Firstclass Email: Advanced Topics

FirstClass Email: Advanced Topics Increase the Size of a Message Create A Mailing List Sometimes the font size of a message you Mailing lists make it easy to send email to receive will be so small as to make it difficult to several people at the same time. read. Follow the steps below to increase font size. 1. From the New pull-down menu on the toolbar, choose New 1. Click anywhere in the text of the message. Mail List.

2. Choose Edit > Select All. The Personal Mailing List window appears. 3. Choose Format > Size and click on the size you would like to increase the text to.

Adding An Address to Contacts When you receive email from someone not in 2. In the Name field, type a name for the list your Contacts Folder (address book) you can (replacing the name Personal Mail List). add it. 3. In the Members filed, add the members in 1. Open (double-click) the email message. one of the following ways. Type the Type the entire address (example: 2. Right-click (Mac: Ctrl-click) on the sender’s address [email protected]) address in the From field. Then choose Add Select Press L (PC: Ctrl-L) to see the To Contacts Folder from the pop-up menu. from the Directory, the double-click on the Directory address you want to add. A blank Personal Address form appears. 4. Click OK.

Find a Message 1. On the Toolbar, click the Find icon.

3. Type any information you want to include in the proper fields. The email address is automatically captured. 4. Click the Save and Close icon. ➩ You can edit or delete a contact at any time by choosing Collaborate > Directory and then double-clicking on the contact. The Personal Address form will appear so that you can make the changes or click the Delete tool to remove.

2. In the Find field, type in the word or email address for which you wish to search. FirstClass Email: Advanced Topics • R Koehler 2007 Page 1 Unsend a Message 3. Set any special criteria you want by clicking If you find a mistake in a message you have sent checkboxes or choosing form drop down to another FirstClass user, you can retrieve it menus. before it is opened by the user. 4. Click Find. 1. In your Sent Items (or Mailbox) folder, click ➩ An alternative to searching with Find is on the message you wish to unsend. sorting the contents of your mailbox by cicking 2. On the Toolbar, click Unsend. on the heading (Name, Size, Subject, or Last Modified) you wish to sort by. 3. You can now edit the message and send it.

Organize Messages With Folders ➩ You can only retrieve a message you have You can create folders within Mail to help sent to another FirstClass user. Unsend will not organize a large number of messages making it work if they have already opened the message. easier to find information. Delete and Undelete 1. In the Left Pane double-click the folder (For From time-to-time you may receive unwanted example, Mailbox or Inbox) in which you email (“spam”) or personal messages that you would like to create the folder. want to remove from FirstClass. 2. Choose File > New > New Folder. 1. Click on the message you wish to delete. A new folder will appear. 2. On the toolbar, click Delete. 3. Click on the New Folder, ➩ If you delete a message by 4. Mac: Choose File > Get Info mistake, can try to Undelete it. Double-click on PC: Choose File > Properties the Trash Can (in the Right Pane), click on the 5. In the Name field, enter a name for the message you wish to undelete, and then click on folder, then click OK. Undelete on the toolbar. Undelete only work within a given period of time, after that the Split Your View of the Main Pane message is deleted from the server. If you are using folders in your Mailbox (or Inbox), you can split the Main Pane to get a Send a Priority Message separate area for them so they are easier to keep If you want the recipient of your track of. message to see that it is for immediate attention, you can click the Priority Main Urgent button on the message toolbar. This pane feature should not be overused or else people will begin to ignore your urgent classification. Vertical Area Request a Receipt You can request to have a notification sent to you when a message is delivered or opened. This feature only works with other WPS or Town users. Choose Message > Receipt > Receipt on Delivery (or) Receipt on Read.

1. Click on the Main Pane. 2. Choose View > Split > Split Vertical.

FirstClass Email: Advanced Topics • R Koehler 2007 Page 2 Create Mail Rules 3. Choose the tool category form the Category You can set mail rules to tell FirstClass how to pull-down menu. handle email messages. 4. Drag a tool to the position where you want it to appear on the toolbar. 1. Open your Mailbox. 5. Click Close when finished. 2. Choose Collaborate > Rules. ➩ An especially useful tool for finding text is 3. On the toolbar, click one of the following: the Filter tool. Rule Tools New Receive Rule. To create  To remove a tool from the toolbar: simple rules for received Right-click (Mac: Ctrl-click) the tool, messages. then choose Remove Button from the New Send Rule. To create simple rules for received pop-up menu. messages. New Advanced Rule. For actions  To change the size of tools on the not covered by Receive or Send toolbar: Right-click (Mac: Ctrl-click) Rules. on the toolbar, point to Size on the menu, and choose Small, Medium, or 4. In the Name field, type a descriptive name Large. for the rule. Add A Voice Attachment 5. Make the settings that will define your rule. You can add an audio to an email message. 6. Click Save. 1. Choose Insert > Insert Voice. ➩ When you create a rule, it is made active by 2. Click the Record control (middle default. control).  To make a rule inactive: Choose 3. Speak your message into the Collaborate > Rules and double-click on the computer’s microphone, then click rule’s name. Then click the Enabled check- the Pause control (middle control). box to remove the check mark, then click save. 4. Click the Play control (left control) to preview your message. Customize Toolbars 5. Click the Attach control (right You can add additional tools to any of the control) to add the audio to your various toolbars in FirstClass. message. 1. Right-click (Mac: Ctrl-click) on the toolbar you want to customize. 2. On the pop-up menu, choose Customize Toolbars.

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