714 STAFF TRAVEL-OUT OF AREA - - - #DIV/0! - - - 6722 PER DIEM - STAFF - - - #DIV/0! - - - 6724 PER DIEM - PARENT - - - #DIV/0! - - - 6730 VOLUNTEER TRAVEL - - - #DIV/0! - - - 6742 TRAINING - STAFF 60 137.18 190.34 53.16 35 317.23% - 190.34 (130.34) 6744 TRAINING - VOLUNTEER - - - #DIV/0! - - - 6746 TRAINING - PARENT 278 - 0.00 0.00 162 0.00% - - 278.00 6748 EDUCATION REIMBURSEMENT 96 - 56 0.00% - - 96.00 6750 FIELD TRIPS 418 - 100.78 100.78 244 24.11% - 100.78 317.22 6820 INTEREST EXPENSE 6 - 0.00 0.00 4 0.00% - - 6.00 6832 LIABILITY INSURANCE 32 2.52 20.33 17.81 19 63.53% - 20.33 11.67 6834 STUDENT ACTIVITY INSURANCE 232 - 196.05 196.05 135 84.50% - 196.05 35.95 6840 PROPERTY TAXES - - - #DIV/0! - - - 6850 FEES & LICENSES 741 3.78 688.02 684.24 432 92.85% - 688.02 52.98 6852 FINGER PRINTING 119 7.55 34.59 27.04 69 29.07% - 34.59 84.41 6860 DEPRECIATION EXPENSE 115 - 5.78 5.78 67 5.03% - 5.78 109.22 6875 EE HEALTH & WELFARE COSTS 555 - 0.00 0.00 324 0.00% - - 555.00 7110 PARENT ACTIVITIES - - - #DIV/0! - - - 7111 PARENT MILEAGE 60 - 17.14 17.14 35 28.57% - 17.14 42.86 7112 PARENT INVOLVEMENT 1,115 - 28.67 28.67 650 2.57% - 28.67 1,086.33 7114 PPC ALLOWANCE 150 - 155.38 155.38 88 103.59% - 155.38 (5.38) 7115 PPC FOOD ALLOWANCE - - - #DIV/0! - - - 9010 INDIRECT COST ALLOCATION 9.1% 39,594 5,518.47 29,209.28 23,690.81 23,097 73.77% - 29,209.28 10,384.72 Total Expenses 483,094 66,161.05 350,196.18 284,035.13 281,806.00 72.49% - 350,196.18 132,897.82 - - - -

In Direct Calc. @ 9.1% 322.0-4120-3.2 (66,161.05) 322.0-9010 585.03 29,209.28 322.0-1310 17,557.13 200.0-4900 (585.03) 322.0-2410 48,603.92

G-4 3 JAN16 322 CMIG FINACIAL 3/4/2016 Board Finanal Report Page 2 of 2 7:56 AM FY July 1, 2015 - June 30, 2016

State Migrant Part Year Program - Start-up/Close-down Budget to Actual

For the Period Ending 1/31/2016 Start Date 7/1/2015 Current Mnth 7.00

Grant Current Actual Previous Actual + Budget Account Description Budget Period YTD Actual YTD YTD Budget % Spent Encumbered Encumbered Balance REVENUES 4120 GRANT INCOME-STATE 85,252 - 22,104.96 22,104.96 49,729 25.93% 574.70 22,679.66 62,572.34 4220 IN KIND CONTRIBUTIONS ------4330 SALE OF ASSETS ------4350 RENTAL INCOME ------TOTAL REVENUES 85,252 - 22,104.96 22,104.96 49,729 25.93% 574.70 22,679.66 62,572.34

EXPENDITURES 5010 SALARIES & WAGES 24,386 - 6,861.86 6,861.86 14,218 28.14% - 6,861.86 17,524.14 5020 ACCRUED VACATION PAY 1,500 - 389.11 389.11 875 25.94% - 389.11 1,110.89 5112 HEALTH INSURANCE 4,202 - 0.00 0.00 2,450 0.00% - - 4,202.00 5114 WORKER'S COMPENSATION 1,507 - 401.12 401.12 880 26.62% - 401.12 1,105.88 5116 PENSION 938 - 244.04 244.04 543 26.02% - 244.04 693.96 5122 FICA 1,980 - 524.92 524.92 1,160 26.51% - 524.92 1,455.08 5124 SUI 431 - 26.90 26.90 250 6.24% - 26.90 404.10 5130 ACCRUED VACATION FRINGE - - 29.78 29.78 - #DIV/0! - 29.78 (29.78) 6110 OFFICE SUPPLIES 5,518 - 1,348.08 1,348.08 3,220 24.43% 532.13 1,880.21 3,637.79 6112 DATA PROCESSING SUPPLIES - - - #DIV/0! - - - 6120 FOOD /KITCHEN SUPPLIES ------6121 FOOD FOR TRAINING ------6130 PROGRAM SUPPLIES 29,329 - 10,435.38 10,435.38 17,113 35.58% - 10,435.38 18,893.62 6134 INSTUCTIONAL SUPPLIES 8,350 - 4,871 0.00% - - 8,350.00 6180 EQUIPMENT RENTAL ------6410 RENT ------6432 BUILDING REPAIRS & MAINTENANCE ------6433 GROUND MAINTENANCE ------6520 CONSULTANTS ------6524 CONTRACTS ------9010 INDIRECT COST ALLOCATION 7,111 - 1,843.77 1,843.77 4,156 25.93% 42.57 1,886.34 5,224.66

TOTAL EXPENSES 85,252 - 22,104.96 22,104.96 49,736 25.93% 574.70 22,679.66 62,572.34

Excess Revenue Over (Under) Expenditures - - - - (7.00) - - -

62,572.34 ID Calc. 324.0-1310 0.00 324.0-9010 5.71 574.70 324.0-4120-3.2 0.00 200.0-4900 (5.71) 63,147.04 - 1,843.77 324.0-2410 0.00 @ 9.1%

G-4 4 JAN16 324 STARTUP-CMIG Page 1 of 1 July 1, 2015 to June 30, 2016

State Migrant Part Year Program - Specialized Services Budget to Actual For the Period Ending 1/31/2016 Start Date 7/1/2015 Current Mnth 7.00 Current Previous Actual + Account Description Grant Budget MTD Actual YTD Actual YTD YTD Budget % Spent Encumbered Budget Balance Encumb REVENUES 4120 GRANT INCOME-STATE 91,596 10,858.40 53,960.82 43,102.42 53,431 58.91% - 53,960.82 37,635.18 4220 IN KIND CONTRIBUTIONS - - - - 4330 SALE OF ASSETS - - - - 4350 RENTAL INCOME - - - - TOTAL REVENUES 91,596 10,858.40 53,960.82 43,102.42 53,431 76.19% 0.00 53,960.82 37,635.18

EXPENDITURES 5010 SALARIES & WAGES 46,237 7,003.83 33,571.50 26,567.67 26,969 72.61% - 33,571.50 12,665.50 5020 ACCRUED VACATION PAY 3,000 422.11 1,953.63 1,531.52 1,746 65.12% - 1,953.63 1,046.37 5112 HEALTH INSURANCE 6,325 873.15 5,185.97 4,312.82 3,686 81.99% - 5,185.97 1,139.03 5114 WORKER'S COMPENSATION 572 82.84 423.60 340.76 337 74.06% - 423.60 148.40 5116 PENSION 2,072 300.14 1,471.26 1,171.12 1,212 71.01% - 1,471.26 600.74 5122 FICA 3,768 554.91 2,606.21 2,051.30 2,202 69.17% - 2,606.21 1,161.79 5124 SUI 1,267 457.35 457.35 0.00 740 36.10% - 457.35 809.65 5130 ACCRUED VACATION FICA - 32.30 149.52 117.22 - - 149.52 (149.52) 6110 OFFICE SUPPLIES 6,025 - 1,627.96 1,627.96 3,514 - 1,627.96 4,397.04 6112 DATA PROCESSING SUPPLIES ------6121 FOOD ------6122 KITCHEN SUPPLIES ------6130 PROGRAM SUPPLIES 13,139 127.49 1,205.54 1,078.05 7,665 9.18% - 1,205.54 11,933.46 6132 MEDICAL & DENTAL SUPPLIES ------6134 INSTRUCTIONAL SUPPLIES ------6140 CUSTODIAL SUPPLIES ------6212 EQUIPMENT PURCHASES < $500 ------6214 EQUIPMENT OVER > $500 ------6220 EQUIPMENT RENTAL ------6230 EQUIPMENT MAINTENANCE ------6310 PRINTING & PUBLICATIONS ------6320 TELEPHONE 322 9.48 188.31 178.83 189 58.48% - 188.31 133.69 6410 RENT 858 70.74 495.18 424.44 504 57.71% - 495.18 362.82 6420 UTILITIES/ DISPOSAL 200 18.36 123.93 105.57 119 61.97% - 123.93 76.07 6432 BUILDING REPAIRS/ MAINTENANCE 171 - 98 - - 171.00 6433 GROUNDS MAINTENANCE ------6436 PEST CONTROL ------6437 BURGLAR & FIRE ALARM ------6521 CONSULTANTS ------6522 CONSULTANT EXPENSES ------6742 TRAINING- STAFF ------6850 FEES & LICENSES ------6852 FINGER PRINTING ------

9010 INDIRECT COST ALLOCATION 9.1% 7,640 905.70 4,500.86 3,595.16 4,462 58.91% - 4,500.86 3,139.14 Total Expenses 91,596 10,858.40 53,960.82 43,102.42 53,443.00 58.91% - 53,960.82 37,635.18 - - 37,635.18 In-Direct Calc.@ 9.1% 325.0-4120-3.2 (10,858.40) 0.00 4,500.86 325.0-1310 838.82 37,635.18 325.0-2410 10,019.58

G-4 5 JAN16 325 CMSS Page 1 of 1 Fresno Migrant Head Start Budget to Actual (331) Fiscal Year 09/01/14 through 08/31/15

Period Ending Jan-16 2015-16

Grant Total Current Mth Current Mth Prior Month YTD Actual + Budget Account Description Budget Actual YTD YTD YTD Budget % Spent Encumbered Encumbered Balance REVENUES 4110 GRANT INCOME-FEDERAL 4,239,642 147,469.55 1,557,672.73 1,410,203.18 1,724,419.00 36.96% 9,100.08 1,566,772.81 2,672,869.19 4130 GRANT INCOME AREA - 0.00 0.00% 0.00 0.00 4210 DONATIONS - 0.00 0.00% 0.00 0.00 4220 IN KIND CONTRIBUTIONS 480,260 8,778.91 183,769.13 174,990.22 195,339.00 38.26% 0.00 183,769.13 296,490.87 4330 SALE OF ASSETS 0.00 0.00 0.00% 0.00 0.00 TOTAL REVENUES 4,719,902 156,248.46 1,741,441.86 1,585,193.40 1,919,758.00 37.09% 9,100.08 1,750,541.94 2,969,360.06

5010 SALARIES & WAGES A 2,126,471 99,862.60 876,940.03 777,077.43 845,165.33 41.24% 0.00 876,940.03 1,249,530.97 5020 ACCRUED VACATION PAY A 130,544 6,461.21 53,218.39 46,757.18 51,884.67 40.77% 0.00 53,218.39 77,325.61 5112 HEALTH INSURANCE B 339,620 6,128.50 115,414.62 109,286.12 162,200.00 33.98% 0.00 115,414.62 224,205.38 5114 WORKER'S COMPENSATION B 186,030 3,949.48 47,692.38 43,742.90 73,937.00 25.64% 0.00 47,692.38 138,337.62 5116 PENSION B 112,161 4,065.58 49,332.34 45,266.76 44,578.00 43.98% 0.00 49,332.34 62,828.66 5122 FICA B 181,911 8,045.33 74,219.32 66,173.99 72,301.00 40.80% 0.00 74,219.32 107,691.68 5124 SUI B 42,310 6,343.28 8,038.05 1,694.77 16,817.00 19.00% 0.00 8,038.05 34,271.95 5130 ACCRUED VACATION FRINGE B 9,973 494.27 4,071.20 3,576.93 3,964.00 40.82% 0.00 4,071.20 5,901.80 6714 STAFF TRAVEL-OUT OF AREA C - 0.00 50.00 50.00 0.00 0.00% 0.00 50.00 (50.00) 6722 PER DIEM - STAFF C 970 0.00 130.00 130.00 485.00 13.40% 0.00 130.00 840.00 6221 EQUIPMENT OVER > $5000 D - 0.00 0.00% 0.00 0.00 6110 OFFICE SUPPLIES E 17,779 367.01 16,787.52 16,420.51 7,211.00 97.40% 529.99 17,317.51 461.49 6112 DATA PROCESSING SUPPLIES E 16,745 4,924.29 17,670.46 12,746.17 6,975.00 107.09% 262.39 17,932.85 (1,187.85) 6121 FOOD E 8,500 160.01 1,754.00 1,593.99 1,300.00 20.64% 0.00 1,754.00 6,746.00 6122 KITCHEN SUPPLIES E 5,500 (42.34) 37.42 79.76 950.00 21.16% 1,126.62 1,164.04 4,335.96 6130 PROGRAM SUPPLIES E 37,826 997.15 17,854.00 16,856.85 15,682.00 49.77% 970.49 18,824.49 19,001.51 6134 INSTRUCTIONAL SUPPLIES E 45,047 0.00 415.58 415.58 18,520.00 0.92% 0.00 415.58 44,631.42 6140 CUSTODIAL SUPPLIES E 20,100 11.04 6,393.72 6,382.68 8,060.00 31.81% 0.00 6,393.72 13,706.28 6142 LINEN/LAUNDRY E - 0.00 0.00% 0.00 0.00 6170 POSTAGE & SHIPPING E 2,500 23.72 266.19 242.47 1,020.00 10.65% 0.00 266.19 2,233.81 6132 MEDICAL & DENTAL SUPPLIES H 2,500 0.00 427.07 427.07 1,000.00 50.35% 831.60 1,258.67 1,241.33 6150 UNIFORM RENTAL/PURCHASE H 600 0.00 0.00 0.00 600.00 0.00% 0.00 0.00 600.00 6180 EQUIPMENT RENTAL H 6,700 327.33 2,375.49 2,048.16 2,790.00 35.46% 0.00 2,375.49 4,324.51 6181 EQUIPMENT MAINTENANCE H 18,200 254.21 4,355.81 4,101.60 7,587.00 23.93% 0.00 4,355.81 13,844.19 6212 EQUIPMENT PURCHASES < $500 H - 0.00 0.00% 0.00 0.00 6214 EQUIPMENT OVER > 500 H - 0.00 0.00% 0.00 0.00 6216 EQUIPMENT OVER > $1000 H - 0.00 0.00% 0.00 0.00 6231 BUILDING RENOVATION H - 0.00 0.00% 0.00 0.00 6232 BUILDING IMPROVEMENTS H - 0.00 0.00% 0.00 0.00 6310 PRINTING & PUBLICATIONS H 25,500 205.83 3,446.53 3,240.70 7,500.00 13.52% 0.00 3,446.53 22,053.47 6312 ADVERTISING & PROMOTION H 3,500 0.00 348.00 348.00 500.00 9.94% 0.00 348.00 3,152.00 6320 TELEPHONE H 62,800 (38,920.13) (13,288.72) 25,631.41 26,167.00 -21.16% 0.00 (13,288.72) 76,088.72 6410 RENT H 68,345 5,860.34 30,548.53 24,688.19 28,480.00 44.70% 0.00 30,548.53 37,796.47 6420 UTILITIES/ DISPOSAL H 72,120 4,133.95 20,550.08 16,416.13 30,050.00 28.49% 0.00 20,550.08 51,569.92 6432 BUILDING REPAIRS/ MAINTE H 30,000 1,177.30 9,690.84 8,513.54 12,500.00 33.40% 329.80 10,020.64 19,979.36 6433 GROUNDS MAINTENANCE H 15,400 1,861.53 4,205.43 2,343.90 6,405.00 28.61% 200.00 4,405.43 10,994.57 6436 PEST CONTROL H 4,974 850.00 2,800.00 1,950.00 2,070.00 56.29% 0.00 2,800.00 2,174.00 6437 BURGLAR & FIRE ALARM H 5,100 385.82 1,638.82 1,253.00 2,125.00 32.13% 0.00 1,638.82 3,461.18 6440 PROPERTY INSURANCE H 6,400 3,123.05 3,123.05 0.00 2,665.00 48.80% 0.00 3,123.05 3,276.95 6520 CONSULTANTS H 53,500 0.00 10,469.45 10,469.45 22,280.00 24.70% 2,747.70 13,217.15 40,282.85 6522 CONSULTANT EXPENSES H 1,800 0.00 633.09 633.09 750.00 61.84% 480.00 1,113.09 686.91 6524 CONTRACTS H 49,000 0.00 0.00 0.00 20,415.00 0.00% 0.00 0.00 49,000.00 6530 LEGAL H 15,000 737.50 3,618.75 2,881.25 6,250.00 24.13% 0.00 3,618.75 11,381.25 6540 CUSTODIAL SERVICES H 5,976 398.00 1,990.00 1,592.00 2,490.00 33.30% 0.00 1,990.00 3,986.00 6555 MEDICAL SCREENING/DEAT/S H 1,875 0.00 464.00 464.00 936.00 24.75% 0.00 464.00 1,411.00 Fresno Migrant Head Start Budget to Actual (331) Fiscal Year 09/01/14 through 08/31/15

Period Ending Jan-16 2015-16

Grant Total Current Mth Current Mth Prior Month YTD Actual + Budget Account Description Budget Actual YTD YTD YTD Budget % Spent Encumbered Encumbered Balance 6562 MEDICAL EXAM H 1,250 0.00 0.00 0.00 624.00 0.00% 0.00 0.00 1,250.00 6564 MEDICAL FOLLOW-UP H 500 0.00 0.00 0.00 249.00 0.00% 0.00 0.00 500.00 6566 DENTAL EXAM H 500 0.00 0.00 0.00 249.00 0.00% 0.00 0.00 500.00 6568 DENTAL FOLLOW-UP H 500 0.00 0.00 0.00 249.00 0.00% 0.00 0.00 500.00 6610 GAS & OIL H 33,000 474.53 8,926.14 8,451.61 13,750.00 27.05% 0.00 8,926.14 24,073.86 6620 VEHICLE INSURANCE H 16,800 7,372.35 7,372.35 0.00 7,000.00 43.88% 0.00 7,372.35 9,427.65 6630 VEHICLE LICENSE AND FEES H - 0.00 0.00% 0.00 0.00 6640 VEHICLE REPAIR & MAINTENANCE H 20,000 1,963.15 9,315.82 7,352.67 8,331.00 46.58% 0.00 9,315.82 10,684.18 6712 STAFF TRAVEL-LOCAL H 20,000 294.98 2,086.37 1,791.39 8,545.00 14.83% 879.14 2,965.51 17,034.49 6724 PER DIEM - PARENT H 1,000 0.00 0.00 0.00 500.00 0.00% 0.00 0.00 1,000.00 6730 VOLUNTEER TRAVEL H - 0.00 0.00% 0.00 0.00 6742 TRAINING - STAFF H - 199.00 2,549.49 2,350.49 0.00 0.00% 0.00 2,549.49 (2,549.49) 6744 TRAINING - VOLUNTEER H 200 0.00 0.00 0.00 100.00 0.00% 0.00 0.00 200.00 6745 TRAINING - PARTICIPANTS/CLIENTS H - 0.00 0.00% 0.00 0.00 6746 TRAINING - PARENT H - 0.00 0.00% 0.00 0.00 6748 EDUCATION REIMBURSEMENT H 2,000 0.00 0.00 0.00 1,000.00 0.00% 0.00 0.00 2,000.00 6750 FIELD TRIPS H 1,852 0.00 0.00 0.00 0.00 0.00% 0.00 0.00 1,852.00 6820 INTEREST EXPENSE H 3,500 187.79 915.03 727.24 1,456.00 26.14% 0.00 915.03 2,584.97 6832 LIABILITY INSURANCE H 420 31.65 158.25 126.60 175.00 37.68% 0.00 158.25 261.75 6834 STUDENT ACTIVITY INSURAN H 2,900 0.00 1,126.40 1,126.40 968.00 38.84% 0.00 1,126.40 1,773.60 6840 PROPERTY TAXES H 1,300 0.00 1,345.20 1,345.20 1,000.00 103.48% 0.00 1,345.20 (45.20) 6850 FEES & LICENSES H 10,000 0.00 8,213.00 8,213.00 4,600.00 82.13% 0.00 8,213.00 1,787.00 6851 CPR FEES H - 0.00 0.00% 0.00 0.00 6852 FINGER PRINTING H 1,500 0.00 89.00 89.00 500.00 5.93% 0.00 89.00 1,411.00 6860 DEPRECIATION EXPENSE H 24,600 2,523.47 6,394.65 3,871.18 10,250.00 25.99% 0.00 6,394.65 18,205.35 6870 EMPLOYEE RECOGNITION H 8,080 0.00 51.45 51.45 5,000.00 0.64% 0.00 51.45 8,028.55 6875- EMPLOYEE HEALTH & WELFARE H - 0.00 0.00% 0.00 0.00 6892 CASH SHORT/OVER H - 0.00 0.00% 0.00 0.00 7110 PARENT ACTIVITIES H 3,200 0.00 600.30 600.30 1,600.00 18.76% 0.00 600.30 2,599.70 7111- PARENT MILEAGE H - 108.00 488.75 380.75 0.00 0.00% 0.00 488.75 (488.75) 7112 PARENT INVOLVEMENT H 1,000 0.00 512.99 512.99 405.00 51.30% 0.00 512.99 487.01 7114 PC ALLOWANCE H 500 90.00 420.00 330.00 200.00 84.00% 0.00 420.00 80.00 7116 PC FOOD H 480 0.00 146.24 146.24 200.00 30.47% 0.00 146.24 333.76 8110 INKIND SALARIES 386,940 1,335.29 145,454.39 144,119.10 156,459.00 37.59% 0.00 145,454.39 241,485.61 8120 INKIND RENT 90,990 7,443.62 37,376.54 29,932.92 37,910.00 41.08% 0.00 37,376.54 53,613.46 8130 INKIND OTHER 2,330 0.00 938.20 938.20 970.00 40.27% 0.00 938.20 1,391.80 8110 BLENDED SALARIES - 0.00 0.00% 0.00 0.00 8120 BLENDED RENT - 0.00 0.00% 0.00 0.00 8130 BLENDED OTHER - 0.00 0.00% 0.00 0.00 9010 INDIRECT EXPENSE J 351,283 12,038.77 129,279.86 117,241.09 142,858.00 37.01% 742.35 130,022.21 221,260.79 0.00%

TOTAL EXPENSES 4,719,902 156,248.46 1,741,441.86 1,585,193.40 1,919,758.00 37.09% 9,100.08 1,750,541.94 2,969,360.06

CHANGE IN NET ASSETS 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 Administrative TOTAL YTD 9.1% YTD Expense 1,603,001.24 4,719,902.00 1,741,441.86 INDIRECT EXP INDIRECT EXP YTD Inkind 183,769.13 (480,260.00) 0.00 1,288,363.67 117,241.09 0.00 1,786,770.37 4,239,642.00 0.00 1,741,441.86 1,421,083.19 129,279.86 0.00 YTD Admin 235,431.00 YTD % 13.2% Training and Technical Assistance Budget to Actual (330) Fiscal Year 09/01/15 thru 08/31/16

Period Ending Jan-16 5

Grant Current Mth Current Mth Prior Month Actual + Budget Account Description Budget Actual YTD YTD YTD Budget % Spent Encumbered Encumbered Balance REVENUES 4110 GRANT INCOME-FEDERAL 82,690 12,938.11 53,448.63 40,510.52 34,454.17 48.99% 20,011.12 73,459.75 9,230.25

TOTAL REVENUES 82,690 12,938.11 53,448.63 40,510.52 34,454.17 48.99% 20,011.12 73,459.75 9,230.25

6714 STAFF TRAVEL-OUT OF AREA C 13,332 4,590.18 21504.57 16914.39 5,555.00 126.87% 21,504.57 (8,172.57) 6722 PER DIEM - STAFF C 3,570 - 2018.00 2018.00 1,487.50 56.53% - 2,018.00 1,552.00 6110 OFFICE SUPPLIES E - - 561.97 561.97 - 0.00% - 561.97 (561.97) 6121 FOOD - STAFF E 9,000 332.56 4160.15 3827.59 3,750.00 42.53% 350.00 4,510.15 4,489.85 6130 PROGRAM SUPPLIES E 4,600 - 511.60 511.60 1,916.67 11.12% - 511.60 4,088.40 6180 EQUIPMENT RENTAL H - - 0.00 0.00 - 0.00% - - - 6310 PRINTING & PUBLICATIONS H - - 0.00 0.00 - 0.00% - - - 6410 RENT H 5,500 - 1196.01 1196.01 2,291.67 21.75% - 1,196.01 4,303.99 6520 CONSULTANTS H 1,500 - 0.00 0.00 625.00 0.00% 9,125.00 9,125.00 (7,625.00) 6522 CONSULTANT EXPENSE H - - 0.00 0.00 - 0.00% 4,875.00 4,875.00 (4,875.00) 6610 GAS AND OIL H - - 0.00 0.00 - 0.00% - - - 6712 STAFF TRAVEL-LOCAL H 6,500 32.20 3368.44 3336.24 2,708.33 51.33% - 3,368.44 3,131.56 6724 PER DIEM - PARENT H - - 0.00 0.00 - 0.00% - - - 6730 VOLUNTEER TRAVEL H - - 664.67 664.67 - 0.00% - 664.67 (664.67) 6742 TRAINING - STAFF H 25,791 398.00 7174.72 6776.72 10,746.25 26.28% 3,493.00 10,667.72 15,123.28 6744 TRAINING - VOLUNTEER H 3,000 - 199.00 199.00 1,250.00 6.63% - 199.00 2,801.00 6746 TRAINING - PARENT H - - 0.00 0.00 - 0.00% 499.00 499.00 (499.00) 6748 EDUCATION REIMBURSEMENT H - - 0.00 0.00 - 0.00% - - - 6870 EMPLOYEE RECOGNITION H 3,000 - 0.00 0.00 1,250.00 0.00% - - 3,000.00 6875- EMPLOYEE HEALTH & WELFARE H - 6,506.01 7631.37 1125.36 - 0.00% - 7,631.37 (7,631.37) 7112 PARENT INVOLVEMENT H - - 0.00 0.00 - 0.00% - - - 7114 PC ALLOWANCE H - - 0.00 0.00 - 0.00% - - - 7116 PC FOOD H - - 0.00 0.00 - 0.00% - - - 9010 INDIRECT EXPENSE J 6,897 1,079.16 4458.13 3378.97 2,873.75 48.99% 1,669.12 6,127.25 769.75

TOTAL EXPENSES 82,690 12,938.11 53,448.63 40,510.52 34,454.17 3.92 20,011.12 73,459.75 9,230.25

CHANGE IN NET ASSETS - 0.00 0.00 0.00 0.00 0.00 0.00 0.00

Contract 88.84%

TOTAL W/O 9.1% INDIRECT INDIRECT EXP YTD 48,990.50 4,458.13 0.00 MTD 11,858.95 1,079.16 0.00 Child Care Alternative Payment Program Funds 426 Fiscal Year July thru June as of 1/31/2016

Current Grant Month YTD Actual YTD Budget YTD Actual Plus Budget 426 0 ALT. PYMT. - GENERAL - FEDERAL Budget Actual January 31, 2016 January 31, 2016 % Spent Encumbrance Encumbrance Balance Revenues 4110- GRANT INCOME-FEDERAL 1,261,778.00 119,129.65 715,548.51 0.00 (0.57) 0.00 715,548.51 546,229.49 4120- GRANT INCOME-STATE 597,623.00 48,658.59 224,727.19 0.00 (0.38) 0.00 224,727.19 372,895.81 4315- CHILD CRE REVENUE-STATE 45,000.00 6,493.20 37,052.20 0.00 (0.82) 0.00 37,052.20 7,947.80 Total Revenues 1,904,401.00 174,281.44 977,327.90 0.00 (0.51) 0.00 977,327.90 927,073.10 EXPENSES

5010- SALARIES & WAGES 104,287.00 10,223.14 51,504.36 0.00 0.49 0.00 51,504.36 52,782.64 5020- ACCRUED VACATION PAY 5,000.00 652.54 3,114.05 0.00 0.62 0.00 3,114.05 1,885.95 Total Salaries 109,287.00 10,875.68 54,618.41 0.00 0.50 0.00 54,618.41 54,668.59

5112- HEALTH INSURANCE 13,093.00 1,124.33 6,761.58 0.00 0.52 0.00 6,761.58 6,331.42 5114- WORKER'S COMPENSATION 715.00 73.32 375.04 0.00 0.52 0.00 375.04 339.96 5116- PENSION 4,860.00 449.27 2,543.53 0.00 0.52 0.00 2,543.53 2,316.47 5122- FICA 8,019.00 825.39 4,199.42 0.00 0.52 0.00 4,199.42 3,819.58 5124- SUI 1,416.00 681.41 841.72 0.00 0.59 0.00 841.72 574.28 5130- ACCRUED VACATION FICA 0.00 (5.82) (20.77) 0.00 0.00 0.00 (20.77) 20.77 Fringe Benefits 28,103.00 3,147.90 14,700.52 0.00 0.52 0.00 14,700.52 13,402.48

6110- OFFICE SUPPLIES 1,000.00 391.12 804.31 0.00 0.80 0.00 804.31 195.69 6112- DATA PROCESSING SUPPLIES 400.00 0.00 0.00 0.00 0.00 0.00 0.00 400.00 6130- PROGRAM SUPPLIES 400.00 0.00 0.00 0.00 0.00 0.00 0.00 400.00 6170- POSTAGE & SHIPPING 2,667.00 191.45 796.05 0.00 0.30 0.00 796.05 1,870.95 Supplies 4,467.00 582.57 1,600.36 0.00 0.36 0.00 1,600.36 2,866.64

6180- EQUIPMENT RENTAL 1,001.00 21.81 521.88 0.00 0.52 0.00 521.88 479.12 6181- EQUIPMENT MAINTENANCE 1,460.00 41.16 590.86 0.00 0.40 0.00 590.86 869.14 6312- ADVERTISING & PROMOTION 500.00 494.66 560.21 0.00 1.12 0.00 560.21 (60.21) 6320- TELEPHONE 3,625.00 166.52 1,213.18 0.00 0.33 0.00 1,213.18 2,411.82 6410- RENT 8,793.00 732.77 5,129.39 0.00 0.58 0.00 5,129.39 3,663.61 6420- UTILITIES/ DISPOSAL 1,661.00 190.47 911.73 0.00 0.55 0.00 911.73 749.27 6440- PROPERTY INSURANCE 221.00 28.89 203.97 0.00 0.92 0.00 203.97 17.03 6520- CONSULTANTS 100.00 0.00 0.00 0.00 0.00 0.00 0.00 100.00 6530- LEGAL 100.00 0.00 0.00 0.00 0.00 0.00 0.00 100.00 6610- GAS & OIL 77.00 0.00 38.64 0.00 0.50 0.00 38.64 38.36 6712- STAFF TRAVEL-LOCAL 300.00 0.00 156.36 0.00 0.52 0.00 156.36 143.64 6714- STAFF TRAVEL-OUT OF AREA 902.00 0.00 428.28 0.00 0.47 0.00 428.28 473.72 6722- PER DIEM - STAFF 200.00 0.00 141.79 0.00 0.71 0.00 141.79 58.21 6742- TRAINING - STAFF 3,085.00 0.00 1,519.25 0.00 0.49 0.00 1,519.25 1,565.75 6820- INTEREST EXPENSE 26.00 0.00 0.54 0.00 0.02 0.00 0.54 25.46 6840- PROPERTY TAXES 13.00 0.00 0.00 0.00 0.00 0.00 0.00 13.00 6850- FEES & LICENSES 2,711.00 1,700.66 2,632.66 0.00 0.97 0.00 2,632.66 78.34 6852- FINGERPRINT 15.00 0.00 15.00 0.00 1.00 0.00 15.00 0.00 6875- EMPLOYEE HEALTH & WELFARE 152.00 5.70 175.34 0.00 1.15 0.00 175.34 (23.34) Total Other & Services 24,942.00 3,382.64 14,239.08 0.00 0.57 0.00 14,239.08 10,702.92 6221- EQUIPMENT OVER > $5000 3,322.00 0.00 2,727.23 0.00 0.82 0.00 2,727.23 594.77 Equipment & Blding Improvements 3,322.00 0.00 2,727.23 0.00 0.82 0.00 2,727.23 594.77

Run date 2/20/2016 @ 12:26 PM SOR 426 Child Care Alternative Payment Program Funds 426 Fiscal Year July thru June as of 1/31/2016

Current Grant Month YTD Actual YTD Budget YTD Actual Plus Budget 426 0 ALT. PYMT. - GENERAL - FEDERAL Budget Actual January 31, 2016 January 31, 2016 % Spent Encumbrance Encumbrance Balance

6860- DEPRECIATION EXPENSE 182.00 0.00 17.96 0.00 0.10 0.00 17.96 164.04 Depreciation Expense 182.00 0.00 17.96 0.00 0.10 0.00 17.96 164.04

7240- DIRECT BENEFITS 1,534,006.00 129,682.06 774,173.03 0.00 0.50 0.00 774,173.03 759,832.97 7245- DIRECT BENEFITS - STATE 45,000.00 6,493.20 37,052.20 0.00 0.82 0.00 37,052.20 7,947.80 Direct Benefits 1,579,006.00 136,175.26 811,225.23 0.00 0.51 0.00 811,225.23 767,780.77

9010- INDIRECT COST ALLOCATION 155,092.00 20,133.35 78,199.11 0.00 0.50 0.00 78,199.11 76,892.89

TOTAL EXPENSES 1,904,401.00 174,297.40 977,327.90 0.00 0.51 0.00 977,327.90 927,073.10

Excess Revenue Over (Under) Expenditures 0.00 (15.96) 0.00 0.00 0.00 0.00 0.00 0.00

Run date 2/20/2016 @ 12:26 PM SOR 426 Child Care Alternative Payment Program Stage2 Funds 427 Fiscal Year July thru June as of 1/31/2016

Current Grant Month YTD Actual YTD Budget YTD Actual Plus Budget 427 0 ALT. PYMT. PROG. STG 2 - FEDERAL Budget Actual January 31, 2016 January 31, 2016 % Spent Encumbrance Encumbrance Balance Revenues 4120- GRANT INCOME-STATE 1,926,386.00 187,889.68 1,287,225.17 0.00 (0.67) 0.00 1,287,225.17 639,160.83 4315- CHILD CRE REVENUE-STATE 30,000.00 3,029.50 22,754.68 0.00 (0.76) 0.00 22,754.68 7,245.32 Total Revenues 1,956,386.00 190,919.18 1,309,979.85 0.00 (0.67) 0.00 1,309,979.85 646,406.15 EXPENSES

5010- SALARIES & WAGES 106,185.00 11,707.96 64,847.98 0.00 0.61 0.00 64,847.98 41,337.02 5020- ACCRUED VACATION PAY 634.00 665.69 3,617.63 0.00 5.71 0.00 3,617.63 (2,983.63) Total Salaries 106,819.00 12,373.65 68,465.61 0.00 0.64 0.00 68,465.61 38,353.39

5112- HEALTH INSURANCE 13,841.00 1,279.90 8,530.96 0.00 0.62 0.00 8,530.96 5,310.04 5114- WORKER'S COMPENSATION 728.00 83.81 469.01 0.00 0.64 0.00 469.01 258.99 5116- PENSION 5,177.00 500.37 3,237.58 0.00 0.63 0.00 3,237.58 1,939.42 5122- FICA 8,174.00 941.63 5,271.12 0.00 0.64 0.00 5,271.12 2,902.88 5124- SUI 1,375.00 772.78 986.42 0.00 0.72 0.00 986.42 388.58 5130- ACCRUED VACATION FICA 0.00 (5.15) (11.01) 0.00 0.00 0.00 (11.01) 11.01 Fringe Benefits 29,295.00 3,573.34 18,484.08 0.00 0.63 0.00 18,484.08 10,810.92

6110- OFFICE SUPPLIES 100.00 250.95 (396.42) 0.00 (3.96) 0.00 (396.42) 496.42 6112- DATA PROCESSING SUPPLIES 100.00 0.00 0.00 0.00 0.00 0.00 0.00 100.00 6130- PROGRAM SUPPLIES 200.00 0.00 0.00 0.00 0.00 0.00 0.00 200.00 6170- POSTAGE & SHIPPING 3,702.00 275.92 1,147.28 0.00 0.31 0.00 1,147.28 2,554.72 Supplies 4,102.00 526.87 750.86 0.00 0.18 0.00 750.86 3,351.14

6180- EQUIPMENT RENTAL 1,500.00 31.44 752.14 0.00 0.50 0.00 752.14 747.86 6181- EQUIPMENT MAINTENANCE 1,504.00 59.34 851.58 0.00 0.57 0.00 851.58 652.42 6312- ADVERTISING & PROMOTION 0.00 216.00 216.00 0.00 0.00 0.00 216.00 (216.00) 6320- TELEPHONE 4,735.00 242.16 1,925.25 0.00 0.41 0.00 1,925.25 2,809.75 6410- RENT 13,740.00 1,144.96 8,014.72 0.00 0.58 0.00 8,014.72 5,725.28 6420- UTILITIES/ DISPOSAL 2,400.00 297.27 1,422.96 0.00 0.59 0.00 1,422.96 977.04 6432- BUILDING REPAIRS/ MAINTENANCE 0.00 1.99 1.99 0.00 0.00 0.00 1.99 (1.99) 6440- PROPERTY INSURANCE 346.00 28.89 203.97 0.00 0.59 0.00 203.97 142.03 6520- CONSULTANTS 65.00 0.00 0.00 0.00 0.00 0.00 0.00 65.00 6530- LEGAL 70.00 0.00 0.00 0.00 0.00 0.00 0.00 70.00 6610- GAS & OIL 75.00 0.00 0.00 0.00 0.00 0.00 0.00 75.00 6712- STAFF TRAVEL-LOCAL 200.00 0.00 23.26 0.00 0.12 0.00 23.26 176.74 6714- STAFF TRAVEL-OUT OF AREA 902.00 0.00 431.73 0.00 0.48 0.00 431.73 470.27 6722- PER DIEM - STAFF 50.00 0.00 16.71 0.00 0.33 0.00 16.71 33.29 6742- TRAINING - STAFF 2,346.00 0.00 1,473.65 0.00 0.63 0.00 1,473.65 872.35 6820- INTEREST EXPENSE 27.00 0.00 0.77 0.00 0.03 0.00 0.77 26.23 6840- PROPERTY TAXES 20.00 0.00 0.00 0.00 0.00 0.00 0.00 20.00 6850- FEES & LICENSES 4,214.00 2,889.00 4,149.00 0.00 0.98 0.00 4,149.00 65.00 6852- FINGERPRINT 15.00 0.00 0.00 0.00 0.00 0.00 0.00 15.00 6875- EMPLOYEE HEALTH & WELFARE 258.00 8.44 259.52 0.00 1.01 0.00 259.52 (1.52) Total Other & Services 32,467.00 4,919.49 19,743.25 0.00 0.61 0.00 19,743.25 12,723.75

6221- EQUIPMENT OVER > $5000 3,413.00 0.00 3,884.23 0.00 1.14 0.00 3,884.23 (471.23) Equipment & Blding Improvements 3,413.00 0.00 3,884.23 0.00 1.14 0.00 3,884.23 (471.23)

Run date 2/20/2016 @ 12:28 PM SOR 427 Child Care Alternative Payment Program Stage2 Funds 427 Fiscal Year July thru June as of 1/31/2016

Current Grant Month YTD Actual YTD Budget YTD Actual Plus Budget 427 0 ALT. PYMT. PROG. STG 2 - FEDERAL Budget Actual January 31, 2016 January 31, 2016 % Spent Encumbrance Encumbrance Balance

6860- DEPRECIATION EXPENSE 343.00 0.00 25.89 0.00 0.08 0.00 25.89 317.11 Depreciation Expense 343.00 0.00 25.89 0.00 0.08 0.00 25.89 317.11

7240- DIRECT BENEFITS 1,589,268.00 139,167.15 1,068,791.08 0.00 0.67 0.00 1,068,791.08 520,476.92 7245- DIRECT BENEFITS - STATE 30,000.00 3,029.50 22,754.68 0.00 0.76 0.00 22,754.68 7,245.32 Direct Benefits 1,619,268.00 142,196.65 1,091,545.76 0.00 0.67 0.00 1,091,545.76 527,722.24

9010- INDIRECT COST ALLOCATION 160,679.00 27,404.19 107,080.17 0.00 0.67 0.00 107,080.17 53,598.83

TOTAL EXPENSES 1,956,386.00 190,994.19 1,309,979.85 0.00 0.67 0.00 1,309,979.85 646,406.15

Excess Revenue Over (Under) Expenditures 0.00 (75.01) 0.00 0.00 0.00 0.00 0.00 0.00

Run date 2/20/2016 @ 12:28 PM SOR 427 Child Care Alternative Payment Program Stage 3 Funds 428 Fiscal Year July thru June as of 1/31/2016

Current Grant Month YTD Actual YTD Budget YTD Actual Plus Budget 428 0 ALT. PYMT. PROG. STG 3 - FEDERAL Budget Actual January 31, 2016 January 31, 2016 % Spent Encumbrance Encumbrance Balance Revenues 4110- GRANT INCOME-FEDERAL 328,166.00 32,755.11 193,579.37 0.00 (0.59) 0.00 193,579.37 134,586.63 4120- GRANT INCOME-STATE 312,116.00 31,470.60 185,750.56 0.00 (0.60) 0.00 185,750.56 126,365.44 4315- CHILD CRE REVENUE-STATE 18,000.00 2,321.00 17,368.48 0.00 (0.96) 0.00 17,368.48 631.52 Total Revenues 658,282.00 66,546.71 396,698.41 0.00 (0.60) 0.00 396,698.41 261,583.59 EXPENSES

5010- SALARIES & WAGES 34,613.00 3,440.79 15,807.44 0.00 0.46 0.00 15,807.44 18,805.56 5020- ACCRUED VACATION PAY 659.00 196.35 868.09 0.00 1.32 0.00 868.09 (209.09) Total Salaries 35,272.00 3,637.14 16,675.53 0.00 0.47 0.00 16,675.53 18,596.47

5112- HEALTH INSURANCE 4,372.00 342.63 2,078.99 0.00 0.48 0.00 2,078.99 2,293.01 5114- WORKER'S COMPENSATION 237.00 24.51 114.34 0.00 0.48 0.00 114.34 122.66 5116- PENSION 1,846.00 166.46 842.16 0.00 0.46 0.00 842.16 1,003.84 5122- FICA 2,659.00 275.13 1,283.94 0.00 0.48 0.00 1,283.94 1,375.06 5124- SUI 452.00 224.22 284.27 0.00 0.63 0.00 284.27 167.73 5130- ACCRUED VACATION FICA 0.00 5.23 (6.15) 0.00 0.00 0.00 (6.15) 6.15 Fringe Benefits 9,566.00 1,038.18 4,597.55 0.00 0.48 0.00 4,597.55 4,968.45

6110- OFFICE SUPPLIES 500.00 158.38 295.52 0.00 0.59 0.00 295.52 204.48 6112- DATA PROCESSING SUPPLIES 100.00 0.00 0.00 0.00 0.00 0.00 0.00 100.00 6130- PROGRAM SUPPLIES 120.00 0.00 0.00 0.00 0.00 0.00 0.00 120.00 6170- POSTAGE & SHIPPING 1,000.00 95.73 398.04 0.00 0.40 0.00 398.04 601.96 Supplies 1,720.00 254.11 693.56 0.00 0.40 0.00 693.56 1,026.44

6180- EQUIPMENT RENTAL 450.00 10.91 260.98 0.00 0.58 0.00 260.98 189.02 6181- EQUIPMENT MAINTENANCE 591.00 20.58 295.43 0.00 0.50 0.00 295.43 295.57 6320- TELEPHONE 1,007.00 82.23 534.11 0.00 0.53 0.00 534.11 472.89 6410- RENT 4,946.00 412.18 2,885.26 0.00 0.58 0.00 2,885.26 2,060.74 6420- UTILITIES/ DISPOSAL 818.00 106.80 511.23 0.00 0.62 0.00 511.23 306.77 6440- PROPERTY INSURANCE 124.00 0.00 0.00 0.00 0.00 0.00 0.00 124.00 6520- CONSULTANTS 25.00 0.00 0.00 0.00 0.00 0.00 0.00 25.00 6530- LEGAL 25.00 0.00 0.00 0.00 0.00 0.00 0.00 25.00 6610- GAS & OIL 23.00 0.00 0.00 0.00 0.00 0.00 0.00 23.00 6712- STAFF TRAVEL-LOCAL 25.00 0.00 4.36 0.00 0.17 0.00 4.36 20.64 6714- STAFF TRAVEL-OUT OF AREA 200.00 0.00 138.46 0.00 0.69 0.00 138.46 61.54 6722- PER DIEM - STAFF 50.00 0.00 4.77 0.00 0.10 0.00 4.77 45.23 6742- TRAINING - STAFF 979.00 0.00 461.60 0.00 0.47 0.00 461.60 517.40 6820- INTEREST EXPENSE 9.00 0.00 0.27 0.00 0.03 0.00 0.27 8.73 6840- PROPERTY TAXES 11.00 0.00 0.00 0.00 0.00 0.00 0.00 11.00 6850- FEES & LICENSES 1,448.00 928.54 1,428.54 0.00 0.99 0.00 1,428.54 19.46 6875- EMPLOYEE HEALTH & WELFARE 106.00 2.97 91.15 0.00 0.86 0.00 91.15 14.85 Total Other & Services 10,837.00 1,564.21 6,616.16 0.00 0.61 0.00 6,616.16 4,220.84

6221- EQUIPMENT OVER > $5000 1,149.00 0.00 1,322.29 0.00 1.15 0.00 1,322.29 (173.29) Equipment & Blding Improvements 1,149.00 0.00 1,322.29 0.00 1.15 0.00 1,322.29 (173.29)

6860- DEPRECIATION EXPENSE 99.00 0.00 8.99 0.00 0.09 0.00 8.99 90.01

Run date 2/20/2016 @ 12:30 PM SOR 428 Child Care Alternative Payment Program Stage 3 Funds 428 Fiscal Year July thru June as of 1/31/2016

7240- DIRECT BENEFITS 528,233.00 49,537.35 317,887.11 0.00 0.60 0.00 317,887.11 210,345.89 7245- DIRECT BENEFITS - STATE 18,000.00 2,321.00 17,368.48 0.00 0.96 0.00 17,368.48 631.52 Direct Benefits 546,233.00 51,858.35 335,255.59 0.00 0.61 0.00 335,255.59 210,977.41

9010- INDIRECT COST ALLOCATION 53,406.00 8,257.19 31,528.74 0.00 0.59 0.00 31,528.74 21,877.26

TOTAL EXPENSES 658,282.00 66,609.18 396,698.41 0.00 0.60 0.00 396,698.41 261,583.59

Excess Revenue Over (Under) Expenditures 0.00 (62.47) 0.00 0.00 0.00 0.00 0.00 0.00

Run date 2/20/2016 @ 12:30 PM SOR 428

H-1 H-2 H-2 H-2 H-2 H-2