ANNUAL BUDGET and Program of Municipal Services Fiscal Year 2016 - 2017
CITY OF FERNANDINA BEACH THE HISTORY OF FERNANDINA BEACH
The City of Fernandina Beach is a seaside community with a rich history located on beautiful Amelia Island.
The Timucuan Indians were among the first inhabitants of the area. Then in the 1500’s the first visitors from Europe discovered Fernandina Beach.
Since that time eight different flags have flown over our city. The French were the first European visitors to take control of the island in 1562. They were defeated by the Spanish in 1565 who named the island Santa Maria. The Spanish and the English fought over control of the area for many years. In 1702 the Spanish Settlement was destroyed and James Edward Oglethorpe (Georgia’s founder and Colonial Governor) changed the name of the island to Amelia after the daughter of King George II.
At the end of the American War of Independence (1783), an international treaty returned the province from Britain to Spain, who then established a provincial governor in St. Augustine. Yet, in 1812, the “Patriots of Amelia Island” overthrew the Spanish and hoisted their flag. A day later their flag was replaced by the American Flag. In 1817, Scottish mercenary Sir Gregor MacGregor overtook the island and hoisted the Green Cross of Florida. Due to lack of funds and men, when Spanish troops approached to reclaim the island, MacGregor left Jared Irwin and Ruggles Hubbard (two American adventurers) in command. Shortly thereafter, Pirate Luis Aury arrived with men and money and claimed the island alongside Irwin and Hubbard for the Mexican Rebels.
Two day before Christmas in 1817, the U.S. Navy temporarily occupied the island and drove Aury off.
In 1819, the U.S. purchased Florida from Spain. In 1821, Florida became a U.S. territory, subsequently attaining statehood in 1845. So during the seven years from 1811-1817, Fernandina was under five of its eight flags. (Spain, Patriot, Green Cross, Mexican Rebel, U.S.). The other flags were those of France, England, and the Confederacy.
Around the turn of the century Fernandina Beach flourished as a popular playground for tourists. Then as tourism began to move further south, progress slowed down. Old Victorian homes and buildings were not replaced but repaired. This left the city a wonderful heritage including a 50-block area of downtown which is listed on the National Register of Historic places.
Today Fernandina Beach is once again a flourishing community. Visitors from all over come to enjoy the golf, beaches, historical landmarks, fine restaurants and beautiful weather.
Fiscal Year 2016-2017
Annual Budget & Program of Municipal Services
City Commissioners Johnny Miller, Mayor Robin Lentz, Vice-Mayor Tim Poynter Roy Smith Len Kreger
City Manager Dale Martin Controller Patti Clifford City of Fernandina Beach, Florida Annual Budget 2016-2017
City of Fernandina Beach Mission Statement
We are dedicated to exceptional service to the community to enhance the quality of life, and provide for the well-being of our citizens, guests and environment, while preserving our history.
We will achieve this mission through recruiting and retaining quality employees, teamwork, community involvement, civic duty, fiscal stability, caring, integrity, fairness, responsible planning and a commitment to excellence. City of Fernandina Beach, Florida Annual Budget 2016-2017
Table of Contents Section Description Page # Budget Message Budget Message and Reader ’s Guide Message I. 1
Statistical Analysis Statistical Analysis Table of Contents Statistical II. 1 Citywide Organizational Chart II. 2 Summary Statistics & Other Information II. 3 Assessed Valuation II. 4 Property Tax Information II. 5 Property Tax Rate Comparison II. 6 Property Tax Rate History II. 7 Property Tax Rate Comparison II. 8 Homeowner Tax Bill II. 9 Sewer and Refuse Rate Trends II. 10 Population Graph II.11 Consumer Price Index II.12 Grants Awarded 10/1/16 - 9/30/17 II.13
Budget Summary Budget Summary Contents Summary III. 1 Combined Summary of All Funds III. 2 Combined Summary of Funds excluding Pension Funds III. 3 Summary of total Rev/Exps Charts III. 4 Summary of Total Rev/Exps III. 5 Summary of All Funds by Function Charts III. 6 Summary of All Funds by Function III. 7 Summary of General Fund Charts III. 8 Summary of General Fund Revs & Exps III. 9 Summary of Expenditures by Category III.10 Expenditures by Category by Fund III.11 Personnel Allocation Chart - Full Time III.12 Personnel Allocation Chart - FTE III.13 Personnel Summary by Fund III.14 Revenue Highlights – All Funds III.15 Expenditure Highlights – All Funds III.18 Fund Descriptions III.21 Grants Anticipated – All Funds III.22
General Fund: General Fund Contents General IV. 1 General Fund Summary of Revenues IV. 2 General Fund Summary of Expenditures IV. 3 Revenues & Other Sources Revenues & Other Sources IV. 4 Expenditures-Legislative City Commission IV. 7 Expenditures-General Government City Clerk IV.11 City Manager IV.18 City of Fernandina Beach, Florida Annual Budget 2016-2017
Table of Contents Section Description Page # Controller-Finance Department IV.25 Information Technology IV.33 Human Resources IV.41 Legal IV.50 Non-Departmental IV.58 Facilities Maintenance IV.60 Expenditures-Public Safety Police IV. 66 Fire IV.81 CDD-Building & Permitting IV.90 CDD-Planning IV.99 CDD-Code Enforcement IV.107 Expenditures-Transportation Streets IV.111 Expenditures-Economic Environment Downtown District IV.118 Expenditures-Culture & Recreation Library IV.121 Recreation IV.123 Parks IV.129 Peck Center IV.132 MLK Center IV.136 Youth Programs IV.140 Aquatics IV.144 Parks & Recreation Goals and Objectives IV.148 Expenditures-Human Services Other Services IV.151 Expenditures-Transfers/Cont/Reserve Transfers Out, Contingencies, & Reserves IV.153
Enterprise Funds Table of Contents-Enterprise Enterprise V. 1 Golf Course V. 2 Airport V.12 Sanitation V.19 Wastewater Operations V.22 Water Operations V.30 Storm Water Management V. 38
Marina V. 45
Special Funds Special Funds Contents Special VI. 1 Law Enforcement Trust Fund VI. 2 Federal Forfeiture Fund VI. 4 CDBG-Housing Fund VI. 6 CDBG-Economic Development Fund VI. 8 Wastewater Impact Fees Fund VI.10 Water Impact Fees Fund VI.12
Utility Tax Fund VI.14 Local Law Enforcement Block Grant Fund VI.16 City of Fernandina Beach, Florida Annual Budget 2016-2017
Table of Contents Section Description Page # Cemetery VI.18 CRA VI.23 Law Enforcement Recovery VI.25
Debt Service Funds Debt Service Funds Contents Debt VII. 1 $6 Million GOB (General Obligation Bond) VII. 2 Utility Acquisition Bond Debt Service VII. 4 Marina Debt Service VII. 6 Total City Debt Service VII. 8 Long Term Debt VII. 9
Capital Projects Funds Capital Funds Contents Capital VIII. 1 Capital Funds Graph VIII. 2 Capital Improvement Fund VIII. 3 Capital Expansion Fund VIII. 9 Wastewater Improvement Fund VIII.11 5 Year Capital Improvement Plan VIII.13
Internal Service Funds Internal Service Funds Contents Internal IX. 1 Central Garage IX. 2 Utility Billing IX. 8 Utility Administration IX.15
Trust Funds Pension Plan Trust X. 1
Glossary Glossary Glossary XI. 1
Appendix User’s Guide Appendix XII. 1 Frequently Used Acronyms XII. 5 Resolution adopting 2015-2016 Budget XII. 7 Resolutions adopting Operating & Voter XII. 9 Approved Debt Millage
Index Index Index XIII. 1
City of Fernandina Beach, Florida Annual Budget 2016-2017
Budget Message
I. CITY OF FERNANDINA BEACH Dale L. Martin Office of the City Manager [email protected]
October 1, 2016
Honorable City Commissioners, Residents, and Staff of the City of Fernandina Beach:
Thank you for your interest in the 2017 budget. In addition to the traditional budget, a Reader’s Guide has been incorporated to provide community context and to facilitate understanding of the budget itself.
The budget reflects total revenues and expenditures in the amount of $115,216,500. Approximately half of that amount, however, is related to cash and expenditures associated with the Trust and Agency Funds. With the Trust and Agency funds excluded, proposed revenues and expenditures total $73,037,722.
The portion of the budget that typically draws the most interest is the General Fund, which is the primary operating fund for the City, and principally financed by property tax receipts. The General Fund expenditures before transfers out total $19,467,650. The General Fund budget is supported by a total millage rate of 6.3044 mills, the identical millage rate levied by the City for the previous budget. The millage rate consists of 6.0682 mills levied for operations (down from 6.1021 mills), and 0.2362 mills levied for voter-approved debt service (up from 0.2023 mills). The property tax levy, at a collection rate of 96%, will generate approximately $10,937,700. For property owners, the levy will result in an increase of approximately $30 for each $100,000 of taxable value. This increase will generate approximately $414,300 in additional revenue for the City of Fernandina Beach (based upon comparable property values from the 2015/2016 fiscal year).
Key components of the General Fund budget include efforts to enhance the levels of service provided by the City, especially in light of the continuing growth in the community. Full-time staff additions include two Police Department Patrol Officers, two Fire Department Firefighters, two Maintenance Department Maintenance Technicians (elevated from part-time positions), an additional Community Development Department Building Plans Examiner, and a Community Development Department Planner. A new Director-level position (intended to serve as a City Engineer; reporting directly to the City Manager) is also created to oversee storm water and other infrastructure project management.
Capital projects supported by the General Fund include street and sidewalk improvements, waterfront park development, beach renourishment and monitoring, marina dredging, downtown improvements, and a variety of recreational facility improvements. Loan proceeds included in the General Fund are proposed to finance continuing software implementation and the re-opening of the Alachua Street railroad crossing. Message I.1
204 Ash Street • Fernandina Beach, FL 32034 • (904) 310-3100 • Fax (904) 310-3452 • TDD/TTY 711 www.fbfl.us Equal Opportunity Employer In accordance with the City’s reserve policy, approximately $4,000,000, or 20% of General Fund expenditures, is budgeted for unrestricted reserves. For the first time, for reporting purposes, the restricted reserves of the Building Department have been separated from the otherwise unrestricted General Fund reserves. The Building Department reserves total approximately $1,000,000. The two reserves combined represent 25.5% of the General Fund’s operating expenses.
City operations include several other funds in addition to the General Fund. The most significant of these funds are the Enterprise Funds and the Trust and Agency Funds. The Enterprise Funds include the Golf Course, the Airport, Sanitation, Wastewater, Water, Storm Water, and the Marina. Total Enterprise Fund expenditures, funded primarily through user charges, total $17,496,875. The Golf Course and the Marina continue to require additional General Fund support.
I wish to express my sincere appreciation to the Department Directors, especially Comptroller Ms. Patti Clifford, for their assistance in preparing my first budget for the City of Fernandina Beach. The desired personnel and projects could not all be included in the budget, so the policies and priorities as indicated by the City Commission resulted in some difficult decisions.
While additional review and work is necessary, I look forward to working with the City Commission throughout 2017 to accomplish the goals established by the City Commission. As I conclude my first year serving this community, I am thankful for the welcoming and enthusiastic support provided to me by the City Commission, the City Staff, and, most importantly, the residents of Fernandina Beach that I am privileged to serve.
Sincerely,
Dale L. Martin City Manager
Message I.2 Reader’s Guide to the Budget The City of Fernandina Beach budget document is intended to provide information for a variety of purposes for different groups of users. It serves as a policy document, financial plan, and operating guide for City services. The Reader’s Guide provides assistance in using the 2016-2017 City of Fernandina Beach’s Budget document. The primary goal is to facilitate the understanding of the budget document and to increase its effectiveness as a communications device between the City of Fernandina Beach’s government and its citizens. In this section, readers can find answers to frequently asked questions and be directed to other sections of the document to find information.
Description of Government The form of government of the City of Fernandina Beach is known as the “Commission- Manager Plan.” Under this plan, the Commission has powers to adopt ordinances, approve regulations, and appoint the City Attorney, City Clerk, and City Manager. The Fernandina Beach City Commission consists of five citizens who are elected at large, who then elect from their own a Mayor who presides at all meetings of the Commission.
Location of Fernandina Beach The City of Fernandina Beach is located on the northern end of Amelia Island. This “barrier island” represents the northeastern “corner” of Nassau County. Amelia Island is situated between the Amelia River to the west and the Atlantic Ocean to the east, with the City of Jacksonville (Duval County) to the south and Camden County, Georgia, to the north.
Nassau County
Fernandina Beach
Reader's Guide I.3 Budget Tab Descriptions
Budget Message The Budget Message formally transmits the budget to the Mayor, City Commissioners, and citizens. This communication contains summaries of major initiatives within the budget, significant accomplishments, and noteworthy policy issues facing the City.
Statistical Analysis The Statistical Analysis is a collection, examination, summarization, and interpretation of the City’s quantitative data to discover underlying causes, patterns, relationships, and trends that ultimately assists with goals, initiatives, and improvements.
Budget Summary The Budget Summary provides revenue and expenditure trends and assumptions with an explanation of major changes for the City’s fiscal year.
General Fund The General Fund is the largest fund in the City. It is comprised of the many City departments and it supports all services not assigned to the Enterprise or Internal Service fund.
Enterprise Funds The Enterprise Funds operate separately from the General Fund, and this section provides Information used to account for the operations and services of the City.
Special Funds Special Funds are more restrictive than those funds associated with the General Fund. This section provides detail of how funds are used to account for the proceeds of specific revenue sources (other than expendable trusts or major capital projects) that are so restricted.
Debt Service Funds This section provides detail related to the accumulation of resources for, and the payment of, general long-term and short-term debt principal, interest and related costs.
Capital Projects This section provides detail for capital projects approved for Funds the fiscal year, and also illustrates funding sources, debt service, the capital improvements planning cycle, and criteria used to establish priorities.
Trust Funds Pension (and other employee benefit) Trust Funds are used to report resources that are required to be held in trust by the
Reader's Guide I.4 City for the members and beneficiaries of defined benefit plans, defined contribution pension plans, and other employee benefit plans.
Appendix Provides miscellaneous budget cycle information and policies.
Frequently Asked Questions:
Refer to Tab(s) Page(s)
What is the total budget? Budget Summary III. 2 – III. 14
What is the City’s millage rate? Statistical Analysis II. 5
Where can I find the organizational Statistical Analysis II. 2 chart of Fernandina Beach?
How many employees does the City Statistical Analysis II. 3 employ? Budget Summary III. 12 – III.13
What is the City’s budget process Appendix XII. 3 timeline?
What changes are being made? City Manager’s Budget I. 1 Message
Where the money comes from and Budget Summary III. 15 – III.21 where the money goes? Revenue Highlights
Expenditure Highlights
How much money do we have in the Budget Summary III. 2 reserves?
Where can I find the Fernandina Statistical Analysis II. 11 Beach area population?
Reader's Guide I.5 Where are the City’s financial Appendix XII. 4 policies?
Where can I learn about the capital City Manager’s Budget I. 1 budget? Message
Capital Funds VIII. 13
What are the goals of the City of City Manager’s Budget I. 1 Fernandina Beach? Message
Capital Funds VIII. 13 – VIII. 24
How much money is available for Capital Funds VIII. 8 Capital projects?
Reader's Guide I.6 City of Fernandina Beach, Florida Annual Budget 2016-2017
Statistical Analysis
II. City of Fernandina Beach, Florida Annual Budget 2016-2017
Table of Contents-Statistical Analysis Section Description Page #
Statistical Analysis Statistical Analysis Table of Contents Statistical II.1 Citywide Organizational Chart II.2 Summary Statistics & Other Information II.3 Assessed Valuation II.4 Property Tax Information II.5 Property Tax Rate Comparison II.6 Property Tax Rate History II.7 Property Tax Rate Comparison II.8 Homeowner Tax Bill II.9 Sewer and Refuse Rate Trends II.10 Population Graph II.11 Consumer Price Index II.12 Grants Awarded 10/1/16 – 9/30/17 II.13
Statistical II.1 City of Fernandina Beach, Florida Annual Budget 2016-2017
City of Fernandina Beach Organization Chart
Citizens of Fernandina Beach
City Commission
City Manager City Attorney City Clerk FT:3.5 PT:0 FT:2 PT:0 S:0 FT:4 PT:0 S:0 S:0
Finance Information Human FT:5.9 PT:2 S:0 Technology Resources Facilities FT:2.1 PT:1 FT:2 PT:1 S:0 Maintenance FT:5.5 PT:3 S:0 Utility Billing FT:5 PT:0 S:0
Streets FT:18 PT:1 S:0
Fire Parks/Recreation Bld'g/Permit'g Police FT:34 PT:0 FT:10 PT:36 S:14 FT:7.65 PT:0 FT:38 PT:6 S:0 S:1 S:60 Central Garage FT:2.5 PT:1 S:0 Cemetery Planning FT:1 PT:0 S:0 FT: 4 PT:0 S:0
Code Enforcement FT:1.35 PT:1 S:0
Utilities Golf Marina Airport Administration (Billy Casper) (WestRec) FT:2 PT:0 S:0 FT:3 PT:0 S:0
Water Wastewater Storm Water FT:12.5 PT:0 FT:12.5 FT: 2.5 S:0 PT:2 S:0
Full-Time: 179 Part-Time: 54 Seasonal: 75
Statistical II.2 City of Fernandina Beach, Florida Annual Budget 2016-2017
City of Fernandina Beach Summary Statistics & Other Information Year of Incorporation 1825 Form of Government Commission/Manager City Population 12,229 Area of City in Square Miles 12.2 Miles of Coastline 8.5 Number of City Employees Full-Time 179 Part-Time 54 Temporary/Seasonal 75 Government Facilities and Services Miles of Streets 77.16 Miles of Storm Sewers 8.2 Number of Street Lights 1,178 Culture and Recreation Community Centers 3 Parks 18 Parks Acreage 446 Golf Course 1 Marina 1 Tennis Courts 4 Fire Protection ISO Fire Classification 03/3X Number of Stations 2 Number of Fire Personnel and Officers 34 Number of Calls for Service 2,678 Rescue Transports 1,448 Number of Inspections Conducted 198 Police Protection Number of Stations 1 Number of Police Personnel and Officers 38 Number of Citations 3,438 Number of Calls for Service 22,985 Sewer System Miles of Sanitary Sewers 98 Number of Active Sewer Accounts 7,116 Number of Treatment Plants 2 Annual Daily Average Treated in Millions of Gallons 1.593 Maximum Daily Capacity in Millions of Gallons 3.500 Water System Miles of Water Mains 121 Number of Active Water Accounts 8,541 Number of Treatment Plants 3 Annual Daily Pumpage in Millions of Gallons 3.285 Maximum Daily Capacity of Treatment in Millions of Gallons 18.2 Community Development Department Total Number of Inspections Completed 7,787 Total Number of Permits Issued 3,571 Cemeteries 1
Statistical II.3 City of Fernandina Beach Florida Annual Budget 2016-2017
City of Fernandina Beach Assessed Valuation Total Tax Real Personal Centrally Assessed Year Exempt Property Property Assessed Valuation 2003 284,446,067 930,082,923 197,150,962 1,186,630 1,412,866,582 2004 301,966,794 1,084,261,098 188,866,346 2,081,443 1,577,175,681 2005 328,925,327 1,324,003,445 190,505,499 1,486,486 1,844,920,757 2006 355,164,445 1,614,338,881 188,252,367 3,022,391 2,160,778,084 2007 370,551,804 1,799,158,775 243,624,811 1,667,931 2,415,003,321 2008 437,824,431 1,784,626,178 243,055,518 1,545,241 2,467,051,368 2009 429,678,849 1,665,016,316 280,003,369 1,504,648 2,376,203,182 2010 414,536,344 1,500,216,560 229,069,622 1,206,063 2,145,028,589 2011 407,496,247 1,418,651,023 223,825,260 1,027,478 2,051,000,008 2012 407,949,279 1,347,251,896 213,854,206 1,118,539 1,970,173,920 2013 391,802,583 1,325,805,922 207,980,498 1,213,580 1,926,802,583 2014 375,797,061 1,393,492,482 213,464,867 1,497,770 1,984,252,180 2015 384,309,578 1,480,580,122 223,440,518 1,628,995 2,089,959,213 2016 395,180,428 1,582,577,165 223,041,579 1,594,221 2,202,393,393 Annual Assessed Valuation
$2,600,000,000 $2,400,000,000 $2,200,000,000 $2,000,000,000 $1,800,000,000 $1,600,000,000 $1,400,000,000 $1,200,000,000 $1,000,000,000 $800,000,000 $600,000,000 $400,000,000 $200,000,000 $-
Tax Exempt Real Property Personal Property Centrally Assessed
Statistical II.4 City of Fernandina Beach Florida Annual Budget 2016-2017
City of Fernandina Beach Property Tax Information % % Fiscal Taxable Millage Calculated Change Change Year Value Rate Receipts Dollars Tax Rate
2000-2001 $ 842,749,399 6.6210 $ 5,300,852 12.60% -1.12%
2001-2002 $ 931,928,171 6.2185 $ 5,505,435 3.86% -6.08%
2002-2003 $ 1,082,956,043 6.2185 $ 6,397,644 16.21% 0.00%
2003-2004 $ 1,128,420,515 6.0762 $ 6,513,683 1.81% -2.29%
2004-2005 $ 1,275,208,887 6.0762 $ 7,361,003 13.01% 0.00%
2005-2006 $ 1,515,995,430 5.1825 $ 7,463,814 1.40% -14.71%
2006-2007 $ 1,805,613,639 4.4106 $ 7,565,648 1.36% -14.89%
2007-2008 $ 2,044,451,517 4.0678 $ 7,978,900 5.46% -7.77%
2008-2009 $ 2,029,226,937 4.2209 $ 8,213,322 2.94% 3.76%
2009-2010 $ 1,946,524,333 4.4855 $ 8,294,500 0.99% 6.27%
2010-2011 $ 1,730,492,245 4.9365 $ 8,115,446 -2.16% 10.05%
2011-2012 $ 1,643,503,761 5.4335 $ 8,538,000 5.21% 10.07%
2012-2013 $ 1,562,224,641 6.3001 $ 9,350,100 9.51% 15.95%
2013-2014 $ 1,535,000,000 6.5080 $ 9,490,300 1.50% 3.30%
2014-2015 $ 1,608,455,119 6.3663 $ 9,727,912 2.50% -2.18%
2015-2016 $ 1,705,649,635 6.3044 $ 10,215,443 5.01% -0.97%
2016-2017 $ 1,807,212,965 6.3044 $ 10,937,700 7.07% 0.00%
BUDGET BUDGET 2016 2017
Operating Millage 6.1021 6.0682 Voter Approved Debt 0.2023 0.2362 Total 6.3044 6.3044
Statistical II.5 City of Fernandina Beach Florida Annual Budget 2016-2017
City of Fernandina Beach Property Tax Rate Comparison Property Tax Rates Fiscal Millage Percentage Year Rate Increase (Decrease) 1997 6.9477 0% 1998 6.9477 0% 1999 6.6962 -3.62% 2000 6.6962 0% 2001 6.6210 -1.12% 2002 6.2185 -6.08% 2003 6.2185 0.00% 2004 6.0762 -2.29% 2005 6.0762 0.00% 2006 5.1825 -14.71% 2007 4.4106 -14.89% 2008 4.0678 -7.77% 2009 4.2209 3.76% 2010 4.4855 6.27% 2011 4.9365 10.05% 2012 5.4335 10.07% 2013 6.3001 15.95% 2014 6.5080 3.30% 2015 6.3663 -2.18% 2016 6.3044 -0.97% 2017 6.3044 0
PROPERTY TAX RATE COMPARISON
7.0000
6.0000
5.0000
4.0000
3.0000
2.0000
1.0000
0.0000 1997 1999 2001 2003 2005 2007 2009 2011 2013 2015 2017
Statistical II.6 City of Fernandina Beach Florida Annual Budget 2016-2017
City of Fernandina Beach Property Tax Rate History (Per $1,000 of Assessed Taxable Value)
City of Nassau St. Johns School FIND Amelia Isl Fernandina County River Water Board Mosquito Year Beach Mngmt Control Total 2000 6.6962 6.7321 0.4820 9.0810 0.3546 23.3459 2001 6.6210 6.6321 0.4720 8.7460 0.3047 22.7758 2002 6.2185 7.3821 0.4620 8.6390 0.2709 22.9725 2003 6.2185 7.3821 0.4620 8.1010 0.1900 22.3536 2004 6.0762 7.6821 0.4620 8.5380 0.1792 22.9375 2005 6.0762 7.6821 0.4620 8.3130 0.1660 22.6993 2006 5.1825 6.4321 0.4620 8.081 0.0385 0.1441 20.3402 2007 4.4106 6.1821 0.4620 7.681 0.0385 0.1225 18.8967 2008 4.0678 5.3115 0.4158 7.454 0.0345 0.1149 17.3985 2009 4.2209 5.5670 0.4158 7.542 0.0345 0.1190 17.8992 2010 4.4855 5.5670 0.4158 7.808 0.0345 0.1175 18.4283 2011 4.9365 5.5670 0.4158 7.808 0.0345 0.1294 18.8912 2012 5.4335 5.5670 0.3313 7.808 0.0345 0.1372 19.3115 2013 6.3001 5.5670 0.3313 7.543 0.0345 0.1453 19.9212 2014 6.5080 5.5670 0.3283 7.359 0.0345 0.1474 19.9442 2015 6.3663 6.5670 0.3164 7.216 0.0345 0.1522 20.6524 2016 6.3044 6.5670 0.3023 7.153 0.0320 0.1472 20.5059 2017 6.3044 6.5670 0.2885 6.794 0.0320 0.1587 20.1446
Millage History Millage History 10 100% City of Fernandina Beach 9 90% 8 80% Nassau County 7 70%
6 60% St. Johns River Water City of Fernandina Beach NassauMngmt County St. Johns River Water Mngmt School Board Amelia Isl Mosquito Control Find 5 50% School Board 4 40%
3 30% Amelia Isl Mosquito Control 2 20% 10% 1 FIND 0% 0 2000 2002 2004 2006 2008 2010 2012
Statistical II.7 City of Fernandina Beach Florida Annual Budget 2016-2017
City of Fernandina Beach Property Tax Rate Comparison Fiscal Years 2016 & 2017
Total Property Taxes Fiscal Year 2016
Amelia Island Mosquito Control FIND 0.72% 0.16% City of Fernandina Beach School Board 30.75% 34.88%
St. Johns River Water Management 1.47% Nassau County 32.02%
Total Property Taxes Fiscal Year 2017
FIND Amelia Island Mosquito 0.16% Control 0.79% School Board City of Fernandina 33.73% Beach 31.29%
St. Johns River Water Management 1.43% Nassau County 32.60%
Statistical II.8 City of Fernandina Beach Florida Annual Budget 2016-2017
City of Fernandina Beach Homeowner Tax Bill* Based on 2016 (FY 2016-17) Tax Rate
VALUE OF 2017 2016 HOME TAX TAX $$ Change % Change
$50,000 Operating 151.71$ 152.55$ $ (0.84) -0.55%
Debt $ 5.90 $ 5.06 $ 0.84 16.60%
Total 157.61$ 157.61$ $ (0.00) 0.00%
$100,000 Operating 455.10$ 457.66$ $ (2.56) -0.56%
Debt $ 17.72 $ 15.17 $ 2.56 16.81%
Total 472.82$ 472.83$ $ (0.00) 0.00%
$150,000 Operating 758.53$ 762.76$ $ (4.23) -0.55%
Debt $ 29.52 $ 25.29 $ 4.23 16.73%
Total 788.05$ 788.05$ $ (0.00) 0.00% *Includes Homestead Exemption
Statistical II.9 City of Fernandina Beach Florida Annual Budget 2016-2017
City of Fernandina Beach Residential Rate Trends
Fiscal Year Sewer Garbage Recycling Total 2002/03 $24.00 $14.06 $0.00 $38.06 2003/04 $24.00 $9.94 $0.00 $33.94 2004/05 $24.00 $10.24 $0.00 $34.24 2005/06 $24.00 $10.55 $0.00 $34.55 2006/07 $24.00 $10.87 $0.00 $34.87 2007/08 $24.00 $14.95 $0.00 $38.95 2008/09 $24.00 $18.61 $0.00 $42.61 2009/10 $26.43 $18.61 $0.00 $45.04 2010/11 $29.07 $19.05 $0.00 $48.12 2011/12 $30.27 $19.62 $0.00 $49.89 2012/13 $31.18 $19.62 $0.00 $50.80 2013/14 $32.12 $19.79 $0.00 $51.91 2014/15 $33.08 $20.24 $0.00 $53.32 2015/16 $34.07 $20.24 $0.00 $54.31 2016/17 $35.09 $20.42 $0.00 $55.51
Residential Rate Trends $60.00
$50.00
$40.00
$30.00 Recycling Garbage $20.00 Sewer
$10.00
$0.00
Statistical II.10 City of Fernandina Beach Florida Annual Budget 2016-2017
City of Fernandina Beach Comparison of Population for the Years 1996-2016
In Thousands
2016 12.229 2015 11.83 2014 11.894 2013 11.541 2012 11.51 2011 11.487 2010 11.487 2009 12 2008 12 2007 11.83 2006 11.815 2005 11.361 2004 11.361 2003 10.686 2002 10.939 2001 10.525 2000 10.890 1999 10.890 1998 10.684 1997 10.438 1996 10.043
* Source: Bureau of Economic and Business Research, University of Florida
Statistical II.11 City of Fernandina Beach Florida Annual Budget 2016-2017
City of Fernandina Beach Consumer Price Index
Years 2003 - 2016
250
200
150
100
50
0 YEAR 2004 2006 2008 2010 2012 2014 2016
Statistical II.12 City of Fernandina Beach Florida Annual Budget 2016-2017
City of Fernandina Beach Grants Awarded for the Period October 1, 2015 through September 30, 2016
Percentage by Grantor Department/Purpose Amount Department/Purpose State Public Safety 1,929 0.07% Federal/State Parks & Recreation 150,618 5.76% State Marina 343,656 13.14% State Stormwater 1,475,000 56.41% Federal/State Airport 643,645 24.62%
2,614,848 100.00%
Grants Awarded FY 2015-2016
Parks & Recreation
5.76%
Public Safety 0.07%
Airport Marina 24.62% 13.14%
Stormwater 56.41%
Statistical II. 13 City of Fernandina Beach, Florida Annual Budget 2016-2017
Budget Summary
III. City of Fernandina Beach, Florida Annual Budget 2016-2017
Table of Contents-Budget Summaries Section Description Page #
Budget Summary Budget Summary Contents Summary III.1 Combined Summary of All Funds III.2 Combined Summary of Funds excluding Pension Funds III.3 Summary of Total Rev/Exps Charts III.4 Summary of Total Rev/Exps III.5 Summary of All Funds By Function Charts III.6 Summary of All Funds By Function III.7 Summary of General Fund Charts III.8 Summary of General Fund Revs & Exps III.9 Summary of Expenditures by Category III.10 Expenditures by Category by Fund III.11 Personnel Allocation Chart – Full Time III.12 Personnel Allocation Chart FTE III.13 Personnel Summary by Fund III.1 4 Revenue Highlights – All Funds III.1 5 Expenditure Highlights – All Funds III.18 Fund Descriptions III.21 Grants Anticipated – All Funds III.22
Budget Summary III.1 City of Fernandina Beach, Florida Annual Budget 2016-2017
City of Fernandina Beach Combined Summary of All Funds
$ % Description Actual Actual Budget Budget Budget Increase 2014 2015 2015 2016 2017 (Decrease)
RESOURCES Cash Balance Forward 47,567,118 50,487,667 49,697,921 55,037,606 58,943,245 3,905,639 7.1% REVENUES General Fund 16,085,816 16,958,281 16,342,205 16,968,249 18,091,966 1,123,717 6.6% Special Revenue Funds 2,658,817 2,530,560 2,283,500 2,323,200 2,407,040 83,840 3.6% Debt Service Funds 138 - - - - - Capital Projects Funds 1,308,638 1,287,000 1,334,760 2,294,450 897,750 (1,396,700) -60.9% Enterprise Funds 16,445,486 16,546,944 17,907,979 16,750,244 19,332,364 2,582,120 15.4% Trust & Agency Funds 6,568,436 4,043,932 5,523,800 6,049,000 5,415,000 (634,000) -10.5%
Total 43,067,331 41,366,717 43,392,244 44,385,143 46,144,120 1,758,977 4.0%
OTHER SOURCES Internal Service Fund 1,663,367 1,500,229 1,672,000 1,967,200 1,729,100 (238,100) -12.1% Transfers In 8,793,854 7,097,230 7,822,135 8,036,051 8,400,035 363,984 4.5% Total 10,457,221 8,597,459 9,494,135 10,003,251 10,129,135 125,884 1.3%
TOTAL RESOURCES 101,091,670 100,451,843 102,584,300 109,426,000 115,216,500 5,790,500 5.3%
USES EXPENDITURES General Fund 15,905,666 16,248,510 17,101,189 17,873,867 19,467,650 1,593,783 8.9% Special Revenue Funds 867,018 550,855 705,854 491,430 394,521 (96,909) -19.7% Debt Service Funds 3,053,397 3,175,205 3,309,440 3,297,420 3,181,286 (116,134) -3.5% Capital Projects Funds 2,254,831 2,332,650 3,084,532 3,999,170 3,950,216 (48,954) -1.2% Enterprise Funds 13,823,387 12,219,179 15,768,159 14,168,509 17,496,875 3,328,366 23.5% Trust & Agency Funds 4,073,750 3,175,347 3,509,000 3,735,000 4,018,507 283,507 7.6% Total 39,978,049 37,701,746 43,478,174 43,565,396 48,509,055 4,943,659 11.3%
OTHER USES Internal Service Fund 1,655,904 1,525,979 1,759,137 1,999,736 1,948,808 (50,928) -2.5% Transfers Out 8,793,854 7,097,230 7,822,135 8,036,051 8,400,035 363,984 4.5% Cash Reserves 50,663,863 54,126,888 49,524,854 55,824,817 56,358,602 533,785 1.0% Total 61,113,621 62,750,097 59,106,126 65,860,604 66,707,445 846,841 1.3%
TOTAL EXPENDITURES, TRANSFERS & RESERVES 101,091,670 100,451,843 102,584,300 109,426,000 115,216,500 5,790,500 5.3%
Budget Summary III.2 City of Fernandina Beach, Florida Annual Budget 2016-2017
City of Fernandina Beach Combined Summary of All Funds (excluding Pension Funds)
$ % Description Actual Actual Actual Budget Budget Budget Increase 2013 2014 2015 2015 2016 2017 (Decrease)
RESOURCES Cash Balance Forward 14,756,843 15,507,467 16,060,474 15,441,721 17,495,934 22,179,467 4,683,533 26.8% REVENUES General Fund 15,999,407 16,085,816 16,958,281 16,342,205 16,968,249 18,091,966 1,123,717 6.6% Special Revenue Funds 2,098,900 2,658,817 2,530,560 2,283,500 2,323,200 2,407,040 83,840 3.6% Debt Service Funds 4,367 138 - - - - - Capital Projects Funds 1,152,179 1,308,638 1,287,000 1,334,760 2,294,450 897,750 (1,396,700) -60.9% Enterprise Funds 17,375,377 16,445,486 16,546,944 17,907,979 16,750,244 19,332,364 2,582,120 15.4%
Total 36,630,230 36,498,895 37,322,785 37,868,444 38,336,143 40,729,120 2,392,977 6.2%
OTHER SOURCES Internal Service Fund 1,640,996 1,663,367 1,500,229 1,672,000 1,967,200 1,729,100 (238,100) -12.1% Transfers In 9,281,995 8,793,854 7,097,230 7,822,135 8,036,051 8,400,035 363,984 4.5% Total 10,922,991 10,457,221 8,597,459 9,494,135 10,003,251 10,129,135 125,884 1.3%
TOTAL RESOURCES 62,310,064 62,463,583 61,980,718 62,804,300 65,835,328 73,037,722 7,202,394 10.9%
USES EXPENDITURES General Fund 15,639,860 15,905,666 16,248,510 17,101,189 17,873,867 19,467,650 1,593,783 8.9% Special Revenue Funds 588,274 867,018 550,855 705,854 491,430 394,521 (96,909) -19.7% Debt Service Funds 3,022,990 3,053,397 3,175,205 3,309,440 3,297,420 3,181,286 (116,134) -3.5% Capital Projects Funds 2,942,811 2,254,831 2,332,650 3,084,532 3,999,170 3,950,216 (48,954) -1.2% Enterprise Funds 14,246,943 13,823,387 12,219,179 15,768,159 14,168,509 17,496,875 3,328,366 23.5% Total 36,440,878 35,904,299 34,526,399 39,969,174 39,830,396 44,490,548 4,660,152 11.7%
OTHER USES Internal Service Fund 1,637,977 1,655,904 1,525,979 1,759,137 1,999,736 1,948,808 (50,928) -2.5% Transfers Out 9,281,995 8,793,854 7,097,230 7,822,135 8,036,051 8,400,035 363,984 4.5% Cash Reserves 14,949,214 16,109,526 18,831,110 13,253,854 15,969,145 18,198,331 2,229,186 14.0% Total 25,869,186 26,559,284 27,454,319 22,835,126 26,004,932 28,547,174 2,542,242 9.8%
TOTAL EXPENDITURES, TRANSFERS & RESERVES 62,310,064 62,463,583 61,980,718 62,804,300 65,835,328 73,037,722 7,202,394 10.9%
Budget Summary III.3 City of Fernandina Beach, Florida Annual Budget 2016-2017
City of Fernandina Beach All Funds
Revenues by Fund (Excludes Interfund Transfers & Cash Reserves) Internal Service Funds 3.6%
Trust Funds Debt Service 11.3% Funds 0.0% General Fund 37.8%
Enterprise Funds 40.4%
Special Revenue Funds Capital Funds 5.0% 1.9%
Expenditures by Fund (Excludes Interfund Transfers & Contingencies) Internal Service Funds 3.9% Debt Service Funds Trust Funds 6.3% 8.0%
General Fund 38.5%
Enterprise Funds 34.7%
Capital Funds 7.8%
Special Revenue Funds 0.8%
Budget Summary III.4 City of Fernandina Beach, Florida Annual Budget 2016-2017 City of Fernandina Beach Summary of Total Revenues/Expenditures
$ % FUND DESCRIPTION Actual Actual Budget Budget Budget Increase 2014 2015 2015 2016 2017 (Decrease)
REVENUES
General Fund 16,085,816 16,958,281 16,342,205 16,968,249 18,091,966 1,123,717 6.6%
Special Revenue Funds 2,658,817 2,530,560 2,283,500 2,323,200 2,407,040 83,840 3.6%
Debt Service Funds 138 - - - - -
Capital Projects Funds 1,308,638 1,287,000 1,334,760 2,294,450 897,750 (1,396,700) -60.9%
Enterprise Funds 16,445,486 16,546,944 17,907,979 16,750,244 19,332,364 2,582,120 15.4%
Trust & Agency Funds 6,568,436 4,043,932 5,523,800 6,049,000 5,415,000 (634,000) -10.5%
TOTAL REVENUES 43,067,331 41,366,717 43,392,244 44,385,143 46,144,120 1,758,977 4.0%
EXPENDITURES
General Fund 15,905,666 16,248,510 17,101,189 17,873,867 19,467,650 1,593,783 8.9%
Special Revenue Funds 867,018 550,855 705,854 491,430 394,521 (96,909) -19.7%
Debt Service Funds 3,053,397 3,175,205 3,309,440 3,297,420 3,181,286 (116,134) -3.5%
Capital Projects Funds 2,254,831 2,332,650 3,084,532 3,999,170 3,950,216 (48,954) -1.2%
Enterprise Funds 13,823,387 12,219,179 15,768,159 14,168,509 17,496,875 3,328,366 23.5%
Trust & Agency Funds 4,073,750 3,175,347 3,509,000 3,735,000 4,018,507 283,507 7.6%
TOTAL EXPENDITURES 39,978,049 37,701,746 43,478,174 43,565,396 48,509,055 4,943,659 11.3%
Budget Summary III.5 City of Fernandina Beach, Florida Annual Budget 2016-2017
City of Fernandina Beach All Funds (Excludes Internal Service Funds)
Revenues by Source (Excludes Interfund Transfers & Cash Reserves)
Fines/Forfeitures Sales & Use 0.2% 4.7%
Franchise Fees Ad Valorem 3.2% 23.7% Charges for Services 38.8% Other 13.2%
Licenses/Permits Utility Service 2.3% 4.5% Intergov't Rev 9.4%
Expenditures by Function (Excludes Interfund Transfers & Cash Reserves)
Human Services 0.1% Culture/Recreation Physical Env. 16.1% Economic Env. 23.3% 0.1%
Public Safety 23.8% General Gov't Service 17.2% Debt Service 8.9%
Transportation 10.5%
Budget Summary III.6 City of Fernandina Beach, Florida Annual Budget 2016-2017
City of Fernandina Beach Funds Summary by Function
General Special Capital Enterprise Debt Trusts Fund Description Fund Funds Funds Funds Funds Funds Totals REVENUES Property Taxes Operating (6.0682 Mills) 10,510,800 0 10,510,800 Voted Debt (.2362 Mills) 426,900 426,900 Sales/use 1,825,596 108,300 230,000 2,163,896 Franchise 1,463,000 1,463,000 Utility Service 2,088,019 2,088,019 Licenses & Permits 1,081,550 1,081,550 Intergov'tal Services 1,280,020 151,021 212,450 2,690,000 4,333,491 Charges for Services 1,288,600 105,500 16,499,429 17,893,529 Fines/Forfeitures 23,700 50,500 74,200 Miscellaneous Revenues 191,800 12,000 577,000 142,935 0 5,185,000 6,108,735 Financing Sources 0 0 0 0
TOTAL REVENUES 18,091,966 2,407,040 897,750 19,332,364 0 5,415,000 46,144,120
EXPENDITURES General Government Services 4,033,233 281,000 4,018,507 8,332,740 Public Safety 11,085,366 190,450 250,000 11,525,816 Physical Environment 109,680 0 11,195,004 11,304,684 Transportation 2,031,228 1,203,750 1,875,901 5,110,879 Economic Environment 54,997 0 54,997 Human Services 50,000 50,000 Culture & Recreation 2,212,826 94,391 1,658,000 3,871,992 7,837,209 Debt Services 557,466 553,978 3,181,286 4,292,730
TOTAL EXPENDITURES 19,467,650 394,521 3,950,216 17,496,875 3,181,286 4,018,507 48,509,055
Budget Summary III.7 City of Fernandina Beach, Florida Annual Budget 2016 - 2017
City of Fernandina Beach General Fund Source of Revenue $'s
Intergov'l Rev 7.1% Licenses/Permits Fines/Forfeitures 6.0% 0.1% Local Option Taxes 10.1%
Ad Valorem Franchise Fees 60.5% 8.1%
Charges for Other Revenues Services 1.1% 7.1%
Expenditures by Government Function
Transportation 10.4% General Government 20.7% Public Safety 56.9% Culture/Recreation 11.4%
Other Services 0.3% Economic Env 0.3%
Budget Summary III.8 City of Fernandina Beach, Florida Annual Budget 2016-2017
City of Fernandina Beach Summary Of General Fund Revenues & Expenditures
$ % Description Actual Actual Budget Budget Budget Increase 2014 2015 2015 2016 2017 (Decrease)
REVENUES
Property Taxes-
Operating 9,255,038 9,551,387 9,321,000 9,987,000 10,510,800 523,800 5.2%
Voted Debt 425,484 343,200 425,000 345,000 426,900 81,900 23.7%
Sales/Use/Fuel Taxes 1,556,724 1,683,459 1,587,552 1,667,686 1,825,596 157,910 9.5%
Franchise Fees 1,328,306 1,431,832 1,395,000 1,340,000 1,463,000 123,000 9.2%
Licenses/Permits 962,796 1,078,858 957,560 968,900 1,081,550 112,650 11.6%
Intergovernmental 1,103,252 1,113,445 1,164,649 1,209,428 1,280,020 70,592 5.8%
Charges For Services 1,226,448 1,240,704 1,270,500 1,257,000 1,288,600 31,600 2.5%
Fines/Forfeitures 33,151 34,310 24,500 24,700 23,700 (1,000) -4.0%
Other Revenues 194,617 481,086 196,444 168,535 191,800 23,265 13.8%
TOTAL REVENUES 16,085,816 16,958,281 16,342,205 16,968,249 18,091,966 1,123,717 6.6%
EXPENDITURES
General Government 3,183,249 3,377,499 3,585,145 3,872,198 4,033,233 161,035 4.2%
Public Safety 9,328,678 9,375,098 9,796,471 10,057,463 11,085,366 1,027,903 10.2%
Transportation 1,510,285 1,518,764 1,631,351 1,776,277 2,031,228 254,951 14.4%
Economic Environment 35,494 47,379 54,703 55,041 54,997 (44) -0.1%
Culture/Recreation 1,814,671 1,904,105 1,998,519 2,068,138 2,212,826 144,688 7.0%
Other Services 33,289 25,665 35,000 44,750 50,000 5,250 11.7%
TOTAL EXPENDITURES 15,905,666 16,248,510 17,101,189 17,873,867 19,467,650 1,593,783 8.9%
Budget Summary III.9 City of Fernandina Beach, Florida Annual Budget 2016 - 2017
City of Fernandina Beach Expenditures by Category (Excludes Transfers Out, Cash Reserves, Trust & Agency Funds)
Debt Service 9.6% Personnel Capital Exps 37.2% 21.7%
Operating Exps 31.5%
Personnel Operating Exps Capital Exps Debt Service GENERAL GOVERNMENT 2,702,633 1,187,900 142,700 - PUBLIC SAFETY 8,753,873 1,774,095 436,320 121,078 TRANSPORTATION 1,123,538 759,690 148,000 - ECONOMIC ENVIRONMENT - 54,997 - - CULTURE/RECREATION 1,233,316 895,010 84,500 - OTHER SERVICES - 50,000 - -
TOTAL General Fund 13,813,360 4,721,692 811,520 121,078
Special Revenue Funds (100's) 69,710 49,431 275,380 - Debt Service Funds (210, 220, 230 & 240) - - - 3,181,286 Capital Funds (300, 310 & 330) - - 3,392,750 557,466
GOLF 785 1,480,144 145,000 113,332 AIRPORT 188,873 261,028 1,426,000 77,334 SANITATION - 2,508,595 - - WASTEWATER 1,094,857 1,364,364 1,471,000 - WATER 1,024,267 1,332,235 383,500 - STORM WATER MGMT 192,615 250,540 1,530,000 43,031 MARINA - 1,796,063 450,000 363,312
TOTAL Enterprise Funds 2,501,397 8,992,969 5,405,500 597,009
TOTAL Internal Service Funds 892,135 842,684 198,600 15,389
TOTAL CITY 17,276,602 14,606,776 10,083,750 4,472,228
Budget Summary III.10 City of Fernandina Beach, Florida Annual Budget 2016 - 2017
EXPENDITURES by CATEGORY
Personnel Operating Exps Capital Exps Debt Service BUDGET BUDGET BUDGET BUDGET BUDGET BUDGET BUDGET BUDGET 2015-2016 2016-2017 2015-2016 2016-2017 2015-2016 2016-2017 2015-2016 2016-2017 GENERAL GOVERNMENT CITY COMMISSION 106,958 106,226 173,542 197,935 CITY CLERK 299,870 311,929 148,143 139,829 1,200 - CITY MANAGER 488,992 396,229 86,913 49,832 - - FINANCE 551,547 608,271 61,365 68,633 - - INFORMATION TECHNOLOGY 238,570 256,572 220,308 292,859 179,700 95,500 PERSNNOEL/HUMAO RESOURCES 206,386 245,715 49,587 52,972 - - LEGAL 232,331 244,132 65,908 67,112 1,200 6,200 NON-DEPARTMEOTAL - - 263,758 257,945 5,000 6,000 FACILITIES MAINTENANCE 418,245 533,559 68,175 60,783 4,500 35,000 GENERAL GOVERNMENT 2,542,899 2,702,633 1,137,699 1,187,900 191,600 142,700 - -
PUBLIC SAFETY POLICE 3,815,715 4,062,296 625,994 716,941 - 176,300 150,177 121,078 FIRE 3,487,174 3,498,950 652,647 735,227 127,000 218,920 - - BUILDING & PERMITTING 518,481 695,060 102,893 165,635 33,000 40,000 PLANNING 274,940 367,123 118,526 114,457 - 1,100 CODE ENFORCEMENT 115,975 130,444 34,941 41,835 - - PUBLIC SAFETY 8,212,285 8,753,873 1,535,001 1,774,095 160,000 436,320 150,177 121,078
TRANSPORTATION 1,115,880 1,123,538 618,397 759,690 42,000 148,000 - -
ECONOMIC ENVIRONMENT 55,041 54,997 - -
CULTURE/RECREATION LIBRARY - - 10,222 10,629 - RECREATION 600,762 607,809 308,261 346,121 31,700 26,000 PARKS - - 131,914 155,032 40,900 38,500 PECK CENTER/GYM 208,003 115,828 179,203 129,188 18,000 - MLK CENTER - 101,531 - 79,284 - - YOUTH PROGRAMS 196,000 205,616 37,951 41,079 - - AQUATICS 185,129 202,532 120,093 133,677 - 20,000 CULTURE/RECREATION 1,189,894 1,233,316 787,644 895,010 90,600 84,500 - -
OTHER SERVICES 44,750 50,000
TOTAL General Fund 13,060,958 13,813,360 4,178,532 4,721,692 484,200 811,520 150,177 121,078
Special Revenue Funds (100's) 66,136 69,710 121,594 49,431 303,700 275,380
Debt Service Funds (200's) 3,297,420 3,181,286
Capital Funds (300, 310 & 330) 3,770,850 3,392,750 228,320 557,466
GOLF 727 785 1,495,958 1,480,144 80,000 145,000 140,451 113,332 AIRPORT 93,929 188,873 252,145 261,028 441,000 1,426,000 70,976 77,334 SANITATION - - 2,229,300 2,508,595 - - WASTEWATER 1,064,871 1,094,857 1,352,909 1,364,364 1,126,000 1,471,000 - - WATER 921,562 1,024,267 1,368,388 1,332,235 303,500 383,500 - - STORM WATER MGMT 59,083 192,615 312,290 250,540 160,000 1,530,000 43,030 43,031 MARINA - - 1,775,509 1,796,063 453,500 450,000 423,381 363,312
TOTAL Enterprise Funds 2,140,172 2,501,397 8,786,499 8,992,969 2,564,000 5,405,500 677,838 597,009
GARAGE 229,998 229,197 678,812 647,775 137,500 88,600 5,200 - UTILITY BILLING 304,280 328,366 124,892 150,274 150,000 110,000 9,650 15,389 UTILITY ADMIN 316,681 334,572 42,723 44,635 - -
TOTAL Internal Service Funds 850,959 892,135 846,427 842,684 287,500 198,600 14,850 15,389
TOTAL CITY 16,118,225 17,276,602 13,933,052 14,606,776 7,410,250 10,083,750 4,368,605 4,472,228 38.53% 37.20% 33.31% 31.45% 17.72% 21.71% 10.44% 9.63%
Budget Summary III.11 City of Fernandina Beach, Florida Annual Budget 2016-2017
City of Fernandina Beach Full-Time Personnel Allocation 2016 - 2011 2012 2013 2014 2015 2016 2017 2017 Change General Government City Clerk 4 4 4 4 3 4 4 - City Manager 3 3 4 3.9 3.9 4 3.5 (0.5) Legal 2 2 2 2 2 2 2 - Finance 7 7 6 6 5.9 5.9 5.9 - Information Technology 2 3 2 2 2.1 2.1 2.1 - Human Resources 3 3 3 3 3 2 2 - Public Safety CDD Building/Permitting 5.8 5.3 4.8 5 6.15 6.15 7.65 1.50 CDD Planning 5.2 4.7 4.2 3 3.35 3.25 4 0.75 Code Enforcement 1 1 1.5 1.6 1.35 (0.25) Police 46 44 40 40 40 36 38 2.0 Fire 34 34 33 31 31 32 34 2.0 Public Works Facility Maintenance 6.5 5 5 5 5 5 5.5 0.5 Streets 8.5 9 14 14 14 16 18 2.0 Culture Recreation Recreation 5 5 5 5 5 5 5 - Parks 12 7 0 0 0 0 0 - Peck Center 2 2 2 2 2 2 1 (1.0) MLK Center 1 1.0 Youth Programs 2 2 2 2 2 2 2 - Aquatics 1 1 1 1 1 1 1 - Cemetery 1 1 1 1 1 1 1 - Total General Funds 150 142 134 130.9 131.9 131 139 8.0 Enterprise Funds Airport 1 1 1 1.1 1.1 1 2 1.0 Golf Course 3 0 0 0 0 0 0 - Marina 0 0 0 0 0 0 0 - Sanitation 0 0 0 0 0 0 0 - Storm Water Management 1 1 0 0 0 0.5 2.5 2.0 Wastewater Operations 17 18 16 12.5 12.5 12 12.5 0.5 Water Operations 11 10 10 9.5 9.5 11.5 12.5 1.0 Total Enterprise Funds 33 30 27 23.1 23.1 25 29.5 4.5 Internal Service Funds Central Garage 3 3 3 3 3 3 2.5 (0.5) Utility Billing 4 4 4 4 4 4 5 1.0 Utilities Administration 3 3 3 3 3 3 3 - Total Internal Service 10 10 10 10 10 10 10.5 0.5 Total City Total City Full-Time Personnel 193 182 171 164 165 166 179 13.0
Budget Summary III.12 City of Fernandina Beach, Florida Annual Budget 2016-2017
City of Fernandina Beach Personnel Allocation FTE FTE 2016 2016 2016 2017 2017 2017 Net FT PT FTE FT PT FTE Change General Government City Clerk 4 0 4.0 4 0 4.0 - City Manager 4 0 4.0 3.5 0 3.5 (0.5) Legal 2 0 2.0 2 0 2.0 - Finance 5.9 1 6.4 5.9 2 6.9 0.5 Information Technology 2.1 1 2.6 2.1 1 2.6 - Human Resources 2 1 2.5 2 1 2.5 - Public Safety CDD Building/Permitting 6.15 0 6.15 7.65 0 7.65 1.50 CDD Planning 3.25 0 3.25 4 0 4.00 0.75 Code Enforcement 1.6 1 2.1 1.35 1 1.9 (0.25) Police 36 6 39.0 38 6 41.0 2.0 Fire 32 0 32.0 34 0 34.0 2.0 Public Works Facility Maintenance 5 2 6.0 5.5 3 7.0 1.0 Streets 16 3 17.5 18 1 18.5 1.0 Culture Recreation Recreation 5 9 9.5 5 9 9.5 - Parks 0 0 - 0 0 - - Peck Center 2 10 7.0 1 5 3.5 (3.5) MLK Center 0 0 - 1 5 3.5 3.5 Youth Programs 2 12 8.0 2 6 5.0 (3.0) Aquatics 1 15 8.5 1 11 6.5 (2.0) Cemetery 1 0 1.0 1 0 1.0 - Total General Funds 131 61 161.5 139 51 164.5 3.0 Enterprise Funds Airport 1 1 1.5 2 0 2.0 0.5 Golf Course 0 0 - 0 0 - - Marina 0 0 - 0 0 - - Sanitation 0 0 - 0 0 - - Storm Water Management 0.5 0 0.5 2.5 0 2.5 2.0 Wastewater Operations 12 2 13.0 12.5 2 13.5 0.5 Water Operations 11.5 0 11.5 12.5 0 12.5 1.0 Total Enterprise Funds 25 3 26.5 29.5 2 30.5 4.0 Internal Service Funds Central Garage 3 0 3.0 2.5 1 3.0 - Utility Billing 4 1 4.5 5 0 5.0 0.5 Utilities Administration 3 0 3.0 3 0 3.0 - Total Internal Service 10 1 10.5 10.5 1 11.0 0.5 Total City Total City Personnel 166 65 198.5 179 54 206.0 7.5
Budget Summary III.13 City of Fernandina Beach, Florida Annual Budget 2016 - 2017
PERSONNEL Bud/Bud ACTUAL ACTUAL ACTUAL BUDGET BUDGET BUDGET BUDGET INCREASE/ 2011-2012 2012-2013 2013-2014 2013-2014 2014-2015 2015-2016 2016-2017 DECREASE GENERAL GOVERNMENT CITY COMMISSION 72,743 77,971 79,614 94,336 81,953 106,958 106,226 -0.7% CITY CLERK 264,699 246,438 262,391 250,819 254,850 299,870 311,929 4.0% CITY MANAGER 399,511 325,294 399,391 421,289 422,047 488,992 396,229 -19.0% FINANCE 530,894 481,323 512,338 521,211 530,710 551,547 608,271 10.3% INFORMATION TECHNOLOGY 267,397 179,911 173,961 223,953 234,169 238,570 256,572 7.5% PERSONNEL/HUMAN RESOURCES 233,580 243,912 258,223 209,895 275,089 206,386 245,715 19.1% LEGAL 214,978 214,338 208,971 219,307 224,635 232,331 244,132 5.1% FACILITIES MAINTENANCE 390,771 387,980 401,768 396,555 419,332 418,245 533,559 27.6% 2,374,573 2,157,167 2,296,657 2,337,365 2,442,785 2,542,899 2,702,633 6.3%
PUBLIC SAFETY POLICE 3,632,575 3,746,635 3,778,043 3,749,489 3,975,301 3,815,715 4,062,296 6.5% FIRE 3,126,239 3,156,777 3,207,293 3,214,725 3,161,119 3,487,174 3,498,950 0.3% BUILDING & PERMITTING 396,192 344,567 413,607 462,548 472,045 518,481 695,060 34.1% PLANNING 366,812 318,285 218,578 247,522 277,787 274,940 367,123 33.5% CODE ENFORCEMENT - 60,342 64,462 92,671 94,160 115,975 130,444 12.5% 7,521,818 7,626,606 7,681,983 7,766,955 7,980,412 8,212,285 8,753,873 6.6%
TRANSPORTATION STREETS 989,091 877,114 912,024 933,680 983,154 1,115,880 1,123,538 0.7%
CULTURE/RECREATION RECREATION 457,242 495,174 523,398 537,147 586,499 600,762 607,809 1.2% PARKS ------PECK CENTER/GYM 187,807 179,884 197,347 205,956 207,555 208,003 115,828 -44.3% MLK CENTER ------101,531 YOUTH PROGRAMS 182,377 185,273 179,551 192,026 190,760 196,000 205,616 4.9% AQUATICS 148,615 166,625 179,404 180,938 180,692 185,129 202,532 9.4% CEMETERY 49,197 51,439 56,954 61,804 57,357 66,136 69,710 5.4% 1,025,238 1,078,395 1,136,654 1,177,871 1,222,863 1,256,030 1,303,026 3.7%
TOTAL General Fund 11,910,720 11,739,282 12,027,318 12,215,871 12,629,214 13,127,094 13,883,070 5.8%
GOLF 8,699 232 (27,463) 565 - 727 785 AIRPORT 84,218 51,810 67,429 83,108 98,909 93,929 188,873 101.1% SANITATION ------WASTEWATER 1,154,489 1,104,243 970,067 898,000 1,029,802 1,064,871 1,094,857 2.8% WATER 704,686 776,545 723,974 754,222 830,435 921,562 1,024,267 11.1% STORM WATER MGMT 119,504 - (5,097) - - 59,083 192,615 226.0% MARINA 1,434 - (9,357) - - - -
TOTAL Enterprise Funds 2,073,030 1,932,830 1,719,553 1,735,895 1,959,146 2,140,172 2,501,397 16.9%
GARAGE 202,575 203,522 212,398 219,526 222,491 229,998 229,197 -0.3% UTILITY BILLING 237,759 275,903 291,991 296,075 300,630 304,280 328,366 7.9% UTILITY ADMIN 287,729 302,616 287,998 302,266 331,241 316,681 334,572 5.6%
TOTAL Internal Service Funds 728,063 782,041 792,387 817,867 854,362 850,959 892,135 4.8%
TOTAL CITY PERSONNEL 14,711,813 14,454,153 14,539,258 14,769,633 15,442,722 16,118,225 17,276,602 7.2%
Budget Summary III.14 City of Fernandina Beach, Florida Fiscal Year 2016-2017
Revenue Highlights
The City of Fernandina Beach’s Fiscal Year 2016-2017 Budget includes several major revenue sources: Ad Valorem Taxes, Local Option Taxes, Franchise Fees, Utility Taxes, Licenses and Permits, Sales Tax, State Shared Revenues, and Charges for Services. The charges for services and fees are recommended by the City Manager and are approved by the City Commission. The Finance Department utilizes the Florida Legislative Committee on Intergovernmental Relations website to gather estimates. This information, along with statistical data, including historical and trend analysis, is used in estimating the local option taxes, franchise fees, municipal taxes, and state shared revenues.
The accounting of all of the funds as presented in the budget is on a modified accrual basis. Revenues are recognized when they are known and measurable. Expenditures are recorded when the liability has occurred and is measurable. The City uses the accrual basis of accounting for financial statement preparation as required by state guidelines and generally accepted accounting principles.
The 2016-2017 revenues grouped by function are: • Taxes $ 16,652,615 • Licenses and Permits 1,081,550 • Intergovernmental Revenues 4,333,491 • Charges for Services 17,893,529 • Fines and Forfeits 74,200 • Miscellaneous Revenue 6,108,735 • Financing Sources 0 Operating Revenues $ 46,144,120
• Transfers/Reimbursements 8,400,035 • Cash Forward 58,943,245 • Internal Service Funds 1,729,100 Total 2014-2016 Revenues $ 115,216,500
There are a total of 30 funds in the Fiscal Year 2016-2017 Budget. Total operating revenues are projected at $46,144,120 for all funds. This is an 8.1% increase from the prior year’s budget. Increased grant revenue of approximately $2.2 million dollars and a $1.0 million dollars increase in taxes were the primary contributors to the increase. The General Fund, which is the fund where most City services are budgeted, has projected operating revenues of $18,091,966 which is a 6.6% increase from the prior year due to the 5.9% increase in the property tax revenue, higher state shared revenue and an 11.6% increase in licenses and permitting revenue. Special revenue funds account for 5.2% of all projected operating revenues for 2016-2017 and include the Cemetery, Law Enforcement Trust Fund, Federal Forfeiture Fund, CDBG-Housing Fund, CDBG-Economic Development Fund, Sewer Impact Fund, Water Impact Fee Fund, Utility Tax Fund, Local Law Enforcement Block Grant Fund, CRA Fund, and Law Enforcement Recovery Fund. Enterprise Funds account for 41.9% of all projected operating revenues and include the Golf Course Fund, Airport Fund, Sanitation Fund, Sewer Operations Fund, Water Operations Fund, Storm Water Management Fund, and the Marina Fund.
Revenue & Expenditure Highlights III.15
City of Fernandina Beach, Florida Fiscal Year 2016-2017
The major revenue sources are described below:
Property Taxes - The largest single source of revenue, ad valorem taxes, is used in the General Fund for City operations and represents 60.5% of the total General Fund operating revenues.
Local Option Taxes – • Insurance Premium Tax - The City levies a tax on fire and casualty insurance premiums, which is used to partially fund the Police and Fire Pension Plan and is accounted for in the Police and Fire Pension Fund. • Fuel Tax - The City receives 9.05% of the 1 to 6 Cents Local Option Fuel Tax imposed on Motor and Diesel Fuels, levied by the County. For Fiscal Year 2016-2017, this revenue is estimated to be $233,537 and is budgeted in the General Fund. • One-Cent Sales Surtax (Small County Surtax) - Effective March 1, 1996, the County levied a one-cent small county surtax. The City receives 13.70% of this revenue pursuant to the population formula contained in Section 218.62 F.S. This revenue is estimated at $1,592,059 for the Fiscal Year 2016- 2017, and is budgeted in the General Fund. This is an increase of $146,835, or 10.2% from the Fiscal Year 2015-2016 budget.
Franchise Fees - The City collects a franchise fee on electricity, propane and sanitation services. These fees vary with a maximum allowed of 10%. This revenue is estimated at $1,450,000 for electricity and $229,700 for Sanitation for Fiscal Year 2016-2017. The budget includes no increase in the electric franchise fee. These fees supplement General Fund revenue and contribute to the debt service payments for capital improvements.
Utility Taxes – This revenue source is also referred to as Municipal and/or Excise Taxes. This tax is levied on gross sales of electricity, water, telecommunications and liquified petroleum. These rates range from 6% to 10%. Caps on most of these rates are set by State law. The budgeted revenue for this source is $1,678,019 in Fiscal Year 2016-2017. Although they are accounted for in a special revenue fund, Utility Tax Fund, the proceeds are subsequently transferred to the General Fund for operations. Wastewater impact fees and Water impact fees are accounted for in the Wastewater Impact Fees Fund and Water Impact Fees Fund. This revenue is budgeted to be $290,125 and $119,875 respectively in Fiscal Year 2016-2017. These revenues are a secondary pledge for the repayment of utility bonds, which requires that they be accounted for in separate funds.
Licenses and Permits – Includes building permits, plan review fees and local business taxes. This segment of the General Fund revenue is projected to be $1,081,550, an 11.6% increase from the previous Fiscal Year’s Budget.
Intergovernmental Revenue – Major revenue sources for this category include half-cent sales tax, state revenue sharing, and federal and state grants. The state- shared revenues are based on formulas which include population factors for the counties and cities in the State. The estimated revenues for Fiscal Year 2016-2017 of $4,333,491 increased by approximately $2.2 million dollars compared to last year. The Airport enterprise fund is projecting $700 thousand dollars more in grant funding in Fiscal Year 2016-2017 than last fiscal year. The Capital Improvement Fund is
Revenue & Expenditure Highlights III.16
City of Fernandina Beach, Florida Fiscal Year 2016-2017
expecting just over $201 thousand more in grant funding in Fiscal Year 2016-2017. The intergovernmental revenue major sources are:
• Half-Cent Sales Tax – This program was created in 1982 and generates the largest amount of revenue for local governments among the state shared- revenue sources. The program’s primary purpose is to provide relief from ad valorem and utility taxes. It is divided among counties and municipalities based on population and sales tax collections. The amount budgeted in the General Fund is to be used for municipal-wide programs. This revenue is not restricted and can be pledged for the payment of debt service. The Fiscal Year 2016-2017 budget anticipates $797,676 from this revenue source, up 9.8% over last year. • State Revenue Sharing – This program was created in 1972 by the State and established trust funds for certain revenue sources and specified formulas for redistribution to municipalities and counties. The major sources of these funds for municipalities are cigarette and fuel taxes. The formula for distribution to localities is based on population and sales tax collections. A portion of this revenue, 23.8%, is restricted for transportation-related expenses and is budgeted to fund authorized Streets projects in the Capital Improvement Fund. The city has allocated the required amount for transportation related improvements such as street resurfacing in the upcoming year. The Fiscal Year 2016-2017 Budget contains $319,806 for this revenue source allocated as follows: General Fund $211,506 and $108,300 in the Capital Improvement Fund. • Grant Revenue –Grant revenue budgeted in the Capital Improvement Fund includes $150,000 from the State for dredging. The Fiscal Year 2016-2017 budget also includes FAA and FDOT grants at the Airport for a new operations and welcome center, east area access and security control, and improved signage totaling $1.1 million dollars. For more information, please see the five year capital improvements plan in Section VIII.
Charges for Services – These revenues stem from charges for specific City services. Recreational activities and payment for rescue services account for this source of revenue in the General Fund. Excluding grants, the Enterprise Funds operate solely from service charges.
Fines and Forfeits – Includes fines from citations issued by the Police and Code Enforcement. A total of $23,700 in revenues is projected in the General Fund.
Miscellaneous – This section consists of impact fees (excluding Wastewater and Water impact fees), special assessments, interest and other revenues not otherwise classified. Impact fees for other services, including police, fire, recreation and administration, are accounted for in the Capital Expansion Fund and are projected to be $575,000 in the Fiscal Year 2016-2017. Special Assessments may be authorized by the Commission for street paving or other special projects.
Financing Sources – No new debt is anticipated in the Fiscal Year 2016-2017 budget. There were two new debt issues in Fiscal Year 2015-2016 for refinancing and new money.
Revenue & Expenditure Highlights III.17
City of Fernandina Beach, Florida Fiscal Year 2016-2017
There are no legal debt limits placed on the City through either state law, or local ordinances or resolutions. The City has not formally adopted a debt policy, but we utilize many recommended guidelines from the City’s Bond Counsel when incurring debt for municipal projects.
Cash Forward (Fund Balances) – This accounts for undesignated and reserved fund balances from the previous year. A total of $58,943,245 is projected, including $36,763,778 for the Pension Plans, $7,784,607 for the Enterprise Funds, $245,285 for the Debt Funds, $6,099,385 for the Capital Funds, $1,507,738 for the Special Revenue Funds ($911,400 of which is restricted for Cemetery perpetual care), $266,000 is budgeted in Internal Service Funds and $6,276,452 for the General Fund. The General Fund portion is split between unrestricted, $5,233,052 and cash balance forward restricted for building $1,043,400.
Expenditure Highlights
The City of Fernandina Beach’s Fiscal Year 2016-2017 Budget includes four major areas of expenditures: Personnel Services, Operating Expenses, Capital Expenditures and Debt Service. As a service provider, a significant part of City expenditures is for employee costs budgeted under Personnel Services. In the Fiscal Year 2016-2017 Budget, Personnel Services totals $17,276,602 or 37.2% of all expenditures excluding Trust and Agency Funds and including Internal Service Funds.
Operating Expenses are budgeted to be $14,606,776 or 31.5% of all expenditures while capital expenditures represent 21.7%, $10,083,750 and Debt Service totals $4,472,228 or 9.6% of operating expenditures excluding Trust and Agency Funds and including Internal Service Funds.
Major capital projects in the 2016-2017 Fiscal Year Budget include a new operations and welcome center, and other projects at the Airport totaling more than $1.4 million dollars; $1.5 million dollars for storm water improvements; $310,000 for lights at the soccer complex and $325,000 for Street Resurfacing.
The accounting of all of the funds in the budget is on a modified accrual basis. Revenues are recognized when they are known and measurable. Expenditures are recorded when the liability has occurred and is measurable. The City uses the accrual basis of accounting for financial statement preparation as required by state guidelines and generally accepted accounting principles.
These expenses are grouped by function as identified below:
• General Government Services $ 8,332,740 • Public Safety 11,525,816 • Physical Environment 11,304,684 • Transportation 5,110,879 • Economic Environment 54,997 • Human Services 50,000 • Culture/Recreation 7,837,209 • Debt Services 4,292,730 Operating Expenditures $ 48,509,055
Revenue & Expenditure Highlights III.18
City of Fernandina Beach, Florida Fiscal Year 2016-2017
• Transfers/Reimbursements 8,400,035 • Reserves/Contingencies 56,358,602 • Internal Service Funds 1,948,808
Total 2016-2017 Expenditures/Reserves $ 115,216,500
General Government Services – The Commission, Clerk, City Manager, Finance, Human Resources, Information Technology and Legal Departments are included in this broad category as well as Facilities Maintenance and Non-departmental. The Non-departmental budget captures expenses that affect all departments located in the City Hall Building.
Public Safety – This is the largest single source of expenditures in the General Fund and covers the Police and Fire operations as well as Community Development services. In Fiscal Year 2008-2009, the Fire department contracted with a third party to directly process rescue services billing and receipts.
Physical Environment – This function covers the operation of the sanitation (garbage collection), sewer plant (collection and treatment), water operations, and storm water management costs and projects. The bulk of these operations are accounted for in Enterprise Funds with fees for services revenue to cover the cost of operations.
Transportation – This function includes the Streets Department, in the General Fund, portions of the Capital Improvement Fund and the Airport Fund. In addition to the repair and maintenance of streets and sidewalks, the Street Department budget also includes the cost of maintaining traffic signals and utilities for streetlights. Major street resurfacing, paving and sidewalk construction are accounted for in the Capital Improvement Fund. The Airport Fund, which is operated as an Enterprise Fund, is also included in this group. Rentals from the hangars, ground leases and fuel sales fund the operation of the Airport, with major capital items being primarily funded by federal and state grants.
Economic Environment – This sector includes the Community Redevelopment Area and the Downtown District budget which is comprised of costs to maintain the downtown area, including the maintenance of the comfort station, waterfront parking lots, flowers, tree lights and utilities.
Human Services – This function consists primarily of donations and contributions made by the City to certain organizations, among them, amounts contributed to the Council on Aging, Barnabas Center, Nassau Mental Health, and assistance with utility bills for low income residents.
Culture/Recreation – The Golf Course and Marina, which are accounted for in the Enterprise Funds, have revenues which cover the cost of their operations and are included in this function. The Parks and Recreation Department is divided into several departments, including Recreation, Parks, Youth, Peck/MLK Centers and Aquatics, all of which are funded in the General Fund. Recreation costs are partially offset by registration fees and other charges. Significant recreation projects funded by grants, impact fees, bond proceeds and General Fund transfers are included in the Capital Improvement Funds.
Revenue & Expenditure Highlights III.19
City of Fernandina Beach, Florida Fiscal Year 2016-2017
Debt Services – The repayment of the General Obligation Bond is recorded in a separate Debt Service Fund. All debt service related to the Wastewater and Water utility is accounted for in Fund 230, the Utility Debt Service Fund, and is funded by transfers from the Wastewater and Water funds. The Marina Debt Service Fund previously accounted for the debt service payments related to the Marina Revenue Note, 2009 and was funded by transfers from the Marina enterprise fund. The debt has been restructured and is now serviced directly from the Marina Enterprise Fund.
Transfers – In order to comply with requirements of certain revenue streams, special funds are established for the receipt of monies. These monies are then transferred to the appropriate funds making the disbursements. Transfers are also provided for the reimbursement of indirect costs from Enterprise Funds to the General Fund.
Reserves – Unappropriated revenues and projected cash balance remaining are grouped as reserves and include contingencies. Contingencies and reserves in Fiscal Year 2016-2017 total $56,358,602. The General Fund Reserves and Contingencies have increased to $5,084,753 from $4,476,203 (FY 2015-2016 Budget). The restricted portion related to Building/Permitting makes up 20%, or $1,024,132 of the total General Fund Reserves and Contingencies for Fiscal Year 2016-2017.
Revenue & Expenditure Highlights III.20
City of Fernandina Beach, Florida Fiscal Year 2016-2017
Fund Descriptions
The City, like other state and local governments, uses fund accounting to ensure and demonstrate compliance with finance related legal requirements. All of the funds of the City can be divided into three categories: governmental funds, proprietary funds, and fiduciary funds.
Governmental Funds
Governmental fund financial statements focus on near-term inflows and outflows of spendable resources, as well as on balances of spendable resources available at the end of the fiscal year. Such information may be useful in evaluating a government’s near-term financing requirements.
Proprietary Funds
The City maintains two different types of proprietary funds, enterprise and internal service funds. The City uses enterprise funds to account for its sanitation, water, sewer, marina, airport and golf course operations. Internal Service funds are an accounting device used to accumulate and allocate costs internally among the City’s various functions. The City uses internal service funds to account for its vehicle maintenance activities, utility billing and utility administration.
Fiduciary Funds
Fiduciary funds are used to account for resources held for the benefit of parties outside the government. The General Employees and Police and Fire pension plans make up the City’s only Fiduciary funds. Resources of those funds are not available to support the City’s own programs.
Fund Description III.21 City of Fernandina Beach, Florida Annual Budget 2016-2017
City of Fernandina Beach Grants Anticipated for the Period October 1, 2016 through September 30, 2017 Percentage by
Grantor Department/Purpose Amount Department/Purpose State/County Parks & Recreation 29,253 1.85% State Community Development 61,000 3.87% State Public Safety 126,680 8.03% Federal/State Airport 1,185,203 75.08% State Marina 176,389 11.17% 1,578,525 100.00%
Grant Funds Anticipated FY 2016-2017
Community Development Parks & Recreation 3.87% 1.85%
Public Safety 8.03% Marina 11.17%
Airport 75.08%
Budget Summary III.22 City of Fernandina Beach, Florida Annual Budget 2016-2017
General Fund
IV. City of Fernandina Beach, Florida Annual Budget 2016-2017
Table of Contents Section Description Page #
General Fund: General Fund Contents General IV.1 General Fund Summary of Revenues IV.2 General Fund Summary of Exps IV.3 Revenues & Other Sources Revenues & Other Sources IV.4 Expenditures-Legislative City Commission IV.7 Expenditures-General City Clerk IV.11 City Manager IV.18 Controller-Finance Department IV.25 Information Technology IV.33 Human Resources IV.41 Legal IV.50 Non-Departmental IV.58 Facilities Maintenance IV.60 Expenditures-Public Safety Police IV.66 Fire IV.81 CDD-Building & Permitting IV.90 CDD-Planning IV. 99 CDD-Code Enforcement IV.10 7 Expenditures-Transportation Streets IV.111 Expenditures-Economic Downtown District IV.118 Expenditures -Culture & Library IV.121 Recreation IV.123 Parks IV.129 Peck Center IV.132 MLK Center IV.136 Youth Programs IV. 140 Aquatics IV.144 Parks & Recreation Goals and Objectives IV.148 Expenditures-Human Services Other Services IV.151 Expenditures- Transfers/ Transfers Out, Contingencies, & IV.153 CContingencies / Reserves Reserves
General Fund IV.1 City of Fernandina Beach, Florida Annual Budget 2016-2017
City of Fernandina Beach Combined Summary of Revenues General Fund
$ % Description Actual Actual Budget Budget Budget Increase 2014 2015 2015 2016 2017 (Decrease) Cash Balance Forward
Cash Bal Fwd-Unrestricted 4,529,882 5,045,343 4,533,009 4,679,636 5,233,052 553,416 11.8%
Cash Bal Fwd-Rest'd Bldg 233,733 451,306 427,430 576,200 1,043,400 467,200 81.1%
REVENUES
Property Taxes 9,680,522 9,894,587 9,746,000 10,332,000 10,937,700 605,700 5.9%
Sales/Use/Fuel Taxes 1,556,724 1,683,459 1,587,552 1,667,686 1,825,596 157,910 9.5%
Franchise Fees 1,328,306 1,431,832 1,395,000 1,340,000 1,463,000 123,000 9.2%
Licenses/Permits 962,796 1,078,858 957,560 968,900 1,081,550 112,650 11.6%
Intergovernmental 1,103,252 1,113,445 1,164,649 1,209,428 1,280,020 70,592 5.8%
Charges For Services 1,226,448 1,240,704 1,270,500 1,257,000 1,288,600 31,600 2.5%
Fines/Forfeitures 33,151 34,310 24,500 24,700 23,700 (1,000) -4.0%
Other Revenues 194,617 481,086 196,444 168,535 191,800 23,265 13.8%
Total 16, 085,816 16,958,281 16,342,205 16,968,249 18,091,966 1,123,717 6.6% TRANSFERS
Transfers In 2,257,204 2,102,395 2,104,000 2,220,000 2,365,000 145,000 6.5%
TOTAL RESOURCES 23,106,635 24,557,325 23,406,644 24,444,085 26,733,418 2,289,333 9.4%
General Fund IV.2 City of Fernandina Beach, Florida Annual Budget 2016-2017
City Of Fernandina Beach Combined Summary Of Expenditures General Fund $ % Departments Actual Actual Budget Budget Budget Increase 2014 2015 2015 2016 2017 (Decrease) General Government City Commission 168,601 210,727 176,055 280,500 304,161 23,661 8.4% City Clerk 352,582 345,680 373,905 449,213 451,758 2,545 0.6% City Manager 418,692 483,313 497,668 575,905 446,061 (129,844) -22.5% Finance 554,720 609,278 624,526 612,912 676,904 63,992 10.4% Information Technology 389,599 469,003 557,889 638,578 644,931 6,353 1.0% Human Resources 304,647 277,019 330,718 255,973 298,687 42,714 16.7% Legal 279,674 269,304 258,451 299,439 317,444 18,005 6.0% Non-Departmental 250,126 229,717 246,720 268,758 263,945 (4,813) -1.8% Facilities Maintenance 464,608 483,458 519,213 490,920 629,342 138,422 28.2% Total 3,183,249 3,377,499 3,585,145 3,872,198 4,033,233 161,035 4.2%
Public Safety Police 4,627,283 4,568,915 4,796,811 4,591,886 5,076,615 484,729 10.6% Fire 3,881,739 3,865,110 3,955,730 4,266,821 4,453,097 186,276 4.4% Building & Permitting 487,911 548,350 579,689 654,374 900,695 246,321 37.6% Planning 260,553 286,664 348,850 393,466 482,680 89,214 22.7% Code Enforcement 71,192 106,059 115,391 150,916 172,279 21,363 14.2% Total 9,328,678 9,375,098 9,796,471 10,057,463 11,085,366 1,027,903 10.2%
Transportation Streets 1,510,285 1,518,764 1,631,351 1,776,277 2,031,228 254,951 14.4%
Economic Environment Downtown District 35,494 47,379 54,703 55,041 54,997 (44) -0.1%
Culture & Recreation Library 5,230 15,316 18,417 10,222 10,629 407 4.0% Recreation 782,383 841,120 922,299 940,723 979,930 39,207 4.2% Parks 152,482 127,729 132,167 172,814 193,532 20,718 12.0% Peck Center/Gym 354,739 372,426 379,346 405,206 245,016 (160,190) -39.5% MLK Center - - - - 180,815 180,815 #DIV/0! Youth Programs 217,737 225,771 229,565 233,951 246,695 12,744 5.4% Aquatics 302,100 321,743 316,725 305,222 356,209 50,987 16.7% Total 1,814,671 1,904,105 1,998,519 2,068,138 2,212,826 144,688 7.0% Other Services Other Services 33,289 25,665 35,000 44,750 50,000 5,250 11.7% Total Expenditures Total Expenditures 15,905,666 16,248,510 17,101,189 17,873,867 19,467,650 1,593,783 8.9% Transfers, Contingencies, & Reserves Transfers 1,704,320 2,055,475 1,983,775 2,094,015 2,181,015 87,000 4.2% Contingency - 163,300 112,500 120,000 120,000 - 0.0% Unrestricted Contg/Reserves 5,045,344 5,361,237 3,645,415 3,961,403 3,940,621 (20,782) -0.5% Rest'd (Bldg) Contg/Reserves 451,305 728,803 563,765 394,800 1,024,132 629,332 159.4%
Total Expenditures, Transfers, & Reserves 23,106,635 24,557,325 23,406,644 24,444,085 26,733,418 2,289,333 9.4%
General Fund IV.3 City of Fernandina Beach, Florida Annual Budget 2016-2017
General Fund
FUND TITLE:/FUND # SOURCES General: 001 All General Fund Revenues/Cash Balances
REVENUE OBJECT #/TITLE ACTUAL ACTUAL BUDGET BUDGET BUDGET INCREASE/ 2014 2015 2015 2016 2017 DECREASE MILLAGE RATE Operating 6.2844 6.1021 6.1021 6.1021 6.0682 -0.6% Voted Debt- 2001 GOB Bond 0.2236 0.2642 0.2642 0.2023 0.2362 16.8% Total Assessed Millage 6.5080 6.3663 6.3663 6.3044 6.3044 0.0% 311 PROPERTY TAXES 311.1000 Property Taxes 9,680,522 9,894,587 9,746,000 10,332,000 10,937,700 5.9% Total 9,680,522 9,894,587 9,746,000 10,332,000 10,937,700 5.9% 312 SALES/USE AND FUEL TAXES 312.4000 Local Option Gas Tax 210,189 218,895 212,338 222,462 233,537 5.0% 312.6000 Small County Surtax 1,346,535 1,464,564 1,375,214 1,445,224 1,592,059 10.2% Total 1,556,724 1,683,459 1,587,552 1,667,686 1,825,596 9.5% 323 FRANCHISE FEES 323.1000 Electric 1,307,306 1,419,177 1,370,000 1,325,000 1,450,000 9.4% 323.2000 Communications - - - - - 0.0% 323.3000 Water - - - - - 0.0% 323.4000 Gas 21,000 12,655 25,000 15,000 13,000 -13.3% 323.5000 Cable TV - - - - - 0.0% Total 1,328,306 1,431,832 1,395,000 1,340,000 1,463,000 9.2% 316/322/329 LICENSES/PERMITS 316.1000 Local Business Tax 147,702 152,266 160,000 168,000 180,000 7.1% 316.2000 Local Business Tax - Penalties 3,077 3,201 2,500 2,500 2,500 0.0% 316.3000 Local Business Tax - Other Fees 148 103 - - - 0.0% 316.4000 Local Business Tax - Past Due Fees 3,563 945 1,000 500 500 0.0% 322.1000 Building Permits 336,975 417,015 318,000 350,000 385,000 10.0% 322.1001 Building Permits- Address - - - - - 0.0% 322.1002 Building Permits- Plan Review 149,265 187,526 138,000 151,000 165,000 9.3% 322.1003 Building Permits - Demolition 3,740 4,612 3,500 10,000 3,500 -65.0% 322.1004 Building Permits - Driveway 2,730 3,115 2,500 3,000 3,000 0.0% 322.1005 Building Permits - Land Clear/Exca/Fill - - - - - 0.0% 322.1006 Building Permits - After the Fact Fee 9,871 7,802 5,000 5,000 5,000 0.0% 322.1007 Building Permits - Reinspect Fee 2,835 3,675 4,500 4,000 4,000 0.0% 322.1008 Building Permits - 2nd Reinspect Fee - - 140 200 100 -50.0% 322.1009 Building Permits - 3rd Reinspect Fee - - - - - 0.0% 322.1010 Building Permits - Tree Removal 14,810 8,575 15,000 12,500 15,000 20.0% 322.1011 Building Permits - Fencing 4,750 4,900 8,000 5,000 5,000 0.0% 322.1099 Building Permits - Tree Trust Fund 18,494 8,575 18,000 12,500 15,000 20.0% 322.1100 Clearing/Excavate-Permits 10,566 9,343 12,000 10,000 14,000 40.0% 329.1000 Resort Rental Permits - - - - - 0.0% 329.1001 Resort Rental Renewal Fees - - - - - 0.0% 329.1100 Sign Ordinance - - - - - 0.0% 329.1120 Code Enf Fines & Fees 750 3,593 4,000 3,000 3,000 0.0% 329.1150 Zoning Plan Review 10,800 11,200 13,000 10,000 12,000 20.0% 329.1200 Fire Marshall's Fees 25,765 22,248 23,500 23,500 23,500 0.0% 329.1205 Address Assignment 690 810 600 950 950 0.0% 329.1210 Sign Permits 4,717 4,836 5,000 5,000 4,500 -10.0% 329.1211 Private Direction Signs 20 - - - - 0.0% 329.1220 Electrical Permits 31,596 37,608 43,000 36,000 40,500 12.5% 329.1230 Electrical Permits - Temporary Pole 6,075 6,600 5,000 5,000 5,000 0.0% 329.1250 Engineering Fees - - - - - 0.0% 329.1260 Gas Permits 4,271 7,007 6,500 6,000 7,000 16.7% 329.1270 Gas Permits - LP Installation 2,325 2,040 2,500 2,500 4,000 60.0% 329.1280 Gas Permits - Tank Fees - - - - - 0.0% 329.1290 Mechanical Permits 72,157 63,084 55,000 55,000 59,000 7.3% ------0.0% 329.1310 Plumbing Permits 29,329 35,789 32,000 33,000 34,000 3.0% 329.1320 Plumbing - Fixture Fees 17,534 18,808 17,500 17,500 18,000 2.9% 329.1330 Special Event Permit 3,811 4,595 3,000 3,200 3,000 -6.3% 329.1340 Special Banner Permits 990 840 1,200 600 1,500 150.0% 329.1400 Other Misc Permits 3,035 1,745 2,500 2,000 2,000 0.0% 329.3000 Other Permit/Review Fees - - - - - 0.0%
General Fund IV.4 City of Fernandina Beach, Florida Annual Budget 2016-2017
General Fund
FUND TITLE:/FUND # SOURCES General: 001 All General Fund Revenues/Cash Balances
REVENUE OBJECT #/TITLE ACTUAL ACTUAL BUDGET BUDGET BUDGET INCREASE/ 2014 2015 2015 2016 2017 DECREASE
329.3001 Annexation App Fee 2,700 4,250 2,100 2,100 2,250 7.1% 329.3002 BOA App Fees - Commercial 650 - - - - 0.0% 329.3003 BOA App Fees- Residential 5,200 7,150 3,250 3,250 9,100 180.0% 329.3004 Zoning Certification Fees 5,540 9,235 5,000 5,000 6,500 30.0% 329.3005 CDD - Certified Mail Fee - - - - - 0.0% 329.3006 CDD Copies Made Fee 2,733 4,085 20 2,000 6,000 200.0% 329.3007 Comp Plan Amend App Fee 1,700 - 1,700 850 850 0.0% 329.3008 Concurrency Review App Fee - - - - - 0.0% 329.3009 CU Application Fee - - - - - 0.0% 329.3010 HDC Application Fee 4,168 3,787 5,000 4,000 6,000 50.0% 329.3011 Plat Approval Lot/Acre Cost - - - - - 0.0% 329.3012 Plat Approval App Fee 3,400 1,600 2,450 1,600 2,450 53.1% 329.3013 Preliminary Site Plan Visit - 20 - - - 0.0% 329.3014 Rezoning App Fee 1,700 850 1,700 1,700 8,500 400.0% 329.3015 Site Plan Review App Fee 7,600 8,700 8,000 6,000 18,000 200.0% 329.3016 Special Use App Fee - - - - - 0.0% 329.3018 HDC Variance - 650 1,300 1,300 1,300 0.0% 329.3019 Due Diligence - 250 450 500 500 0.0% 329.3020 Telecommunication Permit - - - - - 0.0% 329.3021 Change of Use - - - - - 0.0% 329.3022 Administrative Waiver - - - - - 0.0% 329.3023 Code Text Amendment 850 850 850 850 850 0.0% 329.3024 Lot Line Adjustments 2,300 2,150 1,300 1,300 1,700 30.8% 329.4000 Administration Cost/Impact Fees - - 20,000 - - 0.0% 329.6000 Administration Cost/Building Surcharge 1,864 2,825 2,000 1,000 2,000 100.0% Total 962,796 1,078,858 957,560 968,900 1,081,550 11.6% 331/334 STATE AND FEDERAL GRANTS 331.1000 Cert Grant - Genl - - - - - 0.0% 331.1000 EMS State Grant-Fire - - - - - 0.0% 331.2000 FEMA Grant-Fire - - - - - 0.0% 331.3000 SAFER Grant - - - - - 0.0% 331.3500 EMPA Grant - - - - - 0.0% 331.4000 WFPP Grant - - - - - 0.0% 331.4500 Federal Homeland Security FEMA Grant - - - - - 0.0% 331.5000 Historic Dist Trust Grant - - - - - 0.0% 331.5500 COPS USDOJ Grant - - - - 50,600 0.0% 331.6000 Urban Forestry Grant - - - - 30,000 0.0% 331.7000 DOS Preservation - - - 40,000 - -100.0% 334.1000 State Grant Sea Turtle 7,000 2,883 - - - 0.0% 334.2010 State Dept Of Community Affairs - - - - - 0.0% 334.2200 FDEP Grant Revenue 11,101 - - - - 0.0% Total 18,101 2,883 - 40,000 80,600 101.5% 335 STATE SHARED REVENUE 335.1200 Rev Sharing Proceeds 194,853 205,357 202,267 210,137 211,506 0.7% 335.1400 Mobile Home Tax 461 850 200 200 800 300.0% 335.1500 Alcoholic Licenses 17,658 19,205 17,800 20,000 20,000 0.0% 335.1800 Half-Cent Sales Tax 673,908 729,203 701,631 726,445 797,676 9.8% 335.2200 Firefighters Supp 8,870 9,759 8,600 8,600 10,000 16.3% Total 895,750 964,374 930,498 965,382 1,039,982 7.7% 337 GRANTS/LOCAL UNITS 337.2000 School Resource Officers 123,914 128,814 146,649 136,672 141,456 3.5% 337.2010 DEA Reimbursement 15,487 17,374 17,202 17,374 17,982 3.5% Total 139,401 146,188 163,851 154,046 159,438 3.5% 339 PAYMENTS IN LIEU OF TAXES 339.1000 Port Authority 50,000 - 70,300 50,000 - -100.0% Total 50,000 - 70,300 50,000 - -100.0% 342/343 OTHER CHARGES/FEES 342.3100 FDOT Mowing Contract - - - - - 0.0% 342.6000 Ambulance Services 406,589 392,442 430,000 430,000 430,000 0.0% 342.7000 Nassau County Ocean Rescue 80,281 113,000 113,000 113,000 118,600 5.0% 342.9000 Shrimp Festival Reimbursement 30,019 16,836 10,000 15,000 15,000 0.0% 343.3000 Water Admin Fee - - - - - 0.0% Total 516,889 522,278 553,000 558,000 563,600 1.0%
General Fund IV.5 City of Fernandina Beach, Florida Annual Budget 2016-2017
General Fund
FUND TITLE:/FUND # SOURCES General: 001 All General Fund Revenues/Cash Balances REVENUE OBJECT #/TITLE ACTUAL ACTUAL BUDGET BUDGET BUDGET INCREASE/ 2014 2015 2015 2016 2017 DECREASE 347 RECREATIONAL 347.2100 Swimming Pool 59,030 57,608 54,000 54,000 54,000 0.0% 347.2200 Swimmimg Pool Tax Exempt - 40 - - - 0.0% 347.2400 Atlantic Recreation Rental 14,425 16,381 14,000 10,000 12,000 20.0% 347.2500 Rentals Tax Exepmt 16,015 9,836 19,000 15,000 16,000 6.7% 347.2600 Softball Complex 2,562 1,772 4,000 4,000 1,500 -62.5% 347.2800 Trust Programs 144,266 149,857 150,000 154,000 157,000 1.9% 347.2810 Trust Activities Taxable 18,408 19,457 14,000 16,000 17,500 9.4% 347.2840 Youth Trust Activities 17,940 16,703 15,000 15,000 16,000 6.7% 347.2850 Aquatics Trust Activities 122,694 121,758 110,000 110,000 115,000 4.5% 347.2860 Aquatics Trust Actvities Taxable (105) - - - - 0.0% 347.2900 Peck Rents 8,086 12,270 6,000 8,000 10,000 25.0% 347.2910 Peck Trust Programs 34,788 44,647 38,000 40,000 40,000 0.0% 347.2911 Peck Trust Taxable 6,881 7,264 6,500 7,000 7,000 0.0% 347.2912 MLK Rents - - - - 3,500 0.0% 347.2913 MLK Trust Programs - - - - 5,500 0.0% 347.2914 MLK Trust Taxable - - - - - 0.0% 347.2915 Skate Park - - - - - 0.0% 347.2916 Skate Park Non Taxable - - - - - 0.0% 347.2920 Parks Trust 19,775 22,141 10,000 11,000 11,000 0.0% 347.2925 Parks Trust Taxable - - - - - 0.0% 347.2930 Peck Rents Tax Exempt 21,435 26,835 30,000 30,000 30,000 0.0% 347.2935 MLK Rents Non Taxable - - - - - 0.0% 347.3000 Rec Support Nassau County - - - - - 0.0% 347.4000 Greenway 834 203 - - - 0.0% 347.4001 Greenway Rentals Taxable - 169 - - - 0.0% 347.5000 Youth Programs 207,797 201,562 240,000 220,000 220,000 0.0% 347.6000 Parks Lawn Charges 14,728 9,923 7,000 5,000 9,000 80.0% Total 709,559 718,426 717,500 699,000 725,000 3.7% 350's FINES/FORFEITURES 351.1000 Court Cases-General Fund 17,701 14,180 15,000 10,000 11,000 10.0% 351.2000 Police Education 2,318 1,834 2,000 1,500 1,600 6.7% 354.1000 Code Enforcement - - - - - 0.0% 354.2000 Code Citations 750 - - - - 0.0% 359.1000 Parking Tickets 10,885 16,655 7,000 12,000 9,500 -20.8% 359.1010 Fingerprint/Accident/Incid Rpt 1,497 1,641 500 1,200 1,600 33.3% Total 33,151 34,310 24,500 24,700 23,700 -4.0% 360's/384 OTHER REVENUES 361.1000 Interest 9,349 17,624 10,000 7,000 16,000 128.6% 361.1005 Unrealized Gain SBA (4,687) - - - - 0.0% 361.1010 Unrealized Gain 352 1,519 - - - 0.0% 361.3000 Interest - Golf Course Loan 6,981 2,080 4,661 - - 0.0% 362.1000 Rent 11,251 18,706 9,000 12,500 4,150 -66.8% 362.1005 Non Taxable Rents 23,288 26,603 22,000 23,600 24,800 5.1% 362.1010 Rent-Police Bldg. 114,744 118,243 119,635 119,635 125,000 4.5% 364.1000 Sale Of Assets (675) 235,000 - - - 0.0% 364.2000 Sale Of Land - - - - - 0.0% 364.4200 Insurance Proceeds - 8,351 - - - 0.0% 369.1100 Non Profit Contributions 200 290 - 500 - -100.0% 369.6000 Radon Admin Fee - - - - - 0.0% 369.9000 Other 33,255 46,118 30,148 - 21,000 0.0% 369.9002 HDC Trust Fund 403 728 800 600 750 25.0% 369.9001 Parking Revenue - - - - - 0.0% 369.9003 Contributions P&R - - - 4,500 - -100.0% 369.9004 Contributions for Fire - 108 - - - 0.0% 369.9010 Revenue - Garnishment Fee 156 104 200 200 100 -50.0% 369.9200 Revenue - Gain on Sale of Assets - - - - - 0.0% 369.9240 Bldg Gain on Sale of Assets - 5,612 - - - 0.0% 384.0001 Other Financing Sources - - - - - 0.0% 384.0002 Proceeds from Cap Lease - - - - - 0.0% Total 194,617 481,086 196,444 168,535 191,800 13.8% TOTAL REVENUES 16,085,816 16,958,281 16,342,205 16,968,249 18,091,966 6.6% 382 REIMBURSEMENTS 382.1200 From CDBG Housing 46,204 18,416 22,000 - - 0.0% 382.4200 From Airport - 1,979 - - - 0.0% 382.4400 From Sanitation 36,000 36,000 36,000 60,000 60,000 0.0% 382.4500 From Sewer Operations 160,000 260,000 260,000 260,000 360,000 38.5% 382.4600 From Water Operations 260,000 160,000 160,000 160,000 160,000 0.0% 382.5100 From Central Garage 15,000 6,000 6,000 - - 0.0% Total 517,204 482,395 484,000 480,000 580,000 20.8% 381 TRANSFERS IN 381.1300 From Utility Tax 1,740,000 1,620,000 1,620,000 1,740,000 1,785,000 2.6% Total 1,740,000 1,620,000 1,620,000 1,740,000 1,785,000 2.6% 389 CASH BALANCE FORWARD 389.1000 Cash Balance Forward 4,529,882 5,045,343 4,533,009 4,679,636 5,233,052 11.8% 389.1020 Cash Balance Fwd-Rest'd Bldg 233,733 451,306 427,430 576,200 1,043,400 81.1% Total 4,763,615 5,496,649 4,960,439 5,255,836 6,276,452 19.4% TOTAL REVENUES AND CASH BALANCES 23,106,635 24,557,325 23,406,644 24,444,085 26,733,418 9.4% General Fund IV.6 City of Fernandina Beach, Florida Annual Budget 2016-2017
Organization Chart City Commission
Citizens of Fernandina Beach
City Commission
Mayor Vice Mayor City City City City City Commissioner Commissioner Commissioner Commissioner Commissioner
General Funds IV. 7 City of Fernandina Beach, Florida Annual Budget 2016-2017
Position Control Summary City Commission
2016-2017 Position/Title Budget
Commissioners 5 60,000
Total Budgeted Positions 5 60,000
General Fund IV. 8 City of Fernandina Beach, Florida Annual Budget 2016-2017
General Fund
FUND TITLE:/FUND # EXPENDITURES BY FUNCTION General: 001 Legislative
DEPARTMENT NAME/# ACTUAL ACTUAL BUDGET BUDGET BUDGET INCREASE/ City Commission: 001-1100-511. 2014 2015 2015 2016 2017 DECREASE
EXPENDITURE OBJECT #/NAME PERSONNEL 1100 Salaries 60,000 60,000 60,000 60,000 60,000 0.0% 2100 FICA - 3,680 4,590 4,590 4,590 0.0% 2200 Retirement 4,081 - - - - 0.0% 2300 Health - 30,232 16,917 41,969 41,261 -1.7% 2301 Life 15,104 299 316 316 294 -7.0% 2400 Worker's Comp 304 125 130 83 81 -2.4% 2500 Unemployment 125 - - - - 0.0% Total 79,614 94,336 81,953 106,958 106,226 -0.7% OPERATING EXPENSES 3100 Professional Services 80,000 92,680 70,000 117,500 121,500 3.4% 3400 Contractual - - - - - 0.0% 4000 Training/Travel 50 5,559 3,975 6,175 4,975 -19.4% 4100 Communications - - - - - 0.0% 4101 Communications - Cell - - - - - 0.0% 4102 Communications - Pager - - - - - 0.0% 4200 Postage - - - - - 0.0% 4300 Utilities - - - - - 0.0% 4500 Insurance 6,640 5,593 6,112 6,302 6,587 4.5% 4610 R/M Buildings - - - - - 0.0% 4620 R/M Equipment - - - - - 0.0% 4630 R/M Vehicles-Labor - - - - - 0.0% 4640 R/M Vehicles-Parts - - - - - 0.0% 4650 Outside R/M Veh-Parts - - - - - 0.0% 4700 Printing 321 383 440 440 1,000 127.3% 4800 Promotional - - - - 500 0.0% 4900 Other Current - 10,000 10,000 40,000 60,000 50.0% 5100 Office Supplies - - - - - 0.0% 5200 Operating Supplies 203 346 1,050 600 400 -33.3% 5210 Uniforms - - - - - 0.0% 5220 Household/Instit - - - - - 0.0% 5230 Gas/Oil - - - - - 0.0% 5240 Chemicals - - - - - 0.0% 5400 Books/Subs/Dues 1,773 1,830 2,525 2,525 2,973 17.7% Total 88,987 116,391 94,102 173,542 197,935 14.1% DEPARTMENT TOTAL 168,601 210,727 176,055 280,500 304,161 8.4%
General Fund IV.9 City of Fernandina Beach, Florida Annual Budget 2016-2017
Department Description & Function
1. Department: City Commission Division: N/A
2. Department/Division Function Summary:
The City Commission has legislative and policy setting responsibilities that are prescribed by the City Charter, Florida Statutes, and Code of Ordinances. The City Commission provides direct services to citizens, businesses and other governmental agencies.
3. Department Description:
The functions of the City Commission may be classified into two main areas:
a. Legislative b. Policy Setting
Number of Funded Officials:
Actual Actual Budget Budget Elected Officials 2013-17 2014-15 2015-16 2016-17 Mayor 1 1 1 1 Vice Mayor 1 1 1 1 City Commissioners 3 3 3 3 Total 5 5 5 5
General Fund IV.10 City of Fernandina Beach, Florida Annual Budget 2016-2017
Office of the City Clerk Mission Statement
The mission of the City Clerk’s Office is to facilitate the City Commission’s Official Meetings and Board Appointments; to manage and preserve the official records of the City; to assist the public in accessing public documents; and to provide these services in a manner that is professional, efficient, fair and courteous while being ever mindful of our position of neutrality and impartiality in all local government matters.
General Fund IV.11 City of Fernandina Beach, Florida Annual Budget 2016-2017
Organization Chart City Clerk
City Clerk
Deputy City Clerk (1) FT
Records Coordinator (1) FT
Staff Assistant (1) FT
Full-Time: 4 Part-Time: 0 Seasonal: 0
General Funds IV. 12 City of Fernandina Beach, Florida Annual Budget 2016-2017
Position Control Summary City Clerk
2016-2017 Position/Title Budget
Full-Time City Clerk 1 62,462 Deputy City Clerk 1 54,558 Records Coordinator 1 35,443 Staff Assistant 1 32,677 Poll Workers 10,000 Merit Pool 6,481
Total FT 4 201,621
Total Budgeted Positions 4 201,621
General Fund IV. 13 City of Fernandina Beach, Florida Annual Budget 2016-2017
General Fund
FUND TITLE:/FUND # EXPENDITURES BY FUNCTION General: 001 General Government
DEPARTMENT NAME/# ACTUAL ACTUAL BUDGET BUDGET BUDGET INCREASE/ City Clerk: 001-1200-512. 2014 2015 2015 2016 2017 DECREASE
EXPENDITURE OBJECT #/NAME
PERSONNEL 1200 Salaries 158,753 152,488 147,625 188,863 201,621 6.8% 1210 Worker's Comp Reimbursement - - - - - 0.0% 1300 Temporary - - - - - 0.0% 1350 Part Time 12,045 16,225 23,088 - - 0.0% 1400 Overtime 29 12 - - - 0.0% 1600 Longevity - - - - - 0.0% 2100 FICA 12,714 12,714 13,060 14,448 15,424 6.8% 2200 Retirement 56,256 46,388 46,388 62,213 66,690 7.2% 2300 Health 24,818 21,936 23,635 33,039 26,960 -18.4% 2301 Life 781 769 694 982 984 0.2% 2400 Worker's Comp 395 347 360 325 250 -23.1% 2500 Unemployment (3,400) (60) - - - 0.0% Total 262,391 250,819 254,850 299,870 311,929 4.0%
OPERATING EXPENSES 3100 Professional Services 2,483 775 800 800 800 0.0% 3400 Contractual 29,581 55,670 53,383 72,975 78,598 7.7% 3500 Investigations - - - - - 0.0% 4000 Training/Travel 4,184 6,471 5,143 7,149 7,343 2.7% 4100 Communications 1,343 1,510 1,280 1,557 1, 531 -1.7% 4101 Communications - Cell 569 542 660 552 552 0.0% 4300 Utilities - - - - - 0.0% 4620 R/M Equipment - - - 7,000 - -100.0% 4700 Printing 18,091 8,679 24,120 15,120 15,120 0.0% 4800 Promotional 434 340 490 800 800 0.0% 4900 Other Current 29,091 13,773 27,425 36,500 31,500 -13.7% 5100 Office Supplies 1,047 355 1,000 1,000 1,000 0.0% 5200 Operating Supplies 2,402 3,992 2,159 3,170 1,370 -56.8% 5210 Uniforms - - - - - 0.0% 5230 Gas/Oil - - - - - 0.0% 5400 Books/Subs/Dues 966 1,705 1,395 1,520 1,215 -20.1% Total 90,191 93,812 117,855 148,143 139,829 -5.6% CAPITAL OUTLAY 6200 Buildings - - - - - 0.0% 6300 Improvements - - - - - 0.0% 6400 Machinery/Equipment - - - - - 0.0% 6401 Machinery/Equipment - Non CAP - 1,049 1,200 1,200 - -100.0% Total - 1,049 1,200 1,200 - -100.0% DEPARTMENT TOTAL 352,582 345,680 373,905 449,213 451,758 0.6%
General Fund IV.14 City of Fernandina Beach, Florida Annual Budget 2016-2017
Department Description & Function
1. Department: City Clerk Division: N/A
2. Department/Division Function Summary:
The responsibilities of the City Clerk’s Office are prescribed and defined by the City Charter, Florida Statutes, Code of Ordinances, and Commission directives. The City Clerk’s Office is the City’s “information source” and provides direct service and support to the City Commission, City Departments, citizens, business professionals and sister governmental agencies. 3. Department Description:
The functions of the City Clerk’s Office may be classified into several categories: Customer Service, Public Relations, Administer Legislative Process, Facilitate Public Participation in Governmental Processes and Protect and Manage the Public Record. Within the scope of this vision, the Clerk's Office performs the following vital functions. Highlights: • Conduct municipal elections • Prepare and disseminate city commission agenda documents, agenda packets, minutes, and action taken • Prepare minutes for City Commission, Community Redevelopment Area Board, Historic District Council, Planning Advisory Board, Board of Adjustment, Code Enforcement & Appeals Board, Greens & Oversight Committee, Airport Advisory Commission, LDC Economic Development Committee, Community Development Advisory Board, Safety Committee, Board of Trustees Police and Fire Pension Board, and Board of Trustees General Pension Board • Prepare correspondence for Mayor and City Commission as requested • Maintain custody of the Official Corporate Municipal seal • Attest official documents • Oversees appointments to city commission and boards • Maintains advisory board lists and notification/appointments of board members • Oversees codification of ordinances • Acts as official records custodian for the City of Fernandina Beach • Responds to public record requests • Provides research assistance to city departments • Prepares public notices • Provides legal advertising as required by Code of Ordinances and Florida Statutes • Processes documents for recordation on Public Record of Nassau County, including subdivision plats • Provides receptionist services • Provides notary services • Provides mail and courier services • Record and Information Management which includes indexing and retention scheduling • Prepare Ordinances and Resolution Books • Process, record, file and advertise ordinances, resolutions and public notices • Administer and record oaths of office • Maintain custody of official records not specifically handled by other departments • Audit accounts payable checks to determine compliance with City purchasing policies and ensure all relevant procedures contained in the financial sections of the City Charter have been complied with General Fund IV.15 City of Fernandina Beach, Florida Annual Budget 2016-2017
• Numerous other duties as requested. Community Outreach Programs: • Elsie Harper Volunteer Awards • Government Week • Transitioning Adults Program • Shrimp Festival Parade and Booth • Shred Events • Blood Mobile • Leadership Nassau • Ethics & Sunshine Law Training
Number of Funded Employees Actual Actual Budget Budget 2013-14 2014-15 2015-16 2016-17 City Clerk 1 FT 1 FT 1 FT 1 FT
Deputy City Clerk 1 FT 1 FT 1 FT 1 FT Records Coordinator 1 FT 1 FT 1 FT 1 FT
Administrative Coordinator 1 FT 0 FT 0 FT 0 FT Staff Assistant 1 PT 1 PT 1 FT 1 FT Total 4 FT 3 FT 4 FT 4 FT 1 PT 1 PT 0 PT 0 PT
4. Program Performance Indicators:
Program Performance Indicators Actual Actual Budget Budget 2013-14 2014-15 2015-16 2016-17 City Commission Minutes 79 70 75 104 City Commission Agendas Regular 25 24 24 24 Special/Executive/Workshop/CRA/Town Hall 54 82 75 80 Advisory Board Appointment Packets 57 50 55 55 Public Records Requests 353 345 350 300
Proclamations 49 45 45 40 Ordinances 40 60 50 20 Resolutions 194 200 180 120 Code Codification 2 2 2 2 Number of boxes (Records) Disposed 175 150 160 150 Number of Records Scanned into LaserFiche 4262 4500 4400 4600 Elections (Qualifying of Candidates/Coordinate w/SOE) 2 1 2 2 Election Audits (General and Runoff) 2 1 2 2 In-House Training: Records Management 0 1 1 1 In-House Training: Boards 1 2 1 1 Outside Training: First Amendment Foundation, 1 1 1 3 Florida Association of City Clerks, International Institute of Municipal Clerks, Florida Records Management Association.
General Fund IV.16 City of Fernandina Beach, Florida Annual Budget 2016-2017
Program Goals & Objectives
Department: City Clerk
A. Goal: Continue Ethics Training, Sunshine Law Training and Advisory Board Training on Board Attendance, Minutes, Parliamentary Procedures, Sunshine Laws, Code provisions, and Rules of Order.
Objective: Ensure elected officials and board members are in compliance with annual Florida Statute required Ethics training on Sunshine Law, Public Records and Open Meetings. Deadline: Annually
B. Goal: Automate Agenda Management
Objective: Standardize and automate the creation, assembly, workflow and distribution of agenda documents. Deadline: 2017
C. Goal: Continue Records Management Training for City Departments.
Objective: Train City Staff and monitor the records management program to ensure access to and preservation of vital, historic, and permanent records. Deadline: Ongoing
Objective: Ensure City Staff are scanning Department documents into Laserfiche for accessibility in providing records requests. Provide training as necessary. Deadline: Ongoing
Objective: Scan historic and permanent records into Laserfiche. Deadline: Ongoing.
Objective: Transfer infrequently accessed records located in all departments that have not met retention to secure off-site storage. Continue documenting and destroying records that have met retention requirements. Deadline: Ongoing.
D. Goal: JustFOIA software implementation.
Objective: Automate the creation, distribution, workflow and dissemination of public records requests. Deadline: 2016/2017
E. Goal: Automate Records Management.
Objective: Centralize the entire life cycle of government records from creation to final disposition. Deadline: 2017/2018
General Fund IV. 17
City of Fernandina Beach, Florida Annual Budget 2016-2017
City Manager’s Office Mission Statement
The mission of the City Manager's Office is to support the policies and goals established by the City Commission; to present objective information to the City Commission and the community upon which to develop policies and goals; to provide the leadership, direction, and support to City staff to further support the City Commission; to instill unimpeachable professionalism and integrity within the City Commission and City staff and throughout the community; and to represent the community with honor, dignity, and enthusiasm.
General Fund IV.18
City of Fernandina Beach, Florida Annual Budget 2016-2017
Organization Chart City Manager
CITY MANAGER
Administrative Grants Services Administrator Manager (1) FT
Project Manager (.5) FT
Full-Time: 3.5 Part-Time: 0 Seasonal: 0
General Funds IV. 19 City of Fernandina Beach, Florida Annual Budget 2016-2017
Position Control Summary City Manager
2016-2017 Position/Title Budget
Full-Time City Manager 1 120,000 Administrative Services Manager 1 46,819 Grants Administrator 1 60,779 Project Manager 0.5 40,000 Merit Pool 7,966
Total FT 3.5 275,564
Total Budgeted Positions 3.5 275,564
General Fund IV. 20 City of Fernandina Beach, Florida Annual Budget 2016-2017
General Fund
FUND TITLE:/FUND # EXPENDITURES BY FUNCTION General: 001 General Government
DEPARTMENT NAME/# ACTUAL ACTUAL BUDGET BUDGET BUDGET INCREASE/ City Manager: 001-1210-512. 2014 2015 2015 2016 2017 DECREASE EXPENDITURE OBJECT #/NAME PERSONNEL 1200 Salaries 277,717 289,680 289,621 340,435 275,564 -19.1% 1210 Workers Comp Reimburse - - - - - 0.0% 1300 Temporary - - - - - 0.0% 1350 Part Time 554 - - - - 0.0% 1400 Overtime - - - - - 0.0% 1500 Incentive - - - - - 0.0% 1600 Longevity - - - - - 0.0% 2100 FICA 21,637 22,535 22,156 26,043 21,081 -19.1% 2200 Retirement 66,424 73,883 73,521 81,821 65,744 -19.6% 2300 Health 30,927 33,098 34,669 38,676 31,331 -19.0% 2301 Life 1,417 1,478 1,441 1,563 1,452 -7.1% 2400 Worker's Comp 715 615 639 454 1,057 132.8% 2500 Unemployment - - - - - 0.0% Total 399,391 421,289 422,047 488,992 396,229 -19.0% OPERATING EXPENSES 3100 Professional Services 4,826 19,189 25,000 25,000 30,000 20.0% 3400 Contractual 4,150 30,148 37,645 47,645 121 -99.7% 3500 Investigations - - - - - 0.0% 3900 Auto Allowance 3,600 3,600 3,600 3,600 6,000 66.7% 4000 Training/Travel 2,231 4,287 5,345 6,188 8,740 41.2% 4001 Special Allowance - - - - - 0.0% 4100 Communications 549 576 571 360 581 61.4% 4101 Communications - Cell 1,284 1,018 1,150 1,150 600 -47.8% 4102 Communications - Pager - - - - - 0.0% 4200 Postage - - - - - 0.0% 4300 Utilities - - - - - 0.0% 4500 Insurance - - - - - 0.0% 4610 R/M Buildings - - - - - 0.0% 4620 R/M Equipment - - - - - 0.0% 4630 R/M Vehicles-Labor - - - - - 0.0% 4640 R/M Vehicles-Parts - - - - - 0.0% 4650 Outside R/M Veh-Parts - - - - - 0.0% 4700 Printing 74 276 375 375 300 -20.0% 4800 Promotional - - - - 500 0.0% 4900 Other Current - - - - - 0.0% 5100 Office Supplies 350 350 350 350 350 0.0% 5200 Operating Supplies 1,436 1,746 750 1,260 660 -47.6% 5210 Uniforms - - - - - 0.0% 5220 Household/Instit - - - - - 0.0% 5230 Gas/Oil - - - - - 0.0% 5240 Chemicals/Medical Supplies - - - - - 0.0% 5400 Books/Subs/Dues 801 834 835 985 1,980 101.0% Total 19,301 62,024 75,621 86,913 49,832 -42.7% CAPITAL OUTLAY 6200 Buildings - - - - - 0.0% 6300 Improvements - - - - - 0.0% 6400 Machinery/Equipment - - - - - 0.0% 6401 Machinery/Equipment Non-CAP - - - - - 0.0% Total - - - - - 0.0% DEPARTMENT TOTAL 418,692 483,313 497,668 575,905 446,061 -22.5%
General Fund IV.21 City of Fernandina Beach, Florida Annual Budget 2016-2017
Department Description & Function
1. Department: City Manager
2. Department Function Summary:
The City Manager, along with the City Attorney and City Clerk, reports directly to, and is appointed by and serves at the pleasure of, the City Commission. The City Manager is the Chief Administrative Officer of the City and is responsible for the day-to-day operations and management of the City. The City Manager supervises all City departments as provided for in the City Charter.
3. Department Description:
The City Manager, with the assistance of associated staff, is responsible for providing and exercising overall supervision of administrative and operating departments in order to provide the level of service and programs desired and approved by the City Commission. The City Manager provides organizational leadership, promotes teamwork (including public participation), instills ethical values, and ensures financial stability and sustainability.
Number of Funded Employees Actual Actual Budget Budget 2013-14 2014-15 2015-16 2016-17 City Manager .9 FT .9 FT 1 FT 1 FT Assistant to City Manager 1 FT 0 FT 0 FT 0 FT Deputy City Manager 1 FT 1 FT 1 FT 0 FT Administrative Services Manager 0 FT 1 FT 1 FT 1 FT Project Manager 0 FT 0 FT 0 FT .5 FT Grants Administrator 1 FT 1 FT 1 FT 1 FT Total 3.9 FT 3.9 FT 4 FT 3.5 FT
General Fund IV.22 City of Fernandina Beach, Florida Annual Budget 2016-2017
Program Goals & Objectives
1. Department: City Manager
2. Principal Programs: A. City Commission Relations and Support B. Community Relations C. Economic Development D. Employee Relations E. City Services/Infrastructure
3. Goals and Objectives:
A. City Commission Relations and Support Goal: The City Commission has timely, objective, and complete information to assist with decision- and policy-making.
Objectives: Provide weekly updates (scheduled meetings and electronic mail) to City Commissioners and other City staff.
Measures: Weekly meetings scheduled and reports distributed, including general information related to ongoing projects of interest to the City Commission (extenuating circumstances may be considered at the sole discretion of the City Commission).
Deadline: Weekly
Person Responsible: CMO
B. City Commission Relations and Support
Goal: The City Commission will establish annual goals.
Objectives: The City Commission goals will be achieved.
Measures: Goals codified in Resolution 2016-51 achieved by the related dates.
Deadline: Ongoing
Person Responsible: CMO
General Fund IV.23 City of Fernandina Beach, Florida Annual Budget 2016-2017
C. Community Relations
Goal: The City Manager will provide a visible and positive presence within the community.
Objectives: The City Manager will develop relationships with local media, business organizations (Chamber of Commerce, Tourist Development Council, Amelia Island-Nassau County Association of Realtors, Downtown Merchants Association, etc.), and civic groups (Rotary International, American Legion, Optimists Club, area churches, youth groups, etc.).
Measures: Submissions weekly to local media and regular attendance (by invitation or self-interest) to meetings of business organizations and civic groups (review at the sole discretion of City Commission).
Deadline: Ongoing
Person Responsible: CMO
D. Other Goals and Objectives as Established by the City Commission.
General Fund IV.24 City of Fernandina Beach, Florida Annual Budget 2016-2017
Finance Department Mission Statement
The mission of the Finance Department is to serve the citizens of Fernandina Beach by promoting effective and efficient fiscal management and to provide timely, responsive, and comprehensive financial/support services to citizens, employees, the commission, and all of our customers. To this end, we commit to be proactive, to improve communications, and to encourage a spirit of cooperation and innovation. We value and will continue to foster the honesty and dependability of our employees and shall demonstrate integrity in the issuance and management of information.
General Fund IV.25 City of Fernandina Beach, Florida Annual Budget 2016-2017
Organization Chart Finance
Controller
Utility Billing Department IT Department Finance Department
Purchasing Accounting Utility Billing IT Manager Agent Supervisor Supervisor (1 FT) (1 PT) (1 FT) (1 FT)
System
Accountant Office Assistant Administrator (2 FT) (1 FT) (1 FT)
Customer Serv Help Desk Accounting Clerk Billing Staff Assistant Specialist Specialist Specialist (2 FT) (1 PT) (2 FT) (1 FT) (1 PT)
Finance Department: Full-Time: 5.9 Part-Time: 2 Seasonal: 0 Utility Billing Department: Full-Time: 5 Part-Time: 0 Seasonal: 0 IT Department: Full-Time: 2.1 Part-Time: 1 Seasonal: 0 Total: Full-Time: 13 Part-Time: 3 Seasonal: 0
General Fund IV.26 City of Fernandina Beach, Florida Annual Budget 2016-2017
Position Control Summary Finance
2016-2017 Position/Title Budget
Full-Time Controller 0.9 88,998 Accounting Supervisor 1 73,670 Accountant 2 107,318 Accounting Clerk 2 82,430 Merit Pool 12,335
Total FT 5.9 364,751
Part-Time Purchasing Agent 1 28,600 Staff Assistant 1 10,041 Merit Pool 351 Total PT 2 38,992
Total Budgeted Positions 7.9 403,743
General Fund IV. 27 City of Fernandina Beach, Florida Annual Budget 2016-2017
General Fund FUND TITLE:/FUND # EXPENDITURES BY FUNCTION General: 001 General Government
DEPARTMENT NAME/# ACTUAL ACTUAL BUDGET BUDGET BUDGET INCREASE/ Finance: 001-1300-513. 2014 2015 2015 2016 2017 DECREASE EXPENDITURE OBJECT #/NAME PERSONNEL 1200 Salaries 339,074 341,997 342,043 353,016 364,751 3.3% 1210 Worker's Comp Reimbursement - - - - - 0.0% 1300 Temporary 815 - - - - 0.0% 1350 Part Time 8,077 8,381 9,729 10,041 38,992 288.3% 1400 Overtime 238 1 200 200 1,500 650.0% 1500 Incentive - - - - - 0.0% 1600 Longevity - - - - - 0.0% 2100 FICA 25,760 25,906 26,926 27,789 31,001 11.6% 2200 Retirement 89,079 95,698 95,698 105,522 112,440 6.6% 2300 Health 46,867 46,713 53,637 52,674 57,224 8.6% 2301 Life 1,723 1,780 1,713 1,807 1,874 3.7% 2400 Worker's Comp 705 735 764 498 489 -1.8% 2500 Unemployment - - - - - 0.0% Total 512,338 521,211 530,710 551,547 608,271 10.3% OPERATING EXPENSES 3100 Professional Services 4,900 39,796 50,000 20,204 7,500 -62.9% 3200 Audit 6,255 6,615 6,615 6,795 6,795 0.0% 3400 Contractual 13,588 13,177 14,875 14,081 32,318 129.5% 3500 Investigations - - - - - 0.0% 3900 Auto Allowance - - - - - 0.0% 4000 Training/Travel 2,420 2,361 4,240 3,240 3,540 9.3% 4100 Communications 1,082 1,084 931 1,040 1,220 17.3% 4101 Communications - Cell 549 543 800 800 800 0.0% 4102 Communications - Pager - - - - - 0.0% 4103 Communications - Internet - - - - - 0.0% 4200 Postage - - - - - 0.0% 4300 Utilities - - - - - 0.0% 4500 Insurance - - - - - 0.0% 4610 R/M Buildings - - - - - 0.0% 4620 R/M Equipment - - - - - 0.0% 4630 R/M Vehicles-Labor - - - - - 0.0% 4640 R/M Vehicles-Parts - - - - - 0.0% 4650 Outside R/M Veh-Parts - - - - - 0.0% 4700 Printing 1,997 2,896 4,500 4,200 4,200 0.0% 4800 Promotional - - - - - 0.0% 4900 Other Current - - - - - 0.0% 5100 Office Supplies 3,981 4,493 4,600 4,800 4,800 0.0% 5200 Operating Supplies 6,897 3,115 6,230 5,180 6,360 22.8% 5210 Uniforms - - - - - 0.0% 5220 Household/Instit - - - - - 0.0% 5230 Gas/Oil - - - - - 0.0% 5240 Chemicals/Medical Supplies - - - - - 0.0% 5400 Books/Subs/Dues 713 784 1,025 1,025 1,100 7.3% Total 42,382 74,864 93,816 61,365 68,633 0.0%
CAPITAL OUTLAY 6200 Buildings - - - - - 0.0% 6300 Improvements - - - - - 0.0% 6400 Machinery/Equipment - 13,203 - - - 0.0% 6401 Machinery/Equipment Non-CAP - - - - - 0.0% Total - 13,203 - - - 0.0%
7100 Principal - - - - - 0.0% 7200 Interest - - - - - 0.0% 7300 Financing Costs - - - - - 0.0% Total - - - - - 0.0% DEPARTMENT TOTAL 554,720 609,278 624,526 612,912 676,904 10.4%
General Fund IV.28 City of Fernandina Beach, Florida Annual Budget 2016-2017
Department Description & Function
1. Department: Finance
2. Department Function Summary:
The Finance Department’s major function is to account for all financial transactions of the City. This includes the receipt and disbursement of all funds. As part of this function, it is the responsibility of the Finance Department to provide reports of these transactions to the Commission, City Manager, and Departments.
3. Department Description:
The Finance Department in cooperation with the City Manager is responsible for the preparation of the budget and monthly/yearly financial reports that are reviewed by the City Commission and used in preparation of the audited financial statements. The Annual Budget is a blueprint for the future. The services, programs, projects and improvements provided for in the budget will shape and influence the direction of the City and the lives of its citizens for many years to come.
Additional functions of the Finance Department include cashiering, accounts payable, payroll, risk management, managing investments, utility billing, information technology, and other duties:
Cashiering: The Finance Department records all receipts to the City. Revenue is collected at the Golf Course, Marina, Recreation Center, Police Department, Community Development, City Clerk, and Finance/Utility Billing Department.
Accounts Payable: The Finance Department is responsible for all disbursements - receiving invoices and authorized payment requests from departments throughout the city. Responsibilities include confirming funds are available, that items are properly coded and appropriately authorized in accordance with the purchasing policy.
Payroll: Payroll for all city employees is processed in the Finance Department.
Risk Management: The Finance Department works with the Property/Casualty insurance company to negotiate annual premiums, processes all city insurance claims, and communicates risk management processes to the city department heads and city attorney as needed.
Managing Investments: The Controller works to balance the City’s need for liquidity of available funds and to maximize the return on investments within the confines of the Investment Policy.
Utility Billing: The Utility Billing department reports directly to the Controller and is a sub department under the Finance Department. This department is responsible for gathering meter readings for water
General Fund IV.29 City of Fernandina Beach, Florida Annual Budget 2016-2017
usage, facilitating utility service calls, and billing out water, garbage, and sewer usage.
Information Technology: The Information Technology department reports directly to the Controller and is a sub department under the Finance Department. This department is responsible for managing the operations of the City’s computer network and providing support services for the various departments and the network infrastructure.
Purchasing: The Finance Department reviews all Purchase Orders for the purchase of goods and services in accordance with the City’s Purchasing Policy. The department also processes, files and advertises all bids/RFPs/RFQs for city equipment, services and supplies.
Other: The Finance Department is also responsible for bank reconciliations; fixed asset accounting; managing investments; and debt monitoring/compliance.
Number of Funded Employees Actual Actual Budget Budget 2013-14 2014-15 2015-16 2016-17 Controller 1 FT .9 FT .9 FT .9 FT Accounting Supervisor 1 FT 1 FT 1 FT 1 FT Accountant 2 FT 2 FT 2 FT 2 FT Payroll Accountant 0 FT 0 FT 0 FT 0 FT Accounting Clerks 2 FT 2 FT 2 FT 2 FT Purchasing Agent 0 PT 0 PT 0 PT 1 PT Staff Assistant 1 PT 1 PT 1 PT 1 PT Total 6 FT 5.9 FT 5.9 FT 5.9 FT 1 PT 1 PT 1 PT 2 PT
4. Program Performance Indicators:
Program Performance Indicators Actual Actual Budget Budget 2013-14 2014-15 2015-16 2016-17 Maintain General Obligation Bond A+ A+ A+ A+ Budget Amendments 204 190 195 195 Bank Reconciliations 108 108 108 108 Journal Entries 1,051 1,100 1,050 1,050 AP checks Issued/Electronic Payments 6,472 6,400 6,500 6,500 Payroll Checks/ACH Issued 8,017 8,600 8,100 8,100 Payroll Quarterly Reports 4 4 4 4 W-2s Issued 310 305 310 310 Staff training hours completed (*CPR) 163 100 165 165 Training presentations for City staff Budget, Budget Budget, Budget, Vendor IMS New ERP New ERP Database
General Fund IV.30 City of Fernandina Beach, Florida Annual Budget 2016-2017
Program Goals and Objectives
1. Department: Finance
2. Principal Programs: Financial Reporting Budget Preparation Cashiering Accounts Payable Payroll Processing Risk Management Managing Investments
3. Short Term Goals and Objectives – Responsible Person: Controller
Financial Reporting A. Goal: Provide accurate and timely financial reports Objective: Monthly report for Commission. Measurement: Date Commission receives reports. Deadline: Ongoing
B. Goal: Respond accurately and timely to requests for information from Commissioners, Citizens, public records requests or the media Objective: Respond within two working days 90% of the time or better. Measurement: Date requestor receives information. Deadline: Ongoing
C. Goal: Implement improved Accounting System Objective: Improve city wide efficiency Measurement: Better and easier to use accounting reports and software. Deadline: Implementation complete by September 30, 2017
D. Goal: Create an effective Procedures Manual for the department Objective: Compile a manual describing all aspects of department operations and procedures. Measurement: Completion of Procedures Manual Deadline: September, 2017
Budget Preparation E. Goal: Produce high quality budget document for information and planning purposes Objective: Assist departments in budget development. Measurement: Qualify and receive the GFOA Distinguished Budget Presentation Award Deadline: December 2016 submission
Cashiering F. Goal: Timely and accurate deposits of receipts presented to the city - daily Objective: Security and timeliness of cash receipts. Measurement: Date of deposits Deadline: Ongoing
General Fund IV.31 City of Fernandina Beach, Florida Annual Budget 2016-2017
Accounts Payable G. Goal: Timely processing of payments for goods and services purchased by the City Objective: Prompt and accurate payment of invoices with strict adherence to the City purchasing policy. Measurement: Monitor and maintain a 2% or less error rate on the number of vouchers processed; incur no finance charges due to late payments. Deadline: Ongoing
Payroll Processing H. Goal: Accurate and timely processing of payroll Objective: Deliver accurate payroll checks and reports. Measurement: Maintain a 2% or less error rate on checks issued, monitor payroll data provided by Department Heads. Deadline: Ongoing
Risk Management I. Goal: Coordinate with insurance companies to minimize risks within the city Objective: Reduce cost of insurance. Measurement: Number of claims against city. Deadline: Ongoing
Training J. Goal: Cross train Accountants in Accounts Payable and other Purchasing duties Objective: Improve internal controls and continuity of departmental knowledge Measurement: Accountants ability to perform all Accounts Payable duties and other duties performed by the Accounting Clerks. Deadline: Ongoing
4. Long Term Goals and Objectives– Responsible Person: Controller
A. Goal: Maximize and Measure Investment Returns Objective: Maximize City’s return on investments by hiring a professional investment advisor (via RFP) Measurement: Analyze and report investment earnings Deadline: Ongoing
B. Goal: Succession Planning Objective: Prepare for retirements Measurement: Develop / Identify and train personnel to perform departmental leadership duties Deadline: Ongoing
General Fund IV.32 City of Fernandina Beach, Florida Annual Budget 2016-2017
Information Technology Department Mission Statement
Our mission as the Information Technology Department is to provide responsive and professional technology support and direction which enables efficiency and productivity.
General Fund IV.33 City of Fernandina Beach,Florida Annual Budget 2016-2017
Organization Chart Information Technology
Controller
Finance Department Utility Billing Department IT Department
Accounting Purchasing Utility Billing IT Manager Supervisor Agent Supervisor (1 FT) (1 FT) (1 PT) (1 FT)
System
Administrator Accountant Office Assistant (1 FT) (2 FT) (1 FT)
Help Desk Customer Serv Billing Specialist Specialist Specialist (1 PT) Accounting Clerk Staff Assistant (2 FT) (1 FT) (2 FT) (1 PT)
Finance Department: Full-Time: 5.9 Part-Time: 2 Seasonal: 0 Utility Billing Department: Full-Time: 5 Part-Time: 0 Seasonal: 0 IT Department: Full-Time: 2.1 Part-Time: 1 Seasonal: 0 Total: Full-Time: 13 Part-Time: 3 Seasonal: 0
General Fund IV.34 City of Fernandina Beach, Florida Annual Budget 2016-2017
Position Control Summary Information Technology
2016-2017 Position/Title Budget
Full-Time Controller 0.1 9,900 IT Manager 1 70,720 System Administrator 1 54,769 Merit Pool/promotion 6,662
Total FT 2.1 142,051
Part-Time Help Desk Specialist 1 26,780 Merit Pool 937 Total PT 1 27,717
Total Budgeted Positions 3.1 169,768
General Fund IV. 35 City of Fernandina Beach, Florida Annual Budget 2016-2017
General Fund
FUND TITLE:/FUND # EXPENDITURES BY FUNCTION General: 001 General Government
DEPARTMENT NAME/# ACTUAL ACTUAL BUDGET BUDGET BUDGET INCREASE/ Information Technology: 001-1310-513. 2014 2015 2015 2016 2017 DECREASE EXPENDITURE OBJECT #/NAME PERSONNEL 1200 Salaries 104,010 131,708 131,080 135,352 142,051 4.9% 1210 Worker's Comp Reimbursement - - - - - 0.0% 1300 Temporary - - - - - 0.0% 1350 Part Time 10,735 20,867 26,237 26,910 27,717 3.0% 1400 Overtime - - - - - 0.0% 1500 Incentive - - - - - 0.0% 1600 Longevity - - - - - 0.0% 2100 FICA 8,536 11,365 12,035 12,413 12,987 4.6% 2200 Retirement 37,117 43,453 43,453 45,635 50,254 10.1% 2300 Health 12,753 15,458 20,214 17,342 22,600 30.3% 2301 Life 486 671 703 693 737 6.3% 2400 Worker's Comp 324 431 447 225 226 0.4% 2500 Unemployment - - - - - 0.0% Total 173,961 223,953 234,169 238,570 256,572 7.5% OPERATING EXPENSES 3100 Professional Services - - - 2,500 57,500 2200.0% 3400 Contractual 128,145 86,147 131,500 135,400 102,874 -24.0% 4000 Training/Travel 1,382 5,886 12,140 15,390 17,595 14.3% 4100 Communications 475 7,832 11,630 288 730 153.5% 4101 Communications - Cell 1,997 1,577 2,560 2,200 2,200 0.0% 4102 Communications - Pager - - - - - 0.0% 4103 Communications - Internet 37,541 26,186 29,380 53,130 91,130 71.5% 4620 R/M Equipment - - - - - 0.0% 4630 R/M Vehicles-Labor 1,000 500 500 500 500 0.0% 4640 R/M Vehicles-Parts 25 34 500 500 500 0.0% 4650 Outside R/M Veh-Parts - - - - - 0.0% 4700 Printing - - - - - 0.0% 4800 Promotional - - - - - 0.0% 4900 Other Current - - - - - 0.0% 5100 Office Supplies 911 621 1,100 1,000 1,000 0.0% 5200 Operating Supplies 11,844 3,046 6,110 8,500 17,930 110.9% 5210 Uniforms - - - - - 0.0% 5220 Household/Instit - - - - - 0.0% 5230 Gas/Oil 188 127 500 500 500 0.0% 5400 Books/Subs/Dues 195 200 400 400 400 0.0% Total 183,703 132,156 196,320 220,308 292,859 32.9% CAPITAL OUTLAY 6200 Buildings - - - - - 0.0% 6300 Improvements - 41,243 60,000 30,000 20,000 -33.3% 6400 Machinery/Equipment 28,472 69,311 65,000 148,500 62,500 -57.9% 6401 Machinery/Equipment Non-CAP 3,463 2,340 2,400 1,200 13,000 983.3% Total 31,935 112,894 127,400 179,700 95,500 -46.9% DEPARTMENT TOTAL 389,599 469,003 557,889 638,578 644,931 1.0%
General Fund IV.36 City of Fernandina Beach, Florida Annual Budget 2016-2017
Department Description & Function
1. Department: Information Technology
2. Department Function Summary
The Department of Information Technology manages the operations and daily support for the computer, network, client computing, and public safety resources of the City of Fernandina Beach.
3. Department Description
The Department of Information Technology provides a wide variety of internal support services for City departments and network infrastructure support including:
Help Desk Support: The Information Technology Department supports all the City Departments in areas such as: computer and laptop issues, email issues, hardware installation and upgrades, software installation and upgrades, network installation, network issues, file and printing issues, application issues, security camera access, etc.
Web Site Support: The Information Technology Department is responsible for the city website and support when the website is not functioning correctly. The Information Technology Department is also responsible for granting website access to users by department.
Server Support: The Information Technology Department supports the city servers including but not limited to: operating software version upgrades, operating software security patches, backups, hardware upgrades, email server patches upgrades and issues, and general server maintenance issues. Network Administration: The Information Technology Department manages all access to the city network including file access, printer access, email access, and network permissions.
Network Security: The Information Technology Department manages the security of the network which includes support for remote access through VPN’s, Anti-virus, spam filtering and URL filtering.
Network Support: The Information Technology Department supports the city network infrastructure which includes routers, switches and MetroE. These devices must be monitored for security patches, security issues, firmware updates and general maintenance.
Computer Support: The Information Technology Department is responsible for hardware upgrades, system down issues, operating system security patches, and operating system upgrades.
Application Support: The Information Technology Department is the liaison between the application vendor and the city for training, patches,
General Fund IV.37 City of Fernandina Beach, Florida Annual Budget 2016-2017
upgrades and escalated issues that could not be resolved by staff.
Broadcast Equipment: The Information Technology Department is responsible for making sure the equipment is in working order.
Security Camera System: The Information Technology Department is responsible for managing the security camera system and installing patches and upgrades.
Public Safety: The Information Technology Department is responsible for ensuring that all Public Safety Systems are working properly so officers and fire fighters are able to get their jobs done efficiently through the use of technology.
The Information Technology Department supports the following hardware and critical software. Other supported software that is not critical to the function of the city is not listed. Hardware: 150 Desktops 25 Laptops 32 Servers 14 Routers Cyberoam Firewall/Anti-Spam/Anti-Virus/IPS-IDS devices Kronos timeclocks
Software: MS Server 2003, 2008 and 2012 Standard and Datacenter Windows 7 Professional Microsoft Office 2010 Professional Microsoft Exchange 2010 Standard (email server) IMS (city accounting, payroll, maintenance, etc.) Kronos Timekeeper and HR/Payroll Citrix XenApp server VMware Virtualization application Fire Programs (Fire Department) EMS Pro New World Systems Laserfiche Document Management Software EJ Ward Fleet Fueling Software ESRI GIS Software Network and Internet Security Software Appassure Backup Software McAfee Network Security Software Cyberoam Firewall Software OpenDNS Software Mail Store Email Archiving
General Fund IV.38 City of Fernandina Beach, Florida Annual Budget 2016-2017
Number of Funded Employees Actual Actual Budget Budget 2013-14 2014-15 2015-16 2016-17 Controller 0 FT .1 FT .1 FT .1 FT Information Technology Director 1 FT 0 FT 0 FT 0 FT Information Technology Manager 0 FT 0 FT 0 FT 1 FT Network Administrator 0 FT 1 FT 1 FT 0 FT System Administrator 0 PT 1 FT 1 FT 1 FT Web/Tech Specialist 1 FT 0 FT 0 FT 0 FT Help Desk Specialist 1 PT 1 PT 1 PT 1 PT Total 2 FT 2.1 FT 2.1 FT 2.1 FT 1 PT 1 PT 1 PT 1 PT
4. Program Performance Indicators:
Program Performance Indicators Actual Actual Budget Budget 2013-14 2014-15 2015-16 2016-17 (Began using Help Desk software) Total Help Desk Tickets 1,504 737 1,750 900 Number of Super User Training 0 2 4 2 Sessions High Priority Help Desk Tickets 0 9 150 150 Computer Upgrades/Updates 50 10 15 20
Training Hours Completed 0 72 125 125
General Fund IV.39 City of Fernandina Beach, Florida Annual Budget 2016-2017
Program Goals & Objectives
1. Department: Information Technology
2. Program Goals and Objectives:
Short Term
A. Upgrade 2003 servers to 2012
Goal: Upgrade any remaining 2003 servers to 2012 Objective: Update old software that is going end of life and add features
Measurement: Completed installation and successful switchover
Deadline: February 2017 Responsible Staff: Network Administrator
B. Implement ERP System
Goal: Successful and complete ERP implementation Objective: Replace old software that is going end of life and add features
Measurement: Completed installation and successful switchover
Deadline: Phase I Go Live April 2017; Phase II Go Live September 2017; Phase III Go Live April 2018 Responsible Staff: All IT Staff and Controller
Long Term
A. Redundant Storage and connectivity to key sites
Goal: Install redundant storage device at the data center; establish redundant network circuits utilizing AT&T Objective: Be prepared to disaster recovery or other emergencies
Measurement: Completed installation
Deadline: December 2017 Responsible Staff: Network Administrator
General Fund IV.40 City of Fernandina Beach, Florida Annual Budget 2016-2017
Human Resources Department Mission Statement
It is our mission to support the total operation of the City of Fernandina Beach in meeting its goals through its most valuable resource – its PEOPLE. To this end, we will recruit, develop, motivate, and retain highly competent employees, while ensuring a safe and enriching work environment where employees are encouraged to be creative and innovative in achieving the goals of the organization. In all of our operations, we will provide quality service with integrity, responsiveness, and sensitivity.
General Fund IV.41 City of Fernandina Beach, Florida Annual Budget 2016-2017
Organization Chart Human Resources
Human Resource Director
Human Resources Generalist (1) FT
Administrative Specialist (1) PT
Full-Time: 2 Part-Time: 1 Seasonal: 0
General Funds IV. 42 City of Fernandina Beach, Florida Annual Budget 2016-2017
Position Control Summary Human Resources
2016-2017 Position/Title Budget
Full-Time Human Resources Director 1 83,200 Human Resources Generalist 1 48,861 Transcriber 1,000 Merit Pool 4,622
Total FT 2 137,683
Part-Time Staff Assistant 4,000 Administrative Specialist 1 24,354
Total PT 1 28,354
Total Budgeted Positions 3 166,037
General Fund IV. 43 City of Fernandina Beach, Florida Annual Budget 2016-2017
General Fund
FUND TITLE:/FUND # EXPENDITURES BY FUNCTION General: 001 General Government
DEPARTMENT NAME/# ACTUAL ACTUAL BUDGET BUDGET BUDGET INCREASE/ Human Resources: 001-1350-513. 2014 2015 2015 2016 2017 DECREASE EXPENDITURE OBJECT #/NAME
PERSONNEL 1200 Salaries 168,243 110,817 173,465 111,461 137,683 23.5% 1210 Worker's Comp Reimbursement - - - - - 0.0% 1300 Temporary - - - - - 0.0% 1350 Part Time 1,441 11,295 4,200 19,119 28,354 48.3% 1400 Overtime - 67 500 500 500 0.0% 1500 Incentive - - - - - 0.0% 1600 Longevity - - - - - 0.0% 2100 FICA 12,570 9,024 13,630 10,028 12,740 27.0% 2200 Retirement 50,425 54,780 54,780 44,227 47,567 7.6% 2300 Health 24,314 18,635 27,243 20,389 17,950 -12.0% 2301 Life 877 515 895 489 695 42.1% 2400 Worker's Comp 353 362 376 173 226 30.6% 2500 Unemployment - 4,400 - - - 0.0% Total 258,223 209,895 275,089 206,386 245,715 19.1% OPERATING EXPENSES 3100 Professional Services - - - - - 0.0% 3200 Audit - - - - - 0.0% 3400 Contractual 17,315 27,746 17,624 18,160 19,136 5.4% 3500 Investigations - - - - - 0.0% 3900 Auto Allowance - - - - - 0.0% 4000 Training/Travel 9,373 8,562 17,302 10,673 13,297 24.6% 4010 Safety Committee 3,701 4,642 4,500 4,500 6,500 44.4% 4100 Communications 473 504 499 499 509 2.0% 4101 Communications - Cell 451 444 550 550 550 0.0% 4102 Communications - Pager - - - - - 0.0% 4103 Communications - Internet - - - - - 0.0% 4200 Postage - - - - - 0.0% 4620 R/M Equipment - - - - - 0.0% 4630 R/M Vehicles-Labor - - - - - 0.0% 4640 R/M Vehicles-Parts - - - - - 0.0% 4650 Outside R/M Veh-Parts - - - - - 0.0% 4700 Printing 263 260 200 200 200 0.0% 4800 Promotional 8,794 8,645 9,700 9,700 9,700 0.0% 4900 Other Current - - - - - 0.0% 5100 Office Supplies 1,194 968 1,200 1,200 1,200 0.0% 5200 Operating Supplies 2,519 957 1,820 1,870 1,880 0.5% 5210 Uniforms - - - - - 0.0% 5400 Books/Subs/Dues 946 1,194 2,234 2,235 - -100.0% Total 45,029 53,922 55,629 49,587 52,972 6.8% CAPITAL OUTLAY 6200 Buildings - - - - - 0.0% 6300 Improvements - - - - - 0.0% 6400 Machinery/Equipment - - - - - 0.0% 6401 Machinery/Equipment Non-CAP 1,395 13,202 - - - 0.0% Total 1,395 13,202 - - - 0.0% DEPARTMENT TOTAL 304,647 277,019 330,718 255,973 298,687 16.7%
General Fund IV.44 City of Fernandina Beach, Florida Annual Budget 2016-2017
Department Description & Function
1. Department: Human Resources Department
2. Department Summary:
The Human Resources (HR) department supports the total operation of the City in meeting its goals by providing strategic leadership and management support while ensuring a safe and enriching work environment where employees are encouraged to be creative and innovative in achieving the goals of the organization. The department recognizes the importance of recruiting the most competent, productive, and effective employees available and makes every effort to attract and retain these employees.
3. Department Description:
The HR department is staffed with three well-qualified Human Resource professionals, two of whom are PHR/SPHR-certified. HR is responsible for recruitment and staffing, training and development, employee and labor relations, employment law compliance, personnel policy development, compensation and benefits administration, health and wellness, employee events and communications, HRIS administration, Safety Committee and risk management, unemployment claims defense, Police & Fire Pension Board and General Employees’ Pension Board. We also provide strategic leadership and support to management as needed.
The department also serves as staff advisor/coordinator for the City’s General Employees’ Pension Board, the Police and Firefighters’ Pension Board, and the City’s Employee Safety Committee.
Staffing Using a refined, standardized staffing process that ensures fairness and consistency in the selection process, the HR dept. coordinates the entire hiring process with hiring managers and candidates. Labor Relations HR facilitates negotiations with the City’s three labor unions (Police (CFPBA), Fire (IAFF), and General Employees (UBC), working closely with the City Manager and department heads as appropriate. Collective bargaining agreements with the City’s three unions promote retention and recognize the importance of providing a competitive wage and benefit package without compromising the financial integrity of the City. HR maintains an “open door” policy and resolves many issues before they are escalated to the grievance stage. Employee Relations HR manages a wide range of complex personnel issues on behalf of the City and facilitates the on-time delivery of quality performance evaluations for 250+ employees. HR successfully defends the City against unemployment and EEO claims by facilitating disciplinary process up to and including terminations with fairness and diligent documentation. Compensation Management HR manages salary administration, job analysis, and develops the annual Pay and Classification Plan for consideration by the City Commission. We coordinated an external pay and classification study by Cody & Associates, Inc. in 2015, resulting in a more comparable pay plan for our labor market, paying dividends in our recruiting efforts.
General Fund IV.45 City of Fernandina Beach, Florida Annual Budget 2016-2017
Training In order to protect the interests of the City and its employees, HR delivers diversity training and workplace violence prevention training to all employees regularly. We have ensured that City management is trained in the basics of employment law. HR conducts/facilitates various on-site training classes, and provides a lending library of training materials, including safety-related training, to departments on an on-going basis. Health and Wellness The City won the Silver award for Excellence in Worksite Wellness awarded by the First Coast Workplace Wellness Council in May 2016, which represents the fourth consecutive wellness award won by the City. The City was awarded the Silver award in 2014 and 2015, and won the Bronze award in 2013. We successfully planned and executed the City’s annual Health and Benefits Fair and open enrollment meetings to educate our employees about better health management and their benefit options. The Fair draws over 100 employees per year. Safety Committee HR guides a very proactive, involved Safety committee, resulting in significant reductions in safety hazards and accidents. HR coordinates monthly meetings and provides administrative staff support to the committee. Safety inspections of all City facilities have resulted in safer conditions for employees and citizens. The Committee works in conjunction with HR and the Fire department to provide CPR/First Aid training for all employees. The group was also instrumental in funding and placing AEDs in all main City facilities. In November 2014, the City celebrated one year without a single reportable injury – a remarkable achievement, the first ever in the history of the City. Benefits Administration HR is responsible for the administration of the employee health, pension, and life insurance plans, as well as accounts payable and benefits reconciliations for the plans. We provide guidance and problem resolution relative to all employee benefits, including defined benefits, health and welfare, disability, and life insurance plans. Pension Boards HR staff, two of whom are certified Public Pension Plan Administrators, serve as staff coordinator for the City’s General Employees’ Pension Board and the Police and Firefighters’ Pension Board. The two boards each have quarterly meetings. HR staff handles retirement processing and counseling, and is also involved in the City’s current study of the pension plans.
Employee Events and Communications The department delivers a monthly newsletter, CityTalk, filled with information about safety, health and wellness, employee recognition, and other items of interest to employees. We coordinate an annual Employee Appreciation Picnic. We also facilitated an Employee Service Awards Breakfast to honor the milestone dates of our dedicated employees on their service to the City.
United Way HR provides leadership and assistance to the City’s United Way campaign team. The team has facilitated several significant events (Guns & Hoses softball game and City/County Golf tournament) which have brought unprecedented employee interest in the United Way.
General Fund IV.46 City of Fernandina Beach, Florida Annual Budget 2016-2017
Number of Funded Actual Actual Budget Budget Employees 2013-14 2014-15 2015-16 2016-17 Human Resources Director 1 FT 1 FT 1 FT 1 FT
Human Resources Generalist 2 FT 2 FT 1 FT 1 FT
Admin Specialist 0 PT 0 PT 0 PT 1 PT
Staff Assistant 0 PT 0 PT 1 PT 0 PT
Total 3 FT 3 FT 2 FT 2 FT 1 PT 1 PT
Program Performance Indicators:
Program Performance Indicators Actual Actual Budget Budget 2013-14 2014-15 2015-16 2016-17 Staffing Total Number of Positions Filled 114 116 100 110
Full Time Regular/Part-Time Regular 70 56 60 60 Seasonal 45 36 45 45 Average Time to Fill (days) 45 75 45 45 Full Time Staff Turnover Ratio % 6.27 7.1 8.0 8.0 Safety and Health
Safety Committee – Number of Meetings 12 12 12 12 Total Number of Accident/Injury/Incident 45 69 40 40 Reports (includes citizen accidents) Total Number of Employee Injury 15 28 15 15 Accidents Total Number of Employee Accidents with 14 21 20 18 property damage
General Fund IV.47 City of Fernandina Beach, Florida Annual Budget 2016-2017
Program Goals & Objectives
1. Department: Human Resources
2. Principal Programs:
Strategic Leadership/Support to Management Employee Relations Labor Relations Recruitment and Staffing Training and Development Compensation Management Benefits Administration/Management Safety and Risk Management; Safety Committee Coordinator/Advisor Health and Wellness Initiatives HRIS Administration/Management Employee Events/Activities and Communications Staff Coordinator/Administrator for General Employees’ Pension Board, and Firefighters’ & Police Officers’ Pension Board Personnel Policy Administration/Development Personnel Records Management Employment Law Compliance
3. Program Goals and Objectives:
A. Program: Staffing Management
Goal: Attract and retain highly competent employees
Objectives: (1) Manage recruitment and staffing process (2) Place the right people in the right position (3) Recognize those not in the right position and take appropriate action (4) Review staffing levels and make recommendations, if necessary
Measurement: Time to Fill measured from date of receipt of Request to Fill Vacancy form to date of employment offer – target is forty days; higher level of productivity and professionalism through better hires
Target for Completion: Ongoing, long-term goal
Persons responsible: Marley
B. Training and Development
Goal: Provide employees with appropriate training to enable them to attain a higher level of performance and competency
Objectives: (1) Assist management in identifying training needs by department (2) Conduct/arrange appropriate training for employees
General Fund IV.48 City of Fernandina Beach, Florida Annual Budget 2016-2017
(3) Coordinate training for management/supervisory employees (4) Track training by employee and seek feedback
Measurement: More effective, competent employees; higher level of productivity
Target for Completion: Ongoing, long-term goal
Persons responsible: Marley
C. Safety and Health
Goal: Provide a safe and healthy work environment for employees
Objectives:
(1) Implement and facilitate effective Wellness Program (2) Facilitate effective monthly Safety Committee meetings (3) Review/analyze accidents and take preventative measures (4) Develop/encourage a culture of safety and wellness awareness in the organization (5) Plan and coordinate regular safety and wellness training
Measurement: Fewer employee accidents; employees are accountable and take pride in reducing accident rate; goal of at least 90% of all employees CPR/First Aid certified; employees are more aware and accountable for their own wellness.
Target for Completion: Ongoing, long-term goal
Persons responsible: Marley
General Fund IV.49 City of Fernandina Beach, Florida Annual Budget 2016-2017
Legal Department Mission Statement
To assist the City in achieving its goals by providing professional legal services and legal counsel to the City Commission, City Manager, to all City Department Heads, and various City Advisory Boards; and ensure that the official actions of the City, its elected officials and employees comply with the law.
General Fund IV.50 City of Fernandina Beach, Florida Annual Budget 2016-2017 Organization Chart Legal
City Attorney
Paralegal (1) FT
Full-Time: 2 Part-Time: 0 Seasonal: 0
General Funds IV.51 City of Fernandina Beach, Florida Annual Budget 2016-2017
Position Control Summary Legal
2016-2017 Position/Title Budget
Full-Time City Attorney 1 128,777 Paralegal 1 46,969 Merit Pool/promotion 9,016
Total FT 2 184,762
Total Budgeted Positions 2 184,762
General Fund IV. 52 City of Fernandina Beach, Florida Annual Budget 2016-2017
General Fund
FUND TITLE:/FUND # EXPENDITURES BY FUNCTION General: 001 General Government
DEPARTMENT NAME/# ACTUAL ACTUAL BUDGET BUDGET BUDGET INCREASE/ Legal: 001-1400-514. 2014 2015 2015 2016 2017 DECREASE EXPENDITURE OBJECT #/NAME PERSONNEL 1200 Salaries 157,636 165,778 170,443 176,777 184,762 4.5% 1210 Worker's Comp Reimbursement - - - - - 0.0% 1300 Temporary 1,213 225 - - - 0.0% 1350 Part Time - - - - - 0.0% 1400 Overtime - - - - - 0.0% 1500 Incentive - - - - - 0.0% 1600 Longevity - - - - - 0.0% 2100 FICA 11,633 12,482 13,039 13,523 14,134 4.5% 2200 Retirement 25,253 28,888 28,423 28,786 30,928 7.4% 2300 Health 12,088 10,738 11,487 12,095 13,141 8.6% 2301 Life 800 848 882 905 926 2.3% 2400 Worker's Comp 348 348 361 245 241 -1.6% 2500 Unemployment - - - - - 0.0% Total 208,971 219,307 224,635 232,331 244,132 5.1% OPERATING EXPENSES 3100 Professional Services 3,330 269 600 800 850 6.3% 3400 Contractual 616 431 733 870 4,419 407.9% 3900 Auto Allowance - - - - - 0.0% 4000 Training/Travel 2,087 1,650 5,500 6,500 6,820 4.9% 4100 Communications 284 288 288 288 288 0.0% 4101 Communications - Cell 1,084 1,088 1,160 1,160 660 -43.1% 4102 Communications - Pager - - - - - 0.0% 4200 Postage - - - - - 0.0% 4300 Utilities - - - - - 0.0% 4500 Insurance - - - - - 0.0% 4610 R/M Buildings - - - - - 0.0% 4620 R/M Equipment - - - - - 0.0% 4630 R/M Vehicles-Labor - - - - - 0.0% 4640 R/M Vehicles-Parts - - - - - 0.0% 4650 Outside R/M Veh-Parts - - - - - 0.0% 4700 Printing - - - - 150 0.0% 4800 Promotional - - - - - 0.0% 4900 Other Current - - - - - 0.0% 4920 Legal/Contractual 57,281 40,381 20,000 50,000 50,000 0.0% 4930 Collections/Litigation 200 - 1,500 1,500 1,500 0.0% 5100 Office Supplies 770 500 500 650 650 0.0% 5200 Operating Supplies 2,249 2,364 500 500 600 20.0% 5210 Uniforms - - - - - 0.0% 5220 Household/Instit - - - - - 0.0% 5230 Gas/Oil - - - - - 0.0% 5240 Chemicals/Medical Supplies - - - - - 0.0% 5400 Books/Subs/Dues 2,802 3,026 3,035 3,640 1,175 -67.7% Total 70,703 49,997 33,816 65,908 67,112 1.8% CAPITAL OUTLAY 6200 Buildings - - - - - 0.0% 6300 Improvements - - - - - 0.0% 6400 Machinery/Equipment - - - - 5,000 0.0% 6401 Machinery/Equipment Non-CAP - - - 1,200 1,200 0.0% Total - - - 1,200 6,200 416.7% DEPARTMENT TOTAL 279,674 269,304 258,451 299,439 317,444 6.0%
General Fund IV.53 City of Fernandina Beach, Florida Annual Budget 2016-2017
Department Description & Function
1. Department: Legal
2. Department Description:
The City Attorney traditionally serves three different functions for the City Commission and the City overall. First, the City Attorney assists the City Officials with developing and implementing legally sound, effective and efficient policies and programs, and gives advice as to the best legal means to accomplish the policies set by the City Commission. Second, the City Attorney drafts contracts, ordinances and other legal documents utilized by the government. Third, the City Attorney stands as the official representative of the City in the courtroom and in other proceedings.
Number of Funded Actual Actual Budget Budget Employees 2013-14 2014-15 2015-16 2016-17 City Attorney 1 FT 1 FT 1 FT 1 FT Legal Assistant 1 FT 1 FT 1 FT 0 FT Paralegal 0 FT 0 FT 0 FT 1 FT
Total 2 FT 2 FT 2 FT 2 FT
3. Department Function Summary:
As required by the City Charter, the City Attorney serves as general counsel and chief legal advisor to the City of Fernandina Beach’s City Commission, the City Manager, all city departments, the Board of Adjustment, the Planning Advisory Board and the Historic District Council. In addition, the City Attorney’s Office is responsible for all litigation brought against or on behalf of the city, determines if specialized outside legal assistance is needed, and coordinates the City’s response and strategy regarding general liability insurance claims brought against the City.
General Fund IV.54 City of Fernandina Beach, Florida Annual Budget 2016-2017
Program Goals and Objectives
1. Department: Legal
2. Principal Programs: Legal Counsel and Advice Drafting and Review Litigation / Representation Administration, Operations, Support Charter Officers
Legal Counsel and Advice:
Goals: The Legal Department ensures that the City is in compliance with laws, and proposes legally acceptable ways to accomplish the City’s overall goals, policies and objectives.
Objectives: Provide legal advice and support regarding revenue generating programs and day-to-day operational support and interpretation/application of the City Code of Ordinances, Land Development Code, Charter and Comprehensive Plan.
Investigate and evaluate pension reform options for Commission consideration.
Work with City staff to develop a vacant properties registration ordinance.
Research and legal advice related to digital dispatch driving services (ie. Uber, Lyft) and City regulations
Measurement/ Timeline: Timeliness and success of implementing the Commission objectives stated above through cooperation with City Manager, City Clerk and City staff, legal interpretation relevant to operations, negotiating contracts with consultants, contractors and vendors, and providing advice when necessary regarding viable revenue and pension options. Ongoing through FY 2016-2017.
Drafting / Review:
Goals: Comprehensive and efficient review and drafting of all contracts, ordinances, resolutions, policies and procedures to promote transparency and understanding of City government.
Objectives: Participate in negotiation of construction and financing agreements for construction of the Airport Welcome Center and handle legal
General Fund IV. 55 City of Fernandina Beach, Florida Annual Budget 2016-2017 matters associated with revised Rules and Regulations and Minimum Standards.
Draft/review necessary documents for improvements on Front Street, including adding rail crossing at Alachua Street and construction of waterfront park.
Measurement /Timeline: Practical and efficient legal advice and support to City Commission and City staff through competent drafting of ordinances, resolutions, contracts, policies and procedures. Ongoing through FY 2016-2017.
Litigation / Representation:
Goals: Represent the City in litigation and board matters, and coordinate with insurance companies and outside counsel on litigation, mediation, and pre-suit matters.
Objectives: Participate with outside counsel in the Hedges liability case and City lawsuit regarding Isle de Mai subdivision roads.
File and handle necessary lawsuits to collect on delinquent accounts.
Prosecute animal cruelty and neglect cases as needed with the Nassau Humane Society.
File foreclosure actions as authorized by the Code Enforcement Board and City Commission for vacant and abandoned properties.
Handle demolition cases with Code Enforcement Board to abate unsafe structures in the City.
Represent City staff in any citation appeal cases before the Special Magistrate, including but not limited to parking citation, code violations and resort rental violation appeals.
Keep the City Commission and City staff apprised of the status of all pending litigation matters by reporting status periodically and having closed Attorney/Client sessions as needed.
Participate as board attorney for the Planning Advisory Board, Historic District Council, Board of Adjustment and Code Enforcement Board (when not needed to represent City staff in prosecuting code enforcement cases).
General Fund IV. 56 City of Fernandina Beach, Florida Annual Budget 2016-2017 Measurement/ Timeline: Satisfactory and cost-efficient resolution of litigation matters and pre-suit conflicts. Direct participation with quasi-judicial and advisory boards to reduce costs associated with outside counsel.
Clear and concise communication of litigation matters, costs and resolution options to City Commission. Ongoing through FY 2016-2017.
Administration, Operations, Support Charter Officers:
Goals: Manage the legal department’s budget, supervise legal assistant in the day to day operations of legal department. Support goals and objectives of City Commission through cooperation with City Manager and City Clerk.
Objectives: Work within the proposed budget and encourage fiscal responsibility, including cost effective use of outside counsel for litigation and special projects.
Provide advice and support to the City Clerk and City departments regarding Sunshine Law and public records, and outsourcing of election duties to the Nassau County Supervisor of Elections.
Participate with management staff to handle labor issues and union grievances.
Encourage legal assistant training and education in local government law issues.
Provide advice and support to the City Manager regarding issues that may arise, special projects and overall goals and policy objectives as developed by the City Commission.
Acquire Contract Management software to standardize and central City contracts and agreements. Measurement/ Timeline: Accurate projection and utilization of budgeted monies.
Advise City Clerk regarding Florida Election Code for 2016 general election.
Sunshine Law training periodically for staff, board members and City Commission, as needed and as required by 2013 Senate Bill 846. Satisfactory handling of labor issues and union grievances. Satisfactory advisory support to City Manager and City Clerk.
Ongoing through FY 2016-2017
General Fund IV. 57 City of Fernandina Beach, Florida Annual Budget 2016-2017
General Fund
FUND TITLE:/FUND # EXPENDITURES BY FUNCTION General: 001 General Government
DEPARTMENT NAME/# ACTUAL ACTUAL BUDGET BUDGET BUDGET INCREASE/ Non-Departmental: 001-1910-519. 2014 2015 2015 2016 2017 DECREASE
EXPENDITURE OBJECT #/NAME OPERATING EXPENSES 3100 Professional Services - - - - - 0.0% 3200 Audit 6,255 6,615 6,615 6,795 6,795 0.0% 3400 Contractual 153,591 156,200 140,443 164,240 169,950 3.5% 3500 Investigations - - - - - 0.0% 3900 Auto Allowance - - - - - 0.0% 4000 Training/Travel - - - - - 0.0% 4100 Communications 495 431 211 450 442 -1.8% 4103 Communications - Internet - - 12,000 12,000 2,400 -80.0% 4200 Postage 25,045 13,486 26,500 18,000 15,000 -16.7% 4300 Utilities - Electric 15,223 16,409 13,900 14,500 15,200 4.8% 4310 Utilities - Water & Sewer - 2,498 2,600 2,700 3,000 11.1% 4500 Insurance 24,148 20,338 22,226 22,918 23,953 4.5% 4610 R/M Buildings 13,800 6,103 7,000 13,500 13,000 -3.7% 4620 R/M Equipment 3,328 3,850 6,175 5,175 5,200 0.5% 4700 Printing - - - - - 0.0% 5200 Operating Supplies 7,041 958 1,450 2,080 1,405 -32.5% 5220 Household/Instit 1,200 1,392 1,400 1,400 1,600 14.3% 5400 Books/Subs/Dues - - - - - 0.0% Total 250,126 228,280 240,520 263,758 257,945 -2.2% CAPITAL OUTLAY 6200 Buildings - - - - - 0.0% 6300 Improvements - - - - - 0.0% 6400 Machinery/Equipment - - - - 6,000 0.0% 6401 Machinery/Equipment Non CAP - 1,437 6,200 5,000 - -100.0% Total - 1,437 6,200 5,000 6,000 20.0% DEPARTMENT TOTAL 250,126 229,717 246,720 268,758 263,945 -1.8%
General Fund IV.58 City of Fernandina Beach, Florida Annual Budget 2016-2017
Maintenance Department Mission Statement
We the employees of the City of Fernandina Beach Maintenance Department will strive to perform our duties to the best of our ability in the spirit of professionalism, teamwork, and diligence. As responsible stewards of the citizen’s tax dollars, we will strive to work together in the accomplishment of our assigned responsibilities as efficiently and effectively as possible.
General Fund IV.60 City of Fernandina Beach Annual Budget 2016-2017
Organization Chart Maintenance
Fleet & Facilities Maintenance Director
Administrative Specialist (1) FT
Maintenance Garage Electrician/HVAC Garage Maintenance Foreman Technician Master Tech Mechanic Tech (1) FT Mechanic (1) FT (1) FT (1) PT (2) FT (1) FT
Maintenance Assistant
(3) PT
Facilities Maintenance Department Full-Time: 5.5 Part-Time: 3 Seasonal: 0 Central Garage Department Full-Time: 2.5 Part-Time: 1 Seasonal: 0 Total: Facilities Maintenance Division Full-Time: 8 Part-Time: 2 Seasonal: 0
General Funds IV.61 City of Fernandina Beach, Florida Annual Budget 2016-2017
Position Control Summary Facilities Maintenance
2016-2017 Position/Title Budget
Full-Time Fleet & Facilities Maintenance Director 0.5 31,171 Foreman 1 53,019 Electrician HVAC Technician 1 58,822 Maintenance Technician 2 79,206 Administrative Specialist 1 51,731 Pending Retirement cost 6,768 Merit Pool 5,719
Total FT 5.5 286,436
Part-Time Maintenance Assistant 3 55,000
Total PT 3 55,000
Total Budgeted Positions 8.5 341,436
General Fund IV. 62 City of Fernandina Beach, Florida Annual Budget 2016-2017
General Fund
FUND TITLE:/FUND # EXPENDITURES BY FUNCTION General: 001 General Government
DEPARTMENT NAME/# ACTUAL ACTUAL BUDGET BUDGET BUDGET INCREASE/ Facilities Maintenance: 001-1930-519. 2014 2015 2015 2016 2017 DECREASE EXPENDITURE OBJECT #/NAME PERSONNEL 1200 Salaries 239,080 230,991 240,941 236,800 286,436 21.0% 1210 Worker's Comp Reimbursement - (3,873) - - - 0.0% 1300 Temporary - - - - - 0.0% 1350 Part Time 25,473 28,208 33,578 33,316 55,000 65.1% 1400 Overtime 4,621 6,666 4,000 5,000 4,000 -20.0% 1500 Incentive - - - - - 0.0% 1600 Longevity - - - - - 0.0% 2100 FICA 19,874 19,362 21,307 21,046 26,426 25.6% 2200 Retirement 60,610 60,686 60,686 63,872 93,729 46.7% 2300 Health 41,609 44,381 48,225 50,720 59,604 17.5% 2301 Life 1,221 1,187 1,305 1,232 1,434 16.4% 2400 Worker's Comp 9,280 8,947 9,290 6,259 6,930 10.7% 2500 Unemployment - - - - 0.0% Total 401,768 396,555 419,332 418,245 533,559 27.6% OPERATING EXPENSES 3100 Professional Services - 485 1,000 500 - -100.0% 3200 Audit - - - - - 0.0% 3400 Contractual 5,283 3,571 4,473 4,043 4,041 0.0% 3500 Investigations - - - - - 0.0% 3900 Auto Allowance - - - - - 0.0% 4000 Training/Travel 902 3,080 1,750 2,250 1,750 -22.2% 4100 Communications 214 216 216 216 216 0.0% 4101 Communications - Cell 1,782 1,306 2,844 2,844 1,200 -57.8% 4102 Communications - Pager - - - - - 0.0% 4103 Communications - Internet - - - - - 0.0% 4200 Postage - - 100 100 - -100.0% 4300 Utilities - Electric 2,181 2,226 1,310 1,500 1,500 0.0% 4310 Utilities - Water & Sewer - 573 600 600 600 0.0% 4500 Insurance 9,896 8,334 9,108 9,392 9,816 4.5% 4610 R/M Buildings 1,125 1,013 2,500 2,500 1,500 -40.0% 4620 R/M Equipment 817 1,427 3,000 3,000 3,000 0.0% 4630 R/M Vehicles-Labor 7,500 7,500 7,500 9,000 8,000 -11.1% 4640 R/M Vehicles-Parts 6,120 10,408 8,000 7,500 8,000 6.7% 4650 Outside R/M Veh-Parts - - - - - 0.0% 4700 Printing - - - - - 0.0% 4800 Promotional - - - - - 0.0% 4900 Other Current - - - - - 0.0% 4910 Billing Costs-Sanitation - - - - - 0.0% 5100 Office Supplies 395 431 500 500 300 -40.0% 5200 Operating Supplies 11,575 10,822 11,480 11,730 11,660 -0.6% 5210 Uniforms 1,461 1,453 1,500 1,500 1,700 13.3% 5220 Household/Instit 473 452 1,500 1,000 500 -50.0% 5230 Gas/Oil 10,562 6,212 12,000 10,000 7,000 -30.0% 5240 Chemicals/Medical Supplies - - - - - 0.0% 5400 Books/Subs/Dues - - - - - 0.0% Total 60,286 59,509 69,381 68,175 60,783 -10.8% CAPITAL OUTLAY - - - - - 6200 Buildings - - - - - 0.0% 6300 Improvements - - - - 5,000 0.0% 6400 Machinery/Equipment - 27,394 27,500 - 30,000 0.0% 6401 Machinery/Equipment Non-CAP 2,554 - 3,000 4,500 - -100.0% Total 2,554 27,394 30,500 4,500 35,000 677.8% DEPARTMENT TOTAL 464,608 483,458 519,213 490,920 629,342 28.2% TOTAL GENERAL GOVERNMENT 3,183,249 3,377,499 3,585,145 3,872,198 4,033,233 4.2%
General Fund IV.63 City of Fernandina Beach, Florida Annual Budget 2016-2017
Department Description & Function
1. Department: Maintenance Division: Facilities
2. Department/Division Function Summary:
To provide preventative maintenance and repairs to City owned buildings – the Facilities Maintenance Division maintains and repairs lighting equipment, access gates, electrical systems, plumbing, air conditioning systems, doorways, locks, and all related infrastructure. This department assists contractors with outsourced repairs. This division also provides janitorial services for select buildings (City Hall, Maintenance, UB, and Police).
3. Department Description:
Number of Funded Employees Actual Actual Budget Budget 2013-14 2014-15 2015-16 2016-17 Maintenance Director 0 FT 0 FT 0 FT .5 FT Maintenance Foreman 1 FT 1 FT 1 FT 1 FT Maintenance Technician 1 FT 1 FT 2 FT 2 FT Electrician 2 FT 2 FT 1 FT 1 FT Administrative Specialist 1 FT 1 FT 1 FT 1 FT Custodians 0 PT 0 PT 0 PT 0 PT Maintenance Asst. 2 PT 2 PT 2 PT 3 PT Total 5 FT 5 FT 5 FT 5.5 FT 2 PT 2 PT 2 PT 3 PT
4. Program Performance Indicators:
Performance Indicators Actual Actual Budget Budget 2013-14 2014-15 2015-16 2016-17 Transition to R134 AC 75% 80% 85% 90% systems Transition to Citywide LED N/A 25% 40% 60% lighting Preventative Maintenance N/A 15% 25% 30% hours - % of work performed that is preventative in nature
General Fund IV.64 City of Fernandina Beach, Florida Annual Budget 2016-2017
Program Goals & Objectives
1. Department: Maintenance Division: Facilities
2. Principal Programs:
• Preventative Maintenance • HVAC Upgrade & Replacement
3. Programs Goals and Objectives:
A. Program: Preventative Building Maintenance
Goal: Improve preventative maintenance program on City buildings Objective: Build a more aggressive preventative maintenance schedule in order to reduce the number of reactive repairs. Deadline: Ongoing Measure: Log preventative maintenance work orders and compare against reactive maintenance work orders.
B. Program: HVAC Upgrade & Replacement
Goal: Convert to new R-410 A/C systems Objective: Replace obsolete R-22 systems with new R-410 Deadline: Ongoing Measure: Compare inventory of A/C units with that of prior years – working toward 10% of units per year
General Fund IV.65 City of Fernandina Beach, Florida Annual Budget 2016-2017
Police Department Mission Statement
“Sworn to Protect, Dedicated to Serve”
To serve the public in partnership with our community, to protect life and property, to reduce crime through both proactive intervention and competent response, to resolve conflict through creative problem solving strategies, and to respect human dignity at all times.
General Fund IV.66 City of Fernandina Beach, Florida Annual Budget 2016-2017
Organization Chart POLICE
Chief of Police (1 FT)
Administrative Coordinator (1 FT)
Deputy Chief (1 FT)
Police Captain Police Captain Investigation Bureau Services Bureau (1 FT) (1 FT) A Squad B Squad Police Sergeant Police Sergeant Police Sergeant Investigations (1 FT) Services Bureau Police Sergeant (1 FT) (2 FT) Police Officers Police Officers Records Communications (3 FT) (3 FT) Staff Assistants IT Web/Tech Supervisor Specialist Police Officer
Police Detectives (2 FT) (1 FT) (1 FT) (2 FT) (4 FT) Downtown
D Squad C Squad Police Officer Police Sergeant Crime Scene Police Sergeant (1 FT) Detective (1 FT) (1 FT) Downtown
Police Officers Police Officers
School Resource (3 FT) (3 FT) Police Service Officer Aide (1 PT) (2 FT) Reserve Police Officers (5 PT)
Police Full-Time: 38 Part-Time: 6 Seasonal: 0
General Fund IV.67 City of Fernandina Beach, Florida Annual Budget 2016-2017
Position Control Summary Police
2016-2017 Position/Title Budget Full-Time Police Chief 1 95,073 Deputy Police Chief 1 78,611 Police Captain 2 152,377 Police Lieutenant 0 - Web/Tech Specialist 1 55,660 Police Sergeant 7 457,363 Police Officer 22 1,095,810 34 1,934,894
Communications Officer Supervisor 1 46,675 Staff Assistant 2 82,452 Administrative Coordinator 1 50,381 4 179,508
Merit Pool 68,875 Holiday Pay 78,000 Sell Back-Sick Leave 10,100 Pending Retirement cost 7,700 Comp Time Sell Back 10,100 Total FT 38 2,289,177 Part-Time Police Service Aide 1 20,085 Police Reserve Officer 5 99,788 Merit Part Time 4,196 Total PT 6 124,069
Total Budgeted Positions 44 2,413,246
General Fund IV. 68 City of Fernandina Beach, Florida Annual Budget 2016-2017
General Fund FUND TITLE:/FUND # EXPENDITURES BY FUNCTION General: 001 Public Safety
DEPARTMENT NAME/# ACTUAL ACTUAL BUDGET BUDGET BUDGET INCREASE/ Police:001-2100-521. 2014 2015 2015 2016 2017 DECREASE EXPENDITURE OBJECT #/NAME PERSONNEL 1200 Salaries 2,081,138 2,087,734 2,202,495 2,126,816 2,289,177 7.6% 1210 Worker's Comp Reimbursement (3,310) - - - - 0.0% 1300 Temporary - - - - - 0.0% 1350 Part Time 58,752 67,584 85,000 116,493 124,069 6.5% 1400 Overtime 132,515 132,827 150,000 144,500 150,982 4.5% 1500 Incentive 16,032 15,776 18,000 18,000 19,260 7.0% 1600 Longevity - - - - - 0.0% 2100 FICA 165,827 164,785 187,845 184,044 197,637 7.4% 2200 Retirement 799,241 752,771 752,771 705,258 708,295 0.4% 2300 Health 451,066 442,914 494,872 464,388 514,629 10.8% 2301 Life 10,526 10,494 10,821 10,394 11,373 9.4% 2400 Worker's Comp 66,256 70,783 73,497 45,822 46,874 2.3% 2500 Unemployment - 3,821 - - - 0.0% Total 3,778,043 3,749,489 3,975,301 3,815,715 4,062,296 6.5% OPERATING EXPENSES 3100 Professional Services - - - - - 0.0% 3400 Contractual 54,803 56,736 49,349 43,599 55,660 27.7% 3410 Animal Control - - - - - 0.0% 3500 Investigations 2,465 2,974 3,000 3,500 5,000 42.9% 4000 Training/Travel 24,019 18,369 17,700 19,200 22,600 17.7% 4100 Communications 4,808 6,506 6,310 3,096 4,785 54.6% 4101 Communications - Cell - - - - - 0.0% 4102 Communications - Pager - - - - - 0.0% 4103 Communications - Internet 9,637 8,031 9,637 6,535 6,535 0.0% 4104 Communications - Mobile - - - - 37,500 0.0% 4105 Communications - 911 System 32,739 21,554 33,000 - - 0.0% 4300 Utilities - Electric 53,140 38,974 37,000 38,000 37,000 -2.6% 4310 Utilities - Water & Sewer - 9,761 10,000 10,000 10,000 0.0% 4320 Utilities - Propane & Other - 450 5,000 4,000 4,000 0.0% 4400 Rental/Leases - - - - - 0.0% 4500 Insurance 193,696 163,130 178,279 182,344 190,579 4.5% 4610 R/M Buildings 18,816 21,591 27,000 27,000 41,000 51.9% 4620 R/M Equipment 10,165 11,433 11,000 11,500 11,500 0.0% 4630 R/M Vehicles-Labor 30,000 28,000 28,000 35,000 35,000 0.0% 4640 R/M Vehicles-Parts 57,397 67,720 55,000 65,000 65,000 0.0% 4650 Outside R/M Veh-Parts - - - - - 0.0% 4700 Printing 3,205 2,174 2,950 3,200 3,200 0.0% 4800 Promotional 1,852 1,994 2,000 2,000 3,000 50.0% 4900 Other Current - - - - - 0.0% 5100 Office Supplies 7,591 6,474 6,500 7,500 7,500 0.0% 5200 Operating Supplies 9,412 23,088 6,500 4,500 35,500 688.9% 5210 Uniforms 57,391 49,811 53,580 51,230 52,442 2.4% 5220 Household/Instit 2,286 2,645 2,500 2,500 2,750 10.0% 5230 Gas/Oil 110,887 80,177 125,000 105,000 85,000 -19.0% 5400 Books/Subs/Dues 889 732 1,290 1,290 1,390 7.8% Total 685,198 622,324 670,595 625,994 716,941 14.5% CAPITAL OUTLAY 6200 Buildings - - - - - 0.0% 6300 Improvements 6,544 - - - - 0.0% 6400 Machinery/Equipment - - - - 176,300 0.0% 6401 Machinery/EquipmentNon CAP 7,914 46,188 - - - 0.0% Total 14,458 46,188 - - 176,300 0.0% 7100 Principal 126,228 130,643 130,643 133,051 108,345 -18.6% 7200 Interest 23,356 20,271 20,272 17,126 12,733 -25.7% Total 149,584 150,914 150,915 150,177 121,078 -19.4% DEPARTMENT TOTAL 4,627,283 4,568,915 4,796,811 4,591,886 5,076,615 10.6%
General Fund IV.69 City of Fernandina Beach, Florida Annual Budget 2016-2017
Department Description & Function
1. Department: Police
2. Department Function Summary:
The City of Fernandina Beach Police Department, in its capacity as a public safety entity, is responsible for the law enforcement role in the City; To develop Community Partnerships that will help in problem solving; To enforce the law in a fair and impartial manner, recognizing both the statutory and judicial limitations of police authority and the constitutional rights of all persons.
3. Department Description:
The Fernandina Beach Police Department provides the following services: criminal law enforcement, traffic and parking enforcement, traffic control, preventive patrol, bike, Segway and beach patrol, criminal investigation, special enforcement, security for special events, a school officer program and school-based educational programs. In addition, we have a records division and an evidence storage and processing system.
Our overall function is to serve and protect as well as strive to improve the quality and security of the lifestyle of the citizens, employers, employees and visitors to Fernandina Beach.
Number of Funded Employees Actual Actual Budget Budget 2013-14 2014-15 2015-16 2016-17 Police Chief 1 FT 1 FT 1 FT 1 FT Deputy Police Chief 1 FT 1 FT 1 FT 1 FT Captain 2 FT 2 FT 2 FT 2 FT Lieutenant 1 FT 1 FT 1 FT 0 FT Sergeants 6 FT 6 FT 6 FT 7 FT Officers 19 FT 19 FT 20 FT 22 FT Public Service Aide 1 PT 1 PT 1 PT 1 PT Communications Officer Supervisor 1 FT 1 FT 1 FT 1 FT Communications Officer 5 FT 5 FT 0 FT 0 FT Administrative Coordinator 1 FT 1 FT 1 FT 1 FT Staff Assistant 2 FT 2 FT 2 FT 2 FT Code Compliance Officer 0 FT 0 FT 0 FT 0 FT Web / Technical Specialist 1 FT 1 FT 1 FT 1 FT Part Time/Reserves 5 PT 5 PT 5 PT 5 PT Total 40 FT 40 FT 36 FT 38 FT 6 PT 6 PT 6 PT 6 PT
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City of Fernandina Beach, Florida Annual Budget 2016-2017
4. Program Performance Indicators:
Program Performance Indicators Actual Actual Budget Budget 2013-14 2014-15 2015-16 2016-17 Calls for Service 22000 22500 23000 23000 Traffic Citations 1500 1250 1300 1300 Parking Citations 500 1000 1500 1500
Patrol Arrest 625 600 600 600
DUI 80 75 50 50 Accident Reports Processed 325 300 320 320 Police Reports Processed 1625 1600 1650 1650 Parking Tickets Paid 75% 80% 85% 85% Community Meetings/Crime Prevention talks in schools & businesses & News Articles 125 100 100 100 Articles Received-Property Room 850 800 800 800 Articles Removed-Property Room 550 500 550 550 SEU Arrests 50 75 75 75 SEU Drug Buys 50 50 50 50 SEU Search Warrants 15 15 10 10 SEU Citations 25 25 30 30 Cases Investigated 550 550 600 600 Cased Cleared by Investigators 200 250 275 275 Written Warning Notices 1000 1250 1300 1300
Crime Statistics for the City of Fernandina Beach
Program Performance Indicators Actual Actual Actual Actual Budget Budget 2011 2012 2013 2014 2015 2016 Part 1 UCR Crimes 394 400 331 308 325 325 Violent 46 45 36 34 35 35 Non-Violent 355 350 295 274 290 290 Domestic Violence 32 45 66 51 55 55 Number of training hours completed 3029 3000 2500 3247 2750 2750
General Fund IV.71
City of Fernandina Beach, Florida Annual Budget 2016-2017 PROGRAM GOALS AND OBJECTIVES
1. Department: Police
2. Principal Programs: Operations Bureau Investigative Bureau Support Services Bureau Office of the Chief
3. Program Goals and Objectives:
Program –OPERATIONS BUREAU The Operations Bureau is comprised of seventeen (17) full time employees consisting of one (1) Deputy Chief, four (4) Sergeants, twelve (12) police officers. Five (5) part time Police Reserve Officers supplement the Operations Bureau.
The Operations Bureau (Patrol) is the most visible part of the Department because officers wear uniforms, drive marked police vehicles, respond to emergency calls for service, and provide routine patrol of the City. The Patrol Section is also the largest organizational component of the Department. The Patrol Section provides for regular patrol of all areas within the jurisdiction of the City of Fernandina Beach in an effort to deter crime, enforce traffic rules and regulations, and to apprehend persons committing criminal acts. The Section initiates investigatory procedures when laws have been broken and assist with prosecution. Within the Patrol Section, duties are also carried out through specialized assignments such as foot patrol and ATV patrol. Patrol is encouraged to collaborate with the community with an emphasis on proactive crime prevention: promoting community government interaction, problem solving and community engagement. This section addresses the causes of crime, the concerns of fearful citizens and other community issues. A Police Reserve Program augments regular uniform patrol officers by providing a trained, equipped cadre of sworn part-time officers.
Objective: To continue to promote community involvement. Shift the focus to increase citizen contacts and problem solving approaches.
Measure: The number of citizen contacts and problem solving approaches derived from such contacts. Members of the Operations Bureau are encouraged to make citizen contacts during each shift and to determine citizen concerns in their assigned area of responsibility. If those concerns can be addressed through police services, members are encouraged to develop a plan or offer appropriate assistance. If not, they are encouraged to refer the issue to the appropriate agency. Deadline: September 30, 2017
Objective: Continue to strive to maintain an average response time on calls for service to three (3) minutes or less.
Measure: The average response time in minutes. The average response time to priority calls for service remains a source of pride within the department and remains close to two minutes. Deadline: September 30, 2017
General Fund IV.72
City of Fernandina Beach, Florida Annual Budget 2016-2017 Objective: Enforce all laws and ordinances in a manner that is beneficial to the community. Analyze data and take specific strategies to enforce laws and ordinances that have a positive impact on community safety.
Measure: The number of violation notices /traffic citations written, as well as the rate of part one crime and traffic crashes.
Deadline: September 30, 2017
Objective: Stay abreast of technology as we enter into a combined computer aided dispatch and records management system with the Nassau County Sheriff’s Office for patrol officers and ensure all officers are trained to utilize the system.
Measure: Equipment installed and upgraded, and officers trained to complete all of their reports via their computers. We also measure the reduction in the amount of time officers spend in the station writing reports vs. the increase in time available for patrolling & visibility on the streets, including follow-up investigation of Part I and Part II crimes. Technology presents opportunities and challenges and we have recently completed a major software upgrade, have significantly improved our web presence and have added a crime report feature for review by concerned citizens. Deadline: September 30, 2017
Objective: To promote community, government and police partnerships, proactive problem solving, and true engagement to address the causes of crime, the fear of crime, and other community issues. Motivate the public to become active within their neighborhoods or places of business, and to encourage them to get involved in the early stages of problem solving and problem identification.
Measure: The number of neighborhood watch and business watch programs started and maintained, as well as the number of community groups and non-profits with police department representation. Deadline: September 30, 2017
Objective: Conduct special enforcement initiatives focusing on impaired drivers.
Measure: Review arrests, traffic stops and citations. Deadline: September 30, 2017
Program – INVESTIGATIVE BUREAU
The Investigative Bureau is comprised of ten (10) full time employees consisting of one (1) Captain, two (2) Sergeants, four (4) Detectives, one (1) Crime Scene (Property/Evidence) Detective and two (2) School Resource Officers.
The Investigative Bureau is responsible for criminal investigations, to include crimes against persons and property, missing persons and special investigations, which includes narcotics investigations, career criminal and sex offender investigations. Criminal cases are typically initiated by the Uniformed Patrol Division and then transferred to investigators for follow up. Basic responsibilities include solving crimes, arresting suspects and the recovery of property. The Investigations Bureau has the responsibility for conducting investigations relating to
General Fund IV.73
City of Fernandina Beach, Florida Annual Budget 2016-2017 narcotics, vice offenses, and assisting investigators and patrol in the suppression of crime when traditional police methods are not sufficient. With a pro-active approach, they utilize intelligence, covert and overt tactics to deal with the illegal distribution of narcotics, and the resulting crimes caused by that activity. They further assist in combating crime by a pro- active, highly visible presence and response to noted crime areas and problems. Investigators collect, correlate, and analyze criminal intelligence to help identify, reduce and prevent crimes. Personnel and equipment of the Investigative Bureau are available on a 24-hour basis.
Goal: To apprehend those responsible for criminal actions within the city and to deter others from similar actions by aggressive prosecution.
Objective: Increase percentage arrests and dollar amount of recovered property as compared to crime rates.
Measure: Rise in the number of arrests and dollar amount of recovered property, as well as the relative number of part one crimes reported.
Deadline: September 30, 2017
Crime Scene Investigations:
Goal: Process more crime scenes to increase solvability factors necessary for successful criminal investigations.
Objective: Respond to more crime scenes and work closer with patrol to process potential evidence.
Measure: Number of scenes processed and number of additional cases assigned to be investigated. Deadline: September 30, 2017
Evidence/Property Processing:
Goal: To process and store evidence/property in an orderly, professional manner.
Objective: Utilize the available space in such a manner that all items are immediately accounted for, easily located and readily available.
Measure: The overall neat and orderly arrangement of the facility, as well as our required in-house annual audit and outside audits completed by the Florida Department of Law Enforcement and the Commission on Florida Law Enforcement Accreditation. Deadline: September 30, 2017
Goal: To aggressively investigate all violations of the State Narcotics laws and to provide assistance to Patrol Division when needed.
Objective: Set up surveillance operations, conduct undercover drug buys, and gather intelligence information to further criminal investigations.
Measure: Number of drug arrests, undercover drug buys, surveillance operations, and search warrants executed.
General Fund IV.74
City of Fernandina Beach, Florida Annual Budget 2016-2017 Deadline: September 30, 2017
Objective: To reduce the distribution of illicit drugs in the City of Fernandina Beach by identifying and arresting individuals responsible as well as seizing assets of these individuals when warranted under the Florida Contraband Forfeiture Act.
Measure: The increase in number of narcotic related arrest and number of seizures made. Deadline: September 30, 2017
School Resource Officers, handle police-related matters occurring on school grounds within the City. School Resource Officers also serve as back up to patrol in emergency situations, work with the PAL program, beach patrol, and in any other areas deemed necessary when school is out for the summer. Additionally, the School Resource Officer works closely with the Department of Children and Families in their efforts to assist families in need of counseling or assistance. School Resource Officers are encouraged to work with school personnel in implementing various training programs, discussion sessions, and youth events on building self-esteem, drug education and crime reduction. With an established good rapport, and trusting relationship with the students and teachers, these officers can gather intelligence information for investigators and become very proactive in crime prevention.
Goal: To improve police relations within the school system and parents to improve community youth relations with the police and develop favorable attitudes toward law enforcement. To continue to provide law enforcement safety and drug awareness programs to be proactive in reducing crime on school campuses.
Objective: Emphasis focused on developing a meaningful relationship with students.
Measure: A reduction in school campus incidents and incidents of crime.
Deadline: September 30, 2017
Objective: Organize and present crime prevention classes to students, focusing on truancy, gang prevention, and peer pressure and drug awareness.
Measure: Number of classes/programs presented throughout the year.
Deadline: September 30, 2017
Program – SUPPORT SERVICES BUREAU
The Support Services Bureau is comprised of seven (8) full time employees consisting of one (1) Captain, one (1) sergeant, One (1) police officer, one (1) Police Service Aide, one (1) IT Specialist, one (1) Communications Supervisor (Liaison) and two (2) Staff Assistants. The Support Services Bureau is also supplemented by one (1) part time Police Service Aide.
The Information Technology/Property section is responsible for oversight of all department equipment and technology. This section is also responsible for staying abreast of current trends in technology and keeping the department informed as to what is required for the proper maintenance and future needs of the department in regards to technology and equipment. Specific duties include, but are not limited to: Help Desk Support, Web Site Support, Network Support, Administration and Security, Computer and Application Support, Mobile Telephone Support and Camera Maintenance.
General Fund IV.75
City of Fernandina Beach, Florida Annual Budget 2016-2017 Goal: Keep technology equipment operating in a fashion that provides the highest level of service to the community and the employees of the Police Department.
Objective: Manage and maintain all local IT programs.
Measure: Number of hours per year local IT programs are operational and available. Deadline: September 30, 2017
Objective: Manage and maintain all hardware relating to IT programs. Measure: Number of items that are operable during the year.
Deadline: September 30, 2017
Accreditation Section:
The Support Services Bureau also coordinates the Accreditation Process through the Florida Department of Law Enforcement’s Commission for Florida Law Enforcement Accreditation. The Accreditation process provides industry norms and standards against which agency performance can be measured and monitored. It also provides the agency with a continuous flow of Commission distributed information concerning exemplary policies, procedures and projects. Goal: Remain current on Accreditation compliance
Objective: Have all proofs and policies current.
Measure: Internal reviews pending next Commission review in 2017 Deadline: September 30, 2017
Police Records Management:
A component of the Support Services Bureau, this office provides for recording, guardianship, accessibility, and the timely processing of incident, criminal, and traffic documentation created by the Uniformed Patrol Division and Investigative Units with regards to Florida public Records law and in-house procedures. In addition, monies are collected for copies of accident reports, parking tickets, fingerprinting, and general receptionist duties provide for daily service to the public. The Records Management section of the Fernandina Beach Police Department comprised of two (2) Staff Assistants and supervised by the Support Services Bureau Captain, is the core non- administrative information processing unit for the Department. Records Personnel is also the receptionist for the department. Secondary functions include telephone duties, and assisting other police personnel as the need arises. The Records division is also responsible for collecting (via data entry) and sending of statistical (UCR) data to FDLE.
Goal: Provide support to the Police Department and top level customer service to the community.
Objective: Aggressive efforts to collect outstanding fines for parking citations.
Measure: Review of percentage of citations paid over previous years. Deadline: September 30, 2017
Objective: Decrease the need for record storage space by scanning reports to the digital imaging scanner.
General Fund IV.76
City of Fernandina Beach, Florida Annual Budget 2016-2017
Measure: The reduction in the need for record storage, the records staff trained and utilizing the data-imaging scanner to its fullest potential. Deadline: September 30, 2017
Objective: Comply with all public records requests in accordance with Florida Statues.
Measure: Public Records request completed in a timely manner and within the guidelines of the Florida Statues. Deadline: September 30, 2017
Police Communications:
In March of 2015, the Fernandina Beach Police Department entered into an agreement with the Nassau County Sheriff’s Office to provide all communications services to the Police Department. This includes call taking, call dispatching and Computer Aided Dispatch Services. The Police Communications Supervisor acts as a liaison with the Nassau County Sheriff’s Office to provide feedback, address policy concerns, phone lists and assistance when required. The position also repairs all physical radios and provides training and audits related to the State of Florida databases. The position also supplements the IT Specialist with hardware issues.
Goal: Provide support to the Police Department and the Sheriff’s Office which keeps both agencies in compliance with the needs of the community.
Objective: Provide input operations and improvements of the Computer Aided Dispatch System being operated by the Sheriff’s Office.
Measure: Daily work product of officers is complete, records are properly stored and Maintained within policy and applicable laws. Deadline: September 30, 2017
Objective: All Police Department members are trained and up to date on the use and policies of applicable Florida data base systems relating to the criminal justice function.
Measure: Members certificates as issued by the State of Florida remain current. Deadline: September 30, 2017
Training: The Support Services Bureau coordinates training for all members of the Police Department.
Goal: To continue to provide high-quality, specialized training in law enforcement related fields at our facility utilizing other agencies, such as the Northeast Florida Criminal Justice Training Center, and other training facilitators. Holding training at our own facility allows a greater number of officers to benefit from this specialized training, as well as lowers the cost of travel and per diem to obtain the training at other locations outside of our County. This is especially applicable to Mandatory Retraining classes for Law Enforcement Certification.
Objective: Coordinate more specialized training classes at our facility. Invite other law enforcement agencies to attend out training classes and share the cost of securing the instructor.
General Fund IV.77
City of Fernandina Beach, Florida Annual Budget 2016-2017 Measure: Number of training classes/courses taken at our facility, as well as number of other law enforcement agency attendees. Deadline: September 30, 2017
Objective: Continue to provide training for all sworn officers, specialized units and civilian employees as well as continue to provide the opportunity for all sworn police officers to work towards a two-year degree in Criminal Justice. Measure: The number of training classes taken, and/or hours of instruction; the number of two-year degrees earned in Criminal Justice, and college credit received by sworn police officers & other police personnel. Deadline: September 30, 2017
Parking Enforcement – Traffic Education
The part time Police Service Aide under the direction of the sergeant enforces parking ordinances in the downtown area and positions traffic safety devices such as speed radar signs and information boards in various areas of the City. The sergeant works with the Florida Department of Transportation Law Enforcement Liaison Traffic Program to ensure the agency is up to date on best practice polices relating to traffic enforcement and submits all required data to document traffic enforcement efforts.
Goal: Keeping parking spaces rotating and available for those patronizing Downtown businesses.
Objective: Work to educate the public on parking issues and enforce ordinances as necessary.
Measure: Review parking complaints, number of educational efforts to include warning citations and to review parking citations issued. Deadline: September 30, 2017
Goal: Reduce traffic crashes and promote safety.
Objective: Educate the public on traffic issues to include the placement of traffic radar signs.
Measure: Number of crashes within the City limits. Deadline: September 30, 2017
Goal: Participate in the FDOT Law Enforcement Liaison Challenge
Objective: Provide data to FDOT LEL Challenge and to adopt best practice policies.
Measure: Comparison to efforts of agencies within Florida or comparable size. Deadline: September 30, 2017
Special Events – Right of Way Enforcement
The full time Police Service Aide under the direction of the sergeant will coordinate Special Events within the City. The Police Service Aide will also enforce right of way violations within the City.
General Fund IV.78
City of Fernandina Beach, Florida Annual Budget 2016-2017 Goal: Coordinate special events in a manner that promotes public safety and does not cause an undo strain on City resources.
Objective: Meet with and coordinate with event organizers and City staff.
Measure: Number special events within the City operated without public safety issues and with staff resources that do not unduly interfere with normal duties. Deadline: September 30, 2017
Goal: Keep right of ways clear of unnecessary obstructions and illegal signage.
Objective: Work with business owners and residents to educate concerning right of way violations and gain compliance through those efforts or enforcement efforts as necessary.
Measure: Reduction of right of way violations. Deadline: September 30, 2017
Program – OFFICE OF THE CHIEF
The Office of the Chief of Police is comprised of two (2) full time employees consisting of one (1) Police Chief and one (1) Administrative Coordinator. The Office of the Chief of Police strives to provide leadership to the department; develop goals and plan strategy for the department; develop a budget for the operation of the police department; develop and implement departmental policies in compliance with federal, state, and local laws and guidelines; communicate with other City department, federal, state and county agencies, and the community in which we serve. This division further provides support services for Police Personnel through activities related to: employee recruitment, supervision/counseling, and scheduling. Additionally, checking the accuracy of payroll records and submission of same to Finance Department are all duties either coordinated/supervised or administered by this bureau.
The Office of the Chief of Police provides administrative and managerial oversight of all areas within the Fernandina Beach Police Department as well as their activities. This office is also responsible for development of new programs and projects. The Chief of Police assisted by the Deputy Chief of Police, Captain of Operations, Captain of Support, and the Administrative Assistant. Liaison is maintained with the City Commission through the City Manager, to the Chief of Police, then to the appropriate bureau.
Goal: Improve public perception of the Police Department.
Objective: To continue to strengthen the relationship between the Police Department & the community by being openly and enthusiastically available to the media, homeowners associations, non-profit and charity groups, faith-based organizations, and all other community stakeholders. To improve communication between the Police Department and community stakeholders by developing a more comprehensive web presence. To continue to offer the use of the Department’s Community Room to other City Departments for training, as well as local civic groups, at no cost.
Measure: Accurate and positive media reports.
Measure: Contacts via the Police Department website and Facebook.
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City of Fernandina Beach, Florida Annual Budget 2016-2017
Measure: Citizens/groups utilizing the Police Station’s Community Room.
Measure: Participation in community events.
Deadline: September 30, 2017
General Fund IV.80
City of Fernandina Beach, Florida Annual Budget 2016-2017
Fernandina Beach Fire Department Mission Statement
The Fernandina Beach Fire Department is committed to providing the highest quality public safety and compassionate care for our community, and its visitors through a proficient response to all hazards. The Mission will be accomplished by maintaining a well-equipped, highly-trained and motivated force of professional firefighters and rescue personnel while promoting fiscally sound management, fire prevention and public safety education programs.
“Proudly Protecting the Isle of Eight Flags for Over a Century”
General Fund IV.81 City of Fernandina Beach, Florida Annual Budget 2016-2017 Organization Chart Fire
Fire Chief
Administrative Coordinator (1 FT)
Deputy Chief/EMS Deputy Chief/Fire Marshal (1 FT) (1 FT)
Ocean Rescue LifeGuards (60 S) Captain Captain Captain (1 FT) (1 FT) (1 FT)
Lieutenant Lieutenant Lieutenant (1 FT) (1 FT) (1 FT)
Engineer Engineer Engineer (2 FT) (2 FT) (2 FT)
Firefighter Firefighter Firefighter (6 FT) (6 FT) (6 FT)
Full-Time: 34 Part-Time: 0 Seasonal: 60
General Fund IV.82 City of Fernandina Beach, Florida Annual Budget 2016-2017
Position Control Summary Fire
2016-2017 Position/Title Budget
Full-Time Fire Chief 1 82,575 Deputy Fire Chief 2 144,423 Captain 3 222,363 Lieutenant 3 188,494 Engineer 6 306,809 Firefighter/Para/Emt 18 662,394 Administrative Coordinator 1 43,252
Sick Leave Sell Back 13,000 Holiday Pay/Firefighters 41,065 Pending Retirement Cost 10,000 Merit Pool 66,727 Total FT 34 1,781,102
Temporary/Seasonal Ocean/Rescue Lifeguards-City 30 108,600 Ocean/Rescue Lifeguards-County 30 108,600 Total Temp/Seasonal 60 217,200
Total Budgeted Positions 94 1,998,302
General Fund IV. 83 City of Fernandina Beach, Florida Annual Budget 2016-2017
General Fund FUND TITLE:/FUND # EXPENDITURES BY FUNCTION General: 001 Public Safety
DEPARTMENT NAME/# ACTUAL ACTUAL BUDGET BUDGET BUDGET INCREASE/ Fire:001-2200-522. 2014 2015 2015 2016 2017 DECREASE EXPENDITURE OBJECT #/NAME PERSONNEL 1200 Salaries 1,508,779 1,560,205 1,472,498 1,731,899 1,781,102 2.8% 1210 Workers' Comp - - - - - 0.0% 1300 Temporary 161,444 188,072 201,000 201,000 217,200 8.1% 1350 Part Time - - 33,800 - - 0.0% 1400 Overtime 236,869 235,543 209,070 223,705 130,620 -41.6% 1500 Incentive 109,387 106,459 120,000 129,000 146,500 13.6% 1600 Longevity - - - - - 0.0% 2100 FICA 149,701 154,377 155,782 174,849 174,070 -0.4% 2200 Retirement 657,407 568,300 537,510 608,627 568,875 -6.5% 2300 Health 286,898 303,251 329,319 352,974 419,554 18.9% 2301 Life 7,461 7,613 7,732 8,122 8,758 7.8% 2400 Worker's Comp 86,858 90,922 94,408 56,998 52,271 -8.3% 2500 Unemployment 2,489 (17) - - - 0.0% Total 3,207,293 3,214,725 3,161,119 3,487,174 3,498,950 0.3% OPERATING EXPENSES 3100 Professional Services - - - - 20,000 0.0% 3400 Contractual 65,660 66,480 65,582 69,774 90,761 30.1% 3500 Investigations 800 - 800 800 800 0.0% 4000 Training/Travel 20,754 21,216 30,284 30,284 30,284 0.0% 4100 Communications 1,249 2,962 2,952 3,814 1,306 -65.8% 4101 Communications - Cell 5,345 6,032 6,000 6,000 9,000 50.0% 4102 Communications - Pager - - - - - 0.0% 4103 Communications - Internet 9,261 11,722 10,821 11,427 9,867 -13.7% 4200 Postage 425 318 600 600 600 0.0% 4300 Utilities - Electric 26,046 20,811 21,800 21,800 21,800 0.0% 4310 Utilities - Water & Sewer - 3,989 8,500 4,800 4,800 0.0% 4320 Utilities - Propane & Other - 2,641 700 3,680 3,680 0.0% 4500 Insurance 43,429 36,576 39,972 41,218 43,079 4.5% 4610 R/M Buildings 25,187 30,886 43,000 43,000 43,000 0.0% 4620 R/M Equipment 15,646 17,269 22,000 22,000 22,000 0.0% 4621 R/M Equipment - Ocean Rescue - - - - 5,000 0.0% 4630 R/M Vehicles-Labor 25,000 30,000 30,000 37,000 40,000 8.1% 4640 R/M Vehicles-Parts 76,666 69,769 70,000 75,000 90,000 20.0% 4650 Outside R/M Veh-Parts - - - - - 0.0% 4700 Printing 1,697 1,148 1,500 2,000 2,000 0.0% 4800 Promotional 2,996 2,392 3,000 3,000 3,000 0.0% 4900 Ambulance Billing/Collection Fees 30,458 30,299 35,000 35,000 35,000 0.0% 5100 Office Supplies 2,327 3,030 3,400 3,400 3,400 0.0% 5200 Operating Supplies 49,788 39,728 58,000 60,950 60,950 0.0% 5201 Operating Supplies - Ocean Rescue - - - - 15,000 0.0% 5210 Uniforms 57,063 62,063 61,400 61,100 61,100 0.0% 5211 Uniforms - Ocean Rescue - - - - 3,500 0.0% 5220 Household/Instit 4,452 4,685 4,500 5,000 5,000 0.0% 5230 Gas/Oil 36,444 27,295 45,000 38,000 30,000 -21.1% 5240 Chemicals/Medical Supplies 48,556 65,466 65,000 70,000 75,000 7.1% 5400 Books/Subs/Dues 2,196 2,392 3,000 3,000 5,300 76.7% Total 551,445 559,169 632,811 652,647 735,227 12.7% CAPITAL OUTLAY 6200 Buildings - - - 33,000 - -100.0% 6300 Improvements - - - - 85,000 0.0% 6400 Machinery/Equipment 92,747 30,808 87,000 33,500 103,835 210.0% 6401 Machinery/Equipment Non-CAP 30,254 60,408 74,800 60,500 30,085 -50.3% Total 123,001 91,216 161,800 127,000 218,920 72.4% 7100 Principal - - - - - 0.0% 7200 Interest - - - - - 0.0% Total - - - - - 0.0% 0 0% DEPARTMENT TOTAL 3,881,739 3,865,110 3,955,730 4,266,821 4,453,097 4.4%
General Fund IV.84 City of Fernandina Beach, Florida Annual Budget 2016-2017 Department Description & Function
1. Department: Fire Department
2. Department Summary:
The Fire Department provides Advanced Life Support Emergency Medical Response & Transport, Fire Suppression, Fire Prevention, Public Education, Ocean Rescue, Emergency Preparedness, and Special Operations Rope Rescue and Hazardous Materials response to City residents, visitors, and businesses as a municipal fire department and to surrounding areas through an inter-local agreement with Nassau County.
3. Department Description:
The Fire Department operates two (2) fire stations, thirty-two (32) full-time personnel and forty (40) temporary/seasonal Ocean Rescue personnel. The department consists of four (4) divisions: Administration/Operations, Emergency Medical Services (EMS)/Training, Fire Prevention, and Ocean Rescue. The following positions are funded in the Fire Department and have duties and/or responsibilities in all four (4) divisions.
Number of Funded Employees Actual Actual Budget Budget 2013-14 2014-15 2015-16 2016-17 Fire Chief 1 FT 1 FT 1 FT 1 FT Deputy Chief/EMS 1 FT 1 FT 1 FT 1 FT Deputy Chief/Fire Marshal 0 FT 0 FT 1 FT 1 FT Captain/Fire Officer 3 FT 3 FT 3 FT 3 FT Lieutenant/Fire Officer 3 FT 3 FT 3 FT 3 FT Engineer 6 FT 6 FT 6 FT 6 FT Firefighter/EMT/Paramedics 16 FT 16 FT 16 FT 18 FT Administrative Coordinator 1 FT 1 FT 1 FT 1 FT Ocean Rescue Lieutenant 0 FT 0 FT 0 FT 0 FT Ocean/Rescue Life Guards 35 S/T 35 S/T 35 S/T 60 S/T 31 FT 31 FT 32 FT 34 FT Total 35 S/T 35 S/T 40 S/T 60 S/T
General Fund IV.85 City of Fernandina Beach, Florida Annual Budget 2016-2017
4. Program Performance Indicators:
Actual Actual Budget Budget Program Performance Indicators 2013-14 2014-15 2015-16 2016-17
Emergency Calls for Service Fire-EMS-Haz-Mat, Technical Rescue 2,138 2,343 2,400 2,520
Ocean Rescue (includes Nassau County Parks) 300 394 400 490
Estimated Non-Emergency Calls for Service 1,400 1,100 1,000 1,150 Service Calls, Walk-In, Blood Pressure Checks, Public Health Screens, Information, Etc. Public Education (Schools, day care’s, civic clubs, safety fairs, local 250 250 200 220 industries, bike rodeo’s etc.)
5. Highlights during FY 2015/2016 from October 1, 2015 to May 1, 2016:
• Renewed contract with Nassau County to provide Ocean Rescue services to the south end of Amelia Island for a fifth (5th) year. The City Commission listed Ocean Rescue as a priority goal for the FY 16/17 year. • Purchased a new 2016 Pierce Custom Pumper and began a replacement plan for future fire apparatus. • Began training and equipping of Fire Rescue personnel for Marine Rescue Operations. • Provided emergency command and control, accountability, safety and documentation training for personnel. • Continuing to work with County Emergency Manager to ensure emergency preparedness plan is compliant with the County Emergency Management Plan (CEMP). • Continued public safety education through schools, day cares, safety fairs, speeches at civic clubs, and bicycle rodeos. Began instituting a Community CPR programs. • Continue to revise and implemented many Standard Operating Procedures (SOP’s) for compliance with State regulations regarding Firefighter Safety and fire ground operations. • Managed and operated emergency services for a successful 53rd Annual Shrimp Festival.
General Fund IV.86 City of Fernandina Beach, Florida Annual Budget 2016-2017
Program Goals & Objectives Update
1. Department: Fire Department
2. Principal Programs:
Emergency Medical Services Ocean Rescue Fire Suppression Emergency Preparedness Fire Prevention/Public Education Special Operations Response
3. Short Term Goals and Objectives:
A. Fire Suppression
Goals: Continue to provide fire suppression and firefighter safety training to meet Insurance Services Office (ISO) and FL State Marshal’s Office requirements regarding emergency command and control, accountability, safety officer, pre-incident planning, and proper documentation.
Objective: Train all Fire-Rescue personnel to address fire ground performance and firefighter safety. The following are the nationally recognized standards that address these issues; NFPA 1026 Standard for Incident Management Personnel Professional Qualification, NFPA 1500 Standard on Fire Department Occupational Safety and Health Program, NFPA 1521 Standard for Fire Department Safety Officer, NFPA 1561 Standard on Emergency Services Incident Management System.
Measures: Upon successful completion of this training, our personnel will have a better understanding of safe and efficient operating practices while operating at emergency scenes. This will ultimately reduce the risks associated with firefighters operating on fire grounds and other emergency scenes.
Deadline: On-going
Persons Responsible: Deputy Chief and Company Officers
B. Fire Prevention/Public Education
Goals: Develop and implement a company safety inspection and pre-incident planning program to ensure safety of the buildings in the City’s downtown historic district and businesses within the city limits. Enhance our existing community outreach activities which include fire safety, fire and injury prevention, community CPR programs and emergency preparedness.
Objectives: The buildings in the historic district are the most vulnerable to fires due to the General Fund IV.87
City of Fernandina Beach, Florida Annual Budget 2016-2017 age of the buildings and the lack of fire protection in these buildings. Increasing fire prevention activities will help identify the hazards that exist and allow us to remove these hazards and reduce the risk of fire and help business owners maintain a healthy and safe business operation. This will also provide opportunities to educate the citizens within the downtown area as well as the rest of the community.
Measures: Operation personnel will assist the Fire Marshal/Fire Inspector in performing inspections and pre-fire plans of the buildings in the City’s historic district and City Limits. Priorities for buildings to be inspected will be established based on the occupancy and overall fire risk of the building. A regular inspection schedule will be established for all of these buildings as well as other commercial structures in the City limits.
Deadline: On-going
Persons Responsible: Deputy Chief, Fire Marshal/Inspector, and Company Officers
C. Ocean Rescue
Goal: Upgrade needed life-saving equipment used by Ocean Rescue personnel. Expand the Ocean Rescue program to meet the City Commissions Goal for the 2016 – 2017 budget year. Providing better coverage to the City Marina and the beaches within the City limits with both fire and rescue responses. Explore best practices and technology in providing ocean rescue. Provide better community and visitor education to the dangers of the ocean through social media, education flyers and apps that provide information concerning the conditions and dangers of the beaches. Work with local merchants and businesses to become a part of the public education program for beach and marine safety.
Objectives: Evaluate the equipment that is currently used by the Ocean Rescue Lifeguards and Fire Department, make recommendations for replacement equipment that will better equip the Lifeguards and Firefighters to protect beach goers and the boating community. Add additional equipment and training for the Fire Department so they are equipped and trained to perform lifesaving rescues during the off season and after hours. With the expansion of the City Marina, adding the ability to provide water rescue and fire protection to the mooring area of the marina with the required equipment and training will enhance the safety of the waterways.
Measures: Entering the ocean to perform an emergency rescue can be extremely challenging for lifeguards. Usually when most rescues are performed, the ocean is very rough with strong currents. Having the appropriate equipment to perform ocean rescues increases the odds of having a positive outcome when our lifeguards enter the ocean. The level of risk to our residents and visitors is greatly reduced when our Ocean Rescue Division has the best General Fund IV.88
City of Fernandina Beach, Florida Annual Budget 2016-2017 possible equipment and training to perform their jobs. Having our department trained and equipped to perform rescues during the off season is a must. Being surrounded by water, and with the expansion of the City Marina, it is important that we be able to provide lifesaving measures not only in the ocean, but in the harbors and waterways that surround the island.
Deadline: On-going
Persons Responsible: Deputy Chief, Fire Chief and City Commission
D. Emergency Preparedness
Goal: Maintain an updated comprehensive City-Wide emergency preparedness plan. Begin creating Continuity of Operations Plans for all departments within the City government. Maintain all contracts with companies providing emergency services/relief during a disaster.
Objectives: This will help to prepare our local government for the impact and recovery of a hurricane or any other natural or man-made disaster.
Measures: Evaluate the City’s current emergency preparedness plan and make necessary changes, updates, and modifications to the plan. Also, we will interact with the Nassau County Emergency Management Department to ensure the City is properly represented during these emergencies and the required assistance is made available.
Deadline: On-going
Person Responsible: Fire Chief and City Manager
General Fund IV.89
City of Fernandina Beach, Florida Annual Budget 2016-2017
Community Development Department Mission Statement
The Community Development Department (CDD) is dedicated to providing a full range of public safety services related to building, planning, and code compliance, including building permit review, building inspections, floodplain management, comprehensive planning, land development administration, code enforcement, historic preservation, urban forestry, GIS mapping, public outreach, and citizen advisory board administration.
The Department achieves its commitment to professional, efficient, and responsive public service through emphasis on citizen safety, quality employees, adherence to responsible building and planning principles, practices, and codes, and utilization of current technologies.
General Fund IV.90 City of Fernandina Beach, Florida Annual Budget 2016-2017
Organization Chart Community Development Division
Community Development Director
Building Section Administrative Planning Section Coordinator Code Enforcement Section (1FT)* Building Official Senior Planner (1FT) (1FT) Code Enforcement Manager (1FT)
Senior Plans Examiner Planner II (2FT) (1FT) Code Compliance Officer (1PT) Plans Examiner (1FT) 2nd Administrative Coordinator Building Inspector (1FT)* (1FT)
Permit Specialist (2 FT)
Staff Assistant (1 S)
Building Section: Full-Time: 7.65 Part-Time: 0.0 Seasonal: 1 Planning Section: Full-Time: 4 Part-Time: 0.0 Seasonal: 0 Code Enforcement: Full-Time: 1.35 Part-Time: 1.0 Seasonal: 0 Total Community Development: Full-Time: 13 Part-Time: 1.0 Seasonal: 1
* Note: CDD Director is split 50% Planning + 40% Building + 10% Code Enforcement Admin Coordinator is split 50% Planning + 50% Building Second Admin Coordinator is split 0% Planning + 75% Building + 25% Code Enforcement
General Fund IV.91 City of Fernandina Beach, Florida Annual Budget 2016-2017
Position Control Summary Building Permit and Inspection
2016-2017 Position/Title Budget
Full-Time CDD Director 0.4 36,975 Building Official 1 73,542 Inspector 1 55,183 Senior Plans Examiner 1 60,466 Plans Examiner 1 60,000 Permit Specialist 2 72,800 Administrative Coordinator 1.25 47,965 Merit Pool 12,143
Total FT 7.65 419,074
Temporary Staff Assistant 1 15,000 Total TP 1 15,000
Total Budgeted Positions 8.65 434,074
General Fund IV. 92 City of Fernandina Beach, Florida Annual Budget 2016-2017
General Fund FUND TITLE:/FUND # EXPENDITURES BY FUNCTION General: 001 Public Safety
DEPARTMENT NAME/# ACTUAL ACTUAL BUDGET BUDGET BUDGET INCREASE/ Building & Permitting :001-2400-524. 2014 2015 2015 2016 2017 DECREASE EXPENDITURE OBJECT #/NAME PERSONNEL 1200 Salaries 259,343 286,441 293,519 305,068 419,074 37.4% 1300 Temporary - - - 15,000 15,000 0.0% 1350 Part Time 5,842 - - - - 0.0% 1400 Overtime 302 418 100 1,000 1,000 0.0% 1600 Longevity - - - - - 0.0% 2100 FICA 19,309 20,364 22,462 24,562 33,283 35.5% 2200 Retirement 80,630 92,393 92,393 102,866 145,773 41.7% 2300 Health 41,231 56,586 57,137 65,052 74,573 14.6% 2301 Life 1,258 1,505 1,407 1,545 2,380 54.0% 2400 Worker's Comp 5,692 4,841 5,027 3,388 3,977 17.4% 2500 Unemployment - - - - - 0.0% Total 413,607 462,548 472,045 518,481 695,060 34.1% OPERATING EXPENSES 3100 Professional Services - - - 22,500 35,500 57.8% 3200 Audit - - - - - 0.0% 3400 Contractual 12,590 15,515 28,404 21,642 35,506 64.1% 3500 Investigations - - - - - 0.0% 3900 Auto Allowance - - - - - 0.0% 4000 Training/Travel 7,626 12,695 10,900 18,370 22,475 22.3% 4100 Communications 832 648 643 643 618 -3.9% 4101 Communications - Cell 1,510 1,222 1,870 1,900 4,500 136.8% 4102 Communications - Pager - - - - - 0.0% 4103 Communications - Internet - - - - - 0.0% 4200 Postage - - - - - 0.0% 4300 Utilities - - - - - 0.0% 4500 Insurance 9,281 7,816 8,542 8,808 9,206 4.5% 4610 R/M Buildings - - - - - 0.0% 4620 R/M Equipment - - - - - 0.0% 4630 R/M Vehicles-Labor 1,000 1,000 1,000 750 750 0.0% 4640 R/M Vehicles-Parts 975 482 1,000 750 750 0.0% 4650 Outside R/M Veh-Parts - - - - - 0.0% 4700 Printing 1,478 1,133 2,000 2,500 9,300 272.0% 4800 Promotional - - - - - 0.0% 4900 Other Current - - - - - 0.0% 4910 Billing Costs-Sanitation - - - - - 0.0% 5100 Office Supplies 996 1,377 1,200 1,200 5,000 316.7% 5200 Operating Supplies 11,146 13,799 18,535 16,180 33,880 109.4% 5210 Uniforms 571 491 1,050 1,050 1,050 0.0% 5220 Household/Instit - - - - - 0.0% 5230 Gas/Oil 3,642 2,752 3,500 3,000 2,500 -16.7% 5240 Chemicals/Medical Supplies - - - - - 0.0% 5300 Road Supplies - - - - - 0.0% 5400 Books/Subs/Dues 2,849 3,932 5,000 3,600 4,600 27.8% Total 54,496 62,862 83,644 102,893 165,635 61.0% CAPITAL OUTLAY 6200 Buildings - - - - - 0.0% 6300 Improvements - - - - - 0.0% 6400 Machinery/Equipment 19,808 22,940 24,000 33,000 25,000 -24.2% 6401 Machinery/Equipment Non-CAP - - - - 15,000 0.0% Total 19,808 22,940 24,000 33,000 40,000 21.2% DEPARTMENT TOTAL 487,911 548,350 579,689 654,374 900,695 37.6%
General Fund IV.93 City of Fernandina Beach, Florida Annual Budget 2016-2017
Department Description and Function
1. Department: Community Development Department
2. Division: Building
3. Department / Division Function Summary:
The Building Department strives to protect the life, health, safety and welfare of the public, as it relates to construction, and to provide the highest level of customer service by a fully-trained team dedicated to serving the public. Building provides building plan review, permitting and inspections for the built environment, in compliance with the Florida Building Code, State Statutes, and City Ordinances. The Building Department is responsible for administering the City’s flood management ordinance and coordinates the City’s participation in FEMA’s National Flood Insurance Program and Community Rating Service.
Number of Funded Actual Actual Budget Budget Employees 2013-14 2014-15 2015-16 2016-17
CDD Director .5 FT .4 FT .4 FT .4 FT Building Official 1 FT 1 FT 1 FT 1 FT Deputy Building Official 1 FT 0 FT 0 FT 1 FT Senior Plans Examiner 1 FT 1 FT 1 FT 1 FT Building Inspector 0 FT 1 FT 1 FT 1 FT Permit Specialist 1 FT 2 FT 2 FT 2 FT Administrative Coordinator .5 FT .75 FT .75 FT 1.25 FT Staff Assistant 1.5 PT 0 PT 1 TP 1 TP Total: 5 FT 6.15 FT 6.15 FT 7.65 FT 1.5 PT 0 PT 1 TP 1 TP
General Fund IV.94
City of Fernandina Beach, Florida Annual Budget 2016-2017
4. Program Performance Indicators:
Program Performance Indicators Actual Actual Budget Budget Customer Service 2013-14 2014-15 2015-16 2016-17
Return e-mails and phone messages within one (1) business day 100% 100% 100% 100% Initiate follow-up on all Public Records Requests and complaints within one (1) 100% 100% 100% 100% business day Develop and publish series of how-to 4 4 4 4 guides
Program Performance Indicators Actual Actual Budget Budget Core Functions 2013-14 2014-15 2015-16 2016-17
Process complete permit applications in accordance with internal schedules 100% 100% 100% 100% (30-day, 7-day, cross-counter) Process/issue single-family residential permits within 10 business days 80% 80% 80% 80%
Process/issue minor building projects (fences, sheds, re-roofs) within 2 100% 100% 100% 100% business days Report plan review sufficiency within 10 days of application 100% 100% 100% 100%
Number of training hours (BO, Inspector, 64 64 64 64 Plan Reviewer)
Number of training hours (Support N/A 24 24 24 Administrative Permit Techs)
Program Performance Indicators Actual Actual Budget Budget Special Functions 2013-14 2014-15 2015-16 2016-17
Flood plain administration / NFIP / CRS 3 3 3 4 outreach , ISO activities activities activities activities activities
General Fund IV.95
City of Fernandina Beach, Florida Annual Budget 2016-2017
Program Goals & Objectives Department: Community Development Department
Division: Building
A. Goal: Increase staff knowledge and networking resources. Continuing Department training programs to provide cross-training in all procedural requirements.
Objective: Ensure Building Department personnel are properly trained and credentialed. Provide opportunities to advance through advanced training. Foster growth through professional networking at regional and state level conferences. Bring in industry experts for staff and contractor training opportunities, and coordinate with County for cross-training opportunities. Maintain monthly/bi-monthly meetings with counterparts to share information and maintain professional relationships. Have administration staff accompany building inspector in field for on the job training. Offer the staff more opportunities to increase skills and to reduce or eliminate job monotony. Provide staff a deeper understanding of how their jobs operate and the processes associated with them.
Measurement: Regular City presence at monthly BOAF chapter meetings by plans examiner, inspectors and/or Building Official alike. Attend at least one State level conference yearly for examiner and inspectors. Continuing education for all certified staff. Permit techs to attend training classes as available. Deadline: Ongoing
Responsibility: Building Official (Perez-Guerra) / Building Department Staff
B. Goal: Maintain and improve turnaround on 90% of small building plans submitted for review & 10-day turnaround on single family residence plans submitted for review (provided accurate applications are submitted.)
Objective: Process plans for minor plans within two (2) working days. Process plans for new single family residences, multifamily and commercial structures within ten (10) working days. Prepare monthly reports summarizing turnaround time for building plans. Measurement: Plans and permits processed.
Deadline: Ongoing
Responsibility: Building Department Staff
C. Goal: Maintain or increase NFIP Community Rating System rating.
Objective: Offer the staff more opportunities to increase skills and to reduce or eliminate job monotony. Provide staff a deeper understanding of how their jobs operate and the processes associated with them.
General Fund IV.96 City of Fernandina Beach, Florida Annual Budget 2016-2017 Measurement: Staff completion of training classes and fulfillment of associated certifications.
Deadline: Ongoing
Responsibility: Building Official/Floodplain Manager (Perez-Guerra)
D. Goal: Continue department recovery of 100% of permit and inspection costs through permit fees as per FS 553.80 (7).
Objective: Budget building department essentially as a hybrid enterprise fund to ensure full accountability for use of permitting fees to support administration of the Florida Building Code. Develop capital plan for equipment and software maintenance and upgrades. Develop and maintain a minimum of one year operating reserve to pay for future obligated expenditures and capital needs.
Measurement: Develop budget which demonstrates objective.
Deadline: Ongoing
Responsibility: CDD Director (McCrary) / Building Official (Perez-Guerra)
E. Goal: Move towards electronic permitting system.
Objective: Transition from paper permit applications to electronic submittals.
Measurement: Participate in City’s upcoming transition of software and technology needs. Obtain necessary software and hardware to process and store submittals and issue permits. Ensure software coordination with Finance, Planning, Code Enforcement, and any other applicable department. Provide staff training and education/outreach to the public about transition. Deadline: Next three to five years.
Responsibility: CDD Director (McCrary)/Building Official (Perez-Guerra)/IT Administrator
F. Goal: Education/outreach to community and emphasis on customer service.
Objective: Help the public understand the public safety component of the Building/CDD Department.
Measurement: Utilize website and other means of communication and media outreach to share department information and news. Continue customer service surveying and explore other surveys for customer feedback. Ensure staff has customer service training opportunities. Hold outreach meetings geared toward the community to advise of new offerings, discuss changes in the Florida Building Code, field questions / comments on service delivery. Expand use of web site and cable channel to advise the public. Create utility billing mailouts for flood awareness, hurricane and building safety. General Fund IV.97 City of Fernandina Beach, Florida Annual Budget 2016-2017
Deadline: Ongoing. Timing of meetings will be based on deployment of new offerings and/or significant code modifications or changes.
Responsibility: CDD Director (McCrary)/Building Official (Perez-Guerra)/CDD Staff
Goal: Set up electronic archiving room, scanner, work station, printer.
Objective: Complete installation of electronics/hardware to a complete functioning system. Develop and maintain equipment and software for archiving purposes for all submissions and permitting and coordination with planning, code enforcement, and other applicable departments to develop electronic archiving system.
Measurement: A developed archive room with achieved objectives.
Deadline: This fiscal year (on going).
Responsibility: CDD Director (McCrary)/Building Official (Perez-Guerra)/CDD Staff
General Fund IV.98 City of Fernandina Beach, Florida Annual Budget 2016-2017
Position Control Summary Planning
2016-2017 Position/Title Budget
Full-Time CDD Director 0.5 46,219 Senior Planner 1 63,729 Planner II 2 93,000 Administrative Coordinator 0.50 18,872 Merit Pool/promotion 9,509
Total FT 4.00 231,329
Part-Time Transcriber/Staff Assistant 3,500
Total PT 3,500
Total Budgeted Positions 4.00 234,829
General Fund IV. 99 City of Fernandina Beach, Florida Annual Budget 2016-2017
General Fund FUND TITLE:/FUND # EXPENDITURES BY FUNCTION General: 001 Public Safety
DEPARTMENT NAME/# ACTUAL ACTUAL BUDGET BUDGET BUDGET INCREASE/ Planning 001-2410-524. 2014 2015 2015 2016 2017 DECREASE EXPENDITURE OBJECT #/NAME PERSONNEL 1200 Salaries 141,926 152,074 175,730 168,416 234,829 39.4% 1300 Temporary - - - - - 0.0% 1350 Part Time 5,193 3,520 3,500 3,500 - -100.0% 1400 Overtime 24 - - - - 0.0% 1600 Longevity - - - - - 0.0% 2100 FICA 11,107 11,614 13,711 13,152 17,964 36.6% 2200 Retirement 38,050 55,345 55,345 60,635 83,920 38.4% 2300 Health 20,515 21,940 26,300 26,871 26,961 0.3% 2301 Life 791 816 903 902 1,316 45.9% 2400 Worker's Comp 972 2,213 2,298 1,464 2,133 45.7% 2500 Unemployment - - - - - 0.0% Total 218,578 247,522 277,787 274,940 367,123 33.5% OPERATING EXPENSES 3100 Professional Services 10,413 10,739 39,750 84,750 79,750 -5.9% 3200 Audit - - - - - 0.0% 3400 Contractual 13,321 8,602 10,123 9,823 13,371 36.1% 3500 Investigations - - - - - 0.0% 3900 Auto Allowance - - - - - 0.0% 4000 Training/Travel 1,838 5,393 4,050 4,525 4,975 9.9% 4100 Communications 360 360 360 360 471 30.8% 4101 Communications - Cell 559 571 600 750 750 0.0% 4102 Communications - Pager - - - - - 0.0% 4103 Communications - Internet - - - - - 0.0% 4200 Postage - - - - - 0.0% 4300 Utilities - - - - - 0.0% 4500 Insurance 4,829 4,067 4,445 4,583 4,790 4.5% 4610 R/M Buildings - - - - - 0.0% 4620 R/M Equipment - - - - - 0.0% 4630 R/M Vehicles-Labor - - - - - 0.0% 4640 R/M Vehicles-Parts - - - - - 0.0% 4650 Outside R/M Veh-Parts - - - - - 0.0% 4700 Printing 5,636 6,007 8,000 10,000 7,000 -30.0% 4800 Promotional - - - - - 0.0% 4900 Other Current - - - - - 0.0% 4910 Billing Costs-Sanitation - - - - - 0.0% 5100 Office Supplies 994 658 1,400 1,000 1,000 0.0% 5200 Operating Supplies 2,555 1,320 1,335 855 870 1.8% 5210 Uniforms - - - - - 0.0% 5220 Household/Instit - - - - - 0.0% 5230 Gas/Oil - - - - - 0.0% 5240 Chemicals/Medical Supplies - - - - - 0.0% 5300 Road Supplies - - - - - 0.0% 5400 Books/Subs/Dues 1,470 1,425 1,000 1,880 1,480 -21.3% Total 41,975 39,142 71,063 118,526 114,457 -3.4% CAPITAL OUTLAY 6200 Buildings - - - - - 0.0% 6300 Improvements - - - - - 0.0% 6400 Machinery/Equipment - - - - - 0.0% 6401 Machinery/Equipment Non-CAP - - - - 1,100 0.0% Total - - - - 1,100 0.0% DEPARTMENT TOTAL 260,553 286,664 348,850 393,466 482,680 22.7%
General Fund IV.100 City of Fernandina Beach, Florida Annual Budget 2016-2017
Department Description and Function
1. Department: Community Development Department
2. Division: Planning
3. Department / Division Function Summary:
The Planning Department of the Community Development Department serves to ensure that the quality of life in Fernandina Beach as reflected in its built and natural environment is maintained and enhanced through visioning, good design, and guidance on development decisions. Responsibilities performed through this division are numerous and wide-ranging in scope. The listed core functions characterize the most common work responsibilities of the section; however, the Planning Department also serves as a resource on a variety of different City projects and programs lacking oversight from a designated City department.
Long-Range Planning: Preparing comprehensive plan updates, maintenance, and implementation in accordance with state laws, researching and developing comprehensive plan-directed special studies, inventories, or guidelines, and maintaining active regional and statewide involvement as well as continuing to enhance coordination with local interest groups.
Administration of the Land Development Code: Working with the public, Planning Advisory Board, and City Commission to administer and implement zoning regulations and on-going maintenance through ordinance revisions. Coordinating with Code Enforcement regarding enforcement of LDC regulations.
Development Review and Site Inspections: Reviewing and processing building and zoning permit applications accepted via the Building Department and development applications through the Technical Review Committee. The Planning Department conducts site inspections of field work in conjunction with an active planning case or building/ zoning permit and works with the Building Department to ensure timely and coordinated processing of applications.
Maintenance of City’s Geographic Information System (GIS): Managing functions such as the development and maintenance of core data layers, development of data standards, system administration, and general oversight of GIS activities city-wide. Coordinating sharing and integrating GIS data with the County Property Appraiser.
Compliance with Federal, State, and Regional Regulations and Programs: Managing and complying with a wide range of federal or state agency land use regulations and/or programs to ensure the City’s compliance with applicable federal and state laws or regionally required planning activities. This may involve coordination with federal and state agencies, as required, as well as the Nassau County Growth Management Department depending on the scope and nature of the regulation or program involved.
Board/ Committee Staff: Providing staff support to a variety of established boards and committees including the Planning Advisory Board, Technical Review Committee, Historic District Council, Board of Adjustment, Community Redevelopment Area Advisory Board, and the Community Redevelopment Agency. A working group related
General Fund IV.101 City of Fernandina Beach, Florida Annual Budget 2016-2017
to Land Development Code updates for 8th Street will be ongoing in FY 2015-2016. Support involves research and review of proposals and applications, completion of staff reports, arranging public meetings, creation of meeting agendas, and serving as technical advisors.
Customer Support: Disseminating information on a daily basis to citizens, realtors, architects, engineers, and prospective property owners regarding land use and development regulations. These activities are conducted through counter responses, phone calls, emails, pre-application meetings, and public presentations.
Public Outreach and External Communication: Developing and sustaining contacts and participation with community civic organizations and ongoing external communications such as press releases and public awareness campaigns and outreach. Maintaining CDD website and updating the main City news webpage.
Interdepartmental and Special Project Support: Providing additional support to other City departments in areas related to expertise of Planning Department staff such as GIS mapping, citizen involvement, external communications, organizational issues, and policy development. Assisting the Building Department with mapping and other activities for the Community Rating System.
Historic Preservation: Administering City’s historic preservation program, including processing staff-level Certificate of Approval applications, preparing long-range preservation planning goals and strategies, managing the local historic preservation ordinance, initiating community outreach and educational opportunities regarding preservation, staffing the Historic District Council, submitting grant applications for preservation projects, and maintaining Certified Local Government status. Partnering with local organizations like the Amelia Island Museum of History for events and activities.
Urban Forestry: Providing review of all tree removal applications on both public and private property in accordance with City ordinances. Staff maintains the City’s 2009 public tree inventory with an estimated value of nearly $57 million, organizes the City’s annual Arbor Day event, manages the Tree City designation annual renewal requirements, identifies and applies for grants, works with community groups like the Amelia Tree Conservancy, and supports other departments to better care for the City’s existing public space trees by helping to identify hazard trees and prioritize maintenance tasks.
Miscellaneous Technical Functions: Preparing zoning confirmation, due diligence, and DEP review letters. Providing digital and printed mapping services through an interactive online website and performing other technical activities related to the City’s planning programs. Maintaining and updating CDD website for all CDD departments.
General Fund IV.102 City of Fernandina Beach, Florida Annual Budget 2016-2017
Number of Funded Employees Actual Actual Budget Budget 2013-14 2014-15 2015-16 2016-17 CDD Director .5 FT .6 FT 0.5 FT 0.5 FT Senior Planner 2 FT 1FT 1 FT 1 FT Planner II - - - 1 FT Planner I (or II) 0 FT 1 FT 1 FT 1 FT Administrative Coordinator .5 FT .75 FT .75 FT 0.5 FT Interns - Total: 3 FT 3.35 FT 3.25 FT 4.0 FT .25 PT 0 PT 0 PT 0 PT 0 TP 0 TP 0 TP 0 TP
4. Program Performance Indicators:
Program Performance Indicators Actual Actual Budget Budget Customer Service 2013-14 2014-15 2015-16 2016-17 Return e-mails and phone messages within one (1) business day 100% 80% 80% 80% Initiate follow-up on all Public Records Requests and complaints within one (1) 100% 80% 80% 80% business day Publications and outreach activities completed 2/year 2/year 3/year 3/year Number of training hours completed 10 hours/ 15 hours / 15 hours/ 15 hours/ employee employee employee employee Credential maintenance and/or obtain new credentials related to job duties 100% 100% 100% 100%
General Fund IV.103 City of Fernandina Beach, Florida Annual Budget 2016-2017
Program Performance Indicators Actual Actual Budget Budget Core Functions 2013-14 2014-15 2015-16 2016-17 Process Board applications in accordance 100% 100% 100% 100% with published deadlines and schedules Issue Staff Approved Certificates of Approval (COA) within two (2) business 90% 75% 90% 90% days Review permit applications in accordance with internal procedures 90% 90% 90% 90% (7-day / 30-day / cross counter) Implementation of Comp Plan directives (plan development and LDC changes) 30% 30% 45% 45% Urban Forestry Activities 2/year 2/year 3/year 3/year
General Fund IV.104 City of Fernandina Beach, Florida Annual Budget 2016-2017 Program Goals & Objectives
Department: Community Development Department
Division: Planning and Zoning
A. Goal: Land Development Code Amendments – Comprehensive Plan Implementation
Objective: Planning staff will continue to implement updates that prioritize amendments to the Land Development Code to uphold the City’s Comprehensive Plan.
Measurement: Development of a plan to move forward with LDC amendments – focusing on 8th Street and finishing Chapter 3 updates in 2015-2016.
Deadline: On-going throughout FY 2016-2017.
Responsibility: Planning Staff / CDD Director
B. Goal: Plans Development in accordance with Comprehensive Plan directives and deadlines
Objective: Various elements within the Comprehensive Plan direct the development of master plans for a variety of City resources and functions: 1. Animal Services Plan 2. Beach/Dune Management Plan (Resiliency Plan) 3. Waste Management Plan 4. Mobility Plan
Measurement: Development and adoption of plans. The mobility plan will be budgeted again for this fiscal year as part of the three year phasing. Other plans will be of lesser priority this FY and will be worked on as time allows.
Deadline: FY 2016-2017
Responsibility: Planning Staff + CDD Director + Related Departments
C. Goal: Neighborhood Planning – 8th Street Implementation
Objective: A number of requirements are proposed within the Comprehensive Plan regarding neighborhood planning, including: - Establishment of neighborhood planning areas - Development of neighborhood planning area outreach strategies - Overlay creation for redevelopment areas
General Fund IV.105 City of Fernandina Beach, Florida Annual Budget 2016-2017 Measurement: Complete adoption of 8th Street Small Area plan and begin implementation throughout FY 2016-2017.
Deadline: Long-term
Responsibility: Planning Staff + CDD Director / outside partnerships
D. Goal: Urban Forestry Program Management
Objective: Determine the current appropriate maintenance recommendations for the tree population, prioritize these tasks, and provide for ongoing coordination of actions with the City’s Streets/Maintenance Department, Parks and Recreation Department, and Golf Course.
Measurement: 1. Typical maintenance recommendations are: removal, pruning, stump grinding, waste disposal, fertilization, insect and disease treatment, grate and guard repair, mulching, and watering.
2. Provide review of all tree removal applications on both public and private property and issues permits in accordance with City regulations.
3. Coordinate tree planting activities including annual Arbor Day Ceremony.
4. Manage tree inventory by completing ongoing updates and issuing reports as may be necessary to Department Directors.
5. Complete annual Tree City application requirements and submittals.
6. Seek grant assistance to complete Street Tree Management Plan for rest of City limits.
7. Work on increasing heritage tree designations.
Deadline: Ongoing – complete Tree Survey, update Management Plan by end of FY
Responsibility: Senior Planner and partner organizations
E. Goal: Evaluation of LDC and Ongoing Maintenance
Objective: Continually evaluate the existing LDC and take necessary actions to update
Measurement: Maintain a log of issues and inconsistencies within the LDC and provide regular updates to the PAB and City Commission of this issues then, seek direction on actions necessary to correct by amending the code or through internal policy standard revisions.
Deadline: Long-term (annual review)
Responsibility: Planning Staff + CDD Director General Fund IV.106 City of Fernandina Beach, Florida Annual Budget 2016-2017
Position Control Summary Code Enforcement
2016-2017 Position/Title Budget
Full-Time CDD Director 0.1 9,243 Code Enforcement Manager 1.0 44,470 Administrative Coordinator 0.25 9,731 Merit Pool 2,221
Total FT 1.35 65,665
Part-Time Code Compliance Officer 1 17,680 Transcriber 800
Total PT 1 18,480
Total Budgeted Positions 2.35 84,145
General Fund IV. 107 City of Fernandina Beach, Florida Annual Budget 2016-2017
General Fund FUND TITLE:/FUND # EXPENDITURES BY FUNCTION General: 001 Public Safety
DEPARTMENT NAME/# ACTUAL ACTUAL BUDGET BUDGET BUDGET INCREASE/ Code Enforcement 001-2420-524. 2014 2015 2015 2016 2017 DECREASE EXPENDITURE OBJECT #/NAME PERSONNEL 1200 Salaries 38,885 57,933 57,824 62,590 66,465 6.2% 1210 Worker's Comp Reimbursement - - - - - 0.0% 1300 Temporary - - - - - 0.0% 1350 Part Time 3,188 317 750 9,300 17,680 90.1% 1400 Overtime - - - - - 0.0% 1600 Longevity 6 73 - - - 0.0% 2100 FICA - 4,159 4,481 5,500 6,437 17.0% 2200 Retirement 3,092 18,047 18,047 24,003 26,358 9.8% 2300 Health 11,237 10,902 11,784 13,297 12,206 -8.2% 2301 Life 6,973 299 297 371 337 -9.2% 2400 Worker's Comp 196 941 977 914 961 5.1% 2500 Unemployment 885 - - - - 0.0% Total 64,462 92,671 94,160 115,975 130,444 12.5%
OPERATING EXPENSES 3100 Professional Services - - - - - 0.0% 3200 Audit - - - - - 0.0% 3400 Contractual 808 3,753 11,368 17,328 22,329 28.9% 3500 Investigations - - - - - 0.0% 3900 Auto Allowance - - - - - 0.0% 4000 Training/Travel 1,112 2,677 2,448 4,430 5,525 24.7% 4100 Communications - - - 100 500 400.0% 4101 Communications - Cell 625 518 730 980 1,230 25.5% 4102 Communications - Pager - - - - - 0.0% 4103 Communications - Internet - - - - - 0.0% 4200 Postage - - - - - 0.0% 4300 Utilities - - - - - 0.0% 4500 Insurance - 1,373 1,500 1,489 1,552 4.2% 4610 R/M Buildings - - - - - 0.0% 4620 R/M Equipment - - - - - 0.0% 4630 R/M Vehicles-Labor 500 500 500 1,000 750 -25.0% 4640 R/M Vehicles-Parts 438 1,626 750 1,500 1,250 -16.7% 4650 Outside R/M Veh-Parts - - - - - 0.0% 4700 Printing 148 317 750 1,500 1,750 16.7% 4800 Promotional - - - - - 0.0% 4900 Other Current - - - - - 0.0% 4910 Billing Costs-Sanitation - - - - - 0.0% 5100 Office Supplies 602 583 750 1,000 1,000 0.0% 5200 Operating Supplies 1,496 1,191 1,260 3,294 3,429 4.1% 5210 Uniforms 317 303 175 560 975 74.1% 5220 Household/Instit - - - - - 0.0% 5230 Gas/Oil 649 372 750 1,250 1,000 -20.0% 5240 Chemicals/Medical Supplies - - - - - 0.0% 5300 Road Supplies - - - - - 0.0% 5400 Books/Subs/Dues 35 175 250 510 545 6.9% Total 6,730 13,388 21,231 34,941 41,835 0 CAPITAL OUTLAY 6200 Buildings - - - - - 0.0% 6300 Improvements - - - - - 0.0% 6400 Machinery/Equipment - - - - - 0.0% Total - - - - - 0.0% DEPARTMENT TOTAL 71,192 106,059 115,391 150,916 172,279 14.2%
TOTAL PUBLIC SAFETY 9,328,678 9,375,098 9,796,471 10,057,463 11,085,366 10.2%
General Fund IV.108 City of Fernandina Beach, Florida Annual Budget 2016-2017
Department Description and Function
1. Department: Community Development
2. Division: Code Enforcement
3. Department /Division Function Summary:
Code enforcement seeks voluntary compliance of City codes, which are the baseline expectation for maintenance and safety of the community and environment. City of Fernandina Beach Code Enforcement strives to achieve compliance through education and notification, and provide a clear process for investigation and resolution of code complaints. The Code Enforcement Department provides direct technical and clerical staff support in the enforcement of the City’s Code of Ordinances and Land Development Code, including response to citizen complaints and enforcement of Local Business Tax Receipt regulations. The Code Compliance Officer provides staff support to the Code Enforcement and Appeals Board to ensure the City’s codes are observed and followed by residents and businesses. Changes in the FY 2016-2017 are positioned to progressively move Code Enforcement to proactive versus reactive enforcement by adding two (2) part-time (20 hours/week) positions.
Number of Funded Employees Actual Actual Budget Budget Code Enforcement 2013-14 2014-15 2015-16 2016-17 CDD Director 0 FT 0 FT 0.1 FT 0.1 FT Code Compliance Manager -- -- 1 FT 1 FT Code Compliance Officer 1FT 1FT 1 PT 2 PT Administrative Coordinator 0 FT .5 FT 0.5 FT 0.25 FT Staff Assistant .25 PT 0 PT 0 PT 0 PT Total: 1 FT 1.5 FT 1.6 FT 1.35 FT .25 PT 0 PT 1 PT 2 PT
4. Performance Indicators:
Program Performance Actual Actual Budget Budget Indicators 2013-14 2014-15 2015-16 2016-17 Total Cases 200 250 275 275 Notice of Violation 25 30 40 40 Initiate follow-up to 90% 85% 95% 95% complaints within (2) business days Outreach/Education/ -- 3 5 5 Communication activities
General Fund IV.109 City of Fernandina Beach, Florida Annual Budget 2016-2017
Program Goals & Objectives Department: Community Development Department Division: Code Enforcement A. Goal: Implement proactive Code Enforcement within the City. Objective: Increase monitoring and review throughout the City in order to proactively enforce the most common code violations, including but not limited to, overgrown yards, illegal dumping, trash containers left out, illegal signage, boats/RV’s parked illegally, and lighting requirements during turtle season. Coordinate with Police Department and Police Auxiliary to help identify violations. Create zones within the City to help target areas systematically. Host community clean-up days coordinating with Advanced Disposal. Deadline: Ongoing Responsibility: Code Enforcement + CDD Director + Partners
B. Goal: Improve the safety and appearance of residential dwellings and private properties within the City limits. Objective: Decrease the number of unsafe structures and properties by providing thorough and professional code inspections. Provide appropriate staff support to the Code Enforcement and Appeals Board. Coordinate with Planning Department regarding enforcement of Land Development Code regulations and zoning review and tree inspections. Coordinate with Building Department/Building Official and City Attorney as required, particularly regarding unsafe structures and demolitions. Deadline: Ongoing Responsibility: Code Enforcement + Building + Planning Departments
C. Goal: Ensure compliance with turtle lighting requirements of the City and the State of Florida. Objective: Decrease the number of non-compliant structures and properties by conducting monthly inspections along the beach during sea turtle season (May-October). Provide community education and outreach to inform citizens and tourists about turtle lighting. Coordinate with Amelia Island Sea Turtle Watch to provide guidance and assistance. Deadline: Ongoing Responsibility: Code Enforcement + Amelia Island Sea Turtle Watch
D. Goal: Ensure compliance of businesses within City limits as required by City Ordinances & Florida Statutes. Objective: Decrease the number of noncompliant business signs and ensure that all businesses have an LBTR for each service and location that requires one. Stay up to date with state licensing requirements for specific business types and ensure local compliance. Implement Vehicle for Hire, resort rental dwelling permit, and doggy dining programs. Assist Planning Department in zoning review for LBTR applications. Deadline: Ongoing Responsibility: Code Enforcement + Planning Department
E. Goal: Provide education and outreach. Objective: Utilize outreach as a means of encouraging compliance. Conduct outreach opportunities help to decrease the number of non-compliant properties, signs, businesses, etc. Participate in community events to provide information about City codes. Educate property owners on a one-on-one basis as available to help ensure compliance and provide information on community resources that can help owners/residents. Deadline: Ongoing Responsibility: Code Enforcement
General Fund IV.110 City of Fernandina Beach, Florida Annual Budget 2016-2017
Organization Chart Streets
Maintenance Director
Foreman Staff Assistant (2) FT (1) PT
Sign Irrigation Maint Sr. Maint Maintenance Heavy Equip Technician Worker Technician Operator (1) FT Technician (1) FT (6) FT (5) FT (2) FT
Maint. Dept. (Streets/Parks) Full-Time: 18 Part-Time: 1 Seasonal: 0
General Funds IV. 111 City of Fernandina Beach, Florida Annual Budget 2016-2017
Position Control Summary Streets
2016-2017 Position/Title Budget
Full-Time Maintenance Director 1 76,503 Foreman 1 52,916 Heavy Equip Operator 2 69,493 Sign Technician 1 32,760 Streets Maintenance Technician 5 144,439 Irrigation Maintenance Technician 1 26,384 Senior Maintenance Worker 6 162,449 Parks Foreman 1 39,479 Merit Pool 19,265
Total FT 18 623,688
Part-Time Staff Assistant 1 19,700 Merit Pool 690 Total PT 1 20,390
Total Budgeted Positions 19 644,078
General Fund IV. 112 City of Fernandina Beach, Florida Annual Budget 2016-2017
General Fund FUND TITLE:/FUND # EXPENDITURES BY FUNCTION General: 001 Transportation
DEPARTMENT NAME/# ACTUAL ACTUAL BUDGET BUDGET BUDGET INCREASE/ Streets:001-4100-541. 2014 2015 2015 2016 2017 DECREASE
EXPENDITURE OBJECT #/NAME PERSONNEL 1200 Salaries 545,117 535,689 571,979 635,801 623,688 -1.9% 1210 Worker's Comp Reimbursement - - - - - 0.0% 1300 Temporary 4,829 11,373 - - - 0.0% 1350 Part Time 39,044 39,219 50,000 51,952 20,390 -60.8% 1400 Overtime 5,423 11,454 6,000 6,000 12,000 100.0% - - - - - 1600 Longevity - - - - - 0.0% 2100 FICA 44,155 45,813 48,040 53,072 50,190 -5.4% 2200 Retirement 108,873 123,884 121,130 166,580 217,844 30.8% 2300 Health 120,576 121,951 139,907 163,803 167,123 2.0% 2301 Life 2,850 2,730 2,938 3,214 3,234 0.6% 2400 Worker's Comp 41,157 41,567 43,160 35,458 29,069 -18.0% 2500 Unemployment - - - - - 0.0% Total 912,024 933,680 983,154 1,115,880 1,123,538 0.7% OPERATING EXPENSES 3100 Professional Services 662 270 1,000 500 50,000 9900.0% 3200 Audit - - - - - 0.0% 3400 Contractual 18,498 34,470 27,250 31,020 42,070 35.6% 3500 Investigations - - - - - 0.0% 3900 Auto Allowance - - - - - 0.0% 4000 Training/Travel 418 3,978 3,100 7,600 17,000 123.7% 4100 Communications 285 288 288 288 288 0.0% 4101 Communications - Cell 2,491 1,773 2,600 2,400 2,200 -8.3% 4102 Communications - Pager - - - - - 0.0% 4103 Communications - Internet - - - - - 0.0% 4200 Postage - 28 100 100 - -100.0% 4300 Utilities - Electric 210,248 225,898 227,500 227,500 277,600 22.0% 4310 Utilities - Water & Sewer - 808 1,500 1,250 1,400 12.0% 4500 Insurance 19,328 13,757 17,789 18,344 19,172 4.5% 4610 R/M Buildings 19,773 16,914 30,700 29,100 34,000 16.8% 4620 R/M Equipment 6,415 5,485 8,000 8,000 8,000 0.0% 4630 R/M Vehicles-Labor 52,000 50,000 50,000 55,000 55,000 0.0% 4640 R/M Vehicles-Parts 99,992 78,201 80,000 80,000 85,000 6.3% 4650 Outside R/M Veh-Parts - - - - - 0.0% 4700 Printing - - - - - 0.0% - - - - - 4900 Other Current 17,543 13,623 25,500 25,500 27,000 5.9% 4910 Billing Costs-Sanitation - - - - - 0.0% 5100 Office Supplies 488 426 600 600 550 -8.3% 5200 Operating Supplies 23,606 22,010 22,120 23,120 24,860 7.5% 5210 Uniforms 5,260 5,115 5,225 5,225 5,700 9.1% 5220 Household/Instit 185 104 500 500 500 0.0% 5230 Gas/Oil 63,719 48,373 70,000 65,000 55,000 -15.4% 5240 Chemicals/Medical Supplies 11,878 12,973 14,000 19,000 25,000 31.6% 5300 Road Supplies 10,296 15,010 18,000 18,000 29,000 61.1% 5400 Books/Subs/Dues - - 425 350 350 0.0% Total 563,085 549,504 606,197 618,397 759,690 22.8% CAPITAL OUTLAY 6200 Buildings - - - - - 0.0% 6300 Improvements - - - - - 0.0% 6400 Machinery/Equipment 31,424 33,927 35,000 35,000 143,000 308.6% 6401 Machinery/Equipment Non-CAP 3,752 1,653 7,000 7,000 5,000 -28.6% Total 35,176 35,580 42,000 42,000 148,000 252.4% 7100 Principal - - - - - 0.0% 7200 Interest - - - - - 0.0% Total - - - - - 0.0% DEPARTMENT TOTAL 1,510,285 1,518,764 1,631,351 1,776,277 2,031,228 14.4% TOTAL TRANSPORTATION 1,510,285 1,518,764 1,631,351 1,776,277 2,031,228 14.4%
General Fund IV.113 City of Fernandina Beach, Florida Annual Budget 2016-2017
Department Description & Function
1. Department: Maintenance Division: Streets & Parks
2. Department/Division Function Summary:
This department is responsible for the maintenance of all City streets, right-of-ways, parking lots, storm drainage systems, sweeping of residential streets and the historical district, right-of-way mowing, and sidewalk maintenance. The department maintains all tree canopies within right-of-ways, including removing diseased or fallen trees, and operates the City mulch site. This department also maintains traffic signals, street lights, and all uniform traffic control signage throughout the City. This department reviews and inspects work by private contractors working within right-of- ways and all commercial projects as it pertains to storm drainage, signage, ADA installations or improvements. The department is also responsible for the maintenance of all City property including parks, sports complexes, beach accesses, the Greenway, and the downtown district. This department also is heavily involved in special events, some of which earn revenue for the City.
3. Maintenance / Streets & Parks Division Description:
Number of Funded Employees Actual Actual Budget Budget 2013-14 2014 -15 2015 -16 2016-17
Maintenance Director 1 FT 1 FT 1 FT 1 FT
Foreman 1 FT 1 FT 2 FT 2 FT Heavy Equip. Operator 2 FT 2 FT 2 FT 2 FT Sign Technician 1 FT 1 FT 1 FT 1 FT Irrigation Technician 1 FT 1 FT 1 FT 1 FT Street Maintenance Technician 3 FT 3 FT 3 FT 5 FT Senior Maintenance Workers 5 FT 5 FT 6 FT 6 FT
Maintenance Assistant 2 PT 2 PT 2 PT 0 PT Staff Assistant 1 PT 1 PT 1 PT 1 PT
Total 14 FT 14 FT 16 FT 18 FT 3 PT 3 PT 3 PT 1 PT
Reorganization of Streets, Parks, Fleet, and Facilities Departments brought about the staff revisions that you see in the 12/13 budget. Four FT positions were eliminated from this reorganization that happened 10/1/11.
General Fund IV.114 City of Fernandina Beach, Florida Annual Budget 2016-2017
4. Performance Indicators
Performance Indicators Actual Actual Budget Budget 2013-14 2014-15 2015-16 2016-17 Total cold mix used 30 tons 30 tons 25 tons 25 tons (potholes/radius) Total type III asphalt 4,000 tons 4,000 tons 5,000 tons 5,000 tons (resurfacing) Miles storm drains maintained 32 miles 32 miles 33 miles 33 miles Miles swept per year 5,000 miles 4,000 miles 4,000 miles 4,500 miles Tons litter/street sweepings 75 tons 75 tons 80 tons 80 tons hauled Right-of-way miles mowed 95 miles 95 miles 95 miles 95 miles Mulch site grindings 3,300 tons 4,000 tons 5,000 tons 8,000 tons Acreage of properties 500 500 500 500 maintained Special Events 60 60 80 80 Greenway Maintenance 4.1 miles 4.1 miles 4.1 miles 4.1 miles Number of boardwalk, 12 12 12 12 playground and Greenway inspections Number of training hours 300 500 400 600 completed
N/A is for performance indicators that were not tracked in previous budget years.
Cold Mix – Use of cold mix will continue to decrease due to street resurfacing program.
Asphalt resurfacing – Decrease in budget allotment means fewer streets will be resurfaced.
Graded roads – The total miles of unpaved roads is slowly being reduced as roadways are paved, usually in conjunction with new development or from remaining funds in the resurfacing program.
Streets swept – Mileage has decreased due to reducing the number of times per week the downtown area is swept.
General Fund IV.115 City of Fernandina Beach, Florida Annual Budget 2016-2017
Program Goals & Objectives
1. Department: Maintenance / Streets & Parks
2. Principal Programs:
A. Street Maintenance B. Storm Drain Maintenance & Installation C. Parks Maintenance D. Traffic Lighting and Signage E. Beach access maintenance F. ADA Compliance & commercial inspections G. Mulch Site
3. Programs Goals and Objectives:
A. Program: Street Maintenance
Goal: To maintain all streets and right-of-ways Objective: Sweep, pave, repair, grade, mowing, tree canopy trimming & removal, and overall maintain all City streets & right-of-ways Deadline: Ongoing Measure: Monitor repairs/maintenance by work order system.
B. Program: Storm Drain Maintenance & Installation
Goal: Install storm drain systems to keep all drainage systems functioning as designed. Objective: To comply with the Storm Water Master Plan as recommended. Deadline: Ongoing. Measure: Monitor during severe weather events
C. Program: Parks Maintenance
Goal: Maintain all parks, sports complexes, and greenway property throughout the City. Objective: Maintain all parks, sports complexes, and greenway through mowing, weed control, pruning, debris/litter removal, playground equipment, etc. Deadline: Ongoing. Measure: Monitor repairs/maintenance by work order system.
D. Program: Traffic lighting & signage
Goal: Maintain signage & lighting Objective: Install, maintain, and replace all traffic control signage, lights, and signals throughout the City. Deadline: Ongoing. Measure: Monitor repairs/maintenance by work order system.
E. Program: Beach access maintenance
Goal: Maintain boardwalks & beaches Objective: Install & maintain boardwalks & dune crossovers, remove debris & bury dead sea creatures Deadline: Ongoing. Measure: Monitor repairs/maintenance by work order system.
General Fund IV.116 City of Fernandina Beach, Florida Annual Budget 2016-2017
F. Program: ADA Compliance & commercial inspections
Goal: Perform commercial inspections for compliance Objective: Perform necessary inspections for commercial jobs to insure compliance with state regulations Deadline: Ongoing. Measure: Monitor repairs/maintenance by work order system.
G. Program: Mulch site & staging area
Goal: Maintain City mulch site Objective: Perform necessary inspections, grinding, and handing of the mulch delivered to the mulch site as required by FDEP Deadline: Annual - ongoing Measure: Monitor repairs/maintenance by work order system.
H. Program: Right-of-way Tree Maintenance
Goal: To maintain a safe tree canopy in all right-of-ways. Objective: To remove all overgrowth and diseased trees as needed. Deadline: Ongoing. Measure: Healthy trees canopy and decrease of accidents ensuring public safety.
I. Program: Traffic Lights and Uniform Traffic Control Signage Replacement and Maintenance
Goal: To maintain all traffic lights and uniform traffic control signage. Objective: Providing a safe operational environment for vehicular and pedestrian traffic. Deadline: Ongoing. Measure: Reducing the number of complaints & accidents.
J. Program: Commercial and Right-of-ways Construction Inspection
Goal: Proactively pursuing construction inspections from site plan review to final inspection throughout all stages of the project. Objective: To ensure that the work performed by contractors meets standards as stated by City and State codes. Deadline: Ongoing. Measure: Reducing the City’s cost for future maintenance of subdivisions and commercial property to ensure that commercial property is built to code.
K. Program: Right-of-way ADA Compliance
Goal: Proactively bringing all City right-of-ways into ADA compliance. Objective: To comply with the recent standards issued by the Department of Justice for right-of-way standards. Deadline: Ongoing. Measure: To ensure ADA compliance.
L. Program: Staging Mulch Site
Goal: To maintain the City staging mulch site. Objective: To comply with the Florida Department of Environmental Protection rules and regulations. Deadline: Ongoing. Measure: To reduce the cost of mulch pickup for the tax payers throughout the city.
General Fund IV.117 City of Fernandina Beach, Florida Annual Budget 2016-2017
General Fund FUND TITLE:/FUND # EXPENDITURES BY FUNCTION General: 001 Economic Environment
DEPARTMENT NAME/# ACTUAL ACTUAL BUDGET BUDGET BUDGET INCREASE/ Downtown District:001-5200-552. 2014 2015 2015 2016 2017 DECREASE EXPENDITURE OBJECT #/NAME OPERATING EXPENSES 3100 Professional Services - - - - - 0.0% 3200 Audit - - - - - 0.0% 3400 Contractual - 3,879 10,000 10,000 - -100.0% 4300 Utilities - Electric 22,590 12,303 11,700 12,000 13,000 8.3% 4310 Utilities - Water & Sewer - 14,008 13,300 13,300 13,500 1.5% 4500 Insurance 1,307 1,101 1,203 1,241 1,297 4.5% 4610 R/M Buildings 4,928 6,300 6,000 6,000 10,000 66.7% 4620 R/M Equipment - - - - 3,000 0.0% 4640 R/M Vehicles-Parts - - - - - 0.0% 4650 Outside R/M Veh-Parts - - - - - 0.0% 4700 Printing - - - - - 0.0% 4800 Promotional - - - - - 0.0% 5100 Office Supplies - - - - - 0.0% 5200 Operating Supplies 4,640 7,465 10,000 10,000 11,200 12.0% 5210 Uniforms - - - - - 0.0% 5220 Household/Instit 2,029 2,323 2,500 2,500 3,000 20.0% 5400 Books/Subs/Dues - - - - - 0.0% Total 35,494 47,379 54,703 55,041 54,997 -0.1% 6200 Buildings - - - - - 0.0% 6300 Improvements - - - - - 0.0% 6400 Machinery/Equipment - - - - - 0.0% 6401 Machinery/Equipment Non-CAP - - - - - 0.0% Total - - - - - 0.0%
DEPARTMENT TOTAL 35,494 47,379 54,703 55,041 54,997 -0.1%
TOTAL ECONOMIC ENVIRONMENT 35,494 47,379 54,703 55,041 54,997 -0.1%
General Fund IV.118 City of Fernandina Beach, Florida Annual Budget 2016-2017
Department Description & Function
1. Department: Maintenance and P&R Division: Downtown District
2. Department Function Summary:
This department provides the maintenance and improvements to the historic downtown business district. There are no personnel service expenses in this budget since the work in this area is performed by the Maintenance Department.
3. Department Description:
The Downtown District operating expenses include the costs for the maintenance of the downtown comfort station, the purchase of plant material, irrigation supplies, chemicals, household supplies, street light bulbs, utilities and other items that may be needed in the area of Ash Street to Alachua Street and Front Street to 8th Street.
4. Program Performance Indicators:
Program Performance Indicators Actual Actual Budget Budget 2013-14 2014-15 2015-16 2016-17 Do a minimum of two annual plantings 2 plantings 2 plantings 2 plantings 2 plantings per year using a variety of colors and plants. Provide routine maintenance to include 1,800 man 1,500 man 1,600 man 1,600 man weeding beds, installing plant hours hours hours hours material, trimming tree, applying chemicals and other repair and maintenance as required.
Provide a clean and stocked restroom 1000 man 1000 man 1000 man 1000 man facility that is opened 365 days per hours hours hours hours year.
General Fund IV.119 City of Fernandina Beach, Florida Annual Budget 2016-2017
Program Goals & Objectives
1. Department: Parks & Recreation Division: Downtown District
2. Principal Programs
A. Maintenance of the downtown landscaped beds and right of ways B. Decorative tree lighting maintenance C. Special events D. Providing a restroom facility
3. Program Goals and Objectives
A. Program: Maintenance of the downtown grounds
Goal: Maintenance to the downtown area Objective: Provide the necessary service to maintain the downtown such as: sweeping, mowing, weed removal, tree pruning, and litter removal Deadline: Ongoing Measure: Monitor repairs/maintenance by work order system
B. Program: Maintain right of ways
Goal: Provide adequate and safe right of ways in the downtown area Objective: Remove litter and debris, water, fertilize, spray herbicides in landscaped areas Deadline: Ongoing Measure: Inspect on a regular basis
C. Program: Installing and maintaining plantings
Goal: To enhance the appearance of the Downtown District Objective: Plant perennials and annuals and maintain them on a routine basis Deadline: TBD Measure: Measure citizen & merchant’s input
D. Program: Special Events
Goal: Provide for Special Events Objective: Provide the necessary assistance for banner handing, safety equipment, and electrical equipment for event producers Deadline: Ongoing Measure: Monitor repairs/maintenance by work order system
E. Program: Restroom Facility
Goal: Provide restroom facility for citizens and visitors use Objective: Keep facility clean and stocked with necessary supplies Deadline: On going Measure: Facility is cleaned regularly and repairs are made as needed
General Fund IV.120 City of Fernandina Beach, Florida Annual Budget 2016-2017
General Fund
FUND TITLE:/FUND # EXPENDITURES BY FUNCTION General: 001 Culture & Recreation
DEPARTMENT NAME/# ACTUAL ACTUAL BUDGET BUDGET BUDGET INCREASE/ Library:001-7100-571. 2014 2015 2015 2016 2017 DECREASE EXPENDITURE OBJECT #/NAME
OPERATING EXPENSES 3100 Professional Services - - - - - 0.0% 3200 Audit - - - - - 0.0% 3400 Contractual 225 300 2,000 2,000 2,000 0.0% 4200 Postage - - - - - 0.0% 4300 Utilities - - - - - 0.0% 4500 Insurance 3,658 3,355 3,667 3,472 3,629 20.1% 4610 R/M Buildings 1,347 3,499 2,750 4,750 5,000 181.5% 4620 R/M Equipment - - - - - 0.0% 4700 Printing - - - - - 0.0% 4800 Promotional - - - - - 0.0% 4900 Other Current - - - - - 0.0% 4910 Billing Costs-Sanitation - - - - - 0.0% 5100 Office Supplies - - - - - 0.0% 5200 Operating Supplies ------100.0% 5400 Books/Subs/Dues - - - - - 0.0% Total 5,230 7,154 8,417 10,222 10,629 4.0%
6200 Buildings - 8,162 10,000 - - 0.0% 6300 Improvements - - - - - 0.0% 6400 Mach/Equipment - - - - - 0.0% Total - 8,162 10,000 - - 0.0%
8300 Nassau County - - - - - 0.0% Total - - - - - 0.0%
DEPARTMENT TOTAL 5,230 15,316 18,417 10,222 10,629 4.0%
General Fund IV.121 City of Fernandina Beach, Florida Annual Budget 2016-2017
Department Description & Function
1. Department: Maintenance Division: Library
2. Department/Division Function Summary:
The Library provides all citizens of Nassau County as well as visitors with a place where literary and artistic materials, such as books, newspapers, magazines, other periodicals, reference books, pamphlets and prints are kept for reading or reference. The Library’s services also include access to computer technology for multimedia, Internet and word processing. The Library is ADA accessible throughout.
3. Department Description:
This department is a joint venture between the City of Fernandina Beach and Nassau County. The City provides the building/land, parking, building maintenance and landscaping. The County funds the staff, equipment, books and all other materials and pays utilities needed to operate the facility.
The Street Department, Facility Maintenance and Parks/Recreation Department service this division.
General IV.122 City of Fernandina Beach, Florida Annual Budget 2016-2017
Parks & Recreation Department Mission Statement
The Parks & Recreation Department is committed to enriching the lives of our residents and visitors by providing a variety of fun and educational programs, and recreational facilities for all ages and abilities, while preserving our community's natural environment for our citizens to enjoy and respect.
General Fund IV.123 City of Fernandina Beach, Florida Annual Budget 2016-2017
Organization Chart Parks & Recreation Parks & Recreation Director
Parks and Recreation Manager (1) FT
Parks and Aquatics / Greenway Recreation Supervisor Manager (1) FT (1) FT Administrative Maint Assistant Coordinator Recreation Program Recreation Program (4) PT (1 FT) Senior Water Safety Supervisor Supervisor Instructors (2) FT (1) FT (2 PT) Administrative Cemetery Sr. Specialist Camp Leader Recreation Leader Maint Worker (1 FT) (1 FT) (5 PT) (1) FT Pool Guards & Water
Safety Instructors Office (9 PT) Camp Leader Assistant Recreation Aid (3 PT) (7 PT) (6 PT) (6 TP) Pool Guards & Water Safety Instructors (8 TP)
Recreation Full Time: 5 Part-Time: 9 Seasonal: 0 Parks Full Time: 0 Part-Time: 0 Seasonal: 0 Peck Full Time: 1 Part-Time: 5 Seasonal: 0 MLK Full Time: 1 Part-Time: 5 Seasonal: 0 Youth Full Time: 2 Part-Time: 6 Seasonal: 6 Aquatics Full Time: 1 Part-Time: 11 Seasonal: 8 Cemetery Full Time: 1 Part-Time: 0 Seasonal: 0 Totals: Full Time: 11 Part-Time: 36 Seasonal: 14
General Fund IV.124 City of Fernandina Beach, Florida Annual Budget 2016-2017
Position Control Summary Recreation
2016-2017 Position/Title Budget
Full-Time Parks and Recreation Director 1 80,871 Parks and Recreation Manager 2 94,813 Administrative Specialist 1 44,762 Administrative Coordinator 1 46,967 Merit Pool 9,560
Total FT 5 276,973
Part-Time Office Assistant 3 50,000 Recreation Aide 2 9,000 Maintenance Assistant 4 72,000 Merit Pool 4,585
Total PT 9 135,585
Total Budgeted Positions 14 412,558
General Fund IV. 125 City of Fernandina Beach, Florida Annual Budget 2016-2017
General Fund FUND TITLE:/FUND # EXPENDITURES BY FUNCTION General: 001 Culture & Recreation
DEPARTMENT NAME/# ACTUAL ACTUAL BUDGET BUDGET BUDGET INCREASE/ Recreation:001-7200-572. 2014 2015 2015 2016 2017 DECREASE EXPENDITURE OBJECT #/NAME PERSONNEL 1200 Salaries 253,676 258,758 260,498 268,263 276,973 3.2% 1210 Worker's Comp Reimbursement - - - - - 0.0% 1300 Temporary (17) - - - - 0.0% 1350 Part Time 95,742 99,816 128,340 136,150 135,585 -0.4% 1400 Overtime 3,611 2,674 4,000 4,500 4,000 -11.1% 1600 Longevity - - - - - 0.0% 2100 FICA 25,186 25,911 30,052 31,282 31,867 1.9% 2200 Retirement 74,486 81,670 81,670 90,448 96,940 7.2% 2300 Health 57,620 55,021 68,225 60,268 52,426 -13.0% 2301 Life 1,295 1,357 1,316 1,384 1,416 2.3% 2400 Worker's Comp 11,799 11,940 12,398 8,467 8,602 1.6% 2500 Unemployment - - - - - 0.0% Total 523,398 537,147 586,499 600,762 607,809 1.2% OPERATING EXPENSES 3100 Professional Services - 200 7,200 500 - -100.0% 3200 Audit - - - - - 0.0% 3400 Contractual 10,034 9,520 12,048 12,773 18,788 47.1% 3500 Investigations - - - - - 0.0% 3900 Auto Allowance - - - - - 0.0% 4000 Training/Travel 3,570 2,610 2,519 3,040 3,650 20.1% 4100 Communications 2,406 2,098 1,581 2,091 2,676 28.0% 4101 Communications - Cell 676 376 1,300 500 500 0.0% 4102 Communications - Pager - - - - - 0.0% 4103 Communications - Internet - 2,302 1,860 3,000 2,500 -16.7% 4200 Postage - - - - - 0.0% 4300 Utilities - Electric 57,856 49,971 50,000 50,000 55,000 10.0% 4310 Utilitie - Water & sewer - 11,947 13,000 13,000 13,500 3.8% 4400 Rentals/Leases 1,560 1,560 1,800 2,000 2,000 0.0% 4500 Insurance 19,005 16,006 17,492 18,037 18,852 4.5% 4610 R/M Buildings 4,112 7,847 8,500 8,500 19,300 127.1% 4620 R/M Equipment 3,677 1,791 2,500 2,500 2,500 0.0% 4630 R/M Vehicles-Labor 5,500 6,000 6,000 8,000 8,000 0.0% 4640 R/M Vehicles-Parts 6,241 7,678 9,000 9,000 12,000 33.3% 4650 Outside R/M Veh-Parts - - - - - 0.0% 4700 Printing 6,190 - - - - 0.0% 4800 Promotional 221 1,054 3,000 3,000 1,500 -50.0% 4900 Other Current 108,936 129,962 135,500 137,500 150,500 9.5% 4910 Billing Costs-Sanitation - - - - - 0.0% 5100 Office Supplies 2,068 1,710 2,100 2,200 2,300 4.5% 5200 Operating Supplies 10,451 8,494 13,220 16,170 15,570 -3.7% 5210 Uniforms 440 967 800 1,000 1,400 40.0% 5220 Household/Instit 3,651 4,066 3,500 3,500 4,500 28.6% 5230 Gas/Oil 10,577 9,194 12,000 10,000 9,000 -10.0% 5240 Chemicals/Medical Supplies - - - - - 0.0% 5300 Road Supplies - - - - - 0.0% 5400 Books/Subs/Dues 1,814 1,910 1,880 1,950 2,085 6.9% Total 258,985 277,263 306,800 308,261 346,121 12.3% CAPITAL OUTLAY 6200 Buildings - - - 6,000 8,500 41.7% 6300 Improvements - - - - - 0.0% 6400 Machinery/Equipment - 13,603 7,500 17,000 17,500 2.9% 6401 Machinery/Equipment Non-CAP - 13,107 21,500 8,700 - -100.0% Total - 26,710 29,000 31,700 26,000 -18.0% DEPARTMENT TOTAL 782,383 841,120 922,299 940,723 979,930 4.2%
General Fund IV.126 City of Fernandina Beach, Florida Annual Budget 2016-2017
Department Description & Function
1. Department: Parks & Recreation
2. Division: Recreation Administration 7200
3. Department Description:
The Recreation Division of the Parks and Recreation Department is responsible for the administration of all seven divisions managed within the Parks and Recreation Department. All projects, personnel procedures and public relations are also administered through the Recreation Division.
The Atlantic Center is host to several programs that include: Halloween Carnival, youth programs, teen activities and Senior Meet & Greet. Other programs administered by the staff of this division are adult softball, Pickle ball, senior trips, music festivals, Christmas Tree Lighting event, BBQ competitions and other special events.
This division is also responsible for the cleaning/maintenance of the restrooms located at Main Beach, Seaside Park, Central Park, the Greenway Pavilion, and the Downtown Comfort Station.
Number of Funded Employees Actual Actual Budget Budget 2013-14 2014-15 2015-16 2016-17 Director of Parks and Recreation 1 FT 1 FT 1 FT 1 FT Parks and recreation Manager 1 FT 2 FT 2 FT 2 FT Recreation Program Supervisor 1 FT 0 FT 0 FT 0 FT Administrative Specialist 1 FT 1 FT 1 FT 1 FT Office Assistant 3 PT 3 PT 3 PT 3 PT Administrative Coordinator 1 FT 1 FT 1 FT 1 FT Maintenance Assistant 4 PT 4 PT 4 PT 4 PT Recreation Aide 2 PT 2 PT 2 PT 2 PT Total : Full Time 5 FT 5 FT 5 FT 5 FT Part Time 9 PT 9 PT 9 PT 9 PT
4. Program Performance Indicators: General Fund IV.127 City of Fernandina Beach, Florida Annual Budget 2016-2017
Program Performance Actual Actual Budget Budget Indicators 2013-14 2014-15 2015-2016 2016-2017
Provide a variety of Rib Cook-off Rib Cook-off Rib Cook-off Rib Cook-off community events Fall BBQ Fall BBQ Fall BBQ Fall BBQ Winter Winter Winter Winter Wonderland Wonderland Wonderland Wonderland Ed Gaw OWC Ed Gaw OWC Christmas Tree Christmas Tree GBA BBQ Stars and Lighting Lighting Stars and Stripes Fest. Yard Sales Yard Sales Stripes Fest Christmas Tree Stars and Stripes Stars and Stripes Christmas Tree Lighting Fest Fest Lighting Yard Sales Wild Amelia Wild Amelia Spring Yard Scavenger Halloween Halloween Sale Hunt Carnival Carnival Fall Yard Sale Halloween Slide Into Spring Slide Into Spring Scavenger Carnival Going Coastal Going Coastal Hunt Wild Amelia Music Festivals Music Festivals Halloween Spring Music Pickle ball Pickle ball Carnival Fest tourney tourney Wild Amelia Summer Concert in the 12 events park 12 Events on 12 Events on average average 13 Events
Offer a variety of Instructors: 8 Instructors: 8 Instructors: 8 Instructors: 8 independent contractor Revenue: Revenue: Revenue: Revenue: Programs. $84,300 $80,000 $80,000 $80,000
Provide successful adult 640 700 700 700 softball leagues and Participants Participants Participants Participants tournaments Continue to offer 16 Programs 30 Programs 30 Programs 30 Programs successful Senior 521 850 850 850 programs Participants Participants Participants Participants
Decrease the use of 1,215,447 1,250,000 KWU 1,250,000KWU 1,250,000KWU electricity in all divisions KWU used used used used under Parks and Recreation
Implement Sport League 7 current 7 current 7 current and Facility Use agreements agreements agreements Agreements for a variety of youth sports
General Fund IV.128 City of Fernandina Beach, Florida Annual Budget 2016-2017
General Fund
FUND TITLE:/FUND # EXPENDITURES BY FUNCTION General: 001 Culture & Recreation
DEPARTMENT NAME/# ACTUAL ACTUAL BUDGET BUDGET BUDGET INCREASE/ Parks:001-7210-572. 2014 2015 2015 2016 2017 DECREASE EXPENDITURE OBJECT #/NAME PERSONNEL 1200 Salaries - - - - - 0.0% 1210 Worker's Comp Reimbursement - - - - - 0.0% 1300 Temporary - - - - - 0.0% 1350 Part Time - - - - - 0.0% 1400 Overtime - - - - - 0.0% 1600 Longevity - - - - - 0.0% 2100 FICA - - - - - 0.0% 2200 Retirement - - - - - 0.0% 2300 Health - - - - - 0.0% 2301 Life - - - - - 0.0% 2400 Worker's Comp - - - - - 0.0% 2500 Unemployment - - - - - 0.0% Total - - - - - 0.0% OPERATING EXPENSES 3100 Professional Services - - - - - 0.0% 3400 Contractual 3,308 4,002 5,400 6,700 10,775 60.8% 3500 Investigations - - - - - 0.0% 3900 Auto Allowance - - - - - 0.0% 4000 Training/Travel - - - - - 0.0% 4100 Communications - - - - - 0.0% 4101 Communications - Cell - - - - - 0.0% 4103 Communications - Internet - - - - - 0.0% 4200 Postage - - - - - 0.0% 4300 Utilities - Electric 83,520 62,088 57,000 57,000 59,000 3.5% 4310 Utilities - Water & Sewer - 27,016 25,000 25,000 32,000 28.0% 4400 Rentals/Leases - - - - - 0.0% 4500 Insurance 10,340 8,708 9,517 9,814 10,257 4.5% 4610 R/M Buildings 9,121 10,248 13,900 12,200 14,900 22.1% 4620 R/M Equipment - 88 4,500 7,500 10,400 38.7% 4630 R/M Vehicles-Labor - - - - - 0.0% 4640 R/M Vehicles-Parts - - - - - 0.0% 4650 Outside R/M Veh-Parts - - - - - 0.0% 4700 Printing - - - - - 0.0% 4800 Promotional - - - - - 0.0% 4900 Other Current 8,110 8,093 8,500 9,000 9,500 5.6% 5100 Office Supplies - - - - - 0.0% 5200 Operating Supplies 32,839 - - - 4,000 0.0% 5210 Uniforms - - 150 - - 0.0% 5220 Household/Instit 2,409 3,986 3,200 3,500 4,200 20.0% 5230 Gas/Oil - - - - - 0.0% 5240 Chemicals 232 - 1,500 1,200 - -100.0% 5300 Road Supplies - - - - - 0.0% 5400 Books/Subs/Dues - - - - - 0.0% Total 149,879 124,229 128,667 131,914 155,032 17.5% CAPITAL OUTLAY 6200 Buildings - - - - - 0.0% 6300 Improvements - - - 29,000 22,500 -22.4% 6400 Machinery/Equipment - - - - 10,000 0.0% 6401 Machinery/Equipment Non-CAP 2,603 3,500 3,500 11,900 6,000 -49.6% Total 2,603 3,500 3,500 40,900 38,500 -5.9% DEPARTMENT TOTAL 152,482 127,729 132,167 172,814 193,532 12.0%
General Fund IV.129 City of Fernandina Beach, Florida Annual Budget 2016-2017
Department Description & Function
1. Department: Parks & Recreation
2. Division: Parks 7210
3. Department Description:
The Parks Division is responsible for several components within the Parks and Recreation Department. The Parks Division is responsible for the maintenance of: 48 beach accesses, 8 playgrounds, 2 sports complexes, 10 practice fields, 15 playing fields, 4 tennis courts, 2 outdoor basketball courts, a multi purpose court, 5 comfort stations/park restrooms, City welcome sign, Egans Creek Greenway, the Amelia Island Lighthouse, Seaside Park, North Beach Park, Main Beach Park, 5 concession stands, Waterfront, Bosque Bello Cemetery and 3 recreation centers.
Main Beach has two beach volleyball courts, a playground, 3 parking lots, restrooms, picnic shelters, a promenade boardwalk with 3 gazebos, signage, a multi purpose court, skate park, water fountain, outdoor showers and a Thor Guard sensor.
Central Park has several pieces of playground equipment, a gazebo, a practice baseball field, 4 tennis courts, 4 baseball playing fields, 1 football playing field, a Pop Warner concession stand, a Babe Ruth concession stand (with restrooms), Pop Warner restrooms, a parking lot, signage, Petanque courts and a comfort station.
Atlantic Park facility has 2 playgrounds, large recreation center, heated outdoor swimming pool, activity pool, outdoor basketball court, parking lot, signs, Greenway pavilion (with restroom), picnic tables, Fitness room and softball field.
Martin Luther King, Jr. Park has a large playground, baseball practice field, baseball playing field, concession stand, restrooms, recreation center, 2 large pavilions, swimming pool, activity pool, parking lot, horse shoe pits, picnic tables, a small shade structure, signage and a lighted outdoor basketball court.
Peck Center/Gymnasium has a playground, a fitness facility (gym court included), a multi- purpose field, picnic tables, a pavilion and signage.
Egans Creek Park consists of a playground, several picnic tables, sign, parking lot and a baseball practice field.
Sunrise Park has playground equipment, picnic tables, sign and open space.
Fernandina Beach Athletic Complex has 4 softball fields, a softball restroom facility, a soccer concession/restroom building, parking lot, signs, a kick wall and 8 soccer fields.
Egans Creek Greenway has approximately 3 miles of trails, 2 bridges, 2 walkways, benches, wildlife viewing platform, kiosks, additional signage, bike racks, access gates, water quality testing platforms, and trash cans.
General Fund IV.130 City of Fernandina Beach, Florida Annual Budget 2016-2017
4. Program Performance Indicators:
Program Performance Actual Actual Budget Budget Indicators 2013-14 2014-15 2015-16 2016-17
Provide accessible parks 17 Parks 17 Parks 17 parks 17 parks 12 accessible 12 accessible 12 accessible 12 accessible
Provide routine ground 6,000 man 5,000 man 4,800 man 4,800 man maintenance hours hours hours hours
Perform regular inspections 750 man hours 400 man 600 man 600 man dune walkovers and hours hours hours Greenway projected projected projected bridges/walkovers.
Work with the Planning Planted 20 trees Plant 20 trees Plant 30 trees Plant 10 trees Department on tree replacement plan funded by the CDD tree account Provide routine 200 man hours 532 man 600 man 1000 man maintenance and non- hours hours hours native invasive removal in the Greenway.
General Fund IV.131 City of Fernandina Beach, Florida Annual Budget 2016-2017
Position Control Summary Peck Center
2016-2017 Position/Title Budget
Full-Time Recreation Program Supervisor 1 46,740 Merit Pool 1,636
Total FT 1 48,376
Part-Time Recreation Aide 5 32,000 Merit Pool 1,120
Total PT 5 33,120
Total Budgeted Positions 6 81,496
General Fund IV. 132 City of Fernandina Beach, Florida Annual Budget 2016-2017
General Fund
FUND TITLE:/FUND # EXPENDITURES BY FUNCTION General: 001 Culture & Recreation
DEPARTMENT NAME/# ACTUAL ACTUAL BUDGET BUDGET BUDGET INCREASE/ Peck Center:001-7220-572. 2014 2015 2015 2016 2017 DECREASE EXPENDITURE OBJECT #/NAME PERSONNEL 1200 Salaries 84,191 86,711 87,697 89,452 48,376 -45.9% 1300 Temporary 3,443 - - - - 0.0% 1350 Part Time 57,709 68,177 62,260 66,203 33,120 -50.0% 1400 Overtime - - 100 100 100 0.0% 1500 Incentive - - - - - 0.0% 1600 Longevity - - - - - 0.0% 2100 FICA 10,516 11,477 11,479 11,915 6,242 -47.6% 2200 Retirement 13,202 15,266 15,266 15,991 16,835 5.3% 2300 Health 22,435 18,568 24,795 20,252 9,009 -55.5% 2301 Life 439 449 447 458 247 -46.1% 2400 Worker's Comp 5,412 5,308 5,511 3,632 1,899 -47.7% 2500 Unemployment - - - - - 0.0% Total 197,347 205,956 207,555 208,003 115,828 -44.3% OPERATING EXPENSES 3100 Professional Services - - - 30 - -100.0% 3400 Contractual 8,151 8,061 8,348 9,823 8,750 -10.9% 3500 Investigations - - - - - 0.0% 4000 Training/Travel 1,121 760 690 915 700 -23.5% 4100 Communications 339 863 1,270 656 1,466 123.5% 4101 Communications - Cell 173 63 200 100 55 -45.0% 4102 Communications - Pager - - - - - 0.0% 4103 Communications - Internet - 88 1,860 120 3,000 2400.0% 4200 Postage - - - - - 0.0% 4300 Utilities - Electric 73,038 62,684 60,000 60,000 34,800 -42.0% 4310 Utilities - Water & Sewer - 25,129 23,910 25,000 11,000 -56.0% 4320 Utilities - Propane & Other - - 90 - - 0.0% 4400 Rentals/Leases 1,080 1,080 1,250 1,250 - -100.0% 4500 Insurance 7,522 6,335 6,923 7,139 3,732 -47.7% 4610 R/M Buildings 10,571 7,475 14,500 20,100 14,000 -30.3% 4620 R/M Equipment 8,477 10,348 2,000 9,200 6,700 -27.2% 4630 R/M Vehicles-Labor - - - - - 0.0% 4640 R/M Vehicles-Parts - - - - - 0.0% 4650 Outside R/M Veh-Parts - - - - - 0.0% 4700 Printing - - - - - 0.0% 4800 Promotional - - - - - 0.0% 4900 Other Current 31,710 31,161 32,500 33,000 35,000 6.1% 5100 Office Supplies 115 84 200 200 100 -50.0% 5200 Operating Supplies 5,109 8,371 9,720 7,320 6,210 -15.2% 5210 Uniforms 593 229 600 600 400 -33.3% 5220 Household/Instit 3,344 3,489 3,500 3,500 3,000 -14.3% 5400 Books/Subs/Dues 45 250 230 250 275 10.0% Total 151,388 166,470 167,791 179,203 129,188 -27.9% CAPITAL OUTLAY 6200 Buildings - - - - - 0.0% 6300 Improvements - - - 9,000 - -100.0% 6400 Machinery/Equipment 6,004 - - - - 0.0% 6401 Machinery/Equipment Non-CAP - - 4,000 9,000 - -100.0% Total 6,004 - 4,000 18,000 - -100.0% DEPARTMENT TOTAL 354,739 372,426 379,346 405,206 245,016 -39.5%
General Fund IV.133 City of Fernandina Beach, Florida Annual Budget 2016-2017
Department Description & Function
1. Department: Parks and Recreation
2. Division: PECK 7220
3. Department Description:
This division of the Parks and Recreation Department operates from the Peck Center/Gymnasium. These facilities offer rooms that may be rented for commercial, private or civic functions.
The Peck Center is the oldest standing Rosenwald rural school in the state of Florida. The City received it in ruins approximately 17 years ago and has renovated the interior to include a library, auditorium, library and reception room. The funding for these renovations came from state and local funds. Also, it houses 3 city departments, non-profit leases and Parks and Recreation instructor programs.
The Peck Gymnasium offers a full workout facility and basketball court. Programs offered from this facility include: adult basketball, adult volleyball, youth girl’s volleyball, dodge ball tournaments, free court time and indoor soccer.
Number of Funded Employees Actual Actual Budget Budget 2013-14 2014-15 2015-16 2016-17 Parks and Recreation Manager 1 FT 0 FT 0 FT 0 FT Recreation Program Supervisor 1 FT 2 FT 2 FT 1 FT Camp Leader 5 PT 5 PT 5 PT 0 PT Recreation Aide 5 PT 5 PT 5 PT 5 PT Total : Full Time 2 FT 2 FT 2FT 1FT Part Time 10 PT 10 PT 10 PT 5 PT
General Fund IV.134 City of Fernandina Beach, Florida Annual Budget 2016-2017
4. Program Performance Indicators:
Program Performance Indicators Actual Actual Budget Budget 2013-14 2014-15 2015-16 2016-17
Provide adult basketball leagues 16 teams 16 teams 18 teams 18 teams
Provide lease space for no profit 6 tenants 6 tenants 6 tenants 6 tenants groups Provide a workout facility 156 users 175 150 Users 150 Users users Provide adult volleyball for all ability 1,550 950 users 1,200 users 1,200 users levels users Offer training opportunities for N/A N/A N/A N/A individuals and teams Offered at Offered at ARC ARC
Offer a variety of sports leagues and Indoor Pickle Ball Pickle ball, Pickle ball, tournaments soccer, tourney, Volleyball, Volleyball, Roller Indoor Indoor Indoor derby soccer soccer soccer, basketball
General Fund IV.135 City of Fernandina Beach, Florida Annual Budget 2016-2017
Position Control Summary MLK Center
2016-2017 Position/Title Budget
Full-Time Recreation Program Supervisor 1 41,392 Merit Pool 1,449
Total FT 1 42,841
Part-Time Camp Leader 5 36,000 Merit Pool 1,260
Total PT 5 37,260
Total Budgeted Positions 6 80,101
General Fund IV. 136 City of Fernandina Beach, Florida Annual Budget 2016-2017
General Fund
FUND TITLE:/FUND # EXPENDITURES BY FUNCTION General: 001 Culture & Recreation
DEPARTMENT NAME/# ACTUAL ACTUAL BUDGET BUDGET BUDGET INCREASE/ MLK Center:001-7225-572. 2014 2015 2015 2016 2017 DECREASE
EXPENDITURE OBJECT #/NAME
PERSONNEL 1200 Salaries - - - - 42,841 0.0% 1210 Worker's Comp Reimbursement - - - - - 0.0% 1300 Temporary - - - - - 0.0% 1350 Part Time - - - - 37,260 0.0% 1400 Overtime - - - - 100 0.0% 1500 Incentive - - - - - 0.0% 1600 Longevity - - - - - 0.0% 2100 FICA - - - - 6,135 0.0% 2200 Retirement - - - - - 0.0% 2300 Health - - - - 13,072 0.0% 2301 Life - - - - 221 0.0% 2400 Worker's Comp - - - - 1,902 0.0% 2500 Unemployment - - - - - 0.0% Total - - - - 101,531 0.0%
OPERATING EXPENSES 3100 Professional Services - - - - - 0.0% 3200 Audit - - - - - 0.0% 3400 Contractual - - - - 2,525 0.0% 3500 Investigations - - - - - 0.0% 3900 Auto Allowance - - - - - 0.0% 4000 Training/Travel - - - - - 0.0% 4100 Communications - - - - 327 0.0% 4102 Communications - Pager - - - - - 0.0% 4103 Communications - Internet - - - - 2,900 0.0% 4200 Postage - - - - - 0.0% 4300 Utilities - Electric - - - - 27,000 0.0% 4310 Utilities - Water & Sewer - - - - 6,500 0.0% 4320 Utilities - Propane & Other - - - - - 0.0% 4400 Rentals/Leases - - - - 1,250 0.0% 4500 Insurance - - - - 3,732 0.0% 4610 R/M Buildings - - - - 22,200 0.0% 4620 R/M Equipment - - - - 2,000 0.0% 4630 R/M Vehicles-Labor - - - - - 0.0% 4640 R/M Vehicles-Parts - - - - - 0.0% 4650 Outside R/M Veh-Parts - - - - - 0.0% 4700 Printing - - - - - 0.0% 4800 Promotional - - - - - 0.0% 4900 Other Current - - - - 3,500 0.0% 5100 Office Supplies - - - - 125 0.0% 5200 Operating Supplies - - - - 5,750 0.0% 5210 Uniforms - - - - 400 0.0% 5220 Household/Instit - - - - 1,000 0.0% 5230 Gas/Oil - - - - - 0.0% 5240 Chemicals/Medical Supplies - - - - - 0.0% 5400 Books/Subs/Dues - - - - - 0.0% Total - - - - 79,284 0.0%
CAPITAL OUTLAY 6200 Buildings - - - - - 0.0% 6300 Improvements - - - - - 0.0% 6400 Machinery/Equipment - - - - - 0.0% 6401 Machinery/Equipment Non-CAP - - - - - 0.0% Total - - - - - 0.0%
DEPARTMENT TOTAL - - - - 180,815 0.0%
General Fund IV.137 City of Fernandina Beach, Florida Annual Budget 2016-2017
Department Description & Function
1. Department: Parks and Recreation
2. Division: MLK 7225
3. Department Description:
This division of the Parks and Recreation Department operates from the Martin Luther King, Jr. Recreation Center. There is an auditorium with a kitchen that may be rented for commercial, private or civic functions. There is a public swimming pool (kiddie pool also), two covered pavilions with picnic tables, a baseball practice field and one baseball playing field, a lighted outdoor basketball court and a playground.
The Martin Luther King, Jr. Center provides an After School Tutoring program for grades k – 6, and a summer program called the Summer Learning Program for ages 5 – 13. The tutoring program works with the schools & teachers to make sure that the students in the program achieve academic success. The Summer Learning Program offers fun learning, Arts & Crafts, swimming, field trips, and a program called, “Feeding Kids When School Is Out”, that feeds youth up to 17 years old for free. This food service is funded by the State of Florida.
The Martin Luther King Jr. Recreation Center serves as a meeting facility for some of the Non- Profit community based organizations such as; The Elm Street Sportsman Club, and The Nassau County Branch of N.A.A.C.P. The M.L.K. Jr. Center, also serves as a Voting polling site during local, county, state, and national elections.
Number of Funded Employees Actual Actual Budget Budget 2013-14 2014-15 2015-16 2016-17 Parks and Recreation Manager 0 FT 0 FT 0 FT 0 FT Recreation Program Supervisor 0 FT 0 FT 0 FT 1 FT Camp Leader 0 FT 0 FT 0 FT 5 PT Total: Full Time 0 FT 0 FT 0 FT 1 FT Part Time 0 PT 0 PT 0 PT 5 PT
General Fund IV.138 City of Fernandina Beach, Florida Annual Budget 2016-2017
4. Program Performance Indicators:
Program Performance Indicators Actual Actual Budget Budget 2013-14 2014-15 2015-16 2016-17
Provides Facility for Little League 2 teams 3 teams 7 teams 7 teams Baseball, T-Ball, & Softball Teams Maintain the After School Tutoring 50 after 50 after 50 after 50 after And Summer Learning Center school school school school Participant numbers 60 summer 60 summer 60 summer 75 summer Provide an annual Youth Forum 30 36 33 40+ (2nd Saturday in March) participants participants participants participants
The Martin Luther King Jr. Center hosts Over 200 + Over 200 + Over 200 + Over 200 + with other community organizations an participants participants participants participants annual Back-to-School event; offering free physicals, free school supplies, and provide resources to parents to assist them during the school year. (Saturday week before school begins)
General Fund IV.139 City of Fernandina Beach, Florida Annual Budget 2016-2017
Position Control Summary Youth Programs
2016-2017 Position/Title Budget
Full-Time Recreation Program Supervisor 1 38,688 Recreation Leader 1 29,619 Merit Pool 2,391
Total FT 2 70,698
Part Time Camp Leader 6 24,000 Merit Pool 840
Total PT 6 24,840 Temporary Camp Leader 6 48,000 Total TP 6 48,000
Total Budgeted Positions 14 143,538
General Fund IV. 140 City of Fernandina Beach, Florida Annual Budget 2016-2017
General Fund FUND TITLE:/FUND # EXPENDITURES BY FUNCTION General: 001 Culture & Recreation
DEPARTMENT NAME/# ACTUAL ACTUAL BUDGET BUDGET BUDGET INCREASE/ Youth Programs:001-7230-572. 2014 2015 2015 2016 2017 DECREASE EXPENDITURE OBJECT #/NAME PERSONNEL 1200 Salaries 65,565 68,632 67,424 68,730 70,698 2.9% 1210 Worker's Comp Reimbursement - (2,317) - - - 0.0% 1300 Temporary (88) - - - 48,000 0.0% 1350 Part Time 62,153 71,161 67,275 69,465 24,840 -64.2% 1400 Overtime 35 - 100 - 500 0.0% 1600 Longevity - - - - - 0.0% 2100 FICA 9,544 10,370 10,312 10,572 11,019 4.2% 2200 Retirement 19,382 21,074 21,074 23,173 24,604 6.2% 2300 Health 17,168 17,945 19,228 20,252 22,014 8.7% 2301 Life 341 346 347 353 363 2.8% 2400 Worker's Comp 4,760 4,815 5,000 3,455 3,578 3.6% 2500 Unemployment 691 - - - - 0.0% Total 179,551 192,026 190,760 196,000 205,616 4.9% OPERATING EXPENSES 3100 Professional Services 387 - - - 250 0.0% 3200 Audit - - - - - 0.0% 3400 Contractual 125 769 550 650 600 -7.7% 3500 Investigations - - - - - 0.0% 3900 Auto Allowance - - - - - 0.0% 4000 Training/Travel 374 386 1,350 950 1,125 18.4% 4100 Communications 288 288 288 288 398 38.2% 4101 Communications - Cell 6 - 25 25 25 0.0% 4102 Communications - Pager - - - - - 0.0% 4103 Communications - Internet - - - - - 0.0% 4200 Postage - - - - - 0.0% 4300 Utilities - - - - - 0.0% 4400 Rentals/Leases - - - - - 0.0% 4500 Insurance 1,594 1,342 1,467 1,513 1,581 4.5% 4610 R/M Buildings - - - - - 0.0% 4620 R/M Equipment - - - - - 0.0% 4630 R/M Vehicles-Labor - - - - - 0.0% 4640 R/M Vehicles-Parts - - - - - 0.0% 4650 Outside R/M Veh-Parts - - - - - 0.0% 4700 Printing - - - - - 0.0% 4800 Promotional - - - - - 0.0% 4900 Other Current 16,780 15,451 14,500 14,500 15,000 3.4% 4910 Billing Costs-Sanitation - - - - - 0.0% 5100 Office Supplies 177 199 200 200 200 0.0% 5200 Operating Supplies 16,957 14,246 19,110 18,500 20,220 9.3% 5210 Uniforms 803 497 700 700 1,000 42.9% 5220 Household/Instit 425 129 300 300 300 0.0% 5230 Gas/Oil - - - - - 0.0% 5240 Chemicals/Medical Supplies - - - - - 0.0% 5300 Road Supplies - - - - - 0.0% 5400 Books/Subs/Dues 270 438 315 325 380 16.9% Total 38,186 33,745 38,805 37,951 41,079 8.2% CAPITAL OUTLAY 6200 Buildings - - - - - 0.0% 6300 Improvements - - - - - 0.0% 6400 Machinery/Equipment - - - - - 0.0% 6401 Machinery/Equipment Non-CAP - - - - - 0.0% Total - - - - 0.0% DEPARTMENT TOTAL 217,737 225,771 229,565 233,951 246,695 5.4%
General Fund IV.141 City of Fernandina Beach, Florida Annual Budget 2016-2017
Department Description & Function
1. Department: Parks & Recreation
2. Division: Youth
3. Department Description:
The City of Fernandina Beach Parks and Recreation Department provides youth programs for children ages 3-12. There are 4 programs under the Youth Program division, Camp Amelia after school program, Camp Amelia summer program, Amelia Preschool, and the Kid’s Night Out program. These programs are all held at the Atlantic Center.
The after school program operates while school is in session from 2:00pm-6:30pm Monday- Friday and is licensed by the Department of Children and Family Services. The program is open on teacher workdays and long holiday breaks. Participation capacity for this program is 100.
The summer program operates during summer break (approx. 11 weeks) and is open from 7:00am-6:30pm Monday-Friday. The itinerary for summer camp consists of guest speakers, swimming in pool and ocean, weekly field trips, crafts, and indoor and outdoor games. Capacity for this program is 140 participants.
The Amelia Preschool program operates while school is in session from 7:30am-6:30pm Monday – Friday and is for ages 3-5. The educational materials used for this program are purchased from a recognized educational service. Capacity is 25 participants.
The Kid’s Night Out program is usually the last Saturday of each month (March –September) and runs from 6:00-10:00pm. Participants of this program receive dinner and participate in themed activities or a field trip.
Number of Funded Employees Actual Actual Budget Budget 2013-14 2014-15 2015-16 2016-17 Recreation Program Supervisor 1 FT 1 FT 1 FT 1 FT Recreation Leader 1 FT 1 FT 1 FT 1 FT Camp Leader 12 PT 12 PT 12 PT 6 PT 0 TP 0 TP 0 TP 6 TP Total : Full Time 2 FT 2 FT 2 FT 2 FT Part Time 12 PT 12 PT 12 PT 6 PT Temporary 0 TP 0 TP 0 TP 6 TP
General Fund IV.142 City of Fernandina Beach, Florida Annual Budget 2016-2017
4. Program Performance Indicators:
Program Performance Actual Actual Budget Budget Indicators 2013-14 2014-15 2015-16 2016-17
Generate revenue 6,865 50,000 20,000 20,000 Keep participation at maximum 216 220 220 220 To maintain a high Department Score Score Score Score of Children and Family Services 100% 100% 100% 100% licensing program
General Fund IV.143 City of Fernandina Beach, Florida Annual Budget 2016-2017
Position Control Summary Aquatics
2016-2017 Position/Title Budget
Full-Time Aquatics/Greenway Supervisor 1 50,253 Merit Pool 1,759
Total FT 1 52,012
Part-Time Pool Lifeguards/Water Safety Instructors 9 58,000 Senior Water Safety Instructor 2 14,000 Merit Pool 2,520
Total PT 11 74,520 Temporary Pool Lifeguards/Water Safety Instructors 8 23,000 Total TP 8 23,000
Total Budgeted Positions 20 149,532
General Fund IV. 144 City of Fernandina Beach, Florida Annual Budget 2016-2017
General Fund FUND TITLE:/FUND # EXPENDITURES BY FUNCTION General: 001 Culture & Recreation
DEPARTMENT NAME/# ACTUAL ACTUAL BUDGET BUDGET BUDGET INCREASE/ Aquatics:001-7240-572. 2014 2015 2015 2016 2017 DECREASE EXPENDITURE OBJECT #/NAME PERSONNEL 1200 Salaries 47,557 48,982 49,032 50,504 52,012 3.0% 1210 Worker's Comp Reimbursement - - - - - 0.0% 1300 Temporary - - - - 23,000 0.0% 1350 Part Time 85,001 85,141 80,730 85,768 74,520 -13.1% 1400 Overtime 3,271 3,461 3,300 3,500 3,700 5.7% 1600 Longevity - - - - - 0.0% 2100 FICA 9,917 10,175 10,179 10,693 11,722 9.6% 2200 Retirement 14,207 15,485 15,485 17,028 18,103 6.3% 2300 Health 14,692 12,888 16,985 14,469 15,728 8.7% 2301 Life 248 253 253 258 268 3.9% 2400 Worker's Comp 4,511 4,553 4,728 2,909 3,479 19.6% 2500 Unemployment - - - - - 0.0% Total 179,404 180,938 180,692 185,129 202,532 9.4% OPERATING EXPENSES 3100 Professional Services 223 - - - - 0.0% 3200 Audit - - - - - 0.0% 3400 Contractual - 5,069 4,000 500 600 20.0% 3500 Investigations - - - - - 0.0% 3900 Auto Allowance - - - - - 0.0% 4000 Training/Travel 169 568 450 600 1,180 96.7% 4100 Communications 132 132 132 132 132 0.0% 4101 Communications - Cell 37 - 150 - - 0.0% 4102 Communications - Pager - - - - - 0.0% 4103 Communications - Internet - - - - - 0.0% 4200 Postage - - - - - 0.0% 4300 Utilities - Electric 25,431 - - - - 0.0% 4320 Utilities - Propane & Other - 19,858 18,000 20,000 20,000 0.0% 4400 Rentals/Leases - - - - - 0.0% 4500 Insurance 686 577 631 651 680 4.5% 4610 R/M Buildings 5,047 9,545 8,500 11,500 3,000 -73.9% 4620 R/M Equipment 18,722 29,962 22,500 3,500 16,500 371.4% 4630 R/M Vehicles-Labor - - - - - 0.0% 4640 R/M Vehicles-Parts - - - - - 0.0% 4650 Outside R/M Veh-Parts - - - - - 0.0% 4700 Printing - - - - - 0.0% 4800 Promotional - - - - - 0.0% 4900 Other Current 50,944 51,607 53,500 54,000 62,000 14.8% 5100 Office Supplies 126 38 150 150 225 50.0% 5200 Operating Supplies 4,162 7,802 7,920 8,860 9,160 3.4% 5210 Uniforms 1,722 839 1,800 1,800 1,800 0.0% 5220 Household/Instit - - - - - 0.0% 5230 Gas/Oil - - - - - 0.0% 5240 Chemicals/Medical Supplies 15,046 14,576 18,000 18,000 18,000 0.0% 5300 Road Supplies - - - - - 0.0% 5400 Books/Subs/Dues 249 232 300 400 400 0.0% Total 122,696 140,805 136,033 120,093 133,677 11.3% CAPITAL OUTLAY 6200 Buildings - - - - - 0.0% 6300 Improvements - - - - - 0.0% 6400 Machinery/Equipment - - - - 20,000 0.0% 6401 Machinery/Equipment Non-CAP - - - - - 0.0% Total - - - - 20,000 0.0% DEPARTMENT TOTAL 302,100 321,743 316,725 305,222 356,209 16.7%
TOTAL RECREATION 1,809,441 1,888,789 1,980,102 2,057,916 2,202,197 7.0% TOTAL CULTURE & RECREATION 1,814,671 1,904,105 1,998,519 2,068,138 2,212,826 7.0%
General Fund IV.145 City of Fernandina Beach Annual Budget 2016-2017
Department Description & Function
1. Department: Parks & Recreation
2. Division: Aquatics 7240
3. Department Description
This division provides aquatics programs to include: swim lessons and clinics, supervised public swim, lifeguard and lifeguard instructor training classes, Jr. lifeguard program, water aerobics, scuba classes, environmental programs, snorkeling, educational trips and water safety instructor training. The Supervisor serves as liaison with Nassau Co. Health Dept. related to facility operation in accordance with State Health codes.
Aquatics division consists of a supervisor and approximately 20 employees who are trained, certified lifeguards and hold positions of pool guard, water safety instructors, and Sr. Water Safety Instructor/Lifeguard. The Supervisor serves as the lead for Greenway activities. This position is also responsible for serving as the liaison with the Florida Communities Trust who participated in the purchase of the Greenway lands. The Supervisor coordinates Greenway maintenance, activities and programs with all of the respective stakeholders. This employee must also ensure that the Greenway Management Plan is followed and complete the annual Stewardship Report for the state.
Number of Funded Actual Actual Budget Budget Employees 2013-14 2014-15 2015-16 2016-17
Aquatics/Greenway Supervisor 1FT 1 FT 1 FT 1 FT Sr. Water Safety Instructor/Lifeguard 2 PT 2 PT 2 PT 2 PT Pool Guards/WSI Instructors/ 13 PT 13 PT 13 PT 9 PT 8 TP Total : Full Time 1 FT 1 FT 1 FT 1 FT Part Time 15 PT 15 PT 15 PT 11PT Temporary 0 TP 0 TP 0 TP 8 TP
Note: 15 guards used to be able to work 40 hours during the summer if needed. Now they may only work under 30. 10 hours lost x 15 guards = 150 hours 150 hours/30 hours per week = 5 additional guards at 30 hours or less.
General Fund IV. 146 City of Fernandina Beach Annual Budget 2016-2017
4. Program Performance Indicators:
Program Performance Indicators Actual Actual Budget Budget 2013-14 2014-15 2015-16 2016-17
To recover 50% of the operating 54% cost 55% cost 55% cost 55% cost costs of the aquatic budget. recovery recovery recovery recovery
Total Public Swim and lap swim daily 20.200 17,860 23,000 18,000 participation (both facilities)
Total Water Aerobics daily 9909 10301 9,000 10,000 participation Participants participants Participants Participants
Total number of participants in 438 528 450 500 swimming lessons including jr. guards (both facilities) Total number of scuba diving 43 81 60 70 Participants (Try-it dives and full certification) To certify participants in American 64 23 40 20 Red Cross Lifeguarding, WSI
To offer environmental education School visits School visits School visits 5 School/club/ programs (50) (50) Nature scouts visits Nature Nature Lectures 50 participants Lectures (9) Lectures (9) Adult Nature Greenway Adult Nature Adult Nature Photo Class Nature Walks Photo Class 20 Photo Class 20 Kids Nature 50 participants Kids Nature Kids Nature Photo Classes Nature Photo Classes Photo Classes Wild Amelia Lectures 900 20 20 Participants participants Wild Amelia Wild Amelia 800 Wild Amelia Participants Participants 800 800 800 participants Wild Nights (8) Participants 750
General Fund IV. 147 City of Fernandina Beach, Florida Annual Budget 2016-2017
PARKS AND RECREATION DEPARTMENT Program Goals & Objectives
I. FACILITY DEVELOPMENT AND ADMINISTRATION
GOAL: To continue facility renovations and improvements through strategic planning and project implementation.
Employee Responsible: Director of Parks and Recreation
Objective: Work with the Parks and Recreation Advisory Committee to evaluate community needs and wants.
Measure: Cemetery working group is working on the Bosque Bello Cemetery master plan. City Staff is using the Parks and Recreation Master Plan to determine that all projects are in alignment with the plan.
II. PROGRAM ADMINISTRATION
GOAL: To continue to offer and improve the quality of existing programs, as well as create and implement new and diverse activities for citizens of all ages while maximizing the use of all facilities under the Parks and Recreation Department.
Employees Responsible: Assistant Director
Objectives: • Use all resources to research new ideas for programming. • Ensure that staff attends seminars and conferences to provide them with required training, allow them to network with other park and recreation professionals and help keep them up on trends. • To continue to offer leagues, tournaments, senior programs and special events. Measures: • Frequently contact other Parks and Recreation Departments, go to other city websites and use the internet to get information and new ideas. Make use of the Florida Recreation and Parks Association monthly magazines, email connect and news letters. • Will send 4 staff members to two FRPA regional meetings. We will send one staff member to the FRPA Agency Summit (directors). Will send a Recreation Program Supervisor to the Summer Food Service Training Seminar. We will send 4 Staff members to the FRPA State Conference.
General Fund IV. 148 City of Fernandina Beach, Florida Annual Budget 2016-2017
III. PUBLIC RELATIONS/PROMOTIONS
GOAL: To enhance our marketing efforts of the necessary event/program information and recreational services, and seek public input/ suggestions.
Employee Responsible: Parks and Recreation Manager
Objective: To advertise programs on the marquees, in local newspaper, on on our website, by circulating flyers, social media (Facebook) and word of mouth. Schedule public forums to seek public input and provide the public with detailed information.
Measure: A list of all recreation programs is submitted weekly to the News Leader and Florida Times Union. The Parks and Recreation Department markets through social mediaand the City website, and monitors the number of website/Facebook hits. The 4 marquees are used regularly to advertise programs. All fliers and registration forms are placed on our website. Participant surveys are distributed to program users which are used to assist in ensuring our programs are meeting the users expectations.
IV. DUNE WALKOVER/BEACH ACCESS MAINTENANCE AND DEVELOPMENT
GOAL: To provide adequate and safe beach access to the public and parking spaces where the width of the access permits.
Objectives: • To construct dune walkovers in areas determined by City staff. Each access, identified as a possible location for a walkover, will be evaluated to determine if the area can accommodate a structure and meet ADA requirements. • To maintain all decking, rails, steps, parking lots, car stops, signage, trash pick-up, sand removal, and vine and weed control at the beach accesses. To apply the material Restore to the decking to expand the life of our dune walkovers and reduce the maintenance required.
Measure: All accesses are inspected on a monthly basis and any repairs or maintenance is completed during that time. All inspections and repairs are documented. If a citizen reports a hazard at an access we respond within 24 hours. Records of all repairs are documented. Restore material has been applied to 17 dune walkover structures.
General Fund IV. 149 City of Fernandina Beach, Florida Annual Budget 2016-2017
V. EGANS CREEK GREENWAY MAINTENANCE
GOAL: To maintain existing trails and walkover structures to ensure safe public access and to provide adequate flow within waterways for flood prevention and reduction of invasive aquatic vegetation.
Objectives: • To repair/fill uneven surfaces of existing trails and maintain them throughout the year. • To rent a track hoe for the purpose of completing the waterway clean-out of accumulated downed trees and branches that was begun but not completed in the fall of 2015. • To apply the material Restore to the decking of the two north Greenway bridges in order to prolong the life of these structures and reduce the maintenance required.
Measure: Trails, bridges and walkways are inspected on a monthly basis and any repairs or maintenance are completed during that time. All inspections and repairs are documented. If a citizen reports a hazard on a trail or access we respond within 24 hours. Make these improvements on time and within the budget.
VI. CAPITAL IMPROVEMENTS
GOAL: Appropriately plan, finance, and construct/purchase the necessary capital improvements for our facilities and parks.
Employee Responsible: Director of Parks and Recreation
Objective: • Replace the Main Beach boardwalk Phase II- planning. • Install a band shell at Main Beach Park- planning • Install sports lighting at the soccer fields- planning • Expand MLK camp room • Apply Restore to 2 Greenway bridges and 2 dune structures • Egans Creek Park Improvements
Measure: Implement these improvements on time and within the budget.
General Fund IV. 150 City of Fernandina Beach, Florida Annual Budget 2016-2017
General Fund
FUND TITLE:/FUND # EXPENDITURES BY FUNCTION General: 001 Human Services
DEPARTMENT NAME/# ACTUAL ACTUAL BUDGET BUDGET BUDGET INCREASE/ Other Service:001-8000- 2014 2015 2015 2016 2017 DECREASE
EXPENDITURE OBJECT #/NAME 525.7500 Civil Air Patrol - - - - - 0.0% 539.7700 Keep Nassau Beautiful - - - - - 0.0% 552.1000 Nassau County Econ Dev Board - - - - - 0.0% 552.2000 Chamber Cruise Feasibility - - - - - 0.0% 552.2010 Access In Motion - - - - - 0.0% 564.1000 Council On Aging 5,000 5,000 5,000 - - 0.0% 564.2000 Episcopal Children's Services - - - 2,000 2,000 0.0% 564.2010 Boys & Girls Club Nassau County - - - - - 0.0% 564.3000 Social Services For Aged/Poor 13,289 14,665 24,000 25,000 25,000 0.0% 564.4000 New Hope Inc. - - - - - 0.0% 564.5000 Amelia Room Inc. - - - - - 0.0% 564.6000 Nassau Mental Health 3,000 1,000 1,000 9,000 9,000 0.0% 564.7000 Friends Of The Carpenter - - - - - 0.0% 564.8000 Nassau County Volunteers - - - - - 0.0% 564.9000 Micah's Place, Inc. 1,000 1,000 1,000 1,000 3,000 200.0% 565.4000 Barnabas Center 1,000 3,000 3,000 2,000 3,500 75.0% 565.5000 Samaritan Clinic of Barnabas Center - - - - - 0.0% 569.1000 Police Athletic League - - - - - 0.0% 569.2000 Communities In Schools - - - - - 0.0% 569.3000 Hurricane Katrina Relief - - - - - 0.0% 569.4000 Shop with a COP - - - - - 0.0% 569.5000 Coalition for the Homeless - - - - - 0.0% 569.8000 Waived Permit Fees and Charges - - - - - 0.0% 574.1000 Amelia Arts Academy - - - - - 0.0% 574.2000 Amelia Island Film Festival - - - - - 0.0% 574.3000 Arts Council - - - - - 0.0% 574.7650 July 4Th Fireworks - - - - - 0.0% 574.8200 Book Island Festival - - - - - 0.0% 574.8400 Amelia Island Museum 10,000 - - - - 0.0% - - - - - 574.8600 Family Support Services - 1,000 1,000 1,000 - -100.0% 574.8700 America's Youth - - - 1,500 2,500 66.7% 574.8800 C W Vision - - - 1,250 1,500 20.0% 574.8900 Salvation Army of Nassau County - - - 2,000 3,500 75.0% Other - - - - - 0.0%
DEPARTMENT TOTAL 33,289 25,665 35,000 44,750 50,000 11.7% TOTAL HUMAN SERVICES 33,289 25,665 35,000 44,750 50,000 11.7%
TOTAL EXPENDITURES 15,905,666 16,248,510 17,101,189 17,873,867 19,467,650 8.9%
General Fund IV.151 City of Fernandina Beach, Florida Annual Budget 2016-2017
Department Description& Function
1. Department: Other Services
2. Department Function Summary:
The City has a total of $25,000 allocated to various civic, community and social services agencies. Each year these non-profit organizations submit a grant application including a request for funds for their agency. Each Grant Recipient will receive grant funds in quarterly installments after the City receives and approves a Quarterly Project Status Report, Documentation of Expenses and a Drawdown Request.
The budget also includes $25,000 for both, utility services for low income residents which is awarded based on application approval and Water and Wastewater impact fees waived for affordable housing.
3. Program Performance Indicators:
Program Performance Indicators Actual Actual Budget Budget 2013-14 2014-15 2015-16 2016-17 Low income utility services $ waived 20,000 11,000 25,000 25,000 Grant awards to non-profits 13,290 14,665 19,750 25,000
General Fund IV.152
City of Fernandina Beach, Florida Annual Budget 2016-2017
General Fund FUND TITLE:/FUND # EXPENDITURES BY FUNCTION General: 001 Transfers Contingencies Reserves TRANSFERS OUT DEPARTMENT NAME/# ACTUAL ACTUAL BUDGET BUDGET BUDGET INCREASE/ Transfers Out:001-8100-581. 2014 2015 2015 2016 2017 DECREASE
OBJECT #/NAME TRANSFERS OUT TO OTHER FUNDS 4100 Transfer To Golf 383,600 185,000 185,000 237,000 228,000 -3.8% 4200 Transfer To Airport - - - - - 0.0% 9100 Transfer To Debt Service 343,200 425,000 425,000 345,000 426,900 23.7% 9170 Transfer To Cemetery - - - - - 0.0% 9180 Transfer To CRA - - - - - 0.0% 9400 Transfer To Central Garage - - - 50,000 - -100.0% 9440 Transfer To Capital Fund Peck - - - - - 0.0% 9450 Transfer to Capital Fund 603,500 1,151,960 1,080,260 1,133,500 1,197,600 5.7% 9460 Transfer to Sanitation - - - - - 0.0% 9470 Transfer to Storm Water Mgmt 21,420 21,515 21,515 21,515 21,515 0.0% 9480 Transfer to Marina 352,600 272,000 272,000 307,000 307,000 0.0% 9500 Transfer To CDBG-Econ Dev - - - - - 0.0%
DEPARTMENT TOTAL 1,704,320 2,055,475 1,983,775 2,094,015 2,181,015 4.2%
DEPARTMENT NAME/# CONTINGENCIES Contingencies:001-8200-581. OBJECT #/NAME CONTINGENCIES 9900 General Contingency - - 112,500 120,000 120,000 0.0% 9920 Personnel Adjustments - - - - - 0.0% 9922 Fire Grant Personnel - - - - - 0.0% 9923 Longer Summer Costs - - - - - 0.0% 9941 Loan Forgiveness - Golf - 163,300 - - - 0.0% 9942 Loan Forgiveness - Airport - - - - - 0.0% DEPARTMENT TOTAL - 163,300 112,500 120,000 120,000 0.0%
TOTAL EXPENDITURES, TRANSFERS AND CONTINGENCIES 17,609,986 18,467,285 19,197,464 20,087,882 21,768,665 8.4% DEPARTMENT NAME/# RESERVES Reserves:001-8201-581. OBJECT #/NAME RESERVES 9500 Uncompensated Absences - - - - - 0.0% 9522 Insurance Deductibles - - - - - 0.0% 9530 Other Financing Uses - - - - - 0.0% 9530 Cash 5,045,344 5,361,237 3,645,415 3,961,403 3,940,621 -0.5% 9531 Reserve Rest'd for Bldg 451,305 728,803 563,765 394,800 1,024,132 159.4% 9534 Reserve for Litigation - - - - - 9990 Taxes - - - - - 0.0% DEPARTMENT TOTAL 5,496,649 6,090,040 4,209,180 4,356,203 4,964,753 14.0% TOTAL EXPENDITURES, TRANSFERS, CONTINGENCIES AND RESERVES 23,106,635 24,557,325 23,406,644 24,444,085 26,733,418 9.4%
General Fund IV.153 City of Fernandina Beach, Florida Annual Budget 2016-2017
Department Description & Function
1. Department: Transfers, Contingencies and Reserves
2. Department Function Summary:
This Budget includes transfers from the General Fund for the purposes of funding the Debt Service Fund for payments on the General Obligation Bond in the amount of $426,900 as well as transfers of $228,000 to the Golf Fund, $1,197,600 to the Capital Improvement Fund, $21,515 to Storm Water Management Fund, and $307,000 to the Marina Fund.
The Contingency account has $120,000 set aside for unexpected items that may occur during the year.
The City’s cash reserves are anticipated to be $4,964,753 at the end of Fiscal Year 2016-2017 excluding Contingency. A portion of this, $1,024,132 is a reserve restricted for use by the Building department in accordance with Florida Statutes 553.8(7).
3. Program Performance Indicators:
Program Performance Indicators Actual Actual Budget Budget 2013-14 2014-15 2015-16 2016-17 Contingency $ 120,000 120,000 Reserve - Unrestricted 5,045,344 5,361,237 3,961,403 3,940,621 Reserve – Restricted for Building 451,305 728,803 394,800 1,024,132 Total Reserve $ including Contingency 5,496,649 6,090,040 4,476,203 5,084,753 Unrest’d Reserve as a % of Oper’g Exps 31.72% 33.00% 22.16% 20.24% Total All Reserves + Contingency as a % of Operating Expenses 34.56% 37.48% 25.04% 26.12%
General Fund IV.154 City of Fernandina Beach, Florida Annual Budget 2016-2017
Enterprise Funds
V. City of Fernandina Beach, Florida Annual Budget 2016-2017
Table of Contents-Enterprise Funds Section Description Page #
Enterprise Funds Table of Contents -Enterprise Enterprise V.1 Golf Course V.2 Airport V.12 Sanitation V.19 Wastewater Operations V.22 Water Operations V.30 Storm Water Management V.38 Marina V.45
Enterprise Funds V.1 City of Fernandina Beach, Florida Annual Budget 2016-2017
Golf Course Mission Statement
It is our mission at Fernandina Beach Golf Club to provide a well-groomed and inviting facility that the residents of Fernandina Beach can enjoy and take pride in. To provide quality service, a fun and family atmosphere along with a Country Club feel at Municipal Course prices to all who live or visit our city. We will empower our employees to enhance the experience of every guest to obtain the financial goals of the City of Fernandina Beach.
Enterprise Funds V.2 City of Fernandina Beach, Florida Annual Budget 2016-2017
Organization Chart Golf
Golf Course Director
Grounds Asst. Golf Course Mechanic Assistant GM/F&B Superintendent Pro I (1 FT) Manager (1 FT) (1) FT (1) FT
Servers (5) PT Foreman Assistant Superintendent (1 PT) Line Cooks (1 FT) (2) PT
Pro Shop Attendant (5 PT) Groundskeeper (7 PT)
Cart Attendant (7 PT)
Starters/Rangers (11 PT)
Full-Time: 6 Part-Time: 38
Enterprise Funds V. 3 City of Fernandina Beach, Florida Annual Budget 2016-2017
Golf Course Fund
FUND TITLE/DEPARTMENT TITLE:# SOURCES Golf Course Fund:410 Golf Course Fund Revenues & Cash Balances
REVENUE OBJECT #/TITLE ACTUAL ACTUAL BUDGET BUDGET BUDGET INCREASE/ 2014 2015 2015 2016 2017 DECREASE
OPERATING REVENUES 331.2000 FEMA Grant - - - - - 0.0% 347.3000 Green Fees 221,622 270,178 335,657 334,226 319,693 -4.3% 347.3100 Surcharge 45,844 27,648 40,674 25,887 - -100.0% 347.3300 Memberships 150,277 121,601 178,775 90,351 129,256 43.1% 347.3500 Golf Carts 417,596 453,401 500,545 470,535 500,377 6.3% 347.4300 Range Fees 40,972 33,829 59,032 50,624 53,564 5.8% 347.4500 Pro Shop Rent 121,577 106,519 146,890 140,155 111,273 -20.6% 347.5000 Snack Bar Rent 297,191 294,984 345,282 319,945 325,328 1.7% 347.5500 Facility Rental 735 28,434 4,600 33,125 32,440 -2.1% 347.6000 School of Golf 19,284 6,478 21,888 10,920 9,600 -12.1% Total 1,315,098 1,343,072 1,633,343 1,475,768 1,481,531 0.4%
Interest 361.1000 Interest - - - - - 0.0% 361.3010 Unrealized Gain - - - - - 0.0% Total - - - - - 0.0%
OTHER REVENUES 362.0000 Discounts - 600 - - - 0.0% 364.4900 Sale of Equipment - - - - - 0.0% 367.0000 Gain/Loss on Sale of Equipment - - - - - 369.9000 Other Revenue - 16,963 11,357 1,367 50,410 3587.6% 369.9200 Gain on Sale of Assets - - - - - 0.0% 384.1000 Loan Proceeds - - - - - 0.0% 384.1100 Loan Forgivness - - - - - 0.0% Total - 17,563 11,357 1,367 50,410 3587.6%
Total Operating & Other Revenues 1,315,098 1,360,635 1,644,700 1,477,135 1,531,941 3.7%
TRANSFERS 381.1000 Transfers From General Fund 383,600 185,000 185,000 237,000 228,000 -3.8% Total 383,600 185,000 185,000 237,000 228,000 -3.8% CASH BALANCE FORWARD 389.1000 Cash Balance Forward (693,418) (677,874) (613,500) (620,500) (706,400) 13.8% Total (693,418) (677,874) (613,500) (620,500) (706,400) 13.8%
TOTAL REVENUES & CASH BALANCES 1,005,280 867,761 1,216,200 1,093,635 1,053,541 -3.7%
Enterprise Funds V.4 City of Fernandina Beach, Florida Annual Budget 2016-2017
Golf Course Fund FUND TITLE:/FUND # EXPENDITURES BY FUNCTION Golf Course:410 Enterprise
FUND/DEPARTMENT # ACTUAL ACTUAL BUDGET BUDGET BUDGET INCREASE/ 410-7260-572. 2014 2015 2015 2016 2017 DECREASE
EXPENDITURE OBJECT #/NAME PERSONNEL 1200 Salaries - - - - - 0.0% 1210 Worker's Comp Reimbursement - - - - - 0.0% 1300 Temporary - - - - - 0.0% 1350 Part Time 326 525 - - - 0.0% 1400 Overtime - - - - - 0.0% 1500 Incentive - - - - - 0.0% 1600 Longevity - - - - - 0.0% 2100 FICA 25 40 - - - 0.0% 2200 Retirement - - - - - 0.0% 2300 Health - - - - - 0.0% 2301 Life - - - - - 0.0% 2350 OPEB (27,814) - - 727 785 8.0% 2400 Worker's Comp - - - - - 0.0% 2500 Unemployment - - - - - 0.0% Total (27,463) 565 - 727 785 8.0% OPERATING EXPENSES 3100 Professional Services - 100 32,358 - 105 0.0% 3200 Audit 952 7,053 6,615 6,795 6,795 0.0% 3400 Contractual 6,691 589,195 670,968 697,028 670,215 -3.8% 3500 Investigations 654,439 - - - - 0.0% 3900 Auto Allowance - - - - - 0.0% 4000 Training/Travel - 5,530 3,856 5,144 6,750 31.2% 4100 Communications 6,745 1,675 1,429 720 1,200 66.7% 4101 Communications - Cell 1,310 1,598 2,700 2,700 2,100 -22.2% 4103 Communications - Internet - 4,063 4,536 4,108 2,268 -44.8% 4200 Postage 4,173 572 525 300 564 88.0% 4300 Utilities - Electric 904 84,252 70,479 66,296 65,200 -1.7% 4310 Utilities - Water & Sewer 72,282 - 312 - 4,860 0.0% 4320 Utilities - Propane & Other - - 13,550 - - 0.0% 4400 Rentals/Leases - - - - - 0.0% 4500 Insurance - 51,256 47,760 50,072 50,076 0.0% 4610 R/M Buildings 47,660 2,505 3,000 3,000 2,800 -6.7% 4620 R/M Equipment 4,759 53,586 21,800 27,800 25,000 -10.1% 4630 R/M Vehicles-Labor 49,171 - - - - 0.0% 4640 R/M Vehicles-Parts - - - - - 0.0% 4700 Printing - - - - - 0.0% 4800 Promotional - - 28,100 34,777 30,500 -12.3% 4900 Other Current 29,389 35,401 - - - 0.0% 5100 Office Supplies - 3,022 2,880 2,880 2,590 -10.1% 5200 Operating Supplies 3,790 175,635 203,082 189,869 215,054 13.3% 5210 Uniforms 159,957 5,041 4,950 5,760 5,300 -8.0% 5220 Household/Instit 4,006 - - - - 0.0% 5230 Gas/Oil 4,074 30,324 45,000 43,692 35,000 -19.9% 5400 Books/Subs/Dues 3,091 1,958 5,300 3,670 2,210 -39.8% 5545 Pro Shop C of G S 84,307 86,667 94,610 83,961 72,327 -13.9% 5550 F&B C of G S 141,640 162,066 145,278 151,775 154,114 1.5% 5555 F&B Personnel 98,034 122,397 96,833 115,611 125,116 8.2% Total 1,419,191 1,423,896 1,505,921 1,495,958 1,480,144 -1.1% CAPITAL OUTLAY 6200 Buildings - - - - - 0.0% 6300 Improvements 69,385 108,334 70,000 - 145,000 0.0% 6400 Machinery/Equipment 69,950 - - 80,000 - -100.0% 6401 Machinery/Equipment Non-CAP 1,819 - - - - 0.0% Total 141,154 108,334 70,000 80,000 145,000 81.3% DEBT SERVICE 7100 Principal 117,642 121,757 224,519 124,000 100,975 -18.6% 7200 Interest 32,600 23,327 26,674 16,451 12,357 -24.9% 7300 Financing Costs - - - - - Total 150,242 145,084 251,193 140,451 113,332 -19.3% TOTAL EXPENDITURES 1,683,124 1,677,879 1,827,114 1,717,136 1,739,261 1.3% TRANSFERS, CONTINGENCIES, RESERVES 9100 Reimbursements to General-OH Costs - - - - - 0.0% 9500 Reserve - Improvement Fund - - - - - 0.0% 9900 Contingency/Reserve (677,844) (810,118) (610,914) (623,501) (685,720) 10.0% Total (677,844) (810,118) (610,914) (623,501) (685,720) 10.0% TOTAL EXPENDITURES, TRANSFERS, CONTINGENCIES & RESERVES 1,005,280 867,761 1,216,200 1,093,635 1,053,541 -3.7% Enterprise Funds V.5 City of Fernandina Beach, Florida Annual Budget 2016-2017
Department Description & Function
1. Department: Golf Course
2. Department/Division Function Summary: The Golf Course Department’s function is to provide a high quality golf experience to residents and tourists of Fernandina Beach & Amelia Island. The City executed a management agreement with Billy Casper Golf Management Company that became effective in December 2010 and was renewed in 2015.
3. Department Description: We understand the importance of golf course conditions to an enjoyable round of golf. We are committed to providing our guests with the highest quality customer service and the best playing conditions possible on our 27-hole regulation course. The Golf Course complex provides amenities that include a driving range, practice area, clubhouse with retail merchandise and food services. We also have a cart storage area and maintenance building located on the property.
Employee positions include: General Manager, Superintendent, F&B Manager, Head Chef, Golf Professional, Pro Shop Attendants, Outside Services Staff, and Starter/ Rangers.
General Manager The General Manager is the chief operating officer of the property. The GM manages all aspects of the operation and coordinates/administers the property’s policies and procedures as defined by the property’s ownership and/or Billy Casper Golf. Major responsibilities include (but are not limited to): implementing and monitoring the budget, hiring, training and supervising all key staff members, monitoring the quality of the property’s products and services, ensuring maximum guest satisfaction and securing the property’s assets, including facilities and equipment.
Course Superintendent The Course Superintendent is responsible for the golf course operation and maintenance. The responsibilities include: turf grass/plant material maintenance programs, property/asset management, grounds personnel management, member relations, scheduling/maintenance or irrigation systems, pesticide applications, related recordings, and compliance of regulatory issues. The Golf Course Superintendent works to create an environment where staff is involved and enthusiastic, with open communications and respect for themselves, members, guests and the property.
Enterprise Funds V.6 City of Fernandina Beach, Florida Annual Budget 2016-2017
1ST Assistant Golf Professional: The 1st Assistant Golf Professional is a key member of the golf operations team at the property and assists the Head Golf Professional in managing all golf and golf-related activities at the facility. The 1st Assistant is also responsible for customer relations, oversee shop staff, cart attendants, starter/ rangers, provide golf lessons, and coordinates golf tournaments. 1st Assistants are under the general supervision of the GM.
F&B Manager The F&B Manager is a key member of the management team and is directly responsible for all food & beverage operations at the property. This includes implementing budgets and the hiring, training and supervising of all related F&B service and food production staff. The F&B Manager will apply all of their experience and knowledge to assuring that the wants and needs of guests are consistently met and/or exceeded.
Pro Shop Attendants: The Golf Shop Attendant will offer friendly and expedient service to the property’s guests and assist the golf professional staff in golf shop operations, merchandise sales and other golf- related activities. The Pro Shop Attendant is responsible for customer relations, check in golfers, assist in general golf shop operations & assisting the golf professional.
Outside Services Staff: The Outside Services Staff are responsible for maintaining the driving range and cart barn. These individuals are responsible for providing golf bag, golf cart and driving range assistance to guests of the property. Their duties will also include maintenance of those same operations as well, including but not limited to: customer relations, responsible for all cart operations (staging, cleaning, recharging) setting up driving range, providing range balls & assisting Pro Shop Staff.
Starter/Rangers: The Starters and Course Rangers are integral to the guest experience and are important staff members on the golf operations team. Starters and Course Rangers will provide guest services by directing players to the first tee at appropriate times and controlling a smooth pace of play on the golf course. They will also provide other guest services in the form of communication, directions, advice and answer questions from guests on other topics related to the golf course. Customer relations, collecting tickets, assigning carts, making sure tee times are on schedule, assisting golfers on course and ensuring pace of play.
Enterprise Funds V.7 City of Fernandina Beach, Florida Annual Budget 2016-2017
Number of Funded Employees Actual Actual Budget Budget 2013-14 2014-15 2015-16 2016-17 Golf Course Director 1 FT 1 FT 1 FT 1 FT Grounds Superintendent 1 FT 1 FT 1 FT 1 FT Assistant Superintendent 1 FT 1 FT 1 FT 1 FT Mechanic 1 FT 1 FT 1 FT 1 FT
Foreman 0 FT 1 PT 1 PT 1 PT Groundskeepers 8 PT 5 PT 5 PT 7 PT Irrigation / Spray Technician 1 PT 1 PT 0 PT 0 PT Sr. Maintenance Worker 0 FT 0 FT 0 FT 0 FT Maintenance Worker 1 FT 0 FT 0 FT 0 FT Maintenance Worker I 0 FT 0 FT 0 FT 0 FT Golf Professional 0 FT 0 FT 0 FT 0 FT Assistant Golf Pro I 1 FT 1 FT 1 FT 1 FT Administrative Coordinator 0 FT 0 FT 0 FT 0 FT Staff Assistant 0 PT 0 PT 0 PT 0 PT Pro Shop Attendants 6 PT 7 PT 7 PT 5 PT Cart Attendants 6 PT 7 PT 7 PT 7 PT Starters / Rangers 3 PT 11 PT 11 PT 11 PT Maintenance Worker 0 PT 0 PT 0 PT 0 PT Golf Cart Mechanic 0 PT 0 PT 0 PT 0 PT F&B Manager 1 FT 1 FT 1 FT 1 FT Servers 6 PT 5 PT 5 PT 5 PT Line Cooks 2 PT 2 PT 2 PT 2 PT Clubhouse Attendants 0 PT 0 PT 0 PT 0 PT Total FT 7 FT 6 FT 6 FT 6 FT Total PT 32 PT 39 PT 38 PT 38 PT
4. Performance Indicators:
Performance Indicators Actual Actual Budget Budget 2013-14 2014-15 2015-16 2016-17 Number of rounds played 39,674 42,231 46,574 46317
Number of memberships sold 202 244 12– 5–Unlimited Unlimited 250 Regular 729-Beach Members Reward 375-Beach Reward 36-PDP 36-PDP Marketing/ Promotional efforts $27,578 $28,644 $31,627 $29,600 Banquet Revenue $66,100 $88,464 $65,100 $63,375
Enterprise Funds V.8 City of Fernandina Beach, Florida Annual Budget 2016-2017
Program Goals & Objectives
1. Department: Fernandina Beach Golf Club
2. Principal Programs: A. Maintain the golf course facility in the best condition possible given budgetary parameters B. Improve overall financial performance of the golf course operation C. Provide a high quality guest experience D. Provide employee training to meet golf course operational and service goals E. Identify capital improvement needs
3. Program Goals and Objectives:
A. Maintain Golf Course and Clubhouse Facilities GOAL: Provide the residents of the City of Fernandina Beach and local areas a quality full service 27-hole golf course operation that is attractive and affordable to use. 1) Objective: Maintain a high quality level of maintenance standards for the course, adjacent grounds and facilities. Provide clean and attractive services in and around the clubhouse facilities. Measure: Guest and Member feedback; inspections monthly through BCG ACE Mystery Shops Timeframe: Ongoing with quarterly reports to City Goal Leader: Golf Course Director
2)Objective: Continue to enhance the current agronomic state of the golf course with continued supervision with golf course maintenance practices, which include regular chemical applications for pesticides, herbicides, and fertilization recommendations, monitor daily maintenance programs such as mowing heights for greens, tees, fairways, and roughs plus employee supervision and training. Measure: Quarterly evaluations on conditions by Advisory Board; Critical Market Survey Timeframe: Monthly, quarterly and annual review Goal Leader: Course Superintendent
B. Improve financial performance GOAL: Increase overall revenue for golf course operation while closely monitoring and controlling expenses; adjusting as necessary. 1) Objective: Increase Rounds and Direct Play Revenues - Promote, market, and encourage increased participation in use of the golf course facilities through effective marketing and advertising in local area markets. Measure: # of Rounds Played; Revenue Timeframe: Ongoing with monthly reports to City Goal Leader: Golf Course Director
Enterprise Funds V.9 City of Fernandina Beach, Florida Annual Budget 2016-2017
2) Objective: Increase productivity in the slower times of the year to maximize revenue. Measure: Tracking promotional rounds and revenue; Tag rounds and revenue to promotional events; Revenue to expense ratio tracking Timing: Monthly, quarterly, and annual Review Goal Leader: Golf Course Director
3) Objective: To increase revenue by increasing the total number of events and banquets Measure: Number of events increased; MIR tracking Timing: Quarterly and annual reviews Goal Leader: Golf Course Director and F&B Manager
4) Objective: Increase Other Revenue – Develop cross-sell programs with Golf School to increase revenue sharing from lessons as well as increased usage of driving range and course play from students. Measure: Revenue from Golf School Timeframe: Ongoing with monthly reports to City
5) Objective: Control Expenses – Continually look for ways to efficiently manage resources. Quickly identify out-of-range expenditures and make necessary adjustments Measure: Performance against monthly budget Timeframe: Ongoing with monthly reports to City
C. Provide high quality member and guest experience GOAL: Improve the Public Relations of the Golf Course 1) Objective: Continue to provide friendly and courteous service to all members and guests of the golf course. Measures: ACE Mystery Shops; Customer comment cards; Employee evaluation scores Timeframe: Monthly, quarterly and annual review Goal Leader: Golf Course Director
2) Objective: Increase the overall public opinion and status of the Fernandina Beach Golf Club with the local and area markets to be recognized as a premier golf course facility. Measure: Customer comment cards; mystery shopping survey results Timeframe: Ongoing with monthly reports to City Goal Leader: Golf Course Director
D. Provide employee training GOAL: Increase the level of employee training for both work and customer skills Objective: To enhance customer service in and around the clubhouse and create an enjoyable experience for golfers Measure: ACE Mystery Shops; Employee Evaluations; Customer Comment Cards Timing: Quarterly and annual reviews Goal Leader: Golf Course Director, Course Superintendent, and F&B Manager
Enterprise Funds V.10 City of Fernandina Beach, Florida Annual Budget 2016-2017
E. Identify Capital Improvement needs GOAL: Identify major projects needed to maintain / improve golf course complex Objective: Continually assess the needs of the golf course. Work with the Golf Course Advisory Board to identify improvements to the course. Capital Improvement Projects for Consideration: a) Green Renovations Rebuild greens through No-Till Champion Turfgrass renovation to enhance playability and condition. North Course Cost: $50,000. (See Capital Improvement List) b) Tee Renovations Rebuild and enlarge tee areas to provide better playing conditions. Cost: $75,000. (See Capital Improvement List) c) Driving Range Improvements Replace aged netting and firm up soil on driving range to allow the capture of all range balls. Cost: $25,000. (See Capital Improvement List)
Measure: Projects completed on-time and within budget Timeframe: Part of budgeting process regarding CIP; ongoing project management
F. Identify New Player Programs and Develop Loyalty Program GOAL: Identify New Player Programs and Develop Loyalty Program Objective: Continually assess the player loyalty card programs and how they compare to market. a) City and non-City Programs b) Beach Card c) Player Development Program Measure: Monitor how these programs compare to the area market and their success. Year to year comparisons Timeframe: Monthly
Enterprise Funds V.11 City of Fernandina Beach, Florida Annual Budget 2016-2017
Airport Mission Statement
The mission statement of the Fernandina Beach Municipal Airport is to provide a safe, attractive, and well-maintained airport facility; to support the economic development of the community; to be responsive to the business and recreational needs of residents, neighbors, visitors, and users; to operate in an efficient, self-sustaining, and prudent manner; and to be in compliance with all applicable federal, state, and local regulations.
Enterprise V.12 City of Fernandina Beach, Florida Annual Budget 2016-2017
Organization Chart Airport
Airport Manager
Airport Operations Manager (1) FT
Full-Time: 2 Part-Time: 0 Seasonal: 0
Enterprise V.13 City of Fernandina Beach, Florida Annual Budget 2016-2017
Position Control Summary Airport
2016-2017 Position/Title Budget
Full-Time Airport Manager 1 75,000 Airport Operations Manager 1 43,680 Transcriber 1,500 Merit Pool 1,529 Total FT 2 121,709
Total Budgeted Positions 2 121,709
Enterprise Funds V. 14 City of Fernandina Beach, Florida Annual Budget 2016-2017
Airport Fund
FUND TITLE/DEPARTMENT TITLE:# SOURCES Airport Fund:420 All Airport Fund Revenues & Cash Balances
REVENUE OBJECT #/TITLE ACTUAL ACTUAL BUDGET BUDGET BUDGET INCREASE/ 2014 2015 2015 2016 2017 DECREASE
GRANTS & OTHER FINANCING
FEDERAL GRANTS 331.1000 Airport Cert Grant - - - - - 0.0% 331.2000 FEMA Grant - - - - - 0.0% 332.2000 FAA Grant 251,363 283,842 204,000 17,000 90,000 429.4% 331.2010 FAA Grant-Administration - - - - - 0.0% Total 251,363 283,842 204,000 17,000 90,000 429.4%
STATE GRANTS 332.3000 FDOT Grant 526,806 327,761 1,901,000 371,000 1,005,000 170.9% 332.3010 FDOT Grant-Administration - - - - - 0.0% Total 526,806 327,761 1,901,000 371,000 1,005,000 170.9% OTHER FINANCING 332.5000 Other Financing - - - - - 0.0% Total - - - - - 0.0%
TOTAL GRANTS & OTHER FINANCING 778,169 611,603 2,105,000 388,000 1,095,000 182.2% OPERATING REVENUES 349-7000 FBO (Fixed Based Operator) - - - - - 0.0% 349-7010 Fuel Sales 41,744 40,074 38,500 35,000 35,000 0.0% 349-7050 Lease Payments - - - - - 0.0% 349-7051 Land-Lease Payments 36,492 36,554 36,830 36,554 36,554 0.0% 349-7052 Building-Lease Payments - - - - - 0.0% 349-7053 Kinsley/Royal Amelia Golf-Lease 182,803 183,358 180,950 191,077 199,500 4.4% 349-7054 Land Lease Payments Non Taxable 27,846 28,067 31,758 30,374 30,374 0.0% 349-7500 T-Hangar Rent Payments 261,831 279,529 267,195 300,492 300,492 0.0% Total 550,716 567,582 555,233 593,497 601,920 1.4% OTHER REVENUES 361-1000 Interest - - - - - 0.0% 362-0000 Loss - - - - - 0.0% 364-4200 Insurance Proceeds - - - - - 0.0% 384-1000 Proceeds from Loan - - - - - 0.0% 384-1100 Proceeds - Loan from General Fund - - - - - 0.0% 369-9000 Other Revenue 24,853 32,313 16,721 25,000 50,000 100.0% 369-9100 Late Fees 438 956 - - - 0.0% 369-9200 Gain on Sale of Assets - - - - - 0.0% Total 25,291 33,269 16,721 25,000 50,000 100.0%
TOTAL REVENUES 1,354,176 1,212,454 2,676,954 1,006,497 1,746,920 73.6%
TRANSFERS 381.1000 Transfers From General Fund - - - - - 0.0% Total - - - - - 0.0%
CASH BALANCE FORWARD 389-1000 Cash Balance Forward 662,146 744,145 617,546 780,941 1,145,000 46.6% Total 662,146 744,145 617,546 780,941 1,145,000 46.6%
TOTAL REVENUES & CASH BALANCES 2,016,322 1,956,599 3,294,500 1,787,438 2,891,920 61.8%
Enterprise Funds V.15 City of Fernandina Beach, Florida Annual Budget 2016-2017
Airport Fund FUND TITLE:/FUND # EXPENDITURES BY FUNCTION Airport Fund:420 Enterprise
FUND/DEPARTMENT # ACTUAL ACTUAL BUDGET BUDGET BUDGET INCREASE/ 420-4200-542. 2014 2015 2015 2016 2017 DECREASE
EXPENDITURE OBJECT #/NAME PERSONNEL 1200 Salaries 43,536 52,905 52,661 43,470 121,709 180.0% 1210 Worker's Comp Reimbursement - - - - - 0.0% 1300 Temporary - - - - - 0.0% 1350 Part Time 343 505 15,000 20,800 - -100.0% 1400 Overtime - - - - - 0.0% 1600 Longevity - - - - - 0.0% 2100 FICA 3,400 4,135 5,176 4,917 9,311 89.4% 2200 Retirement 9,995 13,638 13,638 14,657 37,199 153.8% 2300 Health 7,992 8,497 8,944 8,226 17,882 117.4% 2301 Life 224 270 280 221 616 178.7% 2350 OPEB 669 1,813 1,813 708 785 10.9% 2400 Worker's Comp 1,270 1,345 1,397 930 1,371 47.4% 2500 Unemployment - - - - - 0.0% Total 67,429 83,108 98,909 93,929 188,873 101.1% OPERATING EXPENSES 3100 Professional Services 18,511 5,422 22,500 8,000 10,000 25.0% 3200 Audit 6,255 6,615 6,615 6,795 6,795 0.0% 3400 Contractual 24,580 43,573 50,447 51,197 51,203 0.0% 4000 Training/Travel 1,375 2,250 2,925 3,425 3,000 -12.4% 4100 Communications 996 959 1,694 966 1,629 68.6% 4101 Communications - Cell 479 412 1,000 1,000 2,000 100.0% 4103 Communications - Internet 531 443 531 2,226 2,226 0.0% 4200 Postage 19 65 100 100 100 0.0% 4300 Utilities - Electric 28,579 20,836 22,000 20,000 20,000 0.0% 4310 Utilities - Water & Sewer - 8,129 10,000 10,300 10,300 0.0% 4400 Rentals/Leases - - - - - 0.0% 4500 Insurance 46,968 39,556 43,229 44,576 46,590 4.5% 4610 R/M Buildings 16,792 33,203 78,000 78,000 78,000 0.0% 4620 R/M Equipment 538 484 1,500 1,500 1,500 0.0% 4630 R/M Vehicles-Labor 2,579 1,908 2,500 2,500 3,000 20.0% 4640 R/M Vehicles-Parts 3,363 3,970 3,000 3,000 3,000 0.0% 4700 Printing 1,455 890 400 500 1,800 260.0% 4800 Promotional 94 - 500 500 1,000 100.0% 4910 Billing Costs 5,000 6,000 6,000 7,700 7,000 -9.1% 5100 Office Supplies 35 23 250 250 250 0.0% 5200 Operating Supplies 4,338 471 3,060 3,460 4,910 41.9% 5230 Gas/Oil 6,807 3,929 7,500 5,500 6,000 9.1% 5240 Chemicals/Medical Supplies - - - - - 0.0% 5300 Road Supplies - - - - - 0.0% 5400 Books/Subs/Dues 605 605 650 650 725 11.5% Total 169,899 179,829 264,401 252,145 261,028 3.5% CAPITAL OUTLAY 6200 Buildings - - - - - 0.0% 6300 Improvements 927,207 672,338 2,160,000 415,000 1,425,000 243.4% 6400 Machinery/Equipment - - 5,000 25,000 - -100.0% 6401 Machinery/Equipment Non-CAP - - 1,000 1,000 1,000 0.0% Total 927,207 672,338 2,166,000 441,000 1,426,000 223.4% DEBT SERVICE 7000 Judgment - - - - - 0.0% 7100 Principal 80,000 130,000 80,000 60,000 60,000 0.0% 7200 Interest 27,641 24,006 25,551 10,976 17,334 57.9% 7300 Financing Costs - - - - - 0.0% Total 107,641 154,006 105,551 70,976 77,334 9.0% TOTAL EXPENDITURES 1,272,176 1,089,281 2,634,861 858,050 1,953,235 127.6% TRANSFERS, CONTINGENCIES, RESERVES 9100 Reimbursements to General-OH Costs - 1,979 - - - 0.0% 9900 Contingency/Reserve 744,146 865,339 659,639 929,388 938,685 1.0% 9950 Contingency/Reserve - - - - - 0.0% Total 744,146 867,318 659,639 929,388 938,685 1.0% TOTAL EXPENDITURES, TRANSFERS, CONTINGENCIES & RESERVES 2,016,322 1,956,599 3,294,500 1,787,438 2,891,920 61.8%
Enterprise Funds V.16 City of Fernandina Beach, Florida Annual Budget 2016-2017
Department Description & Function
1. Department: Airport
2. Department/Division Function Summary:
Fernandina Beach Municipal Airport (FHB) is a publicly owned, public-use general aviation facility. The airport is located in the City of Fernandina Beach, Nassau County, Florida, and consists of three runways, all exceeding 5,000 feet. These runways serve the general aviation, tourism, and business needs of the City of Fernandina Beach, Amelia Island, and surrounding area. Additionally, the airport complements the Northeast Florida Aviation System by providing an alternative operating location for general aviation operations. Currently, the airport serves a variety of general aviation aircraft, including business jets. Currently the following commercial aeronautical businesses operate at and from the Airport: maintenance and avionics, skydiving, paragliding, aerial advertising, and trike sightseeing excursions.
3. Department Description:
This department operates as an enterprise fund with generated revenues offsetting airport operation and capital improvement expenses. Major revenues include t- hangar rent, ground/building lease rent, golf course land lease rent, other revenue, and City share of fuel sales by the Airport’s Fixed Base Operator (FBO). Additionally the Airport actively seeks grant support from the FAA and the FDOT regarding safety and capital improvement needs.
Number of Funded Employees Actual Actual Budget Budget 2013-14 2014-15 2015-16 2016-17 Airport Manager .1 FT .1 FT 0 FT 1 FT Airport Administrator 0 PT 0 PT 1 PT 0 PT Airport Operations Manager 0 FT 1 FT 1 FT 1 FT Airport Operations Superintendent 1 FT 0 FT 0 FT 0 FT Airport Operations Specialist 0 PT 1 PT 0 PT 0 PT Total 1.1 FT 1.1 FT 1 FT 2 FT 0 PT 1 PT 1 PT
Enterprise V.17 City of Fernandina Beach, Florida Annual Budget 2016-2017 Program Goals & Objectives
The objective of the Fernandina Beach Municipal Airport is to support its mission and vision through the operation, maintenance, and development of airport services and infrastructure that is accountable to its constituents, provides appropriate airport facilities, and supports compatible business uses and development. The following goals further define and clarify airport accountability, facilities and business: ACCOUNTABILITY BUSINESS FACILITIES Accountable to provide services Compatible with the mission Addressing the needs of general to: and vision of the airport aviation users • Users Encouraging economic growth Addressing the general aviation • Tenants that is specific and targeted needs of businesses • Customers Encourages revenue-generating Enabling and supporting the Financially accountable to: activities that are acquisition of new assets • Airport sponsor competitively priced Ensuring efficient and effective (enterprise fund) Fostering partnerships service quality • Grantors Promoting tourism Maintaining and retaining Meeting Regulatory obligations to: Responding to the demands of current airport assets, • FAA dynamically changing including real property, • FDOT economic influences and existing runways, taxiways, • EPA aviation technologies ramps, runway lengths, and Supporting non-aviation uses on operational utility • DHS airport or city- owned Maintaining modern and up to • City of Fernandina property that are date facilities Self-sustaining compatible with typical Providing a safe environment Sensitive to the needs of the airport activities for all concerned community Welcoming to aviation- Providing services and/or Sensitive to the environment compatible businesses economic value to the
community Providing a welcoming gateway to Amelia Island and local communities Secure (controlled access) Serving as a regional resource for emergencies
Action Plan Supporting the Airport Vision, Mission, Goals and Objectives: • Clarify the role of the AAC in support of the airport mission, vision and objectives through better definition of specific AAC advisory activities and through the definition of specific communications requirements in support of that role • Develop three year airport business plan that integrates airport master planning with an airport financial plan. The business plan will provide guidance for the operation and development of the airport. It will include the following elements: operations, organizational development, finance, capital planning, development standards, business and revenue development and targets, property management, airport marketing, and airport services management and development. • Engage airport users, tenants, and businesses, members of the AAC, and interested members of the community in a dialogue necessary to ensure airport plans are aligned to the airport mission, vision, goals and objectives. • Complete an Airport master plan update. The airport master plan will provide guidance for the development and operations of the airport. • Review and Update the Airport Rules and Regulations, and Minimum Standards • Update the airport action plan on an annual basis.
Enterprise V.18 City of Fernandina Beach, Florida Annual Budget 2016-2017
Sanitation Fund
FUND TITLE/DEPARTMENT TITLE:# SOURCES Sanitation Fund:440 All Sanitation Fund Revenues & Cash Balances
REVENUE OBJECT #/TITLE ACTUAL ACTUAL BUDGET BUDGET BUDGET INCREASE/ 2014 2015 2015 2016 2017 DECREASE
GRANTS 331.2000 FEMA Grant - - - - - 0.0% 330.0000 Waste Management Revenue - - - - - 0.0% 337.3300 County Grant - - - - - 0.0% Total - - - - - 0.0%
CHARGES FOR SERVICES 343.2500 Recycle Fees - - - - - 0.0% 343.3000 Refuse Surcharge - - - - - 0.0% 343.4000 Garbage Fees 2,190,581 2,245,417 2,195,000 2,225,000 2,525,000 13.5% 343.4500 Trash Pick.Up - - - - - 0.0% 343.4900 Shrimp Fest. Reimburse - - - - - 0.0% Total 2,190,581 2,245,417 2,195,000 2,225,000 2,525,000 13.5%
OTHER REVENUE 361.1000 Interest 149 424 - - - 0.0% 361.1500 Interest On Liens - - - - - 0.0% 361.2000 Unrealized Gain SBA (139) - - - - 0.0% 364.1000 Sale Of Assets - - - - - 0.0% 365.1100 Recycling Program - - - - - 0.0% 369.9000 Other Revenue 27,447 20,353 12,000 25,000 - -100.0%
Total 27,457 20,777 12,000 25,000 - -100.0%
TOTAL REVENUES 2,218,038 2,266,194 2,207,000 2,250,000 2,525,000 12.2%
CASH BALANCE FORWARD 389.1000 Cash Balance Forward 152,647 196,009 155,000 196,900 197,800 0.5% Total 152,647 196,009 155,000 196,900 197,800 0.5%
TOTAL REVENUES & CASH BALANCES 2,370,685 2,462,203 2,362,000 2,446,900 2,722,800 11.3%
Enterprise Funds V.19 City of Fernandina Beach, Florida Annual Budget 2016-2017
Sanitation Fund FUND TITLE:/FUND # EXPENDITURES BY FUNCTION Sanitation Fund Enterprise
FUND/DEPARTMENT # ACTUAL ACTUAL BUDGET BUDGET BUDGET INCREASE/ 440-3400-534. 2014 2015 2015 2016 2017 DECREASE
EXPENDITURE OBJECT #/NAME PERSONNEL Total - - - - 0.0% OPERATING EXPENSES 0.0% 3100 Professional Services - - - - - 0.0% 3200 Audit 6,255 6,615 6,615 6,795 6,795 0.0% 3400 Contractual 64,085 73,607 67,840 73,005 95,000 30.1% 3500 Sanitation Services Expense 1,970,283 2,035,363 1,995,300 2,022,500 2,295,300 13.5% 3600 Recycling Services 13,500 13,500 13,500 13,500 13,500 0.0% 3900 Auto Allowance - - - - - 0.0% 4000 Training/Travel - - - - - 0.0% 4100 Communications - - - - - 0.0% 4101 Communications - Cell - - - - - 0.0% 4102 Communications - Pager - - - - - 0.0% 4103 Communications - Internet - - - - - 0.0% 4200 Postage - - - - - 0.0% 4300 Utilities - - - - - 0.0% 4500 Insurance - - - - - 0.0% 4610 R/M Buildings - - - - - 0.0% 4620 R/M Equipment - - - - - 0.0% 4630 R/M Vehicles-Labor - - - - - 0.0% 4640 R/M Vehicles-Parts - - - - - 0.0% 4650 Outside R/M Veh-Parts - - - - - 0.0% 4700 Printing - - - - - 0.0% 4800 Promotional - - - - - 0.0% 4900 Other Current 1,000 1,000 1,000 1,000 1,000 0.0% 4910 Billing Costs-Sanitation 75,000 80,000 80,000 100,000 88,000 -12.0% 5100 Office Supplies - - - - - 0.0% 5200 Operating Supplies 338 - - 2,000 - -100.0% 5210 Uniforms - - - - - 0.0% 5220 Household/Instit - - - - - 0.0% 5230 Gas/Oil 8,215 6,647 7,500 7,500 5,000 -33.3% 5240 Chemicals/Medical Supplies - - - - - 0.0% 5300 Road Supplies - 1,480 3,000 3,000 4,000 33.3% 5400 Books/Subs/Dues - - - - - 0.0% Total 2,138,676 2,218,212 2,174,755 2,229,300 2,508,595 12.5% CAPITAL OUTLAY 6200 Buildings - - - - - 0.0% 6300 Improvements - - - - - 0.0% 6400 Machinery/Equipment - - - - - 0.0% 6401 Machinery/Equipment Non-CAP - - - - - 0.0% Total - - - - - 0.0% DEBT SERVICE 7100 Principal - - - - - 0.0% 7200 Interest - - - - - 0.0% Total - - - - - 0.0% TOTAL EXPENDITURES 2,138,676 2,218,212 2,174,755 2,229,300 2,508,595 12.5%
TRANSFERS, CONTINGENCIES, RESERVES 9100 Reimbursements to General-OH Costs 36,000 36,000 36,000 60,000 60,000 0.0% 9400 Transfer to Utility Billing - - - - - 0.0% 9900 Contingency/Reserve 196,009 207,991 151,245 157,600 154,205 -2.2% Total 232,009 243,991 187,245 217,600 214,205 -1.6% TOTAL EXPENDITURES, TRANSFERS 2,370,685 2,462,203 2,362,000 2,446,900 2,722,800 CONTINGENCIES & RESERVES 11.3%
Enterprise Funds V.20 City of Fernandina Beach, Florida Annual Budget 2016-2017
Sanitation Department
In June of 2012 the City extended the 2008 exclusive franchise with Advanced Disposal Stateline Inc. for the collection and disposal of all residential and commercial trash, garbage and other refuse, yard waste, and the recycling of residential materials within the City limits for six years (Ordinance 2012-12). The rates contained within the exclusive franchise allow for adjustments consistent with the consumer price index.
For 2016-2017, $2,525,000 of budgeted revenue represents funds collected for the billing of Sanitation services. The majority of these funds are transferred to Stateline Disposal and shown as a budgeted expense. The City charges a franchise fee of 10% which is included in Sanitation revenue. A transfer of $88,000 to the Utility Billing department is to cover billing services for the Sanitation department and funds a portion of the Utility Billing department. Expenditures in 2016-2017 also include a transfer of $60,000 to the General Fund. Additional budgeted items for incidental revenues and expenditures include interest income, audit fees, recycling activities, mulch site expenditures, reserves and contingencies.
Enterprise Funds V.21 City of Fernandina Beach, Florida Annual Budget 2016-2017
Wastewater Division Mission Statement
The Wastewater Division is a professional, community organization serving the needs of residents, businesses, and visitors by providing an affordable wastewater disposal service that protects the environment while providing for future growth of our community.
Enterprise V.22 City of Fernandina Beach, Florida Annual Budget 2016-2017
Organization Chart Wastewater
Utilities Director
Wastewater Water Division Administration Division
Utility Operations Superintendent Stormwater (1 FT) Deputy Wastewater Superintendent (1) PT Chief Plant Foreman Operator (2) FT (1) FT
Wastewater Plant Operator System (3 FT) Technician II (1 PT) (3 FT)
Wastewater Collector System (.5 FT) Technician I (1 FT) Locator (.5 FT)
Meter Reader (.5 FT)
Full-Time: 12.5 Part-Time: 2 Seasonal: 0
Enterprise Funds V. 23 City of Fernandina Beach, Florida Annual Budget 2016-2017
Position Control Summary Wastewater Operations
2016-2017 Position/Title Budget
Full-Time Utility Operations Superintendent 1 60,861 Foreman 2 105,367 Chief Plant Operator 1 56,056 WW System Technician II 3 129,626 WW System Technician I 1 35,984 Plant Operator 3 114,493 Meter Reader 0.5 15,517 Water Locator 0.5 11,835 Water Collector 0.5 19,240 Merit Pool/promotion 30,657
Total FT 12.5 579,636
Part-Time Deputy Wastewater Superintendent 1 14,982 Plant Operator 1 1,510 Merit Pool 577
Total PT 2 17,069
Total Budgeted Positions 14.5 596,705
Enterprise Funds V. 24 City of Fernandina Beach, Florida Annual Budget 2016-2017
Wastewater Fund FUND TITLE/DEPARTMENT TITLE:# SOURCES Wastewater:450 Wastewater Fund Revenues & Cash Balances
REVENUE OBJECT #/TITLE ACTUAL ACTUAL BUDGET BUDGET BUDGET INCREASE/ 2014 2015 2015 2016 2017 DECREASE
CHARGES FOR SERVICES 331.2000 FEMA Grant - - - - - 0.0% 331.3000 Federal Grant EPA - - - - - 0.0% 343.1000 Wastewater Charges 5,058,388 5,249,265 4,900,000 5,268,100 5,437,178 3.2% 343.3000 WW FPU 29,977 31,244 30,000 30,000 30,000 0.0% 343.3040 Wastewater Misc Fees 27,755 16,170 20,000 20,000 15,000 -25.0% 343.5000 Wastewater Tap Fees 11,156 12,906 12,000 12,000 4,000 -66.7% Total 5,127,276 5,309,585 4,962,000 5,330,100 5,486,178 2.9% OTHER REVENUE 361-1000 Interest Earnings 1,713 6,308 800 7,031 6,500 -7.6% 361-1500 Int On Sewer Charges - - - - - 0.0% 361-2000 Unrealized Gain SBA (950) - - - - 0.0% 362-0000 Loss - - - - - 0.0% 364-1000 Sale Of Surplus Equipmnt - - - 40,000 - -100.0% 364-4200 Insurance Proceeds 8,643 - - - - 0.0% 366-9000 Developer Contribution - - - - - 0.0% 369-9000 Other Revenue 3,325 10,267 - - - 0.0% 369-9010 Oceanbreeze Developer Agreement - - - - - 0.0% 369-9200 Gain on Sale of Assets - - - - - 0.0% Total 12,731 16,575 800 47,031 6,500 -86.2%
TOTAL REVENUES 5,140,007 5,326,160 4,962,800 5,377,131 5,492,678 2.1%
TRANSFERS 381-2100 Transfers In - - - - - 0.0% Total - - - - - 0.0%
CASH BALANCE FORWARD 389-1010 Cash Balance Forward-Bond 228,144 - - - - 0.0% 389-1000 Cash Balance Forward 2,373,809 2,319,994 1,971,700 3,453,869 3,997,722 15.7% Total 2,601,953 2,319,994 1,971,700 3,453,869 3,997,722 15.7% TOTAL REVENUE, TRANSFERS AND CASH 7,741,960 7,646,154 6,934,500 8,831,000 9,490,400 BALANCES 7.5%
Enterprise Funds V.25 City of Fernandina Beach, Florida Annual Budget 2016-2017
Wastewater Fund FUND TITLE:/FUND # EXPENDITURES BY FUNCTION Wastewater Fund:450 Enterprise
FUND/DEPARTMENT # ACTUAL ACTUAL BUDGET BUDGET BUDGET INCREASE/ 450-3500-535. 2014 2015 2015 2016 2017 DECREASE
EXPENDITURE OBJECT #/NAME PERSONNEL 1200 Salaries 501,430 468,220 546,168 528,505 579,636 9.7% 1210 Worker's Comp Reimbursement - (176) - - - 0.0% 1300 Temporary - - - - - 0.0% 1350 Part Time 24,201 30,449 39,020 69,267 17,069 -75.4% 1400 Overtime 55,835 56,929 65,000 65,000 65,000 0.0% 1500 Incentive - - - - - 0.0% 1600 Longevity - - - - - 0.0% 2100 FICA 41,105 38,708 49,739 50,702 50,620 -0.2% 2200 Retirement 188,250 159,173 159,173 173,715 187,537 8.0% 2300 Health 125,832 124,967 149,998 152,286 160,875 5.6% 2301 Life 2,489 2,398 2,708 2,841 3,190 12.3% 2350 OPEB 10,740 - - 11,605 18,697 61.1% 2400 Worker's Comp 19,910 17,332 17,996 10,950 12,233 11.7% 2500 Unemployment 275 - - - - 0.0% Total 970,067 898,000 1,029,802 1,064,871 1,094,857 2.8% OPERATING EXPENSES 3100 Professional Services 8,135 22,391 - - - 0.0% 3200 Audit 13,205 13,965 13,965 14,345 14,345 0.0% 3400 Contractual 142,446 144,541 232,980 232,680 232,790 0.0% 4000 Training/Travel 4,589 5,988 13,875 13,875 13,875 0.0% 4100 Communications 754 1,095 482 482 883 83.2% 4101 Communications - Cell 2,377 2,968 3,200 3,200 2,400 -25.0% 4102 Communications - Pager - - - - - 0.0% 4103 Communications - Internet 3,088 3,055 2,780 2,808 3,008 7.1% 4200 Postage 131 20 1,000 1,000 1,000 0.0% 4300 Utilities - Electric 212,716 243,076 165,000 210,000 190,000 -9.5% 4310 Utilities - Water & Sewer - 7,737 31,287 21,287 21,287 0.0% 4320 Utilities - Gas and Other - 7,441 7,800 7,800 7,800 0.0% 4500 Insurance 77,999 65,690 71,790 74,027 77,371 4.5% 4610 R/M Buildings 2,033 12,976 36,000 36,000 40,000 11.1% 4620 R/M Equipment 89,071 100,553 110,000 110,000 110,000 0.0% 4630 R/M Vehicles-Labor 17,567 14,850 22,000 20,000 25,000 25.0% 4640 R/M Vehicles-Parts 29,377 30,176 35,000 30,000 45,000 50.0% 4700 Printing - - - - - 0.0% 4900 Other Current - - - - - 0.0% 4910 Billing Costs 120,000 130,000 130,000 167,500 150,000 -10.4% 4920 Utility Admin Costs 175,000 130,000 130,000 130,000 156,500 20.4% 5100 Office Supplies 333 675 1,200 1,200 1,200 0.0% 5200 Operating Supplies 124,464 70,899 174,000 175,730 175,930 0.1% 5210 Uniforms 3,365 2,379 5,575 5,575 5,575 0.0% 5220 Household/Instit 608 601 500 1,500 1,500 0.0% 5230 Gas/Oil 41,391 27,486 45,000 38,000 33,000 -13.2% 5240 Chemicals/Medical Supplies 42,331 46,894 46,000 46,000 46,000 0.0% 5300 Road Supplies 6,598 3,052 8,000 8,000 8,000 0.0% 5400 Books/Subs/Dues 398 1,294 1,900 1,900 1,900 0.0% 5900 DEPRECIATION - - - - - 0.0% 5910 AMORTIZATION - - - - - 0.0% Total 1,117,976 1,089,802 1,289,334 1,352,909 1,364,364 0.8% CAPITAL OUTLAY 6200 Buildings - - - - - 0.0% 6300 Improvements 266,340 618,132 890,000 890,000 1,050,000 18.0% 6400 Machinery/Equipment 173,736 14,615 - 225,000 400,000 77.8% 6401 Machinery/EquipmentNon-CAP 16,113 - 5,500 11,000 21,000 90.9% Total 456,189 632,747 895,500 1,126,000 1,471,000 30.6% DEBT SERVICE 7000 Settlement Expense - - - - - 0.0% 7100 Principal - - - - - 0.0% 7200 Interest - - - - - 0.0% 7300 Financing Costs - - - - - 0.0% Total - - - - - 0.0% TOTAL EXPENDITURES 2,544,232 2,620,549 3,214,636 3,543,780 3,930,221 10.9% TRANSFERS OUT 9100 Transfer to General Fund 160,000 260,000 260,000 260,000 360,000 38.5% 9120 Transfer to Utility Billing Fund - - - - - 0.0% 9130 Transfer to Utility Administration Fund - - - - - 0.0% 9200 Transfer to Debt Service Fund - - - - - 0.0% 9230 Transfer to Utility Debt Service Fund 517,735 578,120 465,951 651,989 483,494 -25.8% 9300 Transfer to Water Operations Fund 600,000 600,000 600,000 600,000 600,000 0.0% 9800 Transfer to Wastewater Capital Fund 1,600,000 250,000 250,000 250,000 500,000 100.0% Total 2,877,735 1,688,120 1,575,951 1,761,989 1,943,494 10.3% CONTINGENCIES & RESERVES 9900 Contingency/Reserve 2,319,993 3,337,485 2,143,913 3,525,231 3,616,685 2.6% 9950 Contingency Project Fund - - - - - Total 2,319,993 3,337,485 2,143,913 3,525,231 3,616,685 2.6% TOTAL EXPENDITURES, TRANSFERS, 7,741,960 7,646,154 6,934,500 8,831,000 9,490,400 CONTINGENCIES & RESERVES 7.5% Enterprise Funds V.26 City of Fernandina Beach, Florida Annual Budget 2016-2017
Department Description & Function
1. Department: Utilities Division: Wastewater Division
2. Department/Division Function Summary:
To protect the safety and health of the citizens of Fernandina Beach through effective and economical collection, transportation and treatment of sewage. This service is accomplished by the operation and maintenance of 37 area lift stations, 4 individual lift stations, 66.86 miles of gravity sewer and 28.14 miles of force main sewer. Two individual treatment plants combine effluents to form one effluent outfall to the Amelia River, which must meet guidelines established by the EPA and FDEP. Protection of the receiving water is mandated and the waters of the State of Florida by these agencies. Engineering is currently underway to determine the feasibility of re-use water to Rayonier. There will be a two-fold benefit as less ground water will be pumped and the Amelia River will have less of an impact placed on it due to the division of re-use water to Rayonier.
3. Department Description:
This department serves both residential and commercial customers primarily within the City limits. A limited amount of septic wastewater is accepted by truck; no industrial wastewater is accepted.
Number of funded Employees Actual Actual Budget Budget 2013-14 2014-15 2015-16 2016-17 Utility Operations Superintendent 1 FT 1 FT .5 FT 1 FT Foreman 1 FT 1 FT 2 FT 2 FT Chief Wastewater Plant Operator 1 FT 1 FT 1 FT 1 FT Wastewater Technician II 3 FT 3 FT 3 FT 3 FT Wastewater Technician I 3 FT 3 FT 2 FT 1 FT Wastewater Plant Operator 2 FT 2 FT 2 FT 3FT Locator .5 FT .5 FT .5 FT .5 FT Collector .5 FT .5 FT .5 FT .5 FT Meter Reader .5 FT .5 FT .5 FT .5 FT Deputy Wastewater Superintendent 1 PT 1 PT 1 PT 1 PT Wastewater Plant Operator 1 PT 1 PT TOTAL 12.5 FT 12.5 FT 12 FT 12.5FT 1 PT 1 PT 2 PT 2 PT
4. Program Performance Indicators:
Performance Indicators Actual Actual Budget Budget 2013-2014 2014-15 2015-16 2016-17 Number of stoppages 0 0 0 0 Number of L.S. failures 0 0 0 0 Gals. Treated/ KWH 550 550 482 600 Average sewage treated 1.6 MGD 1.72 MGD 1.764 MGD 1.75 MGD
Enterprise V.27 City of Fernandina Beach, Florida Annual Budget 2016-2017
Program Goals & Objectives
1. Department: Wastewater
2. Principal Programs:
1.) Wastewater collection and transportation 2.) Wastewater treatment plant operation 3.) Sludge disposal + Short Term Goals:
Goal: Operate the new sludge process economically and efficiently.
Objective: Keep spread sheet records which track all aspects of the process and associated costs.
Measure: The Chief Plant operator will review monthly and determine if the average cost per dry ton is below $350.00. If it is not an incident report will be created by him for the Wastewater Superintendent and copied to the Utilities Director.
Goal: Operate the Wastewater treatment plants economically, efficiently, meeting or exceeding all State and Federal standards.
Objective: Produce the monthly operating report that is sent to FDEP.
Measure: The Chief Plant operator will review monthly operating report and review all permit regulated values including the percent removal which should be 95% or higher. If it is not the Chief Plant operator will work with the Wastewater Superintendent to determine the cause.
Goal: Reduce electric power consumption in the treatment and transportation systems.
Objective: Use all methods possible to reduce energy waste including, new Dataflow Automation system, employee education, and variable frequency drive installations.
Measure: The Wastewater Superintendent will review monthly consumption as provided by the Utilities Administration Division and determine if a 5% or better reduction has been accomplish when compared to the previous year month.
Enterprise V.28 City of Fernandina Beach, Florida Annual Budget 2016-2017
Long Term Goals:
Goal: Reduce Infiltration and Inflow into the collection system.
Objective: Reduce the expenses associated with treating rain and ground water by continued relining of old gravity mains, manhole restoration and relining of sewer laterals.
Measure: The Wastewater Superintendent will track the daily flows and determine if a 10% reduction has been meet from the previous year with the issuance of an annual report to the Utilities Director.
Enterprise V.29 City of Fernandina Beach, Florida Annual Budget 2016-2017
Water Division Mission Statement
The Water Division is a professional, community organization serving the needs of residents, businesses, and visitors by providing an affordable water supply that safeguards public health, property, and the environment while providing for future growth of our community.
Enterprise V.30 City of Fernandina Beach, Florida Annual Budget 2016-2017
Organization Chart Water Division
Utilities Director
Wastewater Administration Water Division Division
Stormwater Utility Operations Superintendent (1) FT
Foreman Chief Plant (1 FT) Operator (1 FT)
Operator (4 FT) Water Locator (.5 FT)
Water Tech II (1 FT) Water Collector (.5 FT)
Water Tech I (1 FT) Meter Reader (.5 FT)
Maintenance Worker (2 FT)
Full-Time: 12.5 Part-Time: 0 Seasonal: 0
Enterprise Funds V. 31 City of Fernandina Beach, Florida Annual Budget 2016-2017
Position Control Summary Water Operations
2016-2017 Position/Title Budget
Full-Time Utility Operations Superintendent 1 71,157 Foreman 1 52,915 Plant Operator 4 185,660 Water Tech II 1 27,456 Water Tech I 1 27,000 Chief Plant Operator 1 57,990 Water Collector 0.5 19,240 Meter Reader 0.5 15,517 Water Locator 0.5 11,835 Maintenance Worker 2 58,074 Merit Pool/promotion 18,071
Total FT 12.5 544,915
Total Budgeted Positions 12.5 544,915
Enterprise Funds V. 32 City of Fernandina Beach, Florida Annual Budget 2016-2017
Water Fund
FUND TITLE/DEPARTMENT TITLE:# SOURCES Water Fund:460 Water Fund Revenues/Cash Balances
REVENUE OBJECT #/TITLE ACTUAL ACTUAL BUDGET BUDGET BUDGET INCREASE/ 2014 2015 2015 2016 2017 DECREASE
CHARGES FOR SERVICES 331.2000 FEMA Grant - - - - - 0.0% 331.3000 Federal GrantEPA - - - - - 0.0% 343.3000 Water Charges 3,412,841 3,595,863 3,500,000 3,653,023 3,762,800 3.0% 343.3010 Water Tap Fees 37,054 68,729 20,000 20,000 20,000 0.0% 343.3020 Water Meter Installation 17,721 19,248 10,000 10,000 12,500 25.0% 343.3021 Water Non Pay Reconnect Fees 61,031 61,682 50,000 50,000 54,000 8.0% 343.3030 Water Protection Fees - - - - - 0.0% 343.3040 Water Misc Fees 30,521 14,419 5,000 20,000 30,000 50.0% 343.3104 Water Overpayment 2 3 - - - 0.0% Total 3,559,170 3,759,944 3,585,000 3,753,023 3,879,300 3.4% OTHER REVENUES 361.1000 Interest Earnings 3,602 1,770 1,200 2,300 3,400 47.8% 361.2000 Unrealized Gain SBA (1,120) 354 - - - 0.0% 362.0000 Loss - - - - - 0.0% 363.2300 ERU Impact Fees 202,442 - 150,000 - - 0.0% 363.2310 CIAC Developer Agreement - - - - - 0.0% 363.2320 Extension Charges 6,350 17,181 1,000 5,000 5,000 0.0% 364.4200 Insurance Proceeds - 9,258 - - - 0.0% 366.9000 Developer Contribution - - - - - 0.0% 368.0000 Capital Contribution - - - - - 0.0% 369.4500 Wastewater Revenue for Locator/Collector - - - - - 0.0% 369.9000 Other Revenue - - - - - 0.0% 369.9100 Late Fees 17,895 16,486 16,000 16,000 16,000 0.0% 369.9200 Gain on Sale of Assets 6,875 - - - - 0.0% 384.0000 Bond Proceeds - - - - - 0.0% Total 236,044 45,049 168,200 23,300 24,400 4.7%
TOTAL REVENUES 3,795,214 3,804,993 3,753,200 3,776,323 3,903,700 3.4%
TRANSFERS 381.2300 Transfers From Util Debt Serv Fund - - - - - 0.0% 381.4500 Transfers From Wastewater Fund 600,000 600,000 600,000 600,000 600,000 0.0% Total 600,000 600,000 600,000 600,000 600,000 0.0%
CASH BALANCE FORWARD 389.1000 Cash Balance Forward 2,048,269 859,069 2,500,000 2,211,677 2,672,400 20.8% 389.1010 Cash Sinking Fund - - - - - 0.0% 389.1020 Cash R&R Fund 200,000 200,000 200,000 200,000 200,000 0.0% 389.1030 Cash Rate Stable - - - - - 0.0% 389.1040 Cash Working Capital - - - - - 0.0% 389.1050 Transition - - - - - 0.0% 389.1060 Cash Project Fund - - - - - 0.0% Total 2,248,269 1,059,069 2,700,000 2,411,677 2,872,400 19.1% TOTAL REVENUES, TRANSFERS & CASH BALANCES 6,643,483 5,464,062 7,053,200 6,788,000 7,376,100 8.7%
Enterprise Funds V.33 City of Fernandina Beach, Florida Annual Budget 2016-2017
Water Fund FUND TITLE:/FUND # EXPENDITURES BY FUNCTION Water Fund:460 Enterprise
FUND/DEPARTMENT # ACTUAL ACTUAL BUDGET BUDGET BUDGET INCREASE/ 460-3600-533. 2014 2015 2015 2016 2017 DECREASE
EXPENDITURE OBJECT #/NAME PERSONNEL 1200 Salaries 376,269 368,382 415,243 499,200 544,915 9.2% 1210 Worker's Comp Reimbursement - (176) - - - 0.0% 1300 Temporary - - - - - 0.0% 1350 Part Time 14,531 32,018 34,634 - - 0.0% 1400 Overtime 54,422 69,354 65,000 65,000 65,000 0.0% 1500 Incentive - - - - - 0.0% 1600 Longevity - - - - - 0.0% 2100 FICA 34,720 35,904 39,388 43,161 46,658 8.1% 2200 Retirement 141,904 148,783 148,783 188,217 208,655 10.9% 2300 Health 69,913 59,912 86,470 97,099 118,016 21.5% 2301 Life 2,022 1,900 2,137 2,777 2,757 -0.7% 2350 OPEB 9,027 21,584 21,584 9,878 26,198 165.2% 2400 Worker's Comp 18,677 16,561 17,196 16,230 12,068 -25.6% 2500 Unemployment 2,489 - - - - 0.0% Total 723,974 754,222 830,435 921,562 1,024,267 11.1% OPERATING EXPENSES 3100 Professional Services 165,482 46,642 515,000 15,000 15,000 0.0% 3200 Audit 9,035 9,555 9,555 9,815 9,815 0.0% 3400 Contractual 51,144 103,256 193,492 109,365 166,518 52.3% 4000 Training/Travel 4,164 11,750 13,419 11,919 11,919 0.0% 4100 Communications 946 1,082 7,778 1,595 1,513 -5.1% 4101 Communications - Cell 2,933 3,824 3,720 2,470 3,770 52.6% 4102 Communications - Pager - - - - - 0.0% 4103 Communications - Internet 1,605 1,608 1,990 3,633 2,843 -21.7% 4200 Postage 171 15 1,825 1,825 1,825 0.0% 4300 Utilities - Electric 204,103 234,971 230,000 230,000 200,000 -13.0% 4310 Utilities - Water & Sewer - 751 2,000 2,000 2,000 0.0% 4320 Utilities - Gas and Other - 1,264 4,000 4,000 4,000 0.0% 4500 Insurance 33,143 27,913 30,505 31,456 32,876 4.5% 4610 R/M Buildings 10,208 2,242 3,000 3,000 3,000 0.0% 4620 R/M Equipment 16,500 30,057 280,000 280,000 220,000 -21.4% 4630 R/M Vehicles-Labor 7,797 9,739 10,000 15,000 15,000 0.0% 4640 R/M Vehicles-Parts 18,632 23,031 25,000 25,000 30,000 20.0% 4700 Printing - - - - - 0.0% 4800 Promotional 2,556 3,967 4,000 4,000 4,000 0.0% 4900 Other Current 6,954 6,954 7,669 15,340 8,436 -45.0% 4910 Billing Costs 120,000 130,000 130,000 167,500 150,000 -10.4% 4920 Utility Admin Costs 175,000 130,000 130,000 130,000 156,500 20.4% 5100 Office Supplies - 595 1,000 500 500 0.0% 5200 Operating Supplies 79,394 128,590 219,540 220,520 213,920 -3.0% 5210 Uniforms 3,646 4,135 7,050 7,700 7,050 -8.4% 5220 Household/Instit 144 169 250 250 250 0.0% 5230 Gas/Oil 37,047 25,058 45,000 38,000 33,000 -13.2% 5240 Chemicals/Medical Supplies 11,646 13,675 25,000 25,000 25,000 0.0% 5300 Road Supplies 6,598 3,052 8,000 8,000 8,000 0.0% 5400 Books/Subs/Dues 787 1,737 5,500 5,500 5,500 0.0% Total 969,635 955,632 1,914,293 1,368,388 1,332,235 -2.6% CAPITAL OUTLAY 6200 Buildings - - - - - 0.0% 6300 Improvements 88,454 208,625 210,000 210,000 210,000 0.0% 6400 Machinery/Equipment - 52,483 72,000 75,000 155,000 106.7% 6401 Machinery/Equipment Non-CAP 10,856 4,370 14,000 18,500 18,500 0.0% Total 99,310 265,478 296,000 303,500 383,500 26.4% DEBT SERVICE 7000 Settlement 1,800,000 - - - - 0.0% 7100 Principal - - - - - 0.0% 7200 Interest - - - - - 0.0% 7300 Financing Costs - - - - - 0.0% Total 1,800,000 - - - - 0.0% TOTAL EXPENDITURES 3,592,919 1,975,332 3,040,728 2,593,450 2,740,002 5.7% TRANSFERS 9100 Reimbursements to General-OH Costs 260,000 160,000 160,000 160,000 160,000 0.0% 9120 Transfer to Utility Billing - - - - - 0.0% 9130 Transfer to Utility Administration Fund - - - - - 0.0% 9230 Transfer to Utility Acq Service Fund 1,731,495 971,804 1,999,973 1,778,109 1,710,190 -3.8% Total 1,991,495 1,131,804 2,159,973 1,938,109 1,870,190 -3.5% CONTINGENCIES & RESERVES 9900 Contingency 859,069 2,156,926 1,652,499 2,056,441 2,565,908 24.8% 9910 Contingency-Sinking Fund - - - - - 0.0% 9911 Contingency-R&R Fund 200,000 200,000 200,000 200,000 200,000 0.0% 9920 Contingency-Rate Stable Fund - - - - - 0.0% 9930 Contingency-Working Capital - - - - - 0.0% 9940 Contingency-Transition - - - - - 0.0% 9950 Contingency-Projects - - - - - 0.0% Total 1,059,069 2,356,926 1,852,499 2,256,441 2,765,908 22.6% TOTAL EXPENDITURES,TRANSFERS,RESERVES 6,643,483 5,464,062 7,053,200 6,788,000 7,376,100 8.7%
Enterprise Funds V.34 City of Fernandina Beach, Florida Annual Budget 2016-2017 Department Description & Function
1. Department: Utilities Division: Water
2. Department/Division Function Summary:
To supply safe potable water meeting all standards required by the State of Florida Department of Environmental Protection (FDEP) and St. Johns River Water Management (SJRWMD) and provide fire protection at all times to public, commercial and industrial customers. This service will be provided by the operation and maintenance of three (3) water plants located in the city and adjacent county areas. Our water is withdrawn from the Floridan Aquifer under our 20 year consumptive use permit issued by SJRWMD. All our plants are primary treatment only which includes aeration, detention, disinfection using chlorine, and stabilization. Our water contains natural fluorides which promotes strong teeth. No other chemicals are added to our water other than chlorine as a disinfection, which is mandated by FDEP.
3. Water Division Description:
This division services 8,500+ customer connections consisting of residential, commercial, and industrial customers. Adequate flows, pressure, and quality of the water is accomplished by the dedication of the employees who respond 24 hours a day, 7 days a week, and 365 days a year with coverage of this important resource the city now controls. To insure that all these needs are met, the following employees are listed:
Number of Funded Employees Actual Actual Budget Budget 2013-14 2014-15 2015-16 2016-17 Utility Operations Superintendent 1 FT 1 FT 1 FT 1 FT Chief Plant Operator 1 FT 1 FT 1 FT 1 FT Water Foreman 1 FT 1 FT 1 FT 1 FT Water Plant Operator 0 FT 0 FT 3 FT 4 FT Water Tech I 2 FT 2 FT 1 FT 1 FT Water Tech II 3 FT 3 FT 1 FT 1 FT Water meter reader .5 FT .5 FT .5 FT .5 FT Collector .5 FT .5 FT .5 FT .5 FT Locator .5 FT .5 FT .5 FT .5 FT Maintenance Worker 2 PT 2 PT 2 FT 2 FT Total 9.5 FT 9.5 FT 11.5 FT 12.5 FT 2 PT 2 PT 0 PT 0 PT
4. Performance Indicators:
Actual Actual Budget Budget Performance Indicators 2013-14 2014-15 2015-16 2016-17 Gallons/KWH 639 650 650 650 Gallons Pumped 1265 MGD* 1,052 MGD* 1,400 MGD* 1,400 MGD* Gallons Sold 1252 MGD* 1,032 MGD* 1,320 MGD* 1,320 MGD* Water loss audit 1%* 2.0%* 2.0%* 2.0%* Water Revenue $3,412,841 $3,595,863 $3,653,023 $3,762,796 # of Water Breaks 60* 100* 60* 60*
*CALENDAR YEAR
Enterprise V.35 City of Fernandina Beach, Florida Annual Budget 2016-2017
Program Goals & Objectives
1. Department: Water
2. Principal Programs:
1.) Provide safe drinking water. 2.) Supply necessary water for fire protection activities. 3.) Correctly meter water usage. 4.) Encourage water conservation.
Short Term Goals:
Goal: To provide new water services requested in a timely manner.
Objective: Installation of the most economical water facilities that will provide adequate flow, pressure and quality to the customer.
Measure: Water Superintendent to prepare quarterly report on Monthly totals and length of time from payment to installation the average should be less than 10 business days.
Goal: To reduce electric power consumption at all Water plants.
Objective: Use all methods possible to reduce energy waste including, new Dataflow Automation system, employee education, and variable frequency drive installations.
Measure: The Water Superintendent will review monthly expense as provided by the Utilities Administration Division and determine if a 5% or better reduction has been accomplish when compared to the previous year month.
Goal: To promote the conservation of water.
Objective: To provide educational tours of our water plants and utilize all materials provide by St. Johns River Water Management District by distributing this information to our customers through bill stuffers and hand-outs in our bill collection area.
Measure: Water Superintendent to review our consumptive use permit January 2nd and determine if previous years withdraw rates are under permitted allowance.
Goal: To accurately measure water consumption and keep unaccounted for water to a minimum.
Enterprise V.36 City of Fernandina Beach, Florida Annual Budget 2016-2017
Objective: Test and calibrate all 4 inch meters yearly, 3 inch meters every two years, 2 inch meters every three years, 1 inch meters every four years and replace all 5/8 meters on a 10 year cycle.
Measure: Water Superintendent to work with Utilities Director on the completion of the Water Audit as required by SJRWMD and target a value of less than 5% for unaccounted for water.
Goal: To reduce the TTHM (Total Trihalomethane) levels.
Objective: Continue Flushing program, plants aerators are cleaned regularly, and recommend cast iron main replacements when needed.
Measure: Water Superintendent to review quarterly testing results with Chief Plant Operator and compare to previous year. If the value at any one time is greater than 80 ppb further analysis will be completed and a report generated to the Utilities Director by the Water Superintendent.
Goal: To provide constant quality water that meets or exceeds all standards.
Objective: Follow the current procedures as outlined in the Cross Connection policies, which include the documentation of annual testing of all Back Flow Preventors.
Measure: Water Superintendent to review annual records concerning testing of back flow devices and send out notices for any that are in violation. Success would be less than 10% of total back flow devices requiring violation notice.
Goal: To provide fire protection devices that are in excellent working condition for Fire Department usage.
Objective: Perform flow testing, maintain a record of available flows and locations of all hydrants.
Measure: Water Superintendent to verify that all hydrants have been flowed yearly.
Enterprise V.37 City of Fernandina Beach, Florida Annual Budget 2016-2017
Stormwater Department Mission Statement
The mission of the Stormwater Department is to operate, maintain and improve the storm drainage systems within the City and provide dependable, cost effective management of those systems. To control and limit the flooding of roads and structures within the city by identifying and implementing critical capital improvements, by maintaining the existing stormwater systems and by providing guidance to new developments to minimize the impacts of their stormwater runoff. To reduce stormwater pollution, promote clean water and protect the unique resources of the Amelia River and its surrounding estuaries by effectively managing stormwater runoff. To support efforts of State and Federal agencies in protecting natural resources from damage by implementing best management practices in the control of storm water runoff.
Enterprise Funds V.38 City of Fernandina Beach, Florida Annual Budget 2016-2017
Organization Chart Storm Water Management
Manager/Engineer .5 (FT)
Foreman 1 (FT)
Maintenance Worker 1 (FT)
Storm Water Full-Time: 2.5 Part-Time: 0 Seasonal: 0
Enterprise Funds V.39 City of Fernandina Beach, Florida Annual Budget 2016-2017
Position Control Summary Storm Water Management
2016-2017 Position/Title Budget
Full-Time Manager/Engineer 0.5 40,000 Foreman 1.0 43,243 Maintenance Worker 1.0 29,037
Total FT 2.5 112,280
Total Budgeted Positions 2.5 112,280
Enterprise Funds V. 40 City of Fernandina Beach, Florida Annual Budget 2016-2017
Storm Water Management
FUND TITLE/DEPARTMENT TITLE:# SOURCES Storm Water Management 470 Storm Water Management Fund Revenues/Cash Balances
REVENUE OBJECT #/TITLE ACTUAL ACTUAL BUDGET BUDGET BUDGET INCREASE/ 2014 2015 2015 2016 2017 DECREASE
GRANTS & OTHER FINANCING 331.2000 FEMA Grant - - - - - 0.0% 334.1000 State Grant - - - - 900,000 0.0% 337.3600 St Johns Water Dist Grant - - - - 545,000 0.0% Total - - - - 1,445,000 0.0%
CHARGES FOR SERVICES 343.0340 Miscellaneous Fees - - - - - 0.0% 343.4700 Water Drainage Fees 270,857 271,299 267,000 270,908 347,500 28.3% Total 270,857 271,299 267,000 270,908 347,500 28.3%
OTHER REVENUES 361.1000 Interest - - - - - 0.0% 368.0000 Capital Contribution - - - - - 0.0% Total - - - - - 0.0%
TOTAL REVENUES 270,857 271,299 267,000 270,908 1,792,500 561.7%
TRANSFERS 381.1000 Transfers From General Fund 21,420 21,515 21,515 21,515 21,515 0.0% Total 21,420 21,515 21,515 21,515 21,515 0.0%
CASH BALANCE FORWARD 389.1000 Cash Balance Forward 170,238 260,577 207,700 296,877 206,685 -30.4% Total 170,238 260,577 207,700 296,877 206,685 -30.4% TOTAL REVENUES, TRANSFERS & CASH BALANCES 462,515 553,391 496,215 589,300 2,020,700 242.9%
Enterprise Funds V.41 City of Fernandina Beach, Florida Annual Budget 2016-2017
Storm Water Management FUND TITLE:/FUND # EXPENDITURES BY FUNCTION Storm Water Management 470 Enterprise
FUND/DEPARTMENT # ACTUAL ACTUAL BUDGET BUDGET BUDGET INCREASE/ 470-3800-538 2014 2015 2015 2016 2017 DECREASE
EXPENDITURE OBJECT #/NAME PERSONNEL 1200 Salaries - - - 37,500 112,280 199.4% 1210 Worker's Comp Reimbursement - - - - - 0.0% 1300 Temporary - - - - - 0.0% 1350 Part Time - - - - - 0.0% 1400 Overtime - - - - 5,000 0.0% 1500 Incentive - - - - - 0.0% 1600 Longevity - - - - - 0.0% 2100 FICA - - - 2,869 8,972 212.7% 2200 Retirement - - - 12,705 41,048 223.1% 2300 Health - - - 4,113 22,356 443.5% 2301 Life - - - 234 880 276.1% 2305 OPEB - - - - - 0.0% 2400 Worker's Comp (6,200) - - 1,662 2,079 25.1% 2500 Unemployment 1,103 - - - - 0.0% Total (5,097) - - 59,083 192,615 226.0% OPERATING EXPENSES 3100 Professional Services - - - 20,000 135,000 575.0% 3200 Audit 5,560 5,880 5,880 6,040 6,040 0.0% 3400 Contractual 669 9,654 55,138 175,000 55,000 -68.6% 4000 Training/Travel - 225 - - - 0.0% 4100 Communications - - - - - 0.0% 4101 Communications - Cell - - - - - 0.0% 4200 Postage 12 - 100 - - 0.0% 4300 Utilities - - - - - 0.0% 4310 Fuel - - - - - 0.0% 4500 Insurance - - - - - 0.0% 4610 R/M Buildings - - - - - 0.0% 4620 R/M Equipment - 1,400 5,000 5,000 5,000 0.0% 4630 R/M Vehicles-Labor - - 5,000 5,000 5,000 0.0% 4640 R/M Vehicles-Parts - - 5,000 5,000 5,000 0.0% 4650 Outside R/M Veh-Parts - - - - - 0.0% 4700 Printing - - 500 - - 0.0% 4800 Promotional - - 500 1,500 1,500 0.0% 4910 Billing Costs 18,000 26,000 26,000 33,500 28,600 -14.6% 4920 Utility Admin Costs 13,000 53,000 53,000 53,000 - -100.0% 5100 Office Supplies - - - - - 0.0% 5200 Operating Supplies 329 319 3,000 3,000 3,000 0.0% 5210 Uniforms - - 325 - 650 0.0% 5220 Household/Instit - - - - - 0.0% 5230 Gas/Oil - - - 5,000 5,000 0.0% 5400 Books/Subs/Dues 622 638 750 250 750 200.0% Total 38,192 97,116 160,193 312,290 250,540 -19.8% CAPITAL OUTLAY 6200 Buildings - - - - - 0.0% 6300 Improvements 120,506 121,298 180,000 160,000 1,530,000 856.3% 6400 Machinery/Equipment - - - - - 0.0% 6401 Machinery/Equipment Non-CAP - - - - - 0.0% Total 120,506 121,298 180,000 160,000 1,530,000 856.3%
DEBT SERVICE 7100 Principal 40,276 37,723 37,724 38,985 40,290 3.3% 7200 Interest 8,061 4,045 5,306 4,045 2,741 -32.2% Total 48,337 41,768 43,030 43,030 43,031 0.0%
TOTAL EXPENDITURES 201,938 260,182 383,223 574,403 2,016,186 251.0% TRANSFERS 9100 Transfer TO General Fund - - - - - 0.0% Total - - - - - 0.0% CONTINGENCIES & RESERVES 9900 Contingency 260,577 293,209 112,992 14,897 4,514 -69.7% Total 260,577 293,209 112,992 14,897 4,514 -69.7%
TOTAL EXPENDITURES, TRANSFERS,RESERVES 462,515 553,391 496,215 589,300 2,020,700 242.9%
Enterprise Funds V.42 City of Fernandina Beach, Florida Annual Budget 2016-2017
Department Description & Function
1. Department: Storm Water Management
2. Department/Division Function Summary:
A Storm Water Management Enterprise Fund was first created in the Fiscal Year 2006-2007 budget. This Fund was formed due to the critical need for improvements to the City’s storm drains, drainage system and the development of a comprehensive plan for storm water so that the City would be prepared to comply with future State and Federal requirements. The Storm Water Department is responsible for finding solutions to existing flooding and drainage problems in City streets. The Storm Water Management staff is also responsible for reviewing all construction plans for commercial projects, residential developments, parking lots and storm drainage systems throughout the City.
3. Storm Water Management Staffing:
Actual Actual Budget Budget Number of Funded 2013-14 2014-15 2015-16 2016-17 Employees Engineer I 1 PT 0 FT 0 FT 0 FT Manager/Engineer 0 FT 0 FT 0 FT .5 FT Foreman 0 PT 0 PT 0 FT 1 FT Maintenance Worker 0 FT 0 FT 0 FT 1 FT Total 0 FT 0 FT 0 FT 2.5 FT 1 PT 0 PT 0 PT 0 PT
4. Program Performance Indicators:
Program Performance Actual Actual Budget Budget Indicators 2013-14 2014-15 2015-16 2016-17 Road Closures 0 0 0 0 Miles of Street Cleaned 5,000 5,000 5,000 5,000 Man hours Drainage Cleaning 2,000 2,000 2,000 5,000
Enterprise Funds V.43 City of Fernandina Beach, Florida Annual Budget 2016-2017
Program Goals & Objectives
1. Department: Storm Water Management
2. Goals and Objectives:
A. Goal: Develop, adopt and Implement a comprehensive Storm Water Management Plan
Objectives:
. Update the Storm Water Management Plan as field inspections or surveys verify previously unknown conditions
. Research alternative methods of financing and/or funding the storm water management plan
. Review prioritize storm water projects in updated Master Plan.
Measures:
• Complete update of Storm water Master Plan
• Begin in-house design and permitting of minor storm water master plan improvements.
• Create swales maps with topographical information for areas that need swale creation.
B. Goal: Correct Existing drainage system deficiencies
Objectives:
. Prevent major street and structure flooding
. Develop a program to correct existing drainage problems
Measures:
• Increased maintenance and cleaning of existing stormwater conveyance systems (pipes and ditches)
• Begin construction and re-construction of roadside swales on city streets
• Construct interim improvements to minimize flooding
Enterprise Funds V. 44 City of Fernandina Beach, Florida Annual Budget 2016-2017
Marina Department Mission Statement
Fernandina Harbor Marina, as a self-sustaining business of the Marina Department for the City of Fernandina Beach, is dedicated to exceptional first class service to the community and our customers at a reasonable cost. As ambassadors for the City, we believe in offering a Sunshine State welcome to all boaters, by providing personalized service from a competent and pleasant staff. As the gateway to Florida and its many waterways, we are committed to enhancing our environment through education of our guests, best management practices for our employees and by maintaining our Clean Marina status. Our mission will be achieved through quality employees, teamwork, caring, integrity, initiative and a commitment to excellence.
Enterprise Funds V.45 City of Fernandina Beach,Florida Annual Budget 2016-2017
Organization Chart WestRec Marina
Marina Director (1FT)
Administrative Dockmaster Assistant
(1 FT) (1 FT)
Dockhand Office Clerk
(4 FT) (1 PT)
Seasonal Seasonal Dockhand Dockhand (1 S) (1 S)
Full-Time: 7 Part-Time: 1 Seasonal: 2
Enterprise Funds V.46 City of Fernandina Beach, Florida Annual Budget 2016-2017
Marina Fund FUND TITLE/DEPARTMENT TITLE:# SOURCES Marina:480 Marina Revenues & Cash Balances
REVENUE OBJECT #/TITLE ACTUAL ACTUAL BUDGET BUDGET BUDGET INCREASE/ 2014 2015 2015 2016 2017 DECREASE
CHARGES FOR SERVICES 331.2000 FEMA Grant - - - - - 0.0% 331.1000 Federal Grants - - - - - 0.0% 331.3000 FBIP - - - 100,000 - 332.1000 FEDERAL Grants - - - 75,000 - 334.1000 State Grants 10,700 95,158 37,500 250,000 150,000 -40.0% 347.9000 Slip Rentals-Permanent 237,354 234,544 247,500 250,000 240,000 -4.0% 347.9002 Slip Rentals-Transient BigP - - - - - 0.0% 347.9003 Slip Rentals-Transient BigP Non Taxable - - - - - 0.0% 347.9005 Slip Rentals-Transient 422,972 432,654 475,000 480,000 490,000 2.1% 347.9007 Slip Rentals-Transient Non Taxable 6,127 9,185 6,500 7,000 7,500 7.1% 347.9009 Dock Store Rent 30,000 30,052 30,000 30,000 30,000 0.0% 347.9010 Business Rentals 23,483 23,672 24,000 24,500 26,000 6.1% 347.9012 Moorings Taxable 28,140 32,010 37,000 38,000 32,000 -15.8% 347.9013 Moorings Non Taxable - - - - - 0.0% 347.9050 Merchandise for Resale 403 (14) - - - 0.0% 347.9060 Services-Nontaxable 2,664 2,810 1,500 1,600 500 -68.8% 347.9070 Services-Taxable - - - - 4,000 0.0% 347.9100 Gasoline/Fuel - Diesel 1,268,875 1,153,048 1,230,000 1,077,000 1,100,000 2.1% 347.9101 Gasoline/Fuel - Gas 298,160 269,535 296,000 253,700 261,000 2.9% 347.9102 Gasoline/Fuel - Oils/Additives - - - - - 0.0% 347.9103 Gasoline/Fuel - Diesel Non Taxable 19,517 39,696 27,000 20,000 15,000 -25.0% 347.9104 Gasoline/Fuel - Discounts - - - - - 0.0% 347.9105 Gasoline/Fuel - Discounts Disel (33,679) (26,367) (25,000) (22,000) (25,250) 14.8% 347.9106 Gasoline/Fuel - Discounts Gas (2,828) (3,042) (2,500) (2,500) (2,750) 10.0% 347.9107 Gasoline/Fuel - Discounts N/T DSL (91) (533) (175) (1,000) - -100.0% Total 2,311,797 2,292,408 2,384,325 2,581,300 2,328,000 -9.8% OTHER REVENUES 361.1000 Interest - - - - - 0.0% 362.0000 Loss - - - - - 0.0% 362.1000 Rents - - - - - 0.0% 362.1005 Non Taxable Rents 10,051 11,125 10,500 10,700 11,400 6.5% 369.9000 Other Revenue 30,248 1,676 1,500 250 225 -10.0% 369.9200 Gain on Sale of Assets - - - - - 0.0% 384.1000 Loan Proceeds - - - - - 0.0%
Total 40,299 12,801 12,000 10,950 11,625 6.2% TOTAL REVENUES 2,352,096 2,305,209 2,396,325 2,592,250 2,339,625 -9.7%
TRANSFERS IN 381.1000 From General Fund 352,600 272,000 272,000 307,000 307,000 0.0% 381.2400 From Fund 240 - - - - - 0.0% Total 352,600 272,000 272,000 307,000 307,000 0.0% CASH BALANCE FORWARD 389.9000 Cash Balance Forward (530,842) (404,600) (472,325) (389,340) 71,400 -118.3% Total (530,842) (404,600) (472,325) (389,340) 71,400 -118.3%
TOTAL REVENUES & CASH BALANCES 2,173,854 2,172,609 2,196,000 2,509,910 2,718,025 8.3%
Enterprise Funds V.47 City of Fernandina Beach, Florida Annual Budget 2016-2017
Marina Fund FUND TITLE:/FUND # EXPENDITURES BY FUNCTION Marina Fund:480 Enterprise
FUND/DEPARTMENT # ACTUAL ACTUAL BUDGET BUDGET BUDGET INCREASE/ 480-7500-575. 2014 2015 2015 2016 2017 DECREASE
EXPENDITURE OBJECT #/NAME PERSONNEL 1200 Salaries - - - - - 0.0% 1210 Worker's Comp Reimbursement - - - - - 0.0% 1300 Temporary - - - - - 0.0% 1350 Part Time - - - - - 0.0% 1400 Overtime - - - - - 0.0% 1500 Incentive - - - - - 0.0% 1600 Longevity - - - - - 0.0% 2100 FICA - - - - - 0.0% 2200 Retirement - - - - - 0.0% 2300 Health - - - - - 0.0% 2301 Life - - - - - 0.0% 2350 OPEB (9,357) - - - - 0.0% 2400 Worker's Comp - - - - - 0.0% 2500 Unemployment - - - - - 0.0% Total (9,357) - - - - 0.0% OPERATING EXPENSES 3100 Professional Services - 19,200 - - - 0.0% 3200 Audit 6,255 6,615 6,615 6,795 6,795 0.0% 3400 Contractual 490,390 458,247 477,657 487,519 514,898 5.6% 3500 Investigations - - - - - 0.0% 3900 Auto Allowance - - - - - 0.0% 4000 Training/Travel 224 862 3,000 1,125 1,125 0.0% 4100 Communications 1,617 1,691 2,031 360 1,464 306.7% 4101 Communications - Cell 680 793 880 900 900 0.0% 4102 Communications - Pager - - - - - 0.0% 4103 Communications - Internet 4,757 4,670 10,823 5,508 5,808 5.4% 4200 Postage - - - - - 0.0% 4300 Utilities - Electric 53,982 44,413 44,000 28,000 37,500 33.9% 4310 Utilities - Water & Sewer - 14,899 16,000 14,000 14,000 0.0% 4400 Rentals/Leases - - - - - 0.0% 4500 Insurance 70,477 59,355 64,867 66,888 69,909 4.5% 4610 R/M Buildings 8,671 12,180 50,000 23,250 22,250 -4.3% 4620 R/M Equipment 3,356 4,896 10,000 7,200 9,450 31.3% 4630 R/M Vehicles-Labor 45 - 250 - - 0.0% 4640 R/M Vehicles-Parts - - 250 - - 0.0% 4650 Mooring Field Repairs 9,489 7,282 7,500 7,800 7,800 0.0% 4700 Printing 556 737 1,250 1,025 1,025 0.0% 4800 Promotional 8,220 9,040 7,739 7,489 7,489 0.0% 4900 Other Current - - - - - 0.0% 4902 Bad Debt Expense - - - - - 0.0% 4910 Billing Costs - - - - - 0.0% 5100 Office Supplies 2,107 2,023 1,600 2,000 2,800 40.0% 5200 Operating Supplies 57,250 64,490 62,120 55,000 53,500 -2.7% 5210 Uniforms 1,744 1,705 1,800 1,950 2,400 23.1% 5220 Household/Instit 3,094 3,311 3,500 4,500 4,500 0.0% 5230 Gas/Oil 405 122 500 500 250 -50.0% 5400 Books/Subs/Dues 1,459 340 600 700 700 0.0% 5500 Merchandise for Resale - - - - - 0.0% 5510 Fuel for Resale 1,206,913 1,058,048 1,211,400 1,053,000 1,031,500 -2.0%
Total 1,931,691 1,774,919 1,984,382 1,775,509 1,796,063 1.2% CAPITAL OUTLAY 6200 Buildings - - - - - 0.0% 6300 Improvements 46,999 174,769 75,000 350,000 450,000 28.6% 6301 Dredging - - - - - 0.0% 6400 Machinery/Equipment - - - 103,500 - -100.0% 6401 Machinery/Equipment Non-CAP - 3,319 8,000 - - 0.0% 6500 Land - - - - - 0.0% Total 46,999 178,088 83,000 453,500 450,000 -0.8% DEBT SERVICE 7100 Principal 355,863 368,310 368,310 375,099 300,000 -20.0% 7200 Interest 65,126 56,427 57,150 48,282 63,312 31.1% 7300 Amortization/ Financing Costs - - - - - 0.0% Total 420,989 424,737 425,460 423,381 363,312 -14.2% TOTAL EXPENDITURES 2,390,322 2,377,744 2,492,842 2,652,390 2,609,375 -1.6% TRANSFERS, CONTINGENCIES, RESERVES 9100 Marina Transfer to General Fund - - - - - 0.0% 9240 Debt Service Transfer 120,480 118,436 118,436 117,938 - -100.0% 9500 Contingencies/Reserves (336,948) (323,571) (415,278) (260,418) 108,650 -141.7% Total (216,468) (205,135) (296,842) (142,480) 108,650 -176.3%
TOTAL EXPENDITURES, TRANSFERS, 2,173,854 2,172,609 2,196,000 2,509,910 2,718,025 CONTINGENCIES, & RESERVES 8.3%
Enterprise Funds V.48 City of Fernandina Beach, Florida Annual Budget 2016-2017
Department Description & Function
1. Department: Marina
2. Department/Division Function Summary:
The Marina Department exists as a separate City Department. It is operated as an enterprise fund where revenues are intended to fund department operations and is managed by Westrec Marinas.
3. Department Description:
The Fernandina Harbor Marina is home to 44 permanent boats and is a “stop-over of choice” to better than 7,800 visitor (transient) vessels, some who stay for more than one day, accounting for over 12,500 transient boat nights per year. Under the supervision of the Marina Manager and the Dock Master, the marina staff assists vessels with fueling and dockage, and is responsible for maintaining the docks and upland facilities. Additionally, the marina staff assists boaters in various ways, from providing local knowledge about navigation and weather conditions, to assisting with safety and environmental compliance.
Number of Funded Employees Actual Actual Budget Budget 2013-14 2014-15 2015-16 2016-17 Marina Director 1 FT 1 FT 1 FT 1 FT Dockmaster 1 FT 1 FT 1 FT 1 FT Dockhand/Maintenance 1 FT 1 FT 1 FT 2 FT Dockhand/Store Operator 3 FT 3 FT 3 FT 2 FT Dockhand/Custodial Seasonal 1 FT 1 S/T 2 S/T 2 S/T
Maintenance Worker II 0 FT 0 FT 0 FT 0 FT Office Clerk 0 FT 0 FT 0 FT 1 PT Administrative Assistant 1 FT 1 FT 1 FT 1 FT Total 8 FT 7 FT 7 FT 7 FT 0 PT 1 S/T 2 S/T 2 S/T 1 P/T
4. Program Performance Indicators:
Performance Indicators Actual Actual Budget Budget 2013-14 2014-15 2015-16 2016-17 Fuel Sales Revenue - Diesel $1,209,850 $1,231,825 $1,077,000 $1,000,000 Fuel Diesel Gallons 195,000 200,000 325,000 450,000 Fuel Sales Revenue – Gas $272,500 $293,500 $253,700 $175,000 Fuel Gas Gallons 72,000 53,000 60,548 52,000 Fuel Margin (/Sales) 22.4 30.2 22.7 22.7 Dockage & Mooring Revenue $830,500 $818,000 $775,000 $725,000 Boat Night Count 15,500 14,500 15,250 16,500 Number of Training hours 525 550 575 610 completed by staff
Enterprise Funds V.49 City of Fernandina Beach, Florida Annual Budget 2016-2017
Program Goals & Objectives
1. Department: City Marina
2. Operating Programs: Dockage & moorings, fuel sales, facilities, environmental & security, special events & holidays
3. Goals and Objectives:
Program: Dockage & Moorings Person responsible: Dockmaster/Marina Manager Goal: Increase number of transient vessels and boat nights Objective: Increase advertising via internet and maintain advertising in various trade publications Measure: Increase in vessel count and transient boat night count
Person responsible: Dockmaster/Marina Manager Goal: Off-season discount promotions Objective: Increase in off season transient dockage and moorings Measure: Increase in revenue and transient boat night count for off seasons
Program: Marketing Person responsible: Marina Manager Goal: Expand marketing strategy Objective: Market to regional clientele during off seasons Measure: Increase in off season revenues Objective: Better utilization of internet marketing Measure: Increase in off season revenues, Google Analytics reporting and maintain record of internet reservation requests Goal: Increase group events and Special Events Objective: Market to all groups that have used the facility in the past to encourage future use. Measure: Increase in group visits Program: Public relations and education Person responsible: Marina Manager Goal: Enhance visitor experience Objective: Develop marina awareness in the community Measure: Number of participants in National Marina Day Celebration
Program: Environmental & security Person responsible: Dockmaster/Marina Manager Goal: Maintaining environmental compliance Objective: Adhering to all local, state and Federal laws and regulations Measure: Maintaining Clean Marina status and Percentage of inspections passed Person responsible: Dockmaster/Marina Manager Goal: Maintaining security and mandated equipment compliance Objective: Adhering to all Dept. of Homeland Security/U.S. Coast Guard requirements Measure: Percentage of inspections passed
Enterprise Funds V.50 City of Fernandina Beach, Florida Annual Budget 2016-2017
Special Funds
VI. City of Fernandina Beach, Florida Annual Budget 2016-2017
Table of Contents-Special Funds Section Description Page #
Special Funds Special Funds Contents Special VI.1 Law Enforcement Trust Fund VI.2 Federal Forfeiture Fund VI.4 CDBG-Housing Fund VI.6 CDBG-Economic Development VI.8 Wastewater Impact Fees Fund VI.10 Water Impact Fees Fund VI.12 Utility Tax Fund VI.14 Local Law Enforcement Block Grant VI.16 Cemetery VI.18 CRA VI.23 Law Enforcement Recovery Fund VI.25
Special Funds VI.1 City of Fernandina Beach, Florida Annual Budget 2016-2017
Law Enforcement Trust Fund (LETF)
FUND TITLE/DEPARTMENT TITLE:# SOURCES Law Enforcement Trust Fund:100 LETF Revenues & Cash Balances
REVENUE OBJECT #/TITLE ACTUAL ACTUAL BUDGET BUDGET BUDGET INCREASE/ 2014 2015 2015 2016 2017 DECREASE
OPERATING REVENUE 331.2000 Federal Grant - 2,000 - - - 0.0% 351.1000 Fines/Forfeitures 1,461 351 2,000 2,000 500 -75.0% 351.2000 Seized Contraband - - - - - 0.0% Total 1,461 2,351 2,000 2,000 500 -75.0%
OTHER REVENUES 361.1000 Interest - - - - - 0.0% 369.9000 Other Revenue - - - - - 0.0% 369.9200 Gain on Sale of Assets - - - - - 0.0% Total - - - - - 0.0%
TOTAL REVENUES 1,461 2,351 2,000 2,000 500 -75.0% CASH BALANCE FORWARD 389.1000 Cash Balance Forward 28,043 26,505 30,050 23,400 257 -98.9%
TOTAL REVENUE AND CASH BALANCES 29,504 28,856 32,050 25,400 757 -97.0%
FUND/DEPARTMENT TITLE EXPENDITURES BY FUNCTION Law Enforcement Trust Fund Public Safety
FUND/DEPARTMENT # ACTUAL ACTUAL BUDGET BUDGET INCREASE/ 100-2110-521. 2014 2015 2015 2016 DECREASE EXPENDITURE OBJECT #/NAME
OPERATING EXPENSES 4000 Travel/Training - - - - - 0.0% 4900 Covert Operations 3,000 - - - - 0.0% 5200 Operating Supplies - 6,229 15,000 1,000 750 -25.0% Total 3,000 6,229 15,000 1,000 750 -25.0% CAPITAL OUTLAY 6200 Building - - - - - 0.0% 6300 Improvements - - - - - 0.0% 6400 Machinery/Equipment - - - - - 0.0% 6401 Machinery/Equipment Non-CAP 2,090 7,500 22,000 - -100.0% Total - 2,090 7,500 22,000 - -100.0%
TOTAL EXPENDITURES 3,000 8,319 22,500 23,000 750 -96.7%
9500 Reserve 26,504 20,537 9,550 2,400 7 -99.7%
TOTAL LAW ENFORCEMENT TRUST FUND 29,504 28,856 32,050 25,400 757 -97.0%
Special Funds VI.2 City of Fernandina Beach, Florida Annual Budget 2016-2017
Law Enforcement Trust Fund
This fund was created in compliance of Section 932.705, Florida Statutes, and is used to account for property seized in violation of the law dealing with contraband. Since this revenue is restricted for certain law enforcement expenditures, it is accounted for in a Special Revenue Fund.
Special Funds VI.3 City of Fernandina Beach, Florida Annual Budget 2016-2017
Federal Forfeiture Fund
FUND TITLE/DEPARTMENT TITLE:# SOURCES Federal Forfeiture Fund:110 Federal Forfeiture Fund Revenues & Cash Balances
REVENUE OBJECT #/TITLE ACTUAL ACTUAL BUDGET BUDGET BUDGET INCREASE/ 2014 2015 2015 2016 2017 DECREASE
OPERATING REVENUE 331.2000 Federal Grant - - - - - 0.0% 334.0000 State Grant 2,218 - - - - 0.0% 351.1000 Fines/Forfeitures - - - - - 0.0% 351.2000 Seized Contraband 59,179 80,845 50,000 80,000 50,000 -37.5% Total 61,397 80,845 50,000 80,000 50,000 -37.5%
OTHER REVENUES 361.1000 Interest - - - - - 0.0% 369.9000 Other Revenue 12,404 - 10,000 - - 0.0% 369.9200 Gain on Sale of Assets 6,604 - - - - 0.0%
TOTAL REVENUES 80,405 80,845 60,000 80,000 50,000 -37.5%
CASH BALANCE FORWARD 389.1000 Cash Balance Forward 227,114 123,564 96,700 80,260 - -100.0% Total 227,114 123,564 96,700 80,260 - -100.0%
TOTAL REVENUE AND CASH BALANCES 307,519 204,409 156,700 160,260 50,000 -68.8%
FUND/DEPARTMENT TITLE EXPENDITURES BY FUNCTION Federal Forfeiture Fund Public Safety
FUND/DEPARTMENT # ACTUAL ACTUAL BUDGET BUDGET BUDGET INCREASE/ 110-2120-521. 2014 2015 2015 2016 2017 DECREASE
EXPENDITURE OBJECT #/NAME
OPERATING EXPENSES 4000 Travel Training - 7,128 4,000 4,000 - -100.0% 4900 Other Current 5,645 - 10,000 5,000 - -100.0% 5200 Operating Supplies 20,780 19,300 35,000 19,000 - -100.0% Total 26,425 26,428 49,000 28,000 - -100.0%
CAPITAL OUTLAY 6400 Machinery/Equipment 141,574 102,179 100,000 93,000 48,600 -47.7% 6401 Machinery/Equipment Non-CAP 15,958 - - - - 0.0% Total 157,532 102,179 100,000 93,000 48,600 -47.7%
TOTAL EXPENDITURES 183,957 128,607 149,000 121,000 48,600 -59.8%
RESERVES 9500 Reserve 123,562 75,802 7,700 39,260 1,400 -96.4%
TOTAL FEDERAL FORFEITURE FUND 307,519 204,409 156,700 160,260 50,000 -68.8%
Special Funds VI.4 City of Fernandina Beach, Florida Annual Budget 2016-2017
Federal Forfeiture Trust Fund
This fund is similar in nature to the Law Enforcement Trust Fund but is used to account for property seized in violation of federal law dealing with contraband. Since this revenue is restricted for certain law enforcement expenditures, it is accounted for in a Special Revenue Fund.
Cash Balance Forward plus the anticipated revenue from seized contraband will be expended in Fiscal Year 2016-2017 for one new police vehicle.
Special Funds VI.5 City of Fernandina Beach, Florida Annual Budget 2016-2017
CDBG Housing Fund
FUND TITLE/DEPARTMENT TITLE:# SOURCES CDBG/Housing:120 CDBG/Housing Revenues & Cash Balances
REVENUE OBJECT #/TITLE ACTUAL ACTUAL BUDGET BUDGET BUDGET INCREASE/ 2014 2015 2015 2016 2017 DECREASE OPERATING REVENUE 331.1000 CDBG Federal Grant 510,115 129,348 152,000 - - 0.0% Total 510,115 129,348 152,000 - - 0.0%
OTHER REVENUES 361.1000 Interest - - - - - 0.0% Total - - - - - 0.0%
381.1000 Transfer In From General Fund - - - - - 0.0% Total - - - - - 0.0%
389.1000 Cash Balance Forward 37,186 37,303 20,000 - - 0.0%
TOTAL REVENUE AND CASH BALANCE FWD 547,301 166,651 172,000 - - 0.0%
FUND/DEPARTMENT TITLE EXPENDITURES BY FUNCTION CDBG/Housing:120 Housing/Urban Development
FUND/DEPARTMENT # ACTUAL ACTUAL BUDGET BUDGET BUDGET INCREASE/ 120-5400-554. 2014 2015 2015 2016 2017 DECREASE EXPENDITURE OBJECT #/NAME
OPERATING EXPENSES 3100 Professional Services - - - - - 0.0% 3400 Contractual Services 463,796 147,327 150,000 - - 0.0% 4900 Other Current - - - - - Total 463,796 147,327 150,000 - - 0.0%
CAPITAL OUTLAY 6300 Improvements - - - - - 0.0%
Total - - - - - 0.0%
9100 Transfer to General Fund 46,204 18,416 22,000 - - 0.0%
9500 Reserve 37,301 908 - - - 0.0%
TOTAL CDBG-HOUSING 547,301 166,651 172,000 - - 0.0%
Special Funds VI.6 City of Fernandina Beach, Florida Annual Budget 2016-2017
Community Development Block Grant (CDBG) – Housing Fund
1. Department: CDBG Administration
This fund was originally created to comply with CDBG #87-DB-91-04-55-02-H73 to account for the repayment of mortgages for housing improvements. The City was awarded funds for a CDBG Housing Rehabilitation / Demolition / Replacement program in Fiscal Year 2011/2012 in the amount of $700,000 from the Florida Department of Economic Opportunity. The object of this program is to provide a safe and sanitary dwelling by providing a means to improve and reverse the physical deterioration of homes owned by low- and moderate-income citizens.
Of the $700,000 grant, the City was authorized to spend up to 15% ($105,000) on program administration costs.
The grant was completed in Fiscal Year 2014/2015.
2. Department Function Summary:
The purpose of the CDBG Administration is to administer and monitor the CDBG grant program.
3. Department Description:
The Project Director worked with the City Commission and the CDBG Citizens Task Force, to provide overall management of the grant program in full compliance with the Housing Assistance Plan. This work included the development of the process used to solicit and evaluate applications for grant funds, as well as oversee the rehabilitation work.
Actual Actual Budget Budget Number of Funded Employees 2013-14 2014-15 2015-16 2016-17
Project Director ( Planner II) .50 FT* .75 FT* 0 0 *Funded in the General Fund
* Four (4) houses were demolished and rebuilt; one (1) house was gutted and extensively rehabbed; and the remaining five (5) houses received minor rehabilitation including new windows, ADA compliant bathroom improvements, new HVAC systems, new insulation and Energy Star appliances.
Special Funds VI.7 City of Fernandina Beach, Florida Annual Budget 2016-2017
CDBG Economic Development Fund
FUND TITLE/DEPARTMENT TITLE:# SOURCES CDBG Economic Development:130 CDBG Economic Dev Revenues & Cash Balances
REVENUE OBJECT #/TITLE ACTUAL ACTUAL BUDGET BUDGET BUDGET INCREASE/ 2014 2015 2015 2016 2017 DECREASE
OPERATING REVENUE 331.1000 CDBG Federal Grant - - - - - 0.0% 332.3000 FDOT Grant - - - - - 0.0% 369.5000 Loan Repayment - - - - - 0.0% Total - - - - - 0.0%
OTHER REVENUES 361.1000 Interest - - - - - 0.0% 381.4000 Transfer In From General Fund - - - - - 0.0% Total - - - - - 0.0%
CASH BALANCE & RESERVES 389.1000 Cash Balance Forward 121,396 121,396 121,416 112,700 109,680 -2.7% 389.2000 Reserve-CDBG Program Funds 0.0% Total 121,396 121,396 121,416 112,700 109,680 -2.7%
TOTAL REVENUE, CASH BALANCES, & RESERVES 121,396 121,396 121,416 112,700 109,680 -2.7%
FUND TITLE:/FUND # EXPENDITURES BY FUNCTION CDBG/Economic Development Economic Development
FUND/DEPARTMENT # ACTUAL ACTUAL BUDGET BUDGET BUDGET INCREASE/ 130-5210-552. 2014 2015 2015 2016 2017 DECREASE
EXPENDITURE OBJECT #/NAME
EXPENDITURES 4900 Other Current - - - - - 6300 Improvements 11,715 121,416 112,700 109,680 -2.7% 6320 Streetscaping - - - - - 0.0% Total - 11,715 121,416 112,700 109,680 -2.7%
9500 Reserve 121,396 109,681 - - - 0.0%
TOTAL EXPENDITURES & RESERVES 121,396 121,396 121,416 112,700 109,680 -2.7%
Special Funds VI.8 City of Fernandina Beach, Florida Annual Budget 2016-2017
Community Development Block Grant (CDBG)
Economic Development Fund
This fund was created to comply with CDBG #86-DB-68-04-55-02-E47 to account for the repayment of the mortgage for Brett’s Restaurant. In Fiscal Year 2016-2017, the Cash Balance Forward in this fund is allocated for Brett’s understructure repairs.
The infrastructure improvements that may be paid from this fund are $109,680.
Special Funds VI.9 City of Fernandina Beach, Florida Annual Budget 2016-2017
Wastewater Impact Fees Fund
FUND TITLE/DEPARTMENT TITLE:# SOURCES Wastewater Impact Fees:140 Wastewater Impact Fees Revenues & Cash Balances
REVENUE OBJECT #/TITLE ACTUAL ACTUAL BUDGET BUDGET BUDGET INCREASE/ 2014 2015 2015 2016 2017 DECREASE
OPERATING REVENUES
IMPACT FEES 363.1000 Incorporated Area 169,763 237,472 216,000 232,100 232,100 0.0% 363.1100 Unincorporated Area - - - - 58,025 0.0% 363.1300 Element 'B' - - - - - 0.0% 363.1400 Public Facilities Fee - - - - - 0.0% Total 169,763 237,472 216,000 232,100 290,125 25.0%
OTHER REVENUES 361.1000 Interest - 8,517 - - - 0.0% 369.9000 Other Revenue - 3,780 - - - 0.0% Total - 12,297 - - - 0.0% TOTAL REVENUES 169,763 249,769 216,000 232,100 290,125 25.0%
389.1000 Cash Balance Forward 147,734 54,877 128,000 40,000 208,900 422.3% Total 147,734 54,877 128,000 40,000 208,900 422.3%
TOTAL REVENUE & CASH BALANCES 317,497 304,646 344,000 272,100 499,025 83.4%
FUND TITLE:/FUND # EXPENDITURES BY FUNCTION Wastewater Impact Fees:140 Sewer Services
FUND/DEPARTMENT # ACTUAL ACTUAL BUDGET BUDGET BUDGET INCREASE/ 140-3510-535 2014 2015 2015 2016 2017 DECREASE EXPENDITURE OBJECT #/NAME OPERATING EXPENSES Total - - - - - 0.0% TRANSFERS OUT 9100 Transfer to Wastewater Sinking Fund - - - - - 0.0% 9230 Transfer to Utility Debt Service Fund 262,620 175,000 300,000 228,000 395,336 73.4% Total 262,620 175,000 300,000 228,000 395,336 73.4% TOTAL OPERATING & TRANSFERS OUT 262,620 175,000 300,000 228,000 395,336 73.4% 9500 Reserve 54,877 129,646 44,000 44,100 103,689 135.1%
TOTAL SEWER IMPACT FEES EXPENDITURES, TRANSFERS, & RESERVES 317,497 304,646 344,000 272,100 499,025 83.4%
Special Funds VI.10 City of Fernandina Beach, Florida Annual Budget 2016-2017
Wastewater Impact Fees Fund
This fund accounts for the revenues from fees collected at the time of the issuance of building permits. These fees are charged for new line extensions and the funds are used for the repayment of the debt service for sewer expansion and may be used to fund line extension expenses.
Monthly transfers to the Utility Debt Service Fund constitute the $395,336 annual budgeted amount derived from approximately 120 equivalent residential units of new connections.
Special Funds VI.11 City of Fernandina Beach, Florida Annual Budget 2016-2017
Water Impact Fees Fund
FUND TITLE/DEPARTMENT TITLE:# SOURCES Water Impact Fees:145 Water Impact Fees Revenues & Cash Balances
REVENUE OBJECT #/TITLE ACTUAL ACTUAL BUDGET BUDGET BUDGET INCREASE/ 2014 2015 2015 2016 2017 DECREASE
OPERATING REVENUES
IMPACT FEES 363.1000 Water ERU Impact Fees - Incorporated - 53,028 - 96,000 95,900 -0.1% 363.1100 Water ERU Impact Fees - Unincorporated - - - - 23,975 0.0% Total - 53,028 - 96,000 119,875 24.9%
OTHER REVENUES 361.1000 Interest - - - - - 0.0% 0.0% Total - - - - - 0.0% TOTAL REVENUES - 53,028 - 96,000 119,875 24.9%
389.1000 Cash Balance Forward - - - - 49,600 0.0% Total - - - - 49,600 0.0%
TOTAL REVENUE & CASH BALANCES - 53,028 - 96,000 169,475 76.5%
FUND TITLE:/FUND # EXPENDITURES BY FUNCTION Water Impact Fees:145 Sewer Services
FUND/DEPARTMENT # ACTUAL ACTUAL BUDGET BUDGET BUDGET INCREASE/ 145-3610-536 2014 2015 2015 2016 2017 DECREASE EXPENDITURE OBJECT #/NAME OPERATING EXPENSES Total - - - - - 0.0% TRANSFERS OUT 9230 Transfer to Utility Debt Service Fund - 46,000 - 96,000 165,000 71.9% 0.0% Total - 46,000 - 96,000 165,000 71.9% TOTAL OPERATING & TRANSFERS OUT - 46,000 - 96,000 165,000 71.9% 9500 Reserve - 7,028 - - 4,475 0.0%
TOTAL WATER IMPACT FEES EXPENDITURES, TRANSFERS, & RESERVES - 53,028 - 96,000 169,475 76.5%
Special Funds VI.12 City of Fernandina Beach, Florida Annual Budget 2016-2017
Water Impact Fees Fund
This fund accounts for the revenues from fees collected at the time of the issuance of building permits. These fees are charged for new line extensions and the funds are used primarily for debt service related to water capacity.
Monthly transfers to the Utility Debt Service Fund constitute the $165,000 annual budgeted amount derived from approximately 120 equivalent residential units of new connections.
Special Funds VI.13 City of Fernandina Beach, Florida Annual Budget 2016-2017
Utility Tax Fund
FUND TITLE/DEPARTMENT TITLE:# SOURCES Utility Tax Fund:150 Utility Tax Revenues & Cash Balances
REVENUE OBJECT #/TITLE ACTUAL ACTUAL BUDGET BUDGET BUDGET INCREASE/ 2014 2015 2015 2016 2017 DECREASE MUNICIPAL TAXES 314.1000 Electric 626,420 718,811 625,000 680,000 700,000 2.9% 314.2000 Telephone 636,106 641,791 648,000 626,000 601,019 -4.0% 314.3000 Water 254,313 274,339 234,000 250,000 275,000 10.0% 314.4000 Gas 125,848 100,461 126,000 110,000 102,000 -7.3% Total 1,642,687 1,735,402 1,633,000 1,666,000 1,678,019 0.7%
OTHER REVENUES 361.1000 Interest - 1 - - - 0.0% 361.2000 Unrealized Gain SBA - - - - - 0.0% TOTAL REVENUES 1,642,687 1,735,403 1,633,000 1,666,000 1,678,019 0.7%
389.1000 Cash Balance Forward 167,748 70,102 45,000 125,400 133,000 6.1% TOTAL UTILITY TAX REVENUES & CASH BALANCES 1,810,435 1,805,505 1,678,000 1,791,400 1,811,019 1.1%
FUND TITLE:/FUND # EXPENDITURES BY FUNCTION Utility Tax Fund Interfund Transfers
FUND/DEPARTMENT # ACTUAL ACTUAL BUDGET BUDGET BUDGET INCREASE/ 150-8100-581. 2014 2015 2015 2016 2017 DECREASE
EXPENDITURE OBJECT #/NAME
TRANSFERS & RESERVES TRANSFERS OUT 9100 Transfer to General Fund 1,740,000 1,620,000 1,620,000 1,740,000 1,785,000 2.6%
RESERVES 9500 Reserve 70,435 185,505 58,000 51,400 26,019 -49.4%
TOTAL UTILITY TAX TRANSFERS & RESERVES 1,810,435 1,805,505 1,678,000 1,791,400 1,811,019 1.1%
Special Funds VI.14 City of Fernandina Beach, Florida Annual Budget 2016-2017
Utility Tax Fund
This Special Revenue Fund is used to account for the collection of utility taxes. This fund was created to comply with debt covenants since this revenue is pledged as a secondary source of repayment.
These revenues are projected at $1,678,000 for Fiscal Year 2016-2017. These revenues are transferred on a monthly basis to the General Fund for operations.
Special Funds VI.15 City of Fernandina Beach, Florida Annual Budget 2016-2017
Local Law Enforcement Block Grant Fund
FUND TITLE/DEPARTMENT TITLE:# SOURCES Local Law Enforcement Block Grant:160 LLBG Revenues & Cash Balances
REVENUE OBJECT #/TITLE ACTUAL ACTUAL BUDGET BUDGET BUDGET INCREASE/ 2014 2015 2015 2016 2017 DECREASE
OPERATING REVENUES 334.2000 State Grant - - - - - 0.0% 389.4000 City's Grant/Match - - - - - 0.0% Total - - - - - 0.0%
OTHER REVENUES 361.1000 Interest - - - - - 0.0%
TOTAL REVENUES - - - - - 0.0%
389.1000 Cash Balance Forward 571 571 - 571 571 0.0%
TOTAL REVENUES AND CASH BAL 571 571 - 571 571 0.0%
FUND TITLE:/FUND # EXPENDITURES BY FUNCTION Law Enforcement Block Grant:160 Public Safety
FUND/DEPARTMENT # ACTUAL ACTUAL BUDGET BUDGET BUDGET INCREASE/ 160-2130-521. 2014 2015 2015 2016 2017 DECREASE
EXPENDITURE OBJECT #/NAME OPERATING EXPENSES 5200 Operating Supplies - - - - - 0.0% Total - - - - - 0.0%
CAPITAL EXPENDITURES 6400 Machinery/Equipment - - - - - 0.0% 6401 Machinery/Equipment Non-CAP - - - - - 0.0% Total - - - - - 0.0%
OTHER EXPENDITURES 8100 Refund-Prior Years Grant - - - - - 0.0% Total - - - - - 0.0%
RESERVES 9500 Reserve 571 571 - 571 571 0.0% Total 571 571 - 571 571 0.0%
TOTAL LLEBG EXPENDITURES & RESERVES 571 571 - 571 571 0.0%
Special Funds VI.16 City of Fernandina Beach, Florida Annual Budget 2016-2017
Local Law Enforcement Block Grant (LLEBG) Fund
This fund was created to account for the receipt and disbursement of the Local Law Enforcement Block Grant. This grant was first received in Fiscal Year 1996-97 and was used for the purchase of equipment. No grant activity or expenditure activity is budgeted in Fiscal Year 2016-2017.
Special Funds VI.17 City of Fernandina Beach, Florida Annual Budget 2016-2017
Position Control Summary Cemetery
2016-2017 Position/Title Budget
Full-Time Sr Maintenance Worker 1 35,319
Merit Pool 1,236 Total FT 1 36,555
Total Budgeted Positions 1 36,555
Special Funds VI. 18 City of Fernandina Beach, Florida Annual Budget 2016-2017
Cemetery FUND TITLE/DEPARTMENT TITLE:# SOURCES Cemetery: 170 Cemetery Revenues & Cash Balances
REVENUE OBJECT #/TITLE ACTUAL ACTUAL BUDGET BUDGET BUDGET INCREASE/ 2014 2015 2015 2016 2017 DECREASE
OPERATING REVENUES 329.1300 Burial Permits 6,200 1,760 2,500 2,500 3,000 20.0% 345.6000 Marker Setting Fees 1,400 2,040 1,600 1,600 1,500 -6.3% 345.7000 Perpetual Care 37,002 48,524 29,000 35,000 35,000 0.0% 345.8000 Sale of Lots 66,204 89,433 53,000 65,000 65,000 0.0% 345.8500 Grave Openings - - - - - 0.0% 361.1000 Interest - Cemetery - - - - - 0.0% 361.1010 Unrealized Gain - (393) - - - 0.0% 361.1020 Interest - - - - - 0.0% 361.1100 Interest - Perpetual Care Cemetery - - - - - 0.0% 369.9000 Other Cemetery - 7,300 - - 12,000 0.0% 369.9200 Gain on Sale of Assets - - - - - 0.0% 381.1000 Transfer from General Fund - - - - - 0.0% 389.1000 Cash Balance Forward 52,350 46,862 39,600 37,700 66,000 75.1% 389.1020 Cash Balance Forward Perp Care 786,276 823,277 817,450 858,000 911,400 6.2%
TOTAL REVENUES AND CASH BAL 949,432 1,018,803 943,150 999,800 1,093,900 9.4%
Special Funds VI.19 City of Fernandina Beach, Florida Annual Budget 2016-2017
FUND TITLE:/FUND # EXPENDITURES BY FUNCTION Cemetery Fund 170
FUND/DEPARTMENT # ACTUAL ACTUAL BUDGET BUDGET BUDGET INCREASE/ 170-3900-539. 2014 2015 2015 2016 2017 DECREASE EXPENDITURE OBJECT #/NAME PERSONNEL 1200 Salaries 31,634 34,076 34,100 35,234 36,655 4.0% 1210 Worker's Comp Reimbursement - - - - - 0.0% 1300 Temporary - - - - - 0.0% 1350 Part Time - - - - - 0.0% 1400 Overtime 15 5 100 100 100 0.0% 1600 Longevity - - - - - 0.0% 2100 FICA 2,259 2,196 2,616 2,703 2,812 4.0% 2200 Retirement 9,647 10,395 10,395 11,846 12,722 7.4% 2300 Health 8,156 12,869 7,810 14,469 15,728 8.7% 2301 Life 153 175 168 179 189 5.6% 2400 Worker's Comp 2,065 2,088 2,168 1,605 1,504 -6.3% 2500 Unemployment 3,025 - - - - 0.0% Total 56,954 61,804 57,357 66,136 69,710 5.4%
OPERATING EXPENSES 3100 Professional Services - - - - - 0.0% 3200 Audit 2,085 2,205 2,205 2,265 2,265 0.0% 3400 Contractual 6,153 1,925 2,240 2,336 2,437 4.3% 4000 Training/Travel - - - - - 0.0% 4100 Communications - - - - - 0.0% 4101 Communications - Cell 21 4 50 20 25 25.0% 4300 Utilities - Electric 1,944 2,340 3,000 2,500 2,500 0.0% 4310 Utilities - Water & Sewer - 285 200 250 350 40.0% 4400 RENTALS/LEASES - - - - - 0.0% 4500 Insurance 3,054 2,572 2,811 2,898 3,029 4.5% 4610 R/M Buildings 1,460 953 6,000 6,000 6,000 0.0% 4620 R/M Equipment 1,394 774 1,500 1,250 1,750 40.0% 4630 R/M Vehicles-Labor 818 957 1,500 750 1,500 100.0% 4640 R/M Vehicles-Parts 1,399 1,827 1,250 1,000 2,000 100.0% 5100 Office Supplies - - - - - 0.0% 5200 Operating Supplies 622 98 750 500 500 0.0% 5210 Uniforms 302 - 325 325 325 0.0% 5220 Household/Instit - - - - - 0.0% 5230 Gas/Oil 3,087 2,485 2,750 2,500 2,000 -20.0% 5240 Chemicals/Medical Supplies - - - - - 0.0% 5400 Books/Subs/Dues - - - - - 0.0% Total 22,339 16,425 24,581 22,594 24,681 9.2% CAPITAL OUTLAY 6200 Buildings - - - - - 0.0% 6300 Improvements - - - - - 0.0% 6400 Machinery/Equipment - - - - 0.0% 6401 Machinery/Equipment Non-CAP - - - 3,500 - -100.0% Total - - - 3,500 - -100.0%
TOTAL EXPENDITURES 79,293 78,229 81,938 92,230 94,391 2.3%
TRANSFERS, CONTINGENCIES, RESERVES 9500 Reserve Perpetual Care 823,277 871,409 846,450 893,000 946,400 6.0% 9800 Transfer to General Fund - - - - - 0.0% 9900 Contingency 46,862 69,165 14,762 14,570 53,109 264.5% Total 870,139 940,574 861,212 907,570 999,509 10.1%
TOTAL CEMETERY 949,432 1,018,803 943,150 999,800 1,093,900 9.4%
Special Funds VI.20 City of Fernandina Beach, Florida Annual Budget 2016-2017
Department Description & Function
1. Department: Parks & Recreation Division: Cemetery 170-3900
2. Department/Division Function Summary:
The Cemetery Division is responsible for maintaining a clean and peaceful presentation of the facility grounds. The selling of burial lots, and permitting of burials and monuments is also the responsibility of this division. Assisting visitors in locating of specific grave sites as well as researching areas in the ancient section by using past burial records.
3. Department Description:
This department operates as another governmental fund receiving revenues from the sale of plots, perpetual care charges, marking gravesites, and marking for monument installation.
Number of Funded Actual Actual Budget Budget Employees 2013-14 2014-15 2015-16 2016-17 Sr. Maintenance Worker 1 FT 1 FT 1FT 1FT
Total 1 FT 1 FT 1 FT 1 FT
4. Program Performance Indicators:
Program Performance Actual Actual Budget Budget Indicators 2013-14 2014-15 2015-16 2016-17
Number of burials 96 74 105 105 Total sale of lots 88 152 90 100 Marker setting fees $1440 $1600 $1500 $1500
Special Funds VI.21 City of Fernandina Beach, Florida Annual Budget 2016-2017
Program Goals & Objectives
1. Department: Parks & Recreation Division: Cemetery
2. Principal Programs:
A. Cemetery Ground Maintenance B. Sale of marking of grave sites
3. Programs Goals and Objectives:
A. Cemetery Grounds Maintenance
Goal: To provide pleasant, clean and well maintained grounds at the Bosque Bello Cemetery.
Objective: To ensure the grounds are mowed, weeded, irrigated, and free of debris. Also ensure that the trees are maintained.
Measure: Cemetery maintenance worker covers the entire cemetery on a routine schedule and mows, weeds and removes items that do not comply with the cemetery Ordinance Chapter 30.
C. Sale and marking of grave sites
Goal: To provide professional staff with the ability to assist customers during an emotional time and to keep accurate records.
Objective: Work closely with funeral homes and vault companies to ensure that grave locations are ready for the funeral services.
Measure: Sell 80 lots and have 90 services.
Special Funds VI.22 City of Fernandina Beach, Florida Annual Budget 2016-2017
Community Redevelopment Area FUND TITLE/DEPARTMENT TITLE:# SOURCES Community Redevelopment Area: 180 CRA Revenues & Cash Balances
REVENUE OBJECT #/TITLE ACTUAL ACTUAL BUDGET BUDGET BUDGET INCREASE/ 2014 2015 2015 2016 2017 DECREASE
OPERATING REVENUES 311.1000 Property Taxes - - - - - 0.0% 311.7000 Property Taxes (County) - - - - - 0.0% - - - - - 361.1000 Interest - - - - - 0.0% 369.1000 Parking Revenue - - - - 1,000 0.0% 381.1000 Transfer from General Fund - - - - - 389.1000 Cash Balance Forward - - - - 1,000 0.0% TOTAL REVENUES AND CASH BAL - - - - 2,000 0.0%
FUND TITLE:/FUND # EXPENDITURES BY FUNCTION Community Redevelopment Area: 180 CRA
FUND/DEPARTMENT # ACTUAL ACTUAL BUDGET BUDGET BUDGET INCREASE/ 180-2430-524. 2014 2015 2015 2016 2017 DECREASE
PERSONNEL Total - - - - - 0.0% OPERATING EXPENSES 3100 PROFESSIONAL SERVICES - - - - - 0.0% 4000 TRAINING/TRAVEL - - - - - 0.0% 5400 BOOKS/SUBS/DUES - - - - - 0.0% TOTAL - - - - - 0.0% CAPITAL OUTLAY 6200 Buildings - - - - - 0.0% 6300 Improvements - - - - - 0.0% 6400 Machinery/Equipment - - - - - 0.0% Total - - - - - 0.0%
TOTAL EXPENDITURES - - - - - 0.0%
TRANSFERS, CONTINGENCIES, RESERVES 9100 Transfer to General Fund - - - - - 0.0% 9500 Reserve - - - - 2,000 0.0% Total - - - - 2,000 0.0%
TOTAL CRA - - - - 2,000 0.0%
Special Funds VI.23 City of Fernandina Beach, Florida Annual Budget 2016-2017
Community Redevelopment Area Fund
The Community Redevelopment Area and Plan (CRA) were defined and approved by Resolution in June 2005 and the CRA Fund was established in fiscal year 2006-2007. The purpose of the CRA is to improve the City’s historic waterfront area. Incremental ad valorem tax receipts will provide the basis of funding in the future. Funds remaining from the fiscal year 2007-2008 transfers from the General Fund were returned to the General Fund in fiscal year 2012-2013. No incremental taxes were received in fiscal year 2014-2015. However, due to the resetting of the base year when property values increase, incremental taxes will begin to flow into the CRA. None are anticipated in the 2016-2017 fiscal year.
Special Funds VI.24 City of Fernandina Beach, Florida Annual Budget 2016-2017
Law Enforcement Recovery Fund FUND TITLE/DEPARTMENT TITLE:# SOURCES Law Enforcement Recovery Fund 190 Law Enforcement Recovery Revenues & Cash Balances
REVENUE OBJECT #/TITLE ACTUAL ACTUAL BUDGET BUDGET BUDGET INCREASE/ 2014 2015 2015 2016 2017 DECREASE
OPERATING REVENUES 342.1000 Federal Law Enforcement Support 104,769 109,756 126,400 140,000 151,021 7.9% 342.2000 State Grant - 2,210 - - - 0.0%
359.1000 Unclaimed/Abandoned Cash 8,839 1,500 8,000 3,000 - -100.0% 361.1000 Interest 72 - - - - 0.0% 369.1000 Contributions - 17,686 - - - 0.0%
369.9200 Gain/Loss on Sale of Assets 29,900 - - - - 0.0% 389.1000 Cash Balance Forward 124,222 130,830 122,600 85,300 27,330 -68.0% TOTAL REVENUES AND CASH BAL 267,802 261,982 257,000 228,300 178,351 -21.9%
FUND TITLE:/FUND # EXPENDITURES BY FUNCTION Law Enforcement Recovery Fund 190 Law Enforcement Recovery
FUND/DEPARTMENT # ACTUAL ACTUAL BUDGET BUDGET BUDGET INCREASE/ 190-2140-521. 2014 2015 2015 2016 2017 DECREASE
PERSONNEL Total - - - - - 0.0%
OPERATING EXPENSES 3400 Contractual 310 - 2,000 - - 0.0% 4100 Communications - - - - - 0.0% 4104 Communications - Mobile 44,877 40,895 52,000 45,000 - -100.0% 4620 R/M Equipment - - - - - 0.0% 4900 Other Current - - 10,000 5,000 4,000 -20.0% 5200 Operating Supplies - 22,893 35,000 20,000 20,000 0.0% 5400 Books/Subs/Dues - - - - - 0.0% Total 86,508 63,788 99,000 70,000 24,000 -65.7%
CAPITAL OUTLAY 6200 Buildings - - - - - 0.0% 6300 Improvements - - - - - 0.0% 6400 Machinery/Equipment 33,208 71,292 32,000 52,500 117,100 123.0% 6401 Machinery/Equipment Non-CAP 17,256 41,578 50,000 20,000 - -100.0%
Total 50,464 112,870 82,000 72,500 117,100 61.5%
TOTAL EXPENDITURES 136,972 176,658 181,000 142,500 141,100 -1.0%
TRANSFERS, CONTINGENCIES, RESERVES 9500 Reserve 130,830 85,324 76,000 85,800 37,251 -56.6%
Total 130,830 85,324 76,000 85,800 37,251 -56.6%
TOTAL Law Enforcement Recovery Fund 267,802 261,982 257,000 228,300 178,351 -21.9%
Special Funds VI.25 City of Fernandina Beach, Florida Annual Budget 2016-2017
Law Enforcement Recovery Fund
The source of revenue for this fund is unclaimed/abandoned cash and/or property. The funds are restricted in the sense that they are used for specific law enforcement law enforcement relating to carrying out the mission of the agency. 2017 expenditures budget includes $54,600 for a new vehicle, $18,000 for a new ATV for beach patrol and $16,500 for improvements at the shooting range, $28,000 for specialized equipment, $4,000 for drug buy money and $20,000 for operating expenses.
Special Funds VI.26 City of Fernandina Beach, Florida Annual Budget 2016-2017
Debt Service Funds
VII. City of Fernandina Beach, Florida Annual Budget 2016-2017
Table of Contents-Debt Service Funds Section Description Page #
Debt Service Funds Debt Service Funds Contents Debt VII.1 $6 million GOB (General Obligation Bond) VII.2 Utility Debt Service VII.4 Marina Debt Service VII.6 Total City Debt Service VII.8 Long Term Debt VII. 9
Debt VII. 1 City of Fernandina Beach, Florida Annual Budget 2016-2017
Bond Debt Service Fund
FUND TITLE/DEPARTMENT TITLE:# SOURCES Bond Debt Service Fund:220 Bond Debt Service Revenues & Cash Balances
REVENUE OBJECT #/TITLE ACTUAL ACTUAL BUDGET BUDGET BUDGET INCREASE/ 2014 2015 2015 2016 2017 DECREASE
OTHER REVENUES 361-1000 Interest - - - - - 0.0% 384-0001 Loan Proceeds - - - - - 0.0% Total - - - - - 0.0%
TRANSFERS IN 381-5000 General Fund 343,200 425,000 425,000 345,000 426,900 23.7% Total 343,200 425,000 425,000 345,000 426,900 23.7%
CASH BALANCES 389-1000 Cash Balance Forward 165,938 83,804 1,530 83,800 4,300 -94.9% Total 165,938 83,804 1,530 83,800 4,300 -94.9%
TOTAL REVENUE, TRANSFERS & CASH BALANCES 509,138 508,804 426,530 428,800 431,200 0.6%
FUND TITLE:/FUND # EXPENDITURES BY FUNCTION Bond Debt Services Fund:220 Debt Service
FUND/DEPARTMENT # ACTUAL ACTUAL BUDGET BUDGET BUDGET INCREASE/ 220-1710-517. 2014 2015 2015 2016 2017 DECREASE
EXPENDITURE OBJECT #/NAME
DEBT SERVICE 7100 Principal Payments 353,000 361,000 361,000 369,000 380,000 3.0% 7200 Interest Payments 72,334 64,003 64,004 55,484 46,776 -15.7% 7300 Financing Costs - - - - - 0.0% Total 425,334 425,003 425,004 424,484 426,776 0.5%
9100 Transfer to Capital Imp Fund - - - - - 0.0% 0.0% 9500 Reserve 83,804 83,801 1,526 4,316 4,424 2.5% TOTAL BOND DEBT SERVICE FUND EXPENDITURES & RESERVE 509,138 508,804 426,530 428,800 431,200 0.6%
Debt VII.2 City of Fernandina Beach, Florida Annual Budget 2016-2017
Department Description & Function
1. Department: Bond Debt Service Fund
2. Department Function Summary:
This fund accounts for the payment of debt service on the City’s General Obligation Bonds. These bonds were issued to fund various land preservation and recreation/park projects. In April 2001, the citizens voted to fund the repayment of bonds with ad valorem taxes. The debt was refinanced in 2011. Annual payments range from $423,382 to $426,841 in 2021. The Budget for Fiscal Year 2016-2017 includes a principal payment of $380,000, interest of $46,776, and a reserve of $4,424. Ad valorem taxes are transferred from the General Fund to this Fund to provide the revenue for this debt service.
Debt VII.3 City of Fernandina Beach, Florida Annual Budget 2016-2017
Utility Debt Service Fund
FUND TITLE/DEPARTMENT TITLE:# SOURCES Utility Debt Service Fund:230 Utility Debt Service Revenues & Cash Balances
REVENUE OBJECT #/TITLE ACTUAL ACTUAL BUDGET BUDGET BUDGET INCREASE/ 2014 2015 2015 2016 2017 DECREASE
OTHER REVENUES 361-1000 Interest 138 - - - - 0.0% 361-2000 Unrealized Gain - - - - - 0.0% Total 138 - - - - 0.0%
TRANSFERS IN 381-4140 From WW Impact Fees 262,620 175,000 300,000 228,000 395,336 73.4% 381-4145 From Water Impact Fees - 46,000 - 96,000 165,000 71.9% 381-4500 From Wastewater 517,735 578,120 465,951 651,989 483,494 -25.8% 381-4600 From Water 1,731,495 971,804 1,999,973 1,778,109 1,710,190 -3.8% Total 2,511,850 1,770,924 2,765,924 2,754,098 2,754,020 0.0%
CASH BALANCES 389-1000 Cash Balance Forward 1,100,000 1,102,727 76 189,402 240,985 27.2% Total 1,100,000 1,102,727 76 189,402 240,985 27.2%
TOTAL REVENUE, TRANSFERS & CASH BALANCES 3,611,988 2,873,651 2,766,000 2,943,500 2,995,005 1.7%
FUND TITLE:/FUND # EXPENDITURES BY FUNCTION Utility Debt Services Fund:230 Debt Service
FUND/DEPARTMENT # ACTUAL ACTUAL BUDGET BUDGET BUDGET INCREASE/ 230-1730-517. 2014 2015 2015 2016 2017 DECREASE
EXPENDITURE OBJECT #/NAME
DEBT SERVICE 7100 Principal Payments 920,000 1,102,500 1,205,000 1,341,000 1,390,000 3.7% 7200 Interest Payments 1,589,261 1,500,845 1,561,000 1,413,998 1,364,510 -3.5% 7300 Financing Costs - 28,421 - - - 0.0% Total 2,509,261 2,631,766 2,766,000 2,754,998 2,754,510 0.0%
9100 Transfer OUT to Water Fund (B/S) - - - - - 0.0% 9210 Transfer OUT to WW Fund (B/S) - - - - - 9500 Reserve 1,102,727 241,885 - 188,502 240,495 27.6%
TOTAL UTILITY DEBT SERVICE FUND EXPENDITURES & RESERVE 3,611,988 2,873,651 2,766,000 2,943,500 2,995,005 1.7%
Debt VII.4 City of Fernandina Beach, Florida Annual Budget 2016-2017
Department Description & Function
1. Department: Utility Debt Service Fund
2. Department Function Summary:
This fund was renamed from the Utility Acquisition Debt Service Fund to the Utility Debt Service Fund in FY 2013-2014. Payments of all debt service for both the Wastewater and Water operations are accounted for in this fund - the entire Utility System Refunding Revenue Bond, Series 2013A issued in September 2013 and the 2010 subordinate $5,215,000 debt issue for Water “Futures”. The Budget for Fiscal Year 2016-2017 includes the principal payment of $305,000 and interest payments totaling $87,360 for the Futures debt; principal payment of $1,085,000 and interest payments of $1,277,150 for the new 2013A 20 year Utility System Revenue Bond debt. Transfers from the Water Fund’s operations in the amount of $1,710,190; $483,494 from the Wastewater Fund’s operations; $395,336 transferred from the Wastewater Impact Fees; and $165,000 transferred from the Water Impact Fees provide the revenue for the debt service.
Debt VII.5 City of Fernandina Beach, Florida Annual Budget 2016-2017
Marina Debt Service Fund FUND TITLE/DEPARTMENT TITLE:# SOURCES Marina Debt Service Fund:240 Marina Debt Service Revenues & Cash Balances
REVENUE OBJECT #/TITLE ACTUAL ACTUAL BUDGET BUDGET BUDGET INCREASE/ 2014 2015 2015 2016 2017 DECREASE
OTHER REVENUES 361-1000 Interest - - - - - 0.0%
Total - - - - - 0.0%
TRANSFERS IN
381-4800 From Marina 120,480 118,436 118,436 117,938 - -100.0% Total 120,480 118,436 118,436 117,938 - -100.0%
CASH BALANCES 389-1000 Cash Balance Forward 24,158 100,836 3,104 25,836 - -100.0% Total 24,158 100,836 3,104 25,836 - -100.0%
TOTAL REVENUE, TRANSFERS & CASH BALANCES 144,638 219,272 121,540 143,774 - -100.0%
FUND TITLE:/FUND # EXPENDITURES BY FUNCTION Marina Debt Services Fund:240 Debt Service
FUND/DEPARTMENT # ACTUAL ACTUAL BUDGET BUDGET BUDGET INCREASE/ 240-1740-517. 2014 2015 2015 2016 2017 DECREASE
EXPENDITURE OBJECT #/NAME
DEBT SERVICE 7100 Principal Payments 75,000 78,000 78,000 81,000 - -100.0% 7200 Interest Payments 43,802 40,436 40,436 36,938 - -100.0% Total 118,802 118,436 118,436 117,938 - -100.0%
9100 Transfer OUT Marina B/S (75,000) 75,000 - - - 9500 Reserve 100,836 25,836 3,104 25,836 - -100.0%
TOTAL UTILITY ACQUISITION DEBT SERVICE 144,638 219,272 121,540 143,774 - -100.0%
Debt VII.6 City of Fernandina Beach, Florida Annual Budget 2016-2017
Department Description & Function
1. Department: Marina Debt Service Fund
2. Department Function Summary:
In Fiscal Year 2015-2016, the existing Marina debt was refinanced. The terms of the new debt do not require the use of a Debt Service Fund. As a result, the debt payments for the Marina debt will be serviced directly from the Marina Enterprise Fund.
Debt VII.7 City of Fernandina Beach, Florida Annual Budget 2016 - 2017
DEBT SERVICE
Dollar Chg % Change Actual Budgeted Budgeted FY 15/16 to FY 15/16 to EXPENDITURES FY 14/15 FY 15/16 FY 16/17 FY 16/17 FY 16/17
General Fund 2010 6.596 Debt 150,914 150,177 121,078 29,099 19.38% Total $ 150,914 $ 150,177 $ 121,078 $ 29,099 19.38%
Capital Improvement 2010 GOB 421,169 424,484 426,776 (2,292) -0.54% 2010 6.596 Debt 34,991 34,820 34,820 100.00% 2011 F2 Loan 128,770 128,976 128,976 100.00% 2016 ERP Software, Refinanced & New $ 39,024 462,100 (423,076) -1084.14% 2016 Fire Truck Debt 24,500 94,566 (70,066) -285.98% Total $ 584,929 $ 651,804 $ 983,442 $ (331,638) -50.88%
Golf Course 2010 6.596 Debt Refinanced 145,084 140,451 113,332 27,119 19.31% Total $ 145,084 $ 140,451 $ 113,332 $ 27,119 19.31%
Airport 2007 Revenue Note 154,006 70,976 77,334 (6,358) -8.96% Total $ 154,006 $ 70,976 $ 77,334 $ (6,358) -8.96%
Marina 2009 1.3 Marina 118,436 117,938 117,938 100.00% 2010 6.596 Debt 424,737 423,381 423,381 100.00% 2016 New/Refinanced 363,312 (363,312) Total $ 543,173 $ 541,319 $ 363,312 $ 178,007 32.88%
Utilities 2013A Utility Sys Revenue Bond 2,346,744 2,364,850 2,362,150 2,700 0.11% 2015 Futures - Subordinate 256,601 390,148 392,360 (2,212) -0.57% Total $ 2,603,345 $ 2,754,998 $ 2,754,510 $ 488 0.02%
Stormwater 2013 Streetsweeper 41,768 43,030 43,031 (1) 0.00% Total $ 41,768 $ 43,030 $ 43,031 $ (1) 0.00%
TOTAL CITY $ 4,223,220 $ 4,352,755 $ 4,456,039 $ (103,284) -2.37%
Debt VII.8 City of Fernandina Beach, Florida Annual Budget 2016 - 2017
LONG TERM DEBT
Projected Balance Principal Balance FY 15/16 Additions Payments FY 16/17 General Fund Note 2016A (2010 6.596 Debt Refinanced) 572,173 - 108,345 463,828 Total $ 572,173 $ - $ 108,345 $ 463,828
Capital Improvement 2010 GOB 1,982,000 - 380,000 1,602,000 2010 6.596 Debt Refinanced - - - - 2011 F2 Loan Refinanced - - - - 2016 ERP Software, Refinanced & New $ 2,203,572 - 413,670 1,789,902 2016 Fire Truck Debt 396,264 - 83,676 312,588 2017 Alachua Total $ 4,581,836 $ - $ 877,346 $ 3,704,490
Golf Course 2010 6.596 Debt Refinanced 533,254 - 100,975 432,279
Total $ 533,254 $ - $ 100,975 $ 432,279
Airport 2007 Revenue Note 405,000 - 60,000 345,000 Total $ 405,000 $ - $ 60,000 $ 345,000
Marina 2009 1.3 Marina - - - 2010 6.596 Debt - - - New Debt + Refi 3,528,000 300,000 3,228,000
Total $ 3,528,000 $ - $ 300,000 $ 3,228,000
Utilities 2013A Utility Sys Revenue Bond 26,955,000 1,085,000 25,870,000 2015 Futures - Subordinate 3,989,000 305,000 3,684,000 Total $ 30,944,000 $ - $ 1,390,000 $ 29,554,000
Stormwater 2013 Streetsweeper 81,927 - 40,290 41,637 Total $ 81,927 $ - $ 40,290 $ 41,637
TOTAL CITY $ 40,646,190 $ - $ 2,876,956 $ 37,769,234
Debt VII.9 City of Fernandina Beach, Florida Annual Budget 2016-2017
Capital Projects Funds
VIII. City of Fernandina Beach, Florida Annual Budget 2016-2017
Table of Contents-Capital Funds Section Description Page #
Capital Projects Funds Capital Funds Contents Capital VIII.1 Capital Funds Graph VIII.2 Capital Improvement Fund VIII.3 Capital Expansion Fund VIII.9 Wastewater Improvement Fund VIII.11 5 Year Capital Improvement Plan VIII.13 as AMENDED
Capital Funds VIII. 1 City of Fernandina Beach Florida Annual Budget 2016-2017
City of Fernandina Beach Capital Improvement Funds
Capital Improvement Fund Revenues & Cash Balances
Sales/Use Taxes 3.2% Grant Funds 6.3%
Transfers 35.5%
Cash Balance Forward 55.0%
Capital Improvement Fund Projects Expenditures, Transfers, & Reserves
Public Safety 7.4% Streets & Sidewalks 12.0% Reserves Debt 11.3% 16.5%
Recreation 44.4%
Administrative 8.4%
Capital Funds VIII.2 City of Fernandina Beach Annual Budget 2016-2017
CAPITAL IMPROVEMENTS FUND 300 Expenditure Recap
DESCRIPTION Total County State Federal General Fund Bond Expense Fees 800 800
Sidewalks 44,000 44,000 Street Resurfacing 325,000 108,300 216,700 Striping 34,750 34,750
SUBTOTAL 403,750 - 108,300 - 295,450
ERP Software (FY 15/16 Loan Proceeds) 190,100 190,100 ERP Software - Building Rest'd portion 90,900 90,900
SUBTOTAL 281,000 - - 281,000
Water Front Park 125,000 125,000
Alachua (FY 15/16 Loan Proceeds) 800,000 800,000
Beach Renourishment Construction 35,000 9,450 16,100 9,450 Beach Renourishment Engineering 30,000 15,000 15,000 Beach Renourishment PED - Dredging (FIND) 300,000 150,000 150,000 Beach Monitoring (Sea Turtle) 30,000 8,100 13,800 8,100 Beach/Dune Walkovers 25,000 25,000 ARC Improvements AC units 32,000 32,000 ARC Pool Improvements 25,000 25,000 Peck Center Improvements (Windows) 55,000 55,000 Main Street Improvements 42,000 42,000
TOTAL RECREATION AND PARKS 1,499,000 32,550 179,900 - 1,286,550
Rescue Unit (Loan Proceeds) 250,000 250,000
TOTAL EQUIPMENT 250,000 - - - 250,000
Principal - 2016 Debt 413,670 413,670 Interest-2016 Debt 48,430 48,430 Principal-Land Acquisition Loan incl'd above - Interest-Land Acquisition Loan incl'd above - Principal-Fire Truck Capital Lease Debt 83,676 83,676 Interest-Fire Truck Capital Lease Debt 10,890 10,890
TOTAL DEBT SERVICE 556,666 - - - 556,666
"Reserve" for Beach Renourishment/Construction 381,764 381,764 Includes $200k Loan Proceeds
TOTAL CAPITAL IMPROVEMENT FUND 3,372,980 32,550 288,200 - 3,051,430
Capital Funds VIII.3 City of Fernandina Beach, Florida Annual Budget 2016-2017
Capital Improvement Fund
FUND TITLE/DEPARTMENT TITLE:# SOURCES Capital Improvement Fund:300 Capital Improvement Revenues & Cash Balances
REVENUE OBJECT #/TITLE ACTUAL ACTUAL BUDGET BUDGET BUDGET INCREASE/ 2014 2015 2015 2016 2017 DECREASE 312.4000 Gas Tax - - - - - 0.0% 312.6000 Small County Surtax - - - - - 0.0% Total - - - - - 0.0% STATE REVENUE SHARING 335.4400 8Th Cent Gas Tax 100,379 96,639 95,000 100,000 108,300 8.3% Total 100,379 96,639 95,000 100,000 108,300 8.3% GRANTS
331.1000 Federal Grant - - - - - 0.0% 334.3600 State Grant - 165,042 145,000 6,900 29,900 333.3% 334.3810 FRDAP - 50,000 50,000 - - 0.0% 334.3870 FIND - 142,500 137,500 - 150,000 0.0% 334.4100 State Grant Beach Restoration 65,610 - - - - 0.0% 334.4100 State- Emergency Dune Enhancement - - - - - 0.0% 337.7000 County Grants 436,958 113,454 290,260 4,050 32,550 703.7% 337.7100 TDC Grant-Beach Preservation - - - - - 0.0% 337.7166 Grant Revenue- TDC - - - - - 0.0% 337.7200 FOL Contribution 267,163 186,113 170,000 - - 0.0% Total 769,731 657,109 792,760 10,950 212,450 1840.2% OTHER REVENUE 361.1000 Interest Earnings 990 2,810 1,000 1,000 - -100.0% 361.2000 Unrealized Gain SBA (922) - - - - 0.0% 369.9000 Other Revenue - - - - - 0.0% 384.0000 Land Acquisition Loan - - - - - 0.0% 384.0001 Other Financing Sources - - - 1,701,500 - -100.0% Total 68 2,810 1,000 1,702,500 - -100.0%
TOTAL REVENUES 870,178 756,558 888,760 1,813,450 320,750 -82.3%
TRANSFERS IN FROM OTHER FUNDS 381.1000 General Fund 603,500 1,151,960 1,080,260 1,133,500 1,197,600 5.7% 381.1010 Peck/General Fund - - - - - 0.0% 381.2200 GOB Debt Service Fund - - - - - 0.0% 381.3100 Capital Expansion - 200,000 - - - 0.0% Total 603,500 1,351,960 1,080,260 1,133,500 1,197,600 5.7%
CASH BALANCES 389.1000 Cash Balance Forward 256,146 414,580 358,980 578,550 1,854,630 220.6% 389.1005 Cash Balance Forward F2 - - 205,000 - - 0.0% 389.1010 Cash Balance Forward-Bond 901,302 - - - - 0.0% Total 1,157,448 414,580 563,980 578,550 1,854,630 220.6%
TOTAL REVENUE, TRANSFERS & CASH BALANCES 2,631,126 2,523,098 2,533,000 3,525,500 3,372,980 -4.3%
Capital Funds VIII.4 City of Fernandina Beach, Florida Annual Budget 2016-2017
Capital Improvement Fund
FUND TITLE:/FUND # EXPENDITURES BY FUNCTION Capital Improvement Fund:300 Capital Improvements
FUND/DEPARTMENT # ACTUAL ACTUAL BUDGET BUDGET BUDGET INCREASE/ 300-3000- 2014 2015 2015 2016 2017 DECREASE EXPENDITURE OBJECT #/NAME BUILDINGS CONSTRUCTION
519.7400 Waterfront Project - - - - - 0.0% 519.7410 Repair Pilings-Brett's - - - - - 0.0% 521.6340 Fire Station Storm Hardning - - - - - 0.0% 521.9100 Transfer Out - - - - - 0.0% Total - - - - - 0.0%
STREETS/TRANSPORTATION PROJECTS 541.6290 Third Street Extension - - - - - 0.0% 541.6300 Sadler Rd Roundabout - - - - - 0.0% Total - - - - - 0.0%
SIDEWALKS 541.6310 Sidewalks 18,001 8,108 - - - 0.0% 541.6311 Alachua St-Calhoun/N 2nd 7th 21,402 - - - - 0.0% 541.6312 S. 9th St-Atlantic/Ash - - - - - 0.0% 541.6313 Ash-Elm / 7th To 5th - - - - - 0.0% 541.6314 Sidewalk General/Misc 47,238 12,498 39,500 39,500 44,000 11.4% 541.6320 Street Paving/Resurfacing Capital 200,114 258,879 - - - 0.0% Total 286,755 279,485 39,500 39,500 44,000 11.4%
STREET PAVING 541.6480 Street Paving General - - - - - 0.0% Total - - - - - 0.0% STREET RESURFACING 541.6530 Resurfacing Misc/Striping 8,799 19,459 32,750 32,750 34,750 6.1% 541.6540 Street Resurfacing General 42,439 31,074 300,000 300,000 325,000 8.3%
Total 51,238 50,533 332,750 332,750 359,750 8.1%
TOTAL STREETS & RESURFACING PROJECTS 337,993 330,018 372,250 372,250 403,750 8.5%
STORM DRAINAGE PROJECTS
541.6610 Storm Drainage General - - - - - 0.0% Total - - - - - 0.0%
541.6700 Alachua - - - 800,000 800,000 0.0% 541.6710 Main Street Improvements - - - - 42,000 0.0%
571.6200 4th St Bld'g Remodel/Expansion 948,435 622,955 630,000 - - 0.0%
Capital Funds VIII.5 City of Fernandina Beach, Florida Annual Budget 2016-2017
Capital Improvement Fund
FUND TITLE:/FUND # EXPENDITURES BY FUNCTION Capital Improvement Fund:300 Capital Improvements
FUND/DEPARTMENT # ACTUAL ACTUAL BUDGET BUDGET BUDGET INCREASE/ 300-3000- 2014 2015 2015 2016 2017 DECREASE EXPENDITURE OBJECT #/NAME RECREATION & PARKS PROJECTS 572.3100 P&R Master Plan - 25,000 25,000 - - 0.0% 572.3340 Peck Renovations - - - - - 0.0% 572.6230 ARC Auditorium Improvements - 12,559 - - - 0.0% 572.6235 MLK Renovations - - - - - 0.0% 572.6236 Peck Gym Interior Renovations - - - - - 0.0% 572.6238 Peck Improvements 51,032 72,049 85,000 55,000 55,000 0.0% 572.6241 Tennis Court Improvements 21,465 56,625 50,000 - - 0.0% 572.6245 Boardwalk Improvements 125,179 - - - - 0.0% 572.6255 Dune Walkovers 26,315 23,280 25,000 30,000 25,000 -16.7% 572.6260 Buccaneer Field Improvements - - - - - 0.0% 572.6265 Skate Park - - - - - 0.0% 572.6310 Main Beach Improvements - - - - - 0.0% 572.6312 Main Beach Band Shell - - - - - 0.0% 572.6313 Dune Walkover-Matanza & Manatee - - - - - 0.0% 572.6330 Soccer Com/Alvarez Field - - - - - 0.0% 572.6345 Kayak Launch - - - - - 0.0% 572.6360 Dune Walkovers/Beach Access - - - - - 0.0% 572.6420 Beach Renourishment - - - - - 0.0% 572.6425 Beach Stabalization - - - - - 0.0% 572.6426 Beach Renour Construction 30,029 165,562 170,520 15,000 65,000 333.3% 572.6427 Beach Monitoring 111,250 - - - 30,000 0.0% 572.6428 Dredging - Marina - 285,556 300,000 - 300,000 0.0% 572.6430 25 Passenger Bus 35,000 25,261 25,000 - - 0.0% 572.6493 Atlantic Rec Center Improvements - - - 25,000 32,000 28.0% 572.6494 Peck Gym Improvements - - - 60,000 - -100.0% 572.6501 Central Park Playground - - - - - 0.0% 572.6502 Downtown Waterfront Parks - 1,787 125,000 125,000 125,000 0.0% 572.6503 Front Street Rehab - - - - - 0.0% 572.6512 Comfort Station - - - - - 0.0% 572.6513 RailRoad Depot Rehabalitation - - - 25,000 - -100.0% 572.6514 Artificial Reef - 97,289 60,000 - - 0.0% 572.6515 ARC Pool Features - - - - - 0.0% 572.6516 ARC Baby Pool Improvements 45,980 117 25,000 45,000 25,000 -44.4% 572.6517 Solar Panels for ARC Pool 10,554 - - - - 0.0% 572.6518 Animal Rescue Center 200,000 75,000 75,000 - - 0.0%
Total 1,605,239 1,463,040 1,595,520 1,180,000 1,499,000 27.0%
Capital Funds VIII.6 City of Fernandina Beach, Florida Annual Budget 2016-2017
Capital Improvement Fund
FUND TITLE:/FUND # EXPENDITURES BY FUNCTION Capital Improvement Fund:300 Capital Improvements
FUND/DEPARTMENT # ACTUAL ACTUAL BUDGET BUDGET BUDGET INCREASE/ 300-3000- 2014 2015 2015 2016 2017 DECREASE CAPITAL MACHINERY/Equipment 519.6300 Aerial Ladder Truck Lease Pay - - - - - 0.0% 519.6400 ERP Software - - - 743,000 281,000 -62.2% 521.6230 Fire Boat - - - - - 0.0% 521.6330 Fire Station Alerting System - - - - - 0.0% 521.6400 Fire Truck - - - 400,000 250,000 -37.5% 522.6400 Haz Mat Truck/Imaging Software - - - - - 0.0% 522.6410 Greenway Maintenance Vehicle - - - - - 0.0% 522.6415 Greenway Mower - - - - - 0.0% 522.6422 Fire Rescue Unit 50,000 - - - - 0.0% 522.6425 Generators & Extraction Equipment - - - - - 0.0% 522.6426 Fire Station Modifications - - - - - 0.0% 541.6400 Streets Equipment - - - 100,000 - -100.0% Total 50,000 - - 1,243,000 531,000 -57.3%
DEBT SERVICE 519.7100 Principal 141,267 145,291 145,291 165,149 497,346 201.1% 519.7200 Interest 21,907 18,470 18,471 62,171 59,320 -4.6% 519.7300 Bond Expense - 795 1,000 1,000 800 -20.0% 519.7310 Financing Costs - - - - - 0.0% Total 163,174 164,556 164,762 228,320 557,466 144.2% TOTAL EXPENDITURES 2,156,406 1,957,614 2,132,532 3,023,570 2,991,216 -1.1% RESERVES 581.9505 F2 Reserve - - - - - 0.0% 581.9510 Egans Creek Greenway/Bond - - - - - 0.0% 581.9520 Reserve 474,720 565,484 400,468 501,930 381,764 -23.9% 581.9530 Other Financing Sources - - - - - 0.0% Total 474,720 565,484 400,468 501,930 381,764 -23.9% TOTAL CAPITAL, DEBT & RESERVES 2,631,126 2,523,098 2,533,000 3,525,500 3,372,980 -4.3%
Capital Funds VIII.7 City of Fernandina Beach, Florida Annual Budget 2016-2017
Capital Improvement Fund
This fund is comprised of the major capital projects for the General Fund budgeted for Fiscal Year 2016-2017. Revenue sources include local gasoline taxes, grants and, transfers from the General Fund. Revenue of $108,300 is anticipated from gas tax revenues. Grant funding in the amount of $212,450 is expected during the fiscal year. plus Cash Balance Forward of $1,854,630 includes proceeds from a loan obtained late in the prior fiscal year. These sources and a $1,197,600 transfer from the General Fund sum to the Fund’s total available funds of $3,372,980.
Projects proposed include the following:
Administration: Funds to finish paying for ERP software ($281,000). A portion, $90,900, of this amount will be paid using restricted building/permitting reserves with the balance funded by loan proceeds.
Public Works Projects: Sidewalks ($44,000), Street Resurfacing and Striping ($359,750), opening Alachua Street ($800,000), and enhancing the Downtown Waterfront Park ($125,000).
Recreation Projects: Improvements to the Atlantic Rec Center ($57,000), and Peck Center Improvements for windows ($55,000 as well as Dredging at the Marina ($300,000) and Beach related items ($95,000). The budget also includes a set aside (approximately $380,000) for future Beach Renourishment/Construction costs.
Public Safety Projects: Purchase of a new Rescue Unit ($250,000).
Debt Service: includes scheduled debt service for the 2016 debt issue which refinanced some other pieces of debt and included new money, and the Fire Truck capital lease ($94,566) payment.
Capital Funds VIII.8 City of Fernandina Beach, Florida Annual Budget 2016-2017
Capital Expansion Fund FUND TITLE/DEPARTMENT TITLE:# SOURCES Capital Expansion Fund:310 Capital Expansion Revenues & Cash Balances
REVENUE OBJECT #/TITLE ACTUAL ACTUAL BUDGET BUDGET BUDGET INCREASE/ 2014 2015 2015 2016 2017 DECREASE GRANTS - 331.1000 Federal Grant - - - - - 0.0% 334.2000 State Grant - - - - - 0.0% 337.1000 County Grant - - - - - 0.0% 337.5000 Other Grant - - - 35,000 - -100.0% IMPACT FEES 363.2500 Police Expansion 23,690 29,394 25,000 25,000 30,000 20.0% 363.3000 Fire Expansion 47,543 58,990 50,000 50,000 60,000 20.0% 363.3500 Sanitation Expansion - (156) - - - 0.0% 363.4000 Recreation/Parks Expansion 302,636 359,687 300,000 300,000 400,000 33.3% 363.4500 Administration Expansion 64,535 80,229 70,000 70,000 85,000 21.4% Total 438,404 528,144 445,000 480,000 575,000 19.8% Interest 361.1000 Interest 810 2,298 1,000 1,000 2,000 100.0% 361.2000 Unrealized Gain SBA (754) - - - - 0.0% Total 56 2,298 1,000 1,000 2,000 100.0% TOTAL REVENUES 438,460 530,442 446,000 481,000 577,000 20.0%
CASH BALANCE FORWARD 389.2600 Cash Bal Forward/Police 125,063 148,758 150,150 50,750 38,500 -24.1% 389.3100 Cash Bal Forward/Fire 105,730 153,277 155,800 218,980 253,300 15.7% 389.3500 Cash Bal Forward/Sanitation 1,986 1,984 1,984 - - 0.0% 389.4100 Cash Bal Forward/Rec&Parks 702,496 917,980 932,916 995,970 1,021,400 2.6% 389.4600 Cash Bal Forward/Admin 539,472 592,783 579,150 283,000 444,000 56.9% Total 1,474,747 1,814,782 1,820,000 1,548,700 1,757,200 13.5% TOTAL REVENUES,TRANSFERS & CASH BALANCES 1,913,207 2,345,224 2,266,000 2,029,700 2,334,200 15.0% Capital Expansion Fund FUND TITLE:/FUND # EXPENDITURES BY FUNCTION Capital Expansion Fund:310 Capital Improvements
DEPARTMENT NAME/# ACTUAL ACTUAL BUDGET BUDGET BUDGET INCREASE/ Capital Expansion Fund:310-3010- 2014 2015 2015 2016 2017 DECREASE EXPENDITURE OBJECT #/NAME CAPITAL EXPENDITURES 512.3100 Professional Services - - - - - 0.0% 512.6200 Administrative Building - - - 150,000 - -100.0% 512.6400 Administration - 30,500 46,000 60,000 - -100.0% 521.5200 Police Supplies - 21,997 - - - 0.0% 521.6400 Police - 35,666 - - - 0.0% 521.6401 Police Non Capital 11,246 39,374 - - - 0.0% 522.6400 Fire - - - - - 0.0% 522.6401 Fire Non Cap Equipment - 19,321 - - - 0.0% 522.7100 Fire Principal (Rescue Unit) - - - - - 0.0% 522.7200 Fire Interest (Rescue Unit) - - - - - 0.0% 534.6400 Sanitation - 1,828 - - - 0.0% 541.6800 Infrastructure - 100,000 100,000 100,000 0.0% 571.6200 Parks & Recreation 32,595 132,548 - - - 0.0% 571.6201 Skate Board Park - - - - - 0.0% 571.6300 Parks & Rec Improvements 45,000 93,802 435,000 587,600 790,000 34.4% 571.6400 Recreation & Parks - - - 78,000 69,000 -11.5% 572.6500 Land Acquisition 9,584 - - - - 0.0% Total 98,425 375,036 581,000 975,600 959,000 -1.7% TRANSFERS OUT 581.4600 Fire - - - - - 0.0% 581.4610 Transfer OUT Adin (to Fund 300) - 200,000 - - - 0.0% 581.4700 Administration - - - - - 0.0% 581.6400 Administration Equipment - - - - - 0.0% Total - 200,000 - - - 0.0% RESERVE 590.2600 Reserve Police 148,758 81,304 175,250 75,850 68,600 -9.6% 590.3100 Reserve Fire 153,277 193,141 205,900 269,280 313,700 16.5% 590.3600 Reserve Sanitation 1,984 - 1,984 - - 0.0% 590.4100 Reserve Recreation 917,980 1,052,480 798,466 666,170 563,650 -15.4% 590.4600 Reserve Admin 592,783 443,263 503,400 42,800 429,250 902.9% Total 1,814,782 1,770,188 1,685,000 1,054,100 1,375,200 30.5%
TOTAL CAPITAL, TRANSFER & RESERVES 1,913,207 2,345,224 2,266,000 2,029,700 2,334,200 15.0%
Capital Funds VIII.9 City of Fernandina Beach, Florida Annual Budget 2016-2017
Capital Expansion Fund
This fund accounts for the revenues and expenditures for development impact fees. These fees are collected at the time of the issuance of building permits to partially offset the capital cost of providing certain services due to City growth. Florida law prohibits the use of these funds for repair or maintenance, personnel, or capital replacement. Rather, the funds must only be used for expansion of police, fire, recreation and parks or City administration equipment or facilities that can be attributed to new development.
Projects in the Fiscal Year 2016-2017 budget include: New Sidewalks ($100,000), using Admin impact fees. Parks & Rec impact fees are being used for the expanded portion of the waterfront park ($150,000), new lights at the soccer complex ($310,000), the expansion of the MLK camp room ($180,000), installation of a Bandshell ($150,000), audiovisual equipment for the Atlantic Rec Center auditorium ($35,000), and the purchase of a GEM cart and storage unit to house it ($34,000).
Capital Funds VIII.10 City of Fernandina Beach, Florida Annual Budget 2016-2017
Wastewater Improvement Fund
FUND TITLE/DEPARTMENT TITLE:# SOURCES Wastewater Improvement Fund:330 Wastewater Improvement Revenues & Cash Balances
REVENUE OBJECT #/TITLE ACTUAL ACTUAL BUDGET BUDGET BUDGET INCREASE/ 2014 2015 2015 2016 2017 DECREASE Interest 361.1000 Interest - - - - - 0.0% Total - - - - - 0.0% TRANSFERS IN 381.2100 Sinking Fund - - - - - 0.0% 381.4500 Wastewater Operations 1,600,000 250,000 250,000 250,000 500,000 100.0% Total 1,600,000 250,000 250,000 250,000 500,000 100.0% TOTAL REVENUES AND TRANSFERS 1,600,000 250,000 250,000 250,000 500,000 100.0% 389.1000 Cash Balance Forward 387,555 1,987,555 1,987,555 2,237,555 2,487,555 11.2% Total 387,555 1,987,555 1,987,555 2,237,555 2,487,555 11.2% TOTAL REVENUES, TRANSFERS & CASH BALANCES 1,987,555 2,237,555 2,237,555 2,487,555 2,987,555 20.1%
FUND TITLE:/FUND # EXPENDITURES BY FUNCTION Wastewater Improvement Fund:330 Wasterwate Improvement Expenditures & Reserves
ACCOUNT NAME/# ACTUAL ACTUAL BUDGET BUDGET BUDGET INCREASE/ Wastewater Improvement:330-3520-535. 2014 2015 2015 2016 2017 DECREASE
EXPENDITURE OBJECT #/NAME CAPITAL OUTLAY 6200 Buildings - - 100,000 - - 0.0% 6300 Improvements - - 271,000 - - 0.0% Total - - 371,000 - - 0.0% DEBT SERVICE 7100 Principal - - - - - 0.0% 7200 Interest - - - - - 0.0% Total - - - - - 0.0%
TOTAL EXPENDITURES - - 371,000 - - 0.0% RESERVE 9100 Transfer Sewer D/S - - - - - 9500 Reserve 1,987,555 2,237,555 1,866,555 2,487,555 2,987,555 20.1% Total 1,987,555 2,237,555 1,866,555 2,487,555 2,987,555 20.1%
TOTAL WASTEWATER IMPROVEMENT EXPENDITURES & RESERVES 1,987,555 2,237,555 2,237,555 2,487,555 2,987,555 20.1%
TOTAL CAPITAL FUNDS 6,531,888 7,105,877 7,036,555 8,042,755 8,694,735 8.1%
Capital Funds VIII.11 City of Fernandina Beach, Florida Annual Budget 2016-2017
Wastewater Capital Improvement Fund
This fund was created to monitor compliance of the Rules of the Florida Department of Environmental Regulation Chapter 17-501, section 17-501.610 (2) (b)6 concerning the maintenance of the capital improvement of the wastewater system. Compliance requires that $60,000 be set aside each year for capital improvement. In Fiscal Year 2009-2010 the 2.5 million gallons per day treatment train was completed. In Fiscal Year 2016-2017 $500,000 dollars is being transferred in to this fund in anticipation of future wastewater improvements.
Capital Funds VIII.12 City of Fernandina Beach, Florida City of Fernandina Beach Annual Budget 2016-2017 Five Year Capital Plan Priority A: Priority C: 1. Capital Improvements needed to protect public health and safety. 1. Capital Improvements that will increase efficient use of existing public facilities where 2. Capital Improvements needed to fulfill a State or Federal mandate. the economic benefit that results from the improvement exceeds the economic cost 3. Capital Improvements needed to fulfill a legal or regulatory requirement. of making the improvement. 4. Capital improvements needed to complete an ongoing project. 2. Capital Improvements that will promote redevelopment and/or infill development. 5. Capital improvements that are shovel ready (funding, permits, etc. are in place). Priority D: 6. Capital improvements needed to correct existing deficiencies or maintenance issues. 1. Capital Improvements needed to accommodate projected new development, that are Priority B: consistent with the FLUM, and which represent a logical extension of public facilities. 1. Capital Improvements needed to meet or maintain adopted level of service standards. 2. Capital Improvements needed to serve developments that were approved prior to the 2. Capital improvements needed to implement adopted plans or studies. adoption of thie Fernandina Beach Comprehensive Plan. 3. Capital improvements that are eligible for grant funding. Priority E: 4. Capital improvements that will promote economic development. 1. Capital Improvements that will further the plans of the St. Johns River Water Management 5. Capital improvements that will reduce operating and/or maintenance costs. District and other State agencies that may provide public facilities within the City.
Priorities Funding Source (Per Comp Plan Policy 8.01.02)
*Other Project Title/Justification Gen Fund Cost 2016/2017 2017/2018 2018/2019 2019/2020 2020/2021 A B C D E
General Fund (001) Information Technology
ERP Hardware 100% 100,000 100,000 6 REDUNDANT NETWORK STORAGE 100% 95,000 45,000 50,000 1 NETAPP STORAGE DEVICE REPLACEMENT 100% 30,000 30,000 6 1 Facilities Maintenance SERVICE VAN 100% 30,000 30,000 1,6 Police POLICE VEHICLES 100% 618,400 118,400 125,000 125,000 125,000 125,000 1 EMERGENCY & TECH EQUIP 100% 339,400 39,400 75,000 75,000 75,000 75,000 1 Fire REPLACE 6 BAY DOORS STA 1 100% 45,000 45,000 6 REMODELING OF STATION 1 100% 40,000 40,000 6 FORD EXPLORER 100% 45,000 45,000 1 ATV - MERV VEHICLE (2) 100% 24,000 24,000 6 Building FORD ESCAPE AWD 100% 25,000 25,000 1 Streets INTERNATIONAL WORKSTAR DUMP TRUCK 100% 125,000 125,000 1, 6 1. County 5. FIND 9. Impact Fees 13. FBIP 2. FRDAP 6. FDOT 10. Assessments 14. Fines 3. State 7. FAA 11. Enterprise 15. Unclaim Prop 4. Federal 8. Loan 12 Utility Bond Capital Funds VIII.13 City of Fernandina Beach, Florida City of Fernandina Beach Annual Budget 2016-2017 Five Year Capital Plan Priority A: Priority C: 1. Capital Improvements needed to protect public health and safety. 1. Capital Improvements that will increase efficient use of existing public facilities where 2. Capital Improvements needed to fulfill a State or Federal mandate. the economic benefit that results from the improvement exceeds the economic cost 3. Capital Improvements needed to fulfill a legal or regulatory requirement. of making the improvement. 4. Capital improvements needed to complete an ongoing project. 2. Capital Improvements that will promote redevelopment and/or infill development. 5. Capital improvements that are shovel ready (funding, permits, etc. are in place). Priority D: 6. Capital improvements needed to correct existing deficiencies or maintenance issues. 1. Capital Improvements needed to accommodate projected new development, that are Priority B: consistent with the FLUM, and which represent a logical extension of public facilities. 1. Capital Improvements needed to meet or maintain adopted level of service standards. 2. Capital Improvements needed to serve developments that were approved prior to the 2. Capital improvements needed to implement adopted plans or studies. adoption of thie Fernandina Beach Comprehensive Plan. 3. Capital improvements that are eligible for grant funding. Priority E: 4. Capital improvements that will promote economic development. 1. Capital Improvements that will further the plans of the St. Johns River Water Management 5. Capital improvements that will reduce operating and/or maintenance costs. District and other State agencies that may provide public facilities within the City.
Priorities Funding Source (Per Comp Plan Policy 8.01.02)
*Other Project Title/Justification Gen Fund Cost 2016/2017 2017/2018 2018/2019 2019/2020 2020/2021 A B C D E Federal Forfeiture Fund (110) Explorer Utility 100%14 48,600 48,600 1
CDBG Economic Development Fund (130) BRETTS PILINGS REPAIR 100% 109,680 109,680 1,6 Law Enforcement Recovery Fund (190) FORD EXPEDITION 4WD 100%14 54,600 54,600 1 Finance Department
TYLER TECH-PAYROLL SYSTEM 100% 225,000 225,000 6 1
TYLER TECH-FINANCE 100%8 190,100 190,100 6 1 Police Department REPLACE ROOF AT LIME STREET STATION 100% 150,000 150,000 5 Fire Department EMERGENCY PREPAREDNESS (Coop / COG) 100% 80,000 40,000 40,000 1 1
REPLACE RESCUE UNIT 100% 835,000 250,000 285,000 300,000 1 1 FIRE BOAT-HOMELAND SEC PORT GRANT 100%4 475,000 475,000 1 1 REPLACE AERIAL APPARATUS 100% 800,000 800,000 1 1 MOVE FIRE STATION #2 - (Replacement 100% 500,000 500,000 1 portion)
1. County 5. FIND 9. Impact Fees 13. FBIP 2. FRDAP 6. FDOT 10. Assessments 14. Fines 3. State 7. FAA 11. Enterprise 15. Unclaim Prop 4. Federal 8. Loan 12 Utility Bond Capital Funds VIII.14 City of Fernandina Beach, Florida City of Fernandina Beach Annual Budget 2016-2017 Five Year Capital Plan Priority A: Priority C: 1. Capital Improvements needed to protect public health and safety. 1. Capital Improvements that will increase efficient use of existing public facilities where 2. Capital Improvements needed to fulfill a State or Federal mandate. the economic benefit that results from the improvement exceeds the economic cost 3. Capital Improvements needed to fulfill a legal or regulatory requirement. of making the improvement. 4. Capital improvements needed to complete an ongoing project. 2. Capital Improvements that will promote redevelopment and/or infill development. 5. Capital improvements that are shovel ready (funding, permits, etc. are in place). Priority D: 6. Capital improvements needed to correct existing deficiencies or maintenance issues. 1. Capital Improvements needed to accommodate projected new development, that are Priority B: consistent with the FLUM, and which represent a logical extension of public facilities. 1. Capital Improvements needed to meet or maintain adopted level of service standards. 2. Capital Improvements needed to serve developments that were approved prior to the 2. Capital improvements needed to implement adopted plans or studies. adoption of thie Fernandina Beach Comprehensive Plan. 3. Capital improvements that are eligible for grant funding. Priority E: 4. Capital improvements that will promote economic development. 1. Capital Improvements that will further the plans of the St. Johns River Water Management 5. Capital improvements that will reduce operating and/or maintenance costs. District and other State agencies that may provide public facilities within the City.
Priorities Funding Source (Per Comp Plan Policy 8.01.02)
*Other Project Title/Justification Gen Fund Cost 2016/2017 2017/2018 2018/2019 2019/2020 2020/2021 A B C D E Capital Improvement Fund (300) Building Department TYLER TECH-BUILDING 100% 90,900 90,900 6 1 Streets Department STREET RESURFACING 66.7% 33.3%3 1,975,000 325,000 400,000 400,000 400,000 450,000 1 5 STRIPING & PAVEMENT MARKING 100% 183,250 34,750 36,500 36,500 36,500 39,000 1 5 SIDEWALKS AND CURBS 100% 279,000 24,000 75,000 75,000 75,000 30,000 1 5 SIDEWALK EXTENSION PROGRAM 100% 117,500 20,000 22,500 25,000 25,000 25,000 1 5 ALACHUA CROSSING 100%8 800,000 800,000 2,4 Recreation Department 27% BEACH RENOURISHMENT 27% 46%3 3,000,000 3,000,000 3 County 27% BEACH CONSTRUCTION 27% 46%3 35,000 35,000 3 County
BEACH RENOURISHMENT (City only portion) 100% 55,000 30,000 25,000 3 27% BEACH MONITORING / REPORTING TURTLES 27% 46%3 318,000 30,000 144,000 144,000 3 County SANDBLAST,PRIME&REPAINT EXTERIOR 100% 25,000 25,000 6 1 SOFFITS-ATL REPLACE ATL AC UNITS ON WEST SIDE OF 100% 32,000 32,000 6 1 BUILDING PAINT THE INTERIOR OF ALTANTIC, PECK & 100% 25,000 25,000 6 MLK CENTERS 1. County 5. FIND 9. Impact Fees 13. FBIP 2. FRDAP 6. FDOT 10. Assessments 14. Fines 3. State 7. FAA 11. Enterprise 15. Unclaim Prop 4. Federal 8. Loan 12 Utility Bond Capital Funds VIII.15 City of Fernandina Beach, Florida City of Fernandina Beach Annual Budget 2016-2017 Five Year Capital Plan Priority A: Priority C: 1. Capital Improvements needed to protect public health and safety. 1. Capital Improvements that will increase efficient use of existing public facilities where 2. Capital Improvements needed to fulfill a State or Federal mandate. the economic benefit that results from the improvement exceeds the economic cost 3. Capital Improvements needed to fulfill a legal or regulatory requirement. of making the improvement. 4. Capital improvements needed to complete an ongoing project. 2. Capital Improvements that will promote redevelopment and/or infill development. 5. Capital improvements that are shovel ready (funding, permits, etc. are in place). Priority D: 6. Capital improvements needed to correct existing deficiencies or maintenance issues. 1. Capital Improvements needed to accommodate projected new development, that are Priority B: consistent with the FLUM, and which represent a logical extension of public facilities. 1. Capital Improvements needed to meet or maintain adopted level of service standards. 2. Capital Improvements needed to serve developments that were approved prior to the 2. Capital improvements needed to implement adopted plans or studies. adoption of thie Fernandina Beach Comprehensive Plan. 3. Capital improvements that are eligible for grant funding. Priority E: 4. Capital improvements that will promote economic development. 1. Capital Improvements that will further the plans of the St. Johns River Water Management 5. Capital improvements that will reduce operating and/or maintenance costs. District and other State agencies that may provide public facilities within the City.
Priorities Funding Source (Per Comp Plan Policy 8.01.02)
*Other Project Title/Justification Gen Fund Cost 2016/2017 2017/2018 2018/2019 2019/2020 2020/2021 A B C D E Parks Department BEACH WALKOVERS RENOVATIONS AND 100% 75,000 25,000 25,000 25,000 6 1 RESTORE MATERIAL APPLICATIONS EXPAND SOCCER CONCESSION & RESTROOMS 100% 75,000 75,000 6 INSTALL SHADE STRUCTURES FOR THREE 100% 150,000 150,000 1,6 LEAGUES REPLACE PLAYGROUND EQUIPMENT AT MAIN 100% 75,000 75,000 1,6 1 BEACH PARK RETROFIT SPORTS LIGHTING AT BUCCANEER 100% 325,000 325,000 6 FIELD INSTALL 2 ADDITIONAL TENNIS COURTS 100% 100,000 100,000 6 1 INSTALL SPORTS LIGHTING AT JOE VELARDI 100% 85,000 85,000 6 FIELD REPLACE FENCING AT BUCANNEER FIELD 100% 60,000 60,000 1,6 1 REPLACE BEACH ACCESS 40 100% 60,000 60,000 1,6 MAIN STREET IMPROVEMENTS 100% 210,000 42,000 42,000 42,000 42,000 42,000 4,6 3 REPLACE PLAYGROUND EQUIPMENT AT MLK 100% 60,000 60,000 1,6 1 PARK
1. County 5. FIND 9. Impact Fees 13. FBIP 2. FRDAP 6. FDOT 10. Assessments 14. Fines 3. State 7. FAA 11. Enterprise 15. Unclaim Prop 4. Federal 8. Loan 12 Utility Bond Capital Funds VIII.16 City of Fernandina Beach, Florida City of Fernandina Beach Annual Budget 2016-2017 Five Year Capital Plan Priority A: Priority C: 1. Capital Improvements needed to protect public health and safety. 1. Capital Improvements that will increase efficient use of existing public facilities where 2. Capital Improvements needed to fulfill a State or Federal mandate. the economic benefit that results from the improvement exceeds the economic cost 3. Capital Improvements needed to fulfill a legal or regulatory requirement. of making the improvement. 4. Capital improvements needed to complete an ongoing project. 2. Capital Improvements that will promote redevelopment and/or infill development. 5. Capital improvements that are shovel ready (funding, permits, etc. are in place). Priority D: 6. Capital improvements needed to correct existing deficiencies or maintenance issues. 1. Capital Improvements needed to accommodate projected new development, that are Priority B: consistent with the FLUM, and which represent a logical extension of public facilities. 1. Capital Improvements needed to meet or maintain adopted level of service standards. 2. Capital Improvements needed to serve developments that were approved prior to the 2. Capital improvements needed to implement adopted plans or studies. adoption of thie Fernandina Beach Comprehensive Plan. 3. Capital improvements that are eligible for grant funding. Priority E: 4. Capital improvements that will promote economic development. 1. Capital Improvements that will further the plans of the St. Johns River Water Management 5. Capital improvements that will reduce operating and/or maintenance costs. District and other State agencies that may provide public facilities within the City.
Priorities Funding Source (Per Comp Plan Policy 8.01.02)
*Other Project Title/Justification Gen Fund Cost 2016/2017 2017/2018 2018/2019 2019/2020 2020/2021 A B C D E Peck/Mlk Department Amended
REPLACE FENCING ON CHARLES ALBERT FIELD 100% 30,000 30,000 6 1
PHASE IV PECK WINDOWS 100% 41,000 41,000 6 5 PECK GYM DUCTWORK 100% 28,000 28,000 1,6 1 Aquatics ARC OVERHANG SHELTER REPLACEMENT 100% 25,000 25,000 1,6 1
CRA / Downtown WATER FRONT PARK Fund 300 portion 100% 411,000 111,000 100,000 100,000 100,000 2 FRONT STREET IMPROVEMENTS 100%8 1,815,000 1,815,000 2 Marina DREDGING 50% 50%5 600,000 300,000 300,000 1,6 3
1. County 5. FIND 9. Impact Fees 13. FBIP 2. FRDAP 6. FDOT 10. Assessments 14. Fines 3. State 7. FAA 11. Enterprise 15. Unclaim Prop 4. Federal 8. Loan 12 Utility Bond Capital Funds VIII.17 City of Fernandina Beach, Florida City of Fernandina Beach Annual Budget 2016-2017 Five Year Capital Plan Priority A: Priority C: 1. Capital Improvements needed to protect public health and safety. 1. Capital Improvements that will increase efficient use of existing public facilities where 2. Capital Improvements needed to fulfill a State or Federal mandate. the economic benefit that results from the improvement exceeds the economic cost 3. Capital Improvements needed to fulfill a legal or regulatory requirement. of making the improvement. 4. Capital improvements needed to complete an ongoing project. 2. Capital Improvements that will promote redevelopment and/or infill development. 5. Capital improvements that are shovel ready (funding, permits, etc. are in place). Priority D: 6. Capital improvements needed to correct existing deficiencies or maintenance issues. 1. Capital Improvements needed to accommodate projected new development, that are Priority B: consistent with the FLUM, and which represent a logical extension of public facilities. 1. Capital Improvements needed to meet or maintain adopted level of service standards. 2. Capital Improvements needed to serve developments that were approved prior to the 2. Capital improvements needed to implement adopted plans or studies. adoption of thie Fernandina Beach Comprehensive Plan. 3. Capital improvements that are eligible for grant funding. Priority E: 4. Capital improvements that will promote economic development. 1. Capital Improvements that will further the plans of the St. Johns River Water Management 5. Capital improvements that will reduce operating and/or maintenance costs. District and other State agencies that may provide public facilities within the City.
Priorities Funding Source (Per Comp Plan Policy 8.01.02)
*Other Project Title/Justification Gen Fund Cost 2016/2017 2017/2018 2018/2019 2019/2020 2020/2021 A B C D E Capital Expansion Fund (310) NETWORK STORAGE DEVICE 100%9 75,000 75,000 2 SIDEWALKS 100%9 100,000 100,000 1% 1%
BAND SHELL AT MAIN BEACH 100%9 150,000 150,000 4
WATER FRONT PARK Fund 310 portion 100%9 150,000 150,000 2 EXPAND MLK CAMP ROOM 100%9 180,000 180,000 1,6 1,2 LIGHTS FOR SOCCER COMPLEX 100%9 310,000 310,000 6 1 AUDIO VISUAL FOR MLK,PECK AND ARC 100%9 35,000 35,000 1,2 POST OFFICE INTERIOR DESIGN & PLANS 5% 95%3,4 3,200,000 3,200,000 1 ARFF VEHICLE 20%9,80%3 300,000 300,000 1 ARFF BUILDING 20%9,80%3 500,000 500,000 1
MOVE FIRE STATION #2 - (Expansion portion) 100%9 500,000 500,000 1 Wastewater Capital Improvement Fund (330)
PLANT AUTOMATION 100%11 500,000 500,000 2, 3, 6 1
DIGESTER BLOWER SYSTEM 100%11 2,000,000 2,000,000 2, 3, 6 1
SLUDGE PRESS 100%11 750,000 750,000 2, 3, 6 1 AERATOR MIXER UPGRADE 100%11 400,000 400,000 2, 3, 6 1
1. County 5. FIND 9. Impact Fees 13. FBIP 2. FRDAP 6. FDOT 10. Assessments 14. Fines 3. State 7. FAA 11. Enterprise 15. Unclaim Prop 4. Federal 8. Loan 12 Utility Bond Capital Funds VIII.18 City of Fernandina Beach, Florida City of Fernandina Beach Annual Budget 2016-2017 Five Year Capital Plan Priority A: Priority C: 1. Capital Improvements needed to protect public health and safety. 1. Capital Improvements that will increase efficient use of existing public facilities where 2. Capital Improvements needed to fulfill a State or Federal mandate. the economic benefit that results from the improvement exceeds the economic cost 3. Capital Improvements needed to fulfill a legal or regulatory requirement. of making the improvement. 4. Capital improvements needed to complete an ongoing project. 2. Capital Improvements that will promote redevelopment and/or infill development. 5. Capital improvements that are shovel ready (funding, permits, etc. are in place). Priority D: 6. Capital improvements needed to correct existing deficiencies or maintenance issues. 1. Capital Improvements needed to accommodate projected new development, that are Priority B: consistent with the FLUM, and which represent a logical extension of public facilities. 1. Capital Improvements needed to meet or maintain adopted level of service standards. 2. Capital Improvements needed to serve developments that were approved prior to the 2. Capital improvements needed to implement adopted plans or studies. adoption of thie Fernandina Beach Comprehensive Plan. 3. Capital improvements that are eligible for grant funding. Priority E: 4. Capital improvements that will promote economic development. 1. Capital Improvements that will further the plans of the St. Johns River Water Management 5. Capital improvements that will reduce operating and/or maintenance costs. District and other State agencies that may provide public facilities within the City.
Priorities Funding Source (Per Comp Plan Policy 8.01.02)
*Other Project Title/Justification Gen Fund Cost 2016/2017 2017/2018 2018/2019 2019/2020 2020/2021 A B C D E Golf Course Fund (410) Enterprise *Other GREEN RENOVATIONS 100%11 50,000 50,000 6 1,5 1 TEE RENOVATIONS 100%11 75,000 75,000 6 1,5 1 BUNKER RENOVATION 100%11 90,000 60,000 30,000 6 1,5 1 DRIVING RANGE IMPROVEMENTS 100%11 25,000 25,000 6 1,5 1 ACCESS DRIVEWAY 100%11 70,000 70,000 4 4 1 CART PATH RENOVATION 100%11 50,000 50,000 6 1,5 1 GOLF CART FLEET REPLACEMENT 100%11 300,000 300,000 6 1,5 1 KITCHEN EQUIPMENT REPLACEMENT 100%11 20,000 20,000 6 1,5 1
1. County 5. FIND 9. Impact Fees 13. FBIP 2. FRDAP 6. FDOT 10. Assessments 14. Fines 3. State 7. FAA 11. Enterprise 15. Unclaim Prop Capital Funds VIII.19 4. Federal 8. Loan 12 Utility Bond City of Fernandina Beach, Florida City of Fernandina Beach Annual Budget 2016-2017 Five Year Capital Plan Priority A: Priority C: 1. Capital Improvements needed to protect public health and safety. 1. Capital Improvements that will increase efficient use of existing public facilities where 2. Capital Improvements needed to fulfill a State or Federal mandate. the economic benefit that results from the improvement exceeds the economic cost 3. Capital Improvements needed to fulfill a legal or regulatory requirement. of making the improvement. 4. Capital improvements needed to complete an ongoing project. 2. Capital Improvements that will promote redevelopment and/or infill development. 5. Capital improvements that are shovel ready (funding, permits, etc. are in place). Priority D: 6. Capital improvements needed to correct existing deficiencies or maintenance issues. 1. Capital Improvements needed to accommodate projected new development, that are Priority B: consistent with the FLUM, and which represent a logical extension of public facilities. 1. Capital Improvements needed to meet or maintain adopted level of service standards. 2. Capital Improvements needed to serve developments that were approved prior to the 2. Capital improvements needed to implement adopted plans or studies. adoption of thie Fernandina Beach Comprehensive Plan. 3. Capital improvements that are eligible for grant funding. Priority E: 4. Capital improvements that will promote economic development. 1. Capital Improvements that will further the plans of the St. Johns River Water Management 5. Capital improvements that will reduce operating and/or maintenance costs. District and other State agencies that may provide public facilities within the City.
Priorities Funding Source (Per Comp Plan Policy 8.01.02)
*Other Project Title/Justification Gen Fund Cost 2016/2017 2017/2018 2018/2019 2019/2020 2020/2021 A B C D E Airport Fund (420) Amended Enterprise
OPERATIONS AND WELCOME CENTER 20%11 80%6 2,000,000 1,000,000 1,000,000 3,4 BUILDING EAST AREA ACCESS & SECURITY CONTROL 100%6 150,000 150,000 3,4
RUNWAY 4-22 SIGNAGE 5%11 5%6, 90%7 100,000 100,000 1,2,3 WELCOME CENTER-PUBLIC AREA 50%11 50%6 200,000 100,000 100,000 ACCESS DRIVEWAY 100%11 75,000 75,000 4 4 1 ACCESS DRIVEWAY FOR CRANE ISLAND 100% 11 37,550 37,550 4 CONSTRUCT CORP HANGAR AND APRON 50%11 50%6 1,400,000 700,000 700,000 3,4 EAST/NORTH AREA & T HANGARS 50%11 50%6 800,000 800,000 3,4 AIRPORT/JAMESTOWN RD INTERSECTION 20%11 80%6 500,000 500,000 1 IMPROVEMENTS REHAB TWY D EXT AND REMOTE PARKING 5%11 5%6, 90%7 950,000 950,000 6 3 AREA NORTH TERMINAL APRON REHAB 20%11 80%6 375,000 75,000 300,000 6 4 1 T-HANGARS/BULK HANGARS NORTH AREA 50%11 50%6 800,000 800,000 3,4 FUEL FARM NORTH AREA 20%11 80%6 400,000 400,000 3,4
1. County 5. FIND 9. Impact Fees 13. FBIP 2. FRDAP 6. FDOT 10. Assessments 14. Fines 3. State 7. FAA 11. Enterprise 15. Unclaim Prop 4. Federal 8. Loan 12 Utility Bond Capital Funds VIII.20 City of Fernandina Beach, Florida City of Fernandina Beach Annual Budget 2016-2017 Five Year Capital Plan Priority A: Priority C: 1. Capital Improvements needed to protect public health and safety. 1. Capital Improvements that will increase efficient use of existing public facilities where 2. Capital Improvements needed to fulfill a State or Federal mandate. the economic benefit that results from the improvement exceeds the economic cost 3. Capital Improvements needed to fulfill a legal or regulatory requirement. of making the improvement. 4. Capital improvements needed to complete an ongoing project. 2. Capital Improvements that will promote redevelopment and/or infill development. 5. Capital improvements that are shovel ready (funding, permits, etc. are in place). Priority D: 6. Capital improvements needed to correct existing deficiencies or maintenance issues. 1. Capital Improvements needed to accommodate projected new development, that are Priority B: consistent with the FLUM, and which represent a logical extension of public facilities. 1. Capital Improvements needed to meet or maintain adopted level of service standards. 2. Capital Improvements needed to serve developments that were approved prior to the 2. Capital improvements needed to implement adopted plans or studies. adoption of thie Fernandina Beach Comprehensive Plan. 3. Capital improvements that are eligible for grant funding. Priority E: 4. Capital improvements that will promote economic development. 1. Capital Improvements that will further the plans of the St. Johns River Water Management 5. Capital improvements that will reduce operating and/or maintenance costs. District and other State agencies that may provide public facilities within the City.
Priorities Funding Source (Per Comp Plan Policy 8.01.02)
*Other Project Title/Justification Gen Fund Cost 2016/2017 2017/2018 2018/2019 2019/2020 2020/2021 A B C D E Utilities-Wastewater Fund (450) Enterprise *Other SYSTEM LATERALS 100%11 100,000 20,000 20,000 20,000 20,000 20,000 1,4,5,6 5 1 LIFT STATION UPGRADES 100%11 250,000 50,000 50,000 50,000 50,000 50,000 1,4,5,6 4,5 1,2 GRAVITY RELINE 100%11 1,250,000 250,000 250,000 250,000 250,000 250,000 1,4,5,6 1,4,5 1,2 PLANT AUTOMATION 100%11 100,000 20,000 20,000 20,000 20,000 20,000 1,2,3,4,5 1,5 1 1 SOLAR POWER SYSTEMS 100%11 180,000 100,000 20,000 20,000 20,000 20,000 6 1,5 MAN HOLE REHABILITATION 100%11 250,000 50,000 50,000 50,000 50,000 50,000 1,4,5,6 1,4,5 1 VAC CON TRUCK 100%11 400,000 400,000 1,6 1,5 SEWER EXPANSION CITRONA AREA 100%11 560,000 560,000 1,4,5,6 4,5 1,2 1 BACKHOE 100%11 85,000 85,000 1 Utilities-Water Fund (460) Enterprise *Other RENEWAL & REPLACEMENTS 100%11 500,000 100,000 100,000 100,000 100,000 100,000 1,3,4,5,6 1,4,5 1,2 1 WATER METER NEW ACCOUNTS 100%11 50,000 10,000 10,000 10,000 10,000 10,000 3,5,6 5 1 1 WATER METER PERIODICS 100%11 500,000 100,000 100,000 100,000 100,000 100,000 3,5,6 2,5 1 1 11 F-350 SERVICE TRUCK WITH CRANE BODY 100% 52,000 52,000 1,5 1 11 F-350 SERVICE TRUCK 100% 38,000 38,000 1,5 1 11 MINI TRAC EXCAVATOR 100% 45,000 45,000 5 1 11 PICK UP TRUCKS 100% 45,000 20,000 25,000 1,5 1
1. County 5. FIND 9. Impact Fees 13. FBIP 2. FRDAP 6. FDOT 10. Assessments 14. Fines 3. State 7. FAA 11. Enterprise 15. Unclaim Prop 4. Federal 8. Loan 12 Utility Bond Capital Funds VIII.21 City of Fernandina Beach, Florida City of Fernandina Beach Annual Budget 2016-2017 Five Year Capital Plan Priority A: Priority C: 1. Capital Improvements needed to protect public health and safety. 1. Capital Improvements that will increase efficient use of existing public facilities where 2. Capital Improvements needed to fulfill a State or Federal mandate. the economic benefit that results from the improvement exceeds the economic cost 3. Capital Improvements needed to fulfill a legal or regulatory requirement. of making the improvement. 4. Capital improvements needed to complete an ongoing project. 2. Capital Improvements that will promote redevelopment and/or infill development. 5. Capital improvements that are shovel ready (funding, permits, etc. are in place). Priority D: 6. Capital improvements needed to correct existing deficiencies or maintenance issues. 1. Capital Improvements needed to accommodate projected new development, that are Priority B: consistent with the FLUM, and which represent a logical extension of public facilities. 1. Capital Improvements needed to meet or maintain adopted level of service standards. 2. Capital Improvements needed to serve developments that were approved prior to the 2. Capital improvements needed to implement adopted plans or studies. adoption of thie Fernandina Beach Comprehensive Plan. 3. Capital improvements that are eligible for grant funding. Priority E: 4. Capital improvements that will promote economic development. 1. Capital Improvements that will further the plans of the St. Johns River Water Management 5. Capital improvements that will reduce operating and/or maintenance costs. District and other State agencies that may provide public facilities within the City.
Priorities Funding Source (Per Comp Plan Policy 8.01.02)
*Other Project Title/Justification Gen Fund Cost 2016/2017 2017/2018 2018/2019 2019/2020 2020/2021 A B C D E Storm Water Management Fund (470) Amended
Enterprise SJRWMD *Other C-13: LINING/SEALING DOWNTOWN AREA 100%11 220,000 20,000 50,000 50,000 50,000 50,000 1,6 1,2,3,5 1
C-1 NORTH FLETCHER IMPROVEMENTS 3.3% 11 37.7% 59.0%3 1,525,000 1,525,000 1,6 1,2,3,5 1 C-6: FIR St. (S. 5th to S. 3rd Streets) 100%11 100,000 100,000 1,6 1,2,3,5 1 C-12: GUM St. AREA (near S. 6th St.) 100%11 53,300 53,300 1,6 1,2,3,5
C-2C: ELM St. (between Division - S. 13th) 100%11 228,600 228,600 1,6 1,2,3,5 1
C-3: FIR St. (west of 14th Street) 100%11 200,000 100,000 100,000 1,6 1,2,3,5 1 C-4: N. 15th (N. of Leon St.) 100%11 536,700 536,700 1,6 1,2,3,5 1
C-13: LINING/SEALING DOWNTOWN AREA 100%8 2,500,000 2,500,000 1,6 1,2,3,5 1
C-2A: S. 9th St. BEECH St. & FIR St. 100%11 687,200 687,200 1,6 1,2,3,5 1 C-2B: BEECH St. 100%8 4,190,900 4,190,900 1,6 1,2,3,5 1 C-10: FIRST Ave. (Saddler to Simmons) 100%8 1,772,400 1,772,400 1,6 1,2,3,5
1. County 5. FIND 9. Impact Fees 13. FBIP 2. FRDAP 6. FDOT 10. Assessments 14. Fines 3. State 7. FAA 11. Enterprise 15. Unclaim Prop 4. Federal 8. Loan 12 Utility Bond Capital Funds VIII.22 City of Fernandina Beach, Florida City of Fernandina Beach Annual Budget 2016-2017 Five Year Capital Plan Priority A: Priority C: 1. Capital Improvements needed to protect public health and safety. 1. Capital Improvements that will increase efficient use of existing public facilities where 2. Capital Improvements needed to fulfill a State or Federal mandate. the economic benefit that results from the improvement exceeds the economic cost 3. Capital Improvements needed to fulfill a legal or regulatory requirement. of making the improvement. 4. Capital improvements needed to complete an ongoing project. 2. Capital Improvements that will promote redevelopment and/or infill development. 5. Capital improvements that are shovel ready (funding, permits, etc. are in place). Priority D: 6. Capital improvements needed to correct existing deficiencies or maintenance issues. 1. Capital Improvements needed to accommodate projected new development, that are Priority B: consistent with the FLUM, and which represent a logical extension of public facilities. 1. Capital Improvements needed to meet or maintain adopted level of service standards. 2. Capital Improvements needed to serve developments that were approved prior to the 2. Capital improvements needed to implement adopted plans or studies. adoption of thie Fernandina Beach Comprehensive Plan. 3. Capital improvements that are eligible for grant funding. Priority E: 4. Capital improvements that will promote economic development. 1. Capital Improvements that will further the plans of the St. Johns River Water Management 5. Capital improvements that will reduce operating and/or maintenance costs. District and other State agencies that may provide public facilities within the City.
Priorities Funding Source (Per Comp Plan Policy 8.01.02)
*Other Project Title/Justification Gen Fund Cost 2016/2017 2017/2018 2018/2019 2019/2020 2020/2021 A B C D E Marina Fund (480)
Enterprise *Other MOORING FIELD EXPANSION 50% 50%5 300,000 300,000 3 SOUTHERN BASIN REALIGNMENT 50% 50%5 450,000 150,000 300,000 6 1,3,5 1,2 NORTHERN EXPANSION 25%5 75%13 4,650,000 150,000 1,500,000 1,500,000 1,500,000 6 1,3,5 1,2 BULL RAIL REPAIR / REPLACEMENT 50%5 50%13 500,000 200,000 150,000 150,000 1,6 3 Central Garage (510) Service Fund *Other
ERP Software 100% 71,600 71,600 6 1 Utility Billing (520) Service Fund *Other
ERP Software 100% 95,000 95,000 6 1
1. County 5. FIND 9. Impact Fees 13. FBIP 2. FRDAP 6. FDOT 10. Assessments 14. Fines 3. State 7. FAA 11. Enterprise 15. Unclaim Prop 4. Federal 8. Loan 12 Utility Bond Capital Funds VIII.23 City of Fernandina Beach, Florida Annual Budget 2016-2017
Internal Service Funds
IX.
City of Fernandina Beach, Florida Annual Budget 2016-2017
Table of Contents Section Description Page #
Internal Service Funds Internal Service Funds Contents Internal IX.1 Central Garage IX.2 Utility Billing IX.8 Utility Administration IX.15
Internal Service Funds IX. 1 City of Fernandina Beach Annual Budget 2016-2017
Organization Chart Garage
Fleet & Facilities Maintenance Director
Master Mechanic
(1) FT
Mechanic
(1) FT
Maint Tech (1) PT
Central Garage Department Full-Time: 2.5 Part-Time: 1 Seasonal: 0
Internal Service Funds IX. 2 City of Fernandina Beach, Florida Annual Budget 2016-2017
Position Control Summary Central Garage
2016-2017 Position/Title Budget
Full-Time Fleet & Facilities Maintenance Director 0.5 31,171 Master Mechanic 1 49,092 Mechanic 1 35,000 Merit Pool 2,316 Pending Retirement Cost 31,188 Total FT 2.5 148,767 Part-Time Maintenance Tech 1 15,000
Total PT 1 15,000 Total Budgeted Positions 3.5 163,767
Internal Service Funds IX. 3 City of Fernandina Beach, Florida Annual Budget 2016-2017
Garage Fund
FUND TITLE/DEPARTMENT TITLE:# SOURCES Garage:510 All Garage Fund Revenues & Cash Balances
REVENUE OBJECT #/TITLE ACTUAL ACTUAL BUDGET BUDGET BUDGET INCREASE/ 2014 2015 2015 2016 2017 DECREASE
OTHER REVENUES 331.2000 FEMA Grant - - - - - 0.0% 360.1000 Loan Proceeds - - - 130,000 - -100.0% 361.1000 Interest - - - - - 0.0% 362.0000 Loss - - - - - 0.0%
369.5000 Recycling Services - Sanitation 13,500 13,500 13,500 13,500 13,500 0.0% 369.7000 Humane Society - Parts 320 206 1,000 1,000 750 -25.0% 369.7010 Humane Society - Labor 322 152 1,000 1,000 750 -25.0% 369.7053 Humane Society - Fuel 4,420 2,384 6,000 3,500 5,000 42.9% 369.8000 Mosquito Control - Parts - - - - - 0.0% 369.8010 Mosquito Control - Labor - - - - - 0.0% 369.8053 Mosquito Control - Fuel - - - - - 0.0% 369.9000 Other Revenue 21,641 13,545 15,000 12,000 15,000 25.0% 369.9100 Loaner Vehicle Revenue 4,784 7,303 7,000 6,500 6,500 0.0% 369.9200 Gain on Sale of Assets 52,667 39,681 35,000 50,000 75,000 50.0% Total 97,654 76,771 78,500 217,500 116,500 -46.4%
INTERFUND REIMBURSEMENTS 381.1000 General/Parts 266,193 235,918 223,250 239,250 262,500 9.7% 381.1010 General/Labor 122,500 123,500 123,500 146,250 148,000 1.2% 381.4000 Golf Course/Parts - - - - - 0.0% 381.4110 Golf Course Labor - - - - - 0.0% 381.4200 Airport Parts 3,363 3,970 3,000 3,000 3,000 0.0% 381.4210 Airport Labor 2,579 1,908 2,500 2,500 3,000 20.0% 381.4400 Sanitation/Parts - - - - - 0.0% 381.4410 Sanitation/Labor - - - - - 0.0% 381.4500 Wastewater Operations/Parts 29,377 30,176 35,000 30,000 45,000 50.0% 381.4510 Wastewater Operations/Labor 17,567 14,850 22,000 20,000 25,000 25.0% 381.4600 Water Operations/Parts 18,632 23,032 25,000 25,000 30,000 20.0% 381.4610 Water Operations/Labor 7,797 9,739 10,000 15,000 15,000 0.0% 381.4700 Storm Water Mgmt Parts - - - - - 0.0% 381.4710 Storm Water Mgmt Labor - - - - - 0.0% 381.4800 Marina Parts - - - - - 0.0% 381.4810 Marina Labor 154 - - - - 0.0% 381.4900 Cemetery/Parts 1,290 1,827 1,250 1,000 2,000 100.0% 381.4910 Cemetery/Labor 817 957 1,500 750 1,500 100.0% 381.5000 Wastewater O & M/Parts - - - - - 0.0% 381.5300 Gas/Oil 373,695 264,859 429,500 370,750 309,000 -16.7% Total 843,964 710,736 876,500 853,500 844,000 -1.1%
TOTAL REVENUES 941,618 787,507 955,000 1,071,000 960,500 -10.3%
TRANSFERS IN 381.800 From General Fund - - - 50,000 - -100.0% Total - - - 50,000 - -100.0%
CASH BALANCE FORWARD 389.1000 Cash Balance Forward (13,718) (37,795) (6,800) (71,000) 16,400 -123.1% Total (13,718) (37,795) (6,800) (71,000) 16,400 -123.1%
TOTAL REVENUE & CASH BALANCES 927,900 749,712 948,200 1,050,000 976,900 -7.0%
Internal Service Funds IX.4 City of Fernandina Beach, Florida Annual Budget 2016-2017
Garage Fund FUND TITLE:/FUND # EXPENDITURES BY FUNCTION Garage:510 Internal Service
FUND/DEPARTMENT # ACTUAL ACTUAL BUDGET BUDGET BUDGET INCREASE/ 510-1950-519. 2014 2015 2015 2016 2017 DECREASE
EXPENDITURE OBJECT #/NAME PERSONNEL 1200 Salaries 144,001 147,619 147,590 152,072 148,767 -2.2% 1210 Worker's Comp Reimbursement - (428) - - - 0.0% 1300 Temporary - - - - - 0.0% 1350 Part Time - - - - 15,000 0.0% 1400 Overtime 5,272 4,333 5,000 5,000 3,500 -30.0% 1500 Incentive - - - - - 0.0% 1600 Longevity - - - - - 0.0% 2100 FICA 11,314 11,461 11,673 12,016 12,796 6.5% 2200 Retirement 26,521 29,889 29,889 32,409 23,107 -28.7% 2300 Health 20,611 21,689 23,210 24,678 22,555 -8.6% 2301 Life 745 765 770 784 634 -19.1% 2400 Worker's Comp 3,934 4,198 4,359 3,039 2,838 -6.6% 2500 Unemployment - - - - - 0.0% Total 212,398 219,526 222,491 229,998 229,197 -0.3% OPERATING EXPENSES 3100 Professional Services - - - - - 0.0% 3200 Audit 2,085 2,205 2,205 2,265 2,265 0.0% 3400 Contractual 9,985 8,344 10,760 9,560 13,896 45.4% 3900 Auto Allowance - - - - - 0.0% 4000 Training/Travel 1,175 314 2,000 2,000 2,000 0.0% 4100 Communications 291 555 555 288 288 0.0% 4101 Communications - Cell 1,443 1,276 1,500 1,200 1,260 5.0% 4102 Communications - Pager - - - - - 0.0% 4103 Communications - Internet 1,485 1,238 1,485 1,345 1,345 0.0% 4200 Postage 80 - 200 100 100 0.0% 4300 Utilities - Electric 5,325 4,030 3,600 3,000 3,000 0.0% 4310 Utilities - Water & Sewer - 2,142 1,900 1,500 1,700 13.3% 4500 Insurance 20,244 17,032 18,614 19,194 20,061 4.5% 4610 R/M Buildings 510 1,133 2,300 2,000 1,750 -12.5% 4620 R/M Equipment 3,649 3,137 5,500 5,000 4,500 -10.0% 4630 R/M Vehicles-Labor 1,717 1,713 1,500 1,500 2,000 33.3% 4640 R/M Vehicles-Parts 2,524 3,200 2,500 2,500 3,000 20.0% 5100 Office Supplies 679 343 500 500 500 0.0% 5200 Operating Supplies 6,809 6,293 8,850 9,410 7,160 -23.9% 5210 Uniforms 450 313 450 450 450 0.0% 5220 Household/Instit - - - - - 0.0% 5230 Gas/Oil 6,865 5,643 8,000 6,500 5,000 -23.1% 5240 Chemicals/Medical Supplies 52 - 500 500 500 0.0% 5400 Books/Subs/Dues - - - - - 0.0% Total 65,368 58,911 72,919 68,812 70,775 2.9% CAPITAL OUTLAY 6200 Buildings - - - - - 0.0% 6300 Improvements - - - - - 0.0% 6400 Machinery/Equipment - 14,061 20,000 137,500 88,600 -35.6% 6401 Machinery/Equipment Non-CAP 4,584 - - - - 0.0% Total 4,584 14,061 20,000 137,500 88,600 -35.6% DEBT SERVICE 7100 Principal - - - - - 0.0% 7200 Interest - - - 5,200 - -100.0% Total - - - 5,200 - -100.0% FUEL & MERCHANDISE FOR RESALE 8600 Gas/Oil 364,679 238,821 382,000 335,000 275,000 -17.9% 8700 Vehicle Parts /Services 303,665 273,301 260,000 275,000 302,000 9.8% Total 668,344 512,122 642,000 610,000 577,000 -5.4% TOTAL EXPENDITURES 950,694 804,620 957,410 1,051,510 965,572 -8.2% TRANSFERS, CONTINGENCIES, RESERVES 9500 Transfer to General Fund 15,000 6,000 6,000 - - 0.0% 9900 Contingency (37,794) (60,908) (15,210) (1,510) 11,328 -850.2% Total (22,794) (54,908) (9,210) (1,510) 11,328 -850.2% TOTAL EXPENDITURES, TRANSFERS, 927,900 749,712 948,200 1,050,000 976,900 CONTINGENCIES & RESERVES -7.0%
Internal Service Funds IX.5 City of Fernandina Beach, Florida Annual Budget 2016-2017
Department Description & Function
1. Department: Maintenance Division: Fleet
2. Department/Division Function Summary:
To provide preventative maintenance and repairs to all City vehicles, & equipment - the Fleet Maintenance Division purchases, maintains, and disposes of all City vehicles & equipment. This division assists contractors with outsourced repairs. This division purchases & distributes fuel by means of an on-site fuel station. Partial functions of the Sanitation Department also fall under the responsibility of the Fleet Division and include: annual recycling events, web updates, recycle station program, etc.
3. Department Description:
Number of Funded Employees Budget Actual Budget Budget 2013-14 2014-15 2015-16 2016-17 Maintenance Director 1 FT 1 FT 1 FT .5 FT Master Mechanic 1 FT 1 FT 1 FT 1 FT Mechanic 1 FT 1 FT 1 FT 1 FT
Maintenance Tech 0 0 0 1 PT
Total 3 FT 3 FT 3 FT 2.5 FT 1 PT
4. Program Performance Indicators:
Performance Indicators Budget Actual Budget Budget 2013-14 2014-15 2015-16 2016-17 Surplus Revenue $106,653 $35,000 $50,000 $75,000 Fuel used (gallons) 101,237 92,000 90,000 88,000 Fleet Inventory 218 217 218 220
Hourly Rate
$135 $120 $105 $90 $75 $60 $45 $30 $15 $0
COFB
Ten-8 Fire Ring Power Ron Ander Tire Kingdom Tom Nehl Truck Paul Clark Ford Steve Johnson Beard Equipment
Automasters Fleet SVCs
Internal Service Fund IX.6 City of Fernandina Beach, Florida Annual Budget 2016-2017
PROGRAM GOALS AND OBJECTIVES
1. Department: Maintenance Division: Fleet
2. Principal Programs:
A. Rotor resurfacing B. Surplus program C. Annual recycle/cleanup events
3. Programs Goals and Objectives:
A. Program: Rotor resurfacing Goal: Resurface brake rotors on newer vehicles Objective: Purchase new brake lathe in order to be able to resurface the larger brake rotors that come on new vehicles Deadline: May 2017 Measure: Reduce the number of new brake rotor purchases
B. Program: Operational efficiency Goal: Streamline operations to make them more efficient Objective: Hire part-time personnel to help with shuttling vehicles, picking up parts, and helping techs with various jobs Deadline: December 2016 Measure: Monitor open projects and work orders vs prior numbers
C. Program: Annual recycle/cleanup events Goal: Continue to streamline & improve biannual recycle/cleanup events Objective: Use logistics and grant funding to improve events and reduce costs Deadline: Ongoing Measure: Compare with prior events
Internal Service Funds IX.7 City of Fernandina Beach, Florida Annual Budget 2016-2017
Utility Billing Mission Statement
The Utility Billing Department provides residential and commercial billing for water, sewer, sanitation, airport hangars and storage units, and other City property leases. We strive to render accurate billing on a timely basis to all of our customers and to provide excellent customer service in a professional and courteous manner.
Internal Service Funds IX.8 City of Fernandina Beach, Florida Annual Budget 2016-2017
Organization Chart Utility Billing
Controller
Utility Billing Department IT Department Finance Department
Purchasing Accounting Utility Billing IT Manager Agent Supervisor Supervisor (1 FT) (1 PT) (1 FT) (1 FT)
System
Accountant Office Assistant Administrator (2 FT) (1 FT) (1 FT)
Customer Serv Help Desk Accounting Clerk Billing Staff Assistant Specialist Specialist Specialist (2 FT) (1 PT) (2 FT) (1 FT) (1 PT)
Finance Department: Full-Time: 5.9 Part-Time: 2 Seasonal: 0 Utility Billing Department: Full-Time: 5 Part-Time: 0 Seasonal: 0 IT Department: Full-Time: 2.1 Part-Time: 1 Seasonal: 0 Total: Full-Time: 13 Part-Time: 3 Seasonal: 0
Internal Service Funds IX.9 City of Fernandina Beach, Florida Annual Budget 2016-2017
Position Control Summary Utility Billing
2016-2017 Position/Title Budget
Full-Time Utility Billing Supervisor 1 56,638 Utility Billing Specialist 1 46,696 Customer Service Specialist 2 72,966 Office Assistant 1 29,200 Merit Pool 4,081
Total FT 5 209,581
Total Budgeted Positions 5 209,581
Internal Service Funds IX. 10 City of Fernandina Beach, Florida Annual Budget 2016-2017
Utility Billing Fund FUND TITLE/DEPARTMENT TITLE:# SOURCES Utility Billing:520 All Utility Billing Fund Revenues & Cash Balances
REVENUE OBJECT #/TITLE ACTUAL ACTUAL BUDGET BUDGET BUDGET INCREASE/ 2014 2015 2015 2016 2017 DECREASE OTHER REVENUES 331.2000 FEMA Grant - - - - - 0.0% 343.0000 Admin Fees 20,401 27,705 32,000 32,000 32,000 0.0% 360.1000 Loan Proceeds - - - 75,000 - -100.0% 361.1000 Interest - - - - - 0.0% 369.4100 Airport Revenue for UB 5,000 6,000 6,000 7,700 7,000 -9.1% 369.4400 Sanitation Revenue for UB 75,000 80,000 80,000 100,000 88,000 -12.0% 369.4500 Wastewater Revenue for UB 120,000 130,000 130,000 167,500 150,000 -10.4% 369.4600 Water Revenue for UB 120,000 130,000 130,000 167,500 150,000 -10.4% 369.4700 Storm Water Revenue for UB 18,000 26,000 26,000 33,500 28,600 -14.6% 369.4800 Marina Revenue for UB - - - - - 0.0% 369.9000 Other Revenue 348 17 - - - 0.0% 369.9200 Gain on Sale of Assets - - - - - 0.0% Total 358,749 399,722 404,000 583,200 455,600 -21.9%
TOTAL REVENUES 358,749 399,722 404,000 583,200 455,600 -21.9% TRANSFERS IN & CASH BALANCE FORWARD 382.4600 Transfer IN Water - - - - - 0.0% 389.1000 Cash Balance Forward 67,917 36,860 30,500 31,300 154,800 394.6% Total 67,917 36,860 30,500 31,300 154,800 394.6% TOTAL REVENUES & CASH BALANCES 426,666 436,582 434,500 614,500 610,400 -0.7%
FUND TITLE:/FUND # EXPENDITURES BY FUNCTION Utility Billing:520 Internal Service
FUND/DEPARTMENT # ACTUAL ACTUAL BUDGET BUDGET BUDGET INCREASE/ 520-1320-513. 2014 2015 2015 2016 2017 DECREASE PERSONNEL 1200 Salaries 169,498 177,996 178,577 179,425 209,581 16.8% 1300 Temporary 6,531 - - - - 0.0% 1350 Part Time 16,293 15,781 13,812 14,219 - -100.0% 1400 Overtime 1,636 939 1,000 1,000 2,000 100.0% 2100 FICA 14,536 14,598 14,794 14,890 16,186 8.7% 2200 Retirement 52,018 56,252 56,252 60,515 63,497 4.9% 2300 Health 30,179 29,191 34,848 33,040 35,901 8.7% 2301 Life 893 903 916 921 937 1.7% 2400 Worker's Comp 407 415 431 270 264 -2.2% 2500 Unemployment - - - - - 0.0% Total 291,991 296,075 300,630 304,280 328,366 7.9% OPERATING EXPENSES 3100 Professional Services - - - - - 0.0% 3200 Audit 3400 Contractual 11,179 11,133 14,738 15,475 23,670 53.0% 39003500 AutoInvestigations Allowance 4000 Training/Travel 1,187 1,313 2,295 2,295 3,290 43.4% 4100 Communications 822 1,276 1,331 432 874 102.3% 4103 Communications - Internet 1,485 1,114 1,485 1,345 1,345 0.0% 4200 Postage 40,208 39,990 45,000 45,000 45,000 0.0% 4300 Utilities - Electric 3,438 2,608 3,000 3,000 3,000 0.0% 4310 Utilities - Water & Sewer - 595 875 875 875 0.0% 4610 R/M Buildings 550 177 5,200 5,200 5,200 0.0% 4620 R/M Equipment - - 700 700 700 0.0% 465046404630 OutsideR/M VehiclesVehicles-Labor R/M Veh-Parts Parts 4700 Printing 5,857 4,048 7,300 6,300 5,500 -12.7% 4900 Other Current 4902 Bad Debt Expense 945 528 5,000 5,000 5,000 0.0% 4910 Billing Costs-Sanitation 5100 Office Supplies 3,467 2,444 2,900 2,900 2,900 0.0% 5200 Operating Supplies 32,426 37,970 35,030 35,820 51,820 44.7% 5210 Uniforms - - - - 700 0.0% 5220 Household/Instit 350 - 400 400 400 0.0% 530052405230 Chemicals/MedicalRoadGas/Oil Supplies Supplies 5400 Books/Subs/Dues - - 150 150 - -100.0% Total 101,914 103,196 125,404 124,892 150,274 20.3% CAPITAL OUTLAY 6200 Buildings - - - - - 0.0% 6300 Improvements - - - - - 0.0% 6400 Machinery/Equipment - - - 150,000 110,000 -26.7% 6401 Machinery/Equipment Non CAP - - - - - 0.0% Total - - - 150,000 110,000 -26.7% DEBT SERVICE 7100 Principal - - - 5,110 13,787 169.8% 7200 Interest - - - 4,540 1,602 -64.7% Total - - - 9,650 15,389 59.5% TOTAL EXPENDITURES 393,905 399,271 426,034 588,822 604,029 2.6% CONTINGENCIES/RESERVES 9900 Contingency/Reserve 32,761 37,311 8,466 25,678 6,371 -75.2% Total 32,761 37,311 8,466 25,678 6,371 -75.2% TOTAL EXPENDITURES, CONTINGENCIES, 426,666 436,582 434,500 614,500 610,400 TRANSFERS & RESERVES -0.7% Internal Service Funds IX.11 City of Fernandina Beach, Florida Annual Budget 2016-2017
Department Description & Function
1. Department: Utility Billing Division: Finance
2. Department/Division Function Summary:
To provide excellent customer service to all internal & external customers. To assist customers by phone or in person with their water, sewer & garbage billing questions, new or disconnection of service, change in customer account information, complaints, adjustments, etc. To post all payments delivered by mail or in person to customers’ accounts as received daily. Balance all revenue received daily to the cash receipts report. Compute, audit, print, and mail bills by cycles weekly. Audit delinquent accounts weekly by cycle and mail the customers disconnect notices if applicable. If delinquent balance is not paid within 10 days of notice, meter is disconnected for nonpayment.
3. Department Description:
This department provides monthly billing to approximately 8,500 accounts for water, sewer, garbage, airport hanger and storage unit rent, and city property leases consisting of residential, commercial and industrial customers. We maintain billing by auditing each designated area after the water meters have been read by the meter reader and imported into our billing system via Invensys Metering Systems. In order to provide professional customer service, the following employees are listed:
Number of Funded Actual Actual Budget Budget Employees 2013-14 2014-15 2015-16 2016-17 Utility Billing Supervisor 1 FT 1 FT 1 FT 1 FT
Utility Billing Specialist 1 FT 1 FT 1 FT 1 FT Customer Service Specialist 2 FT 2 FT 2 FT 2 FT Office Assistant 1 PT 1 PT 1 PT 1 FT Total 4 FT 4 FT 4 FT 5 FT 1 PT 1 PT 1 PT O PT
Internal Service Funds IX.12 City of Fernandina Beach, Florida Annual Budget 2016-2017
4. Performance Indicators
Performance Indicators Actual Actual Budget Budget 2013-14 2014-15 2015- 2016-17 16 New Service Connections 1,385 1,566 1,410 1,454 (new meter sets & daily turn on’s) Service Disconnects (daily 2,610 2,331 2,450 2,464 turn offs, turn off & remove meter, & disconnects for nonpay) All Other Service Orders 2,616 2,240 2,800 2,552
Active Account Bills Mailed 109,589 111,583 110,200 110,500 and Emailed (Including Disconnect For Nonpayment Notices) Final Account Bills Mailed 1,320 1,439 1,400 1,387 and Emailed Payments Received & Posted 84,168 78,848 83,200 82,072 to Customer Accounts (Including cash, check, credit cards, electronic (non-direct debit) Accounts With Adjustments 2,402 1,404 1,450 1,427 (Including transfers of (includes (includes unpaid account balances) initial charge charge offs) offs)
Number of Complaints Handled 1,900 1,920 1,650 1,650 (includes E- statement issue 2/2015) Deposit and Credit Balance 710 797 850 786 Refunds NSF Returns - Checks & 84 82 95 87 Direct Debit (auto electronic) Direct Debit Accounts 17,328 17,170 17,300 17,266
Number of training hours 32 5 30 30 completed by staff
Internal Service Funds IX.13 City of Fernandina Beach, Florida Annual Budget 2016-2017 Program Goals and Objectives
1. Department: Utility Billing Division: Finance
2. Principal Programs:
A. Customer Service B. Billing C. Collection of Delinquent Balances
3. Program Goals and Objectives:
A. Enhance Customer Service
Goal: To provide excellent customer service to our citizens in a timely and professional manner. Objective: Increase customer satisfaction by decreasing response time from CSR’s through education and training. Deadline: Ongoing Measure: The number of customer requests, inquires, suggestions, and complaints made on a weekly basis verses average response time.
B. Billing Procedures
Goal: Improve billing procedures and resolve issues with the IMS program. Objective: Revise old procedures according to improved methods and corrected program issues. Deadline: Ongoing and long term goal Measure: Number of external and internal customer complaints and enhancement suggestions.
C. Collection of Delinquent Balances
Goal: Report 90 day delinquent accounts to our contracted collection agency quarterly. Objective: Decrease aged accounts and increase revenue. Deadline: Ongoing and long term goal Measure: The number and amount of aged accounts.
D. Implement New Computer Software
Goal: Assist Tyler Tech and the City’s project team with implementation process. Objective: Improved technology, security, productivity, and enhanced customer service. Deadline: December 2017 Measure: Review of current procedures and processes to determine how to integrate with new software. Develop and implement new procedures.
Internal Service Funds IX.14 City of Fernandina Beach, Florida Annual Budget 2016-2017
Utility Administration Mission Statement
The Utility Administration Division is dedicated to managing all the Utilities of the City in the most efficient business manner by maintaining standards, effective material supply, record keeping, engineering services, budget preparation and long term planning so that the current and future needs of residents, businesses and visitors are met while safe guarding the public and environment.
Internal Service Funds IX.15 City of Fernandina Beach Annual Budget 2016-2017
Organization Chart Utility Administration
Utility Director
Water Wastewater Stormwater Administration Division Division Division
Administrative Warehouse Tech Specialist (1) FT (1) FT
Full-Time: 3 Part-Time: 0 Seasonal: 0
Internal Service Funds IX.16 City of Fernandina Beach, Florida Annual Budget 2016-2017
Position Control Summary Utilities Administration
2016-2017 Position/Title Budget
Full-Time Utilities Director 1 105,165 Warehouse Tech 1 47,653 Administrative Specialist 1 40,102 Merit Pool/promotion 9,847
Total FT 3 202,767
Total Budgeted Positions 3 202,767
Internal Service Funds IX. 17 City of Fernandina Beach, Florida Annual Budget 2016-2017
Utilities Administration Fund FUND TITLE/DEPARTMENT TITLE:# SOURCES Utilities Administration Fund:530 All Utilities Administration Revenues & Cash Balances
REVENUE OBJECT #/TITLE ACTUAL ACTUAL BUDGET BUDGET BUDGET INCREASE/ 2014 2015 2015 2016 2017 DECREASE OTHER REVENUE 331.2000 FEMA Grant - - - - - 0.0% 361.1000 Interest - - - - - 0.0% 362.1000 Rents - - - - - 0.0% 369.4500 Wastewater Revenue for UA 175,000 130,000 130,000 130,000 156,500 20.4% 369.4600 Water Revenue for UA 175,000 130,000 130,000 130,000 156,500 20.4% 369.4700 Stormwater Revenue for UA 13,000 53,000 53,000 53,000 - -100.0% 369.9000 Other Revenue - - - - - 0.0% Total 363,000 313,000 313,000 313,000 313,000 0.0% INTERFUND REIMBURSEMENTS 381.1000 General / Streets - - - - - 0.0% Total - - - - - 0.0% TOTAL REVENUES 363,000 313,000 313,000 313,000 313,000 0.0% CASH BALANCE FORWARD 389.1000 Cash Balance Forward 76,174 127,869 94,400 122,200 94,800 -22.4% Total 76,174 127,869 94,400 122,200 94,800 -22.4% TOTAL REVENUE AND CASH BALANCES 439,174 440,869 407,400 435,200 407,800 -6.3%
FUND TITLE:/FUND # EXPENDITURES BY FUNCTION Utilities Administration Fund:530 Internal Service
FUND/DEPARTMENT # ACTUAL ACTUAL BUDGET BUDGET BUDGET INCREASE/ 530-1921-519 2014 2015 2015 2016 2017 DECREASE
EXPENDITURE OBJECT #/NAME PERSONNEL 1200 Salaries 184,497 190,084 190,863 195,281 202,767 3.8% 1210 Worker's Comp Reimbursement - - - - - 0.0% 1300 Temporary - - - - - 0.0% 1350 Part Time 4,895 - 31,713 - - 0.0% 1400 Overtime 85 1,031 1,000 1,000 1,000 0.0% 1500 Incentive - - - - - 0.0% 1600 Longevity - - - - - 0.0% 2100 FICA 14,261 13,855 17,104 15,015 15,588 3.8% 2200 Retirement 55,589 60,086 60,086 65,844 71,155 8.1% 2300 Health 20,975 30,453 23,498 34,337 39,318 14.5% 2301 Life 965 980 979 979 1,051 7.4% 2400 Worker's Comp 6,731 5,777 5,998 4,225 3,693 -12.6% 2500 Unemployment - - - - - 0.0% Total 287,998 302,266 331,241 316,681 334,572 5.6% OPERATING EXPENSES 3100 Professional Services - - - - - 0.0% 3200 Audit - - - - - 0 0% 3400 Contractual 4,504 3,770 3,972 3,536 5,260 48.8% 4000 Training/Travel 889 1,348 5,250 5,250 5,250 0.0% 4100 Communications 627 915 910 932 920 -1.3% 4101 Communications - Cell 1,405 1,494 1,640 1,640 1,640 0.0% 4103 Communications - Internet 1,516 1,261 1,485 1,345 1,345 0.0% 4200 Postage 7 - 1,500 1,500 1,500 0.0% 4300 Utilities - Electric 3,438 2,608 2,300 3,000 3,000 0.0% 4310 Utilities - Water & Sewer - 595 700 600 800 33.3% 4500 Insurance - - - - - 0.0% 4610 R/M Building 527 1,228 4,200 2,000 2,000 0.0% 4620 R/M Equipment 397 1,744 2,500 2,500 2,500 0.0% 4800 Promotional - - - - - 0.0% 5100 Office Supplies 2,954 2,540 4,000 4,000 4,000 0.0% 5200 Operating Supplies 2,181 1,387 6,020 6,620 6,620 0.0% 5210 Uniforms 739 520 975 800 800 0.0% 5220 Household/Instit 693 18 6,000 6,000 6,000 0.0% 5230 Gas/Oil - - - - - 0.0% 5400 Books/Subs/Dues 795 394 3,000 3,000 3,000 0.0% Total 20,672 19,822 44,452 42,723 44,635 4.5% CAPITAL OUTLAY 6200 Buildings - - - - - 0.0% 6300 Improvements - - - - - 0.0% 6400 Machinery/Equipment - - - - 0.0% 6401 Machinery/Equipment Non-CAP 2,635 - - - - 0.0% Total 2,635 - - - - 0.0% TOTAL EXPENDITURES 311,305 322,088 375,693 359,404 379,207 5.5% TRANSFERS, CONTINGENCIES, RESERVES 9900 Contingency 127,869 118,781 31,707 75,796 28,593 -62.3% Total 127,869 118,781 31,707 75,796 28,593 -62.3% TOTAL EXPENDITURES, TRANSFERS, 439,174 440,869 407,400 435,200 407,800 CONTINGENCIES & RESERVES -6.3%
Internal Service Funds IX.18 City of Fernandina Beach, Florida Annual Budget 2016-2017
Department Description & Function
1. Department: Utilities Division: Administration
2. Department/Division Function Summary:
Performs administrative, budgeting, planning, engineering, purchasing, and inventory control for the Water and Wastewater divisions within the Utilities Department; file permits with various federal, state and county agencies for projects; file monthly operating reports to state agencies; functions as support staff for City Hall; provides courteous service in response to citizen requests/complaints.
3. Department Description:
Number of Funded Employees Actual Actual Budget Budget 2013-14 2014-15 2015-16 2016-17 Utilities Director 1 FT 1 FT 1 FT 1 FT
Administrative Specialist 1 FT 1 FT 1 FT 1 FT
Warehouse Tech 1 FT 1 FT 1 FT 1 FT
Purchasing Agent 0 PT 0 PT 0 PT 0 FT
Intern II 1 PT 1 PT 0 PT 0 PT
Total 3 FT 3 FT 3 FT 3 FT 1 PT 1 PT 0 PT 0 PT
4. Program Performance Indicators:
Performance Indicators Actual Actual Budget Budget 2013-14 2014-15 2015-16 2016-17 Water O&M/Customer 275.49 324.08 259.33 271.69
Wastewater O&M Exp/customer 369.41 358.53 329.90 314.08
Internal Service Funds IX.19 City of Fernandina Beach, Florida Annual Budget 2016-2017
Program Goals & Objectives
1. Department: Utility Administration
2. Principal Programs:
Principal Programs: 1.) Administration 2.) Inventory Control 3.) Plan Review 4.) Long term planning of facilities. 5.) Engineering Services 6.) Budget preparation 7.) Fiscal review of Water and Wastewater budgets.
Short Term Goals:
Goal: Provide effective and efficient management of the Water and Wastewater Divisions.
Objective: Ensure that safety, quality of service, and maximum returns by the Department are achieved through proper management of personnel, projects, and equipment.
Measure: The Utilities Director will evaluate all lost time incidents, equipment damage reports, and projects to determine if they are meeting industry standards.
Goal: Keep expenses for the operation and maintenance of the Wastewater Division to a minimum so that the highest margin is achieved.
Objective: Monthly budget reports will be reviewed with monthly operating reports so that any activities that are outside the norm are flagged for further analysis.
Measure: The Utilities Director will evaluate the O & M expenses per customer and compare it to the average monthly revenues collected per customer.
Goal: Keep expenses for the operation and maintenance of the Water Division to a minimum so that the highest margin is achieved.
Objective: Monthly budget reports will be reviewed with monthly operating reports so that any activities that are outside the norm are flagged for further analysis.
Measure: The Utilities Director will evaluate the O & M expenses per customer and compare it to the average monthly revenues collected per customer.
Internal Service Funds IX.20 City of Fernandina Beach, Florida Annual Budget 2016-2017
Trust Funds
X.
City of Fernandina Beach, Florida Annual Budget 2016-2017
Table of Contents-Trust Funds Section Description Page # , Trust Funds Pension Trust Funds Contents Trust X.1 Pension Trust Funds Trust X.2
Trust Funds X.1
City of Fernandina Beach, Florida Annual Budget 2016-2017
Pension Trust Funds
FUND TITLE/DEPARTMENT TITLE:# SOURCES General Employees Pension:610 Pension Fund Revenues/Cash Balances
REVENUE OBJECT #/TITLE ACTUAL ACTUAL BUDGET BUDGET BUDGET INCREASE/ 2014 2015 2015 2016 2017 DECREASE
OPERATING REVENUES 312.5100 State/Fire Insurance Tax - - - - - 0.0% 312.5200 State/Casualty Insurance Tax - - - - - 0.0% Total - - - - - 0.0%
OTHER REVENUES 361.1000 Interest Earnings 353,110 363,114 380,000 365,000 450,000 23.3% 361.3000 Inc/Loss/ Realized G/L 8,680 68,371 10,400 90,000 90,000 0.0% 361.3100 Unrealized G/L 12,372 73,480 10,000 50,000 66,000 32.0% 367.0000 Gain/Loss On Investments 1,062,859 (190,279) 500,000 750,000 300,000 -60.0% 369.9000 Other Revenue 16,066 13,191 20,000 10,000 4,000 -60.0% Total 1,453,087 327,877 920,400 1,265,000 910,000 -28.1%
CITY/EMPLOYEE CONTRIBUTIONS 368.4000 Contributions From City 1,224,550 1,279,890 1,308,000 1,430,000 1,595,000 11.5% 368.5000 Contributions From Employees 268,940 265,734 280,000 260,000 335,000 28.8% Total 1,493,490 1,545,624 1,588,000 1,690,000 1,930,000 14.2%
TOTAL REVENUE 2,946,577 1,873,501 2,508,400 2,955,000 2,840,000 -3.9%
CASH BALANCE FORWARD 389.1000 Cash Balance Forward 14,877,892 16,109,138 15,527,700 17,500,122 17,176,850 -1.8% Total 14,877,892 16,109,138 15,527,700 17,500,122 17,176,850 -1.8% TOTAL REVENUE AND CASH BALANCES 17,824,469 17,982,639 18,036,100 20,455,122 20,016,850 -2.1%
FUND TITLE:/FUND # EXPENDITURES BY FUNCTION General Employees Pension:610 Trust
FUND/DEPARTMENT # ACTUAL ACTUAL BUDGET BUDGET BUDGET INCREASE/ 610-1300-518. 2014 2015 2015 2016 2017 DECREASE
OPERATING COSTS 3400 Contractual - Admin Fees 102,552 55,434 120,000 43,000 70,024 62.8% 3401 Contractual American Core 1,877 12,068 2,000 12,000 14,000 16.7% 3404 Contractual - Investment Fees - 81,580 - 110,000 82,000 -25.5% 3600 Pension Benefits Paid 1,610,902 1,348,707 1,860,000 1,848,000 2,075,000 12.3% 3610 Refund Contributions - - - - - 0.0% Total 1,715,331 1,497,789 1,982,000 2,013,000 2,241,024 11.3% RESERVES 9500 RESERVE 16,109,138 16,484,850 16,054,100 18,442,122 17,775,826 -3.6% Total 16,109,138 16,484,850 16,054,100 18,442,122 17,775,826 -3.6% TOTAL OPERATING COSTS & RESERVES 17,824,469 17,982,639 18,036,100 20,455,122 20,016,850 -2.1%
Trust Funds X.2 City of Fernandina Beach, Florida Annual Budget 2016-2017
Pension Trust Funds
FUND TITLE/DEPARTMENT TITLE:# SOURCES Police/Fire Pension:620 Pension Fund Revenues/Cash Balances
REVENUE OBJECT #/TITLE ACTUAL ACTUAL BUDGET BUDGET BUDGET INCREASE/ 2014 2015 2015 2016 2017 DECREASE
OPERATING REVENUES 312.5100 State/Fire Insurance Tax 139,589 125,589 128,000 135,000 135,000 0.0% 312.5200 State/Casualty Insurance Tax 93,715 90,379 102,000 95,000 95,000 0.0% Total 233,304 215,968 230,000 230,000 230,000 0.0% OTHER REVENUES 361.1000 Interest Earnings 418,958 419,119 430,000 412,000 425,000 3.2% 361.3000 Inc/Loss Realized G/L 8,680 68,371 10,400 90,000 90,000 0.0% 361.3100 Unrealized G/L 12,372 73,480 10,000 50,000 66,000 32.0% 367.0000 Gain/Loss On Investments 1,215,700 (232,255) 700,000 750,000 200,000 -73.3% 369.9000 Other Revenue 13,611 16,838 40,000 12,000 4,000 -66.7% Total 1,669,321 345,553 1,190,400 1,314,000 785,000 -40.3% CITY/EMPLOYEE CONTRIBUTIONS 341.2400 Contributions From City-Police 805,648 739,800 725,000 705,600 684,000 -3.1% 341.2500 Contributions From City-Fire 633,009 581,271 575,000 554,400 576,000 3.9% 368.5000 Contributions From Employees 280,577 287,839 295,000 290,000 300,000 3.4% Total 1,719,234 1,608,910 1,595,000 1,550,000 1,560,000 0.6%
TOTAL REVENUE 3,621,859 2,170,431 3,015,400 3,094,000 2,575,000 -16.8% CASH BALANCE FORWARD 389.1000 Cash Balance Forward 17,181,759 18,318,055 18,728,500 20,041,550 19,586,928 -2.3% Total 17,181,759 18,318,055 18,728,500 20,041,550 19,586,928 -2.3% TOTAL REVENUE AND CASH BALANCES 20,803,618 20,488,486 21,743,900 23,135,550 22,161,928 -4.2%
FUND TITLE:/FUND # EXPENDITURES BY FUNCTION Police/Fire Pension:620 Trust
FUND/DEPARTMENT # ACTUAL ACTUAL BUDGET BUDGET BUDGET INCREASE/ 620-1800-518. 2014 2015 2015 2016 2017 DECREASE
OPERATING COSTS 3400 Contractual - Admin Fees 114,348 57,202 125,000 40,000 71,813 79.5% 3401 Contractual American Core 1,877 12,068 2,000 12,000 14,000 16.7% 3404 Contractual - Investment Fees - 92,166 - 120,000 91,670 -23.6% 3600 Retiree Benefits 2,242,194 1,516,122 1,400,000 1,550,000 1,600,000 3.2% 3610 Refund Contributions - - - - - 0.0% Total 2,358,419 1,677,558 1,527,000 1,722,000 1,777,483 3.2%
RESERVES 9500 RESERVE 18,445,199 18,810,928 20,216,900 21,413,550 20,384,445 -4.8% Total 18,445,199 18,810,928 20,216,900 21,413,550 20,384,445 -4.8% TOTAL OPERATING COSTS & RESERVES 20,803,618 20,488,486 21,743,900 23,135,550 22,161,928 -4.2%
Trust Funds X.3 City of Fernandina Beach, Florida Annual Budget 2016-2017
Pension Funds: General Employees Pension Fund Police/Fire Pension Fund
The City’s Pension Plans, General Employees and Police & Fire, are accounted for in these Trust Funds. Each Plan has a Board of Trustees that directs the investment and expenditures of these monies.
For the General Employees Fund, revenue projections for Fiscal Year 2016-2017 total $20,016,850 including the Cash Balance Forward of $17,176,850. The sources of funding include interest budgeted at $450,000 and $1,930,000 projected from City and employee contributions.
The projected expenditures of the General Employees Fund include retiree benefit payments of $2,075,000, and administrative/investment fees of $166,024 leaving a reserve balance of $17,775,826.
For the Police & Fire Fund, revenue projections for Fiscal Year 2016-2017 total $22,161,928 including the Cash Balance Forward of $19,586,928. The sources of funding include interest budgeted at $425,000, casualty and fire insurance premium tax of $230,000, and $1,560,000 projected from City and employee contributions.
Projected expenditures include retiree benefit payments of $1,600,000, and administrative/investment fees of $177,483 leaving a reserve balance of $20,384,445.
Trust Funds X.4 City of Fernandina Beach, Florida Annual Budget 2016-2017
Glossary
XI.
City of Fernandina Beach, Florida Annual Budget 2016-2017
GLOSSARY A
Account – A term used to identify an individual asset, liability, expenditure control, revenue control, encumbrance control or fund balance.
Ad Valorem Taxes – Property taxes which are computed by applying the millage rate to the assessed value of property after all exemptions have been subtracted. Property taxes are paid to the various local governments through a single payment to the county tax collector.
Amendment – Change to an adopted budget which may increase or decrease a fund total.
Assessed Valuation – County Property Appraiser’s estimation of the fair market value of real or personal property.
Asset – Resources, owned or held by a government, which have monetary value. Assets may be tangible or intangible and are expressed in terms of cost or some other value.
B
Budget – A financial statement listing a governmental agency’s expected incomes and expenditures for a 12-month period. Florida law requires that governments have a balanced budget, with expenses not exceeding revenues. A proposed budget is prepared by the City manager and it becomes formal when adopted by the City Commission. If changes occur during the year, local governments can transfer funds within a budget or raise fees, etc., to keep the budget in balance.
Budget Hearing – Public Hearing conducted to consider and adopt the annual budget.
C
Capital Improvement Program – Governmental agencies set up five-year programs for major long term costs such as the purchase of fire trucks, buildings and land. Capital expenses are listed separately from operating expenses within the budget document.
Capital Outlay: - Costs for the purchase or additions to the land, buildings, vehicles or other equipment with a useful life greater than one year. The asset value must meet or exceed the following thresholds: Buildings $5,000 General Fund; $2,500 Enterprise Funds Building Improvements $5,000 General Fund: $2,500 Enterprise Funds Machinery & Equipment $5,000 General Fund; $2,500 Enterprise Funds Infrastructure $5,000
Contingency Fund – Money set aside for emergencies or unexpected expenses that were not anticipated when the budget was being prepared.
D
Deficit – A term generally applied to the budget as a whole, reflecting real or projected revenue shortages, meaning there are insufficient funds to cover expenses.
Department – Organizational unit of the City under the guidance of a director.
Glossary XI.1 City of Fernandina Beach, Florida Annual Budget 2016-2017
E
Enterprise Fund – A fund established to support a single service from which revenues are received from charges for services to fund the delivery of that service.
Expenditures – Expenditures include current operating expenses requiring the present or future use of net current assets, debt service, capital outlays, intergovernmental grants, entitlements, and shared revenues.
F
Fiscal Year – The budget year. For municipal and county governments, the fiscal year runs from October 1 to September 30. For school districts and state agencies, it runs from July 1 to June 30.
Franchise Fees – Money collected, usually from a private utility, in exchange for use of a governmental agency’s easements and rights-of-way. Cities and counties authorize the use of these and collect a fee in return.
Full Time Position – Position that qualifies for full city benefits, usually 40 hours.
Fund – A listing within the budget, indicating the revenues and expenditures for a specific category of operation. The largest fund is the General Fund. This fund includes subcategories that support most of the city’s operation. Other funds include those for sewer and garbage, capital projects, State and Federal grants, etc.
G
General Obligation Bond – A general obligation bond is a common type of municipal bond in the United States that is secured by a state or local government’s pledge to use legally available resources, including tax revenues, to repay bond holders.
Generally Accepted Accounting Principles (GAAP) - Uniform minimum standards and guidelines for financial accounting and reporting. The primary authoritative body on the application of GAAP to state and local governments is the Governmental Accounting Standards Board.
Governmental Accounting Standards Board (GASB) – The authoritative accounting and financial reporting standard-setting body for governmental entities.
Governmental Funds – Funds used to account for tax- supported activities. Such funds are usually classified as one of seven different types of governmental finds: (1) General Fund; (2) Enterprise Fund; (3) Special Funds; (4) Debt Service Funds; (5) Capital Projects Funds; (6) Internal Service Funds; and (7) Trust Funds.
Grant – Contributions by one organization to another for a specific purpose.
I
Impact Fee – A fee to fund the cost of a new development’s impact on various City services. This fee is charged to those responsible for the new development as a condition for obtaining a building permit.
Glossary XI.2 City of Fernandina Beach, Florida Annual Budget 2016-2017
L
Liabilities – Debts or other legal obligations arising out of transactions in the past, which must be liquidated, renewed, or refunded at some future date. This term does not include encumbrances.
M
Mill – A tax rate of one dollar ($1) per one thousand ($1,000) of taxable property value.
Millage – A figure assigned to each governmental unit with ad valorem taxing authority for use in determining taxes. It determines how much revenue the government will receive from property taxes and how much an individual property owner pays by applying the millage rate to the value of property within the City.
O
Objective – A simply stated, readily measurable statement of aim or expected accomplishment within the fiscal year. A good statement of objectives should simply be a specific standard of performance for a given program.
Operating Expenses – The costs associated with day-to-day activities of a government not including personal services or capital outlay costs.
Ordinance – A law set forth by a governmental entity, usually a municipal government.
Over Budget – Over budget in revenue means that more income was received than budgeted. Over budget in expenses means costs were more than budgeted figures, and generally necessitates that spending must stop or money be transferred into the appropriate account to balance the budget by year-end.
P
Personnel – Costs for employee salaries, wages and fringe benefits.
Prior Year Carryover – Money not spent on one fiscal year, but carried forward to the next budget. Cash carried forward can be used to pay operating expenses at the beginning of a fiscal year before tax revenue are collected, or during a fiscal year if anticipated revenues have not yet been collected.
Proposed Budget - The budget proposed by the City Manager to the City Commission for review and approval.
R
Recurring Revenues – Revenues that can be expected to be received each year unless specific action is taken to eliminate the source.
Referendum – A question voted on by the citizens of the local government.
Resolution – An expression of a governing body concerning matters of administration, an expression of a temporary character, or a provision for the disposition of a particular
Glossary XI.3 City of Fernandina Beach, Florida Annual Budget 2016-2017 item of the administrative business of the governing body.
Revenue – Income received by the City from a variety of sources including taxes, fees, charges for services, grants, borrowing, or other governmental agencies.
Rolled-Back Millage Rate – A tax rate the county property appraiser determines is necessary to give a governmental agency the same amount of property tax dollars it received during the previous budget year.
S
Special Assessment – A compulsory levy made against certain properties to defray part or all of the cost of a special improvement or service deemed to primarily benefit those properties.
State-Shared Revenue – Money that cities and counties receive from the state. It includes the local share of cigarette taxes, fuel taxes, mobile home license taxes, liquor taxes and sales taxes based on a distribution formula set by State law.
Statute – A written law enacted by a duly organized and constituted legislative body.
T
Taxable Valuation – The value of property after all allowable exemptions have been subtracted; the value on which ad valorem taxes are computed.
Trim Bill – Florida’s Truth in Millage law requires cities to calculate next year’s budget on the same tax dollars they received during the current fiscal year.
U
Under Budget – Under budget in expenses means either the agency has been spending at a slower rate than expected, or that expenses were over estimate when the budget was prepared. Under budget in revenues means that money being collected from the various sources is not as much as was anticipated; it might necessitate spending adjustments.
User fee – The charging of fees for the use of services such as recreational, sewer and garbage services.
Utility Taxes – Taxes paid to municipalities by users of telecommunication services, electricity, water, natural gas, bottled gas and fuel oil.
V
Valuation – The dollar value of property assigned by the county property appraiser.
Glossary XI.4 City of Fernandina Beach, Florida Annual Budget 2016-2017
Appendix
XII. City of Fernandina Beach, Florida Annual Budget 2016-2017
Table of Contents Section Description Page #
Appendix User’s Guide Appendix XII. 1 Frequently Used Acronyms XII. 5 Resolution adopting Fiscal Year 2016-2017 Budget XII. 7 Resolutions adopting Operating and Voter XII. 9 Approved Debt Millage
Appendix XII City of Fernandina Beach, Florida Annual Budget 2016-2017
City of Fernandina Beach Adopted Budget For Fiscal Year 2016-2017 User’s Guide
Understanding the Budget
The budget for the City of Fernandina Beach is designed to present financial and service information in a single document. This budget is prepared in conformance with rules and regulations developed for use by local governments, and is intended to ensure the meeting of certain criteria established by budget officials from throughout the United States and Canada. The four criteria are:
1. The budget must serve as a policy document. 2. The budget must serve as an operating guide. 3. The budget must serve as a financial plan. 4. The budget must serve as a communication device.
1. The Budget as a Policy Document As a policy document, the budget indicates the level of services and capital improvements provided by the City during the next fiscal year. The opening message addresses fiscal policy issues for the current and future years, and will summarize the changes in programs and capital improvements to be provided during the year.
The budget is the Commission’s fiscal policy for the programs and services provided by the City to its residents. The budget identifies the sources of revenue and the expenditures for each department and the capital improvement programs. The budget includes descriptions of the services that will be performed by each department and the goals and objectives for the new budget year.
The budget includes goals and objectives for each department and includes how the organization will deliver services and the constraints under which the city operates.
2. The Budget as an Operations Guide The budget has been prepared using the line-item approach, and indicates how departments are organized to provide services to the community. The budget is grouped by types of funds. The types of funds include General Fund, Enterprise Funds, Special Funds, Debt Service Funds, Capital Project Funds, Internal Service Funds, and Trust Funds.
Each of the operational funds, including General Fund and Enterprise Funds have provided a mission statement, description, goals, and objectives. These funds also include organizational charts and details of personnel services by position control summaries.
The City of Fernandina Beach has included a performance measurement system to provide objective methods for the measurement of results by department or division.
Appendix XII.1 City of Fernandina Beach, Florida Annual Budget 2016-2017
3. The Budget as a Financial Plan As a financial plan, the budget outlines the cost of City services and how they will be funded. The revenue and expenditures highlights sections provide information regarding major revenues and expenditures, as well as other financing sources and uses for the annual budget.
The Budget Message includes items that have been considered important issues in the community including projects and citizen desires.
The Budget includes graphs that will assist the reader in revenues and expenditures details. We have included graphs that explain the grants that have been received in the prior fiscal year and confirmed sources of grants in the current budget year.
4. The Budget as a Communications Device The budget is designed to be user-friendly with summary information in text, charts, tables, and graphs. The Table of Contents provides a listing in the order of the sections in this document. There is a glossary section that includes a list of terms that may be helpful to the reader. Any questions regarding the City budget document may be addressed by calling the City Finance Department at (904) 310- 3325.
Format of the Budget Document
The Budget document has thirteen tabs that divide the budget information into sections for easy reference. The Table of Contents lists the sections and the important topics or highlights within each section. The General Fund provides general governmental services including administration, finance, legal, public safety, and recreation. These operations are traditionally associated with the government operations of the city which are not required to be accounted for in another fund. The Capital Project Funds account for financial resources to be used for acquisition or construction of major capital facilities and improvements.
Annual Budget Procedures
In accordance with the City of Fernandina Charter, the City Manager must prepare and submit to the City Commission an Annual budget, Budget Message, and Capital Program.
1) Budget Adoption-The Commission shall by Resolution adopt an annual budget pursuant to general law in accordance with the City of Fernandina Beach Charter.
2) Balanced Budget – Each annual budget adopted by the Commission shall be a balanced budget in accordance with the City of Fernandina Beach Charter.
3) Budget Amendments – The annual budget is adopted by Resolution and may only be changed by Resolution. Further changes such as transferring of available funds within a specific department or division may be authorized by the City Manager or the Commission in accordance with the City of Fernandina Beach Charter and Ordinances.
Appendix XII.2 City of Fernandina Beach, Florida Annual Budget 2016-2017
Budget Calendar for 2016-2017
The City Commission adopted a preliminary combined millage rate of 6.3044 on July 26, 2016, for use on the Notice of Proposed Property Taxes (TRIM notice) mailed to all property owners. In accordance with state law, the tentative millage rate is adopted by the Commission at the first budget hearing in September and this rate cannot exceed the preliminary rate adopted by the Commission in July except by re-notifying by mail all affected property owners. Additionally, the tentative rate approved at the first budget hearing cannot be increased at the final budget hearing.
The following budget calendar was sent to all Departments within the city prior to the beginning of the budget process.
April 13, 2016 - Budget Kick-off Meeting 10:00am - Department Mission Statements, Department Descriptions, Goals and Objectives, and Performance Measures will be discussed. - Budget Worksheets distributed to Department Directors - Grant Applications to Non-Profit Agencies
May 9, 2016 Initial Budget Requests, Revenue Projections, Statement of Level of Service, five year Capital Improvements Plan, Department Mission Statements, Goals and Objectives due to Controller’s Office Applications due from Non-Profit Agencies
May 16-20, 2016 Controller and City Manager review requests
May 23-31, 2016 City Manager and Controller will meet with Directors to review and June 1, 2016 revise budget
June 8-10, 2016 City Manager meets with City Commissioners one on one to discuss preliminary budget proposals
July 1, 2016 Property Appraiser certifies Taxable Value
July 1-18, 2016 City Manager prepares Proposed Budget
July 19, 2016 Submission of Proposed Budget to City Commission
July 26-29, 2016 City Commission adopts Proposed Millage Rate SPECIAL MEETING
August 4, 2016 Deadline for Proposed Millage Rate to Property Appraiser
August 1-19, 2016 City Commission Budget Workshops
September 6, 2016 Tentative Date for Budget Hearing and Commission Reading of Statement regarding Millage Rate
September 16, 2016 Advertise Budget Summary and Hearing Date
September 20, 2016 Commission Final Budget Hearing and Approval of Budget and Millage
October 1, 2016 New fiscal year begins Appendix XII.3 City of Fernandina Beach, Florida Annual Budget 2016-2017
Budget Process Responsibilities
Budget preparation, adoption and implementation are a cooperative effort among a number of officials in local government. Responsibilities are divided between the legislative and administrative body.
Legislative Role The legislative role consists of establishing the overall budgetary and programmatic policy. The City Commission sets the policy and direction the City shall take in its efforts to deliver services to citizens through adoption of its annual budget and program of municipal services. The budgetary process serves as the tool to ensure that the needs of the City are met as much as possible with available resources. Policies and guidelines established by the City Commission serve to focus the efforts of staff on areas of service and priorities by the types of expenditures and activities to be funded. The City Commission has authority for adoption of the final budget for the fiscal year and for any revisions over the course of the year. The City Commission sets all tax rates and charges for services through its legislative authority and policy direction. Through these processes and adoption of the annual budget, the City Commission establishes the disposition of all City revenues and the overall levels of service that are provided to the citizens.
Administrative Role The administrative role in the budgetary process involves the preparation of a budget estimate (referred to as the Proposed Budget) according to the City’s charter and Section 71 of the Code of Ordinances for consideration by the City Commission, as well as information recommending and explaining the current fiscal conditions and needs for the ensuing period.
The City Charter directs that the administrative role in the budgetary process is placed upon the City Manager as chief administrative officer. In conjunction with the Controller, the City Manager ensures that the budget calendar is accomplished and budget information is accurate, complete and presented in a common and understandable format. The City Manager issues guidelines regarding cost limitations, evaluates departmental requests as they relate to policy guidelines, and balances expenditure requests with available revenues.
The City Manager, with the assistance of the Controller, is responsible for the implementation of the approved budget. This task includes: ensuring that departments do not exceed budget limits; conducting periodic projections of expenditures and comparing them to available resources; reviewing and approving requests for transfers from one budget item to another; preparing reports on the financial condition of the City for the City Commission and the general public; and monitoring departmental performance to determine potential problem areas. Finally, the City’s compliance with State budgeting and accounting requirements, local, State and Federal regulations and its adopted budget is checked through the services of an independent auditor.
Financial Policies
There are several financial policies followed in the daily operation of the City as distinguished by the source of their authority: those established by City Commission action and Administrative Policies as established by the City Manager. Policy documents passed by the City Commission include purchasing policy, travel policies, and personnel policies. In
Appendix XII.4 City of Fernandina Beach, Florida Annual Budget 2016-2017
Frequently Used Acronyms
Florida Boating Improvement AAC Airport Advisory Commission FBIP Plan ADA Americans with Disabilities Act Fernandina Beach Youth FBYAC Advisory Committee ALS Advanced Life Support Florida Department of FDEP ANC Arts & Culture Nassau Environmental Protection ARC Atlantic Recreational Center FDOS Florida Department of State Florida Department of FDOT BOA Board of Adjustment Transportation Building Officials Association of Federal Emergency Management BOAF FEMA Florida Agency Community Development Block Federal Insurance Contributions CDBG FICA Grant Act Community Development CDD FIND Florida Inland Navigation District Department Code Enforcement & Appeals FLUM Future Land Use Map CEAB Board FOL Friends of the Library County Emergency Management CEMP Florida Recreation Development Plan FRDAP Central Florida Police Benevolent Assistance Program CFPBA Florida Recreation and Parks Association FRPA Association CIP Capital Improvement Plan FT Full-Time COA Certificates of Approval FTE Full-Time Equivalent CPI Coastal Partnership Initiative Generally Accepted Accounting GAAP CRA Community Redevelopment Area Principles Governmental Accounting GASB DHS Department of Health Services Standards Board DOS Department of State GEPP General Employees’ Pension Plan DUI Driving Under the Influence GF General Fund Emergency Management Government Finance Officers EMPA GFOA Preparedness and Assistance Association EMS Emergency Medical Services GIS Geographic Information System EPA Environmental Protection Agency GOB General Obligation Bond EPH Environmental Public Health GOC Greens & Oversight Committee ERP Enterprise Resource Planning HDC Historic District Council Human Resource Information F&B Food and Beverage HRIS System FAA Federal Aviation Administration Heating, Ventilating, and Air HVAC Conditioning
Appendix XII.5 City of Fernandina Beach, Florida Annual Budget 2016-2017
International Association of Fire IAFF R/M Repair/Maintenance Fighters Information Management RFI Request for Information IMS Services RFP Request for Proposal ISO Insurance Services Office S Seasonal IT Information Technology Staffing for Adequate Fire and SAFER LBTR Local Business Tax Receipt Emergency Response LDC Land Development Code SBA Small Business Administration MLK Martin Luther King SEU Selective Enforcement Unit St. Johns River Water SJRWMD N/A Not Applicable Management District National Flood Insurance NFIP SOP Standard Operating Procedures Program National Fire Protection TBD To Be Determined NFPA Association TDC Tourist Development Council O & M Operation & Maintenance TRC Technical Review Committee OPEB Other Post-Employment Benefits UB Utility Billing PAB Planning Advisory Board United Brotherhood of UBC PCC Peck Center Committee Carpenters Board of Trustees Police & Fire UCR Uniform Crime Report PFPP Pension Plan URL Uniform Resource Locator Parks & Recreation Advisory PRAC Committee VPN Virtual Private Network PSA Public Service Announcements Waterfronts Florida Partnership WFPP Program PT Part-Time
Appendix XII.6 Appendix XII.7 Appendix XII.8 Appendix XII.9 City of Fernandina Beach, Florida Annual Budget 2016-2017
Index
XIII. City of Fernandina Beach, Florida Annual Budget 2016-2017 Index Department Section Page Airport Fund Enterprise V.12 Aquatics General IV.14 Bond Debt Service Debt VII.2 Capital Expansion Trust Fund Capital VIII.9 Capital Improvement 5-year Plan Capital VIII.13 Capital Improvement Fund Capital VIII.3 CDBG – Economic Development Fund Special VI.8 CDBG – Housing Trust Fund Special VI.6 Cemetery Fund Special VI.18 Central Garage Internal Service IX.2 City Clerk General IV.11 City Commission General IV.7 City Manager General IV.18 Community Development – Building & Permitting General IV.90 Community Development – Code Enforcement General IV.107 Community Development – Planning General IV.99 CRA Special VI.23 Downtown District General IV.118 Facilities Maintenance General IV.60 Federal Forfeiture Fund Special VI.4 Finance (Controller) General IV.25 Fire General IV.81 Glossary Glossary XI.1 Golf Course Operations Fund Enterprise V.2 Human Resources General IV.41 Information Technology General IV.33 Law Enforcement Recovery Special VI.25 Law Enforcement Trust Fund Special VI.2 Legal General IV.50 Library General IV.121 Local Law Enforcement Block Grant Fund Special VI.16 Long Term Debt Debt VII.9 Marina Debt Service Debt VII.6 Marina Operations Fund Enterprise V.45 MLK Center General IV.136 Peck Center General IV.132 Non-Departmental General IV.58 Other Services General IV.151 Parks General IV.129 Pension Trust Funds Trust X.1 Police General IV.66 Recreation General IV.123 Resolution Adopting Budget Appendix XII.7 Resolutions Adopting Millage Rates Appendix XII.9 Sanitation Operations Fund Enterprise V.19 Storm Water Management Enterprise V.38 Streets General IV.111 Total City Debt Service Debt VII.8 Transfers, Contingencies & Reserves General IV.153 User’s Guide Appendix XII.1 Utilities Administration Internal Service IX.15 Utility Acquisition Debt Service Debt VII.4 Utility Billing Internal Service IX.8 Utility Tax Fund Special VI.14 Wastewater Impact Fees Fund Special VI.10 Wastewater Improvement Fund Capital VIII.11 Wastewater Operations Fund Enterprise V.22 Water Impact Fees Fund Special VI.12 Water Operations Fund Enterprise V.30 Youth General IV.140
Index XIII.1