Cascades West Area Commission on Transportation (CWACT) Executive Committee Thursday, April 11, 2019 4:00 – 5:00 pm Cascades West, Albany Office

AGENDA

1. 4:00 Welcome and Introductions Chair Jaramillo

2. 4:05 Agenda Review Chair 3. 4:10 Approve Minutes from November 16, 2018 and Chair February 14, 2019 Meetings (Attachment A and B) ACTION: Approval of meeting minutes 4. 4:15 CWACT Membership Staff

 Full Commission Membership Approved by OCWCOG Board on March 21st.  Private Sector Appointments  TAC Membership Recruitment ACTION: Information Only 5. 4:30 April 25th CWACT Full Commission Agenda Review Staff ACTION: Discuss and provide approval for next meeting agenda items 6. 4:40 Other Business All

 2018-2019 COAR Grant Project List Approved (Attachment C)

 ODOT Update on ADA Program ACTION: Information Only 7. 5:00 Adjournment Chair

The Cascades West COG facilities are accessible to persons with disabilities. If you will need any special accommodations to attend the meeting contact Emma Chavez at least 24 hours prior to the meeting. She can be reached at 541-967-8551 (TTY/TTD 711)

Attachment A

Cascades West Area Commission on Transportation (CWACT) Executive Committee Thursday, November 16, 2018 Albany COG Office 1400 Queen Ave SE, Albany

DRAFT MINUTES

Attendance: John Huestis, Roger Nyquist, Annabelle Jaramillo, Bill Bain, Doug Hunt, and Barbara Bull Members Absent: Bob Elliott Alternates: James Feldman Staff Present: Phil Warnock, and Tarah Campi

1. Call to Order

The Chair, Linn County Commissioner Roger Nyquist, called the meeting to order at 9:34 am. Introductions were conducted.

2. Agenda Review

There were no changes to the agenda.

3. Approve Minutes from October 11, 2018 Meeting

ACTION: Consensus from the Executive Committee to approve the October 11, 2018 meeting minutes as written.

4. Recap of October 18th OTC Workshop

Staff Tarah Campi advised that she, Commissioner Annabelle Jaramillo and John Huestis attended the annual workshop in Silverton. There was a lot of focus on the future roles on Area Commission on Transportation (ACTs), specifically on strategies for modal engagement. The consensus seemed to be that ACTs don’t know what modal committees are or that there is no communication with them. There was discussion on how to better engage modal committees at the ACT level.

There is direction from ODOT to begin planning for a potential role for the ACTs on more formally putting forward infrastructure prioritization on a Regional level and looking at Transportation System Plans (TSPs) and other planning efforts. There is discussion on how that would be rolled out in a more streamlined way, and how the ACT roles could be changing in light of House Bill (HB) 2017.

Members received a handout on a reset of ACTs. This is preliminary communication that will be further discussed at the table discussion with the OTC today. This came out of the discussion from the October 18th workshop. There should be more clarity on where the OTC stands on it after today.

Commissioner Roger Nyquist asked if there was a requirement in HB 2017 that changed the ACTs role, or what is prompting the reset. Campi advised that there was not, that this could be coming from the status of ConnectOregon. There was also conversation at

1 Attachment A

the October workshop in regards to the ACTs being omitted from the Safe Routes to School prioritization. The conclusion was that if they had gone through ACTs first, the ACTs could have assisted in the prioritization.

Nyquist noted that the process in place seems to work and the end result is clean. Projects are rated, recommendations are made, and no issues have risen. He did advised that there has been friction between the modal committees and the ACTs from the beginning because the modal committees claim the ACTs are a flaw. He advised that it’s a natural and healthy friction as it relates to tax payers interest. Changing the ACTs role due to friction due to ConnectOregon does not seem appropriate.

John Huestis stated that part of the issue could be that enhanced funding did not come through and a lot of it got earmarked, and the ACTs are feeling like their normal role of prioritizing in diminishing.

Nyquist stated that the value of the process the ACT has is important. He expressed that the discussion should be focused on whether or not all can buy in to protecting the backbone of the transportation system.

Staff Phil Warnock stated that the document spells out that they want to find an increased way receiving information, rather than giving information. He would like to continue to see the ACT having input on any decision that will impact the Cascades West area.

Councilor Barbara Bull questioned if the motivation for the change is due to deficiency of funding or something else. Huestis noted that money has a lot to do with it. If there aren’t funds to give out, people won’t show up and get engaged.

Warnock noted that the reset states that there are not funds, when in reality there is more funding. It also states that the ACTs have never had any decision making on some of the processes, and strips the ACTs from weighing in on them.

During the discussion, it was noted that there is a possibility that the normal beneficiaries of ConnectOregon may be upset that they did not receive funding allocation this time. This could also explain hesitancy from some folks in the transportation delivery system to support the reload project.

Warnock also noted that while the ACTs may not have had a direct role in the All Roads Transportation System (ARTS) program, they have been very engaged in Regional issues.

Huestis questioned what members thought of the Strategic Plan. He noted that the ACT had goals for a plan but a strategy was never developed. Warnock noted that it’s interesting that aim towards a Regional Transportation Planning (RTP) Organization modal, which ODOT has historically pushed back against, and ACTs are as close as you get to an RTP Organization modal. Nyquist stated that it would be good to give more thought into linkage with MPOs. However, there does not seem to be a need for change.

5. Discussion of CWACT Biennial Report to OTC

2 Attachment A

Nyquist advised that the ACT is required to provide a report to the OTC once every two years. Campi will provide a power point presentation and hand over to Nyquist to lead the Q&A conversation. Members went on to discuss the details and expectations of the OTC meeting today.

6. Aviation Grant Update

Campi advised that the TAC met on November 14th to address the annual Oregon Department of Aviation (ODA) Critical Oregon Relief (COAR) program cycle. The grants are expected to be finalized in the spring of 2019. There was only one application received in the ACT Region from the City of Corvallis Municipal Airport for a $127,500 taxiway seal.

The TAC reviewed the application and submitted its review application. Additionally, the TAC appointed Derek Tokos as the ACTs Aviation representative for this process. Once he approves the appointment, Tokos would bring the findings of the application back to the CWACT.

DECISION: Consensus from the Executive Committee to approve the TACs recommendation for the City of Corvallis Municipal Airport application to move forward.

7. December 13th CWACT Full Commission Agenda Review

Campi reviewed the December 13th draft agenda and the details of the ODOT required training. There were no changes to the agenda.

Nyquist questioned if new members coming in 2019 will need to take the training. It was suggested that they will be notified of the training when they come in and that a training at the COG could be provided mid-year.

8. Adjournment

Meeting adjourned at 10:32 am.

3 Attachment B

Cascades West Area Commission on Transportation (CWACT) Executive Committee Thursday, February 14, 2019 Albany COG Office 1400 Queen Ave SE, Albany

DRAFT MINUTES

Attendance: John Huestis, and Annabelle Jaramillo Members Absent: Roger Nyquist, and Doug Hunt Staff Present: Phil Warnock, Stephanie Nappa, and Emma Chavez

1. Call to Order

The Chair, Benton County Commissioner Annabelle Jaramillo called the meeting to order at 4:05 pm.

2. Agenda Review

There were no changes to the agenda.

3. Approve Minutes from November 16, 2018 Meeting

ACTION: A quorum was not met and the minutes were tabled for the next meeting.

4. Review of 2019 CWACT Full Commission Membership

Staff Phil Warnock reviewed the 2019-2020 membership as it currently stands. He noted outstanding memberships and advised they have been contacted via email earlier this week.

Jaramillo requested a list of the vacancies in order for CWACT Commissioners to make a direct inquiry to those jurisdictions for the vacancies to be filled. Staff will follow up on this request.

5. Discuss CWACT TAC Membership

Warnock advised that the CWACT TAC met this month to review STIF Discretionary applications. He noted that the TAC has not had representation as broadly as its full member jurisdictions. Staff will work to achieve a higher membership of the TAC.

Jaramillo stated that the recruitment process should note the opportunities coming up. Warnock advised that STIP process will be one of the opportunities noted.

6. Aviation Grant Application Update

Warnock advised that there was only one application from our Region. Staff hopes to have an update to the Full Commission by its February 28th meeting.

7. February 28th CWACT Full Commission Agenda Review

1 Attachment B

Staff provided a handout of a draft February 28th CWACT Full Commission meeting and a 2019 Draft Agenda Build. Warnock reviewed the documents with members.

February 28th CWACT Full Commission Agenda Additions:  STIF Discretionary Applications  OTC/Intermodal Facility  Area Manager’s Report o Enhance Program Updates o ARTS Update

Warnock reviewed the agenda build with members.

Jaramillo questioned if the ODOT required training is the same that legislation took. John Huestis advised that, that is his understanding.

8. Other Business

There was no other business to share.

9. Adjournment

Meeting adjourned at 4:34 pm.

2 2018-2019 COAR Grant Cycle Attachment C Project List Approved by the State Aviation Board Amount Other funding Requested from Project # Application # Airport Name Project Name (non-ODA) ODA Total Project Cost Priority I Projects: 1 COAR-2019-ONO-00028 Ontario Municipal Airport Ontario AIP 15- Taxilanes Project $91,000 $9,000 $100,000 2 COAR-2019-77S-00012 Airport AIP Match Taxilane Improvements $697,667 $69,000 $766,667 3 COAR-2019-KBOK-00025 Brookings Airport Master Plan $455,000 $45,000 $500,000 4 COAR-2019-BKE-00057 Baker City Municipal Airport 13-31 Sealcoat and Snow Blade $151,650 $14,850 $166,500 5 COAR-2019-RBG-00007 Roseburg Regional Airport Obstruction Mitigation $202,222 $20,000 $222,222 6 COAR-2019-GCD-00046 Grant County Regional Airport FAA Match for GCRA Reconstruct Aprons: Phase II $3,322,223 $150,000 $3,472,223 7 COAR-2019-3S8-00031 Airport Master Plan $517,893 $51,220 $569,113 8 COAR-2019-LGD-00038 La Grande / Union County Airport Runway 16-34 and Taxiway D Rehabilitation: Phase II - Design $567,000 $63,000 $630,000 9 COAR-2019-HRI-00040 Hermiston Municipal Airport Apron Rehabilitation - Design $141,723 $15,500 $157,223 10 COAR-2019-S39*-00058 Prineville/Crook County Airport Runway 10-28 Phase 1 -Environmental, AGIS & Predesign $364,445 $39,999 $404,444

Runway 18-36 Rehabilitation & Aligned Taxiway Removal (Phase 1 - 11 COAR-2019-3S4-00053 Design and Environmental) $303,333 $30,000 $333,333 12 COAR-2019-AST-00014 Port of AIP 25: Ramp Rehabilitation Project $1,027,778 $83,333 $1,111,111 13 COAR-2019-AST-00013 Port of Astoria Regional Airport AIP 24: Taxiway A3 Realignment Project $3,327,778 $150,000 $3,477,778

14 COAR-2019-LMT-00009 Crater Lake - Klamath Regional Airport LMT - Twy G Rehabilitation $6,410,000 $150,000 $6,560,000 15 COAR-2019-S33-00024 Madras Municipal Airport Master Plan $320,000 $150,000 $470,000 16 COAR-2019-MMV-00030 McMinnville Municipal Airport Pavement Rehabilitation Phase II - Construction $556,875 $140,625 $697,500

17 COAR-2019-SLE-00027 McNary Field Airport (Salem Municipal) Terminal Apron Rehabilitation $1,233,334 $100,000 $1,333,334 Eastern Oregon Regional Airport 18 COAR-2019-PDT-00042 (Pendleton) Runway 7-25 Rehabilitation - Construction $7,027,632 $150,000 $7,177,632

19 COAR-2019-OTH-00061 Southwest Oregon Regional Airport FAA AIP Airfield Lighting, Signage and Marking (Phase 2: Construction) $3,100,000 $100,000 $3,200,000 20 COAR-2019-RBG-00008 Roseburg Regional Runway 16 34 Lighting and Misc. Electrical Improvements $667,333 $66,000 $733,333 2019 AIP Projects (Surface Treatment for Runway 14-32; New Passenger Loading Bridge; MasterPlan Update; Update ALP and Complete AGIS; Conduct Wildlife Hazard Assessment and Update 21 COAR-2019-MFR-00033 Rogue Valley International-Medford Wildlife Hazard Management Plan) $3,172,986 $102,355 $3,275,340 Columbia Gorge Regional/The Dalles 22 COAR-2019-DLS-00032 Municipal Airport North Apron Rehabilitation - Construction $1,690,000 $150,000 $1,840,000

Oregon Department of Aviation - 2018-2019 COAR Grant Program 1 Page 1 of 2 2018-2019 COAR Grant Cycle Attachment C Project List Approved by the State Aviation Board Amount Other funding Requested from Project # Application # Airport Name Project Name (non-ODA) ODA Total Project Cost 23 COAR-2019-RDM-00010 Redmond Municipal Airport New Snow Removal Equipment Building Project $12,850,000 $150,000 $13,000,000 Total Priority I Projects: $1,999,882

Priority II Projects: 24 COAR-2019-3S8-00066 Grants Pass Airport Grants Pass Airport Resiliency Study $7,500 $67,500 $75,000 25 COAR-2019-SPB-00049 Scappoose Industrial Airpark Seismic Resiliency Plan for the Scappoose Industrial Airpark $28,000 $84,000 $112,000 Total Priority II Projects: $151,500

Priority III Projects: 26 COAR-2019-6K5-00048 Infrastructure for Growth - Hangar $1,200,000 $150,000 $1,350,000 27* COAR-2019-9S9-00011 Morrow County Lexington Airport Hangar Installation $190,320 $117,900 $308,220 28 COAR-2019-6K5-00043 Sisters Eagle Airport Infrastructure for Growth - Water/Building Addition $205,000 $150,000 $355,000 29 COAR-2019-6K5-00047 Sisters Eagle Airport Infrastructure for Growth - Jet A Fuel Tank $60,000 $150,000 $210,000 30 COAR-2019-4S1-00018 Gold Beach Municipal Airport Fuel Tank Replacement $52,500 $150,000 $202,500 31 COAR-2019-7S3-00051 Twin Oaks Airpark Transient Parking Ramp $37,000 $113,000 $150,000 32 COAR-2019-ONO-00029 Ontario Municipal Airport Ontario Airport Utility Project $8,400 $75,600 $84,000 33 COAR-2019-BNO-00020 Public Water Supply Well and Water Distribution System $8,200 $73,800 $82,000 34 COAR-2019-7S3-00052 Twin Oaks Airpark Taxiway Rehabilitation Airport Access $17,000 $58,500 $75,500 35 COAR-2019-TMK-00016 Preliminary Hangar Development $7,500 $67,500 $75,000 36 COAR-2019-BNO-00021 Burns Municipal Airport Jet Fuel Storage Tank $12,000 $108,000 $120,000 37 COAR-2019-7S3-00050 Twin Oaks Airpark Back Up Electrical Generator $5,000 $43,500 $48,500 38 COAR-2019-6K5-00037 Sisters Eagle Airport Infrastructure for Growth - Electrical/Sewer $20,000 $150,000 $170,000 39 COAR-2019-2S2-00055 Beaver Marsh Runway Restoration & Perimeter Security $1,500 $28,500 $30,000 40 COAR-2019-61J-00064 Portland Downtown Heliport Portland Downtown Heliport PT corrosion repair project $18,359 $55,000 $73,359 41 COAR-2019-56S-00062 Seaside Municipal Airport Helipad Lighting $14,000 $126,000 $140,000 42 COAR-2019-CVO-00063 Corvallis Municipal Airport Taxiway Slurry Seal $42,500 $127,500 $170,000 Total Priority III Projects: $1,744,800

*As of 2/13/2019, the Oregon Department of Aviation has sufficient funding to award projects # 1 - 26 on this list. *Projects # 27 - 42 have been approved contingent upon available funding.

Oregon Department of Aviation - 2018-2019 COAR Grant Program 2 Page 2 of 2