AVIATION BOARD MEETING AGENDA

DATE February 4, 2021

TIME 10:00 AM – 2:30 PM

LOCATION Oregon Department of Aviation 3040 25th St. SE Salem, OR 97302

LIVESTREAM Join Zoom Meeting https://us02web.zoom.us/j/84628860605?pwd=YVQvYVNnNEhNcC9jYzJFL0Vvb3kwZz09

Meeting ID: 846 2886 0605 Passcode: 326461 One tap mobile +13462487799,,84628860605#,,,,*326461# US (Houston) +16699006833,,84628860605#,,,,*326461# US (San Jose)

Dial by your location +1 346 248 7799 US (Houston) +1 669 900 6833 US (San Jose) +1 253 215 8782 US (Tacoma) +1 312 626 6799 US (Chicago) +1 929 205 6099 US (New York) +1 301 715 8592 US (Washington D.C) Meeting ID: 846 2886 0605 Passcode: 326461 Find your local number: https://us02web.zoom.us/u/kbUtG7dgDg

PRESENTING AGENDA Martha Meeker, Board Chair, and Betty Stansbury, Director of Aviation

BOARD INFORMATION & ACTION ITEMS

Estimated # TYPE ITEM LEAD(S) TIME Thursday February 4,2021

1 Information 2 min Call to order & Introductions Meeker

2 Action 5 min Approve Consent Agenda Meeker November 5, 2020 meeting minutes Public Comment 3 Information 15 min Limited to 2 minutes per speaker Staff

4 Information 10 min Director’s Update Stansbury

Peck 5 Information 10 min Oregon Department Of Energy and Jordan Cove Update ODOE

COAR Grant Cycle 5 Presentation of Aviation Review Committee recommendations Peck 6 Action 60 min https://www.oregon.gov/aviation/AVB/Documents/2 Lawyer 021/02_04/COAR%20Presentation/Appendix%20B% 20All%20Applications.pdf Approval of COAR Cycle 5 Grants

30 min Lunch Break

Planning and Projects Update: Aurora Environmental Assessment Update Peck 7 Information 30 min Planning and Administration Update Thompson Tall Structure and Planning Analysis Overview

Statewide Disparity Study: Presentation of Findings and Recommendations, Study Public Comment period open thru 2/22/2021 Keen Independent 8 Discussion 30 min https://www.oregon.gov/aviation/Documents/DBE%20Progra Research m/2021- 2023/Public%20Comments/KeenIndependent_DraftODADispa rityStudy_FullReport01252021.pdf

15 min Break

9 Information 20 min Operations Update Beach

Finance Update 10 Information 10 min Forest Annual Report

11 Discussion 10 min Board updates or reports Board

Other Business: recap of Board direction for action and 12 Discussion 10 min informational updates; additional input for upcoming agendas Board, Staff Next meeting: April 1, 2021 via Zoom Adjourn All regular session Board business is complete. Meeker Members of the public will be asked to leave the meeting at this time. Executive Session per ORS 192.660 (2) (h) To consult with counsel concerning the legal rights and duties of a public Department of 13 Discussion 30 min body with regard to current litigation or litigation likely to be Justice; filed. Stansbury

Persons with disabilities who require special accommodations please call (503)378-2217 at least 48 hours before the meeting.

The board will provide time in the meeting as listed on the agenda for members of the public to speak to the board. Individuals who would like to speak must sign the public comment sign-in form at the meeting and are limited to 2 minutes per speaker. The board may discontinue the public forum after a reasonable time if there are a large number of speakers.

NOTE: Due to the uncertain length of time needed for each agenda item, the board may hear any item at any time during the meeting. If a specific time is indicated for an agenda item, an effort will be made to consider that item as close to the time as possible. Scheduled times may be modified if participants agree. Those wishing to hear discussion on an item should arrive at the beginning of the meeting to avoid missing that item.

AVIATION BOARD MEETING AGENDA and MINUTES

DATE November 5, 2020

TIME 10:00 AM – 2:00 PM

LOCATION Oregon Department of Aviation 3040 25th St. SE Salem, OR 97302

LIVESTREAM Join Zoom Meeting https://us02web.zoom.us/j/94432300619?pwd=VllXOHpqc0VybkJkcW10elcybEl6Zz09

Meeting ID: 944 3230 0619 Passcode: 485322

PRESENTING AGENDA Martha Meeker, Board Chair, and Betty Stansbury, Director of Aviation

BOARD INFORMATION & ACTION ITEMS

Estimated # TYPE ITEM LEAD(S) TIME Thursday November 5, 2020 Call to order & Introductions All attendees notified that the meeting was being recorded. Board members present: Chair Martha Meeker, Vice-Chair Vince Granato. John Barsalou, Doug Ferguson, Hilda Pereyo, Mark Peters. 1 Information 10 min ODA Staff present: Director Betty Stansbury, Heather Peck, Meeker Anthony Beach, Kristen Forest, Cathy Clark, Andria Abrahamson, Matt Lawyer, Sarah Lucas Change to the agenda: condensed presentation times, move item 8 ahead of item 7, cancel Executive Session. Board agreed to change.

Approve Consent Agenda October 1, 2020 meeting minutes

2 Action 5 min Meeker Moved to approve minutes from October 1, 2020, State Aviation Board meeting as presented. Moved by Peters, Seconded by Barsalou. VOTE: Aye: Meeker, Granato, Barsalou, Ferguson, Pereyo, Peters. No: none

Public Comment Neal White, Oregon Pilots Association: any update on the Jordan Cove Liquid Natural Gas (LNG) plant? Peck – no 3 Information 15 min Staff updates, requests for comment or schedule sent to ODA. Meeker requested update for Board at next meeting

4 Information 20 min Director’s Update Stansbury See PowerPoint presentation Legislative Concept Discussion of ORAVI proposal regarding fuel tax sunset See Board packet for ORAVI legislative proposal; see PowerPoint from Director summarizing the ORAVI proposal and ODA staff response. 5 Discussion 15 min Meeker invited ORAVI representative Mark Gardiner to Stansbury discuss the proposal elements. Board discussion Board agreed to stay with the language already agreed upon in the legislative concepts for the joint transportation committee and communicate that direction to Rep. McLain. Board, Chair and Vice Chair Responsibilities: adopt policy Board member Doug Ferguson left the meeting at time stamp 1:12:00 (11:12AM) Stansbury, 6 Action 10 min Motion to adopt the Policy regarding “Board, Chair and Vice Meeker Chair roles and responsibilities” Moved by Peters, Seconded by Barsalou. VOTE: AYE: Meeker, Granato, Barsalou, Pereyo, Peters. NAY: none; ABSENT: Ferguson Cottage Grove State Airport Master Plan Approve Findings of Compliance and Compatibility Approve Cottage Grove Master Plan and ALP https://www.oregon.gov/aviation/plans-and- programs/Documents/Airport%20Planning/Cottage% 20Grove/2020-03- 17%20Cottage%20Grove%20State%20Airport%20Ma ster%20Plan%20Update%20print.pdf

Discussion: Meeker asked for “big picture information” included (attached to the Master Plan so will send separately Taken in the Board Packet). Staff will provide MPU overview in more detail and a review of the SAC legal requirements. Board Out of wants a dissent process prior to final adoption (including a Peck 8 30 min Order review of the Alternatives process)

Action “I move that the State Aviation Board adopt the Cottage Grove State Airport Master Plan, the Findings of Compliance and the Findings of Compatibility.” Moved by Granato, Seconded by Barsalou. VOTE: AYE: Meeker, Granato, Barsalou, Pereyo, Peters. NAY: none. ABSENT: Ferguson

“I move that the State Aviation Board approve the Capital Improvement Projects list in the Cottage Grove State Airport Master Plan and modifications to that list by the annual issuance of the five-year CIP by the FAA.” Moved by Barsalou, Seconded by Pereyo. VOTE: AYE: Meeker, Granato, Barsalou, Pereyo, Peters. NAY: none. ABSENT: Ferguson Planning and Projects Update See PowerPoint presentation Discussion about FAA re-scoping of Aurora Environmental Assessment based on FAA legal review that identified need to Peck 7 Information 20 min narrow the scope to obstruction removal only. Board questions about ability to be “grandfathered” to finish this; the EA is an FAA document based on federal regulations so they control it.

omitted 0 min Lunch Break

Operations Update 9 Information 20 min Beach See PowerPoint presentation

Finance Update See PowerPoint presentation Included updated board performance survey requested after 10 Information 20 min Forest October presentation when board members were reminded of evaluation processes that had taken place earlier in the year and desired to change their scores. Board updates: Board emails status, revised schedule for 2021 All Board state emails confirmed working except Ferguson’s; 2021 schedule updated with the Board retreat day added for 11 Discussion 10 min Meeker, Staff August. A meeting in January will be an option if there are urgent matters. Reminder to Board members to copy Board administrator on emails regarding attendance/absence for meetings Other Business: New or Old Business for Upcoming Agendas Next meeting: February 4, 2021 to include Independence State Airport Master Plan Adoption, findings of compatibility and findings of compliance, capital projects done and capital 12 Discussion 10 min projects proposed (CIP); COAR grant cycle 2021 approval Board

Feb 4 list of items to also include Jordan Cove, Tall Structure and Land Use Analysis, Aurora EA change of scope project status Adjourn All regular session Board business is complete. 13 12:14pm Meeker Members of the public will be asked to leave the meeting at this time. Executive Session per ORS 192.660 (2) (h) To consult with counsel concerning the legal rights and duties of a public 14 Discussion CANCELED body with regard to current litigation or litigation likely to be Jackson filed.

Persons with disabilities who require special accommodations please call (503)378-2217 at least 48 hours before the meeting.

The board will provide time in the meeting as listed on the agenda for members of the public to speak to the board. Individuals who would like to speak must sign the public comment sign-in form at the meeting and are limited to 2 minutes per speaker. The board may discontinue the public forum after a reasonable time if there are a large number of speakers.

NOTE: Due to the uncertain length of time needed for each agenda item, the board may hear any item at any time during the meeting. If a specific time is indicated for an agenda item, an effort will be made to consider that item as close to the time as possible. Scheduled times may be modified if participants agree. Those wishing to hear discussion on an item should arrive at the beginning of the meeting to avoid missing that item.

Oregon Department of Aviation 3040 25th Street SE Salem, OR 97302-1125 Office: 503-378-4880 Fax: 503-373-1688 January 28, 2021

From: ODA Planning To: State Aviation Board

Subj: 2020/2021 COAR Grant Projects

The 2020/2021 grant cycle will be the 5th grant cycle since the Aviation System Action Program began and will be the largest award to date. The $2.5 million available for this year’s program is due in large part to the CARES Act of last spring (which provided the local matching share on AIP 2020 grants). Without it, the reduction in revenues due to the pandemic would have significantly reduced the amount of available funds for this worthwhile program. The Aviation Review Committee and staff are pleased to request board approval of $2.5 Million in COAR Grants for the 2020/2021 cycle.

Summary: - The Aviation Review Committee recommends awarding all application in Priority 1 ($1,766,346). - The Aviation Review Committee recommends awarding all application in Priority 2. Staff is not recommending funding of Rogue Valley International –Medford’s $500,000 and recommends funding the remaining Priority 2 projects ($572,000). - The Aviation Review Committee recommends approving all application in Priority 3. Staff is not recommending approval of projects submitted by the Sisters Eagle Airport. Staff recommends awarding the remaining $161,653 in the following order – Non-NPIAS airports (8 with the exception of Sisters Eagle Airport) followed by the NPIAS airports (8). If funds become available (due to additional federal funding of the AIP grants local matching shard) awarding additional grants as described above.

The 2020/2021 COAR Grant Cycle has completed the Aviation Review Committee (ARC) phase pursuant to ORS 319.020(3)(a) and (b).

The department received the following numbers of applications and funding amounts:

Number of Applications Total Requested ODA Funding Total Priority 1 21 $ 1,766,346.70 Total Priority 2 6 $ 1,072,000.00 Total Priority 3 21 $ 2,177,788.50 Total 48 $ 5,016,135.20

Oregon Department of Aviation’s mission is to provide infrastructure, financial resources, and expertise to ensure a safe and efficient air transport system

Staff has provided the following appendices for your review.

Application and Review Materials: Appendix A contains the recommended projects list for Priority I, II and III for the 2020/2021 COAR Grant Cycle. Appendix B contains all of the application material. In the material you will find: The applications, the internal review sheet and associated scoring and the Area Commissions on Transportation (ACT) grading sheets. Board members can also find all of the application material online at www.odae-grants.com. Appendix C provides background on the project for Medford’s FAA AIP Match and resiliency grant. Appendix D provides a background on the grant eligibility for the Sisters Eagle Air projects

ARC Meeting, Discussion and Recommendation:

The Aviation Review Committee met via ZOOM on January 13, 2021 pursuant to OAR 738-124- 0060.

Staff provided program updates and information and then proceeded to discuss the applications.

Discussion and Recommendation:

Discussion on applications submitted in accordance with OAR-738-124-0035(8)(a)(A), “Priority 1”:

The Aviation Review Committee first reviewed applications submitted in accordance with OAR- 738-124-0035(8)(a)(A), “Priority 1”. The Aviation Review Committee discussed the tie breaking for the following projects:

COAR-2021-4S1-00046, Gold Beach Municipal Airport (4S1), Apron Reconstruction COAR-2021-6S2-00013, Florence Municipal Airport (6S2), AWOS Replacement

The ARC recommended breaking the tie as follows: COAR-2021-6S2-00013 then COAR-2021- 4S1-00046. Application COAR-2021-6S2-00013 provides more local match than COAR-2021-4S1- 00046.

There were two applications that scored negative points.

COAR-2021-DLS-00068, Columbia Gorge Regional Airport, South Apron Rehabilitation: Phase I – Design

COAR-2021-S03-00026, Ashland Municipal Airport, Parallel Taxiway Rehabilitation - Phase 1

The Aviation Review Committee found that during the review of the statutory considerations the above named projects were graded in error in two areas. The first error, found in both applications, was that the airport was providing 0-25% of the project funding through sources other than Connect Oregon or ODA funds. The accurate selection for both of these applications is 76-100% of funding outside Connect Oregon or ODA.

The second grading error occurred in application COAR-2021-SO3-0026. The project readiness was marked as over 24 months, when according to the application it should have been 0-6 months.

Had the errors not occurred, both applications would have received marks high enough for their ACT score to be positive.

As a result, the Aviation Review Committee is recommending approval for those two projects.

Aviation Review Committee Recommendation:

The Aviation Review Committee recommended approval of all applications submitted in accordance with OAR-738-124-0035(8)(a)(A), “Priority 1” as listed in appendix A.

Discussion on applications submitted in accordance with OAR-738-124-0035(8)(a)(B), “Priority 2”:

The Aviation Review Committee first reviewed applications submitted in accordance with OAR- 738-124-0035(8)(a)(B), “Priority 2”. There were no ties.

Aviation Review Committee Recommendation: The Aviation Review Committee recommended approval of all applications submitted in accordance with OAR-738-124-0035(8)(a)(B), “Priority 2” as listed in appendix A.

Discussion on applications submitted in accordance with OAR-738-124-0035(8)(a)(C), “Priority 3”:

The Aviation Review Committee first reviewed applications submitted in accordance with OAR- 738-124-0035(8)(a)(C), “Priority 3”. The Aviation Review Committee discussed the tie breaking for the following projects:

Tie #1 COAR-2021-9S3-00014, Lakeside Airport, Lakeside Airport Fencing Project COAR-2021-BNO-00042, Burns Municipal Airport, Public Water Supply Well & Water Distribution System

The ARC recommended breaking the tie and approving as follows: COAR-2021-9S3-00014 then COAR-2021-BNO-00042. Application COAR-2021-9S3-00014 was a Safety Project and the applicant only submitted one application.

Tie #2 COAR-2021-LGD-00029, La Grande/Union County Airport, Fuel Recovery COAR-2021-6K5-00051, Sisters Eagle Airport, Infrastructure for Growth - Jet A Fuel Tank COAR-2021-BNO-00043, Burns Municipal Airport, Jet Fuel Storage Tank

The ARC recommended breaking the tie and approving in the following order: COAR-2021-LGD- 00029, COAR-2021-6K5-00051 and COAR-2021-BNO-00043. The tie breaking was primarily based on percentage of the project funded as well as the overall project costs. The applicant for COAR-2021-LGD-00029 only had one application submitted, which was another factor in the tie breaking process.

Tie #3 COAR-2021-AST-00030, Port of Astoria Regional Airport, Fuel Farm Generator and Transfer Switch COAR-2021-8S4-00022, Enterprise Municipal Airport- 8S4, Airport Safety Improvements Project

The ARC recommended breaking the tie and approving as follows: COAR-2021-AST-00030 then COAR-2021-8S4-00022. Application COAR-2021-AST-00030 provided more match as a portion of percentage than COAR-2021-8S4-00022.

Aviation Review Committee Recommendation: The Aviation Review Committee recommended approving all applications submitted in accordance with OAR-738-124-0035(8)(a)(C), “Priority 3” as listed in appendix A.

Other action items from the Aviation Review Committee:

In addition, it was determined by the Aviation Review Committee that the grading process specifically related to the quantitative questions needs to be reviewed. The Aviation Review Committee requested some additional details be provided in the COAR Instructions to Reviewers documentation that would further illustrate what the Oregon Administrative Rules provide.

The Aviation Review Committee also asked staff to look into the overall grading process and develop recommendations for a new process.

Staff provided options to the Aviation Review Committee as follows:

- Option 1: Keep current process - Option 2: Each ARC member reviews all applications and an aggregate score is calculated as the final ACT Grade. In addition, all comments would or could be considered in the Aviation Review Committee meeting - Option 3: Cohorts of the ARC group would meet and grade the materials, providing more than one set of eyes to create substantive comments and thorough grading. One grade sheet would be completed with the cohort’s collective comments and final evaluation scores.

Staff polled the Aviation Review Committee and the ARC overwhelmingly supported Option 3. Staff will be developing the process for creating the ARC Cohorts for review of applications submitted under the ASAP program.

Additionally, staff will be revising the Instructions to Reviewers to support the ARC Cohort process and include some additional explanatory statements on review criteria as requested.

Staff Discussion and Recommendations:

Discussion on applications submitted in accordance with OAR-738-124-0035(8)(a)(A)-(C):

Staff would like to specifically call out two projects for Staff report and detailed recommendation in addition to the ARC recommendations as further described below.

There are two applications submitted for more than the typical $150,000.

COAR-2021-MFR-00011 Rogue Valley International-Medford 2021 AIP Projects, submitted in accordance with OAR-738-124-0035(8)(a)(A), “Priority 1” for $176,079.50.

COAR-2021-MFR-00012 Rogue Valley International-Medford 2021 Pavement Maintenance, in accordance with OAR-738-124-0035(8)(a)(B), “Priority 2” for $500,000.

OAR 738-124-0040(1)(d) gives sole discretion to the State Aviation Board in awarding amounts greater than the $150,000 in OAR 738-124-0040(1)(a).

The rule states:

“(d) Notwithstanding the maximum grant amounts listed in this section, the Board may award a larger grant if it makes a finding that a larger grant awarded to a particular project would serve the purposes of the program. If an Applicant applies for a grant amount above the maximum amount listed in this section, the application must include a detailed statement of how the grant amount in excess of the maximum listed in this section would serve the purposes of the respective program as described in OAR 738-124-0010.”

In the discussion of the projects, the State Aviation Board may award all, some, or none of the applicants request for monies exceeding OAR 738-124-0040(1)(a), or $150,000. If the State Aviation Board chooses to fund an amount exceeding the $150,000, staff requests that specific information from the application be cited as to “how the grant amount in excess of the maximum listed in this section would serve the purposes of the respective program as described in OAR 738-124-0010.”

Appendix C is provided for additional background related to application COAR-2021-MFR- 00012.

Staff Recommendation for COAR-2021-MFR-00011 and COAR-2021-MFR-00012:

Staff recommends funding COAR-2021-MFR-00011, 2021 AIP Projects, submitted in accordance with OAR-738-124-0035(8)(a)(A), “Priority 1” for $176,079.50 as it is consistent with the COAR program funded projects and otherwise beneficial to the Statewide System plan as a Capital Improvement Project.

Staff does not recommend funding COAR-2021-MFR-00012, 2021 Pavement Maintenance Projects, in accordance with OAR-738-124-0035(8)(a)(B), “Priority 2” for $500,000 or at any level in accordance with the material in Appendix C. Furthermore, this project is not in accordance with past or present COAR projects approved for funding and is not a Capital Improvement Project. This request is for a maintenance project that appears to be able to be done in multiple time frames and does not appear critical or otherwise beneficial to the Statewide System plan as a capital improvement project. The general intent of the COAR program has not been to fund maintenance projects. Additionally, pavement maintenance projects can find funding through ODA’s Pavement Maintenance Program. The applicant also failed to identify why this project should be funded outside of the normal funding levels (of up to $150,000). This is a requirement of any special funding request. Not specifying reasoning for such a large funding request, especially of a non-capital standard maintenance project does not provide the ARC, ODA Staff or the Board the necessary details for a thorough review for such a large investment.

Staff is also requesting that in prioritizing approval for those applications submitted in accordance with OAR-738-124-0035(8)(a)(C), “Priority 3” the State Aviation Board consider approval of all non-NPIAS projects first, then those projects that are on NPIAS airports as follows and with exceptions:

Non-NPIAS Airport Priority 3 Projects Application # Airport Name Project Name COAR-2021-2S2-00036 Beaver Marsh Beaver Marsh restoration COAR-2021-7S3-00063 Twin Oaks Airpark Runway Repaving COAR-2021-6K5-00052 Sisters Eagle Airport Infrastructure for Growth -Building Addition COAR-2021-7S3-00059 Twin Oaks Airpark Transient Parking Ramp COAR-2021-7S3-00071 Twin Oaks Airpark Backup Emergency Generator COAR-2021-1S8-00066 Arlington Municipal Airport Runway 6-24 Paving and Parking Apron - Phase 1 COAR-2021-9S3-00014 Lakeside Lakeside Airport Fencing Project COAR-2021-6K5-00051 Sisters Eagle Airport Infrastructure for Growth - Jet A Fuel Tank COAR-2021-8S4-00022 Enterprise Municipal Airport Safety Improvements Project Airport COAR-2021-6K5-00061 Sisters Eagle Airport Infrastructure for Growth - Asphalt Sealcoat/Repaint COAR-2021-6K5-00055 Sisters Eagle Airport Infrastructure for Growth - Electrical/Sewer COAR-2021-8S4-00050 Enterprise Municipal Tie-Down Area Improvements Project Airport NPIAS Airport Priority 3 Projects Application # Airport Name Project Name Illinois Valley Airport Fire Suppression COAR-2021-3S4-00072 Illinois Valley Airport Water Pond Completion COAR-2021-77S-00024 Hobby Field (77S) Taxilane Design and Construction COAR-2021-77S-00025 Hobby Field (77S) Utilities to Support Taxilane Development Public Water Supply Well & Water COAR-2021-BNO-00042 Burns Municipal Airport Distribution System COAR-2021-LGD-00029 La Grande/Union County Fuel Recovery COAR-2021-BNO-00043 Burns Municipal Airport Jet Fuel Storage Tank Port of Astoria Regional COAR-2021-AST-00030 Airport Fuel Farm Generator and Transfer Switch Port of Astoria Regional COAR-2021-AST-00008 Airport AST Wastewater System Replacement Ken Jernstedt Airfield Fuel Tank COAR-2021-4S2-00028 Ken Jernstedt Airfield Replacement

Please note, the applications for Sisters Eagle Airport are bolded. Staff is not recommending these projects for approval at this time.

Sisters Eagle Airport was awarded a grant in the 2018-2019 COAR Grant Cycle. Appendix C, is provided as background for discussion.

Staff Recommendation:

Staff recommends approving all projects at Non-NPIAS airports first followed by the projects at NPIAS airports, with the exception of these applications: COAR-2021-6K5-00051, Sisters Eagle Airport, Infrastructure for Growth - Jet A Fuel Tank COAR-2021-6K5-00052, Sisters Eagle Airport, Infrastructure for Growth -Building Addition COAR-2021-6K5-00055, Sisters Eagle Airport, Infrastructure for Growth - Electrical/Sewer COAR-2021-6K5-00061, Sisters Eagle Airport, Infrastructure for Growth - Asphalt Sealcoat/Repaint

Prepare for plan “B”. The 2019-2020 COAR Grants experienced a change in the way we normally do business. The CARES ACT provided 100 percent funding for all but one of the Priority 1 projects as well as a project from the 2018-2019 COAR Grant Cycle.

Should the Federal Government again fully fund all Priority 1 projects, staff recommends that the monies be allocated consistent with their overall initial approval recommendation as follows: - Any remaining Priority 1 projects not covered by stimulus - All projects funded by the State Aviation Board for Priority 2 - All projects funded by the State Aviation Board, Non-NPIAS airport Priority 3 projects first, then all NPIAS airport Priority 3 projects.

Final Recommendations:

Staff recommends the State Aviation Board accept the project approval recommendations from the Aviation Review Committee and the Oregon Department of Aviation in Priorities 1, 2, and 3.

Approve applications submitted in accordance with OAR OAR-738-124-0035(8)(a)(A), “Priority 1”: as follows: Approve all applications as recommended and ranked by the Aviation Review Committee for Priority 1.

Approve applications submitted in accordance with OAR-738-124-0035(8)(a)(B), “Priority 2”: as follows: Approve all applications as recommended and ranked by the Aviation Review Committee for Priority 2, with the exception of application COAR-2021-MFR-00012, Rogue Valley International-Medford, 2021 Pavement Maintenance. The State Aviation Board finds / does not find that the applicant demonstrated enough evidence in the application to warrant funding / not warrant funding at (state the level of funding) (state justification for any funding level over $150,000.)

Approve applications submitted in accordance with OAR OAR-738-124-0035(8)(a)(C), “Priority 3”: as follows: Approve all applications as recommended by the Aviation Review Committee in Priority 3 as follows: All projects at Non-NPIAS airports according to their final ranking from the Aviation Review Committee, with the exception of those at the Sisters Eagle Airport. (Please include a statement as to why in the discussion) and then all projects at NPIAS airports according to their final ranking from the Aviation Review Committee.

Direct staff to allocate additional COAR grant funding to unfunded and approved COAR 2020- 2021 projects if funding becomes available. Min. Match Amount Requested Priority Application # Airport Name Project Name ACT Requirement () Actual Match () Actual Match () from ODA () Total Project Cost Application Base Score ACT Score Application Final Score 1 COAR‐2021‐77S‐00023 Hobby Field (77S) AIP Match Runway Rehab ‐ Env/Design, Phase 1 Lane County ACT 10 91 $ 303,333.00 $ 30,000.00 $ 333,333.00 278 60 338 1 COAR‐2021‐BNO‐00041 Burns Municipal Airport Airport Master Plan South East ACT 10 91 $ 303,330.00 $ 30,000.00 $ 333,330.00 277 60 337 1 COAR‐2021‐S12‐00065 Albany Municipal Airport AWOS Improvements Cascades West ACT 10 91 $ 358,945.00 $ 35,499.00 $ 394,444.00 271 60 331 1 COAR‐2021‐ONO‐00037 Ontario Municipal Airport Rehabilitate Runway, Taxiways, and Apron (AIP 17) South East ACT 10 91 $ 341,250.00 $ 33,750.00 $ 375,000.00 276 50 326 1 COAR‐2021‐3S8‐00053 Grants Pass Airport (3S8) Environmental Review of Master Plan Update Projects Rogue Valley ACT 10 91 $ 343,778.00 $ 34,000.00 $ 377,778.00 278 45 323 1 COAR‐2021‐LKV‐00054 Lakeview Airport Taxiway A Rehabilitation ‐ Design & Construction South Central Oregon ACT 10 96.2 $ 3,794,444.44 $ 150,000.00 $ 3,944,444.44 261 60 321 1 COAR‐2021‐BKE‐00032 BKE Runway 13‐31 Sealcoat North East ACT 10 90 $ 250,500.00 $ 27,833.30 $ 278,333.30 280 35 315 1 COAR‐2021‐4S1‐00046 Gold Beach Municipal Airport (4S1) Apron Reconstruction ‐ Phase II Construction South West ACT 10 91 $ 536,900.00 $ 53,100.00 $ 590,000.00 276 35 311 1 COAR‐2021‐6S2‐00013 Florence Municipal Airport (6S2) AWOS Replacement Lane County ACT 10 91 $ 455,000.00 $ 45,000.00 $ 500,000.00 276 35 311 1 COAR‐2021‐HRI‐00057 Hermiston Municipal Airport Apron Rehabilitation: Phase III ‐ Construction North East ACT 10 93.47 $ 2,147,390.00 $ 150,000.00 $ 2,297,390.00 248 60 308 1 COAR‐2021‐BNO‐00040 Burns Municipal Airport Apron Rehabilitation South East ACT 10 91 $ 1,146,600.00 $ 113,400.00 $ 1,260,000.00 266 40 306 1 COAR‐2021‐TMK‐00044 Tillamook Airport Main Apron Construction North West Oregon ACT 10 91.46 $ 1,605,556.00 $ 150,000.00 $ 1,755,556.00 256 45 301 1 COAR‐2021‐9S9‐00016 Lexington Municipal Airport Lexington Municipal Airport ‐ Seal Coat & REIL Installation (Construction) North East ACT 10 91 $ 764,929.80 $ 75,652.20 $ 840,582.00 266 30 296 1 COAR‐2021‐ONP‐00018 Newport Municipal Airport Environmental Assessment Phase II for Obstruction Removal Cascades West ACT 25 92 $ 153,334.00 $ 13,333.00 $ 166,667.00 254 40 294 1 COAR‐2021‐DLS‐00068 Columbia Gorge Regional Airport South Apron Rehabilitation: Phase I ‐ Design Lower John Day ACT 10 91 $ 252,780.00 $ 25,000.00 $ 277,780.00 258 ‐5 253 1 COAR‐2021‐CVO‐00017 Corvallis Municipal Airport FAA Match Funds for Phase 2 Runway 17/35 Rehab Cascades West ACT 25 95 $ 2,850,000.00 $ 150,000.00 $ 3,000,000.00 210 40 250 1 COAR‐2021‐S03‐00026 Ashland Municipal Airport Parallel Taxiway Rehabilitation ‐ Phase 1 Rogue Valley ACT 10 91 $ 239,633.30 $ 23,699.70 $ 263,333.00 258 ‐15 243 1 COAR‐2021‐OTH‐00015 Southwest Oregon Regional Airport FAA AIP Aircraft Rescue and Fire Fighting (ARFF) Building Project South West ACT 50 97.86 $ 6,850,000.00 $ 150,000.00 $ 7,000,000.00 182 50 232 1 COAR‐2021‐RDM‐00009 Redmond Municipal Airport Taxiway F Rehabilitation, Taxiway H Relocation, and Electrical Improvements Project Central Oregon ACT 50 97.95 $ 7,178,500.00 $ 150,000.00 $ 7,328,500.00 177 50 227 1 COAR‐2021‐EUG‐00073 Eugene Mahlon Sweet Airport Rehabilitate Runway 16L/34R Lane County ACT 50 98.96 $ 14,213,733.00 $ 150,000.00 $ 14,363,733.00 168 40 208 1 COAR‐2021‐MFR‐00011 Rogue Valley International‐Medford 2021 AIP Projects Rogue Valley ACT 50 96.87 $ 5,458,457.50 $ 176,079.50 $ 5,634,537.00 151 30 181 2 COAR‐2021‐77S‐00031 Hobby Field (77S) EOC Airport Equipment Lane County ACT 10 10 $ 5,000.00 $ 45,000.00 $ 50,000.00 192 40 232 2 COAR‐2021‐3S8‐00067 Grants Pass Airport (3S8) Resilience Equipment for Grants Pass Airport Rogue Valley ACT 10 20 $ 23,000.00 $ 92,000.00 $ 115,000.00 195 15 210 2 COAR‐2021‐S33‐00027 Madras Municipal Airport Madras Airport Helibase: Phase 1 Central Oregon ACT 10 16.71 $ 30,087.50 $ 150,000.00 $ 180,087.50 168 35 203 2 COAR‐2021‐3S8‐00058 Grants Pass Airport (3S8) Resilience Improvements for Jet‐A Fueling System Rogue Valley ACT 10 10 $ 16,667.00 $ 150,000.00 $ 166,667.00 162 25 187 2 COAR‐2021‐SPB‐00069 Scappoose Industrial Airpark Airport Improvements ‐ Emergency Stand‐by Generator North West Oregon ACT 25 25 $ 45,000.00 $ 135,000.00 $ 180,000.00 157 25 182 2 COAR‐2021‐MFR‐00012 Rogue Valley International‐Medford 2021 Pavement Maintenance Rogue Valley ACT 50 80 $ 2,000,000.00 $ 500,000.00 $ 2,500,000.00 152 10 162 3 COAR‐2021‐2S2‐00036 Beaver Marsh Beaver Marsh restoration South Central Oregon ACT 5 50 $ 7,000.00 $ 7,000.00 $ 14,000.00 270 30 300 3 COAR‐2021‐7S3‐00063 Twin Oaks Airpark Runway Repaving Region 1 ACT 5 50 $ 75,593.50 $ 75,593.50 $ 151,187.00 250 45 295 3 COAR‐2021‐6K5‐00052 Sisters Eagle Airport Infrastructure for Growth ‐Building Addition Central Oregon ACT 10 74.72 $ 443,300.00 $ 150,000.00 $ 593,300.00 254 35 289 3 COAR‐2021‐3S4‐00072 Illinois Valley Airport Illinois Valley Airport Fire Suppression Water Pond Completion Rogue Valley ACT 10 70 $ 350,000.00 $ 150,000.00 $ 500,000.00 220 60 280 3 COAR‐2021‐7S3‐00059 Twin Oaks Airpark Transient Parking Ramp Region 1 ACT 5 50 $ 94,450.00 $ 94,450.00 $ 188,900.00 245 30 275 3 COAR‐2021‐77S‐00024 Hobby Field (77S) Taxilane Design and Construction Lane County ACT 10 46.43 $ 130,000.00 $ 150,000.00 $ 280,000.00 206 50 256 3 COAR‐2021‐7S3‐00071 Twin Oaks Airpark Backup Emergency Generator Region 1 ACT 5 30.77 $ 20,000.00 $ 45,000.00 $ 65,000.00 235 10 245 3 COAR‐2021‐77S‐00025 Hobby Field (77S) Utilities to Support Taxilane Development Lane County ACT 10 57.14 $ 200,000.00 $ 150,000.00 $ 350,000.00 217 25 242 3 COAR‐2021‐1S8‐00066 Arlington Municipal Airport Runway 6‐24 Paving and Parking Apron ‐ Phase 1 Lower John Day ACT 5 5.06 $ 8,000.00 $ 150,000.00 $ 158,000.00 192 45 237 3 COAR‐2021‐9S3‐00014 Lakeside Lakeside Airport Fencing Project South West ACT 5 5 $ 7,000.00 $ 133,000.00 $ 140,000.00 210 25 235 3 COAR‐2021‐BNO‐00042 Burns Municipal Airport Public Water Supply Well & Water Distribution System South East ACT 10 10 $ 8,200.00 $ 73,800.00 $ 82,000.00 190 45 235 3 COAR‐2021‐LGD‐00029 La Grande/Union County Fuel Recovery North East ACT 10 15 $ 3,000.00 $ 17,000.00 $ 20,000.00 190 40 230 3 COAR‐2021‐6K5‐00051 Sisters Eagle Airport Infrastructure for Growth ‐ Jet A Fuel Tank Central Oregon ACT 10 10 $ 14,215.00 $ 127,930.00 $ 142,145.00 190 40 230 3 COAR‐2021‐BNO‐00043 Burns Municipal Airport Jet Fuel Storage Tank South East ACT 10 10 $ 12,000.00 $ 108,000.00 $ 120,000.00 185 45 230 3 COAR‐2021‐AST‐00030 Port of Astoria Regional Airport Fuel Farm Generator and Transfer Switch North West Oregon ACT 25 25 $ 2,500.00 $ 7,500.00 $ 10,000.00 180 45 225 3 COAR‐2021‐8S4‐00022 Enterprise Municipal Airport‐ 8S4 Airport Safety Improvements Project North East ACT 5 5 $ 4,700.00 $ 89,300.00 $ 94,000.00 205 20 225 3 COAR‐2021‐AST‐00008 Port of Astoria Regional Airport AST Wastewater System Replacement North West Oregon ACT 25 49.43 $ 146,634.00 $ 150,000.00 $ 296,634.00 174 50 224 3 COAR‐2021‐4S2‐00028 Ken Jernstedt Airfield Ken Jernstedt Airfield Fuel Tank Replacement Region 1 ACT 10 16.51 $ 29,660.00 $ 150,000.00 $ 179,660.00 181 40 221 3 COAR‐2021‐6K5‐00061 Sisters Eagle Airport Infrastructure for Growth ‐ Asphalt Sealcoat/Repaint Central Oregon ACT 10 10.94 $ 7,000.00 $ 57,000.00 $ 64,000.00 190 30 220 3 COAR‐2021‐6K5‐00055 Sisters Eagle Airport Infrastructure for Growth ‐ Electrical/Sewer Central Oregon ACT 10 11.76 $ 20,000.00 $ 150,000.00 $ 170,000.00 186 25 211 3 COAR‐2021‐8S4‐00050 Enterprise Municipal Airport‐ 8S4 Tie‐Down Area Improvements Project North East ACT 5 5 $ 7,485.00 $ 142,215.00 $ 149,700.00 175 10 185

Total Applications PRI 121 Total Priority 1 $ 1,766,346.70 Total Applications PRI 26 Total Priority 2 $ 1,072,000.00 Total Applications PRI 321 Total Priority 3 $ 2,177,788.50 Total 2020‐2021 APPS 48 Total ASK $ 5,016,135.20 General Project Information: 2021 AIP Projects Jackson County Application Year: 2021 COAR Application 2021 COAR-2021-MFR-00011

Applicant

Organization Name Contact Person * Jackson County Amber Judd

Address Contact Person Title * 1000 Terminal Loop Parkway Director of Finance & Administration Suite 201

City State Zip Code Phone Number Email Medford Oregon 97504 (541) 776-7222 [email protected]

Project Name and Location

Project Name * Project Location * 2021 AIP Projects Rogue Valley International-Medford Airport

ODOT Region: Region 3

County tax parcel identification number(s): * 37 2W 01D TL 100

For convenience, If you have these compiled, please upload them here:

Airport Information

Airport Name: * Airport Category: * NPIAS or Non-NPIAS: * Rogue Valley Category 1a NPIAS International-Medford

Project Overview

Select the type of project being proposed: * Program Implementation

Select the category of project for which you are requesting funding: * Assistance with FAA AIP grant match

Project Start Date: 11/1/2020 Project End Date: 8/1/2021

12/31/2020 Page 1 of 8 General Project Information: 2021 AIP Projects Jackson County Application Year: 2021 COAR Application 2021 COAR-2021-MFR-00011

Project Summary * Provide a brief summary of the project in the space provided below: The project components have been approved by the FAA and are listed on MFR 's 2021 CIP Project list issued by FAA. For 2021, the project improvements include Construction of an Airport Detention Pond ; Removing TW B3 and TSA Grading; an Environmental Assessment for a suite of projects identified in the Master Plan Update; and purchase of a new ARFF vehicle.

Project Purpose and Description * Provide a purpose and description of the project in the space provided below: The Airport, along with the aviation-related businesses and facilities, represents a vital and significant regional economic asset. In addition to the many aviation-related assets, the Airport also provides benefits to local businesses and industries , promotes tourism, as well as encourages additional business development and expansion throughout Jackson County, the surrounding communities, and adjacent counties.

The primary objective is to construct a centralized stormwater treatment facility for ‘Basin 4’ at MFR. The stormwater facility will be designed to intercept the stormwater in a ditch parallel to Taxiway A, treat for water quality with biofiltration swales, and detain excess stormwater volume in a surface pond with release at controlled, predevelopment flow rates. Stormwater quality treatment has been designed in accordance with local (City of Medford) standards and stormwater quantity discharge has been designed in accordance with National Marine Fisheries Service (NMFS) requirements, which are more conservative than City standards.

Taxiway B3 has been excluded from regular pavement maintenance and is no longer a pavement structure that can be utilized with regularity. TW B3 geometry diagonally connects between Taxiway A and Taxiway B, which is not ideal when compared to current taxiway design standards. The pavement surface of Taxiway B3 will be fully removed and the safety areas of Taxiways A and B will be graded to comply with future hangar and apron development as shown in the preferred layout alternative developed in the pending master plan update.

Purchase of an ARFF truck will replace an aging truck that is required to maintain commercial service per FAA standards .

Clearly define the proposed project in each of the following areas:

• Does the project eliminate current deficiencies listed in the current Oregon Aviation Plan? * Yes a No

• Does the project modernize the airport by exceeding state or federal minimum standards as stated in the Yes a No current Oregon Aviation Plan and identified by the Federal Aviation Administration Advisory Circulars or other regulations? *

• Does the project prevent future deficiencies and preserve the existing facilities? * a Yes No Yes, the projects on the CIP prevent future deficiencies by restoring existing pavement and bringing airfield geometry into

12/31/2020 Page 2 of 8 General Project Information: 2021 AIP Projects Jackson County Application Year: 2021 COAR Application 2021 COAR-2021-MFR-00011 compliance with local and FAA design standards.

• Does the project increase the financial self-sufficiency of the airport? * a Yes No The project helps MFR reduce costs by reducing the amount of detention ponds required to meet environmental regulations. Construction, permitting and maintenance costs will be lowered and MFR's ability to recruit new business to the airport will be improved since stormwater runoff will be of little concern and cost to the customer .

• Does the project have local support? * a Yes No The Airport continues to enjoy tremendous support from the County Commissioners , local Chamber of Commerce, our FBOs and other partners in the area.

12/31/2020 Page 3 of 8 Project Documentation: 2021 AIP Projects Jackson County Application Year: 2021 COAR Application 2021 COAR-2021-MFR-00011

Documentation and Permits

Was the Airport Layout Plan (ALP) Completed within the last 10 years? *

Yes No a Underway

Date of Completion: 3/8/2013 Anticipated Date of Completion: 3/25/2021 If no, provide reasoning:

Is a NEPA review required? *

a Yes No

Please select the applicable Environmental assessment (EA) review type:

If 'Other' is selected, please describe the type of NEPA review in the provided field below.

Note any required permits, date issued or expected issue date, completion status, and required status. Permits may include, but are not limited to: right-of-way permits, land acquisition permits, building permits, etc. Click the "SAVE" button to add additional rows.

Permit Type Date Issued Completion Required Status Status USACE Nationwide 3/18/2021 Underway Required DEQ 401 Water Quality Cert 3/18/2021 Underway Required DSL Wetland Fill 3/18/2021 Underway Required DEQ 1200-CA 10/1/2019 Completed Required City of Medford Grading Permit 4/16/2021 Underway Required FAA FONSI 6/30/2020 Completed Required

12/31/2020 Page 4 of 8 Statewide Impact: 2021 AIP Projects Jackson County Application Year: 2021 COAR Application 2021 COAR-2021-MFR-00011

Statewide Impact of Project Per ORS 367.084(6), the following questions apply:

Does the proposed project reduce transportation costs for Oregon businesses or improve access to jobs and a Yes No sources of labor? If yes, provide a short explanation. * The project will allow the RVI-M Airport to continue to provide safe, multi-modal access for all residents and businesses in Southern Oregon and Northern California, including the following Business Clusters: Agriculture, Aviation, Creative Industries, Education Services and Technology, Food Processing, Forestry and Wood Products, Manufacturing, Software, and Tourism and Hospitality. Long known for its agriculture and forestry/wood products, the region is home to So. OR University, Rogue Community College, OIT, Shakespeare and Britt Festivals, the Craterian Theater, Amy's Kitchen, Lily Bell Chocolates, Rogue Creamery, many wineries, Harry & David, Asante and Providence Health Centers, many retirement/eldercare facilities, Care Stream Health, Project A, Kingsley Air Force Base, and the VA Domiciliary.

Does the proposed project result in an economic benefit to the state? If yes, provide a short explanation. * a Yes No The Airport provides access to all businesses in the region, and its continued safe operation is key to the economic vitality and health of the area. It is estimated that the number of long-term, on-airport (non construction) jobs created or retained as a direct result of the project is 1,947. That number is based on the number of on- airport jobs for Rogue Valley International-Medford Airport shown in the Oregon Aviation Plan (v6.0). These jobs represent approximately $53M in payroll or about 6.5% of Oregon's on-airport payroll.

Is the proposed project a critical link connecting elements of Oregon's transportation system that will a Yes No measurably improve utilization and efficiency of the system? If yes, provide a short explanation. * The project will help ensure the safe, uninterrupted commercial air services provided by the Airport which acts as a multi -modal reliever, reducing vehicular and truck traffic congestion on roadways throughout the region . The project's success will be measured by the ability to continue safe aircraft operations on the Taxiway and prevent aircraft incursions .

Is the proposed project ready for construction or implementation? * a Yes No The FAA is in the process of programming MFR's 2021 AIP grant dollars that will include: Taxiway B3 Removal and Safety Area Grading, and Airport Stormwater Treatment Facility and acquisition of an ARFF Truck. An Environmental Assessment which includes these projects was completed in July 2020 Design for TW B3 removal and stormwater detention facility is approximately 80% complete and will be ready for contractor bidding in early 2021. the design is 100% funded by FAA with available 2020 passenger entitlement funds.

Does the project have any unique construction-readiness, project implementation issues, or possible delays? * a Yes No The project is included in an extensive Environmental Assessment which was completed in July of 2020. The EA completion has allowed for design to be completed earlier than the typical March bidding, this puts the project in a much stronger position to start construction early in the season.

Does the proposed project have a useful life expectancy that offers maximum benefit to the state? If yes, provide a Yes No a short explanation. * The stormwater detention pond is expected to have a 20-40 year life without any major improvements. The ARFF vehicle has a 10-15 year life expectancy.

12/31/2020 Page 5 of 8 Budget: 2021 AIP Projects Jackson County Application Year: 2021 COAR Application 2021 COAR-2021-MFR-00011

Is this project currently listed in your approved Federal CIP? *

a Yes No

Federally Funded Projects *

FAA Funding Breakdown Federally Funded Projects $5,282,378.00 94 % FAA AIP Grant Match Requirement from Sponsor $352,159.00 6 % Total Project Cost $5,634,537.00 100 %

Non-Federally Funded Projects *

Total Project Cost

Project Funding Breakdown Provide the funding source and the amount of funding from that source. Percent of Project Cost

Minimum Program Match Requirement: 50%

Source of Match Funds * Amount Date Available FAA grant funds $5,282,378.00 4/15/2021 Source Match $176,079.50 4/15/2020 Total Match Funds: $5,458,457.50 97 %

Aviation Project Funding Request to ODA * Amount requested from ODA: $176,079.50 3 %

Project Budget Summary Total applicant matching funds: $5,458,457.50 97 % Funding request to ODA: $176,079.50 3 % Total Project Cost: $5,634,537.00 100 %

Pre-Agreement Expenditures * Has the project incurred any expenditures prior to the completion of this agreement, if awarded? If yes, explain.

Yes a No

a * In accordance with OAR 738-124-0045(3)(b) “Only Project costs incurred on or after the effective date of the Agreement are eligible for grant funds.”

12/31/2020 Page 6 of 8 Budget: 2021 AIP Projects Jackson County Application Year: 2021 COAR Application 2021 COAR-2021-MFR-00011

Please describe those pre-agreement expenditures.

Related Document Uploads

Description Upload FAA CIP https://odae-grants.com/_Upload/12836_1100011-OR-2020-5YRCIPLettertoSponso rs-Medford-MFR.pdf Passenger Entitlement Calculation https://odae-grants.com/_Upload/12836_1100011_2-MFR_EntitlementCalcs.pdf

12/31/2020 Page 7 of 8 Miscellaneous Uploads Jackson County Application Year: 2021 COAR Application 2021 COAR-2021-MFR-00011

File Repository

Finding of No Significant Impact from US Army Corps of Engineers 12870_1100013-MedfordCIP-FIN ALFONSI.pdf

Person:Josh Lekkerkerker Date:10/12/2020

Finding of No Significant Impact from FAA 12870_1100013-MedfordCIPProj ectsFONSILettertoSponsor-June 2020pdf.pdf

Person:Josh Lekkerkerker Date:10/12/2020

CIP Data Sheets 12870_1100013-MFR2021CIPDa taSheets-R0.pdf

Person:Josh Lekkerkerker Date:10/12/2020

PCI Data 12870_1100013-PCI-TWB3.pdf

Person:Josh Lekkerkerker Date:10/12/2020

Final Report (You must upload your Final Report prior to closeout) Click here to generate the Final Report form

Upload

12/31/2020 Page 8 of 8 Area Commission on Transportation (ACT) Statutory Review Form Jackson County Application Year: 2021 COAR Application 2021 COAR-2021-MFR-00011

Instructions: • Please read the Instructions to Reviewers prior to completing this form. The instructions are available on the Oregon Department of Aviation website. • Comment areas are provided to note information critical to your evaluation: How you arrived at your decision. • Complete, save, and submit one review form for each application. • Required fields are marked with a red asterisk (*)

Applicant Name: Application Number: Jackson County COAR-2021-MFR-00011

Project Name Airport Name 2021 AIP Projects Rogue Valley International-Medford

Reviewer Name * ACT Rogue Valley ACT

Please generate and complete the Conflict of Interest Form, and upload in the provided field below. *

Section 1: Meets Standard Somewhat Meets Does Not Meet Comments Standard Standard Reduced Transportation Costs or Improved The language did not explain how this project Access to Jobs reduces costs or improves access to jobs. It stated ● Does the proposed transportation project a that the airport will continue to provide safe multi reduce transportation costs for Oregon modal access for all residents and businesses. businesses or improve access to jobs and sources of labor? Economic Benefit The application did not explain how project would ● Does the proposed transportation project result in econ benefit to the state. It stated the result in an economic benefit to the state? a airport provides access to all business in region and continued safe operation is key to vitality.

12/31/2020 Page 1 of 2 Area Commission on Transportation (ACT) Statutory Review Form Jackson County Application Year: 2021 COAR Application 2021 COAR-2021-MFR-00011

Critical Link ● Is the proposed transportation project a critical link connecting elements of Oregon's transportation system that will measurably a improve utilization and efficiency of the system?

Section 2:

Project Funding 0%-25% 26%-50% 51%-75% 76%-100% ● How much of the cost of the proposed transportation project can be borne by the a applicant for the grant?

Project Readiness* Project's Readiness to Start (in months) ● Is the proposed transportation project ready 0-6 7-12 13-18 19-24 Over 24 for construction or ready for implementation?

a

*As all projects are not construction projects, ODA will use the following definition for project readiness when scoring and ranking projects : Whether a project is ready tobegin elements of work necessary to commence with construction in a reasonable timeframe. If the project does not involve construction, whether the project is ready for implementation.

Review members may use the following information, plus other knowledge when determining project readiness: Permitting, match financing, plan inclusion where necessary, land use approval, applicant capacity

Life Expectancy Expected Useful Life (in years) ● Does the proposed transportation project 0-5 6-10 11-15 16-20 Over 20 have a useful life expectancy that offers maximum benefit to the State? a

12/31/2020 Page 2 of 2 Rogue Valley International -Medford (MFR) Passenger Entitlement Calculation 10/12/2020

Entitlement Calcs - 2021 2019 Final Enplanement # from FAA Total Enplanements 528,362

Less than 3,200,000,000 in AIP Available in the FY Each of first 50,000 Each of the next 50,000 Each of the next 400,000 50,000 50,000 428,362 $ 7.80 $ 5.20 $ 2.60 $ 390,000 $ 260,000 $ 1,113,741 $ 1,763,741

$3,200,000,000 or more in AIP available in the FY Each of first 50,000 Each of the next 50,000 Each of the next 400,000 50,000 50,000 428,362 2021 Available $ 15.60 $ 10.40 $ 5.20 Entitlements $ 780,000 $ 520,000 $ 2,227,482 $ 3,527,482 $ 5,282,378

Entitlement Calcs - 2020 2018 Final Enplanement # from FAA Website Total Enplanements 492,217

Less than 3,200,000,000 in AIP Available in the FY Each of first 50,000 Each of the next 50,000 Each of the next 400,000 50,000 50,000 392,217 $ 7.80 $ 5.20 $ 2.60 $ 390,000 $ 260,000 $ 1,019,764 $ 1,669,764

$3,200,000,000 or more in AIP available in the FY Each of first 50,000 Each of the next 50,000 Each of the next 400,000 50,000 50,000 392,217 $ 15.60 $ 10.40 $ 5.20 $ 780,000 $ 520,000 $ 2,039,528 $ 3,339,528 $ 1,754,895

P:\R\RVI000-CLIENT\0900MKTG\CIP\MFR_CIP_2021-2026\MFR-2021-2026 CIP Breakdown-R0.xlsx Page 1

Northwest Mountain Region U.S. Department Seattle Airports District Office

of Transportation 2200 S. 216th Street Federal Aviation Des Moines, WA 98198 Administration

March 16, 2020

Mr. Jerry Brienza Airport Director 1000 Terminal Loop Parkway Medford, Oregon 97504

Rogue Valley International-Medford Airport (MFR), Medford, OR Fiscal Year 2021-2025 CAPITAL IMPROVEMENT PLAN (CIP)

Over the past few years the Federal Aviation Administration (FAA) and the Oregon Department of Aviation (ODA) have partnered together with sponsors in a continued effort towards developing solid Capital Improvement Plans (CIPs). Through the development of the State Capital Improvement Program (SCIP), ODA and the FAA have been able to work together to identify the highest priority work within the anticipated funds that would most effectively improve the statewide airport system from a safety and preservation perspective.

Last fall we met with you during Joint Planning Conferences to review and compile a list of projects. Over the past few months your FAA PM and FAA State Planner have worked together to review, analyze and coordinate your airport’s CIP. The summary below represents the plan the FAA will move forward with at this time. Our office believes that this plan is both eligible and justified; however as in any given year, projects are dependent on the availability of funding. Any changes to the agreed upon project list needs to be coordinated on your next SCIP and may affect funding and year. We appreciate your willingness to work through this process with us, and look forward to continuing to do so in the future.

Your primary entitlements balance prior to any FY2020 funding actions are listed below.

(2018 Expiring) FY 2018 $0 FY 2019 $0 FY 2020 $3,339,528 TOTAL $3,339,528

Rogue Valley International-Medford Airport, Medford, OR 5-YEAR PROJECTS & REQUESTED FUNDING

Year Project Name Passenger DI Total Stormwater Detention 2021 $3,637,500 $0 $3,637,500 Pond (Design & Const.) Taxiway A Safety Area Grading & Remove 2021 $360,000 $0 $360,000 Taxiway B3: Design & Construction 2021 Acquire ARFF Vehicle $820,313 $0 $820,313** EA for Master Plan 2021 $600,000 $0 $600,000 Projects Expand GA Apron Ph I 2022 $3,569,886 $1,100,000 $4,669,886 Design & Construction Conduct Misc. Study- 2023 Pavement Condition $105,000 $0 $105,000 Index Reconstruct Rwy 14/32 2023 Lighting & Signs $2,906,650 $0 $2,906,650 (MagVar) Expand GA Apron Ph II 2024 $3,569,886 $1,000,000 $4,569,886 Design & Construction 2025 Acquire SRE Equipment $740,000 $0 $740,000 Terminal Expansion: Ph I 2025 $1,406,250 $0 $1,406,250 Design Construct New Hangar 2025 $1,781,250 $0 $1,781,250 Taxilanes

Projects originally planned for FY2020 that have been postponed are not addressed in this letter. If you plan to move a FY2020 project into FY2021 for a grant, please talk to your project manager to ensure that you have a schedule. To improve response timing due to Airport Improvement Program (AIP) grant schedule constraints, the ADO will be adjusting the CIP process in the coming year. Look for more information and further direction later this spring.

If you have any questions please call your Project Manager, Joseph Dalke, at (206) 231-4137.

Sincerely,

Joelle Briggs

Manager, Seattle Airports District Office

U.S. DEPARTMENT OF TRANSPORTATION FEDERAL AVIATION ADMINISTRATION FINDING OF NO SIGNIFICANT IMPACT

Rogue Valley International – Medford Airport Medford, Oregon

Unconditional Airport Layout Plan Approval

June 2020

Introduction The Federal Aviation Administration (FAA) has made a Finding of No Significant Impact (FONSI) for the proposed action at Rogue Valley International – Medford Airport. This FONSI is based on the analysis in the Final Environmental Assessment (FEA) dated June 2020. The evaluation therein is consistent with the National Environmental Policy Act (NEPA), FAA Order 1050.1F Environmental Impacts: Policies and Procedures, and FAA Order 5050.4B, National Environmental Policy Act (NEPA) Implementing Instructions for Airport Actions.

Proposed Actions The Rogue Valley International - Medford Airport proposes to construct five projects, which include Airport Stormwater Treatment and Detention Facilities, Automated Surface Observation System Relocation, Runway 32 Supplemental Wind Cone Relocation, Electrical Equipment Building (EEB) Relocation, and General Aviation (GA) Apron Expansion to ensure compliance with current FAA safety and operational standards for airports. FAA serves as the lead federal agency for the Project. The FAA is planning to provide AIP funding for the projects described above as well as an Airport Layout Plan approval, actions which constitute Federal actions subject to NEPA.

Purpose and Need The purpose of the proposed action is to meet FAA's safety regulations and more efficiently accommodate current and anticipated aircraft requirements. Construction of a new stormwater detention facility would address stormwater management of new and existing impervious surfaces to meet current local, state, and federal stormwater regulations. The proposed relocated wind cone would be installed within allowable lateral and longitudinal ranges, bringing the navigation aid back into compliance with FAA guidance. The EEB relocation is to consolidate all airfield lighting equipment into one building and provide capacity for future airfield regulators and circuits. The GA Apron Expansion will alleviate current aircraft parking congestion and accommodate future phases of expansion. The purpose and need is provided in more detail in Chapter Two of the FEA.

2

Alternatives Analysis The FEA analyzed a range of alternatives including the No Action Alternative. Chapter Two of the FEA describes the examination of the alternatives and their ability to meet the purpose and need. This chapter also includes a discussion of the preferred alternative that was selected for further environmental evaluation along with the No Action Alternative.

Affected Environment Chapter Three includes a description of the existing conditions for all of the environmental resource categories so that the appropriate evaluation could be undertaken in the environmental consequences section for the impacts associated with the Proposed Action Alternative. The evaluation in this section determined that Proposed Action Alternative would not affect the following:

• Coastal Resources • Department of Transportation 4(f) properties • Farmlands • Land Use • Supply of energy and consumption of natural resources • Noise and Compatible Land use • Socioeconomic resources and populations subject to the environmental justice protections • Light Emissions and Visual Impacts • Wild and Scenic Rivers

This chapter also includes a description of the existing conditions for all other environmental resource categories so that the appropriate evaluation could be undertaken in the environmental consequences section.

Environmental Consequences The evaluation of the Environmental Consequences of the Proposed Action Alternative is outlined in Chapter Four of the FEA. Extensive evaluation and consultation were conducted to determine impacts associated with wetlands, cultural resources, and species protected by the Endangered Species Act.

0.35 acres of unavoidable, permanent impacts to wetlands will occur. Based upon consultation with the U.S. Army Corps of Engineers (COE) and the State of Oregon Division of State Lands (DSL), the Rogue Valley International – Medford Airport will purchase credits from a Mitigation Bank that serves this area. The wetland permit application to the COE and Oregon (DSL) is in the final stages of review. When the application process is completed, FAA is expecting to receive a nationwide permit from the COE and a DSL removal-Fill permit. All Airport Improvement Program (AIP) grants for the proposed action will include a condition that project construction cannot proceed without the wetland permits referenced above, which will include the purchase of credits in a wetland bank.

3

The cultural resources investigation is referenced in the FEA in chapters 3.6 and 4.5 with supporting documentation contained in chapters 6.2.1 and 6.2.2. The documentation includes correspondence with the Oregon SHPO and the Cow Creek Band of the Umpqua Tribe of Indians, the Confederated Tribes of Grande Ronde Community of Oregon, the Smith Rock Ranchia, and the Confederated Tribes of Siletz Indians concurring with the FAA’s determination that the Proposed Action would not affect above-ground or below-ground resources. Neither an Archeological Monitoring Plan nor Inadvertent Discovery Plan were recommended from Oregon SHPO or the various Tribes.

The FAA undertook formal consultation with the National Marine Fisheries Service (NMFS) for the potential effect of the Proposed Action Alternative on the Southern Oregon/Northern California Coast Coho Salmon (Oncorhynchus kisutch). A Biological Assessment was prepared and submitted to the NMFS with a determination the proposed project may affect, and is likely to adversely affect the species or their critical habitat. The Biological Opinion from NMFS was issued on May 18, 2020. All Avoidance and Minimization Measures as well as Conservation Measures in that opinion are a condition of this finding and will be listed as such in the AIP grants issued for this work.

Public and Agency Involvement The Draft Environmental Assessment (DEA) was released for a public comment period that ran from May 8, 2019 to June 17, 2020. A Notice of Availability was published on May 8, 2019 in the Mail Tribune and on the Airport’s website at www.flymfr.com; their Facebook page https://www.facebook.com/jacksoncountyairportauthority; and on their Instagram page https://www.instagram.com/flymfr/. Copies of the DEA were available at the airport and Seattle Airport District Office. No comments were received.

Environmental Finding and Approval I have carefully and thoroughly considered the facts contained in the aforementioned EA and Statement of Findings. Based on that information, I find the proposed Federal action is consistent with existing national environmental policies and objectives of Section 101(a) of NEPA and other applicable environmental requirements. I also find the proposed Federal action will not significantly affect the quality of the human environment or include any condition requiring any consultation pursuant to section 102(2) (c) of NEPA. As a result, FAA will not prepare an EIS for this action.

PREPARED BY: Date: Sean Callahan Environmental Protection Specialist Seattle Airports District Office

4

APPROVED: Date: William C. Garrison Acting Seattle ADO Manager Seattle Airports District Office

Airports Division U.S. Department Northwest Mountain Region of Transportation Seattle Airports District Office Federal Aviation 2200 S. 216th Street Administration Des Moines, Washington 98198

June 29, 2020

Jerry Brienza Airport Manager Rogue Valley International – Medford Airport Administration Office 1000 Terminal Loop Parkway Medford, Oregon 97504

Dear Mr. Brienza:

Final Environmental Assessment (FEA) Capital Improvement Plan Projects Rogue Valley International – Medford Airport, Medford, Oregon

This is to advise you that we have completed our review of the FEA for the aforementioned document.

Enclosed is a signed copy of the Finding of No Significant Impact (FONSI). Please announce in a local newspaper of general circulation at least once and as soon as practical, the availability of the FONSI and the FEA for a 15-day informational review period. The announcement should identify the report, summarize the proposed action, indicate the length of the review period, and the locations where the public can access the document such as the airport website, your office, and our office.

Fulfillment of these requirements will complete the environmental processing of the development included in the FONSI. We will need a copy of the announcement for our records. I would like to thank you and your staff for all of your efforts on this project.

If you have any questions, please call me at (206) 231-4143.

Sincerely,

Sean E. Callahan Environmental Protection Specialist Seattle Airports District Office

Rogue Valley International-Medford MFR Airport Stormwater Detention and Treatment Facility 2021

Stormwater Stormwater Detention Treatment Swale

Construct airport stormwater detention pond and treatment swales in accordance with City of Medford and NMFS standards . Development costs also assume admin budget for wetland mitigation bank purchase credits.

110,000 3,220,000

3,330,000

Federal (93.75%) 3,121,875 Local (6.25%) 208,125

2013 2020 N/A 2014 N/A

November 21, 2019 Jerry Brienza Airport Director 541-776-7222 [email protected] Rogue Valley International-Medford MFR Remove Taxiway B3 and Safety Area Grading 2021

Taxiway Safety Area Grading

Remove Taxiway B3

Safety Area grading for Taxiways A&B and removal of Taxiway B3.

2,000 322,000 30,000 30,000 384,000

Federal (93.75%) 360,000 Local (6.25%) 24,000

2013 2020 N/A 2014 N/A

November 4, 2019 Jerry Brienza Airport Director 541-776-7222 [email protected] Rogue Valley International-Medford MFR Environmental Assessment 2021

Rogue Valley International-Medford

Environmental Assessment

Jackson County Airport Authority Medford, Oregon

Environmental assessment for a suite of projects identified in the master plan update

10,000 630,000 640,000

Federal (93.75%) 600,000 Local (6.25%) 40,000

N/A N/A N/A N/A N/A

November 4, 2019 Jerry Brienza Airport Director 541-776-7222 [email protected] Rogue Valley International-Medford MFR ARFF Purchase 2021

Purchase ARFF truck to replace truck purchased with AIP funds in 2008. Truck will have reached it's 15-year useful life by 2023. Purchase will be for one truck. A 1,500 gallon truck is eligible and justified for MFR index. Purchase also includes a no-foam testing system.

2,000 1. Equipment 843,000 30,000 875,000

Federal (93.75%) 820,313 Local (6.25%) 54,688

N/A N/A N/A N/A N/A

November 21, 2019 Jerry Brienza Airport Director 541-776-7222 [email protected] J

A02-01

A02-02

TA4-01

R14-01E R14-02E R14-01C R14-02C TA3-01 R14-01W TA4-02 TA2-01 R14-02W TA3-02 TA2-02

ATERM-17 TA7-01 TA6-01 TA5-01 TA4-03 TA1-01 ATERM-07 ATERM-16 TA-04 TA5-02 TA4-04 ATERM-15 TA7-02 TA-01 TA6-02 TA-02 TA-03 ATERM-11 TCARGO-01 TA1-02

TA6-03 TA6-04 TL1-01 TL1-02 TB3-02 TB-01 AHTA-01 T01-01 TB3-01 TCMF-01 TB3-03 TB3-04 TB-04 TL2-01 TCMF-02 TL2-09 ACARGO-05 TA6-05 TB-02 AGA1-01 AARFF-01 ACARGO-09 TA6-06 A01-08 AGA1-03 TB-03 ATERM-08 ACARGO-01 ACARGO-04 A01-02 ATERM-01 ACARGO-02 AGA1-02 ATERM-02 ATERM-09 ACARGO-08 A01-03 ATERM-10 AARFF-02 T01-02 TL2-02 ATERM-06 ACARGO-03 A01-04 TB2-01 ATERM-05 TL2-03 ATERM-04 ATERM-12 TL2-04 ATERM-03 ATERM-13 TL2-05 TB1-01 AGA2-01 ATERM-14 A01-01 AGA2-02 TL2-06 A01-05 AGA2-03 TL2-07 A01-06 AGA2-05 TL2-08 A01-09 AGA2-06 TC-02 AGA2-07 A01-07 AGA1-04 AGA2-08 AGA1-05 TB1-02 AGA2-09 AGA2-04 AGA2-08

PAVEMENT CONDITION INDEX (PCI) ROGUE VALLEY INTERNATIONAL-MEDFORD AIRPORT (MFR) PAVEMENT MANAGEMENT PROGRAM UPDATE GOOD (86 - 100) VERY POOR (26 - 40) SATISFACTORY (71 - 85) SERIOUS (11 - 25) 2017 PCI SURVEY RESULTS FAIR (56 - 70) FAILED (0 - 10)

POOR (41 - 55) OCT. 2018 JOB NO. 6066 FIG. 1 Table D.1 - ROGUE VALLEY INTERNATIONAL - MEDFORD AIRPORT COMPARISON OF PREVIOUS INSPECTION AND 2017 RESULTS

2014 Survey 2017 Survey Rate of Branch ID Section ID SURFACE1 Area (sf) LCD2 PCI PCI Category Insp. Date PCI PCI Category Age3 Δ PCI/yr4 Deterioration TA4 01 AC 142,790 6/3/2001 58 Fair 12/15/2014 53 Poor 14 -1.7 NORMAL TA4 02 AAC 31,101 7/1/2014 100 Good 12/15/2014 93 Good 0 -2.3 NORMAL TA4 03 AAC 34,484 7/1/2014 100 Good 12/15/2014 89 Good 0 -3.7 NORMAL TA4 04 AAC 19,555 6/2/2001 60 Fair 12/15/2014 43 Poor 14 -5.7 HIGH TA5 01 AAC 30,794 7/1/2014 100 Good 12/15/2014 90 Good 0 -3.3 NORMAL TA5 02 AAC 26,776 6/1/2017 65 Fair 12/15/2014 100 Good 0 11.7 N/A TA6 01 AAC 30,110 7/1/2014 100 Good 12/15/2014 89 Good 0 -3.7 NORMAL TA6 02 AAC 24,081 6/1/2017 73 Satisfactory 12/15/2014 100 Good 0 9.0 N/A TA6 03 AC 1,910 6/1/2015 100 Good N/A TA6 04 AC 10,194 6/3/2001 67 Fair 12/15/2014 57 Fair 14 -3.3 NORMAL TA6 05 AC 8,764 6/3/2001 66 Fair 12/15/2014 59 Fair 14 -2.3 NORMAL TA6 06 AC 6,479 6/2/1990 55 Poor 12/15/2014 42 Poor 25 -4.3 HIGH TA7 01 AAC 25,290 7/1/2014 100 Good 12/15/2014 94 Good 0 -2.0 NORMAL TA7 02 AAC 10,127 6/1/2017 100 Good 12/15/2014 100 Good 0 0.0 N/A TB 01 AAC 25,299 7/4/2013 94 Good 12/15/2014 93 Good 1 -0.3 NORMAL TB 02 AAC 114,303 7/1/2013 94 Good 12/15/2014 91 Good 1 -1.0 NORMAL TB 03 AC 29,737 6/3/2003 58 Fair 12/15/2014 52 Poor 12 -2.0 NORMAL TB 04 AC 8,250 6/4/2003 80 Satisfactory 12/15/2014 51 Poor 12 -9.7 HIGH TB1 01 AAC 40,482 7/4/2013 94 Good 12/15/2014 92 Good 1 -0.7 NORMAL TB1 02 AAC 15,581 7/4/2013 93 Good 12/15/2014 91 Good 1 -0.7 NORMAL TB2 01 AAC 15,400 7/1/2013 99 Good 12/15/2014 88 Good 1 -3.7 NORMAL TB3 01 AAC 25,671 6/1/2017 66 Fair 12/15/2014 100 Good 0 11.4 N/A TB3 02 AC 32,873 6/1/1970 37 Very Poor 12/15/2014 37 Very Poor 45 0.0 NONE TB3 03 AAC 18,837 7/1/2013 100 Good 12/15/2014 91 Good 1 -3.0 NORMAL TB3 04 AAC 21,321 7/2/2013 93 Good 12/15/2014 89 Good 1 -1.3 NORMAL TCARGO 01 AC 11,176 6/3/2008 86 Good 12/15/2014 84 Satisfactory 7 -0.7 NORMAL TC 01 AAC 9,524 6/1/2017 100 Good N/A TC 02 AAC 32,758 7/4/2013 100 Good 12/15/2014 92 Good 1 -2.7 NORMAL TC 03 AAC 44,978 7/4/2013 94 Good 12/15/2014 93 Good 1 -0.3 NORMAL TL1 01 AAC 37,177 7/3/2011 92 Good 12/15/2014 86 Good 3 -2.0 NORMAL TL1 02 AAC 41,171 7/3/2011 95 Good 12/15/2014 84 Satisfactory 3 -3.7 NORMAL TL2 01 AC 3,903 6/1/2010 43 Poor 12/15/2014 43 Poor 5 0.0 NONE TL2 02 AC 166,088 6/2/1990 47 Poor 12/15/2014 46 Poor 25 -0.3 NORMAL TL2 03 AC 43,820 6/2/1990 62 Fair 12/15/2014 53 Poor 25 -3.0 NORMAL TL2 04 AC 99,482 6/2/1992 68 Fair 12/15/2014 50 Poor 23 -6.0 HIGH

Page 3 of 4 Table E.1 - ROGUE VALLEY INTERNATIONAL - MEDFORD AIRPORT CONDITION ANALYSIS Branch ID Section ID Current PCI (2017) PCI in 2022 PCI in 2027 TA1 01 90 Good 75 Satisfactory 58 Fair TA1 02 47 Poor 44 Poor 40 Very Poor TA2 01 89 Good 74 Satisfactory 57 Fair TA2 02 46 Poor 43 Poor 39 Very Poor TA3 01 89 Good 74 Satisfactory 57 Fair TA3 02 48 Poor 44 Poor 40 Very Poor TA4 01 53 Poor 41 Poor 29 Very Poor TA4 02 93 Good 76 Satisfactory 65 Fair TA4 03 89 Good 74 Satisfactory 57 Fair TA4 04 43 Poor 39 Very Poor 35 Very Poor TA5 01 90 Good 75 Satisfactory 58 Fair TA5 02 100 Good 89 Good 71 Satisfactory TA6 01 89 Good 74 Satisfactory 57 Fair TA6 02 100 Good 89 Good 71 Satisfactory TA6 03 100 Good 89 Good 71 Satisfactory TA6 04 57 Fair 47 Poor 44 Poor TA6 05 59 Fair 48 Poor 44 Poor TA6 06 42 Poor 38 Very Poor 34 Very Poor TA7 01 94 Good 80 Satisfactory 62 Fair TA7 02 100 Good 89 Good 71 Satisfactory TB 01 93 Good 78 Satisfactory 61 Fair TB 02 91 Good 76 Satisfactory 59 Fair TB 03 52 Poor 46 Poor 42 Poor TB 04 51 Poor 46 Poor 42 Poor TB1 01 92 Good 77 Satisfactory 60 Fair TB1 02 91 Good 76 Satisfactory 59 Fair TB2 01 88 Good 72 Satisfactory 56 Fair TB3 01 100 Good 89 Good 71 Satisfactory TB3 02 37 Very Poor 25 Serious 13 Serious TB3 03 91 Good 74 Satisfactory 65 Fair TB3 04 89 Good 72 Satisfactory 65 Fair TC 01 84 Satisfactory 89 Good 71 Satisfactory TC 02 100 Good 77 Satisfactory 60 Fair TC 03 92 Good 78 Satisfactory 61 Fair TCARGO 01 93 Good 68 Fair 53 Poor TL1 01 86 Good 70 Fair 64 Fair TL1 02 84 Satisfactory 69 Fair 64 Fair TL2 01 43 Poor 31 Very Poor 19 Serious TL2 02 46 Poor 35 Very Poor 22 Serious TL2 03 53 Poor 41 Poor 29 Very Poor TL2 04 50 Poor 39 Very Poor 26 Very Poor TL2 05 30 Very Poor 18 Serious 6 Failed TL2 06 60 Fair 48 Poor 35 Very Poor TL2 07 48 Poor 37 Very Poor 24 Serious TL2 08 50 Poor 39 Very Poor 26 Very Poor TL2 09 92 Good 75 Satisfactory 65 Fair

Page 2 of 2 General Project Information: 2021 Pavement Maintenance Jackson County Application Year: 2021 COAR Application 2021 COAR-2021-MFR-00012 Version Date: 12/31/2020 13:44:08

Applicant

Organization Name Contact Person * Jackson County Amber Judd

Address Contact Person Title * 1000 Terminal Loop Parkway Director of Finance & Administration Suite 201

City State Zip Code Phone Number Email Medford Oregon 97504 (541) 776-7222 [email protected]

Project Name and Location

Project Name * Project Location * 2021 Pavement Maintenance Rogue Valley International-Medford Airport

ODOT Region: Region 3

County tax parcel identification number(s): * 37 2W 01D TL 100

For convenience, If you have these compiled, please upload them here:

Airport Information

Airport Name: * Airport Category: * NPIAS or Non-NPIAS: * Rogue Valley Category 1a NPIAS International-Medford

Project Overview

Select the type of project being proposed: * Program Implementation

Select the category of project for which you are requesting funding: * Emergency preparedness and infrastructure projects in accordance with the Oregon Resilience Plan

Project Start Date: 11/1/2020 Project End Date: 10/30/2021

12/31/2020 Page 1 of 8 General Project Information: 2021 Pavement Maintenance Jackson County Application Year: 2021 COAR Application 2021 COAR-2021-MFR-00012 Version Date: 12/31/2020 13:44:08

Project Summary * Provide a brief summary of the project in the space provided below: Pavement maintenance to protect and rejuvenate core pavements needed for resilience response after a natural disaster, including a Cascadia Subduction Zone event. Project will provide crack seal and slurry seal for Runway 14-32; Taxiways B, B1, C, and C1; and the Air-Cargo Apron.

Project Purpose and Description * Provide a purpose and description of the project in the space provided below: Initially planned as an AIP eligible project on MFR’s CIP list with the FAA, Rogue Valley International-Medford Airport lost eligibility for maintenance projects due to change in airport status from Non-hub to a small hub in 2018. Table 3-2 of the AIP handbook limits eligibility of pavement maintenance to Non hub and non-primary airports. Runway 14-32, along with the air- cargo apron and Taxiways B and C, are vital resources to aid in the response to humanitarian efforts after a catastrophic event . As described in the Oregon Aviation Plan, MFR is a Tier 1 Incident Staging Base (ISB) that supports air ambulance, firefighting operations (base and support), and handles the largest amount of feeder cargo in the state. The USFS and ODF are based at MFR and, as evidenced by the recent devastation throughout Oregon, these critical services utilized MFR for base operations. Our runway design provides for large aircraft such as the VLATs and Supertanker. MFR frequently hosts the Antonov and C-5 aircraft which would be utilized to assist Oregon during an event. This project focuses on resources that directly support these MFR-based operations.

The support pavements have entered critical periods where crack sealing and surface treatment can extend the life of the pavement by sealing and protecting the asphalt from natural elements typical to MFR's large temperature swings. As discussed in the airport’s PMP, 2022 PCI rating projections valued Runway 14-32 at 78, Taxiway B and Taxiway C ranging from 72 to 78, and the cargo apron ranging from 68 to 79. To restore condition ratings, routine preservations such as crack sealing and surface treatments are a cost effective solution. Per the PMP, pavement maintenance is recommended for the taxiways and apron in 2018, and the runway in 2020. The pavement surfaces will be cleaned and prepped for seal coat application, preparation includes rubber removal and marking removal. Once sealed, fresh pavement markings will be applied.

Clearly define the proposed project in each of the following areas:

• Does the project eliminate current deficiencies listed in the current Oregon Aviation Plan? * a Yes No The project is intended to extend the life of the pavement which is critical in the Oregon Aviation Plan .

• Does the project modernize the airport by exceeding state or federal minimum standards as stated in the a Yes No current Oregon Aviation Plan and identified by the Federal Aviation Administration Advisory Circulars or other regulations? * The project not only maintains the runway surface, but also uses modern products and application techniques to sealcoat and repaint the runway to comply with FAA standards. Maintaining a runway is a specific grant assurance required by FAA, but is no longer federally funded at MFR.

• Does the project prevent future deficiencies and preserve the existing facilities? * a Yes No Yes, the project prevents future deficiencies by restoring existing pavements to preserve their intended use.

• Does the project increase the financial self-sufficiency of the airport? * a Yes No

12/31/2020 Page 2 of 8 General Project Information: 2021 Pavement Maintenance Jackson County Application Year: 2021 COAR Application 2021 COAR-2021-MFR-00012 Version Date: 12/31/2020 13:44:08

The Airport provides access to all businesses in the region, and its continued safe operation is key to the economic vitality and health of the area. The project will help ensure the safe, uninterrupted emergency response services provided by the Airport which acts as a Tier 1 incident staging base for the region. Timely preventative pavement maintenance has proven to be a cost effective way to extend the duration of time between major rehabilitation projects. The longer duration between rehabs means less resources spent on larger-scale projects which protects the airport funds and allows for more self sufficiency . The project's success will be measured by the ability to continue safe aircraft operations.

• Does the project have local support? * a Yes No The Airport continues to enjoy tremendous support from the County Commissioners , local Chamber of Commerce, our FBOs and other partners in the area.

12/31/2020 Page 3 of 8 Project Documentation: 2021 Pavement Maintenance Jackson County Application Year: 2021 COAR Application 2021 COAR-2021-MFR-00012 Version Date: 12/31/2020 13:44:08

Documentation and Permits

Was the Airport Layout Plan (ALP) Completed within the last 10 years? *

Yes No a Underway

Date of Completion: 3/8/2013 Anticipated Date of Completion: 3/25/2021 If no, provide reasoning:

Is a NEPA review required? *

Yes a No

Please select the applicable review type:

If 'Other' is selected, please describe the type of NEPA review in the provided field below.

Note any required permits, date issued or expected issue date, completion status, and required status. Permits may include, but are not limited to: right-of-way permits, land acquisition permits, building permits, etc. Click the "SAVE" button to add additional rows.

Permit Type Date Issued Completion Required Status Status

12/31/2020 Page 4 of 8 Statewide Impact: 2021 Pavement Maintenance Jackson County Application Year: 2021 COAR Application 2021 COAR-2021-MFR-00012 Version Date: 12/31/2020 13:44:08

Statewide Impact of Project Per ORS 367.084(6), the following questions apply:

Does the proposed project reduce transportation costs for Oregon businesses or improve access to jobs and a Yes No sources of labor? If yes, provide a short explanation. * Extending the useful life of our runway allows people to travel to and from business opportunities in our region.

Does the proposed project result in an economic benefit to the state? If yes, provide a short explanation. * a Yes No The economic benefit to the state is reliable use of MFR's facilities for resilience action due to a natural disaster. The Airport is home to both the USFS and ODF, as well as Mercy Flights and Erickson Incorporated, all of which depend on MFR to maintain their pavements. Additionally, the project creates jobs, both locally and externally, which will help generate revenue through local and state taxes.

Is the proposed project a critical link connecting elements of Oregon's transportation system that will a Yes No measurably improve utilization and efficiency of the system? If yes, provide a short explanation. * Emergency response within Oregon's transportation system is maintained with the proposed project. Continued utilization of the pavements ensures that MFR is capable to support the increased aircraft demand after a catastrophic event. The increased aircraft demand is measured through operations of air ambulance, firefighting, and cargo in support of a humanitarian effort.

Is the proposed project ready for construction or implementation? * a Yes No MFR has begun the initial stages of design with a goal to receive contractor bids in the first quarter of 2021. The project areas are not environmentally sensitive which clears the way for implementation.

Does the project have any unique construction-readiness, project implementation issues, or possible delays? * a Yes No Regardless of funding availability, MFR has initiated design and plans to have a shovel-ready project by February 2021.

Does the proposed project have a useful life expectancy that offers maximum benefit to the state? If yes, provide a Yes No a short explanation. * The useful life expectancy of pavement maintenance is 8 to 10 years, the benefit to the state is realized in the extended time between major rehabilitation projects.

12/31/2020 Page 5 of 8 Budget: 2021 Pavement Maintenance Jackson County Application Year: 2021 COAR Application 2021 COAR-2021-MFR-00012 Version Date: 12/31/2020 13:44:08

Is this project currently listed in your approved Federal CIP? *

Yes a No

Federally Funded Projects *

FAA Funding Breakdown Federally Funded Projects 0 % FAA AIP Grant Match Requirement from Sponsor 0 % Total Project Cost $0 100 %

Non-Federally Funded Projects *

Total Project Cost $2,500,000.00

Project Funding Breakdown Provide the funding source and the amount of funding from that source. Percent of Project Cost

Minimum Program Match Requirement: 50%

Source of Match Funds * Amount Date Available FAA grant funds Sponsor Funds $2,000,000.00 7/12/2021 Total Match Funds: $2,000,000.00 80 %

Aviation Project Funding Request to ODA * Amount requested from ODA: $500,000.00 20 %

Project Budget Summary Total applicant matching funds: $2,000,000.00 80 % Funding request to ODA: $500,000.00 20 % Total Project Cost: $2,500,000.00 100 %

Pre-Agreement Expenditures * Has the project incurred any expenditures prior to the completion of this agreement, if awarded? If yes, explain.

Yes a No

a * In accordance with OAR 738-124-0045(3)(b) “Only Project costs incurred on or after the effective date of the Agreement are eligible for grant funds.”

12/31/2020 Page 6 of 8 Budget: 2021 Pavement Maintenance Jackson County Application Year: 2021 COAR Application 2021 COAR-2021-MFR-00012 Version Date: 12/31/2020 13:44:08

Please describe those pre-agreement expenditures.

Related Document Uploads

Description Upload Project Sketch https://odae-grants.com/_Upload/12840_1100011-MFRPavementMaintenance.pdf

12/31/2020 Page 7 of 8 Miscellaneous Uploads Jackson County Application Year: 2021 COAR Application 2021 COAR-2021-MFR-00012 Version Date: 12/31/2020 13:44:08

File Repository

Person: Date:

Final Report (You must upload your Final Report prior to closeout) Click here to generate the Final Report form

Upload

12/31/2020 Page 8 of 8 Area Commission on Transportation (ACT) Statutory Review Form Jackson County Application Year: 2021 COAR Application 2021 COAR-2021-MFR-00012 Version Date: 12/31/2020 13:44:08

Instructions: • Please read the Instructions to Reviewers prior to completing this form. The instructions are available on the Oregon Department of Aviation website. • Comment areas are provided to note information critical to your evaluation: How you arrived at your decision. • Complete, save, and submit one review form for each application. • Required fields are marked with a red asterisk (*)

Applicant Name: Application Number: Jackson County COAR-2021-MFR-00012

Project Name Airport Name 2021 Pavement Maintenance Rogue Valley International-Medford

Reviewer Name * ACT Rogue Valley ACT

Please generate and complete the Conflict of Interest Form, and upload in the provided field below. *

Section 1: Meets Standard Somewhat Meets Does Not Meet Comments Standard Standard Reduced Transportation Costs or Improved Access to Jobs ● Does the proposed transportation project a reduce transportation costs for Oregon businesses or improve access to jobs and sources of labor? Economic Benefit ● Does the proposed transportation project result in an economic benefit to the state? a

12/31/2020 Page 1 of 2 Area Commission on Transportation (ACT) Statutory Review Form Jackson County Application Year: 2021 COAR Application 2021 COAR-2021-MFR-00012 Version Date: 12/31/2020 13:44:08

Critical Link ● Is the proposed transportation project a critical link connecting elements of Oregon's transportation system that will measurably a improve utilization and efficiency of the system?

Section 2:

Project Funding 0%-25% 26%-50% 51%-75% 76%-100% ● How much of the cost of the proposed transportation project can be borne by the a applicant for the grant?

Project Readiness* Project's Readiness to Start (in months) ● Is the proposed transportation project ready 0-6 7-12 13-18 19-24 Over 24 for construction or ready for implementation?

a

*As all projects are not construction projects, ODA will use the following definition for project readiness when scoring and ranking projects : Whether a project is ready tobegin elements of work necessary to commence with construction in a reasonable timeframe. If the project does not involve construction, whether the project is ready for implementation.

Review members may use the following information, plus other knowledge when determining project readiness: Permitting, match financing, plan inclusion where necessary, land use approval, applicant capacity

Life Expectancy Expected Useful Life (in years) ● Does the proposed transportation project 0-5 6-10 11-15 16-20 Over 20 have a useful life expectancy that offers maximum benefit to the State? a

12/31/2020 Page 2 of 2 J

R14-01E R14-02E R14-01C TA4-02 R14-02C R14-01W R14-02W

TA6-01 TA5-01 TA4-03 TA1-01

TB3-01 TB3-02 TL2-02 TB3-03 TL2-03

TL2-04

MAJOR AND GLOBAL M&R PROJECT TYPE ROGUE VALLEY INTERNATIONAL-MEDFORD AIRPORT (MFR) PAVEMENT MANAGEMENT PROGRAM UPDATE NO RECOMMENDED PROJECT AIRPORT CIP PROJECT 2020-2021 RECOMMENDED PROJECTS SURFACE TREATMENT

OCT. 2018 JOB NO. 6066 FIG. G.10 MEMORANDUM

From: Planning Manager, Oregon Department of Aviation

To: State Aviation Board

Subj: Recommendation on awarded grant for the Sisters Eagle Airport

In the 2018-2019 COAR grant cycle, Sister Eagle Airport was awarded $150,000 for a hangar development project.

As of the date of this memorandum, Sisters Eagle Airport has been unsuccessful in securing additional funding that is not ODA funds or other state funds. These funds are necessary to ensure grant assurances and allow for ODA to execute a grant agreement.

Below is a timeline of events.

February 12, 2019- The State Aviation Board approves funding for a grant.

April, 2019 - Prior to the award letter and following discussion with the Airport Owners (airport) ODA staff met with the airport to discuss the process for the airport to move forward in the grant process. The airport and ODA discussed reimbursement of construction materials. The airport had informed ODA that the airport was still waiting on some additional funding to be approved through sources that were not ODA or other state funds. ODA informed the airport that once the funding was secure, the grant assurances would be met and the airport could proceed with executing the grant agreement.

June 18, 2019 - ODA provided written notification of award.

June 29, 2020 - At the request of the airport manager, ODA provided a timeline letter, this was the first notification of requirements and an opportunity to resolve the delinquent grant assurances. The letter stated that an agreement would need to be in place no later than October 1, 2020 or the department could withdraw funding.

September 21, 2020 - The airport responded saying they were ready to go, but were still experiencing some financial difficulties.

October 12, 2020 - ODA responded and provided them an updated timeframe of October 31, 2020 to complete all grant assurances in the form of additional funding for the project.

November 4, 2020 - The airport responded and requested some additional follow-up or options

November 19, 2020 - ODA responded and provided the final update and listed options

ODA is recommending that the State Aviation Board:

1. Set a date where all grant assurances must be in place. Failure to do will result in withdrawal of funding. The airport will remain eligible for future funding opportunities applied for after this date. 2. Withdraw funding. The airport will remain eligible for future funding opportunities applied for after this date.

Oregon Department of Aviation Oregon 3040 25th Street SE Kate Brown, Governor Salem, OR 97302-1125 Office: 503-378-4880 Fax:503-373-1688 6/29/2020

Sister Eagle Airport 15820 Barclay Dr. Sister, OR 97759

Subj: COAR-2019-6K5-00048

Dear Mr. Campbell,

On June 18,2019 the Oregon Department of Aviation notified Sister's Eagle Airport of an intent to award $150,000 in COAR state grant funding for the proposed hangar project as applied for.

To date ODA does not have an agreement with the Sisters Airport for this project nor has ODA received any information regarding the project or delay. An agreement between ODA and the Sisters Airport must be in place no later than October 1, 2020. If an agreement is not made by such date, funding may no longer be available per the terms of the grant program and ODA will be withdrawing funding for the COAR-2019-6K5-00048 project pursuant to OAR-738-124- 00045(4) & (5).

If there are any questions, please feel free to contact me or the program coordinators directly

Heather Peck Planning and Programs Manager

Oregon Department of Aviation's mission is to provide infrastructure, financialresources, and expertise to ensure a safeand efficient air transportation system From: Dave Campbell To: LAWYER Matthew A Subject: Re: COAR Grant Date: Monday, September 21, 2020 3:46:51 PM Attachments: image007.png image008.png image009.png Exec. Hangar Elevations.pdf Executive Hangar 5.26.pdf Airport Income&Expense.xlsx Master Plan Line Drawing.pdf

This message was sent from outside the organization. Treat attachments, links and requests with caution. Be conscious of the information you share if you respond. Thanks Matt- I have attached several documents that may help in your thinking. In going through this exercise, we (Benny and myself) decided that we would not be involved in any of the construction, bidding, or anything that could be mis-construed as self dealing even though we have a contractors license and are capable of the work. We decided to simply bid a turn-key operation with a reputable design and construction firm that has multiple hangar projects on-going and completed. We solicited bids from several, and decided on Empire Construction to pick up the PBS designs and build to them. I have attached their spreadsheet and the PBS design. We paid an engineering fee of $12,000 to PBS in 2018 for their design work and paid Chris Mayes (architect) approximately $5,000 to interface with PBS. With design in hand we started with the financing phase. We started with Columbia Bank, Mid-Oregon credit union, and KeyBank, then Summit Bank and are now waiting on Summit and one other bank. They have received reams of financial documents, tax returns, cash flows etc. The difficulty comes with the relationship between Energyneering Solutions, Inc. and Sisters Airport property. They are both owned by the same people- Benny and Julie Benson and can't be easily separated financially. The Bensons are asked in any financing arrangement to be personal guarantors which can be problematic if ESI is not completely stable and profitable. ESI has always been profitable, but the stability of the energy business is somewhat erratic. As you can see from the Airport Income & Expense, this new construction will help with stability as a whole. Summit Bank ordered an appraisal in October 2019 at our cost of $6,500 and came in with a value that was about 35% of what was expected and about 40% of what identically entitled land across the street to the SW was selling for. In early 2019 we installed a sewer pump station as a city requirement and doubled capacity required for immediate use in anticipation of this project. There will need to be a pump station installed for this building, but the upstream capacity is already more than adequate to service this building and the pilot overnight accomodations shown on the master plan. Cost of the pump station was just over $35,000 and a portion of that cost can be assigned to this project. Sisters Airport will contribute the land value of approximately $300,000 to this project. I am sure we will also contribute cash and time as allowed. We are not anticipating any USDA funds, but we are looking at the loan guarantee programs from both USDA and SBA. We have expended cash and a whole lot of time that is not reimbursable, but that is not really the issue. The issue is finding a financial partner that sees value in this project and is willing to finance it. I would anticipate that we will submit paid invoices for concrete, steel, hangar doors or whatever in this project. I believe that you and I had a conversation once about cherry picking paid invoices to comply with the COAR reimbursement policy. The timeline is stretched way out- if we can get concrete poured this next spring, I would be ecstatic. I'm not sure this is answering your questions, but if not, I am pretty much always available for additional information. Best regards, dcc On Mon, Sep 21, 2020 at 12:57 PM LAWYER Matthew A wrote:

Good Afternoon David,

Looks like Sisters was able to get something in place for the COAR Grant. If you can send me the specifics on the materials that will be purchased with the grant and the source of the match, i.e airport funds, USDA funds, financed options, we can get the ball rolling.

We need to also look at the timeline. I expect that there probably will not be any progress on the actual hangar until next spring, is that correct?

Matt Lawyer OFFICE 503-378-4888 CELL 503-983-0275

OREGON DEPARTMENT OF AVIATION

EMAIL [email protected] PROGRAM COORDINATOR

3040 25TH STREET SE, SALEM, OR 97302

WWW.OREGON.GOV/AVIATION

*****CONFIDENTIALITY NOTICE*****

This e-mail may contain information that is privileged, confidential, or otherwise exempt from disclosure under applicable law. If you are not the addressee or it appears from the context or otherwise that you have received this e-mail in error, please advise me immediately by reply e-mail, keep the contents confidential, and immediately delete the message and any attachments from your system.

-- David C. Campbell Sisters Eagle Airport 15820 Barclay Dr. Sisters, OR 97759 541-719-0602 541-588-0789 (Cell) From: PECK Heather To: Dave Campbell ([email protected]) Cc: Benny Benson ([email protected]); Julie Benson ([email protected]); LAWYER Matthew A Subject: ODA ASAP COAR Grant Status Date: Monday, October 12, 2020 12:33:15 PM Attachments: image007.png image008.png image009.png Importance: High

Dave,

This email serves as a follow up to our telephone discussion a couple of weeks ago in regard to the Sisters Airport COAR grant that has yet to move forward into an open status. As discussed, Sisters Airport has officially submitted the grant request online in the ODA electronic grant program however, when the grant was requested to move forward to execution you failed to provide all of the necessary information in which to do so.

ODA needs a full copy of the project finance package in order to proceed with the grant paperwork so that we can include it into the final documentation for execution. As discussed this grant is from the 2019 grant cycle and the only grant in that cycle that has not been executed. ODA cannot hold onto this grant indefinitely per grant policy and as stated in our last correspondence by Matt Lawyer, ASAP Grant Coordinator, ODA requested final documentation and grant execution by October 1, 2020. Unfortunately we did not receive the information and still do not have the required information to move forward with this project.

If you still intend on moving forward with this project we want to work with you and are committed to giving you the rest of this month to provide the required information. Please submit the required grant documentation and finance package information to ODA at your earliest convenience. If we do not have a final executed grant by October 31, 2020 for this specific project application I will be remanding this grant back to the Aviation Board in an upcoming Board meeting for further discussion and possible action.

Please note that the ODA 2020-2021 ASAP COAR grant process is currently underway. If Sisters Airport is planning on submitting for a grant in this current grant cycle, you may do so. Please note that the current status of this grant will be part of the information that is provided to the review committee and they may request to inquire further.

Thank you so much for your cooperation and I look forward to working with you. Please contact me directly with any questions.

Kind Regards, Heather

OFFICE 503-378-3168 CELL 503-881-6966 HEATHER PECK OREGON DEPARTMENT OF AVIATION EMAIL [email protected] PLANNING & PROGRAMS MANAGER 3040 25TH STREET SE, SALEM, OR 97302

WWW.OREGON.GOV/AVIATION

*****CONFIDENTIALITY NOTICE***** This e-mail may contain information that is privileged, confidential, or otherwise exempt from disclosure under applicable law. If you are not the addressee or it appears from the context or otherwise that you have received this e-mail in error, please advise me immediately by reply e-mail, keep the contents confidential, and immediately delete the message and any attachments from your system.

From: Julie Benson To: PECK Heather Cc: Dave Campbell ([email protected]); Benny Benson ([email protected]); LAWYER Matthew A Subject: Re: ODA ASAP COAR Grant Status Date: Wednesday, November 4, 2020 12:42:49 PM Attachments: image007.png image008.png image009.png

This message was sent from outside the organization. Treat attachments, links and requests with caution. Be conscious of the information you share if you respond. Heather – Thank you for clarifying the documentation ODA requires in order to move our grant request forward to execution. Please allow us to explain our current position. The project for which we were awarded the grant was the construction of larger hangars. The project cost is over $2,000,000 for which we got $150,000 in COAR grant. As a privately-owned airport, we do not have access to FAA or additional public funds, and we must provide private funding for over 90% of the project costs. We were positioned to build this last summer with construction lending. Then when COVID hit, the conventional lending institutions went into portfolio protection, and repositioned assets for relief programs including PPP loans. Added to that, the uncertainty caused by the election has resulted in banks putting larger Special purpose (airport) lending on hold. All of these factors have been out of our control, and delayed us from securing an adequate financial package for this large project this year. We still intend to build the project as soon as we can get a lending institution on board. We have the benefit of USDA guarantee backing, and as well SBA because of the public-use privately-owned status, but require an active lender for the COD takeout which will likely not become available this year. Regarding the grant, we would like to propose the following:

1. We have applied for additional COAR grants which are smaller projects where the match will be self-funded by us, and do not require outside lending. This makes these projects much more viable in the near future. Is there a way for us to redirect the funds we have already been awarded to be used for the smaller projects instead? 2. If that is not possible, is there a way to put the current funds on hold for one more year to allow the financial world to recover? 3. If that is not possible, we agree to release the grant back to the COAR program for future distribution. While we would prefer not to do this, we do not want the unused status of our previous grant to diminish our ability to get future grants. Again, we do not have other public resources of funding available like most airports, and rely to a great extent on the State grant program for improvements. Please advise us on the course of action you recommend. Thank you so much for your patience as we navigate these difficult times. We look forward to working with ODA to continue to improve the Sisters Airport. Thanks, Julie

On Mon, Oct 12, 2020 at 12:33 PM PECK Heather wrote:

Dave,

This email serves as a follow up to our telephone discussion a couple of weeks ago in regard to the Sisters Airport COAR grant that has yet to move forward into an open status. As discussed, Sisters Airport has officially submitted the grant request online in the ODA electronic grant program however, when the grant was requested to move forward to execution you failed to provide all of the necessary information in which to do so.

ODA needs a full copy of the project finance package in order to proceed with the grant paperwork so that we can include it into the final documentation for execution. As discussed this grant is from the 2019 grant cycle and the only grant in that cycle that has not been executed. ODA cannot hold onto this grant indefinitely per grant policy and as stated in our last correspondence by Matt Lawyer, ASAP Grant Coordinator, ODA requested final documentation and grant execution by October 1, 2020. Unfortunately we did not receive the information and still do not have the required information to move forward with this project.

If you still intend on moving forward with this project we want to work with you and are committed to giving you the rest of this month to provide the required information. Please submit the required grant documentation and finance package information to ODA at your earliest convenience. If we do not have a final executed grant by October 31, 2020 for this specific project application I will be remanding this grant back to the Aviation Board in an upcoming Board meeting for further discussion and possible action.

Please note that the ODA 2020-2021 ASAP COAR grant process is currently underway. If Sisters Airport is planning on submitting for a grant in this current grant cycle, you may do so. Please note that the current status of this grant will be part of the information that is provided to the review committee and they may request to inquire further.

Thank you so much for your cooperation and I look forward to working with you. Please contact me directly with any questions.

Kind Regards,

Heather

HEATHER PECK OFFICE 503-378-3168 CELL 503-881-6966

OREGON DEPARTMENT OF AVIATION

EMAIL [email protected] PLANNING & PROGRAMS MANAGER

3040 25TH STREET SE, SALEM, OR 97302

WWW.OREGON.GOV/AVIATION

*****CONFIDENTIALITY NOTICE*****

This e-mail may contain information that is privileged, confidential, or otherwise exempt from disclosure under applicable law. If you are not the addressee or it appears from the context or otherwise that you have received this e-mail in error, please advise me immediately by reply e-mail, keep the contents confidential, and immediately delete the message and any attachments from your system.

--

Julie Benson | Owner, Engineer

15820 Barclay Drive, Sisters, OR 97759 PHONE: 541.549.8766 | MOBILE: 541-390-7407 | FAX: 541.549.1901 www.ENERGYneeringSolutions.com From: PECK Heather To: Julie Benson Cc: Dave Campbell ([email protected]); Benny Benson ([email protected]); LAWYER Matthew A Subject: Re: ODA ASAP COAR Grant Status Date: Thursday, November 19, 2020 2:30:59 PM Attachments: image007.png image008.png image009.png

Julie - Follow up to our discussion.

1. We have applied for additional COAR grants which are smaller projects where the match will be self-funded by us, and do not require outside lending. This makes these projects much more viable in the near future. Is there a way for us to redirect the funds we have already been awarded to be used for the smaller projects instead? This would not be an option at this time. The grant was reviewed by and recommended by the ARC for funding. Changing the way the award moves forward is NOT possible. 2. If that is not possible, is there a way to put the current funds on hold for one more year to allow the financial world to recover? You would need to write a letter to ODA officially requesting this. 3. If that is not possible, we agree to release the grant back to the COAR program for future distribution. While we would prefer not to do this, we do not want the unused status of our previous grant to diminish our ability to get future grants. Again, we do not have other public resources of funding available like most airports, and rely to a great extent on the State grant program for improvements. Release may be your best option. Other airports have done this as well.

On Mon, Oct 12, 2020 at 12:33 PM PECK Heather wrote: Dave,

This email serves as a follow up to our telephone discussion a couple of weeks ago in regard to the Sisters Airport COAR grant that has yet to move forward into an open status. As discussed, Sisters Airport has officially submitted the grant request online in the ODA electronic grant program however, when the grant was requested to move forward to execution you failed to provide all of the necessary information in which to do so.

ODA needs a full copy of the project finance package in order to proceed with the grant paperwork so that we can include it into the final documentation for execution. As discussed this grant is from the 2019 grant cycle and the only grant in that cycle that has not been executed. ODA cannot hold onto this grant indefinitely per grant policy and as stated in our last correspondence by Matt Lawyer, ASAP Grant Coordinator, ODA requested final documentation and grant execution by October 1, 2020. Unfortunately we did not receive the information and still do not have the required information to move forward with this project.

If you still intend on moving forward with this project we want to work with you and are committed to giving you the rest of this month to provide the required information. Please submit the required grant documentation and finance package information to ODA at your earliest convenience. If we do not have a final executed grant by October 31, 2020 for this specific project application I will be remanding this grant back to the Aviation Board in an upcoming Board meeting for further discussion and possible action.

Please note that the ODA 2020-2021 ASAP COAR grant process is currently underway. If Sisters Airport is planning on submitting for a grant in this current grant cycle, you may do so. Please note that the current status of this grant will be part of the information that is provided to the review committee and they may request to inquire further.

Thank you so much for your cooperation and I look forward to working with you. Please contact me directly with any questions.

Kind Regards, Heather

OFFICE 503-378-3168 CELL 503-881-6966 HEATHER PECK OREGON DEPARTMENT OF AVIATION EMAIL [email protected] PLANNING & PROGRAMS MANAGER

3040 25TH STREET SE, SALEM, OR 97302

WWW.OREGON.GOV/AVIATION

*****CONFIDENTIALITY NOTICE***** This e-mail may contain information that is privileged, confidential, or otherwise exempt from disclosure under applicable law. If you are not the addressee or it appears from the context or otherwise that you have received this e-mail in error, please advise me immediately by reply e-mail, keep the contents confidential, and immediately delete the message and any attachments from your system.

--

Julie Benson | Owner, Engineer

15820 Barclay Drive, Sisters, OR 97759 PHONE: 541.549.8766 | MOBILE: 541-390-7407 | FAX: 541.549.1901 www.ENERGYneeringSolutions.com

OREGON DEPARTMENT OF AVIATION Draft Oregon Statewide Airport DBE Disparity Study Executive Summary

January 22, 2021

Prepared for:

Oregon Department of Aviation 3040 25th Street SE Salem, OR 97302

Prepared by:

Keen Independent Research LLC 701 N 1st Street Phoenix AZ 85004 Phone: 303-385-8515 [email protected] www.keenindependent.com EXECUTIVE SUMMARY. 2021 Oregon Statewide Airport DBE Disparity Study Keen Independent Research LLC

The federal government requires state and local governments to operate the Federal Disadvantaged Business Enterprise (DBE) Program if they receive a certain level of Federal Airport Administration (FAA) funds for airport projects. The Oregon Department of Aviation (ODA) has operated the Federal DBE Program since it became an independent agency in 2000. Every three years, ODA and other NPIAS airports1 must set an overall annual goal for participation of DBEs in those FAA- funded contracts.

The 2021 Oregon Statewide Airport DBE Disparity Study provides information about minority- and women-owned firms and DBEs to help ODA and other airports set overall DBE goals and operate the Federal DBE Program.2 ODA engaged Keen Independent Research (Keen Independent) to complete this study.

Keen Independent has led similar disparity studies for public entities across the country, including for the Oregon Department of Transportation. These research projects are called “disparity studies” because they determine if there is a disparity between the utilization and availability of minority- and women-owned firms in an agency’s contracts.

Disparity Study Research The Disparity Study began in fall 2019.

 Throughout the study, Keen Independent consulted with ODA Planning and Programs Division staff and external stakeholders that included businesses and trade associations.

 Keen Independent examined ODA and other airport FAA-funded contracts from October 2014 through September 2019. Keen Independent analyzed more than 1,000 prime contracts and subcontracts.

 About 88 percent of ODA and other airports contract dollars went to firms with addresses in Oregon or within Clark and Skamania counties in Washington or Payette County in Idaho. Therefore, Keen Independent focused on this region when collecting data about marketplace conditions for minority- and women-owned firms.

 The study team also collected qualitative information and other input from Oregon businesses, trade associations and other groups.

1 FAA’s National Plan of Integrated Airport Systems (NPIAS) identifies existing and proposed airports that are included in the national airport system, the roles they currently serve, and the amounts and types of airport development eligible for Federal funding under the Airport Improvement Program (AIP) over the next 5 years. 2 The Port of Portland did not participate in this study as it had already completed a disparity study for its contracts.

KEEN INDEPENDENT RESEARCH — 2021 ODA STATEWIDE DBE DISPARITY STUDY DRAFT EXECUTIVE SUMMARY, PAGE 1  The study team completed telephone surveys with 4,889 businesses in Oregon and those Washington and Idaho counties to determine the availability of firms indicating qualifications and interest in airport-related types of work. After considering answers to several screening questions, Keen Independent included 803 companies in the final availability database. These firms provided information such as the race, ethnicity and gender of the business owner and the regions of Oregon where they perform work.

 To determine utilization results, Keen Independent identified the race, ethnicity and gender ownership of companies receiving ODA and other airport prime contracts and subcontracts through sources including telephone interviews with those firms. This analysis produced utilization results for minority-owned firms (by race and ethnicity), white women-owned firms and majority-owned firms (firms that are not minority- or women-owned). ODA reviewed the ownership data before Keen Independent performed the utilization analysis.

 The study team performed disparity analyses by comparing the utilization of minority- and women-owned firms (by race/ethnicity and gender) to the availability benchmarks for each group developed in the study.

 Keen Independent provided instructions for how ODA and other airports can apply the above data to establish future overall DBE goals for FAA-funded contracts and project the portion of those goals to be met through race- and gender-neutral means. ODA and other airports can use this information to update current overall DBE goals and program operation as well.

 For each ODA airport, the study team calculated overall DBE goals for ODA consideration.

 ODA and other airports currently use race- and gender-neutral means to attempt to meet their overall goals for DBE participation. Most participating airports with a current overall DBE goal of more than 0 percent have not met their overall DBE goals in recent years. Keen Independent recommended options for ODA and other airports to consider to better meet their overall goals, including a DBE contract goals program.

Federal Regulations Governing Overall DBE goals Keen Independent followed federal regulations in Title 49 Code of Federal Regulations (CFR) Part 26 and USDOT Guidance when instructing ODA and other airports how to (a) set overall DBE goals for FAA-funded contracts, (b) project how much of a goal will be met through race-neutral means, and (c) project the portion of the goal (if any) to be met through DBE contract goals.

The 2005 Ninth Circuit Court of Appeals decision in Western States Paving Co. v. Washington State DOT is also important for this study. The Court upheld the constitutionality of the Federal DBE Program, but it found that the Washington State DOT failed to show its implementation of the Federal DBE Program to be narrowly tailored (see Chapter 2 and Appendix B of the full report). The disparity study provides information for ODA and other airports to consider in order to meet these legal requirements.

KEEN INDEPENDENT RESEARCH — 2021 ODA STATEWIDE DBE DISPARITY STUDY DRAFT EXECUTIVE SUMMARY, PAGE 2 Summary of Study Results The full report explains availability, utilization and disparity results in detail, along with information about conditions in the Oregon marketplace. Key results are summarized below.

Availability of minority- and women-owned firms and other businesses for ODA and other airport contracts. Figure ES-1 provides the race, ethnicity and gender ownership of the 803 firms in the availability database for this study. Minority-owned firms (MBEs) comprise about 10 percent of businesses in Oregon available for airport contracts. White women-owned firms (WBEs) account for about 14 percent of the companies available for ODA’s and other airports’ work.

Figure ES-1. Number of businesses Number Percent Race/ethnicity and gender of firms of firms in the availability database African American-owned 10 1.2 % Note: Asian-Pacific American-owned 17 2.1 Numbers rounded to nearest tenth Subcontinent Asian American-owned 2 0.2 of 1 percent. Hispanic American-owned 33 4.1 Percentages may not add to totals due to Native American-owned 19 2.4 rounding. Total MBE 81 10.1 %

Source: WBE (white women-owned) 110 13.7 Keen Independent Research availability Total MBE/WBE 191 23.8 % analysis. Majority-owned firms 612 76.2 Total firms 803 100.0 %

The study team identified the specific characteristics of each of the 1,076 FAA-funded prime contracts and subcontracts from October 2014 through September 2019 that were included in the study and counted the number of minority-, women- and majority-owned businesses available for each of those prime contracts and subcontracts. Type, size and location of that work were considered. Importantly, the results took into account the “bid capacity” that each firm indicated in the availability survey.3

3 Firms were asked to identify the size of the largest contract the firm had won or bid on in recent years. As an example, if a firm had only bid on contracts or subcontracts up to $1 million, it was not counted as available for a $5 million ODA and other airports contract.

KEEN INDEPENDENT RESEARCH — 2021 ODA STATEWIDE DBE DISPARITY STUDY DRAFT EXECUTIVE SUMMARY, PAGE 3 Once availability for each contract and subcontract was determined, Keen Independent dollar-weighted results based on the dollars for the contract or subcontract to develop availability benchmarks for all contracts combined.

Although MBE/WBEs accounted for about 24 percent of available firms, the availability benchmark for MBE/WBEs on a dollar-weighted basis was about 15 percent of contract dollars after performing the analysis described above (see Figure ES-2).

Figure ES-2. Overall dollar-weighted Dollar-weighted Race/ethnicity and gender availability availability estimates for MBE/WBEs for FAA-funded African American-owned 0.19 % contracts for ODA and other Asian-Pacific American-owned 1.95 airports, October 2014– Subcontinent Asian American-owned 0.11 September 2019 Hispanic American-owned 2.70

Native American-owned 1.04 Note: Numbers rounded to nearest tenth Total MBE 6.00 % of 1 percent. Percentages may not add to totals due to rounding. WBE (white women-owned) 9.29 Weighted availability figures do not Total MBE/WBE 15.28 % include one majority-owned firm that went out of business between the availability survey and the time of this writing.

Source: Keen Independent Research availability analysis.

Keen Independent used detailed availability results by region to demonstrate how an individual airport can develop its overall DBE goal. The study team calculated overall DBE goals for each ODA airport, as described later in this Executive Summary.

KEEN INDEPENDENT RESEARCH — 2021 ODA STATEWIDE DBE DISPARITY STUDY DRAFT EXECUTIVE SUMMARY, PAGE 4 Utilization of minority- and women-owned firms and DBEs. The top portion of Figure ES-3 presents utilization of minority-owned firms (by group) and white women-owned firms on FAA-funded contracts. MBE/WBEs received 2.8 percent of the contract dollars. As shown, Asian-Pacific American- and white women-owned firms accounted for much of this utilization.

The bottom portion of Figure ES-3 shows participation of firms certified as DBEs during the study period. In total, firms certified as DBEs obtained 1.7 percent of FAA-funded contract dollars. DBEs owned by Asian-Pacific American-owned accounted for one-half of the DBE utilization on these contracts.

Figure ES-3. MBE/WBE and DBE share of ODA and other airport prime contracts and subcontracts for FAA-funded contracts, October 2014–September 2019

Number of Percent contracts* $1,000s of dollars

MBE/WBEs African American-owned 3 $ 194 0.1 % Asian-Pacific American-owned 3 2,338 0.8 Subcontinent Asian American-owned 7 810 0.3 Hispanic American-owned 11 690 0.2 Native American-owned 8 218 0.1 Total MBE 32 $ 4,251 1.5 %

WBE (white women-owned) 83 3,695 1.3 Total MBE/WBE 115 $ 7,945 2.8 %

Total majority-owned 961 279,595 97.2 Total 1,076 $ 287,541 100.0 %

DBEs African American-owned 2 $ 178 0.1 % Asian-Pacific American-owned 1 2,306 0.8 Subcontinent Asian American-owned 6 756 0.3 Hispanic American-owned 5 142 0.0 Native American-owned 8 218 0.1 Total MBE 22 $ 3,599 1.3 %

WBE (white women-owned) 42 1,165 0.4 Total DBE-certified 64 $ 4,764 1.7 %

Non-DBE 1,012 282,777 98.3 Total 1,076 $ 287,541 100.0 %

Note: Includes subcontracts. Source: Keen Independent from ODA and other airport contract data.

KEEN INDEPENDENT RESEARCH — 2021 ODA STATEWIDE DBE DISPARITY STUDY DRAFT EXECUTIVE SUMMARY, PAGE 5 Disparity analysis results for minority- and women-owned firms on FAA-funded contracts. Minority-owned firms received 1.5 percent of FAA-funded contracts, a result that was below what might be expected from the availability analysis — 6.0 percent. As presented in Chapter 7 of the report, further analysis by racial and ethnic group identified substantial disparities for African American-, Asian-Pacific American-, Hispanic American-, and Native American-owned firms. There was no disparity for Subcontinent Asian American-owned firms for these contracts.

Figure ES- shows that white women-owned firms received 1.3 percent of FAA-funded contract dollars, substantially less than the 9.3 percent that might be expected from the availability analysis.

Figure ES-4. MBE and WBE utilization and availability for FAA-funded contracts at ODA and other airports, October 2014–September 2019

Note: Number of contracts/subcontracts analyzed is 1,076. Source: Source: Keen Independent from ODA and other airport contract data.

Quantitative and qualitative information about the local marketplace. Federal courts have found that Congress “spent decades compiling evidence of race discrimination in government highway contracting, barriers to the formation of minority-owned construction businesses, and barriers to entry.”4 Congress found that discrimination has impeded the formation and expansion of qualified MBE/WBEs. The evidence examined in this disparity study indicates that the barriers that Congress found on a national level also appear in Oregon. Quantitative and qualitative information about the Oregon marketplace suggests that there is not a level playing for minority- or women- owned firms.

4 Sherbrooke Turf, Inc. v. Minnesota DOT, 345 F.3d, 970 (8th Cir. 2003) (citing Adarand Constructors, Inc., 228 F.3d at 1167 – 76); Western States Paving Co. v. Washington State DOT, 407 F.3d 983, 992 (9th Cir. 2005).

KEEN INDEPENDENT RESEARCH — 2021 ODA STATEWIDE DBE DISPARITY STUDY DRAFT EXECUTIVE SUMMARY, PAGE 6 Entry and advancement. Keen Independent identified barriers for people of color and women entering and advancing in the Oregon construction and architecture and engineering industries, which negatively affected the number of MBE/WBE construction and engineering companies in business today.

Business ownership rates for minorities and women in the transportation contracting industry. The study team identified disparities in business ownership rates for minorities and women that depress the relative number of MBE/WBEs available for construction and engineering work.

Access to capital. Potential barriers associated with access to capital may affect business outcomes for MBE/WBEs. There is evidence that minority- and women-owned firms do not have the same access to capital as majority-owned firms.

Success of businesses in the construction and engineering industries. Minority- and women- owned construction and engineering firms in Oregon had lower revenue than majority-owned firms. This may indicate discrimination and it also demonstrates that any disadvantages for small businesses disproportionately affect MBEs and WBEs.

Some minority and women business owners reported that they were disadvantaged by their size and had difficulty learning about bid or subconsulting opportunities with airports. Some interviewees also reported negative stereotypes and other forms of discrimination against minority- and women-owned firms.

Development of the Overall DBE Goals and Neutral Projections As described earlier in this Executive Summary, Keen Independent compiled availability data through surveys with businesses in Oregon and surrounding communities. Only businesses reporting their qualifications and interest in public sector prime contracts and subcontracts related to airport work were included in the final analyses. Some of those firms were DBEs.

Base figure analysis using results of dollar-weighted availability. Keen Independent collected information from ODA about future FAA-funded contracts at each of its airports. To calculate availability of DBEs for a prime contract or subcontract, Keen Independent calculated:

(a) Number of current DBEs available for that type, size and location of work; (b) Total number of firms available for that work; and (c) Percentage DBE availability for that contract, calculated by dividing (a) by (b).

The study team incorporated information about the subcontracts typically associated with each type of airport project when determining DBE availability at the project level.

Keen Independent then dollar-weighted the percentage DBE availability results for each contract and subcontract to develop overall DBE availability figures by region and type of project.

KEEN INDEPENDENT RESEARCH — 2021 ODA STATEWIDE DBE DISPARITY STUDY DRAFT EXECUTIVE SUMMARY, PAGE 7 Step 2 adjustments. Federal regulations require agencies to consider “step 2 adjustments” when determining their overall DBE goals. These adjustments can raise or lower the overall goal from what it would be only considering current availability of DBEs for an agency’s contracts (which is called the “base figure” in the federal regulations).

The Federal DBE Program outlines factors that an agency must consider when assessing whether to make any step 2 adjustments to its base figure:

1. Current capacity of DBEs to perform work, as measured by the volume of work DBEs have performed in recent years; 2. Information related to employment, self-employment, education, training and unions; 3. Any disparities in the ability of DBEs to get financing, bonding and insurance; and 4. Other relevant factors.

Keen Independent completed an analysis of each of the above step 2 factors and was able to quantify the effect of certain factors on the base figure for each ODA airport (see Chapter 9 for details). Figure ES-5 shows calculation of potential overall goals for ODA airports after downward adjustments (left-hand column of results) and upward adjustments (right-hand column of results). ODA can choose to make either adjustment or no adjustment at all when determining its overall DBE goals for its airports.

Other airports can follow the same process when determining potential step 2 adjustments for their overall DBE goals.

Figure ES-5. Base figure and potential step 2 adjustments to ODA airports’ overall DBE goals for FAA-funded contracts, FFY 2021- FFY 2023

FFY 2021–FFY 2023 Downward Upward ODA airport adjustment Base figure adjustment

Aurora State Airport 5.45 % 10.61 % 15.50 % Chiloquin State Airport 4.10 8.21 11.99 Condon State Airport-Pauling Field 5.01 10.02 14.64 Cottage Grove State Airport 2.65 5.31 7.75 Independence State Airport 3.18 6.36 9.29 Joseph State Airport 5.88 11.75 17.16 Lebanon State Airport 5.15 10.29 15.03 McDermitt State Airport 4.31 8.61 12.57 Mulino State Airport 3.62 7.25 10.58 Siletz Bay State Airport 7.57 8.75 12.77 Source: Source: Keen Independent Research.

KEEN INDEPENDENT RESEARCH — 2021 ODA STATEWIDE DBE DISPARITY STUDY DRAFT EXECUTIVE SUMMARY, PAGE 8 Projections of the share of the overall goal to be met through neutral means. When ODA prepared its overall DBE goals for each airport for the three years starting FFY 2019, it projected that it would meet those goals entirely through race- and gender-neutral means (see left column of Figure ES-6). In each case, it projected “0%” as the amount of DBE participation it intended to achieve through race- and gender-conscious means. ODA fell short of those goals and study results suggest that ODA may need to use DBE contract goals (a race-conscious measure) to meet its overall DBE goals. (Chapters 7, 8, 10 and 11 discuss these analyses in detail.)

Figure ES-6 shows Keen Independent’s projections of how much of its overall DBE goals ODA can meet through race- and gender-neutral means and race- and gender-conscious means (using DBE contract goals) in the future. Figure ES-6 provides three columns of goals and projections depending on whether ODA makes a downward or upward adjustment to its overall DBE goals at an airport.

Figure ES-6. ODA airports’ overall DBE goals and race-neutral projections for FAA-funded contracts for FFY 2019 and examples of overall goals and projections for FFY 2021 through FFY 2023

FFY 2021–FFY 2023 Downward Upward ODA airport FFY 2019 adjustment Base figure adjustment

Aurora State Airport Overall goal 6.00 % 5.45 % 10.61 % 15.50 % Neutral projection - 6.00 - 0.29 - 0.29 - 0.29 Race-conscious projection 0.00 % 5.16 % 10.32 % 15.21 %

Chiloquin State Airport Overall goal 0.60 % 4.10 % 8.21 % 11.99 % Neutral projection - 0.60 - 0.00 - 0.00 - 0.00 Race-conscious projection 0.00 % 4.10 % 8.21 % 11.99 %

Condon State Airport-Pauling Field Overall goal 0.00 % 5.01 % 10.02 % 14.64 % Neutral projection - 0.00 - 0.00 - 0.00 - 0.00 Race-conscious projection 0.00 % 5.01 % 10.02 % 14.64 %

Cottage Grove State Airport Overall goal 5.50 % 2.65 % 5.31 % 7.75 % Neutral projection - 5.50 - 0.00 - 0.00 - 0.00 Race-conscious projection 0.00 % 2.65 % 5.31 % 7.75 %

Independence State Airport Overall goal 3.66 % 3.18 % 6.36 % 9.29 % Neutral projection - 3.66 - 0.00 - 0.00 - 0.00 Race-conscious projection 0.00 % 3.18 % 6.36 % 9.29 %

KEEN INDEPENDENT RESEARCH — 2021 ODA STATEWIDE DBE DISPARITY STUDY DRAFT EXECUTIVE SUMMARY, PAGE 9 Figure ES-6 (continued). ODA airports’ overall DBE goals and race-neutral projections for FAA-funded contracts for FFY 2019 and examples of overall goal and projections for FFY 2021 through FFY 2023

FFY 2021–FFY 2023 Downward Upward ODA airport FFY 2019 adjustment Base figure adjustment

Joseph State Airport Overall goal - % 5.88 % 11.75 % 17.16 % Neutral projection - - - 0.00 - 0.00 - 0.00 Race-conscious projection - % 5.88 % 11.75 % 17.16 %

Lebanon State Airport Overall goal - % 5.15 % 10.29 % 15.03 % Neutral projection - - - 0.00 - 0.00 - 0.00 Race-conscious projection - % 5.15 % 10.29 % 15.03 %

McDermitt State Airport Overall goal 0.00 % 4.31 % 8.61 % 12.57 % Neutral projection - 0.00 - 0.00 - 0.00 - 0.00 Race-conscious projection 0.00 % 4.31 % 8.61 % 12.57 %

Mulino State Airport Overall goal 0.00 % 3.62 % 7.25 % 10.58 % Neutral projection - 0.00 - 0.00 - 0.00 - 0.00 Race-conscious projection 0.00 % 3.62 % 7.25 % 10.58 %

Siletz Bay State Airport Overall goal 4.30 % 7.57 % 8.75 % 12.77 % Neutral projection - 4.30 - 6.39 - 6.39 - 6.39 Race-conscious projection 0.00 % 1.18 % 2.35 % 6.38 % Source: Source: Keen Independent Research.

KEEN INDEPENDENT RESEARCH — 2021 ODA STATEWIDE DBE DISPARITY STUDY DRAFT EXECUTIVE SUMMARY, PAGE 10 Recommendations Concerning Program Elements Keen Independent suggests that ODA and other participating airports consider the following actions.

Recommendations concerning race- and gender-neutral program measures. Regulations in 49 CFR Section 26.51 require agencies operating the Federal DBE Program to meet the maximum feasible portion of their overall DBE goal through race- and gender-neutral means. Such neutral measures include removing barriers to the participation of businesses in general or promoting the participation of small businesses. If an agency can meet its overall DBE goal solely through race- and gender-neutral means, it must not use race- and gender-conscious measures as part of its implementation of the Federal DBE Program.

In their program documents, Oregon airports reported that they had planned to implement race-neutral measures such as arranging solicitations and times for the presentation of bids, quantities, specifications and delivery schedules in ways that facilitate DBE and small business participation; carrying out information and communication programs on contracting procedures and specific contracting opportunities; and ensuring the distribution of DBE directories to the widest feasible universe of potential prime contractors.

ODA and some other airports have employed neutral measures such as participating in networking events like the Governor’s Marketplace and other trade shows. It is unclear how many of the other measures have been effectively implemented across Oregon airports, however.

Recommendation that certain ODOT neutral programs be applied to ODA FAA-funded contracts. Because it receives USDOT funds for highway contracts, the Oregon Department of Transportation also operates the Federal DBE Program, including neutral efforts to encourage DBE participation. ODOT neutral activities include:

 A Small Contracting Program;  A DBE Supportive Services Program that provides outreach and technical assistance;  Efforts to un-bundle contracts into smaller segments;  Participation in networking events; and  A project-specific mentor-protégé program.

Procurements for ODA price agreements and construction contracts are handled by the ODOT Procurement Office unless they are considered to be construction contracts that are not defined as public improvements in the State of Oregon Public Code. There is also some overlap in the disciplines involved in airport contracts and ODOT highway contracts. In addition, ODOT has many years of experience successfully operating race- and gender-neutral elements of the Federal DBE Program for its contracts funded by the Federal Highway Administration (FHWA).

Keen Independent recommends that ODA consider whether any of the current ODOT neutral efforts can apply to ODA’s FAA-funded contracts and DBEs involved in airport work. Rather than duplicate efforts, ODA might request that ODOT expand certain neutral efforts on ODA’s behalf.

KEEN INDEPENDENT RESEARCH — 2021 ODA STATEWIDE DBE DISPARITY STUDY DRAFT EXECUTIVE SUMMARY, PAGE 11 Recommendation that ODOT and Port of Portland neutral programs might be applied to FAA-funded contracts at other airports. For the reasons as discussed above, other airports might also consider partnering with ODOT on delivery of neutral programs to DBEs and other small businesses. Airports close to Portland might also coordinate neutral programs with the Port of Portland. For example, airports could ask to attend Port of Portland networking events with prime contractors and potential DBE subcontractors to discuss opportunities at their airports.

Recommendation concerning potential development of a small business contract goals program. ODA and other airports might consider setting contract goals for small businesses (SBEs) on their FAA-funded contracts. DBEs would automatically qualify for the program, but other firms could apply for small business certification as well. An airport might decide to only operate the SBE contract goals program with no use of DBE contract goals or to operate the programs in parallel (some contracts would have an SBE goal and some would have a DBE goal).

If ODA were to explore implementing an SBE contract goals program, it would need to coordinate with the State of Oregon Certification Office for Business Inclusion and Diversity (COBID) or another group regarding potential certification of SBEs and might approach ODOT for assistance with program rules and operation.

Recommendation concerning enforcement of prompt payment requirements. Federal regulations (49 CFR Section 26.29) require prime contractors on FAA-funded contracts to promptly pay all subcontractors performing work on those projects. ODA and other airports must require this provision in their DBE Program Plans and contracts for FAA-funded work, and monitor that prime contractors comply with this provision.

To improve the timeliness of invoice payments to consultants and their subconsultants, ODOT recently implemented an invoice partial payment process. A partial payment of 40 percent was determined by analyzing past data and through discussions with industry. ODA’s Price Agreements and Work Order Contracts now reflect the ability to make partial payments. Keen Independent recommends that ODA use this new provision as a standard practice in its future contract management.

Recommendations concerning race- and gender-conscious program elements. Regulations in 49 CFR Section 26.51(d) require agencies to use DBE contract goals to meet any portion of their overall DBE goals that they do not project to meet solely through neutral programs. ODOT and the Port of Portland currently operate DBE contract goals programs for their USDOT-funded contracts and COBID certifies firms as DBEs in the state.

Regulations governing the Federal DBE Program outline how an agency such as ODA would operate such a program. They include the following instructions.

 An agency using such a program would set goals expressing the percentage of contract dollars going to DBEs on certain FAA-funded contracts. It would determine those goals based on an assessment of the subcontracting opportunities on each contract, the availability of DBEs to perform that work and other factors.

KEEN INDEPENDENT RESEARCH — 2021 ODA STATEWIDE DBE DISPARITY STUDY DRAFT EXECUTIVE SUMMARY, PAGE 12  Prime contractors bidding on a contract with a DBE goal must either meet that goal or demonstrate good faith efforts to do so (sometimes shortened to “GFE”). Federal regulations govern what actions, when combined, constitute good faith efforts on the part of the prime contractor to meet a DBE contract goal (see 49 CFR Section 26.53).

 Contracts awarded with DBE goals must contain certain language committing the prime contractor to actions governing use of the DBEs that the contractor has listed for the project.

 When an airport has a contract with a DBE goal, it must monitor DBE participation in that contract to ensure that committed DBE participation is achieved by the prime contractor. There are provisions in the federal regulations that allow flexibility in the use of a specific DBE.

 There are provisions in the regulations (49 CFR Section 26.55) outlining how an agency should count DBE participation toward a goal, including determining whether the DBE is performing a commercially useful function on a contract.

The above points are examples of the requirements that an airport operating a DBE contract goals program must meet. Regulations and Official Guidance from USDOT supply additional provisions.

Recommendation to consider implementing DBE contract goals programs. If ODA or another airport participating in this study determines that it cannot meet its overall DBE goal solely through neutral means, it should consider the evidence presented in the study and other information to determine if it should operate a DBE contract goals program to help it meet its overall goal.

Recommendation to request a waiver from FAA concerning eligibility of DBE groups to meet contract goals. Keen Independent did not identify a disparity between the utilization and availability of Subcontinent Asian American-owned firms on airport FAA-funded contracts during the study period.

Ninth Circuit Court of Appeals rulings in Western States Paving v. WSDOT and in AGC, San Diego v. Caltrans as well as USDOT Guidance instruct agencies within the Ninth Circuit about how to operate race- and gender-conscious programs when it does not have sufficient evidence of discrimination for a particular DBE group. If ODA or other airports choose to use a DBE contract goals program, Keen Independent recommends that it request a waiver from FAA so that all DBEs except for those owned by Subcontinent Asian American men would be eligible to meet a DBE contract goal.

DBEs owned by Subcontinent Asian American men would still participate in other aspects of the Federal DBE Program and their participation would count toward achieving an airport’s overall DBE goal. Because there was evidence of discrimination against women identified in this study, including disparities in the utilization of white women-owned firms on airport contracts, DBEs owned by Subcontinent Asian American women would still be eligible for participation.

KEEN INDEPENDENT RESEARCH — 2021 ODA STATEWIDE DBE DISPARITY STUDY DRAFT EXECUTIVE SUMMARY, PAGE 13 Recommendation for ODA to consider coordinating with ODOT in operating any DBE contract goals program. ODOT already uses DBE contract goals to help meet its overall DBE goal for its FHWA-funded contracts and plays a role in the contracting phase of many ODA FAA-funded contracts. Keen Independent recommends that ODA coordinate with ODOT concerning key elements of its DBE contract goals program based on its expertise and past success, especially for the steps prior to contract execution. ODA would perform needed contract compliance.

Recommendation for small non-ODA airports to consider obtaining external expertise when operating any DBE contract goals programs. Many agencies that operate small airports have retained consulting engineers to assist them in awarding and managing airport contracts. These engineering firms or their subconsultants may have the necessary expertise to help these airports operate a DBE contract goals program, including assistance in setting overall DBE contract goals, evaluation of any good faith effort submissions and contract compliance. Keen Independent recommends that non-ODA airports consider using this expertise if they implement a DBE contract goals program.

Other recommendations for DBE Program operations. ODA and other airports should review the following recommendations as well.

Focus on FAA-funded contracts. This disparity study only examined FAA-funded contracts at ODA and participating airports and no contracts entirely funded by state or local funds. Therefore, the recommendations made here are specific to FAA-funded contracts.

Necessity of following all federal regulations when implementing any DBE contract goals programs. Keen Independent has summarized key elements of program operations, but ODA and other airports should refer to comprehensive regulations in 49 CFR Part 26 and associated USDOT Guidance when designing and operating any DBE contract goals programs. There are many important components to program operation beyond those mentioned in this report.

Monitoring potential overconcentration of DBEs in certain types of work. Regulations in 49 CFR Section 26.33 require agencies operating the Federal DBE Program to take certain steps if they determine that DBEs are overconcentrated in a certain type of work in a way that would unduly burden non-DBE firms to participate in that type of work. Keen Independent’s analysis did not find such overconcentration. Assessment of potential overconcentration should be a topic in airports’ periodic review of program operation, as discussed below.

Periodic review. Many of the public agencies located within the Ninth Circuit that have DBE contract goals programs conduct disparity studies every three to five years. Those studies help agencies update availability information as well as assess whether there is current evidence supporting continued use of any race- and gender-conscious programs.

Keen Independent recommends that ODA and other airports periodically update this disparity study to remain in compliance with USDOT regulations and Guidance and relevant court decisions, especially if they implement race- and gender-conscious programs such as DBE contract goals.

KEEN INDEPENDENT RESEARCH — 2021 ODA STATEWIDE DBE DISPARITY STUDY DRAFT EXECUTIVE SUMMARY, PAGE 14 Public Comment Process for the 2021 Disparity Study Report ODA and Keen Independent held public meetings from the beginning of the study to obtain input from stakeholders and other interested groups. Information about the public meetings was available on the study website. Public meetings included:

 Fall 2019 OAMA Conference, Crater Lake-Klamath Regional Airport;  December 2019 Board Meeting, Corvallis;  Spring 2020 OAMA Conference, Salem;  April 2020 ODA Board Meeting, virtual;  August 2020 ODA Board Meeting, virtual; and  November 2020 OAMA Meeting, virtual.

There will be an additional public meeting on February 4, 2021 to discuss study results. Information about this meeting is available on the ODA website.

Keen Independent will publish the 2021 Oregon Statewide Airport DBE Disparity Study report for public comment before finalizing the report. The public will be able to submit feedback and provide written comments through the following means:

(a) Online at the study website: www.keenindependent.com/oregonairportdbestudy; (b) By calling the study telephone hotline at 503-308-8275; (c) Via email at [email protected]; (d) By regular mail sent to Keen Independent Research LLC, 701 N. 1st St., 2nd Floor, Phoenix, AZ 85004; and (e) By contacting Heather Peck at [email protected] or 503-378-3168, or Cathy Clark at [email protected] or 503-378-2894.

Keen Independent will incorporate information from public comments into the final report submitted to ODA and participating airports.

ODA and other airports will be able to review this information when determining their overall DBE goals and approach to meeting those goals prior to submission to FAA.

KEEN INDEPENDENT RESEARCH — 2021 ODA STATEWIDE DBE DISPARITY STUDY DRAFT EXECUTIVE SUMMARY, PAGE 15

Oregon Statewide Airport DBE Disparity Study The Oregon Department of Aviation conducted research to help airports in Oregon operate the Federal Disadvantaged Business Enterprise (DBE) Program. This will assist airports as they set their overall annual goals for DBE participation in FAA-funded contracts and determine whether they need to apply DBE contract goals. The study included:

 A survey of firms that perform airport-related work in Oregon.  Analysis of prime contractors and subcontractors on past FAA-funded contracts awarded by ODA and local airports (including DBEs and non-DBEs).  Interviews with business owners.  Six public meetings throughout the state.

Nearly every publicly owned NPIAS airport in Oregon participated in this study, except Portland International Airport which already conducted its own disparity study.

Study Team Keen Independent Research performed the disparity study for ODA. Keen Independent Research is an economic consulting firm that specializes in disparity studies, including the recent studies for the Oregon Department of Transportation. David Keen and Annette Humm Keen led this assignment. The study team included the law firm Holland & Knight, the telephone survey firm Customer Research International (CRI) and the research firm Donaldson Consulting.

An External Stakeholder Group was assembled to provide ongoing input.

Schedule The Federal Aviation Administration provided final approval and funding for this project in 2019. The DBE Disparity Study started in fall 2019 and was completed by early 2021.

How to Provide Input  Visit http://www.keenindependent.com/OregonAirportDBEStudy/  Call the study hotline: 503-308-8275  Email the study team [email protected]  Participate in a public meeting (see study website for dates and locations)  Mail information to Annette Humm Keen, Principal, Keen Independent Research 701 N. 1st St., 2nd Floor, Phoenix, AZ 85004  Contact Heather Peck at [email protected] or 503-378-3168, or Cathy Clark at [email protected] or 503-378-2894 20 ANNUAL REPORT 20

www.oregon.gov/aviation

Joseph State

ABOUT 2020 PROJECTS THE NUMBERS ODA ASAP Grants Financial Report Mission Airport Improvements KPMs Aviation Board Pavement Maintenance Aviation in Oregon TABLE OF CONTENTS

About Department of 03 Aviation 10 2020 Financial Report

Programs & 2020 04 Director's Statement 11 Projects Oregon Aviation Key Performance 06 Board 13 Measures

Benefits of Aviation in 08 Oregon 15 Contact Information

FY 2020 ANNUAL REPORT 03

WASCO STATE

A B O U T U S MISSION

The Oregon Department of The Oregon Department of Aviation's mission is provide infrastructure, financial resources & Aviation (ODA) is a state agency expertise to ensure a safe and efficient air comprised of a staff of 13 transportation system. employees. Founded in 1921, ODA is the state's aviation ODA was the first aviation specialist providing: department in the United States and predates the Federal Aviation management and operations of state airports. Administration (FAA). ODA works in collaboration with cities, that connects communities and the state. counties, business and industry, the State of Oregon, the Oregon for airports, pilots, and Department of Transportation aviation related businesses.

(ODOT), the Port of Portland and of state and FAA the FAA. ODA operates and funding programs. maintains 28 State Airports of of aviation policy and assets nearly 100 public use airports in as part of the emergency management system. Oregon.

FY 2020 ANNUAL REPORT 04

DIRECTOR'S STATEMENT I expect you are tired of hearing this, but 2020 was a challenging year, for all of us. The pandemic took away many things we took for granted, and almost brought aviation to its knees. The September wildfires shrouded much of Oregon in darkness for days, and laid waste to much of what makes Oregon so special. Yet the pandemic and the fires also demonstrated what we always knew about Oregon and its people. While we often disagree (and bicker like family BETTY STANSBURY members at the dinner table), when it is important, we stand together and we overcome Director the challenges before us. "WHEN IT IS IMPORTANT, WE STAND TOGETHER AND WE OVERCOME THE CHALLENGES BEFORE US"

The Oregon Department of Aviation is a small 13 person agency, which provides free or low-cost services to airports and aviation users across the state. We receive no state funding, and operate mostly from revenues from a tax on aviation fuels. The revenue from that tax dropped by over 50% in 2020, and resulted in staff reductions, project cancellations or delays, and service reductions. 2021 and 2022 look to be equally challenging, as aviation fuel sales projections show a steady but gradual improvement. But as we celebrate the Department’s 100th birthday in February 2021, the staff and I remain committed to AURORA STATE advancing aviation in Oregon, and assisting pilots, airports and businesses to meet the challenges ahead of us. FY 2020 ANNUAL REPORT 05

AURORA STATE

I am particularly proud of the role Oregon’s airports played in the response to the September wildfires. While the initial response was delayed due to visibility issues for the first couple of days, once the visibility improved, the aerial assets deployed from airports across Oregon helped contain the fires and keep them from causing further damage. The rest of the state saw what we always knew, that in an emergency, aircraft and airports play a unique role in response and recovery. Aviation is an integral part of America’s life, from delivery of vaccines and other needed supplies, to helping businesses thrive and bringing our family members home. 2020 tested us in ways we could not imagine, but the coming years bring a hope for a better future and a better Oregon, and ODA is proud to play a small part in making that hope a reality.

FY 2020 ANNUAL REPORT AVIATION BOARD 06 The Oregon Aviation Board provides policy guidance and oversight to the Department of Aviation. Seven board members, appointed by the Governor, represent aviation and community interests from the public and private sectors statewide

2020 BOARD MEETINGS JANUARY -Performed Director Evaluation -Reached Consensus on ASAP Legislation FEBRUARY -Approved ASAP 2019-2020 COAR Grants -Approved ASAP SOAR Funding Adjustments -Approved ASAP 2020-2021 SOAR Projects APRIL -Approved UAS Rulemaking -Approved ASAP Rulemaking -Approved Rulemaking for -Approved Memo to Legislature Public Records Access & Fees in Response to HB 5004

MAY -Approved Acceptance of CARES ACT Grant from FAA JUNE -Rescinded Board Bylaws -Approved Pause of COAR & SOAR Grants

AUGUST -Approved Policy Option Packages for 2021-23 Budget -Approved Bandon Master Plan, ALP & Findings of OCTOBER Compliance & Compatibility -Approved Mulino Master Plan, ALP & Findings of Compliance & Compatibility

NOVEMBER -Approved Cottage Grove Master Plan, ALP & Findings of Compliance & Compatibility FY 2020 ANNUAL REPORT BOARD 07 MEMBERS

MARTHA MEEKER VINCE GRANATO Sisters, OR | Chair Portland, OR | Vice Chair

JOHN BARSALOU Doug Ferguson Klamath Falls, OR John Day, OR

MARK PETERS Hilda Pereyo Corvallis, OR Yamhill, OR FY 2020 ANNUAL REPORT AVIATION 08 BENEFITS IN OREGON

$29B 78 ECONOMIC BENEFIT CITIES

Aviation Industry Number of cities in contribution to Oregon's Oregon where aviation economy according to businesses are located the Oregon Aviation System Plan

300+ 117K COMPANIES JOBS Number of aviation Number of Jobs Provided companies located in throughout Oregon from Oregon according to the aviation related Oregon Aviation Plan busi ness

FY 2020 ANNUAL REPORT OREGON AIR SYSTEM 09

3,534 374 4 Active FAA Aircraft Registered Drones UAS Test Ranges Registered with ODA with ODA located in the state of Oregon 1,005 28 13 Tall Tower inspections Airports owned and ODA Staff completed in Fiscal Year operated by the state 2020 of Oregon

FY 2020 ANNUAL REPORT 2020 10 FINANCIAL REPORT

19-21 BUDGET BY PROGRAM

Cap Construction 2019-2021 ASAP 25.4% 29.7% LEGISLATIVELY ADOPTED BUDGET

AC Registration PMP 7.3% $31,348,148 0.5% Fiscal Year 20 is the First Half of the 2019-2021 Biennium. GA Entitlement 14.6% Operations 22.5%

ODA FUEL TAX REVENUE This line chart illustrates the revenue challenges that ODA faced in 2020 due to the pandemic.

49% $3M $398K Percent of ODA Revenue Decrease in Fuel Tax CARES ACT Grant Funds from Fuel Taxes in 19-21 Revenue in 2020 received from FAA as part of Budget Coronavirus Relief Funds PROGRAMS & 11 2020 PROJECTS

ODA operations funds are used for all staffing and operational needs of the agency OPERATIONS PROGRAMS Statewide Services Planning Airport Operations CASCADE LOCKS Airport Maintenance

Aircraft registration revenue funds the match for all federal funded airport improvement projects and search and rescue activities provided by the Office of Emergency Management.

CAPITAL CONSTRUCTION

Capital construction is necessary for the safe and efficient operation of airports, to maintain existing infrastructure and to expand future facilities at airports. PROJECT COSTS 2020 PROJECTS Condon State Runway Rehab Siletz Bay State Runway Rehab Lebanon Apron & Taxiway Rehab$2.8M CONDON STATE PAVEMENT MAINTENANCE PROGRAM

PMP is a state funded program to assist airports in undertaking pavement preventative maintenance. There are 66 paved public-use airports in Oregon.

2020 PROJECTS Region 1 Northern $1.1M AURORA STATE 18 Airports PROJECT COSTS P R O G R A M S & 12 2 0 2 0 P R O J E C T S G E N E R A L A V I A T I O N E N T I T L E M E N T

GA Entitlement administers projects that address safety operations and infrastructure development at state- owned NPIAS airports. 2020 PROJECTS Joseph Master Plan & AGIS $2.5M Cottage Grove Fence Independence Fence PROJECT COSTS INDEPENDENCE Chiloquin Obstruction Removal ASAP | AVIATION SYSTEM ACTION PROGRAM C O A R

Critical Oregon Airport Relief is a grant program to assist sponsors with FAA Airport Improvement Projects (AIP) match, emergency preparedness and economic development.

REDMOND *GRANTS BY THE NUMBERS FOR FY 20 4 $600k $4.4M GRANTS AWARDED LEVERAGED *Originally 25 Grants Approved & $2.5M Awarded, Majority of Grants Withdrawn due to 100% CARES Act Funding S O A R

State Owned Airports Reserve is a grant program to

PACIFIC CITY assist state-owned airport safety improvement and infrastructure projects. 2020 PROJECTS Pacific City Improvements Pacific City Property Acquisition $400k Cottage Grove-Fuel Tank PROJECT COSTS R O A R

Rural Oregon Aviation Program is a grant program to ROGUE VALLEY assist commercial air service to rural Oregon. K P KEY PERFORMANCE 13 M MEASURES S

PERCENT OF RUNWAYS IN GOOD OR BETTER CONDITION

-Measures 66 paved public use airports. 94% •Effectiveness of PMP Program. •FAA standards require that runway pavement is good for 20 years. TARGET 100% •One of the highest scores in 10 years.

PERCENT OF RUNWAYS MEETING OR EXCEEDING APPROACH SURFACE STANDARDS

•FAA standards require 20:1 glide slope 62% •Do not meet standards if obstructions penetrate the protected airspace. •Slight increase over the last 4 years due to TARGET 94% increased amount of obstruction removal projects. NUMBER OF STATE AIRPORTS WITH CURRENT INSPECTIONS

•ODA conducts 97 FAA sponsored inspections 124 over 3 years. •ODA conducts quarterly inspections at state airports. TARGET 139 •This is the lowest score in over 10 years due to a 25% reduction in airport operation staff due to COVID-19 revenue reductions.

PERCENT OF FEDERAL FUNDS OBLIGATED OR SPENT 100% •ODA currently utilizes all available NPE funds for state airports •ODA assists airports throughout the state to transfer available funds to other OR TARGET 100% airports to ensure funds don’t leave the state. FY 2020 ANNUAL REPORT K P KEY PERFORMANCE M MEASURES 14 S

CUSTOMER SATISFACTION RATING

•Measures % of customers rating their 78% satisfaction with the agency's overall customer service, timeliness, accuracy, helpfulness, expertise & availability of information. TARGET 91% •In 2020 Agency received highest scores in expertise and helpfulness. •Agency is striving to improve scores in all areas

PERCENT OF AIRCRAFT REGISTERED I N O R E G O N 91% •Measures effectives of accounts receivable •Aircraft Registration revenue is used for 10% grant match for state airport projects & helps support air search & rescue by OEM. TARGET 90% •Exceeds target •Agency has improved the collection process

PERCENT OF BEST PRACTICES MET BY AVIATION BOARD 94% •Survey completed by Board that addresses the Director & Board best practices •Best Outcome in over 5 years due to: •ODA & Board strategic planning & TARGET 100% process improvement efforts

FY 2020 ANNUAL REPORT C O N T A C T U S

Oakridge State

WEB WWW.OREGON.GOV/AVIATION

PHONE (503) 378-4880

ADDRESS 3040 25TH ST SE SALEM, OR 97302

FY 2020 ANNUAL REPORT