Electoral Area Directors Committee Meeting Agenda January 20, 2012; 1:00 PM SLRD Boardroom 1350 Aster Street, Pemberton BC
Item Item of Business and Page # Page
1. Call to Order 1.1. Election of 2012 Electoral Area Directors Committee Chair & Vice- Chair
2. Approval of Agenda 2.1. Additions or Amendments to the Agenda
3. New Business 3.1. December 2011 Monthly Building Report 4-10 For information
3.2. Select Funds Report 11-15
3.3. Request for Decision - Electoral Area B Wildfire Fuel Management 16-19 Prescriptions
THAT it be recommended to the Regional Board:
THAT a resolution be passed indicating support for the proposed grant applications and concomitant prescriptive activities, including a willingness to provide overall grant management, as a required step in obtaining UBCM funding for fuel management prescriptions in Electoral Area B. 3.4. Request for Decision - Ministry of Agriculture’s New Bylaw 20-23 Standard regarding Residential Uses in the Agricultural Land Reserve
THAT it be recommended to the Regional Board:
THAT staff begin a consultation and review process with respect to regulation of residential uses in the Agricultural Land Reserve, and ultimately prepare draft bylaws to reflect best practices.
Page 1 of 41 Item Item of Business and Page # Page
3. New Business 3.5. Information Report - Existing Policies & Procedures regarding the 24-29 Registration of a Section 57 Community Charter Note against Land Title
THAT this report, providing clarification of policies and procedures regarding the registration of a Section 57 Community Charter Note against land title, be received. 3.6. Request for Decision - Letter to Premier – Birkenhead River Flood 30-33 Protection
THAT it be recommended to the Regional Board:
That a letter be drafted to British Columbia Premier Christy Clark to make her aware of the need for cross-Ministerial Provincial participation in a program to alleviate annual spring freshet flooding on the Birkenhead River and to ask for her assistance in obtaining same. 3.7. Information Report - By-Law No. 1238-2012 - A bylaw to amend the 34 Lillooet Camelsfoot Television and Radio Rebroadcasting Contribution Service Conversion and Establishment Bylaw No. 1214-2011
3.8. CAO Verbal Update & 2012 Budget Discussion
4. Correspondence 4.1. Ts’kw’aylaxw Community Group - Valentines Pow Wow - Request 35 for Donation
4.2. St’át’imc New Years Powwow Organization Committee - Thank 36 You
5. Confirmation and Receipt of Minutes 5.1. Electoral Area Directors Committee Draft Meeting Minutes of 37-41 December 5, 2011 For approval as circulated or corrected.
6. Business Arising from the Minutes
7. Electoral Area Directors Closed Meeting Resolution to Close the Meeting to the Public
Page 2 of 41 Item Item of Business and Page # Page
7. Electoral Area Directors Closed Meeting
THAT the Committee close the meeting to the public under the authority of Section 90(1)(k) and 90(1)(a) of the Community Charter.
8. Adjournment
Page 3 of 41 December 2011 Monthly Building Report For information
To: Electoral Area Directors Committee
From: Arlene McClean, Sr. Building Clerk
Date: December 30, 2011
Monthly Report for December 2011 REPORT Re:
Courses/Meetings
The Building Inspector did not attend any courses or seminars in December.
Non-Building By-law Enforcement
There was no non-building by-law action in December.
Stop Work Orders
There was one Stop Work Order posted in the month of December.
SWO # Construction/Address Date Details Area B DL 657, LLD – Slok 2011-10-07 Stop Work Order #204 posted for 204 Creek Road, West construction of an addition to an existing Pavilion single family dwelling without the benefit of a building permit. 2011-10-12 Registered Letter with application package sent to property owner. 2011-11-02 Application Package returned to sender “unclaimed”. 2011-12-30 No response from the property owner. Request for Decision report to be initiated for the February EAD Committee Meeting. Area D Lot 179, DL 1897, 2011-11-17 Stop Work Order #205 posted for 205 Gr. 1, NWD – 1089 construction of a building without the Goat Ridge Drive, benefit of a building permit. Britannia Beach 2011-11-29 Registered Letter with application package sent to property owner. 2011-12-12 Property owner called and was given an extension to January 15, 2012 to submit a building permit application. Area B Lot A, Plan 30288, 2011-11-21 Stop Work Order #206 posted for 206 DL 3098, LLD – construction of a building without the 8833 Texas Creek benefit of a building permit. Road, Lillooet 2011-11-29 Registered Letter with application package sent to property owner. 2011-12-13 Application received from property owner.
K:\BUILDING DEPARTMENT\reports\2011\12 December mf report.doc
Page 4 of 41 December 2011 Monthly Building Report For information
Building Inspectors Report to the Regional Board Page 2 December 2011
Area A Lot 5, DL 1330, Plan 2011-12-16 Stop Work Order #207 posted for 20522, LLD – 7427 excavation for a structure / excavation Gun Lake Road within a Development Permit area West without the benefit of a building permit or Development Permit. 2011-12-21 Registered Letter with application package sent to property owner.
General
There were 2 applications received and 3 permits issued in the month of December. Please see attached Statistics report for details.
Respectfully submitted,
Arlene McClean Sr. Building Clerk
K:\BUILDING DEPARTMENT\reports\2011\12 December mf report.doc
Page 5 of 41 December 2011 Monthly Building Report For information
Building Department Monthly Report
Building Statistics Summary For December 2011
Type of Permit No. Permit Value Permit Fee
Residence 1 $ 357,060.00 $ 3,567.84 Mobile/Modular Home Duplex Multi Family Commercial Building Industrial Building Institutional Building Garages/Carports 1 $ 3,500.00 $ 275.00 Sheds/Workshops Alt./Add to Dwelling Alt./Add to Commercial Alt./Add to Industrial Alt./Add to Institutional Wood Stoves/Fireplace 1 $ 2,000.00 $ 20.00 Farm Buildings & Misc. Demolition Permits Retaining Wall Moving Permit -All Bldgs Ex.Fm
TOTAL 3 $ 362,560.00 $ 3,862.84
Page 6 of 41 December 2011 Monthly Building Report For information
Permit Totals
December-11 Permit Totals to Date
Permit Value Permit Fees # Permit Value Permit Fees # 2011 $ 362,560.00 $ 3,862.84 3 $ 20,960,360.00 $ 188,788.06 75 2010 $ 1,275,000.00 $ 11,302.90 13 $ 10,636,968.19 $ 102,948.84 72 2009 $ 387,500.00 $ 4,948.13 2 $ 16,372,632.00 $ 146,124.76 66 2008 $ 664,550.00 $ 6,789.78 7 $ 12,390,664.00 $ 110,788.58 86 2007 $ 208,640.00 $ 1,790.73 6 $ 24,352,359.00 $ 220,765.52 97 2006 $ 2,000.00 $ 5.00 1 $ 12,718,919.00 $ 124,917.43 102 2005 $ 468,890.00 $ 4,598.80 4 $ 9,950,868.00 $ 96,012.23 122 2004 $ 139,690.00 $ 1,728.50 5 $ 9,906,113.50 $ 91,237.65 130 2003 $ 571,880.00 $ 2,169.00 7 $ 11,872,968.20 $ 102,868.68 123 2002 $ 167,200.00 $ 1,881.00 4 $ 9,398,604.00 $ 92,230.30 100 2001 $ 212,700.00 $ 2,383.40 2 $ 9,606,070.00 $ 93,143.50 104 2000 $ 98,100.00 $ 763.20 3 $ 18,955,450.00 $ 189,657.70 85 1999 $ 28,000.00 $ 294.00 1 $ 7,201,750.00 $ 94,996.10 88 1998 $ 86,000.00 $ 799.00 4 $ 9,606,060.00 $ 102,595.63 109 1997 $ 397,880.00 $ 4,372.50 8 $ 1,157,710.00 $ 102,002.00 113 1996 $ 619,575.00 $ 4,683.79 7 $ 7,411,396.00 $ 54,926.92 120 1995 $ 299,880.00 $ 2,225.00 4 $ 6,856,995.00 $ 50,202.07 125 1994 $ 189,000.00 $ 1,354.00 4 $ 5,861,060.00 $ 41,519.30 119 1993 $ 866,740.00 $ 4,913.80 16 $ 9,193,994.00 $ 45,390.00 161 Revenue Generated Renewed BP Reactivated BP Total Renewed BP Reactivated BP from ($210.00 ) ($500.00) Monthly ($210.00 ) ($500.00) Total YTD
Dec. 2011 $ 210.00 $ - $ 210.00 $ 5,040.00 $ 2,000.00 $ 7,040.00
BP App. Total Monthly Fee Total YTD BP App. Fee
Application Fee - Area A 0 $ - 10 $ 1,000.00 Application Fee - Area B 1 $ 100.00 8 $ 800.00 Application Fee - Area C 0 $ - 35 $ 3,500.00 Application Fee - Area D 1 $ 100.00 18 $ 1,800.00
Total Applications & Fees 2 $ 200.00 71 $ 7,100.00
Total BP, Renewed/Reactivated & App. Fees Collected to date $ 202,928.06
Page 7 of 41 December 2011 Monthly Building Report For information
Year to Date Statistics
Year to Date Building Statistics - January 1, 2011 - December 31, 2011
Yearly Number of Permits AREA A 10 AREA B 17 AREA C 33 AREA D AREA A 13% AREA D 15 20% AREA A AREA B TOTAL: 75 AREA B AREA C 23% AREA D
AREA C 44%
Yearly Permit Values AREA A $ 634,000.00 AREA B $ 5,589,520.00 AREA C $ 6,816,600.00 AREA A 3% AREA D $ 7,920,240.00 AREA D 38% AREA B AREA A 27% AREA B TOTAL: $ 20,960,360.00 AREA C AREA D
AREA C 32%
Yearly Permit Fees AREA A $ 5,756.04 AREA B $ 53,197.77 AREA A AREA C $ 60,155.49 AREA D 3% AREA D $ 69,678.76 37% AREA B 28% AREA A TOTAL: $ 188,788.06 AREA B AREA C
AREA D
AREA C 32%
Page 8 of 41 December 2011 Monthly Building Report For information
Monthly Statistics
Monthly Building Statistics for December 2011
AREA A 1 Monthly Number of Permits AREA B 0 AREA C 1 AREA D AREA A AREA D 1 33% 34%
AREA A TOTAL: 3 AREA B AREA B 0% AREA C AREA D
AREA C 33%
AREA A $ 2,000.00 Monthly Permit Values AREA B $ - AREA B AREA C $ 3,500.00 AREA A 0% AREA C AREA D $ 357,060.00 1% 1% AREA A TOTAL: $362,560.00 AREA B AREA C
AREA D
AREA D 98%
Monthly Permit Fees AREA A $ 20.00 AREA B $ - AREA A AREA B AREA C 1% 0% 7% AREA C $ 275.00 AREA A AREA D $ 3,567.84 AREA B AREA C TOTAL: $ 3,862.84 AREA D
AREA D 92%
Page 9 of 41 December 2011 Monthly Building Report For information
Building Permit Application Summary Application # Legal Area Construction Date Details Lot B, Plan 24551, DL 5637, LLD - 3435 1710 Lakeview Drive, Gun Lake A Fireplace Furnace 30/09/11 issued Lot 2, Plan 5957, DL 204, LLD - 7402 1711 Clover Rd., Pemberton C Mobile - Move On 05/10/11 issued Lot 17, Plan KAP56537, DL 1544, LLD - Plumbing Permit - 1712 7736 Owl Ridge Road, Owl Ridge C Shower Repair 13/10/11 issued Lot 2, DL 6476, Plan 25410, LLD - 260 1713 Valerie Lane, Gun Lake A Woodstove 24/10/11 issued Lot 136, DL's 891 & 1897, Gr.1, NWD - 1714 921 Thistle Place, Britannia Beach D SFD 26/10/11 issued Lot 2, Plan 5957, DL 204, LLD - 7402 1715 Clover Rd., Pemberton C Mobile - Move Off 28/10/11 issued Lot 24, DL 164, Plan 883 except Plan 1716 21646, LLD - 7478 Urdal Rd, Pemberton C Garage 08/11/11 issued DL 7450 Except Plans KAP52349 & KAP66672, LLD - 2784 Gates Creek 1717 Road, Birken C Demolition 09/11/11 issued Lot 112, DL's 891 & 1897, Grp 1, Plan BCP20004, NWD - 818 Rainbow Lane, 1718 Britannia Beach D SFD 14/11/11 awaiting information Lot A, DL 3098, Plan 30288, LLD - 8833 1720 Texas Creek Rd., Lillooet B Shed 13/12/11 zone check Lot 109, DL 1897, Grp. 1, Plan BCP20004, NWD - 794 Upper Crescent, 1721 Britannia Beach D SFD 15/12/11 awaiting information
Page 10 of 41 Select Funds Report
SPECIAL GENERAL SERVICES 2011 as at 31-Dec-11 Cost Centre 2900 General Select
REVENUE: 40220 Interest Earned HAVE NOT RECEIVED FINAL INTEREST INFO 1,754.42 42000 Surplus/Deficit Fwd 207,110.27 43000 Trans from Other Services (Hydro Grant) 58,963.00 Total Revenue 267,827.69
EXPENDITURES: 51000 Electoral / Select Services: Sea to Sky Crime Stoppers 2011 funding 5,000.00 Tourism Whistler Funding for Sea to Sky Women's campaign school 500.00 Pemberton Transit -3200 Final 2010 billing & 2011 semi-annual billing 9,624.63 Squamish Public Library 2011 BC Hydro Grant allocation 12,930.00 28,054.63
53100 Trans to Other Services: Lillooet Rec Centre -2104 11,024.00 & Seton Fire Dept -1711 6,485.00 17,509.00
Total Expenditures 45,563.63
Balance of Funds (excluding unpaid commitments) 222,264.06
Allocations committed but not yet paid Prior Year Commitments: 4 Fire Halls - Area C (150K - 50K for Birken) 100,000.00 Portal Idenfication Area A 9,000.00 Portal Idenfication Area B 10,000.00 Portal Idenfication Area C 10,000.00 Portal Idenfication Area D 10,000.00 Pemberton Transit -3200 2011 BC Hydro Grant allocation- remainder 12,315.08
Total Allocations Committed but not paid 151,315.08
BALANCE OF FUNDS NOT SPENT OR COMMITTED $ 70,948.98
Final interest to be adjusted and new report completed for February meeting Final Billing for Pemberton, Mnt Currie, Area C Transit not completed, to show on new report for February meeting
Q:\SelectServices\Select Services 2011.xlsxGen Select 2900
Page 11 of 41 Select Funds Report
ELECTORAL AREA A SELECT SERVICES 2011 as at 31-Dec-11 Cost Centre 2901 Area A Select
REVENUE: 40220 Interest Earned HAVE NOT RECEIVED FINAL INTEREST INFO 1,040.81 42000 Surplus/Deficit Fwd 25,489.15 43000 Trans from Other Services (Hydro Grant) 46,679.00 Total Revenue 73,208.96
EXPENDITURES: 51000 Electoral / Select Services: GoldBridge Community Club Funding for Equipment 2,000.00 In-SHUCK-ch Nation In-SHUCK-ch Days funding 250.00 Lillooet Region Invasive Species Society Funding 2,000.00 Gun Lake Ratepayers Assoc. Boat Launch Ramp repair funding 1,500.00 GoldBridge Community Club Restoration of Caretaker's house 10,000.00 Bralorne Pioneer Museum Society Funding for Painting the Bralorne Church 2,000.00 Bridge River Valley Economic Development So2011 Winter Marketing Strategy Funding 9,775.00 5,000 and up to 25,000 for high speed internet Minto Communications Society (Bralorne remaining) 5,000.00 Gold Bridge Community School PAC Grant to support the trip to Denetia School 2,000.00 Bridge River Valley Community Assoc Contribution to Annual Baseball Tournament 814.00 HUB International Barton Insurance Paid insurance on behalf of the Bralorne Church 825.00 Gold Bridge Water Reserve Professional fees and General issues 13,827.00 49,991.00
Total Expenditures 49,991.00
Balance of Funds (excluding unpaid commitments) 23,217.96
Allocations committed but not yet paid Feasibility study - community groups consolidation (Unspent portion) 1,200.00 Upper Bridge Incorporation Feasibility -Urban Systems (Unspent portion) 3,040.87 Study effects of septic systems on Gun Lake, up to Gun Lake Ratepayers Association 8,000 6,043.77 BRVEDS Upper Bridge River Valley Society Consolidation 5,000.00 Purchase of Gym Equipment for Goldbridge Community Club 1,675.86 Replacement of the Bralorne Museum roof 2,000.00 January 2012 to April 2012 Grants-in-aid 4,257.46 Total Allocations Committed but not paid 23,217.96
BALANCE OF FUNDS NOT SPENT OR COMMITTED $ -
Reserve Balances
Bralorne Community Hall Reserve Capital and Equipment Reserve 75,000.00
Final interest to be adjusted and new report completed for February meeting
Q:\SelectServices\Select Services 2011.xlsxArea A 2901 01/13/2012
Page 12 of 41 Select Funds Report
ELECTORAL AREA B SELECT SERVICES 2011 as at 31-Dec-11 Cost Centre 2902 Area B Select
REVENUE: 40220 Interest Earned HAVE NOT RECEIVED FINAL INTEREST INFO 349.38 42000 Surplus/Deficit Fwd 5,960.44 43000 Trans from Other Services (Hydro Grant) 46,679.00 Total Revenue 52,988.82
EXPENDITURES: 51000 Electoral / Select Services:
Ts'kw'aylaxw Community Group Gathering of Hearts Valentine's Day Pow Wow 500.00 Lillooet Naturalist Society Funding for Lillooet Region Invasive Species Socie 5,000.00 In-SHUCK-ch Nation In-SHUCK-ch Days funding 250.00 Lillooet Secondary Grad 2011 500.00 Lillooet Naturalist Society Salmon Arm in the Canyon Festival 1,000.00 Area B Wildfire Equipment and Fuel mitigation Transfer to reserve reserve 40,000.00 Lillooet Invasive Species Society Grant 775.00 St'at'im New Years Pow Wow Committee New Years Pow Wow funding 2,175.00 50,200.00
53100 Trans to Other Services: Transfer for Area B Parks Fund 460.44
Total Expenditures 50,660.44
Balance of Funds (excluding unpaid commitments) 2,328.38
Allocations committed but not yet paid January 2012 to April 2012 Grants-in-aid 2,328.38
Total Allocations Committed but not paid 2,328.38
BALANCE OF FUNDS NOT SPENT OR COMMITTED $ -
Reserve Balances
IN 1761 Area B Wildfire equip. & fuel mit. Reserve 136,000.00
Final interest to be adjusted and new report completed for February meeting
Q:\SelectServices\Select Services 2011.xlsx
Page 13 of 41 Select Funds Report
ELECTORAL AREA C SELECT SERVICES 2011 as at 31-Dec-11 Cost Centre 2903 Area C Select
REVENUE: 40220 Interest Earned HAVE NOT RECEIVED FINAL INTEREST INFO 475.02 42000 Surplus/Deficit Fwd 25,849.22 43000 Trans from Other Services (Hydro Grant) 46,679.00 Total Revenue 73,003.24
EXPENDITURES: 51000 Electoral / Select Services: Spririt of BC, Pemberton Committee 2011 Winterfest funding 1,500.00 Pemberton & District Chamber of Commerce 2011 Visitor's Centre funding 2,500.00 Signal Hill Elementary 2011 funding for Project drum 250.00 Positron Communications Area C Communications Strategy 2,035.00 Positron Communications Area C Communications Strategy 2,285.02 Pemberton Secondary School Sr. Girls Basketball Championships Trip 1,000.00 In-SHUCK-ch Nation In-SHUCK-ch Days funding 250.00 Pemberton Farmer's Instittute 2011 Pemberton Farmer's Market funding 500.00 Sea to Sky Invasive Species Council Funding for Aquatics Inventory Work 1,000.00 Whistler Forum Funding for child car seats 350.00 Ponderosa Community Funding for defribrillator purchase 1,500.00 Pemberton Secondary School Electoral Area C 2011 Bursary 1,000.00 Sea to Sky Community Services Playground equipment funding 3,500.00 Pemberton Lions Club 2011 Show and Shine Funding 500.00 Speed Bump Purchase - D'Arcy/N'Quatqua traffic Miller Capilano calming 1,586.43 Village of Pemberton - Sunset Fireworks Ltd 2011 Halloween Fireworks 1,000.00 Transfer to reserve Birken Fire protection Capital & equipment reserve 8,000.00 Christmas at Big Sky 2011 Funding 1,000.00 Transfer to reserve Birken Fire protection Capital & equipment reserve 10,000.00 Tourism Pemberton Funding 8,000.00 Pemberton Secondary School Senior Boys Soccer team grant 1,000.00 D'arcy defibrillator (purchased on L.Lloyd Visa) 1,424.49 Village of Pemberton Winds of Change contribution 3,000.00 Speed Bump Purchase - D'Arcy/N'Quatqua traffic Ian Robertson calming 250.00 53,430.94
Total Expenditures 53,430.94
Balance of Funds (excluding unpaid commitments) 19,572.30
Allocations committed but not yet paid Pemberton Secondary School $1,000/yr scholarship for 5 years 3,000.00 Electoral Area C Communications (remainder) 714.98 D'arcy/Devine/N'Quatqua Fire service study 3,000.00 Traffic Calming measures for D'Arcy/N'Quatqua (remainder) 1,163.57 CostCo. Fold Up Tables for Gates Lake Property 400.00 Birken Water Line Easement Surveyor & backhoe costs 6,218.00 January 2012 to April 2012 Grants-in-aid 5,000.00 Total Allocations Committed but not paid 19,496.55
BALANCE OF FUNDS NOT SPENT OR COMMITTED $ 75.75
Reserve Balances
0.00
Final interest to be adjusted and new report completed for February meeting
Q:\SelectServices\Select Services 2011.xlsxArea C 2903
Page 14 of 41 Select Funds Report
ELECTORAL AREA D SELECT SERVICES 2011 as at 31-Dec-11 Cost Centre 2904 Area D Select
REVENUE: 40220 Interest Earned HAVE NOT RECEIVED FINAL INTEREST INFO 335.40 42000 Surplus/Deficit Fwd 4,375.46 43000 Trans from Other Services (Hydro Grant) 46,679.00 Total Revenue 51,389.86
EXPENDITURES: 51000 Electoral / Select Services: In-SHUCK-ch Nation In-SHUCK-ch Days funding 250.00 Sea to Sky Invasive Species Council Funding for Aquatics Inventory Work 1,000.00 Transfer to reserve Garibaldi fire protection Capital & Equipment reserve 20,000.00 21,250.00
53100 Trans to Other Services: Whistler Library -2503 1,200.00 Britannia Beach Parks & Trails -3001 4,375.46 5575.46
Total Expenditures 26,825.46
Balance of Funds (excluding unpaid commitments) 24,564.40
Allocations committed but not yet paid transportation engineer to conduct a safety audit of the Oliver's Landing train crossing and to prepare a report to the SLRD for review by CN Rail and Transport Canada. 15,000.00 Road name signage for Upper Squamish area from Lynn Rd to Olsen Rd north of Squamish Valley Rd as Wall St 5,000.00 January 2012 to April 2012 Grants-in-aid 4,564.40 Total Allocations Committed but not paid 24,564.40
BALANCE OF FUNDS NOT SPENT OR COMMITTED $ -
Reserve Balances
0.00
Final interest to be adjusted and new report completed for February meeting
Q:\SelectServices\Select Services 2011.xlsxArea D 2904
Page 15 of 41 Request for Decision - Electoral Area B Wildfire Fuel Ma...
Request for Decision
Electoral Area B Wildfire Fuel Management Prescriptions
Date: 19 December 2011
Recommendation:
That the SLRD Board of Directors pass a resolution indicating support for the proposed grant applications and concomitant prescriptive activities, including a willingness to provide overall grant management, as a required step in obtaining UBCM funding for fuel management prescriptions in Electoral Area B.
Attachments Report/Document: Attached _X_
Key Issue(s)/Concepts Defined:
Working with the Lillooet Fire Zone, Kamloops Fire Centre, and Electoral Area B Director Mickey Macri, the SLRD Emergency Program has identified 4 potential fuel management projects in Electoral Area B. In order to move forward with operational fuel management, the first step is to have fuel management prescriptions completed by a Registered Forester.
Fuel management prescriptions are eligible for 75% funding by UBCM. Director Macri has set aside Select Funds for fuel management, from which a portion of the remaining 25% will be drawn. In-kind contributions also constitute a portion of the 25% regional district contribution, in the form of Emergency Program Manager staff time dedicated to the project.
The locations being applied for are in the areas of Seton Portage, Pavilion Lake, Fountain Valley, and Yalakom Valley, and are based on the existing SLRD Fuel Management Strategy.
Relevant Policy:
Emergency Program Policy Objective 1-5: Acquire Funding for the Program and Objective 3-2: Promote Fire Smart Communities
Strategic Relevance:
The fuel management prescription funding being applied for will lay the groundwork for larger operational fuel management projects to manage interface fire risk in and around the SLRD Electoral Area B communities of Seton Portage, Pavilion Lake, Fountain Valley and Yalakom Valley.
Desired Outcome(s):
A resolution from the SLRD Board indicating support for the proposed activities and willingness to provide overall grant management through the SLRD Emergency Program.
Response Options:
1. Pass a resolution of support. 2. Pass a resolution of support with Board conditions. 3. Do not pass a resolution of support.
Page 16 of 41 Request for Decision - Electoral Area B Wildfire Fuel Ma... The General: Response Preferred several Organizational: An submitted By against Emergency Implications including purpose To Financial: completed None Once Legal: Other Communication: Follow pproveu Submitted involve None Ryan Reviewed A applying exact have recommended Wainwright, known grants at Comments: applications public / Up the of funding this staff cost to Strategy: options and Action: uy. -. fuel
by: PJhzL!il°P by: project for Program, UBCM r approved, are time. . consultation. time estimate the ______UBCM management of applications 1 SLRD resulting spent An will for for or resolution Recommendation — accepts funding 2 operational reimbursement UBCM come was are Emergency on work project the the not ready from projects funding to of responsibility project, preferred available with complete support fuel recommendation Electoral for Program Lillooet to of in management submission and complete the Area strategies. would to fuel reduce eligible Area for staff Fire Manager management B. ensuring allow Zone at fuel B In-kind Request Management Electoral the by 75% put Select the project management the the cash and before time of contributions that UBCM SLRD the Funds selected contribution prescriptions, resulting this the the cost. for grant Area document Emergency Board aside set described prescriptions contractor from Decision are program needed. Prescriptions for B the a included approval. was by Wildfire Board work SLRD Program to Director deadline in prepared. ensure Electoral is approved in Board, carried the to Macri the of Fuel move UBCM Any through Area 27 prescriptions out prescription for January funds forward B. the and application, the express applied reports SLRD 2012. with are will
Page 17 of 41 Request for Decision - Electoral Area B Wildfire Fuel Ma...
SLRD Emergency Program Information Note
Wildfire Fuel Management
Prescriptions – Electoral Area B
Date: 20 December 2011
PURPOSE:
The purpose of this note is provide members of the SLRD Board with required information related to proposed wildfire fuel management prescriptions in Electoral Area B, funded through UBCM.
BACKGROUND:
In late 2010, the Union of British Columbia Municipalities renewed a provincial funding program to assist communities in managing wildfire threats through the reduction of fuels in interface areas. Funding is only available for work on Crown or regional district land; private land must not be treated using grant money. There are several steps to achieving an active wildfire fuel management program under the UBCM program:
• Develop a Community Wildfire Protection Plan (CWPP) – The SLRD developed a CWPP in 2006 through UBCM funding. This document is available on the SLRD website, and details areas and types of risk throughout the regional district. • Develop a Wildfire Fuel Management Strategy – The SLRD developed a Wildfire Fuel Management Strategy in conjunction with the CWPP. Also available on the SLRD website, this document examines fuel loads in the interface around SLRD communities, and broadly indicates the best strategy for reducing risk in those areas. • Develop Prescriptions – The SLRD is now in the process of seeking funding from UBCM to develop prescriptions for 5 communities in Electoral Area B. The prescription process involves a Registered Forester detailing the specific necessary measures that will reduce the wildfire risk for each community. • Develop Operational Fuel Treatments – Operational fuel treatments apply the information and instructions developed at the prescription stage, and see crews actively modifying fuel load in the interface around communities. • Develop a Maintenance Plan – Once fuel treatments have been applied, those areas require annual maintenance to insure that they remain effective in protecting communities. Funding for a maintenance program can be written into the UBCM application at the Operation Fuel Treatment stage.
According to the SLRD Wildfire Fuel Management Policy, projects within the regional district are only initiated at the direction of an Electoral Area Director, and must involve material or in-kind contributions by the province, through the activities and assistance of respective Wildfire Management Branch Fire Zones.
CURRENT STATUS:
Working closely with Electoral Area B Director Mickey Macri, the SLRD Emergency Program has identified five projects in Electoral Area B that will reduce the risk of wildfires to SLRD residents. One project is located at Texas Creek (previously approved by the SLRD Board – application to be submitted 27 January 2012), with the four remaining projects focused on Seton Portage, Pavilion Lake, Fountain Valley, and the Yalakom Valley. Based on the information gathered by the SLRD Wildfire Fuel Management Strategy, the SLRD Emergency Program will be applying for a UBCM grant
Page 18 of 41 Request for Decision - Electoral Area B Wildfire Fuel Ma...
SLRD Emergency Program Information Note
Wildfire Fuel Management
Prescriptions – Electoral Area B to have prescriptions written for each of these locations. Because the pool of provincial money being disbursed by UBCM for fuel management is finite, the SLRD Emergency Program is attempting to access as much of this available pool as possible with this round of submissions, effectively ensuring that there are approved prescriptions in place for the most vulnerable areas of Electoral Area B. Once approved by the Board, the applications for Area B will be prepared and submitted on 27 January 2012 to UBCM for considerations. Prescription work resulting from an approval of funding would begin with snowmelt in spring of 2012.
Further information is available in the SLRD Community Wildfire Protection Plan and SLRD Fuel Management Strategy.
Submitted by: Ryan Wainwright SLRD Emergency Program Manager
Page 19 of 41 Request for Decision - Ministry of Agriculture’s New Byl...
Request for Decision
Ministry of Agriculture – New Minister’s Bylaw Standard re: Residential Uses in the ALR
Date: January 9, 2012
Recommendation: 1. THAT staff begin a consultation and review process with respect to regulation of residential uses in the ALR, and ultimately prepare draft bylaws to reflect best practices.
Documents/Photos: YES Key Issue(S)/Concepts Defined The SLRD received the attached letter requesting local governments to review their regulations in light of the newly adopted Minister’s Bylaw Standard for regulating the siting and size of residential uses in the ALR. This report will briefly outline several other recent changes to legislation around agriculture, and will focus on the new Minister’s Bylaw Standard regarding residential uses in the ALR.
Currently the main tool that the SLRD uses to regulate land use within the ALR includes limits on the size of residences, with some standard setback and site coverage provisions. The development of the Minister’s Bylaw Standard provides additional criteria that the SLRD can use should they wish to consider further regulating residential uses in the ALR.
Summary of Recent Changes to Provincial Legislation In addition to the Minister’s Bylaw Standard, the Province also approved several other legislative and policy changes regarding the Agricultural Land Commission (ALC). Many of those changes are to the operations and governance of the ALC itself, however the intent of all of the changes is ultimately to improve efficiency at the ALC, and provide greater support for farming. The changes are listed below, as noted in the UBCM Newsletter “In the House”:
1. Legislative changes to the ALC Act: • New powers granted to the CEO as follows: o Power to refuse applications for up to 5 years, effectively placing a 5-year moratorium on repeat applications; o Executive committee to reconsider panel decisions; and the o Ability to charge service fees. 2. Policy Changes: • Funding to support a transition of the ALC to a new, self-supporting operating model by 2013; • Increase in resources for enforcement, plus changes to allow government officials from other agencies to perform enforcement duties on behalf of the ALC; • Recruitment of a new CEO position to provide oversight of regional panels; • Improved availability of information; • More time and resources available as a result of the above changes to allow the Province and the ALC to be more proactive in supporting farming and supporting local governments in policy development; and the • Development of a new Minister’s Bylaw Standard and a request for local governments to review their bylaws to determine if they align with the new standard. At this time there is no legislative requirement for local governments to ensure that their bylaws comply with the standard, it is simply a guideline and a model that local governments can use to construct their own regulations regarding the size and siting of residential uses in the ALR.
Page 20 of 41 Request for Decision - Ministry of Agriculture’s New Byl...
Request for Decision
Ministry of Agriculture – New Minister’s Bylaw Standard re: Residential Uses in the ALR
The New Minister’s Bylaw Standard The purpose of adopting a Minister’s Bylaw Standard is to provide guidance to local governments who are developing bylaws to regulate a use or address an issue. In this case, several local governments requested that the Ministry of Agriculture develop a standard to guide the development of bylaws to regulate residential uses on agricultural land. In response, the Ministry undertook an extensive process of reviewing current policies, reviewing existing regulations at the local government level, consulting with numerous stakeholders, and consulting with the public. Following that process, as well as the circulation of a draft discussion paper, the Minister adopted the new standard. The report can be viewed in its entirety at the Ministry of Agriculture website here: http://www.agf.gov.bc.ca/resmgmt/sf/residential_uses_in_ALR_consultation/Residential_Uses_Discussion_Pa per_-_Final_September_2011.pdf
As described in the report, “the purpose of establishing the criteria is to minimize the impact of residential uses on the current and future farming capability of the land, while not unduly limiting the residential needs of farmers”.
The criteria are designed to help ensure that those desiring a large residence aren’t inadvertently directed to the ALR, which typically has larger parcels and may currently have fewer restrictions on residence size and siting than adjacent non-farm lands. The Ministry criteria are focused on three options: • Regulating the siting of residential uses • Regulating the size of the residential footprint; and • Regulating the size of the residence.
The Ministry report states that the most effective and simple way to minimize the negative impacts to farming from residential uses is to regulate the siting. The next most effective is to regulate the size of the overall footprint, and the least effective is to regulate the size of the residence. As noted below, currently the main regulation the SLRD has in place is to limit the size of the principal and secondary residence(s), although some standard building setbacks and siting regulations are in place. While it is recognized that limiting the size of a residence can have a benefit in reducing the impact of residential uses on the price of farmland, it is considered to be of lesser importance in terms of minimizing the overall impacts to the agricultural capability and productivity of the land than the other two methods.
Comments on Earlier Ministry Draft In early 2011 the Ministry asked local governments to review a draft discussion paper regarding residential uses on the ALR. At that time staff reviewed the draft with the Area C Agricultural Advisory Commission (AAC). The AAC made the following recommendations:
THAT the AAC recommends support for the creation of a provincial guideline as they agree that some level of regulation is desirable with respect to the location of a farm residential footprint, the size of a farm residential footprint, and the residence size, and
THAT the AAC recommends that it be made clear in any implementing bylaws that all residences in existence at the time the bylaw is adopted be considered to be in compliance with the bylaw, and that they not be limited by the legal non-conforming provisions of the Local Government Act, and that they be permitted to be reconstructed, renovated or repaired in the same location without the need to apply for variances to the implementing bylaw.
Page 21 of 41 Request for Decision - Ministry of Agriculture’s New Byl...
Request for Decision
Ministry of Agriculture – New Minister’s Bylaw Standard re: Residential Uses in the ALR
Review of Current SLRD Policy and Regulation
Below is a brief summary of the Electoral Area policies and regulations with respect to residential uses in the ALR:
AREA C The Area C OCP states under policy 6.28 that the SLRD shall consider establishing conditions related to the siting of and access to dwellings on ALR land, and also will consider a ‘farm homeplate regulation’. While the OCP does not define the term ‘farm homeplate’ it typically means the area used for the residence and its associated uses, such as driveways, swimming pools, garages, etc.
Currently under the Area C Zoning Bylaw 765 the regulations related to residential uses on agricultural land (AGR zone) include: • a maximum floor area for a principal dwelling at 350 m2, and a maximum floor area for a second dwelling at 185 m2; • Limits on the total number of dwellings per parcel; • Siting requirements at 7.5 m from any parcel line, and; • Parcel coverage is a maximum of 5% for parcels up to 1 ha in size and a maximum of 5% for parcels greater than 1 ha in size.
In 2009 the Board gave consideration to Bylaw 1095 (commonly referred to as the Farm Homeplate Bylaw), which would have amended Zoning Bylaw 765 to include provisions regarding the siting of residences in the ALR. Bylaw 1095 received first reading in November 2009, and was referred out to several agencies, but it did not proceed past first reading. It appears that most of the concerns that were raised at the time are centred around existing homes becoming legal non-conforming, and thus being subject to the provisions of Section 911 of the Local Government Act, which limits what can be reconstructed and to what extent the buildings can be altered. Other concerns also included the fear that property values would go down, and that some parcels would be ‘unbuildable’ because of the proposed regulation.
AREA A AND AREA B The Upper Bridge River Valley OCP Bylaw 1022 does not designate any lands as Agricultural.
The Area B OCP Bylaw 1073 states as a policy that “building setbacks and other mitigations will be considered as per the Ministry of Agriculture and Land’s Guide to Edge Planning.”
The Area A and B Zoning Bylaw 670 does not zone any land specifically for Agriculture, but does list agriculture as a permitted use in all three Rural Resource Zones. Within those zones the number of residences allowed per parcel is limited based on parcel size (one dwelling per parcel for parcels up to 8 ha, two dwellings per parcel for parcels 8 ha or greater), and the siting is restricted to a minimum of 7.5 m from front lot lines, and 4.5 m from all other plot lines.
AREA D The Area D OCP Bylaw 495 does designate some lands as Agriculture, but does not address regulating residential uses on those lands.
Page 22 of 41 Request for Decision - Ministry of Agriculture’s New Byl...
Request for Decision
Ministry of Agriculture – New Minister’s Bylaw Standard re: Residential Uses in the ALR
The Area D Zoning Bylaw 540 does not zone any land for agriculture, and does not list agriculture as a permitted use in any zones. The lands that are within the ALR in Area D remain unzoned under Bylaw 540.
Stakeholder Input on the new ALC legislation Following the announcement of the recent legislative changes, the Pemberton Farmer’s Institute (PFI) held a meeting to discuss the implications of the changes. Planning staff were invited and attended the meeting. While the PFI was not unanimous in its feeling regarding this matter, various members expressed concerns over ongoing pressure to farmland, and generally expressed a desire to participate in a process to consider regulating residential uses on farmland.
Desired Outcome(s): Staff suggest that if the Board would like to consider further regulating residential uses on farm land that the criteria included in the Minister’s Bylaw Standard provide a useful point from which to re- examine our earlier process and draft bylaw.
Response Options: 1. THAT staff begin a consultation and review process with respect to regulation of residential uses in the ALR, and ultimately prepare draft bylaws to reflect best practices. 2. Defer consideration of the matter to a later date. 3. Receive the Minister’s letter, and direct staff to take no further action at this time.
Preferred Strategy: Option 1 Implications of Recommendation Legal implications: There is no legal requirement to comply with the Minister’s Bylaw Standard, however, it would be good practice to give it consideration.
Policy: Review of our bylaws would be consistent with the policy direction in the OCP.
Financial: Staff time would need to be allocated to the review process.
Follow Up Action: As necessary, depending on Board recommendation.
Communication: As necessary.
Submitted by: Tracy Napier, Planner Reviewed by: Kim Needham, Director of Planning and Development Approved by: Lynda Flynn, CAO
Page 23 of 41 Information Report - Existing Policies & Procedures rega...
Information Report
Existing policies and procedures regarding the registration of a Section 57 Community Charter Note against land title.
Date: January 9, 2012
Recommendation: THAT this report, providing clarification of policies and procedures regarding the registration of a Section 57 Community Charter Note against land title, be received.
Report/Document Attached: -Policy for Completion of Building Permits -Section 57 of the Community Charter -Policy for the Recovery of Costs
Key Issue(s)/Concepts Defined: The existing policy and procedures regarding the registration of a Section 57 Community Charter Note against land title are outlined as follows:
The Building Department recommends to the Board that it consider a resolution that a Section 57 Community Charter Note against land title indicating that building regulations have been contravened be considered for two main conditions: 1) An expired building permit has not been completed with a Final inspection. See attached Board Policy and Section 57(1)(b) of the Community Charter. 2) The Building Inspector has issued a Stop Work Notice for construction built without the benefit of a building permit and no permit has been issued. See Section 57(1)(b) of the Community Charter.
A Section 57 Community Charter Note against land title is initiated in the following manner: 1) A report to the Board is prepared detailing the reason for placing a Section 57 note against land title. 2) The property owner is to receive, by registered mail, a letter notifying them that a request for a note against land title report is being sent to the Board as well as offering an opportunity to make representation to the board. A letter and a copy of the report are to be sent to the property owner 20 days prior to the Board meeting. 3) On the day of the meeting, the item is announced, and the Chair asks if the owner of the property is present. The property owner and the building inspector are provided an opportunity to be heard. 4) The Board, by resolution, may decide to place a Section 57 note against land title, give the owner more time to comply with SLRD bylaws, or do nothing.
The timing of recommending a Section 57 note against land title to the Board varies depending on the circumstances. The following is the timeframe the Building Department endeavours to achieve: 1) A Stop Work Order has been posted, and no building permit application has been submitted – two months from the date the Stop Work Order was posted. 2) A Stop Work Order has been posted, a building permit application is received however the building permit has not been issued – six months from the date the Stop Work Order was posted. 3) An issued building permit has expired - three months after expiry of the building permit.
The above is the minimum amount of time provided to the owner prior to recommending a Section 57 note against land title to the Board. More time is often provided as the report to the Board is prepared after the minimum time has lapsed. The report, once prepared, is submitted to the
Page 24 of 41 Information Report - Existing Policies & Procedures rega...
Information Report
Existing policies and procedures regarding the registration of a Section 57 Community Charter Note against land title.
Director of Planning and Development and the CAO for review. After approval, the report and a letter must be sent to the owner with a minimum of 20 days prior to the Board meeting. This often means that from the time a Stop Work Order is posted, to the time a report reaches the Board for consideration of a Section 57 note against land title, six months to a year has passed. Also, the Building Department will generally bring recommendations for a Section 57 note against land title to the Board in the winter. The spring, summer and fall are usually busy construction periods where Building Department resources are more effectively allocated to plan checking, issuing building permits and inspections. The Building Department makes it a priority to provide the best customer service possible to those that apply for building permits.
Relevant Policy: Building Department– Policy for Completion of Building Permits adopted January 28, 2008: that all building permits will conclude with a completed Final Inspection or a Section 57 Community Charter Note against land title indicating that building regulations have been contravened. (See attached.)
Section 57 of the Community Charter. (See attached).
Strategic Relevance: The Regional District has a duty to future property owners and persons with an interest in a property to inform them when construction has been initiated and a building permit was not obtained or when an inspection was not satisfactorily completed.
Desired Outcome(s): The desired outcomes for notification of placing a Section 57 Community Charter note against land title are: 1) Completed building permit to final inspection: it is hoped that the notice to place a Section 57 Community Charter note against land title indicating that building regulations have been contravened will motivate the property owner to obtain a building permit or renew the building permit and subsequently complete the permit prior to its expiry. Voluntary compliance is the goal. 2) Notification to persons with an interest or future interest in the property: Corporate Officer registers a Section 57 Community Charter note against land title indicating that building regulations have been contravened if a property owner fails to obtain or renew a building permit.
Response Options: The Board may: 1) Place a Section 57 Community Charter note against land title indicating that building regulations have been contravened. 2) Defer placing a Section 57 Community Charter note against land title giving the property owner more time to comply with SLRD bylaws. 3) Pursue court action in conjunction with a Section 57 Community Charter note against land title indicating that building regulations have been contravened. The “orders sought” request the property owner to bring the Lands, buildings on the Lands, and the use and occupancy of the Lands and buildings into compliance with the SLRD Building Bylaw 863, 2003. 4) Do nothing.
Page 25 of 41 Information Report - Existing Policies & Procedures rega...
Information Report
Existing policies and procedures regarding the registration of a Section 57 Community Charter Note against land title.
Preferred Strategy: Place a Section 57 Community Charter note against land title indicating that building regulations have been contravened. Pursue court action only in cases of blatant disregard for SLRD bylaws or unsafe conditions, as resources permit. Implications Of Recommendation
General: This action informs future owners or persons with an interest in the property as to the status of the buildings on a property. Final inspections deal with visible work and generally focus on health and life safety issues. This is a valuable tool for risk assessment to owners or future owners.
Organizational: Follows Board Policy.
Financial: Minimal impact to the Regional District. Building permit fees or renewal fees would not be collected. The property owner would be required to initiate a permit or reactivate a permit. This would be a greater financial impact to the property owner than the Regional District. Cost to register a Notice on Title is $23.70. The cost to the property owner to discharge the Notice is $200.00.
Court action may create a significant financial impact, from $2,000 to $10,000 or more depending on the level of cooperation from the property owner. A Board Policy dated February 28, 2011 directed the SLRD to seek costs in conjunction with all court actions. (See attached Board Policy).
Legal: Section 57 Community Charter note against land title indicating that building regulations have been contravened.
Follow Up Action: Advise property owner of action. Corporate Officer to register Section 57 Community Charter note against land title indicating that building regulations have been contravened.
Communication: Provide a letter to the property owner with the outcome of the Board decision. Advise applicants, at the time the building permit is issued, of the Board Policy to complete all building permits with a Final Inspection or a Section 57 Community Charter note against land title indicating that building regulations have been contravened.
Submitted by: B. Hernandez, Building Inspector Reviewed by: K. Needham, Director of Planning and Development Approved by: L. Flynn, Chief Administrative Officer
Page 26 of 41 Information Report - Existing Policies & Procedures rega...
Building — Policy for Completion of Building Permits
Policy:
Building permits will be completed with a Final Inspection or a Section 57 Community Charter Notice will be placed rn title.
Procedure:
The SLRD acknowledges that there are a large number of Building Permits that have expired without a completed Final Inspection. On January 28, 2008, the Regional Board moved that a policy be implemented that all building permits will conclude with a completed Final Inspection or a Section 57 notice be placed on title.
1. Begin proceedings to place a Section 57 Community Charter Notice on title when a building permit expires, and has not been completed, and has not been renewed. 2. Section 57 Community Charter Notice on Title report to the Board is prepared and a registered letter forwarded to the owner advising of the right to be heard. 3. TheBoardmay: a. Authorize the placement of the Notice Ofl Title. b. Choose to give the owner more time if the owner has reactivated their building permit. c. Choose to do nothing.
Adopted: January 28, 2008
Amended:
Page 27 of 41 Information Report - Existing Policies & Procedures rega...
‘(>03 Community Charter SBC Chap.26
Note against land title that building Regulations contravened 57. (I) A building Inspector may recommend to the council that it consider a resolution under subsection (3) if. during the course of carrying out duties, the building inspector ( observes a condition, with the respect to land or a building or other structure, that the inspector considers (i) results from the contravention ot or is in contravention of, (A) a municipal bylaw, (B) a Provincial building regulation, or (C) any other enactment that relates to the construction or safety of buildings or other structures, and (ii) that, as a result of the condition, a building or other structure is unsafe or is unlikely to be usable for its expected purpose during its normal lifetime, or (b) discovers that (i) something was done with respect to a building or other structure, or the construction of a building or other structure, that required a permit or an inspection under a bylaw, regulation or enactment referred to in paragraph (a) (i), and (ii) the permit was not obtained or the inspection not satisfactorily completed. (2) A recommendation under subsection (I) must be given in wnting to the corporate officer, who must (a) give notice to the registered owner of the land to which the recommendation relates, and (h) after notice under paragraph (a), place the matter before the council. (3) After providing the building inspector and the owner an opportunity to be heard, the council may confirm the recommendations of the building inspector and pass a resolution directing the corporate officer to tile a notice in the land title office stating that (a) resolution relating to that land has been made under this section, and (b) further information about it may be inspected at the municipal hall. (4) The corporate officer must ensure that all records are available for the purpose of subsection (3) (b). (5) If the registrar of land titles receives a notice under subsection (3) and payment of the prescribed fee, the registrar must make a note of the filing against the title to the land that is affected by the notice. (6) The note of a filing of a notice under this section is extinguished when a new title to the land is issued as a result of the deposit of a plan of subdivision or a strata plan. (7) In the event of any omission, mistake or misfeasance by the registrar or an employee of the registrar in relation to the making of a note of the tiling under subsection (5). or a cancellation under section 58, after the notice is received by the land title office, (a) the registrar is not liable nor is the Provincial government liable vicariously, and (b) the assurance hind or the Attorney General as a nominal defendant is not liable under Part 20 of the Land Title Act. (8) Neither the building inspector nor the municipality is liable for damage of any kind for the doing of anything, or the failure to do anything, under this section or section 58 that would have, but for this subsection, constituted a breach of duty to any person. (9) The authority under this section is in addition to any other action that a building inspector is authorized to take in respect of a matter referred to in subsection(l).
Page 28 of 41 Information Report
in Page
3.2.4 It
the was
2.
3. 4. 1.
1
SLRD
olihe
Recovery
moved
successful THAT
THAT THAT
respect settlement. THAT reduced
recommended
Boardroom, minutes
the
where where
in
and
to
amount
the
of
SLRD
the
olthe
litigant.
seconded:
event
Costs
the
a
1350
awarding
that
legal
Squamish—Lillooet
seek
proportionate SLRD
Aster
Bylaw -
a
in Existing Policies & Procedures rega...
action
report
costs
Legal
Street,
asks
of
enforcement
costs.
is
be
in
Pemberron
for
Proceedings
settled
conjunction
to
brought
Regional
costs,
the
without
amount
BC
action
the
District
to
the
will
Board
a
that
is
Board
Regular
all
hearing,
not
accept
court
would
successful
prior
Board
actions
the
have
the
to meeting,
matter
commencing
decision
been
and
in
which
of
held
further
awarded
costs
of
on
the
the
February Page 29 of 41
court
action
be
SLRD
court
on
settled
CARRIED
action.
is
with
28.
is
the
2011
at
a Request for Decision - Letter to Premier – Birkenhead Ri...
REQUEST FOR DECISION
Letter to Premier – Birkenhead River Flood Protection
Date: 21 December 2011
Recommendation:
That the Board draft a letter to the Premier of British Columbia to make her aware of the need for cross-Ministerial Provincial participation in a program to alleviate annual spring freshet flooding on the Birkenhead River and ask for her assistance in obtaining same. The letter will accompany similar letters from the Village of Pemberton, Lil’wat Mt. Currie, and the Pemberton Valley Dyking District.
Attachments Report/Document: Attached X
Key Issue(s)/Concepts Defined:
Each spring, the Birkenhead River rises during freshet season and causes flooding in low lying areas in Mt. Currie (along Hwy. 99 at Grandmother Slough and in the lower town site), in the Village of Pemberton (Pemberton Industrial Park), and the SLRD (neighbourhood adjacent to Mt. Currie along Hwy. 99). The Birkenhead River is gradually changing its path through the Valley, and in doing so will worsen the flood problem for residents of all three communities. In order to address this problem, the Pemberton Valley Dyking District is developing a plan to improve drainage through ditching and culverts. Much of the work needed will take place on reserve lands (meaning that Aboriginal Affairs and Northern Development Canada participation is necessary), and requires coordinated effort by Provincial Ministries. To this point, those agencies have not been forthcoming with assistance.
Relevant Policy:
Emergency Management Program Policy
Strategic Relevance:
Supports Emergency Program Strategic Objective 3-4: Facilitate Flood, Landslide Mitigation in Communities
Desired Outcome(s):
That the Premier will respond by a) empowering Provincial Ministries to act, and b) advocate for the participation of Aboriginal Affairs and Northern Development Canada.
Response Options:
1. Endorse DRAFT letter as attached. 2. Endorse DRAFT letter with Board changes. 3. Do not send a letter.
Preferred Strategy:
Response options 1 or 2
Page 30 of 41 Request for Decision - Letter to Premier – Birkenhead Ri...
IMPLICATIONS OF RECOMMENDATION:
General:
The letter will indicate to the Premier that there is a flood issue within the Pemberton Valley that requires the participation of multiple Provincial Ministries and the Federal Government to resolve, and that this particular issue, although beyond the reach of the SLRD to mitigate directly, affects residents of the three communities in the Valley on an annual basis.
Organizational:
None
Financial:
None
Legal:
None
Follow Up Action:
None
Communication:
Any letter of response from the Premier will be shared with the Board.
Other Comments:
None
Submitted by: Emergency Program Manager Reviewed by: Lynda Flynn, CAO Approved by: Lynda Flynn, CAO
Page 31 of 41 Request for Decision - Letter to Premier – Birkenhead Ri...
December 8, 2011
Honourable Christy Clark Office of the Premier PO Box 9041 Stn. Prov. Govt. Victoria, BC V8W 9E1
Dear Premier Clark:
Re: Birkenhead River Issues in the Pemberton Valley
The Birkenhead River in the Pemberton Valley is a source of ongoing concern for area residents and local authorities. The Birkenhead watershed is subject to predictable annual freshet flooding and changes observed in the river course over the past several years indicate that this problem will continue to worsen without intervention. Recently, the local authorities in the Pemberton Valley have come together to advocate for a plan to address the potential consequences of flooding in advance of next flood season. As these solutions involve more than one Provincial Ministry as well as Aboriginal Affairs and Northern Development Canada (AANDC), we are hoping that your office could raise the profile of this issue and encourage Ministries and Departments to work together for a solution benefiting British Columbia residents in the area. Details of the issue are as follows:
• Birkenhead River – Change of Course: It has been observed by staff from the Provincial Flood and Groundwater section (BCMFLNRO) that the Birkenhead River is shifting its course towards residential and farmland within the Squamish Lillooet Regional District (SLRD) and Lil’wat Mt. Currie reserve lands. This area is unprotected by dykes at this time, and there is inadequate ditching along BC Hwy. 99 to cope with the amount of water which now flows overland every spring. • BC Hwy. 99 – Grandmother Slough: The Birkenhead River raises the level of Grandmother Slough during each spring melt. During last season’s freshet, BC Ministry of Transportation and Infrastructure was requested to place a flap gate to slow the rise of water in the Slough. Historically, there has been a flap gate at this location, which rusted out, and which has not been replaced by MoTI. MoTI has declined to replace this flap gate without local authorities providing an engineering study demonstrating that the highway would not be compromised, with the cost expected to be borne by local authorities. Eventually, a flap gate was placed at the Grandmother Slough location by the Pemberton Valley Dyking District, with the understanding that MoTI would not be responsible for maintaining, operating, etc., that device. However, this is a temporary measure, and any costs associated with this flap gate should be and are the responsibility of MoTI, the infrastructure owner. • Inadequate Drainage – Grandmother Slough: Grandmother Slough is not effectively drained, with the result that once water has come up in the Slough, it remains for a long period of time. This causes ongoing issues for SLRD, Lil’wat Mt. Currie and the Village of Pemberton, as water in the Slough backs up into residential neighborhoods, rendering septic systems inoperable, and into the Pemberton Industrial Park. Last year, residents endured approximately 6-8 weeks without functioning septic systems while ponds formed and remained in back and front yards, and mosquitoes flourished.
Each spring, Provincial and Federal funds are expended in responding to this very predictable situation. Residents are forced from their homes, and BC Hwy. 99 is subject to flooding and periodic closures. It is the belief of local authorities that this problem could be mitigated, but that mitigation requires both good will and a spirit of cooperation between Provincial Ministries and AANDC. The cost for complete flood protection works for this area was recently estimated at $1.3 million by a consultant – much of the work suggested in this letter could
Page 32 of 41 Request for Decision - Letter to Premier – Birkenhead Ri...
be completed for less. The local authorities in the Pemberton Valley, along with the Pemberton Valley Dyking District, suggest the following measures:
• Birkenhead River – Change of Course: Strengthening and extending existing dykes along the west bank of the Birkenhead where it flows through Lil’wat Mt. Currie would allow the channel to carry higher levels of water without flooding adjacent farmlands and residential areas. As much of this work would need to take place on Lil’wat Mt. Currie land, it would be necessary to involve AANDC in this project. AANDC has consistently stated that this work is not a priority. The advocacy of your office might change their opinion. • BC Hwy. 99 – Grandmother Slough: The proper installation of a flap gate at this location, along with the repair and/or replacement of two other deep culverts would slow the rise of water in the Slough. Additionally, MoTI should be encouraged to complete promised ditching repairs in the area to allow standing water to properly drain. Any engineering studies related to the integrity of the road bed are the responsibility of the infrastructure owner, and not of the local authorities in the area. This section of BC Hwy. 99 acts as a dyke in its current incarnation, whether it was designed for that purpose or not. • Inadequate Drainage – Grandmother Slough: A ditch linking Grandmother Slough to the Lillooet River (including the installation of proper flood controls at the Lillooet River end) would allow standing water in the Slough to drain at a much more rapid rate. Again, this project would take place on Lil’wat Mt. Currie lands, and would require the involvement of AANDC.
Anecdotal and empirical evidence indicates that the cost of responding to the impacts of ongoing hazards such as the Birkenhead River is far greater in the long term than mitigating the hazard. The solutions we have proposed above would not guarantee that the Birkenhead River would never again flood; instead, they are extremely cost effective measures to diminish the impacts of this hazard on the residents of the Pemberton Valley. However, without the cooperation of Provincial and Federal Ministries and Departments, the impact of the Birkenhead River on residents each spring will continue to grow. We respectfully request the assistance of your office in resolving this issue to the benefit of British Columbians, and that Federal counterparts are made aware that their participation is both required and appreciated.
SLRD staff is standing by to discuss this issue with your office at the earliest possible time. Please contact Ryan Wainwright, SLRD Emergency Program Manager at (604) 698-6442 or [email protected] with any questions.
Sincerely,
Susie Gimse Board Chair
Cc: Honourable Terry Lake, BC Minister of Environment Honourable Blair Lekstrom, BC Minister of Transportation and Infrastructure Honourable Shirley Bond, BC Solicitor General Honourable John Duncan, Minister for Aboriginal Affairs and Northern Development Canada
Page 33 of 41 Information Report - By-Law No. 1238-2012 - A bylaw to a...
SQUAMISH-LILLOOET REGIONAL DISTRICT
BY-LAW NO. 1238-2012
A bylaw to amend the Lillooet Camelsfoot Television and Radio Rebroadcasting Contribution Service Conversion and Establishment Bylaw No. 1214-2011.
WHEREAS Lillooet Camelsfoot Television and Radio Rebroadcasting Contribution Service Conversion and Establishment Bylaw No. 1214-2011, converted and established a Contribution Local Service for the purpose of providing a financial contribution for a Television and Radio Rebroadcasting Association.
AND WHEREAS under Section 802(1)(b) of the Local Government Act, the Director of Electoral Area B has consented, in writing, to the adoption of this by-law.
AND WHEREAS under Section 802(1)(b) of the Local Government Act, the Council of the District of Lillooet has consented, in writing, to the adoption of this by-law.
NOW THEREFORE, the Board of the Squamish-Lillooet Regional District in open meeting assembled enacts as follows:
1. Section 6 of Bylaw No. 1214 is hereby deleted in its entirety and the following substituted therefore as Section 6:
6. Notwithstanding Section 5, the requisition for the Year 2012 shall be $33,000.00 and shall be apportioned as follows:
(a) $30,700 for the District of Lillooet, and;
(b) $2,300 for the defined portion of the service area in Electoral Area B.
2. This by-law may be cited as “Lillooet Camelsfoot Television and Radio Rebroadcasting Contribution Service Amendment Bylaw No. 1238-2012”.
READ A FIRST TIME this day of , 2012.
READ A SECOND TIME this day of , 2012.
READ A THIRD TIME this day of , 2012.
CONSENTED TO by the Electoral Area B Director this day of , 2012.
CONSENTED TO by the Council of the District of Lillooet this day of , 2012.
APPROVED BY THE INSPECTOR OF MUNICIPALITIES this day of , 2012.
ADOPTED this day of , 2012.
______Susan Gimse Peter DeJong Chair Secretary
Page 34 of 41 Ts’kw’aylaxw Community Group - Valentines Pow Wow - Requ...
Ts’kw’aylaxw Community Group Box 1367 Lillooet BC V0K 1V0 Phone (250) 256-0255 Fax; (250) 256-0245 Cell (250) 318-3177 Email: [email protected]
January 5, 2012
TO: Squamish Lillooet Regional District Attention: Peter DeJong, Micki Macri, C.C Jennifer Hanna / Administrative Assistant Paula Sherman / Administrative Clerk
Re: Valentines Pow Wow February 10, 11, 12, 2012 - Donation Request
Ts’Kw’aylaxw Community Group is hosting the annual 2012 Gathering of Hearts Pow Wow being held at the Lillooet Rec Centre, Lillooet BC. The committee is comprised of Ts’kw’aylaxw members who are committed to volunteering their time at this annual event.
The purpose of this letter is to ask your organization to provide a monetary donation to our committee. The funds would be used to purchase food for the traditional feasts that are part of this annual event.
The Pow Wow is an event where all First Nations can share their rich culture & heritage with people of all nationalities and ages. The Pow Wow is a gathering place for youth to practice and learn their culture, heritage & traditions from the Elders. The pow wow is a gathering place where all of the St’at’imc communities can get together in the spirit of friendship and unity.
With your permission we would be proud to acknowledge your donation to the Pow Wow; this would include special acknowledgements during the event, a place on our “Wall of Hearts” and inclusion in our “Thank You” advertisements , posters and program hand outs.
Thank you for consideration of our request. If you require additional information please call or email.
Respectfully,
On behalf of the Ts’Kw’aylaxw Community Group
Leona R. McKay 250-256-0255 (h) Cell: (250) 318-3177 Email:[email protected]
Ruby McKay 250-256-2323 (h) Email: [email protected]
Page 35 of 41 St’át’imc New Years Powwow Organization Committee - Than...
St’át’imc New Years Powwow Committee P.0. Box 1170 Lillooet, BC V0K 1V0 Ph: 250-2560-8798 Email: [email protected]
Squamish Lillooet Regional District Attention: Mickey Macri Area B Box 219, 1350 Aster Street Pemberton, BC V0N 2L0
Dear Mickey Macri,
I, the undersigned, am writing to you on behalf of the St’át’imc New Years Powwow organization committee that is working for the cause of the 35th Annual New Year’s Powwow in Lillooet British Columbia. I am the coordinator of the event that has been organizing it for the past three years in order to promote, protect and celebrate diverse Indigenous cultures of Aboriginal literacy’s for community members and those that travel from near and far. All donations go towards, workers, entertainers, drummers, singers, and traditional feasts. As for this year, our focus is central to “Protecting the Sacred” Indigenous diverse cultures in our territory, but as well those from others who come to share their stories, songs and dances.
The Annual event is organized for December 30, 31 & 1st of 2011/2012. We have already booked our hall and have confirmed all workers and guests that will be hosting in this special event. Your contribution to the event secures our facility rental and launches the New Years Powwow event as a grand success underway. We are grateful for your donation. In return for your generosity, we would be more than happy to promote and publicize your name on all the publicity material that we are designing for the New Years Powwow.
I would like to thank you for considering our request for financial support of $2175.00 to help us with our organization for raising funds. If you have any queries regarding our committee or the event being organized, please feel free to contact me at the address given above or at the email id, [email protected].
Kukwstumckacw - Thanking you, Yours sincerely in the Spirit of the New Year Laura John Laura John AKA Cwvlcwvlvpcen
Page 36 of 41 Electoral Area Directors Committee Draft Meeting Minutes...
Electoral Area Directors Committee Meeting Minutes December 5, 2011;a10:30 AM SLRD Boardroom 1350 Aster Street, Pemberton BC
In Attendance: Board: R. Oakley, Chair (Director, Area A); S. Gimse (Director, Area C); M. Macri (Director, Area B); J. Turner (Director, Area D)
Staff: L. Flynn, CAO; P. DeJong, Director of Administrative Services (Recording Secretary)
Others: M. Freitag, Director-Elect, Area D
1 Call to Order
The meeting was called to order at 10:35 AM
2 Approval of Agenda
THAT the following items be added to the agenda:
3.9 Lillooet Newspaper Article regarding Ministry of Forests Consultation Meetings with respect to Gold Bridge Parks & the Designated Parklands 3.10 Lillooet Camelsfoot Television Rebroadcasting to a Television and Radio Rebroadcasting Local Service 3.11 Area B Fuel Management Update 3.12 St'at'imc New Years Pow Wow – Request for Funding Contribution 3.13 Winds of Change - Request for Funding Contribution
It was moved and seconded:
THAT the agenda be approved as amended. CARRIED 3 New Business
3.1. November 2011 Monthly Building Report
It was moved and seconded:
THAT the November 2011 Monthly Building Report be received. CARRIED
Page 37 of 41 Electoral Area Directors Committee Draft Meeting Minutes...
Page 2 of 5 of the minutes of the Squamish-Lillooet Regional District Electoral Area Directors Committee meeting, held on Monday, December 05, 2011 in the SLRD Boardroom 1350 Aster Street, Pemberton, BC.
3.2. Select Funds Report - November 2011
It was moved and seconded:
THAT $13,827 from Area A Select Funds be allocated to the Gold Bridge water service legal issues, and that any surplus remaining after the resolution of the legal issues be allocated for the general use of the Gold Bridge water service.
CARRIED
3.3. Request for Decision - Birken Water Line Easement
It was moved and seconded:
THAT staff contact Vancouver Coastal Health to advise that, through their septic system approval process, they have compromised a registered water source and they need to remedy the situation at their cost as it is their responsibility to ensure septic fields do not compromise registered water line easements. CARRIED It was moved and seconded:
THAT staff undertake Option 2 in the report to survey/register the current route for the waterline with a couple of minor amendments and obtain three quotations for the survey work. CARRIED It was moved and seconded:
THAT $2,718 from Area C Select Funds be allocated to the Birken Waterline survey and legal costs as noted above. CARRIED
3.4. Request for Decision - Electoral Area Boundary Signage
It was moved and seconded:
1. THAT expenditures for Electoral Area boundary signs be authorized from the General Select Portal Identification Fund to a maximum of $10,000 per Electoral Area, in accordance with the number of signs required for each Electoral Area with placement of signs subject to consultation by staff with Electoral Area Directors;
2. AND THAT the cost of each sign will be in accordance with the size selected by the Electoral Area Directors Committee from the available options.
It was moved and seconded:
THAT the motion be amended to delete part 2 of the recommendation.
AMENDMENT CARRIED MAIN MOTION AS AMENDED CARRIED
Page 38 of 41 Electoral Area Directors Committee Draft Meeting Minutes...
Page 3 of 5 of the minutes of the Squamish-Lillooet Regional District Electoral Area Directors Committee meeting, held on Monday, December 05, 2011 in the SLRD Boardroom 1350 Aster Street, Pemberton, BC.
3.5. Crown Land Tenure 3412365 - Tyaughton Lake
It was moved and seconded:
THAT it be recommended to the Regional Board:
1. THAT the Squamish-Lillooet Regional District Board will agree to acquire the Lease from the Province over the land "All that un-surveyed Crown land in the vicinity of Gun Lake, Lillooet District, containing 0.14 hectares, more or less, for the purposes of telecommunication works". For purposes of clarity, this lease shall refer to File #3412365 - Tyaughton Lake. 2. THAT the Chair and CAO be authorized to sign the lease agreement.
CARRIED 3.6. Crown Land Tenure 3412370 - Gun Lake
It was moved and seconded:
THAT it be recommended to the Regional Board:
1. THAT the Squamish-Lillooet Regional District Board will agree to acquire the Lease from the Province over the land "All that un-surveyed Crown land in the vicinity of Gun Lake, Lillooet District, containing 0.14 hectares, more or less, for the purposes of telecommunication works". For purposes of clarity, this lease shall refer to File #3412370 - Gun Lake. 2. THAT the Chair and CAO be authorized to sign the lease agreement.
CARRIED
3.7. Crown Land Tenure - 3412391 Ogden
It was moved and seconded:
THAT it be recommended to the Regional Board:
1. THAT the Squamish-Lillooet Regional District Board will agree to acquire the Lease from the Province over the land "All that un-surveyed Crown land in the vicinity of Gun Lake, Lillooet District, containing 0.14 hectares, more or less, for the purposes of telecommunication works". For purposes of clarity, this lease shall refer to File #3412391 Ogden. 2. THAT the Chair and CAO be authorized to sign the lease agreement.
CARRIED 3.8. 2012 Electoral Area Directors Meeting Schedule
It was moved and seconded:
THAT the 2012 Electoral Area Directors Meeting Schedule be received.
CARRIED
Page 39 of 41 Electoral Area Directors Committee Draft Meeting Minutes...
Page 4 of 5 of the minutes of the Squamish-Lillooet Regional District Electoral Area Directors Committee meeting, held on Monday, December 05, 2011 in the SLRD Boardroom 1350 Aster Street, Pemberton, BC.
3.9. Lillooet Newspaper Article regarding Ministry of Forests Consultation Meetings with respect to Gold Bridge Parks & the Designated Parklands
Discussion
3.10. Lillooet Camelsfoot TV and Radio Association Services
It was moved and seconded:
THAT a service establishment amendment bylaw be prepared for the Lillooet Camelsfoot TV and Radio Association Services, which includes a fixed requisition limit such that the Electoral Area B service area contribution will not exceed the amount of $2,300 for 2012. CARRIED 3.11. Area B Fuel Management Update
Verbal update from CAO regarding Area B fuel management.
3.12. St'at'imc New Years Pow Wow – Request for Funding Contribution
It was moved and seconded:
THAT $2,175 from Area B Select Funds be granted to the St'at'imc New Years Pow Wow Committee. CARRIED
3.13. Winds of Change - Request for Funding Contribution
It was moved and seconded:
THAT $3,000 from Area C Select Funds be granted to fund the activities of the Winds of Change. CARRIED 4 Correspondence
4.1. Area A Select Funds - Bralorne Church
It was moved and seconded:
1. THAT up to $900 be granted from Area A Select Funds to the Bralorne Church in order to renew Commercial Insurance Policy #COM037658113 which expired on November 22, 2011; AND 2. THAT up to $2,500 from Area A Select Funds be granted in order to purchase oil to heat the Bralorne Church. AND 3. THAT a letter be sent to the Bralorne Church Society advising that in the future, operational costs of the church will need to be raised independently of the Regional District by the Society. CARRIED
Page 40 of 41 Electoral Area Directors Committee Draft Meeting Minutes...
Page 5 of 5 of the minutes of the Squamish-Lillooet Regional District Electoral Area Directors Committee meeting, held on Monday, December 05, 2011 in the SLRD Boardroom 1350 Aster Street, Pemberton, BC.
4.2. Request for Funds - Spirit of BC Community Committee - Pemberton Winterfest $1,500
It was moved and seconded:
THAT this item be referred to the Pemberton Valley Utilities & Services Committee Meeting later today. CARRIED 4.3. Devine Graveyard - Letter of Support from N'Quatqua Band
It was moved and seconded:
THAT the Devine Graveyard letter from the N'Quatqua Band be received, and a copy sent to Blair Lekstrom, Minister of Transportation and Infrastructure.
CARRIED 5 Confirmation and Receipt of Minutes
5.1. Electoral Area Directors Committee Meeting Minutes of November 14, 2011
It was moved and seconded:
THAT the Electoral Area Directors Committee Meeting minutes of November 14, 2011 be approved as circulated. CARRIED 6 Business Arising from the Minutes
None
7 Electoral Area Directors Closed Meeting
Resolution to Close the Meeting to the Public:
THAT the Committee close the meeting to the public under the authority of Section 90(1)(g)(i) of the Community Charter; but that the Area Director-Elect, Maurice Freitag, be permitted to remain after acknowledging the obligations to keep all information disclosed confidential.
8 Adjournment
The meeting adjourned at 12:31 PM
R. Oakley, Chair P. DeJong, Secretary
Page 41 of 41