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Appendices Council Meeting 21 July 2015 Appendix CEO-1 Major Projects Report 1 April to 30 June 2015 Appendix CEO-2 Letter Out - COB re Board Re-nominated Appendix CEO-3 Schedule of Accounts Paid Appendix DPDS – 1 Scheme Amendment 76 Report July 14 Appendix DPDS – 2 Sportspower location plan Appendix DPDS – 3 Sportspower - floor plan and supporting letter from applicant Appendix DPDS – 4 Revised Floor Plan Unit 3 15 Sandridge Road East Bunbury Appendix DPDS – 5 Comparison Bulky Goods vs Shop Areas Appendix DPDS – 6 SAT decision on The Rusticana Shop City of Bunbury 4 Stephen Street Bunbury WA 6230 Western Australia Correspondence to: Post Office Box 21 Bunbury WA 6231 Telephone: (08) 9792 7000 ◌ Facsimile: (08) 9792 7184 ◌ TTY: (08) 9792 7370 ◌ www.bunbury.wa.gov.au Appendix CEO-1 Project Performance July 2014 to June 2015 Major Projects - 2014/15 Monday, 6 July, 2015 At least 90% of action target achieved Between 70% and 90% of action target achieved Less than 70% of action target achieved Page 4 of 53 This page is left intentionaly blank Project Performance July to June At least 90% of action target achieved Between 70% and 90% of action target achieved Less than 70% of action target achieved Page 4 of 53 Total Number of Projects 42 Projects without Targets 0 Projects less than 70% of Target 16 Projects between 70% and 90% of Target 7 Projects greater than 90% of Target 19 Project Performance for July 2014 to June 2015 Monday, 6 July, 2015 Major Projects - 2014/15 Bunbury Regional Entertainment Centre PR-1035 Design and construct extension - Bunbury Regional Entertainment Centre (BREC) Director Works and Services - Phil Harris Total Expenditure $12,564,935 Start Date End Date Status % Complete June Target % At least 90% of action target achieved Between 70% and 90% of action target achieved Less than 70% of action target achieved Page 4 of 53 Source of Funds COB Cash - Unrestricted $100,000 01/07/2011 30/06/2015 In Progress 99 100 COB Cash Restricted - Unspent Grants $8,241,895 COB Loan Borrowing $4,107,250 COB Cash Restricted - Unspent Loans $55,855 0% 25% 50% 75% 100% Contribution - External Organisation $9,556 Interest on Capital grants $50,379 -------------------- Year to Date ------------------ Current End of Year Committed Actual Budget Variance Budget Forecast Income -$1,180 -$1,180 Expenditure $24,806 $34,054 $55,855 -$21,801 $55,855 $55,855 $24,806 $32,874 $55,855 -$22,981 $55,855 $55,855 Comments 18/12/14 Facility is fully operational, with Unconditional Occupancy Certificate granted 1 September 2014. Final R4R project acquittal submitted on 12 December 2014. Minor adjustments are being made to the first floor evacuation flows to improve safety. Additional interest received and contributions have allowed expenditure to be increased by the same amount. Extension complete contractor working on upgrade to original BREC. 3 week EoT approved. Stage 1 extension scheduled for 12 month defects inspection on 6 March 2015 Still some issues with fire doors, additional work on fire doors and other minor works may not be complete until August 2015 Last Update: Friday, 3 July, 2015 Project Performance for July 2014 to June 2015 Monday, 6 July, 2015 Major Projects - 2014/15 Bunbury Regional Entertainment Centre PR-3607 Provide additional operating support to the Bunbury Regional Entertainment Centre (BREC) 2014/15 Manager Community, Arts and Culture - Julian Bowron Total Expenditure $60,000 Start Date End Date Status % Complete June Target % Source of Funds COB Cash - Unrestricted $60,000 01/07/2014 30/06/2015 Completed 100 100 At least 90% of action target achieved Between 70% and 90% of action target achieved Less than 70% of action target achieved Page 4 of 53 0% 25% 50% 75% 100% -------------------- Year to Date ------------------ Current End of Year Committed Actual Budget Variance Budget Forecast Expenditure $60,000 $60,000 $60,000 $60,000 $0 $60,000 $60,000 $0 $60,000 $60,000 Comments Three quarterly payments have been made (& gst) Last Update: Monday, 11 May, 2015 Project Performance for July 2014 to June 2015 Monday, 6 July, 2015 Major Projects - 2014/15 Bunbury Regional Entertainment Centre PR-3517 Replace Fly System at the Bunbury Regional Entertainment Centre (BREC) Manager Building and Trades - Stephen Stirton Total Expenditure $140,000 Start Date End Date Status % Complete June Target % Source of Funds COB Cash - Unrestricted $140,000 01/07/2014 30/06/2015 In Progress 20 100 0% 25% 50% 75% 100% -------------------- Year to Date ------------------ Current End of Year Committed Actual Budget Variance Budget Forecast Expenditure $123,559 $45,000 -$45,000 $45,000 $140,000 $123,559 $0 $45,000 -$45,000 $45,000 $140,000 Comments MR 01/07/2015 Tender awarded to Stagecraft Pty Ltd. However works scheduled for January 2016 shut down. Works being scheduled to minimise disruptions to BREC operations, quotes are currently being sought. At least 90% of action target achieved Between 70% and 90% of action target achieved Less than 70% of action target achieved Page 4 of 53 Additional required funding has been transferred from PR-3012 following Budget review. Tender has been awarded however BREC staff have asked for work to be deferred until early 2016 when the Centre will be closed down for several weeks. Last Update: Friday, 3 July, 2015 Project Performance for July 2014 to June 2015 Monday, 6 July, 2015 Major Projects - 2014/15 Bunbury Regional Entertainment Centre PR-3012 Support Bunbury Regional Entertainment Centre (BREC) through the purchase of equipment 2014/15 Manager Community, Arts and Culture - Julian Bowron Total Expenditure Start Date End Date Status % Complete June Target % Source of Funds 01/07/2014 30/06/2015 Not Started 0 0 0% 25% 50% 75% 100% -------------------- Year to Date ------------------ Current End of Year Committed Actual Budget Variance Budget Forecast Expenditure $70,000 -$70,000 $70,000 $0 $0 $70,000 -$70,000 $70,000 $0 Comments Equipment renewal deferred during upgrade is resulting in failures which this project is intended to address. So far this project has not been accessed but is likely to be called upon during the second half of the year. To date this project still has not been accessed but the possibility of sudden equipment failure remains.. Reallocated elsewhere Last Update: Tuesday, 16 June, 2015 Project Performance for July 2014 to June 2015 Monday, 6 July, 2015 Major Projects - 2014/15 Bunbury Regional Entertainment Centre At least 90% of action target achieved Between 70% and 90% of action target achieved Less than 70% of action target achieved Page 4 of 53 PR-3518 Replacement of fridges and upgrade of bars at the Bunbury Regional Entertainment Centre (BREC) Manager Building and Trades - Stephen Stirton Total Expenditure Start Date End Date Status % Complete June Target % Source of Funds 01/07/2014 30/06/2015 Deferred 1 100 0% 25% 50% 75% 100% -------------------- Year to Date ------------------ Current End of Year Committed Actual Budget Variance Budget Forecast Expenditure $45,000 -$45,000 $45,000 $0 $0 $45,000 -$45,000 $45,000 $0 Comments Portion of funding to be utilised to cover cost of Lighting deck in old section of BREC system which has recently failed. To be covered in October Budget review Priority replacement to be determined to maximise remaining funding. 7/1/15 This project may need to be deferred to allow funding to cover other urgent repair works which exceed available funding. 3/3/15 This project will not proceed as other repair projects are of a higher priority. Funds to be transferred to Fly Tower and Lighting GL's (3/7/15) Last Update: Friday, 3 July, 2015 -------------------- Year to Date ------------------ Current End of Year Committed Actual Budget Variance Budget Forecast Total Bunbury Regional Entertainment Centre $148,365 $92,874 $275,855 -$182,981 $275,855 $255,855 Project Performance for July 2014 to June 2015 Monday, 6 July, 2015 Major Projects - 2014/15 Bunbury Timber Jetty PR-1018 Deconstruct Bunbury Timber Jetty and construct heritage interpretation, Koombana Bay Manager Engineering - Vacant Position Total Expenditure $3,910,177 Start Date End Date Status % Complete June Target % At least 90% of action target achieved Between 70% and 90% of action target achieved Less than 70% of action target achieved Page 4 of 53 Source of Funds COB Cash - Unrestricted $809,479 01/07/2011 30/06/2015 In Progress 96 100 COB Cash Restricted - Unspent Grants $77,400 Grant - State Government $1,955,043 Reserve - Depot Construction $1,068,255 0% 25% 50% 75% 100% -------------------- Year to Date ------------------ Current End of Year Committed Actual Budget Variance Budget Forecast Income Expenditure $3,346 $12,441 $154,799 -$142,358 $154,799 $154,799 $3,346 $12,441 $154,799 -$142,358 $154,799 $154,799 Comments Project not completed in 2012/13. Budget carried forward to 2013/14. The forecast State Government Grant Income has now been reduced by $178,312 to $557,366. The City is able to recoup 50% of expenditure on the deconstruction of the Bunbury Timber Jetty under an agreement with the State Government. In calculating the amount that can be recouped, Officers mistakenly used the budgeted expenditure in 2011/12 instead of actual expenditure. This error has overstated grant income budgeted to be received in 2013/14 by $178,312. The forecast State Government Grant Income has now been reduced by $178,312 to $557,366. The concept plans demonstrating the key elements of the form of the Jetty Heritage Interpretation have been provided to stakeholders for comment, with responses due mid Nov. Once the initial responses have been received further work into the detail and content of the interpretation will be undertaken and report presented to council for consideration.
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