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Management Committees

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Management Committees MEETINGS OF THE Management Committees Valley Metro RPTA Valley Metro Rail MEETING DATE MEETING DATE Wednesday, January 6, 2016 Wednesday, January 6, 2016 TIME TIME 11:00 a.m. 12:00 p.m. LOCATION Valley Metro RPTA Lake Powell Conference Room 101 N. 1st Avenue, 10th Floor Phoenix VALLEY METRO • 101 N 1ST AVE • STE 1300 • PHOENIX AZ • 85003 • 602-262-7433 December 23, 2015 Transit Management Committee Wednesday, January 6, 2016 Lake Powell Conference Room 101 N. 1st Avenue, 10th Floor 11:00 a.m. Action Recommended 1. Public Comment 1. For information A 15-minute opportunity will be provided to members of the public at the beginning of the meeting to address the TMC on all agenda items. The Chair may recognize members of the public during the meeting at his/her discretion. Up to three minutes will be provided per speaker or a total of 15 minutes total for all speakers. 2. Minutes 2. For action Minutes from the November 4, 2015 TMC meeting are presented for approval. 3. Acting Chief Executive Officer’s Report 3. For information Eric Anderson, Acting Chief Executive Officer (CEO), will brief the TMC on current issues. CONSENT AGENDA 4A. Workers’ Compensation and Employer’s Liability Insurance 4A. For action Coverage Renewal Staff will request that the TMC forward to the Board of Directors authorization for the Acting CEO to renew the workers’ compensation and employer’s liability insurance coverage for a one-year period with CopperPoint Mutual Insurance Company for an estimated annual premium of $142,145. VALLEY METRO • 101 N 1ST AVE • STE 1300 • PHOENIX AZ • 85003 • 602-262-7433 4B. Funding Agreement with the City of Phoenix for Regional 4B. For action Transit Communications Project Staff will request that the TMC forward to the Board of Directors authorization for the Acting CEO to execute the Funding Agreement with the City of Phoenix for the Regional Transit Communications Project. 4C. Contract Change Order with Moses for Marketing and 4C. For action Advertising Consulting Services Staff will request that the TMC forward to the Board of Directors authorization for the Acting CEO to issue a contract modification with Moses for Marketing & Advertising Consulting Services for the Valley Metro vanpool program. The change order will increase the RPTA portion of the contract by $50,000 for a total contract value not to exceed $4,473,434. (RPTA’s share increases to $2,704,060.) 4D. Authorization to Issue a Joint Agency Request for Proposal 4D. For action (RFP) for Fare Inspection and Security Services Staff will request that the TMC forward to the Board of Directors authorization for the Acting CEO to issue a RFP for a five-year base contract to provide fare inspection and security services for Valley Metro’s facilities that include the Bus and Rail Operations and Maintenance facility, Mesa Transit Center, park-and-ride lots, passenger stations, track guide way, and future rail extensions. REGULAR AGENDA 5. Proposed Valley Metro Reserve Fund Policy 5. For action Eric Anderson, Acting CEO, will introduce John McCormack, Chief Financial Officer, who will request that the TMC forward to the Board of Directors authorization for the Acting CEO to execute the Valley Metro Reserve Fund Policy. 2 6. Updated Investment Policy 6. For action Eric Anderson, Acting CEO, will introduce John McCormack, Chief Financial Officer, who will request that the TMC forward to the Board of Directors an amendment to the RPTA’s Investment Policy in order to integrate utilization of the Investment Advisor and optimize investment earnings by allowing RPTA to hold investment instruments which are consistent with best industry practices and in compliance with ARS Title 35. 7. RPTA Fiscal Year 2016 (FY16) Mid-Year Budget 7. For action Adjustment Eric Anderson, Acting CEO, will introduce John McCormack, Chief Financial Officer, who will request that the TMC forward to the Board of Directors approval of the Mid-Year Budget Adjustment update to the Valley Metro RPTA Operating and Capital Budget for FY16. 8. Future Agenda Items Request and Report on Current 8. For information Events and discussion Chair Taylor will request future agenda items from members, and members may provide a report on current events. 9. Next Meeting 9. For information The next meeting of the TMC is scheduled for Wednesday, February 3, 2016 at 11:00 a.m. Qualified sign language interpreters are available with 72 hours notice. Materials in alternative formats (large print, audiocassette, or computer diskette) are available upon request. For further information, please call Valley Metro at 602-262-7433 or TTY at 602-251-2039. To attend this meeting via teleconference, contact the receptionist at 602-262-7433 for the dial-in-information. The supporting information for this agenda can be found on our web site at www.valleymetro.org. 3 DATE AGENDA ITEM 1 December 23, 2015 SUBJECT Public Comment PURPOSE A 15-minute opportunity will be provided to members of the public at the beginning of the meeting to address the TMC on all agenda items. The Chair may recognize members of the public during the meeting at his/her discretion. BACKGROUND/DISCUSSION/CONSIDERATION None COST AND BUDGET None COMMITTEE PROCESS None RECOMMENDATION This item is presented for information only. CONTACT Eric Anderson Acting Chief Executive Officer 602-262-7433 [email protected] ATTACHMENT None VALLEY METRO • 101 N 1ST AVE • STE 1300 • PHOENIX AZ • 85003 • 602-262-7433 DATE AGENDA ITEM 2 December 23, 2015 Summary Minutes Valley Metro RPTA Transit Management Committee Thursday, November 4, 2015 Lake Powell Conference Room 101 N. 1st Avenue, 10th Floor Phoenix, AZ 11:00 a.m. Members Present Kristen Taylor, City of Avondale, Chair Debbie Albert, City of Glendale, Vice Chair (via phone) Sean Banda, City of Buckeye Jason Crampton for Dan Cook, City of Chandler Jorge Gastelum, City of El Mirage Kristen Myers, Town of Gilbert Cato Esquivel, City of Goodyear Jodi Sorrell, City of Mesa Stuart Kent, City of Peoria Maria Hyatt, City of Phoenix Ratna Korpella, City of Scottsdale David Kohlbeck, City of Surprise Mike Nevarez for Steven Methvin, City of Tempe Members Not Present Mitch Wagner, Maricopa County City of Tolleson Sara Allred, ADOT Chair Taylor called the meeting to order at 11:00 a.m. 1. Public Comment None. 2. Minutes Minutes from the October 8, 2015 TMC meeting were presented for approval. IT WAS MOVED BY MARIA HYATT, SECONDED BY JODI SORRELL AND UNANIMOUSLY CARRIED TO APPROVE THE OCTOBER 8, 2015 TMC MINUTES. VALLEY METRO • 101 N 1ST AVE • STE 1300 • PHOENIX AZ • 85003 • 602-262-7433 3. Chief Executive Officer’s Report Mr. Banta provided an update that included the following: Clean Air Campaign Winners Valley Metro Seeks Input on Proposed April 2016 Service Changes Legislative Update Cancellation of the December TMC/RMC meetings Introduction of Michael Minnaugh Ms. Sorrell said I'd just like to say something in Steve's comments and recognize the Commute Solution staff for the lunch, for the Clean Air Lunch. They always do a great job, but this year the speaker was probably the best luncheon speaker. You know, we go to a lot of luncheons and dinners and this was one of the most -- the best I've heard in a really long time. He was really great. You don't really hear a lot of speakers talking about worm poop at the luncheon. Mr. Banta said thank you very much. We appreciate that. 4. Consent Agenda Chair Taylor said the next item on the agenda is the consent agenda. And Steve will introduce the items. Mr. Banta said we have six items on consent today for your consideration and action to advance before the Board for approval. Item 4A - Renewal of Commercial Property and Liability Insurance Coverage Annually we renew this insurance process. It is a contract in an amount not to exceed $1.6 million dollars. Of that $236,000 is the RPTA obligation. It is for our insurance needs. The coverage term begins December 1st, 2015, through November 30th, 2016. Item 4B - Armored Car Services Contract Award This is the first time we've been able to consolidate the Valley Metro Rail and the RPTA Armored Consider Services Contract Award. It is a total term of three years and six months. This is to coincide the expiration of both to make sure they expire at the same time. It is for $1.1 million dollars and the RPTA portion will not exceed $247,000. The RPTA portion of the contract includes collecting bus fare revenue from Mesa and Tempe operations facilities and the TVMs along the BRT corridor, transporting fare revenue back to the cash processing center, and ultimately the regional bank for monthly fare revenue distribution. 2 The armored car services for bus was $134,000. The cost for the first year of the new contract is actually $69,000. Savings is from efficiency and the consolidation of the two contracts. Item No. 4C - Intergovernmental Agreements with the City of Phoenix for FTA pass- through grants They execute IGAs with the City of Phoenix to allow Valley Metro to be reimbursed for eligible activities. Some examples would be enhanced mobility for our seniors and individuals with disabilities, state of good repair, high-capacity bus program, preventive maintenance, and operating support, and associated transit improvements for routes in the southwest valley. Item No. 4D - Operations Cleaning Services Contract Award We are asking for approval to submit to the Board and execute a contract with DMS Facility Services to provide operations cleaning services effective January 1st, 2016, for a total term of five years: 3-year base contract, plus one 2-year renewal option.
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