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Valley Metro Operations and Capital Committee

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VMOCC Meeting Packet MEETING OF THE Valley Metro Operations and Capital Committee MEETING DATE September 16, 2008 TIME 10:00 a.m. LOCATION MAG Saguaro Room 302 N. 1st Avenue Suite 200 Regional Public Transportation Authority 302 N. First Avenue, Suite 700, Phoenix, Arizona 85003 602-262-7433, Fax 602-495-0411 September 9, 2008 TO: Members of the Valley Metro Operations and Capital Committee FROM: Bryan Jungwirth, Chief of Staff RE: Meeting Notification and Transmittal of Agenda Valley Metro Operations and Capital Committee (VMOCC) MAG – Saguaro Room 302 N. 1st Avenue, Suite 200 Tuesday, September 16, 2008 10:00 a.m. Action Recommended 1. Summary Minutes 1. For action Summary minutes from the August 19, 2008 VMOCC meeting are presented for approval. 2. Farebox Update 2. For information Nancy Steptoe from the City of Phoenix Public Transit Department will update the VMOCC on the farebox project. 3. Maricopa County Emergency Evacuation Plan 3. For information Mike DeBennedetto from the City of Phoenix Emergency Management Department, will brief the VMOCC on an emergency evacuation plan for Maricopa County. 4. Management Services Audit Update 4. For information Jim Wright, Acting Deputy Executive Director of Operations, will provide an update on the Management Services Audit project and the relationship between RPTA, City of Phoenix, and Booz Allen Hamilton in regards to the project. The supporting information for this agenda can now be found on our website at 1 www.ValleyMetro.org. 5. Valley Metro Advanced Web Consulting and 5. For action Programming Projects Request for Proposals (RFP) Mario Diaz, Chief Marketing Officer, will request that the VMOCC approve the issuance of a solicitation to provide advanced web consulting and programming services for RPTA and forward this item to the TMC for consideration. 6. Fare Policy Enhancement Program Update 6. For information Mario Diaz, Chief Marketing Manager, will update the VMOCC on the Fare Policy projects including: 1. Potential Fare Increase and Process 2. Phase II a) Ticketing Program for sports/cultural events b) Large Volume User Discount 3. Phase III a) Free Youth Fare Program b) Smart Cards 7. Valley Metro Transit System Identity Program 7. For information Update Mario Diaz, Chief Marketing Manager, will update the VMOCC on the Valley Metro Transit System Identity Program. 8. Bus Stop Improvements Program Update 8. For information Carol Ketcherside, Deputy Executive Director of Planning, will update the VMOCC on the Bus Stop Improvements Program. 9. Bus Rapid Transit (BRT) Grant Requests Update 9. For information Carol Ketcherside, Deputy Executive Director of Planning, will provide an update on the BRT Grant Requests. 10. Short Range Transit Planning Study Status 10. For information Report Carol Ketcherside, Deputy Executive Director of Planning, will provide an update on the Short Range Transit Planning Study Report. The supporting information for this agenda can now be found on our website at 2 www.ValleyMetro.org. 11. Bus Stop Inventory Request for Proposals (RFP) 11. For information Reed Caldwell with the City of Phoenix Public Transit Department will provide an update on a Bus Stop Inventory RFP. 12. Future VMOCC Agenda Items 12. For information Chairman Greg Jordan will request future VMOCC agenda items from the committee members. 13. Member Agency Updates 13. For information An opportunity will be provided for VMOCC members to provide an update on projects in their jurisdictions. 14. Public Comment 14. For information An opportunity for general public comment on issues related to Valley Metro RPTA. Up to three (3) minutes will be provided for each speaker. 15. Next Meeting 15. For information The next meeting of the VMOCC is scheduled for October 21, 2008 at 10:00 a.m. at MAG in the Saguaro Room. To attend this meeting via teleconference, contact Rosalia Lopez for the dial-in information. Qualified sign language interpreters are available with 72 hours notice. Materials in alternative formats (large print, audio cassette or computer diskette) are available upon request. For further information, please call Nichole Myers, Valley Metro at 602-262- 7433 or TDD at 602-495-0936. The supporting information for this agenda can now be found on our website at 3 www.ValleyMetro.org. Regional Public Transportation Authority 302 N. First Avenue, Suite 700, Phoenix, Arizona 85003 602-262-7433, Fax 602-495-0411 Valley Metro Operations and Capital Committee Information Summary Agenda Item #1 Date September 9, 2008 Subject Summary Minutes Summary Summary minutes from the August 19, 2008 meeting of the VMOCC are presented for review and approval. Fiscal Impact None Considerations None Prior Committee Action None Recommendation Approve the summary meeting minutes from the August 19, 2008 meeting of the VMOCC. Contact Person Bryan Jungwirth Chief of Staff 602-534-1803 Attachments Summary Minutes 1 Regional Public Transportation Authority 302 N. First Avenue, Suite 700, Phoenix, Arizona 85003 602-262-7433, Fax 602-495-0411 Summary Minutes Valley Metro Operations and Capital Committee (VMOCC) August 19, 2008 Valley Metro RPTA – 7th Floor Conference Rooms Phoenix, AZ 10:00 a.m. Members Present Greg Jordan, City of Tempe, Chair Cathy Colbath, City of Glendale, Vice Chair Kristen Taylor, City of Avondale Mike Normand, City of Chandler Ken Maruyama, Town of Gilbert Matt Dudley, City of Glendale Christine McMurdy, City of Goodyear Jodi Sorrell, City of Mesa Reed Caldwell, City of Phoenix Al Villaverde, City of Phoenix Madeline Clemann, City of Scottsdale John Kelley, City of Scottsdale Dave Golder, City of Surprise Arleen Schenck, Maricopa County Members Not Present City of El Mirage City of Peoria Town of Queen Creek Chairman Greg Jordan called the meeting to order at 10:05 a.m. 1. Summary Minutes Summary minutes from the June 25, 2008 meeting of the VMOCC were presented for review and approval. IT WAS MOVED BY AL VILLAVERDE, SECONDED BY CHRISTINE MCMURDY AND UNANIMOUSLY CARRIED TO APPROVE THE MINUTES FROM THE JUNE 25, 2008 MEETING OF THE VMOCC. 2 2. Ridership Data Reports Jeff Dolfini from the City of Phoenix Public Transit Department said the Ridership Data Reports are updated through the month of June and July will be updated soon. He said that Sue Waetje from Valley Metro RPTA did the work. The committee raised questions regarding the methodology of getting the reports from the fareboxes and a quality control plan. Mr. Dolfini said the fareboxes are working and the data comes from the fareboxes. Nancy Steptoe from the City of Phoenix Public Transit Department said she is leading the ridership functions and has a team in place, which consists of RPTA, METRO Rail, and City of Tempe. The team is analyzing the data and working with the consultant to verify that reports are working the way they are supposed to. 3. AzTECH Proposal Scott Miller of HDR/SR Beard gave a presentation to the committee which included: ¾ AZTech System Diagram ¾ AZTech ATIS Concept ¾ Committee Questions: Why are we considering this and why now? Started this project a year ago and will provide advance traveler information. This project is detailed to consider federal grants. What are the benefits to current passengers? The system will give real time data, passenger information, and provide projected travel time for various bus routes. Will project compete with 700 Mhz project for funding? The funding is not allocated in the Transit Life Cycle Program (TLCP). How will system work with existing and future services (LRT and BRT)? What about light rail participation? METRO Rail is postponing until the beginning of next year. What is the timeframe for implementation? Six months to identify the funding source and possibly 1-2 years to implement. ¾ What’s Next $50,000 is necessary to complete a detailed Concept of Operations Plan Maricopa County Department of Transportation (MCDOT) has invested funds for initial system concept and will provide project management services for the Concept of Operations Plan Mr. Miller said Maricopa County Department of Transportation (MCDOT) will be the project manager under an agreement with RPTA. The committee raised questions regarding the amount of resources needed to implement this project and regarding the scope of work having the bus routes in the 3 Regional Transportation Plan (RTP) capture all the data. Mr. Miller said the project needs the City of Phoenix in order to get the Vehicle Management System (VMS) and technical support. He said the data is connected to the VMS and to the Regional Archive Data Server (RADS) and every bus route is in the system. The committee raised questions about this item going to the Board of Directors and about the funding source. Mr. Jungwirth said this item is not required to go to the Board since it is within the limits for the Executive Director to take action. He said the funding source is from Prop. 400 for ITS. IT WAS MOVED BY AL VILLAVERDE, SECONDED BY JOHN KELLEY AND UNANIMOUSLY AGREED TO RECOMMEND APPROVAL OF $50,000 FROM THE ITS/VMS TECHNOLOGY FUNDS TO COMPLETE THE PLANNING PHASE OF THE STUDY AND FORWARD TO THE TRANSIT MANAGEMENT COMMITTEE. 4. Management Audit Services Recommendation Jon Medwin, Procurement Manager, gave a brief overview of the Management Services Audit recommendation for a contract with Booz Allen Hamilton. He said eleven firms were solicited and only one responded. Mr. Medwin said it is important to prepare for the Prop. 400 audit. The committee raised questions regarding conducting the audit internally versus hiring a consultant, and asked about the funding source. Mr. Jungwirth said RPTA doesn’t have the staff or expertise to conduct the audit. Chris Curcio, Deputy Executive Director of Finance, said the funds are coming out of PTF under the Operations Department. The committee suggested the meeting memos include the funding source for all projects.
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