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Board of Directors Meeting BOARD OF DIRECTORS MEETING FEBRUARY 18, 2009 9:45 A.M. 101 NORTH FIRST AVENUE 13TH FLOOR – BOARD ROOM PHOENIX, AZ 85003 February 11, 2009 To: Chairman Simplot and Members of the METRO Board of Directors From: Richard J. Simonetta, Chief Executive Officer Date: February 18, 2009 Time: 9:45 a.m. Location: METRO 101 N. First Ave., 13th Floor Board Room Phoenix, AZ 85003 Please park in the garage in the US Bank Building (enter from Adams Street) and bring your parking ticket to the meeting as parking will be validated. Bus passes will be provided to those using transit. For those using bicycles, please lock your bicycle in the bike rack in the garage. Board members may attend the meeting by teleconference. If you have any questions or need additional information regarding attendance by teleconference, please contact Gina Frackiewicz at (602) 322-4455. Action Item Requested 1. Call to Order 2. Call to the Audience Information A 15-minute opportunity will be provided to members of the public at the beginning of the meeting to address the METRO Board on all agenda items. The Chairman may recognize members of the public during the meeting at his/her discretion. Up to three minutes will be provided per speaker. 3. Minutes Action Summary minutes from the December 17, 2008 Board meeting are presented for review and approval. 4. Chief Executive Officer’s (CEO) Report Information Rick Simonetta will brief the Board on current issues and project status. Please refer to the December 2008 Board Progress Report attached for Agenda Item 4. METRO Board of Directors Agenda February 11, 2009 Page 2 of 4 Action Item Requested Consent Agenda 5. Approval of Consent Agenda Action The Board is being requested to take action on the Consent Agenda. Committee members may request that items be removed from the Consent Agenda. Items Proposed for Consent Agenda 5a. Geographic Information System Services – Contract No. Consent LRT-08-102-GIS Staff is requesting that the METRO Board (Board) authorize the extension of the contract for Geographic Information System Services LRT-08-102-GIS for Task Order 002. Please see information attached for Agenda Item 5a for additional information. 5b. Northwest Extension – Engineering Services Contract Consent Amendment Staff is requesting that the Board authorize budget contingency adjustments to the AECOM Transportation (DMJM Harris, Inc.) contract contingency from $750,000 to $944,738.27. This increase in the contract is for additional engineering services for the Northwest Extension Engineering Services. Please see information attached for Agenda Item 5b for additional information. 5c. Fiscal Year 2010 Federal Appropriations Request Information Staff is providing information to the Board regarding the listing of METRO projects to be forwarded to the Arizona Congressional delegation for inclusion in the Fiscal Year 2010 Federal appropriations process. Please see information attached for Agenda Item 5c for additional information. 5d. Reauthorization of the Safe, Accountable, Flexible, Efficient, Information Transportation Equity Act – A Legacy for Users (SAFETEA- LU) Staff is providing information to the Board on public transportation policy and project requests for the Reauthorization of the Safe, Accountable, Flexible, Efficient, Transportation Equity Act – A Legacy for Users (SAFETEA-LU). Please see information attached for Agenda Item 5d for additional information. METRO Board of Directors Agenda February 11, 2009 Page 3 of 4 Action Item Requested 5e. METRO Customer Policies Information Information is being provided to the Board regarding policies that apply to the METRO light rail system and its passengers. These policies are meant to supplement the ordinances that have been enacted by the Cities, as is done in the bus system. Please see information attached for Agenda Item 5e for additional information. Regular Agenda 6. METRO Board Resolution Action Staff is requesting that the Board approve a resolution requesting a prohibition of inmates and/or prisoners on the METRO light rail system. Please see a draft resolution attached for Agenda Item 6 for additional information. 7. Fiscal Year 2009 Mid-Year Budget Adjustment Action Staff is requesting that the Board authorize updates to the Valley Metro Rail (METRO) Operating and Capital Budget for Fiscal Year 2009. Please see information attached for Agenda Item 7 for additional information. 8. Regional Fare Policy Information Valley Metro/RPTA staff will present information related to the regional fare policy Please see information attached for Agenda Item 8 for additional information. 9. Regional Public Transportation Authority (RPTA) / METRO Discussion Consolidation and Possible The Board requested that an item be added to the agenda to Action discuss possible consolidation of RPTA and METRO. No additional information is attached. 10. Issuance of Bonds to Fund Regional Assets Information Staff is requesting that the Board authorize staff to work and cooperatively with the RPTA to draft the Authorizing Resolution Possible and Preliminary Official Statement for the Spring 2009 Bond Action Issue for the purpose of funding the Regional Asset Reimbursements due to METRO Member Cities. Please see information attached for Agenda Item 10 for additional information. METRO Board of Directors Agenda February 11, 2009 Page 4 of 4 Action Item Requested 11. Future METRO Board Agenda Items Information The Board may request consideration of future agenda items. No additional information is attached. 12. Adjournment Action With 24-hours notice, special assistance can be provided for persons with sight and/or hearing impairments. Call 602-254-7245 (voice) or 602-261-8208 (TTY) to request accommodations. If you require information about this meeting in alternate formats, please call the METRO hotline at 602-254-RAIL. AGENDA ITEM 3 Minutes December 17, 2008 101 North First Avenue 13th Floor – Board Room Phoenix, Arizona Board Members Present Councilmember Tom Simplot, City of Phoenix Mayor Hugh Hallman, City of Tempe Vice Mayor Kyle Jones, City of Mesa Craig Tindall, City of Glendale Mayor Boyd Dunn, City of Chandler (via teleconference) Councilmember Ron Aames, City of Peoria Councilmember Wayne Ecton, City of Scottsdale Others Present Dave Boggs, RPTA Jay Harper, METRO Brian Buchanan, METRO Ken Kwilosz Matthew Dudley, City of Glendale Mike Ladino, METRO Larry Engleman, METRO John McCormack, METRO John Farry, METRO Jyme Sue McLaren, City of Tempe Wulf Grote, METRO Dave Meinhart, City of Scottsdale 1. Call to Order Chairman Simplot called the meeting to order at 9:50 a.m. 2. Call to the Audience There were no requests to address the Board. 3. Minutes IT WAS MOVED BY MAYOR HALLMAN AND SECONDED BY COUNCILMEMBER AAMES AND UNANIMOUSLY CARRIED TO APPROVE THE OCTOBER 15, 2008 MEETING MINUTES. 4. Chief Executive Officer’s (CEO) Report Mr. Simonetta wished everyone Happy Holidays. METRO Board of Directors Meeting Minutes December 17, 2008 Page 2 of 7 System Testing Update: There are nine days left before grand opening and METRO is significantly involved in the system integration and safety certification to ensure a timely opening. Vehicle Testing: Pre-revenue testing is now consistent with operating schedule of the system. The community is now being exposed to a regular system schedule. Only one minor accident has occurred with minor damage and no injuries. The media focused on the importance of safety around light rail. Southwest Contractor Awards – Arizona Best of 2008: METRO was presented with a transportation award for Line Section 5 and an engineering and design award for the Tempe Town Lake Bridge. Security Agreements: All member city agreements are now in effect. United Way Campaign Update: Another successful campaign co-chaired by Kristin Roberts from METRO and Katie Povie of Valley Metro/RPTA. 2009 Board Meeting Schedule: The Board received a copy of the 2009 Board meeting schedule. Budget Summary Report: The project is on schedule and on budget. 5. Approval of Consent Agenda 5a. Master Funding Agreement IT WAS MOVED BY VICE MAYOR JONES AND SECONDED BY COUNCILMEMBER AAMES AND UNANIMOUSLY CARRIED TO AUTHORIZE THE CEO TO EXECUTE THE LIGHT RAIL TRANSIT OPERATIONS MASTER COOPERATIVE FUNDING AGREEMENT (MASTER AGREEMENT) WITH THE CITIES OF PHOENIX, TEMPE, AND MESA. 5b. Planning, Conceptual Engineering, and Environmental Studies Consultant for the I-10 West and Glendale High Capacity/Light Rail Transit Corridors IT WAS MOVED BY VICE MAYOR JONES AND SECONDED BY COUNCILMEMBER AAMES AND UNANIMOUSLY CARRIED TO AUTHORIZE THE CEO TO EXECUTE A CONTRACT AMENDMENT WITH URS CORPORATION TO IMPLEMENT PHASE 2 SCOPE OF WORK OF THE STUDY, FOR PLANNING, CONCEPTUAL ENGINEERING, AND ENVIRONMENTAL STUDIES FOR THE I-10 WEST HIGH CAPACITY/LIGHT RAIL TRANSIT CORRIDOR. THE AMENDMENT TO IMPLEMENT PHASE 2 WOULD BE FOR A NOT TO EXCEED AMOUNT OF $4,198,216. 5c. Regional Fare Policy Mayor Hallman inquired about the action of this agenda item. Mr. Simonetta replied that there are discussions on a regional level seeking a fare increase in 2009. This item is to inform the METRO Board; however, no action is being requested. Mayor METRO Board of Directors Meeting Minutes December 17, 2008 Page 3 of 7 Hallman added that the METRO Board will not take any action without the proposal from the Fare Policy Committee. Regular Agenda 6. Section 5309 Project Budget Adjustments Mr. John McCormack, Director of Finance and Administration, and Mr. Brian Buchanan, Director of Design and Construction, presented information regarding
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