AVIATION BOARD MEETING AGENDA DATE February 4, 2021 TIME 10:00 AM – 2:30 PM LOCATION Oregon Department of Aviation 3040 25th St. SE Salem, OR 97302 LIVESTREAM Join Zoom Meeting https://us02web.zoom.us/j/84628860605?pwd=YVQvYVNnNEhNcC9jYzJFL0Vvb3kwZz09 Meeting ID: 846 2886 0605 Passcode: 326461 One tap mobile +13462487799,,84628860605#,,,,*326461# US (Houston) +16699006833,,84628860605#,,,,*326461# US (San Jose) Dial by your location +1 346 248 7799 US (Houston) +1 669 900 6833 US (San Jose) +1 253 215 8782 US (Tacoma) +1 312 626 6799 US (Chicago) +1 929 205 6099 US (New York) +1 301 715 8592 US (Washington D.C) Meeting ID: 846 2886 0605 Passcode: 326461 Find your local number: https://us02web.zoom.us/u/kbUtG7dgDg PRESENTING AGENDA Martha Meeker, Board Chair, and Betty Stansbury, Director of Aviation BOARD INFORMATION & ACTION ITEMS Estimated # TYPE ITEM LEAD(S) TIME Thursday February 4,2021 1 Information 2 min Call to order & Introductions Meeker 2 Action 5 min Approve Consent Agenda Meeker November 5, 2020 meeting minutes Public Comment 3 Information 15 min Limited to 2 minutes per speaker Staff 4 Information 10 min Director’s Update Stansbury Peck 5 Information 10 min Oregon Department Of Energy and Jordan Cove Update ODOE COAR Grant Cycle 5 Presentation of Aviation Review Committee recommendations Peck 6 Action 60 min https://www.oregon.gov/aviation/AVB/Documents/2 Lawyer 021/02_04/COAR%20Presentation/Appendix%20B% 20All%20Applications.pdf Approval of COAR Cycle 5 Grants 30 min Lunch Break Planning and Projects Update: Aurora Environmental Assessment Update Peck 7 Information 30 min Planning and Administration Update Thompson Tall Structure and Planning Analysis Overview Statewide Disparity Study: Presentation of Findings and Recommendations, Study Public Comment period open thru 2/22/2021 Keen Independent 8 Discussion 30 min https://www.oregon.gov/aviation/Documents/DBE%20Progra Research m/2021- 2023/Public%20Comments/KeenIndependent_DraftODADispa rityStudy_FullReport01252021.pdf 15 min Break 9 Information 20 min Operations Update Beach Finance Update 10 Information 10 min Forest Annual Report 11 Discussion 10 min Board updates or reports Board Other Business: recap of Board direction for action and 12 Discussion 10 min informational updates; additional input for upcoming agendas Board, Staff Next meeting: April 1, 2021 via Zoom Adjourn All regular session Board business is complete. Meeker Members of the public will be asked to leave the meeting at this time. Executive Session per ORS 192.660 (2) (h) To consult with counsel concerning the legal rights and duties of a public Department of 13 Discussion 30 min body with regard to current litigation or litigation likely to be Justice; filed. Stansbury Persons with disabilities who require special accommodations please call (503)378-2217 at least 48 hours before the meeting. The board will provide time in the meeting as listed on the agenda for members of the public to speak to the board. Individuals who would like to speak must sign the public comment sign-in form at the meeting and are limited to 2 minutes per speaker. The board may discontinue the public forum after a reasonable time if there are a large number of speakers. NOTE: Due to the uncertain length of time needed for each agenda item, the board may hear any item at any time during the meeting. If a specific time is indicated for an agenda item, an effort will be made to consider that item as close to the time as possible. Scheduled times may be modified if participants agree. Those wishing to hear discussion on an item should arrive at the beginning of the meeting to avoid missing that item. AVIATION BOARD MEETING AGENDA and MINUTES DATE November 5, 2020 TIME 10:00 AM – 2:00 PM LOCATION Oregon Department of Aviation 3040 25th St. SE Salem, OR 97302 LIVESTREAM Join Zoom Meeting https://us02web.zoom.us/j/94432300619?pwd=VllXOHpqc0VybkJkcW10elcybEl6Zz09 Meeting ID: 944 3230 0619 Passcode: 485322 PRESENTING AGENDA Martha Meeker, Board Chair, and Betty Stansbury, Director of Aviation BOARD INFORMATION & ACTION ITEMS Estimated # TYPE ITEM LEAD(S) TIME Thursday November 5, 2020 Call to order & Introductions All attendees notified that the meeting was being recorded. Board members present: Chair Martha Meeker, Vice-Chair Vince Granato. John Barsalou, Doug Ferguson, Hilda Pereyo, Mark Peters. 1 Information 10 min ODA Staff present: Director Betty Stansbury, Heather Peck, Meeker Anthony Beach, Kristen Forest, Cathy Clark, Andria Abrahamson, Matt Lawyer, Sarah Lucas Change to the agenda: condensed presentation times, move item 8 ahead of item 7, cancel Executive Session. Board agreed to change. Approve Consent Agenda October 1, 2020 meeting minutes 2 Action 5 min Meeker Moved to approve minutes from October 1, 2020, State Aviation Board meeting as presented. Moved by Peters, Seconded by Barsalou. VOTE: Aye: Meeker, Granato, Barsalou, Ferguson, Pereyo, Peters. No: none Public Comment Neal White, Oregon Pilots Association: any update on the Jordan Cove Liquid Natural Gas (LNG) plant? Peck – no 3 Information 15 min Staff updates, requests for comment or schedule sent to ODA. Meeker requested update for Board at next meeting 4 Information 20 min Director’s Update Stansbury See PowerPoint presentation Legislative Concept Discussion of ORAVI proposal regarding fuel tax sunset See Board packet for ORAVI legislative proposal; see PowerPoint from Director summarizing the ORAVI proposal and ODA staff response. 5 Discussion 15 min Meeker invited ORAVI representative Mark Gardiner to Stansbury discuss the proposal elements. Board discussion Board agreed to stay with the language already agreed upon in the legislative concepts for the joint transportation committee and communicate that direction to Rep. McLain. Board, Chair and Vice Chair Responsibilities: adopt policy Board member Doug Ferguson left the meeting at time stamp 1:12:00 (11:12AM) Stansbury, 6 Action 10 min Motion to adopt the Policy regarding “Board, Chair and Vice Meeker Chair roles and responsibilities” Moved by Peters, Seconded by Barsalou. VOTE: AYE: Meeker, Granato, Barsalou, Pereyo, Peters. NAY: none; ABSENT: Ferguson Cottage Grove State Airport Master Plan Approve Findings of Compliance and Compatibility Approve Cottage Grove Master Plan and ALP https://www.oregon.gov/aviation/plans-and- programs/Documents/Airport%20Planning/Cottage% 20Grove/2020-03- 17%20Cottage%20Grove%20State%20Airport%20Ma ster%20Plan%20Update%20print.pdf Discussion: Meeker asked for “big picture information” included (attached to the Master Plan so will send separately Taken in the Board Packet). Staff will provide MPU overview in more detail and a review of the SAC legal requirements. Board Out of wants a dissent process prior to final adoption (including a Peck 8 30 min Order review of the Alternatives process) Action “I move that the State Aviation Board adopt the Cottage Grove State Airport Master Plan, the Findings of Compliance and the Findings of Compatibility.” Moved by Granato, Seconded by Barsalou. VOTE: AYE: Meeker, Granato, Barsalou, Pereyo, Peters. NAY: none. ABSENT: Ferguson “I move that the State Aviation Board approve the Capital Improvement Projects list in the Cottage Grove State Airport Master Plan and modifications to that list by the annual issuance of the five-year CIP by the FAA.” Moved by Barsalou, Seconded by Pereyo. VOTE: AYE: Meeker, Granato, Barsalou, Pereyo, Peters. NAY: none. ABSENT: Ferguson Planning and Projects Update See PowerPoint presentation Discussion about FAA re-scoping of Aurora Environmental Assessment based on FAA legal review that identified need to Peck 7 Information 20 min narrow the scope to obstruction removal only. Board questions about ability to be “grandfathered” to finish this; the EA is an FAA document based on federal regulations so they control it. omitted 0 min Lunch Break Operations Update 9 Information 20 min Beach See PowerPoint presentation Finance Update See PowerPoint presentation Included updated board performance survey requested after 10 Information 20 min Forest October presentation when board members were reminded of evaluation processes that had taken place earlier in the year and desired to change their scores. Board updates: Board emails status, revised schedule for 2021 All Board state emails confirmed working except Ferguson’s; 2021 schedule updated with the Board retreat day added for 11 Discussion 10 min Meeker, Staff August. A meeting in January will be an option if there are urgent matters. Reminder to Board members to copy Board administrator on emails regarding attendance/absence for meetings Other Business: New or Old Business for Upcoming Agendas Next meeting: February 4, 2021 to include Independence State Airport Master Plan Adoption, findings of compatibility and findings of compliance, capital projects done and capital 12 Discussion 10 min projects proposed (CIP); COAR grant cycle 2021 approval Board Feb 4 list of items to also include Jordan Cove, Tall Structure and Land Use Analysis, Aurora EA change of scope project status Adjourn All regular session Board business is complete. 13 12:14pm Meeker Members of the public will be asked to leave the meeting at this time. Executive Session per ORS 192.660 (2) (h) To consult with counsel concerning the legal rights and duties of a public 14 Discussion CANCELED body with regard to current litigation or litigation likely to be Jackson filed. Persons with disabilities who require special accommodations please call (503)378-2217 at least 48 hours before the meeting. The board will provide time in the meeting as listed on the agenda for members of the public to speak to the board. Individuals who would like to speak must sign the public comment sign-in form at the meeting and are limited to 2 minutes per speaker. The board may discontinue the public forum after a reasonable time if there are a large number of speakers. NOTE: Due to the uncertain length of time needed for each agenda item, the board may hear any item at any time during the meeting.