MINUTES DRAFT DISTRIBUTED on REVISED at MEETING on February 4, 2021 to Committee: February 17, 2021 to Governance Facilitator: March 4, 2021

Governance

MINUTES DRAFT DISTRIBUTED ON REVISED AT MEETING ON February 4, 2021 To committee: February 17, 2021 To governance facilitator: March 4, 2021

Administrative Technology Committee Date of Agenda Posting: January 20, 2021 Meeting Date: January 28, 2021 Meeting Start Time: 11:00 AM Meeting Location: via WebEx Meeting Secretary: Maya Geraldo

Quorum = 9/10 Representing Constituents Name RSVP/Attend Academic Affairs Coordinator Maya Geraldo Yes / Yes CCRIPSA Representative Aubrey Fletcher Yes / Yes Controller's Office David Rawlinson TBD / Yes Division of Workforce Partnerships Liz Giordano Yes / Yes Director of Institutional Research Phil Gordon Yes / Yes Disability Services Kevin Novell Yes / Yes Enrollment Services Rob Giovino TBD / No ESPA Elected Member Michael McNally TBD / Yes Human Resources Terri-Ann Milligan Yes / Yes CCRIFA Representative Shereef Ellaboudy Yes / Yes Student Representative Vacant N/A Director of MIS Vacant N/A CIO Vacant N/A

Announcements

 Two new members have joined the committee: Aubrey Fletcher and Shereef Ellaboudy  Updates from the Academic Computing Committee: ACC has a subcommittee working on the learning management system. They are currently preparing to invite vendors to present.

Topics for Discussion/Vote

Item 1: Approve Minutes from November 17, 2020 meeting *Please find the draft minutes on our SharePoint site.

Motion to approve minutes from meeting on November 17, 2020 by Kevin Novell

 Seconded: Liz Giordano  Discussion:  Vote YES: 8 Vote NO: 0 Vote ABSTAIN: 0 Item 2: Technology Survey  The purpose of the technology survey is to create an inventory of administrative technology applications being used by departments/divisions of the college as well as to determine what the applications are being used for. This information will allow the committee to begin work on suggesting better use of the current applications.  Current college-wide technology list: o What counts as administrative technology?  Survey: o Determine which departments should receive survey o What questions should be in the survey? o Which platform should the survey be in (i.e. Microsoft Forms, Survey Monkey, Qualtrics)?  Discussion: The college-wide technology list from the Department of Information Technology is not up-to-date with current technologies being used in the college. Therefore, the ATC will move forward without the college-wide list.  Two sub-committees were formed; 1) Determining the definition of “administrative technology” (Maya, Liz and Shereef), and 2) Determining the questions for the technology survey (Phil, Terri- Ann and Kevin). The definition and questions will be completed before the next committee meeting.  Terri-Ann will provide a list of college divisions/departments in order to determine who should be receiving the technology survey.  The committee agreed that the goal of the committee is strongly based off of the third goal of the Strategic Plan, Strengthening Institutional Effectiveness; C. Create data-driven systems to support our college’s mission and promote continuous improvement. i. Develop a system for regularly reviewing technology and organizational operations to improve institutional efficiency and effectiveness. Item 3: Committee Meeting Schedule  Determine monthly committee schedule  Motion to meet monthly for the next two months on the fourth Thursday from 9:00AM – 10:00AM by Kevin Novell (Thursday’s, February 25th and March 25th)  Seconded: Shereef Ellaboudy  Vote YES: 9 Vote NO: 0 Vote ABSTAIN: 0

Meeting Adjourns  Motion to adjourn: Kevin Novell  Seconded: Shereef Ellaboudy  Vote YES: 9 Vote NO: 0 Vote ABSTAIN: 0  Time: 11:42AM Upcoming Dates and Reminders  Topics to discuss: o Policies that govern data access permissions o Technology training needs  Next meeting: Thursday, February 25, 2021 at 9:00AM  President’s Council Meetings:  Wednesday, March 3, 2021  Wednesday, June 2, 2021  Wednesday, October 6, 2021