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Request for Proposal for the Provision

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Request for Proposal for the Provision This document can be made available in other accessible formats upon request and as soon as practicable. All Council meetings, with the exception of closed sessions, are open to the public AGENDA Council 206 Toronto St. S., Markdale, ON Wednesday, April 4, 2018 - 1:00 PM Page 1 CALL TO ORDER 2 SINGING OF NATIONAL ANTHEM 3 PERSONAL MOMENT OF REFLECTION 4 APPROVAL OF THE AGENDA 4.1 Recommendation: That the agenda of April 4, 2018 be approved as circulated. 5 OPEN FORUM 6 DECLARATION OF PECUNIARY INTEREST 7 APPROVAL OF MINUTES 7.1 Minutes of the Council meeting held March 21, 2018 6 - 15 That the minutes of March 21, 2018 be adopted as circulated. Council - 21 Mar 2018 - Minutes - Pdf 8 DELEGATIONS/PRESENTATIONS 9 ITEMS FOR COUNCIL CONSIDERATION 9.1 Award of RFP-F18-2018-01 Surface Drainage Studies 16 - 72 That the report TES.18.11 Award of RFP-F18-2018-01 Surface Drainage Studies be received; and That Council supports awarding the request for proposal for the provision of Surface Drainage Studies for Eugenia, Flesherton and Markdale to BM Ross and Associates Limited for a total amount of $59,105 (excluding HST). TES.18.11 - Pdf 9.2 Special Event Permit Application Overland Adventure Rally 73 - 79 That FAC.18.08 Special Event Permit Application – Overland Adventure Rally be received; and That the request from Lawrence Hacking to hold the Annual Overland Adventure Rally be approved/denied; and That the request from the Overland Adventure Rally for use of municipal resources, specifically use of the Osprey Recreation Centre, the grounds adjacent to the Osprey Recreation Centre for overnight camping, and use of the Osprey Recreation Centre parking lot for Expo booths be approved/denied; and That the rental fees for use of the Osprey Recreation Centre and adjacent grounds be granted in-kind/denied. FAC.18.08 10 CONSENT AGENDA 10.1 Financial Informational Data 80 - 85 THAT Council receive the Treasurers report FIN.2018.05 - Financial Informational Data FIN.2018.05 - Pdf 10.2 Rational for By-law to Name Alternate CEMC 86 - 88 That Council adopt a Bylaw to name Marty Wellwood as Alternate Community Emergency Management Coordinator FES.18.01 - Pdf 10.3 NEC Request for Comments - 18-9232, 18-9242, 18-9244 89 - 121 That the NEC Request for Comments - 18-9232, 18-9242, 18- 9244 be received for information. 18-9242.NEC.Request for Comments 18-9244.NEC.Request for Comments 18-9232.NEC.Request for Comments 10.4 2018-02-13 Saugeen Valley Conservation Authority Minutes 122 - 127 That the minutes from the 2018-02-13 Saugeen Valley Conservation Authority meeting be received for information. 2018-02-13_SVCA Authority_Minutes~ 10.5 2018-03-19 Priceville Improvement Committee Minutes 128 - 132 That the minutes from the 2018-03-19 Priceville Improvement Committee meeting be received for information. PIC MINUTRES, MARCH 19, 2018 10.6 2018-03-06 Flesherton Beautification and Improvement Committee 133 - 134 Minutes That the minutes from the 2018-03-06 Flesherton Beautification and Improvement Committee meeting be Page 2 of 161 received for information. Flesherton Beautification and Improvement Committee Minutes March 6 10.7 Letter from MPP Sylvia Jones to the Minister of Environment and 135 Climate Change That the letter from MPP Sylvia Jones to the Minister of Environment and Climate Change be received for information. Sylvia Jones MPP 10.8 Township of South Stormont Resolution - Approval Authority for 136 - 137 Landfill Projects That the Township of South Stormont Resolution - Approval Authority for Landfill Projects correspondence be received for information. Township of South Stormont Res 062 2018 Landfill Approval - We Demand the Right 10.9 Ontario Municipal Board Correspondence - Z26.2016 - Borges 138 - 144 That the Ontario Municipal Board Correspondence - Z26.2016 Borges be received for information. PL170223-MAR-22-2018-ORD 10.10 Letter from Grey Bruce Pride RE: Raising of the Canadian Pride Flag 145 during the month of June That the Letter from Grey Bruce Pride RE: Raising of the Canadian Pride Flag during the month of June be received for information. grey highlands flag raising letter 2018 10.11 2018-03-26 - Public Planning Minutes 146 - 147 That the minutes from the 2018-03-26 - Public Planning Meeting be received for information. Planning Public Hearings - 26 Mar 2018 - Minutes - Pdf 10.12 Police Services Board - Notice of Resignation 148 That the Police Services Board - Notice of Resignation be received for information. PSB Member's Notice of Resignation That the items on the Consent Agenda be approved as presented with the exception of the items extracted for alternate consideration. Item(s) Extracted: Items extracted for alternate consideration Page 3 of 161 11 BY-LAWS 11.1 By-law Number(s): 149 - 160 1. 2018-039 - Z05.2018 - Zoning By-law Amendment - Sherk 2. 2018-040 - Z06.2018 - Zoning By-law Amendment - Campbell 3. 2018-041 - Z07.2018 - Zoning By-law Amendment - Brown 4. 2018-042 - Z08.2018 - Lift of Hold - Brown 5. 2017-72 - Z11.2017 - Zoning By-law Amendment - Markdale Country Club (Third reading only) That the following by-law(s) 1. 2018-039 - Z05.2018 - Zoning By-law Amendment - Sherk 2. 2018-040 - Z06.2018 - Zoning By-law Amendment - Campbell 3. 2018-041 - Z07.2018 - Zoning By-law Amendment - Brown 4. 2018-042 - Z08.2018 - Lift of Hold - Brown be read a first, second and third time, and finally passed; and That the Mayor and Clerk be authorized to sign and seal the same notwithstanding any contrary provision of the Council. That By-law 2017-72 - Z11.2017 - Zoning By-law Amendment - Markdale Country Club be read a third time and finally passed; and That the Mayor and Clerk be authorized to sign and seal the same notwithstanding any contrary provision of the Council. 2018-039 By-law _Z05.2018 2018-040 By-law_Z06.2018 2018-041 By-law_Z07.2018 2018-042 BY-LAW_Z08.2018 2017-72 By-law_Z11.2017 Third Reading 12 NOTICE OF MOTION 13 COUNTY REPORT 14 COUNCILLOR PRIVILEGE 15 CLOSED SESSION 15.1 Recommendation That Council proceed into closed session at [time] to discuss matters related to the following: 1. Personnel Item - personal matters about an identifiable individual, including municipal or local board employees / labour relations or employee negotiations; 2. Property Acquisition Matter - Potential acquisition or disposition of land by the Municipality; That the above items are authorised to be discussed in closed session under the open meeting exemption(s) listed in Section 239 of the Municipal Act as indicated; and Page 4 of 161 That the Deputy Clerk and CAO are authorized to remain in attendance. 15.2 Recommendation That Council return to Open Session. Time: 15.3 Recommendation That a closed meeting was held and only closed session items identified were discussed in closed session; and That there is nothing further to report. -or- That Council directed staff to [outline direction provided]. 16 ADJOURNMENT 16.1 Confirming By-law 161 That By-law 2018-43, being a by-law to confirm the proceedings of Council on April 4, 2018 be read a first second and third time, and finally passed; and That the Mayor and Clerk be authorized to sign and seal the same notwithstanding any contrary provision of the Council. 2018-43 - Confirming By-law - Apr 4 16.2 Upcoming Meetings Request from Mayor McQueen to change the May Council meetings from May 2nd and 16th to May 9th and May 23rd (OSUM Conference) April 10, 2018 - Committee of Adjustment - 5 pm - Council Chambers April 18, 2018 - Council - 1 pm - Council Chambers April 23, 2018 - Public Planning Hearing - 5 pm - Council Chambers 16.3 Adjourn That Council adjourn until the Call of the Chair. Time: Page 5 of 161 The Municipality of Grey Highlands Council Minutes Wednesday, March 21, 2018 Council Present: Mayor, Paul McQueen, Deputy Mayor, Stewart Halliday, Councillor, Aakash Desai, Councillor, Peggy Harris, Councillor, Cathy Little, Councillor, Terry Mokriy, and Councillor, Lynn Silverton Council Absent: Staff: Rob Adams, Chief Administrative Officer, Raylene Martell, Director of Council and Legislative Services/Municipal Clerk, Bill Klingenberg, Director of Community Development, Jerri-Lynn Levitt, Deputy Clerk/Manager of Communications & IT, Shawn Moyer, Director of Public Utilities, and Karen Mills, Director of Finance/Treasurer 1 Call to Order Mayor McQueen called the meeting to order at 1 pm. 2 Singing of National Anthem 3 Personal Moment of Reflection 4 Approval of the Agenda 4.1 Recommendation: 2018-123 Cathy Little - Peggy Harris That the agenda of March 21, 2018 be approved as amended. Item Added: Kimberley Speed Study Summary - consent agenda CARRIED with 2/3. 5 Open Forum None. 6 Declaration of Pecuniary Interest None. 7 Approval of Minutes 7.1 Minutes of the Council meeting held March 7, 2018 2018-124 Stewart Halliday - Lynn Silverton That the minutes of March 7, 2018 be adopted as circulated. CARRIED. 8 Delegations/Presentations 8.1 Lawrence Close - Communication tower located at 314330 Sideroad 35 zoned Residential Shoreline Councillor Mokriy and Councillor Desai arrived at 1:06 pm. 2018-125 Aakash Desai - Lynn Silverton That the delegation from Lawrence Close regarding the Page 6 of 161 Council March 21, 2018 communication tower located at 314330 Sideroad 35 be received for information. CARRIED. 9 Items for Council Consideration 9.1 Special Event Permit Application – Overland Adventure Rally Staff Report 201818 Lynn Silverton - Cathy Little ThatFAC.18.03 Special Event Permit Application – Overland Adventure Rally be received; and That the request from Lawrence Hacking to hold the Annual Overland Adventure Rally be denied; and That the request from the Overland Adventure Rally for use of municipal resources, specifically use of the Flesherton Kinplex, the grounds adjacent to the Kinplex for overnight camping, and use of the Kinplex parking lot for Expo booths be denied; and That the rental fees for use of the Flesherton Kinplex and adjacent grounds be denied.
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