Board of Directors Meeting Packet
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Board of Directors Meeting Packet NEXT MEETING OF THE Board of Directors MEETING DATE January 22, 2009 TIME 12:45 p.m. LOCATION MAG Saguaro Room 302 N. 1st Avenue Suite 200 Phoenix Regional Public Transportation Authority 302 N. First Avenue, Suite 700, Phoenix, Arizona 85003 602-262-7433, Fax 602-495-0411 January 15, 2009 TO: Members of the Valley Metro RPTA Board of Directors FROM: David Boggs Executive Director RE: January 22, 2009 Board Packet Notes Attached is the January 22, 2009 Board Meeting agenda and supporting information. The meeting is scheduled to begin at 12:45 p.m. This meeting will be held at MAG in the Saguaro Room at 302 N. 1st Avenue, Suite 200. This meeting can be attended via teleconference, please contact Rosalia Lopez (602-262-7433) for the call-in information. If you have any questions regarding the information in this packet, please let me know. Regional Public Transportation Authority 302 N. First Avenue, Suite 700, Phoenix, Arizona 85003 602-262-7433, Fax 602-495-0411 January 15, 2009 Valley Metro RPTA Board of Directors MAG – Saguaro Room 302 N. 1st Avenue, Suite 200 Thursday, January 22, 2009 11:45 p.m. Action Recommended 1. Consent Agenda 1. For action The Board will consider items A through H on consent. A. Summary Minutes A. For action Summary minutes from the November 20, 2008 Board meeting are presented for approval. B. Local Government Investment Pool B. For action Staff will request the Board of Directors authorize the continuation for Valley Metro RPTA to participate in the Local Government Investment Pool pending approval of the Budget and Finance Subcommittee. This item was approved by the TMC on January 7, 2009. C. FY 2007/08 Comprehensive Annual Financial Report C. For action and Single Audit Act Report The Comprehensive Annual Financial Report is presented to the Board for information and acceptance pending approval of the Budget and Finance Subcommittee. This item was approved by the TMC on January 7, 2009. The supporting information for this agenda can now be found on our website at 1 www.ValleyMetro.org. D. Annual Transit Performance Report D. For action Staff requests that the Board accept the Annual Transit Performance Report. This item was approved by the TMC on January 7, 2009. E. City of Chandler Intergovernmental Agreement E. For action Staff requests the Board approve the RPTA and City of Chandler Intergovernmental Agreement for a park-and-ride. This item was approved by the TMC on January 7, 2009. F. Contract Award for Marketing, Advertising and Public F. For action Relations (PR) Services Staff requests the Board to authorize the Executive Director to execute a contract for Advertising, Public Relations, and Marketing Services with R&R Partners for a five year period at an amount not to exceed $1 million in the first year. This item was approved by the TMC on January 7, 2009. G. FFY 2010 Congressional Appropriations Request G. For action Staff will request the Board approve the Regional Congressional Appropriations Request for FFY 2010. This item was approved by the TMC on January 7, 2009. H. Transit Life Cycle Program (TLCP) Process and H. For information Schedule of the TLCP The TLCP process and schedule is provided to the Board for information. 2. ADA Paratransit Eligibility Determination Program 2. For action Recommendations and Request for Public Hearings David Boggs, Executive Director, will introduce Carol Ketcherside, Deputy Executive Director of Planning, who will request that the Board concur with the recommendations as described in the memo and authorize staff to conduct public hearings. This item was approved by the TMC on January 7, 2009. The supporting information for this agenda can now be found on our website at 2 www.ValleyMetro.org. 3. Bus Stop Improvement Program Funding Allocation 3. For action David Boggs, Executive Director, will introduce Bob Antila, Senior Management Analyst, who will discuss the funding allocation for the Bus Stop Improvement Program and will recommend that the Board make location and funding level recommendations to allocate the $5,468,835 available for bus stop improvements. This item was approved by the TMC on January 7, 2009. 4. Election of Officers 4. For action Chairwoman Elaine Scruggs will oversee the election of officers for calendar year 2009. 5. Transit Life Cycle Program (TLCP) Policy Issues 5. For information David Boggs, Executive Director, will introduce Paul Hodgins, Manager, Capital Programming, who will present white papers on six of the total 12 identified TLCP Policy issues for which the Budget and Finance Subcommittee (BFS) was asked to provide policy guidance by the Board of Directors. 6. Executive Directors Report 6. For information David Boggs, Executive Director, will brief the Board on current issues. 7. Future Board Agenda Items 7. For information Chairwoman Elaine Scruggs will request future Board agenda items from Board members. 8. Public Comment 8. For information An opportunity for general public comment on issues related to Valley Metro RPTA. Up to three (3) minutes will be provided for each speaker. 9. Next Meeting 9. For information The next meeting of the Board is scheduled for February 19, 2009 at 12:45 p.m. at MAG in the Saguaro Room. Qualified sign language interpreters are available with 72 hours notice. Materials in alternative formats (large print, audio cassette or computer diskette) are available upon request. For further information, please call Nichole Myers, Valley Metro at 602-262- 7433 or TDD at 602-495-0936. The supporting information for this agenda can now be found on our website at 3 www.ValleyMetro.org. Agenda Item 1 Item 1 Regional Public Transportation Authority 302 N. First Avenue, Suite 700, Phoenix, Arizona 85003 602-262-7433, Fax 602-495-0411 Board of Directors Information Summary Agenda Item #1 Date January 15, 2009 Subject Consent Agenda Summary The Board will consider items A through H on consent. Fiscal Impact Please refer to individual items for this information. Considerations Please refer to individual items for this information. Prior Committee Action Please refer to individual items for this information. Recommendation It is recommended that the Board approve the items listed on the consent agenda. Contact Person David Boggs Executive Director Attachments None 1 Regional Public Transportation Authority 302 N. First Avenue, Suite 700, Phoenix, Arizona 85003 602-262-7433, Fax 602-495-0411 Board of Directors Information Summary Agenda Item #A Date January 15, 2009 Subject Summary Minutes Summary Minutes from the November 20, 2008 Board meeting are presented for review and approval. Fiscal Impact None Considerations None Committee Action Process None Recommendation It is recommended that the Valley Metro RPTA Board of Directors approve the minutes from the November 20, 2008 Board meeting. Contact Person David Boggs Executive Director 602-262-7433 Attachments November 20, 2008 Board Meeting Minutes Summary 1 Regional Public Transportation Authority 302 N. First Avenue, Suite 700, Phoenix, Arizona 85003 602-262-7433, Fax 602-495-0411 MINUTES OF THE VALLEY METRO RPTA BOARD OF DIRECTORS Thursday, November 20, 2008 12:45 p.m. Meeting Participants Mayor Elaine Scruggs, Chair, City of Glendale Councilmember Wayne Ecton, Vice Chair, City of Scottsdale Councilmember Michael Johnson, Treasurer, City of Phoenix Vice Mayor Shana Ellis, Secretary, City of Tempe Mayor Marie Rogers, City of Avondale Councilmember Trinity Donovan, City of Chandler Mayor Fred Waterman, City of El Mirage Councilmember Les Presmyk, Town of Gilbert Supervisor Mary Rose Wilcox, Maricopa County Councilmember Scott Somers, City of Mesa Councilmember Ron Aames, City of Peoria Councilmember Frank Cavalier, City of Goodyear Councilmember Joe Johnson, City of Surprise Not Present Mayor Art Sanders, Town of Queen Creek Chairwoman Scruggs called the meeting to order at 12:50 p.m. 1. Consent Agenda: The following items were presented on the consent agenda. A. Summary Minutes from September 18, 2008 B. Mesa Main Street Bus Rapid Transit (BRT) Construction Contracts award to: • SDB Contractors in the amount of $5,158,294.00 • Ry-Tan Contractors in the amount of $2,275,000.00 • PinnacleOne, an Arcadis Company, in the amount of $126,000.00 • TranSystems Inc. in the amount of $478,951.00 C. Town of Buckeye Park-and-Ride Intergovernmental Agreement (IGA) and Advancement of Funding for Land Acquisition. 2 IT WAS MOVED BY COUNCILMAN PRESMYK, SECONDED BY COUNCILMAN SOMERS AND UNANIMOUSLY CARRIED TO APPROVE CONSENT AGENDA ITEMS A, B AND C. 2. Fare Policy Program Mr. Boggs said in 2007, Valley Metro conducted a fare policy study which resulted in a recommended regional integrated fare structure that was adopted by the City of Phoenix and the Valley Metro RPTA Board. The new fare structure was implemented in December 2007. Due to increases in operating costs and the significant reduction in sales tax revenue, Valley Metro service providers are evaluating service reductions and fare increases. Without the fare increase the city of Phoenix may be forced to implement more significant service reductions. Although a fare increase will reduce the level of service reductions, it will not eliminate the need to reduce service. Mr. Boggs introduced Cyndy Pollan of Booz Allen & Hamilton who provided an overview of the fare policy program. The presentation included the following information: Regional Fare Study Objectives Regional Fare Policy Proposal Next Steps and Program Schedule Councilman Aames asked what materials will be used at the public hearings and how the public will be notified of the hearings. Ms. Pollan said the public will receive a presentation regarding the costs of providing transit service, reasons for the fare increase and the impacts of revenues. She said the public will be notified via advertisements and the website. Ms. Pollan said the public will also be able to provide comments via telephone and email.