Operational Coordination Team – Badghis Province Meeting Minutes Date of the meeting: 20 July 2017 @ 10:00hrs Venue: UNICEF, Qala-e-Naw S No. Agenda item Key points discussed Decision/action point (s) 1 Review of last  The previous meeting minuets was reviewed and action points were endorsed. ARCS  OCT Badghis and OCT Hirat to meeting minutes confirmed that Nakhchirustan tribal conflict has been solved by the mediation of elders be more vigilant on the (OCHA & members) and all the reported displaced families of Dozakh Dara (Qadis) have been returned to displacements from the their place of origin in Nakhchirustan, Qadis district. Following the issue, OCHA provinces to Hirat in order to informed the OCT that the Nakhchirustan IDPs which were displaced to Qala-e-Naw avoid duplications of (88 families – 484 individuals under the caseload of BGS-OCT-05-2017-C#15) assistance. assessed and assisted by the humanitarian partners in Qala-e-Naw, submitted petitions of almost 180 families in DoRR Hirat. In the Hirat IDPs’ Screening Committee OCHA recognized and verified their names with Badghis OCT and eventually all were rejected. The humanitarian partners believe that once the IDPs are assessed and assisted in Qala-e-Naw, they head to Hirat and submit new petitions as fresh IDPs. 2 Humanitarian Conflict-induced IDPs  OCHA to share the NRC and Update (conflict- IRC cash based interventions induced IDPs and  The OCT highlighted the challenging issues of IDP cases during the last two months. issue with OCHA Kabul for natural disasters Mubarak Shah (Abkamari), Nakhchirustan (Qadis) and Kundulan (Qala-e-Naw) cases follow up.  DoRR will communicate all the assessment and were considered the most challenging cases for humanitarian partners. Eventually, the assessment teams assessed all the cases and reject the majority of opportunists in the OCT assessment issues with responses) (all) reported cases. The team assessed 587 families (3,228 people) from Mubarak Shah the Provincial Governor for (IRC, NRC, (Abkamari) and selected 55 IDP families (302 people); from Nakhchirustan (Qadis) 165 further support. CRDSA/UNHCR IP, families (907 people) were assed of which 88 families (484 people) were selected and  OCT to be cautious on the cash NPO/RRAA - WFP finally, from Kundulan (Qala-e-Naw) 297 families were assessed of which 129 IDP distribution of Qadis IDPs in PAT) families (709 people) were selected as new and fresh IDPs. All the selected IDPs were Qala-e-Naw. assisted by the humanitarian partners. For the benefit of a successful assessment  DoRR to refer all the screened process, further filtering, verification and output of the initially reported cases, the OCT petitions to OCT right after the Badghis decided to convene inter-NGOs weekly coordination meetings and discuss the screening committee to avoid issues, challenges and ways forward. backlog petitions.  The two cases of Qadis District Administrative Centre (DAC) and Senjetak (Muqur)  OCHA to develop an excel were screened and referred for assessment. The assessment team was deployed to format to DoRR for filling the Qadis, assessed 159 families (874 people) of which 97 families (533 people) were screened petitions and further selected as the new and fresh IDPs and the response is planned in the near future. dissimilation with OCT. NRC, IRC and UNICEF will cover their identified needs. The Senjetak (Muqur) case is planned to be assessed in coordination with DoRR. The team recommended that the assistance should be distributed in Qala-e-Naw due to carrying of big amount of money and exposing the team at risk. So, all IDPs will be invited in small groups and distribute the assistance in Qala-e-Naw. The concern for the OCT in the overall cases is on the high residual risks for the assessment team beyond Qala-e-Naw city and lack of Government’s control in the areas where IDPs are reported.  Following consequent meetings with OCT, OCHA shared the assessment and responses challenges with director of DoRR Badghis. The director of DoRR acknowledged the issues and challenges and showed his full support on the assessment challenges beyond Qala-e-Naw and any other proposed items by the OCT Badghis.  The issue of cash based interventions between NRC (ERM partner) and IRC could not be solved at the regional level. NRC and IRC as if agreed at the Kabul level that if NRC provide cash (for food, fuel, health, transportation and shelter), IRC should not provide cash for NFIs (NFIs should also be covered by NRC). IRC only can contribute cash for NFIs while WFP provide food items, but NRC cannot provide cash for the rests (cash for food, fuel, transportation, shelter). Most of the time WFP do not have food items in the province and this issue hampers on the usage of IRC’s cash for NFIs budget and the fund will not be utilized during the projected period. There is a case of 110 families on hold subject to finding a solution for the issue.  Backlog was another issue which discussed with DoRR and OCT in Badghis. The OCT agreed with DoRR all the IDPs’ screened in the IDPs’ Screening Committee should be referred to the NGOs either on the same day (Wednesday) or Thursday. The assessment teams should report to the field starting from 8:30 am and the team is only for field assessment and any issue should be discussed with the Field Coordinators/team leaders. It was also agreed that a team leader should be selected for the assessment teams for better coordination and information sharing amongst the NGOs on the rotation bases for particular cases. OCHA to develop a data base or referral file for DoRR for filtering and planning of IDPs (geographically to avoid time consumption) assessment teams’ direction. It should be electronically filed and shared with OCT by DoRR. 3 Agriculture Natural disaster  OCHA to share the MVAM prospects/ locust report with OCT. infestation update  OCHA briefed the participants on the WFP mVAM assessment report on the agriculture  Regional and national FSAC to (all) prospects impacts and other factors on the agriculture land in the province (please see initiate a food security rapid attached the report). The DAIL Badghis estimates almost 35 per cent deficit of wheat assessment in coordination with production compared to last year in the entire province. OCT Badghis also confirmed OCT Badghis and DAIL. that lack of precipitation, locust infestation, sun pest and other cereal diseases/factors  are the main drivers of this impact. Abkamari and Muqur districts were considered the most affected districts in the province. Beside the agriculture prospects, the pasture land was 50 – 60 per cent affected and the livestock owners have been negatively affected and lost the majority of their livestock and the remaining livestock are depending on the external assistance. WVI showed their interest to support the DAIL and FSAC for a food security rapid assessment to measure the disasters magnitude in the accessible areas of four districts (except Jawand and Balamurghab districts due to high insecurity). Ghormach district is administratively belong to Badghis but all the supplies and other administrative related activities are being managed through Faryab province but it is included in the list of potential assessment of Badghis by FSAC which all the roads leading to the district is controlled by NSAGs.  The OCT believe that it would be good for regional and national FSAC to initiate an assessment and liaise with OCT Badghis for selecting the areas for a random/rapid assessment and onward process. Selecting areas in Kabul without enough geographical information and risks, will not work and trigger a positive result.  The livestock prices were very less 15 days ago but it is better now. The price of meat is lesser than to last year. These are the indicators which show the food security situation is not good. OCT also confirmed that sheep and goat traders came to Badghis from other provinces and purchasing the sheep and goat taking outside of Qala-e-Naw and in return animal fodder through trucks are being dispatched from Hirat to Badghis which shows the poor condition of pasture land and lack of animal fodder in the province.

4 Health and nutrition  HEWAD Reconstruction, Health & Humanitarian Assistance Committee (called  The health issues should be update in the HEWAD) was replaced MOVE Welfare as the new BPHS implementer for Badghis discussed in the PHCC, contested areas province and started their activities since July 2017. The HEWAD provincial manager regional and national cluster. (MOVE, UNICEF, briefly introduced the NGO as a nongovernmental, non-political and nonprofits charity  OCHA to look at the potential WVI, WFP) organization established in 1994 to provide Medical, Educational, Social and funding of the recommended Humanitarian Assistance to needy people of Afghanistan. HEAD has also implemented health projects in the province. Gender Based Violence (GBV) projects in the other provinces of Afghanistan too. The  CHA and HEWAD to coordinate provincial manager briefed that out of 31 provinces which NGOs are implementing the the nutrition projects. BPHS (the remaining are implementing by the Government) in the recent open competition of 17 provinces, HEWAD partnering with Afghan Youth Service Organization (AYSO) was selected for Badghis. HEWAD initiated nursing trainings in the province too. Family Health House (FFH) is also planned to establish and was discussed in the PHCC meeting. An additional Mobile Health Team (MHT) is planned to activate. A nutrition counselor is also planned to recruit in the health facilities.  Beside BPHS project, HEWAD requested OCHA to have supportive health projects in Badghis. Given the particular Badghis conflict and traffic accidents, trauma incidents are high and the need for trauma care services is recommended. HEWAD can provide all the necessary data and also coordinate with regional and national health clusters in order to be able to submit a proposal for CHF.  There are 46 health facilities exist in the entire province. But there are “white areas” which the health services are not provided. Especially during the winter and impassable roads, access to basic health services are completely cut off and cause pregnant women and children U5 mortality. In order to avoid the mortalities, it is also suggested to OCHA CHF to support HEWAD to establish static clinics in the remote and inaccessible areas to provide health services. All the clinics nutrition staff were recruited and also RUTF and F100 milk supplied by UNICEF.  WHO Provincial Polio Officer (PPO) informed that three positive polio cases were recorded in Afghanistan. But, two new positive polio cases were recorded in Kandahar and Helmand provinces which is five now. There is no polio case in western region, however, Muqur district in Badghis is in the high risk of polio. Every year, WHO conduct four polio eradication campaign/vaccination in the province but in Muqur, the campaign conducts 10 to 11 times. The current sub-NID campaign will be started from 24 – 28 July 2017. No challenges have been foreseen for the campaigns. Muqur district has been considered as Low Performance District (LPD) and in 2011, there was a positive polio case too.  MOVE still is implementing the EPHS (Provincial Hospital) in Qala-e-Naw.  CHA has started their activities in Agriculture, CLTS and Nutrition in the province. The hygiene kits will be provided to the ordinary people (trainees) at the end of each sessions. The sessions have been conducted in Qala-e-Naw, Abkamari, Muqur, Qadis and Balamurghab districts. MAM and SAM cases will be referred to clinics. CHA with DoPH representative conducted a monitoring in Pada clinic (Abkamari). For the better coordination and collaborations, it was recommended that CHA to coordinate all the nutrition activities with HEWAD and other health partners. OCHA recommended to health partners to have a health inter-NGOs/agency coordination meetings for better coordination of health related issues in the province. At this time, the OCT agreed to facilitate the proposed monthly meetings to discuss the health and nutrition issues. It was also requested to convene the meeting before PHCC meetings so that have a common message and issues to be discussed and a unified message is conveyed. At this stage, WHO PPO agreed to convene and chair the proposed meeting and will discuss the chair and co-chair in the meeting. 5 AOB  OCHA briefed the OCT on the Emergency Response Preparedness (ERP) for  NRC as co-lead will take the western region. The ERP outlook the risks over the next six months and capacity to OCT lead in the absence of respond. OCHA WR.  OCHA also stated that to have a co-lead for Badghis OCT. All the members agreed that NRC to have the co-lead. The weekly coordination meetings with IRC, NRC, CRDSA and NPO/RRAA can facilitate on the process of assessments and responses but the OCT is a wider forum discussing inter-cluster issues.  IRC informed on their new DUTCH project in Badghis. It started on June 2017 until 2021. It will focus on poultry and agriculture and livestock and 680 people (male and female) will be benefited per year.

No Name Post Title Tel. No. Cluster Agency

1. Abdul Khaliq Hotak Emergency Officer NRC

Nutrition, CPiE, UNICEF 2. Abdullah Esmat Provincial Project Officer WASH

3. Dr. Ahmad Jawid Naserty Provincial Manager HE WAS

4. Dr. Ismail Safi Provincial Polio Officer WHO

Protection, CRDSA/UNHCR 5. Mohammad Ebrahim Mahmoodi Team Leader ES/NFIs

6. Ahmad Mayel M&E Officer IRC

7. Faraidoon Barekzai Zone Manager WVI

8. Mohammad Siddiqui Team Leader FSAC NPO/RRAA (WFP)

9. Haji Nasim Khan Head of Disaster Management Unit Red Cross ARCS

10. Muslima Shirzad Trainer CHA

11. Aminullah Baborzai Field staff CHA

12. Yama Shiwan Humanitarian Affairs Officer Inter-cluster OCHA