This document can be made available in other accessible formats upon request and as soon as practicable. All Council meetings, with the exception of closed sessions, are open to the public

AGENDA Council 206 Toronto St. S., Markdale, ON Wednesday, April 4, 2018 - 1:00 PM

Page

1 CALL TO ORDER

2 SINGING OF NATIONAL ANTHEM

3 PERSONAL MOMENT OF REFLECTION

4 APPROVAL OF THE AGENDA

4.1 Recommendation:

That the agenda of April 4, 2018 be approved as circulated.

5 OPEN FORUM

6 DECLARATION OF PECUNIARY INTEREST

7 APPROVAL OF MINUTES

7.1 Minutes of the Council meeting held March 21, 2018 6 - 15

That the minutes of March 21, 2018 be adopted as circulated. Council - 21 Mar 2018 - Minutes - Pdf

8 DELEGATIONS/PRESENTATIONS

9 ITEMS FOR COUNCIL CONSIDERATION

9.1 Award of RFP-F18-2018-01 Surface Drainage Studies 16 - 72

That the report TES.18.11 Award of RFP-F18-2018-01 Surface Drainage Studies be received; and

That Council supports awarding the request for proposal for the provision of Surface Drainage Studies for Eugenia, Flesherton and Markdale to BM Ross and Associates Limited for a total amount of $59,105 (excluding HST). TES.18.11 - Pdf

9.2 Special Event Permit Application Overland Adventure Rally 73 - 79

That FAC.18.08 Special Event Permit Application – Overland Adventure Rally be received; and That the request from Lawrence Hacking to hold the Annual Overland Adventure Rally be approved/denied; and That the request from the Overland Adventure Rally for use of municipal resources, specifically use of the Osprey Recreation Centre, the grounds adjacent to the Osprey Recreation Centre for overnight camping, and use of the Osprey Recreation Centre parking lot for Expo booths be approved/denied; and That the rental fees for use of the Osprey Recreation Centre and adjacent grounds be granted in-kind/denied. FAC.18.08

10 CONSENT AGENDA

10.1 Financial Informational Data 80 - 85

THAT Council receive the Treasurers report FIN.2018.05 - Financial Informational Data FIN.2018.05 - Pdf

10.2 Rational for By-law to Name Alternate CEMC 86 - 88

That Council adopt a Bylaw to name Marty Wellwood as Alternate Community Emergency Management Coordinator FES.18.01 - Pdf

10.3 NEC Request for Comments - 18-9232, 18-9242, 18-9244 89 - 121

That the NEC Request for Comments - 18-9232, 18-9242, 18- 9244 be received for information. 18-9242.NEC.Request for Comments 18-9244.NEC.Request for Comments 18-9232.NEC.Request for Comments

10.4 2018-02-13 Saugeen Valley Conservation Authority Minutes 122 - 127

That the minutes from the 2018-02-13 Saugeen Valley Conservation Authority meeting be received for information. 2018-02-13_SVCA Authority_Minutes~

10.5 2018-03-19 Priceville Improvement Committee Minutes 128 - 132

That the minutes from the 2018-03-19 Priceville Improvement Committee meeting be received for information. PIC MINUTRES, MARCH 19, 2018

10.6 2018-03-06 Flesherton Beautification and Improvement Committee 133 - 134 Minutes

That the minutes from the 2018-03-06 Flesherton Beautification and Improvement Committee meeting be

Page 2 of 161

received for information. Flesherton Beautification and Improvement Committee Minutes March 6

10.7 Letter from MPP Sylvia Jones to the Minister of Environment and 135 Climate Change

That the letter from MPP Sylvia Jones to the Minister of Environment and Climate Change be received for information. Sylvia Jones MPP

10.8 Township of South Stormont Resolution - Approval Authority for 136 - 137 Landfill Projects

That the Township of South Stormont Resolution - Approval Authority for Landfill Projects correspondence be received for information. Township of South Stormont Res 062 2018 Landfill Approval - We Demand the Right

10.9 Ontario Municipal Board Correspondence - Z26.2016 - Borges 138 - 144

That the Ontario Municipal Board Correspondence - Z26.2016 Borges be received for information. PL170223-MAR-22-2018-ORD

10.10 Letter from Grey Bruce Pride RE: Raising of the Canadian Pride Flag 145 during the month of June

That the Letter from Grey Bruce Pride RE: Raising of the Canadian Pride Flag during the month of June be received for information. grey highlands flag raising letter 2018

10.11 2018-03-26 - Public Planning Minutes 146 - 147

That the minutes from the 2018-03-26 - Public Planning Meeting be received for information. Planning Public Hearings - 26 Mar 2018 - Minutes - Pdf

10.12 Police Services Board - Notice of Resignation 148

That the Police Services Board - Notice of Resignation be received for information. PSB Member's Notice of Resignation

That the items on the Consent Agenda be approved as presented with the exception of the items extracted for alternate consideration. Item(s) Extracted:

Items extracted for alternate consideration

Page 3 of 161

11 BY-LAWS

11.1 By-law Number(s): 149 - 160 1. 2018-039 - Z05.2018 - Zoning By-law Amendment - Sherk 2. 2018-040 - Z06.2018 - Zoning By-law Amendment - Campbell 3. 2018-041 - Z07.2018 - Zoning By-law Amendment - Brown 4. 2018-042 - Z08.2018 - Lift of Hold - Brown 5. 2017-72 - Z11.2017 - Zoning By-law Amendment - Markdale Country Club (Third reading only)

That the following by-law(s) 1. 2018-039 - Z05.2018 - Zoning By-law Amendment - Sherk 2. 2018-040 - Z06.2018 - Zoning By-law Amendment - Campbell 3. 2018-041 - Z07.2018 - Zoning By-law Amendment - Brown 4. 2018-042 - Z08.2018 - Lift of Hold - Brown be read a first, second and third time, and finally passed; and That the Mayor and Clerk be authorized to sign and seal the same notwithstanding any contrary provision of the Council.

That By-law 2017-72 - Z11.2017 - Zoning By-law Amendment - Markdale Country Club be read a third time and finally passed; and That the Mayor and Clerk be authorized to sign and seal the same notwithstanding any contrary provision of the Council. 2018-039 By-law _Z05.2018 2018-040 By-law_Z06.2018 2018-041 By-law_Z07.2018 2018-042 BY-LAW_Z08.2018 2017-72 By-law_Z11.2017 Third Reading

12 NOTICE OF MOTION

13 COUNTY REPORT

14 COUNCILLOR PRIVILEGE

15 CLOSED SESSION

15.1 Recommendation

That Council proceed into closed session at [time] to discuss matters related to the following: 1. Personnel Item - personal matters about an identifiable individual, including municipal or local board employees / labour relations or employee negotiations; 2. Property Acquisition Matter - Potential acquisition or disposition of land by the Municipality;

That the above items are authorised to be discussed in closed session under the open meeting exemption(s) listed in Section 239 of the Municipal Act as indicated; and Page 4 of 161

That the Deputy Clerk and CAO are authorized to remain in attendance.

15.2 Recommendation

That Council return to Open Session. Time:

15.3 Recommendation

That a closed meeting was held and only closed session items identified were discussed in closed session; and That there is nothing further to report. -or- That Council directed staff to [outline direction provided].

16 ADJOURNMENT

16.1 Confirming By-law 161

That By-law 2018-43, being a by-law to confirm the proceedings of Council on April 4, 2018 be read a first second and third time, and finally passed; and That the Mayor and Clerk be authorized to sign and seal the same notwithstanding any contrary provision of the Council. 2018-43 - Confirming By-law - Apr 4

16.2 Upcoming Meetings

Request from Mayor McQueen to change the May Council meetings from May 2nd and 16th to May 9th and May 23rd (OSUM Conference)

April 10, 2018 - Committee of Adjustment - 5 pm - Council Chambers April 18, 2018 - Council - 1 pm - Council Chambers April 23, 2018 - Public Planning Hearing - 5 pm - Council Chambers

16.3 Adjourn

That Council adjourn until the Call of the Chair. Time:

Page 5 of 161 The Municipality of Grey Highlands Council Minutes Wednesday, March 21, 2018

Council Present: Mayor, Paul McQueen, Deputy Mayor, Stewart Halliday, Councillor, Aakash Desai, Councillor, Peggy Harris, Councillor, Cathy Little, Councillor, Terry Mokriy, and Councillor, Lynn Silverton

Council Absent:

Staff: Rob Adams, Chief Administrative Officer, Raylene Martell, Director of Council and Legislative Services/Municipal Clerk, Bill Klingenberg, Director of Community Development, Jerri-Lynn Levitt, Deputy Clerk/Manager of Communications & IT, Shawn Moyer, Director of Public Utilities, and Karen Mills, Director of Finance/Treasurer

1 Call to Order Mayor McQueen called the meeting to order at 1 pm.

2 Singing of National Anthem

3 Personal Moment of Reflection

4 Approval of the Agenda 4.1 Recommendation:

2018-123 Cathy Little - Peggy Harris That the agenda of March 21, 2018 be approved as amended. Item Added: Kimberley Speed Study Summary - consent agenda CARRIED with 2/3.

5 Open Forum None.

6 Declaration of Pecuniary Interest None.

7 Approval of Minutes 7.1 Minutes of the Council meeting held March 7, 2018

2018-124 Stewart Halliday - Lynn Silverton That the minutes of March 7, 2018 be adopted as circulated. CARRIED.

8 Delegations/Presentations 8.1 Lawrence Close - Communication tower located at 314330 Sideroad 35 zoned Residential Shoreline

Councillor Mokriy and Councillor Desai arrived at 1:06 pm.

2018-125 Aakash Desai - Lynn Silverton That the delegation from Lawrence Close regarding the

Page 6 of 161 Council March 21, 2018

communication tower located at 314330 Sideroad 35 be received for information. CARRIED.

9 Items for Council Consideration 9.1 Special Event Permit Application – Overland Adventure Rally

Staff Report 201818

Lynn Silverton - Cathy Little ThatFAC.18.03 Special Event Permit Application – Overland Adventure Rally be received; and That the request from Lawrence Hacking to hold the Annual Overland Adventure Rally be denied; and That the request from the Overland Adventure Rally for use of municipal resources, specifically use of the Flesherton Kinplex, the grounds adjacent to the Kinplex for overnight camping, and use of the Kinplex parking lot for Expo booths be denied; and That the rental fees for use of the Flesherton Kinplex and adjacent grounds be denied.

2018-126 Stewart Halliday - Peggy Harris That FAC.18.03 Special Event Permit Application - Overland Adventure Rally be deferred to allow for additional discussion with the applicant and possible options and with further information provided by staff at the April 4, 2018 Council meeting. CARRIED.

9.2 Walkerton Clean Water Center Study

Staff Report 201829

2018-127 Aakash Desai - Lynn Silverton That Council receives the report of Shawn Moyer, Director of Public Utilities PU.18.01 regarding a study by the Walkerton Clean Water Centre (WCWC) for the optimization of coagulant at the Kimberley- Amik-Talisman (KAT) Water Treatment Plant; and That Council approves Option #1 to proceed with the WCWC study. CARRIED.

9.3 Tile Drain Loan Application - Sherk

Staff Report 201824

Council recessed at 1:40 pm and reconvened at 1:45 pm. Aakash Desai - Terry Mokriy That Council approve the Tile Drain Loan Application under the Tile Drain Program submitted by David Sherk to a maximum amount of $50,000.

2018-128 Lynn Silverton - Cathy Little That staff report FIN.18.04 be deferred to no later than the April 18 2018 Council meeting to allow a further staff report to come back

Page 72 of of 161 10 Council March 21, 2018

addressing the regulations and procedures related to Tile Drain Licensing. CARRIED.

9.4 Adding Cemeteries to By-law 2008-104

Staff Report 201816

2018-129 Lynn Silverton - Aakash Desai That Council receive staff report CLS.18.12 - Adding Cemeteries to By-law 2008-104; and That Council consider approval of By-law 2018-032 amending the Cemetery by-law to include the newly acquired cemeteries; and That Council direct staff to research and review the full cemetery by-law to ensure compliance with current legislation. CARRIED.

9.5 Committee Membership Appointments

Staff Report 201817

2018-130 Cathy Little - Lynn Silverton That Council receive staff report CLS.18.13; and That Council direct staff to notify the Multi-Municipal Wind Turbine Working Group of the Resignation of Lawrence Close; and That Council consider approval of the by-law updating the membership appointments through the end of 2018. CARRIED.

9.6 Property Standards By-law Review

Staff Report 20185 Lynn Silverton - Cathy Little Main Motion: That report CLS.18.11 be received; and That Council direct staff to bring the draft Property Standards By- law and draft Clean Yards By-law to Council for approval after review from Municipal Solicitor.

2018-131 Stewart Halliday - Peggy Harris Amendment: To add the following "and public consultation has been held" at the end of the recommendation. CARRIED.

2018-132 Lynn Silverton - Cathy Little Main Motion as Amended: That report CLS.18.11 be received; and That Council direct staff to bring the draft Property Standards By- law and draft Clean Yards By-law to Council for approval after review from Municipal Solicitor and public consultation has been held. CARRIED.

Page 83 of of 161 10 Council March 21, 2018

9.7 Funds Transfers - 2017 Year End

Staff Report 201837

2018-133 Stewart Halliday - Lynn Silverton That the report of the Treasurer, FIN.18.02 dated Mar 21 2018 with respect to Funds Transfers and 2017 year-end be received for information; and

That Council authorize the Treasurer to perform accounting transfers of any 2017 year-end surplus or deficits in each budgeted department to or from reserves including but not limited to:

Transportation (Winter Maintenance) Transportation – Aggregates Environmental Services (Landfill Post Closure) Policing Election Community Development Library Services Heritage Committee Tourism Advisory Committee Assessment Growth (Asset Management Reserve) Insurance Expense Building Services; and

That Council authorizes the Treasurer to transfer any residual operating surplus/deficit from the remaining general operations to/from the Working Capital Reserve as required; and

That Council authorizes the Treasurer to perform the accounting transfers required for the actual expenditures made on budgeted capital expenditures in the 2017 budget; and

That Council authorize the Treasurer to physically transfer funds as required between the Reserve Fund, Trust Fund, and Operating bank accounts as part of the year end procedures; and

That Council directs that $35,000 previously set aside in the Community Development Fund for “Chamber/LandX Developments” per Resolution 16.444 (July 18 2016) be used in part, to fund Grey Highlands Chamber of Commerce 2017 MOU commitment of $10,000, and RED Grant Funding of $10,000, (Resolution CoW17-65) with the remaining $15,000 to be left as uncommitted in the Community Development Fund;

That the shortfall for Flesherton Playground Equipment, totaling $3,000, be funded from the Community Development Fund; and

That $144,524 received from Public Guardian & Trustee from unclaimed money from Tax Sale be transferred to reserve to fund purchase of land. CARRIED.

9.8 PL.18.17

Page 94 of of 161 10 Council March 21, 2018

Planning Report PL.18.17 –1672276 Ontario Inc. - SP15.2017

2018-134 Lynn Silverton - Cathy Little That Council receives Planning Report PL.18.17; and That Council approves Site Plan Application SP15.2017 subject to receiving all required payments and securities in the amount of $63,308.48 to be provided prior to registration of the agreement. CARRIED.

9.9 Chris Neil Day request

2018-135 Peggy Harris - Stewart Halliday That the request from Flesherton Minor Hockey to waive the rental costs for the weekend celebration on June 22, 23 and 24, 2018 be approved. CARRIED.

2018-136 Terry Mokriy - Aakash Desai That Councilor Harris be appointed as a municipal liaison on the Chris Neil Day Committee. CARRIED.

9.10 (Mayor McQueen) Conservation Authority Municipal Support Resolution

2018-137 Cathy Little - Lynn Silverton That the Council of the Municipality of Grey Highlands hereby requests that the Province of Ontario demonstrate its all party support for Conservation Authorities and the work that they do on behalf of all our ratepayers by increasing the transfer payment allocation through reallocation of dollars from other benefiting provincial ministries, or other new revenues, i.e. Carbon Cap and Trade revenues; and That Council direct staff to forward a copy of this letter and resolution to the Ministers of Finance, MNR&F, MOE&CC, Education, Health, Agriculture, Food & Rural Affairs, Municipal Affairs & Housing, Tourism, Recreation & Culture, Infrastructure, and Community Safety; local MPs and MPPs; the Association of Municipalities of Ontario; Conservation Ontario; and the member municipalities of their local Conservation Authorities. CARRIED.

10 Consent Agenda 10.2 February 2018 Building Statistics

Staff Report 201833

That the Report be received for information purposes only.

10.3 Council Remuneration & Expenses Paid 2017

Staff Report 201825

PagePage 10 5 of of 161 10 Council March 21, 2018

That Council receive the report of the Treasurer FIN.18.03 Council Remuneration and Expenses Paid 2017 for information.

10.5 2018-01-11 Multi-Municipal Wind Turbine Working Group Minutes

That the minutes from the 2018-01-11 meeting of the Multi- Municipal Wind Turbine Working Group be received for information.

10.6 Ontario Municipal Board - Acknowledgement Letter re: Legree

That the Ontario Municipal Board - Acknowledgement Legree be received for information.

10.7 2018-01-18 - Friends of the Kimberley Forest Approved Minutes

That the minutes from the 2018-01-18 Friends of the Kimberley Forest meeting be received for information.

10.8 2018-02-15 Friends of Kimberley Forest Draft Minutes

That the draft minutes from the 2018-02-15 Friends of the Kimberley Forest meeting be received for information.

10.9 Nottawasaga Valley Conservation Authority 2017 Annual Report

That the correspondence from the Nottawasaga Valley Conservation Authority regarding the 2017 Annual Report be received for information.

10.11 NEC Request for Comments - 18-9226 and 18-9227

That the NEC Request for Comments - 18-9226 and 18-9227 be received for information.

Recommendation:

2018-138 That the items on the Consent Agenda be approved as presented with the exception of the items extracted for alternate consideration. Item(s) Extracted:10.1, 10.4, 10.10 and 10.12 CARRIED.

Items extracted for alternate consideration 10.1 (Mokriy) RFP-F18-2017-03 Engineering Design for Herbert Ave. 60%

Staff Report 201830

2018-139 Terry Mokriy - Stewart Halliday That the report of the Director of Public Utilities PU.17.07

PagePage 11 6 of of 161 10 Council March 21, 2018

addendum regarding the RFP-F18-2017-03 Engineering Design for Herbert St. Water and Sewer Main be received for information. CARRIED.

10.4 (Silverton) County Alternates

Staff Report 201834

2018-140 Lynn Silverton - Terry Mokriy That Report CLS.18.14 - County Alternates be received; and That the municipality of Grey Highlands appoint an alternate to County Council; and That an appointment be made at the present time. CARRIED.

A secret ballot vote was held among the two members who put their name forward for appointment.

2018-141 Lynn Silverton - Aakash Desai That Councillor Mokriy be appointed as the County Alternate for the Municipality of Grey Highlands. CARRIED.

2018-142 Cathy Little - Peggy Harris That the ballots be destroyed. CARRIED.

10.10 (Mokriy) Rural Net Public Notice of New Tower Application

2018-143 Lynn Silverton - Peggy Harris That Council proceed into closed session at 3:56 pm in relation to the Rural Net application re: litigation or potential litigation; in order to receive the information provided from the Municipal Solicitor; and That Deputy Clerk Jerri-Lynn Levitt, Treasurer Karen Mills, Director of Community Development Bill Klingenberg, Director of Public Utilities Shawn Moyer, CAO Rob Adams and Clerk Raylene Martell remain in attendance. CARRIED.

2018-144 Cathy Little - Peggy Harris That Council return to Open Session. Time: 4:06 pm CARRIED.

2018-145 Lynn Silverton - Cathy Little That Council confirm that the only item discussed in closed session was the information from the Municipal Solicitor in relation to the Rural Net tower; and

PagePage 12 7 of of 161 10 Council March 21, 2018

That there is nothing further to report. CARRIED.

2018-146 Terry Mokriy - Lynn Silverton That the correspondence from Rural Net regarding public notice of new tower application be received for information. CARRIED.

10.12 (McQueen) Ontario Federation of Agriculture - Farm Tax Property Assessment

2018-147 Terry Mokriy - Cathy Little That the correspondence provided from the Ontario Federation of Agriculture regarding Farm Tax Property Assessment be received for information. CARRIED.

11 By-laws 11.1 By-law Number(s): 1. 2018-033 - Site Plan Agreement SP15.2017 2. 2018-034 - Amend Cemetery By-law 3. 2018-035 - Extend Term of Appointments 4. 2018-036 - Z35.2017 Moore, Laurie (Correction) 5. 2018-037 - Authorize signing Agreements for By-law Enforcement Services (to facilitate By-law 2015-87)

2018-148 Peggy Harris - Aakash Desai That the following by-law(s) 1. 2018-033 - SP15.2017 2. 2018-034 - Amend Cemetery By-law 3. 2018-035 - Extend Term of Appointments 4. 2018-036 - Z35.2017 Moore, Laurie 5. 2018-037 - Authorize Signing Agreements for By-law Enforcement Services be read a first, second and third time, and finally passed; and That the Mayor and Clerk be authorized to sign and seal the same notwithstanding any contrary provision of the Council. CARRIED.

12 Notice of Motion None.

13 Additional Item 13.1 (Silverton) Kimberley Speed Study Summary

2018-149 Lynn Silverton That the Kimberley Speed Study Summary be received for information. CARRIED.

14 County Report

PagePage 13 8 of of 161 10 Council March 21, 2018

14.1 Deputy Mayor Halliday provided an update from the County on recent meetings with local municipalities, farm tax discussions, Long Term Care meetings, and Think Canada. Mayor McQueen thanked those in attendance at the Re-Colour Grey workshop.

15 Councillor Privilege 15.1 Councillor Little - inquired about our current population and impacts on weighted votes and conservation authority representation. Councillor Desai - inquired on Sunday hunting in relation to the recent request in West Grey. Mayor McQueen - requested a campground report update and an update on environmental services initiatives including a Re- use Center and Hazardous Waste collection in our Municipality.

16 Closed Session

2018-150 Peggy Harris - Aakash Desai That Council proceed into closed session at 5:00 pm to discuss matters related to the following: 1. Ontario Municipal Board Discussion, Legree - litigation or potential litigation, including matters before administrative tribunals, affecting the municipality or local board; 2. Works Depot Locations - potential acquisition or disposition of land by the Municipality; 3. CAO Annual Performance Review - personal matters about an identifiable individual, including municipal or local board employees / labour relations or employee negotiations; and

That the above items are authorized to be discussed in closed session under the following open meeting exemption(s) listed in Section 239 of the Municipal Act as indicated; and

That the Clerk and CAO are authorized to remain in attendance. CARRIED.

2018-151 Aakash Desai - Lynn Silverton That Council return to Open Session. Time: 6:24 pm CARRIED.

2018-152 Lynn Silverton - Terry Mokriy That a closed meeting was held and only closed session items identified were discussed in closed session; and That Ed Veldboom be appointed as representation for the Municipality in relation to the Ontario Municipal Board file PL180142 - Legree; and That enforcement of the application currently before the Ontario Municipal Board known as File PL180142 will not occur until the planning process has been completed; and That Council agree with the verbal recommendation from the CAO performance appraisal committee as presented in closed session; and

PagePage 14 9 of of 161 10 Council March 21, 2018

That the CAO performance appraisal committee review the contract and report back to Council with future recommendations in closed session. CARRIED.

17 Adjournment 17.1 Confirming By-law

2018-153 Peggy Harris - Cathy Little That By-law 2018-038, being a by-law to confirm the proceedings of Council on March 21 2018 be read a first second and third time, and finally passed; and That the Mayor and Clerk be authorized to sign and seal the same notwithstanding any contrary provision of the Council. CARRIED.

17.2 Upcoming Meetings: March 26, 2018 - Planning Public Hearing - 5 pm - Council Chambers March 27, 2018 - Police Services Board Meeting - 1 pm - Council Chambers March 29, 2018 - Joint Building Services Committee - 1:30 am - Council Chambers April 4, 2018 - Council - 1 pm - Council Chambers April 10, 2018 - Committee of Adjustment - 5 pm - Council Chambers

17.3 Adjourn

2018-154 Aakash Desai - Peggy Harris That Council adjourn until the Call of the Chair. Time: 6:30 pm CARRIED.

Paul McQueen, Mayor

Raylene Martell, Clerk

Page 1510 of of 161 10

REPORT

TO: Rob Adams, Chief Administrative Officer FROM: Holly Cullihall DATE: April 4, 2018 REPORT: Tes.18.11 SUBJECT: Award of RFP-F18-2018-01 Surface Drainage Studies

RECOMMENDATION: That the report TES.18.11 Award of RFP-F18-2018-01 Surface Drainage Studies be received; and

That Council supports awarding the request for proposal for the provision of Surface Drainage Studies for Eugenia, Flesherton and Markdale to BM Ross and Associates Limited for a total amount of $59,105 (excluding HST).

BACKGROUND AND ANALYSIS: The purpose of this staff report is to recommend the award of an engineering contract for the provision of surface drainage studies for Eugenia, Flesherton and Markdale, pursuant to a request for proposals issued by the Municipality of Grey Highlands.

The primary tasks of the surface drainage studies have been highlighted below. For a complete list of study assignments, refer to the RFP document attached.

A number of surface drainage problems have been identified within each of the study areas – Markdale, Flesherton and Eugenia. In addition, there are some new commercial and residential developments that are in process or have been proposed. Generally, the objectives of the surface drainage study are to recommend solutions for, and high level / indication cost estimates to address these problems, and where applicable, to evaluate the relationship between the surface drainage in the existing built up areas and the proposed development.

The resulting studies will provide the municipality with three stand alone study documents that will assist staff in preparing annual operating and capital departmental budgets in addressing the drainage issues.

OPERATIONAL CONSIDERATIONS:

Page 16 of 161 The request for proposal was issued on Biddingo on February 2, 2018 and closed on March 2, 2018. The Municipality received three submissions, one of which was not opened and returned to the proponent as per section 1.4 of the RFP. The two other submissions were reviewed and both met the criteria as outlined in the RFP. These two submissions were from BM Ross and Associates Limited from Mount Forest and GM BluePlan Engineering from Owen Sound.

The submissions were evaluated by 4 staff members, based on the following criteria (which is further detailed in the RFP document as attached):

Evaluation Criteria Weight Factor Qualifications and Experience 35 Methodology 30 Work Plan 20 Price 15 Total 100

The proposal submitted by BM Ross scored the highest based on the above criteria. It met all of the requirements of the RFP and it is the opinion of staff BM Ross will provide the best overall value for the work to be done. Therefore, it is the recommendation of staff to award the work to BM Ross.

GREY HIGHLANDS’ STRATEGIC PLAN: The recommendations included in this Staff Report support the following goals identified in the 2013-2018 Strategic Plan:

3.3 Meeting the needs of both current and future citizens. Grey Highlands will continue to be a desirable place to live by ensuring its amenities are in line with growth. 4.2 Ensure the long term stability of municipal infrastructure and associated services. Grey Highlands employs the highest standard of responsible stewardship in the management of municipal resources and infrastructure.

FINANCIAL IMPACT: The total cost for completing the three surface drainage studies in Eugenia, Flesherton and Markdale as proposed by BM Ross is $59,105 (excluding HST), based on completing all three studies simultaneously. Within the RFP, the Municipality reserved the right to accept only part of a proposal based on available budget and undertake only one or two of the studies. If Council wishes to proceed with only one or two of the studies, individual pricing applies for each study area. However, it is the recommendation of staff to proceed with all three studies as the cost is within budget. The surface drainage studies were budgeted for in 2017 at a cost of $25,000 for Markdale, $25,000 for Flesherton and $25,000 for Eugenia/Badjeros. The County is currently in the process of completing the study for Badjeros.

POLICIES/LEGISLATION:: A09-A-03 Procurement of Goods and Services Policy

CONSULTATION: Chris Cornfield, former Director of Transportation and Environmental Services – Draft RFP

Page 17Page of 2 161of 57

Jack Tupling, Contract Engineer – Draft RFP and Proposal Evaluation

Shawn Moyer, Director of Public Utilities – Proposal Evaluation

Keith Stewart, Supervisor of Operations – Proposal Evaluation

Holly Cullihall, Municipal Services Assistant – Draft RFP and Proposal Evaluation

Anna McCarthy, Deputy Treasurer – Financial Impact

FILE OR REFERENCE: Versatile Record Number is 1988.

Approved By: Status: Rob Adams, Chief Approved - 28 Mar 2018 Administrative Officer

Page 18Page of 3 161of 57

REQUEST FOR PROPOSAL FOR THE PROVISION OF Surface Drainage Studies Grey Highlands Eugenia, Flesherton, Markdale

RFP-F18-2018-01

ISSUE DATE: Friday February 2, 2018

CLOSING DATE: Friday March 2, 2018 TIME: 11:00 a.m. local time

LOCATION: Municipality of Grey Highlands Finance Department 206 Toronto St. S. Unit 1, PO Box 409 Markdale, Ontario N0C 1H0 ATTN: Treasurer

LATE PROPOSALS WILL NOT BE ACCEPTED THE LOWEST OR ANY PROPOSAL MAY NOT NECESSARILY BE ACCEPTED

This document can be made available in other accessible formats where practicable upon request.

Page 19Page of 4 161of 57 RFP-F18-2018-01 Surface Drainage Studies – Eugenia, Flesherton, Markdale

INFORMATION & INSTRUCTIONS TO PROPONENTS

SECTION 1 - GENERAL CONDITIONS

1.1 INSTRUCTIONS

The Request for Proposal (RFP) document may be obtained from Biddingo.com or from the Treasurer/Finance Department of the Municipality. The name of the individual/firm taking the document, and their respective contact information, will be recorded on a list of registered document takers. The information on that list will be used by the Municipality to contact Proponents, as necessary, during the RFP process. It is the Proponent’s responsibility to advise the Municipality if the contact details change during the RFP process.

Proposals must be received at the address indicated on the proposal submission label no later than 11:00 am local time, Friday, March 2, 2018. Electronic submissions will not be accepted. In the event, that Highway 10 north and/or south of Markdale is closed due a winter weather event, the closing time for receipt of the Proposals will be extended to 11:00 am on Monday March 5, 2018. The decision to extend the closing time under these circumstances will be at the sole discretion of the Municipality.

The proposal must be completed and signed where applicable. The municipality is using the “2-envelope” system for receiving proposals. The technical and pricing portions of the Proposal shall be submitted in separate, sealed envelopes. Each envelope shall have the appropriate submission label attached to it. Proposal submission instructions are detailed in Section 4 of this RFP. Generally, the proposal submission must include the following:

 Three (3) hard copies and one (1) soft copy (CD or USB flash drive) of the technical portion of the proposal (excluding the fee structure) to be submitted in one sealed envelope;

2 of 54

Page 20Page of 5 161of 57 RFP-F18-2018-01 Surface Drainage Studies – Eugenia, Flesherton, Markdale

 One (1) hard copy and one (1) soft copy (CD or USB flash drive) of the fee portion of the proposal to be submitted in a sealed envelope, separate from the technical portion of the proposal; and  The various forms as described later in this RFP.

It is the Proponent’s responsibility to ensure the submission is complete.

1.2 DEFINITIONS

Agreement: Refers to the agreement that will be entered into with the Consultant. Class 'D' Estimate: For purposes of this RFP, a Class D estimate is defined as an ‘indicative’ estimate of the construction and soft costs of the work to be undertaken based on a conceptual design. Council: Refers to the Council of the Corporation of the Municipality of Grey Highlands. Consultant: Refers to the Proponent selected to undertake the work covered by this RFP, if any. Municipality/Corporation: Refers to the Corporation of the Municipality of Grey Highlands. Proponent: Refers to any eligible entity submitting a Proposal. Project: Refers to the development of Surface Drainage Studies for Eugenia, Flesherton, and Markdale for which this RFP is being issued. Proposal: Refers to the proposals that are submitted in response to this RFP by the Proponents, and after the Project has been awarded, to the Proposal submitted by the Consultant.

1.3 ACCCESSIBILITY

As of January 1, 2012, Proponents must meet the requirements of the Customer Service Standard of the Accessibility for Ontarians with Disabilities Act, 2005.

1.4 LATE SUBMISSIONS

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Proposals received after the official closing time will not be considered during the selection process, and will be returned, unopened, to the respective Proponent.

1.5 INQUIRIES

Inquiries concerning the RFP process, its requirements and the results are to be directed in writing to:

Holly Cullihall Municipal Services Assistant Transportation and Environmental Services Department [email protected]

Proponents are to submit their questions by e-mail only. Questions of clarification will be answered individually. The response(s) to any question(s) that, in the Municipality’s opinion, modifies the scope, or requires clarification, of the RFP will be circulated in writing as an addendum to all registered document takers who have received the RFP document from the Corporation.

It is the Municipality’s position that the scope of work for this Project has been set out in sufficient detail in this RFP that it will not be disclosing the budget it has allocated for the Project prior to the proposals being received.

Inquiries must be received no later than 2:00 PM, three (3) business days prior to closing; otherwise a response may not be provided.

1.6 EXAMINATION OF PROPOSAL DOCUMENTS

Each Proponent must satisfy himself/herself as to the full requirements of the proposed work. There will be no consideration of any claim, after Proposals are submitted, if there is a misunderstanding with respect to the minimum requirements indicated in this RFP. Should the Proponent require more information or clarification on any point, it must be obtained prior to the submission of the Proposal.

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1.7 COMPLETION OF THE PROPOSAL

All entries shall be clear, legible and made in a non erasable medium. Alterations may be made provided they are legible and initialed by the Proponent's signing officer.

1.8 ADDENDA

If deemed necessary by the Corporation, addenda will be distributed to all registered document takers of this RFP. Addenda will be distributed using the latest contact information as provided by the Proponent. It is the Proponent’s responsibility to notify the Corporation of any changes to their email or mailing address. It is also the Proponent’s responsibility to ensure all addenda have been received.

1.9 ACCEPTANCE OR REJECTION OF PROPOSAL

The Corporation reserves the right to reject any or all Proposals and to waive formalities as the interests of the Municipality may require without stating reasons therefore.

The Corporation further reserves the right to accept only part of the proposal. That is, depending on available budget, the Municipality may determine it is in its best interest to accept a proposal, but undertake only one or two of the three studies that are covered by this RFP. Proponents should submit their proposals accordingly. Specifically, each study should be considered as a separate project. If the scope of the work which the Municipality accepts is reduced, the completion and payment schedule may be amended/reduced by mutual consent with the Consultant

Notwithstanding and without restricting the generality of the foregoing, the Corporation shall not be required to accept and award a Proposal, or issue a modified RFP at a later date:

The RFP process set out in this document is in accordance with the

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Municipality’s Administrative Policy on Purchasing and Tendering. The Municipality shall not be responsible for any liabilities, costs, expenses, loss or damage incurred, sustained or suffered by any Proponent by reason of the acceptance or the non-acceptance by the Municipality of any Proposal or by reason of any delay in the acceptance of a Proposal, except as provided in the RFP document.

1.10 PROPOSAL AWARD PROCEDURES

Proposals will be evaluated by an internal committee subsequent to the closing date and time.

It is the intent of the Municipality to review and award a contract for the Project by April 4, 2018. A detailed schedule for completion of the Project is in Section 2 of this RFP, but generally the Consultant is expected to have the work 90% completed by August 31, 2018 and make a final presentation to Council prior to September 19, 2018. The Municipality will make every effort to complete the review and award process in a timely manner, but reserves the right to modify any or all dates at its sole discretion.

Notice of acceptance of a Proposal, and award of a contract for the Project, will be by telephone and/or by written notice. Thereafter, an agreement will be entered into with the Consultant, as detailed below.

Proponents are advised there will NOT be a public opening for this RFP. However, the Staff report to Council that deals with the RFP will be a public document after it has been circulated to Council.

1.11 AGREEMENT WITH CONSULTANT

The Consultant will be required to enter into a written agreement, the Agreement, for the Project in a form acceptable to the Municipality. The Agreement will be in substantially the same form as is attached to this RFP as Appendix A.

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1.12 RESPONSIBILITY FOR DAMAGES

The Consultant shall indemnify and save harmless the Municipality against all claims, demands, loss, cost, damages, or other proceedings by whomsoever made, brought or executed by, or attributed to any such damages, injury or infringement as a result of negligent activities under this Project.

1.13 PROTECTION OF WORK & PROPERTY

The Consultant shall provide continuous and adequate protection of all work from damage and shall protect the Corporation's property from injury or damage arising from, or in connection with, this work. The Consultant shall make good any such damage or injury.

1.14 LIMITED LIABILITIES

The Municipality’s liability for the work undertaken pursuant to the Project shall be limited to the actual goods/services ordered and provided.

1.15 PROPONENT EXPENSE

Any expenses incurred by the Proponent in the preparation of the Proposal submission are entirely the responsibility of the Proponent, and will not be charged to the Corporation.

1.16 REGULATION COMPLIANCE AND LEGISLATION

The Consultant shall ensure all services and products provided in respect to this Proposal are in accordance with, and under authorization of all applicable authorities, Municipal, Provincial and Federal legislation. The Consultant shall abide by all Acts, By-laws and Regulations relative to the performance of the work.

1.17 PROPOSAL SELECTION CRITERIA

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The acceptance of a Proposal will be contingent upon, however not limited to, the following considerations:

 the Qualifications and Experience of the Proponent;  the proposed Methodology for completing the Project;  the proposed Work Plan;  the proposed Schedule set out on a Gantt chart to be submitted with the proposal; and  the Pricing

The Municipality intends to accept the proposal that gives it the best value for the money spent.

A detailed Evaluation Selection Criteria table is included in Section 3 of this RFP.

The lowest-priced or any Proposal may not necessarily be accepted.

1.18 EXTRA WORK

No work shall be regarded as extra work, unless it is authorized in writing by the Corporation. The agreed price for any extra work shall be included in the written authorization for the extra work.

1.19 TERMS OF PAYMENT

Unless otherwise stated herein, the Corporation’s normal terms of payment will be Net Thirty (30) calendar days from the date the invoice is received Payment terms shall only be modified at the sole discretion of the Municipality to take advantage of any discounts that may be offered by the Consultant for prompt payment or for other terms that shall be deemed to be in the best interests of the Municipality.

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The Consultant shall invoice the Municipality at the end of each month from April 2018 to September 2018, inclusive. The invoiced amounts for the months of April to August inclusive shall be 17% of the total price submitted in the Proposal and accepted by Council. The remaining 15% shall be invoiced at the end of September when the project is complete. Costs for any extra work the Municipality has approved in writing, may be invoiced for at the end of the month when the extra work was done.

Price changes caused by Provincial or Federal government tax legislation will be accepted, but notice of such changes must be submitted in writing and accepted by the Municipality prior to being invoiced. All prices quoted shall be in Canadian funds. Invoices shall be forwarded to the attention of:

The Municipality of Grey Highlands Accounts Payable 206 Toronto St. S., Markdale, ON, N0C 1H0

The Municipality will withhold 10% of the total cost of the work, including extra work, until all the deliverables for the Project have been submitted in a form acceptable to the Municipality.

1.20 INSURANCE AND INDEMNIFICATION, WSIB, HEALTH & SAFETY

The Consultant shall, at its own expense, obtain and maintain until the termination of the Agreement, the following:

a) Professional Liability Insurance on an occurrence basis for an amount not less than five million, ($5,000,000) dollars;

b) Professional Errors and Omissions on an occurrence basis for an amount not less than five million ($5,000,000) dollars;

c) Automobile Liability on all vehicles owned, operated or licensed in the name of the Consultant in an amount not less than two million ($2,000,000) dollars on an occurrence basis; and

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d) Shall include the Corporation of the Municipality of Grey Highlands as an additional insured with respect to the Consultant’s operations, acts and omissions relating to its obligations under the Agreement to be entered into, pursuant to this RFP, such policy to include non-owned automobile liability, personal injury, broad form property damage, contractual liability, owners' and proponents' protective products and completed operations, contingent employers liability, cross liability and severability of interest clauses.

The Consultant shall provide the Municipality with evidence that the above policies are in full force and effect, and they will not be cancelled or permitted to lapse unless the insurer notifies the Municipality in writing at least thirty (30) days prior to the effective date of cancellation or expiry.

The Consultant shall not commence work until such time as the required evidence of insurance has been filed with, and approved by, the Municipality. The Consultant shall also file evidence of the continuance of said insurance with the Municipality at the renewal date for each policy for the duration of the Agreement.

The Consultant shall indemnify and hold the Municipality harmless against all liability, loss, claims, demands, costs and expenses, including reasonable legal fees, occasioned wholly or in part by any acts or omissions in negligence whether wilful or otherwise by the Consultant, its agents, officers, employees or other persons for whom the Consultant is legally responsible.

The Consultant shall provide a Certificate of Clearance from the Workers Safety Insurance Board (WSIB) to the Municipality prior to commencing any work on the Project. Updated Certificates of Clearance shall be provided when requested by the Municipality.

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The Consultant and the Municipality shall exchange their respective Health and Safety Policies as information for the other party. This exchange shall occur prior to the Consultant commencing any work on the Project.

1.21 ASSIGNMENT OF WORK

The Consultant shall not assign transfer, convey, sublet, subcontract, or otherwise dispose of the Agreement that may be entered into pursuant to this RFP or dispose of his/her right, title or interest therein, or his power to execute such work, to any other person, company or corporation, without the prior written consent of the Municipality, which consent shall not be unreasonably withheld. Failure to obtain this consent may result in termination of the Agreement with the Consultant.

The Consultant is fully responsible to the Corporation for the acts and omissions of its subcontractors and/or persons directly or indirectly engaged by the Consultant to complete the Project. Subcontractors will be required to abide by all the requirements of the Contract document as though they were the Consultant (Insurance, WSIB, Health & Safety Policy, etc.). The Consultant agrees to bind every subcontractor by the terms of the Contract as far as it is applicable to their work.

1.22 CANCELLATION

The Corporation reserves the right to immediately terminate the Agreement at its own discretion, as a result of non-performance, late deliveries, inferior quality, pricing problems, etc.

If the Consultant should neglect to execute the work properly, or fail to perform any of the work that is part of the Project, the Corporation, after three (3) business days’ written notice to the Consultant, may, without prejudice to any other remedy in existence, make good such deficiencies and may deduct the cost thereof from any payment then and thereafter due to the Consultant. Continued failure by the Consultant to execute the work

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The Corporation may elect to terminate the Agreement if the original terms and conditions are significantly changed, after giving thirty (30) calendar days written notice to the Consultant.

Either party may terminate the Agreement by giving the other party sixty (60) calendar day’s written notice. A period of less than sixty (60) calendar days to terminate the arrangement may be negotiated if mutually agreeable among the parties involved.

Failure to maintain the required documentation during the term of the Agreement may result in suspension of the work activities and/or cancellation of the Agreement.

1.23 PERFORMANCE

The Municipality may evaluate the performance of the Consultant during and/or when the Project is completed or terminated. If evaluated, the Consultant’s performance shall be rated on a scale of 0-4 (0- Not rated, 1- poor, 2-below standard, 3-standard, 4-excellent) under the following categories:

a) Administration b) Adherence to Specifications and Special Provisions c) Public Relations d) Condition and Sufficiency of Equipment e) Safety Procedures f) Organization, Co-ordination and Efficiency g) Environmental Compliance

The performance rating shall be determined based on the everyday performance of the work contemplated by the Agreement, quality assurance test(s), letters, and written instructions to the Consultant.

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If evaluated, a copy of the completed Consultant’s performance report shall be sent to the Consultant. If the Consultant disagrees with any portion of the Consultant’s performance report, he shall advise the Municipality of their specific objections, in writing, within twenty (20) days of the date of the report.

If the Consultant is evaluated as poor or below standard in three categories or not rated in two areas, the Municipality may disqualify the Consultant from submitting proposals for, or otherwise bidding on, RFP’s or other contracts the Municipality may issue for a period of up to two years from the date the Project was completed or terminated. The length of the termination will depend on the nature of the unsatisfactory performance.

If the Consultant is evaluated as poor or below standard in two or more evaluation categories on two performance reports for the Consultant, on different contracts, within twelve months, the Municipality may disqualify the Consultant from submitting proposals for, or otherwise bidding on, other contracts the Municipality may issue for a period ranging from three months to two years from the date of the completion or termination of the last contract. The length of the termination will depend on the nature of the unsatisfactory performance.

The decision of the Municipality in respect of the Consultant’s performance report shall be final and binding for all purposes.

1.24 GOVERNING LAWS

The Agreement with the Consultant, and any subsequent arrangements, will be interpreted and governed by the laws of the Province of Ontario.

1.25 FREEDOM OF INFORMATION

Any personal information required in the Proposal is received under the authority of the Municipal Freedom of Information and Protection of Privacy

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Act, 1989, RSO, 1990. This information will be an integral component of the proposal submission.

The Proposal that is approved by Council will become part of the public record. As such, all information contained in them is available to the public, including personal information.

All Proposals submitted to the Municipality become the property of the Municipality and as such, are subject to the Municipal Freedom of Information and Protection of Privacy Act. Proponents may mark any part of their submission as confidential except for the total proposal price and the Proponent’s name. The Municipality will use its best efforts not to disclose any information so marked, but shall not be liable to a Proponent where information is disclosed by virtue of an order of the Privacy Commissioner, or otherwise, as required by law. Upon award, the Municipality may release the name of the Proponent whose Proposal has been accepted by Council and with whom the Municipality will be entering into an agreement, the name and telephone number of the contact person and the total proposal price.

Questions about collection of personal information and the Municipal Freedom of Information and Protection of Privacy Act, 1989, R.S.O. 1990, Chapter M.56, as amended, should be directed to:

Municipal Clerk, Municipality of Grey Highlands 206 Toronto St. S. Markdale, Ontario N0C 1H0 Telephone (519) 986-1216 x 233

1.26 CONFLICT OF INTEREST

In addition to complying with the conflict of interest provisions, each Proponent must declare in its proposal any conflict of interest (actual or potential) which exists now or may exist in the future in respect of its participation in this RFP process, the submission of its proposal, and, if selected, the performance of its responsibilities as the Consultant. The

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Municipality will determine, in its sole discretion, whether any situation constitutes or may constitute a real or potential conflict of interest and reserves the right, in its sole discretion, to disqualify any Proponent.

Proponents must describe in their proposal, their process for identifying, disclosing, reporting and dealing with conflicts of interest that may arise in the future.

1.27 CONFIDENTIALITY

Proponents shall not at any time before, during or after completion of the project, divulge any confidential information communicated to, or acquired by, the Proponent or disclosed by the Municipality.

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SECTION 2 – BACKGROUND AND TECHNICIAL REQUIREMENTS

2.1 BACKGROUND INFORMATION

The Municipality of Grey Highlands was formed on January 1, 2001 and consists of the former townships of Euphrasia, Artemesia, Osprey, and the Villages of Markdale and Flesherton, with a total population of approximately 10,000. Eugenia is in the former township of Artemesia. The Municipal office is located at 206 Toronto St. S. Unit 1 in Markdale.

There are three (3), geographically separated study areas for the work to be undertaken pursuant to this RFP; one in Eugenia, one in Flesherton and one in Markdale. The study areas for each location are shown on the maps that are attached to the schedules to this RFP.

A number of surface drainage problems have been identified within each of the study areas. In addition, there are some new commercial and residential developments that are in process or have been proposed. Generally, the objectives of this surface drainage study are to recommend solutions for addressing the problems, and where applicable, to evaluate the relationship between the surface drainage in the existing built up areas and the proposed development.

It is recognized some of the solutions may require the municipality get access over private property. Negotiations with property owners to get such access is beyond the scope of this assignment.

The Eugenia and Flesherton study areas are in the Grey Sauble Conservation area. Markdale is in the Saugeen Valley Conservation area. The Consultant will be required to work with those agencies to ensure compliance with their respective policies.

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2.2 SCOPE OF WORK - GENERAL

This RFP provides for a comprehensive surface drainage study which will consist of three (3) stand alone studies, one for each of the three (3) study areas.

The Municipality is requesting written proposals from engineering consultants for the comprehensive surface drainage studies. The details of the work to be done in each of the three areas are discussed separately in Schedule A – Eugenia, Schedule B – Flesherton, and Schedule C – Markdale. The work done will result in 3 stand alone Surface Drainage Studies.

Generally, the three Surface Drainage Studies will: a) Identify the surface drainage problems in each study area; b) Provide a description of, possible solutions for, and cost estimates to address those problems; and c) As it may be applicable, assess how the drainage in the existing built up areas impacts the lands on which development is proposed.

The cost estimates that are provided will assist Staff in preparing annual operating and capital departmental budgets.

2.3 SCOPE OF WORK – SPECIFIC

The specific scope of work for each study area is set out in the following schedules to this RFP: Schedule A- Eugenia; Schedule B –Flesherton; and Schedule C – Markdale.

Included in each schedule is a partial list of some of the drainage problems that Staff have identified in each of the three study areas. It is acknowledged it will be virtually impossible for Proponents to see the extent of the problems while they are preparing their proposals. As such, municipal staff will attend at the sites with the Consultant as early as possible after the

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It is recommended that the awarded Consultant be prepared to schedule the site inspection(s) in the spring and after a rainfall event to get a realistic and first hand view of the surface drainage condtitions and problems that exist.

2.4 INFORMATION PROVIDED BY MUNICIPALITY

The Municipality will provide the following information to the Consultant who has been awarded the Project. Proponents submitting a Proposal will have an opportunity to attend at the municipal offices to review the information that will be made available. Copies will not be provided to Proponents intending to submit a proposal. The Consultant who is awarded the Project may request additional information he/she believes is/may be relevant to the task. The Municipality will use its best efforts to provide the information the Consultant has requested, but does not guarantee the information will be available.

The information to be provided includes the following: a) Details on how to access the relevant portions of Municipality’s GIS mapping system which the Consultant may choose to use for part of the visual presentations in the Surface Drainage Studies; b) A summary of the drainage complaints that have been brought to the Municipality’s attention or that Staff are aware of; c) Copies of the preliminary design plans that are currently being developed for the Highway 10 connecting links in Flesherton and Markdale; d) Information on what drawings and other relevant material (reports) may be available from Grey County in relation to the County Roads that run through Eugenia, Flesherton and Markdale; and e) A copy of a September 2009 Genivar plan showing the existing storm sewer and structures in Markdale with pipe sizes, lengths and slopes.

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Municipal staff will review each of the study areas in the field with the Consultant to point out the specific problems that have been identified in each area.

It is left for the Consultant to contact the respective Conversation Authorities to determine what mapping they may have available and to determine what input they might want to offer on the studies.

2.5 MEETINGS AND ADMINISTRATION

The Consultant shall include for the following five (5) meetings during the course of the Project;

a) A Project Start Up meeting with Municipal Staff; b) Two (2) Project Technical/Update meetings with Municipal Staff, one when the site inspections have been done and the second when the analysis is approximately 60% complete; c) A Project Technical/Update meeting with Staff when the draft Surface Drainage Studies are 90% complete; and d) A meeting to present the Surface Drainage Studies to Council.

Following the presentation of the Surface Drainage Studies to Council, the Consultant shall incorporate the changes Council may direct by motion.

2.6 SURFACE DRAINAGE STUDIES

All documents shall be supplied in an accessible format that meets the requirements of the Accessibility for Ontarians with Disabilities Act.

2.7 DELIVERABLES

The following is a list of the materials the awarded Consultant will submit to the Municipality when the Project is complete:

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a) Three (3) paper copies of each of the final Surface Drainage Studies bound separately (each study will be a stand alone document), and in a format that best suits the material being presented; b) An electronic copy of each of the final Surface Drainage Studies and all related supplementary information for each study; c) Electronic copies of all data tables in a format that allows the Municipality to manipulate/correlate the data as it may choose to do; and d) Electronic copies of all photos taken of the drainage problems that are identified and other conditions encountered during the site inspections and development of the Surface Drainage Studies.

The Consultant is advised that all the deliverables provided pursuant to the completion of this Project will become the property of the Municipality, and as such, the Municipality reserves the right to make additional copies of the material and distribute it as the Municipality sees fit, and/or manipulate or reorganize the data in the tables, all in its sole discretion.

The Municipality will act reasonably when it distributes or otherwise uses the information in the Surface Drainage Studies. The Consultant shall be aware of this ownership condition of the Surface Drainage Study, but may include a disclaimer with respect to its responsibility should the above occur.

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2.8 MILESTONE TIMELINES

Milestone Completion Date

RFP Issue February 2, 2018

RFP Closing March 2, 2018

Proposal Evaluation and Contract Award April 4, 2018 (Staff report to Council)

On or before April 20, Start up Meeting 2018

90% Project Completion August 31, 2018

Presentation of Draft Surface Drainage September 19, 2018 Study to Council

All deliverables received October 5, 2018

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SECTION 3 – SUBMISSION AND EVALUATION OF 4.0 PROPOSALS,PROPOSAL CONSULTANT EVALUATION SELECTION PROCESS

3.1 PROPOSAL SUBMISSION FORMAT

Proposals should include, but not necessarily be limited to, the following components:

a) A Title Page showing the Proponent, contact information and key personnel. b) A one page letter of introduction, introducing the Proponent’s company, and setting out its history and expertise. c) Sections on methodology, the proposed work plan and pricing the Proponent proposes to complete the Project.

Refer to Section 4 of the RFP for details on submitting a proposal. The ‘two envelope’ system will be used.

3.2 NUMBER OF COPIES OF PROPOSAL TO BE SUBMITTED

a) Three (3) hard copies and one (1) soft copy (CD or USB flash drive) of the technical portion of the proposal to be submitted in one sealed envelope; b) One (1) hard copy and one (1) soft copy (CD or USB flash drive) of the pricing portion of the proposal to be submitted in one sealed envelope; c) More specifically, the technical portion of the proposal must not be on the electronic copy of the fee portion of the proposal, nor shall the fee portion of the proposal be on the electronic copy of the technical portion of the proposal; and d) One hard copy and one soft copy of the various forms included in Section 4 of this RFP, with each being put into the appropriate envelope or copied onto the appropriate CD or USB flash drive.

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3.3 DETAILS TO BE INCLUDED IN PROPOSAL

At a minimum, the proposals should include:

a) sufficient information to demonstrate the Proponent’s appreciation of the scope of work for this Project;

b) the proposed methodology and approach to the various tasks considered essential by the Proponent, and referenced in this RFP;

c) an explanation of how each of the work components will be undertaken and the length of time required to complete each component;

d) the curriculum vitae of the senior and/or management staff to be assigned to this Project;

e) list of previous projects and client/references;

f) a schedule for the completion of the work, summarized in a Gantt chart;

g) the total cost for the work, indicating all fees that may be applicable separately, but excluding HST;

h) an indication of costs, fees, expenses and parameters that are NOT included in the proposal, if any; and

i) a schedule of fees detailing the estimated costs for each of the activities needed to complete each phase of the three studies inclusive of disbursements and applicable taxes, but excluding HST.

The technical part of the Proposal should be a maximum of 25 pages, inclusive of all information indicated. There is no limit on the size of the fee portion of the Proposal, but it shall be organized to show all of the information requested above.

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3.4 SELECTION PROCESS AND EVALUATION CRITERIA

Proposals will be assessed on the basis of information provided by the Proponent at the time of submission. The evaluation of Proposals will be conducted by an evaluation team comprised of staff of the Municipality.

While specific evaluation criteria follow, overall, the evaluation team expects that each Proposal will demonstrate the Proponent has a thorough understanding of the scope of work, and be organized so as to follow the Evaluation Criteria 1 through 4 below.

Proposals will be evaluated against the following criteria. The Municipality reserves the right to shortlist firms for further evaluation through an interview process which may alter the final scoring results. Proposals will be scored based on meeting or exceeding the expectations of the established evaluation criteria.

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Evaluation Criteria Weight Factor

1 Qualifications and Experience 35 Experience and credentials of firm Experience and qualifications of personnel assigned to the Project Experience relating to similar projects Overall local experience Experience working with other municipal governments in Ontario and a demonstrated ability to conduct research, facilitate studies of this nature and write reports and deliver the Project requirements on time and on budget. (Three references to be provided on form described below.) 2 Methodology 30 A description of Project approach, including value added services

3 Work Plan 20 A detailed work plan that includes a schedule in the form of a Gantt chart and the Proponent’s process for monitoring and maintaining that schedule.

4 Price 15 The total of the three prices submitted for the three drainage studies described in this RFP will be used for purposes of this part of the evaluation. The proposal with the overall lowest price will be given 15 points. The points to be assigned for the price component of the other proposals will be calculated using the following formula: Lowest price / submitted price x points available (15) rounded to one decimal point.

Total 100

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3.4 SELECTION PROCESS AND EVALUATION CRITERIA CONT’D

The Municipality reserves the right to reject any or all proposals, including, among other things the right to reject a proposal where the Municipality has determined, acting reasonably, that the price submitted is too low to ensure the quality of the work done and the deliverables will meet the Municipality’s expectations. The Municipality also reserves the right to not proceed with the Project without stating reason(s) for doing so. In addition to the above, the Municipality also reserves the right to amend the scope of the work to be done by the Consultant by not proceeding with one or two of the 3 studies. For example, the Municipality may determine, in its sole discretion, to undertake only one or two of the 3 studies.

The evaluation team may consider any other relevant information provided by the Proponent(s).

All proposals are to be submitted with the understanding that the selection of a proposal for discussion by the Evaluation Committee shall not thereby result in the formation of a contract, nor shall it put any obligation on the Municipality to enter into further discussions with any of the other Proponents.

Evaluation of the firm’s credentials and the experience of the Project Manager and Project support staff will include an assessment of the firm’s overall ability to provide multi-disciplinary capabilities and resources to this Project and the Project Manager’s past experience on similar projects.

The assessment of past project experience will include an evaluation of the Consultant’s success with previous work of this nature. Proponents shall include in their proposal a minimum of three project references demonstrating this attribute, preferably with projects of a similar magnitude and design to that covered by this RFP. The names and contact information for the municipal staff that managed those projects, or were familiar with the project, shall also be provided. The

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Municipality, reserves the right to, and anticipates it will call these references and discuss their experience with the Proponent.

Award of the Project will be subject to Council approval. It is intended that the Project be awarded to the Proponent who, in the sole judgment of the Municipality, provides the best overall value for the work to be done while meeting all the requirements of the RFP. The Municipality will not be obligated to select the lowest cost or any proposal.

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SECTION FOUR – PROPOSAL SUBMISSION FORMS

4.1 GENERAL Proposals shall be submitted using a ‘2-envelope’ system. Three (3) hard copies and one soft copy (CD or USB flash drive) of the technical portion of the proposal shall be submitted in one sealed envelope labelled “Technical Proposal”.

One hard copy and one soft copy (CD or USB flash drive) of the pricing proposal shall be submitted in a separate sealed envelope labelled “Pricing Proposal”.

Both envelopes shall be placed in one sealed envelope labelled Proposal Submission.

The following section identifies the various forms to be submitted with the proposal. Fillable copies of all the forms will be e-mailed to the registered document takers upon written request.

4.2 TECHNICAL PROP0SAL FORM Three copies of the following Technical Proposal Form shall be completed and submitted with the Proponent’s proposal inside the “Technical Proposal” envelope.

This form shall be included on the soft copy of the technical proposal that is to be submitted, but not on the soft copy of the pricing proposal.

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TECHNICAL PROPOSAL FORM

For the Provision of: Surface Drainage Studies

Submitted by: ______Firm Name

______Address Postal Code

Hereinafter Called the Proponent

To: Corporation of the Municipality of Grey Highlands 206 Toronto St S, Unit 1, PO Box 409 Markdale, Ontario N0C 1H0

Hereinafter Called the Corporation

The Proponent declares that:

1. No person(s), firm or corporation, other than the Proponent, has any personal interest in this Proposal or in the award for which this Proposal is made; 2. No officer or employee of the Corporation is or will become interested directly or indirectly as a contracting party, partner, shareholder, surety or in any portion of the profits thereof, or in any of the monies to be derived, therefrom; 3. This Proposal is made without any connection, comparison of figures, or arrangements with, or knowledge of any other corporation, firm or person making a bid for the same and is in all respects without collusion or fraud; and 4. By signing this submission, I confirm I have read and understood the content and requirements of this proposal document;

Acknowledgement to receipt of Addenda This will acknowledge receipt of the following addenda and that the pricing quoted includes the provision set out in such addenda;

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Addendum # Date Received # ______# ______

____ Check here if NO Addenda received

LOWEST OR ANY BID NOT NECESSARILY ACCEPTED

Date ______, 2018

______

Signature of Witness Signature of Proponent

By my signature, I hereby confirm I am a principal, or have been duly authorized by the principal/board of ______, (Name of Firm) to sign on behalf of the above named.

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4.3 PRICING PROPOSAL FORM

A hard copy of the following Pricing Proposal Forms shall be completed and submitted with the Proponent’s proposal inside the “Pricing Proposal” envelope. A Total Pricing Proposal Form shall be submitted. The Total Pricing Proposal Form provides a total price for the three drainage studies. It is this number that will be used in the evaluation of the proposals that are received.

A separate Individual Pricing Proposal Form shall be submitted for each of the three studies, thereby providing a separate price for each of the three studies. The prices on these forms will be used if the Municipality opts to undertake only one or two of the three drainage studies as provided for elsewhere in the RFP.

This forms shall be included on the soft copy of the pricing proposal that is to be submitted, but not on the soft copy of the technical proposal.

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TOTAL PRICING PROPOSAL FORM

This form shall be used to summarize and total the proposed prices for the three drainage studies. This total price will be used in the evaluation of the proposals that are received. Refer to Item 4 in the Evaluation Criteria form in Section 3.4 of this RFP. The lump sum fee submitted shall not be exceeded without the prior written authorization of the Municipality.

DESCRIPTION FEE (Excl. HST)

Lump Sum Consulting Fee, Eugenia Study $

Lump Sum Consulting Fee, Flesherton Study $

Lump Sum Consulting Fee, Markdale Study $

TOTAL CONSULTING FEE, 3 STUDIES $

Proponent: ______Date ______

Signature: ______

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INDIVIDUAL PRICING PROPOSAL FORM - EUGENIA

The price bid shall include for all professional fees, meetings, subconsultant’s charges, if any, and for all disbursements for mileage, meals, printing, equipment rental rates, associated office disbursements and any other activity relating to the completion of the Project. The lump sum fee submitted shall not be exceeded without the prior written authorization of the Municipality.

FEE (Excl. DESCRIPTION HST) Individual Lump Sum Consulting Fee - Eugenia $ In addition to the Lump Sum Consulting Fee, and on a separate sheet that is attached to the pricing proposal, each Proponent shall include an itemized cost breakdown of that fee broken into the following categories: a) Review of the background and historical information provided by the Municipality; b) Visual review of all roads; c) Compilation of data gathered during the visual review; d) Analysis of the compiled data; e) Development of recommendations; f) Attendance at 5 meetings; g) Preparation of draft Surface Drainage Studies; h) Preparation of Final Surface Drainage Studies; and i) Contract administration.

Proponent: ______Date ______

Signature: ______

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INDIVIDUAL PRICING PROPOSAL FORM - FLESHERTON

The price bid shall include for all professional fees, meetings, subconsultant’s charges, if any, and for all disbursements for mileage, meals, printing, equipment rental rates, associated office disbursements and any other activity relating to the completion of the Project. The lump sum fee submitted shall not be exceeded without the prior written authorization of the Municipality.

FEE (Excl. DESCRIPTION HST) Individual Lump Sum Consulting Fee - Flesherton $ In addition to the Lump Sum Consulting Fee, and on a separate sheet that is attached to the pricing proposal, each Proponent shall include an itemized cost breakdown of that fee broken into the following categories: a) Review of the background and historical information provided by the Municipality; b) Visual review of all roads; c) Compilation of data gathered during the visual review; d) Analysis of the compiled data; e) Development of recommendations; f) Attendance at 5 meetings; g) Preparation of draft Surface Drainage Studies; h) Preparation of Final Surface Drainage Studies; and i) Contract administration.

Proponent: ______Date ______

Signature: ______

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PRICING PROPOSAL FORM - MARKDALE

The price bid shall include for all professional fees, meetings, subconsultant’s charges, if any, and for all disbursements for mileage, meals, printing, equipment rental rates, associated office disbursements and any other activity relating to the completion of the Project. The lump sum fee submitted shall not be exceeded without the prior written authorization of the Municipality.

FEE (Excl. DESCRIPTION HST) Individual Lump Sum Consulting Fee - Markdale $ In addition to the Lump Sum Consulting Fee, and on a separate sheet that is attached to the pricing proposal, each Proponent shall include an itemized cost breakdown of that fee broken into the following categories: a) Review of the background and historical information provided by the Municipality; b) Visual review of all roads; c) Compilation of data gathered during the visual review; d) Analysis of the compiled data; e) Development of recommendations; f) Attendance at 5 meetings; g) Preparation of draft Surface Drainage Studies; h) Preparation of Final Surface Drainage Studies; and i) Contract administration.

Proponent: ______Date ______

Signature: ______

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4.4 PROPOSAL SUBMISSION AND SUBMISSION LABEL

The following Proposal Submission Label shall be completed and attached to the one envelope in which both the Technical and Pricing envelopes are enclosed.

All proposals must be delivered to the Municipality’s office. Mailed, faxed, or electronically submitted proposals will not be accepted.

Upon receipt of the proposal, the Finance Department will note the date and time the proposal was received on the front of the envelope in which the proposal is delivered.

PROPOSAL SUBMISSION LABEL

Proposal For: Surface Drainage Studies

RFP Number: RFP-F18-2018-01

Closing Date and Time: March 2, 2018 at 11:00 am

Company Name: ______

Contact Person: ______

Phone: ______

Deliver to:

Municipality of Grey Highlands Finance Department 206 Toronto Street South, Unit 1 Markdale, ON, N0C 1H0

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4.5 PROPONENT INFORMATION FORM

The following Proponent Information Form shall be completed and included with the proposal. One copy of the Proponent Information Form shall be included in each of the Technical Proposal and Pricing Proposal envelopes and on the soft copy of each of the Technical Proposal and Pricing Proposal.

PROPONENT INFORMATION FORM

Proponent’s Contact 1. Insert Information Individual

2. Toll Free #

3. Office Phone #

5. Mobile #

6. Email Address

7. Website

WSIB Account# (if 8. applicable)

9. HST Account #

Proponent: ______

Signature: ______Date ______

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4.6 PROPONENT’S ABILITY AND EXPERIENCE FORM

The following Proponent’s Ability and Experience Form shall be completed and included with the proposal. Three copies of the Proponent’s Ability and Experience Form shall be included in the Technical Proposal envelope.

A copy of the Proponent’s Ability and Experience Form shall also be included on the soft copy of the Technical Proposal.

PROPONENT’S ABILITY AND EXPERIENCE FORM

Proponents shall provide information below on previous, similar projects that have been successfully undertaken by the Proponent’s firm in the past 3 years.

Contract #1 Insert Information Name of reference

municipality

Name of Contact &

Telephone number

Total Value (annual)

Description of Work

Additional Comments (optional)

Contract #2 Name of reference

municipality

Name of Contact &

telephone number

Contract Term (# years)

Total Value (annual)

Description of Work

Additional Comments

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(optional)

Contract #3

Reference Name

Name of Contact & telephone number

Contract Term (# years)

Total Value (annual)

Description of Work

Additional Comments (optional)

Proponent: ______

Signature: ______Date ______

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APPENDIX A

FORM OF AGREEMENT TO BE ENTERED INTO BETWEEN MUNICIPALITY AND CONSULTANT SELECTED TO UNDERTAKE SURFACE DRAINAGE STUDIES

THIS AGREEMENT made the day of 2018

BY AND BETWEEN ______

(herein and throughout the Project Documents

called the “Consultant”)

- and - The Corporation of the Municipality of Grey Highlands

(herein and throughout the Project Documents

called the “Municipality”)

WITNESSETH

That the Consultant and the Municipality in consideration of the fulfilment of their respective promises and obligations herein set forth covenant and agree with each other as follows:

a) This Agreement applies to the provision of engineering services and associated work necessary to complete the work set out in the Request for Proposal (the “RFP”) issued by the Municipality February 2, 2018 for the development of a Surface Drainage Study for the Municipality (the “Project”). The RFP is attached to this Agreement as Appendix A.

b) The Consultant submitted a proposal (the “Proposal”) to do all the work, and provide the deliverables, set out in the RFP on the ______day of March, 2018 in response to the RFP. Council accepted the Proposal by Motion No. ______, on the ______day of ______, 2018. The Consultant`s proposal is attached hereto as Appendix B.

c) This Agreement, together with the RFP and the Proposal, constitute the Agreement and are to be read herewith and form part of the Agreement as fully and completely to all intents and purposes as though all the stipulations thereof had been embodied herein.

d) The date from which this Agreement is to be in force is the ______day of ______, 2018.

CONSULTANT UNDERTAKES AND AGREES: a) To complete the Project by October 5, 2018, unless an extension to the completion date is approved, in writing, by the Municipality.

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b) To provide proof of insurance, WSIB clearance, a copy of its Health and Safety Plan, and such other documentation as may be set out in the RFP. c) To complete the Project and provide all the deliverables for a total cost of $______, excluding HST, and subject to the approval of additional work by the Municipality as set out in the RFP. d) To invoice for the work in accordance with the schedule set out in the RFP. e) To not undertake any extra work under the Project until such work has been approved by the Municipality, in writing, and the total additional fee for the work has been established and set out in the written approval to proceed with the extra work. f) To invoice for the extra work that has been approved in writing by the Municipality as set out in the RFP. g) To acknowledge that all invoices will be subject to a 10% holdback, such holdback to be paid when all the deliverables have been received in a form acceptable to the Municipality and as set out in the RFP. MUNICIPALITY UNDERTAKES AND AGREES:

a) To use its best efforts to get final Council approval by September 19, 2018. b) To provide direction to the Consultant, in a timely manner, with respect to the methods to be used to determine: i. the road classification, ii. the overall, pavement, and road base condition ratings, and iii. the prioritization for maintenance on the roads. c) To respond to the Consultant’s questions and provide comments on submissions made in a timely manner. d) To fulfill its obligations with respect to paying the Consultant’s invoices as set out in the RFP.

COMMUNICATION

All communication in writing between the parties shall be deemed to have been received by the addressee if sent to:

The Consultant at:

Or by fax: Or by e-mail:

And to the Owner at: Ms. Holly Cullihall, Municipal Services Assistant, Transportation & Environmental Services The Municipality of Grey Highlands 206 Toronto Street South, Unit 1

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Markdale, ON, N0 1H0

Or by fax: 519-986-3643 Or by e-mail: [email protected]

AGREEMENT

This agreement shall enure to the benefit of and be binding upon the parties hereto and their respect successors, executors, administrators and assigns.

IN WITNESS WHEREOF the Consultant and the Owner have respectively affixed their corporate seals and the hands of their proper officers on the dates below.

For the Consultant: ______Consultant

______Signature

______Date Signed

______Witness

For the Municipality: ______Municipality

______Signature

______Date Signed

______Witness

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SCHEDULE A

SURFACE DRAINAGE STUDY - EUGENIA

1. STAFF IDENTIFIED PROBLEM AREAS

The following are some of the specific areas in Eugenia where staff have identified specific drainage problems.

a) In some locations within the study area, the surface runoff from the municipal ROW and other municipal lands is not adequately conveyed to a proper outlet.

b) There are some locations within the study area where the surface runoff from private properties is not adequately conveyed to a proper outlet, and while it is not the municipality’s intent to correct grading issues on private property, it may be possible to provide an outlet so the problems can be addressed.

c) There is a low area in the south east corner of Grey Road 13 and Napoleon Street which collects runoff from surrounding lands, but has a limited outlet.

d) On Pellisier Street near the OPG dam, there have been complaints about water ponding on private property, and the roadside drainage is minimal.

e) There have been suggestions that leakage through the OPG dam may be contributing to some of the surface drainage issues.

2. SPECIFIC SCOPE OF WORK – EUGENIA

With the above as background, the Consultant shall, at a minimum, undertake the following to prepare the Surface Drainage Study for Eugenia:

a) Review the background and historical information provided by the Municipality;

b) Do a detailed visual review of the study area with municipal staff;

c) Adjust the limits of the study area, as necessary, to ensure it includes any lands beyond the study area that contribute drainage to the study area;

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Page Page61 of46 161of 57 RFP-F18-2018-01 Surface Drainage Studies – Eugenia, Flesherton, Markdale d) Meet with municipal staff to review the adjusted limits of the study area, and thereafter make adjustments, as directed, so the limits of the study area are finalized before proceeding with the detail work; e) Using available aerial photography, and in so far as possible, existing contours, break the overall study area into drainage sub-areas based on the outlet location; f) Where the types of drainage problems that are identified within a drainage area vary significantly over the entire area, break the drainage sub-areas into smaller sub-areas. g) Identify and tabulate the specific surface drainage problems within a drainage area or sub-area and identify those locations where;

i. there is frequent and sustained surface water ponding on the municipal and private property in the drainage area or sub-area;

ii. there is no surface drainage infrastructure to convey surface water across the travelled roads,

iii. surface water runoff leaves municipal property and runs onto private property, and

iv. there is an inadequate outlet for the surface water runoff. h) Undertake such additional field survey work as may be necessary to confirm the drainage patterns in the study area and to assist with the assessment of options to address the drainage problems; i) Assess the extent to which the Ontario Power Generation Dam may be contributing to the drainage issues that are identified, if at all. It is beyond the scope of this project to undertake any drilling or groundwater level monitoring to assess this potential issue, although such work could be recommended for future consideration. j) Assess alternative solutions that could be implemented to address the drainage problems;

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Page Page62 of47 161of 57 RFP-F18-2018-01 Surface Drainage Studies – Eugenia, Flesherton, Markdale k) Appreciating the remedial work may be subject to a Class Environmental Assessment, develop a conceptual design for work that could be done to address the drainage problem; l) Based on that conceptual design, prepare a Class D estimate to undertake the improvements; m) Where the improvement involves work on private property, include the cost of the work on the private property in the estimate; and n) Identify alternative mechanisms for undertaking and/or funding the work, including undertaking the work under the Drainage Act, cost sharing with the benefitting properties, and cost sharing with other levels of government or agencies. o) Identify alternative mechanisms for undertaking the work such as the Drainage Act.

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Eugenia Surface Drainage Study Area Map

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SCHEDULE B

SURFACE DRAINAGE STUDY - FLESHERTON

1. STAFF IDENTIFIED PROBLEM AREAS

The following are some of the specific areas in Flesherton where staff have identified specific drainage problems.

a) There are some locations within the study area where the surface runoff from the municipal ROW and other municipal lands is not adequately conveyed to a proper outlet.

b) The location and adequacy of the outlet for approximately 7 catch basins in the Alice/Spring/Hill/Campbell Street area is unknown.

c) There are approximately 5 catch basins in the Peter/Elizabeth/Mary Street area that have a gravel bottom, suggesting an inadequate outlet. These catch basins are known to flood under some weather conditions.

d) There are approximately 11 catch basins in the Ellen/Margaret/Cynthia /Levitta Street area that have several issues to be addressed. The outlet for some of catch basins is not known or is believed to be across private property. There is also an outlet pipe which is undersized and prone to blocking with winter sand.

e) There are 3 catch basins in the Milligan Drive area where the adequacy of the outlet is uncertain.

2. SPECIFIC SCOPE OF WORK – FLESHERTON

With the above as background, the Consultant shall, at a minimum, undertake the following to prepare the Surface Drainage Study for Flesherton:

a) Review the background and historical information provided by the Municipality;

b) Do a detailed visual review of the study area with municipal staff;

c) Adjust the limits of the study area, as necessary, to ensure it includes any lands beyond the study area that contribute drainage to the study area;

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Page Page65 of50 161of 57 RFP-F18-2018-01 Surface Drainage Studies – Eugenia, Flesherton, Markdale d) Meet with municipal staff to review the adjusted limits of the study area, and thereafter make adjustments, as directed, so the limits of the study area are finalized before proceeding with the detail work; e) Using available aerial photography, and in so far as possible, existing contours, break the overall study area into drainage sub-areas based on the outlet location; f) Where the types of drainage problems that are identified within a drainage area vary significantly over the entire area, further break the drainage sub-areas into smaller sub-areas. g) Assess the specific drainage issues with the catch basins noted in Section 1 above. h) Based on a visual review of the study area and other anecdotal information that may be available, identify and tabulate other surface drainage problems within the study area, or drainage sub-areas, including locations where;

v. there is frequent and sustained surface water ponding on the municipal and private property in the drainage area or sub-area;

vi. there is no surface drainage infrastructure to convey surface water across the travelled roads,

vii. surface water runoff leaves municipal property and runs onto private property, and

viii. there is an inadequate outlet for the surface water runoff. i) Undertake such additional field survey work as may be necessary to confirm the drainage patterns in the study area and to assist with the assessment of options to address the drainage problems; j) Assess alternative solutions that could be implemented to address the drainage problems;

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Page Page66 of51 161of 57 RFP-F18-2018-01 Surface Drainage Studies – Eugenia, Flesherton, Markdale k) Appreciating the remedial work may be subject to a Class Environmental Assessment, develop a conceptual design for work that could be done to address the drainage problems; l) Based on that conceptual design, prepare a Class D estimate to undertake the improvements; m) Where the improvement involves work on private property, include the cost of the work on the private property in the estimate, but do not include any costs that would be incurred to get access to the land; and n) Identify alternative mechanisms for funding the work, including general revenues, cost sharing with the benefitting properties, and cost sharing with other levels of government or agencies.

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Flesherton Surface Drainage Study Area Map

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SCHEDULE C

SURFACE DRAINAGE STUDY - MARKDALE

1. STAFF IDENTIFIED PROBLEM AREAS

The following are some of the specific areas in Markdale where staff have identified specific drainage problems.

a) There are some recent re-development projects near the intersection of Highway 10 and Grey Road 12 where the disposal for the surface drainage runoff was through infiltration pits on the property. What are the options for conveying this runoff to an outlet should the current system fail?

b) The surface drainage collection system at the ball park and arena on Walker Street can be overwhelmed after some rain events, and cause flooding on Cavan Street East.

c) There is a proposed redevelopment of a grocery store on the west side of Toronto Street, north of Main Street, that may result in increased runoff.

d) The proposed residential development north of the development on the east/west section of Grayview Drive will necessarily receive runoff from existing development. A preliminary plan has been developed to show the combined outlet draining to a proposed storm water management pond some distance to the east. What is the estimated flow that the existing community contributes to that runoff?

e) A new school has been proposed for the south side of the current school site off Main Street East. What will the increase in runoff to the south be, and what is the possible impact on the proposed development to the south?

f) The proposed development on the south side of Grey Road 12 east of Highway 10 will necessarily receive surface drainage runoff from the existing community east of Highway 10 and south of Grey Road 12. What is the estimated quantity of runoff that the existing community contributes to those proposed development lands to the south and east?

2. SPECIFIC SCOPE OF WORK – MARKDALE

With the above as background, the Consultant shall, at a minimum, undertake the following to prepare the Surface Drainage Study for Markdale:

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Page Page69 of54 161of 57 RFP-F18-2018-01 Surface Drainage Studies – Eugenia, Flesherton, Markdale a) Review the background and historical information provided by the Municipality; b) Do a detailed visual review of the study area with municipal staff; c) Adjust the limits of the study area, as necessary, to ensure it includes any lands beyond the study area that contribute drainage to the study area, noting that the study area will not expand beyond the current municipal boundaries; d) Meet with municipal staff to review the adjusted limits of the study area, and thereafter make adjustments, as directed, so the limits of the study area are finalized before proceeding with the detail work; e) Using available aerial photography, and in so far as possible, existing contours, break the overall study area into drainage sub-areas based on the outlet location; f) Where the types of drainage problems that are identified within a drainage area vary significantly over the entire area, break the drainage sub-areas into smaller sub-areas; g) Identify and tabulate the specific surface drainage problems within a drainage area or sub-area and identify those locations where;

ix. there is frequent and sustained surface water ponding on the municipal and private property in the drainage area or sub-area;

x. there is no surface drainage infrastructure to convey surface water across the travelled roads,

xi. surface water runoff leaves municipal property and runs onto private property, and

xii. there is an inadequate outlet for the surface water runoff. h) Undertake such additional field survey work as may be necessary to confirm the drainage patterns in the study area and to assist with the assessment of options to address the drainage problems;

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Page Page70 of55 161of 57 RFP-F18-2018-01 Surface Drainage Studies – Eugenia, Flesherton, Markdale i) Assess alternative solutions that could be implemented to address the drainage problems; j) Appreciating the remedial work may be subject to a Class Environmental Assessment, develop a conceptual design for work that could be done to address the drainage problem; k) Based on that conceptual design, prepare a Class D estimate to undertake the improvements; l) Where the improvement involves work on private property, include the cost of the work on the private property in the estimate, but do not include any costs that would be incurred to get access to the land; and m) Identify alternative mechanisms for funding the work, including general revenue, development charges, cost sharing with benefitting properties, and cost sharing with other levels of government or agencies.

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Markdale Surface Drainage Study Area Map

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REPORT

TO: Rob Adams, Chief Administrative Officer FROM: Jessica Yaniw DATE: April 4, 2018 REPORT: FAC.18.08 SUBJECT: Special Event Permit Application Overland Adventure Rally

RECOMMENDATION: That FAC.18.08 Special Event Permit Application – Overland Adventure Rally be received; and That the request from Lawrence Hacking to hold the Annual Overland Adventure Rally be approved/denied; and That the request from the Overland Adventure Rally for use of municipal resources, specifically use of the Osprey Recreation Centre, the grounds adjacent to the Osprey Recreation Centre for overnight camping, and use of the Osprey Recreation Centre parking lot for Expo booths be approved/denied; and That the rental fees for use of the Osprey Recreation Centre and adjacent grounds be granted in-kind/denied.

BACKGROUND AND ANALYSIS: Brief summary of the event: • Event will be held Friday July 6, 2018 to Sunday July 8, 2018 (including set up and take down) • Attendance estimated at 300 people • The event includes presentations each evening, a ride on Saturday July 7, 2018, an expo with displays by industry businesses, demo rides and awards. • A portion of the event is open to the public (motorcycle demos, presentations, and expo). • Overland Adventure Tour has expressed an interest in having the Feversham Kinsmen provide catering for the event and allow the Kinsmen to retain funds generated from food sales. • For the past 5 years the OAR has been held at the Mohawk Inn and KOA campground in Campbellville Ontario. • OAR has requested use of the Osprey Recreation Centre grounds for the purposes of overnight camping July 6-8, 2018. • OAR has requested in kind use of the Osprey Hall and the grounds surrounding the Osprey Recreation Centre for the period of July 6-8, 2018.

Page 73 of 161 • The Overland Adventure Rally shall obtain insurance for the event ($5 million). A Certificate of Insurance will be provided to the Municipal Office The application was circulated to Municipal Departments for comment at the April 3, 2018 Senior Management Team Meeting. Comments will be addressed verbally by staff at the April 4, 2018 Council Meeting.

The original staff report FAC.18.03 has been attached to this report for reference purposes.

POLICIES/LEGISLATION:: As per Section 9.4 of the Special Events By-Law, all events involving municipal resources shall require the approval of Council.

FILE OR REFERENCE: FAC.18.03 Special Event Permit Application Overland Adventure Rally

Approved By: Status: Rob Adams, Chief Approved - 28 Mar 2018 Administrative Officer

Page 74Page of 2161 of 7 Special Event License

Date: March 21, 2018

Report: FAC.18.03

Subject: Special Event Permit Application – Overland Adventure Rally

Recommendation:

That FAC.18.03 Special Event Permit Application – Overland Adventure Rally be received; and

That the request from Lawrence Hacking to hold the Annual Overland Adventure Rally be approved/denied; and

That the request from the Overland Adventure Rally for use of municipal resources, specifically use of the Flesherton Kinplex, the grounds adjacent to the Kinplex for overnight camping, and use of the Kinplex parking lot for Expo booths be approved/denied; and

That the rental fees for use of the Flesherton Kinplex and adjacent grounds be granted in-kind/denied.

Background and Analysis:

Brief summary of the event:  Event will be held Friday July 6, 2018 to Sunday July 8, 2018 (including set up and take down)  Attendance estimated at 300 people  The event includes presentations each evening, a ride on Saturday July 7, 2018, an expo with displays by industry businesses, demo rides and awards.  Food to be supplied by a food truck.  For the past 5 years the OAR has been held at the Mohawk Inn and KOA campground in Campbellville Ontario.  OAR has requested use of the Kinplex grounds for the purposes of overnight camping July 6-8, 2018.

Page 75Page of 3161 of 7 FAC.18.03 2 Special Event – Overland Adventure Rally

 OAR has requested in kind use of the Kinplex and the grounds surrounding for the period of July 6-8, 2018.  The Overland Adventure Rally shall obtain insurance for the event ($5 million). A Certificate of Insurance will be provided to the Municipal Office Based on the above description, this event meets the definition of a Special Event (Section 1 of By-Law 2016-106: “Special Event” means an exhibition, concert, festival, parade, bicycle race, or other event organized for the purpose of entertainment or amusement and to which more than 50 people attend, held for profit or otherwise.) The application was circulated to Municipal Departments for comment. The table below summarizes the responses.

Department Response

Building Services A building permit is required for tents over 60 meters square, or a group of tents over 60 meters square. By-Law There are enforcement concerns regarding Enforcement management of the gathering. If permitted to proceed, the applicant will need to provide security at their own expense.

Noise from the participants and motorcycles should be considered prior to approval of this application.

Staff echo the concerns raised by the municipality's insurer stating that this is a high risk event where staff does not have the capacity to enforce.

Generally, staff does not support this application Council and No Comments. Legislative Services

Finance Comments from the Municipality’s Insurer attached

Fire & Emergency No overnight occupancy (sleeping) permitted in the Kinplex. Occupant load of 220 people shall be

Page 76Page of 4161 of 7 FAC.18.03 3 Special Event – Overland Adventure Rally

Services observed at all times for assembly.

Monitor parking around entrance to allow for Emergency Vehicles should an injury or incident occur.

An event of this size should have a first aid site and trained medical personnel available over the course of the event.

Food truck will require an inspection well in advance of the event. Organizers to supply the Fire Chief with the vendor’s contact information a minimum of two weeks prior to the event.

Use of barbeques shall comply with TSSA standards and be a minimum distance of 3 meters from any structure or combustible structure.

No open air burning permitted. Parks/Facilities No alcohol permitted on Municipal grounds.

There is potential for property damage resulting from motorcycle use. There will need to be provisions to prevent motorcycles off of all grassed areas and from obstructing patrons from using the adjacent library and arena.

Staff does not support this application however if the application is approved, staff recommends that the OPP be notified, that security is provided and further that a security deposit is deposited with the municipality. Staff recommends a $2000 deposit.

The Kinplex facility and washrooms will not have the capacity to accommodate this event. Portable washrooms will be required.

Page 77Page of 5161 of 7 FAC.18.03 4 Special Event – Overland Adventure Rally

Public Utilities The water filter should be changed prior to an event of this size and duration and the UV should be checked prior to ensure proper operation, if the building is going to be left open for access to the washrooms this would mean a significant flow to the Septic.

Transportation & All Recycling be sorted per the bylaw 2011-60 and Environmental placed in either blue boxes, clear blue bags or clear Services bags. A comprehensive list of accepted recyclable items can be found at: http://www.greyhighlands.ca/downloads/1347.pdf

Additional recycling items that are accepted only at Waste Disposal Sites for no charge include: Rigid white Styrofoam, household batteries, textiles, scrap metal.

 Recycling & waste receptacles are provided on site.  Recycling and Waste items can taken to the Artemesia Waste Disposal Site or placed in designated collection area at (Kinplex/arena)  There is no charge for sorted recycling items  Unsorted waste is subject to a $200/tonne fee at the Artemesia Waste Disposal site. For more information on Recycling & Waste programs contact Nicole [email protected] or 519-986-1216 x238

There may be insufficient parking space on property as the event coincides with the Flesherton and District Farmers’ Market on Saturday.

Planning Overnight camping is not a permitted use under the municipality's comprehensive zoning by-law. The proposed event does not complement the surrounding residential uses.

Page 78Page of 6161 of 7 FAC.18.03 5 Special Event – Overland Adventure Rally

As per Section 9.4 of the Special Events By-Law, all events involving municipal resources shall require the approval of Council.

Prepared by, Respectfully submitted,

[Original Signed by] [Original Signed by]

Jessica Yaniw Bill Klingenberg Facilities Municipal Services Assistant Director of Community Development

Page 79Page of 7161 of 7

REPORT

TO: Rob Adams, CAO FROM: Karen Mills DATE: April 4, 2018 REPORT: FIN.2018.05 SUBJECT: Financial Informational Data

RECOMMENDATION: THAT Council receive the Treasurers report FIN.2018.05 - Financial Informational Data for information

BACKGROUND AND ANALYSIS: Section 294.1 of the Municipal Act, 2001 (the Act) states that the Treasurer of a municipality shall in each year provide the Minister with a return containing information designated by the Minister with respect to the financial affairs of the municipality, at the times and in the manner and form designated by the Minister.

Because of this legislation, the Minister of Municipal Affairs and Housing (MMAH) designed a detailed data collection tool which enables municipalities to provide the Minister with the financial information required to meet its obligations under the Act. This standardized document is called the Financial Information Return (FIR). The FIR is comprised of several schedules which are updated annually to comply with annual reporting requirements.

The information provided by municipalities is used by the MMAH to collect financial and statistical information on all the municipalities in Ontario. All data submitted is provided post annual audit and available for review on the ministry’s website. In addition to financial data municipalities are also required to provide statistical information for the Municipal Performance Measurement Program (MPMP). This provides municipalities with useful data to make informed municipal service level decisions while optimizing available resources.

The 2016 data for Grey Highlands can be found by clicking the following link: https://efis.fma.csc.gov.on.ca/fir/ViewFIR2016.htm#4200

Page 80 of 161

Once MMAH receives and examines all the data, they report back to each municipality with a “snap shot” report on the financial health of the municipality. This report is known as the Financial Indicator Review. This report is provided to the municipality annually for information purposes only but may be used to explain the municipality’s financial statements and support supplementary information, such as financial condition, sustainability and flexibility.

The report summarizes the FIR into seven categories, four Sustainability Indicators and three Flexibility Indicators. The report also provides ranges for each of the indicators that specify what Level of Challenge the municipality might anticipate as a result and enable the Treasurer to recommend and adopt best practices to mitigate risk and challenges moving forward and to measure progress from year to year.

Attachment 1 is the Financial Indicator Review for the Municipality of Grey Highlands. This information was received by the municipality in 2018 but the information is based on the 2016 FIR. Based on the report there are some areas that need attention:

Total Taxes Receivable Less Allowance for Uncollectible as a % of Total Taxes Levied. Challenge Level – High

• This area indicates how much of the taxes billed are not collected. • Staff have started to address this area by encouraging rate payers to sign up for Pre-Authorized Payment Plans. There has been a significant number of applicants signing up which enables a more convenient payment approach for the rate payer and reduces late payments and increases the collection ratio. • Traditionally municipalities mail out Arears Notices to delinquent rate payers. To provide support going forward, the finance department will be contacting these rate payers earlier in the process to work with them and provide payment options to enable rate payers catch up late payments and stay on top of the situation which will reduce the number of tax sale situations.

Asset Consumption Ratio. Challenge Level – Moderate

• This area measures the age of a municipalities physical assets and measures the extent to which depreciable assets have been consumed by comparing the assets that have been used up and their cost. • Although some work has been done in this area across the board, it is an area that most municipalities find challenging. The introduction of Asset Management Plans and Policies will start to address the challenges as municipalities move forward.

Page 81Page of 2161 of 6

Operating Surplus Ratio. Challenge Level – Moderate

• Indicates the municipality’s ability to cover its operational costs and have funds available for other purposes (i.e. reserves, debt payment, etc.) • Based on the report the municipality is moving in the right direction. In 2012 the challenge was much greater and steadily each year as a result of prudent budgeting and council decisions, the results have improved. It is anticipated once the 2017 results are in this area will not be an area of concern.

In addition to the MMAH reporting, detailed financial information compared to like sized municipalities can be found in the annual BMA Study. Each year municipalities across Ontario participate in a comprehensive study that measures and compares its participants in both Socio-Economic and Financial areas. The participants represent 85% of the population of Ontario with approximately 27% of the participants being municipalities with a population of under 15,000. Analysis in the BMA Study is completed using information provided by each participating municipality including:

•Current Value Assessment •Tax Policies •Levy By-Laws •Development Charges •Water/Sewer Rates •Financial Information Return (FIR) •User Fees •Economic Development Programs

There is a hard copy of the latest BMA study available for perusal at the municipal office. For login access, please contact the author of this report. Additionally, information from the BMA Study will be provided to Council for comparative purposes during the 2019 budget deliberations.

OPERATIONAL CONSIDERATIONS: Moving forward, results of this information will be considered by staff in all operational recommendations to Council.

GREY HIGHLANDS’ STRATEGIC PLAN: Strategic Priority 1: Communication Strategic Priority 4: Fiscal and Asset Management Strategic Priority 5: Operational Excellence

COMMUNICATION POLICY: Citizens will know where to find information on their local government and will be able to complete routine transactions with the government in a timely manner.

Page 82Page of 3161 of 6

FINANCIAL IMPACT: There are no financial impacts as a result of this report.

LEGAL IMPACT: There are no legal impacts as a result of this report.

STAFFING IMPACT: There are no staffing impacts as a result of this report.

POLICIES/LEGISLATION:: Municipal Act, 2001 Section 294.1

CONSULTATION: Consultation with the CAO

Approved By: Status: Rob Adams, Chief None Administrative Officer

Page 83Page of 4161 of 6 FINANCIAL INDICATOR REVIEW (Based on 2016 Financial Information Return) Grey Highlands M

Date Prepared: ul Bu :7 2016 Households: Median Household Income:

MSO Office: Western 2016 Population: Taxable Residential Assessment as a

Prepared By: Mcgd? Ha}-mw 2017 MFCI Index: % of Total Taxable Assessment: 86.4%

Tier Own Purpose Taxation: 8,510,558

SUSTAINABILITY INDICATORS

South — LT - Counties - Ranges Actuals Level of Challenge Indicator Rural

2012 25.5% 10.6% 11.4% HIGH

Low: <10% 2013 15.1% 10.6% 11.6% HIGH Total Taxes Receivable less Allowance for Mod: 10% to 15% 2014 14.7% 10.3% 11.3% MODERA Uncollectibles as a % of Total Taxes Levied TE High: > 15% 2015 16.0% 9.9% 10.6% HIGH 2016 16.2% 9.1% 10.1% HIGH

2012 43.0% 34.3% 26.3% LOW 31.6% LOW Low: > -50% 2013 26.6% 30.6% Net Financial Assets or Net Debt as a % of Own Mod: -50% to -100% 2014 38.5% 32.2% 31.2% LOW Purpose Taxation Plus User Fees High: < -100% 2015 29.3% 36.5% 34.2% LOW 2016 34.6% 44.5% 41.5% LOW

2012 43.6% 49.5% 54.3% LOW 55.2% LOW Low: > 20% 2013 46.6% 50.7% Reserves and Discretionary Reserve Total Mod: 10%to 20% 2014 43.3% 53.3% 57.9% LOW Funds as a % of Operating Expenses High: < 10% 2015 49.8% 55.8% 61.2% LOW 2016 58.4% 58.7% 65.4% LOW

2012 157.3% 317.6% 414.0% LOW 332.2% 416.8% LOW Low: > 5% 2013 262.2% Cash and Cash Equivalents as a % of Current Total Mod: 0% to 5% 2014 204.5% 312.8% 424.9% LOW Liabilities High: < 0% 2015 206.2% 303.4% 422.6% LOW 2016 286.2% 325.0% 427.2% LOW FLEXIBILITY INDICATORS

2012 0.8% 3.4% 3.9% LOW 4.0% LOW Low: < 5% 2013 1.0% 3.4% Servicing Cost as a % of Total Operating Debt Mod: 5%to 10% 2014 1.6% 3.1% 3.7% LOW Revenue High: >10% 2015 2.4% 2.9% 3.5% LOW 2016 2.0% 2.6% 3.1% LOW

2012 47.0% 38.1% 40.9% LOW 42.2% LOW Low: < 50% 2013 48.2% 39.8% Asset Consumption Ratio Mod: 50%to 75% 2014 50.5% 40.5% 43.2% MODERATE High: > 75% 2015 51.5% 41.8% 44.0% MODERATE 2016 53.3% 42.2% 44.5% MODERATE

2012 -10.4% 4.5% 4.2% MODERATE -11.1% 5.5% 6.7% MODERATE Low: >= 0% 2013 Operating Surplus Ratio Mod: 0% to -30% 2014 -15.2% 5.4% 6.6% MODERATE High: < -30% 2015 -6.9% 8.4% 12.4% MODERATE 2016 -0.4% 10.0% 12.5% MODERATE

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Page 84Page of 5161 of 6 ‘s"£'.4

Page 85Page of 6161 of 6

REPORT

TO: Council FROM: Jessica Yaniw DATE: April 4, 2018 REPORT: FES.18.01 SUBJECT: Rational for By-law to Name Alternate CEMC

RECOMMENDATION: That Council adopt a Bylaw to name Marty Wellwood as Alternate Community Emergency Management Coordinator

BACKGROUND AND ANALYSIS: At the December 11, 2017 Emergency Management Program Committee Meeting, the need for an Alternate CEMC was discussed. In response to a request from the Program Committee, this Staff Report outlines the rationale to name an Alternate Community Emergency Management Coordinator As per Ontario Regulation 380/04 pursuant to the Emergency Management and Civil Protection Act, R.S.O. 1990, Chapter E.9, requires every municipality to designate an employee of the municipality or a member of council as its Emergency Management Program Coordinator who shall co-ordinate the development and implementation of the municipality’s emergency management program within the municipality and shall co-ordinate the municipality’s emergency management program in so far as possible with the emergency management programs of other municipalities, of ministries of the Ontario government and of organizations outside government that are involved in emergency management; On December 16, 2013 Council adopted By-law 2013-114 to appoint an Emergency Management Program Coordinator and Alternate(s). Since its passing, the alternates have resigned their positions at the Municipality leaving Jessica Yaniw (nee Schaer) the sole CEMC. On October 4, 2017 Marty Wellwood, Fire Chief, completed the Basic Emergency Management (BEM) course. This is the prerequisite for the Community Emergency Management Coordinator (CEMC) course which is required for the designation of CEMC. Fire Chief Wellwood is exploring options to attend the Community Emergency Management Coordinator (CEMC) course to finish his training. In order to ensure continuity of operations during a Municipal Emergency it is highly recommended that Council appoint Fire Chief Marty Wellwood as Alternate CEMC.

Page 86 of 161 GREY HIGHLANDS’ STRATEGIC PLAN: The recommendation(s) included in this Staff Report support the following goals identified in the 2013-2018 Strategic Plan: 1.4 Create means and methods for enhanced staff communication. Grey Highlands is committed to ensure the highest level of staff to staff and staff to community communication is designed to promote greater understanding, respect, and productivity. 1.5 Engage in proactive advocacy activities advancing the issues and concerns of Grey Highlands. Grey Highlands will passionately pursue every opportunity to ensure that the municipality’s interests are foremost in the consideration of decision-makers (e.g. other level of governments, business interests, etc.) 5.2 Maintaining appropriate staffing levels. Grey Highlands will maintain staffing levels that are necessary to deliver services effectively and efficiently.

COMMUNICATION POLICY: The recommendation(s) included in this Staff Report support the following goals identified in the Communication Plan: 1. To Improve the Quality of Internal Communications 2. To Proactively Identify Issues and Respond to Them in A Timely Manner, Reducing The Likelihood of Escalation

POLICIES/LEGISLATION:: Ontario Regulation 380/04 Emergency Management and Civil Protection Act, R.S.O. 1990 By-law 2012-81 By-law 2013-114

CONSULTATION: At the December 11, 2017 Emergency Management Program Committee Meeting, the need for an Alternate CEMC was discussed. In response to this discussion the Program Committee requested that staff complete a Staff Report for Council.

FILE OR REFERENCE: By-law 2018-XXX Appoint Alternate Community Emergency Management Coordinator

Approved By: Status: Marty Wellwood, Fire Chief Approved - 15 Mar 2018 Rob Adams, Chief Approved - 26 Mar 2018 Administrative Officer

Page 87Page of 2161 of 3 THE CORPORATION OF THE MUNICIPALITY OF GREY HIGHLANDS

BY-LAW NUMBER 2018-XX

A BY-LAW TO APPOINT AN ALTERNATE EMERGENCY MANAGEMENT PROGRAM COORDINATOR (ALTERNATE CEMC)

WHEREAS Ontario Regulation 380/04 made pursuant to the Emergency Management and Civil Protection Act, R.S.O. 1990, Chapter E.9, requires every municipality to designate an employee of the municipality or a member of council as its Emergency Management Program Coordinator who shall co-ordinate the development and implementation of the municipality’s emergency management program within the municipality and shall co-ordinate the municipality’s emergency management program in so far as possible with the emergency management programs of other municipalities, of ministries of the Ontario government and of organizations outside government that are involved in emergency management;

AND WHEREAS Council of the Municipality of Grey Highlands adopted By-law 2012-81, being a by-law to establish an emergency plan governing the provision of necessary services during an emergency, on December 17th, 2012.

AND WHEREAS Council of the Municipality of Grey Highlands adopted By-law 2013-114, being a by-law to appoint a Emergency Management Program Coordinator and Alternate(s), on December 16th, 2013.

AND WHEREAS Council of the Municipality of Grey Highlands wishes to appoint an Alternate Emergency Management Program Coordinator, otherwise known as, and hereinafter referred to as, an Alternate Community Emergency Management Coordinator (CEMC),

NOW THEREFORE THE COUNCIL OF THE CORPORATION OF THE MUNICIPALITY OF GREY HIGHLANDS ENACTS AS FOLLOWS:

1. That Marty Wellwood, Fire Chief, is hereby appointed as the alternate CEMC responsible to act in place of the primary CEMC in his/her absence.

2. That if the provisions of this by-law conflict with any other by-laws previously passed, then the provisions of this by-law shall prevail.

3. That this By-law comes into full force and effect on the date of passing.

GIVEN ALL THREE READINGS AND PASSED: ______

The Corporation of the Municipality of Grey Highlands

______Paul McQueen-Mayor

______Raylene Martell –Municipal Clerk

Page 88Page of 3161 of 3

Niagara Escarpment Commission Commission de l’escarpement du Niagara

99 King Street East 99, rue King est P.O. Box 308 p.o.b. 308 Thornbury, ON N0H 2P0 Thornbury ON N0H 2P0 Tel. No. (519) 599-3340 No de tel. (519) 599-3340 Fax No. (519) 599-6326 Télécopieur (519) 599-6326 www.escarpment.org www.escarpment.org

March 13, 2018

Via Email To: Municipality of Grey Highlands County of Grey Planning and Development Ministry of Natural Resources and Forestry Grey Sauble Conservation Authority Metis Nation of Ontario Historic Saugeen Metis

REQUEST FOR COMMENTS

FILE NUMBER: G/L/2017-2018/9242

APPLICANT: Beaver Valley Bruce Trail Club AGENT: Robert Hann Director, BVC OWNER: Robin Siegerman Stephen Uzielli

LOCATION: Part Lot 22, Concessions 2 & 3 420839000210600 Municipality of Grey Highlands (Euphrasia), County of Grey ARN 420839000210600

RELATED FILES: G/T/2006-2007/9170, G/T/2017-2018/9003

PROPOSED DEVELOPMENT:

To construct a permanent wooden footbridge for safe pedestrian crossing of a watercourse along the Bruce Trail. The bridge would be a single span design, ±7.3m (±24 ft) in length with a decking width of ±1.8 m (±6 ft), and be secured on cribbing ±1 m (±3 ft) back from the top of steam bank. The bridge is to be constructed at the same location as a previous (approved) footbridge that was washed away in 2010.

The attached Development Permit application, which is summarized above, is being sent to you for your review. Your comments and recommendations are requested for the Niagara Escarpment Commission's consideration.

We would appreciate receiving your comments via email to [email protected] by: April 3 , 2018. If we do not receive your comments by this date we will assume you have no objection to this proposal. If you require additional time to provide comments please notify us at least one week prior to this date.

If you require further information, please contact Rick Watt at (519) 599-3740 or email: [email protected]

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Niagara Escarpment Commission Commission de l’escarpement du Niagara

99 King Street East 99, rue King est P.O. Box 308 p.o.b. 308 Thornbury, ON N0H 2P0 Thornbury ON N0H 2P0 Tel. No. (519) 599-3340 No de tel. (519) 599-3340 Fax No. (519) 599-6326 Télécopieur (519) 599-6326 www.escarpment.org www.escarpment.org

March 16, 2018

Via Email To: Municipality of Grey Highlands County of Grey Planning and Development Ministry of Natural Resources and Forestry Nottawasaga Valley Conservation Bruce Trail Conservancy Metis Nation of Ontario Historic Saugeen Metis

REQUEST FOR COMMENTS

FILE NUMBER: G/R/2017-2018/9244

APPLICANT: Stephen Rutherford Joanna Manderson AGENT: N/A OWNER: Same as applicant

LOCATION: Part Lot 18, Concession 5, Part 1 196178 Grey Road 7 Municipality of Grey Highlands, County of Grey ARN 420839000502101

RELATED FILES: G/R/1997-1998/9126, G/R/1985-1986/9204 - (2153), G/R/1983-1984/9059 - (1659)

PROPOSED DEVELOPMENT:

To construct a 2 storey,145 sq m (1,568 sq ft – 784 sq ft footprint) accessory building (detached garage) with a height to peak of 8.1 m (26.6 ft), on a 14 ha (34.68 ac) existing lot.

The attached Development Permit application, which is summarized above, is being sent to you for your review. Your comments and recommendations are requested for the Niagara Escarpment Commission's consideration.

We would appreciate receiving your comments via email to [email protected] by: April 6, 2018. If we do not receive your comments by this date we will assume you have no objection to this proposal. If you require additional time to provide comments please notify us at least one week prior to this date.

If you require further information, please contact Rick Watt at (519) 599-3740 or email: [email protected]

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Niagara Escarpment Commission Commission de l’escarpement du Niagara

99 King Street East 99, rue King est P.O. Box 308 p.o.b. 308 Thornbury, ON N0H 2P0 Thornbury ON N0H 2P0 Tel. No. (519) 599-3340 No de tel. (519) 599-3340 Fax No. (519) 599-6326 Télécopieur (519) 599-6326 www.escarpment.org www.escarpment.org

March 19, 2018

Via Email To: Municipality of Grey Highlands County of Grey Planning and Development Ministry of Natural Resources and Forestry Grey Sauble Conservation Authority Metis Nation of Ontario Historic Saugeen Metis

REQUEST FOR COMMENTS

FILE NUMBER: G/R/2017-2018/9232

APPLICANT: Betty Rhiger AGENT: N/A OWNER: Michael Rhiger

LOCATION: Part Lot 17, Concession 4, Pts 3 & 4 civic address not assigned Municipality of Grey Highlands, County of Grey ARN 420839000500330 + 320

RELATED FILES: G/R/2010-2011/9127, G/R/1990-1991/9186, G/R/1988-1989/9356

PROPOSED DEVELOPMENT:

To construct a 1 storey plus walk-out, ±538 sq m (±5800 sq ft – includes main floor, walk-out and attached garage area) with a height to peak of ±8.8 m (±29 ft – includes walk-out), install a sewage disposal system and upgrade/stabilize an existing grass laneway, on a 42.5 ha (105 ac) lot to be created through the amalgamation of abutting 21.5 ha (53 ac) and 21 ha (52 ac) existing lots.

The attached Development Permit application, which is summarized above, is being sent to you for your review. Your comments and recommendations are requested for the Niagara Escarpment Commission's consideration.

We would appreciate receiving your comments via email to [email protected] by: April 9, 2018. If we do not receive your comments by this date we will assume you have no objection to this proposal. If you require additional time to provide comments please notify us at least one week prior to this date.

If you require further information, please contact Rick Watt at (519) 599-3740 or email: [email protected]

Page 113 of 161 Page 114 of 161 Page 115 of 161 Page 116 of 161 Page 117 of 161 Page 118 of 161 Page 119 of 161 Page 120 of 161 Page 121 of 161 SAUGEEN VALLEY CONSERVATION AUTHORITY

Conservation through Cooperation MINUTES

MEETING: Authority Meeting DATE: Tuesday February 13, 2018 TIME: 1:00 p.m. LOCATION: Administration Office, Formosa

CHAIR: Luke Charbonneau

MEMBERS PRESENT: John Bell, Robert Buckle, Mark Davis, Barbara Dobreen, Brian Gamble, Wilf Gamble, Stewart Halliday, Sue Paterson

ABSENT WITH REGRETS: Maureen Couture, Kevin Eccles, Dan Gieruszak, Steve McCabe, Mike Smith, Andrew White

OTHERS PRESENT: Wayne Brohman, General Manager/Secretary-Treasurer Erik Downing, Manager, Environmental Planning & Regulations Jo-Anne Harbinson, Manager, Water Resources and Stewardship Services Les McKay, Manager, Information Technology Shannon Wood, Manager, Communications Tori Waugh, Agricultural Outreach Program Coordinator Valerie Lamont, Resources Information Technician Janice Hagan, Recording Secretary Guests and Members of the Public

Chair Luke Charbonneau called the meeting to order at 1:08 p.m.

1. Adoption of Agenda

MOTION #G18-23 Moved by Sue Paterson Seconded by Robert Buckle THAT the agenda be adopted as presented. CARRIED

2. Declaration of Pecuniary Interest No persons declared a pecuniary interest relative to any item on the agenda.

Page 122 of 161 Authority Meeting – February 13, 2018

3. Minutes of the Authority Meeting – January 16, 2018 MOTION #G18-24 Moved by Wilf Gamble Seconded by Barbara Dobreen THAT the minutes of the Authority meeting held on January 16, 2018, be approved as circulated. CARRIED

4. Staff Recognition The following Staff Appreciation Awards were presented to long-serving employees of SVCA:

- Ten Year Service Award: Erik Downing, Manager, Environmental Planning & Regulations - Five Year Service Award: Valerie Lamont, Resources Information Technician - Five Year Service Award: Les McKay, Manager, Information Technology

5. Volunteer and Sponsor Appreciation

The following major sponsors of SVCA were recognized by Chair Charbonneau, and representatives in attendance were presented with a plaque in appreciation for their financial contribution to SVCA:

Bruce Power, Enbridge, Grant’s Your Independent Grocer, Grey Bruce Sustainability Network, GSS Engineering Consultants (Owen Sound), John Sutherland & Sons, K’s Country Kitchen, Love’s Sweetness Maple Syrup, Markdale Rotary Club, Ontario Power Generation, Pine River Watershed Initiative Network, RBC Foundation, Saugeen Bluffs Seasonal Campers, Scotia Bank, Stewardship Grey Bruce, TD Friends of the Environment, Trillium Mutual Insurance Company.

The following major volunteers of SVCA (over 100 hours) were recognized by Chair Charbonneau, and those in attendance were presented with a plaque:

Bob Zettle, Brian Oberle, Catherine Dickison, Chesley Saddle Club, Faye Moore, Gary Senior, Jack MacLeod, Jim & Barbara Potts, Jim Leask, Johanna Hardy & Family, John & Jeanne Kuntz, Kate Serre, Kincardine Ski Club, Lin & Les Fleming, Lucy Luyten, Marlene Montag, Randy & Judy Wright, Rick Pake, Ruby McCracken, Sam Fraser, Sharon Yorke, The Martin Family, Wayne & Margaret Yeoman.

A coffee break was called at 1:45 p.m. and the meeting was reconvened at 2:07 pm.

The Chair presented a plaque to Brian Powers who donated a significant property to SVCA which was part of the Glammis Bog Complex, a provincially significant wetland in Bruce County. Brian received a round of applause from the Members.

2

Page 123 of 161 Authority Meeting – February 13, 2018

6. Matters Arising from the Minutes a. Regulation Mapping Process Erik Downing presented to the members regarding the regulation mapping process. He told the members that Walkerton, Kincardine, and Teeswater mapping need to be updated. Draft Walkerton and Teeswater regulation mapping has been completed and Erik demonstrated how the regulated area has a net decrease. He reviewed the approval process for new mapping. Maintenance additions or modifications that maintain intent and improve accuracy does not require more involved approval process while additions or modifications resulting from comprehensive studies may require re-circulation through the Peer Review/MNR process. Following this approval process requirement, staff recommended that public consultation take place for the Kincardine mapping. The members would like to see public endorsement for the Walkerton and Teeswater locations as well. Erik will make a further presentation regarding Walkerton and Teeswater at the next scheduled Authority meeting.

MOTION #G18-25 Moved by Stewart Halliday Seconded by Brian Gamble THAT the Authority supports the regulation mapping approval process for Kincardine as presented by staff. CARRIED

MOTION #G18-26 Moved by John Bell Seconded by Barabara Dobreen THAT the Authority supports the regulation mapping approval process for Teeswater and Walkerton as presented by staff with the addition of a public open house in each community. CARRIED

7. Correspondence - Letter from Lorie Smith, Program Co-ordinator, 52nd Annual Grey Bruce Farmers’ Week 2018, thanking SVCA for its Gold sponsorship was noted and filed.

8. Reports

a. Finance Report

The GM/S-T presented the Finance report and noted that there was a surplus in the general levy programs of $221,386 for 2017. EPR revenues were higher than expected and expenses were lower which generated most of this surplus. Expenses at the non-revenue parks was down, and utility costs were down significantly. In the non-general levy programs there was a surplus of $277,011. Forestry revenues from tree tenders were $90,000 greater than budgeted. The 3 campgrounds had a combined surplus of $89,600.

The Auditors will be presenting the audited financial statements to the Authority at the next scheduled meeting.

3

Page 124 of 161 Authority Meeting – February 13, 2018

MOTION #G18-27 Moved by Mark Davis Seconded by Robert Buckle THAT the Financial Report to December 31, 2017 be accepted as distributed and further;

THAT the Accounts Payable, totaling $113,043.95 be approved as distributed. CARRIED

b. Program Report

The GM/S-T informed the Members that staff are working on the Watershed Report Card which is scheduled for completion in March. The Gilmore vs Nottawasaga CA leave to appeal had been turned down by the Supreme Court of Canada and there is no recourse for any further appeal. Regarding seasonal staff, there may be a slight increase in the employment grants to adjust for minimum wage increases however SVCA may need to reduce staff hours.

After discussion the following motion was passed:

MOTION #G18-28 Moved by Sue Paterson Seconded by John Bell THAT the Program Report be received as information. CARRIED

c. Executive Committee Minutes

MOTION #G18-29 Moved by Stewart Halliday Seconded by Wilf Gamble THAT the following Executive Committee Minutes be received by consent: • Minutes of Executive Committee Meeting – July 14, 2017 • Minutes of Executive Committee Meeting – July 26, 2017 • Draft Minutes of the Executive Committee Meeting – January 30, 2018 CARRIED

d. Executive Committee Section 28 Hearings

MOTION #G18-30 Moved by Robert Buckle Seconded by Brian Gamble THAT the following Executive Committee Section 28 Hearings Minutes be received by consent: • Minutes of Executive Committee Section 28 Hearings -Weber – July 14, 2017 • Minutes of Executive Committee Section 28 Hearings - Lovsin – September 27, 2017 • Minutes of Executive Committee Section 28 Hearings - Motamed-Khorasani – September 27, 2017 CARRIED

4

Page 125 of 161 Authority Meeting – February 13, 2018

e. Committee Minutes

MOTION #G18-31 Moved by Stewart Halliday Seconded by John Bell THAT the following Committee Minutes be received by consent: • Draft Minutes of the Parks Committee – September 19, 2017 • Draft Minutes of the Forestry Committee – November 28, 2017 • Draft Minutes of the Agricultural Committee – December 12, 2017 CARRIED

f. Planning & Regulations Actions Items The members requested that the Walkerton, Teeswater and Kincardine mapping be added to the Action Items chart. Wayne informed the Authority that there would be a File Tracking System demonstration at the next Authority meeting.

g. Ag Outreach/GLASI Funding Update

Jo-Anne Harbinson introduced Tori Waugh, Agricultural Outreach Program Coordinator and she gave a brief review of the Ag Outreach program. Tori briefed the members on the various funding strategies that would allow continuance of the program. She reviewed the possible scenarios if funding was not received. The Chair expressed that the Authority is pleased with the program and that it has improved relationships with the agricultural community. After discussion the following motion was passed:

MOTION #G18-32 Moved by Brian Gamble Seconded by John Bell THAT the Authority be willing to support the funding of the Ag Outreach Program to a maximum of $78,000 for the year 2018. CARRIED

9. New Business a. Municipal Support for Increased Conservation Authority Base Funding

A draft letter was presented to the Authority as a template to be circulated to conservation authorities, and watershed municipalities requesting increased funding from the provincial government. After discussion the following motion was passed:

MOTION #G18-33 Moved by Barbara Dobreen Seconded by Robert Buckle THAT the Authority adopt and circulate the proposed amended letter to Conservation Ontario, the local municipalities and counties, and AMO. CARRIED

5

Page 126 of 161 Authority Meeting – February 13, 2018

b. 2017 Goals and Initiatives

Wayne reviewed the 2017 Goals and Initiatives and noted that the Bruce Power funded initiatives had been delayed for reasons beyond SVCA’s control.

c. 2018 Goals and Initiatives

The GM/S-T presented the 2018 Goals and Initiatives. There were no comments.

10. Other Business Due to time constraints, the Chair deferred this item to the next scheduled Authority meeting.

11. Closed Session MOTION #G18-34 Moved by Barbara Dobreen Seconded by Robert Buckle THAT the Authority move to Closed Session, In Camera, to discuss a personnel matter; and further THAT Wayne Brohman and Laura Molson remain in the meeting. CARRIED

MOTION #G18-35 Moved by Barbara Dobreen Seconded by John Bell THAT the Authority adjourn from Closed Session, In Camera, and rise and report. CARRIED

There were no actions to report from the Closed Session, In Camera.

There being no further business, the meeting adjourned at 4:25 p.m. on motion of Barbara Dobreen.

______Luke Charbonneau Janice Hagan Chair Recording Secretary

6

Page 127 of 161 PRICEVILLE IMPROVEMENT COMMITTEE MINUTES March 19, 2018 7 p.m., Stothart Hall

Attending: Russ and Marilyn Blackman, Ken McIntyre, Dave Grahlman, Ken McCormack, Peggy Harris, Doug and Mary Harrison Regrets: Doug Hutchinson, Mike Hiltz, Frank McCoy, Ed Williams

Financial Report • Doug handed out financial report from 2017 for review/discussion • No questions – all in agreement

CLEAN UP DAY

• Date – May 5, 2018

• Time – Meet at Stothart Hall shed, 9 a.m.

• Food – Doug and Mary

• Flyer – Doug and Mary

• Route set up - Doug

• Other jobs – Garbage Can and recycle box to Cenotaph grounds

Faye and Dave will put new chips around flag pole and benches at Cenotaph

• Contact Eric Lunstead photo - Mary

CANADA DAY Sunday, July 1, 2018

Page 128 of 161

Notify Municipality – Doug and invite Mayors from Grey Highlands and West Grey

Grant – Doug

• Waiting to hear from Heritage Canada re grant we have applied for • Kate Russell, Municipality of Grey Highlands, will apply next year for Heritage Canada grant on our behalf. • Peggy Harris will check on Municipal grant/funds

Entertainment

• Ken McCormack – started contacting entertainers

Fireworks

• ordered – permit and insurance Doug

Food Booth

• Mary

Ticket Sales

• Mary Kay McCoy and son • Peggy Harris will assist if needed

Parking

• Will confirm with Ed Williams and John Kirkwood • Doug will confirm outfield parking with Don McNaughton and Len Odell

Page 129 of 161

Posters

• Mary

Advertisement

• Paper, cable t.v., library, etc. • Mary

Gate Volunteers

• Ken McIntyre • Mary will provide list from last year

Security

• Russ Blackman and Frank McCoy

Ambulance/OPP

• Doug will confirm

Portable Washrooms

• Doug – three washrooms booked (with water) – confirmed

Photos

• Eric L. to be contacted • Mary

Page 130 of 161 Other Business

Playground repair

• Doug, Russ and Dave met at playground on Tuesday a.m. • After review, it was concluded that we should investigate the previous quote and warranty/cost, versus ordering part and installing ourselves • After contacting Henderson Playground Equipment and confirming the quote was valid and if they install, the warranty is 5 years • Discussed with Ken McIntyre, concluded to have Henderson supply and install

Benches and Bleachers – Ballpark

• Russ, Dave and Doug looked at these and concluded that some of the boards need to be replaced • Materials will be purchased and when weather warms, will install

Ball Diamond Sand

• Russ made an inquiry re sand on ball diamond • Peggy Harris will check with Bill Klingenberg Bequeath Fund

• Wilfred Parslow bequeath – Stothart Hall • Peggy will follow up and report amount remaining Gift Certificate for Eric Lunstead

• Agreed – will have for clean-up day to present to Eric Movie Night

• Peggy will inquire re movie night that was held in Flesherton a few years back and will report back to Mary

Next Meeting – Stothart Hall, June 4th, 7 p.m.

Page 131 of 161

Page 132 of 161 Flesherton Beautification and Improvement Committee Minutes March 6, 2018

Held in Council Chambers at Municipal Office – 7pm

Present: Peggy Harris, Scott Betts, Doug Alton, Paul Allen, Barb Henry

Absent: Dale Stedman, Janice Croft, Janet Lamb

Guest:Rrob Adams CAO of Grey Highlands

1. Peggy introduced Rob Adams. Rob then made a presentation re. partnership programs (grants for tourism) and signage initiative for the Municipality to allow for similarities with room for the uniqueness of each community using the “Way Finding Process”. He reviewed some of the process that Orangeville went though. There are grant available for the projects. The Grey County program is underway so we will need to check with them re any signage decisions.

Discussion and conversation followed.

Rob is going to do more research and will bring more information back to the FBIC re. County, Grey Highlands and Highway needs re signage and then work to add local community input into the signage project. We are to keep thinking about what makes Flesherton unique and what we would like on a new village sign.

Peggy thanked Rob for his time and input.

2. Fishing Day update….Sat. April 28, 2018 9am -1pm.

Moved by Scott, seconded by Doug that the prices remain the same as 2017 (hamburger & drink - $5.00, hotdog & drink - $4.00) plus fries for $2.00.

Carried

Jobs were shared and recorded by Peggy. We reviewed the supply summary sheet from Jean Batchelor after the 2017 event. Barb will check with Dale re. box of extras from last year. Scott will supply tents and tables and set up will

Page 133 of 161 be Friday night as well as the barriers from Grey Highlands. Sat. starts at 8am. Doug will arrange for the barriers from the Municipality.

3. Doug will work on a pamphlet for FBIC introducing us to the community that we can deliver door to door. He will continue to keep us updated. 4. Pre Fishing Day Pond Cleanup – Doug will call us to meet before the 28 as the weather permits. 5. For next meeting – Full pond cleanup and the town cleanup 6. Date of next meeting: April 3, 7pm at Library – Barb to book. 7. Adjournment - Peggy

Page 134 of 161 $5 Ontar o LEGISLATIVE ASSEMBLY

Sylvia Jones, MPP Room443.LegislativeBuilding [)uf-ferin-ca|edon Toronto,OntarioM7A1A8

ti, Tel:416-325-1898 February 8 , 2018 Fax:416-325-1936 E-Mail:sylvia.jones|[email protected]| a.org Hon. Chris Ballard Ministry 0 f Environmentand Climate Change ll?‘ Floor, Ferguson Block 77 Wellesley Street West Toronto, Ontario M7A 2T5

Dear Minister Ballard,

I want to draw your attention to the Work of your colleague, the Minister of Infrastructure. I trust you are aware the newly released requirements for asset management plans for municipal infrastructure include a variety of measures on wastewater assets.

These include the frequency and volume of over?ows in combined sewers, and a “description of the ef?uent that is discharged from sewage treatment plants in the municipal wastewater system.”

Municipalities are already required to send notice to the Ministry of Environment regional of?ces. It seems redundant for municipalities to be required to report the same information to the Ministry of Infrastructure. The government already has this information.

Municipalities are already burdened by red tape and there is concern among smaller municipalitiesabout their ability to comply with the new asset management plans. I encourage you to reduce the burden on municipalities by sharing the information you already have on ' sewage bypasses with the Ministry of Infrastructure.

MPP Dufferin-Caledon

Cc: Hon. Bob Chiarelli, Minister of Infrastructure Cc: Progressive Conservative Municipal Affairs Critic, Ernie Hardeman

Page 135 of 161 Page 136 of 161 Page 137 of 161

Ontario Municipal Board Commission des affaires municipales de l’Ontario

ISSUE DATE: March 22, 2018 CASE NO(S).: PL170223

PROCEEDING COMMENCED UNDER subsection 34(11) of the Planning Act, R.S.O. 1990, c. P.13, as amended Applicant and Appellant: Joe Borges Subject: Application to amend Zoning By-law No. 2004-50 - Refusal of the Application by the Municipality of Grey Highlands Existing Zoning: Rural Residential (RUR) Proposed Zoning: Rural Residential with Exceptions (RUR-278) Purpose: To permit a small scale trucking operation Property Address/Description: 525616 Grey Road 30 Municipality: Grey Highlands Municipality File No.: Z26.2016 OMB Case No.: PL170223 OMB File No.: PL170223 OMB Case Name: Borges v. Grey Highlands (Municipality)

BEFORE:

R.G.M. MAKUCH ) Wednesday, the 21st VICE-CHAIR ) ) day of March, 2018

THE BOARD ORDERS that the Procedural Order, attached hereto as Attachment “A”, shall be in force and effect for the purpose of governing the required procedures leading up to and including the hearing scheduled to commence on Tuesday, June 19, 2018 at 10:30 a.m. to be held at the Grey Highlands Municipal Offices, Agricultural Services,

Page 138 of 161 2 PL170223

Large Boardroom, 206 Toronto St. S., Unit 3, Markdale, ON N0C. The Board has set aside one (1) for the hearing.

SECRETARY

If there is an attachment referred to in this document, please visit www.elto.gov.on.ca to view the attachment in PDF format.

Ontario Municipal Board A constituent tribunal of Environment and Land Tribunals Ontario Website: www.elto.gov.on.ca Telephone: 416-212-6349 Toll Free: 1-866-448-2248

Page 139 of 161 3 PL170223

Attachment “A”

PROCEDURAL ORDER

The Board orders that:

1. The Board may vary or add to this Order at any time either on request or as it sees fit. It may amend this Order by an oral ruling or by another written Order.

2. The hearing will begin on Tuesday, June 19, 2018 at 10:30 a.m. at the Grey Highlands Municipal Offices, Agricultural Services, Large Boardroom, 206 Toronto St. S., Unit 3, in Markdale. All parties and participants shall attend the hearing.

3. The length of the hearing will be one (1) day. The length of the hearing may be shortened as issues are resolved or settlement is achieved.

4. The parties and participants identified at the prehearing conference are described in Attachment 1 to this Order.

5. The issues are as described in Attachment 2 to this Order.

6. The order of evidence shall be: appellant, responding municipality, participants and appellant (for reply, if applicable).

Page 140 of 161 4 PL170223

Requirements Before the Hearing

7. A party who intends to call witnesses, whether by summons or not, shall provide to the Board and the other parties a list of the witnesses, witness statements and the order in which they will be called. A report prepared by an expert witness may constitute the expert’s witness statement and shall be accompanied by the expert’s c.v. and a signed acknowledgment of expert’s duty. This list, statement(s)/report(s) and proposed order of witnesses must be delivered at least 15 calendar days before the hearing.

8. Documents may be delivered in person, by courier, by facsimile or registered or certified mail, email or otherwise as the Board may direct. The delivery of documents by fax and email shall be governed by the Board’s Rules. Material delivered by mail shall be deemed to have been received five business days after the date of registration or certification.

9. No adjournments or delays will be granted before or during the hearing except for serious hardship or illness. The Board’s Rules 61 to 65 apply to such requests.

This Member is not seized.

So orders the Board.

Page 141 of 161 5 PL170223

ATTACHMENT 1

PARTIES AND PARTICIPANTS

PL 170233

OMB FILE NO. PL 170223

PARTIES

Applicant/Appellant: Joe Borges

Represented by: Erroll G. Treslan, LSUC#42487D The Alliance Lawyers Robison Treslan Professional Corporation PO Box 730, 142 10th Street West Owen Sound, Ontario N4K 5W9 Tel: (519) 376-7450 Fax: (519) 376-8288 Email: [email protected]

Responding Municipality: Municipality of Grey Highlands

Represented by: Edward B. Veldboom, LSUC #43382V Russell,Christie, LLP Barristers & Solicitors 505 Memorial Ave., P.O. Box 158 Orillia, Ontario L3V 1W5 Tel: (705) 325-1326 Fax: (705) 327-1811 Email: [email protected]

PARTICIPANTS

Cynthia Deschamp 134798 Sideroad 15 R.R.#4 Markdale, Ontario N0C 1H0 Tel: (519) 986-2624 (416) 917-4401 Email: [email protected]

Carol Hawley 134746 Sideroad 15 R.R.#4 Markdale, Ontario N0C 1H0

Page 142 of 161 6 PL170223

Tel: (519) 986-1731 Email: [email protected]

Page 143 of 161 7 PL170223

ATTACHMENT 2

ISSUES LIST PL 170233 OMB FILE NO. PL 170223

1. Is the application consistent with Sections 1.1.4 and 1.1.5 of the Provincial Policy Statement 2014?

2. Does the application conform to Section 2.3 of the County of Grey Official Plan?

3. Is Section 1.5 of the County of Grey Official Plan relevant to the application and, if so, does the application conform to this Section?

4. Does the application conform to Sections 3.1 and 4.2 of the Municipality of Grey Highlands Official Plan (2010 Consolidation)?

5. Would the application meet the intent of proposed Sections 2.1, 2.2, 3.0 and 4.2, of the Municipality of Grey Highlands Official Plan (2017, currently under appeal and not in effect)?

6. Is the application consistent with Section 7.3 of the Municipality of Grey Highlands Zoning Bylaw – 2004.50?

7. What modifications, if any, are required to make the application compatible with the surrounding area and be consistent or conform to the above noted policy documents?

Page 144 of 161

Grey Bruce Pride Committee [email protected]

Municipality of Grey Highlands 206 Toronto Street South Unit 1 Markdale, ON. N0C 1H0

March 12, 2018

Dear Mayor Paul McQueen and Council:

The Grey Bruce Pride Committee requests that the Municipality of Grey Highlands raise the Canadian Pride Flag during the month of June, 2018, for a period of one week to celebrate Pride Month in Canada. We recognize that if the Municipality of Grey Highlands chooses to raise the Pride flag in 2018 it would be making a historic decision to support LGBT rights in your community. In the past it has been too easy to rely on the absence of opportunity, for example the lack of an inclusive flag-raising by-law or policy, as justification for not supporting Pride month. To be certain, raising the Pride flag is a symbolic gesture, but it is one which has the power to lift hearts, embolden struggling souls, and broaden perspectives. Let's be clear: it's not easy being openly part of the LGBT community in Grey-Bruce. Many people still live deeply in the closet, and are afraid to openly love who they love. This June, show the people of Grey Highlands that your community is built on values of inclusion, tolerance, and love. Fly the flag. Momentum in recent years has built decidedly in favour of Grey-Bruce towns participating in Pride month, which is why our Committee has resolved to make 2018 the year in which Pride flags fly in all Grey and Bruce municipalities. If your Municipality requires assistance with procuring a flag, or preparing for a flag raising ceremony, our Committee is happy to be of assistance. Please reply to our email address, [email protected] regarding our flag raising invitation.

On Behalf of the Grey Bruce Pride Committee,

Donald Anderson David Cahill

Page 145 of 161 THE CORPORATION OF THE MUNICIPALITY OF GREY HIGHLANDS

PUBLIC PLANNING MINUTES - MARCH 26, 2018

*********************************************************** 1 Call to Order Chair Little called the meeting to order at 5:00 pm and read the regulations.

2 Declaration of Pecuniary Interest No declarations of pecuniary interest.

3 Application(s) 3.1 PL.18.18 - Zoning By-law Amendment - Z05.2018 Location: LT 21 CON 2 SDR ARTEMESIA EXCEPT PT 13 17R634; GREY HIGHLANDS Owner: Melvin H Sherk and Salome Sherk The Consultant Planner Kristine Loft presented the planning report including the purpose and effect of the zoning by-law amendment application. The Planner read the comments received and advised that planning staff are recommending approval of the application.

Questions from Council - Question for the Planner regarding whether haul routes will include municipal roads; and if so, will those be discussed with the Transportation Department. The Planner noted that haul routes aren’t typically required and noted there were comments received regarding the entrance.

Presentation by the Applicant/Agent - Agent/applicant in attendance but nothing to add.

Objections/Support - None.

Further Discussion - Question from committee about the location of the property.

Council all in favour of the by-law being forwarded to the April 4, 2018 Council meeting for all three readings.

3.2 PL.18.19 - Zoning By-law Amendment - Z06.2018 Location: LT 20 SIMPSON ST N PL 20 ARTEMESIA; MUNICIPALITY OF GREY HIGHLANDS Owner: Lee Anne Campbell The Consultant Planner Kristine Loft presented the planning report including the purpose and effect of the zoning by-law amendment application.

The Planner read the comments received and advised that planning staff are recommending approval of the application.

PagePage 146 of1 of161 2 PUBLIC PLANNING MINUTES - MARCH 26, 2018

Questions from Council - Question regarding the lot size as lots on both sides of the subject lands have existing houses. The Planner noted that the zoning by-law requires 4000 sq. ft. for private servicing needs. At the time of the by-law, the lot sizes were based on the provisions at that time.

Presentation by the Applicant/Agent - Applicant in attendance but nothing to add.

Objections/Support - None.

Further Discussion - None.

Council all in favour of the by-law being forwarded to the April 4, 2018 Council meeting for all three readings.

3.3 PL.18.20 - Zoning By-law Amendment Z07.2018, Lift of Hold Z08.2018 Location: LOT 39, LAND REGISTRAR’S COMPILED PLAN 836, MUNICIPALITY OF GREY HIGHLANDS (formerly Township of Artemesia), County of Grey, TOGETHER WITH A RIGHT OF WAY OVER LOT 71 ON LAND REGISTRAR’S COMPILED PLAN 836 Owner: Janet Brown The Consultant Planner Kristine Loft presented the planning report including the purpose and effect of the zoning by-law amendment application. The Planner read the comments received and advised that planning staff are recommending approval of the application.

Questions from Council - Question regarding the garage in the site plan sketch not showing up on the aerial photo. Clarification was provided that the garage is existing but not visible in the aerial photograph. Question regarding the entrance. Applicant provided clarification that the entrance will be seldomly used.

Presentation by the Applicant/Agent - The applicant was in attendance and noted the garage setback request is so that it lines up with the neighbouring buildings.

Objections/Support - None.

Further Discussion - None.

Council all in favour that both by-laws be forwarded to the April 4, 2018 Council meeting for all three readings.

4 Adjournment The Chair adjourned the public meeting at 5:27 pm.

PagePage 147 of2 of161 2 \:l{_rIr\'nwi m" “ """‘?*I January 9, 2018 23;}

'1 W,:,--

Lynn Silverton, Chair Police Services Board Municipality of Grey Highlands 206 Toronto Street South Markdale, ON NOC1H0

Madame Chair, Please accept this letter as my notice of resignation from the Grey Highlands Police Services Board, effective immediately.

I have thoroughly enjoyed my time as the Community Representative and wish the Board all the best as it continues its mandate through 2018.

Best regards,

Page 148 of 161 THE CORPORATION OF THE MUNICIPALITY OF GREY HIGHLANDS BY-LAW NUMBER 2018-039

BEING a By-law to amend the Municipality of Grey Highlands Comprehensive Zoning By-law No. 2004-50;

WHEREAS the Council of the Corporation of the Municipality of Grey Highlands deems it in the public interest to pass a By-law to amend By-law No. 2004-50.

AND WHEREAS pursuant to the provisions of Section 34 of the Planning Act, R.S.O. 1990, as amended, By-laws may be amended by Councils of Municipalities;

NOW THEREFORE THE COUNCIL OF THE CORPORATION OF THE MUNICIPALITY OF GREY HIGHLANDS ENACTS AS FOLLOWS:

1. By-law No. 2004-50 is hereby amended by affecting the lands described as LT 21 CON 2 SDR ARTEMESIA EXCEPT PT 13 17R634; GREY HIGHLANDS, as shown on Schedule “A” attached hereto.

2. Schedule “A-7” of By-law No. 2004-50 is hereby amended by changing the zone on the subject property from Agriculture (A1), Rural (RU) and Hazard (H) to Agriculture (A1), Rural (RU), Hazard (H) and Rural Commercial (C4).

3. Schedule “A” and all other notations thereon are hereby declared to form part of this By-law.

4. This By-law shall come into force and take effect upon being passed by Council subject to any approval necessary pursuant to the Planning Act, R.S.O. 1990, as amended.

GIVEN ALL THREE READINGS AND PASSED THIS 4TH DAY OF APRIL, 2018.

The Corporation of the Municipality of Grey Highlands

______Paul McQueen-Mayor

______Raylene Martell –Municipal Clerk

Z05.2018 Sherk Page 149 of 161 SCHEDULE "A" BY-LAW No. ______AMENDING BY-LAW No. 2004-50 MUNICIPALITY OF GREY HIGHLANDS (FORMERLY IN THE TOWNSHIP OF ARTEMESIA)

DATE PASSED: ______

SIGNED: ______PAUL McQUEEN, MAYOR RAYLENE MARTELL, CLERK

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GREY COUNTY PLANNING Z05-2018_Sherk Page 150 of 161 THE CORPORATION OF THE MUNICIPALITY OF GREY HIGHLANDS BY-LAW NUMBER 2018-040

BEING a By-law to amend the Municipality of Grey Highlands Comprehensive Zoning By-law No. 2004-50;

WHEREAS the Council of the Corporation of the Municipality of Grey Highlands deems it in the public interest to pass a By-law to amend By-law No. 2004-50.

AND WHEREAS pursuant to the provisions of Section 34 of the Planning Act, R.S.O. 1990, as amended, By-laws may be amended by Councils of Municipalities;

NOW THEREFORE THE COUNCIL OF THE CORPORATION OF THE MUNICIPALITY OF GREY HIGHLANDS ENACTS AS FOLLOWS:

1. By-law No. 2004-50 is hereby amended by affecting the lands described as LT 20 SIMPSON ST N PL 20 ARTEMESIA; MUNICIPALITY OF GREY HIGHLANDS, as shown on Schedule “A” attached hereto.

2. Schedule “C-1” of By-law No. 2004-50 is hereby amended by changing the zone on the subject property from Highway & Service Commercial (C2) to Residential (R-323).

3. Section 16 of By-law No. 2004-50 is hereby amended by adding the following Section and Subsections.:

“16-323 Notwithstanding any provisions of By-law 2004-50 to the contrary, the following provision in addition to any other provisions pertaining to the Residential (R-323) Zone, shall apply to those lands zoned Residential (R-323):

a) Minimum Lot Area shall be 2050 square metres.”

4. Schedule “A” and all other notations thereon are hereby declared to form part of this By-law.

5. This By-law shall come into force and take effect upon being passed by Council subject to any approval necessary pursuant to the Planning Act, R.S.O. 1990, as amended.

GIVEN ALL THREE READINGS AND PASSED THIS 4th DAY OF APRIL, 2018.

The Corporation of the Municipality of Grey Highlands

______Paul McQueen-Mayor

______Raylene Martell –Municipal Clerk

Z06.2018 Campbell Page 151 of 161 SCHEDULE "A" BY-LAW No. ______AMENDING BY-LAW No. 2004-50 MUNICIPALITY OF GREY HIGHLANDS (FORMERLY IN THE TOWNSHIP OF ARTEMESIA)

DATE PASSED: ______

SIGNED: ______PAUL McQUEEN, MAYOR RAYLENE MARTELL, CLERK

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GREY COUNTY PLANNING Z06-2018_Campbell Page 152 of 161 THE CORPORATION OF THE MUNICIPALITY OF GREY HIGHLANDS BY-LAW NUMBER 2018-041

BEING a By-law to amend the Municipality of Grey Highlands Comprehensive Zoning By-law No. 2004-50;

WHEREAS the Council of the Corporation of the Municipality of Grey Highlands deems it in the public interest to pass a By-law to amend By-law No. 2004-50.

AND WHEREAS pursuant to the provisions of Section 34 of the Planning Act, R.S.O. 1990, as amended, By-laws may be amended by Councils of Municipalities;

NOW THEREFORE THE COUNCIL OF THE CORPORATION OF THE MUNICIPALITY OF GREY HIGHLANDS ENACTS AS FOLLOWS:

1. By-law No. 2004-50 is hereby amended by affecting the lands described as LOT 39, LAND REGISTRAR’S COMPILED PLAN 836, MUNICIPALITY OF GREY HIGHLANDS (formerly Township of Artemesia), County of Grey, TOGETHER WITH A RIGHT OF WAY OVER LOT 71 ON LAND REGISTRAR’S COMPILED PLAN 836, as shown on Schedule “A” attached hereto.

2. Schedule “E-1” of By-law No. 2004-50 is hereby amended by changing the zone on the subject property from Residential Shoreline (RS-h) and Hazard to Residential Shoreline (RS-324) and Hazard (H).

3. Section 16 of By-law No. 2004-50 is hereby amended by adding the following Section and Subsections:

“16-324 Notwithstanding any provisions of By-law 2004-50 to the contrary, the following provision in addition to any other provisions pertaining to the Residential Shoreline (RS) Zone, shall apply to those lands zoned Residential Shoreline (RS-324):

a) Lot Frontage and Lot Area shall be deemed to comply. b) S 7.4.2(d) and S 5.6(b)(ii) – Accessory Structure shall have a front yard setback of 9 metres. c) S 7.4.2(g) – Minimum Rear Yard Setback shall be 23 metres. d) Notwithstanding the provisions of Section 5.2 (Lot Development Requirements) and Section 5.3 (Non- Complying Lots, Buildings and Structures) as defined in the General Provisions of this By-law, on lands that have frontage on a private road, the lands may be used, and buildings thereon may be erected, enlarged, repaired or renovated provided all other provisions of this By-law are complied with. 4. Schedule “A” and all other notations thereon are hereby declared to form part of this By-law.

5. This By-law shall come into force and take effect upon being passed by Council subject to any approval necessary pursuant to the Planning Act, R.S.O. 1990, as amended.

Z07.2018 Janet Brown Page 153 of 161

GIVEN ALL THREE READINGS AND PASSED THIS 4TH DAY OF APRIL, 2018.

The Corporation of the Municipality of Grey Highlands

______Paul McQueen-Mayor

______Raylene Martell –Municipal Clerk

Z07.2018 Janet Brown Page 154 of 161 SCHEDULE "A" BY-LAW No. ______AMENDING BY-LAW No. 2004-50 MUNICIPALITY OF GREY HIGHLANDS (FORMERLY IN THE TOWNSHIP OF ARTEMESIA)

DATE PASSED: ______

SIGNED: ______PAUL McQUEEN, MAYOR RAYLENE MARTELL, CLERK ± Subject Lands

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KEY MAP 1:10,000

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W i le s L a n RS-h e

RS-324

H

H

RS-h

W 1:600

LEGEND

Lands subject to amendment RS Residential Shoreline

Lands subject to lift of hold provision H Hazard

A2 Restricted Agriculture W Wetland

GREY COUNTY PLANNING Z07-2018_Brown Page 155 of 161

THE CORPORATION OF THE MUNICIPALITY OF GREY HIGHLANDS BY-LAW NUMBER 2018-042

A BY-LAW TO LIFT A HOLDING PROVISION

BEING a By-law to lift a hold provision by amending the Municipality of Grey Highlands Comprehensive Zoning By-law No. 2004-50;

WHEREAS Section 6.1.5 of the Municipality of Grey Highlands Official Plan, enables the Comprehensive Zoning By-law to contain provisions which specify the use to which lands buildings or structures may be put at such time in the future as the holding provision is removed by amendment to the By-law.

AND WHEREAS in accordance with Section 4.3.2 (b) of the Municipality of Grey Highlands Official Plan, and Section 5.5(d) of Comprehensive Zoning By-law 2004-50, the lands affected by this By-law are subject to a holding provision due to their proximity to a Provincially Significant Wetland.

AND WHEREAS the Council of the Corporation of the Municipality of Grey Highlands deems it in the public interest to pass a By-law to amend By-law No. 2004-50.

AND WHEREAS pursuant to the provisions of Sections 34 and 36(1) of the Planning Act, R.S.O. 1990, as laws amended, By may- be amended by Councils of Municipalities;

NOW THEREFORE THE COUNCIL OF THE CORPORATION OF THE MUNICIPALITY OF GREY HIGHLANDS ENACTS AS FOLLOWS:

1. By-law No. 2004-50 is hereby amended by affecting the lands described as Plan LOT 39, LAND REGISTRAR’S COMPILED PLAN 836, MUNICIPALITY OF GREY HIGHLANDS (formerly Township of Artemesia), County of Grey, TOGETHER WITH A RIGHT OF WAY OVER LOT 71 ON LAND REGISTRAR’S COMPILED PLAN 836 as shown on Schedule “A” attached hereto.

2. Schedule “E-1” of By-law No. 2004-50 is hereby amended by removing the holding provision from a portion of the property, subject to the following:

a) The holding provision shall only be removed from the portion of the property identified on Schedule “A” of this By-law, and b) Removal of the holding provision shall permit the construction of An accessory structure and a new foundation beneath the existing residential structure.

3. Schedule “A” and all other notations thereon are hereby declared to form part of this By-law.

4. This By-law shall come into force and take effect upon being passed by Council subject to any approval necessary pursuant to the Planning Act, R.S.O. 1990, as amended.

GIVEN ALL THREE READINGS AND PASSED THIS 4TH DAY OF APRIL, 2018:

The Corporation of the Municipality of Grey Highlands

______Paul McQueen-Mayor

______Raylene Martell – Municipal Clerk

Z08.2018 – Janet Brown Page 156 of 161 SCHEDULE "A" BY-LAW No. ______AMENDING BY-LAW No. 2004-50 MUNICIPALITY OF GREY HIGHLANDS (FORMERLY IN THE TOWNSHIP OF ARTEMESIA)

DATE PASSED: ______

SIGNED: ______PAUL McQUEEN, MAYOR RAYLENE MARTELL, CLERK ± Subject Lands

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KEY MAP 1:10,000

A2 ±

W i le s L a n RS-h e

RS-324

H

H

RS-h

W 1:600

LEGEND

Lands subject to amendment RS Residential Shoreline

Lands subject to lift of hold provision H Hazard

A2 Restricted Agriculture W Wetland

GREY COUNTY PLANNING Z07-2018_Brown Page 157 of 161 THE CORPORATION OF THE MUNICIPALITY OF GREY HIGHLANDS BY-LAW NUMBER 2017 - 72_

BEING a By-law to amend the Municipality of Grey Highlands Comprehensive Zoning By-law No. 2004-50;

WHEREAS the Council of the Corporation of the Municipality of Grey Highlands deems it in the public interest to pass a By-law to amend By-law No. 2004-50.

AND WHEREAS pursuant to the provisions of Section 34 of the Planning Act, R.S.O. 1990, as amended, By-laws may be amended by Councils of Municipalities;

NOW THEREFORE THE COUNCIL OF THE CORPORATION OF THE MUNICIPALITY OF GREY HIGHLANDS ENACTS AS FOLLOWS:

1. By-law No. 2004-50 is hereby amended by affecting the lands described as Part of Lot 98 and 99, Concession 1, in the former Village of Markdale, as shown Schedule “A” attached hereto.

2. Schedule ‘B-1’ of By-law No. 2004-50 is hereby amended by changing the zone on the subject property from Open Space (OS-10) and Hazard (H) to Residential Multiple (RM-295-h), Open Space (OS-296), Hazard (H) as shown on Schedule ‘A” attached hereto.

3. Section 16 of By-law No. 2004-50 is hereby amended by adding the following Section and Subsections:

“16.295 Notwithstanding any provisions of By-law 2004-50 to the contrary, the following provision in addition to any other provisions pertaining to the Residential Multiple (RM) zone, shall apply to those lands zoned Residential (RM-295-h): a) Permitted uses shall be limited to fourteen (14) multi-attached dwelling units and uses, buildings, structures accessory to the permitted use. b) Minimum Front Yard Setback shall be 6.0 metres. c) A private road shall be considered an improved street for the purposes of the by- law. (S5.2(b)) d) Density shall be a maximum of 40 units per hectare. (S7.4.2(d)) e) Site Plan Approval shall apply.”

ZBLA Z11.2017 – Markdale Country Club (Part Lots 98 & 99, Concession 1) Page 158 of 161 “16.296 Notwithstanding any provisions of By-law 2004-50 to the contrary, the following provision in addition to any other provisions pertaining to the Open Space (OS) zone, shall apply to those lands zoned Open Space (OS-296): a) Permitted Uses shall include a private golf course and a stormwater management facility.”

4. A portion of the lands are subject to a holding provision (h) in accordance with Section 36(1) of the Planning Act, R.S.O. 1990, as amended. Removal of the holding provision for any future development will require the owner to enter into a Site Plan Agreement with the Municipality and the Agreement is to be registered on title to the subject lands. In addition, the submission of a legal opinion regarding the details of the life lease ownership tenure acceptable to the Municipality of Grey Highlands; or alternatively confirmation of a form of ownership pursuant to the Planning Act, R.S.O. 1990.”

5. Schedule “A” and all other notations thereon are hereby declared to form part of this By-law.

6. This By-law shall come into force and take effect upon being passed by Council subject to any approval necessary pursuant to the Planning Act, R.S.O. 1990, as amended.

Read a first and second time this 23rd day of August, 2017.

Read a third time and finally passed this 4th day of April, 2018.

Mayor, Paul McQueen Clerk, Raylene Martell

ZBLA Z11.2017 – Markdale Country Club (Part Lots 98 & 99, Concession 1) Page 159 of 161 SCHEDULE "A" BY-LAW No. ______AMENDING BY-LAW No. 2004-50 MUNICIPALITY OF GREY HIGHLANDS (FORMERLY IN THE TOWNSHIP OF ARTEMESIA)

DATE PASSED: ______

SIGNED: ______PAUL McQUEEN, MAYOR ROB ADAMS, CAO / CLERK

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Lands subject to amendment RM Residential Multiple

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R Residential H Hazard

GREY COUNTY PLANNING Z11_2017_CountryClubHOLD Page 160 of 161 The Corporation of the Municipality of Grey Highlands By-Law Number 2018-043

A By-Law to confirm the proceedings of the Council of the Municipality of Grey Highlands

WHEREAS the Municipal Act 2001, S.O. 2001, c 25, Section 5(1), provides that the powers of a municipality shall be exercised by its council; and

WHEREAS the Municipal Act 2001, S.O. 2001, c 25, Section 5(3), provides a municipal power, including a municipality's capacity, rights, powers and privileges under section 9, shall be exercised by by-law unless the municipality is specifically authorized to do otherwise; and

WHEREAS it is deemed expedient that the actions of all meetings of Council of the Corporation of the Municipality of Grey Highlands be confirmed by by-law;

NOW THEREFORE the Council of the Corporation of the Municipality of Grey Highlands hereby enacts as follows:

1. That the actions of the Council of the Corporation of the Municipality of Grey Highlands in respect of: a) Each recommendation in the reports; b) Each motion, resolution or other action passed, taken or adopted at the meetings listed below are hereby adopted, ratified and confirmed as if same were expressly included in this by-law, provided that such adoption and confirmation shall not be deemed to include the final passing of a by-law that requires the prior approval of a Minister, a Ministry, the Ontario Municipal Board or any other governmental body: • Regular Meeting of Council held April 4, 2018

2. That the Mayor and proper officials of the Corporation of the Municipality of Grey Highlands are hereby authorized and directed to do all things necessary to give effect to the action of the Council of the Corporation of the Municipality of Grey Highlands referred to in Section 1.

3. That the Mayor, or in the absence of the Mayor, the Deputy Mayor and the Clerk, or in the absence of the Clerk, the Deputy Clerk a) are authorized and directed to execute all documents to the action taken by Council as described in Section 1; b) are authorized and directed to affix the seal of the Corporation of the Municipality of Grey Highlands to all such documents referred to in Section 1.

4. That this by-law shall come into effect upon the passing thereof.

Enacted and passed this 4th day of April 2018.

The Corporation of the Municipality of Grey Highlands

______Paul McQueen, Mayor

______Raylene Martell, Municipal Clerk

Page 161 of 161