State Aviation Board Subj: 2020/2021 COAR Grant Proj

Oregon Department of Aviation 3040 25th Street SE Salem, OR 97302-1125 Office: 503-378-4880 Fax: 503-373-1688 January 28, 2021

From: ODA Planning To: State Aviation Board

Subj: 2020/2021 COAR Grant Projects

The 2020/2021 grant cycle will be the 5th grant cycle since the Aviation System Action Program began and will be the largest award to date. The $2.5 million available for this year’s program is due in large part to the CARES Act of last spring (which provided the local matching share on AIP 2020 grants). Without it, the reduction in revenues due to the pandemic would have significantly reduced the amount of available funds for this worthwhile program. The Aviation Review Committee and staff are pleased to request board approval of $2.5 Million in COAR Grants for the 2020/2021 cycle.

Summary: - The Aviation Review Committee recommends awarding all application in Priority 1 ($1,766,346). - The Aviation Review Committee recommends awarding all application in Priority 2. Staff is not recommending funding of Rogue Valley International –Medford’s $500,000 and recommends funding the remaining Priority 2 projects ($572,000). - The Aviation Review Committee recommends approving all application in Priority 3. Staff is not recommending approval of projects submitted by the Sisters Eagle Airport. Staff recommends awarding the remaining $161,653 in the following order – Non-NPIAS airports (8 with the exception of Sisters Eagle Airport) followed by the NPIAS airports (8). If funds become available (due to additional federal funding of the AIP grants local matching shard) awarding additional grants as described above.

The 2020/2021 COAR Grant Cycle has completed the Aviation Review Committee (ARC) phase pursuant to ORS 319.020(3)(a) and (b).

The department received the following numbers of applications and funding amounts:

Number of Applications Total Requested ODA Funding Total Priority 1 21 $ 1,766,346.70 Total Priority 2 6 $ 1,072,000.00 Total Priority 3 21 $ 2,177,788.50 Total 48 $ 5,016,135.20

Oregon Department of Aviation’s mission is to provide infrastructure, financial resources, and expertise to ensure a safe and efficient air transport system

Staff has provided the following appendices for your review.

Application and Review Materials: Appendix A contains the recommended projects list for Priority I, II and III for the 2020/2021 COAR Grant Cycle. Appendix B contains all of the application material. In the material you will find: The applications, the internal review sheet and associated scoring and the Area Commissions on Transportation (ACT) grading sheets. Board members can also find all of the application material online at www.odae-grants.com. Appendix C provides background on the project for Medford’s FAA AIP Match and resiliency grant. Appendix D provides a background on the grant eligibility for the Sisters Eagle Air projects

ARC Meeting, Discussion and Recommendation:

The Aviation Review Committee met via ZOOM on January 13, 2021 pursuant to OAR 738-124- 0060.

Staff provided program updates and information and then proceeded to discuss the applications.

Discussion and Recommendation:

Discussion on applications submitted in accordance with OAR-738-124-0035(8)(a)(A), “Priority 1”:

The Aviation Review Committee first reviewed applications submitted in accordance with OAR- 738-124-0035(8)(a)(A), “Priority 1”. The Aviation Review Committee discussed the tie breaking for the following projects:

COAR-2021-4S1-00046, Gold Beach Municipal Airport (4S1), Apron Reconstruction COAR-2021-6S2-00013, Florence Municipal Airport (6S2), AWOS Replacement

The ARC recommended breaking the tie as follows: COAR-2021-6S2-00013 then COAR-2021- 4S1-00046. Application COAR-2021-6S2-00013 provides more local match than COAR-2021-4S1- 00046.

There were two applications that scored negative points.

COAR-2021-DLS-00068, Columbia Gorge Regional Airport, South Apron Rehabilitation: Phase I – Design

COAR-2021-S03-00026, Ashland Municipal Airport, Parallel Taxiway Rehabilitation - Phase 1

The Aviation Review Committee found that during the review of the statutory considerations the above named projects were graded in error in two areas. The first error, found in both applications, was that the airport was providing 0-25% of the project funding through sources other than Connect Oregon or ODA funds. The accurate selection for both of these applications is 76-100% of funding outside Connect Oregon or ODA.

The second grading error occurred in application COAR-2021-SO3-0026. The project readiness was marked as over 24 months, when according to the application it should have been 0-6 months.

Had the errors not occurred, both applications would have received marks high enough for their ACT score to be positive.

As a result, the Aviation Review Committee is recommending approval for those two projects.

Aviation Review Committee Recommendation:

The Aviation Review Committee recommended approval of all applications submitted in accordance with OAR-738-124-0035(8)(a)(A), “Priority 1” as listed in appendix A.

Discussion on applications submitted in accordance with OAR-738-124-0035(8)(a)(B), “Priority 2”:

The Aviation Review Committee first reviewed applications submitted in accordance with OAR- 738-124-0035(8)(a)(B), “Priority 2”. There were no ties.

Aviation Review Committee Recommendation: The Aviation Review Committee recommended approval of all applications submitted in accordance with OAR-738-124-0035(8)(a)(B), “Priority 2” as listed in appendix A.

Discussion on applications submitted in accordance with OAR-738-124-0035(8)(a)(C), “Priority 3”:

The Aviation Review Committee first reviewed applications submitted in accordance with OAR- 738-124-0035(8)(a)(C), “Priority 3”. The Aviation Review Committee discussed the tie breaking for the following projects:

Tie #1 COAR-2021-9S3-00014, Lakeside Airport, Lakeside Airport Fencing Project COAR-2021-BNO-00042, Burns Municipal Airport, Public Water Supply Well & Water Distribution System

The ARC recommended breaking the tie and approving as follows: COAR-2021-9S3-00014 then COAR-2021-BNO-00042. Application COAR-2021-9S3-00014 was a Safety Project and the applicant only submitted one application.

Tie #2 COAR-2021-LGD-00029, La Grande/Union County Airport, Fuel Recovery COAR-2021-6K5-00051, Sisters Eagle Airport, Infrastructure for Growth - Jet A Fuel Tank COAR-2021-BNO-00043, Burns Municipal Airport, Jet Fuel Storage Tank

The ARC recommended breaking the tie and approving in the following order: COAR-2021-LGD- 00029, COAR-2021-6K5-00051 and COAR-2021-BNO-00043. The tie breaking was primarily based on percentage of the project funded as well as the overall project costs. The applicant for COAR-2021-LGD-00029 only had one application submitted, which was another factor in the tie breaking process.

Tie #3 COAR-2021-AST-00030, Port of Astoria Regional Airport, Fuel Farm Generator and Transfer Switch COAR-2021-8S4-00022, Enterprise Municipal Airport- 8S4, Airport Safety Improvements Project

The ARC recommended breaking the tie and approving as follows: COAR-2021-AST-00030 then COAR-2021-8S4-00022. Application COAR-2021-AST-00030 provided more match as a portion of percentage than COAR-2021-8S4-00022.

Aviation Review Committee Recommendation: The Aviation Review Committee recommended approving all applications submitted in accordance with OAR-738-124-0035(8)(a)(C), “Priority 3” as listed in appendix A.

Other action items from the Aviation Review Committee:

In addition, it was determined by the Aviation Review Committee that the grading process specifically related to the quantitative questions needs to be reviewed. The Aviation Review Committee requested some additional details be provided in the COAR Instructions to Reviewers documentation that would further illustrate what the Oregon Administrative Rules provide.

The Aviation Review Committee also asked staff to look into the overall grading process and develop recommendations for a new process.

Staff provided options to the Aviation Review Committee as follows:

- Option 1: Keep current process - Option 2: Each ARC member reviews all applications and an aggregate score is calculated as the final ACT Grade. In addition, all comments would or could be considered in the Aviation Review Committee meeting - Option 3: Cohorts of the ARC group would meet and grade the materials, providing more than one set of eyes to create substantive comments and thorough grading. One grade sheet would be completed with the cohort’s collective comments and final evaluation scores.

Staff polled the Aviation Review Committee and the ARC overwhelmingly supported Option 3. Staff will be developing the process for creating the ARC Cohorts for review of applications submitted under the ASAP program.

Additionally, staff will be revising the Instructions to Reviewers to support the ARC Cohort process and include some additional explanatory statements on review criteria as requested.

Staff Discussion and Recommendations:

Discussion on applications submitted in accordance with OAR-738-124-0035(8)(a)(A)-(C):

Staff would like to specifically call out two projects for Staff report and detailed recommendation in addition to the ARC recommendations as further described below.

There are two applications submitted for more than the typical $150,000.

COAR-2021-MFR-00011 Rogue Valley International-Medford 2021 AIP Projects, submitted in accordance with OAR-738-124-0035(8)(a)(A), “Priority 1” for $176,079.50.

COAR-2021-MFR-00012 Rogue Valley International-Medford 2021 Pavement Maintenance, in accordance with OAR-738-124-0035(8)(a)(B), “Priority 2” for $500,000.

OAR 738-124-0040(1)(d) gives sole discretion to the State Aviation Board in awarding amounts greater than the $150,000 in OAR 738-124-0040(1)(a).

The rule states:

“(d) Notwithstanding the maximum grant amounts listed in this section, the Board may award a larger grant if it makes a finding that a larger grant awarded to a particular project would serve the purposes of the program. If an Applicant applies for a grant amount above the maximum amount listed in this section, the application must include a detailed statement of how the grant amount in excess of the maximum listed in this section would serve the purposes of the respective program as described in OAR 738-124-0010.”

In the discussion of the projects, the State Aviation Board may award all, some, or none of the applicants request for monies exceeding OAR 738-124-0040(1)(a), or $150,000. If the State Aviation Board chooses to fund an amount exceeding the $150,000, staff requests that specific information from the application be cited as to “how the grant amount in excess of the maximum listed in this section would serve the purposes of the respective program as described in OAR 738-124-0010.”

Appendix C is provided for additional background related to application COAR-2021-MFR- 00012.

Staff Recommendation for COAR-2021-MFR-00011 and COAR-2021-MFR-00012:

Staff recommends funding COAR-2021-MFR-00011, 2021 AIP Projects, submitted in accordance with OAR-738-124-0035(8)(a)(A), “Priority 1” for $176,079.50 as it is consistent with the COAR program funded projects and otherwise beneficial to the Statewide System plan as a Capital Improvement Project.

Staff does not recommend funding COAR-2021-MFR-00012, 2021 Pavement Maintenance Projects, in accordance with OAR-738-124-0035(8)(a)(B), “Priority 2” for $500,000 or at any level in accordance with the material in Appendix C. Furthermore, this project is not in accordance with past or present COAR projects approved for funding and is not a Capital Improvement Project. This request is for a maintenance project that appears to be able to be done in multiple time frames and does not appear critical or otherwise beneficial to the Statewide System plan as a capital improvement project. The general intent of the COAR program has not been to fund maintenance projects. Additionally, pavement maintenance projects can find funding through ODA’s Pavement Maintenance Program. The applicant also failed to identify why this project should be funded outside of the normal funding levels (of up to $150,000). This is a requirement of any special funding request. Not specifying reasoning for such a large funding request, especially of a non-capital standard maintenance project does not provide the ARC, ODA Staff or the Board the necessary details for a thorough review for such a large investment.

Staff is also requesting that in prioritizing approval for those applications submitted in accordance with OAR-738-124-0035(8)(a)(C), “Priority 3” the State Aviation Board consider approval of all non-NPIAS projects first, then those projects that are on NPIAS airports as follows and with exceptions:

Non-NPIAS Airport Priority 3 Projects Application # Airport Name Project Name COAR-2021-2S2-00036 Beaver Marsh Beaver Marsh restoration COAR-2021-7S3-00063 Twin Oaks Airpark Runway Repaving COAR-2021-6K5-00052 Sisters Eagle Airport Infrastructure for Growth -Building Addition COAR-2021-7S3-00059 Twin Oaks Airpark Transient Parking Ramp COAR-2021-7S3-00071 Twin Oaks Airpark Backup Emergency Generator COAR-2021-1S8-00066 Arlington Municipal Airport Runway 6-24 Paving and Parking Apron - Phase 1 COAR-2021-9S3-00014 Lakeside Lakeside Airport Fencing Project COAR-2021-6K5-00051 Sisters Eagle Airport Infrastructure for Growth - Jet A Fuel Tank COAR-2021-8S4-00022 Enterprise Municipal Airport Safety Improvements Project Airport COAR-2021-6K5-00061 Sisters Eagle Airport Infrastructure for Growth - Asphalt Sealcoat/Repaint COAR-2021-6K5-00055 Sisters Eagle Airport Infrastructure for Growth - Electrical/Sewer COAR-2021-8S4-00050 Enterprise Municipal Tie-Down Area Improvements Project Airport NPIAS Airport Priority 3 Projects Application # Airport Name Project Name Illinois Valley Airport Fire Suppression COAR-2021-3S4-00072 Illinois Valley Airport Water Pond Completion COAR-2021-77S-00024 Hobby Field (77S) Taxilane Design and Construction COAR-2021-77S-00025 Hobby Field (77S) Utilities to Support Taxilane Development Public Water Supply Well & Water COAR-2021-BNO-00042 Burns Municipal Airport Distribution System COAR-2021-LGD-00029 La Grande/Union County Fuel Recovery COAR-2021-BNO-00043 Burns Municipal Airport Jet Fuel Storage Tank Port of Astoria Regional COAR-2021-AST-00030 Airport Fuel Farm Generator and Transfer Switch Port of Astoria Regional COAR-2021-AST-00008 Airport AST Wastewater System Replacement Ken Jernstedt Airfield Fuel Tank COAR-2021-4S2-00028 Ken Jernstedt Airfield Replacement

Please note, the applications for Sisters Eagle Airport are bolded. Staff is not recommending these projects for approval at this time.

Sisters Eagle Airport was awarded a grant in the 2018-2019 COAR Grant Cycle. Appendix C, is provided as background for discussion.

Staff Recommendation:

Staff recommends approving all projects at Non-NPIAS airports first followed by the projects at NPIAS airports, with the exception of these applications: COAR-2021-6K5-00051, Sisters Eagle Airport, Infrastructure for Growth - Jet A Fuel Tank COAR-2021-6K5-00052, Sisters Eagle Airport, Infrastructure for Growth -Building Addition COAR-2021-6K5-00055, Sisters Eagle Airport, Infrastructure for Growth - Electrical/Sewer COAR-2021-6K5-00061, Sisters Eagle Airport, Infrastructure for Growth - Asphalt Sealcoat/Repaint

Prepare for plan “B”. The 2019-2020 COAR Grants experienced a change in the way we normally do business. The CARES ACT provided 100 percent funding for all but one of the Priority 1 projects as well as a project from the 2018-2019 COAR Grant Cycle.

Should the Federal Government again fully fund all Priority 1 projects, staff recommends that the monies be allocated consistent with their overall initial approval recommendation as follows: - Any remaining Priority 1 projects not covered by stimulus - All projects funded by the State Aviation Board for Priority 2 - All projects funded by the State Aviation Board, Non-NPIAS airport Priority 3 projects first, then all NPIAS airport Priority 3 projects.

Final Recommendations:

Staff recommends the State Aviation Board accept the project approval recommendations from the Aviation Review Committee and the Oregon Department of Aviation in Priorities 1, 2, and 3.

Approve applications submitted in accordance with OAR OAR-738-124-0035(8)(a)(A), “Priority 1”: as follows: Approve all applications as recommended and ranked by the Aviation Review Committee for Priority 1.

Approve applications submitted in accordance with OAR-738-124-0035(8)(a)(B), “Priority 2”: as follows: Approve all applications as recommended and ranked by the Aviation Review Committee for Priority 2, with the exception of application COAR-2021-MFR-00012, Rogue Valley International-Medford, 2021 Pavement Maintenance. The State Aviation Board finds / does not find that the applicant demonstrated enough evidence in the application to warrant funding / not warrant funding at (state the level of funding) (state justification for any funding level over $150,000.)

Approve applications submitted in accordance with OAR OAR-738-124-0035(8)(a)(C), “Priority 3”: as follows: Approve all applications as recommended by the Aviation Review Committee in Priority 3 as follows: All projects at Non-NPIAS airports according to their final ranking from the Aviation Review Committee, with the exception of those at the Sisters Eagle Airport. (Please include a statement as to why in the discussion) and then all projects at NPIAS airports according to their final ranking from the Aviation Review Committee.

Direct staff to allocate additional COAR grant funding to unfunded and approved COAR 2020- 2021 projects if funding becomes available. Min. Match Amount Requested Priority Application # Airport Name Project Name ACT Requirement () Actual Match () Actual Match () from ODA () Total Project Cost Application Base Score ACT Score Application Final Score 1 COAR‐2021‐77S‐00023 Hobby Field (77S) AIP Match Runway Rehab ‐ Env/Design, Phase 1 Lane County ACT 10 91 $ 303,333.00 $ 30,000.00 $ 333,333.00 278 60 338 1 COAR‐2021‐BNO‐00041 Burns Municipal Airport Airport Master Plan South East ACT 10 91 $ 303,330.00 $ 30,000.00 $ 333,330.00 277 60 337 1 COAR‐2021‐S12‐00065 Albany Municipal Airport AWOS Improvements Cascades West ACT 10 91 $ 358,945.00 $ 35,499.00 $ 394,444.00 271 60 331 1 COAR‐2021‐ONO‐00037 Ontario Municipal Airport Rehabilitate Runway, Taxiways, and Apron (AIP 17) South East ACT 10 91 $ 341,250.00 $ 33,750.00 $ 375,000.00 276 50 326 1 COAR‐2021‐3S8‐00053 Grants Pass Airport (3S8) Environmental Review of Master Plan Update Projects Rogue Valley ACT 10 91 $ 343,778.00 $ 34,000.00 $ 377,778.00 278 45 323 1 COAR‐2021‐LKV‐00054 Lakeview Airport Taxiway A Rehabilitation ‐ Design & Construction South Central Oregon ACT 10 96.2 $ 3,794,444.44 $ 150,000.00 $ 3,944,444.44 261 60 321 1 COAR‐2021‐BKE‐00032 BKE Runway 13‐31 Sealcoat North East ACT 10 90 $ 250,500.00 $ 27,833.30 $ 278,333.30 280 35 315 1 COAR‐2021‐4S1‐00046 Gold Beach Municipal Airport (4S1) Apron Reconstruction ‐ Phase II Construction South West ACT 10 91 $ 536,900.00 $ 53,100.00 $ 590,000.00 276 35 311 1 COAR‐2021‐6S2‐00013 Florence Municipal Airport (6S2) AWOS Replacement Lane County ACT 10 91 $ 455,000.00 $ 45,000.00 $ 500,000.00 276 35 311 1 COAR‐2021‐HRI‐00057 Hermiston Municipal Airport Apron Rehabilitation: Phase III ‐ Construction North East ACT 10 93.47 $ 2,147,390.00 $ 150,000.00 $ 2,297,390.00 248 60 308 1 COAR‐2021‐BNO‐00040 Burns Municipal Airport Apron Rehabilitation South East ACT 10 91 $ 1,146,600.00 $ 113,400.00 $ 1,260,000.00 266 40 306 1 COAR‐2021‐TMK‐00044 Tillamook Airport Main Apron Construction North West Oregon ACT 10 91.46 $ 1,605,556.00 $ 150,000.00 $ 1,755,556.00 256 45 301 1 COAR‐2021‐9S9‐00016 Lexington Municipal Airport Lexington Municipal Airport ‐ Seal Coat & REIL Installation (Construction) North East ACT 10 91 $ 764,929.80 $ 75,652.20 $ 840,582.00 266 30 296 1 COAR‐2021‐ONP‐00018 Newport Municipal Airport Environmental Assessment Phase II for Obstruction Removal Cascades West ACT 25 92 $ 153,334.00 $ 13,333.00 $ 166,667.00 254 40 294 1 COAR‐2021‐DLS‐00068 Columbia Gorge Regional Airport South Apron Rehabilitation: Phase I ‐ Design Lower John Day ACT 10 91 $ 252,780.00 $ 25,000.00 $ 277,780.00 258 ‐5 253 1 COAR‐2021‐CVO‐00017 Corvallis Municipal Airport FAA Match Funds for Phase 2 Runway 17/35 Rehab Cascades West ACT 25 95 $ 2,850,000.00 $ 150,000.00 $ 3,000,000.00 210 40 250 1 COAR‐2021‐S03‐00026 Ashland Municipal Airport Parallel Taxiway Rehabilitation ‐ Phase 1 Rogue Valley ACT 10 91 $ 239,633.30 $ 23,699.70 $ 263,333.00 258 ‐15 243 1 COAR‐2021‐OTH‐00015 Southwest Oregon Regional Airport FAA AIP Aircraft Rescue and Fire Fighting (ARFF) Building Project South West ACT 50 97.86 $ 6,850,000.00 $ 150,000.00 $ 7,000,000.00 182 50 232 1 COAR‐2021‐RDM‐00009 Redmond Municipal Airport Taxiway F Rehabilitation, Taxiway H Relocation, and Electrical Improvements Project Central Oregon ACT 50 97.95 $ 7,178,500.00 $ 150,000.00 $ 7,328,500.00 177 50 227 1 COAR‐2021‐EUG‐00073 Eugene Mahlon Sweet Airport Rehabilitate Runway 16L/34R Lane County ACT 50 98.96 $ 14,213,733.00 $ 150,000.00 $ 14,363,733.00 168 40 208 1 COAR‐2021‐MFR‐00011 Rogue Valley International‐Medford 2021 AIP Projects Rogue Valley ACT 50 96.87 $ 5,458,457.50 $ 176,079.50 $ 5,634,537.00 151 30 181 2 COAR‐2021‐77S‐00031 Hobby Field (77S) EOC Airport Equipment Lane County ACT 10 10 $ 5,000.00 $ 45,000.00 $ 50,000.00 192 40 232 2 COAR‐2021‐3S8‐00067 Grants Pass Airport (3S8) Resilience Equipment for Grants Pass Airport Rogue Valley ACT 10 20 $ 23,000.00 $ 92,000.00 $ 115,000.00 195 15 210 2 COAR‐2021‐S33‐00027 Madras Municipal Airport Madras Airport Helibase: Phase 1 Central Oregon ACT 10 16.71 $ 30,087.50 $ 150,000.00 $ 180,087.50 168 35 203 2 COAR‐2021‐3S8‐00058 Grants Pass Airport (3S8) Resilience Improvements for Jet‐A Fueling System Rogue Valley ACT 10 10 $ 16,667.00 $ 150,000.00 $ 166,667.00 162 25 187 2 COAR‐2021‐SPB‐00069 Scappoose Industrial Airpark Airport Improvements ‐ Emergency Stand‐by Generator North West Oregon ACT 25 25 $ 45,000.00 $ 135,000.00 $ 180,000.00 157 25 182 2 COAR‐2021‐MFR‐00012 Rogue Valley International‐Medford 2021 Pavement Maintenance Rogue Valley ACT 50 80 $ 2,000,000.00 $ 500,000.00 $ 2,500,000.00 152 10 162 3 COAR‐2021‐2S2‐00036 Beaver Marsh Beaver Marsh restoration South Central Oregon ACT 5 50 $ 7,000.00 $ 7,000.00 $ 14,000.00 270 30 300 3 COAR‐2021‐7S3‐00063 Twin Oaks Airpark Runway Repaving Region 1 ACT 5 50 $ 75,593.50 $ 75,593.50 $ 151,187.00 250 45 295 3 COAR‐2021‐6K5‐00052 Sisters Eagle Airport Infrastructure for Growth ‐Building Addition Central Oregon ACT 10 74.72 $ 443,300.00 $ 150,000.00 $ 593,300.00 254 35 289 3 COAR‐2021‐3S4‐00072 Illinois Valley Airport Illinois Valley Airport Fire Suppression Water Pond Completion Rogue Valley ACT 10 70 $ 350,000.00 $ 150,000.00 $ 500,000.00 220 60 280 3 COAR‐2021‐7S3‐00059 Twin Oaks Airpark Transient Parking Ramp Region 1 ACT 5 50 $ 94,450.00 $ 94,450.00 $ 188,900.00 245 30 275 3 COAR‐2021‐77S‐00024 Hobby Field (77S) Taxilane Design and Construction Lane County ACT 10 46.43 $ 130,000.00 $ 150,000.00 $ 280,000.00 206 50 256 3 COAR‐2021‐7S3‐00071 Twin Oaks Airpark Backup Emergency Generator Region 1 ACT 5 30.77 $ 20,000.00 $ 45,000.00 $ 65,000.00 235 10 245 3 COAR‐2021‐77S‐00025 Hobby Field (77S) Utilities to Support Taxilane Development Lane County ACT 10 57.14 $ 200,000.00 $ 150,000.00 $ 350,000.00 217 25 242 3 COAR‐2021‐1S8‐00066 Arlington Municipal Airport Runway 6‐24 Paving and Parking Apron ‐ Phase 1 Lower John Day ACT 5 5.06 $ 8,000.00 $ 150,000.00 $ 158,000.00 192 45 237 3 COAR‐2021‐9S3‐00014 Lakeside Lakeside Airport Fencing Project South West ACT 5 5 $ 7,000.00 $ 133,000.00 $ 140,000.00 210 25 235 3 COAR‐2021‐BNO‐00042 Burns Municipal Airport Public Water Supply Well & Water Distribution System South East ACT 10 10 $ 8,200.00 $ 73,800.00 $ 82,000.00 190 45 235 3 COAR‐2021‐LGD‐00029 La Grande/Union County Fuel Recovery North East ACT 10 15 $ 3,000.00 $ 17,000.00 $ 20,000.00 190 40 230 3 COAR‐2021‐6K5‐00051 Sisters Eagle Airport Infrastructure for Growth ‐ Jet A Fuel Tank Central Oregon ACT 10 10 $ 14,215.00 $ 127,930.00 $ 142,145.00 190 40 230 3 COAR‐2021‐BNO‐00043 Burns Municipal Airport Jet Fuel Storage Tank South East ACT 10 10 $ 12,000.00 $ 108,000.00 $ 120,000.00 185 45 230 3 COAR‐2021‐AST‐00030 Port of Astoria Regional Airport Fuel Farm Generator and Transfer Switch North West Oregon ACT 25 25 $ 2,500.00 $ 7,500.00 $ 10,000.00 180 45 225 3 COAR‐2021‐8S4‐00022 Enterprise Municipal Airport‐ 8S4 Airport Safety Improvements Project North East ACT 5 5 $ 4,700.00 $ 89,300.00 $ 94,000.00 205 20 225 3 COAR‐2021‐AST‐00008 Port of Astoria Regional Airport AST Wastewater System Replacement North West Oregon ACT 25 49.43 $ 146,634.00 $ 150,000.00 $ 296,634.00 174 50 224 3 COAR‐2021‐4S2‐00028 Ken Jernstedt Airfield Ken Jernstedt Airfield Fuel Tank Replacement Region 1 ACT 10 16.51 $ 29,660.00 $ 150,000.00 $ 179,660.00 181 40 221 3 COAR‐2021‐6K5‐00061 Sisters Eagle Airport Infrastructure for Growth ‐ Asphalt Sealcoat/Repaint Central Oregon ACT 10 10.94 $ 7,000.00 $ 57,000.00 $ 64,000.00 190 30 220 3 COAR‐2021‐6K5‐00055 Sisters Eagle Airport Infrastructure for Growth ‐ Electrical/Sewer Central Oregon ACT 10 11.76 $ 20,000.00 $ 150,000.00 $ 170,000.00 186 25 211 3 COAR‐2021‐8S4‐00050 Enterprise Municipal Airport‐ 8S4 Tie‐Down Area Improvements Project North East ACT 5 5 $ 7,485.00 $ 142,215.00 $ 149,700.00 175 10 185

Total Applications PRI 121 Total Priority 1 $ 1,766,346.70 Total Applications PRI 26 Total Priority 2 $ 1,072,000.00 Total Applications PRI 321 Total Priority 3 $ 2,177,788.50 Total 2020‐2021 APPS 48 Total ASK $ 5,016,135.20 General Project Information: 2021 AIP Projects Jackson County Application Year: 2021 COAR Application 2021 COAR-2021-MFR-00011

Applicant

Organization Name Contact Person * Jackson County Amber Judd

Address Contact Person Title * 1000 Terminal Loop Parkway Director of Finance & Administration Suite 201

City State Zip Code Phone Number Email Medford Oregon 97504 (541) 776-7222 [email protected]

Project Name and Location

Project Name * Project Location * 2021 AIP Projects Rogue Valley International-Medford Airport

ODOT Region: Region 3

County tax parcel identification number(s): * 37 2W 01D TL 100

For convenience, If you have these compiled, please upload them here:

Airport Information

Airport Name: * Airport Category: * NPIAS or Non-NPIAS: * Rogue Valley Category 1a NPIAS International-Medford

Project Overview

Select the type of project being proposed: * Program Implementation

Select the category of project for which you are requesting funding: * Assistance with FAA AIP grant match

Project Start Date: 11/1/2020 Project End Date: 8/1/2021

12/31/2020 Page 1 of 8 General Project Information: 2021 AIP Projects Jackson County Application Year: 2021 COAR Application 2021 COAR-2021-MFR-00011

Project Summary * Provide a brief summary of the project in the space provided below: The project components have been approved by the FAA and are listed on MFR 's 2021 CIP Project list issued by FAA. For 2021, the project improvements include Construction of an Airport Detention Pond ; Removing TW B3 and TSA Grading; an Environmental Assessment for a suite of projects identified in the Master Plan Update; and purchase of a new ARFF vehicle.

Project Purpose and Description * Provide a purpose and description of the project in the space provided below: The Airport, along with the aviation-related businesses and facilities, represents a vital and significant regional economic asset. In addition to the many aviation-related assets, the Airport also provides benefits to local businesses and industries , promotes tourism, as well as encourages additional business development and expansion throughout Jackson County, the surrounding communities, and adjacent counties.

The primary objective is to construct a centralized stormwater treatment facility for ‘Basin 4’ at MFR. The stormwater facility will be designed to intercept the stormwater in a ditch parallel to Taxiway A, treat for water quality with biofiltration swales, and detain excess stormwater volume in a surface pond with release at controlled, predevelopment flow rates. Stormwater quality treatment has been designed in accordance with local (City of Medford) standards and stormwater quantity discharge has been designed in accordance with National Marine Fisheries Service (NMFS) requirements, which are more conservative than City standards.

Taxiway B3 has been excluded from regular pavement maintenance and is no longer a pavement structure that can be utilized with regularity. TW B3 geometry diagonally connects between Taxiway A and Taxiway B, which is not ideal when compared to current taxiway design standards. The pavement surface of Taxiway B3 will be fully removed and the safety areas of Taxiways A and B will be graded to comply with future hangar and apron development as shown in the preferred layout alternative developed in the pending master plan update.

Purchase of an ARFF truck will replace an aging truck that is required to maintain commercial service per FAA standards .

Clearly define the proposed project in each of the following areas:

• Does the project eliminate current deficiencies listed in the current Oregon Aviation Plan? * Yes a No

• Does the project modernize the airport by exceeding state or federal minimum standards as stated in the Yes a No current Oregon Aviation Plan and identified by the Federal Aviation Administration Advisory Circulars or other regulations? *

• Does the project prevent future deficiencies and preserve the existing facilities? * a Yes No Yes, the projects on the CIP prevent future deficiencies by restoring existing pavement and bringing airfield geometry into

12/31/2020 Page 2 of 8 General Project Information: 2021 AIP Projects Jackson County Application Year: 2021 COAR Application 2021 COAR-2021-MFR-00011 compliance with local and FAA design standards.

• Does the project increase the financial self-sufficiency of the airport? * a Yes No The project helps MFR reduce costs by reducing the amount of detention ponds required to meet environmental regulations. Construction, permitting and maintenance costs will be lowered and MFR's ability to recruit new business to the airport will be improved since stormwater runoff will be of little concern and cost to the customer .

• Does the project have local support? * a Yes No The Airport continues to enjoy tremendous support from the County Commissioners , local Chamber of Commerce, our FBOs and other partners in the area.

12/31/2020 Page 3 of 8 Project Documentation: 2021 AIP Projects Jackson County Application Year: 2021 COAR Application 2021 COAR-2021-MFR-00011

Documentation and Permits

Was the Airport Layout Plan (ALP) Completed within the last 10 years? *

Yes No a Underway

Date of Completion: 3/8/2013 Anticipated Date of Completion: 3/25/2021 If no, provide reasoning:

Is a NEPA review required? *

a Yes No

Please select the applicable Environmental assessment (EA) review type:

If 'Other' is selected, please describe the type of NEPA review in the provided field below.

Note any required permits, date issued or expected issue date, completion status, and required status. Permits may include, but are not limited to: right-of-way permits, land acquisition permits, building permits, etc. Click the "SAVE" button to add additional rows.

Permit Type Date Issued Completion Required Status Status USACE Nationwide 3/18/2021 Underway Required DEQ 401 Water Quality Cert 3/18/2021 Underway Required DSL Wetland Fill 3/18/2021 Underway Required DEQ 1200-CA 10/1/2019 Completed Required City of Medford Grading Permit 4/16/2021 Underway Required FAA FONSI 6/30/2020 Completed Required

12/31/2020 Page 4 of 8 Statewide Impact: 2021 AIP Projects Jackson County Application Year: 2021 COAR Application 2021 COAR-2021-MFR-00011

Statewide Impact of Project Per ORS 367.084(6), the following questions apply:

Does the proposed project reduce transportation costs for Oregon businesses or improve access to jobs and a Yes No sources of labor? If yes, provide a short explanation. * The project will allow the RVI-M Airport to continue to provide safe, multi-modal access for all residents and businesses in Southern Oregon and Northern California, including the following Business Clusters: Agriculture, Aviation, Creative Industries, Education Services and Technology, Food Processing, Forestry and Wood Products, Manufacturing, Software, and Tourism and Hospitality. Long known for its agriculture and forestry/wood products, the region is home to So. OR University, Rogue Community College, OIT, Shakespeare and Britt Festivals, the Craterian Theater, Amy's Kitchen, Lily Bell Chocolates, Rogue Creamery, many wineries, Harry & David, Asante and Providence Health Centers, many retirement/eldercare facilities, Care Stream Health, Project A, Kingsley Air Force Base, and the VA Domiciliary.

Does the proposed project result in an economic benefit to the state? If yes, provide a short explanation. * a Yes No The Airport provides access to all businesses in the region, and its continued safe operation is key to the economic vitality and health of the area. It is estimated that the number of long-term, on-airport (non construction) jobs created or retained as a direct result of the project is 1,947. That number is based on the number of on- airport jobs for Rogue Valley International-Medford Airport shown in the Oregon Aviation Plan (v6.0). These jobs represent approximately $53M in payroll or about 6.5% of Oregon's on-airport payroll.

Is the proposed project a critical link connecting elements of Oregon's transportation system that will a Yes No measurably improve utilization and efficiency of the system? If yes, provide a short explanation. * The project will help ensure the safe, uninterrupted commercial air services provided by the Airport which acts as a multi -modal reliever, reducing vehicular and truck traffic congestion on roadways throughout the region . The project's success will be measured by the ability to continue safe aircraft operations on the Taxiway and prevent aircraft incursions .

Is the proposed project ready for construction or implementation? * a Yes No The FAA is in the process of programming MFR's 2021 AIP grant dollars that will include: Taxiway B3 Removal and Safety Area Grading, and Airport Stormwater Treatment Facility and acquisition of an ARFF Truck. An Environmental Assessment which includes these projects was completed in July 2020 Design for TW B3 removal and stormwater detention facility is approximately 80% complete and will be ready for contractor bidding in early 2021. the design is 100% funded by FAA with available 2020 passenger entitlement funds.

Does the project have any unique construction-readiness, project implementation issues, or possible delays? * a Yes No The project is included in an extensive Environmental Assessment which was completed in July of 2020. The EA completion has allowed for design to be completed earlier than the typical March bidding, this puts the project in a much stronger position to start construction early in the season.

Does the proposed project have a useful life expectancy that offers maximum benefit to the state? If yes, provide a Yes No a short explanation. * The stormwater detention pond is expected to have a 20-40 year life without any major improvements. The ARFF vehicle has a 10-15 year life expectancy.

12/31/2020 Page 5 of 8 Budget: 2021 AIP Projects Jackson County Application Year: 2021 COAR Application 2021 COAR-2021-MFR-00011

Is this project currently listed in your approved Federal CIP? *

a Yes No

Federally Funded Projects *

FAA Funding Breakdown Federally Funded Projects $5,282,378.00 94 % FAA AIP Grant Match Requirement from Sponsor $352,159.00 6 % Total Project Cost $5,634,537.00 100 %

Non-Federally Funded Projects *

Total Project Cost

Project Funding Breakdown Provide the funding source and the amount of funding from that source. Percent of Project Cost

Minimum Program Match Requirement: 50%

Source of Match Funds * Amount Date Available FAA grant funds $5,282,378.00 4/15/2021 Source Match $176,079.50 4/15/2020 Total Match Funds: $5,458,457.50 97 %

Aviation Project Funding Request to ODA * Amount requested from ODA: $176,079.50 3 %

Project Budget Summary Total applicant matching funds: $5,458,457.50 97 % Funding request to ODA: $176,079.50 3 % Total Project Cost: $5,634,537.00 100 %

Pre-Agreement Expenditures * Has the project incurred any expenditures prior to the completion of this agreement, if awarded? If yes, explain.

Yes a No

a * In accordance with OAR 738-124-0045(3)(b) “Only Project costs incurred on or after the effective date of the Agreement are eligible for grant funds.”

12/31/2020 Page 6 of 8 Budget: 2021 AIP Projects Jackson County Application Year: 2021 COAR Application 2021 COAR-2021-MFR-00011

Please describe those pre-agreement expenditures.

Related Document Uploads

Description Upload FAA CIP https://odae-grants.com/_Upload/12836_1100011-OR-2020-5YRCIPLettertoSponso rs-Medford-MFR.pdf Passenger Entitlement Calculation https://odae-grants.com/_Upload/12836_1100011_2-MFR_EntitlementCalcs.pdf

12/31/2020 Page 7 of 8 Miscellaneous Uploads Jackson County Application Year: 2021 COAR Application 2021 COAR-2021-MFR-00011

File Repository

Finding of No Significant Impact from US Army Corps of Engineers 12870_1100013-MedfordCIP-FIN ALFONSI.pdf

Person:Josh Lekkerkerker Date:10/12/2020

Finding of No Significant Impact from FAA 12870_1100013-MedfordCIPProj ectsFONSILettertoSponsor-June 2020pdf.pdf

Person:Josh Lekkerkerker Date:10/12/2020

CIP Data Sheets 12870_1100013-MFR2021CIPDa taSheets-R0.pdf

Person:Josh Lekkerkerker Date:10/12/2020

PCI Data 12870_1100013-PCI-TWB3.pdf

Person:Josh Lekkerkerker Date:10/12/2020

Final Report (You must upload your Final Report prior to closeout) Click here to generate the Final Report form

Upload

12/31/2020 Page 8 of 8 Area Commission on Transportation (ACT) Statutory Review Form Jackson County Application Year: 2021 COAR Application 2021 COAR-2021-MFR-00011

Instructions: • Please read the Instructions to Reviewers prior to completing this form. The instructions are available on the Oregon Department of Aviation website. • Comment areas are provided to note information critical to your evaluation: How you arrived at your decision. • Complete, save, and submit one review form for each application. • Required fields are marked with a red asterisk (*)

Applicant Name: Application Number: Jackson County COAR-2021-MFR-00011

Project Name Airport Name 2021 AIP Projects Rogue Valley International-Medford

Reviewer Name * ACT Rogue Valley ACT

Please generate and complete the Conflict of Interest Form, and upload in the provided field below. *

Section 1: Meets Standard Somewhat Meets Does Not Meet Comments Standard Standard Reduced Transportation Costs or Improved The language did not explain how this project Access to Jobs reduces costs or improves access to jobs. It stated ● Does the proposed transportation project a that the airport will continue to provide safe multi reduce transportation costs for Oregon modal access for all residents and businesses. businesses or improve access to jobs and sources of labor? Economic Benefit The application did not explain how project would ● Does the proposed transportation project result in econ benefit to the state. It stated the result in an economic benefit to the state? a airport provides access to all business in region and continued safe operation is key to vitality.

12/31/2020 Page 1 of 2 Area Commission on Transportation (ACT) Statutory Review Form Jackson County Application Year: 2021 COAR Application 2021 COAR-2021-MFR-00011

Critical Link ● Is the proposed transportation project a critical link connecting elements of Oregon's transportation system that will measurably a improve utilization and efficiency of the system?

Section 2:

Project Funding 0%-25% 26%-50% 51%-75% 76%-100% ● How much of the cost of the proposed transportation project can be borne by the a applicant for the grant?

Project Readiness* Project's Readiness to Start (in months) ● Is the proposed transportation project ready 0-6 7-12 13-18 19-24 Over 24 for construction or ready for implementation?

*As all projects are not construction projects, ODA will use the following definition for project readiness when scoring and ranking projects : Whether a project is ready tobegin elements of work necessary to commence with construction in a reasonable timeframe. If the project does not involve construction, whether the project is ready for implementation.

Review members may use the following information, plus other knowledge when determining project readiness: Permitting, match financing, plan inclusion where necessary, land use approval, applicant capacity

Life Expectancy Expected Useful Life (in years) ● Does the proposed transportation project 0-5 6-10 11-15 16-20 Over 20 have a useful life expectancy that offers maximum benefit to the State? a

12/31/2020 Page 2 of 2 Rogue Valley International -Medford (MFR) Passenger Entitlement Calculation 10/12/2020

Entitlement Calcs - 2021 2019 Final Enplanement # from FAA Total Enplanements 528,362

Less than 3,200,000,000 in AIP Available in the FY Each of first 50,000 Each of the next 50,000 Each of the next 400,000 50,000 50,000 428,362 $ 7.80 $ 5.20 $ 2.60 $ 390,000 $ 260,000 $ 1,113,741 $ 1,763,741

$3,200,000,000 or more in AIP available in the FY Each of first 50,000 Each of the next 50,000 Each of the next 400,000 50,000 50,000 428,362 2021 Available $ 15.60 $ 10.40 $ 5.20 Entitlements $ 780,000 $ 520,000 $ 2,227,482 $ 3,527,482 $ 5,282,378

Entitlement Calcs - 2020 2018 Final Enplanement # from FAA Website Total Enplanements 492,217

Less than 3,200,000,000 in AIP Available in the FY Each of first 50,000 Each of the next 50,000 Each of the next 400,000 50,000 50,000 392,217 $ 7.80 $ 5.20 $ 2.60 $ 390,000 $ 260,000 $ 1,019,764 $ 1,669,764

$3,200,000,000 or more in AIP available in the FY Each of first 50,000 Each of the next 50,000 Each of the next 400,000 50,000 50,000 392,217 $ 15.60 $ 10.40 $ 5.20 $ 780,000 $ 520,000 $ 2,039,528 $ 3,339,528 $ 1,754,895

P:\R\RVI000-CLIENT\0900MKTG\CIP\MFR_CIP_2021-2026\MFR-2021-2026 CIP Breakdown-R0.xlsx Page 1

Northwest Mountain Region U.S. Department Seattle Airports District Office

of Transportation 2200 S. 216th Street Federal Aviation Des Moines, WA 98198 Administration

March 16, 2020

Mr. Jerry Brienza Airport Director 1000 Terminal Loop Parkway Medford, Oregon 97504

Rogue Valley International-Medford Airport (MFR), Medford, OR Fiscal Year 2021-2025 CAPITAL IMPROVEMENT PLAN (CIP)

Over the past few years the Federal Aviation Administration (FAA) and the Oregon Department of Aviation (ODA) have partnered together with sponsors in a continued effort towards developing solid Capital Improvement Plans (CIPs). Through the development of the State Capital Improvement Program (SCIP), ODA and the FAA have been able to work together to identify the highest priority work within the anticipated funds that would most effectively improve the statewide airport system from a safety and preservation perspective.

Last fall we met with you during Joint Planning Conferences to review and compile a list of projects. Over the past few months your FAA PM and FAA State Planner have worked together to review, analyze and coordinate your airport’s CIP. The summary below represents the plan the FAA will move forward with at this time. Our office believes that this plan is both eligible and justified; however as in any given year, projects are dependent on the availability of funding. Any changes to the agreed upon project list needs to be coordinated on your next SCIP and may affect funding and year. We appreciate your willingness to work through this process with us, and look forward to continuing to do so in the future.

Your primary entitlements balance prior to any FY2020 funding actions are listed below.

(2018 Expiring) FY 2018 $0 FY 2019 $0 FY 2020 $3,339,528 TOTAL $3,339,528

Rogue Valley International-Medford Airport, Medford, OR 5-YEAR PROJECTS & REQUESTED FUNDING

Year Project Name Passenger DI Total Stormwater Detention 2021 $3,637,500 $0 $3,637,500 Pond (Design & Const.) Taxiway A Safety Area Grading & Remove 2021 $360,000 $0 $360,000 Taxiway B3: Design & Construction 2021 Acquire ARFF Vehicle $820,313 $0 $820,313** EA for Master Plan 2021 $600,000 $0 $600,000 Projects Expand GA Apron Ph I 2022 $3,569,886 $1,100,000 $4,669,886 Design & Construction Conduct Misc. Study- 2023 Pavement Condition $105,000 $0 $105,000 Index Reconstruct Rwy 14/32 2023 Lighting & Signs $2,906,650 $0 $2,906,650 (MagVar) Expand GA Apron Ph II 2024 $3,569,886 $1,000,000 $4,569,886 Design & Construction 2025 Acquire SRE Equipment $740,000 $0 $740,000 Terminal Expansion: Ph I 2025 $1,406,250 $0 $1,406,250 Design Construct New Hangar 2025 $1,781,250 $0 $1,781,250 Taxilanes

Projects originally planned for FY2020 that have been postponed are not addressed in this letter. If you plan to move a FY2020 project into FY2021 for a grant, please talk to your project manager to ensure that you have a schedule. To improve response timing due to Airport Improvement Program (AIP) grant schedule constraints, the ADO will be adjusting the CIP process in the coming year. Look for more information and further direction later this spring.

If you have any questions please call your Project Manager, Joseph Dalke, at (206) 231-4137.

Sincerely,

Joelle Briggs

Manager, Seattle Airports District Office

U.S. DEPARTMENT OF TRANSPORTATION FEDERAL AVIATION ADMINISTRATION FINDING OF NO SIGNIFICANT IMPACT

Rogue Valley International – Medford Airport Medford, Oregon

Unconditional Airport Layout Plan Approval

June 2020

Introduction The Federal Aviation Administration (FAA) has made a Finding of No Significant Impact (FONSI) for the proposed action at Rogue Valley International – Medford Airport. This FONSI is based on the analysis in the Final Environmental Assessment (FEA) dated June 2020. The evaluation therein is consistent with the National Environmental Policy Act (NEPA), FAA Order 1050.1F Environmental Impacts: Policies and Procedures, and FAA Order 5050.4B, National Environmental Policy Act (NEPA) Implementing Instructions for Airport Actions.

Proposed Actions The Rogue Valley International - Medford Airport proposes to construct five projects, which include Airport Stormwater Treatment and Detention Facilities, Automated Surface Observation System Relocation, Runway 32 Supplemental Wind Cone Relocation, Electrical Equipment Building (EEB) Relocation, and General Aviation (GA) Apron Expansion to ensure compliance with current FAA safety and operational standards for airports. FAA serves as the lead federal agency for the Project. The FAA is planning to provide AIP funding for the projects described above as well as an Airport Layout Plan approval, actions which constitute Federal actions subject to NEPA.

Purpose and Need The purpose of the proposed action is to meet FAA's safety regulations and more efficiently accommodate current and anticipated aircraft requirements. Construction of a new stormwater detention facility would address stormwater management of new and existing impervious surfaces to meet current local, state, and federal stormwater regulations. The proposed relocated wind cone would be installed within allowable lateral and longitudinal ranges, bringing the navigation aid back into compliance with FAA guidance. The EEB relocation is to consolidate all airfield lighting equipment into one building and provide capacity for future airfield regulators and circuits. The GA Apron Expansion will alleviate current aircraft parking congestion and accommodate future phases of expansion. The purpose and need is provided in more detail in Chapter Two of the FEA.

Alternatives Analysis The FEA analyzed a range of alternatives including the No Action Alternative. Chapter Two of the FEA describes the examination of the alternatives and their ability to meet the purpose and need. This chapter also includes a discussion of the preferred alternative that was selected for further environmental evaluation along with the No Action Alternative.

Affected Environment Chapter Three includes a description of the existing conditions for all of the environmental resource categories so that the appropriate evaluation could be undertaken in the environmental consequences section for the impacts associated with the Proposed Action Alternative. The evaluation in this section determined that Proposed Action Alternative would not affect the following:

• Coastal Resources • Department of Transportation 4(f) properties • Farmlands • Land Use • Supply of energy and consumption of natural resources • Noise and Compatible Land use • Socioeconomic resources and populations subject to the environmental justice protections • Light Emissions and Visual Impacts • Wild and Scenic Rivers

This chapter also includes a description of the existing conditions for all other environmental resource categories so that the appropriate evaluation could be undertaken in the environmental consequences section.

Environmental Consequences The evaluation of the Environmental Consequences of the Proposed Action Alternative is outlined in Chapter Four of the FEA. Extensive evaluation and consultation were conducted to determine impacts associated with wetlands, cultural resources, and species protected by the Endangered Species Act.

0.35 acres of unavoidable, permanent impacts to wetlands will occur. Based upon consultation with the U.S. Army Corps of Engineers (COE) and the State of Oregon Division of State Lands (DSL), the Rogue Valley International – Medford Airport will purchase credits from a Mitigation Bank that serves this area. The wetland permit application to the COE and Oregon (DSL) is in the final stages of review. When the application process is completed, FAA is expecting to receive a nationwide permit from the COE and a DSL removal-Fill permit. All Airport Improvement Program (AIP) grants for the proposed action will include a condition that project construction cannot proceed without the wetland permits referenced above, which will include the purchase of credits in a wetland bank.

The cultural resources investigation is referenced in the FEA in chapters 3.6 and 4.5 with supporting documentation contained in chapters 6.2.1 and 6.2.2. The documentation includes correspondence with the Oregon SHPO and the Cow Creek Band of the Umpqua Tribe of Indians, the Confederated Tribes of Grande Ronde Community of Oregon, the Smith Rock Ranchia, and the Confederated Tribes of Siletz Indians concurring with the FAA’s determination that the Proposed Action would not affect above-ground or below-ground resources. Neither an Archeological Monitoring Plan nor Inadvertent Discovery Plan were recommended from Oregon SHPO or the various Tribes.

The FAA undertook formal consultation with the National Marine Fisheries Service (NMFS) for the potential effect of the Proposed Action Alternative on the Southern Oregon/Northern California Coast Coho Salmon (Oncorhynchus kisutch). A Biological Assessment was prepared and submitted to the NMFS with a determination the proposed project may affect, and is likely to adversely affect the species or their critical habitat. The Biological Opinion from NMFS was issued on May 18, 2020. All Avoidance and Minimization Measures as well as Conservation Measures in that opinion are a condition of this finding and will be listed as such in the AIP grants issued for this work.

Public and Agency Involvement The Draft Environmental Assessment (DEA) was released for a public comment period that ran from May 8, 2019 to June 17, 2020. A Notice of Availability was published on May 8, 2019 in the Mail Tribune and on the Airport’s website at www.flymfr.com; their Facebook page https://www.facebook.com/jacksoncountyairportauthority; and on their Instagram page https://www.instagram.com/flymfr/. Copies of the DEA were available at the airport and Seattle Airport District Office. No comments were received.

Environmental Finding and Approval I have carefully and thoroughly considered the facts contained in the aforementioned EA and Statement of Findings. Based on that information, I find the proposed Federal action is consistent with existing national environmental policies and objectives of Section 101(a) of NEPA and other applicable environmental requirements. I also find the proposed Federal action will not significantly affect the quality of the human environment or include any condition requiring any consultation pursuant to section 102(2) (c) of NEPA. As a result, FAA will not prepare an EIS for this action.

PREPARED BY: Date: Sean Callahan Environmental Protection Specialist Seattle Airports District Office

APPROVED: Date: William C. Garrison Acting Seattle ADO Manager Seattle Airports District Office

Airports Division U.S. Department Northwest Mountain Region of Transportation Seattle Airports District Office Federal Aviation 2200 S. 216th Street Administration Des Moines, Washington 98198

June 29, 2020

Jerry Brienza Airport Manager Rogue Valley International – Medford Airport Administration Office 1000 Terminal Loop Parkway Medford, Oregon 97504

Dear Mr. Brienza:

Final Environmental Assessment (FEA) Capital Improvement Plan Projects Rogue Valley International – Medford Airport, Medford, Oregon

This is to advise you that we have completed our review of the FEA for the aforementioned document.

Enclosed is a signed copy of the Finding of No Significant Impact (FONSI). Please announce in a local newspaper of general circulation at least once and as soon as practical, the availability of the FONSI and the FEA for a 15-day informational review period. The announcement should identify the report, summarize the proposed action, indicate the length of the review period, and the locations where the public can access the document such as the airport website, your office, and our office.

Fulfillment of these requirements will complete the environmental processing of the development included in the FONSI. We will need a copy of the announcement for our records. I would like to thank you and your staff for all of your efforts on this project.

If you have any questions, please call me at (206) 231-4143.

Sincerely,

Sean E. Callahan Environmental Protection Specialist Seattle Airports District Office

Rogue Valley International-Medford MFR Airport Stormwater Detention and Treatment Facility 2021

Stormwater Stormwater Detention Treatment Swale

Construct airport stormwater detention pond and treatment swales in accordance with City of Medford and NMFS standards . Development costs also assume admin budget for wetland mitigation bank purchase credits.

110,000 3,220,000

3,330,000

Federal (93.75%) 3,121,875 Local (6.25%) 208,125

2013 2020 N/A 2014 N/A

November 21, 2019 Jerry Brienza Airport Director 541-776-7222 [email protected] Rogue Valley International-Medford MFR Remove Taxiway B3 and Safety Area Grading 2021

Taxiway Safety Area Grading

Remove Taxiway B3

Safety Area grading for Taxiways A&B and removal of Taxiway B3.

2,000 322,000 30,000 30,000 384,000

Federal (93.75%) 360,000 Local (6.25%) 24,000

2013 2020 N/A 2014 N/A

November 4, 2019 Jerry Brienza Airport Director 541-776-7222 [email protected] Rogue Valley International-Medford MFR Environmental Assessment 2021

Rogue Valley International-Medford

Environmental Assessment

Jackson County Airport Authority Medford, Oregon

Environmental assessment for a suite of projects identified in the master plan update

10,000 630,000 640,000

Federal (93.75%) 600,000 Local (6.25%) 40,000

N/A N/A N/A N/A N/A

November 4, 2019 Jerry Brienza Airport Director 541-776-7222 [email protected] Rogue Valley International-Medford MFR ARFF Purchase 2021

Purchase ARFF truck to replace truck purchased with AIP funds in 2008. Truck will have reached it's 15-year useful life by 2023. Purchase will be for one truck. A 1,500 gallon truck is eligible and justified for MFR index. Purchase also includes a no-foam testing system.

2,000 1. Equipment 843,000 30,000 875,000

Federal (93.75%) 820,313 Local (6.25%) 54,688

N/A N/A N/A N/A N/A

November 21, 2019 Jerry Brienza Airport Director 541-776-7222 [email protected] J

A02-01

A02-02

TA4-01

R14-01E R14-02E R14-01C R14-02C TA3-01 R14-01W TA4-02 TA2-01 R14-02W TA3-02 TA2-02

ATERM-17 TA7-01 TA6-01 TA5-01 TA4-03 TA1-01 ATERM-07 ATERM-16 TA-04 TA5-02 TA4-04 ATERM-15 TA7-02 TA-01 TA6-02 TA-02 TA-03 ATERM-11 TCARGO-01 TA1-02

TA6-03 TA6-04 TL1-01 TL1-02 TB3-02 TB-01 AHTA-01 T01-01 TB3-01 TCMF-01 TB3-03 TB3-04 TB-04 TL2-01 TCMF-02 TL2-09 ACARGO-05 TA6-05 TB-02 AGA1-01 AARFF-01 ACARGO-09 TA6-06 A01-08 AGA1-03 TB-03 ATERM-08 ACARGO-01 ACARGO-04 A01-02 ATERM-01 ACARGO-02 AGA1-02 ATERM-02 ATERM-09 ACARGO-08 A01-03 ATERM-10 AARFF-02 T01-02 TL2-02 ATERM-06 ACARGO-03 A01-04 TB2-01 ATERM-05 TL2-03 ATERM-04 ATERM-12 TL2-04 ATERM-03 ATERM-13 TL2-05 TB1-01 AGA2-01 ATERM-14 A01-01 AGA2-02 TL2-06 A01-05 AGA2-03 TL2-07 A01-06 AGA2-05 TL2-08 A01-09 AGA2-06 TC-02 AGA2-07 A01-07 AGA1-04 AGA2-08 AGA1-05 TB1-02 AGA2-09 AGA2-04 AGA2-08

PAVEMENT CONDITION INDEX (PCI) ROGUE VALLEY INTERNATIONAL-MEDFORD AIRPORT (MFR) PAVEMENT MANAGEMENT PROGRAM UPDATE GOOD (86 - 100) VERY POOR (26 - 40) SATISFACTORY (71 - 85) SERIOUS (11 - 25) 2017 PCI SURVEY RESULTS FAIR (56 - 70) FAILED (0 - 10)

POOR (41 - 55) OCT. 2018 JOB NO. 6066 FIG. 1 Table D.1 - ROGUE VALLEY INTERNATIONAL - MEDFORD AIRPORT COMPARISON OF PREVIOUS INSPECTION AND 2017 RESULTS

2014 Survey 2017 Survey Rate of Branch ID Section ID SURFACE1 Area (sf) LCD2 PCI PCI Category Insp. Date PCI PCI Category Age3 Δ PCI/yr4 Deterioration TA4 01 AC 142,790 6/3/2001 58 Fair 12/15/2014 53 Poor 14 -1.7 NORMAL TA4 02 AAC 31,101 7/1/2014 100 Good 12/15/2014 93 Good 0 -2.3 NORMAL TA4 03 AAC 34,484 7/1/2014 100 Good 12/15/2014 89 Good 0 -3.7 NORMAL TA4 04 AAC 19,555 6/2/2001 60 Fair 12/15/2014 43 Poor 14 -5.7 HIGH TA5 01 AAC 30,794 7/1/2014 100 Good 12/15/2014 90 Good 0 -3.3 NORMAL TA5 02 AAC 26,776 6/1/2017 65 Fair 12/15/2014 100 Good 0 11.7 N/A TA6 01 AAC 30,110 7/1/2014 100 Good 12/15/2014 89 Good 0 -3.7 NORMAL TA6 02 AAC 24,081 6/1/2017 73 Satisfactory 12/15/2014 100 Good 0 9.0 N/A TA6 03 AC 1,910 6/1/2015 100 Good N/A TA6 04 AC 10,194 6/3/2001 67 Fair 12/15/2014 57 Fair 14 -3.3 NORMAL TA6 05 AC 8,764 6/3/2001 66 Fair 12/15/2014 59 Fair 14 -2.3 NORMAL TA6 06 AC 6,479 6/2/1990 55 Poor 12/15/2014 42 Poor 25 -4.3 HIGH TA7 01 AAC 25,290 7/1/2014 100 Good 12/15/2014 94 Good 0 -2.0 NORMAL TA7 02 AAC 10,127 6/1/2017 100 Good 12/15/2014 100 Good 0 0.0 N/A TB 01 AAC 25,299 7/4/2013 94 Good 12/15/2014 93 Good 1 -0.3 NORMAL TB 02 AAC 114,303 7/1/2013 94 Good 12/15/2014 91 Good 1 -1.0 NORMAL TB 03 AC 29,737 6/3/2003 58 Fair 12/15/2014 52 Poor 12 -2.0 NORMAL TB 04 AC 8,250 6/4/2003 80 Satisfactory 12/15/2014 51 Poor 12 -9.7 HIGH TB1 01 AAC 40,482 7/4/2013 94 Good 12/15/2014 92 Good 1 -0.7 NORMAL TB1 02 AAC 15,581 7/4/2013 93 Good 12/15/2014 91 Good 1 -0.7 NORMAL TB2 01 AAC 15,400 7/1/2013 99 Good 12/15/2014 88 Good 1 -3.7 NORMAL TB3 01 AAC 25,671 6/1/2017 66 Fair 12/15/2014 100 Good 0 11.4 N/A TB3 02 AC 32,873 6/1/1970 37 Very Poor 12/15/2014 37 Very Poor 45 0.0 NONE TB3 03 AAC 18,837 7/1/2013 100 Good 12/15/2014 91 Good 1 -3.0 NORMAL TB3 04 AAC 21,321 7/2/2013 93 Good 12/15/2014 89 Good 1 -1.3 NORMAL TCARGO 01 AC 11,176 6/3/2008 86 Good 12/15/2014 84 Satisfactory 7 -0.7 NORMAL TC 01 AAC 9,524 6/1/2017 100 Good N/A TC 02 AAC 32,758 7/4/2013 100 Good 12/15/2014 92 Good 1 -2.7 NORMAL TC 03 AAC 44,978 7/4/2013 94 Good 12/15/2014 93 Good 1 -0.3 NORMAL TL1 01 AAC 37,177 7/3/2011 92 Good 12/15/2014 86 Good 3 -2.0 NORMAL TL1 02 AAC 41,171 7/3/2011 95 Good 12/15/2014 84 Satisfactory 3 -3.7 NORMAL TL2 01 AC 3,903 6/1/2010 43 Poor 12/15/2014 43 Poor 5 0.0 NONE TL2 02 AC 166,088 6/2/1990 47 Poor 12/15/2014 46 Poor 25 -0.3 NORMAL TL2 03 AC 43,820 6/2/1990 62 Fair 12/15/2014 53 Poor 25 -3.0 NORMAL TL2 04 AC 99,482 6/2/1992 68 Fair 12/15/2014 50 Poor 23 -6.0 HIGH

Page 3 of 4 Table E.1 - ROGUE VALLEY INTERNATIONAL - MEDFORD AIRPORT CONDITION ANALYSIS Branch ID Section ID Current PCI (2017) PCI in 2022 PCI in 2027 TA1 01 90 Good 75 Satisfactory 58 Fair TA1 02 47 Poor 44 Poor 40 Very Poor TA2 01 89 Good 74 Satisfactory 57 Fair TA2 02 46 Poor 43 Poor 39 Very Poor TA3 01 89 Good 74 Satisfactory 57 Fair TA3 02 48 Poor 44 Poor 40 Very Poor TA4 01 53 Poor 41 Poor 29 Very Poor TA4 02 93 Good 76 Satisfactory 65 Fair TA4 03 89 Good 74 Satisfactory 57 Fair TA4 04 43 Poor 39 Very Poor 35 Very Poor TA5 01 90 Good 75 Satisfactory 58 Fair TA5 02 100 Good 89 Good 71 Satisfactory TA6 01 89 Good 74 Satisfactory 57 Fair TA6 02 100 Good 89 Good 71 Satisfactory TA6 03 100 Good 89 Good 71 Satisfactory TA6 04 57 Fair 47 Poor 44 Poor TA6 05 59 Fair 48 Poor 44 Poor TA6 06 42 Poor 38 Very Poor 34 Very Poor TA7 01 94 Good 80 Satisfactory 62 Fair TA7 02 100 Good 89 Good 71 Satisfactory TB 01 93 Good 78 Satisfactory 61 Fair TB 02 91 Good 76 Satisfactory 59 Fair TB 03 52 Poor 46 Poor 42 Poor TB 04 51 Poor 46 Poor 42 Poor TB1 01 92 Good 77 Satisfactory 60 Fair TB1 02 91 Good 76 Satisfactory 59 Fair TB2 01 88 Good 72 Satisfactory 56 Fair TB3 01 100 Good 89 Good 71 Satisfactory TB3 02 37 Very Poor 25 Serious 13 Serious TB3 03 91 Good 74 Satisfactory 65 Fair TB3 04 89 Good 72 Satisfactory 65 Fair TC 01 84 Satisfactory 89 Good 71 Satisfactory TC 02 100 Good 77 Satisfactory 60 Fair TC 03 92 Good 78 Satisfactory 61 Fair TCARGO 01 93 Good 68 Fair 53 Poor TL1 01 86 Good 70 Fair 64 Fair TL1 02 84 Satisfactory 69 Fair 64 Fair TL2 01 43 Poor 31 Very Poor 19 Serious TL2 02 46 Poor 35 Very Poor 22 Serious TL2 03 53 Poor 41 Poor 29 Very Poor TL2 04 50 Poor 39 Very Poor 26 Very Poor TL2 05 30 Very Poor 18 Serious 6 Failed TL2 06 60 Fair 48 Poor 35 Very Poor TL2 07 48 Poor 37 Very Poor 24 Serious TL2 08 50 Poor 39 Very Poor 26 Very Poor TL2 09 92 Good 75 Satisfactory 65 Fair

Page 2 of 2 General Project Information: 2021 Pavement Maintenance Jackson County Application Year: 2021 COAR Application 2021 COAR-2021-MFR-00012 Version Date: 12/31/2020 13:44:08

Applicant

Organization Name Contact Person * Jackson County Amber Judd

Address Contact Person Title * 1000 Terminal Loop Parkway Director of Finance & Administration Suite 201

City State Zip Code Phone Number Email Medford Oregon 97504 (541) 776-7222 [email protected]

Project Name and Location

Project Name * Project Location * 2021 Pavement Maintenance Rogue Valley International-Medford Airport

ODOT Region: Region 3

County tax parcel identification number(s): * 37 2W 01D TL 100

For convenience, If you have these compiled, please upload them here:

Airport Information

Airport Name: * Airport Category: * NPIAS or Non-NPIAS: * Rogue Valley Category 1a NPIAS International-Medford

Project Overview

Select the type of project being proposed: * Program Implementation

Select the category of project for which you are requesting funding: * Emergency preparedness and infrastructure projects in accordance with the Oregon Resilience Plan

Project Start Date: 11/1/2020 Project End Date: 10/30/2021

12/31/2020 Page 1 of 8 General Project Information: 2021 Pavement Maintenance Jackson County Application Year: 2021 COAR Application 2021 COAR-2021-MFR-00012 Version Date: 12/31/2020 13:44:08

Project Summary * Provide a brief summary of the project in the space provided below: Pavement maintenance to protect and rejuvenate core pavements needed for resilience response after a natural disaster, including a Cascadia Subduction Zone event. Project will provide crack seal and slurry seal for Runway 14-32; Taxiways B, B1, C, and C1; and the Air-Cargo Apron.

Project Purpose and Description * Provide a purpose and description of the project in the space provided below: Initially planned as an AIP eligible project on MFR’s CIP list with the FAA, Rogue Valley International-Medford Airport lost eligibility for maintenance projects due to change in airport status from Non-hub to a small hub in 2018. Table 3-2 of the AIP handbook limits eligibility of pavement maintenance to Non hub and non-primary airports. Runway 14-32, along with the air- cargo apron and Taxiways B and C, are vital resources to aid in the response to humanitarian efforts after a catastrophic event . As described in the Oregon Aviation Plan, MFR is a Tier 1 Incident Staging Base (ISB) that supports air ambulance, firefighting operations (base and support), and handles the largest amount of feeder cargo in the state. The USFS and ODF are based at MFR and, as evidenced by the recent devastation throughout Oregon, these critical services utilized MFR for base operations. Our runway design provides for large aircraft such as the VLATs and Supertanker. MFR frequently hosts the Antonov and C-5 aircraft which would be utilized to assist Oregon during an event. This project focuses on resources that directly support these MFR-based operations.

The support pavements have entered critical periods where crack sealing and surface treatment can extend the life of the pavement by sealing and protecting the asphalt from natural elements typical to MFR's large temperature swings. As discussed in the airport’s PMP, 2022 PCI rating projections valued Runway 14-32 at 78, Taxiway B and Taxiway C ranging from 72 to 78, and the cargo apron ranging from 68 to 79. To restore condition ratings, routine preservations such as crack sealing and surface treatments are a cost effective solution. Per the PMP, pavement maintenance is recommended for the taxiways and apron in 2018, and the runway in 2020. The pavement surfaces will be cleaned and prepped for seal coat application, preparation includes rubber removal and marking removal. Once sealed, fresh pavement markings will be applied.

Clearly define the proposed project in each of the following areas:

• Does the project eliminate current deficiencies listed in the current Oregon Aviation Plan? * a Yes No The project is intended to extend the life of the pavement which is critical in the Oregon Aviation Plan .

• Does the project modernize the airport by exceeding state or federal minimum standards as stated in the a Yes No current Oregon Aviation Plan and identified by the Federal Aviation Administration Advisory Circulars or other regulations? * The project not only maintains the runway surface, but also uses modern products and application techniques to sealcoat and repaint the runway to comply with FAA standards. Maintaining a runway is a specific grant assurance required by FAA, but is no longer federally funded at MFR.

• Does the project prevent future deficiencies and preserve the existing facilities? * a Yes No Yes, the project prevents future deficiencies by restoring existing pavements to preserve their intended use.

• Does the project increase the financial self-sufficiency of the airport? * a Yes No

12/31/2020 Page 2 of 8 General Project Information: 2021 Pavement Maintenance Jackson County Application Year: 2021 COAR Application 2021 COAR-2021-MFR-00012 Version Date: 12/31/2020 13:44:08

The Airport provides access to all businesses in the region, and its continued safe operation is key to the economic vitality and health of the area. The project will help ensure the safe, uninterrupted emergency response services provided by the Airport which acts as a Tier 1 incident staging base for the region. Timely preventative pavement maintenance has proven to be a cost effective way to extend the duration of time between major rehabilitation projects. The longer duration between rehabs means less resources spent on larger-scale projects which protects the airport funds and allows for more self sufficiency . The project's success will be measured by the ability to continue safe aircraft operations.

12/31/2020 Page 3 of 8 Project Documentation: 2021 Pavement Maintenance Jackson County Application Year: 2021 COAR Application 2021 COAR-2021-MFR-00012 Version Date: 12/31/2020 13:44:08

Documentation and Permits

Was the Airport Layout Plan (ALP) Completed within the last 10 years? *

Yes No a Underway

Date of Completion: 3/8/2013 Anticipated Date of Completion: 3/25/2021 If no, provide reasoning:

Is a NEPA review required? *

Yes a No

Please select the applicable review type:

If 'Other' is selected, please describe the type of NEPA review in the provided field below.

Permit Type Date Issued Completion Required Status Status

12/31/2020 Page 4 of 8 Statewide Impact: 2021 Pavement Maintenance Jackson County Application Year: 2021 COAR Application 2021 COAR-2021-MFR-00012 Version Date: 12/31/2020 13:44:08

Statewide Impact of Project Per ORS 367.084(6), the following questions apply:

Does the proposed project reduce transportation costs for Oregon businesses or improve access to jobs and a Yes No sources of labor? If yes, provide a short explanation. * Extending the useful life of our runway allows people to travel to and from business opportunities in our region.

Does the proposed project result in an economic benefit to the state? If yes, provide a short explanation. * a Yes No The economic benefit to the state is reliable use of MFR's facilities for resilience action due to a natural disaster. The Airport is home to both the USFS and ODF, as well as Mercy Flights and Erickson Incorporated, all of which depend on MFR to maintain their pavements. Additionally, the project creates jobs, both locally and externally, which will help generate revenue through local and state taxes.

Is the proposed project a critical link connecting elements of Oregon's transportation system that will a Yes No measurably improve utilization and efficiency of the system? If yes, provide a short explanation. * Emergency response within Oregon's transportation system is maintained with the proposed project. Continued utilization of the pavements ensures that MFR is capable to support the increased aircraft demand after a catastrophic event. The increased aircraft demand is measured through operations of air ambulance, firefighting, and cargo in support of a humanitarian effort.

Is the proposed project ready for construction or implementation? * a Yes No MFR has begun the initial stages of design with a goal to receive contractor bids in the first quarter of 2021. The project areas are not environmentally sensitive which clears the way for implementation.

Does the project have any unique construction-readiness, project implementation issues, or possible delays? * a Yes No Regardless of funding availability, MFR has initiated design and plans to have a shovel-ready project by February 2021.

Does the proposed project have a useful life expectancy that offers maximum benefit to the state? If yes, provide a Yes No a short explanation. * The useful life expectancy of pavement maintenance is 8 to 10 years, the benefit to the state is realized in the extended time between major rehabilitation projects.

12/31/2020 Page 5 of 8 Budget: 2021 Pavement Maintenance Jackson County Application Year: 2021 COAR Application 2021 COAR-2021-MFR-00012 Version Date: 12/31/2020 13:44:08

Is this project currently listed in your approved Federal CIP? *

Yes a No

Federally Funded Projects *

FAA Funding Breakdown Federally Funded Projects 0 % FAA AIP Grant Match Requirement from Sponsor 0 % Total Project Cost $0 100 %

Non-Federally Funded Projects *

Total Project Cost $2,500,000.00

Project Funding Breakdown Provide the funding source and the amount of funding from that source. Percent of Project Cost

Minimum Program Match Requirement: 50%

Source of Match Funds * Amount Date Available FAA grant funds Sponsor Funds $2,000,000.00 7/12/2021 Total Match Funds: $2,000,000.00 80 %

Aviation Project Funding Request to ODA * Amount requested from ODA: $500,000.00 20 %

Project Budget Summary Total applicant matching funds: $2,000,000.00 80 % Funding request to ODA: $500,000.00 20 % Total Project Cost: $2,500,000.00 100 %

Pre-Agreement Expenditures * Has the project incurred any expenditures prior to the completion of this agreement, if awarded? If yes, explain.

Yes a No

a * In accordance with OAR 738-124-0045(3)(b) “Only Project costs incurred on or after the effective date of the Agreement are eligible for grant funds.”

12/31/2020 Page 6 of 8 Budget: 2021 Pavement Maintenance Jackson County Application Year: 2021 COAR Application 2021 COAR-2021-MFR-00012 Version Date: 12/31/2020 13:44:08

Please describe those pre-agreement expenditures.

Related Document Uploads

Description Upload Project Sketch https://odae-grants.com/_Upload/12840_1100011-MFRPavementMaintenance.pdf

12/31/2020 Page 7 of 8 Miscellaneous Uploads Jackson County Application Year: 2021 COAR Application 2021 COAR-2021-MFR-00012 Version Date: 12/31/2020 13:44:08

File Repository

Person: Date:

Final Report (You must upload your Final Report prior to closeout) Click here to generate the Final Report form

Upload

12/31/2020 Page 8 of 8 Area Commission on Transportation (ACT) Statutory Review Form Jackson County Application Year: 2021 COAR Application 2021 COAR-2021-MFR-00012 Version Date: 12/31/2020 13:44:08

Applicant Name: Application Number: Jackson County COAR-2021-MFR-00012

Project Name Airport Name 2021 Pavement Maintenance Rogue Valley International-Medford

Reviewer Name * ACT Rogue Valley ACT

Please generate and complete the Conflict of Interest Form, and upload in the provided field below. *

Section 1: Meets Standard Somewhat Meets Does Not Meet Comments Standard Standard Reduced Transportation Costs or Improved Access to Jobs ● Does the proposed transportation project a reduce transportation costs for Oregon businesses or improve access to jobs and sources of labor? Economic Benefit ● Does the proposed transportation project result in an economic benefit to the state? a

12/31/2020 Page 1 of 2 Area Commission on Transportation (ACT) Statutory Review Form Jackson County Application Year: 2021 COAR Application 2021 COAR-2021-MFR-00012 Version Date: 12/31/2020 13:44:08

Critical Link ● Is the proposed transportation project a critical link connecting elements of Oregon's transportation system that will measurably a improve utilization and efficiency of the system?

Section 2:

Project Funding 0%-25% 26%-50% 51%-75% 76%-100% ● How much of the cost of the proposed transportation project can be borne by the a applicant for the grant?

Project Readiness* Project's Readiness to Start (in months) ● Is the proposed transportation project ready 0-6 7-12 13-18 19-24 Over 24 for construction or ready for implementation?

Life Expectancy Expected Useful Life (in years) ● Does the proposed transportation project 0-5 6-10 11-15 16-20 Over 20 have a useful life expectancy that offers maximum benefit to the State? a

12/31/2020 Page 2 of 2 J

R14-01E R14-02E R14-01C TA4-02 R14-02C R14-01W R14-02W

TA6-01 TA5-01 TA4-03 TA1-01

TB3-01 TB3-02 TL2-02 TB3-03 TL2-03

TL2-04

MAJOR AND GLOBAL M&R PROJECT TYPE ROGUE VALLEY INTERNATIONAL-MEDFORD AIRPORT (MFR) PAVEMENT MANAGEMENT PROGRAM UPDATE NO RECOMMENDED PROJECT AIRPORT CIP PROJECT 2020-2021 RECOMMENDED PROJECTS SURFACE TREATMENT

OCT. 2018 JOB NO. 6066 FIG. G.10 MEMORANDUM

From: Planning Manager, Oregon Department of Aviation

To: State Aviation Board

Subj: Recommendation on awarded grant for the Sisters Eagle Airport

In the 2018-2019 COAR grant cycle, Sister Eagle Airport was awarded $150,000 for a hangar development project.

As of the date of this memorandum, Sisters Eagle Airport has been unsuccessful in securing additional funding that is not ODA funds or other state funds. These funds are necessary to ensure grant assurances and allow for ODA to execute a grant agreement.

Below is a timeline of events.

February 12, 2019- The State Aviation Board approves funding for a grant.

April, 2019 - Prior to the award letter and following discussion with the Airport Owners (airport) ODA staff met with the airport to discuss the process for the airport to move forward in the grant process. The airport and ODA discussed reimbursement of construction materials. The airport had informed ODA that the airport was still waiting on some additional funding to be approved through sources that were not ODA or other state funds. ODA informed the airport that once the funding was secure, the grant assurances would be met and the airport could proceed with executing the grant agreement.

June 18, 2019 - ODA provided written notification of award.

June 29, 2020 - At the request of the airport manager, ODA provided a timeline letter, this was the first notification of requirements and an opportunity to resolve the delinquent grant assurances. The letter stated that an agreement would need to be in place no later than October 1, 2020 or the department could withdraw funding.

September 21, 2020 - The airport responded saying they were ready to go, but were still experiencing some financial difficulties.

October 12, 2020 - ODA responded and provided them an updated timeframe of October 31, 2020 to complete all grant assurances in the form of additional funding for the project.

November 4, 2020 - The airport responded and requested some additional follow-up or options

November 19, 2020 - ODA responded and provided the final update and listed options

ODA is recommending that the State Aviation Board:

1. Set a date where all grant assurances must be in place. Failure to do will result in withdrawal of funding. The airport will remain eligible for future funding opportunities applied for after this date. 2. Withdraw funding. The airport will remain eligible for future funding opportunities applied for after this date.

Oregon Department of Aviation Oregon 3040 25th Street SE Kate Brown, Governor Salem, OR 97302-1125 Office: 503-378-4880 Fax:503-373-1688 6/29/2020

Sister Eagle Airport 15820 Barclay Dr. Sister, OR 97759

Subj: COAR-2019-6K5-00048

Dear Mr. Campbell,

On June 18,2019 the Oregon Department of Aviation notified Sister's Eagle Airport of an intent to award $150,000 in COAR state grant funding for the proposed hangar project as applied for.

To date ODA does not have an agreement with the Sisters Airport for this project nor has ODA received any information regarding the project or delay. An agreement between ODA and the Sisters Airport must be in place no later than October 1, 2020. If an agreement is not made by such date, funding may no longer be available per the terms of the grant program and ODA will be withdrawing funding for the COAR-2019-6K5-00048 project pursuant to OAR-738-124- 00045(4) & (5).

If there are any questions, please feel free to contact me or the program coordinators directly

Heather Peck Planning and Programs Manager

Oregon Department of Aviation's mission is to provide infrastructure, financialresources, and expertise to ensure a safeand efficient air transportation system From: Dave Campbell To: LAWYER Matthew A Subject: Re: COAR Grant Date: Monday, September 21, 2020 3:46:51 PM Attachments: image007.png image008.png image009.png Exec. Hangar Elevations.pdf Executive Hangar 5.26.pdf Airport Income&Expense.xlsx Master Plan Line Drawing.pdf

This message was sent from outside the organization. Treat attachments, links and requests with caution. Be conscious of the information you share if you respond. Thanks Matt- I have attached several documents that may help in your thinking. In going through this exercise, we (Benny and myself) decided that we would not be involved in any of the construction, bidding, or anything that could be mis-construed as self dealing even though we have a contractors license and are capable of the work. We decided to simply bid a turn-key operation with a reputable design and construction firm that has multiple hangar projects on-going and completed. We solicited bids from several, and decided on Empire Construction to pick up the PBS designs and build to them. I have attached their spreadsheet and the PBS design. We paid an engineering fee of $12,000 to PBS in 2018 for their design work and paid Chris Mayes (architect) approximately $5,000 to interface with PBS. With design in hand we started with the financing phase. We started with Columbia Bank, Mid-Oregon credit union, and KeyBank, then Summit Bank and are now waiting on Summit and one other bank. They have received reams of financial documents, tax returns, cash flows etc. The difficulty comes with the relationship between Energyneering Solutions, Inc. and Sisters Airport property. They are both owned by the same people- Benny and Julie Benson and can't be easily separated financially. The Bensons are asked in any financing arrangement to be personal guarantors which can be problematic if ESI is not completely stable and profitable. ESI has always been profitable, but the stability of the energy business is somewhat erratic. As you can see from the Airport Income & Expense, this new construction will help with stability as a whole. Summit Bank ordered an appraisal in October 2019 at our cost of $6,500 and came in with a value that was about 35% of what was expected and about 40% of what identically entitled land across the street to the SW was selling for. In early 2019 we installed a sewer pump station as a city requirement and doubled capacity required for immediate use in anticipation of this project. There will need to be a pump station installed for this building, but the upstream capacity is already more than adequate to service this building and the pilot overnight accomodations shown on the master plan. Cost of the pump station was just over $35,000 and a portion of that cost can be assigned to this project. Sisters Airport will contribute the land value of approximately $300,000 to this project. I am sure we will also contribute cash and time as allowed. We are not anticipating any USDA funds, but we are looking at the loan guarantee programs from both USDA and SBA. We have expended cash and a whole lot of time that is not reimbursable, but that is not really the issue. The issue is finding a financial partner that sees value in this project and is willing to finance it. I would anticipate that we will submit paid invoices for concrete, steel, hangar doors or whatever in this project. I believe that you and I had a conversation once about cherry picking paid invoices to comply with the COAR reimbursement policy. The timeline is stretched way out- if we can get concrete poured this next spring, I would be ecstatic. I'm not sure this is answering your questions, but if not, I am pretty much always available for additional information. Best regards, dcc On Mon, Sep 21, 2020 at 12:57 PM LAWYER Matthew A wrote:

Good Afternoon David,

Looks like Sisters was able to get something in place for the COAR Grant. If you can send me the specifics on the materials that will be purchased with the grant and the source of the match, i.e airport funds, USDA funds, financed options, we can get the ball rolling.

We need to also look at the timeline. I expect that there probably will not be any progress on the actual hangar until next spring, is that correct?

Matt Lawyer OFFICE 503-378-4888 CELL 503-983-0275

OREGON DEPARTMENT OF AVIATION

EMAIL [email protected] PROGRAM COORDINATOR

3040 25TH STREET SE, SALEM, OR 97302

WWW.OREGON.GOV/AVIATION

*****CONFIDENTIALITY NOTICE*****

This e-mail may contain information that is privileged, confidential, or otherwise exempt from disclosure under applicable law. If you are not the addressee or it appears from the context or otherwise that you have received this e-mail in error, please advise me immediately by reply e-mail, keep the contents confidential, and immediately delete the message and any attachments from your system.

-- David C. Campbell Sisters Eagle Airport 15820 Barclay Dr. Sisters, OR 97759 541-719-0602 541-588-0789 (Cell) From: PECK Heather To: Dave Campbell ([email protected]) Cc: Benny Benson ([email protected]); Julie Benson ([email protected]); LAWYER Matthew A Subject: ODA ASAP COAR Grant Status Date: Monday, October 12, 2020 12:33:15 PM Attachments: image007.png image008.png image009.png Importance: High

Dave,

This email serves as a follow up to our telephone discussion a couple of weeks ago in regard to the Sisters Airport COAR grant that has yet to move forward into an open status. As discussed, Sisters Airport has officially submitted the grant request online in the ODA electronic grant program however, when the grant was requested to move forward to execution you failed to provide all of the necessary information in which to do so.

ODA needs a full copy of the project finance package in order to proceed with the grant paperwork so that we can include it into the final documentation for execution. As discussed this grant is from the 2019 grant cycle and the only grant in that cycle that has not been executed. ODA cannot hold onto this grant indefinitely per grant policy and as stated in our last correspondence by Matt Lawyer, ASAP Grant Coordinator, ODA requested final documentation and grant execution by October 1, 2020. Unfortunately we did not receive the information and still do not have the required information to move forward with this project.

If you still intend on moving forward with this project we want to work with you and are committed to giving you the rest of this month to provide the required information. Please submit the required grant documentation and finance package information to ODA at your earliest convenience. If we do not have a final executed grant by October 31, 2020 for this specific project application I will be remanding this grant back to the Aviation Board in an upcoming Board meeting for further discussion and possible action.

Please note that the ODA 2020-2021 ASAP COAR grant process is currently underway. If Sisters Airport is planning on submitting for a grant in this current grant cycle, you may do so. Please note that the current status of this grant will be part of the information that is provided to the review committee and they may request to inquire further.

Thank you so much for your cooperation and I look forward to working with you. Please contact me directly with any questions.

Kind Regards, Heather

OFFICE 503-378-3168 CELL 503-881-6966 HEATHER PECK OREGON DEPARTMENT OF AVIATION EMAIL [email protected] PLANNING & PROGRAMS MANAGER 3040 25TH STREET SE, SALEM, OR 97302

WWW.OREGON.GOV/AVIATION

*****CONFIDENTIALITY NOTICE***** This e-mail may contain information that is privileged, confidential, or otherwise exempt from disclosure under applicable law. If you are not the addressee or it appears from the context or otherwise that you have received this e-mail in error, please advise me immediately by reply e-mail, keep the contents confidential, and immediately delete the message and any attachments from your system.

From: Julie Benson To: PECK Heather Cc: Dave Campbell ([email protected]); Benny Benson ([email protected]); LAWYER Matthew A Subject: Re: ODA ASAP COAR Grant Status Date: Wednesday, November 4, 2020 12:42:49 PM Attachments: image007.png image008.png image009.png

This message was sent from outside the organization. Treat attachments, links and requests with caution. Be conscious of the information you share if you respond. Heather – Thank you for clarifying the documentation ODA requires in order to move our grant request forward to execution. Please allow us to explain our current position. The project for which we were awarded the grant was the construction of larger hangars. The project cost is over $2,000,000 for which we got $150,000 in COAR grant. As a privately-owned airport, we do not have access to FAA or additional public funds, and we must provide private funding for over 90% of the project costs. We were positioned to build this last summer with construction lending. Then when COVID hit, the conventional lending institutions went into portfolio protection, and repositioned assets for relief programs including PPP loans. Added to that, the uncertainty caused by the election has resulted in banks putting larger Special purpose (airport) lending on hold. All of these factors have been out of our control, and delayed us from securing an adequate financial package for this large project this year. We still intend to build the project as soon as we can get a lending institution on board. We have the benefit of USDA guarantee backing, and as well SBA because of the public-use privately-owned status, but require an active lender for the COD takeout which will likely not become available this year. Regarding the grant, we would like to propose the following:

1. We have applied for additional COAR grants which are smaller projects where the match will be self-funded by us, and do not require outside lending. This makes these projects much more viable in the near future. Is there a way for us to redirect the funds we have already been awarded to be used for the smaller projects instead? 2. If that is not possible, is there a way to put the current funds on hold for one more year to allow the financial world to recover? 3. If that is not possible, we agree to release the grant back to the COAR program for future distribution. While we would prefer not to do this, we do not want the unused status of our previous grant to diminish our ability to get future grants. Again, we do not have other public resources of funding available like most airports, and rely to a great extent on the State grant program for improvements. Please advise us on the course of action you recommend. Thank you so much for your patience as we navigate these difficult times. We look forward to working with ODA to continue to improve the Sisters Airport. Thanks, Julie

On Mon, Oct 12, 2020 at 12:33 PM PECK Heather wrote:

Dave,

Thank you so much for your cooperation and I look forward to working with you. Please contact me directly with any questions.

Kind Regards,

Heather

HEATHER PECK OFFICE 503-378-3168 CELL 503-881-6966

OREGON DEPARTMENT OF AVIATION

EMAIL [email protected] PLANNING & PROGRAMS MANAGER

3040 25TH STREET SE, SALEM, OR 97302

WWW.OREGON.GOV/AVIATION

*****CONFIDENTIALITY NOTICE*****

Julie Benson | Owner, Engineer

15820 Barclay Drive, Sisters, OR 97759 PHONE: 541.549.8766 | MOBILE: 541-390-7407 | FAX: 541.549.1901 www.ENERGYneeringSolutions.com From: PECK Heather To: Julie Benson Cc: Dave Campbell ([email protected]); Benny Benson ([email protected]); LAWYER Matthew A Subject: Re: ODA ASAP COAR Grant Status Date: Thursday, November 19, 2020 2:30:59 PM Attachments: image007.png image008.png image009.png

Julie - Follow up to our discussion.

1. We have applied for additional COAR grants which are smaller projects where the match will be self-funded by us, and do not require outside lending. This makes these projects much more viable in the near future. Is there a way for us to redirect the funds we have already been awarded to be used for the smaller projects instead? This would not be an option at this time. The grant was reviewed by and recommended by the ARC for funding. Changing the way the award moves forward is NOT possible. 2. If that is not possible, is there a way to put the current funds on hold for one more year to allow the financial world to recover? You would need to write a letter to ODA officially requesting this. 3. If that is not possible, we agree to release the grant back to the COAR program for future distribution. While we would prefer not to do this, we do not want the unused status of our previous grant to diminish our ability to get future grants. Again, we do not have other public resources of funding available like most airports, and rely to a great extent on the State grant program for improvements. Release may be your best option. Other airports have done this as well.

On Mon, Oct 12, 2020 at 12:33 PM PECK Heather wrote: Dave,

Thank you so much for your cooperation and I look forward to working with you. Please contact me directly with any questions.

Kind Regards, Heather

OFFICE 503-378-3168 CELL 503-881-6966 HEATHER PECK OREGON DEPARTMENT OF AVIATION EMAIL [email protected] PLANNING & PROGRAMS MANAGER

3040 25TH STREET SE, SALEM, OR 97302

WWW.OREGON.GOV/AVIATION

Julie Benson | Owner, Engineer

15820 Barclay Drive, Sisters, OR 97759 PHONE: 541.549.8766 | MOBILE: 541-390-7407 | FAX: 541.549.1901 www.ENERGYneeringSolutions.com