SAUNE COUNff BOARD (E COMMISSIONENS' M'NUIES fuesddv. June 73, 2Ot7
Public Forum
7 cntl To Ordel Commissioner Monte Shadwick called the meeting to order at 9:00 AM. Jamie Allen, salihe County Clerk, called the roll of attendance with all commissioners pres€nt for the following agenda.
2 Public Forum Judy Larson, Salina, discussed the increase in tarmac on Magnolia Road between 9th Street and Centennial Road. she stated it could do damage to surrounding plants and needs addressed.
3 Approval ol Public Forum Commissioner Rodger Sparks moved to approve the agenda forthe public torum as presenled. Seconded bY Commissioner Robert Vidricks€n. Motion passed 5-0.
4 Apprctml oJ County Commission Mlnutes for lune 5, 2077 Commissioner James I Weese moved to accept the Couhty Commission minutes of June 6, 2017 as presented. Seconded bv commissioner Rodger Sparks. Motion passed 5-0.
5 Prcdamotion tor Elder abuse Awateness Month Courtney Train, oVACK, presented a proclamation for Elder Abuse Awareness Month. Inthe state of Kansas there are an estimated 55,375 cases ofelder abuse each year, and 26% ofthe reported elder abuse cases in the west regions of Kansaswere within the 10 counties the Domestic Violence Association ofCent.al Kansas serves. The establishment of Elder Abuse Awareness Month willbenefit older people, theirfamilies, health services and communities regardless of socioecooomic status, gender, sexual orientation or ethnicity. Saline County must work toward ending elder abuse by assisting victims in accessingthe information and supportive services they need, creating better and more resources for older adults in need, institlting effective intervention and prevention policies, and ehgaging in discussion with tamily members and peers to promote awareness and prevention of the quiet epidemic of elder abuse. Courtney Train requested the Saline County Board of County Commissioners to proclaim lune 2017 as Elder Abuse Awareness Month in the County of saline and urges all citizens to work together to help protect elder adults from abuse, neglect, and exploitalion because it is imperative that we refuse to tolerate rhe indignitv of Elder Abuse. There will a film showing of Age of.,ustice tollowed by a discussion on Jrne 20 at 1:30 PM at the Senior Center and she will al5o be doing a stafftrainihg at Eaglecrest- Commissioner Rodger Sparks moved to declareJun€ 2017 as Elder Abuse Awareness Month for saline county. Seconded by commissioner Michael J white. Motion passed 5-0. SAUNE CUINTY EOARD OF COiI/i,MISS//ONERS MiNUTES CONTINUED fuesdoy. tune 73. 2077
6 RFA iue17 Eleclion Equipment
lamie Allen, Saline County Clerk, discussed RFA S146-17 €le.tion Equipment. The request is for authorization for replacement of the current voting system. All voting equipment is to be cornpliant with Federal and State requirements as promulgated by the Help America Vote Act of 2002 and the laws ofthe State of Kansas. The Saline County Clerk is requesting to purchase the Election Systems and Software Voting System. The System includes: 38 model DS200; 43 4GB Flash Drives; 138 Expressvote Ballot Marking Device Terminal; 138 Soft Sided Cases; and Electionwar€ Software - PYO standard. This also includes Equipment Operations Training five day softu/are training, lnstallation/Acceptance Testing, one year hardware and softwar€ warranty, customer discount, state pricing and trade in allowance. The total cost to be paid out ot the County Clerk's Clp fund is 5514,000.00. Total Annual Post War.anty license and Maintenance and Support F€es will be 552,435.00. Staff recommends purchasing the new votihg system as requested. The current voting system in use is 11 years old, but has an estimated 10 year life expectahcy. The proposed voting system will provided a physical record of each vote cast; enhance audio capabilities, transparency and openness to public; upgrade reporting capabilities; enhance overall voter experience and promote voter contidence through increased efficiency, transparency, and accountability for ele.tions, reconciliations and reporting of results_ Commissioner Monte Shadwick asked about polling locations. Commissioner Robert Vidricksen stated that he was unsure of his decision at this time so he would probably vote nay. Commissioner lvlichael J White moved to approve the purchase otvoting equipment as listed in RFA #146-17 to be taken from the 2017 CIP fund in the amount of S514,000.00 and authorize the County Administrator to plug in S52,435.00 for maintenance and support in the 2018 budget. Seconded by Commissioner Rodger Sparks. Motion passed 4-1 with Commissioners Monte Shadwick, MichaelJ White, RodEer Sparks, and James I Weese votang aye and Commissioner Robert Vidrick5en voting nay.
7 RFA #14:t-17 Pott Pod Unt'J jamie Allen, Saline County Clerk, r€viewed RFA#143-17 to purchase 65 Poll Pad unirslrom Knowink Election Solltiont. Each unit includes: iPad Wifi 329b, Char8er, Stand, Stylus, lst year Software License, MDM Enrollment, and Basic Poll Pad Manager, KS VR {Elvis) Integration, Start Micronics Bluetooth Receipt Printer, Poll Pad Transporl Case, Set Up and Delivery. Total cost for the Poll Pad Units is 562,010. Staff recommends purchasin€ the Knowink Poll Pad Units using CIP funds. The poll pads will expedite the process ofvoter check in and posting ofvoter credit after the election and is user friendly for pollworkers and voters. The Knowink Poll Pad Units will diminish human error and will assist greatly in running an accurate and efficient election. The Poll Pads will also save on paper and printing costs. This voting solution has the capabilitv to connect both the election oflice and the polling location including sending messages/questions back and forth, standaadizing the check in process, and rec€iving voter statistics instantly. Commissioner Rodger Spa.ls moved to approve the purchase of65 Poll Pad Units from Knowink Election Solutions in the amount of SG2,O1O to be taken from the 2017 CIP fund and 58,125.00 for maintenance and support. Seconded by Commissioner MichaelJ White. Motion Dassed 5{.
8 Adjounment
Commissioner RodSer Sparks moved to adjourn the meeting at 9:29 AM. Seconded by Commissioner James L W€ese. Motion passed 5-O.
Meetlng - Coll To Order
Commissioner Monte Shadwick called the h€eting to order at 9:32 AM with all Commissioners present for the following agenda. SAUNE COUN|Y BOARD OF COlyfrrltSStONEnS' MTNUIES Cff{flNUED fuetdov, tutp 73. 2077
3 RFA i147-17 water control Sy5tems for the tuline County loil Major Erent Melander from the Saline County Sheriff's Office discussed RFA #147-17 Water Control Systems for the saline County Jail. on April4, 2016, the saline county commission approved a clP request for a water control system to be installed in the jail. The amount approved was S100,0m. Requirements for this purchase include electronic replacement valves for inmate toilets, lavatoaies and showersthat would.ontrolthe number ottim€s each device was used in a given period; the replacement valves that could be relrofitted to the existing plumbing furniture and fixtures; the amount of water per use could be regulated; requir€d that these valves be accessible via a Windows based computer program and controllable by Corrections Staff; on_ site training by the manufacturer prior to the start ofthe project, during the project and after the completion ot the project as well as being available for any installation issue during this process. Staff recommends the Board of County Commissioners approve this request for the purchase of valves, equipment and service from l_ Con Systerns, Inc.; in the amount of 591,808.98. The bid frorn l-Con Systems is below the approved 2017 CIP funding for this project. This is estimated to saveS,M,333.0o peryearon waterand sewa8e cost. There will be an additional savings cost for fuel used to heat the water. Commissioner Robert Vidricksen moved to approve RFA f147-17 Water Control Systems for the Saline County Jail to l-con Systems Inc. for S91,8o8 98- S€conded by Commissioner Michael J White. Motion passed 5_0.
4 Phom'pcist Contrcd Jason liller, Health Department Directot disaussed the change in rate request. The request is to change from 560 per visit to 575 per visit. lt was the consensus ofthe Commission to have the Commission Chahman Monte shadwick, sign the contract.
5 Regionol Publk Heolth Emetgency Prcpotedness Grdnt Jason Tiller, Health Department Director, requested spending authorityforthe Regional Public Health Emergency Preparedness Grant in the amount ot 55,a73.37. commissioner MichaelJ White moved to approve spending authority for the grant money. Seconded by Commissioner Rodger Sparks Motion passed 5_0.
6 County Adminlstrato/,s U$ote Rita Deister, County Administrator, reminded th€ Commission about the CityofSalina meeting at 4 PM and stated Commissioner Robert Vidricksen would be attending the social. She also discussed the CommunitY Corrections building the lease is up and the county is looking at other options, Rita Deister stated the Extension office expects to be moving out of the city county building by late fall. commissioner Robert Vidricksen stated that the county should get the square footage and gel ideas for the space.
1 Purple Wove Audion Request Rita Deister, County Administrator, discussed the request to sell Road & Eridge equipment on Purple Wave. Commissioner Michael J White moved to declare the items of no value and sell on Purple Wave Auctions. Seconded by commissioner Rodger sparks- Motion passed 5-0.
8 Meeting tt - Adloumment
Commissioner Michael J White moved to adjourn the meeting at 9:57 AM. S€conded bV Commi$ioner James L Weese, Motion Dassed 5-0,
9 Meeting,tl - Colt fo Order Commissioner Monte Shadwick called the rneeting to order at 10:05 AM with all Commissioners present for the following agenda.
1864 SAUNE COUN|Y BOARD OF COMMISSIONERS' MINUIES CONNNUED fuesdov. June 73- 2077
10 2078 Budget Review Rita Deister, County Administrator, presented the 2018 budget for review. Commissioner Robert Vidricksen stated he would like to see the cost breakdown for rhe 5357,872 for the Juvenile Center. He also stated the Expo center has had a hard time keeping employees because ofthe uncertainty ofthe Expo Center. The Commission dilcussed the Commission on Agang funding and the need to review the audit. Commissioner lames IWeese said the audit should be at Commission on Aging's next board meeting on Wednesday, June 21st. Rita Deister informed the Commission that the auditor will be here July 6th and at this point we have no problems complying with the tax lid.
11 Executit€ Scssion
Commissioner Michaell White moved to recess to Executive S€ssion underthe Employee/Employer Negotiations Exception to the Kans3s Open Meetings Act. Seconded by Commissioner Rodger Spa.ks. Motion pass€d 5-0. Also present werc Rita Deister, County Administrato. and Marilvn leamer, Human Resources Dire.tor. The Executive s€ssion began at 11:53 and reconvened at 12:08 PM. No action was taken. t2 CW of tulino Meeting ond luvenile Center Discusslon Commissioner Monte Shadwick discursed the meeting about the Expo Center yesterday with the City of Salina City Commission. Commissioner Monte Shadwick stated he was happy with the meeting. Commissioner Robert Vidricksen discussed the length ofthe lease and cost. Commissioner James Lweese stated the Expo Center is of tremendous importance. Commissioner Michael J White and Rodger Sparks toured the Juvenile Center last week and stated the Jail Reduction Committee is possibly looking at it as a sanction house,
Meeting ,lt - Adjounment Commissioner Robert Vidricksen moved to adjourn the meeting at 12:19 PM. Seconded byCommissaoner Monte Shadwick- Motion passed 5-0.
14 Meetings Ataended
June 12 - City-County Expo Tour: Commissioners Monte Shadwick, Robert Vidricksen, Rodger Sparks. and MichaelJ What€
Documents Signed A,/P Detail Check Register; A/P Detail Wire Register; Cash Requirement 5ummary; Payroll Register; County Commission Minutes for May 30,2017; County Commi5sion Minutes forJune 06.2017; €mployee Recognitions; Proclamation for Elder Abuse Awareness Month; Software license and S€rvice Agreement with Knowlnk Innovative Election Solutions; Regional Public Health Emergency Preparedhess Grant; Pharmacist on Cont6ctj Real Estate #2017 000377, 372-37 4
Oftice Collers
Tim Horan with the Salina]ournal, Karen Shade, Judy Larson
BOARO OF COI,NTY COI,|MES|ONER5 SAUNE COUNTY, I(AiSAS
Foo.rl Wr*tut Vktcrtor''''n SAUNE COUN|Y BOARD OF COMMISSIO'/ERS' MINUiES CON|'NUED Tuesdov. lune 73. 2077 &kee-,*/,'!L
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coll To Odel
commissioner Monte shadwick called the meeting to order at 9:04 AM with commissioners Monte shadwick, Robert Vidricksen, James I Weese and Michael J White present and Commissioner RodSer Sparks absent for the followinB agenda.
RFA M/18-77 lmdge Enobling Lkense
Brad Bowers, lT Director, reviewed RFA #148-17 lmage Enabling l-ic€nse. The request is for the purchase of image enable licensine from Justice Systems Inc. for the purpose of image enabling the Futlcas€ application software i n use by the Sa lin e County Attorney. The cost of the u pSra ded licens€ is 518,5 95 . The County Attorney uses the Fullcase application to manage the legal sjde of filing, updating, and managing cases. With the onset of eFiling, mandated by the State of Kansas, uploading and attaching legal docu menls to cases in Fullcase has increased the workload ofthe support statf considerably. Today, due tothe increased workload that e-filinB requires, image enabling the Fullcas€ application will make the support staff much more efficient. lmage enabling the Fullcase application will allow support staffthat have desktop scanners installed to scan in a hard copy document and attach the image to the case trom their desktop. saline Countv bud8€ted SlS,59S.00 for this project in the 2OlT TlP budget. Staff recomm€nds approvalofthis budget exp€nditure. tt was th€ cons€nsus of the Comrnission to put RFA #148-17 lrnage Enabling ticense on the public forum for next
Juvenile Detentlon Center discussion
[t. Sean Kochanowski from the Saline County Sheriff's oftice discussed the Juvenile Detention Center. Saline County is on a 5 year rolling average with 15 other counties; and pays a percentage of the 5850,000. The funding formula is done by a board member. The contract date starts on July 1st and the board is meeting tomorrow to approve the budget. Lt. Seah Kochanowski also talked about budgets for the School Resource Officers. The schools pay 30% and the county pays 7fflo.
Cou nty Admi nistrotor Updote Rita Deister, County Administrator, discussed the Extension Office, including the Building Authority contract and the floor plan- The floor plan includes 2,000 square feet, four offices with windows and two without windows. Rick Lamer, [ivestock and Expo Director and Rita Deister di5cussed the Expo Cent€r- Rita Deister Bave information regarding the Dexter Cattle Show; the facility in Ardmore, Oklahoma; a contract for land south of Salina that was purchased a5 the future site for the Expo Center; inforrhation on the CIP; and the Oakdale/Kenwood agreement. Commissioner Michael J White stated that we have a plan from 2OO2 th€ Commission should review.
2018 Sudget Appeot Sheriff Roger Soldan discussed his budget appeal regarding the proposed Contingency Fund. At this time there is no funding for the proposed CIP projects for 2018 or the contingency fund. A five year plan was requested and submitted, from that plan roughly 5225,0OO a year was requested for CIP to repair/replace large value items that can not be completed with the regular lane item budget. Things like parking lots. roof, chiller for the jail, future generator replacement, etc. The Sheriffs Office had two items approved for this year in Clp, one being the water system which was just approved and the other for a sew€r line replacement for the old jail. Currently there is 5309,989 in the ClP, 5114,00p will be used for the parking lot and 591,808 for the new water system. That will leave 598,181. Sheriff Soldan is requestinC 5300,000. Sheriff Soldan also stated the jail has 295 inmates as ofthis morning, and is fully staffed, Commissioner Robert Vidricksen stated that the Commission should let the Sheriff prioritiae his CIP cost. The Commission came to a consensus to have Rita Deister enter 5225,000 minus the carryover from 2017 into the 2018 CIP budget for review.
Executive Session
Commissioner Robert Vidricks€n moved to recess to [xecutive Session under the Employer/Employee Negotiations Exception to the Kansas Open lvleetings Act. Seconded by Commissioner James L Weese. Motion passed 4-0, Also present were Marilyn Leamer, Human Resources Director and Rita Deister, County Administ.ator. The Executive Session began at 9:57 AM and the s€ssion reconvened at 10:17 AM. No action SAUNE COUNTY EOARD OF COMM'SSIONENS' M'NUTES CONNNUED Tuesdov. rune 20. 2077
Adjoumment Commassioner James LWeese moved to adjourn the meeting at loilT- Seconded byCommissioner Michaell White. Motion oassed 4-0.
Meeting ,t - Coll fo Oder Commassioner Monte Shadwick called the m€etihg to order at 10:L9 AM with Commissioners Monte Shadwick, Robert Vidricksen, James I Weese, and Michaelj white present and Commissioner Rodger Sparks absent for the following agenda.
Centrct Konsos Distrid Ertension OIfice Tour
Carl Garten, Central Kansas District Director, gave the Commission a tour ofthe Extension Office. Commissioner Robert Vidricksen stated he would like to move the Administrative Resource Center to this
10 Meeting tt - Adjoumment Commissioner James I Weese moved to adjourn the meering at 10:24 AM. Seconded by Commissioner Monte Shadwick. Motion passed +0.
Meetings Attended
June 19: Central Kansas Mental Health Center - Commissioner Michael J White; lune 20: Building Authority Board Meeting - Commissioners Michael J White and Robert Vidricksen.
!2 Doeuments ggneC A/P Detail Check Register; A,/P Detail Wire Register; Cash Requirement Summary; Payroll ReSister; Real Estate #2017000378, 381, 383, 385, 387, 389, 391, 393, 395, 397, 399, 401, 402,40/-,406,404, 470,472,414, 416, 4L8, 420, 422. 424,426, 42a, 432, 434
13 OIrice Cqllers Tim Horan and lean Kozubowski with the Salina Journal; Norman Mannel; ludy [arson; Karen Shadei Greg SteDhens
80A8D OF COUrrrTY COMMBSIOI{ERS saut{E couN xA[rrsAs
Ro,Ett tlr&/r*5en, Vte Clphmon SAUNE CIruNfl BOARD OF COMM'SSIONERs MINUTES CONI//NUED fuesdov,lune 20, 2077 +!'li;;l\t idl::. CLERK I ".?h;riffio Mkhoel t Whll€, Comml,!,lo,tcr
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1869 SAUNE COUNIY BOA,RD OF COMMISS'ONEBS' MINUIES fuesdov. tune 22. 2077
Public Forum
7 Coll fo Oder Commissioner Shadwick Monte called the m€eting to order at 9:OO AM_ Cheryl Blake, Deputy County Clerlc called the roll of attendance with all Commissioners present for the following agenda.
2 Approvol of public Forum Agendo commissioner Robert vidricksen moved to approve the agenda for the pubric forum as presented. seconded by Commissioner .,ames I Weese. Motion passed 5-0.
3 Awrovdl ol County Commlssion Minutes fot June 73, 2077 commissioner Rodger sparks moved to accept the county commission minutes ofJune 13,2017 as presented. Seconded by Commissioner Michael J White. Motion passed 5-0.
4 RFA #74&17 hqge Enobling License Brad Bower, Computer Technology Director, reviewed RFA fl148-17 tma.e Enabling tacense. The request is for the purchase of image enabre ricensing from rustice system rnc. for the purpose of image enabring the Fulcase apprication software in use by the sarine county Attorney. The cost of the upgraded ricense is s18,595. The couhtyAttorhey usesthe Fulcase apprication to manaSe the regarside offiring, updating, and manaSingcases. with the onset ofeFiling, mandated by the state of Kansas, uproading and attaching regardocuments to cases in Fullcase has incr€ased the workroad ofthe support staff considerabry. we have not optecr to image enabre th€ tullcase application for years many because ofthe cost. Today, due to the increased workload that e-filing requires, image enabling the Fullcase application will make the support staff much more efficient. lmage enabling the Fullcase applacation willallow support staffthat have desktop scanners installed to scan in a hard copy document and attach the imaSe to the case from their desktop. saline countv budgeted s18,595 for this project in the 2017 TrP budget staff recommends approvarofthis bud8et expenditure. commissioner Robert vidricksen moved to epprove the purchase of image enabre ricenge for ihe Fuircase apprication as budgeted in the 2017 TIP fund for S18,595. Seconded by Commissioner Michael J Whit€. Motion passed 5-0.
5 Mosquito Contol Educotion CompEtgn Jason Tiller, Health Department presented Director, the mosquito controreducation campargn. He discussed the different species ofmosquitos and the various viruse5 they spread. He arso discussed prevention on an individualand county rever. He arso informed everyohe that every wednesday is Dump Day; citizens shourd dump out any tires or containers that may have water in them to herp prevent the treeding of mosquitos. lason Tiller discussed the ongoing surveilance with mosquitos. weekry mosquito surveitance has begun in Reno, Sedgwick, and Shawnee counties_ Bi-weekly mosquito surveillance has begun in Johnson County. The west Nile virus positive mosquitoes have been found in Johnson, Reno, and shairnee counties. No west Nire virus human case investiSations are in progress. once case of West Nile Virus in hlmans has been confilmed in Earton County, Veterinary casesofWest Nile Virus in two crows have been reported in shawnee County. No reports of zika virus ih mosquitos in Kansas. He stated they are using sociar media for the campaiSn. iason Tiller also reminded the Commission about the FIu Shot Clinic on Wedn;day, October 4, 2OU at the Saline County Health Department. Insurance may cover the flu sho! othenvise there may be a small fee.
6 Announcements Commissioner Robert Vidricksen discussed the Airport Authority meeting he attended last week. Commissioner James L Weese reviewed his Commission on Aging meetirig he attended and they do not have the audit at this time.
7 Adjounment commissioner Rodger sparks moved to ad.iourn the meeting at 9:20 AM. seconded by commissione. lames L Weese. Motion passed 5-0. SAUNE COUN|Y 9OAND OF COMMIS'ONERS' M'NUTES CONNNUED Tuesdov,lune 27- 2077
2 Meeting " Coll To Oder Commissioner Monte Shadwick called the meeting to order at 9:21 AM with all Commissioners present for the following agenda.
3 Executive Sesslon Commissioner Robert Vidricksen moved to recess to Executive Session under the Employer-Employee Negotiations Exception to the Kansas Open Meetings Act. Seconded by Commissioner Rodger Sparks. Motion passed 5-0. Also present were Marilyn teamer, Human Resources Director and Rita Deister. Countv Administrator. The Executive Session began at 9r22 AM and the session reconvened at 9:42 AM. No action was taken.
4 County Administrotot Updote
Rita Deister, county Administrator, stated the Dexter Cattle show had positive responses; discussed with the commission the luly dutch breakfast at the sale barn on Juiy 18; discussed the Extension Otfice space; the Expo Center; the Road lmprovement Fund; and the Commission on Aging. lt was discussed that Commissioner MichaelJ White, Rick Lamer, and Rita Deister willgo to Ardmore, Oklahoma to see the design of their Expo Center. lt was the consensus ofthe commission to plug in one milinto the budget for the Road lmprovement fund. Rita Deister also discu$ed the County's renewalwith Assurance partners in lulv.
6 Exom Tobtes tor the Heofth Department commissioner Michaell White moved to decla.e the saline county Health Department exam tables ot no value and to place on Purple Wave. Seconded by Commissioner Rodeer Sparks. Motion passed S-0.
7 Rood ond gidge Equipment
commissioner MichaelJ White moved to declare the tractor from Road and Bridge of no value and to sell the jtem on Purple Wave. Seconded by Commissioner Rodger Sparks. Motion passed 5_0.
8 Executive Session
Commissioner Robert Vidricksen moved to recess to Executive Session under the Attorney-Client privilege Exception to the Kansas Open Meetings Act. Seconded by Commissioner Rodger SparlG. Motion passed S-0. Also present were Mike Montoya, County Counselor and Rita Deister, County Administrator. The €xecutive S€ssion beSan at 10:09 AM and the session reconvened at 10:29 AM. No action was taken.
9 Meeting - Adjoumment
Commissioner Robert Vid.icksen moved to adjourn the meeting at 10:3S AM. Seconded by Commissioner Rodger Sparks. Motion passed 5-0.
10 Meetings Attended
June 20: Tri Rivers Fair Board MeetinS - commissioner Rodger sparks. June 21: salina airport Authority - commissioner Robert Vidricksen; saline County committee for Reducihglail Population - Commissioner Monte Shadwick; Commission on Aging - Commissioner James L Weese.
11 Documents Slgned
A/P Detail Check ReBister; A/p DetailWire Register; Cash Requirement Summary; payroll Register; County Commissioner Minutesluhe 13, 2017; Real €state #2017000435
72 OIrice Colle's
Tim Horan with the Salina Journal, Norman Mannel, Karen Shade, Judv tarson SAUNE COUNTY BOARD OF C MINUi$ CONT//NUED ''Mi'S5/ONERS' fuesdov. lune 27.2077
EOARD OF COUNTY COMMISSIONERS SAUNE COUNTY, KAAISAS
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oorrlf t,f ,t SAUNE COUN|V BOARD OF COMM'SS'ONERS' M'NUiES Wednesdov, rutv 05. 2077
Olfi.es closed fuesdoy, ruly 4, 2Ot7 in obseNonce ol tndependence Doy
Public Forum
7 Coll fo Order
commissioner Monte Shadwick called the meeting to order at 9:oo AM. lamie Allen, saline countv clerk. called the roll of attendance with all Commissioners present for the following agenda.
2 Approvol of Agendo for publtc Forum co.nmissioner public James Lweese moved to approve the agenda for the Forum as presented. seconded bv Commissioner Rodger Sparks. Motion passed 5-0.
3 Road ond E dge Quofte y atpdote
Darren Fishel, Road Superintendent, and Neil Cable, County Engineer, presented the Road and Brid8e quarterly update. They reviewed the Maintenance Division including the 2018 budget preparation, temporarv reorganization to make the remodelsmoother and still provide timely services, purple wave auction setup, KcHA conference and KCHA District I spring Meetingt Rural operator's work completed, and rraffic control. They also reviewed the Engineering Division incruding designed projects where construction was comoreted. whe.e construction was underway, bid packages where contracts have been awarded but no construction was staned, contracts not awarded, contracts out for bids, and projects under design. There has been 1.75 million dollars of work completed in the 2nd quarter of 2017.
4 Other Business
commissioner Robert vidricksen stated he attended the salina Airport Authority meeting and they are saving over S1 million dollars redoing their bonds.
5 Adjounment Commissioner Rodger Sparks moved to adjourn the meeting at 9:22 AM. Seconded by Commissioner Robert Vidri.ksen. Motion passed 5-0.
Meeting lt - Cdll To Order commissioner Monte Shadwick carred the meeting to order at 9:27 AM with a[ commissioners present for the following agenda.
Heofth Depdrtment crunt Jason Tiller, Health Department Direator. presented a request for the cornmission to sign the Aid to Local Universal Agreerhent and the WIC lmmunization Collaboration contract. lt was the consensus ot the Colnmission to sign the contracts.
KDO| Ofi System Bidge prcgrum NeilCable, County Engineer, reviewed the Kansas Depanment ofTransportation OffSystem Bridge program Application. saline county has 1 remaining fracture criticar bridge. The bridge is rocated on Mentor Road. It was built 88 years ago as a Truss bridge and wifl cost s50o,oo0 to reprace. The program wit alow for 80/20 funding. lt was the consensus of the Commission to sign the application.
1473 SAUNE COUNTY EOARD OF COMMI'SS'ONERS' M'NUTES CONNNUED Wednesddv. tulv 0i. 2077
Boryoining Units
Marilyn leamer, Human Resources Director, discussed the bargaining units. This includes a 3% increase in employee salaries, a 3 year agreement with the Sheriff's Department, and changing the wording on the Road and Bridge work hours agreem€nt. ShealsoupdatedtheCommjssiononthestatusofthehealthphvsical requirement for Saline County employees.
Saldry tncrcqse
Jamie Allen, Saline County Clerk, requested a salary increase to a Grade 22 Step 5 based on expertise and 2O year dedication. In 2016, final salary was 551,552.67 as Deputy County Clerk with a 2017 starting salary of 551,584.00 as an elected official. Commissioner lames t Weese said he will regretfully deny because Jemie Allen knew the new salary when she ran. Commissioner Roben Vidricksen asked Marilvn leamer, Human Resource5 oirector, what the salary ofGrade 22 steps would be. She stated it would be 563,700. commissioner MichaelJ white stated experience and dedication is why she was elected. lt wasthe consensus ofthe Commissioh to denv this.eouest.
Pitney Sowes lnseftet Stutfel pitney Rita Deister, county Administrator, discussed declaring the Bowes inserter stuffer of no value since it is unable to be tixed and has been replaced. Commissioner MichaelJ White moved to declare the pitnev Bowes inserter stuffer of no value. seconded by Commissioner James L Weese. Motion oassed 5_0.
Cou nty Admi nistrotor's IJNaE
Rita Deister, County Administrator, asked the Commission about voting delegates for the upcoming Kansas Association of Counties. Commissioner lvlonte Shadwick will be the voting delegate and Commissioner Robert Vidricksen will be the alternate. The commission also voted on their National Association of counties Kansas Representative to the Governing Board. Rita Deiste. also discussed the tax rate memo that was received from the state of Kansas and the new catastrophic loss risk analysis from AssuFnce partners for Road and Bridge autos and equipment. Maximum annual uninsured loss would be 1.2 million. For an annual premium of 52,382 with 51,000 deductible the county could free up some ofthe 1.5 million that is reserved in the special equipment fund to self insure. Staff is recommending the county insu.e Road & Bridge equipment with a S1,fi)o deductible.
10 Expo Center Updotes ond Chonges
commissioner Monte Shadwick stated the commission needs to look at the Expo study Map frorn 2002, there have been no updates or changes, He stat€d a warm up area is needed. commissioner Robert vidricksen stated that the county should explore partnering with the citv on updates to the Expo center since they own the land. He also stated it would be nice to have a Board set up for this area like the BuildinB Authority. Commissioner Michaell White, Rita Deister, and Rick tamer will be looking at an Expo Center in Ardmore, Oklahoma on luly 26.
11 Firewotk
commissioner Robert vidricks€n stated he would like to see the county scale back the houls for the 4th ofluly fireworks to 11 AM to coincide with the City of Salina. Commissioner James I Weese stated the special events permits for fireworks needs to be looked ar_
Meeting lt - Adjoumment commissioner Rodger sparks moved to adjourn the meeting at 10:12 aM. seconded by commissioner James L Weese. Motion passed 5-0.
13 OIfice Cdlle6
Jean Kozubowski with the Salina lournal, Karen Shade SttUNE COUNTT BOARD OF COMMTSSTONERS' MINUTES CONf,NUED wednesdov. Jutv 05. 2077
14 Meetings Attended
June 28: Chamber ofCommerce Board Meeting - Commissioner Monte Shadwick; Salina Airport Authoritv Special Meeting - Commissioner Robert Vidricksen
Documents ggned
A/P Detail Check Register; A/P DetailWire Re€ister; Cash Requirement Summary; payroll Register; personal Propettf #2OL7OO0/.3o tA2, M3
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7 Public Forum
1. CoI To Oder Commissioner Monte Shadwick called the meeting to order at 9:00 AM. Jamie Allen, Saline CountyClerk, called the roll of attendance with Commissaoners Monte Shadwicb Robert Vidricksen, Rodger Sparks, and lames L Weese present and Commissioner MichaelJ White absent for the following agenda.
2 Approvol oI Public Forum Agendo
Commissioner Rodger Sparks moved to approve the agenda for the public forum as presented. Seconded by Commissioner Robert Vidricksen. Motion passed 4,O.
3 Approvql ol County Commission Minutes fot tune 20, 2077 Commissioner Rodger Sparks moved to accept the County Commission minutes of June 20, 2017 as presented. Seconded by Commissioner la mes I Weese. Motion passed 4-0.
4 Apptovsl of County Commission Minutes fot lune 27,2077
Commissioner lames L Weese moved to accept the County Commission minutes ot June 27, 2017 as presented. Seconded by Commissioner Rodger Sparks. Motion passed 4,0.
5 Apptovdl of County Commission Minutes fot luly 5, 2017 Commissioner Rodger Sparksmoved to accept the County Commission minutes ofJuly5,2017 as presented. Seconded by Commissioner Robert Vidricksen. Motion passed 4-0.
6 Plonning ond Zoning Update David Neal, Planning and ZoninS Director, updated the Commission on the Planning and Zoning department. He discussed Zoning Cases regardinS the Eradley subdivision, Winebrenner Event Venue, Kejr Event Venue, Kogler Temporary House, and Subdivision Exceptions. He also discussed 8 new home building permits, environmental permits, the county website, grant opportunities, and a floodplain update.
7 Announcements
Commissioner Robert Vidricksen talked about the Friends of 4H Scholarship breakfast he attended that morning. Commissioner Monte Shadwick stated the Health Department Advisory Board is in need of members. Commissioner James L Weese is on the board and stated the board meets once a month as needed.
8 Adjounment Commassioner Rodger Sparks moved to adjourn the meeting at 9:25 AM. Seconded by Commissioner James I Weese. Motion passed 4-0.
2 Meeting ll - Coll To Order
Commissioner Monte Shadwlck called the meeting to order at 9:26 AM with Commissioners Monte Shadwick, Rodger Sparks, Robert Vidricksen, and lames L Weese present and Commissioner MichaelJ White absent for the following agenda.
3 Tuberculosis Control Progrom Grcnt
Loralee Tibbets, chief Financial officer for the Saline county Health Department, discussed an application for a Erant for Tuberculosis Control Program. The grant is for up to 52500 in reimbursement. lt was the consensus of the Commission to sign the grant- SALINE COUNTY EOARO OF COMM'S'ONERS' M'NUTES CONTINUED Tuesddv, Julv tt.20t7
Commission on Aging Community Development Block Grcnt Discussion
David Neal, Planning and ZoninB Director, discussed a Community Development Elock Grant possibility for th€ Commission on Agang. Daviddiscussedsomeoftheoptionsthatthegrantcouldcoverinlludingpipes,roof, security cameras, a crumbling wall in the kitchen and a new HVAC system. He stated the County would have to sponsor the 572,763 grant. David discussed talking with OCCK about ADA Compliance.
Cou nty Ad mi n ist rdtor Updo te Rita Deister, County Administrator, present€d the Road and Eridge Office/Break Room/Meeting Room contract to be signed; the 2018 budgeq a request from the lTdepartment to prrll a Ford Explorer off of Purplewave and use it to move computers between buildings and for other county needs; a fireworks study session on August 1 with Hannah Stambaugh, Emergency Management Director and oavid Neal. Planning and ZoninB Director; and a proposal to move the Juvenile Court to the area that will be vacated by the Countv Extehsion Office.
Jqil Reduction Committee Updote Annie Grevas, Community Corrections Dire€tor, updat€d the Commission on the Jail Reduction Committe€_ They are looking at addang 4-5 new members to the committee. she discussed possible members and what role they would play on the committee.
Meeting |I - Adjournment
The Commission postponed the Executave Session until 11AM statang no actjon would be taken. Commissioner Rodger Sparks moved to adjourn the meeting at 10i28 AM. Seconded by Commissioner James L Weese. Motion passed 4-0.
Meeting l - Coll To Otdel Commissioner Monte Shadwick €alled the meeting to order with Commissioners Monte Shadwick, Rodger Sparks, Robert Vidricksen, and James L Weese present and Commissioner MichaelJ White absent for the following agenda.
Executive Session
commisrioner Robert vidricksen moved to recess to Executive s€ssion under the attorney/client privilege Exc€ption to the Kansas Open Meeting Act. seconded by Commissioner Rodger Sparks. Also present were Annae Grevas, Community Corrections Director; Rita Deister, County Administrator; and Mike Montoya, Countv counselor' The Executive Session began at 10:55 AM and the session reconvened at 11:2s AM. No action was taken.
10 Cou nty Cou nse lor Updote
Mike [rontoya, county counselor, stated that the county will be losang the county coroner at the end of the year. Dr. David Dupy was sug8ested as a possabiljty and he will send him a contract to revrew_
11 Meeting | - Adjoumment
commissioner Rodger sparks moved to adjourn the meeting at 11:27 AM. seconded bv cornmissioner Robert Vidricksen. Motion passed 4-O.
Documents Signed A/P Detail Check Register; A/P Detail Wire Register; Cash Requirement Summary; payroll Register; County Commission Minutes 06/20/2017; County Commission M in utes 06/27 /2017 ) County Commission Minutes 07 /OS/201,1; Employee Recognitions; Tuberculosis Control program crant; Road and Br|dge Office/Breakroom/Meeting Room Remodet Contract; Reat tstate #2017OOO444, 445, 44a,44g,452-454 SAUNE COUNTY EOARD OF COMMISflONERS' MINUTES CONTINUED Tuesdov, tulv 77, 2077
OJIice Collerc
Jean Kozubowski with the Salina Journal, Karen Shade, Judv larson
BOARD OF COUNTY COMMISSIONESS SAUNE COUNTY, TANSAS
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AT]EST: SAUNE COUNTY BOARD OF COMMISS'ONERS' MINUIES fuesddv. tulv 78. 2077
1 Public Forum
1 Cotl fo Order
Commissioner Monte Shadwick called the meeting to order at 9:OO AM. CherylBlake, Deputy County Clerk, called the roll oI attendance with all Commissioners present for the following agenda.
2 Public Forum
Karen Shade, Salina, Save positive comments about Rita Deister, County Administrator. Cinda teck, 248 N Fairchilds, asked about changing the speed limit on North Fairchilds Road {between state Street Road and Armstrong Road) from 55 MPH to 25 MPH. There are 2 houses on that mil€ of road.
3 Approvol of the Public Forum Agendo
Commissioner Robert Vidricksen moved to approve the agenda for the public forum as presented. Seconded by Commissioner Michael J White. Motion passed 5-0.
4 Approvol of County Commission Minutes lot tuly 77. 2077
commissioner Rodger Sparks moved to accept the county Commission minutes of July 11, 2017 as presented. Seconded by Commissioner James L Weese. Motion passed S-0.
5 Emeryency Mdndgement updote
Hannah StambauBh, Emergency Management Director, updeted the commission on weather events; Rural Fire District activrtres; the new Frre Station in Assaria; new sireh upgrades;4th ofJuly recap; and the open burning regulations surveY.
6 Adjounment commissioner Rodger sparks moved to adjourn the meeting at 9:25 AM. seconded by commissioner James L Weese. Motion passed 5-0.
2 Meeting I - Coll fo Order
Commissioner Monte Shadwick called the meeting to order at 9:27 AM with .ll Commissioners oresent for the following agenda.
3 Notth Fairchilds Rood Speed Limit
The County Commission continued their discussion regardinB the spe€d limit on No.th Fairchilds Road (between state street Road and Armstrong Road). tandowner cinda l-eck had asked the commission to lower the speed limit from 55 MpH to 25 MpH. Neir cabre, county tncineer, discussed the two traffic counts that had been set up on that road, The first count was done rast year and the second one, rast week. rt was the consensusofthe commission to rower the speed rimit on North Fairchirds Road to 30 MpH and asked Neil Cable, County Engineer, to replace the signage.
4 Oatowo County Debntlon Center tnmdte Contrcrcl sheriff Roger presented Soldan an aSreement with ottawa county for the housing of inmates in the ottawa Countv Detention Center. Commissioner Robert Vidricksen moved to authorize the Ottawa County agreernent at per day per 535 inmate. Seconded by Commissioner Michael I White. Motlon Dassed 5_O. SAUNE COUNTY BOARD OF COMM'S'ONERS' M'NUIES CONTINUED fuesdov. tulv 78. 2077
Humon Resources Bi-Monthly Updote Marilyn Leamer, Human Resources Director, discussed employee updates and upcoming events including the County ln-Service Day. The Commission came to a consensus to approve 3 1 day off certificates for an employee drawinB to help the United way Kickoff in September-
County Ad.n i nistrotor's U Note Rita Dei5ter, County Administrator, informed the Commission that the juvenile courts are still reviewing ifthey are able to use the space in the Extension Office. She also discussed the Jail Reduction Committee. The Committee will be presentinS a resolution to amend the bylaws next week to add a City Prosecutor, a Defense Attorney, and increase the number of board m€mbers from 9 to up to 12. She also reminded the Commission about reappointing two members for a second term this month.
Executive Session Commissioner Robert Vidricksen moved to recess to Executive Session under the Attorney-Client Privileee [xception to the Kansas Open Meetings Act. Seconded by Commissioner James L Weese. Motion passed 5-0. Also present were Mike N,4ontoya, County Counselor and Rita Deister, County Administrator- The Executive Session began at 9:52 AM and the session reconvened at 10:12 AM. No action was taken.
County Administrotor's U6ote Continued Rita Deister, County Administrator discussed the Juvenile Cent€r geherator. Road and Bridge will service and change the battery to test run it this week. She also shared an email from the Commission on Aging statinB they have a draft of the 2013 audit and will review it before giving a final version to the Commission.
Meeting ll - Adhumment Commissioner Robert Vadricksen moved to adjourn th€ meeting at 10:21AM. S€conded byCommissioner Rodg€r Sparks. Motion passed 5-0.
10 Meetlng Attended
July 17: Central Kansas Mental Health Center - Commilsioner MichaelJ White. July 18: Dutch Breakfast - All Commissioners; Building Authority Eoard Meeting - Commissioners MichaelJ White, Rodger Sparks, and Robert Vidricksen.
Documents Signed
A/P Detail Check Register; A/P Detail Wire Register; Cash Requirement Summary; payroll Register; County Commission Minutes from July 11, 2017; Ottawa County Detention Center Agreement
72 Olfice Colle6
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SAL'NE COUN|Y BOARD OF COMMIS'ONENS' M'NUTES fuesdov. Julv 25. 2077
Public Forum
7 Cdll To Otdel
Commissioner Monte Shadwick called the meeting to order at 9i00 AM. Jamie Allen, Saline County Clerk, called the rollofattendance with Commissioners Monte Shadwick, RodgerSparks, Robert Vid ricksen and MichaelJ White present; and Commissioner Jame5 L Weese absent for the following agenda.
2 Approvol ol Public Forum Agendo
Commissioner Robert Vidricksen moved to approve the agenda for the public forum as presented. Seconded by Commissioner Michael I White. Motion passed 4,0.
3 Approvol of County Commission Minutes from July 78, 2077 Commissioner Rodger Sparks moved to accept the County Commission minutes ofluly 18,2017 as presented. Seconded by Commissioner Robert Vidricksen. Motion passed 4-0.
4 RFA t150.t7 ROTH Retirement Addendum
Marilyn leamer, Human Resources Director, discussed RFA #150-17 ROTH Retirement Addendum. Saline County has offered two voluntary d€ferred compensation 457 supplemental retirement plans for County employees: Nationwide Retirement Solutions and KPERS 457 plan. These plans are employee funded, voluntary, and no employer funds are contributed. Both providers now offer a Roth option. This request is to allow the additional option to be add€d to our existing plans. This requires no additional contracts with new vendors, these are addendums to our current plans and just opens up another savings option for employees. This would give employees another option for their voluntary supplemental retirement savings plan. Staff recommends allowing the agreement to be signed. Commissioner Robert Vidricksen moved to allow the additional options to be added to our existing Retirement plans for Saline County employees as stated in RFA 1150-17. Seconded by Commissioner Rodger Sparks. Motion passed 4-0.
5 RFA i749-17 RFD #3 2077 Kansos Stote Forest Service cront
Bernie Botson, Emergency Management Deputy Director, presented RFA #149-17 Rural Fire District #3 Kansas State Forest Service Grant Funding. The Saline County RFD fl3 Board ofTrustees applled for a Kansas State Forestry Grant this spring for a remote controlled nozzle and a wireless headset system for the Bavaaia Tanker rebuild project. The Kansas Forest Service notified the district that the grant application has been approved in the amount of S9,933.00. 5aline County Rural Fire District #3,s funding obligation is 54,966.00 for our 50% matching funds. Quotes were obtained for the equipment requ€sted in the glant: Firecom Wireless Headset system - Danko (S3,105.99); WFE {S3,031.00); KaComm (S3,027.66); Fetd Fire (52,998.00)and a Bumper Mounted Remote Controlled Nozzle - Danko (56,942.00) for TFT; Danko (56,411.15) for Elkhart; WFE (56,509.00)for TFT; Feld Fire (59,290) for TFT; Feld Fire (S5,S93.00) for Akron. The Satine County Rurat Fire District #3 Boaad ofrrustees requests approval to accept the 2017 Kansas state Forest service Grant funding for a total project cost of S9,993.00. 54,966.00 will be from Rural Fire District S3 budgeted funds. Rural Fjre District f3 and board of trustees requests approval to purchase equipment from Feld Fire Equipment which provides the lowest quotes for the equipment being considered in this grant project and in addition seek permission from the Kansas State Forest Grant to spend the remaining S1,042.OO on personal protective Equipment. Additionally, this grant requires that full purchase price be paid by the district upfront and the Kansas Forest service will reimburse district upon submission of required documentation. The funding for this purchase was planned for and will be drawn from the 2017 Rural Fire District #3 New Equioment Line item. Commissioner Rodger Sparks moved to approve the purchase of a remote controlled nozzle and wireless headset system for the Bavaria Tanker rebuild project by accepting the grant and purchasine the equipment from the lowest bidder as recommended and stated in RFA f149-17. Seconded bv Commissioner Robert Vidricksen. Motion Dassed 4-0. SALINE COUNTY BOARD OF COMMISSIONERS' M'NUTES CONNNUED Tuesdov, lulv 25, 2077
6 Health Depoftment Updote Jonuory - lune 2077 Jason Tiller, Health Department Director, gave an update on the Saline County Health Department from lanuary through June 2017 including updates on the Clinic, tpidemioloSy, Child Care Licensing, Health Education, Public Health Emergency Preparedness, Home Health, WlC, Health Department Advisory Council, Administration, Maternal and Child Health Services, and the 2nd Annual Community Baby Shower.
7 RFA #757-77 FY78 Behoviorol Heolth Funds
Annie Grevas, Community Corrections Director, presented RFA f151-17 Fiscal Year 2018 Behavioral Health Funds. Community Corrections is requesting signature approvalon the Kansas Department ofCorrections FiscalYear 2018 Behavioral Health Application, Bud8etSummary, and Budget Narrative of5208,094.28 and contract with Central Kansas Foundation for continuation of services. Community Corrections submitted to the Kansas 0epartment of Corrections an application for FiscalYear 2018 Behavioral Health funds. Thisagency was awarded S208,094.28 for continuation of seNices. Thisisanincreaseof54.139.72overFiscalYear2017. The Advisory Eoard has reviewed and approved the tiscalyear 2018 application, bud8et, and Central Kansas Foundation, Memorandum ofAgreementas submitted. The budget with approving signatures is due to KDOC September 1, 2017. Staff recommends approving the Fiscal Year 2018, KDOC Behavioral Health Application and budget for 5208,094.28 and Memorandum ofAgreement with Central Kansas Foundation as submitted by staffand Advisory Board approved. Commissioner Robe rt Vid ricksen moved to approve the FiscalYear2018 Behavioral Health Application and budget as presented and sign the Memorandum of Agreement with Central Kansas Foundation as submitted by staff and stated in RFA #151-17. Seconded by Commissioner Rodger Soarks. Motion oassed 4-0.
8 RFA i152-17 KDOC FY17 luvenile Line ttem Trcnsfer
Annie Grevas, Community Corrections Director, presented RFA 8152-17 Kansas Department of Corrections Fiscal Year 2017 Juvenile Line ltem Transfer. Community Corrections is requesting Commission approval to transfer funding within the budgeted line items for Fiscal Year 2017, Kansas Department of Corrections budget for Juvenile Services in the amount of 525,576.46. This request is an annual year-end process to adjust budget based on actual need/expenses. llAS Grant: ContractualServices to Salary (55,125.53); Contractual Services to Communication (S260.48). JISP Grant: Contractual 5ervices to Salary (S16,520.62); Contractual Services to Communication (S304.25); Contractual Services to Supplies (5303.58); Contractual Services to Contractual Admin {5190.40). CM Grant: Contractual Services to Salary (S2,527.86); Contractual Services to Supplies (S243.74). Total amount S25,576.45. Contractual Serves has remaining grant funds available due to anticipated 58367 changes with not having clients in placements and not knowing expectations. Funds were needed to support Personneldue to Administrative Staff a dj ustme nts and cost to cover intake services. Communication was needed due to adding mobile internet devices for JIAS and CM. Supplies were needed to accommodate staff needs that were not projected within the budget. Contractual Admin was added to accommodate the cost ofcopier services- This information willbe trtilized in preparingfuture budgeting. Staff recommends approval to move requested dollars within the KDOC Fiscal Year 2017 budgets to cover the cost within each line item listed. Commissioner Robert Vidricksen stated there is no budget impact, the money is just b€ing appropriated. Commissioner Robert Vidricksen moved to approve to transfer the requested dollars within the KDOC FiscalYear 2017 budgets to cover the cost within each line item as listed in RfA fl152-17. Seconded by Commissioner Michael J Whlte. Motion passed 4-0. SALINE COUN|Y BOARD OF COMMISSIONERS' M'NU|ES CONTINUED fuesdov. lulv 25. 2077
9 RFA fl153-17 KDOC FY77 Adult Line ltem Tronsler
Annie Grevas, Community Corrections Director, presented RFA #153-17 Kansas Department of Corrections Fiscal Year Adult Line ltem Transfer. Community Corrections is requesting Commission approval to transfer funding within the budeeted line items for Fiscal Year 2017, Kansas Department of Corrections budBet for Adult and Behavioral Health in the amount of S10,162.86. This request is an annual year-end process to adjust budget based on actual needs/expenses. CC Grant: Travelto Communication (51,178_50); Travelto Equipment (51,371.98); Training to tquipment (560.01); Facility to Equipment (52,413.06); Facitity to Suppties (51,953.31). BH Grant: 5alary to Mentat Heatth (S2,2s0.00); Satary to Substance Abuse (5572.29); Contract Personnel to Substance Abuse (S363.71). Total amount S10,162.86. Funds were available in Travel due to decrease in stafftravel, unused funds moved from Training due to lower than projected expenses, and the cost of rent higher than projected need. The cost of Communication was higher due to the county changing phone services, and adding a wireless connection for Director's laptop. There were no funds available for Equipment due to reduced FiscalYear 2017 funding but the need forchairs, bullet proofvest and other needs were purchased. The cost for supplies has increased based on staff needs. This agency will use this information for future budget planning. Within the Behavioral Health Eud8et funds were moved lrom Salary and Contractual Personnelto cover the cost ofclient services. Funds were available in Salary due to lower than projected insurance benefits. Equipment needs such as complter software upgrades/renewals were required to maintain computer/software continuity. Staff recommends approval to move requested dollars within the KDOC Fiscal Year 2017 budg€ts to cover cost within each line item listed. Commissioner Rodger Sparks moved to approve to transfer the requested dollars within the KDOC Fiscal Year 2017 budgets to cover the cost within each line item as listed in FRA #153-17. Seconded by Commissioner Robert Vidricksen. Motion passed 4-0.
70 Community Cofiedions Update
Annie Grevas, Community Corrections Director, updated the Commission on Community Corrections. She gave an update on Agency/Staff; KDOC Adultj KDOC Juvenile; Grants; Community Corrections Advisory Board Review; and OruS Court Review. Annie Grevas spoke about tosing 539,OOO in funding due to the number of people being sent to prison. Community Corrections have done all the processes to keep people out of prison and is partnerinB with the Kansas Department ofCofiections to look at specific case revocations and what can be done differently. Commissioner Rodger Sparks applauded her for her efforts.
!7 Adjoumment
commissioner Rodger sparks moved to adjourn the meeting at 9:52 AM. seconded by commissioner M ichael i White. Motion passed 4-0.
Meeting ll - Coll fo Ordel
commissioner Monte shadwick called the meetinE to order at 9:58 AM with commissioners Monte shadwick, Rodger Sparks, Robert Vidricksen, and MichaelJ White present and Commissioner James L Weese absent for the following agenda.
ldle Fund Repoft limDuEois,SalineCountyTreasurer,presentedtheSalineCountyldleFundReportasofJune30,20lT.Total Interest earned for the 2nd quarter of 2017 is 9G6,434.87.
Soline County Committee lor Reducing Joil populqtion By-Laws Annie Grevas, community corrections Director, updated the commission on proposed changes to the saline population County Committee for ReducingJail by-laws. The suggested amendments to the by-laws are removing term limits, changes in representatives, not requiring interest form applications. and not needing board approval for by-law changes. The Commission came to a consensus to update the by,laws and to present the Resolution fo. a vote at next week.s televised meetine. SALINE COUN|Y BOARD OF COMM'SSIONERS' M'NUrES CONNNUED Tuesdov, Julv 25. 2Ot7
Soline County Committee for Reducing ldil Populotion Member Appointments Annae Grevas, Community Corrections Director, discussed new member appointments to the Saline County Committee for Reducing Jail Population. lt was suggested to appoint City Prosecutor Christina Trocheck and Public Defender OfficerleffAdams. Commissioner Robert Vidricksen suggested getting someone from Saline Police Department. Annie Grevas will contact them for a recommendation. He also stated we are on the risht trail, but itwill be a process.
New We bsite P resentotio n David Neal, Planning and Zoning Director and Lauren Humphrey, Database Administrator presented the new Saline County website that has a target launch date ofAugust 1st. Commissioner Ro be rt Vid ricksen sugeested adding a calendar for the year. Commissioner Monte Shadwick suggested having a fillable Expression of Inteaest Form on the Home Page. lt was the consensus of the Commission to also fully automate the form to no longer require a signature.
Exte nsion Olfice D i scussion Todd Heitschmidt, 28th District Court Administrator; Duane Grace, Building Authority Director; and Rita Deister, County Administrator discussed juvenile court moving to the first floor. Theareawouldconsistofa holding cell, courtroom, judge quarters, conference room, and four offices for county attorney and staff. There is currently money in the courts CIP fund for this project. Security would be provided on Wednesday and Thursday with a portable metal detector and no extra security would need to be hired. Commissioner Monte Shadwick asked ifthis would alleviate traffic upstairs;Todd Heitschmidt said yes. Commissioner MichaelJ White requested a better sketch and additionalcost information.
Cou nty Ad mi n istrotor U pdote Rita Deister, County Administrator, discussed the Road & Bridge kickoff meeting; the pro5 and cons of making the Commission on Aging a county department; Archer classification for a new assistant administrator/Finance Director and Expo [vents. Commissioner Robert Vidricksen stated we need to revi€w a fee struature for the Expo center. Rita Deister also discussed the request to have helicopter rides available at the Tri Rivers Fair. Assurance Partners is reviewing it at this time. Rita Deister stated the County Counselor has stated it is a big liability for the county. Commissioner Monte Shadwick suggested reconvening when the.e is more information available from the Insurance Company and County Counselor.
Centrcl Kqnsos Librory Boord Jamie Allen, Saline County Clerk, discussed House Bill 2102 - Commission Appointments to the board ofthe Central Kansas Library System. This was previously done by the Governor. Qualifications for the applicant include livinB in the country outside a town or city taxed for a library, interest in modern library service; and the ability to attend two yearly meetings in May and Algust. The appointee must be a resident of the regional library system taxing district; that is, within a county in which the regional library system levies taxes but outside the districtofany local legally established public library.
10 Meeting ll - Adjoumment Commissioner Rodger Sparks moved to adjourn the meeting at 11:54 AM. Seconded by Commissioner Monte Shadwick. Motion passed 4-0.
11 Meetings Attended
July 18: Tri Rivers Fair Board Meeting - Commissioner Rodger Sparks. July 19: Salina Airport Authority , Commissioner Robert Vidricksen; Commission on Aging - Commissioner James t Weese. SALINE COUN|Y BOARD OF COMMISS'ONERS' M'NUfES Tuesdov.Julv 25. 2O7Z
Public Forum
! Coll To Order Commissioner Monte Shadwick called the meeting to order at 9:OO AM. lamie Allen, Saline County Clerk, called the roll of attendance with commissioners Monte shadwick, Rodger sparks, Robert vidricksen and Michaell White presenU and Commissioner James LWeege absent for the following agenda.
2 Approvol of Public Forum Agendo commissioner Robert vidricksen moved to app.ove the agenda for the pubric forum as presented. seconded by Commissioner MichaelJ White. Motion passed 4-0.
3 Approvdl of County Commission Minutes lrom futy 79, 2O7Z commissioner Rodger Sparks moved to accept the county commission minutes of July 18, 2017 as presented. Seconded by Commissioner Robert Vidricksen. Motion passed 4_0.
4 RFA #750-77 ROTH Retircment Addendum Marilyn Leamer, Human Resources Director, discussed RFA f150-17 RorH Retirement Addendum. saline cotinty has offered two voruntary deferred compensation 457 supprementar retirement prans for county employees: Nationwide Retirement Solutions and KpERS 457 plan. These plans are employee funded, voluntary, and no employer funds are contributed. Both providers now offer a Roth option. This request is to allow the additional option to be added to our existing plans. This requires no .dditional cont.acts with new vendors, these are addendums to our current plans and just opens up another savings option for employees. This give would employ€es another option for iheir voluntary supplemental retirement savings plan. Staff recommends allowing the agreement to be signed. commissioner Robert vidricksen moved to allowthe additionaloptions to be added to our existing Retirement plans for saline county employees as stated in RFA #150-17. Seconded by Commissioner Rodger Sparks. Motion Dassed 4,0.
5 RFA #149-17 RFD g3 2077 Konsos Stote Forcst Sevice Grcnt Eerhie Eotson, Emergency Mahagement Deputy Director, presented RFA#149-17 Rural Fire District f3 Kansas state Forest Service crant Funding. The sarine county RFDf3 Board ofrrustees applied fora Kansas state Forestry Grant this spring for a rernote controlled nozzle and a wireless headset system for the Bavaria Tanker rebuild project. (ansas The Forest service notified the district that the grant application has been approved in the amount of 59,933.00. Saline County Rural Fire District f3,s funding obligation is 54,966.00 for our 50% matching funds. Quotes were obtained for the equipment requested in the grantr Firecom Wireless Headset system Danko (S3,105.99); (53,031.00); - WFE Kacomm (53,027.66); Fetd Fire {52,998.00} and a Bumper Mounted Remote Controljed Nozzle - Danko {56,942.001 for TFT; Danko (56,411.15) for Elkhart; WFE (56,509.00) TFT; (99,290) for Feld Fire for TFT; Feld Fire (55,893.00) for Akron. The 5atine county Rural Fire District f3 Board ofrrustees requests approvar to accept the 2017 Kansas state Forest service Grant funding for a total project cost of 59,993.00. s4,956.00 will be from Rurai Fare District f3 budSeted tunds_ Rural Fi.e District #3 and board of trustees requests approvar to purchase equipment from Ferd Fire Equipment which provides quotes the lowest for the equiprnent being considered in this grdnt project and in addition seek permission from the Kansas State Forest Grant to spend the remaining S1,042.00 on personat protective Equiprnent Additionalry, grant this requires that fuI prirchase price be paid by the district upfront and the Kansas Forest Service will reimbr-rrse district upon submission of.equired documentation. The funding for this purchase was planned lor and wirr be drawn from the 2017 Rurar Fire District f3 New Equipment Line item. commissioner Rodger sparks moved to approve the purchase of a remote controlled nozre and wireless headset system gavaria for the Tanker rebuild project by accepting the grant and purchasing the equipment from the lowest bidder as recommended and srated in RFA #149-17. seconded by commissioner Robert Vidricksen, Motion passed 4-0. SAL'NE COUNTY BOARD OF COMM'SSIONER9 MINIJIES CONiIN'JED Tuesdov, rulv 25. 20t7
6 Heolth Department U$ote tonuory - lune 2077 Jason Tiller, Health Department Director, 8.ve an update oh the Saline County Health Department from lanuary through June 2017 including updates on the Clinic, Epidemiology, Child Care ticensinB, Heatth Education, Public Health EmerSency Preparedness, Home Health, WlC, Health Department Advisory Council, Administration, Maternal and Child Health Services, and the 2nd Annual Communitv Babv Shower.
7 RFA 1757-77 FY78 Eehovlotol Heolth Funds
Annie Grevas, Community Corrections Director, preehted RFA #151-17 Fiscalyear 2O1g Behavioral Health Funds. Community Corrections is requesting signature approval on the Kansas Department of Corrections Fiscal Year 2018 Eehavioral Health Application, Budget Summary, and Budget Narrative of S2O&094,28 and contract with central Kansas Foundation for continuation of services. community corr€ctions submitted to the Kansas Department of corrections an application for FiscalYear 2018 gehavioral H€alth funds. This agency was awa.ded S208,094.28 for continuation ot services. This is an increae of 54139.72 over Fiscal year 2017. The Advisory Board has reviewed and approved the Fiscal year 2018 application, budget, and Central Kansas Foundation, Memorandum of A8reement as submitted. The budget with approving signatures is due to KDOC September 1, 2017- staff recommends approving the Fiscal year 2018, KDOC Behavioral Health ADolication and budget for 5208,094.28 and Memorandum ofAgreement with Central Kansas Foundation as submitted by goard staffand Advisory approved. Commissioner Robert Vidricksen moved to approvethe Fiscalyear 201g Eehavioral Health Application and budget as presented and sign the Memorandum ofA8reement with Central Kansas Foundation as submitted by staff and stated in RFA f151-17. Seconded bv Commissioner Rodeer Sparks. Motion passed 4-0.
8 RFA #752-77 KDOC FYIT luvenile Une ttem Tmnsler Annie Grevas, Community Corrections Director, presented RFA#152-17 (ansas Department ofCorrections Fiscal Year 2017luvenile Line ltem Transfer. community corrections is requesting commission approval to transfer funding within the budgeted line items for Fiscal year 2017, Kansas Department of corrections budget for luvenile Services in the amount of 52s,576.46. This request is an annual year-end process to adjust budget based on actual need/expenses. JlAs Grant: contractual services to salary (55,125.53); contractual services to Communication (5260-48). JISP Grant: Contractuat Services to Salary (516,62O.62); Contractuet Services to Communication (S304.25); Contractual Services to Supplies (9303.581; Contractual Services to Conrractual Admin (5190.40). CM Grant: Contract ual 5e rvices to Salary (52,S27.86); Contra€tual Servaces ro Supplies (5243.74). Total amount S25,576.46. Contractual Serves has remaininB grant funds available due to anticipated s8367 changes with not having clients in placements and not knowing expectations. Funds were needed to support Personnel due to Administrative staff adjustments ahd cost to cover intake services. communication was needed due to adding mobile internet devices for JlAs and ctvl. supplies were needed to accommodate staff needs that were not proj€cted within the budget. Contractual Admin was added to accommodate the cost of copi€r services. This information will be utilized an preparing future budgetang. Staff recommends approval to move requested dollars within the KDoc Fiscal year 2ol7 budgets to cover the cost wathin each Iine item list€d. commissioner Robert vidricksen stated there is no budget rmpact, the money is just being appropriated. Commissioner Robert Vidricksen moved to approve to transf€r the requested dollars within the KDoc Fiscal Year 2017 budgets to cover the cost within each line item as listed in RFA #152-17. Seconded by Comm;ssioner Michael J White. Motion Dassed 4-0. SAUNE COUNTY BOARD OF CON,'/MIS5/ONERS' M'NUTES CONT,NUED fuesdoe.lulv 25,2077
9 RFA #153-17 KDOC FY77 Aduh Une ,tem TrunsIer
Annie Grevas, community corrections Director, presented RFA #153-17 Kansas Department of corrections Fiscal Year Adult Line ltem Transfer. community corrections is requesting commission approvalto transfer fundinB within the budgeted line it€ms for Fiscal Year 2017. Kansas Department of Corections budget for Adult and Behavioral Health in the amount of S10,162.86. This request is an annual year-end process to adjust budget based on actual needs/expenses. CC Grant: Travel to Communication (51,17S.50); Travelto Equiprnent (S1,371.98); Training to Equipmenr (S60.O1); facility to Equipment (52,413.06); Facitity to Supplies {51,953.31). BH 6rantr Salary to Mentat Health (52,2S0.00); Satary to Substance Abuse (5572.29}; Contract Personnel to Substance Abus€ {5363.71). Totalamount 510,162.86. Funds were available in Traveldue to decrease in staff travel, unused funds moved from Training due to lower than projected expenses, and the cost ofrent higherthan projected need. ThecostofCommunicationwashigherduetothecountychan8ingphone services, and adding a wireless connection for Director's laptop. There were no funds available for EquiDment due to reduced FiscalYear 2017 funding but the need forchairt bullet proofvest.nd other needs were purchased. The cost for supplies has inc.eased based on staff needs. This agency wjll use this information for future budget planning. Within the Behavioral Health Budget funds were moved from Salary and Contractual Personnel to cover the cost of client services. funds were available in Salary due to lower than projected insurance benetits. Iquipment needs such as computer software upgrades/renewals were required to maintain computer/software continuity. Staff recommends approval to move requested dollars within the KDOC Fiscal Year 2017 budgets to cover cost within each line item listed. Commissioner Rodger Sparks moved to approve to transfer the requested dollars within the KDOC Fiscal Year 2017 budgets to cover the cost within each line item as listed in FRA #153-17. Second€d by Commissioner Robert Vidricksen. Motion passed 4-0.
I0 Community Cofiections U6dte
Annie Grevas, Community Corrections Director, updated the Commission on Community Corrections. She gave an update on Agency/Staff; KDOC Adult; KDOC Juvenile; Grants; Community Corrections Advisory Board Review; and Drug Court R€view. Annie Grevas spoke about losing 539,000 in funding due ro the number of people being sent to prison. Commuhity Corrections have done all the processes to keep p€ople out of prison and is partnering with the Kansas Department of Corrections to look at specific case revocations and what can be done differently. Commissioner Rodger Sparks applauded her for her efforts.
77 Adjournment
commissioner Rodger sparks moved to adjourn the meeting at 9:s2 AM. seconded by commissioner Michael J White. Motion passed 4-0.
Meeting I - Call To Oder commissioner Monte shadwick called the meeting to order at 9:58 AM with commissioners Monte shadwick, Rodger sparks, Robert vidricksen, and MichaelJ white present and commissioner James t weese abs€nt for the following agenda.
ldle Fund Report
Jim DuBois, Saline County Treasurer, presented the Saline County Idl€ Fund Report as of June 30, 2017. Total Interest earned for the 2nd quarter of 2017 is 566,434.87.
Soline County Committee for Reducing fait poputation By-Laws Annie Grevas, Community Corrections Director, updated the Commission on proposed changes to the Saline population County Committee for Reducing Jail by-laws. The suggested amendmentsto the by]aws are removing term limits, changes in representatives, not requiring interest fofm applications, and not needing committee approval for by-law changes, The commission carne to a consensus to update the by-laws and to pr€sent the Resolution for a vote at next week's televised meetins. SALINE COUNTY SOARD OF COMMISS/ONERS' MINUnES CONiINUED fuesdov, tulv 25,2077
Soline County Committee Ior Reducing loit populotion Member Appointments Annie Grevas, community corrections Director, discussed new member appointments to the saline county committee for Reducing Jail Popuiation. lt was suggested to appoint city prosecutor christina Trocheck and Public D€fender officer leff Adams. commissioner Robert vidricksen suggested getting someonefrom salina Police Department. Annie Grevas will contact them for a recommendation. He also stated we are on the ripht trail, but it will be a process.
New We bs ite P rcse nlation
David Neal' Planning and zoninS Director and Lauren Humphrey. Database Administrator presented the new 9line county website that has a target launch date ofAugust lst. commissioner Robert vidricksen suggected adding a .alendar for the year. Commissioner Monte Shadwick suggested having a fillable Expressjon of lnterest Form on the Home Page. lt was the consensus of the Commisgion to also fully autohate the form to no longer require a signature.
E xte nsion Offi ce Ditcu ssion
Todd Heitschmidt, 28th District Court Administrator; Duane Grace, Building Authority Director; and Rita Deister, County Administrator discussed juvenile court moving to the first floor. The area would consist of a holding cell, courtroom, judge quarters, conference room, and four offices for county attorney and staff. There is currently money in the courts CIP fund for this project. Security would be provided on Wednesday and Thursday \^/ith a portable m€tal detector and no extra security would need to be hired_ Commissioner Monte Shadwick asked if this would alleviate traffic upstairs; Todd Heits€hmidt said yes_ Commissaoner Michaell White requested a bettersketch and additionalcost anformation.
Co u nty A d m lnlstroto I UpdoE
Rita Deister, Colhty Administrator, discussed the Road & Bridge kickoff meeting; the pros and cons of making the commission on Aging a county department; Archer classification for a new assistant administrator/Finance Director and Expo Events. cornrnissioner Robert vidricksen stated we need to review a fee structure for the Expo center. Rita Deister also discussed the request to have helicopter rides available at the Tri Rivers Fair, assurance Partners is reviewing it at this time- Rita Deister stated the county counselor has stated it is a big liability for the county. Commissioner Monte Shedwick suggested reconvening when there is more information available from the Insuranc€ Company and Countv Counselor.
Centrol Konsos Librcry Bootd
lamie Allen, saline county clerk, discussed House Bill 2102 - commission Appointments to the board of the cent.al Kansas [ibrary system. This was previously done by the Governor. eualifications for the aDolicant include living in the country outside a town or city taxed for a library, interest in modern library service; and the ability to attend two yearly meetings in May and August. The appointee must be a resadent of the regional system library taxing district; that is, within a county in which the regional library system tevaes taxes but outside the district of any local legally established public librarv.
10 Meeting lt - Adjoumment
commissioner Rodger Sparks moved to adjor.jrn the meeting at 1l:54 AM. Seconded bv Commissioner Monte Shadwick. Motion Dassed 4-0.
1.1 Meetings Anended July 18: TriRivers Fair Eoard MeetinB - Commissioner Rodger Sparks. July lgtCommisston on Agang, Commissioner RodBer Sparks. SALINE COUNrY BOARD OF COMM/,SSIONERS' MINUTES CONNNUED fuesdav. tulv 25. 2077
12 Documents Signed A/P DetailCheck Register; A/p Detail Wire Register; Cash Requirernent Summary; payroll Registerj County Commission Minutes 7/78/2017; Outreach, Prevention, and Early lntervention Services program Grant for the Health Department; Memorandum of Agreement with community corrections and central Kansas Foundation; RFA #151-17 FY18 Behavioral Hearth Funds; RFAf152-17 KDoc Fy17 Juvenire tine rtem Transfer; RFA #1s3-17 KDoc FY17 Aduk tine ltem Transfer; RFA fl150 17 - Nationwide Retirement solutions Roth contribution Amendment; KPERS 457 Deferred compensation plan Roth Option; Tax Roll Changes - personal propertv #201700457,458.459
Oftice Colle6
Jean Kozubowski with the Salina Journal; Karen Shade; Judv Larson
EOARD OF COUNTY COMMISSIONERS SAUNE COUNTY, XANSAS
MonE Shddtd&, Cltoir'Jp,j!
tdm6 L Waa*, Commitsbnct
o^,, JlLfJJ_. 'ie R Alhn, c'unay cbtk SAUNE COUNIY SOARD OF COMMISSIONENS' MINU|ES
Tu esdov. Audust O 7' 2077
Public Forum
1. coll To Order lamie Allen' County Clerk' called the Colnmissioner Robert Vidricksen called the meeting to order at 9:OO AM' Michaell white' and James L Weese roll of attendance with commissioners Robert Vidricksen, Rodger sparks' oresent and Commission Monte Shadwick absent for the following agenda'
2 Public Forum |(eithTeas|eYdiscussedtheTriRiversFairExpocenterandstadium'NormanManneIdiscussedthehelicopter rides at the lri Rivers Fair' Joan Ratzlaff discussed employee wages
3 Approvot ol Pubttc Forum Agendo os Presented forum as presented Seconded by Commissioner Rodger Sparks moved to approve the agenda for the Public commissioner James LWeese Motion passed +0
4 Apptovol of County Commtssion Minutes fot tuly 25, 2077 Airport Authority meeting as stated in the Commissioner Robert Vidricksen stated he did not attend the Salina Commissioner James L Weese minutes. Jamie Allen, county Clerk, stated she would make the correction the changes that need to be made- moved to accept the CountY Commassaon minutes of July 25' 2017 with passed 4_0 Seconded by Commissioner Michael J White Motion
Reductng Jdil Populotion By-Lo s Amendment #7 to Resotutton i75-2778 Soltne County Committee ht f1 to Resolution #15-2178 Saline Annie Grevas, Community Corrections Director, discussed Amendment is being asked to consider a Text County Committee for Reducing.lail Population BY_Laws The Commission 8y-Lawt for the Saline County Committee Amendment to Article lll Section 1, 2, 3, Article V and Article lX ofthe are removing term limits' changesin for Reducing JailPopulation. The suggested amendmentsto the by_laws approval for by_law ,.or"."noiu"r, no interest form application requirement, and not needing committee amended By_taws for the saline county .ilng"r. cot.iraion"r Michael J white moved to adopt the by Commissioner Rodger Sparks Committ€e for Reducing lail Population as recommended by staff' Seconded Motion Passed 4'0.
toit Populotion Membet Appointments 6 Resotution 577-2229 Sotlne County Committee hr Reducing Resolution *17-2229 Appointing Members to the Annie Grevas, Community corrections Director, discussed Committee for Reducing lail Populat'on' Saline County Jail Population AdvisorY Council for the Saline County (Council Chairman)' Elien Mitchell Members to be appointed to the Advisory Council include: Annie Grevas Member}' Glenna Phillips (council (county Attorney), Michelle Martan (cou;cil Member), Richard Beus {council (Public Defender)' christine Trocheck (citv Itlember), Todd ieitschmidt (Court Administrator), Jeff Adams Prosecutor),Mikesweeney(tawtnlorcementofficer),MajorBrentMelander(Exofficio/Sherifflsoffice)'and Rodger Sparks moved to appoint the Monte Shadwick (tx Officio/County commissioner) Commissioner for Reducing Jail Population members listed in Resolution #17-2229 to the Saline County Committee passed 4_0' Seconded bY Commissioner lames t Weese' Motion
Appointment 7 RFA #754-77 Resotutlon ffi7'2228 RFD #5 Eood Membet RFA f154-17' Resolution f17-2228 Hannah Stambaugh, Emergency Management Oirector, discussed appointment is to fulfillthe Appointment ofJ;ffTurner to Rural Fhe District f5 Board ofTrustees This unexpiredtermofaboardmemberthatresigned;thetermwouldbeeffectiveonAugustl'2017andexpireon lames I Weese moved to December 31, 2019. staff recommends approval of the appointment commission€r of a board member that aDooint leffTurner to the Board of Trustees for RFD #5 to fulfill the unexpired term passed resigned. S€conded by Commissioner Rodger Sparks Motion 4-0'
1887 SAUNE COUNTY BOARO OF COAIIMISSIONERS' M'NUnES CONi1INUEO fuesddv. Auoust Ol, ZOIT
8 Livestock ond Expo 2nd euorter UpdoE Rick [amer, Livestock and Expo Director, updated the Commission on the noxiotis weed department, expo center, county farm and livesto.k and txpo Center plans for the upcoming month. Commissioner Robert Vidricksen reminded the public about the Tri Rivers Fair next week.
9 County wehsiE Announcement
Lauren Humphrey, Database Adrninistrator and David Neal, planning and Zoning Director announced the Iaunch of the new Saline County Website going live todav. Colnmissioner Robert Vidricksen stated he finds it easY to navigate in one or two clicks. Commissioner Rodger Sparks stated the website looked nic€ ahd is ve.v fluid.
70 2078 hline County ond RFD's it-7 Budget Announcement
Rata Deister, County Administrator, presented the 2018 Saline County and RFD's f1-7 Budget with formal action taking place on August 8, 2017 at 9:00 AM. The 2018 Saline County Annual Budget provides the foundation and the direction for the services that will be provided to the citizens of Saline County throughout the budget year. The budget document presents the plan for how Saline County willspend its resources to q pri assure ua lity blic services in 2018. The b udget includes 2 new j ob positio ns for a n Assistant Co u nty Administrator/Director of Finance and a Desktop Support Specialist position and covering the increase in health Insuren(e for County [mployees.
17 Adjounment Commissioner Rodger Sparks moved to adjourn the meeting at 9:38 AM. Seconded by Commissioner lames I Weese. Motion oassed 4-0,
Meeting - Coll fo Otdel Commissioner Robert Vidricks€n called the meeting to order at 9:44 AM with Commissioners Rob€rt Vidricksen, Rodger Sparks, Michael J White and lames I Weese present and Commissioner Monte Shadwick absent for the following agenda.
Fircwo*s Discussion
Hannah Stambaugh, Emergency Management Director and David Neal, Planning and ZoninS Director discussed the Fireworks in Saline County. They discussed the historyof the Fireworks regulations, the different city ordinances within Saline County, and firework display rules and regulations. Nikole Sird discussed her stand at the Avenue B location and her concerns with chan8ing regulations. Commissioner James t Weese stated special events stillneed to be looked at and addressed. He stated that maybe ifan event is within a 1/2 mile of a city it should be .pproved by both governing bodies. Hannah Stambaugh said the fires are down this year. Hannah Stambaugh and David Neal will make changes to the resolution and regulations and bring before the Commission in a few weeks.
Executlr€ Session
Commissioner MichaelJ Whit€ moved to recess to Executive Session under the Non-Elected personnel Exception to the Kansas Open Meetings Act. Seconded by Commissioner Rodger Sparks. Motion passed 4-0. Also present were Rjta Deister, County Administrator; Mike Montoya, County Counselor; and Marilyn Leamer, Human Resources Director- The Executive Session began at 10:20 AM and the regular session reconvened at 10:40 AM. No action was taken.
County Cou nselor Upddte
Mike Montoya, County Counselor. discussed the helicopter rides at the fair. He stated some ofthe issuesthat still need to be addressed are insurance, income, lending area and the adverse effects to the fajr i.e. upsetting animals and parking. He also stated we do not have enough information at this time to meke a decision. Mike Montoya stated he willcontact the Tri Rivers Fair Representative and the owners ofthe helicopter rides company to let them know the countv,s concerns.
1888 SALINE COUN|Y BOARD OF COMM'SSIONERS' MINUIES CONT'NUED Tuesdav. Audust 07. 2077
Co u nty Administrctor Uqdote Rita Deister, countv Administrator, discussed the trip she took with commissioner MichaelJ whit€ and Rick on Lamer io Ardmore, Oklahoma on lulY 26 to look at their Expo Center' Rita Deister said they are working getting more information and will present to the commission at a later time. commissioner Michaell white stated the Ardmore, oklahoma Expo center set on a 40 acre track of land. Rita Deister also discussed the Road & Bridge shop. The DMA presented a draft ofthe floor plan and plans to make a formal presentation to the Board of county commissioners next week. Inatial review is it would cost over s216 a square foot if they attempt to remodel the existing addition to the original building. cost per square foot would 8o down to s200 beyond a square foot if the addition was removed and replaced. Advantages to replacing the addition the originalconcrete wall are 1600 additionalsquare feet, cost savings, and time savings'
Adjoumment commissione. Rodger sparks moved to adjourn the meeting at 11:07 AM. S€conded by commissioner James I Weese. Motion passed 4-0.
Documents Signed A/p Detail check Register; A/P Detail wire ReEister; cash Requi.ement summary; countY commission Minutes fromluly25,2017;Amendment#ltoResolutionSlS-2lT8SalineCountyCommitteeforReducingJail Population BY-taws; Resolution #17-2229 Appointing Members to the Saline County Jail Population Advisory council; Resolution #17-2228 Appointing leff Turner to the saline county Rural Fire District s5 Board of Trustees.
olfice calle6 JeanKozubowskiwiththeSatinaJournal,KarenShade,Judyl-arson,NormanMannel,JoanRatzlaff
BOARD OF COUNTY COMMISSIONERS SALIl{E COUNTY, XANSAS
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DArI SAUNE COUNTY BOARO OF COMMISSIONERS' M/,NUiES CONTI/NUED fuesdov. Audust OL 2077 SAUNE COUMY EOARD OF COMMISSIONERS' MINUIES Iuesdov, Auoust 08. 2077
Public Forum
L Coll To Otder
Commissioner Robert Vid.icksen called the meeting to order at 9:OO AM. Jamie Allen, Saline Countv Clerk, called the roll of attendance with Commissioners Robert Vidricksen, Rodger Sparks, James L Weese and Michael J White present and Commissioner Monte Shadwick absent for the following agenda.
2 Approvol of Pubtic Fotum Agendo os ptesented
commissioner Rodger sparks moved to approve the agenda for the public forum as presented. seconded bv Commissioner Michael J White. Motion pass€d 4-O.
3 2077 ffi RIt/€/'s Foir Discussion
Kim Norwood, Tri Rivers Fair Board President, discussed the upcoming events going on at the Tri Rivers Fair and invited everyone to attend August 9th -13th.
4 RFA t755-17 KDOC FYTSJuvenile SeNices Budget Applicotion
Annae Grevasi community corrections Darector, requested signature approval on the Kansas Department of Corrections Fiscal Year 2018 Juvenile 5ervices Application, Budget Summary and Budget Narrative of 5177,327.53- community corrections submitted to the Kansas Department of correctrons an apprication for [iscal Year 2018 Juvenile services funds and was awarded 5777,321.53 for continuation of services. This is flat goard funding frorn Fiscal Year 2017- The Advisory has reviewed and approved the Fiscal year 2018 application and budget forms as submitted. Juvenile Services has requested that this agency submit a budget of s738,624.02 for graduated sanctions and 538,697.s2 for preventaon funding. rn addition to staff salary and b€nefits, this budget includes contractual services for drug testing, client incentives, equipment as needed, vehicle maintenance and gas, and supplies. The budgets for the three graduated sanction programs are as follows: Juvenile Intake and Assessment (5S3,345.73), Community Case Management Agency (S3S0,871.77), program and Juvenife Intensive supervision (5334,406.52)for a torat o t s73a,624.o2. The total prevention allocation for Fiscal Year 2018 is s38,697.s2. The cAps, spanish speaking case Management is continued from previous years. The agency pfovides case management, court assistance, interpretation services, crisis interve tion, and in home parenting education to Spanish speaking families in Saline County. Staff recommends allowing community correctionsto submit Fiscalyear 2o1g Kansas Departm ent of correct io ns luvenile services Application and Budget as submitted with commission sagnatures. commissioner Rodger Sparks moved to allow community corrections to submit Fiscal year 201g Kansas Department of correction Juvenile services application and Eudget as submitted with corhmission signatures in RFA {15s-17. seconded by Commissioner Jam€s I Weese. Motion Dassed 4-O_ SAUNE COUNTY SOARD OF COMM'SSIONERS' MINUTES CON',NUED fuesdav. Auoust 08. 2077
5 RFA #156-77 KDOC Fy78 Adult Setvlce Budget Applicqtion Annie Grevas, Community Corrections Director, requested signature approvalon the Kansas Department of Corrections Fiscal Year 2018 Adult Services Application, Budget Summary and Budget Narrative of 5832,642.20. The Kansas Department of Corrections requested a budget for S832,642.20. This is a decrea5e from Fascal Ye.r 2017 by s39,498.10. The adult services application provides salary and benefits, and shares 55% of all facility cost (rent, utilities, supplies, equipment, and otherl. fhe remaining 35% comes from Juvenile Services. Also included are all contractual cost for client services such as drug testing, housing, edocational/vocational, transportation, and other. An lso position will not be replaced due to the budget cut. There is five adult staff that are not funded through this application, but funded through other grants due to this agency's needs. Outcomes this year will focus on increasing the success rate by 3%, reducing unemployment, addressing homelessness, tracking successful/unsuc€e5sfulcompletions ofcognitive based programming, tracking Dispositional Departure cases from total population revoked, and claent fiscal buy-in. year The Advisory Board has reviewed and approved the Fiscal 2o1.8 Applicetion, budget, and central Kansas Foundation Memorandum of Agreement as subm itted. staff recommends allowing Community Correctaons to submit FiscalYear 2018 Kansas Department ofCorrections Adult Services Application and Budget as submitted with Commission signatures. Annie Grevas stated the Department of Corrections was in the office looking at ways to reduce the number of people going to court, Commissioner James L Weese moved to allow year community corections to submit Fiscal 2018 Kansas Department of corrections Adult services application and Budget as submitted with commission signatures. seconded by commissioner Michael J White. Motion passed 4-0.
6 Public Hea ng lor Sotine County, KiW Sewer District ond RFD flt-7 FyTg Audge! Rita oeister, county Administrator, presented for pubric hearing the sarine county, Kipp sewer District and Rural Fire District s1'7 Fiscal Year 2018 Sudcet. she stated the budget includes a salary increase, a realistic budget for the sheriff's Department and a special 1 mir Road fund. The floor was then opened up for pubric comment. Karen Shade, 111 Wisconsin, stated the Commission has a good start on being visionary.
7 Resolution #77-2230 Adoption ol RFD rl-5, iZ Fiscol ,te 2O7g Budget Rita Deister, county Administrator, presented Resolution #17-2230 Adoption of Rural Fire Districts 81-5, #7 Fiscal Year 2018 Eodget. commissioner MichaerJ white thanked Rita Deister for her work on the budgets. commissioner Rodger sparks moved to sign Resolution #17-2230 and approve the Fiscal year 2018 budget as published for Rural Fire Districts #1, #2, #3, #4, f5, and B7 as recommended by staff. Seconded by Commissioner MichaelJ White. Motion oassed 4-O.
8 Adoption of Saline County ond Kipp Sewer District Fiscol yeor 2Ot8 Budget
Rita Deister, county Administrator, presented the saline county and Kipp sewer District Fiscal year 2o1g budget commissioner James L weese thanked Rita Deister for warking the commissioners through the budget- Commissioner Jahes LWeese moved to approve the published Kipp Sewer District, Rural Fire District #6, and Saline county 8ldget Fiscalyear 2018 budget. seconded bycommissioner MichaelJ white. Motion passed 4-0.
9 Announcements commissioner James r weese stared he attended the Burn committee meeting last night and they are developing a draft to be presented to the Commission in a month or two. lO Adjournment
Commissioner RodSer Sparks moved to adjourn the meeting at 9:27 AM. Seconded by Commissioner lames L Weese. Motion Dassed 4,0.
Meeting lt - Coll fo Order Commissaoner Robert Vidricksen called the meeting to order at 9:34 AM with Commrssroners Robert vidricksen, RodSer sparks, MichaelJ white and James L weese present and commissioner Monte shadwick absent for the following agenda. SALINE COUN|Y SOARD OF COMMISSIONERS' M'NUTES CONI'NUED fuesddv. Auoust 08. 2077
Heslth lnsuronce Stop Loss Renewol Contrcct
Marilyn Leamer, Human Resources Director, discussed the Health Insurance Stop Loss RenewalContract for County Employee Health Insurance. She stated there will be a 6.3% increase for health and Drescriotion premium and dental will not have a change for the upcoming plan year. Commissioner Michael i White moved to approve and sign the contract. Seconded by Commissioner lames L Weese. Motion passed 4,0.
Sollne County Heokh De'€rtment Advlsory Boord Member Discussion Jason Tiller, Health Department Director, discussed filling positions on the Saline County Health Dep.rtment Advisory 8oard. staff recommends appointing lori Trow and Heather Vidricksen Fuller with lrma Ramirez and George Troutfetter as altemates. Staffwould also like to reappoint Ron Kramer. lt was the consensus ofth€ Commission to vote on the Resolution next week.
Co u nty Adm i nistrdto ts U pdote
Rita Deister, County Administrator, discussed the Commission on Aging Grant with David Neal, planning and Zoning Director. She also discussed the ARC office remodel for the new Assistant Administrator/Finance Dkector position, and upcoming events.
Eost Cro$ord Road Vocotion Discussion
lamie Allen, Saline County Clerk, discussed the East Crawford Road Vacation requested by Chuck Henry. Chuck Henry attended to answer questions for the road vacation. The road vacation contains a bridge that is currently closed by the county. ltwastheconsensusoftheCommissiontohavetheCountyCounselordrawupa landowner's agreement regarding the bridge. The Resolution and Agreement hearing will be set for public forum in September.
Cou nty Cou nse lo r Updote
Mike Montoya, County Counselor, discussed the City of Salina filing a brief on a road annexation. Mike Montoya stated the impact fee was supposed to be reviewed every five yeaE to make sure the impact fee was sufficient.
Meeting lt - Adjounment
Commissioner Robert Vidricksen adjourned the meeting.at 10:40 AM.
Meetiag I - Iroiry Queen
Rita Deister, County Administrator, paid for Dairy Queen treats for Commissioners Robert Vidricksen, Rodger Sparks, MichaelJ White and James L Weese and County Clerk Jamie Allen in celeb ratio n of the ado ption of the 2018 budgets.
Meetlng lV - CoI lo Otder pM commissioner Robert vidricksen called the meeting to order at 1:03 to eo over the design ofthe new Road and Bridge buildings with DMA Architects. Those present were Commissioners Roberr Vidricksen, Rodger Sparks, James I Weese and MichaelJ White; Rita Deister, Cou nty Adm inistrator; Jamie Allen, Saline County Clerk; Darren Fishel, Road Superintendent; NeilCable, County Engineerj and Mike N4ccallfrom DMA Architects. Commissioner Robert Vidricksen moved to approve the proposed design and preliminary cost estimate and authorire DMA to proceed with the const.uction documents. seconded by commissioner Rodger Sparks. Motion oassed 4-0.
Meeting lV . Adjoumment
Commissioner Robert Vidricksen moved to adjourn the meeting at 1:S3 pM. Seconded by Commissioner Rodger Sparks. Motion passed 4-0. SALINE COUNTY EOARD OF COMM'S'/ONERS' M'NUTES CONIINUED Tuesddv. Auoust08,20U
Oocuments Slgned A/P Detail Check Regjster; A/P Detail Wire Register; Cash Requirement Summary; payroll Registe' Resolution #17-2230 Adoption of RF0 f1-5, #7 Fiscal Year 2018; Adoption of Saline County and Xipp Sewer District Fiscal Year 2018 Budget and Rural Fire Districts f1-7; He.lth Insurance Stop loss Renewal
Olfice Co e6 Jean Kozubowski with the Salina journal; Kar€n Shade; Judv tarson; Norman Mannel
BOARD OF COUNTY COMMISSIONERS SAUNE COU TY, IGiISAS
MonE ShoM, Chai.mon
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*,, g/zzfur-t SAL'NE COUN|Y OF COMMISS'ONERS' M'NUTES 'OARO Tuesdov, Auoust 75. 2077
Public Forum
I Coll To Oder
Commissioner Monte Shadwick called the meeting to order at 9:OO AM. lamie Allen, Saline County Clerk, called the roll ofattendance with all Commissioners present for the Jollowing agenda.
2 Approvol of Public Forum Agendo
commissioner Rodger Sparks moved to remove item #3, Approval of county commission Minutes for August 8, 2017, and approve agenda as amended. Seconded by Commissioner James L Weese. Motion passed S 0.
3 Approvol of County Commlssion Minutes lor August 7, 2Ot7
Commissioner MichaelJ White moved to accept the County Commission manutes ofAugust 1,2017 as presented. Seconded by Commissioner lames l- Wees€. Motion Dassed 5-0.
4 Resolutlon 177-2237 Heolth Depsrtment Advisory Councit Membet Appointments
Jason Tlller, Health Department Director, presented Resolution f17-2231 Health Department actvisorv Council Member Appointments. The resolution would appoint Heather Vidricksen Fuller and tori Trow to their First Term Appointment and reappoint Ron Kramer for his second rerm, commissioner ,ames L weese moved to appoint the members listed in Resolution #17-2231 to the saline county Health Department Advisory Board. seconded by commissioner Michael J white. Motion passed 4 0 with commissioner Robert vidricksen recusing himself trom the djscussion and vote due to a relationship with a candidate.
5 Announcements
Jason Tiller, Health Department Director, reminded the pubric to use approved eye safety grasses for the solar eclipse and beware ofthe ones that have been deemed fake. commissioner Ro bert vadricksen stated he attended a special meeting ofthe sarina Airport Authority and they are rooking at a new entrance to Beechcraft Road. commissioner Rodger spa.ks has the Tri Rivers Fair Board Meeting tonight and wanted to thank everyone who attended.
6 Adjounment Commissioner James L Weese moved to adjourn the meeting at 9:0S AM. Seconded by Commissioner Rodger Sparks. Motion passed 5-0.
Meeting - cdll To ordel Comrhissioner Monte shadwick called the meetinS to order at 9:10 AM with all commissioners oresent for the following agenda.
Cyber/Continulty ol Operctions Scenorlo Discussion Hannah Stambaugh, Emergency Management Director and Brad Bowers, Computer Technology Director discussed the cyber/continuity of operations scenario. The exercise was developeo as a stan to the review of the county's continuity of operataons plan. The scenario was based off of a ransomware attack to the county's lr systems to include financiar accounting and state connectivity on December 2oth, which is th€ date thatthe first halfoftaxesare due. The scenario putthe entire county injeopardy wrrh no accessto computer files and an unknown time frame of when services wourd be up and running. The report revrewed strengths, areas of improvement, analysis of capabilities, and an improvement olan.
1895 SAUNE COUN|Y AOARD OF COMMISS'ONERS' M'NUIES CONTINUED Tuesdov, Auoust 75, 2017
Sig n Regu lot ion Ditcu ssion
Oavid Neal, Planning and Zoning Director, discussed sign regulations for the county. He stated the county regulates size, location, amount, lighting and electronic messaginS and time. He reviewed some of the changes that need to be made and he will bring it before the Commjssion next week in public forum.
Pe Employment Tesung
Marilyn Leamer, Hulnan Resources Director, presented an agreement for AGH, LC pre Employment lesting. The cost of testin8 is S325. Commissioner lames I Weese moved to si8n the agreement with AGH, tC for employment testing. S€conded by Commissioner Rodger Sparks_ Motion passed 5-0.
Cou nty Adm i nistrotors lJ Note
Rita Deister, county Administrator, discussed the commission on ABing Audit. the occK Audit, and two bridges in Saline County.
Adjoumnent
commissioner Michael J white moved to adjourn the meeting at 9:56 AM. seconded by commissioner Rodger Sparks. Motion passed 5-0.
Meetlngs Attended
August 9: Salina Airport Authority Special Meeting - Commissioner Robert Vidricksen
Duuments Signed
A/P Detail check Register; A/P Detail wire Register; cash Requirement summary; Resorution f17-2231 Health Department Advisory Council Member Appointrnents; AGH, LC Agreement
10 Office Collets
lean Kozubowski with the Salina Journal; Karen Shade; ludv Larson
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1897 SAUNE COUNTY BOARD OF COMMISSIONERS' M'NUTES Tuesddy. Auoust 22. 2077
Public Forum
1. Csll fo Order
Commissioner Monte Shadwick called the meeting to order at 9:00 AM. Cheryl Blake, Deputy CountV Clerk, called the roll of attendance with all members present for the following agenda.
2 Public Forum
Norman Mannelasked about employee selection. Mel Lagerman asked about downtown panhandlers.
3 Approvol of Public Forum Agendd
Commissioner Robert Vidricksen moved to approve the agenda for the public forum as presehted. Seconded by Commissioner James L Weese. Motion Dassed 5-0.
4 Approwl of County Commission Minutes tot August 8, 2017 Commissioner lames L Weese moved to acceptthe County Commission minutes ofAugust 8,2017 as presented. Seconded by Commissioner Rodger Sparks. Motion passed 5-0.
S Approvol of County Commission MlnuEs tor August 75, 2Ot7 Commissioner Rodger Sparks moved to accept the County Commission minutes of August 15, 2017 as presented. Seconded byCommissioner MichaelJ White. Motion passed S-0.
6 RFA rt59-77 Konsos Wesleyon Unive6ity Emergency Monogement poftne6hip
Hannah Stambaugh, Emergen.y Managem€nt 0irector, presented RFA S159-17, request for Saline County and Kansas Wesleyan University Emergency Management Partnership, In attendance, representing Kansas Wesleyan University were Dr. Matt Thompson, President and CEO of Kansas Wesleyan University; Dr. Lonnie Booker rr., Assistant Professor of Imergency Management, Director of Emergency Management, Director of Center for Public Policy & Safety; Dr. Damon Kraft, Interim provost, Associate professor of English, Chair ofthe Department of English. Saline County €mergency Management has been working with Kansas Wesleyan for the last couple of years to establish bett€r communication and build strong relationships with their Unaversity. With the addition of KWU's Emergency Management degree program, this partnership allows for the Emergency Management office to continue to build on this relationship and work with students who have aspirations to work in the Emergency Management/Emergency Services field. This a8reement will help to €nhance both entities ability and commitment to mitigation, effective response and recoverv from disasters, encourage and advance scholarship and research in the field of emergency management and to help educate the citizens of Saline County in the effective planning and preparation for disasters. Some ofthe activities that the Emergency Management Department and Kansas Wedeyan University have discus5ed as proposed activities to continue to build this partnership are as follows: Assisting in the acquirement and placement of weather stations within saline county to help monitor weather conditaons and provid€ information during severe weather; DevelopinS programs to en8age students in opportunities such as guest lectures, site visits, job shadowing, etc.; Placement of student interns with Emergency Menagement office to engage students in planning promotion , mitigation, and recovery aspects of the field; and of personal and family preparedn€ss as w€ll as preparedness on campus- Staff recornmends the approval of the partnership agreement for the overall good ofthe Emergency Management Department, the scholarsat Kansaswesleyan university and the citizens of saline county. commissioner Robert vidricksen moved to sign the partnership agreement between Kansas wesleyan university and saline county Emergency Management. seconded by commissioner lames I weese. Motion passed 5-0.
1898 SAUNE COUN|Y BOARD OF COMM'SSIONERS' M'NUTES CONI'NUED fuesdov. Auoust 22. 2077
7 RFA #758-77 Emeryency Monogement peIomonce Grcnt
Hannah Stambaugh, Emergency Management Dire€tor, presented RFA {158-17 Emergency Management Performance Grant. Thjs isa request to applyfor and, ifawarded, accept the 2017 Emergency Management Performance Grant (EMPG) which will be used to enhance and sustain emergency managehent. There is a 50/50 match requirement for this grant. This match will be made from the emergency management department's current operating budget. staff re€ommends this request be approved. These grant dollars are used and intended to be used to enhance and sustain an all hazard emergency management program. The grant amount for 2017 should be consistent with awards from years past, which is approximately 530,000.00. commissioner Rod8er sparks moved to sign the application for Emergency Management performance Grant funds as recommended by staff. Seconded by commissioner james t Weese. Motion Dassed S-0.
a RFA F757-77 Amendment #45 to Resolution rt2'4 Sign Codes
David Neal, Planning and zoning Director, presented RFA #157-17 Amendment f45 to Resolution *12s4 sign codes. A recent supreme court ruling IReed v. Gilbert - 576 u.s. (2015)] has made it necessaryforthe county to update its sign code reSulations. In general the rulinS declares it unconstitutional to regulate signs based on their content This is not to be confused with the sign message that is not regulated. Definitions for the sign code regulations in€lude: content - general information on the sign (examples would be real estate, political, directionalsigns); Message -actual words or information on the sign which is protected by the lst amendment saline county code regulates political and name plate signs which may be considered content based regulations. The amended codes fix this, simplify the sign code as much as possible, add regulations for temporary and electronic signs which were not previously allowed. and provide some additional protections for citizens' 1st alnendment rights. A public hearing was held by the planning Commission on June 5 and August 7, 2017. Discussion centered on ensuring businesses and residents could place appropriate si8ns and the amount which signs become a code violation. There have only been two complaints about signs focused more on the complaint's dispute with the prope y owner than an actual public safety problem. Neither complaint was a violetion. The Plannin8 Commission recommended approval on a vote of 5-1-3 (Hecker, Mammen, Trow absent). commissioner Rickstrew did not vote based on a desire for no sign regulations. The lack of vote planninS must be counted as a no vote. staff and the co m m ission recomme nd approval of t he item commissioner Robert vidricksen moved to approve Amendment f45 to Resolution *12s4 in suppon of th€ saline county Planning commission sign code regulation update. seconded by commissioner Michael .l White. Motion passed S-0.
9 Announcements
commissioner Robert vidricksen discussed the Airport Authority Meeting. commission rames L weese dis€ussed the commission on aging meeting. He stated they have presented the 2013 audit and the 2014 and 2015 audits will be presented at the next meeting. commisslon Rodger sparks discussed the fair board meeting.
L0 AdJournment
commissioner Rodger sparks moved to adjourn the meeting at 9:19 AM. seconded by Commissioner James I Weese. Motion passed 5,0.
Meedng - call To otder 't commissioner Monte Shadwick called the meeting to o.der ar 9:23 AM with all commissioners present for the following agenda.
Amendment #3 to Resolution #09.799!t Fircwo* Sotes dnd l)se Draft Hannah Stambaugh, Emergency Management Director and David Neal, planning and Zoning Director presented Amendment f3 Resolution to fog-1999 Firework sales and rJse Draft. They discussed imprementing a communacations upgrade fund with the firework stand permit costs for the Rural Fire Districts to draw from. TheV also discussed with the Commission times and dates for the sale of fireworks and the discharging of fireworks and permit requirements for dates outside ofthe Independence D.y holoay. SAUNE COUN|V EOARD OF COMM'Ss/ONERS' MINUTES CONNNUED fuesdov, Auoust 22, 2077
Plonning ond Zoning Discussion
Davjd Neal, PlanninB and Zoning Director, discussed an outstanding debt for a 5250 past due septic inspection. It was the consensus of the commission to pro.eed with collecting the past due septic inspection debt.
County Adm inistroto r lJ pdate
Rita Deister, County Administrator, discussed a memo regarding the.jailsewer lateral replacement; the Road & Bridge Shop remodel; the Central Kansas Library Board; the juvenile court room; the ARC office; and the five year capital improvement plans.
Executive Session
Commissioner Robert Vidricksen moved to recess to Executive Session under the Attorney-Client Privilege to the Kansa Open Meetings Act. Seconded by Commissioner Michael I White. Also present were Rita Deister, County Administrator; Mike Montoya, County Counselor; and Rick t-amer, tivestock and Expo Director. Motion passed 5-0. The Executive Session began at 10:20 AM and the session reconvened at 11:30 AM_ No action was taken,
Executive Session
Commissioner Robert Vidricksen rnoved to recess to Executive Session under the personnel Exception to the Kansas Open Meetings Act. Seconded by Commissioner James I Weese. Motion passed 5-0. Also present were Rita Deister, County Administrator and Mike Montoya, County Counselor. The Executive Session began at 11:30 AM and the session reconvened at 11;50 AM.
County Approiset gloty tncreose The Commission discussed increasing the salary of the County Appraiser to Grade 27 Step 3. Commissioner Rodger Sperks moved to reclassify the County Appraiser's position to Grade 27 Step 3. Commission€r James L Weese stated he was in favor of the inc.ease due to the qualifications required for the position. Commissioner Robert Vidracksen stated he was not in favor of the increase due to other employees wanting to seek job reclassification. Motion passed 4-1. Commissioners Monte Shadwick, Rodger Sparks, MjchaelJ White, and James L Wees€ voting Aye and Commissioner Robe.t Vidricksen voting Nay_
Meeting lt - Adjournment
Commissaoner Monte Shadwick adjourned the meeting at 11:55 AM.
10 Meetings Attended
August 15: Tri River's Fair Board Meeting , Commissioner Rodger Sparks. August 1G: Salina Airport Authority, Commissioner Robert Vidricksen; Commission on ASing - Commissioner James L Weese. August 22: Building Authority Board Meeting - Commissioners Michael J White, Rodger Sparks, and Robert Vidricksen.
11 Oocuments Signed
A/P DetailCheck Register; A/P DetailWire Register; Cash Requirement Summary; payroll Register; County Commission Minutes August 01, 2017; County Commission Minutes Auguat 08, 2017; County Commission Minutes August 15, 2017; RFA #159-17 Kansas Wesleyan University Emergency Managem€nt partnership; RFA f158-17 [mergency Management Performance Gaant; RFA #157-17 Amendment #4S to nesolution f1254 Sisn codes
72 Olfice Collerc
Jean Kozubowski with the Salina Journal, Karen Shade, Norman Mannel, Judy Larson, Mel [agerman, David Flahertv, Frank Zsamba SAUNE COUN|Y EOARD OF COMM/'S5/ONERS' M/INUiES CONT'NIJED fuesddv. Auoust 22. 2077
BOARD OF COUNTY COMMISSIONERS SAUNE COUNTY, KAIISAS f. z?-t7 DATE ,€*n^-u- t-zf-rz R&ra Vrdtt&.n, Ut(r Chditman
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Pubtlc Forum
7 Coll To oder commissioner Monte Shadwick called the meeting to order at 9:00 AM. Jamie Allen, Saline County Clerk, called the roll of attendance with all Commissioners present for the following agenda.
2 Approvdl of Agendo lor Puhlic Fotum commissioner Rodger sparks moved to approve the agenda for the public forum as presented. seconded by Commissioner Robert Vidricksen. Motion pas5ed 5-0.
3 Awrowl ol County Commission Minutes tot August 22, 2077 Commissioner James I Weese moved to accept the County Commission minutes of August 22, 2017 as prer€nted. Seconded by Commissioner Rodger Sparks. Motion passed 5-0.
4 Lobor Doy Prulamotion Courtney Train, representing the Salina Area Workers Coalition, preented a Labor Day Proclamation to the Commission- Labor Day was declared a national holiday by President Grover Cleveland in 1894, designating ir a day to re.ognizb and pay tribute to the economic and social a€hievements made to society by all workers. The Salina Area Workers' Coalition urges pursuit ofthose industries that have demongtrated respect and appreciation of their employees. On September 1st the Salina Area Workers Coalition will be on KSAI Friendly Fire and on September4rh there willbe an open mic night at6 PM and a reenactment of Motherlones atAd Astra Books and Coffee House. Commissioner Robe rt Vidricksen moved to proclaim Septembet 4,2017 asa tim€ to celebrate and honor the labor ofallSaline Countv residents. Seconded bv Commissioner lames I Weese. Motion oassed 5-0.
5 Awrdker's Olrie Comptioncc U$ote Sean Robertson, Saline County Appraiser, presented the Appraiser Compliance Update for the 2016 valuation year. He discussed Ratio, Coefficient of Dispersion, and Confidence Interval. The State of Kansas Compliance Performance standards require a median ratio between 90.0 and 110.0 (9line County had a median ratio of 98.8 from a sample of247 sales with a confidence intervalof 96.5 to 100.3 fo. residentialand a median ratio of 98.7 from a semple of29 sales with a confidence intervalof 79.3 to 108.0 for commercial); a coefficient of dispersion of20.0 or less (Saline County's residential coefticient ofdispersion was 13.7 from the sample of 247 sales with a confidence intervalof 12.2 to 15,5 and 25.2 from the sample of29 sales with a confidence interval of 18.6 to 34,5 for commercial); and evaluation ofeach county on residentialand commercialproperty saies. Saline County was found by the State to be in Compliance for 2016.
6 Adlounment Commissioner RodSer Sparks moved to adjourn the meeting at 9:13 AM. Seconded by Commissioner Robert Vidricks€n- Motion oassed 5-O.
Meetlng l, - Co fo Order Commissioner Monte Shadwick called the meeting to orde. at 9:16 AM with all Commissioners present for the following agenda.
Co u nty Admi nistrotor's Updote
Rita Deister, County Administrator, discussed a joint me€ting with the City about the Expo Center. She also presented a history of the Saline County Courthous€ and Salina Senior Center. Rita Deister informed the commission that the walladjustment in the mailroom has begun.
1902 SAUNE COUNTY BOARO OF COMM'SS'()ii,ERS' MINUTES CON']INUED fuesdav. Auoust 29. 2077
Kansqs Wo*ers Risk Cooperctive Jot Counties Loss Prcvention Anolysis Rita Deister, County Administrator, presented the loss prevention analysis from the Kansas Workers Risk Cooperative for Counties for the Expo Center and Road & Bridge. There were several safety recommendations. Eoth facilities have completed the requhed corrections and they are in need of the Commission's signatures acknowledSing changes were made. lt was the consensus of the Commission to siqn the document.
Public Discussion
Larry Mattison,5989 E Mariposa Rd, New Cambria, stated he has bed bugr in a rental property and the Health Department curently does not help with this. Rita oeiste., County Administrator, stated she can ask lason Tiller, H€alth Department Director, to come and present recommendations to the Commission next week. larry Mattison also discuss€d he has a property that he doesn,t pay taxer on because he doesn,t want it, but the city won't take it and if it doesn't sellat the tax sale it goes back to him and he is not su.e how to Bet rid of it.
Announcements
Jamie Allen, saline coun;y clerk, inform€d the commission that the new voting equipment has been delivered and is currently being tested.
Executtve Session
commissioner Robert vidricksen moved to recess to Executive s€ssion under the Attorney-client privilege €xception to the Kansas Opeh Meetings Act. Seconded by Commissioner Rodger Sparks. Motion passed 5-0. Also present were Mike Montoya, County Counseloa; Rita Deister, County Administrator; and Marilvn Leamer, Human Resources Director. The Executive session began at 9:33 AM and the session reconvened at 10:03 AM. Commissioner lames L Weese moved to extend the Executive Session for ten minutes. S€conded by Commissioner Robert Vidricksen. Motion passed 5-0. The ression began at 10:03 AM and reconvened at 10:13 AM. No action was taken.
Meeting lt - Adjournment
Commissioner Rodger Sparks moved to adjourn the meeting at 1O:15 AM. Second€d bv Commissioner Robert Vidricksen. ilotion Dassed 5,0-
Medings Altended
August 23: Chamber of Commerce Board MeetinS - Commissioner Monte Shadwick.
10 Documents Signed
county commission Minutes for Augrlst 22, 2017; labor Day procramation; xwoRcc loss prevention Analvsis ofCorrected Action
11 Offrce Cdlle/s
Jean Kozubowski with the Salina Journal,loan Ratzlatf,ludy Larson, Karen Shade
BOARD OF COUiITV COMMISSIONERS SAUNE COUi|TY, TANSAS
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19(N SAUNE COUN|Y EOARD OF COMMISSIfiIERS' MINIJ|ES fue sdov. I ote mfu r 05, 2077
Public Forum
7 Coll fo Otder
commissioner Monte shadwick carred the meetinB to order at 9:00 AM. ramie AIren, saline countv crerk, called the roll ofattendance with all Commissioners present for the following agenda.
2 Public Forum Norman Mannel asked about the big pile of dirt on state and Hedville Road. Jason Hutchinson from rox-Eol Pest Management stated he had information about bed bugs and is available for any questions.
3 Approwlof the pubtic Forum Agendo commissioner Robert vidricksen moved to accept the pubric forum as presented. seconded by commissioner Rodger Sparks. Motion passed 5-0.
4 Notionql Recovery Month proclomotion Don creene, Central Kansas Foundation, presented a National Recovery month proctamation to the Commission. Preventing and overcoming mental and/or substance use disorders is essential to achieving a healthy lifestyle, both physicaly and emotionafiy- He stated we must encourage reratives and friends of-peopre with mental and/or substance use disorders to implement prevehtativ" a""rur"r, .".ogn,a" the signs of a probrem, and guide those in need to appropriate tfeatment and recovery support services. rn 2012, 2.5 milion people aeed 12 and older received spe.ialty treatment for a substance use disorder and more than 31.6 million ad{rlts aged 18 or order received mentar hearth services, according to the 2011 Nationar survey on Drug use and Health. To help more people achieve and sustain long-term recovery, the u.s. Department of Health and Human Services (HHs); the substance Abuse and Mentar Hearth services Administratron {SAMHsA); the white House office of National Drug control Policy (oNDcP), and central Kansas Foundation/pathfinder Recovery center invite all residents of saline county to participate in National Recovery Month. The commission is asked to decrare september 2017 as Nationar Recovery Month and car upon the peopre of the county of Sarine to obs€rve this month with app.opriate programs, activities, and ceremonies to support this year,s recovery month. voaces of Recovery theme this year "strengthen is Family and communities... The central Kansas Foundation will host an event on s€ptember p.M 9th from 11A.M. - 3 at oakdale park. commissioner Robert vidricksen moved to decrare september 2017 as Nationar Recovery Month. seconded by commission Michaer J White. Motion passed 5-0.
5 Approwl oJ County Commission MinuEs Auqust 29, 2077 commissioher Mlchaelj White moved to approve the County Commission Minutes ofAugust 29,2017 as presented- Seconded by Commissioner James L Weese. Motion passed 5_0.
6 8ed Bug Overview
Jason.Taller, Health Department Dire€tor? presented an overview of bed bugs. Bed bugs are a public health pest' but are not known to spread disease- At this time there is no city of s-arina or satine county ordinance regarding bed bugs. TheStateofKansashasregulationsaboutbedbugsinK.A.R.+27_5and 4-2 t-g, rcEailin| lodging and reporting of any bed bu8s to the Department of Agriculture. He stated mosr counties are workinS on preventron educatioh_ Jason Hutchin.on,3l0 Main in Smolan, works fo r Tox_E ol pest Management, suSgested throwing crothes in a dryer at high heat for 20 minutes and putting informatron regarding bed bugs in utirity birrs Judy Larson, 10th st, stated the cost to exterminate is very higi. Larry Mattison,5989 E Mariposa Rd, New camb.ia, stated the probrem continues to grow. Karen shade, 111-s wisconsin, wanted different ways to provide outreach fo. information. Jason rfter stated the co!nty wil continue to rook for best practices used by other agencies commissioner Robert vidricksen asked Jason ilr"r," rr.,"g *" *bject at his next State Association Meeting. "o
1905 SALINE COUNrY BOARD OF COMMI'SS'ONERS' MINUIES CONIINUED Tuesdov. *ptember 05, 20U
7 Adjoumment
commissioner Rodger sparks moved to adjourn the meetin8 at 9:32 AM. seconded by com missioner James I Weese. Motion passed 5-0.
Meeting ,t - Coll To Order Commissioner Monte Shadwjck called the meeting to order at 9:3G AM with all Commtsstoners present for the following agenda.
Cou nty Ad m i nisttotor IJpddte Rita Deister, County Administrator, discussed the upcoming events at the Expo Center, the Sheriff,s Office Water R€scue crewgoing to Houston to help with the floods, sales tax ,"port, th" Corna,..,on on Aging ADA inspection and the Continujty planning Commtt€e.
Executive Scssion commissioner Robert vidricksen moved to recess to Executive Session under the Non-Erected personnel Exception to the Kanses open Meetings Act for ls manutes. seconded by commis"ioner rames L weese. Motion passed 5-0. Also present, were Rita Deister, County Administrator and Marilyn feam€r, Hurnan Resources Director. The Executive Session beSan at 9:39 AM and the session reconvened at 9:S4 AM. Commissioner Robert Vidricksen moved to extend the Executive Session for an additronal 15 minutes. s€conded by commissioner Rodger sparks. Motion passed 5-0. The rxecutive session oegan at 9:s4 AM and the session reconvened at 10:09 AM.
Meeting - Adjoumment
Commissioner Robert Vidricksen moved to adjourn the meeting at 10:09 AM. Seconded by Commissioner James L Weese. Motion passed 5_O_
Meetings A,tended
Algust 31: N-orth centrar Regionar pranning commission Meeting - commissioner Rodger sparks and Hannah Stamba!gh, Emergency Manegement Director.
Documents Siqned
A/P Detair check Register; A/p Detair wire ReSister; cash Requirement summary; county commission August 29, 2017; *- Minutes National Recovery Month proclamation; Employee R"*" i,"ril
Offrce Co eB
Jean Kozubowski with the Salina lournal, Norman Mannel, Judy Larson, Karen Shade, Larry Mattisoh
BOARD OT COUNTY COMMISSIONERS SAUNE COUNTY, t(AtrtSAS //eL
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Publk Forum
\ Coll To Ordel
Commissioner Monte Shadwick called the meeting to order at 9:OO AM. Cheryl Blake, Deputy County Clerk, called the roll of attendance with Commissioners Monte Shadwick, Rodger Sparks, Robert Vidricksen, and MichaelJ White present and Commissioner James I Weese absent for the following agenda.
2 Approwl of Public Forum Agendo
commissioner Robert vidricksen moved to approve the agenda for the public forum as presented. seconded by Commissioner Michael J White. Motion oassed 4{,
3 Awrovdl of County Commission MinuEs for s€pte,'I.bet 5, 2077
Commissioner Rodger Sparks moved to accept the County Commission minutes for September S. 2017 as presented. Seconded by Commissioner Robert Vidricksen. Motion passed 4-0.
4 Resotution #U-2232 201&2020 tuline County Sheilft Olfice Wo* Agreement Marilyn Leamer, Human Resources Director, presented Resolution fl11-2232 2O1&2O2O Saline County Sheriff's office work Agree'nent. The changes include the agreement becoming a three year agreement and a change in wages reflecting the 3% rais€ by the county commission. commissioner Robert vidricksen moved to adopt the 2018-2020 saline county sheriff's office wo.k Agreement as presented with Resolution fl17-2232. Seconded by Commissioner Michael J White. Motion passed 4-0.
S RFA #76G17 gid Awotd for Copkr Rosie walters, Grant Eudget specialist and sherry Krous, Administrative specialist - community corrections presented RFA t15G17 Bid Award for copier. community corrections is requesting approval to select the bid from lmageQuest for a new digitar printer, copier, scanner, and fax. The bid proposar is for a xerox B7o3oH2 in the amount of 53,990.00 with a monthly maintenance agreement of g78.OO. This is a total of 54,926.0O for Fiscal Year 2018. community corrections received bids from lmageeuest, consolidated printing, and century Business systems. All bids had exceptions except for the bid from lmageeuest. rt was arso the rowest bid wrth a trade in value for the old copier. The agencr is requesting to purchase instead of lease due to the rength of time the copier is kept, the overarr long-term cost wiI be rowe. with rmageeuest with a yearry cost of s936.oo for maintenance. Commissioner Robert Vidricks€n moved to award the bid to lmageeuest for the Xerox copy machine with trade-in, in the amount of 53,990.00, with a monthly maintenance fee of S78.OO. Seconded bv Commissioner Rodger Sparks. Motion passed +0.
6 Announcements Rural Fire District #2 will have an open house in Assaria on September l.8th from 6_8 pM.
7 Adjournment
commissioner Rodger sparks moved to adjourn the meeting at 9:07 AM. s€conded bycommissioner MichaerJ White. Motion passed fi.
Meeting - Coll To Order commissioner Monte shadwick carred the meeting to order at 9:12 AM with commissroners Monte shadwick, Rodger sparks, Robert vidricksen, and MichaelJ white present and commissioner James t weese absent for the following agenda.
1908 SALINE COUNTY EOARD OF COMMISS'ONERS' MINUTES CONTINUED fuesdov- *otember 12. 2077
3 County AdminEtuoaor Updote
Rita Deister, County Administrator, discussed a meetinB with the Salina City Commassion regarding the Expo Center. lt was the consensus of the Commission to meet on Friday, September 22 from 10:OO AM-12rOO pM at Kenwood Hall. Rita Deister also discussed an invitation from OCCK Transportation for a ribbon cutting ceremony for Kansas Rides Connection on Friday, September 15th at 11:OOAM. The Commission al50 decided not to have a legislative luncheon this year. Rita Deister discussed the upcoming ReBional County Commission Networking meeting hosted by Dickinson County on Tuesday, October 17th at the Eisenhower Presidential Library.
4 Juvenile Center Generctor Discussion
Rita Deister, County Administrator, discussed the luvenile Center generator. Emergency Management contacted Central Power Systems and Service to reaearch the issues with the generator. Emetgency Management is recommending the county purchase a 3 year maintenance agreement with Central power Systems and Service for 5496 a year. lt was the consensus ofthe Commission to sign the agreement.
5 B dge Contrcct Chonge Oder lot Ove dy to include Mentor B dge Neil cable, county EnEineer, discussed a bridge contract change order for overlay to include Mentor Bridge. Currently the contract with Bettis Asphalt and Construction includes seven bridges, but with the completion of work to Mentor Bridge, Neil Cable is proposing to include Mentor Bridge in the contract for overlay. Th€ bridge will add an additional 518,574 to the contract, which will be taken from the S1 million teft in the 52 million budget. Commissioner Michael J White moved to approve a contract extension to Bettis Asohalt and Construction to include Mentor Bridge for S18,574. Seconded by Commissione, Rodger Sparks. Motion passed 4-0.
6 Executive Session
Commissioner Monte Shadwick moved to recess to Executive Session under the Attorney-Client privilege Exception to the Kansas open Meetings Act. Seconded by commissioner Michael i white. Motion passed 4-0. Also present were Mike Montoya, County Counselor and Marilyn leamer, Human Resources Directoa. The Executive session b€gan at 9i37 AM and the regular session reconvened at 9:57 AM. No action was taken.
7 Executive *ssion
Commissioner Robert Vidricksen mov€d to recess to Executave Session under the Attorney,Client privilege Exception to the Kansas open Meetings act. seconded by commissioner Machael J white. Motion passed 4-0. Also present were Mike Montoya, county counselor. The €xecutive session began at 9:58 AM and the regular session reconvened at 10:08AM, Noaction wastaken. a Meeting tt - Adjoumment
comrnissioner Michael J white moved to adjourn the meeting at 1o:og aM. seconded by commissioner Rodger Sparks. Motion passed 4-0.
9 Documents Signed
A/P DetailCheck Re8ister; A/p DetailWire Register; Cash Requirement Summary; payroll Register; County commission Minutes for september 05, 2017; Resolution #17-2232 2018-2022 sheriff,s office work Agreement; RFA f15&17 Bid Award for Copier; Change Orders for personal propertr #2OLjcr.fr47a
7E Olfke Collers
Jean Kozubowski with the Salina lournal, Norman Mannel, Judy Larson, Karen Shade
BOARD OF COUNW COMMISSTONERs SALINE COUNTY, XANSAS 5d'I,NE COUN|Y BOARD OF COMM'SSIONERS' MINUTES CONT'NUED
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Public Forum
! Cotl fo Oder
Commissioner Monte Shadwick called the meeting to order at 9:OO AM. Jamie Allen, salin€ Countv Clerk, called the roll ofattendance with ell Commissjoners present forthe following agenda.
2 Public Fotum
Karen Shade, Lll Wisconsin, discussed bed bugs and the budgettor Health Education.
3 Apptowl of Public Forum Agendd
commission Robert vidricksen moved to approve ihe agenda for the public forum as pres€nted. s€conded bv Commissioner James L Weese. Motion passed 5-0.
4 Approwl of County Commission Minutes hr September 72, 2077 commissioner Rodger sparks moved to accept the county commission minutes for september 12, 2017 as presented. Secohded by Commissioner Michael J White. Motjon gassed 5_0.
5 RFA #76+77 Resohtton tt7-2233 Eott Crdurford Rd. Rood Vacotion Jamie Allen, saline presented county clerk RFA i164-17 and Resolution t17-2233 for a Road vacation on East cr'wford Road. The Road vacation was requested by chuck Henry. A portion ofthe Road vacation invorves a bridge which is addressed in a [andowner's Agreement with the colnty. commissioner Robert vidricksen movecr to approve Resorution fl17_2233 which vacates the road on €ast crawford east ofGypsum valrey Road. Seconded by Commissioner MichaelJ White. Motion passed S-0.
6 Amendment #2 to Resolution *A7-1929 GtS Rood Map tor ltr,fine County Judy Palenske, GIS Coordinator, discussed Amendment f2 to Reso lutio n f07-1928 GtS Roed Map for s"line County. Resolution #07-1928 adopted the Geographical Information System Road Map for Saline County. Amendment f2 states that the GIS Road Centerline Database and the GIS Road Map prepared by the Gls Division of the Adrninistrativ€ Resource center is hereby adopted as amended as the ofriciar Road Map of Saline County, and said that map shall be printed for distribution and updated periodicalty as needed. Judy Palenske stated, the grid8e with help ofthe Road & Department, she updated the maps to anctude road surface' The road maps are avairabre pubric to the for s2. Judy Larson, south loth street, stated she wourd rike more detinitive information on where the maps are located. Road Maps are available in the Grs Department in Room 108 of the city/county building. commissioner James L weese moved to adopt Amendment #2 for Resolution f07-1928 presented as by staff. seconded by Commissioner Rodger Sparks. Motion passed S-0. SALINE COUNTY SOARD OF COMMISS'ONERS' M'NU'ES CONI'NUED Tuesddv. *ptemtur 79. 2077
7 RFA #167-17 Election P wcy Screens lamieAllen,SalineCountyClerk,presentedRFAf161-17ElectionPrivacyScreens.sheisrequesting authorization to purchase 150 Expressvote Privacy Screenslrom Inclusion-Solutions for the Expressvote Voting Solutions. The saline county clerk's office recently purchased 138 Expressvole Voting solutions from Eledions systems & software and chose not to purchase the optional rolling stand/screen for the Expressvote for a
variety of reasons, one being b udgeta ry. The proposa I is to purchase 150 Expressvote P rivacy Screens from Inclusion-Solutions to preservethe right to a secret ballot. The portable voting screens allow for any table top to become a votinB station. They are lightweight and quick & easy to set up. Constructed of heavy-duty corrugated board, it is sturdy and reusable. Unit Price is 939.95 and saline County will be receivinB a 510 discount per unit. Each unit, after the discount will be 529.95. With the 5199.00 shipping, the total cost will be 54,691.50. Inclusion-Solutions will also include the county logo on each screen at no additional cost. Currently the Saline County Clerk's Office has 54,326.0O Ieft in their CIP fund for the Election [quiprnent purchase and would be usingthe remaining monies alongwith an additional5365.50 out ofthe 2017 €lection Supplies Fund which currentfy has an available balance of S1,5L3.26; leaving 51,747.7 6 for the upcoming November Election. Commissioner Robert Vidricksen stated he will reludantly vote yes because it is required by law, but he is not happythe vendor did not advise about the privacy screens and the countv has to be pay 54600 for corrugated board. Jarnie Allen stated she received the following bids frorn our vendor for privacy screens: ES&S Kiosk S113,850.0O (the kiosks are heavy and would require significant storage space) and ES&S Corrugated board Privacy Screens 510,498.50. She stated she chose to look for other options to save taxpayer dollars. Norman Mannel thanked lamie Allen for looking out for the taxpayers money. Commissioner Rodger Sparks moved to approve the purchase of 150 Expressvote Privacy screens for the amount of54,691.50 using CIP & 2017 Election Supplies Funds. Seconded by Commissioner Michaell White. Motion passed 5-0.
I Announcements
commissioner Robert Vidricks€n stated four CommissioneB attended the Rural Fiae District#2 Open House. Commissioner MichaelJ White stated Central Kansas Mental Health was happy with th€ir allocation and thanked the Co|nmission-
9 Adjournment
Commissioner Michael J White moved to adjourn the meeting at 9:28 AM. Seconded by Commissioner Rodger Sparks. Motion Dassed 5-0
Meeting tl - Coll To @del
commissioner Monte shadwick called the meeting to order at 9:3oAM with all commissioners Dresent for the following agenda.
Road & Btidge Skid Steet Looder & Mini Excovotion Leose Dlscusslon
Darren Fishel, Road and Bridge superintendeht, stated the lease will be up for the Road & gridge skid steer (in Loader Novembet and MiniExcav.tor (in December). lt was the consensus ofthe commission to allow Darren Fishel to proceed with pursuing the purchase. All lease payments will go towards the purchase price. Darren Fishel also updated the commission on the Road & Bridge building remodel. He stated core samples have been taken and he has the lighting and plumbing designs for review. The contractor should be close to getting a bid.
Co u nty Ad m i n I str o tot s UN o te Rita Deister, county Administrator, reminded the commission about the meeting with the city of salina on Friday at K€nwood Hall at 1O:OO AM; an e-mail regarding the regaonal County Commission Meeting on October 17, 2017 {Commissioner Robert Vidricksen, Rodger Spark, and Monte Shadwick will be attending); and the Kansas Association of counties workhop November 1+16. commissioner Miahael J white stated someone is retiring on the centrar Kansas Mentar Hearth Board and the commission will need to appotnr a repracement. SALINE COUN|Y BOARD OF COMMISS'ONERS' MINUIES CONT'NUED fuesdov. Septem&t 79- 2077
Humon Resources gi-Monthly Updote Marilyn leamer, Human Resources Direclor, discussed the Human Resources BiMonthly Update. she stated op€n enrollment continues for Saline County employees through September 30th; the Sheriffs Office 2018- 202O Work Agreement was approved; and reviewed Employee [Jpdates. Ma lyn leamer also stated KWORC would like a voting delegate and alternate delegate be appointed. The Board of County Commissioners also needs to vote on the North Central Kansas Region appointment.
guilding Authorfty Efeued @mwnsotbn Marilyn Leamer, Human Resources Director, discussed deferred aompensation for Building Authority employees. Building Authority does not currently have D€ferred Compensation and can piggy back on the County's Deferred Cornpensation with Commission approval. Commissaoner Michael J White moved to allow the Building Authority employees to have Deferred Compensation- Seconded bVCommissioner Rodger Sparks. Motion pass€d 5-0.
Executive Session Commissione. Robert Vidricksen moved to recess to Executive Session under the Attorney/Client Privilege exception to the Kansas Open Meetings Act for pending litigation. Seconded by Commissioner MichaelJ Wh ite. Motion passed 5-0. Also present were Rita Deister, County Administrator; Mike Montoya, County Counselor; and Marilyn leamer, Human Resources Diredor. The Executive Session began at 9:59 AM and the regular session reconvened at 10:19 AM. No adion was taken.
Executive Session
Commissioner Robert Vidricksen moved to recess to €xecutive Session under the Attorney/Client p.ivileg€ exception to the Kansas Open Meetings Act for pendinS litigation. Seconded by Commissioner Michaell White. Motion passed 5-0. Also present were Rita Deister, County Administrator and Mike Montoya, County Counselor. The Executive Session began at 10:19 AM and the regular session .econvened at 10:29 AM. No action was taken.
Executive Sessior'l
commissioner Robert vidricksen moved to recess to Executive session under the Attorney/cli€nt privilege exception to the Kansas Open Meetings Act for pending litigation. Seconded by Commissioner Michael J White. Motion passed 5-0. Also present were Rita Deister, County Administrator and Mike Montoya, County Counselor. The Executive Session began at 1O:29AM ahd the regular session reconvened at 10:44AM. No action was taken.
10 Adjournment
Commissioner Monte Shadwick adjourned the meeting at 1.0:44AM.
11 Meetites Aatended
september 18: central Kansas Mental Health center - commissioner Michael.r white; september 18: Rural Fire District #2 open House _ co,nmissione* Rodger sparks, Robert vidricksen, Michael r white, rames L weese.
72 Documents Signed
A/P Detail Check Register; A/P Detail Wire Register; Cash Requirement Summary; pavro Register; County cornmission Minutes for september 12, 2017; Resolution s17-2233 and Agreement for the East craMord Road vecation; amendment #2 to Resorution #07-1928; co.rection orders - personar property #2o17ooo55o, s51
Olfice Co erc Jean Kozubowski with the Salina Journal, Scott Murrison; Judy Larson; Norman Mannel; Karen Shade
1912 SAUNE COUNrY [email protected] OF COMM'SSIONERS' M'NU'ES CONIINUEO fuesdov. *phmber 79. 2017
BOAND OF COUNTY COMMISSIONERS SAIINC COUNTY, KAI{SAS
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ATTES b R Nbn, Cofiry Ckrk SAUNE COUNTY AOARD OF COMM'SS'ONERS' M'NUIES fuesdov, Seotember 26. 2077
Publk Forum
I Call To Order Commissioner Monte Shadwick called the meeting to order at 9:00 Alvl. Cheryl 8lake, Deputy County Clerk, called the roll of attenda nce with all Commissioners pres€ht forthe following agenda.
2 Publlc Forum Norman Mannel, salina, spoke about the Expo center.
3 Awrowl ol Public Forum Agendo Commissioner Rob€rt Vidricksen moved to approve the agenda for publiclorum with the exception oI removal of ltern #2 which is the approval ot the minutes from September 19th. Seconded by Commissioner Michael I White. Motion passed 5-0.
4 Prcject lt7-5U9 Country Club Boqd a dge Deck Replocement Neil cable, County Engineer, discussed Project f17-5349 Country Club Road Bridge Deck Replacement- t&M Contractors began working on the site on September 25, 2017; however they were instructed to remove the traffic control and demobilize due to issues involved with harvest. TheY are requestinS compensation for costs in€urred in the amount of 53,771.00 based on Kansas Department of Tra nsportatio n force account procedure. The reinforced steelscheduled to be delivered was also discussed. commissioner Robert Vidricksen stated he was in favor of delaying the work on Country Club Road due to harvest. Phil Vancourt, Scoular Company, stated he supports the delay due to harvest. Kelly Fink, Dickinson County farmer, asked that the road closed signs be available to contractors to avoid commuters using closed roads. Commission€r James L We€se moved to direcl Neil cable to inform L&M contractors of windows ofopportunity that saline county would like the bridge project to be started and €ompleted. Seconded by Commissioner Robert Vidricksen. Motion passed 4_1 with commissioners Monte Shadwick, Robert vidricksen, lames LWeese and MichaelJ whitevotinS aye and Commissioner Rodger Sparks voting nay.
5 Centrol Konsos Mentol Heofth Center Sood Member Appintment Pat Kinnahd, Central Kansas Mental Health Communications Specialist, discussed the Central Kansas Mental Health center Board Member Appointment and presented a Citizen Board and commission Expression of Interest Form from Carol Viar. Commissioner Robert Vidricksen moved to aoooint CarolViar to the Central Kansas Mental Health center board as requested. Seconded by commissioner MichaelJ White. Motion passed 5-0.
1914 SAL'NE COUNff EOARD OF COMM'SS'ONERS' MINU7ES CONr'NUED Tuesddv. I ptemb€' 26. 2077
6 RFA 1152-17 RFD #5 Fire Truck Leose David Turner, Ru.al Fire District tl5 Fire Chief, discrrssed RFA#162-17 RFD#5 FireTruck lease. SalineCounty Fire District #5 is requesting to purchase a used 2OO7 InternationalT300 with 1,000gallon tank, pump, and equipment. RFD f5 is wanting to purchase the apparatus with a lease to purchase option from Community Leasing Partners located in Manhattan, Kansas. The newer apparatus will replace a 1989 Ford F35O that has out lived current NFPA lgol standards as wellas a 20 Year life expectancy. staff recommends approving the financial packag€ from Community Leasing Partners on a lo-year term with an annoal paYment of 514,902 51' Financing for this project is S140,O0O.OO with an initial down payment of 914,000.00, financing 5126,000.00' The initial down payment would come frorn the department's Special Iquipment account The annual payment would be dispersed from the department's annual operating fund. Initial cost savings to the department and county would be substantial and estimated at approximatelV 565,000 00 over the life of thp unit- At a minimum new units with the same chassis and equipment would be estimated at or near 5205,000.00 total cost. lf approved, the department's existing 1989 unit would be placed on Purple wave and sold to the highest bidder. Funds appropriated from the sale woutd be placed back into th€ department's Special Equipment Fund. Staff recommends replacement of the 1989 unit with the newer 2OO7 lnternational Squad unit The current unit is well outside of current standards and safety guidelines for department personnel to effectively H ays and safely fight wildland fires. lf a pproved, staff wou ld p roceed with purcha sing th e a ppa ratu s/un il from Fire and Rescue Sales out of Havs, Xansas, for S14O,OOO.Oo commissioner Robert Vidricksen moved to approve the purchase ofthe used 2007 International 7300 and sign the lease to purchase from Community Leas'ng Partners for a ten year term with an annual payment of S14,902.51 and a down payment of 514,000 00 with the replaced unit to be sold on Purple Wave or to a local fire department Seconded by Commissioner Michael J White. Motion passed 5-0.
7 RFA lt6r77 Fv78 KDOC Adult ConvotEr Annie Grevas. Communitv Corrections Director, discussed RFA f155-17 FY18 Adult Carryover' Community Corrections is requesting p€rmission to submitto the Kan5as Department ot Corrections, FiscalYear 2018Adult Services carry Over/Reimbursement Narrativ€ and Budget Summary in the amount o15528,121.26. The5e funds are an accumulation of dollarr collected from reimbursernent of client services since the 1980's and contractua I services provid ed by th is agency. The Ka nsas Department of Corredio ns requires Comm unatV Corrections agencies to submit a plan that includes how reimbursement dollars willbe spent outside ofthe traditional fiscal year allocation. Reimbursement dollars are collected from clients that have received services/ funded by Community Corrections such as drug testing, mental health and substance evaluations and treatment, transportation, housing, medication, and more, These dollars are carried overyear to year and this agency utilizes the funding to support staff, equipment, client services, stafftraining and more that is not supported within the fiscal year budget. Collections are usually in the amount of 535,000.00 to 540,000.00 per year recently enhanced by the St. Francis contractual UA services to their cliehts. lt is important to utilize funds eftlciently so funding is there in an event of emergency or redudion in fLlndins- During Fiscal 2018 the reimbursement fund willbe utilized signiflcantly for pavout s€laryand benefits in the event of a termination or retirement, all moving/reftodeling expense, increased rent, utilities, moving the phone/computer/securitv systems, architect expenses, and modular work. Staff recommends approving the Fiscal Year 2018 carrvover/Reimbursement Narrative and Budget summary as submitted in the amount of 5528,121 25 commissioner Robert Vidricksen moved to approve the FY18 carry over/Reimbursement Narrative and Budget Summary as submitted in the amount of 5528,121.26. seconded by Commissioner Rodger Sparks. Motion Dassed 5-0. SALINE COUNTY BOARD OF COMM'55'ONERS' M'NUIES CONTINUED fuesddv, *otemfur 26. 2077
8 RFA 116617 FY18 KDOCluvenile Canyover
Annie Grevas, Community Corrections Director, discussed RFA 8166-17 FY18 KDCOC Juvenile Ca.ryover. Community Corrections is requesting permission to submit to the Kansas Department ot Corredions, Fiscal Year20lSJuvenileServacesCarryOver/ReimbursementNarrativeandBudgetSummaryintheamountof 522a.17O.76. These funds are an accumulation of dolla rs .ollected from reimbursement of client services since the 1990's, and contractu.l services provided by this agency. The Kansas Department ot corr€ctions requires Community correctiohs agencies to submit a plan that includes how reimburs€ment dollars will be spent outside ofthe traditionalfiscalyear allocation. Reimbu.sement dollars are collected from clients that have received seNices, funded by Community Corrections such as drug testing, mental health and substance evaluatjons and treatment, transportation, housing, medication, and more. These dollars are carried over year to year and this agency utilizes the funding to support staff. equipment, client seryices, staff training and more that is not supported within the fiscalyear budget. lt is important to utilize these dollars efficiently so funding is there in an event of emergency or reduction in funding. This agency collects approximately S2,000 per month and received additional reimbursement dollars from Saint Francis for contractual UA service. Durin8 Fiscal Year 2018 the reimbursement fund will be utilized significantly with payout salary and benefits in the event of a termination or retirement, all moving/remodeling expense, increased rent, utilities, moving the phone/computer/security systems, ar€hitect expenses, and modular work, Staff recommends approving the Fiscal Year 2018, Carry Over/Reimbursement Narrative and Budget Summary as submitted in the amount of 5228,170.76. commissioner Rodger sparks moved to approve the FY18 carry over/Reimbursement Narrative and Budget Summary as submitted in the amounl of 522a,770.76. Seconded by commissioner Michael J White. Motion passed 5-0.
9 RFA #167-17 KDOC FV77 Yeor Etld Repo,t of Outcomes
Annie Grevas, Community Corrections Director, discussed RFA #167-17 for Kansas Department of Corrections FiscalYear 2017 Year End Report ofOutcomes. Community Corrections is requesting approvalto submit the Kansas Department of Corrections, Fiscal year 2017 Y€ar End Report of Outcomes. The annualYeaFEnd report is required byth€ Kansas Department of Corrections and shows the agencies outcomes from interventions/programs outlined in the Comprehensive Grant Plan. The FY17 objectives cover the Adult Intensive Supervision program. The report includes KDOC request for those intervention and programs that are outside the traditional Adult Intensive Supervision Program requirements. Therefore, the report does not include, drug testing, surveillance, etc. Monthly stats on ancillary services are provided and reviewed each month with the Advisory Board Sub-Cornmittee. Annie Grevasstatedthe XDOC'Sstandard ofsuccess rate is 75% ofadult offenders who do not Bo to prison or commat a new offense. The Department ofCorrections uses this "annual report card" to determine funding. Staff recomhends approving by signature the Community Corrections Evaluation Summary Year End Report of Outcomes for FiscalYear 2017. Colhmissioner lames L Weese moved to approve by signature the Comrhunity Corrections evaluation summary vear-€nd report of outcomes for Fiscal Year 20U. Seconded by Commissioner Rodger Sparks. Motion passed 5-0.
10 Commission on Aging Request to become o gline County Depctrtment leslie Ejkleberry, Commission on Aging Executive Director, discussed the Commission on Aging request to become a Saline County Department. During the Saline County Commission on Aging Board of Directors meeting on September 20, 2017, the board voted 10-0 to petition Saline County to transition the Commission on Aging from a stand-alone agency to a department of Saline County. Commissioner Robert Vidricksen stated this was a win-win. Karen Shad€. 111Wisconsin, asked questions regarding the transition. Commissioner Michael J White mov€d to approve the transition of Commission on Aging from a stand-alone agency to a Saline County department as requested. Seconded by Commissioner Robert Vidricksen. Motion passed 5 O.
17 CommBsioner Updote
Commissioner Robert Vidricksen discussed the Airport Authority Meeting and the Building Authority Board meeting approving the roof project and bualding improvements for the Erpo Center. Commissioner James L Weese stated the co,meeting with the City of Salina was positive. Commissioner Rodger Sparks discussed the Fair board me€ting and that the downtown revitalization would change the parade route. 1,2 Adjoumment Commissioner Rodger sparks moved to adjourn the meetinB at 1O:12 AI\4. Seconded by Commissioner lames l Weese. Motion passed 5-0.
2 Meeting ll - Coll To Otder Commissioner Monte Shadwick called the rneeting to order at 10:18 AM with all Commissioners present for the following agenda.
3 ExecutitE *ssion Commissioner Robert Vidricksen moved to recess to Executive Session under the confidential Data (trade secrets) Exception to the Kansas Open Meetin8s Act regarding Proiect Sunset Seconded bV Commissioner Michael J White. Motion passed 5-0. Also present were Pete Brungardt, Mitch Robinson, and Rita Deister, County Administrator. fhe Executive Session began at 10:19 AM and the regular meetinB reconvened at 10:34 AM. Commissioner MichaelJ Whit€ moved to support the €fforts ofCloud County and the City ofConcordia to bring Project Sunset to North Central Kansas. Seconded by Commissioner Rodg€r Sparks Motion passed 5-0
4 PostolPresort Update Jim DuBois, CounW Treasurer, stated he is looking into the Postal Presort that is currently being used for tax statements. Cunently,the tax statement q ua lity isnotgood and is difficultforthe computersto scan. He also stated he is lookinC into better rates and service. s Humon Resources Updote Marilyn Leamer, Human Resources Director, presented HCC Life lnsurance Renewal for Conmission siSnature. It was the consensus of the Commission to sign the HCC Life Insurance Renewal. lt was also decided that Commissioner Monte Shadwick would be the voting delegate and Commissioner Robert Vidricksen would be the alternate for the KWORC meeting at the t(ansas Association of Counties Workshop.
6 westot Substotlon Fonelly Rood Subdivision David Neal, Planning and Zoning Darector, discussed a future Westar Substation on Lot 1 in the Farrelly Subdivision.
7 County Administrotot U4ote Rita Deister, County Administrator, provided income charts and the calendar of events for the [xpo Center. She also informed the Commission that Marilyn Leamer, Human Resources Director and herself would be speaking with the Commission on Aging staff about becomang Saline County employees. She also discussed upcoming dates and events for the Commission including KAC Workshop, Friendly Fire, and the Dutch Breakfast- Rita Deister .lso presented the 1 year maintenance agreement for the juvenile center Eenerator; which Commissioner Monte Shadwick signed. a Meeting . Adhumment Commissioner Rod8er Sparks moved to adjourn the meeting at 11:08AM. Seconded by Commissioner James I Weese. Motion passed 4-0. Commissioner Monte Shadwick was absent forthe vote.
9 Meetings Atlended September 19: Tri Rivers Fair Board Meeting - Commissioner Rodger Sparks- September 20i Salina Airport Authority - Commissioner Robert Vidricksen; Commission on Aging - Commissioner James I Weese. September 22:Joint Expo Center Meeting - All Commissioners. September 26: Building Authority Board Meeting - Commissioners MichaelJ White, Rodger Sparks and Robert Vidricksen. COUNTY SOARD OF COMM'SS'ONERS' M'NUIES CONTINUED 'AL'NE Tuesdov- *otember 26. 2077
10 Documents Signed
A/P Detail Check Register; A/P Detail Wire Register; Cash Requirement Summary; Central Power Systems & Services Maintenance ABreement; HCc Life Insurance Renewal Application; tY18 KDOC Adult Carryover as presented in RFA #165-17j FY18 KDOC Juvenile Carryover as presented in RFA fl166-17; KDOC FY17 Year tnd Report of Outcomes as presented in RFA f167-17; Project Sunset Letter to TYson Foqds; Lease to Purch.se Agreement for RfD #5 as presented in RFA s162-17; Correction orders: Personal Property ' #2017000552 tL Otlke Collerc Jean Kozubowski with the Salina Journal, Norman Mannel, Karen Shade, Judy larson, Phil Vancourt, Kelly Fink
BoARD oF cOUNTV COITIMISSIONERS SALINE COUNTY, XANSAS
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Publk Forum
7 Coll To Oder
Commissioner Monte Shadwick called the meeting to order at 9:OO AM. Jamie Allen, Saline County Clerk, celled the roll ofattendance with Commissioners Monte Shadwick,lames t Weese, Rod8er Sparkt and Robert Vidricksen present and Commissioner MichaelJ White absent for the following agenda.
2 Approval of Pubtic Forum Agendo
Commissioner Robert Vidricksen moved to approve the agenda for the public forum as presented. Seconded by Commissioner Rodger Sparks. Motion passed 4-0.
3 Apprcwl of County Commisslon Minutes lor Sepbmber 19, 2017 Commissioner Robert Vidricksen stated the he would like to add to the minutes the discus$on about the privacy screens in the minutes froh S€ptember 19, 2017; and have the minutes state the Commission was unhappy the software .ompany didn't disclose the privaay screens would be needed and it was not reflected in the original cost. Commissioner James L Weese moved to accept the County Commission minutes for September 19,2017 with the changes. Seconded byCommissioner Rodger Sparks. Motion passed 4-0.
4 Apprcval of County Commlstlon Minutes tot Sept€mber 20, ZOIZ Commissioner Rodger Sparks moved to accept the County Commission minutes for September 2b, 2017 as presented. Seconded by Commissioner Robert Vidricksen. Motion Dassed 4-0.
S Domestk Violence Awoteness Month ptochmouon
Abby Hunter, DVACK, presented the Domestic Violenae Awareness Month proclamation. The Center for Disease Controland Prevention reports that 1 in 4 women and 1in 7 men have been the victjm ofsevere physicalviolence by an intimate partner in their lifetime, which translatesto approximately 44 million people natio na fl% and 521.000 people in Kansas. lhe Kansas Eurea u of Investigations reports tha t 22.9% of all homicides in Kansas in 2015 were related to domestic violence. In Kansas, in2015, one domestic violence incident was reported to law enforcement every 23 minutes, 6 seconds. In decla ng October as Domestic violence Awareness Month, it is encouraged that all citizens to speak out against domestic violence, to provide support for survivors ofthese crimes, to encourage community leaders to hold perpetratoG accountable, and to make domestic violence prevention efforts a priority by hosting events, by creating policies at school and work, and by working with your local domestic violence victim s€rvice providers. Events jnclude a candlelight vigil on october 19; Awareness Evenr atJerry lvey park on october 14; IAm toved conference on october 21; goys clothing Drive on october 24; and coaching Inro Men with a focus on Domestic violence on october 30. commissioner Rodger sparks moved to declare the month ot october 2017 as Domestic violence Awareness month in Saline County. Seconded by Commissioner James I Weese. Motion oassed 4_0. SAUNE COUNTY EOARD OF COMMISSIONERS' M'NUIES CONNNUED Tuesdov. Odober 03. 2077
6 RFA #169.77 RFD fllfonker Body Purchase David Nilson, Treasurer, and Justin Ade, Assistant chieffor Rural Fire District $l presented RFA f169-17 RFD #1 Tanker Bodv Purchase. SalineCounty RuralFire Dastrict fl Board of Trustees wishes the Co mm ission's approval to forgoing the normalbid letting process. and permit the Fire District to proceed with the purchase of a new poly tank/tanker body. The cost ofthis purchase is not to exc€ed 565,000 plus freight. RFD t1 is installing the new tanker themselves and is looking to expedite the process to have the apparatus in servicefor the upcoming 2018 Spring grass fire season. At pres€nt, the lead time for the construction and delivery otthe new poly tank/body is 12-14 weeks from order/drawing approval. This puts the delivery ofthe equipment at around the first of2018. This allows the Fire District only 6-8 weeks toget the parts/equipment for the apparatus assembled and tested before the upcoming fire season. Having to go through the normal bid letting process would add an additional +6 weeks to the completion ofthe apparatus, and in all likelv-hood push the delivery ofthe finished apparatus late into the 2018 Summer fire season. The cost of th is tanker body, allrelated equipment and the final construction/assembly ofthis apparatus will be taken from the Fire Districts' specia I equipment fund and new equipment budget. Commissioner lames L Weese moved to give permission to forSo the normal bid process and permit RFD fl to purchase the polytank/tanker body and place it on th€ currently owned chassis for no more than 565,000.00 total cost plus freight. Seconded by Commissioner Rodger Sparks. Motion passed 4-0.
7 RFA #76&77 Westor SuMMsion Replat
David Neal, Planning and Zoning 0ireclor, presented RFA #16&17 Westar Subdivision Repl.t. The Saline County Board of Commissioners is being asked to accept or deny dedication ofland for publia purposes by approving the $bdivision plat; specifically easements associated with the plat. The applicant is requesting a subdivision replat in accordance with Section 2.05 ofthe Saline County Subdivision Resolution in order to divide the existing single lot subdivision into two lots. The subdivision, located at the northeast corner of Farrelly Road and Old Highway 81 0ust south of Philips l-ighting) is being done to accommodate a future Westar substation which will help future power service to Salina and the surrounding area. Because the subdivision is within one mile of the City of Salina the Salina/Saline County subdivision aSreement is in effect. Platswithin one mile are requared to obtain recommendation and approval by both city and co!nty Planning Colnmissions and City/Countv Commission. Public hearings have been held as follows: August 15,2017- City ofSalina Planning Commission approvesthe plat continSent on correcting the drainage easement and drainage plans; September 5, 2017 - Saline County Planning Commission approves the plat contingent on correcting the dfainage easement and drainage plans, September 25,2017- Salina City Commission accepts easements and ROW. Staff and the Planning Commission recommend approval of this item. Commissioner Robert Vidricksen moved to approve the Salina Industrial Park replat as recommended by staff. S€conded by Commissioner Rodger Sparks. Motion passed 4-0.
8 County Engineer 3rd Quarter UNdte Neil Cable, County Engineer, gave a 3rd quarter update for the €ngineering Department. He discussed completed, current, and upcoming projects,
9 Announcements
County Clerk, Jamie R Allen, annouced the North Central Kansas Down Syndrome Society one-mile 14th Annual Buddy Walk in Clyde City Park, Clyde, Kansas. lt is this Saturday, October 8th at 1:OO pM and you can register that day or online at www.nckdss.org.
70 Adjoummenl
Commissioner Robert Vidricksen moved to adjourn them meeting at 9:38 AM. Seconded bV Commissioner James L Weese. Motion passed 4-0.
Meetlng ,l - Cqll To Oder commissioner Monte shadwi€k called the meeting to order at 9:40 AM with commissioners Monte shadwick, Rodger sparks, Robert vidricksen and James t weese present and commissioner MichaelJ white absent for the following asenda. SALINE COUNTY EOARD OF COMM'SSIONERS' M'N'IrES CONT'NUED Tuesdov, October Og. 20t7
Executve Scssion
Commission Robert Vidricksen moved to recess to Executive Session under the Attorney/Client privilege exception to the Kansas Open Meetings Act for pending litigation. Seconded by Commissioner James L Weese. Motion passed 4-0. AIso present were Rita Deister, CountyAdministrator and Mike Montoya, County Counselor. The [xecutive Session began at 9r40 AM and the regular session reconvened at 9:55 AM. No action
County Counselot U4ate
Mike Montoya, County Counselor, stated the Bulk Solids exemption wasdismissed bV the applicant. They were going to look at other options for exemption. County Appraiser, S€an Robertson, is heeting with them this afternoon.
Cou nty Admin istrotor U pdote
Rita Deister, County Administrator, discussed spending authority, the Commission on Aging, sales tax revenue and upcoming dates.
MeeAng I - Adfr)unment Commissioner Monte Shadwick adjourned the meeting at 10:0gAM.
Meetings Attended
September 27: Chamber of Commerce Soard Meeting - Commissioner Monte Shadwick.
Deuments Signed
A/P Detail Check Register; A/P Detail Wire ReSister; Cash Requirem€nt Summary; payroll Register; County commi5sion Minutes tor s€ptember 26, 2017; octobe. as Dohestic violence Awareness Month proclamation; Correction Orders - Real Estate: #2017000554. 555-5OO
Olfice cqllerc lean Ko2ubowski with the Saline Journal, Karen Shade, Norman Mannel
80ARD OF COUNTY @MM|SS|Oi{ERS sAltNE couNTY, KANSAS
DATE Mkho.l t Whiac, Commbikmer
1922 SAUNE COUN|Y EOARD OF Co/,TIM'SSIONERS' MINUnES fuesddv, Oc6er 70, 2077
Pubtic Forum
1 Coll fo Otdet Commissioner Monte Shadwick called the meeting to order at glOO AM. Tammi Cot, Election Mana8ement Coordinator, called the roll of attendance with Commissioners Monte Shadwick, Robert Vidricksen/ Rodger Sparks, James L Weese present and Commissioner Miahael J White absentfor the following agenda.
2 Publk Forum Norman Mannel. Salina, discussed roadside contamination.
3 Awtovol of Pubtlc Forum Agendo commissioner RodSer sparks hoved to approve the agenda for the public forum as presented. Seconded by Commissioner lames L Weese. Motion pass€d lFo.
4 Approwl ol County Cnmmisslon Minutes Ior Octotur 3, 2077 Commissioner Rodger sparks moved to accept the County Commission minutes ofOctober 3,2017 as presented. Seconded by Commissioner .lames L Wees€. Motion passed 4-0
5 Down Syndrcme Awoteness Month Pwnlomauon TammiCox, €lection Management cootdinatot, Presented the Down Syndrome Awareness Month Proclamation. Approximately one in €very 800 ahildren are boan with Down Syndrome representing approximately 5,000 births per year in the united States, while research and early interyention have resulted in dramatic improvements in the lifespan and potential of thoie who are affected, more investigation is needed in the causes and treatment of Down syndrome, Developed by the Netion Down syndrome Society in 1995, the Buddy walk is an annualevent in citiesacross Kansas and the nation celebrating the accomplishments of children and adults with Down svndrome. The goal of the Buddy walk is to promote increaa€d understanding and acceptance ofpeople with Down syndfome, while raising fundsfor scientific research into the causes and treatments and family stlppori. The Colnmisdon is asked to proclaim October 2017 as Down Syndrome Awareness Month throughout the county and encourage allofSaline Countyto worktogethetlo promote awareness of Down Svndrome and io celebrate the accomplishments ofandividuals and theirfamilies. commissioner Robeat vidricksen moved to declareth€ month of october as Down syndrohe Awareness month in Saline countv. s€conded by commissioner James I weese. Motion passed +0.
6 lustice Assistonce Gront Progrum Captain paul Forrest€r. Salina Police Department, discussed the 2017 Justice Assistance Grant NarrativeJoint Application with the Salina Police Department and the Saline County sheriff's Office. The City ot Salina and saline county will receive a totalof 518,994 from the Department ofJustice. Th€city ofsalina willcoordinate all a nd m anage the grant effort and a!l reporting and m onito.ing. The City of Sa lina will independently track grant revenue and expenditures to ensure accountability and transparency. The City of Salina will receive 518,994 to implement JAG projects. salineCountywillallocateallofitsfundstothecityofSalinaforthe purpose of a joint task force operated by the Salina Police Department. The City and County'a main Soals a re to ensure that these funds create efficiencies, improve public safety, and cost savingsthat benefit the entire justice system. The pro posed JAG projects include th ree covert tracking u n its, cove personaIlistening device, two video surveillance svstemt and a GPS tracking unit. All the equipment will aid law enforcement in the apprehension of criminalt investigation of crime, and the prosecution of criminal cases The equipment willbe usedjointlybythe Salina Police Depa ment and Saline county sheriff's Of{ice. All equipment will be used in accordance with applicable laws and department policy. Commissioner Roben Vidricksen moved to sign the memorandum of understanding between the City ofSalina and Saline County for the 2017 Justice Assistance Grant Program. S€conded by Commissioner Rodger Sparks. Motion passed 4-0. SAUNE COUNrY EOAND OF COMM'SSIONERS' M'NUrES CONTINUED !!esdav,gb&!!9.20g
7 RFA #77077 Mlni Excovotor Purchqse Darren Fishel, Road Soperintendent, presented RFA #170-17 Mini Excavator Purchase. In 2015 it was decided instead ot replacing a backhoe tractor that burned in a fire, the county would lease a mini Excavator from Bobcat for 55,000.00 per year. Bobcat ofSalina is discontinuing this program. Currently the lease willexpire 72/16177 . Road and widge have co nta cted Bobcat and negotiated a pu rcha se price for the current used m ach ine with 2OO hours and wa rranty for 540,200.00. The price is com para ble to oth er used Excavators. lt takes into consideration the lease money already in the machine and extends the warranty. This means the counW willown the machinery with the option of rolling it over for a new machine atthe end ofnext year for a cost of 54500 should they s€em it prudentto do so or keep and opeGte it on a standard ownership basis Staff recohmends purchasing the E42 Compact Excavato.trom Bobcat of Salina. ltisalowhourmachinethatis dependable. Money already spent on the lease and government discounts are fiSured into the bid as ifit was a new machine and the warranties left on the machine are inclllded. They are a local dealet with parts and service readily available. The monies would come from the Special Road and Eridge Machinery Fund. commissioner James Iweese moved to approve the purchase ofthe used mini excavator from Bobcat ofsalina for the amount of 940,200.00 as recommended bv staff. S€conded by commissioner Rodger sparks. Motion passed +0.
8 RFA t17t-17 SkM Looder Purchdse Oarren Fishel, Road Superintendent, pr€sented RFA f171-70 Skid Loader Purchas€. In 2013 our skid loader needed reolaced. lt was traded to Bobcat of salina ofSalina for 57500 ofcredit towards a yearlv lease (53,200) ofa new T-650 Track loader. In 2014 the cred its rolled over and we received a new Track loader. In 2015 the cost S3,2m minus the credit of S1,1OO which equals 52,100. In 2015 and 2016 the yeatly leasefor a newT-650 Tracl loader was S3,5OO, Bobcal ofsalina is discontinuinB this program. Currendy the lease willexpire on :.Ll7Ol2O].7, The negotiated purchas€ price for the current used machine with 250 hours and warranty is S45.157.57. Thistakes into consideration the leas€ money already in the machine and extends the waranty. The county will own the machinery with the oPtion ofrolling it over for a new machine at the end of next year for a cost ofS4,50o. Staff recommends purch asin8 the T_650 compact track loader from Bobcat of Sa lina. Money already spent on the leas€ and Sovernment discounts are figured into the bid as if it were a new machine and the warranties left on the machine are included. They are a local dealer with parts and service readilv available. The monies would come from the special Road and Bridge Machinery Fund. commissioner Roben vidricksen asked aboutthe cost ofa new machine. Darren Fishel stated based on a state contract, it would be s49,961.77. Commissioner Robert vidricksen stated he would like to put it out for bid request to see some new bid compaisons, for 54,000 we could get a new machine. commissionet Robert vidricksen moved to table for a week, RFA f171-17 Skid l"oader Purchase, until the followinS week. seconded by commissioner James Lweese, Motion passed +0.
g Missoutl, Iowo, Nebmsko, Konsos (MlNKt Highwdy Prcsentotion Darren Fishel, Road and Bridge Superintendent, discussed the Missouri, lowa, Nebraska, Kansas Highway in county, the Flood Depaftment presentation he Save in st. Joe Missouri. He discussed the road system saline plain Map, and bridges and culverts. He showed how saline county was able to use material already available to make repairs and a specialpiece of machinery that was builtto help clean low lyinS culvertsin tie flood plain.
70 RFA#763-77 P fte Fircwork Displdy Hannah Stambaugh, Emergency Management Director, discussed RFA f163_17 Private Firework Display Mr' Lonnie Morris has applied for a licen5€ to provide a private lireworks display at the salina country club located met all at 2101 E countrv Club Road, on Saturday, October 21, 2017 at approximately 9:45 PM Mr' Morris has ofthe requirements ofsalinecounty Resolution #09-1999 required to obtain approval by the Board ofcounty commissioneE. commissionef Robert vidricksen moved to approve the request lo provide a private firewo*s dispfay at the Safina Country Club on Saturday,Odober 21,2077, Seconded by Commissioner James I Weese' Motion passed +0.
7924 SAUNE COUN|Y BOARD OF COMM'SS'ONENS MINU,ES CONI'NUED fues&v. Ocbhr 70. 2Ot7
I1 Rood ond gfidge U4ote Darren Fishel, Road Superintendent, discussed the Road and 8rid8e Department 3rd Quarter Report. He discussed the work bein8 done to the new Road and Brid8e shop and work being done around the county with culverts and bridges.
72 Emergefty Monagement UpdoE Hannah Stambaugh, Emergency Management Director, discussed the €mergency Management Update for July- S€ptember 2017. She discussed Weathe. Events, siren upgrades, Surn Permit/Re8ulations Committee and other activities.
13 Adjounment Commissioner Rodger Sparks moved to adjourn the meeting at 10:30 AM. Seconded by Commissioner iames I Weese. Motion pass€d +0.
Meetino tt - Coll fo (Yder Commissioner Monte Shadwick called the meeting to order at 10:35 AM with Commissioners Monte shadwick, Robert Vidricksen, Rodger Sparks,James LWeese p.esent and Commissioner Michael.i White abs€nt for the following agenda.
lnmote Controct Housing with Ford County sheriff Rodger Soldan presented a contract with Ford County to house inmates at a rate of535 per day as needed. Commissioner Robert Vidricksen moved to approve the contract with Ford County for 535 per day per inmate. Seconded by Commissioner Rodger Sparks- Motion passed 4-0.
Executlve Sessidr Commissioner Robert Vidricksen moved to recess to €xecutive Session under the Attorney/Client Privilege exception to the Kahsas Open Meetings Ad for pendin8 litigation. Seconded by Commissioner lames L Weese. Also present were Rita Oeister, County Adm inistrator ahd Darren Fishel, Road and Bridge Superintendent. Th e Executive session be8an at 10:39 AM and the regula. session reconvened at 10:49 AM. commissioner Robert Vidricksen moved to recess back into Executive Session for an additional 10 m inutes. Seconded byCommission Rodger sparks. Motion passed 4-0. The Executive session began at 10:49AM and the regular session reconvened at 10:59 AM. Noaction was taken.
Bun PemiE/Open Euning Regulotions Hannah Stambaugh, Emergency Management Director, discussed the Burn Permit/Open Burning Regulations committee. She stated the committee had a variety ofexperience from fire fighting to land management They launched a ten question survey to the public for ideas and feedback regarding burn permits/open burning regulations and had 371 responses. The Committee has provided a draft resolt tion that includes lifetime permits. The draft resolution has been in fro nt ot the fire ch iets a nd Emergency Managem ent will a lso p ut a draft on their website. commissioner Robert Vidricksen stated he would like to have a meeting with a public discussion without a vote before voting on the resolution. He stated he would also like the fire chiefs to come.
County Adm inls'/:ators U4ote Rita Deister, Countv Administrator, discussed the 9lina Initiative for Restorative Justice Regional Collaboration Grant Proposal, the Road and Bridge Shop, commission on Agin8. and an update on the Extension office space. she also stated she had a letter to be signed reappointingJeff Denton to the North Central Kansas Flint Hills Area on AEing. lt wasthe consensus ofthe Commission to sign the lett€r.
Meeting tt Adjoumment Commissioner Monte Shadwick ad.lourned the meeting at 11:40 AM.
1925 SAL'NE COUN|Y EOARD OF COMM'SSNNERS' M'NUTES CONI'NUED Tuesdov, octobcr 70. 2017
Meetings Attended
October 9: Saline County In Service Day - CommissioheF Robert Vidricksen, Rodger Sparks
Do€uments Sigrcd A/P DetailCheck Register; A/P DetailWire Register; Cash Requirement Summary County Commission Minutes for October 3, 2017, Down Syndrome Awareness Month Proclamation; luslice Assistance Grant Program; Application for Permit for Fireworks Display at the Salina Country Club; Inmate Housing Contract with Ford County; Reappointment of Jeff Denton to the North Central Flint Hills Area Agency on Aging.
10 OIflce colleB lean Kozubowski with the salina lournal, Norman Mannel, Judy Larson, Kar€n Shade
80Aio oF coul{Tv coM Mrsstol{ERs SATI E COUNTY, KANSAS
Robart vH cfun,vt.' chohmon
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7926 SAUNE COUN|Y BOARD OF COMMISSIONERS' MINUIES ruesddv, &obr 77, 2077
Puuic Forum
7 Cdll fo Oder Commissioner Monte Shadwick called the meeting to order at 9t00 AM. Jamie Allen, Saline County Clerk, called the roll ot altendance with all Commissioners present Iorthe following aSenda.
2 Publk Forum Norman Mannel, Salina, discussed the environmental dange6 ofhaving the Tyson Chicken factory.
3 Apqotml of Pubfic Forum Agendo
Commissioner lames L Weese moved to amend the public forum by removing ltem f2, Approvalof County Commission minutes for fuober 10, 2017. Seconded by Commissioner Rodger Sparks. Motion passed 5-0.
4 Notionol Medto on Week Prcctomatlon
Janell Murphy, Salina Initiative for Restorative I ustice, presented the National Mediation W€ek Proclamation. Kansas has been a leader recognizing and promoting mediation as an alternatave to litigation. Mediators and other dispute resolution p.actitioners are helping stakeholders find durable solutions to important issues and have demonstrated the value ofthe field ofalternative disDute resolution. The Salina Initiative for Restorative Jltstice (5lRJ) is a Srowing p.ofessional entity that strengthens the dispute resolution services available to citizens, families, court programs, and government bodies. Community based mediation program like SlRJ strengthens relationships by assistinS in the resolution of neighborhood and community conflictt. Mediation, along wath the principles and practices that it embodies, can be a crucial tool for peacemakang between individuals, groups, neighborhoods, or countles and that saline County, Kansas continues to be a leader in those efforts. The Saline County Commissioners are being asked to proclaim the week of October 16-20,2O7J, as National Mediation Week, and call this observance to the attention of all our citizens. Commissioner Robert Vidricksen moved to declare the weel of Oclober 16-20,2017 as National Mediation Week in saline County. S€conded bv Commis5ioner Michael J White. Motion Dassed 5-0.
5 fullno ,n tlodt€ hr Res|,/olhn tustLe Reglonol C.oltobrotlon Grcnt Proposol Janell Murphey, Saline Initiative for Restorative lusti€e Pro8ram Director and mediatorsAnn Zimmermen and M artha Rhea, p.esented the Salina In itiative for Restorative Justice Regional Colla boration Gra nl Proposal. The mission ofthe Salina Initiative tor Restorative Justice (SIRJ) isto improve outcomes for juvenile offenders, holdihg theln accountable while reintegratin8 them into the comrnunity and minimizing contact with the court system; allowvictims to confront thek offenders and paaticipate in the resolution oftheir cases; lighten the load otthe juvenile justice system; and to strengthen communitv resilience through collaboration among law enforcement, the court syst€m, and the community at lalge. Commissioner Robert Vidricks€n moved to sign the Salina Initiative for Restorative Justice Regional Collaboration Grant as reguested. Seconded by Coomission James I Weese. Motion passed 5{.
7927 SAUNE COUNTY BOARD OF COMM'SS/oNERS' MINU|ES CANT'NUED Tuesdov. Cxlober 77. 2077
6 RFA #172-77 Rurot Ftre Dkttid i2 Lowe's Chsritoble ond Educotionol Fd)ndation Grcnt Hannah Stambaugh, Emergency Management Diredor, discussed the Rural Fire District #2 request for .pproval to accept the Lowe's Charitable and EducationalFoundation Grant in the amount of 5800. The grant comes in theform ofa gift card that willbe used to purchase equipment for the new fire station in Assaria. saline County Rura I Fi.e District f2 8oa rd of Trustees recommends the acceplance of the gra nt. The lowe's Cha ritable and Educational Foundation grant supports projects that support community improvement projects. The intention is it use the grant/gift card in the amount ot 5800 to purchase equipment such as a washer/dryer or refrigerator, or storage cabinet for th€ new fire station in Assaria. The Board ofTrustees will determine the most cost effective item topurchase withinthe S8O0 g.anvgift card limit. Rural Fire Districtf2 would liketo give a special thank you to Sarah Hawbaker (wife of Firefighter Riley Hawbaker) who assisted District 2 in applying forthe grant. Commissioner Robert Vidricksen commended the effort of RuralFire Districtf2for looking for funds. commissioner James Lweese moved to accept the Lowe's Charitable and Educational Foundation 6rant in the amount of 5800.00to be used to purchase equipment forth€ new fire station. Seconded by commissioner Rodg€r Sparks. Motion passed 5-0.
7 RFA #777-77 Skld loodet Purchose
Commissioner Rodger sparks moved to remove RFA [171-17 from the tablelor consideration and possible action. Seconded by Commissioner Robert Vidri.ksen. Motion passed 5-0. Darren Fishel, Road Superintendent, presented RFA S171-70 Skid loader Purchase. In 2013 olr skid loader needed replaced. lt was traded to gobcat ofSalina ofSalina for 57,500of credit towards a yearly lease (53,200) of a new T-650Track loader. In 2014the credits rolled over and we reaeived a newTrack Loader. In 2015 the cost 53,200 minusthe credit of 51,1oo which equals S2,100. In 2015 and 2015 the yearly lease for a newT-650Track loader was 53,500. Bobcat ofSafi.a is discontin uing this program. currently the lease will expne on 7U!012O77. The neSotiated purchase price forthe current used machine with 250 hours and waffanty is 545,157.57. thistakesinto consideration the lease moneyalready in the machine and extendslhe warranty- The county willown the machinery with the option of rolling it overtor a new machine at the end of next yeartor a cost of 54,500. Ihe monies would come from the Special Road and Bridge Machinery Fund. The Commission at the last me€ting tabled the motion to eo out for bidslor a new skid loader. Darren Fishel stated BobcatofSalina isgivingthe option to purchase a new 2017 T-550 track skid loader by using the state contract bid they hold lot 549,967.77. caterpillarEave a bid for 564,900. staff recommends purchasing the used T-650 compact track loader from Bobcat of salina. This is a very low hour machine. Money already spend on the lease and government discounts are figured into the bid as if it was a new machine and the warranties left on the machine are included. Commissioner Rodger Sparks moved to approve the purchase ofthe used Skid l"oader from Bobcat of salina in the amount of 545,157.57 as re.ommended by staff. seconded by Commissioner Michael I White. Motion passed 4'1. Commissioners Monte Shadwick, Rodger Spa.ks,lames L weese, Michael J White voting aye and Commissioner Robert Vidricksen voting nay.
A County Approiser UNote Sean Robertson, County Appraiser, presented the County Appraiser Update. He discussed the Mid Year Ratio study, bulk solids property tax exemption, sales count, sale prices, commercial new construction and the economvof saline counw.
9 Adjounment
Commissioner Rod8er Sparks moved to adjourn at 9:41 AM. Seconded by Commissioner lames L Weese. Motion oassed 5-0.
2 Meeting tl Coll fo Order Commissioner Monte Shadwick called the meeting to order at9:44 AM with all Commissioners present for the following acenda.
3 County freasurcr U6ote lim DuBois, County Treasurer, gave an ldle Fund report and the Annual Treasu rers Report.
1928 SAI'NE COUNIY BOAND OF COMM'SS'ONERS' MINUIES CONNNUED fuesdov. Mr 77. 2Ot7
Cell fower Discussion David Neal, Planning and Zoning Director, discussed celltower state reSulation changes.
County Admlnistrotors UN E Rita Deiner, County Administrator, discussed the Road and Bridge Gravel Road UpSrade program. She al5o presented a letter for DMA Architects that needed a signature. lt was the consensus of the Commission to sign the letter. She also disaussed the Commission on Aging staff, dates to remember, and concerns about the spending polic.y.
County Counsebr U6ote
Mike Montoya, County Counselor, discussed the Woodward Road easement issue. The easement wa5 vacated over 10O years a8o, but the county has maintained it the last 15 years. He also stated he is working on the coroners contracl,
Executlr€ *ssion Commissioner Robett Vidricksen moved to adjourn to Executive Session underthe Attorney Client Privilege of the (ansas Open Meetings Act. S€cohded by Commissioner Jamer I Weese. Motion passed 5-0. Also present was Rita Deister, County Admihistrator. The Executive Session began at 10:35 AM and the regula. sesiion reaonvened at 10:45 AM. No action was taken.
Meeting tt Adhunment Comrnissioner Monte Shadwick adjourned the meeting at 10:48AM.
Meetlngt Anended
October 16: Central Kansas Mental Health Center Board Meeting - Commissioner Michael J White. Octobe. 17; Bujlding Authority 8oa.d Meeting - Commissioners MichaelJ White, Robert Vidricks€n, Rodger Sparks.
10 Oo€uments Signed
A/P Detail Check Register; A/P Detail Wire ReSister; A/P Payroll; Cash Reguirement Summary; DMA Architects Letter; National Mediation Wee& Proclamation; Salina Initiative for Restolative Justice Regional Collaboration Grant Proposal.
1l Ofilce Cdlle/'s
lean Kozubowski with the Salina Jou.nal, Norman Mannel, Karen shade, Judy larson
SOAND OF COUNTY COMMISSIONERS SAUNE COU TY, (A SAS
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1929 sauNE couMfy EoARp oF co,',MtsstoNEnf' MINUTES coNnNUED fuesddv. Odober 77, 2017 i$.;i;:,1'A L,,.H-ii '.9haii;d::J 4 t7'.'- o^fE ,/6 ?-1 '/ 7 Mlcttdet t whia.ffi ',btt.'r.t SAUNE COUNTI SOARD OF COMMISSIONERS' MINUTES fuesdov. octobef 24. 2077
Publk Forum
! call To Uder commissioner Monte Shadwick called the meeting to order at 9:OO AM Jamie Allen, Saline County Clerk, called the roll of attendance with Commissioners Monte Shadwick, Rodger Sparks, James Lweese, Michaell white oresent and commissioner Robert Vidricksen absent fot the following agenda.
2 Public Forum Norman Mannel, salina, asked about the gravelroad agreements.
3 Apptowl of Pubnc Foru Agendd commissioner Rodger sparks moved to approve the agenda forthe publicforum as pres€nted seconded by Commissioner lames L Wees€, Motion passed +0.
4 Apprcval ol County Commission Minutes Ior October 10 2077
Comrnissioner Michael J Whlte moved to accept the County Commission minutes of October 10, 2017 as presented. Seconded by Commissioner James L Weese. Motion passed +0,
5 Apptovol ol County Commisslon Mlnutes ht Octobet 17,2017 Commissioner Rodger Sparks moved to accept the County commission minutes of October 17,2017 as presented. S€conded by Commissioner Michael I White. Motion passed il-o.
6 RFA #77&77 Porking Lot Replocement Major Brent Melander, Saline County Sheriffs Office, discuss€d RFA#176-17 Parking Lot Replacement. Four Bids were received for the replacement ofthe northwest and south parking lots at the Sheriff's Office. Thefour bids were Lancaster Construction: Northwest lot (5120,250.00), South tot (58,003.00), Dual Award Discount (50), Total (5U8,253.00); T&R Dirt Construction: Northwest Lot (S116,475.20), South Lot (562,69.80), Dual Award Discount (56,250.00), Total (5172,890.0,0); Reece Construction Co. Inc.: Northwest Lot (S158.123.00), South l-ot (79,247.60), Dual Award Discount (50), Total (5237,370.60); Smoky Hill, Ll"C: Northwest lot (5159.295.0o), south lot (583,521.25), DualAward Discount (S7,5OO.OO), Total(5235,316.25). The bids were reviewed by the Saline County Sheriffs Offace, Administrative Division staffand allthe calculations were v€rified. Staft recommends the contract be awarded toT&R Dirt Construction. T&R Dirt Construction were the low bidder at 5116,475.20 for the Northwest Lot; 562,664.80 for the South lot with a DualAward Oiscollnt of 56,250.0O for a totalcost of5172,890.00. Commissioner Rodger Sparks asked whether it would be asphaltor concr€te. lt will be concr€te. Major arent Melander stated that there had been numerous patches in the past and it needs replaced. Commissioner James I Weese asked if parking lots are in future expansion. The Commission also discussed the sewer issues in thejailand asked about contingency funds. Commissioner Michael I White asked about the curb and guttering. Neil Cabie, County Engineer, stated the curb and gutter looked fine; however there is a handicapped ramp that would need to be improved. The work will be scheduled to begin March 01, 2018 with completion in the mid part of Mav. Commissioner./ames L Weese moved to approve the request to replace both parking lots with Clp fuods which will reduce the 2018 Sherift's Office allocation to S93,0O0 in 2018 which will be retained for emergency repairs. Seconded by Commissioner Michaell White. Motion Dassed 4-0. SAL'NE COUN|Y EOARD OF COI,M,SS]r,NER' M,NUIES CONNNUED Tuesdav, October 24. 2077
7 RFA prcject #174-77 Bid Aword ttZ.SgS, Crack *oti,V Neir cabre, county Engineer, discussed RFA t17+17 Award project i17-5351 crack County The sarane Road and Eridge Department as requesting 'id to award a cohtract for the furnEhing'earin8. of all materials. equipment/ and rabor and doina at work whateve. kind ne.essary to pedorm asphart pavernent accordance crack searing in with sarihe county's bid documents. A rist of sections of ex rsting aspiart roads serected for crack sealing include lists of roads for narrow cracks andwide cracks. W"rL *iffil.Jrnpf"r"a December The pavement 22,2017. bid received was from pros LCC for S+S,OOO for narrow .r""l ,Ji"!, Sr,rOO f.r wide crack sealing, 51,250 for Backer Road; 517,784 for Trafiic controt; total o;S7o,gio. i# r".o,n,n.nds award of Project #17-5351, Crack Sealing, ro the low bidder, pavement pros ILC for tf,. ioi"ttia of570,934. Fall and sprinS are the time to fix the cracks commissioner ".ount Michaer J white moved to accept the bid frorn Pavement pros in the amount ofS7o,934 project for f17_5351. s..ona"j l, c-olnir,,..,oner Rodger Motion passed +0. sparks.
8 Resolution t77-2234 Estqbtish Rood tmprovement Fund Rita Deister, county Administrator, discuss€d Resolution #17-2234 Establish Road lmprovement Fund. The Board ofcouhty commissioners have determined to make an annuartax purpose revy not to exceea r mitror the ofconstruction and reconstruction of country roads in the toi; ;l;;.';" _n be paid for a period not to exceed fivevears' At the concrusion or iiu" v"".. tn" Luv r"-ii-e extenaea"r, rve aaaitronaryears per K.s.A. 65-559a. Cornmissjoner Rod8er Sparks moved to adopt R"aotrtion program. *ff_Zz:q a fund for a Road lmprovemeht S€conded by Commissioner "oablishing James L W""a". V.,ion o"o"O O_0.
9 RFA it7r77 Amendment 46 to Resoluttoa t254 Ce Towe6 David Neal, Planning and Zoning Director, discussed RFA f175_17 Amendment 46 to Towers. Recent 1254 Cell changes in state resulations (sg qor) have ,nad; iine;"ir".yio--.i"ng"^esotution regardinS ro."r ,"gur",ion wireress communication facirities, aka cet towers. tn g"n"."r, th" n"*;t"tutes deregurate cerl towers in terms oflease agreements and location requir.mentsl A putii. f,""n"c planning corhmission *", n"a uy the on september s and october 2, 2017. lhe elanning colm;.r;.;;"."";_*""0 of on a vote 5-G4. Commissioner Jarnes I We€se r "oprovat recommended * by starr. ,".,"0"0 or..,ll,iiil:::il"#1il:lr,I"Jloo:n:,:'""j*: "r.
70 Livestock ond Expo 3rd et)orEr ItNdE Rick^tamer, tivestock and Expo Director, prese,nted the r-ivestock and Expo 3rd Quarter update. the Noxious Weed Department, He discussed Expo center, County Farrn, and upc;;,", obn;i" *.r".r". rorr.
17 Announcements
Commissioner James L Weese stat€d the County is moving forward with the Commisston on Aging. Jamie announced that advan'" uo'inf to"r'" iuou".o". i'i"t.?:*";r:,Hlt#k' ,,t'i"^*", n*,ion besins today
72 AdJounment
Commissioher Rod8er Sparks moved to ad Journ the meeting at 9:37 AM seconded by weese. Motion passed 4-0- commissioner James I
Meeting t, - Cqll To Order Commissioner ;;J;;;r:Hi';::i:::"J,;:.T"""ffi11'.;::::l:::,::lx,:,,,i":l;',illll.,liifflll,iiiliiil;"Monte Shadwick called the
1932 s,,'UNE COUNTr SOARD OF Cor''IIMISSioNENS' MINU'|ES CONIINUED Tuesdov. October 24. 2077
Resolution tttg-7999 Ame.l|dment 3 Fircwork Drcft Oiscusslon Hannah stambaugh, tmergency Management Director and David Neal, Planning and zoninE Director discuss€d Resolution SO9-1999 Amendment 3 Fireworks Draft oiscussion. The Resolution talks about controlling the sale and use of fireworks in saline county, outside the corporate limits of any citv. The commission discussed the reSulations regardinS firework sales and special events. commissioner James t weese stated the city was invited to have a hand in the decision, but declined Resolution #09-1999 Amendment 3 has a 51,000 fee charged for each consumer Firewor&s Facility Permit application. The commission discussed chargang a s200 fee for specialevents to go into a fund along with the Consumer Fireworks Facilityfee. Amendment3to Resolution fo9-1999 recommends lanSuage to reflect licenres for public firework displays and private events. commissioner Monte Shadwick stated he would like to put this on the public forum a8enda for public fo. input.
Prcposed Resolution to Estoblish o sBciol Fund lot Fircwork Retnnues Discussion Hannah Stambaugh, Emergency Management Director and David Neal, Planning and zoning Director discussed establishing a specia! fund for Fireworks Revenues. The propos€d Resolution establishes a fund for fees collected as outlined in Resolution so9-1999. The saline county Rural Fire chiefs Association met in a public meeting on August 17,2017 and are in favor of an establishment to enhance, replace, develop, or sustain communications capabilities in Saline County was in thc best interests of all Rural Fire Districts. Currently, the fees are set to be distributed at the discretion ofthe county commission. The fund will be subject to the Rufal Fire Communications/Equipment Fund Policy. Theydiscussed possiblv using the fund for match grants and upgradinS communications.
Grcvel Rood Prcgrom Discussion Neil Cable, County Engineer, discussed the Gravel Road Program. lt was decided to have monthly meetings to discuss the program and its pro8ress,
Executlve session commissioner James Iweese moved to recess to Executive Session under th€ Attorney Client Pdvilege for Pending l-itigation to the Kanses Open Meetings Act. Seconded by Commissioner Michael J White. Motion passed 4-0. Also present were Mike Montoya, Countv Counselor and Rita Deister, County Administrator. The Executive session began at 11:15 AM and the regular session reconvened at 11:25 AM. No action wastaken.
websiF Emoil tiobility Brad Bowers, Director of Computer Technology, discussed email attacks on networks using email addresses on website. He discussed using contact forms instead of email addresses. He stated there will be e website committee meeting on Friday.
Cou nty Administrotot U Note Rita Deister, County Adminislrator, updated the Commission on the new purcharing policy, Commission on Aging, Euilding Authority Board Member - Citizeh At Lar8e needed, and upcoming events.
OCCK Trc nsportofon Grunt
Rita Deister, County Administrator, presented the OCC K Tra nsportation crant for signature. Commissioner MichaelJ White moved to allow the Chairto sign the letter and support the OCCK Transportation20Ia/20Ls Grant Approval. Seconded by Commissioner James IWeese. Motion passed4-0.
10 Executive Session Commissioner James LWeese moved to recess to Executive S€ssion under the Non-Elected Personnel Privilege to the Kansas Open Meetings Acr. Seconded by Commissioner Michael J White. Motion passed 4-0. Also present were Ma rilyn Lea mer, H uma n Resource s Director and Rita Deister, Co untv Ad m inistrator. The Executive Session began at 11:49 AM and the regular session reconvened at 1159 AM. No action was taken. SAL'NE COUNTY EOARD OF COMM'SS'ONER9 M,NUTES CONTINIJED fuesdov. October 24- 2Or7
11 Adjoumment Commissioner Monte Shadwick adiourned the meeting at 11:59 AM.
Meetings Attended
October 17: R€gional Countv Com,nission Networking Meeting - Commissloners Robert Vidricksen, Rodger sparks, James L Weese; Tri Rivers Fair Board _ Meeting Commtioner R.dg., ;;;;k; october 18: salina Airport Authority - Commissioner Robert Vidriclsen; Commission on Aglnj_ Coi.ir'on", ,"m€s IWeese.
Documents Signed A/P Detail Check Register; A/p Detail Wire Register; Cash Requirement payro Summary; A/p ; County commission Minutes october 10, 2017; couty Coltrmission Minutes OaoUer fj, ZOf;; tmployee Certificates; Amendment #46 to Resolution #1254 CellTowers; Resolution f17-223q no"J f rnpi*rn"n, Transportation ,una, oCcx Grant; Skid Loader purchase; Bid Award p"rll"C for Sheriffs Offi." ;a n"pf*"ment; Bid for Project #17-5351 Award Crack Sealing; Correction Orders - Reat Estate f20 ]I7rxf,,SjlOT iii,,rZ
Olfice Catte's lean Kozubowski with the Salina Journal, Judy larson, No.man Mannel, Karen Shade
EOARD OF COUNTY COMMISSIONERS sAUitE couNw, KANSA9 'I /lf | , l,L^^j6, /Vf"A^."^* DAIE to rr.tl M ona. S lF dtrrld<. Cha hmo n ,fu, /o/g,/,., Robatt Vldrkl|.n Vie Chohmon "on
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ATTEST DATE
1934 SAUNE COUN|Y BOARD OF COMMISSIONERS' MINUTES Tuesdov. October 31. 2077
1 Coll To Oder Commissioner Monte Shadwick called the meeting to order at 9:OOAM with all Commissioners present for the following agenda.
2 Apprcwl of County Commlsslon MinuEs tor Octobcr 24, 2077
Commissioner MichaelJ White moved to accept the County Commission mjnutes for October 24, 2017 as presented. S€conded by Cornmissioner Rodger Sparks. Motion passed 5-0.
3 Register ol Deeds 3rd Quarter atdote
Rebecca Seeman, Register of Deeds, discussed the 3rd quarter 2017 receipts. The Register of Deeds office has recorded 2,089 documents, including the filed 58 financing statement and tax liens. MortSage registration fees will be going away in 2019.
4 Sherilfs offke Udote Undersheriff Breht Melander discussed the Sheriff's Office Parking lots contract and the intercom system. The intercom system has had a catastrophic failure and the Sheriff's Office is increasing foot patrol to check on inmates, The current intercom system can not be upgreded because they no longer make them. An intercoh replacement would cost 5250,00GS300,000. Rita Deister, County Adm inistrator, stated it would take this year and next year's money to cover the cost, Commissionet Robert Vidricksen asked about when we would be looking at a newjailbecause the County keeps seeing thousands ofdollars allthe time. Commissioner Michael J White moved to delay any action on signing the parking lot contract so we can wait on bids on lhe intercom system due to budgeta ry .onstraints. Seconded by Commissioner Rodger Sparks. Motion passed 5-0.
5 Joil Discussion
Commissioner james L Weese stated that we can not keep our head in the sand on the new jail- Rita Deister, County Administrator, stated we need a CIP for building maintenanc€. lt was suggested to have study session with Sh€riff Roger Soldan regarding thejail. Commissioner Robert Vidricksen asked what is the County,s responsjbility in a newjail. ls it the City's or allofthe County's responsibility?
6 Plonning on t Zoning UNdE David Neal, Planning and Zoning Director, discussed the flood plain maps. He stated the new flood maps go into effect April 18, 2018. He also stated codes need to be updated and that should be done in January. The new codes will go in tront ofthe Commission after the Planning and Zoning Commission approve the new codes
7 Humon Resoutces U$ote
Marilyn leamer, Human Resources Diaector, discussed the new HCC Insurance Contracts and the new revisions to the purchasing/le.se agreements.
8 Executit€ *ssion
Commissioner MichaelJ White moved to recessto Executive Session underthe Non €lected Personnel privilege to the Kansas Open Meetings Act. Seconded by Commissioner Michael J White. Motion passed 5-0. Also present were Rita Deister, County Administrator and Marilyn Leame., Human Resources Director. The Session began at 10:00 AM and the regular sesrion reconvened at 10:15 AM. No action was taken.
9 Community Corredions Leose Agteement Discussion
Rita Deister, County Administrator, discussed the community corrections lease agreement. The lease agreement is with the Salina Building Company for 11.322 square feet for S11,32S with a remodel. commissioner Michael J white moved to authori2e the lease agreement with salina Building company and community corrections at 11,322 square feet for sl1,325 with remodel. seconded by commissioner Rodger Sparks. Motion passed 5-O S,|LINE COUNTY BOARD OF COMMTSS,ONERS' MINUTES CONTINUED Tuesddv. October 37. 2077
County Adm ioistrstot U pdote Rita Deister, County Administrator. discussed the Commission on Aging, the Chamber ofCommerce Annual Banquet scheduled for January 3, 2018 at the Tony's Pizza Event Center, and Health Department Contracts including Laboratory Director and LabTech Consultant.
11 Adlounment Commissioner Monte Shadwick adjourned the meetinS at 10:29 AM.
Meetlng Attended
October 25: Chamber of Commerce Board Meetins - Commissioner Monte Shadwick.
13 Documents Signed
A/P Detail Check ReSister; A/P Detail Wire Register; Cash Requirement summary; A/P Payroll; County Commission Minutes for October 24,2017; Laboratory Director and LabTech Consultant Agr€ement; Community Corrections Leas€ Agreement; Correction Orders - Real Estate f2017m0573,5?4
74 Olrice Co eE Jean Kozubowski with the Salina Journal, (aren Shade, Judy Larson, Norman Mannel
SOARD OF COUNTY COMMISSIONERS SATINE COUNTY, XATSAS
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,o,, t I lp,tfzn,t SAUNE COUNTY SOARD OF COMMISS'ONERS' M'NUTES Tuesdov. ilovem&r 07. 2017
I Publk Forum
7 Cdll To Odel
Commissioner Monte Shadwick called the meeting to order at 9:OO AM. Cheryl Blake, Depllty County Clerk, called the roll of attendance with all Commissioners present for the following agenda.
2 Public Forum Norman Mannel, Salina, commented on the Tyson Chicken plant.
3 Approtnl ol PublE Forum Agendo
Commissioner Rodger Sparks moved to approve the agenda, amending the public Forum Agenda to remove Item 2, Approva I of Cou nty Commission Minutes for October 31,2017. Seconded by Commissioner James L Weese. Motion passed 5,0.
4 Community Cofiections public 9|ice Announoement Annie Grevas, Co m m unity Correctio ns Director, gave a public service announcement regarding the new location of Community Corre.tions. Community Corrections signed a lease to move to 309 south Broadway. Commissioner Monte Shadwick asked if the lease price includes everything. Annie Grevas stated itdid.
5 Awn Regulotbd Public Dlscussion
Hannah Stambaugh, Emergency Management Director, discussed the Burn permit/Regulations. The regulations were first introduced in 1990 and first revis€d in 1997. A draft ofthe proposed open burning resolution is available on the Salihe County website. Barth Crouch, Burn permit/Regulation Committee Member, commented on the proposed regulations.
6 Announcements
commissioner Robert Vidricksen attended the Airport Authoity meeting. There was discussion on the new air
7 Adjoumment
commissione. Rodger sparks moved to adjourn the meeting at 9:43 AM. seconded bv commissioner James L Weese. Motion oassed 5-0.
2 CoI fo Oder
Commissioner Monte Shadwick called the meeting to order at 9:47 AM with all Commissioners Dresent for the following agenda.
3 Go Rsil Educdtlon Discussion
Jeff Holliday, Go Rail state Director, discussed Go Rail, a progralh that recruits and mobilizes the publlc in support offreight rail. Hisgoalistoget lette.s of su pport for projects in Salinaor SalineCounty.
4 tdil Redudion Commitae u4ote
Annie Grevas, Community Corrections Director, discussed the lail Reduction Committee. She uDdated the commission on various prograrns available and theJail Reduction Task Force willcontinue working on reducing theJail poDulation. SALINE COUNTY EOARD OF COMMISSIONENS' M'NUTES CONNNUED fuesdov, Nowmfut 07, 2077
Rood & Addge Building Plons
oarren Fishel, Road and Bridge Superintendent and Donnie Marrs and Mike Mccall, DMA Architects discussed the Road & Bridge building plans for the office renovations and additions. They discused the bid documents and a letter outlining the sequence ofevents that need to be accomplished for the project biddinS and const.uction. Commissioner Robert Vidricksen moved to authori2e the Saline County Administrator to issue written approval of bid documents and authorize the bid process of DMA Architects, PA contingent on County Counsel approval and subject to Road & Eridge Department review Seconded by Commissioner Michael J White. Motion passed 5 0.
Cn u nty A d m i n i strato 6 U Na te Rita Deister, County Administrator, discussed changing the name ofthe Commission on Aging, the Chrastmas lunch with department heads, the 2014 vote on thejail, and an emailfrom Oave Nilson Saline County Rural Fire Districtfl. She a lso d is.ussed winterizing the Juvenile Center. ltwasthe cons€nsusofthe Commissionto have it winterired.
Executiw Session
Commissioner Robert Vidricksen moved to recess to Executive Session under the Non Elected Personnel Exceptionto the XansasOpen MeetingsAct. Seconded by Commissioner Rodger Sparks. Motion passed 5-0. Also present were Rita Deister, County Ad ministrator and Marilyn Leamer, Human Resources Director. The Executive Session began at 11:28AM and the regular session reconvened at 11:43 AM. No action was taken.
Adjounment Commissioner Robert Vidricksen moved to adjourn the meeting at 11:43 AM. Seconded by Commissioner Rodger Sparks. The motion passed 5-0.
Oocuments ggned
A/P DetailCheck Register; A/P Detail Wire Register; Cash Requirement Summary
Olrke Co erc Jean Kozubowski with the Salina Journal, Norman Mannel,ludy Larson
DArE I l-Ll') 1
Aob.rt VH*t'en, lle ch.,trtnd,, SALINE COUNTY BOARD OF COMM'SSIONERS' MINUIES CONIINUED Tuesdov, November 07- 2077
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Mondov. 73. 2077 ^lovember
Meeting I
1, Coll fo Otder commissioner Monte Shadwick called the meeting to order at 8:01AM with all Commissioners present for the followinS aSenda.
2 Canvqss ol the Novembr 7,2077 Etection
Jarnie Allen, Saline County Clerk, presented the provisional ballots for the Commission ro revrew. Commissione/s accepted the County Clerk's recommendation on all provisional ballots.
3 Air CorrQr Proposol 'llm Rogers, Executive Director ofthe Saline Airport Authority, discussed the recommendation for the 2O1g Essentia I Air Service Bid. Tim Rogers presented a repo rt with the reco hmendation of the Arksta I Grou o as to air carrier selection tor the salina Regional Airport under the u.s. Depanment ofrransportation Essential Air Servi.e bid for a new contract period beginning April 1,2018_ The recommendations are a result of a Deep Dive Market Demand and Passenger Retention study commissioned by the Salina Regional Airport and discussions and negotiations with air carrier bidders. The recommendation is for community support for Skywest Airlines for financialand operationalstability, branding as United Airlines, proposed service totwo United Airlines hubs, superior equipment type, and economic developm€nt throughout the region. Commissioner Robert Vidricksen moved to approve the letter of recommendation prepared by staffto sel€ct SkywestAirline proposaltor the 201&2020 Essential Air service Contract. Seconded by Commissioner MichaelJ White.
4 Adjournment
Commissioner Monte Shadwick adjourned the meeting at 9:26 AM.
Meetlng - Colt To Order Commissioner Monte Shadwick called the meeting to order at 9:34AM with all Commissioners present for the following agenda.
Joil Discussion
Sheriff Roger Soldan, discussed the state of thejail. He discussed the issue with the sewer, capacity, housing costs, and other ongoing issues. There was a discussion regarding a possible Jail Advisory Committee.
Cou nty Ad m i o i s tr oto r s UN ate Rita Deister, county Administrator, discussed having a strategic planning s€ssion in January- she also discussed items from Expo Center that they would like to sell on purple Wave. Commagsioner Rodger Sparks moved to declare the items listed from the Expo Center of no value to be placed on purple Wave. Seconded bv Commissioner MichaelJ White. Motion passed S-0. lt wasthe consensus ofthe Commission to sign a Cereal Malt Beverage License Application for the Expo Center.
Executive gssion
commissioner Robeft vidricksen moved to recess to Executive session under the personnel Exception to the Kansas open MeetingsAct. seconded by comrnissioner Rodger sparks. Motion passed5-0. AIso presentwere Rita Deister, County Administrator and Marilyn Leamer, Human Resources Director. The Executive Session began at 10:24 AM and the regular session reconvened at 10:34 AM. No action was taken.
Announcements Rita Deister, County Administrator, announced the meetinS next week will be public forum only as the Commissioners want to attend the funeralfor BillGrevas. SAL'NE COUNTY gOARD OF COMM'SSIoNERS' MINU|ESCON|'NUED Mondov- Notnmber 73, 2077
Adjoumment
Commissioner Monte Shadwack adjourned the meeting at 10:38 AM.
Documents Signed A/P Detail Check Re8ister; A/P Detail Wire Register; cash Requirement Summary, A/P Payroll, Purple wave Auction ltems, Cereal Malt Beverage Application, Skywest Airline letter of reaommendation
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Tim Horan with the Saliha lournal, Norman Mannel
AOARD OF COUNTY COMMISSIONERS SAL|NE COUNTY, XAISAS
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oo,, ///alznn 5,UNE COUNW EOARD OF COMM'SS'ONERS' M'NUTES Tuesdov. Not€mbet 2t, 2077
Pubtic Forum
I Coll To Uder
Commissioner Monte Shadwick called the meeting to order at 9:00 AM, Jamie Allen, Saline Countv Clerk, called the roll of atte ndance with all Commissioners present for the following agenda.
2 ApprotEl of the Pubtk Forum Agendo commissioner Rodger Sparks moved to approve the agenda for the pubric forum as presented. seconded bv Commissioner Robert Vidricksen. Motion Dassed 5-0.
3 Approvolof County Commlsston Minutes hr October 37, 2077 Commisiioner Michaell White moved to accept the County Commission minutes ofOctober 37,2OLJ as presented. S€conded by Commissioner James L Weese. Motion Dassed 5_0.
4 Approvol oI County Comm,ssion Minutes for Not/4.mber Z, ZOtz commissioner Michael J white moved to accept the county commission minutes ot Novembe | 7,2077 as presented. Seconded by Colnmissioner Rodger Sparks. Motion passed 5-0.
5 Awrowl of County Commisskm Minutes lor Novemfur 23, 2Ot7 Commissioner Rodger Sparks moved to acc€pt the County Commission minutes of November 13,2017 as presenled. Seconded by Commissioner James I Weese. Motion Dassed 5_0.
6 Register of Deeds ptesentation
Rebecca seeman, Register of Deeds, presented the ldocmarket.com online Register of Deeds document search for Dublic use.
7 Announcements colnmissioner Monte shadwick stated he was thankfulfor the allthe employees and staffofsaline counw and the Commrssion.
8 Adjoumment commissioner Rodger sparks rnoved to adjourn the meeting at 9:24 AM. seconded by commissioner James I Weese. Motion passed 5-0.
Meeting - Cdtl fo Order commissioner Monte shadwick called the meeting to order at9:27 AM with all commissioners oresent for the following agenda.
Executive *ssion
commissioner Robert Vidricksen moved to recess to Executive session under the Non Elected personal prjvileSe to the Kansas Open Meetings Act. Seconded by Commissioner Michael I White. Motron passed 5-0, Also presented were Rita Deister, county Administrator and Marilyn leamer, Human Resources Director. The Executive session began at 9:27 AM and the regular session reconvened at 9:47 AM. No action wastaken.
Meetlng ,t - Adhumment
Commissioner Monte Shadwick adjourned the meeting at 9:48AM. SAUNE @UNTY SOANO OF COMMISS'ONERS' M'NUTES CONT'NUED Tuesdov. l,lovember 27- 2077
Meetings Altended November 1+November 16: Kansas Association ofCounties Annual Conferenc€ , Commissioners Monte Shadwick, Robert Vidricksen, Rodger Sparkt and James I Weese. November 20: Central Kansas Mental Health Center Board Meeting - Commissioner Michael J White. November 21: Building Authority Board Meeting - Commissioners MichaelJ White, Robert Vidricksen, and Rodger Sparks.
Do€uments Signed A/P DetailCheck Re8ister; A/P Detail Wire Register; Cash Requirement Summary; Employee Recognition; County Commission Minutes Odober 31,2017; County Commission Minutes November 7, 2017; County Commission Minutes November 13,2017; Correction Orders- personal property: #2017O0OS82, S83,58S,586, 588, 590, 591, 59+599, 602, 504, 606, 513-616 , 678, 620-622, 624426, 62*634, 638, 642, 644, 647 , 648, 649, 651 Real Estate #2017000587,589, 592,593. 501, 527 Tru.ks f20170O0619,646
Olfice Cdllets lean Kozubowskiwith the Salina Journal, Judy tarson, Norman Mannel
BOARD OF COUNTY COMMISSIONERS SAI.INE COUNTY. I(ANSAS
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ATTEST:
1944 SAUNE COUN|Y BOARD OF COMMISSONERS' MINUTES fuesdov. November 28, 2077
Public Forum
L Coll to Oder Commissioner Robert Vidricksen called the meetinE to order at 9:00 AM. Jamie Atlen, Saline County Clerk, called the roll ofattendance with Commissioners Robert Vidricksen, Rodger Sparks, iames LWeese, Michael.J White present and Commissioner Mohte Shadwick absent for the following agenda.
2 Publh Forum Norman Mannel, Salina, asked about having citizen review boards for departments, the bids for Sheriff's department parkinS lot and intercom system.
3 Apprcval of Public Forum Agends
Commissioner .,ames L Weese moved to approve the agenda for the public forum as presented. S€conded by Commissioner Michael I White. Motion passed 4-0.
4 Approwl of County Commission Minutes Iot November 27,2077 Commissioner Rodger Sparks moved to accept the County Commission minutes of November 21, 2017 as presented. Seconded by Commissioner James L Weese. Motion passed 4-0.
5 RFA #777-77 2078 CBM Food Servbe Confiort Amendment #9 Sheriff Roger soldan pres€nted a request to modify by Amendment the Food service contract with cBM Managed seNices for an additional year, effective the 3rd dav of lanu ary, 2018 th rough the 2nd day ofJanuary, 2019. The request for increase is based on the Consumer Price Index, Midwest R€gion Food Away From Home forthe previous twelve months as specified in the initial agreement- The increase is 1.5% which is an additional two cents per meal. commissioner Robert Vidri.ksen asked how many employ€es were in the kitchen tor meal service. Sheriff Roger Soldan said there are one to two CBM employees and then eightto ten inmates depending on the meal. Commissioner MichaelJ White asked how long have we used cBM for our food service. Sheriff Roger Soldan said the County has used them since 2011 and he is happy with their service. Commissioner lames IWeese moved to sign Amendment #9 with CBM to lenewthe agreehent for one additional year as requested by stafl. Seconded by Commissioner Rodger Sparks. Motion passed +0.
6 RFA #779-17 Joil lntercom System Sheriff Roger Soldah presented a request to replace the failed intercom system in thejail. The current system was replaced in 2011at a cost of559,299.35. This system has failed and parts are no longer available. The failure ofthis system is costing us in labor for extra walk-throughs and increasing the chances ofdelayed responses to emergencies in thejail. The following bids were rec€ived 1)All-Systems Inc. for 5355,155.00 which uses existing wiring. adding decoder boxes to all call stations. 2) AI|-Systems Inc. for S201,035.00 which replaces call stations and system, not including new wiring. 3) Sound Products Inc., Olathe, K5, for 568,878.00 which uses existing wiring and stations. Sheriff Roger Soldan recommends replacing the system as proposed by Sound Products Inc. of Olathe KS for the amount of566,878.00. This project would be funded out of the CtP funding previously approv€d for the replacement of the parking lots at the Sh€riff's Office. That project was put on hold due to this unforeseen intercom failure. Currently there is a balance of S185,660.00 in the Sheriff's Clp fund. Commissioner RobertVidriaksen asked whv Sound Products Inc. is so much cheaper. Sheriff Roger Soldan said they will not have to rewire. Brad Bowers, lT Director, stated they are currently on a 4 wire system and it is a good solution because the new parts will be under warranty. Commissioner Rodger Sparks moved to approve the quote from Sound Products Inc. in the amount of 566,878.00 as requested by staff. Seconded by Michael J White. Motion Passed 4,O. SL,NE COUN|Y EOARD OF COMMISS'ONERy M'NUTES CONfINUED fuesddv, November 28. 2077
7 RFA #77&17 Bid Aword Hotsteqd B dge Project t17-5352
NeilCable, County Engineer, presented a request to award a contract for the furnishing ofall materials, equipment, and labor and doing all the work whatever kind necessary to rehabilitate the Halstead Road Bridge over Mulberry Creek which is located approximately 0.1 mile north of State Street. The existin8 5 span bridge is 276 feet long and has a roadway width of 24 feet, lt was designed in 1949 and constructed in 1955. The total truck and load weight for HS15 trucks was 30,000 pounds versus today's standards of 80,000 pounds. This project consistsof strengthening ofth€ existing steel bridge beams and the replacement ofthe existing, deteriorated bridge deck {24' roadway and 26' total width) with a new wider bridge deck (30' roadway and 32' total width). Four companies aubmitted bids. 1) Re€ce Const. Co. Inc. for $620,779.0Owith a start date ot 07_08- 1.8 and finish date of 12-30-18. 2) King const. co. Inc. tor 5549,934.50 with a start date of 12-15-17 and a fihish date of 06.01-18. 3) t&M Contractors Inc. for 5714,423.00 with a start date of 07-23'18 and a finish date of 12- 21-18.4) Eridges Inc. for 5654,480.40 with a start date ofOT-09-18 and a finish date of01-18-19. Engineer's Estimate is S679,540.00. Staff recommends award of a contract for 5549,934.50 to King Construction Company Inc. for the rehabilitation ofthe Halstead Road Eridge. The expense willcome from Fund 125 - R&8 Special Bridge construction {2 mil} Account. This account has a current unencLlmbered balance of 5996,396.00 Commissioner James L weese asked about school routes. Neil cable stated they will work with Ell-saline on possible routes durin€ this process. Commissioner Robert Vidricksen stated he was glad we work around harvest. He also asked what rating wili th€ brid8e have. Neil Cable stated it will be rated for a full legal load with no restrictions. Commissioner Rod8er Sparks moved to award the bid tor Halstead Bridge Rehabilitation Project f17-5352 to King construction Company in the amount of 5549.934.50. Seconded by Commilsioner James L Weese. Motion Passed 4-0.
I Adjounment Commissioner Robert Vidricksen edjourn the meeting at 9:37 AM.
Meeting - Coll to Oder Commissioner Robert Vidricksen called the meeting to order at 9:45 AM with Commissioners Robert Vidricksen, Rodger sparks, James LWeese, Michaell White present and commissioner Monte shadwick absent for the following agenda.
crovel Road Prcgrcm Dlscussion Neil Cable, County Engineer and Darren Fishel. Road Superintendent, discussed the 6ravel Road Program. Many ofour roads currently do not meet the minilnum standards policy set by Saline County. Commissioner Rodger sparks asked about having the existing roads grandlathered in and follow policy for any new roads. lt was a consensus ofthe Commission for Neil Cable and Darren Fishelto reviewthe policy and road5 and to give a proposalfor a revised poli€y and a list prioritizing the roads in order ofneed. Darren Fishelalso stated bids will open for a motor grader on W€dnesday and bids lor the Road and Bridge buildinSs on Thursday.
C me Victim Fund Bootd Member Apryintment Nancy Altman, County Attorney's Office Manager, discussed the appointment recommendation of Kathryn Diaz for the Crime Victim Fund Board Member. Nancy Altman stated that she is good with victims, very knowledgeable and has been an employee for 20 years- The item will be on the agenda next week for formal consideration.
County Admlnisttotors U$ote Rita Deister, County Administrator, discussed sale of Saline County property, thejail, and upcoming dates- Rita Deister also discussed the Special Alcohol and Special Recreation Grants and ask€d that two Commissioners help review the requests a nd ma ke reco m mendations. There are five req uests for a tota I of 550,300.00 from 5 agencies for the specialalcoholfunds (518,576.00 budgeted) and six requests for a totalof539,295.00 for the special recreation funds (514,858.00 budCeted). Commissioners Robert Vidricksen and MichaelJ White volunteered to help review the requests and make recommendations on Thursdav at 11AM. SALINE CWN|Y BOARD OF COMM'SSIONERS' M'NUIES CONIINUED fuesddv. tlowmbu 28. 2077
commission on Aging Update Rita Deister, Countv Administrator, discussed changing the name ofthe Commission on Aging. The name needs to be determined in order to cornplete contracts, job descriptiont etc. Commissioner Rodgers Sparks moved to rename the Commission on Aging to the Department ot Senior Services- Second by Commissioner MichaelJ White. Motion passed +0.
Humdn Resources Bi-Monthly UPdote
Marilyn Leamer, Human Resources Director, Save the human resources bi_monthly update. she updated the Commission on Employees, Vacancies, and uPcoming employee events.
Meetlng tt - Adioumment commissioner Robert Vidricksen adjourned the meeting at 11:0O AM
10 Meettngs Attended November 21: Tri Rivers Fair Board Meeting - commissioner Rodger Sparks
11 Documents Signed A/P Detail Check ReSister; A/P Detail Wire Register; Cash Requirement Summarv, A/P PaYroll, countv commission Minutes for November 21, 2017; Amendment #9 to Food Service contract between saline county and c8M Managed services; Halstead Road 8rid8e Reconstruction Proiect u-5352i Corrections Order: Personal Pro perry s2 017000654, 583-687, 689-692, 694, 696, 697; Tru cks f201700o693
12 oifice Colle6 Jean Kozubowski with the Saline lournal, Judy larson, Norman Mannel
BOARO OF COUNTY COMMISSIONERS SAIINI COUNTY, XANSAS
DATE
Roh.tt vfui.:b.L Vre cholmoa
DATT
ffierc/z'5'/7 SAL'NE C ]NTY BOARD OF COMMISS'ONERS' MINUTES CONI'NUED Tuesdov. tlovember 28, 2077
$lh:11+ i€! i. 0LERK .j "'., ai"'r'{'S SAUNE COIJNTY BOARD OF CoiIIIMISS'ONERS' M'NUIES fuesdov. Dccemt€/ 05- 2Ot7
Publk Forum
7 Colt To Or&r Commissioner Monte Shadwick called the meeting to order at 9:00 AM. Jamie Allen, Saline Countv Clerk, called the .oll of ettendance with all Commissioners presentforthe followin8 agenda.
2 Approwl oI Publlc Forum Agendo
Commissioner Robert Vidricks€n moved to approve the agenda for the publicforum as presented, Seconded by Commissioner James I Weese. Motion passed 5-0.
3 Approwl oI Cou,tty Commission Minu'f,,s tor Norf,m'€r 28, 2077 Commissioner Rodger Sparks moved to acceptthe County Commission minutes of November 28.2017 as presented. S€conded by Commissioner Michael J White. Motion passed 54.
4 Resolution #77-2235 oime Victlm Fund good Member A,4/olntment NancyAltrhan, Cou nty Attorney's Office Manager, discussed Resolution #17-2235 Crime Victim Fund goard Membe. Appointment. The Board of County Commissioners of Saline County, Kansas is authorized, by and pursuent to K.S.A. 19-4801, et. Seq. to establish and appoint a three-peFon local board to administer the local pro perty crim e com pensation fund. The term lim its for this board were in itially set for two positions for four year term and one position for two year term beginning on December 16, 2014. The Board of County commissioners appointed Mike Rogers, Dave Dunstan and Kaleigh caseyto the initialboard without setting terms for each person. The initial appointment of Dave Dunstan voluntarily ended on May 16, 2o1G and Diana Fairbanks was appointed on May 17,2016 for a terft oftwo years. Mike Rogers has express€d a desireto be removed from the board in 20u. Resolution f17-2235 amends the term of each appointed board member so that not tha n p€ople more two can be removed in a calendar year. This resolution states that Diana Fa irbanks willcontinue to sewe on the board for a twoyear term to expire onJahuary 1,2020; Gleigh Sanders tvill contanue to serve on the board for a four year term expiring January 1, 2022 and whoever is appointed to replace Mike Rogers will serve a four year term expiaing January 1, 2022. Resolution s17-2235 will suDersede Resolution f162199. At the last county comrnission meeting Nancy Altman discussed the appointmeht recommendation of Kathryn Diaz for the crime viciim Fund goard to replace Mike Rogers. she stated Kathryn Diaz is good with victims, very knowredteabre and has been an emproyee for 20 vears. com,nissioner James r- wees€ moved to adopt Resolution #17-2235 setting ter.n limits and appointinS kthryn Diaz to the saline County Crime Victim Fund Board. Seconded by Commissioner Michael J White. Motion passed S-O.
5 RFA| #781L77 E-97, Hdtdwsrc aJpgrude
Brad Bowers, Comput€r Te€hnology Director, discuss€d RFA *180-17 E-911 tardware Update. Saline Counw budgeted purchase S25,00O for the of hardware related to a required upgrade for public safety in the 2017 The budget. upgrad€ is necessary in order to en. bre the dispatch center to get to the €nhanced g11 system. The city ofs€lina and s"lin€ county sprit hardware costs.erated toour pubria safety software. In February of 2017 Saline Countyexpended 515,712.S0 on a Nimble Storage Array in orderto providethe storage environment for the En hanced 911 system, The city of sarina a lso contributed 51€,712,50 towards that same purchas€. Saline County and the city ofSalina stillhave Sg,28O.0oeach left in theTlp line item leaving a total of s18F60 00. The .equest is permission to spend 59,280.00 on 2 Dell vMwARE host s€tuers purchased from Eagle software and 30windowclient access ricens€s. The cost ofthc serve.s are sg,gltg.2o each and the cost of the windows client access licensesare s2G.00each. The intention istopurchase2 Dell R63o servers and the30 licenses of which saline county willfund half of the expenditure and th; city of salina wi fund the other half of the purchase (59,280.00 each). commissioner Roben Mdricksen moved to approve the purchase of the two DellvMware host servers and 30 ricenses as risted in RFAf1gG17 withTrp funds in which sarine county wirt fund halfofthe expenditure. Seconded by Commissione, Rodger Sparks. Motion pass€d 5-0. SAUNE COUN|Y BOARD OF COMMI'SIONEBS' M'NUfES CONNNUED
fu.fuv. I*cembu OS. 2Ot7
6 RFA 87-77 Resolution t77-2236 RFD #3 Eoad ol frusbes Member Apdntment
Hannah Stambaugh, Emergency Management Director, presented RFA 1181-17 and Resolution #17-2235 appointing RFD #3 Board ofTrustee Member. The request is for approval to appoint Sheldon Abker to the Board ofTrustees for Rural Fire Distrid #3 to fulfillthe unerpired te.m of a board member that.esigned. The term would be effectjve from December 5, 2017 and \ rill expire on December 31, 2018. Staff recommends approvalofthe appointment as this individual has volunteered their time to serve their respective district as a memberofthe Board ofTrustees. Commissioner MichaelJ White moved to appoint Sheldon Abker to the Eoard of Trustees of Rural tire Dislrictf3. S€conded byCommissioner Rodge. Sparks. Motion passed 5-0.
7 Adjoun nent
Commissioner Miahael J White moved to adiourn the meeting at 9:13 AM. Seconded by Commissionea Monte Shadwick. Motion passed 5-0.
Meeting - Coll ro Oder Commissioner Monte Shadwick called the meeting to orde. at 9:20 AM with all Commissioners present lor the following agenda.
RFD i7 bnd Purchose Dkcussion
David Nilson, RFD *1S€cretary, discussed a land purchase request by RFD #1. The requen isfor3 parcelsfor a total of 95,500.00, one in Gypsu m a nd two in Ca rlton wirh the intent of building a new station, The fire station in the City ofGypsum sits on ground owned by the City. The cu.rent two fire stations were built in the 1960's and ar€ needing to be replaced. There are currently 32 volunteers on the roster tor RFDf1. ltwasthe consensus ofthe Commission to proceed with the purctase and to present a Request for Action.
Future 91t Rodto Infmstfucture discussbn Hannah stambaugh, Emergency ManaSement Director, discussed Future 911 Radio Infrastructure. Afterrhe narrow banding process in 2012 to aomply with Fcc Regulations, the radio covera8e diminished significantly in s€veralareas ofthe county. with the diminished radio coverage after narrowbanding, a.epeater was added in the southern part ofsaljne county to correct the deficiency; butthere are stillmanv areasthat have limited to no radao coverage. The radio infrastructure of repeaters and voters throughout the county will be nearing their life expectancy as well. we also rack generator back up at some ofthe repeat€r sites, creatrng communication issues power when is lost. In 2015, the 911 Advisory committee began discussions of hiring a consultinS company to come in and assess our current radio infrastructure and provide information and oDtions on what type ofsystem upgrade would be best for saline county. A subcommittee started working on a Request for Proposalsthat was submitted in August of2017- six proposals were sub'nitted from companres acrossthe united States with varying degrees ofexperience. Aftera reviewand m ultipre checks of references, the 911 Committ€e made the decision to offer TUSA a contractto complete three phases. phaselisNeeds Assessmeht. phase Th ii will include a na lvzing and investiSating the existing radio system, interviewing stakeholders/radio system users, and an inspection ofaI infrastructure equipment. Thefinarproduct inthis phase willbe a complete NeedsAssessment Report that includes results on tindinSs and recommendations on types of radio systems that could be implemented in saline county including the costsassociated with it. phase 2 (Procurement)and (rmprehentalion project Phas€ 3 and oversite).rethe two phasesthat wifi be contineent on the results of the Needs Assessment. once the Needs Assessment is comprete, a meeting wiI be herd with stakeholdersto provide phas€ information and results ofthe study. l wifi beSin at the first of the year and wirl take app.oximatelv 3 months.
Execuvte *ssim commissioner Robert vidricksen moved to.ecess to Erecutive session underthe Attorn€y/crient paivirege exception ofthe Kansas Open MeetihgsAct for potential litigation. Seconded by Cornmissioher James I Weese. Motion passed 5-0. Also paesent were Rita Deister, County Administrator and Mile Montoya, County counselor' The Ex€cutive session began at 10:14 AM and the regurar session reconvened at lo:24 AM. No action was taken. SAUNE COUNrY BOAND OF COMMISS'ONERS' M'NI'nES CONNNUED fuesdov. Decemfur OS- 2077
Co u nty Ad m i n isu oW s UNoE Rita oeister, County Administrator, discussed the Sp€cialAlcohol and Recreation fund allocation recommendations; the Commission on Agin8, sales tax monthly update, a gaant for the Saline County Sheriffs Office, reorganization oftheCommission forthe newyear, and Board of County Commissioners 2018 salaries. It was the consensus ofthe Commission to keep salaries at status quo for 2018. Rita Deister also discussed SkVWest. She srated she met with Tim Rogers regarding how to partner with Skywest to market United Express services to Salina. She stated in the past, the county donated 550,000 for promotion and that amount is retain€d in the 2018 budget. They are asking for 520,0oo in 2018. lt was the consensus ofthe Commission to have a formal meeting for disclssion.
Joit Oiscusslon
Rita Deistet County Administrator, discussed the Saline CountyJail. She stated she has b€en working with Sheriff Roger Soldan and Annie Grevas, Community Corrections Director on the s.ope of sewices for the.iail study with Jim Robertson, Voorhis/Robertson Justice Se.vices,Inc.. Rita Deister stated asked iftheboard isin agreement that the Jail Reduction Committee will proceed and heavily influence the iail studv. She stated Jim Robertson needsto know the intent ofthe board. Rita Oeister asked ifthe board is planning an election in November for the jail. Commissioner Monte Shadwick stated that was never his intention, Commissionet James I Weese stated the lail Reduction Committee is most imDonant. Commissioner Michael J White stated there is no way a successful election is possible by November. Commission Robert Vidricksen rtated S4OOO a day is a lot to payto other places. Rita Deister stated sh e could see ifJilh Robertson cenwoakwith boththeJail Reduction and the JailAdvisorv Committees.
Meetlng tt - Adjournment
Commissioner Monte Shadwick adjourned the meeting at 11:05 AM.
qfrce @lle6 Tim Horan withthe Salina Jou.nal, Norhan Mannel,Judv larson
10 Documents Signed
A/P Detail Check Register; A/P Detail Wire Register; Cash Requirement Summary; Employee Re.oghitions, County Commission Minutes for November 28, 2017; Resolution f17-2236 Appointing members to Saline county Rural Fi.e District #3 Board of rrustees; Resolutioh #17-2235 Appointment of Kathryn oiaz to the saline County Crime Victim Fund Board and establishing a new procedure tor board appointments and terms; Correction Orders: Personal Property - 12017000703,7M,7Oa,7!0,772-774,716,ita,725-72i Real Estate _ *2077 @07 L7, 7 78 f I u.ks fl 2017000707
BOARD OF COUNTY COMMI5SIONERS
kbcrt VHrt6r.n, Vb Choimon
1951 SAUNE COUNTY BOARD (E COMM'SSioNERS' M'NUTES CONNNUED Tuesdov. Decemfur 05- 2Ot7
$X;ffi!,*l 1. clrRr I -tf- /zl2-0 ,*t"#ilst:Su ,lltfu- t l t tl.,co,nmisbna.19 'a'. SAUNE COUN|V EOARD OF COMMISSIONERS' M//|/UTES Tuesddv. Ecembr 72, 2017
7 Public Forum
7 Coll To Order Commissioner Monte Shadwick called the meeting to order at 9:00 AM. lamie Allen, $line County Clerk, called the roll of attendance with all Commissioners paes€ntforthe following agenda.
2 Apptowl oI Publk Forum Agendo
Commissione. Robert Vidricks€n moved to approve the agenda for the public forum as presented. Seconded by Commissioner Michael J White. Motion passed 5-0
3 Approwt of County Commlssbn Mlnutes for December t 2017 Commissioner Rodger Sparks moved to accept the County Comrnission minut€s of December 5, 2017 as presented. Seconded by Commissione. Michael I White. Motion passed 5-0.
4 Resotution #7r-2237 &um Permitlopening Eurning Reguldtions Hannah Stambaugh, Emergency Management Diaeator and Bernie Sandert Emergency Management Deputy Director discussed Resolution #17-2237 Burn Permit/Opening Burning Regulations. This Resolution will repeal Resolution f97-1513. The new Resolution outlines rules for open burning operations that includes lifetime burn permits. The new rules willgo into effectJanuarv 1,2018.
5 Announcemen8
There will be a meeting with the City of Salina on December 12th at 3:00 PM regarding the Expo Center.
6 Adjoumment Commissioner Rodger Sparks moved to adjourn the meeting at 9:18 AM. Seconded by Commissioner James I Weese. Motion passed 5-0.
2 Meeung lt- Colt fo ofdel Commissioner Monte Shadwick called the meeting to o.der al9:21AM with all Commistsioners preent forthe following agenda.
3 R@d ond B dge Discusslon
Darren Fishel, Road and Eridge Superintendent, updated the Commission on Road and Bridge bids for motor Sraders. He stated there have been four bids for motorgraders and this willbe coming up at the first ofthe year. Also preseht were Donnie Marrs and Michael Mccallf.om DMA Architects, PA which presented the bids and their recommendetion for contractin8 the Road and Bridge Office Renovations. lt was the consensus ol the Commission to put this item on the agenda for next week.
4 County Admlnlstrcto6 UNqE
Rita Deister, County Administaator, discussed the jail, upcoming meetings, the Commission on Aging, and a meet and greet with th€ new City Commission.
5 Executlre Session
Commissioner Robert Vidricksen moved to recess to Executive Session under the Conlidential Data exceDtion to the Kan5as Op€n Meetings Act. Seconded by Commissioner Rodger Sparks. Motion passed 5_0. Also prerent was Rita Deister, County Adlninistrator. The Executive S€ssion began at 1O:3S AM and the regular session reconvened at 10:45 AM. No action was taken. SAL'NE COUNTY EOARD OF COMM'SS'C,/|JERS' MINUTES Co'{I'NUED fuesdov, ttecember 72, 2077
f ownship 8oo rd D iscu ssion lamie Allen, Saline County Clerk, discussed the transfer oftownship board authority ofseven ofthe township boards. She stated there are townships that would fallunder K.s.A.80-120 (Greeley, SmokyView, smolan)and K.s.A. 8G1118(a) (Dayton, washington, Liberty, smoky Hill) that would allow for the commission to assume all powers, duties and functions ofthe township board. This would include lew oftaxes and annualreports and budgets. A pollwastaken in 2012 asking for recommendations from the township board members atlhat time and it was a consensusto allowthe Commission toassume the duties. Currentlv these townships do not Ievy or only levy for Township Officer's pay, except for Smolan Township, that levies to pay for the street lights in Mentor. jamie Allen stated is has become incfeasingly harder to find people to file for omce. Consenus ofthe Commission to proceed with gathering information and further education oh this process.
Rutol Fire Dbtricts Discussion Commissioner RodSer Spa.ks discussed the fke in Gypsum and asked about whatcan be done to mandate eln ployers to let Rura I Fire District volunteers off of work. There was a flre in Gypsum a nd everybody was working. Commissoner .lames L Wees€ stated Mutual Aid needs be called right away. Cohmissioner Robert Vidricksen stated to have them get involved, 8et a Mutual Aid automatically called out ffom 8AM-4PM. Rita Deister,. County Adm inistrator, stated Hannah Stambaugh, Emergencv Management Director, isaware ofthe issue and is working on a solution,
Meeting - Adjounment commissioner Monte Shadwick adjourned the meeting at 11:11 AM.
Documents Signed
A/P DetailCheck Register; A"/P D€tail Wire Register; Cash Requirement summary, A/P Pay.oll, county Commission Minutes tor December 05, 2017; Resolution #17-2237 Eurn Permit/Open Burning Regulations; correction orders: Personal Property - #2017000729,710-73r,737-738,71G7r14, 745; Real Estate - fl2017000739
10 olfke collers Jean Kozubowskiwith the Salina Journal,Judy larson, Norman Mannel, Earth Crouch, Joan Ratzlaff
aoARD OF COUI{TV COMMTSSTONERS
Rob.rt Vld .b.h, Vt.t Cl'Ejlrmon SAL'NE COUNTY BOARD OF COMMISS/p/NERS' M//NUTES CONNNUED Tuesdov, Decemhr 7:2. 2Ot7 ##(; ..kk Mfu:lro.l ) Whilt- Commissbn.t SUNE COUNTY SOARD OF COMM'SSIONERS' M'NUIES fuesdov, ttecember 79, 2077
Pubtk Forum
7 @ll To Order
Commissioner Monte Shadwick called the meeting to order at 9:OO AM. Jamie Allen, Saline County Clerlf called the aoll of attendance witfi all Commissioners p,esent forthe following agenda.
2 Approwl of Public Fotum Agendd
Commissioner Rodger Sparks moved to approve the agenda forthe public forum as presented. Seconded by Commissioner Robert Vidricksen. Motion Dassed 5{.
3 Apgowl of County C.ommisston MtnuEs lor Decemfur 72, 2077 commissioner James L weese moved to approve the county commission minutes of Decembe( rz,2017 as presented. Seconded by Commissioner Rodger Spaaks. Motion passed 5-0.
4 Emptoyee Recognition prcsentution comhissioner Monte shadwick recognized JamieAllen, saline county clerk, for 20years ofservice with saline County. Jalnie Alleh worked in the Appraiser,s Office for 14 years before moving into the County Clerk,s Office. she was presented a certificate and County banner in appreciation.
5 RFA #783-77 County Mlcrosott Lkenses
Erad Bowe.s, computer Technology Director, discusged RFA f1g3-17 county Microsoft ticenses. saline county budgeted S11,1m.00 ih the technology improvement budBet (Ttp) in 2017for the purchar€ ofMicrosott Licenses. software House International(sHl) quoted s4 Microsoft Exchange Email clientAccess licenses (cAt) per at s59.70 license fof a totalofs3,223.8o;4 Microsoft 2016 standard s€rver licenses at s6oo.oo per license for a total pro of 52,400.00; 14 Mic.osoft office 2016 licensesat s389,oo pe. ticensefo. a totalof ss,446.oo; pc total cost of the request is s11,069.80, Mall (pcM) quoted 54 Microsoft Exchange Email client Access tjcens€s at per 563.58 licensefor a totalof53,433.32;4 Microsoft 2016 Standard seNe,licenses at 5627.42 oer licens€ for a toral pro of 52,509.68; 14 Microsoft Office 2O1G licensesat 5360.66 a piece for a totalof 55,049,24; total cost orthe request is 510,992.24. staff recommends approval of this request and recohmends purchasing the licensing througlt PMc for s10,992.24. saline county Network users use these licens€s and proper licensin! paoducts ofthese is critical. commissionea Rodger sparks asked if we could possibly breakout each license and purchase some ttom one vendof and sorne from the other to save even more money. Brad Bowers stated he could do that. cohmissioner Rob€rt vidaicksen moved to .pp.ove the pu rchase of licenses as risted in RFA f183-17 from PC Mafltor the amount of S1O,9g2,24trom the 2O!7I/.p budget. Seconded by Commissioner Mi.haell White. Motion Dassed 5-0. SAL'NE COIJNTY BOARD OF Cor'',,M'SS/,ONEf5' M'NIJTES CONIINUED fuesdov. Decemfur t9. 2077
6 RFA *t8+17 Heolth Deportment Mlcrosoft lkenses Brad Bowers, computer Technology Director and Jason Tiller, flealth Depanment Director, disanss€d RFA#18+ 17 Health Department Microsoft [icenses. software Ho{rse Inte.nationar (sHr) quoted 15 2016 office pro tjcenses per at 5389.00 license for a tora I of SS,835.OO; 23 2016 Office for Bqsiness licenses at 5221.00 Der licenses for a totarof s5,083-oo;57 windows 2015 crientAccess licenses at s26.oo per license for a totalof Microsoft Exchange 51,482.00;38 2016 Claent Access Licenses at 559.70 per licenseior a total of 52,268.60; totalcost for rhe pC request is 514,608.60. Mall(pCM) quoted 15 2016 Office pro licenses at 5360.66 Der license for a total of S5,4O9.90; 23 2016 Office for Business licenses at S2G4.21per license with a total of s6,076.83;57 Windows 2016 Client Access licenses at S25.99 per license for a rota I of 51,538.43; 38 Microsoft Exchange 2016 ClientAccess Licenses at 563.58 pe. ricens€ fora total of s2,416.04; totalcostforthe request is 515,441.20. chan8es and upgrades tothe Health Department netwo.k infrastructure have resulted ih the need to true up the Health Departrnent's Microsoft Licenses. Staff.ecommends approvalofthis request in order to maintain Microsoft license compliance at the Health Department. stafffurther recommends the licenses be purchased from sHr, who submitted the rowest bid. The Hearth Department capitar ,.provement Fund wiI be used to cover the costs forthis project, Brad Bowers stated he would arsomixand matchthese Iicensestoget the best deal as suggested by commission Rodger sparks. commissioner rames I weese moved to approve the purchase ofthe licenses as tisted in RFA#184-17 from softwafe House Internationar in the amount of 514,668.50 from the Health Departhent Capital lmprovement fund. Seconded by Commassione, Rodger Sparks. lvlotion passed 5-0.
7 RFA frr8r77 Bid Aimd Ior RNd ond Btwge Ollke Renowdon Darren Fishel, Road Supe.intendent and Don Marrs, from DMAArchitects, p4 discusred RFA f185-17 Bid Award for Road and f.idge oftice Renovation. This contract is for construction/remoder ofthe office/break mee$ng fooms, parts storage area and the shop restrooft. Actions approved 50 far by the saline county Commission include engaging a protessional provider Service (psp) to design, develop bid documents. make a recommendation, and ove6€e a remodel of the Maintenanae Divisions shop/office facilitier (Ap rll L2,21f7l; selected DMAArchitects, pA (DMA)as p'p provider the (May 30,2017); approved a recommendation from DMA and staffthat it wourd be ress expensive to demorish and .eprace the metar portion ofthe structurg due to structtrral integrity ahd buirding code compriance issues, and retain DMA to designrhe new portion ofthe building (Aucust 2017); & upon review of DMA'sandan Independent contractors c;st estimate, and finding them to be underthe available amountoffunds in the Capital lmprovement program {Clp), approved the pl-an design and documents to be let out for bid (Nove mber 7,20771. Bids received for the RoJ il;. d;; Renovation include Cheney Consrruction, (S869,180.m); "fi Inc. Harbin Consrruction, LLC. {5933,850.00} Busboom and Rauh Construction, (S1,OOS,too.fiJ); Inc. tan.aster Const.uction, Inc. (S1,06,950.001. The psp, DMA Architects, P4 recommends awarding tfie contract to Harbin construction, Ll-c. DMA A.chitecb sent a letter to Rita Deister and the sarine county commissioners on December 11, 2017 in reference to their a""iaion. ou" a some past experience, estimated psp construction time, and other factors, the recommends rejecting the bid from cheney and projects the be awarded to Ha.bin construction, [[c. Don Marrs, DMA Architects, pA, discuss€d the.bid documents project manualreceived byall the bidders retarding ;ejedion of bids, intent to lowest biddef, and acceptance and rejection. He statedthe irreSularity in the completion date for Chehey construction is subject to either acceptance o. rejection. commissioner Robert vidri€(sen asked about the days ofcompletion and the diffe.€nce in the different bidders. commissione. Monte shadwick crarified that the Commission can take the best bid, as long as they give a reason why notto take the lowbid, Commissioner Robert Vidricks€n stated that he would rake the recommendatjon from DMA Architects, pA if it was his money, but it's not his money so the option is either to reject Cheney Construction bid or accept it. Commissioner Rodger Sparks stated asa taxpayer, that the low bid is not the best bid fortaxpayer money. commissioner MlchaelJ white stated he professionars reries on the and it's a simpre deaision for hirh, and is going togo with the paofessionals reaommendation. Commissioner Robert Mdricksen asked abour slbaont.aators. Commissioner Monte Shadwick stated he is going to back the recommendatiohs of DMA Architects, PA becaue of past projects, conversations with others in the cohmunity, timeliness and quality of work, jrregularities ofthe cohtrao and conce.ns about the subcontractors. commissioner Robert vidricksen stated he was going to start off at square one and is not sure if he is Soing to 8et a second and make the motion to award the bid to chehey construction for 5869,180,00. The motion died for lack ofa second. commissioner MichaelJ white moved to reject the bid from cheney construction Inc. due to tech nicatities and award th€ bid for the Road and Bridte Office Renovation to Harbin Construction, Inc, in th. nt ofSg:g,gSO.OO recommended by professionals pA. "'not DMA Architects, Seconded by Commissioner Rodter spark. Motion". passed 4_1with commissioners MichaerJ white, James I wees€, Rodger Sparks and tionte Shadwickvotins aye and Commissioner Robert Vid riaksen voting nay. SAUNE COUNrY EOARD OF COMM'SS'ONERS' M'NUTES CONNNUED fuesddv. Decemfur 79. 2Ot7
8 RFA fi82-77 Resolution i77-2238 2018 Alcohol and Speciol pork & Recredtion Funds Distribution Rita Deister, County Administrator, discussed RFA 1182-17 Resolution fi17-2238 Distribution of SpecialAlcohol and Special Parks and Recreation Funds. The 1979 Kansa s legislature esta blish ed a 10% gross rece ipts tax on the sale ofalcoholic liquor in clubs. The legislatioh required the revenue be distributed as follows: one-third to Special Parks and Recreation Programt one-third to Sp€cialAlcohol programs, and one-third to the County General Fund. Monies in the Special Alcohol Fund areto be used "forthe purahase, establishment, maintenance, or expansion ofservices or programs ofalcoholiSm and drug abuse prevention and education, alcohol and drug detoxification, intervention in alcohol and drug abuse or treatment of persons who are alcoholics or drue abusers or are in danger of becoming alcoholics or drug abusers. Moni€s in the Special parks and Recreation fund are to be used for the purchase, establishment, maintenance, or expansion ofpark and recreational services, programs, and facilataes. There was a decrease in budget authority based on a decrease in anticipated revenue due to a decrease in the alcoholsales in the county. 2018 willbe the first year ofthe new application period. Each agency who is awarded funds in 2018 will normally reaeive funding for a second year as long as the agency complies with the statutory requirementsof K.S. A,7g-4lacp. The 2O1g SpecialAlcohol Fund has a budget of 518,575.00, 550,300.00 was requested, and 518,358.00 is recommended to be awarded as follows: D.A.R.E. and G.R.E.A.T. {S8500.00); Central Kansas Foundation (53,286.00); Kansas Wesleyan University (50); Friends of Recovery ($3,286.0O); 28th ludicial District Communiry Corrections (SO); Ashby ( parks H ouse 53,286.00). The 2018 Specia I & Recreation Fu nd ha s a budget of S14e,5S.00, 539,295.00 was requested, and 514820.00 is re.ommended to be awarded as follows: Saline County Association o, Retarded citizens (S2,730.00); Saline County 4-H youth (53,900.00); Girt scouts (So); Boy Scouts (So); Assaria summer Youth Program (55,460.00); Reps and Sets (50); City ofSmolan (SO); City of Gypsum (52,730.00). A selection corhmittee ofcomlnissioner Michaell white and Commissioner James L weese and county Ad ministrator Rita Deister reviewed all applications and made the recommendations as stated in the RFA. commissioner Robert Vidricksen moved to approve the distribution ofthe Special Alcohol and Drug Fund and Special parks and Recreation Fund as recommended by stafl seconded by commissioner Michael J white. Motion passed 5-0.
9 Resolutbn #77-2239 Resotution Authorizing the ftansfer of Cendin Funds fiom the 2Ot7 Budget Rita Deister, county Administrator, presented Resolution ;17-2239 Authorizing theT.ansfer ofcertain Funds from the 2017 Eudget. Kansas Statutes authorize the Board ofcounty Commissioners to transfer certain funds annually. The county Treasurer iso.dered in accordance with K.s.a.6&141g to transfer from the Road and Bridge Fund to the Special Road and Bridge Machinery Fund, Highway Improvement Fund and the Capital lhprovement Fund an arnount not to exceed 25% ofthe 2017 Road and Bridge Fund gudget appropriation and in the amount available for transfer as determined bythe annualaudit, In accordance with K.S.A.19-120 transfer monies from the Geheral Fund, including EMs Equipment Res€rve, Road & Bridge Fund, and Noxious Weed E.adicition Fund to the saline County capital lmprovement Fund in the ahount availablefor transf€r as determined by the annualaudit. ln accordance with K.s.A. sup. 2-1318 transfer moniesfrom a Noxiousweed Eradication Fund to ADM Capital lmprovement Fund and/or NoxiousWeed CapitalOltlav, the amount available tor transfer determined by the annual audit. In accordance with K.s.A. 19-3612c to transfer from th€ General Fund to the special Equipment Fund ofeach Rural Fire Oistrict allfunds that will be available from the annualaudit ofthe Saline County RuralFire Districtsfl, *2, #3, #S, f6, and f7. Commissioner James L Weese moved to approve the transfer of rertain funds from the Road and Bridge Fund, the Noxious weed Eradication Fund and the General Fund as listed in Resolution f17-2239 and aecommended by staff. Seconded bv Commissioner Rodger Sparks. Motion passed 5-0.
I0 Resolutbn lr7-22/n tuline County Heokh Fund frcnster
Rita Deister, county Administrator, presented Resolution [17-2240 saline county Health Fund rransfer. This allows the transfer from the saline county Health Fund to the salane county Health capitel outlay fund in the amount available for transfer as determined by the annual audit in accordance with K.S.A. 65_204. commissioner Robert vidricksen moved to approve the transfer ot 2017 saline county Health Funds to the County Heafth CapitalOutlay Fund as recommended by staffin ResolutionfilT-2240. Seconded bv Commissioner Michael J White. Motion passed S-0.
1958 SAL'NE COUNTY EOARD OF COA/IM'SS1@/NERS' M'NUIES CONNNUED fuesddv- Decem'€r 79- 2077
7L Resolution #77-224t 2018 Exemption trom K.tA.7ttt20o Rita Deister, County Administrator, presented Resolution S17-22412019 €xemption from K.S.A. 7S-U2Oa. This states Saline County shall be exempt from the provisions of K.S.A. 75-1120a and financial statements and financial reports fortheyear ending December 31,2018, need not conform to generally accepted accounting principles as promulgated bythe Nationai Comtnittee on Govemmental Acco!ntinB and the American Ingtitute ofCertitied Public Accountantsand thatthe County Clerk 5hallforthwith request the Oirector ofAccounts and Reports waive the requirernents of K.s.A. 75-1120a a5 they pertain to saline county, Kansas. commissioner Robert vidricksen moved to sign the.esolution exempting saline county Kansas from the provisions of K.s.A. 75-1120a as recommended by staff, Seconded by Commissioner Michael J White. Motion passed S-0.
12 Resotutbn #72-22,t2 Appointtng Soline County CnroEr
Rita Deister, county Administ.ator, present€d Resolution #17-2242 Appointin8 the saline county coroner- This Resolution appoinB Dr. David Dupy as permanent district coaoner for a four yearterm beginning Jan uary 1, 2018 end .ontinuing to lanuary 7,2022, This resolution supersedes Resolution f1G2192. commissioher MichaelJ white moved toappoint D.. David Dupyto act as districtcoroher effearive January 1,2o1gfor a term of four yea6. Seconded by Commissioner Rodger Spa.ks. Motion passed S-0.
L3 Resolutlon #77-2243 Coneellatbn ol Wdndnts tssued Morc fhon One yeor Ago Rita Deister, county Administrator, discussed Resolution #17-2243 authoriring the cance[atjon ofwarrants issued more than one year ago. Tammy Arnold, Treasurer,s Offce, sends out a letter after 90 daysasking for a response and most have not responded. warrants that are over one year ago and still outstanding include sunflower Bahk andrrust (checkf34575s for s7.7s); wichita state university (check f3it625s for s15o.oo); Rex Muchow (Check f34G810 for S12O.OO); Shawn Esterl (Check f347270for 5382.86); Ats Internatjonal, Inc. (Check #347778for 529.40); Branden Bohannon (Check #348627 for S1141); St. Mary,s Grade School(Check t348899 for S82.m). comrnissioner James Lweese moved to approve the cancellation ofcertain taxwarrants as listed in Resolution fl17-2243 as recommended by staff. seconded by commissioner Rodger sparks. Motion passed 5-0.
L4 Resolutbn #77-22tt4 Estoblishment of the Sottnc County De'p,rhnent ol Seniot *Nkes Rita Deister, county Administrator, discussed Resorution fl7-22,r4 Establishment of Department ofsenior Services. The board of the Com m ission on Agin8 met last week and signed a resolution statang they are going to disband and turn the Corhmission on AginS over to the County to be a County department. Af midnight December 31,2017 it willbecome a county departm ent. commissioner Robert Vidricksen stated he ls excited potentialfor about the new services and people using it and what the countycan do to extend those poticiei and programs commissioner James LWeese moved to adopt Resorution 17-2224 assuming responsibirity to provide seNices identitied therein ahd establishing a new county depa.tment ofsenior s€rvices effective January 1, 2018,
L5 Announcements commissioner Michael J white stated he is impressed with the central Kansas Mental Health organization.
!6 AdJounment
commissioner Rodgersparks moved to adjourn the meeting at 1o:ooAM. s€conded by commiisionerJaftes L Weese. Motion passed 5-0.
Meeting - Cott to &der Commissione. Monte Shadwick called the meeting to order at 1O:1OAM with all Commissioners present for the following agenda. SAL'NE COUN|Y B(ARD OF COMM'SSIONERy MINUrES CONNNUED fuesdov. December ,9. 2077
RFA $8&77 Putchose ol q Diesel Powered Pump and Motor Dave Sommerfield, Rural Fire District S2, presented RFAf186-17 purchase of a dieselpowered pump and motor. Curr€ntly they are using a slip in unit that is 20 plus years old. The motor is wearing out and for the safety of the firefigh ters, needs to be replaced. The request is to purchase a ltale H PX-2OGKB D24 Diesel Kubota pumping unit. lt is water cooled and the fuelsupply is plumbed directly into the truckfuel tanlt eliminating a gasoline tank as sued on the air cooled pump motors. lt has an electric primer pump as opposed to an exhaust primer us€d on air cooled pump motoas. lt has enough pump output to supply water to a bumber ttrrret nozzle and a hand line on th€ back otthe squad. Bids for the Hale HPX-2oGKBD24 Diesel Kubota pump, motor and shipping were as follows: Weis Fi.e & Safety Equipment (512.759.13); Wads Manufacturing l-tc (514,100.00); Feld Fire Equipm ent (514000.00). The Eoard of Trustees for Saline County Rural Fire District f2 recommehds the purchase ofthe Hale HPX-20GKBD24 Diesel Kubota pumping unit from Weis Fire & Safety equipment for 512,759.13. Weis Fire & Safety Equipment is a local vendor and can do warranty or service work on the pump unit if it's needed. There is approximately S23,O0O left in the 2017 budget and no major expenses or bills due this month. Commissioner Robert Vidricksen moved to approve RFA #186-17. Seconded by Commissioner Rod8er Sparks. Motion passed 5-0.
Executlve s€ssion
Commissioner Robert Vidricksen moved to adjourn to Executive S€ssion underthe Non Elected pe.sonnel exception to the Kansas Open Meetings Act, Seconded by Colnmissioner Rodger Sparks. Motion passed 5-0. Also present were Rita Deister, County Adminidrator; Marilyn [eamer, Human Resources Directot and Mike Montoya, County Counselor. The session began at 10:29 AM and the regular session reconvened at 1O:5S AM.
Dlrcctor of Senior *Nkes OIler
Commisrioner Jame5 [ Weese moved to extend a job offer for the Director of Senior Services. Seconded bv Commissioner Rodger Sparks. Motion passed 5-0-
Executir8 gssion
commissioner Robert vidricksen moved to recess to fuecutive session under the Attorney/client privilege of the l(ansas Open Meetings Act foa potential litigation. Second€d by Commissioner Rodger Spark. Motion passed 5-0. Also present were Rita Deister, County Administrator and Mike Montoya, County Counselor. The Executive Session began at 10:55 AM and the regular me€ting resumed at 11:OS AM. No actioh was taken.
County Admlnistrotor Updote
Rita Deister, County Administrator, discussed the Commission on ASing and upcoming meetings.
Announcements
There will be no Saline county commission meeting next week on Decemb€r 26,2017. The next meeting will be januarv 2,2018.
Meeting tt - Adjournment
Commissioner Monte Shadwick adjourned the meetinB at 11:18 AM.
10 Meetin0s Attended December 12: City-County Expo Center Meeting - All Corhmissioneas. Oecember 13: Cornmission on Aging _ Commissioner James I Weese. December 18: Cent.al Kansas Mental Health Center Board Meeting _ colnmissioner Michael J white. December 19: Euilding Authority Board Meeting - commissioners Michael J White, Robert Vidricksen, and Rodger Sparks.
1960 SALTNE COUN|Y BOARD OF COMMISSIo''IERS' MTNUTES Cor'..tnNUED
Tuesddv. Decembet 79. 2077
1l Documents Suned
A/P Detail Check Regiiter; A/P Detail Wire Re8ister; Cash Requirement Summary; County Commission Minutes December 12, 2017; CMB License for Singh Travel Plaza; Resolution f17-2238 ExpendinB SpecialAlcohol and Special Parks and Recreation Funds; Resolution f17-2239 Transfer ofcertain funds from the 2017 Budget; Resolution #17-2240 Transfer ofcertain fundsfrom the Saline County Health Department Fund; Resolution #17- 2241 2018 Exemplion from Provisions of K.S.A. 75-1120a; Resolution i17-2242 Appointment of County Coroner; Resolution #17-2243 Cancellation ofWarrants; Resolution f17-2244 Esteblishment of Oepartment of Senior Services; RFA fl185-17 Bid Award for Harbin Construction for the Road and Eridge Office Renovation; HCC Reinsurance Contract; Correction Orders: Personal Property - f2017cfJo747,74a-749,752-753,755-76:-, 7 63 ; 1 | ucks - #20!7 00075 4,'l 62.
qflce cotle/'s Jean Kozubowskiwilh the Salina Journal, Norman Mannel
IOARO OF COUNTY COMMSSIONERS SAUNE COUNTY,IGI{SAS
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DATE V,',tlc&.n,ltu Ct|,'hrndn
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1951 SAUNE COUN|Y B(ARD OF Co/iIIM'SS'ONERS' MIN'ITES Frdov. tEcember 22. m77
Coll To Oder
Commissioner Monte Shadwick called the Special Meeting to order at 9:m AM with all Commissioners present for the following agenda.
Executive *ssion
Commissioner Monte Shadwick moved to recess to Lecutive Session unde. the Attorney/Client privilege exception to the Kansas Open Meetings Act for pending litigation. Seconded by Cohmissioner Robert Vidricksen. Motion passed 5-0. Also present were Rita Deistea, County Administrator; Donnie Mar6, DMA Architects, PA; Darren Fishel, Road & Sridge Supedntendent; and Mike Montoya, County Counrelor. The Executive Session began at 9:00 AM and the regular session reconvened ar 9:2OAM. No action was taken
AdJournment
Commissioner Monte Shadwick adjourned the meeting at 9:25 AM.
BOARD OF COUNTY COMMISSIONERS SAtlilE @UNTY, xAl'tSAS
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DATE
D^fE f -4-zO/N