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Addendum Wednesday February 7, 2018 @ 9:00 A.M Township of Chatsworth Council Agenda Wednesday February 7, 2018 @ 9:00 a.m. 1) CALL TO ORDER 2) OPENING CEREMONIES 3) ADOPTION OF AGENDA 4) DISCLOSURE OF PECUNIARY INTEREST 5) CONFIRMATION OF MINUTES 5.1 Council Meeting January 17, 2018 6) MATTERS ARISING FROM MINUTES 7) DELEGATIONS 7.1 South East Grey Community Health Centre (SEGCHC) – Crystal Ferguson Role of SEGCHC and Potential of Partnership with Township 8) MATTERS ARISING FROM DELEGATIONS 9) PUBLIC MEETINGS (OTHER THAN PLANNING ACT) - none 10) MATTERS ARISING FROM PUBLIC MEETINGS – none 11) ACCOUNTS: $214,577.91 Chatsworth Council If you wish additional information pertaining to any of the payables please contact the Treasury Dept. prior to the meeting. 12) REPORTS AND VERBAL UPDATES FROM STAFF 12.1 Water Report 2018-04 OCWA Monthly Compliance Report December 2017 12.2 FD 2018-03 – January Activity Reports 13) MINUTES FROM COMMITTEES AND LOCAL BOARDS - none 14) APPROVAL OF BY-LAWS 14.1 By-law 2018-11 being a by-law to designate a head and delegate authority for the purposes of the Municipal Freedom of Information and Protection of Privacy Act 14.2 By-law 2018-12 being a by-law to control livestock running at large 15) CORRESPONDENCE FOR DIRECTION 15.1 Grey Highlands Public Library 16) CORRESPONDENCE FOR INFORMATION Chatsworth Council If you wish to support any of the following items please contact the Clerk’s Dept. prior to the meeting so that a resolution can be prepared prior to the meeting. 16.1 Saugeen Valley Conservation Authority Dec 19, 2017 Minutes 16.2 OSNGUPL Minutes – Nov. 30, 2017 16.3 SMART minutes – Nov. 24, 2017 and Annual Report 16.4 MMLTCWG Minutes – December 18, and January 15, 2017 16.5 Source Protection Committee Minutes – June 23 and Sept. 22, 2017 16.6 AMO WatchFile - January 18, 2018 16.7 AMO WatchFile - January 25, 2018 Municipal Resolutions 16.8 Town of Amherstburg - Changes to the Cannabis Act 16.9 Town of Amherstburg – Federal Tax Changes re Farmers 16.10 Town of Lakeshore Marijuana Tax Revenue 16.11 Town of Lakeshore Population Growth Projections 16.12 Town of Lakeshore Storm Water and Drainage Improvements 17) NOTICES OF MOTION - none 18) NOTICE PROVISION 18.1 Budget Open House – Wednesday March 21st @ 6:30 p.m. 18.2 Special Meeting to Adopt 2018 Budget - Wednesday, March 28th at 9:00 a.m. 19) TRACKING SHEET 19.1 February 7, 2018 Tracking Sheet 20) OTHER BUSINESS - none 21) CLOSED MEETING For the following reason: 21.1 a position, plan, procedure, criteria or instruction to be applied to any negotiations carried on or to be carried on by or on behalf of the municipality RE: Biodigester proposal 22) CONFIRMATORY BY-LAW 22.1 2018- Confirm All Actions of Council 23) ADJOURNMENT Township of Chatsworth Council Agenda - Addendum Wednesday February 7, 2018 @ 9:00 a.m. These Items have been added to the Council agenda: 7) DELEGATIONS 7.2 Cuesta Planning – Genvieve Scott RE: Bumstead Gravel Pit – Haul Route Agreement 7.3 Ryan Johnson RE: Haul Route Agreement (on behalf of Berkeley Ratepayers’ Association) 12) REPORTS FROM STAFF 12.3 CAO Clerk’s Report 2018-06 – Draft Haul Route Agreement – Bumstead Gravel Pit Township of Chatsworth Council Minutes Wednesday January 17, 2018 @ 6:30 p.m. Members Present: Mayor – Bob Pringle Councillor – Brian Gamble Councillor – Shawn Greig Deputy Mayor – Scott Mackey Councillor – Elizabeth Thompson Staff Present: CAO Clerk, Patty Sinnamon Deputy Clerk/Water Coordinator, Carolyn Marx Treasurer, Valerie Manning Operations Manager, Jamie Morgan Fire Chief, Mike Givens 1. Call to Order: Mayor Pringle called the meeting to order at 6:30 p.m. 2. Opening Ceremonies: Mayor Pringle called for a moment of reflection before proceeding with the Council Meeting. 3. Adoption of Agenda Resolution 2018-02-01 Moved by: Brian Gamble Seconded by: Shawn Greig Be it resolved that the Council of the Township of Chatsworth adopt the Agenda as circulated. Carried 4. Disclosure of Pecuniary Interest: Mayor Pringle reminded Council members to disclose any pecuniary interest that may arise during the course of the meeting. 5. Confirmation of Minutes: Resolution 2018-02-02 Moved by: Scott Mackey Seconded by: Elizabeth Thompson Be it resolved that the Council of the Township of Chatsworth hereby approves the minutes of the January 3, 2018 regular Council Meeting. Carried 6. Matters Arising From Minutes: None 7. Delegations 7.1 Union Gas (Matt Jackson) – Update Owen Sound Reinforcement Project 8. Matters Arising From Delegations: Resolution 2018-02-03 Moved by: Scott Mackey Seconded by: Elizabeth Thompson WHEREAS Union Gas has been working with the Township of Chatsworth on the development of the Owen Sound Reinforcement Project which will provide continued access to reliable and affordable natural gas in the region; AND WHEREAS Union Gas has conducted a review of potential routes and determined that the preliminary preferred route travels along Township of Chatsworth roadways, as per the proposed map, in the municipal road allowance; 1 | Page Township of Chatsworth Council Meeting Minutes January 17, 2018 NOW THEREFORE BE IT RESOLVED that the Council of the Township of Chatsworth formally support the application submitted by Union Gas Ltd. to the Ontario Energy Board for the Owen Sound Reinforcement Project by way of a letter; AND FURTHER that staff continue to work with Union Gas on the planning of the project route and alignment within the municipal road allowance as discussed, to minimize local environmental and social impacts. Carried Deputy Mayor Mackey requested a recorded vote Councillor Brian Gamble Yes Councillor Shawn Greig Yes Deputy Mayor Scott Mackey Yes Mayor Bob Pringle No Councillor Elizabeth Thompson Yes 9. Public Meetings (Other than Planning Act): None 10. Matters Arising From Public Meetings: None 11. Accounts: Resolution 2018-02-04 Moved by: Shawn Greig Seconded by: Brian Gamble Be it resolved that the Council of the Township of Chatsworth approve the Accounts in the amount of $153,288.65. Carried 12. Reports and Verbal Updates From Staff: 12.1 Fire Chief’s Report FD2018-02 - 2017 Activity Report Resolution 2018-02-05 Moved by: Brian Gamble Seconded by: Shawn Greig THAT Fire Chief’s Report 2018-02 dated January 17, 2018 regarding the 2017 Activity Report be hereby received for information. Carried 12.2 Water Coordinator Report WTR2018-03 Management Review Minutes Resolution 2018-02-06 Moved by: Shawn Greig Seconded by: Scott Mackey THAT Water Coordinator Report WTR 2018-03 dated January 17, 2018 regarding OCWA Management Review Minutes of November 29, 2017 be hereby received. Carried 12.3 Operations Manager Report PW2018-01 West Grey Boundary Road Agreement The following motion was introduced Moved by: Scott Mackey Seconded by: Elizabeth Thompson THAT the Public Works Report 2018-01 dated January 17, 2018 regarding the West Grey Boundary Road Agreement be received; AND FURTHER THAT Council approve the Boundary Road Agreement between the Municipality of West Grey and the Township of Chatsworth. And the following motion was put forward Resolution 2018-02-07 Moved by: Scott Mackey Seconded by: Brian Gamble THAT Township of Chatsworth Council defer the West Grey Boundary Road Agreement to the February 7, 2018 Council Meeting. Carried 2 | Page Township of Chatsworth Council Meeting Minutes January 17, 2018 12.4 Operations Manager Report PW2018-02 Desboro and Keady Community Centre’s Structural Review Resolution 2018-02-08 Moved by: Elizabeth Thompson Seconded by: Brian Gamble THAT the Public Works Report 2018-02 dated January 17, 2018 regarding the Desboro and Keady Community Centres Structural Review be received; AND FURTHER THAT Council award the Desboro and Keady Community Centre Structural Reviews to WSP in the amount of $31,399.00 plus applicable taxes. Carried 12.5 CAO Clerk Report 2018-05 - Insurance Renewal Resolution 2018-02-09 Moved by: Elizabeth Thompson Seconded by: Scott Mackey That CAO/Clerk’s Report 2018-04 dated January 17, 2018 regarding Township of Chatsworth Insurance Renewal be hereby received for information; AND FURTHER THAT Council hereby approves the quote from Jardine Lloyd Thompson Canada in the amount of $94,400.00 plus applicable taxes. Carried The CAO Clerk provided a verbal update on the following: • Working on Township Newsletter to go out with interim tax billing • CAO meeting - joint ventures with upper and lower tiers • Budget meeting dates and budget open house date The Treasurer provided a verbal update on the following: • Working on year end, preliminary budget, and asset management plan • Preparing interim taxes, dog tags The Operations Manager provided a verbal update on the following: • Hydro One tree trimming throughout the Township • GBTel Tower construction at Sullivan Roads Depot has begun • Time clock from the Chatsworth Community Centre has been delivered to Keady The Water Coordinator provided a verbal update on the following: • Finalizing RFP for Standpipe with pre-bid on site meeting this week • Working on Source Water Protection Annual Report The Fire Chief provided a verbal update on the following: • Dispatch Agreement - dispatch services extended for 6 month at 2017 rate • Medical Tiered Response Agreement updated no change to response protocol • Request from Senior Fitness program to use Fire Hall at no charge • Developing a County Criticial Incident Stress Peer Support Volunteer Group • County Training Officer Group for regional county training and resource sharing • Annual Garage Sale location – report to be brought back to next Council Meeting 13. Minutes From Committees and Local Boards 13.1 Community Recreation Task Force – November, December, and January 13.2 Chatsworth Grey Highlands Markdale WDS Minutes DRAFT-Dec 19, 2017 Resolution 2018-02-10 Moved by: Shawn Greig Seconded by: Brian Gamble THAT Township of Chatsworth Council hereby receive the Community Recreation Task Force minutes of November 13, 2017, December 11, 2017, and January 8, 2018 and the Chatsworth Grey Highlands Joint Waste Disposal Site Committee December 19, 2017 draft minutes.
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