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24 January 2012 Council Agenda Briefing Agenda

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24 January 2012 Council Agenda Briefing Agenda Agenda Briefing Notice of Meeting and Agenda 24 January 2012 To: Mayor and Councillors The next Agenda Briefing session will be held in the Council Chambers, City of Bunbury Administration Building, 4 Stephen Street Bunbury on Tuesday, 24 January 2012 at 6.00pm. Andrew Brien Chief Executive Officer (Date of Issue: 19/01/2012) CITY OF BUNBURY 4 Stephen Street Bunbury WA 6230 Western Australia Correspondence to: Post Office Box 21 Bunbury WA 6231 Telephone: (08) 9792 7234 Facsimile: (08) 9792 7184 TTY: (08) 9792 7370 www.bunbury.wa.gov.au Index of Agenda Items Item No Subject 1. Declaration of Opening by the Presiding Member 2. Record of Attendance, Apologies and Leave of Absence 3. Public Question Time 4. Disclosures of Interest under the Local Government Act 1995 5. Announcements by the Presiding Member (No Discussion Permitted) 6. Chief Executive Officer Reports 6.1 Australian Coastal Councils Conference – 5 to 7 March 2012 6.2 Invitation – Appoint a Board Member to Morrissey Homestead (Inc) Board of Management 6.3 Invitation – Appoint a Board Member to the South West Refuge (Inc) Board of Directors 6.4 Outer Harbour Taskforce 6.5 Advertising Appeals Committee Policy 6.6 College Grove Joint Venture Committee 7. Director Community and Customer Services Reports 7.1 Public Art Annual Budget Allocation 8. Director Corporate Service Reports 8.1 Financial Statements for the Period Ending 30 November 2011 and 31 December 2011 8.2 Bunbury Surf Life Saving Club Incorporated - Proposed Extension of Lease over portion of Reserve 43260 (Part Lot 357) Ocean Drive, Bunbury 9. Director Planning and Development Services Reports 9.1 Changes to Delegation of Authority – Built Strata Applications 9.2 Proposed Expansion of Bunbury Forum Shopping Centre 10. Director Strategic Integration Reports 11. Director Works and Services Reports 12. Advisory Committee Minutes to be Noted 12.1 Minutes – Foreshore Art Gallery Advisory Committee (4/10/2011) 12.2 Minutes – Bunbury-Setagaya Sister Cities Committee (26/10/2011) 13. Items to be Noted (No Discussion) 13.1 Building Approvals - November to December 2011 Index of Agenda Items Item No Subject 13.2 Development Approvals - 1 to 31 December 2011 13.3 Development Application Panel (DAP) Approvals - 1 to 31 December 2011 13.4 Schedule of Accounts Paid for the Period – 1 November to 31 December 2011 14. Motions on Notice 15. Urgent Business 16. Confidential Business as Stipulated under Section 5.23(2) of the Local Government Act 1995 16.1 Land Rationalisation and Acquisitions Policy 16.2 Bunbury Timber Jetty – Tender to Demolish Existing and Construct New 16.3 Tender - RFT 2011 2012-13 Supply and Delivery of Four Side Loading Refuse Compaction Trucks and One Rear Loading Refuse Compaction Truck 17. Close of Meeting Draft Agenda 24 January 2012 Members of the public to note that recommendations made in this briefing are not final and will be subject to adoption (or otherwise) at a future meeting of the Bunbury City Council 1. Declaration of Opening by the Presiding Member 2. Record of Attendance, Apologies and Leave of Absence 3. Public Question Time Members of the public please note that: (1) Questions are to be brief, to the point and MUST relate to an item listed in this agenda; (2) If your question requires research or cannot be answered at the meeting, it will be taken ‘on notice’ and you will receive a written response; (3) Only a ‘summary’ of your question (and any responses provided) will be printed in the meeting minutes. 4. Disclosures of Interest under the Local Government Act 1995 Members should fill in Disclosure of Interest forms for items in which they have a financial, proximity or impartiality interest and forward these to the Presiding Member before the meeting commences 5. Announcements by the Presiding Member (No Discussion Permitted) Agenda Briefing - 24 January 2012 Page 1 6. Chief Executive Officer Reports 6.1 Australian Coastal Councils Conference – 5 to 7 March 2012 File Ref: A03478 Applicant/Proponent: Internal Report Author: Jack Dyson, Senior Administration Officer Executive: Andrew Brien, Chief Executive Officer Attachments: Nil Summary The National Sea Change Taskforce has advised of the Australian Coastal Councils Conference to be held in Hobart from Monday, 5 March to Wednesday, 7 March 2012 inclusive. Executive Recommendation 1. Council approve the attendance of His Worship the Mayor, David Smith and one (1) other Councillor at the Australian Coastal Councils Conference to be held in Hobart from Monday, 5 March to Wednesday, 7 March 2012 inclusive. 2. In accordance with the provisions of Clause 9 of Council Policy CEO1 “Conference, Seminars, Training and Induction Courses – Attendance by Elected Members” each attendee prepare and submit a written report to Council detailing the proceedings, knowledge gained and outcomes for the city. The report to be lodged within two (2) weeks of attending the conference and submitted to the next round of Council Meetings. Background The annual Australian Coastal Councils Conference is an important national event that brings together representatives of Local Government, researchers, policy makers and others with a stake in the future of the Australian coast and its communities. Major topics to be addressed include: - How to stimulate economic activity and innovation in regional areas - Australia’s mobile populations and their impact on coastal regions - The progress of the Federal Government’s implementation of its coastal agenda - The economic value of coastal tourism and recreation. Officer Comments His Worship the Mayor is a Member of the Board of the National Sea Change Taskforce and as such regularly attends meetings in that capacity. Travel and accommodation is provided for board members by the Taskforce. The Australian Coastal Councils Conference presents an opportunity for another interested Councillor to attend and gain further understanding of the role the National Taskforce undertakes in relation to coastal councils around the nation, Agenda Briefing - 24 January 2012 Page 2 Analysis of Financial and Budget Implications Councils 2011/2012 Budget contains sufficient funding allocations to accommodate attendance at this conference. Next Item Back to Index Agenda Briefing - 24 January 2012 Page 3 6.2 Invitation – Appoint a Board Member to Morrissey Homestead (Inc) Board of Management File Ref: F00041 Applicant/Proponent: Morrissey Homestead (Inc) Author: Jack Dyson, Senior Administration Officer Executive: Andrew Brien, Chief Executive Officer Attachments: Nil Summary Correspondence has been received from Morrissey Homestead (Inc), inviting Council to be represented on their Board of Management. The invitation is extended to either an elected member or to an appropriate employee. Executive Recommendation That Council appoint Cr Murray Cook as the Council representative on the Morrissey Homestead (Inc) Board of Management. Background Morrissey Homestead (Inc) is a HACC funded organisation primarily providing activities for people with disabilities from the age of seventeen (17). The premises are leased from Council and as such, the board consider it appropriate that Council be represented. Officer Comments The Morrissey Homestead (Inc) recognises the relationship it has with Council and has invited appropriate representation to its Board of Management. The board meets for approximately two (2) hours monthly with Fridays appearing to be the most suitable day of the week for meetings. Over three hundred people a year access their services from their two (2) venues (Leschenault Day Respite Centre and Morrissey Homestead) from which they provide services including outings, respite, social support, transport, assessment counselling and information sessions. Cr Cook has expressed an interest in representing Council on the Morrissey Homestead (Inc) Board of Management. Analysis of Financial and Budget Implications There are no budget implications arising from this proposal. Next Item Back to Index Agenda Briefing - 24 January 2012 Page 4 6.3 Invitation – Appoint a Board Member to the South West Refuge (Inc) Board of Directors File Ref: A04376 Applicant/Proponent: South West Refuge (Inc) Author: Jack Dyson, Senior Administration Officer Executive: Andrew Brien, Chief Executive Officer Attachments: Nil Summary Correspondence has been received from South West Refuge (Inc), inviting Council to be represented on their Board of Directors. The invitation is extended to either His Worship the Mayor or an elected member. Recommendation That Council appoint Cr ______________ as a Council representative to the South West Refuge (Inc) Board of Directors. Background The South West Refuge (Inc) has extended an invitation for His Worship the Mayor or an elected member to participate in their activities as a member of their Board of Directors. The organisation is a vital service provider in the City and its region. Services include provision of emergency short and medium term accommodation and a proactive advocacy service for women and children who may be experiencing family or domestic violence. Officer Comments The South West Refuge (Inc) Board recognises the relationship is has with Council and would welcome Councils participation in a volunteer role as a board member. The board meets for approximately two (2) hours monthly with Fridays appearing to be the most suitable day of the week for meetings. The Manager of the South West Refuge (Inc) also advises that they have been approached by the Busselton Shire and community members regarding potential
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