BOARD OF DIRECTORS MEETING
FEBRUARY 18, 2009 9:45 A.M. 101 NORTH FIRST AVENUE 13TH FLOOR – BOARD ROOM PHOENIX, AZ 85003
February 11, 2009
To: Chairman Simplot and Members of the METRO Board of Directors
From: Richard J. Simonetta, Chief Executive Officer
Date: February 18, 2009
Time: 9:45 a.m.
Location: METRO 101 N. First Ave., 13th Floor Board Room Phoenix, AZ 85003
Please park in the garage in the US Bank Building (enter from Adams Street) and bring your parking ticket to the meeting as parking will be validated. Bus passes will be provided to those using transit. For those using bicycles, please lock your bicycle in the bike rack in the garage. Board members may attend the meeting by teleconference. If you have any questions or need additional information regarding attendance by teleconference, please contact Gina Frackiewicz at (602) 322-4455.
Action Item Requested
1. Call to Order 2. Call to the Audience Information A 15-minute opportunity will be provided to members of the public at the beginning of the meeting to address the METRO Board on all agenda items. The Chairman may recognize members of the public during the meeting at his/her discretion. Up to three minutes will be provided per speaker. 3. Minutes Action Summary minutes from the December 17, 2008 Board meeting are presented for review and approval. 4. Chief Executive Officer’s (CEO) Report Information Rick Simonetta will brief the Board on current issues and project status. Please refer to the December 2008 Board Progress Report attached for Agenda Item 4.
METRO Board of Directors Agenda February 11, 2009 Page 2 of 4
Action Item Requested Consent Agenda 5. Approval of Consent Agenda Action The Board is being requested to take action on the Consent Agenda. Committee members may request that items be removed from the Consent Agenda. Items Proposed for Consent Agenda
5a. Geographic Information System Services – Contract No. Consent LRT-08-102-GIS Staff is requesting that the METRO Board (Board) authorize the extension of the contract for Geographic Information System Services LRT-08-102-GIS for Task Order 002. Please see information attached for Agenda Item 5a for additional information. 5b. Northwest Extension – Engineering Services Contract Consent Amendment Staff is requesting that the Board authorize budget contingency adjustments to the AECOM Transportation (DMJM Harris, Inc.) contract contingency from $750,000 to $944,738.27. This increase in the contract is for additional engineering services for the Northwest Extension Engineering Services. Please see information attached for Agenda Item 5b for additional information. 5c. Fiscal Year 2010 Federal Appropriations Request Information Staff is providing information to the Board regarding the listing of METRO projects to be forwarded to the Arizona Congressional delegation for inclusion in the Fiscal Year 2010 Federal appropriations process. Please see information attached for Agenda Item 5c for additional information. 5d. Reauthorization of the Safe, Accountable, Flexible, Efficient, Information Transportation Equity Act – A Legacy for Users (SAFETEA- LU) Staff is providing information to the Board on public transportation policy and project requests for the Reauthorization of the Safe, Accountable, Flexible, Efficient, Transportation Equity Act – A Legacy for Users (SAFETEA-LU). Please see information attached for Agenda Item 5d for additional information.
METRO Board of Directors Agenda February 11, 2009 Page 3 of 4
Action Item Requested
5e. METRO Customer Policies Information Information is being provided to the Board regarding policies that apply to the METRO light rail system and its passengers. These policies are meant to supplement the ordinances that have been enacted by the Cities, as is done in the bus system. Please see information attached for Agenda Item 5e for additional information. Regular Agenda 6. METRO Board Resolution Action Staff is requesting that the Board approve a resolution requesting a prohibition of inmates and/or prisoners on the METRO light rail system. Please see a draft resolution attached for Agenda Item 6 for additional information. 7. Fiscal Year 2009 Mid-Year Budget Adjustment Action Staff is requesting that the Board authorize updates to the Valley Metro Rail (METRO) Operating and Capital Budget for Fiscal Year 2009. Please see information attached for Agenda Item 7 for additional information. 8. Regional Fare Policy Information Valley Metro/RPTA staff will present information related to the regional fare policy Please see information attached for Agenda Item 8 for additional information. 9. Regional Public Transportation Authority (RPTA) / METRO Discussion Consolidation and Possible The Board requested that an item be added to the agenda to Action discuss possible consolidation of RPTA and METRO. No additional information is attached. 10. Issuance of Bonds to Fund Regional Assets Information Staff is requesting that the Board authorize staff to work and cooperatively with the RPTA to draft the Authorizing Resolution Possible and Preliminary Official Statement for the Spring 2009 Bond Action Issue for the purpose of funding the Regional Asset Reimbursements due to METRO Member Cities. Please see information attached for Agenda Item 10 for additional information. METRO Board of Directors Agenda February 11, 2009 Page 4 of 4
Action Item Requested
11. Future METRO Board Agenda Items Information The Board may request consideration of future agenda items. No additional information is attached.
12. Adjournment Action
With 24-hours notice, special assistance can be provided for persons with sight and/or hearing impairments. Call 602-254-7245 (voice) or 602-261-8208 (TTY) to request accommodations. If you require information about this meeting in alternate formats, please call the METRO hotline at 602-254-RAIL.
AGENDA ITEM 3
Minutes
December 17, 2008 101 North First Avenue 13th Floor – Board Room Phoenix, Arizona
Board Members Present
Councilmember Tom Simplot, City of Phoenix Mayor Hugh Hallman, City of Tempe Vice Mayor Kyle Jones, City of Mesa Craig Tindall, City of Glendale Mayor Boyd Dunn, City of Chandler (via teleconference) Councilmember Ron Aames, City of Peoria Councilmember Wayne Ecton, City of Scottsdale
Others Present
Dave Boggs, RPTA Jay Harper, METRO Brian Buchanan, METRO Ken Kwilosz Matthew Dudley, City of Glendale Mike Ladino, METRO Larry Engleman, METRO John McCormack, METRO John Farry, METRO Jyme Sue McLaren, City of Tempe Wulf Grote, METRO Dave Meinhart, City of Scottsdale
1. Call to Order
Chairman Simplot called the meeting to order at 9:50 a.m.
2. Call to the Audience
There were no requests to address the Board.
3. Minutes
IT WAS MOVED BY MAYOR HALLMAN AND SECONDED BY COUNCILMEMBER AAMES AND UNANIMOUSLY CARRIED TO APPROVE THE OCTOBER 15, 2008 MEETING MINUTES.
4. Chief Executive Officer’s (CEO) Report
Mr. Simonetta wished everyone Happy Holidays.
METRO Board of Directors Meeting Minutes December 17, 2008 Page 2 of 7
System Testing Update: There are nine days left before grand opening and METRO is significantly involved in the system integration and safety certification to ensure a timely opening. Vehicle Testing: Pre-revenue testing is now consistent with operating schedule of the system. The community is now being exposed to a regular system schedule. Only one minor accident has occurred with minor damage and no injuries. The media focused on the importance of safety around light rail. Southwest Contractor Awards – Arizona Best of 2008: METRO was presented with a transportation award for Line Section 5 and an engineering and design award for the Tempe Town Lake Bridge. Security Agreements: All member city agreements are now in effect. United Way Campaign Update: Another successful campaign co-chaired by Kristin Roberts from METRO and Katie Povie of Valley Metro/RPTA. 2009 Board Meeting Schedule: The Board received a copy of the 2009 Board meeting schedule. Budget Summary Report: The project is on schedule and on budget.
5. Approval of Consent Agenda
5a. Master Funding Agreement IT WAS MOVED BY VICE MAYOR JONES AND SECONDED BY COUNCILMEMBER AAMES AND UNANIMOUSLY CARRIED TO AUTHORIZE THE CEO TO EXECUTE THE LIGHT RAIL TRANSIT OPERATIONS MASTER COOPERATIVE FUNDING AGREEMENT (MASTER AGREEMENT) WITH THE CITIES OF PHOENIX, TEMPE, AND MESA. 5b. Planning, Conceptual Engineering, and Environmental Studies Consultant for the I-10 West and Glendale High Capacity/Light Rail Transit Corridors IT WAS MOVED BY VICE MAYOR JONES AND SECONDED BY COUNCILMEMBER AAMES AND UNANIMOUSLY CARRIED TO AUTHORIZE THE CEO TO EXECUTE A CONTRACT AMENDMENT WITH URS CORPORATION TO IMPLEMENT PHASE 2 SCOPE OF WORK OF THE STUDY, FOR PLANNING, CONCEPTUAL ENGINEERING, AND ENVIRONMENTAL STUDIES FOR THE I-10 WEST HIGH CAPACITY/LIGHT RAIL TRANSIT CORRIDOR. THE AMENDMENT TO IMPLEMENT PHASE 2 WOULD BE FOR A NOT TO EXCEED AMOUNT OF $4,198,216.
5c. Regional Fare Policy
Mayor Hallman inquired about the action of this agenda item. Mr. Simonetta replied that there are discussions on a regional level seeking a fare increase in 2009. This item is to inform the METRO Board; however, no action is being requested. Mayor METRO Board of Directors Meeting Minutes December 17, 2008 Page 3 of 7
Hallman added that the METRO Board will not take any action without the proposal from the Fare Policy Committee.
Regular Agenda
6. Section 5309 Project Budget Adjustments
Mr. John McCormack, Director of Finance and Administration, and Mr. Brian Buchanan, Director of Design and Construction, presented information regarding Section 5309 contract budget adjustments to various project elements. They reported on the specific cost savings in certain budget areas being transferred to cover other project costs. The overall project budget remains within the overall Full Funding Grant Agreement (FFGA) budget.
Councilmember Ecton commended Mr. McCormack for the excellent management of the budget. IT WAS MOVED BY COUNCILMEMBER ECTON AND SECONDED BY MAYOR HALLMAN AND UNANIMOUSLY CARRIED TO AUTHORIZE THE FOLLOWING CHANGES TO THE SECTION 5309 PROJECT BUDGETS:
• DECREASE THE LINE SECTION 4 BUDGET BY $700,000 TO $52,407,081;
• DECREASE THE PARK AND RIDE CONTINGENCY BY $700,000 TO $22,938,792;
• DECREASE THE ARCHEOLOGICAL INVESTIGATIONS/HAZARDOUS MATERIAL REMOVAL ELEMENT BY $200,000 TO $7,372,689.
• DECREASE THE PRIOR RIGHTS UTILITIES BUDGET BY $500,000 TO $31,000,000;
• INCREASE THE CONSTRUCTION ADMINISTRATION SERVICES LINE ITEM BY $1,970,336 TO $56,281,460;
• INCREASE THE PROJECT RESERVE BY $129,664 TO $1,201,257.
7. Advertising Policy Update
Mr. John Farry, Director of Community and Government Relations, reported that the current policy on advertising does not allow advertising; however, when adopting the current policy in 2002, the Board requested that the design of the system incorporate the opportunity to allow advertising should a future Board change the policy. The current Board requested staff to provide additional information regarding potential revenues and inquire within the community of the potential interest in advertising on the system including co-branding of services. METRO Board of Directors Meeting Minutes December 17, 2008 Page 4 of 7
METRO sought Requests for Expression of Interest and received five proposals. The proposed annual advertising revenue totaled $813,000 for a varying length of time. He noted that additional sales efforts would be required to sell 20% of vehicle fleet and station advertising.
Mr. Farry added that the NBA and the Phoenix Suns representatives contacted METRO to propose limited vehicle wraps and station advertising for a four-week duration for the NBA All Star Game. Mr. Farry stated the shorter duration of advertising with the Phoenix Suns would allow the opportunity for community reaction and the opportunity to determine potential market.
Mayor Hallman stated and it would be beneficial for METRO to investigate further options for potential revenue generators.
Mayor Dunn asked how many trains will be wrapped and if METRO has any input on the design of the wrap. Mr. Farry replied that three vehicles are proposed to be wrapped and the design will be included in the negotiations which will be required to meet safety and security measures. Mayor Dunn added that he concurred with Mayor Hallman’s position to explore opportunities for potential revenue source and options in light of the received proposals.
Councilmember Aames stated that the advertising is expected, can be beneficial and useful, but it should also be tasteful.
Vice Mayor Jones indicated that he does not support the train wraps; however, he understands the ramifications of revenue. There is a concern regarding the visibility for the passengers, their safety, and possible restrictions due to the wraps which may effect the ridership. Vice Mayor Jones supports advertising on a trial basis. Also, be aware of the potential advertisers and the legalities associated with advertising on the light rail vehicles.
Mr. Tindal agreed to move forward with the NBA train wrap negotiations and noted a point of caution regarding the safety and visibility which may be affected by the wrap. Advertising proposals may be limited during these tough economic times, but staff should proceed to conduct further studies relating the number of vehicles to be wrapped on a regular basis and to also investigate special event advertising on a short-term basis.
Vice Mayor Jones asked to view the example of the wrap which showed some windows and doors were wrapped and some were not. Mr. Simonetta stated that it is possible to wrap the windows so that it does not obstruct the view and it also adds to the artistic quality of the advertisement.
IT WAS MOVED BY MAYOR HALLMAN AND SECONDED BY MAYOR DUNN AND UNANIMOUSLY CARRIED FOR STAFF TO NEGOTIATE WITH THE NBA AND PHOENIX SUNS TO ADVERTISE ON THE METRO SYSTEM AT MARKET RATES FOR UP TO A SIX WEEK TRIAL PERIOD BY: METRO Board of Directors Meeting Minutes December 17, 2008 Page 5 of 7
• WRAPPING UP TO FOUR VEHICLES; AND • ADVERTISING AT THE 3RD STREET/JEFFERSON AND THE 3RD STREET/WASHINGTON STATION PLATFORMS AND DISTRIBUTING THE PROCEEDS FROM THE STATION PLATFORM TO THE CITY OF PHOENIX. ADDITIONALLY, AN ADVERTISING EVALUATION COMMITTEE WILL BE CONVENED TO EXAMINE THE TERMS ON WHICH FURTHER ADVERTISING AT STATIONS AND ON TRAINS MIGHT OCCUR. THE ADVERTISING EVALUATION COMMITTEE MEMBERS MAY INCLUDE METRO BOARD MEMBERS INTERESTED IN PARTICIPATING IN THE COMMITTEE DISCUSSIONS. 8. Art Program Overview
Ms. MB Finnerty provided an update and an overview of the METRO public art program. The art program budget was set at $6.3 million. The Regional Rail Arts Committee (RRAC) comprised of arts staff, artists, arts professionals, architects, and community members. The artist selections were a nation-wide Call to Artists with 300+ applications. The RRAC selected five station design team artists and one bridge design team artist. The design team artists collaborated in station design, created an identity for each line section, identified art opportunities at each station, and participated in short listing station artists.
The station artists’ selection process included the Station Art Review Committees (SARC) which worked with RRAC to select station artists. There were 28 artist/artist teams for 27 stations and 1 Bridge. Approximately 40% of the artists were local. The review process involved the artists’ presentation of artwork at 30%, 65% and 95% to: METRO architecture, safety, maintenance staff; RRAC; SARC; at public meetings. The art work was shown to city arts commissions and various civic groups.
The finished art pieces include: integrated artworks paving, louvers, screens, entry walls, entry way canopies, stand alone artworks, and the Tempe Town Lake Bridge. A public art opening for artists and volunteers scheduled for December 6, 2008 was a success. Ms. Finnerty thanked Mayor Gordon, Mayor Hallman, and Councilmember Kavanaugh for their attendance.
Chairman Simplot and Councilmember Aames expressed their thanks for doing a great job.
9. Light Rail City Ordinances
Mr. Mike Ladino, General Counsel, presented information regarding the recent adoption of ordinances in Phoenix, Tempe, and Mesa related to individual conduct required of persons riding the METRO. Mr. Ladino recognized METRO’s and member cities’ staff cooperation on a number of agreements including the Master Funding Grant Agreement, Security Agreement, and the Ordinances. The METRO Board of Directors Meeting Minutes December 17, 2008 Page 6 of 7
agreements and ordinances were approved by the respective member city councils and may be amended in the future if necessary.
Mr. Larry Engleman, Director of Safety, Security, and Quality Assurance, stated that the ordinances were developed by a committee chaired by Denton Casey, City of Phoenix Law Department. Participants of the committee included lawyers and police officials from member cities, and METRO staff. Eleven ordinances from light rail systems in the Western US and bus policies currently used in the Valley were surveyed and compared.
The ordinances have been adopted by the Phoenix, Tempe and Mesa City Councils and incorporated into City Codes. Ordinances are virtually identical with only minor wording differences and they apply to both bus and METRO. The cities of Tempe and Mesa ordinances allow contract security officers to write citations. The citations are civil and the fines start at $50.00 and go up to $500.00 at the discretion of the court.
There are three components to the ordinances: fare inspection (proof of payment fare enforcement system), public conduct (no smoking or alcohol consumption, playing loud music, service animals only etc.), and use restriction (person can be prohibited from riding transit for multiple or major infractions).
Councilmember Ecton asked for clarification in the Board Memo under Prohibited Conduct if carrying or consuming alcohol beverages means open containers. Mr. Engleman stated that the ordinance includes this clarification of open containers.
Mayor Hallman asked how METRO is promoting and educating the levels of conduct expected of the public. Mr. Engleman reported that the information is printed in the Grand Opening tabloid, signs are posted on trains, education and enforcement by police in Phoenix and security officers in Tempe and Mesa. Mr. Simonetta added there will be opportunities during the preview media day to communicate the policies of conduct to the public. Full enforcement will begin after opening of the system.
Chairman Simplot stated that METRO will observe immediate zero tolerance policy on littering and violators should be cited immediately.
Mayor Dunn echoed Chairman Simplot’s statement and added that graffiti will not be tolerated and will be removed immediately.
10. Owner Controlled Insurance Program (OCIP) Update
Mr. Ladino introduced Mr. Karen Frey, Ashton Tiffany Risk Management Consultant, and stated that the OCIP was approved by the Board two years ago. The risk managers and attorneys for the member cities met to review the insurance program prior to grand opening. Due to the number of METRO, city, and consultant staff involved in the operations phase of the program and in order to insure various risks, it makes sense to place risk in a single coverage to administer it and manage it more METRO Board of Directors Meeting Minutes December 17, 2008 Page 7 of 7
efficiently. All costs are within the 2009 budget. Mr. Ladino added that METRO has indications on all liability coverage by qualified companies.
Chairman Simplot requested that staff inform the Board of the immediate measures planned by METRO to deal with ordinance violators. Mayor Hallman added that even though ticket purchase will not be required during the preview period, the public shall abide by the ordinances. Also, the Board and staff shall analyze the effects of enforcement on preventing damages in the first instance. If the penalties are high, the message will carry to the many.
11. Future METRO Board Agenda Items
Mayor Hallman asked to discuss the success of the Grand Opening.
Chairman Simplot asked to discuss revenue projections based on current economic conditions. Mayor Hallman asked to discuss the sources of operation funds for the cities of Phoenix, Tempe, and Mesa as it relates to that issue.
12. Adjournment
The meeting adjourned at 10:45 a.m. AGENDA ITEM 4
Chief Executive Officer’s Report DECEMBER 2008
DECEMBER 2008 FINAL PROGRESS REPORT
Table of Contents
1. Executive Summary...... 3 • Map of Corridor ...... 4 • Contract Log...... 5 2. Cost Overview...... 7 • Project Budget Status...... 9 • Plan vs. Actual...... 11 • Contingency Drawdown...... 12 • CNPA Project Budget Status...... 13 3. Schedule Overview...... 15 • Procurement Bid Status Report...... 17 4. Quality Assurance...... 18 5. Public Involvement...... 20 6. Disadvantage Business Enterprise Program ...... 21 7. System Safety and Security ...... 26 8. Environmental Management...... 27 9. Real Estate...... 31 10. Utilities...... 33 11. Architecture...... 34 • Public Art...... 34 • Station Finishes...... 37 12. Facilities ...... 40 • Line Section 1...... 40 • Line Section 2...... 42 • Line Section 3...... 44 • Line Section 4...... 47 • Line Section 5...... 48 • 48th Street Bridge Replacement ...... 50 • Town Lake Bridge ...... 51 • Operations and Maintenance Center ...... 52 • Park-and-Ride ...... 53 • Track Material Procurement ...... 57 • Traffic Signal Procurement...... 58 • Underfloor Wheel Profiling Machine...... 59 13. Systems ...... 60 • Automated Fare Collection System...... 60 • Light Rail Vehicle...... 63 • Signals and Communications...... 65 • Traction Electrification System ...... 68 • Rail Activation/System Integration...... 71
DECEMBER 2008 FINAL PROGRESS REPORT
14. Appendix ...... 73 • Presentation Schedule...... 73 • Acronyms ...... 82
DECEMBER 2008 FINAL PROGRESS REPORT
1. Executive Summary
The Central Phoenix/East Valley (CP/EV) Light Rail Transit Project includes the design and construction of a 19.6 mile, double track, Minimum Operable Segment that extends from 19th Avenue near Bethany Home Road in North Central Phoenix through the downtown area to and through the City of Tempe, then crosses into the City of Mesa where the project terminates at Main Street and Sycamore. The track alignment is mostly in-street median and includes 27 passenger stations and eight surface parking lots, seven of which are newly constructed, and one existing lot owned by the City of Tempe near an LRT station site that will be dedicated to transit use at no cost to the Project. An initial fleet of 36 LRVs is part of the Project. The Project also includes an Operations and Maintenance Center (formally known as the Maintenance and Storage Facility) to support the 36 light rail vehicles located South of Washington Street and East of 48th Street in Phoenix. Propulsion power for the LRVs will be delivered by a Traction Electrification System consisting of wayside substations distributing propulsion power through an Overhead Catenary System (OCS). The Project will also include a Signals and Communications System consisting of both wayside and traffic signals. The entity responsible for project delivery, Valley Metro Rail (METRO), is a sub-recipient to the grantee, the City of Phoenix. The Project has a budget of $1,412,000,000, with a Revenue Operations Date of December 2008.
METRO opened for operations on December 27th, 2008. The day was filled with celebrations along the alignment and the trains were at capacity. Estimated ridership for the Grand Opening weekend exceeded 150,000. During the days after opening the trains continued to be at capacity and this has continued through December. Operations also had their first large event after grand opening with the New Years Eve Block Party. This was also a huge success and ridership was at capacity. The CP/EV project continues to work on closeout items and some completion of contract work. Most of the work that remains is in the signals and communications arena and the build out and testing of software at the Operations Control Center. Contract closeout will continue for the first half of 2009. This will include final payments to contractors and final compliance reporting to the FTA to comply with the grant requirements.
Congratulations to all involved on a job well done.
Page 3 Page 4 Page Roosevelt St. Papago Fwy. Buckeye Rd. Union Pacific RR Jefferson St. Washington St. Van Buren St. McDowell Rd. Encanto Blvd. Thomas Rd. Osborn Rd. Indian School Rd. Campbell Ave. Camelback Rd. Bethany Home Rd.
27th Ave.
17 Grand Avenue Grand 1 19th Ave. 2
15th Ave. 10
7th Ave. 3 LINE SECTION 1 4 12 13 10 11 5 6 9 8 7 Central Ave. 2.27 MILES 14 PHOENIX 7th St. LINE SECTION 2 2.99 MILES 15
12th St. LINE SECTION 3 4.29 MILES 16th St. 51 51 METRO LIGHT RAIL STARTER LINE 10 10
24th St.
16 Grand Canal Grand International Airport Sky Harbor
32nd St. Salt River 17
40th St. 153 18 143
48th St.(P-4800 E) LINE SECTION 4 5.36 MILES 202 202
Priest Dr. Park-and-Ride Location Station Location Operations and Maintenance Center Airport Automated Train System Light Rail Alignment 19 GGalvin Pwy. LEGEND Papago 20 Center Pkwy. Park 21 Mill Ave.
LAKE BRIDGE TEMPE TOWN
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College Ave. p
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o 23 w C Curry Rd.
Rural Rd. n
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Dorsey Ln. 24 14. 13. 12. 10. 11. (1000N) 9. 8. 7. 6. 5. 4. 3. 2. 1. Rio Salado Pwy. 3rd Street / Jefferson 3rd Street / Washington Jefferson / 1st Avenue Washington / Central Avenue Central Station / 1st Avenue Central Station / Central Avenue Roosevelt / Central Avenue McDowell / Central Avenue Encanto / Central Avenue Thomas / Central Avenue Osborn / Central Avenue Indian School / Central Avenue Campbell / Central Avenue Central Avenue / Camelback 7th Avenue / Camelback 19th Avenue / Camelback Montebello / 19th Avenue
McClintock Dr. 25 o Pwy. 26
Smith-Martin Ln. (200N) (200N) LINE SECTION 5 STATIONS 101 4.77 MILES
Price Fwy. 28 27 28. 27. 26. 25. 24. 23. 22. 21. 20. 19. 18. 17. 16. 15. Sycamore / Main Street Price Freeway / Apache Boulevard Smith-Martin / Apache Boulevard McClintock / Apache Boulevard Dorsey / Apache Boulevard University Drive / Rural Veterans Way / College Avenue Mill Avenue / Third Street Center Parkway / Washington Priest Drive / Washington 44th Street / Washington 38th Street / Washington 24th Street / Jefferson 24th Street / Washington 12th Street / Jefferson 12th Street / Washington MESA Dobson Rd. TempeTem Canal Sycamore Broadway Rd. University Dr. Apache Blvd. 202 Main St. Alma School Rd. CONTRACT LOG - DECEMBER 2008
ITEM CONTRACT NUMBER CONTRACT DESCRIPTION CONTRACTOR 1. PROGRAM MANAGEMENT & ENGINEERING 1 LRT-99-001 GEC - DEIS/FEIS/PE PB Americas, Inc. 2 LRT-02-001 GEC - Final Design PB Americas, Inc. 3 LRT-02-001 GEC - DSDC PB Americas, Inc. HDR, Inc. and Parsons 4 LRT-98-001-PMC Project Management Consultant Transportation Group, Inc., a Joint Venture Post, Buckley, Schuh & Jernigan, Inc., and 5 LRT-03-005-CAC Construction Administration Services PGH Wong Engineering, Inc., a Joint Venture 2. CONSTRUCTION 6 LRT-03-007-B48 48th Street Bridge Replacement FNF Construction, Inc. 7 LRT-04-017-MSF Maintenance & Storage Facility (MSF) Sundt/Stacy & Witbeck, Joint Venture 8 LRT-04-020-LS1 Line Section 1 Kiewit Western Co 9 LRT-04-019-LS2 Line Section 2 Herzog Contracting Corp 10 LRT-04-021-LS3 Line Section 3 Archer Western Contractors 11 LRT-04-018-LS4 Line Section 4 Sundt/Stacy & Witbeck, Joint Venture 12 LRT-04-022-LS5 Line Section 5 Sundt/Stacy & Witbeck, Joint Venture Park and Rides Montebello & 19th Avenue Kiewit Western Company 13 LRT-05-042-PNR 19th Avenue & Camelback Kiewit Western Co. Central & Camelback MRM Construction Services 38th St. & Washington MRM Construction Services Park and Rides (Re-Bid) 14 LRT-05-042-PNR-RB Price & Apache Sundt / Stacy and Witbeck, Joint Venture Sycamore & Main 15 LRT-04-028-SF Station Finishes Archer Western Contractors 16 LRT-04-040-TLB Town Lake Bridge PCL Civil Constructors, Inc. 17 LRT-05-036-WPM Wheel Profiling Machine Simmons Machine Tool Corp 3. SYSTEM ELEMENTS Kinkisharyo International, L.L.C. and 18 LRT-03-001 Light Rail Vehicles (LRV) Mitsui & Co. (U.S.A), Inc., CPEV Joint Venture 19 LRT-04-039-S&C Signals and Communications Mass Electric Corp. 20 LRT-04-014-TES Traction Electrification System Mass Electric Corp. 21 LRT-06-053-FCS Fare Collection System Scheidt & Bachmann USA, Inc. 22 LRT-06-071-LCM Light Rail Car Mover Brandt Road Rail Corp 23 LRT-07-076-MSFF Modular Furniture for MSF Southwest Business Furnishings 24 LRT-06-060-MMIS Maintenance Management Information System Mincom, Inc. 4. PUBLIC ART 25 02-002-04 LS4 Design Team Artist/Station Artist Laurie Lundquist 26 02-002-03 LS2 Design Team Artist/Station Artist Ilan Averbuch 27 02-002-04 LS1 Design Team Artist/Station Artist Robert Adams 28 02-002-05 LS5 Design Team Artist/Station Artist Norie Sato/Bill Will 29 02-002-01 LS3 Design Team Artist Janet Zweig 30 05-041-ART Bridge Design Team Artist Buster Simpson 31 02-002-07 LS3 Design Team Artist Laurie Lundquist 32 02-002-08 LS3 Design Team Artist Robert Adams 33 02-002-09 44th Street Station Artist Mona Higuchi 34 02-002-10 38th Street Station Artist Stuart Keeler/Michael Machnic 35 02-002-11 Central / Roosevel Station Artist Peter Richards 36 02-002-12 Central / McDowell Station Artist Michael Maglich 37 02-002-13 First Street Station Artist Stephen Farley 38 02-002-14 Third Street Station Artist Cliff Garten 39 02-002-15 Central Station, Station Artist Ries Niemi 40 02-002-16 12th Street Station Artist Victor Zaballa 41 02-002-17 Fifth Street / College Station Artist Tad Savinar 42 02-002-18 Central / Campbell Station Artist Al Price 43 02-002-19 Central / Indian School Station Artist Mary Lucking 44 02-002-20 Central / Osborn Station Artist Thomas Sayre 45 02-002-21 Central / Thomas Station Artist Brian Goldbloom 46 02-002-23 Third Street / Mill Station Artist Catherine Widgery 47 02-002-24 Apache Stations - Lighting Artist Dan Corson 48 02-002-25 Apache Stations - Cultural Weave Artist Christine Bourdette 49 02-002-26 Apache Stations - Vertical Objects Artist Suikang Zhao 50 02-002-27 Apache Stations - Paving Artist Benson Shaw 1/6/2009 Page 5 1 of 2 CONTRACT LOG - DECEMBER 2008
ITEM CONTRACT NUMBER CONTRACT DESCRIPTION CONTRACTOR 51 02-002-28 Longmore Station Artist Brad Konick 52 02-002-29 19th Avenue / Camelback Station Artist Josh Garber 53 02-002-30 7th Avenue / Camelback Station Artist Nubia Owens 54 02-002-31 24th Street Station Artist Kevin Berry 55 02-002-32 Central / Encanto Station Artist Jamex & Einar de la Torre 5. MISC. CONSTRUCTION & SERVICES 56 LRT-05-046-ERS Environmental Remediation Service Environmental Response Inc 57 LRT-04-031-PCS Power Consulting Services RW Beck 58 LRT-06-052-MF Modular Furniture Facilitec, Inc. 59 LRT-06-065-TCS Telecom Carrier Services Time Warner Telecom 60 LRT-06-057-WLI WAN/LAN and IPT Voice Sys Equipment Calence, Inc. 61 LRT-04-034-SPC Strategic Planning Consulting Services Davis Consulting 62 LRT-05-045-DCS Document Control Services LKG-CMC, Inc 63 LRT-05-037-ACS Audit Consulting Services Clifton Gunderson LLP 64 LRT-05-038-RMS Risk Management Services Ashton Tiffany, LLC 65 LRT-06-069-SSC Safety & Security Certification Services Booz Allen Hamilton, Inc. 66 LRT-06-067-ITS Info Technology-Office Network Support World Wide Technology, Inc. 67 LRT-07-082-TCS Telecommunications Services for MSF Qwest Communications 68 LRT-07-073-TS Transportation Services Alternate Concepts, Inc. 69 LRT-07-086-MSFM Interim Maintenance Services for MSF DMS Facility Services 70 LRT-07-088-PALS Policy and Advisory Legal Services Thompson Coburn, LLP 71 LRT-07-095-MAC Marketing & Advertising Consulting Services Park & Co. 72 LRT-08-096-EPGO Grand Opening Event Planning Consulting Services Entertainment Solutions, Inc. 73 LRT-08-104-ORS Offsite Records Storage Services Archive Systems, Inc. 74 LRT-08-108-ARM Armored Car & Cash Processing Services Brink's U.S. 75 LRT-08-109-FMSO Facilities Maintenance Services DMS Facility Services 76 LRT-08-110-SS Security Services The Wackenhut Corporation 77 LRT-08-111-FMCL Cleaning Services DMS Facility Services 78 LRT-08-112-FMLK Lands Keeping Services DMS Facility Services 6. OWNER FURNISHED MATERIALS 79 LRT-04-009-MP1 Rail (MP1) Progress Rail Corporation 80 LRT-04-010-MP2 Concrete Crossties (MP2) CXT Inc 81 LRT-04-030-MP5 Ballasted Special Trackwork (MP5) VAE Nortrak North America Inc 82 LRT-04-032-MP8 Girder Rail (MP8) VAE Nortrak North America Inc 83 LRT-04-033-MP9 Girder Rail Special Trackwork (MP9) VAE Nortrak North America Inc 84 LRT-04-015-MP3 Traffic Signal Hardware (MP3) Various 85 LRT-06-072-SE Shop Equipment for Maintenance Facility Wissota Supply Company, Inc 86 LRT-07-078-MLE Spray Paint Booth Manlifts at MSF MGM Equipment Source 87 LRT-08-108-ADV Aerial Device Vehicles Altec Industries, Inc. 7. FUTURE LIGHT RAIL EXTENSIONS 88 LRT-06-050-DCS Design Criteria & Standards Stantec Consulting 89 LRT-06-055-PSS Planning Support Services HDR Engineering, Inc. Planning, Conceptual Engineering & Environmental 90 LRT-07-077-PCES Studies for Future Light Rail Extensions - HDR / S.R. Beard & Associates Mesa-Tempe Planning, Conceptual Engineering & Environmental 91 LRT-07-077-PCES Studies for Future Light Rail Extensions - URS Corporation I-10/Glendale 92 LRT-07-075-PENW Northwest LRT Extension Engineering Services DMJM+Harris, Inc. 93 LRT-07-091-PICS-HDR On-Call Public Involvement Consulting Services HDR, Inc. Northwest LRT Extension Construction Manager 94 LRT-07-087D-CMNW Sundt/Stacy & Witbeck, Joint Venture at Risk Design Phase Services Northwest LRT Extension 95 LRT-07-089-NWA Merge Conceptual Design, LLC Public Art for Glendale Station Northwest LRT Extension 96 LRT-07-089-NWA Deborah Mersky Public Art for Northern Station Northwest LRT Extension 97 LRT-07-089-NWA PhenomenArts, Inc. Public Art for Dunlap Parking Northwest LRT Extension 98 LRT-07-089-NWA Colab Studio, LLC Public Art for Dunlap Station On-Call Geographic Information Systems 99 LRT-08-102-GIS Jacobs Carter Burgess Consulting Services
1/6/2009 Page 6 2 of 2
DECEMBER 2008 FINAL PROGRESS REPORT
2. Cost Overview Federal 5309 Project
The project budget for the Federal 5309 program is $1,412,125,346. Known pending and executed change orders are valued at $100,371,811 of the available $107,384,774 planned contingency.
Including Project Reserve, this leaves $8,214,220 of budgeted contingency funds available to the project.
The project is 96.9 percent complete, a 2.4 percent increase from the last reporting period. Construction is 97.3 percent complete, a 2.0 percent increase.
Program Management and Administration
Forecast is within budget.
Program Management Consultant
Staffing plan for fiscal year 2009 has been incorporated within the overall forecast of this contract unit, and the forecast is projecting an under-run to the budget.
City Administration
Forecasts are per agreements with the cities.
Right of Way Acquisition
Forecast and budget are currently at $126,500,000.
PE/FEIS Engineering
Activity is complete.
Engineering
Forecast for the remaining work is slightly above the budget. The costs are being monitored.
Owner Furnished Equipment/Materials
Forecasts are within budget.
Light Rail Vehicles
Contingency appears to be sufficient to fund the remaining work.
Facilities
Facilities work is 98.1 percent complete. This is a 0.6 percent increase from the previous reporting period. Executed and pending change orders are expected to utilize $71,459,806 of the $76,426,400 available contingency.
Page 7
DECEMBER 2008 FINAL PROGRESS REPORT
Systems
Systems work is 92.5 percent complete, an increase of 9.4 percent since the last period. Executed and pending change orders are expected to utilize $12,286,207 of the $13,139,720 available contingency.
Construction Administration Services
Forecast and budget have been increased consistent with the December Board action to extend services for contract close-out purposes.
Testing and Startup
Forecast appears sufficient to complete the work. Receipt of invoices over the next several months will establish the final costs.
Art Program
Forecast appears sufficient to complete the work.
Unallocated Design Contingency
Budget was utilized to fund variances between bid amounts and original budgets.
Project Reserve
The budget is currently at $1,200,000.
Financing Costs
The budget and forecast are $118,400,000. Concurrent Non Project Activities Project
The budget for Concurrent Non Project Activities is $121,347,000, based on the Valley Metro Rail Board approved amount contained in the Five Year Capital Program and Operating Forecast document.
Close out of contract packages continues, resulting in final adjustments to the scope of work and costs.
Page 8 Valley Metro Rail Program Control 2008_12 CP/EV LRT Project Project Budget Status Federal 5309 Project
Board Current FFGA Description Revised Actual $ Forecast Variance Attachment 3 Element Budget (To Date)
50 LS1 19th Ave/Bethany - Camelback/Central $27,130,856 $48,709,653 $45,309,843 $48,694,291 $15,362 51 LS2 Camelback/Central - McDowell Road $38,004,059 $53,589,650 $52,315,505 $53,589,644 $6 52 LS3 McDowell Road - 28th Street $63,981,654 $102,811,829 $101,476,844 $103,006,551 ($194,722) 53 LS4 28th Street - N Approach to Town Lake $46,622,020 $52,248,076 $52,350,356 $52,350,356 ($102,280) 54 LS5 1st Street - Sycamore $49,680,435 $79,703,294 $78,904,890 $79,713,033 ($9,739) 55 Station Finishes $38,701,950 $53,214,735 $52,608,980 $53,214,734 $1 56 Park and Ride Facilities $15,104,339 $22,778,912 $21,764,314 $22,778,912 $0 57 Miscellaneous Construction $7,505,200 $850,659 $521,018 $700,665 $149,994 5K Archaeological Investigations/Hazardous Material Removal $0 $7,372,689 $5,697,403 $7,372,689 $0 58 MSF Construction/Equipment Installation $57,637,721 $65,400,000 $65,400,000 $65,400,000 $0 5G MSF Underfloor Wheel Profiling System $0 $980,107 $967,068 $976,193 $3,914 59 48th Street Bridge Restoration $2,014,013 $2,824,232 $2,837,136 $2,837,136 ($12,904) 5A Town Lake Bridge $15,529,600 $21,759,753 $21,759,751 $21,759,751 $2 5B Prior Rights Utility Relocations $22,938,000 $25,730,390 $28,613,848 $31,000,000 ($5,269,610) 81 Contingency $37,491,841 $8,168,528 $0 $2,062,148 $6,106,380 Facilities $422,341,688 $546,142,507 $530,526,956 $545,456,103 $686,404
4A Rail Procurement $1,306,200 $1,273,506 $1,279,492 $1,279,492 ($5,986) 4B Concrete Crosstie Procurement $900,000 $903,395 $870,575 $870,575 $32,820 4C Traffic Signal Hardware $8,060,100 $8,463,100 $8,495,383 $8,511,385 ($48,285) 4D Ballasted Special Trackwork Procurement $2,532,414 $2,291,497 $2,257,456 $2,257,456 $34,041 4E Crossing Panel Procurement $380,100 $0 $0 $0 $0 4F Girder Rail Procurement $15,079,742 $14,725,878 $14,714,519 $14,724,278 $1,600 4G Girder Rail Special Trackwork Procurement $0 $5,712,656 $5,679,818 $5,712,656 $0 81 Contingency $1,412,863 $90,072 $0 $0 $90,072 Owner Furnished Materials/Equipment $29,671,419 $33,460,104 $33,297,243 $33,355,842 $104,262
5D Automated Fare Collection System $10,755,800 $7,803,786 $5,574,463 $7,803,786 $0 5E Traction Power Substations/Overhead Catenary System $62,141,100 $61,174,610 $58,597,656 $61,174,611 ($1) 5F Communications/Signals $38,220,002 $43,604,215 $35,830,594 $43,604,215 $0 81 Contingency $8,674,000 $828,701 $0 $827,500 $1,201 Systems $119,790,902 $113,411,312 $100,002,713 $113,410,112 $1,200
Sub Total, Construction $571,804,009 $693,013,923 $663,826,912 $692,222,057 $791,866
4K Vehicle Contract $115,501,823 $118,406,051 $99,922,555 $118,406,051 $0 4N LRT Vehicle Contract Contingency $5,775,001 $16,514 $0 $0 $16,514 LRT Vehicles $121,276,824 $118,422,565 $99,922,555 $118,406,051 $16,514
22 ROW Acquisition $116,214,150 $117,181,379 $125,771,765 $126,500,000 ($9,318,621) 23 ROW Contingency $20,081,000 $9,318,621 $0 $0 $9,318,621 20 ROW $136,295,150 $126,500,000 $125,771,765 $126,500,000 $0
Page 9 Valley Metro Rail Program Control 2008_12 CP/EV LRT Project Project Budget Status Federal 5309 Project
Board Current FFGA Description Revised Actual $ Forecast Variance Attachment 3 Element Budget (To Date)
30 PE/FEIS Engineering $25,054,938 $25,054,938 $25,169,700 $25,169,700 ($114,762)
31 Engineering $76,780,935 $76,346,255 $77,248,280 $77,321,047 ($974,792) 4L Vehicle Engineering $5,432,358 $7,305,671 $6,107,439 $6,313,404 $992,267 20 ROW Engineering $1,016,370 $1,321,163 $1,266,226 $1,266,226 $54,937 32 Design Services During Construction $14,160,426 $22,674,151 $22,411,297 $23,368,803 ($694,652) 33 Engineering Contingency $0 $0 $0 $0 $0 34 DSDC Contingency $0 $0 $0 $0 $0 Engineering $97,390,089 $107,647,240 $107,033,242 $108,269,480 ($622,240)
60 Construction Administration Services $37,759,127 $56,281,460 $54,967,735 $56,281,460 $0 61 CAC Contingency $15,244,622 $0 $0 $0 $0 Construction Administration Services $53,003,749 $56,281,460 $54,967,735 $56,281,460 $0
10 PE Administrative/Management Costs $4,363,526 $4,363,526 $8,388,002 $8,388,002 ($4,024,476) 11 Administrative/Management - VMR $43,915,047 $42,729,717 $35,290,288 $37,816,371 $4,913,346 62 Construction Administration Services - VMR $1,697,232 $2,067,564 $1,814,592 $1,910,468 $157,096 67 CAB Program $0 $2,500,000 $2,486,057 $2,500,000 $0 21 Administrative ROW Costs $696,712 $557,660 $703,684 $736,330 ($178,670) 76 Administrative/Management Art Program Costs $414,632 $414,632 $10,667 $414,632 $0 16 Administrative/Management - ADOT $420,000 $1,087,676 $623,342 $708,342 $379,334 17 Agency Insurance Cost $7,000,000 $7,000,000 $7,386,352 $7,500,000 ($500,000) 18 Administrative/Management Contingency $388,523 $0 $1,135,153 ($746,630) Program Management $58,507,149 $61,109,298 $56,702,984 $61,109,298 $0
10 PE Administrative/Management Costs $12,832,472 $12,832,472 $12,255,028 $12,255,028 $577,444 21 Administrative ROW Costs $1,016,571 $828,502 $791,139 $791,139 $37,363 76 Administrative/Management Art Program Costs $549,061 $464,266 $255,988 $255,988 $208,278 12 Administrative/Management - PMC $32,736,326 $32,115,900 $31,913,521 $33,236,784 ($1,120,884) 4M Administrative Vehicle Costs $1,337,322 $561,908 $553,400 $553,400 $8,508 63 Construction Administration Services - PMC $4,581,527 $6,250,231 $4,603,510 $5,407,661 $842,570 Program Management Consultant $53,053,279 $53,053,279 $50,372,586 $52,500,000 $553,279
10 PE Administrative/Management Costs $3,158,439 $3,158,439 $2,331,563 $2,492,799 $665,640 13 Administrative/Management - COP $2,986,000 $5,448,000 $4,047,918 $4,047,918 $1,400,082 64 Construction Administration Services - COP $8,347,000 $5,885,000 $7,950,722 $7,950,722 ($2,065,722) 14 Administrative/Management - COT $6,797,000 $6,797,000 $6,797,000 $6,797,000 $0 15 Administrative/Management - COM $897,000 $897,000 $552,458 $897,000 $0 City Administration $22,185,439 $22,185,439 $21,679,661 $22,185,439 $0
75 Public Art Contracts $5,284,133 $6,213,049 $5,360,889 $6,213,049 $0 77 Art Program Contingency $999,000 $70,084 $0 $70,084 $0 Public Art $6,283,133 $6,283,133 $5,360,889 $6,283,133 $0
70 Start-Up and Testing $31,000,000 $23,000,000 $18,072,505 $23,000,000 $0
80 Unallocated Design Contingency $7,575,241 $0 $0 $0 $0 85 Project Reserve $69,829,000 $1,201,257 $0 $1,825,914 ($624,657)
SUBTOTAL $1,253,258,000 $1,293,752,532 $1,228,880,534 $1,293,752,532 $0
90 Financing Costs $158,867,346 $118,372,814 $49,018,379 $118,372,814 $0
TOTAL CP/EV PROJECT $1,412,125,346 $1,412,125,346 $1,277,898,913 $1,412,125,346 $0
Page 10 Plan versus Actual Costs
$1,400,000,000
$1,200,000,000
$1,000,000,000
$800,000,000 Page 11
$600,000,000
$400,000,000
$200,000,000
$0
4 4 5 5 5 5 6 6 6 6 7 7 7 7 8 8 8 8 -0 -05 -05 -0 -0 -06 -06 -0 -0 -07 -07 -0 -0 -08 -08 -0 -0 t-0 c b n t-0 c b n t-0 c b n t-0 c b n t-0 c c e u c e u c e u c e u c e O D Fe Apr-0 J Aug O D Fe Apr-0 J Aug O D Fe Apr-0 J Aug O D Fe Apr-0 J Aug O D Actual FFGA Average Planned $ Million CP/EV LRT Contingency Drawdown
$180.0
$150.0
$120.0 Page 12 $90.0
$60.0
$30.0
$0.0 Aug- Nov- Feb- May- Aug- Nov- Feb- May- Aug- Nov- Feb- May- Aug- Nov- Feb- May- Aug- Nov- 04 04 05 05 05 05 06 06 06 06 07 07 07 07 08 08 08 08
Change Order Contingency Unallocated Design Contingency Project Reserve Valley Metro Rail Program Control 2008_12 CP/EV LRT Project Project Budget Status CNPA Project Board Current Approved Revised Actual $ Element Description Total Budget/Estimate (To Date) Forecast Variance
A1 Bus Bays (LS2) $985,000 $984,756 $642,568 $726,305 $258,451 A2 Phoenix Art Museum Left Turn Signal $99,000 $99,083 $66,442 $91,968 $7,115 A5 19th/Montebello Transit Center (SF) $6,317,000 $6,224,310 $5,840,634 $6,231,772 ($7,462) A6 117 Central/Camelback Transit Center (SF) $7,101,000 $7,103,693 $9,103,578 $9,592,176 ($2,488,483) A7 44th Street/Washington Transit Center Real Estate $4,650,000 $4,649,580 $4,467,450 $4,467,450 $182,130 B1 Washington Street Bike Lane (LS4) $867,000 $834,912 $789,522 $842,830 ($7,918) F4 Civic Plaza Track Support System $340,000 $340,044 $340,045 $340,045 ($1) F5 Additional Water Services to the Pueblo Grande Museum - LS4 $82,000 $89,285 $81,792 $81,792 $7,493 F6 Central/Camelback Bus Bays Relocation $180,000 $180,435 $62,354 $140,179 $40,256 F7 COP Landscape Irrigation Restoration Central Ave $92,000 $93,413 $91,807 $91,807 $1,606 G8 PPT CNPA Additional Point of Interest Signs $67,245 $67,245 $67,245 $0 H2 Fiber Optic COP $490,000 $440,926 $388,293 $495,209 ($54,283)
Phoenix Public Transit J6 Washington/Jefferson 16th to 26th Street, Property Access $3,559,000 $3,273,119 $2,372,458 $2,437,994 $835,125 K7 11th Street Loop Track $4,652,000 $5,122,370 $4,369,002 $5,118,259 $4,111 L8 PPT CNPA-3rd St/Washington APD Medallions $0 $6,850 $6,782 $6,850 $0 M4 Taylor Street Pedestrian Crossing $0 $6,756 $0 $6,756 $0 Sub Total Public Transit Department $29,414,000 $29,516,777 $28,689,972 $30,738,637 ($1,221,860)
A3 6th Lane - Camelback (LS1) $8,955,000 $8,954,921 $8,523,884 $8,642,572 $312,349 D1 Additional Street/Pedestrian Lighting (LS3) $540,000 $521,724 $514,091 $538,307 ($16,583)
Page 13 E3 Seal Coat versus Rubber Overlay (LS 1 ) $264,000 $264,342 $218,964 $218,964 $45,378 E4 Seal Coat versus Rubber Overlay (LS 3) $1,607,000 $1,533,050 $1,544,073 $1,556,530 ($23,480) E5 Seal Coat versus Rubber Overlay (LS 4) $380,000 $430,896 $378,590 $380,003 $50,893
Streets 3/8" AC Leveling Course $166,000 $166,000 $166,000 $0
Phoenix G9 K3 Red Light Enforcement $61,000 $59,753 $49,782 $49,782 $9,971 M1 Removable Steel Curb at 7th/Jefferson $6,000 $5,989 $5,989 $5,989 $0 Sub Total Streets Department $11,813,000 $11,936,675 $11,401,373 $11,558,147 $378,528
A7 44th Street/Washington Transit Center (SF) $3,019,000 $3,016,433 $2,932,805 $3,016,433 $0 C6 APM Utility Connections $23,000 $22,717 $22,717 $22,717 $0 D2 44th Street Station People Mover Foundation (LS4) $756,000 $783,003 $756,400 $756,400 $26,603 D6 People Mover - APS Duct Bank @ 40th Place $327,000 $326,527 $356,944 $356,944 ($30,417) E9 10" Water Line at 42nd/Washington LS 4 $57,000 $61,159 $57,389 $57,389 $3,770 Aviation Phoenix F3 Archaeological/Hazardous Material Testing (CAC) $60,000 $60,000 $57,471 $58,801 $1,199
Sub Total Aviation Department $4,242,000 $4,269,839 $4,183,726 $4,268,684 $1,155
B3 LS 1 Water/Sanitary Sewer $14,354,000 $13,794,439 $9,158,685 $13,631,043 $163,396 B4 LS 2 Water/Sanitary Sewer $8,647,000 $8,530,407 $4,882,561 $7,526,891 $1,003,516 B5 LS 3 Water/Sanitary Sewer $20,602,000 $20,943,058 $18,170,368 $20,615,602 $327,456 B6 LS 4 Water/Sanitary Sewer $7,208,000 $6,962,340 $6,962,341 $6,962,341 ($1) B7 Water and Sanitary Sewer Lines - 48th St. Bridge Replacement $156,000 $155,767 $142,862 $142,862 $12,905 J1 Cathodic Protection for Waterlines LS1 $744,000 $743,645 $480,199 $743,645 $0 Water Phoenix Phoenix J2 Cathodic Protection for Waterlines LS2 $505,000 $504,657 $385,368 $504,657 $0 J3 Cathodic Protection for Waterlines LS3 $29,000 $0 $0 $0 $0 J5 Cathodic Protection for Waterlines LS4 $350,000 $85,620 $85,620 $85,620 $0 Sub Total Water Services Department $52,595,000 $51,719,933 $40,268,004 $50,212,661 $1,507,272
Total - Phoenix $98,064,000 $97,443,224 $84,543,075 $96,778,129 $665,095
A8 5th/College Transit Center $635,000 $630,730 $622,657 $628,261 $2,469 AA COT SRP Prior Rights TC Relocation $232,000 $235,400 $20,000 $220,000 $15,400 B8 Terrace / Apache Waterline Coordination (Design Only) $35,000 $35,611 $35,295 $47,997 ($12,386) C1 Additional Communications Conduits $28,000 $32,499 $27,775 $27,775 $4,724 Valley Metro Rail Program Control 2008_12 CP/EV LRT Project Project Budget Status CNPA Project Board Current Approved Revised Actual $ Element Description Total Budget/Estimate (To Date) Forecast Variance C2 COT ASU Pedestrian Signal $122,000 $122,000 $107,754 $108,754 $13,246 C7 Parking Facility 5th/Farmer $112,000 $110,701 $85,740 $112,187 ($1,486) C8 COT Waterline @ Cremery Route $82,000 $94,081 $82,061 $82,061 $12,020 D4 COT Additional Street Lighting (LS5) $280,000 $325,994 $279,956 $279,956 $46,038 D7 COT Additional Conduit @ McClintock/Apache $8,000 $7,990 $7,990 $7,990 $0 E6 Rubberized Asphalt LS5 $625,000 $633,406 $537,949 $595,141 $38,265 F2 McClintock / Apache Storm Drain $116,000 $123,153 $114,689 $114,689 $8,464 F9 Rubber Asphalt - Tempe $489,000 $522,165 $464,026 $464,026 $58,139 G1 McClintock Park and Ride - CNPA $5,581,000 $5,580,729 $5,580,729 $5,580,729 $0 G3 Tempe Admin Costs $723,000 $722,808 $722,808 $722,808 $0 G5 Misc Changes directed by COT $0 $15,690 $0 $15,690 $0 G7 Apache/McClintock Par & Ride Garage $176,000 $466,033 $0 $456,601 $9,432 H3 Fiber Optic COT $397,000 $429,702 $361,652 $383,940 $45,762 Tempe J4 Cathodic Protection of Waterline LS4 CO#15 $140,000 $158,638 $139,620 $139,620 $19,018 J9 University Drive Station Bus Interface $0 $0 $0 $0 $0 K1 Veteran's Way- 5th/College TC $8,000 $7,645 $6,772 $6,772 $873 K2 Bus Shelter Electrification $10,000 $11,076 $9,766 $9,766 $1,310 K4 Washington/Center Parkway Station $4,734,000 $4,694,112 $4,005,849 $4,427,924 $266,188 L1 TLB 4th of July Electrical $25,000 $19,350 $12,089 $19,350 $0 L2 COT CNPA - Additional Mill/Overlay $466,000 $574,377 $521,935 $568,575 $5,802 L3 Price.Apace PnR Modifications (PnR-RB) $0 $57,743 $57,743 $57,743 $0
Page 14 L5 COT McClintock Park & Ride (see G7) $0 $0 $0 $0 $0 L7 COT CNPA Prince/Apache PnR Waterline $0 $116,844 $102,480 $102,480 $14,364 L9 Landscape Island at Terrace/Apaxhe $0 $7,776 $0 $7,776 $0 N1 Replace Bougainvilleas on Stadium Drive $0 $21,771 $0 $21,771 $0 N4 Tempe Market Analysis $44,000 $44,378 $43,728 $43,728 $650 XX Tempe Miscellaneous Force Account Work LS5 $21,000 $0 $20,000 $0 $0
Sub Total Tempe $15,089,000 $15,802,402 $13,971,063 $15,254,110 $548,292
A9 Main Sycamore Transit Center $5,355,000 $5,333,461 $4,426,893 $5,056,042 $277,419 H4 Fiber Optic Backbone LS-4 (Mesa portion) $879,000 $807,050 $722,088 $823,272 ($16,222) M2 Mesa Additional Grind & Overlay $281,000 $281,383 $246,792 $246,792 $34,591 M3 Mesa Additional Grind & Overlay on Dobson $233,000 $232,677 $204,073 $204,073 $28,604 N3 Mesa Market Analysis $19,000 $18,542 $18,542 $18,542 $0 Mesa XX Mesa Miscellaneous Force Account Work LS5 $5,000 $0 $4,399 $0 $0
Sub Total Mesa $6,772,000 $6,673,113 $5,622,787 $6,348,721 $324,392
C9 ASU Logo Additions $73,000 $72,010 $72,010 $72,010 $0 E2 ASU Steam Line $8,000 $8,189 $8,189 $8,189 $0 H1 Fiber Optic ASU $1,182,000 $1,104,468 $961,562 $1,061,938 $42,530
Sub Total ASU $1,263,000 $1,184,667 $1,041,761 $1,142,137 $42,530
AB Cityscape CNPA in LS3 $5,000 $27,543 $23,846 $27,543 $0 E1 (APS) Duct Bank at 48th St. Utility Bridge, Archaeological Support $72,000 $76,309 $57,870 $57,870 $18,439 F8 Rojo Lofts Property $82,000 $81,998 $20,185 $81,998 $0
Various Sub Total Other $159,000 $185,850 $101,901 $167,411 $18,439
Grand Total CNPA $121,347,000 $121,289,256 $105,280,587 $119,690,508 $1,598,748
DECEMBER 2008 FINAL PROGRESS REPORT
3. Schedule Overview
The current Status of the Master Schedule is based on a data date of January 1, 2009. The schedule reflects an actual on-time completion of Saturday, December 27, 2008.
Track Installation
Bid Quantity Installed Remaining Percent Line Section LF Miles LF Miles LF Miles Complete Total 224,968 42.61224,968 42.61 0 0.00 100.0% OCS Pole and Down Guy Anchor Foundations
Bid Quantity Installed Remaining Percent Line Section LF Miles LF Miles LF Miles Complete Total 1,400 1,400 0 100.0% Station Finishes Stations to Percent Bid Quantity Complete Remaining S&C Complete Total 33 33 0 100.0% Traction Electrification Bid Percent Area Description U/M Installed Quantity Complete TPSS # 1 Thru 15 Feeders & Negative Returns LF 135,580 135,580 100.0% Yard 500 kcmil Feeder Cable LF 2,175 2,175 100.0% Line Sections/Yard OCS Pole Assemblies EA 1,478 1,478 100.0% Line Sections/Yard OCS Wire LF 259,790 259,790 100.0% Line Sections/Yard OCS Cantilever Assemblies EA 2,027 2,027 100.0% Signals and Communications Bid Percent Area Description U/M Installed Quantity Complete Stations Local Wire Installed EA 33 33 100.0% Communications Cabinet Stations Equipment Installed EA 33 33 100.0% Stations Communications Device Kits EA 33 33 100.0% Stations Terminate Devices EA 33 33 100.0% Line Sections Backbone Fiber LF 262,873 262,873 100.0% Line Sections Street Traffic Fiber LF 159,803 159,803 100.0% Line Sections City Use Fiber LF 245,991 245,991 100.0%
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DECEMBER 2008 FINAL PROGRESS REPORT
Major Milestones
Civil:
Line Section 1 Completion October, 2008
Line Section 2 Completion October, 2008
Line Section 3 Completion October, 2008
Line Section 4 Completion (Complete) December, 2007
Line Section 5 Completion (Complete) March, 2008
Station Finishes December, 2008
Park and Ride December, 2008
Systems:
Signals and Communications December, 2008
Fare Collection December, 2008
Traction Electrification December, 2008 Startup:
Start Int. Testing Area 1 (24th Street to the Mill Pocket Track) May, 2008
Start Int. Testing Area 2 (LS3 and Balance of LS5) October, 2008
Start Integrated Testing Area 3 (All of LS2 and LS1) November, 2008
Page 16
Procurement Bid Status Report as of 12/24/08 Title Issue Date Pre-Bid Conf Bid Opening Board Award NTP (Anticipated) PART I – CP/EV LRT PROJECTS
Insurance Brokers Services TBD NA TBD TBD TBD
12/17/08 Sponsorship Opportunity 9/7/08 NA 10/2/08 TBD Board Review PART II – LONG RANGE DEVELOPMENT PROJECTS Architectural/Engineering Reactivated Reactivated On-Call Consultant Services - 1/21/08 2/12/08 3/17/08 (Evaluations Complete) (Evaluations Complete) Page 17 Future Extension Projects
DECEMBER 2008 FINAL PROGRESS REPORT
4. Quality Assurance Description
The METRO Quality Assurance Manager is responsible for the establishment and implementation of a Quality Assurance Program for the Valley Metro Rail organization that meets the requirements of the Federal Transit Administration and provides adequate confidence that procured materials and services meet the technical and quality requirements of the project. The METRO Quality Assurance Manager is assisted by the Quality Assurance Managers for the GEC for design, the GEC for LRT Vehicle procurement and the CAC for construction, installation, inspection and testing.
Individually and collectively, the Quality Assurance Managers are responsible for ensuring the effective implementation of the Quality Assurance Programs for their respective organizations and contractors. The Quality Assurance Managers are responsible for approval of quality programs, assessment of compliance with quality programs through inspections, audits and surveillances and for identifying nonconforming materials, parts and services and assuring effective corrective action. Progress
Closeout Activities
• All open Quality Action Requests (QAR’s) have been addressed and are now closed. Two (2) NCR’s require further effort to close. This report is current up to January 6, 2009 even though it is the December report. I wanted to include all items completed prior to my departure on Friday.
• The Quality Assurance Department is in the process of packaging and handover of required files to Document Control.
General
• Continued review of quality related submittals as required.
NCR and QAR Logs show all NCR’s and QAR’s for all contracts, including MP contracts. Columns for “New” and “Closed” represent changes in quantity(s) for this months report. Mass Electric has no remaining NCR’s open on subcontractor work for the TES contract or the S&C contract.
CAC Nonconformance Report Log (NCR):
Total NCR’s Remaining NCR’s Projected to be New NCR’s Closed NCR’s Written NCR’s Closed in January
224 0 9 2 2
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DECEMBER 2008 FINAL PROGRESS REPORT
CAC Quality Action Request Log (QAR):
Total QAR’s Remaining QAR’s Projected to be New QAR’s Closed QAR’s Written QAR’s Closed in January
38 0 9 0 0
Cost and Schedule – Variance Analysis
• Quality Assurance activities remain within budget and on schedule. Issues and Solutions
• Discrepancies regarding track switch machines have been addressed by MEC, Nortrak and Contec. No recent report of switch problems has been initiated by the METRO testing personnel.
• Final Punch List items continue to be addressed at the Station Finishes, TES, S&C, and Park-and-Ride contracts.
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DECEMBER 2008 FINAL PROGRESS REPORT
5. Public Involvement
Description
The Public Involvement Section is responsible for sharing information on the Project with stakeholders along the light rail alignment, documenting questions and concerns expressed by these stakeholders and ensuring that appropriate Project staff addresses them, and providing answers and feedback to those stakeholders on the outcome. At this stage of the Project, PI Area Coordinators are working with stakeholders in their respective line sections to provide the latest information on construction status, traffic circulation, landscaping finishes, and follow-on contract progress/impacts. They are also sharing information on business assistance programs with the owners and managers of businesses located along the light rail corridor. Progress
• Public Involvement Staff successfully trained over 500 Volunteers for the Grand Opening. Volunteers include the general public, businesses, neighborhood associations and non-profit organizations. Fifteen training sessions were conducted throughout the valley.
• Post Grand Opening Training for internal METRO staff was also conducted. Approximately 100 METRO ambassadors were trained and will be present at the stations to assist the public in the use of the fare boxes, understanding the signage, boarding and exiting the trains, and to be of general assistance in answering questions.
• Public Involvement staff continues to promote the safety around light rail campaign. There were safety presentations to neighborhood groups, schools, and businesses along the CP/EV alignment and the surrounding metropolitan area.
• PI successfully supported all Grand Opening efforts.
Schedule Status
• Public Involvement activities remain on schedule. Issues and Solutions
• None.
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DECEMBER 2008 FINAL PROGRESS REPORT
6. Disadvantaged Business Enterprise Program Description
It is the Disadvantaged Business Enterprise (DBE) Program Section’s responsibility to administer the DBE participation requirements mandated by the Federal Government as a condition of the receipt of funding. These participation requirements are established by the City of Phoenix Equal Opportunity Department through the DBE Program Plan and are conveyed to Valley Metro Rail, as a sub-recipient, through the Civil Rights Office of the Public Transit Department.
The DBE Program Section is responsible for ensuring that procurement and contract language, specific to the program, accurately reflects current requirements. During the procurement process, the DBE Program Section is responsible for responding to Requests for Information, presenting the DBE documentation requirements at pre-bid conferences, and conducting contractor and DBE subcontractor training sessions. At Bid Opening, the accuracy of DBE documentation submitted with each bid must be verified and each bidder must be found either responsive or non-responsive. Upon contract execution, pre-construction meetings are held and reporting/compliance requirements are addressed in more detail. Monthly utilization reports are submitted by each prime contractor and are reviewed by the DBE Program Section. Field issues and variances in the planned utilization are addressed on an on-going/as-needed basis. In order to ensure adequate DBE participation and the availability of DBE contractors, on-going outreach activities are also conducted to facilitate networking of DBEs with prime contractors and to encourage DBE certification of non-certified small businesses. Progress
• Overall DBE participation is unchanged from the last reporting period. Based on amounts originally awarded is 14.44 percent, participation including change order work is at 15.16 percent and DBE’s have been paid 15.20 percent of construction dollars to date.
Procurement Activities
• There were no DBE related procurement activities this period.
Contract Compliance
The summary below does not include DBE participation for professional services contracts related to future extensions or METRO’s DBE vendors. Very little change is occurring at this point in the project. While some DBE activity is occurring it is limited to wrap-up activities or addressing punch-list items. Final participation will be calculated as each contract is closed out, audited, and final payments issued. Currently MP8, MP9, and Line Section 5 are being audited. Audits will begin shortly on the GEC and PMC contracts.
• Line Section 1 - Kiewit Western Contractors
o 12.10 percent Minimum DBE Participation
o 13.77 percent Committed at Bid
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DECEMBER 2008 FINAL PROGRESS REPORT
o 15.81 percent Current DBE Participation (adjusted contract amounts)
o $9,185,101 Total DBE Subcontracted Amount
o Currently processing final contract closeout. Outstanding Labor Compliance issues need to be addressed before this can be completed.
• Line Section 2 - Herzog
o 12.10 percent Minimum DBE Participation
o 15.69 percent Committed at Bid
o 19.79 percent Current DBE Participation (adjusted contract amounts)
o $11,845,156 Total DBE Subcontracted Amount
• Line Section 3 - Archer Western Contractors
o 12.30 percent Minimum DBE Participation
o 13.59 percent Committed at Bid
o 15.99 percent Current DBE Participation (adjusted contract amounts)
o $16,543,403 Total DBE Subcontracted Amount
• Line Section 4 - Sundt/Stacy and Witbeck
o 11.50 percent Minimum DBE Participation / 12.03 percent Committed at Bid
o 12.32 percent Final DBE Participation
o $7,776,591 Total DBE Subcontracted Amount
o Contract Closed
• Line Section 5 - Sundt/Stacy and Witbeck
o 14.90 percent Minimum DBE Participation / 16.73 percent Committed at Bid
o 17.64 percent Final DBE Participation (adjusted contract amounts)
o $13,990,411 Total DBE Subcontracted Amount
• Station Finishes - Archer Western Contractors
o 12.20 percent Minimum DBE Participation
o 12.98 percent Committed at Bid
o 14.45 percent Current DBE Participation (adjusted contract amounts)
o $9,501,543 Total DBE Subcontracted Amount
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DECEMBER 2008 FINAL PROGRESS REPORT
• Operations and Maintenance Center – Sundt/Stacy and Witbeck (Contract Closed)
o 7.34 percent Minimum DBE Participation
o 7.54 percent Committed at Bid
o 8.21 percent Current DBE Participation (adjusted contract amounts)
o $4,973,643 Total DBE Subcontracted Amount
• Traction Electrification - Mass Electric
o 10.00 percent Minimum DBE Participation
o 11.17 percent Committed at Bid
o 11.05 percent Current DBE Participation (adjusted contract amounts)
o $6,421,080 Total DBE Subcontracted Amount
• Signals and Communications - Mass Electric
o 11.00 percent Minimum DBE Participation
o 11.67 percent Committed at Bid
o 11.05 percent Current DBE Participation (adjusted contract amounts)
o $4,524,834 Total DBE Subcontracted Amount
• Construction Administration Consultant - PBS&J/PGH Wong Joint Venture
o 21.00 percent Minimum DBE Participation
o 25.35 percent Committed at Bid
o 32.29 percent Current DBE Participation (adjusted contract amounts)
o $12,288,109 Total DBE Subcontracted Amount
• Program Management Consultant - SRBA/Parsons Joint Venture
o 1.5 percent Minimum DBE Participation (established post contract award)
o 0 percent Committed at Bid
o 4.25 percent Current DBE Participation (based on adjusted contract amounts)
o $1,704,758 Total DBE Subcontracted Amount
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DECEMBER 2008 FINAL PROGRESS REPORT
• General Engineering Consultant - Parsons Brinckerhoff
o 13.00 percent Minimum DBE Participation
o 13.89 percent Committed at Bid
o 16.06 percent Current DBE Participation (adjusted contract amounts)
o $11,392,061 Total DBE Subcontracted Amount
• Fare Collection System - Scheidt Bachmann
o 8.20 percent Minimum DBE Participation
o 8.39 percent Committed at Bid
o 8.39 percent Current DBE Participation (adjusted contract amounts)
o $627,000 Total DBE Subcontracted Amount
• Material Procurements - Multiple Suppliers
o 3.00 percent Minimum DBE Participation
o 3.00 percent Committed at Bid
o 3.00 percent Current DBE Participation (adjusted contract amounts)
o $1,770,322.77 Total DBE Subcontracted Amount
• Tempe Town Lake Bridge - PCL Civil Constructors – Contract Closed Out
o Final Participation 20.80 percent (adjusted contract amounts)
o $4,559.765.58 Total DBE Subcontracted Amount
• Archaeological Services; DBE Prime, Archaeological Consulting Services Inc.
o $3,240,597 Total DBE Amount
• Park-and-Rides; DBE Prime, MRM Construction
o 20.50 percent Minimum DBE Participation
o 53.00 percent Committed at Bid
o 70.21 percent Current DBE Participation (adjusted contract amounts)
o $3,913,359 Total DBE Subcontracted Amount
• Park-and-Rides; Kiewit Western Contractors
o 20.50 percent Minimum DBE Participation
o 23.68 percent Committed at Bid
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DECEMBER 2008 FINAL PROGRESS REPORT
o 23.68 percent Current DBE Participation (adjusted contract amounts)
o $1,850,777 Total DBE Subcontracted Amount
• Park-and-Rides; Sundt, Stacy and Witbeck
o 20.50 percent Minimum DBE Participation
o 31.79 percent Committed at Bid
o 32.28 percent Current DBE Participation (adjusted contract amounts)
o $2,860,170 Total DBE Subcontracted Amount Outreach Activities
• On December 16, 2008 METRO staff met with the DBE Outreach Advisory Committee. Pattie Tellez, formerly with Kuniklo and representing the United Latino Business Coalition, has been appointed as Committee Chair. The purpose of the December meeting was to discuss lessons learned from the CP/EV Project, accomplishments, challenges, and where the committee should focus its efforts moving forward.
Issues / Resolutions
• A dispute has arisen between Archer Western Contractors (AWC) and DBE subcontractor, Taylor Made Security. AWC is withholding payment for theft of materials that purportedly occurred while Taylor Made personnel were to be patrolling construction sites. Resolution on the issue has not been reached at this time.
• A dispute has also arisen between AWC and DBE subcontractor, Techni-Weld. Final acceptance of material provided by Techni-Weld was issued in August 2008; however, AWC has refused to release retention held. Resolution on this issue has not been reached at this time.
• Both MP8 and MP9 final DBE utilization reports indicate a lower level of participation than was originally committed at time of bid. Documentation substantiating the reduced participation has been requested of the prime contractor, VAE Nortrak, but has not been received to date. Cost and Schedule – Variance Analysis
• DBE activities remain within budget and on schedule.
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DECEMBER 2008 FINAL PROGRESS REPORT
7. System Safety and Security
Description
The System Safety and Security Department is responsible for establishing requirements for the identification, evaluation, and minimization of safety and security risks throughout all phases of the project, including revenue operations.
The Section has developed and is administering provisions of the System Safety Program Plan, the System Security Program Plan, and the Safety and Security Certification Plan. Progress • Completed Safety and Security Certification of the METRO system. All Certificates of Compliance and the Certificate of System Safety were signed, and the Safety & Security Certification Verification Report was distributed, well in advance of the start of revenue service. • Completed procedures for fare inspections and distributed to the Phoenix Police Transit Bureau and East Valley Security (Wackenhut). • Completed final preparations for Grand Opening ceremonies, events and METRO operations. • Observed various tests, inspections, etc. in preparation for revenue service. • Conducted light rail vehicle familiarization training program for the Mesa Fire Department. • Conducted the Fire/Life Safety and Security Committee, and Safety and Security Certification Review Committee meetings. • Monitored the successful launch of METRO on December 27, 2008.
Construction Safety Statistics – Project Closeout (2005 through 2008)
2005 through 2008 METRO Construction Incident Rate 1.3 OSHA National Construction Incident Rate = 5.30
2005 through 2008 METRO Construction Lost Time Rate 0.1 OSHA National Construction Lost time Rate = 2.20
Total Project Hours Worked, All Contractors, 2005 through 2008 – 5,558,453
Issues and Solutions • None.
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DECEMBER 2008 FINAL PROGRESS REPORT
8. Environmental Management During design and construction, the Environmental Manager is responsible for overseeing the compliance with federal and State environmental laws/regulations, the Project’s environmental/historic preservation obligations, implementing the requirements of the Final Environmental Impact Statement (FEIS), Record of Decision (ROD), and Section 106 Memorandum of Agreement.
The Environmental Manager is also responsible for review of all proposed Project changes to determine if the proposed change is consistent with the Project Definition as stated in the FEIS and to determine if the change presents any environmental impact not addressed in the FEIS/ROD. If a proposed change results in potential new impacts, the Manager shall document those impacts and secure FTA concurrence with the change, definition of impacts and proposed mitigation. Progress
Archaeology Monitoring
• Monitoring and data recovery is complete and closed.
Archaeology Testing and Analyses
• A total of 1,688 person-hours were charged for archaeological services in support of the METRO CP/EV light rail transit project during the month of December. Of these, 782 hours were charged for analysis and reporting for Phoenix, 906 hours were charged for analysis and reporting for Tempe. In addition, $6,624.50 was invoiced to other direct costs. These costs were as follows:
Purpose Expense
Phoenix Pollen Extraction $910.00 AMS Dating (Radiocarbon) $2,975.00 Photocopies $9.50 Tempe Pollen Extraction $350.00 AMS Dating (Radiocarbon) $2,380.00
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DECEMBER 2008 FINAL PROGRESS REPORT
Report Preparation
• The following first in-house draft chapters have been completed. They are currently going through the first round of edits:
o Chapter 2: Environment and Paleoenvironment
o Chapter 4: Geomorphology and Soils
o Chapter 6: Archaeological Monitoring
o Chapter 16: Historic Resources Pueblo Grande/La Plaza Site descriptions
• The Pueblo Grande and La Plaza site description chapters are in progress. The first in- house draft of the data recovery methods and feature descriptions/analyses for Pueblo Grande are scheduled to be completed March 1, 2009. The first in-house draft of the data recovery methods and feature descriptions/analyses for La Plaza are scheduled to be completed April 1, 2009.
Pueblo Grande/La Plaza Bioarchaeology
• Mortuary feature descriptions are in progress. Data entry into the osteology database is in progress. This was projected to be complete in December, but has taken longer; we project it to be complete in January. The analyses and discussion of pathologies and spatial distribution of the remains are in progress. The first in-house draft of Bioarchaeology volume is scheduled to be completed in sections:
o Pueblo Grande Osteology – April 1, 2009
o La Plaza Osteology – April 1, 2009
o Pueblo Grande Mortuary – May 1, 2009
o La Plaza Mortuary – May 1, 2009
o Complete Volume – June 1, 2009 Lithics Analysis (Chipped stone, ground and pecked stone, miscellaneous stone objects)
• The total lithics analyzed to date, including critical and non-critical, is 17,609. This is 100 percent of the Pueblo Grande, La Plaza, and non-site collections. The draft report on the stone tools and manufacturing waste materials is in progress. The first in-house draft of the Lithics chapter is scheduled to be completed April 1, 2009.
Ceramics Analysis
• The total ceramics analyzed in October was 13,001. This includes 10 from Pueblo Grande, 12,958 from La Plaza, and 33 from non-site contexts. The pottery sherds remaining to be analyzed includes: 93 from Pueblo Grande, 6,402 from La Plaza, and 2 from Dutch Canal Ruin. We have scheduled the ceramic analysis to be complete by the end of January. The first in-house draft of the Ceramics chapter is scheduled to be completed April 1, 2009.
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DECEMBER 2008 FINAL PROGRESS REPORT
Faunal and Shell Analysis
• Faunal remains and shell artifact analyses are complete. All of the faunal and shell specimens from Pueblo Grande and La Plaza have been analyzed. At total of 17,495 specimens from both sites has been analyzed. This includes 4,823 from Pueblo Grande, 12,629 from La Plaza, and 42 from non-site contexts. The first in-house draft of the Faunal and Shell chapters are scheduled to be completed April 1, 2009.
Archaeobotanical Analysis
• Processing: All of the selected pollen and flotation samples have been processed by the respective laboratories.
• Analysis Summary:
o 318 pollen samples counted; 27 pollen samples remain to be counted
o 313 pollen samples scanned; 32 pollen samples remain to be scanned
o 319 flotation samples analyzed; 19 flotation samples remain to be analyzed
• Ninety-one of the pollen analysis and 91 percent of the flotation analysis are complete. Ninety-one percent of the paleoethnobotanical analysis is completed. The first in-house draft of the Paleoarchaeobotanical chapter is scheduled to be completed 4/6/09.
Water Control (canals, reservoirs, etc.)
• The water control analysis and chapter is in progress. The canals in Line Sections 1, 2, 3, 4, and the western portion Line Section 5 have been documented and described. The analyses and descriptions of the canals at Las Acequias are in progress. The first in- house draft of the Water Control chapter is scheduled to be completed 5/1/09. Contaminated and Hazardous Materials
• No activity. Regulatory Compliance
• No activity.
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DECEMBER 2008 FINAL PROGRESS REPORT
Cost and Schedule – Variance Analysis Archaeology Monitoring FY’08 Task Order 2 – Cost +Fee construction monitoring FY’08 $227, 906 Billed as of April 30, 2008 ($228,772) Balance available ($0) Disallowed fee $1,866 Agency reserve for data recovery through end of construction $0 Archaeology Testing and Analyses Contract Value $2,697,095 Invoiced Through November 30, 2008 ($1,395,035) Hazardous Materials Assessment (CAC) Original Contract Value $499,488 Contract Value to date $499,488 Invoiced through February 29, 2008 ($486,967) Task orders open ($0) Expended and Committed $486,967 Cost to complete $486,967 Remediation and Treatment Fund (METRO) Budget $1,004,000 Expended ($96,811) ERI invoiced to date ($96,811) Open Task orders ($0) Transferred to Archaeology Monitoring-Data Recovery ($650,000) Funds Available $257,189 Estimated cost to complete $98,811 Issues and Solutions
• None.
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DECEMBER 2008 FINAL PROGRESS REPORT
9. Real Estate Description
The LRT Project travels down main business arterials in the cities of Phoenix, Tempe and Mesa and approximately 769 parcels of property are affected. The number of right-of-way certifications required within this 20-mile corridor is in excess of 2,500. This number includes all easements required by the project, such as utility, irrigation, sidewalk, traffic, slope, landscape and temporary construction, as well as all of the normal fee acquisitions. Real Estate staffs from the project cities are responsible for obtaining all of the necessary property rights required to construct and operate the LRT system. Oversight and coordination of the cities’ activities is provided by the METRO Real Estate Manager. Progress
• Presently, all of the required properties are under City control and are available for construction. Extensive coordination between METRO and City staff has enabled the project to obtain these properties in a manner sufficient to support construction.
• In Line Section 1, all 183 relocations have been completed. All 149 parcels are under City control and are available for construction.
• In Line Section 2, all 29 relocations have been completed. All 92 parcels are under City control and are available for construction.
• In Line Section 3, all 36 relocations have been completed. All 254 parcels are under City control and are available for construction.
• In Line Section 4, all 28 relocations have been completed. All 108 parcels are under City control and are available for construction.
• In Line Section 5, all 41 relocations have been completed. All 162 parcels are under City control and are available for construction.
• Project-wide, twenty building cut and re-faces were identified; all twenty building cut and re-faces have been completed. These building modifications required structural engineering analysis, architectural and utility modifications, procurement of relevant contractors, and extensive permitting processes.
• The FTA Real Estate Program Compliance Review cited nine areas of noncompliance. Presently, all citations have been adequately addressed and the FTA has rendered a final decision as of November 8, 2007. All issues have been resolved and all FTA decisions have been accepted by the Project. The FTA reserves the right to review legal settlements at a future date.
• An updated Real Estate Acquisition Summary table is included at the end of this section.
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DECEMBER 2008 FINAL PROGRESS REPORT
Cost and Schedule – Variance Analysis
• A focused real estate effort was initiated to accelerate the acquisition process and thus eliminate a negative impact to the project schedule. The Cities worked diligently with METRO to improve and streamline processes wherever possible.
• The overall real estate forecast is still within the budget and actual costs are within the budget plus contingency for the real estate contract unit. Issues and Solutions
• Efforts continue to be focused on completing cost-to-cure work. No parcels are impeding construction work.
CENTRAL PHOENIX / EAST VALLEY LIGHT RAIL TRANSIT PROJECT REAL ESTATE ACQUISITION SUMMARY
December 31, 2008
ACTIVITY 1 PHX 2 PHX 3 PHX 4 PHX 4 TEMPE 5 TEMPE 5 MESA Totals Full Takes 40 0 11 2 0 16 0 69 Partial Takes 109 92 243 105 1 102 44 696 Total Affected Parcels 149 92 254 107 1 118 44 765 Offers Accepted 136 86 251 103 1 116 44 737 Escrow Closed Acquisition Complete 136 86 251 103 1 116 44 737
In Condemnation 13 6 3 3 0 1 0 26 In Negotiations 0 0 0 1 0 1 0 2
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DECEMBER 2008 FINAL PROGRESS REPORT
10. Utilities Description
The METRO Utility Manager is responsible for managing and overseeing the relocation of all privately owned utilities (irrigation, natural gas, nitrogen lines, fiber optics, power, private force mains, private communication lines, private irrigation lines, cable television, and telecommunications) necessary to allow LRT construction, including those with and without prior rights. Utilities with prior rights include SRP Power, SRP Irrigation, Qwest (local and long distance), Southwest Gas, WilTel, MCI and APS. Relocation of privately owned utilities is performed by private utility companies and their contractors, preferably prior to beginning LRT construction. Relocation of publicly-owned utilities is accomplished within the civil construction contracts by METRO contractors.
Progress
• There are no utility conflicts or coordination issues within any of the Line Sections, Park- and-Ride, TPSS, Station Platforms or Transit Centers.
• Induced Voltage and Stray Current.
o The light rail vehicles are still experiencing unexpectedly high voltage levels. Specialists from the GEC and CAC are currently investigating this issue to determine the source of the voltage spikes – overhead 12 kV, 69 kV and 230 kV electric lines - pending.
o High Rail Voltage. Unexpectedly high voltage levels have been detected along the negative return rail which is a potential safety hazard. The designers are currently investigating whether or not the negative grounding device settings can be adjusted to avoid tripping out of the substations. The ground fault test report which is related to the negative grounding device is currently under review.
o SWG has reported that data loggers test point areas are picking up substantially high readings of stray current on SWG facilities, which is a big concern for SWG due to mandated federal guidelines. SWG is working with specialists from the GEC and CAC to investigate this issue to determine the source of the stray current. Cost and Schedule – Variance Analysis
• Costs incurred to date for prior rights utilities are within the Utility Budget. Issues and Solutions
• Induced voltage and stray current – pending identification of the source of the problem.
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DECEMBER 2008 FINAL PROGRESS REPORT
11. Architecture Public Art
Description
Public art projects will be a part of all Station Finishes listed in Section 4.1.3 with the exception of the platform at 19th Avenue and Camelback. Additional artworks will be placed at the 19th Avenue and Camelback Park-and-Ride and at the Tempe Town Lake Bridge. Artworks will include stand alone sculptures, integrated architectural finishes, entryway canopies, lighting, paving and landscaping elements. Artists will install their work in conjunction with the Station Finishes, Park-and-Ride, and Town Lake Bridge construction schedule. Progress
• Line Section 1
o Montebello: Installed.
o 19th Avenue/Camelback: Installed.
o Camelback/7th Avenue: Installed.
• Line Section 2
o Camelback: Installed. Need additional decomposed granite to cover the base of the sculpture.
o Campbell: Installed
o Osborn: Installed.
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DECEMBER 2008 FINAL PROGRESS REPORT
o Indian School: Installed.
o Thomas: Installed.
o Encanto: Installed.
• Line Section 3
o McDowell: Four of the bronze sculptures have been installed. One more has been fabricated and will be installed in January; three more will be fabricated and installed in the spring.
o Roosevelt: Installed.
o Van Buren: Installed.
o Central/Washington – Installed.
o Third Street: Artwork and lighting have been installed; however, some additional rewiring and programming is required.
o Twelfth Street: Artwork and lighting have been installed; however, some additional rewiring and programming is required.
o Twenty-Fourth Street: installed.
• Line Section 4
o 38th Street: artwork installed. Bronze pavers insert locations being marked in every month for partial install in December 2008 and completion (last five) in February 2009.
o Forty-Fourth Street: installed
o Priest/Washington: artwork is installed, waiting for Archer Western Contractors to install the lighting.
• Tempe Town Lake
o Artwork has been completed except for the final programming of the bridge lighting.
• Line Section 5
o Mill/3rd Avenue: Installed.
o College/5th Avenue: installed
o Apache Boulevard Stations Sculpture: Installed.
Paving: Installed.
Trellis boxes: Installed.
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DECEMBER 2008 FINAL PROGRESS REPORT
Lighting: Neon Cactus has been installed at Dorsey. Text Lights have been installed at Smith Martin. Water Bottles have been installed with the neon lights but need to work with Archer Western regarding conduit that was not installed. Neon Louvers are scheduled to be installed in January.
o Sycamore/Main: installed
• General Progress
o Working with Archer Western Contractors (AWC) to resolve the lighting and final work issues. Cost and Schedule – Variance Analysis
• Working with AWC to install artwork at the Dorsey/Apache station, this is out of sequence with their construction schedule due to art fabrication delays. Public Art activities remain within budget. Issues and Solutions
• Continuing to monitor contract schedule issues. Except for the stations noted above, artwork installation is on schedule within the latest AWC construction schedule. Construction Photographs
12th Street and Jefferson Victor Mario Zaballa
19th Avenue and Camelback Josh Garber
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DECEMBER 2008 FINAL PROGRESS REPORT
Station Finishes
Description
The METRO Station Finishes (SF) Contract includes twenty-eight stations, four transit centers and installation of art pieces by twenty-seven artists. Amenities within the fully accessible stations include shading trellises with overhead canopies, irrigated trees and landscape, patron seating and leaning rails, drinking fountains, map cases, directional signage and trash receptacles. Types of art pieces include stand-alone sculptures, paving treatments, lighting treatments and integrated art within the station structures.
The Station Finishes architects prepared the construction drawings in five separate packages that correspond to each civil line section. These documents along with an art reference volume have been combined together and are currently under construction by Archer Western Contractors, the METRO Station Finishes Contractor.
System elements that are located in the station areas include surveillance cameras (CCTV), a public address system (PA), emergency call boxes (ECB), variable message boards (VMB) automated ticket vending machines (TVM) and Stand-alone Validators (SAV). Progress
• Montebello and 19th Avenue Transit Center: Work is ongoing intermittently. The contractor is finalizing completed utility work and other site improvements, and has completed structural steel and canopy installation.
• Work on underground utilities is completed and structural steel installation is completed at the Central Avenue and Camelback Transit Center. Construction of site screen walls
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DECEMBER 2008 FINAL PROGRESS REPORT
is completed. Canopy installation is completed. Artwork installation is completed. The brick paver sidewalk is completed. The contractor completed the Mariposa Cul De Sac and associated driveways and the main driveway entrance paving.
• Washington and 44th Street Transit Center: Installation of Interior wall assemblies and miscellaneous finishes continue intermittently at Operator Facility Building (OPF3).
• Sycamore and Main Street Transit Center: Landscaping work is completed. Installation of interior finishes continues intermittently at Operator Facility Building (OPF4).
• Contractor completed constructing the foundation, and the masonry for Operator Facility Building north of the Montebello/19th Avenue Station (OPF1) roofing installation is complete. Work continues intermittently on miscellaneous finishes.
• Stations:
o Canopy Installation has been completed for 33 Stations. This completes canopy installation for all stations.
o Louver Installation is completed for 33 stations. This completes canopy installation for all stations.
o Electrical/Communications Cabinet Installations have been completed for 33 Stations. This completes electrical / communications cabinet installation for all stations.
o Paver installation has been completed for 33 Stations.
o The contractor is completing handrail installation, painting and sealing, and miscellaneous contract and change order work at all of the stations.
o Punchlists have been developed for 31 stations. Additional requests for substantial completion have been submitted for two stations and one transit center. Punchlists are being developed for these.
o Work is ongoing at 33 Stations.
• The Signals and Communications contractor has access to 33 station platforms. Cost and Schedule – Variance Analysis
• Substantial completion has been granted for twelve stations. Punchlist work for all of the stations.
• Contractor has submitted a Request for Equitable Adjustment in the amount of $4,800,000. The REA is currently under review. Issues and Solutions
• Replacement seating to replace defective seating will not be delivered in time for opening. Contractor will install repaired seating in the interim.
• Some electrical issues are necessary to be resolved prior to DSD granting Certificates of Occupancy. Those issues include UL listings for Emergency Call Boxes, and Ticket
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DECEMBER 2008 FINAL PROGRESS REPORT
Vending Machines, as well as sign off by a registered electrical engineer on all the changes at the stations in Phoenix. Follow-up with contractors and other appropriate personnel to resolve these issues is ongoing.
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DECEMBER 2008 FINAL PROGRESS REPORT
12. Facilities Line Section 1
Description
Line Section 1 is 2.27 miles in length, and begins on 19th Avenue south of Bethany Home Road to a point west of the Central Avenue and Camelback Road Station. The construction work in this contract includes demolition, relocation of public utilities, roadway and drainage modifications, systems ductbank installation to the substation site interface, station foundations, signing and marking, irrigation, landscaping, et cetera.
There are three stations in Line Section 1. They are at 19th Avenue and Montebello, 19th Avenue and Camelback Road, and 7th Avenue and Camelback Road. Progress
• The Contractor was granted Substantial Completion on Milestone E (Final Completion) on July 18, 2008.
• The Contractor has completed all items shown on the Substantial Completion punchlist.
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DECEMBER 2008 FINAL PROGRESS REPORT
• All track milestones are substantially complete.
• All Contract utility work is substantially complete.
• Final rubber asphalt placement and striping has been completed.
• All new traffic signal systems in the Line Section 1 alignment have been accepted by the City of Phoenix. Cost and Schedule – Variance Analysis
• A revised schedule has been developed to reflect re-sequencing the work to support overall Program Milestones. Milestone D was completed April 22nd, and Milestone E (final project milestone) was substantially complete July 18, 2008. Final acceptance is pending completion of all punchlist items, resolution of three quality issues, resolution of payroll issues, and final settlement on bid item quantities and changes. Issues and Solutions
• The RE is attempting to avoid any new changes at this point in the contract. However, Contractor is still being directed to address recently noted cost-to-cure issues, resulting in additional change work.
• Three quality issues remain, which currently are being tracked by nonconformance reports. The Contractor has requested to track these issues as warranty items to facilitate closing the contract. The Agency has approved this action for the sanitary sewer laterals on 19th Avenue, and for a small area of track at 7th Avenue that is out of specification for track gauge. However, the Agency is requiring the repair of nonconforming asphalt at the 19th Avenue and Camelback Road intersection prior to closing out the Contract.
• Change Order 90 revised the Contractual Milestone Dates (see chart below). One more Change Order will need to be issued in order to bring the final completion dates in line.
Original CO No. 26 CO No. 90 Contract Milestone Revised MS Revised MS Description Milestone Number Dates Dates Dates
A1 7th Avenue Station 27-Nov-06 26-Jan-07 2-Apr-07 A2 Camelback Station 27-Nov-06 9-Feb-07 22-Jun-07 A3 Montebello Station 5-Jul-07 31-May-07 27-Aug-07 B Rail Access Camelback 3-May-07 22-Aug-07 22-Aug-07 D Rail Access 19th Avenue 5-Jul-07 10-Jan-08 10-Jan-08 E Final Completion 1-Nov-07 26-Mar-08 25-Jul-08
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DECEMBER 2008 FINAL PROGRESS REPORT
Line Section 2
Description
Line Section 2 begins at a point on Camelback Road just west of the Central Avenue/Camelback Road Station, and continues south on Central Avenue to a point approximately 200 feet north of the Central Avenue/McDowell Road intersection. The construction work in this contract includes demolition, relocation of public utilities, roadway improvements, drainage modifications, systems ductbank installations, station foundations, installation of systems ductbank and conduits, streetlights, traffic signals, OCS pole foundations, preparation of trackbed, and installation of embedded track. It also includes replacement of the Grand Canal Bridge on Central Avenue.
This Line Section will have six stations at the following locations: Central/Camelback, Central/Campbell, Central/Indian School, Central/Osborn, Central/Thomas and Central/Encanto.
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DECEMBER 2008 FINAL PROGRESS REPORT
Progress
• Herzog has completed all contract and Change Order work related to infrastructure on the project and continues to work on punch out issues.
• Herzog has completed installation of the guideway and turn over to follow-on contractors.
• Herzog has completed all the Station foundations and turned over to follow-on Contractors.
• Herzog has completed 98 percent of punch list activities.
• Herzog has completed final AC Rubber Paving, and thermo plastic traffic striping. Pavement marking installation continues.
• Herzog’s sub contractor punching Traffic Signals with COP/GEC and completed installation of Traffic Controller in the Cabinets. Cost and Schedule – Variance Analysis
• The contractor has developed a new schedule to reflect re-sequencing the work to support overall Program Milestones. There are no impacts to follow-on contractors, TES installed final poles and began overhead catenary wire installation in mid-June. Issues and Solutions
• None.
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DECEMBER 2008 FINAL PROGRESS REPORT
Line Section 3
Description
Line Section 3 is 4.29 miles in length with approximately eight miles of in-street track. It begins at Central Avenue and McDowell Road and extends south on Central Avenue to Portland Avenue where the line splits into single-track alignment on the one-way streets of Central Avenue and 1st Avenue. It continues south on one-way 1st Avenue to Jefferson Street and then east on one-way Jefferson Street to its end at 26th Street. It continues on one-way Central Avenue to Washington Street and then east on one-way Washington Street to 26th Street. The eastbound leg is on 1st Avenue and Jefferson Street and the westbound leg is on Washington Street and Central Avenue. The Section traverses downtown Phoenix crossing the Deck Park Bridge and passes near America West Arena, Bank One Ballpark, the Symphony Hall, Civic Plaza and Arizona Science Center.
The work anticipated in this construction contract includes demolition, relocation of public utilities, corrosion control facilities, roadway and drainage modifications, station platform foundations, installation of systems duct bank and conduits, streetlights, traffic signals, OCS pole foundations, irrigation, landscaping, traffic signing, pavement marking, preparation of track bed and installation of embedded track. It also includes modifications of existing structures at
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DECEMBER 2008 FINAL PROGRESS REPORT
the Deck Park Bridge, Renaissance II Garage, Arizona Science Center/CPEG Pedestrian Bridge and ADOT I-10 Washington-Jefferson Interchange.
The seven stations with 13 platforms located within Line Section 3 are McDowell Road/Central Avenue, Roosevelt Street/Central Avenue, Roosevelt Street/1st Avenue, Van Buren Street/Central Avenue, Van Buren Street/1st Avenue, Washington Street/Central Avenue, Jefferson Street/1st Avenue, 3rd Street/Washington Street, 3rd Street/Jefferson Street, 12th Street/Washington Street, 12th Street/Jefferson Street, 24th Street/Washington Street and 24th Street/Jefferson Street.
For Right-of-Way availability and order of construction or sequencing, Line Section 3 has been divided into 15 segments. The segments are paired on the one-way street couplets with Segments 1 and 2 extending from Polk to Washington on Central and 1st Avenue, 3 and 4 from 1st Avenue to 3rd Street on Washington and Jefferson, 5 and 6 from 3rd Street to 9th Street on Washington and Jefferson, 7 and 8 from Portland to Polk on Central and 1st Avenue, 9 and 10 from 9th Street to 14th Street on Washington and Jefferson, 11 and 12 from 14th to 20th Street on Washington and Jefferson, 13 and 14 from 20th to 26th Street on Washington and Jefferson, and Segment 15 on Central Avenue from McDowell to Portland. Progress
• Archer Western Contractors (AWC) has completed the 11th Street Loop.
• AWC is in the process of completing all punch list items for final close out of the Contract. Cost and Schedule – Variance Analysis
• AWC has completed approximately 99 percent of the Contract. Issues and Solutions
• AWC has turned over all of LS3 to follow-on contractors to complete any necessary work.
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DECEMBER 2008 FINAL PROGRESS REPORT
Construction Photographs
11th Street Loop Rubberized AC Paving AC Punch-List Repair
Punch List Ramp Repair Rubberized AC Punch List Replacement
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DECEMBER 2008 FINAL PROGRESS REPORT
Line Section 4
Description
Line Section 4 guideway is approximately 5.4 miles from 26th and Washington Street to the northern limit of Tempe Town Lake. The work includes demolition, relocation of water and sewer lines, roadway improvements, drainage modifications, sidewalk and landscaping, streetlights, installation of traffic control signals, LRT station platform foundations, systems duct bank and conduits, OCS pole foundations, preparation of the tracked and sub drains, installations of track and special trackwork including the portion of the LRT Tempe Town Lake Bridge, and replacement of the Washington Street Bridge over the Grand Canal. There are three light rail stations located on Washington Street at 38th Street, 44th Street and Priest Drive. Progress
• The work is complete. Cost and Schedule – Variance Analysis
• The contract is in the progress of being closed. Issues and Solutions
• None.
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DECEMBER 2008 FINAL PROGRESS REPORT
Line Section 5
Description
Line Section 5 is 4.7 miles in length, beginning at the 1st Street grade crossing in Tempe and progressing down the former Creamery Branch of the UPRR in Tempe, across Mill Avenue, and behind the Mission Palms resort. From there, it runs along Stadium Drive across Rural Road down Terrace Road to Apache Boulevard. It then proceeds east on Apache Boulevard and enters the City of Mesa, where it terminates in the vicinity of Main Street and Sycamore near the Tri-city Mall property.
The construction work in this contract includes demolition, relocation of public utilities, roadway and drainage modifications, station platform foundations, installation of systems duct bank and conduits, street lights, traffic signals, OCS pole foundations, preparation of track bed, and installation of embedded track. Stations are located in Tempe at 3rd and Mill, 5th and College, University and Rural, Apache and Dorsey, Apache and McClintock, Apache and Smith-Martin, Apache and Price Freeway; and in Mesa at Main and Sycamore. Progress
• The Contractor has substantially completed all track milestones, station platforms, street widening and roadway paving, sidewalks, curbs and gutters, landscaping, and the ASU Promenade. Substantial completion has been granted for Milestone H. ASU has given its final acceptance for the Promenade, and acceptance for all civil work has verbally been given by Cities of Tempe and Mesa.
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DECEMBER 2008 FINAL PROGRESS REPORT
• The Contractor has continued coordinating with follow-on contractors in various locations in Milestones A through F since Line Section 5 substantial completion.
• All traffic signals have been activated and accepted throughout Tempe and Mesa.
• The Contractor completed all change work throughout Tempe and Mesa, and has finished punch list work. The Contractor responded to several warranty issue calls during this month.
• Testing of the light rail vehicle continues all the way to the end of the guideway east of Sycamore, without any noted rail issues.
• Contract closeout administration continues. Approval of a final contract price by the Board of Directors made funding available for payment of changes previously initiated, but not executed. The RE is currently processing these changes as agreed to in the final settlement. The Contractor is currently finalizing as-built drawings and final submittals required by the Contract. The RE will process these as they are received. The Safety Security Checklist for Line Section 5 has been submitted and approved. Cost and Schedule – Variance Analysis
• Milestones A2 through F2 are substantially complete, as are all eight station platforms. Though Milestones C2 through F2 were challenged by utility relocation delays, the Contractor has met these milestones as set in Change Order 83 for acceleration. Additional contract changes after substantial completion extended the contract work. A settlement for final project cost has been negotiated, and approved by the Board. Issues and Solutions
• Contract closeout was hampered by insufficient contingency to execute numerous changes during construction, leaving a number of these to be processed at the end of the project. Staff reductions by both the Contractor and the Line Section Field Staff has somewhat slowed the process. Both the Contractor and the Construction Administration Consultant have placed temporary staff to aid in this process.
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DECEMBER 2008 FINAL PROGRESS REPORT
48th Street Bridge Replacement
Description
The 48th Street Bridge Replacement Contract consists of the replacement of one concrete vehicular and one utility bridge over the SRP Grand Canal, construction of underground utilities including water mains and APS ductbanks, jack and bored utility pipe casings under UPRR railroad track, curb and gutter, sidewalk and driveways, grading and fencing of the METRO rail material storage yard, and removal and replacement of asphalt concrete pavement. Progress
• The remaining work was completed and accepted by METRO and the City of Phoenix in May 2007. Cost and Schedule – Variance Analysis
• This contract was closed out after final completion, final acceptance and final payment. Issues and Solutions
• None.
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DECEMBER 2008 FINAL PROGRESS REPORT
Town Lake Bridge
Description
The Town Lake Bridge consists of an 11-span structure with concrete deck and steel deck truss superstructure on concrete piers. The structure has an overall length of 1,546 feet. The North and South approaches to the bridge are of retained earth fill and are approximately 1,654 feet in total length. The construction work includes cast-in-place drilled shaft pier foundations to bedrock, cast-in-place concrete pier caps, concrete abutments, concrete retaining walls, a steel truss superstructure, cast-in-place concrete deck, specialty lighting, demolition, relocation of public utilities, roadway and drainage modifications, systems duct bank conduits, streetlights, OCS pole foundations, preparation of track embankment and installation of concrete track slab. Installation of direct fixation rail for both the approaches and the bridge is included in Line Section 4 contract. Progress
• The Project is complete and the Contract has been closed as of March 2007. Cost and Schedule – Variance Analysis
• This Contract has been closed. Issues and Solutions
• None.
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DECEMBER 2008 FINAL PROGRESS REPORT
Operations and Maintenance Center
Description
The Operations and Maintenance Center (OMC) contract includes construction of Maintenance of Equipment (MOE) building, Maintenance of Way (MOW) building, Car Wash facility, Service and Cleaning facility, maintenance equipment and tools, entry station, track installation in the yard and shop areas, construction of yard lead track from the LRT mainline in Washington Street to the OMC site including a bridge over the UPRR railroad track and SRP Grand Canal, retaining walls and embankment, fill materials for site preparation, grading and drainage, drain channel and swales, culverts and underground drainage pipes, roadways, parking lots, landscaping, fencing, water mains for fire protection and domestic services, utility services, electrical ductbanks, OCS pole foundations, and systems ductbanks. Progress
• The contract is complete. Cost and Schedule – Variance Analysis
• This Contract has been closed. Issues and Solutions
• None.
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DECEMBER 2008 FINAL PROGRESS REPORT
Park-and-Ride
Description
Surface Park-and-Rides (PNR) are proposed at eight sites along the alignment, 3,513 spaces are currently provided. Sites are located at 19th Avenue and Montebello, 19th Avenue and Camelback Road, Central Avenue and Camelback Road, 38th Street and Washington Street, Dorsey Lane and Apache Boulevard, McClintock Road and Apache Boulevard, Price Freeway and Apache Boulevard, and Sycamore Drive and Main Street. The lots are adjacent to Transit Centers at 19th Street and Montebello, Central and Camelback and Sycamore and Main Street. On site security buildings are provided at 19th Avenue and Montebello, 19th Avenue and Camelback Road, McClintock Road and Apache Boulevard, Price Freeway and Apache Boulevard, and Sycamore Drive and Main Street.
The PNR construction package includes work for demolition, grading, drainage, concrete curbs, concrete sidewalks, asphalt concrete pavement, lighting, irrigation, landscaping, a security building, signing and pavement marking. CCTV security cameras and emergency telephones will be installed under the Signals and Communication construction package. Progress
• Kiewit worked on completing punchlist items and worked with the City of Phoenix to acquire a Temporary Certificate of Occupancy for the 19th Avenue and Montebello Park and Ride Facility. A Temporary Certificate of Occupancy was granted by the City of Phoenix.
• Kiewit worked on completing punchlist items and worked with the City of Phoenix to acquire a Temporary Certificate of Occupancy for the 19th Avenue and Camelback Park
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DECEMBER 2008 FINAL PROGRESS REPORT
and Ride Facility. A Temporary Certificate of Occupancy was granted by the City of Phoenix.
• MRM Construction completed construction activity at the Central Avenue/Camelback Park and Ride Facility.
• MRM Construction completed construction activity at the 38th Street/Washington Park- and-Ride Facility.
• Sundt, Stacy & Witbeck worked on punchlist activities for the Price Freeway/Apache Boulevard Park-and-Ride Facility. In an effort to obtain a Temporary Certificate of Occupancy from the City of Tempe, the Agency provided the City with a Letter of Intent to satisfy City requirements that required completion. The Agency committed to completing all outstanding work elements within 90-days from December 23, 2008. As a result, the City Planning Department granted a clearance.
• Sundt, Stacy & Witbeck worked on punchlist activities for the Sycamore Drive/Main Street Park-and-Ride Facility. Sundt, Stacy & Witbeck worked with the City of Mesa to obtain a Temporary Certificate of Occupancy for the facility. A Temporary Certificate of Occupancy was necessary as there were administrative requirements that the Agency was actively working to fulfill. A Temporary Certificate of Occupancy was granted by the City of Mesa.
• The Developer for the McClintock/Apache site provided a turnover to the City of Tempe on November 13th along with a certificate of occupancy for the garage. METRO Signals and Communications is completing the installation of security systems for the garage.
• The City of Tempe completed construction for an additional 100 spaces at Dorsey/Apache. METRO Signals and Communications is providing the necessary interface for the facility security system. Cost and Schedule – Variance Analysis
• Total award amount for the six sites to be constructed by METRO is $22,295,267. Issues and Solutions
• Installation of the security building fire alarm reporting system at each of the four sites with buildings. This is necessary to obtain a Final Certificate of Occupancy for the sites.
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DECEMBER 2008 FINAL PROGRESS REPORT
Park and Ride Construction Data
Number of No. Park and Ride Site Substantial Completion Contractor Spaces
1 Montebello/19th Avenue 794 November 1, 2008 Kiewit
2 19th Avenue/Camelback 408 November 1, 2008 Kiewit
3 Central/Camelback 135 September 28, 2008 MRM Construction
4 38th Street/Washington 189 September 28, 2008 MRM Construction
5 Dorsey/Apache (2-Sites) 207 November 1, 2008 City of Tempe
6 McClintock/Apache--Garage 308 November 13, 2008 Developer, Gray
Sundt, Stacy & 7 Price Freeway/Apache 678 November 22, 2008 Witbeck
Sundt, Stacy & 8 Sycamore/Main 802 November 22, 2008 Witbeck
Opening Day Total 3,521
Construction Photographs
Cleaning of Parking Lot Post-Revenue / Open to Public 19th Avenue/Montebello Park-and-Ride Facility 19th Ave/Camelback Park-and-Ride Facility
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DECEMBER 2008 FINAL PROGRESS REPORT
Post-Revenue Open to Public Completed Parking Lot Central/Camelback Park-and-Ride Facility 38th Street/Washington Park-and-Ride Facility
Parking Lot Overview Parking Lot Overview Price/Apache Park-and-Ride Facility Sycamore/Main Park-and-Ride Facility
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DECEMBER 2008 FINAL PROGRESS REPORT
Track Material Procurement
Description
The track materials are broken down into five separate procurements as follows:
• Ballasted Special Trackwork – includes ballasted turnouts and concrete switch ties for the MSF and direct fixation fasteners for the MSF, Town Lake Bridge (TLB) and Deck Park Bridge.
• Girder Rail – rail needed for the embedded trackwork.
• Girder Rail Special Trackwork – turnouts needed for the embedded trackwork.
• Concrete Crossties – concrete crossties needed for the OMC.
• T Rail – rail for the MSF, TLB including approaches and Deck Park Bridge. Progress
• Girder Rail
• Embedded Special Trackwork: The Contractor continues to produce special trackwork castings and other miscellaneous materials for this contract. Cost and Schedule – Variance Analysis
• Track material procurement activities remain on schedule and within budget at this time. Issues and Solutions
• None.
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DECEMBER 2008 FINAL PROGRESS REPORT
Traffic Signal Procurement
Description
These Purchase Orders include the system-wide procurement of traffic signal poles, controllers, controller cabinets, and traffic central system upgrades for the City of Phoenix and Tempe. Progress
• All of traffic signal equipment for the five Line Section contracts initially ordered under these Purchase Orders has been delivered to METRO or directly to the Line Section contractors’ storage yards. Cost and Schedule – Variance Analysis
• No Change for this month, traffic signal procurement activities has been completed; however, the Central System Upgrades for phoenix and Tempe is an ongoing activity, and will continue throughout the duration of the project. Issues and Solutions
• None.
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DECEMBER 2008 FINAL PROGRESS REPORT
Underfloor Wheel Profiling Machine
Description
Design, fabricate, furnish an Underfloor Wheel Profiling Machine, Mechanical Chip Collection/Removal Conveying System, and all necessary accessories, items of equipment, and mechanical, electrical, controls and structural items to re-profile wheels on Light Rail Vehicles. Deliver the machine to the OMC and install the machine within the concrete foundation constructed by the Agency in the Maintenance of Equipment building. Inspect, test, start-up the machine to ensure it is operating properly and safely and provide training to Agency staff. Progress
• The work is complete. Cost and Schedule – Variance Analysis
• The contract is closed out. Issues and Solutions
• None.
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DECEMBER 2008 FINAL PROGRESS REPORT
13. Systems Automated Fare Collection System
Description
Design, manufacture, furnish, assemble, test, inspect and install the LRT Automated Fare. Collection System (AFCS) for use by METRO. The AFCS consists of Ticket Vending Machines (TVMs), Ticket Validators (Validators) integrated within the TVMs, a Data Collection/Information System (DC/IS), station LANs, Hand Held Verifiers (HHVs), Revenue Collection Equipment, related data communication networks to allow the TVMs to communicate with a central fare collection computer, spare parts, tools, test equipment, documentation, software listings, training, technical assistance and warranty. Progress
• Milestone 1 Progress: Approved Management Plan and Master Schedule – Complete.
• Milestone 2 Progress: Approved Conceptual Design Review – Complete.
• Milestone 3 Progress: Approved Preliminary Design Review – Formal closeout of Preliminary Design Review (PDR) submittals outstanding.
• Milestone 4 Progress: Approved Final Design Review – Formal closeout of Final Design Review (FDR) submittals outstanding.
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DECEMBER 2008 FINAL PROGRESS REPORT
• Milestone 5 Progress: First Article Configuration Inspection Approved – Complete.
• Milestone 6 Progress: Qualification Testing – Complete.
• Milestone 7 Progress: Factory Integration Testing – Combined with Milestone 8, Pilot Station Testing.
• Milestone 8 Progress: Combined FIT/Pilot Station Testing - Complete.
• Milestone 9: Delivery of Ticket Vending Machines – Complete.
• Milestone 10 Progress: Completion of Training – 90 Percent Complete.
• Milestone 11 Progress: Field Installation Testing – 92 Percent Complete. 93 of 97 TVMs Installed, 71 fully tested and accepted, 18 conditionally accepted, and 3 not yet accepted. Fleetwide Smartcard testing underway.
• Milestone 12 Progress: Complete; report pending. Cost and Schedule – Variance Analysis
• Due to delays in obtaining power and/or addressing conduit and pad issues, five TVMs (19th and Camelback and Price and Apache Park and Ride lots, and the Sycamore and Main Transit Center) will not be ready for the start of revenue collection on January 1, 2009. Installation work will re-commence on January 5, 2009. Issues and Solutions
• Standalone Smartcard Ticket Validator – Installation complete and approved by City of Phoenix Design Services Department (DSD); testing nearing completion.
• Handheld Verifier – Handy H240 Verifiers delivered for Interim solution. Programming pending. Change Order pending for the addition of additional verifiers with the revised design following in February 2009; however, design is underway to expedite delivery.
• City of Phoenix Electrical Inspection Issues – City of Phoenix DSD has provided conditional acceptance of installations. Final modifications to address the TVM/AC assembly UL rating issue to be completed in January.
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DECEMBER 2008 FINAL PROGRESS REPORT
Construction Photographs
Standalone Smartcard Ticket Validator Standalone Smartcard Ticket Validator Installation at Central and Van Buren Station Inspection by COP DSD
Acceptance Testing at 5th and College Station Standalone Smartcard Ticket Validator Installation at Central and Van Buren Station
Page 62
DECEMBER 2008 FINAL PROGRESS REPORT
Light Rail Vehicle
Description
METRO has a Contract with KINKISHARYO International, L.L.C. (KI) for two prototype and forty eight production light rail vehicles (LRVs) for a total of fifty (50) LRVs. The contract includes prototype engineering, special tools and test equipment, training, spare parts and publications. The cars are 70 percent low-floor, double-articulated LRVs with two main “A” and “B” passenger sections and a mid “C” section, joined to form one single operating unit. There are four passenger doors on each side and an operators cab at each end. The LRVs are designed to be “street friendly” with energy absorbing bumpers and crashworthy cab ends. Progress
• With production and testing of the LRVs approaching completion and the successful start of Operations on December 27, 2008, METRO staff members are shifting focus away from the Vehicle Procurement Contract and towards the Maintenance Contract with KI.
• Warranty Administration has begun and the “clock” has started on 48 service-ready LRVs. To date, KI has met all daily Operations service needs plus spares available at the OMC.
• Following areas still remain to be addressed:
o Completion of Conditional Acceptance testing of cars 149 and 150.
o Final Acceptance of remaining vehicles following vehicle burn-in.
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DECEMBER 2008 FINAL PROGRESS REPORT
o Completion of delivery of vehicle contract deliverables (spares, manuals, tools, etc.).
o Completion of all invoices relating to the vehicle contract.
o Completion of a change order or settlement to reconcile all outstanding vehicle contract issues (weight, vehicle delivery, Agency deliverables, Agency requested changes, etc.).
o Completion of all outstanding safety certification items.
o Closeout of all outstanding CDRLs.
o Completion of all Car History Books.
o Confirm proper operation of passenger counting and VMS (communications) systems.
o Delivery of updated vehicle specification to “as-built” status. Issues and Solutions
• KI is still awaiting a few parts to complete production of cars 149 and 150 – anticipated completion of 149 is this week, 150 is mid-February.
• In an effort to minimize vehicle APS tripping, METRO staff has directed KI to turn off regenerative braking on all vehicles – software modifications are in-process and a trial period is anticipated in the coming weeks.
• VMS issues remain at the TOD and car-to-car communications – software changes and testing are currently underway.
• Day-to-day issues – although infrequent and inconsistent as of this writing, other issues remain to be solved including: GPS and radio drop-outs, APC download problems, wheel/rail noise - track lubrication system to be turned ON, friction brake squeal, yard TPSS drop-outs. A solution for each of these issues is in-process.
Page 64
DECEMBER 2008 FINAL PROGRESS REPORT
Signals and Communications
Description
The LRT Signal and Communications (SC) Contract provides for the final design, manufacturing, installation, and testing of the integrated signal and communication system.
Major work elements include train signal equipment and communication hardware and software for controlling train movements through crossovers and interlocking, fiber-optic backbone communication transmission system (CTS), closed-circuit TV (CCTV), public address system (PA), variable message boards (VMB), Train Control System, Vehicle Management (VMS), Radio System, PABX and Telephone System including emergency telephones at Park-and- Rides and Transit Centers, Supervisory Control and Data Acquisition System (SCADA), installation of workstations and equipment in the Operations Control Center (OCC) and at the Maintenance and Storage Facility (MSF), six site-built signal buildings and three signal buildings combined with traction power substations. The work scope also includes installation of fiber- optic cables for street traffic control systems for the Cities of Phoenix, Tempe and Mesa, and installation of fiber-optic cables for ASU. Progress
• Signal Buildings and Signal Cases
o Completed all remaining Operational and Dynamic Acceptance Testing activities.
o Completed installation of the 11th Street Loop signal system equipment, except for seven inoperable switch indicators (awaiting repair and return).
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DECEMBER 2008 FINAL PROGRESS REPORT
o Obtained final electrical clearances for occupancy for all signal buildings in City of Phoenix.
• Communications System
o Completed testing of redundancy paths for the Street Traffic System fiber communications system (except for Sycamore/Main mid-level switch).
o Finalizing network testing and device end to end testing in all Rings. Performed final adjustments of CCTV cameras.
o Completed equipment installation and continuing testing of Communications equipment at Park-and-Ride Lots and Transit Centers.
o Completed relocation and testing of Ambient Noise Sensors (except testing of those not relocated).
• Coordinating with other Contracts
o Station Finishes Communication Cabinets – Addressing conduit and equipment placement issues at Operator Facility 1 at 19th and Montebello Station.
• Integrated Testing
o Completed Contractor-Lead Integrated testing. Continuing to support Agency-Lead Integrated Testing. Cost and Schedule – Variance Analysis
• The final completion target Milestone of October 3, 2008 was not met but the systems are substantially complete and ready for revenue service operations. Issues and Solutions
• Emergency Call Boxes – Obtained temporary approval by City of Phoenix to use emergency telephones until UL listing issue resolved.
• Park-and-Ride Lot and Transit Center functionality incomplete. Additional security to be provided until work complete.
• Train Tracking – working with MEC to resolve the issues.
Page 66
DECEMBER 2008 FINAL PROGRESS REPORT
Construction Photographs
CCTV Camera Installation at Central and CTS Fiber Splicing at Price and Apache Park Camelback Station Transit Center and Ride Lot
City of Phoenix Electrical Inspection at Signal CCTV Testing at 24th and Jefferson Station Building No. 1 from Passenger Assistance Agent Console
CCTV Camera Display at Passenger Final Adjustments at Operations Control Center Assistance Agent Consoles in Preparation for Opening Day
Page 67
DECEMBER 2008 FINAL PROGRESS REPORT
Traction Electrification System
Description
The Traction Electrification System (TES) provides the electric power required to operate the Light Rail Vehicles (LRV). There are two main components to the TES, these are: Traction Power Substations (TPSS) that convert incoming utility power to DC power, which is used by the LRV and the Overhead Contact System (OCS), which distributes the DC power to the trackway. There are 15 Site Built 2,000 kW substations. Twelve of the substations are 22-feet by 44-feet and three are 22-feet by 57-feet. The substation buildings will be constructed of integrally colored concrete block on landscaped sites. The OCS is comprised of 20-route miles of double-track low-profile overhead catenary. The OCS will be installed on over 1,300 round painted poles. The nominal system voltage is 750 VDC. The nominal height of the OCS above the roadway is 18-feet, 6-inches.
The TES Contract provides final design of the TPSS and OCS, manufacturing, fabrication, installation, site work and testing. Progress
• Substations
o Another software revision has been uploaded to the substations. Nominal substation output voltage has been lowered from 850 Vdc to 825 Vdc with the new software.
o Fire and Intrusion Alarm tests progressed for all substations.
o HVAC System troubleshooting progressed.
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DECEMBER 2008 FINAL PROGRESS REPORT
o Additional decomposed granite placed (TPSS No. 1 and 2).
o Metal louver installation completed (TPSS No. 5).
o New lock cores for substation doors have been turned over to the Agency for installation.
o Punchlist items remain outstanding.
• Overhead Contact System
11th Street Loop installation and field testing including Live Wire Test has been completed.
Ground tests for vaults performed.
Downguy bonding jumpers installed.
Installation of pole baseplate covers, numbers, and handhole covers continues to progress.
• Coordination with other Contracts/Entities
o SCADA testing progressed. The Contractor must correct discrepancies noted with remote control functions for various substations.
• Milestones
o Milestone 10B and 10C are substantially complete. Cost and Schedule – Variance Analysis
• TBD. Issues and Solutions
• TPSS/LRV Compatibility Issue. The light rail vehicles are still experiencing unexpectedly high voltage levels. A possible solution may be to install large output filter capacitors in the substation. Currently working with a third party contractor to obtain a cost proposal for the filter capacitors; however, additional information is required from the TES Contractor to finalize the quote. The substation nominal output voltage has been reduced from 850 Vdc to 825 Vdc.
• High Rail Voltage. Unexpectedly high voltage levels were being detected along the negative return rail in the CBD which is a potential safety hazard. The negative grounding device (NGD) settings were adjusted per the General Engineering Consultant (GEC) direction to help reduce the quantity of NGD clamps to station ground. The ground fault test report which is related to the negative grounding device has been rejected. On December 28 light rail maintenance crews discovered that rail bond cables to the impedance bond terminals were not connected at the south end of the Culver cross-over. Once these cables were connected the high rail voltage problems have gone away.
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DECEMBER 2008 FINAL PROGRESS REPORT
Construction Photographs
TPSS No. 10 – HVAC Troubleshooting 11th Street Loop Live Wire Test
Substation Fire Alarm Test Installing Bonding Jumpers for Downguys
Page 70
DECEMBER 2008 FINAL PROGRESS REPORT
Rail Activation/System Integration Description
The Rail Activation Plan was developed in June, 2006 to outline the process and organizational approach that METRO will employ to oversee the testing and start-up of the 20 mile light rail CP/EV system. The Rail Activation process is used to transition the Light Rail Project from the construction phase, through testing, pre-revenue operations, and finally into revenue service. The Rail Activation Team is a diverse group of Transit professionals which consists of METRO staff from Operations, Maintenance, System Engineering, Safety/Security, and Media relations, along with CAC, PMC, GEC and City staff.
This same group will participate in and oversee the System Integration process, which is the final testing process before sections of the alignment can be activated for use. The System Integrated tests are designed to prove that the various systems within the alignment work well together and meet design criteria. The primary goal of the Rail Activation Team is to ensure the project achieves revenue operations in a timely and safe manner. Progress
• METRO and the consulting staff are developing test plans and procedures related to track allocation, rail/wheel interface, clearance, and LRV dynamic testing.
• METRO, CAC and Seimens are continuing work on modifications to the substations, but this work has no impact on LRV testing.
• An investigative report was received from a CAC substation expert for review by Rail Activation Team.
• Seimens has implemented a new software revision to the substations and has begun testing.
• LRV testing was performed on the main line, with the original wheel profile, and the rail activation team is waiting for the results.
• The Rail Activation Team is observing and monitoring the progress of TES and Signal testing to determine when the expanded test track and future milestones will be achieved.
• Passenger service started on December 27, 2008 from Montebello to Sycamore and Main.
• Revenue service began January 1, 2009.
• The Transportation group has assumed “track allocation” responsibilities on September 29, 2008.
• Integrated test procedures are complete and accepted.
• Eighty percent of the integrated testing is complete. Deficiencies are being corrected and will be retested by the integrated test team.
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DECEMBER 2008 FINAL PROGRESS REPORT
• The Rail Activation Team and the Integrated Test Team are monitoring all systems to correct all outstanding issues.
• Track Allocation meetings are being held every Thursday at the OMC conference room.
• Track Access Training is ongoing the first Monday of the month.
Page 72 Activity Duration Start Finish 2004 2005 2006 2007 2008 2009 S O N D J F M A M J J A S O N D J F M A M J J A S O N D J F M A M J J A S O N D J F M A M J J A S O N D J F M A M JJUL ID Master Schedule Operations & Maintenance Center
MSF_1 1,051* 14SEP04A 30JUN07A MSF Construction
MSF_6 0 30JUN07A MSF Milestone- Project Completion
Light Rail Vehicles
CAR_4 307* 01APR07A 11JAN08A Deliver Rail Cars 107 - 136 (original contract)
Line Section 4
LS4_3 1,085* 11JAN05A 31DEC07A Line Section 4 Construction
LS4_4 0 15NOV06A LS-4 Milestone 1 48th St to 56th St Access for TES/S&C-Trackway Complete
LS4_5 0 21JAN07A LS-4 Milestone 2 44th St to 48th St Access for TES/S&C - Trackway Complete Page 73
LS4_6 0 28SEP07A LS-4 Milestone 3 West End of Trackwork Complete Access for TES/S&C/Station Finishes
LS4_1 0 29DEC07A LS-4 Milestone F Overall Completion
Line Section 3
LS3_2 1,251* 16MAY05A 17OCT08A Line Section 3 Const
LS3_CP01 0 11OCT06A LS-3 - Civic Plaza Area Avalable
LS3_3 0 08MAY07A LS-3 Milestone A TES/S&C Access Trackway Complete - 7th St to Roosevelt
LS3_5 0 12DEC07A LS-3 Milestone C TES/S&C Access Trackway Complete- 7th St to 16th St
LS3_4 0 21DEC07A LS-3 Milestone B TES/S&C Access Trackway Complete - 16th St to 26th St
Start Date 01AUG04 9001 Sheet 1 of 9 Early Bar Presentation Schedule Finish Date 30DEC08 Progress Bar METRO Rail Program Control Data Date 31DEC08 Run Date 05JAN09 09:47 Critical Activity Central Phoenix/East Valley LRT Project
© Primavera Systems, Inc. Activity Duration Start Finish 2004 2005 2006 2007 2008 2009 S O N D J F M A M J J A S O N D J F M A M J J A S O N D J F M A M J J A S O N D J F M A M J J A S O N D J F M A M JJUL ID LS3_6 0 22JAN08A LS-3 Milestone D TES/S&C Access Trackway Complete - Roosevelt to McDowell
LS3_1 0 17OCT08A LS-3 - Milestone H Overall Completion
Line Section 5
LS5_5 1,018* 18JUL05A 31MAR08A Line Section 5 Construction
LS5_4 0 30MAR07A LS-5 - MS A2 TES/S&C Access (Startup Area 1) TLB to 1867+00 Trackwork, OCS Fndn's
LS5_8 0 01NOV07A LS-5 - Milestone C2 TES/S&C Access E of McClintock to 1981+40 E of 101 Track/OCS Unrestricted Trackway Access
LS5_10 0 15NOV07A LS-5 - Milestone D2 TES/S&C Access 101 to 1998+49 (E of Tempe Canal) Track/OCS Unrestricted Trackway Access
LS5_12 0 30NOV07A LS-5 - Milestone E2 TES/S&C Access 1998+49 to 2031+73 E of Dobson Unrestricted Trackway Access
LS5_14 0 31DEC07A LS-5 - Milestone F2 TES/S&C Access E of Dobson to End of Line Page 74 Unrestricted Trackway Access
LS5_1 0 31MAR08A LS-5 - Milestone H Overall Completion
Line Section 1
LS1_3 993* 09NOV05A 28JUL08A Line Section 1 Construction
LS1_4 0 22AUG07A LS-1 Milestone B TES/S&C Access Central/Camelback to 19th Ave/Camelback Trackwork Complete
ALS1_4 78* 29OCT07A 14JAN08A LS-1 48" Waterline
TAALS1_4 127* 17DEC07A 21APR08A LS-1 Trackwork 19th Ave
AALS1_4 24* 15JAN08A 07FEB08A LS-1 48" Waterline Tie IN
LS1_6 0 22APR08A LS-1 Milestone D TES/S&C Access N of Bethany Home to 19th/Camelback Trackwork Complete
LS1_1 0 28JUL08A LS-1 Milestone E Overall Completion
Sheet 2 of 9 Activity Duration Start Finish 2004 2005 2006 2007 2008 2009 S O N D J F M A M J J A S O N D J F M A M J J A S O N D J F M A M J J A S O N D J F M A M J J A S O N D J F M A M JJUL ID Line Section 2
LS2_3 1,153* 15AUG05A 10OCT08A LS-2 Contract Duration
LS2_55 0 31JAN07A LS-2 Milestone A Roadway Project 1st Place Between Earl & Montgomery
LS2_4 0 01AUG07A LS-2 Milestone GW-1 TES/S&C Access Camelback to Farrington
LS2_7 0 21JAN08A LS-2 Milestone GW-2 TES/S&C Access Farrington to Osborn
LS2_10 0 31MAR08A LS-2 Milestone GW-3 TES/S&C Access Osborn to Virginia
LS2_11 0 31MAR08A LS-2 Milestone GW-4 TES/S&C Access Virginia to McDowell
LS2_1 0 10OCT08A LS-2 Milestone J Overall Completion
Tempe Town Lake
TTL_1 717* 14FEB05A 30NOV06A Tempe Town Lake Construction Page 75
Station Finishes LS-1 SF_2 1,153* 24OCT05A 19DEC08A Station Finishes Construction
SF_HAM01 618* 01FEB07A 10OCT08A SF, Line Section 1 - Milestone B's
SF_1 0 19DEC08A Station Finishes - Overall Completion
LS-2 SF_HAM02 618* 01FEB07A 10OCT08A SF, Line Section 2 - Milestone B's
LS-3 SF_HAM03 318* 14MAR07A 25JAN08A SF, Line Section 3 - Milestone B's
LS-4 SF_HAM04 618* 01FEB07A 10OCT08A SF, Line Section 4 - Milestone B's
LS-5 SF_HAM05 529* 01MAY07A 10OCT08A SF, Line Section 5 - Milestone B's
Sheet 3 of 9 Activity Duration Start Finish 2004 2005 2006 2007 2008 2009 S O N D J F M A M J J A S O N D J F M A M J J A S O N D J F M A M J J A S O N D J F M A M J J A S O N D J F M A M JJUL ID Park and Ride
G01 0 02MAR07A McClintock Submittal of Planning Entitlements
GPR_0014 0 02MAR07A McClintock Agreement with Property Owners
G03 20 02MAR07A 01MAY07A McClintock Parking Structure 1st Submittal
G04 244* 02MAR07A 31OCT07A McClintock Core Slab Prep
G02 20 02APR07A 01MAY07A McClintock Site Grading
PR_HAM01 593* 23APR07A 05DEC08A Park and Ride Contract Duration
G05 0 07SEP07A McClintock Bldg Permits Exec, Const Start
G06 61* 07SEP07A 06NOV07A McClintock Coreslab Erection
PR_0010 0 03DEC07A Park and Ride NTP Page 76
G07 312* 03DEC07A 09OCT08A McClintock Construction Completion
Signal & Communications Contract Summary SC_001 1,401* 14FEB05A 15DEC08A Signal & Commu
SC_OCC1 424* 01DEC06A 28JAN08A S&C Operations Controls Center Construction
SC_992 0 31MAY08A S&C Milestone Area 1 Signals Complete
SCM2B_2 0 01JUL08A S&C Milestone Area 2 Signals Complete
SC_999 0 15DEC08A S&C Milestone Area 3 Signals Complete
LS-1 SC_1001 284* 25JAN08A 29NOV08A S&C Work at Stations - LS-1
LS-2 SC_2001 163* 08MAY08A 17OCT08A S&C, Work at Stations - LS-2
SC_2003 149* 15MAY08A 10OCT08A S&C, LS-2 Central/Campbell Sta Const
Sheet 4 of 9 Activity Duration Start Finish 2004 2005 2006 2007 2008 2009 S O N D J F M A M J J A S O N D J F M A M J J A S O N D J F M A M J J A S O N D J F M A M J J A S O N D J F M A M JJUL ID SC_2102 149* 15MAY08A 10OCT08A S&C, LS-2 Central/Camelback Sta Const
SC_3004 145* 19MAY08A 10OCT08A S&C, LS-2 Central/Indian School Sta Const
SC_2100 138* 26MAY08A 10OCT08A S&C, LS-2 Central/Thomas Sta Const
SC_2006 107* 19JUN08A 03OCT08A S&C, LS-2 Central/Encanto Sta Const
SC_2005 96* 30JUN08A 03OCT08A S&C, LS-2 Central/Osborn Sta Const
LS-3 SC_3300 847* 06APR06A 13JUN08A S&C, LS- 3 McKinley Sig Bldg #3 Const
SC_3303 28 01JUN07A 05MAR08A S&C, LS- 3 VanBuren/Central Station Const
SC_3304 21 01JUN07A 01JUL08A S&C, LS- 3 Washington/Central Station Const
SC_3321 24 01JUN07A 01JUL08A S&C, LS- 3 Van Buren/1st St Station Const
SC_3301 385* 11JUN07A 30JUN08A Page 77 S&C, Work At Stations LS-3
SC_3305 21 18JUN07A 01JUL08A S&C, LS- 3 Jefferson/1st Ave Station Const
SC_3307 21 20JUN07A 01JUL08A S&C, LS- 3 Jefferson/3rd St Station Const
SC_3311 24 06AUG07A 01JUL08A S&C, LS- 3 Washington/24th St Station Const
SC_3306 21 10AUG07A 01JUL08A S&C, LS- 3 Washington/3rd St Station Const
SC_3312 24 21AUG07A 05MAR08A S&C, LS- 3 Jefferson/24th St Station Const
SC_3308 24 12JAN08A 01JUL08A S&C, LS- 3 Washington/12th St Station Const
SC_3309 24 01FEB08A 01JUL08A S&C, LS- 3 Roosevelt/Central Station Const
SC_3310 24 01FEB08A 01JUL08A S&C, LS- 3 Jefferson/12th St Station Const
SC_3322 21 03APR08A 01JUL08A S&C, LS- 3 McDowell/Central Station Const
LS-4 SC_4100 100 01MAR07A 19MAY07A S&C, LS-4 -TPSS#7 - 27th St x-ovr
Sheet 5 of 9 Activity Duration Start Finish 2004 2005 2006 2007 2008 2009 S O N D J F M A M J J A S O N D J F M A M J J A S O N D J F M A M J J A S O N D J F M A M J J A S O N D J F M A M JJUL ID SC_4101 58 01MAR07A 05FEB08A S&C, LS-4 -Washington St x-ovr
SC_4102 41 01NOV07A 29FEB08A S&C, LS-4 -Washington & 44th St Station
SC_4103 41 01NOV07A 29FEB08A S&C, LS-4 -Washington & Priest Station
SC_4104 41 01NOV07A 29FEB08A S&C, LS-4 -Washington & 38th St Station
SC_4120 177 15NOV07A 01JUL08A S&C, Work at Stations LS-4
LS-5 SC_5001 595* 16MAR06A 28OCT07A S&C, LS-5 - Mill Pocket (Misson Palms) Const
SC_5004 45 01FEB07A 15MAR07A S&C, LS-5 - Macayos & AWA Const
SC_5009 48 28NOV07A 05MAR08A S&C, LS-5 - 3rd/Mill Station Area Const
SC_5010 63 28NOV07A 05MAR08A S&C, LS-5 - 5th/College Station Area Const
SC_5005 152 16DEC07A 04JUN08A Page 78 S&C, LS-5 - Univ/Rural Station Area Const
SC_5016 25 15MAR08A 30JUN08A S&C, LS-5 - Apache/Smith Mart Station Area Const
SC_5012 30 21MAR08A 30JUN08A S&C, LS-5 - Apache/Dorsey Station Area Const
SC_5006 30 16APR08A 30JUN08A S&C, LS-5 - Apache/Price Fwy Station Area Const
SC_5014 25 16APR08A 30JUN08A S&C, LS-5 - Apache/McClintock Station Area Const
SC_5007 30 18APR08A 30JUN08A S&C, LS-5 - Main/Syc (Dobson) Station Area Const
Operations & Maintenance Center SC_M003 476* 10JAN06A 30MAY07A S&C Construction - MSF Yard Lead
SC_M002 0* 01MAY07A 30APR07A S&C Construction - MSF Yard Entrance, Washington
Automated Fare Collection Contract Summary FC_001 981* 10APR06A 15DEC08A Fare Collection Design/Build/Install
FC_013 0 15DEC08A Compl & Accept of the Sys Int Test Ready for Revenue Service
Sheet 6 of 9 Activity Duration Start Finish 2004 2005 2006 2007 2008 2009 S O N D J F M A M J J A S O N D J F M A M J J A S O N D J F M A M J J A S O N D J F M A M J J A S O N D J F M A M JJUL ID Traction Electrification Contract Summary TES_001 1,435* 11JAN05A 15DEC08A TES - Contract
TESM10A_2 0 14MAR08A TES Milestone 10A - Compl TES Work Area 1
TESM10B_2 0 30JUN08A TES New Milestone 10B - Compl TES Work Area 2
TESM10C_2 0 15DEC08A TES Milestone 10C - Compl TES Work Area 3
TES_999 0 15DEC08A TES Milestone 10 - Complete TES Work
LS-1 TES_1000 1,170* 05AUG05A 31OCT08A TES - LS-1 Montebe
TES_1002 992* 30JAN06A 31OCT08A TES - LS-1 - 17th Ave TPSS# 2
TES_1090 222* 23APR08A 30NOV08A TES/S&C - LS-1 - Construction Camelback to Bethany Home to 19th
Page 79 TES_1010 215* 30APR08A 30NOV08A TES - LS-1 - OCS Construction Central/Camelback to 19th Ave
LS-2 TES_2002 799* 02AUG06A 31OCT08A TES - LS-2 Indian School TPSS#3
TES_2000 773* 28AUG06A 31OCT08A TES - LS-2 Catalina TPSS#4
TES_2020 168* 01APR08A 15SEP08A TES - LS-2 -OCS Construction
LS-3 TES_2004 758* 16FEB06A 14MAR08A TES - LS-3 - TPSS# 6
TES_2006 732* 14MAR06A 14MAR08A TES - LS-3 -Roosevelt TPSS# 5
TES_3004 384* 12JUN07A 11JUN08A TES - LS-3 OCS Construction 3rd to Roosevelt
TES_3000 181* 01JAN08A 12JUN08A TES - LS-3 OCS Construction 16th to 26th St
TES_3002 181* 01JAN08A 13JUN08A TES - LS-3 OCS Construction 7th to 16th St
LS-4 TES_4000 720 11JUL05A 12MAR07A TES - LS-4 - TPSS# 9
Sheet 7 of 9 Activity Duration Start Finish 2004 2005 2006 2007 2008 2009 S O N D J F M A M J J A S O N D J F M A M J J A S O N D J F M A M J J A S O N D J F M A M J J A S O N D J F M A M JJUL ID TES_4002 957* 01AUG05A 14MAR08A TES - LS-4 - TPSS# 8
TES_4008 796* 09JAN06A 14MAR08A TES - LS-4 - TPSS# 7
TES_4010 60 01JAN07A 05APR07A TES - LS-4 OCS Construction Test Track
TES_4006 311* 01MAR07A 05JAN08A TES - LS-4 OCS Construction Wash/Central
TES_4004 134* 01SEP07A 12JAN08A TES - LS-4 OCS Construction 25th to 44th St
LS-5 TES_5018 712* 03APR06A 14MAR08A TES - LS-5 - TPSS# 12
TES_5020 663* 22MAY06A 14MAR08A TES - LS-5 - TPSS# 13
TES_5000 628* 26JUN06A 14MAR08A TES - LS-5 - TPSS# 10
TES_5006 613* 11JUL06A 14MAR08A TES - LS-5 - TPSS# 11
TES_5002 245* 01SEP07A 02MAY08A Page 80 TES - LS-5 OCS Construction Ash to Rural
TES_5022 273* 01OCT07A 20JUN08A TES - LS-5 - TPSS# 14
TES_5010 132* 01NOV07A 11MAR08A TES - LS-5 OCS Const Rural to McClintock
TES_5012 132* 01NOV07A 11MAR08A TES - LS-5 OCS Const McClintock to 101
TES_5014 132* 01NOV07A 11MAR08A TES - LS-5 OCS Const 101 to Dobson
TES_5016 191* 01NOV07A 09MAY08A TES - LS-5 OCS Const Dobson to EOL
Operations & Maintenance Center TES_MSF004 471* 21MAR06A 27APR07A TES - MSF OCS Installation
TES_MSF01 331* 12OCT06A 07SEP07A TES - M&SF Shop TPSS16
TES_MSF02 100* 24OCT06A 05APR07A TES - 56th Street TPSS# 9
TES_MSF003 333 02NOV06A 01MAR07A TES - MSF TPSS# 15
Tempe Town Lake TES_TTL001 334* 01NOV06A 25SEP07A TES - Tempe Town Lake Perm Power TPSS# 10
Sheet 8 of 9 Activity Duration Start Finish 2004 2005 2006 2007 2008 2009 S O N D J F M A M J J A S O N D J F M A M J J A S O N D J F M A M J J A S O N D J F M A M J J A S O N D J F M A M JJUL ID Rail Activation Plan Testing & Startup
TURNOVER_2 0 30MAY08A Turnover Area 1 to VMR Operations
OPTTR2_2 175* 09JUN08A 30NOV08A Pre-Final Operators Training (6 Mi.- 4 Months)
INTTESTA_2 182* 09JUN08A 07DEC08A Agency Integ.Tests Area A
INTTESTB_2 165* 26JUN08A 07DEC08A Agency Integ.Tests Area B
OPTTR5_2 60 27JUN08A 03NOV08A Preliminary OCC Controllers Training
TURNOVER_3 0 30SEP08A Turnover Area 2 to VMR Operations
OPTTR3_2 0 27OCT08A Start Final Operators Training (Entire Line)
TURNOVER_4 0 27OCT08A Turnover Area 3 to VMR Operations Page 81 TURNOVER_5 0 31OCT08A T/O OCC/Comm. Entire Line to VMR Operations
INTTESTD_2 15 01DEC08A 15DEC08A Integ.Tests Entire Line - Dynamic Signal & Comm
OPTTR4_2 15 01DEC08A 15DEC08A Final Operators Training(Entire Line - 2 Months)
INTTESTC_2 20 01DEC08A 20DEC08A Agency Integ.Tests Area C
OPTTR6_2 26 01DEC08A 26DEC08A Complete OCC Controllers Training
PREREV_2 19 08DEC08A 26DEC08A Pre-Revenue Operation
INTTESTC_C 0 20DEC08A Complete Integrated Testing
SFTYCERT_2 0 20DEC08A Complete Safety Certification Process
PREREVC_2 0 27DEC08A Revenue Service Date (ROD)
Sheet 9 of 9
DECEMBER 2008 FINAL PROGRESS REPORT
Acronyms
AASHTO American Association of State Highway and Transportation Officials AC Alternating Current ACI American Concrete Institute ADA Americans with Disabilities Act ADOT Arizona Department of Transportation AISC American Institute of Steel Construction AISI American Iron and Steel Institute APM Automatic People Mover APPROX Approximately APS Arizona Public Service AREMA American Railway Engineering and Maintenance-of-Way Association ASTM American Society for Testing and Materials ASU Arizona State University ATS Automatic Train Stop AT&T American Telephone and Telegraph Company AWG American Wire Gauge AWS American Welding Society BTU British Thermal Unit CAC Construction Administration Consultant CALCS Calculations CCTV Closed Circuit Television CFM Cubic Feet Per Minute CFS Cubic Feet Per Second CMU Concrete Masonry Unit CNPA Concurrent Non-Project Activity COE US Corp of Engineers COM City of Mesa COMM Communications COP City of Phoenix COT City of Tempe CPU Central Processing Unit CRSI Concrete Reinforcing Steel Institute CRT Cathode Ray Tube CTS Carrier Transmission System CWR Continuous Welded Rail CY Cubic Yard DBE Disadvantaged Business Enterprise
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DC Direct Current DSD Development Services Department DWG Drawing(s) EPA Environmental Protection Agency EST Estimate, Estimated FAA Federal Aviation Administration FAI First Article Inspection FHWA Federal Highway Administration FPS Feet Per Second FTA Federal Transit Administration GEC General Engineering Consultant HVAC Heating, Ventilating, Air Conditioning ICBO International Conference of Building Officials IEEE Institute of Electrical and Electronic Engineers IFB Invitation For Bid IPI In Process Inspection LAN Local Area Network LF Linear Feet LRT Light Rail Transit LRV Light Rail Vehicle LS Line Section MAG Maricopa Association of Governments MEC Mass Electric Company MISC Miscellaneous MOE Maintenance of Equipment MOW Maintenance of Way MPH Miles Per Hour OMC Maintenance and Storage Facility MUTCD Manual on Uniform Traffic Control Devices NEC National Electrical Code NEMA National Electrical Manufacturers Association NESC National Electrical Safety Code NFPA National Fire Protection Association NRHP National Register of Historic Places OCC Operations Control Center OCS Overhead Contact System O&M Operations And Maintenance OMC Operations and Maintenance Center
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OPS Operations PA Public Address PAN Pantograph PBAX Telephone Private Exchange And Controls PCI Prestressed Concrete Institute PSI Pre Shipment Inspection PED Pedestrian PMC Program Management Consultant PNR Park-and-Ride PSF Pounds Per Square Foot PSI Pounds Per Square Inch PTZ Pan Tilt Zoom QA Quality Assurance QC Quality Control RE Resident Engineer RFI Request For Information RI Receiving Inspection RPM Revolutions Per Minute ROW Right-of-Way RTU Remote Terminal Unit S&C Signals and Communications SCADA Supervisory Control and Data Acquisition SDI Steel Deck Institute SJI Steel Joist Institute SONET Synchronous Optical Network SPEC Specification SRP Salt River Project SSPC Structural Steel Painting Council SSW Sundt/Stacy and Witbeck SSWJV Sundt/Stacy and Witbeck Joint Venture SWG Southwest Gas Corporation TBD To Be Determined TCE Temporary Construction Easement TES Traction Electrification System TTLB Tempe Town Lake Bridge TPSS Traction Power Substation TTY Text Teletype ADA Device TVM Ticket Vending Machine
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TWC Train to Wayside Communications UBC Uniform Building Code UL Underwriters Laboratories Incorporated UPRR Union Pacific Railroad UPS Uninterruptible Power System VCR Video Cassette Recorder VETAG Vehicle Tagging System VMB Variable Message Board VMR Valley Metro Rail VMS Vehicle Management System WAN Wide Area Network
Page 85 AGENDA ITEM 5A
Geographic Information System Services
AGENDA ITEM 5A
To: Chairman Simplot and Members of the METRO Board of Directors
Through: Richard J. Simonetta, Chief Executive Officer
From: Wulf Grote, Director of Project Development
Date: February 11, 2009
Re: Geographic Information System Services – Contract No. LRT-08-102-GIS
PURPOSE This memorandum requests that the METRO Board (Board) authorize the extension of the contract for Geographic Information System Services LRT-08-102-GIS for Task Order 002.
BACKGROUND AND DISCUSSION A Geographic Information System (GIS) is a computer software package that links geographic information (i.e., where things are) with descriptive information (i.e., what things are like). It establishes a framework for collaboration and communication by providing a common frame of reference based on locations, which allows users within an agency to share information based on this attribute.
METRO initiated Phase I of GIS implementation in January 2007 with a Notice to Proceed (NTP) for Task Order 001 to Jacobs Carter Burgess to provide GIS services. Jacobs Carter Burgess was selected as the highest ranked best value proposer for on-call Geographic Information Services. The initial task order included services to administer the GIS database, initiate data sharing agreements with other agencies in the region, provide technical support to GIS users, provide training to potential GIS users and assist in overall agency GIS implementation.
Over the past year, the GIS consultant team has worked closely with GIS users of Project Development, Design & Constriction, Operations & Maintenance and Public Involvement Divisions. The users were provided with necessary hardware and software and also trained to use the GIS software. GIS data was collected by the consultant and stored in a centralized repository which was shared with METRO staff. Centralized data was continuously maintained by the GIS consultant, which helped in keeping data updated and accessible to everyone at METRO. Having the same data available to everyone has reduced instances of repetition and fostered better coordination between divisions.
METRO Board of Directors Memo February 11, 2009 Page 2
Users from Design and Construction Division, for example, believe that centralizing all the information into one database increased efficiency by eliminating time spent on searching for data. Users have fruitfully applied GIS solutions to the Blue Staking process and are already realizing the benefits of the software which includes significant time savings in responding to blue stake ticket requests. Some users believe that the processing times have been cut down to 1/3rd of what it used to be. Project Development team members use GIS to analyze traffic patterns, study environmental impacts, identify engineering issues and produce maps. The Public Involvement team has the capacity to create and maintain stakeholder databases.
Staff from Project Development, Design & Construction, and Public Involvement Divisions have had one-on-one interaction with the GIS consultant to create customized GIS solutions for their Divisions.
As a result, the Public Involvement (PI) Division further intends to implement a stakeholder management system. This management system will provide an updated inventory of stakeholder contact information and will utilize the functionalities of the GIS system set up by the consultant during the current task order.
Staff proposes to execute Task Order 002 of the contract to continue implementation of GIS. This task order will be for an 18-month period and will include continuation of GIS Administrative Services, data management, software troubleshooting, and providing training to METRO staff. The task order will also include developing a Public Involvement Stakeholder Management system. The proposed stakeholder management application will:
• Store stakeholder contact information and delineate if entries are tenant, property owner, or business owner for each parcel where a relationship exists
• Store address groups for stakeholders (such as neighborhoods or homeowners associations)
• Store stakeholder cases (communication, mailings, questions, issues, and incidents) for follow-up
• Enter case notes (communication history) including how communication was initiated (phone call, email, in person, letter), when a case was initiated (date and time), where a case was initiated (public meeting)
• Assign GIS location data to a case; construction project, line section, phase, parcel identifies, LRT number
• Enter notes in bulk for selected stakeholders (mass emails, mailings, attended public meeting)
• Search for stakeholders and cases based on any stakeholder or case attribute
METRO Board of Directors Memo February 11, 2009 Page 3
• Export selected stakeholder information (contact, case notes) to Excel and print mailing labels
• Produce weekly, monthly, and quarterly summary reports of follow-up actions by line section and phase
• Allow role base secure access to the application for PI coordinators in the field and other METRO staff
The contract amount exceeds the Chief Executive Officer’s cumulative authority; therefore recommendation is requested of the RMC and approval by the METRO Board.
FISCAL IMPACT Budget for Task Order 002 of the contract is $174,817.11 for GIS Administrator services and training and $42,420.50 for the development of the Public Involvement Stakeholder Management System for a total of $217,237.61. Funds are available from the Regional Area Road Fund with the initial portion included in the approved METRO fiscal year (FY) 2009 Operating and Capital Budget. Upon completion of task order 001, $47,078.34 is remaining in the approved FY 2009 budget and will be applied towards this task order 002. The remainder will be included in the METRO FY 2010 Operating and Capital Budget.
RAIL MANAGEMENT COMMITTEE CONSIDERATION At its February 4, 2009 Rail Management Committee (RMC) meeting, the RMC recommended that the METRO Board authorize the extension of the On-Call GIS Services Contract to include continuation of GIS Administrator Services and the development of a Public Involvement Stakeholder Management System.
RECOMMENDATION This memorandum requests that the Board to authorize extension of the On-Call GIS Services Contract LRT-08-102-GIS for Task Order 002 to include continuation of GIS Administrator Services and the development of a Public Involvement Stakeholder Management System.
AGENDA ITEM 5B
Northwest Extension – Engineering Services Contract Amendment
AGENDA ITEM 5B
To: Chairman Simplot and Members of the METRO Board of Directors Through: Richard J. Simonetta, Chief Executive Officer
From: Brian Buchanan, Director of Design and Construction
Date: February 11, 2009 Re: Northwest Extension – Engineering Services Contract Amendment
PURPOSE The purpose of this item is to request that the METRO Board (Board) authorize budget contingency adjustments to the AECOM Transportation (DMJM Harris, Inc.) contract contingency from $750,000 to $944,738.27. This increase in the contract is for additional engineering services for the Northwest Extension Engineering Services.
BACKGROUND AND DISCUSSION The METRO initial 20-mile light rail line construction was completed in the Phoenix metropolitan area. Additional future projects are included within the Regional Transportation Plan (RTP) that extends the high capacity/light rail transit system to 57 miles by 2026. The Northwest Extension is included in the adopted RTP and is scheduled for completion in 2012.
On July 3, 2007, the METRO Board authorized the Chief Executive Officer (CEO) to execute a contract with DMJM+Harris, Inc. with a not to exceed contract amount of $14,936,761 with a $750,000 contingency in the event of unanticipated changes in the contact scope.
The Contract LRT-07-074-PENW was executed on July 6, 2007.
Changes Mod 4 to the design scope is as follows: • Royal Palm Mitigation o Prepare frontage road and cul-de-sac options between Townley and Seldon Way o Re-align and fully signalize Lawrence Lane and Alice Avenue o Prepare design concepts for this area o Provide screen wall and enhanced landscaping
METRO Board of Directors Memo February 11, 2009 Page 2
• Provide embedded track work using 115RE rail in lieu of Ri-53N Girder Rail for operating environments outside of embedded special track work o Track work and Track Slab design and details o Preparing Advanced Material Procumbent Package • TPSS and Signal buildings – Three TPSS buildings and 3 Signal building (including the Signal building at the Dunlap Station) will be pre-fabricated with the following design criteria: CMU block screen wall surrounding the pre-fab building which is aesthetically similar to the existing buildings along 20-mile METRO Initial Segment, rear and/or side entry with lockable gates, coordinate with utilities, coordinate with Development Services Department to satisfy permitting requirements. • Revising the track alignment and design in conjunction with relocating the Dunlap Station 10 feet to the south and changes associated with the roadway geometric changes because of the shift. Eliminate the South platform at the Dunlap station. • Provide for double left-turn lane for southbound traffic on 19th Avenue to eastbound Dunlap Avenue, including traffic signal modifications. • Potholing to be performed per Maricopa Association of Governments (MAG) Standard Section 728 – Controlled Low Strength Material. • Deletion of the Transit Center at 19th and Dunlap Avenues. Providing bus pads southbound 19th Avenue and eastbound Dunlap Avenue West of the Dunlap station. • Geotechnical Report went from a single-phase report to a Three (3) phase report, due to the uncertainty of the TPPS and Signal Building locations.
Design service Contract $ 14,936,761.00 CM 001 ($ 13,633.73) CM002 $ 47,497.00 CM003 $ 38,880.00 CM004 $ 871,995.00
Total Changes $ 944,738.27
Total Contract $ 15,881,499.27
FISCAL IMPACT This procurement is funded by City of Phoenix Transit 2000 funds and is part of the estimated $272.6 million Northwest Phase I Extension.
METRO Board of Directors Memo February 11, 2009 Page 3
RAIL MANAGEMENT COMMITTEE CONSIDERATION At its February 4, 2009 Rail Management Committee (RMC) meeting, the RMC recommended that the METRO Board authorize the CEO to increase the Northwest Extension Engineering Services contract contingency to $944,738.27.
RECOMMENDATION Staff requests that the Board authorize the CEO to increase the Northwest Extension Engineering Services contract contingency to $944,738.27.
AGENDA ITEM 5C
Fiscal Year 2010 Federal Appropriations Request
AGENDA ITEM 5C
To: Chairman Simplot and Members of the METRO Board of Directors
Through: Richard J. Simonetta, Chief Executive Officer
From: John Farry, Director of Community and Government Relations
Date: February 11, 2009
Re: Fiscal Year (FY) 2010 Federal Appropriations Request
PURPOSE Staff is providing a listing of METRO projects to be forwarded to the Arizona Congressional delegation for inclusion in the FY 2010 Federal appropriations legislation. The list of projects will be combined with the Valley Metro/RPTA appropriations request.
BACKGROUND/DISCUSSION Each fiscal year, staff develops an appropriation request for the Arizona Congressional delegation related to the METRO system. For FY 2010, staff will be submitting a request that is summarized in the following table and explained below.
FY 2010 Federal Appropriations Request Funding Type Amount METRO 20-mile Project Section 5309 $90 million Central Mesa Preliminary Engineering Section 5309 $8.5 million Tempe South Preliminary Engineering Section 5309 $6.4 million I-10 Preliminary Engineering Section 5309 34.55 million I-10 Alternative Analysis/Draft Section 5339 3.76 million Environmental Impact Study
Consistent with the Full Funding Grant Agreement (FFGA) for the METRO 20-mile project signed in January 2005, staff will request that the delegation support $90 million for FY 2010. This amount should be consistent with the President’s FY 2010 budget submitted to Congress in February or March.
Federally funded projects require that Alternative Analysis (AA) be completed prior to beginning of Preliminary Engineering (PE). Federal funding for AA studies for the Central Mesa and Tempe South projects will be completed in 2009, which will result in a request to
METRO Board of Directors Memo February 11, 2009 Page 2
the Federal Transit Administration (FTA) to move the projects into Preliminary Engineering (PE). Section 5309 funding is being sought for PE.
The estimated costs associated with PE for these projects in FY 2010 are: • Central Mesa – $17 million • Tempe South - $12.8 million • I-10 West -- $69.1 million
In previous years, the FTA has funded approximately 50 percent of the costs associated with New Starts rail projects. The federal funding amounts reflected in the table on the previous page reflect a 50 percent federal share.
Additionally, the City of Phoenix has advanced the AA and environmental documentation on the I-10 West corridor to coordinate with Arizona Department of Transportation’s (ADOT’s) design concept study for lane additions on I-10. The AA is scheduled for completion in 2009, and the Draft Environmental Impact Study (DEIS) process and PE will begin. The DEIS is an eligible Section 5339 expense, and as the maximum federal share is 80 percent for this program, funding will be sought under that program in FY 2010. As it is expected that PE will begin, $34.55 million will be requested from the FY 5309 program in FY 2010.
FY 2009 Appropriations Process. The FY 2009 transportation appropriations bill is still pending in Congress. Federal transportation formula funding is continuing for FY 2009 through a “Continuing Resolution” that expires in March 2010. Specific amounts requested in the legislation are not funded until final passage of the legislation. The status of the FY 2009 requests will not be known until the legislation is enacted in early this year when the new Congress and Presidential Administration take office. Should the requests not be fully funded in the FY 2009 legislation, the FY 2010 request would be amended to address the unfunded requests. The pending requests for FY 2009 are:
FY 2009 Federal Appropriations Request Funding Type Amount METRO 20-mile Project Section 5309 $90 million Mesa Extension AA/DEIS Section 5339 $3.88 million Tempe Extension AA/DEIS Section 5339 $3.72 million I-10 West Corridor AA/DEIS Section 5339 $0.8 million Glendale Corridor AA/DEIS Section 5339 $4.64 million
FISCAL IMPACT The current cash flows for the METRO 20-mile project include $90 million of Section 5309 funding for 2010. Federal funding for the design and construction of light rail that is included in the METRO Light Rail/High Capacity Transit Life Cycle Program assumes approximately 50 percent federal funding over the life of the program.
METRO Board of Directors Memo February 11, 2009 Page 3
RAIL MANAGEMENT COMMITTEE CONSIDERATION At its February 4, 2009 Rail Management Committee (RMC) meeting, METRO staff provided a listing of METRO projects to be forwarded to the Arizona Congressional delegation for inclusion in the FY 2010 Federal appropriations legislation
RECOMMENDATION This item is for information only. No action is requested. AGENDA ITEM 5D
Reauthorization of the SAFETEA-LU
AGENDA ITEM 5D
To: Chairman Simplot and Members of the METRO Board of Directors
Through: Richard J. Simonetta, Chief Executive Officer
From: John Farry, Director of Community and Government Relations
Date: February 11, 2009
Re: Reauthorization of the Safe, Accountable, Flexible, Efficient, Transportation Equity Act – A Legacy for Users (SAFETEA-LU)
PURPOSE Staff is providing information to the METRO Board (Board) on the METRO policy and project requests for the Reauthorization of the Safe, Accountable, Flexible, Efficient, Transportation Equity Act – A Legacy for Users (SAFETEA-LU).
BACKGROUND/DISCUSSION SAFETEA-LU expires on September 30, 2009. It is anticipated that Congress will begin the process of the reauthorization of this legislation over the coming Congressional session. METRO staff, in collaboration with member city staff, Valley Metro/RPTA staff, and Federal legislative counsel has created the attached “Federal Transit Authorization Policy” that outlines the important policy issues that should be addressed as part of the reauthorization process. The issues address all regional transit policy issues including bus and rail. This policy document will be communicated to the Arizona Congressional delegation to inform them of the issues of importance.
Additionally, it is anticipated that the reauthorization of SAFETEA-LU will include authorizations for specific projects throughout the country. This authorization will allow projects to receive federal funding of the life of the reauthorization, usually a six-year period. For instance, SAFETEA-LU included an authorization for the Central Phoenix/East Valley 20-mile light rail project as well as extensions to that project that were included in the Regional Transportation Plan as approved by voters through Proposition 400.
At the appropriate time and in the format suggested by Congress, METRO staff will again request that light rail projects that are part of the remaining 37-mile system in the Regional Transportation Plan be authorized to receive funding during the reauthorization period.
METRO Board of Directors Memo February 11, 2009 Page 2
FISCAL IMPACT Federal funding for the design and construction of light rail that is included in the METRO Light Rail/High Capacity Transit Life Cycle Program assumes approximately 50 percent federal funding over the life of the program. The authorization to receive federal funding in the reauthorization of SAFETEA-LU will allow federal funding to flow as projects advance in the development process.
RAIL MANAGEMENT COMMITTEE CONSIDERATION At its February 4, 2009 Rail Management Committee (RMC) meeting, METRO staff presented information regarding METRO policy and project requests for the SAFETEA-LU.
RECOMMENDATION This item is presented as information only. No action is requested.
AGENDA ITEM 5E
METRO Customer Policies
AGENDA ITEM 5E
To: Chairman Simplot and Members of the METRO Board of Directors Through: Richard J. Simonetta, Chief Executive Officer
From: Lawrence M. Engleman, Director – Safety, Security and QA
Date: February 11, 2009 Re: METRO Customer Policies
PURPOSE The purpose of this item is to inform the METRO Board (Board) of proposed policies that would apply to the METRO light rail system and its passengers. These policies are meant to supplement the ordinances that have been enacted by the Cities, as is done in the bus system. Attached you will find a copy of the METRO policies.
BACKGROUND/DISCUSSION Prior to the opening of the METRO light rail system, the Cities enacted ordinances covering fare inspection, conduct, and use restrictions. These ordinances have the force of law and a violator can receive a citation with a fine for violation of the ordinances. The ordinances apply to all transit service in the region. However, METRO is often asked about conduct that is not covered in the ordinances. To help ensure a safe and orderly experience for METRO passengers, a series of policies has been developed. Many of these policies mirror the policies adopted for use by bus systems in the region.
CATEGORIES OF POLICIES ARE:
A) EATING AND DRINKING F) PARKING B) BICYCLES G) STROLLERS C) FARE ENFORCEMENT H) LOST AND FOUND D) UNACCOMPANIED CHILDREN I) GRAFFITI E) MOBILITY DEVICES J) FIREARMS
In December of 2008 staff provided information to the METRO Board on the ordinances passed by member cities over the months preceding the opening of light rail. A comparison of the three enacted Ordinances reveals some minor textual and formatting differences, but no matters of substance. For contextual purposes those ordinances are listed below.
Rail Management Committee Memo February 4, 2009 Page 2
SPECIFIED UNLAWFUL ACTIVITIES
A) FARE PAYMENT AND ENFORCEMENT The ordinances require passengers to provide proof of fare payment when requested and to conform to any lawful regulation of the ordinance. Passengers who do not have or fail to provide proof of payment may be removed from the vehicle by the fare inspector and given a citation.
B) PROHIBITED CONDUCT ON TRANSIT VEHICLES, FACILITIES & PROPERTIES The three ordinances prohibit certain public behavior while riding a transit vehicle, including, but not limited to: carrying or consuming an alcoholic beverage; carrying flammable, explosive or hazardous substances; walking between coupled, light-rail vehicles; throwing objects from a train; placing objects on the guideway; playing loud music; placing one’s feet on seats; smoking or using tobacco products; defacing transit property in any manner. Pets must be carried in secured cages or carrying cases.
C) USE RESTRICTIONS The ordinances deny ridership privileges to fare evaders and those persons posing a serious risk to the public or to the METRO fare inspectors.
PENALTIES The ordinances make the violation of the ordinance a civil offense where the violator is subject to a sanction of not less than $50 but not more than $500 (plus surcharges, costs and fees as set by law).
FISCAL IMPACT There is no fiscal impact to METRO by virtue of the approval of the Policies.
RAIL MANAGEMENT COMMITTEE CONSIDERATION At its February 4, 2009 Rail Management Committee (RMC) meeting, METRO staff presented information regarding METRO customer policies.
RECOMMENDATION This item is for information only. No action is requested.
AGENDA ITEM 6 METRO Board Resolution Valley Metro Rail Board of Directors Resolution
Recently, questions have arisen regarding the transporting of inmates and/or prisoners to a jail on METRO light rail routes.
WHEREAS:
It is the goal of METRO to provide a safe, secure, and reliable journey for its passengers.
Any situation that creates concern for passengers and discourages light rail ridership is of great concern to METRO.
Passengers that use light rail for purposes that include traveling to and from work, to schools along the alignment, and to special events have expressed concern for their personal and family safety related to this activity; and
Public transportation systems, including METRO light rail, are not designed as a controlled environment. Transporting inmates by this method is not a common practice nationally.
Inmates and/or prisoners being transported by light rail are an escape risk. An attempted escape could put METRO passengers at risk. Persons wishing to abet an escape could raise the risk of escape and potential violence.
NOW THEREFORE:
Be it resolved that Valley Metro Rail and its Board of Directors prohibit the transporting of inmates and/or prisoners by way of METRO light rail.
PASSED AND ADOPTED BY THE VALLEY METRO RAIL BOARD OF DIRECTORS THIS 18TH DAY OF FEBRUARY 2009.
______Vice Mayor Tom Simplot Chairman
AGENDA ITEM 7 Mid-Year Budget Adjustment
AGENDA ITEM 7
To: Chairman Simplot and Members of the METRO Board of Directors
Through: Richard J. Simonetta, Chief Executive Officer
From: John P. McCormack, Director of Finance and Administration
Date: February 11, 2009
Re: Valley Metro Rail (METRO) Fiscal Year 2009 Mid-Year Budget Adjustment
PURPOSE This memo requests that the METRO Board (Board) authorize updates to the Valley Metro Rail (METRO) Operating and Capital Budget for Fiscal Year (FY) 2009.
BACKGROUND/DISCUSSION The prior fiscal year actual expenditures of $377.6 million under-ran the Budget by $69.8 million. The principal components of these spending shortfalls are summarized as follows:
The impact of the prior year under-run is a roll-forward of capital project costs to the current fiscal year. In particular, this causes the 20-mile METRO Initial Segment costs to increase versus the adopted annual budget. For the FY 2009 budget, the Mid-Year Budget changes are noted as follows:
METRO Board of Directors Memo February 11, 2009 Page 2
20-Mile METRO Initial Segment:
Expenditures The $1.4 billion 20-mile METRO Initial Segment funded under the Full Funding Grant Agreement (FFGA) will open in December 2008 within budget. The proposed Mid-Year Budget increase of $29.2 million is primarily caused by the carry forward of expenditure under-runs from FY 2008.
The following table summarizes the changes to the Expenditures budget:
Revenues Funding requirements for the fiscal year are up from $122.4 million to $151.6 million:
(Negative values indicate net repayment)
Federal Revenues are unchanged. Member City contributions are impacted by two factors:
1. FY 2008 funding under-runs have rolled forward causing increased funding requirements in fiscal year 2009 2. Public Transportation Fund (PTF) revenues are increasing due to changes in the Bond Funding amount.
For the 20-mile Segment, the PTF Sales Tax Revenue Bond Funds are to repay Member Cities for Regional costs. Reimbursements to the cities of Phoenix, Tempe, and Mesa for the 20-mile METRO Initial Segment Regional Assets fell behind schedule in FY 2008 and METRO Board of Directors Memo February 11, 2009 Page 3
FY 2009 due to declining regional sales tax receipts. The planned increase in bond funds will make up the amounts delayed and will ensure full payment to the cities within the scheduled payment period. A table depicting the changes to overall PTF revenue for FY 2009 is shown below:
Sales Tax Revenues are down by 10.3 million or 17.9% from the adopted budget. Planned Bond Revenue is up by nearly $60.0 million. The PTF Planned Reserve Balance is the amount of bond funds to be available at year-end to cover PTF funding commitments for the Northwest, Tempe, Mesa and Glendale Extensions which are to be paid out within the next fiscal year. Of the increased bond revenue in FY 2009, $39.7 million is to fund the 20-mile Regional Asset Reimbursements.
Non- Prior Rights Utility Relocation Budget For FY 2009, Non-Prior Rights Utility Relocations increased by $4.4 million. Relocation costs related to CP/EV increased due to delays in receipt and audit of utility company billings which were expected to be paid in FY 2008. Relocations related to Northwest Extension are not progressing as planned and will be incurred in FY 2010.
Funding for the Non-Prior Rights Utility Relocations is from the PTF.
20-Mile Initial Segment - CNPA For FY 2009, changes for the 20-mile Segment – CNPA Budget consist of closeout reconciliations and the addition of several new CNPAs. A complete list of CNPA projects with cost at completion Budget changes is shown on page 14 and 15. The new CNPA projects are denoted with a triple asterisk (***).
Northwest Extension (NWE) Phase I Budget Northwest Extension Project costs at completion remain as planned in five-year capital plan. Engineering and pre-construction administration costs are greater than planned. The Facilities, Real Estate, and Systems costs are not being incurred at anticipated levels. These costs will roll forward to FY 2010. METRO Board of Directors Memo February 11, 2009 Page 4
Changes to the NWE funding requirements are as follows:
Revenue Operations Budget The Adopted Revenue Operations Expenditure Budget of $15.8 million remains the same; however, contingency reserves are being drawn down to cover increases in certain line items. Changes are proposed as follows:
The cost of ADOT Safety Consultants is increasing $85,000 and the overall cost of liability insurance is increasing $168,000. These increases are offset by decreases in the Park & Ride Lots / Contingency ($100,000) and the Contingency Reserve ($153,000).
Cash Flow requirements for the fiscal year are impacted by two elements: 1. Prepaid insurance costs of $527,861 are necessitated by the annual policy premium charge that will begin amortization in January 2009. Six months of this policy will pertain to FY 2010. 2. Ticket Vending Machine (TVM) Cash Bank funding of $150,000 is required to create change for passenger fare purchases at the TVM’s. TVM Cash Banks are a prepaid asset that will essentially remain on the books of each Member for the duration of METRO. The resulting increased cash requirements for the cities are as follows:
City of Mesa $ 33,147 City of Phoenix 454,709 City of Tempe 190,005 $ 677,861 METRO Board of Directors Memo February 11, 2009 Page 5
Agency Operating Budget: Agency Operating costs are increasing $550,000 to cover Regional Office Center (ROC) costs: land option costs; survey and appraisal costs; professional services costs; programming and design costs. These costs were approved for payment in FY 2008 and will be paid in FY 2009. Agency Operating costs are funded by Member Cities based on their voting percentage.
Future Project Development Budget: For FY 2009, the principal proposed changes relate to delays in starting the Glendale Alternative Analysis (AA)/Environmental Impact Statement (EIS), a decrease of $1.1 million; lower than anticipated spending for the Tempe South and Central Mesa Corridors, decreases of $350,000 and $500,000, respectively; and, a $150,000 decrease in Planning Support Services. The following FY 2009 cost reductions are anticipated to be incurred in FY 2010:
The following funding sources impacted these decreased costs:
FISCAL IMPACT Refer to the attached reports on pages 6 through 15 for details of the estimated costs funded by each member city.
RAIL MANAGEMENT COMMITTEE CONSIDERATION At its February 4, 2009 Rail Management Committee (RMC) meeting, the RMC recommended that the METRO Board approve the updates to the METRO Fiscal Year 2009 Budget.
RECOMMENDATION Staff is requesting that the Board approve the updates to the METRO Fiscal Year 2009 Budget.
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Concurrent Non-Project Activities (CNPA) Budget: Part I - December 2008
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Concurrent Non-Project Activities (CNPA) Budget: Part II - December 2008
AGENDA ITEM 8 Regional Fare Policy
AGENDA ITEM 8
To: Chairman Simplot and Members of the METRO Board of Directors
From: Richard J. Simonetta, Chief Executive Officer
Date: February 11, 2009
Re: Regional Fare Policy
PURPOSE The purpose of this item is to provide information to the METRO Board (Board) related to the regional fare policy being considered by Valley Metro/ Regional Public Transportation Authority (Valley Metro/RPTA) Transit Management Committee and Board. Valley Metro/RPTA staff will present information related to the regional fare policy. (Please see attached information.)
BACKGROUND/DISCUSSION Due to significant increases in operating costs for the regional bus system and the significant reduction of tax revenue, Valley Metro bus service providers are evaluating service reductions and fare increases. Without the fare increase, Valley Metro bus service providers may be forced to implement significant service reductions. Although a fare increase will reduce the level of service reductions, it will not eliminate the need to reduce service.
Attached you will find a Valley Metro/RPTA memo and accompanying presentation with possible recommendations related to a fare policy change. The Valley Metro/RPTA Board will consider the fare policy at its meeting in February.
METRO fares are integrated with the regional fare policy and any changes to that policy will impact light rail fares.
RAIL MANAGEMENT COMMITTEE CONSIDERATION At its February 4, 2009 Rail Management Committee (RMC) meeting, METRO staff presented information regarding the regional fare policy.
RECOMMENDATION This item is for information only and no action is requested.
1 Regional Public Transportation Authority 302 N. First Avenue, Suite 700, Phoenix, Arizona 85003 602-262-7433, Fax 602-495-0411
Board of Directors Information Summary
Agenda Item #3
Date February 11, 2009
Subject Regional Fare Policy Program
Summary Sales taxes in Maricopa County subsidize operating expenses for Valley Metro public transit services. With the economic slowdown, much of the tax revenues used to subsidize transit service have declined. That has resulted in an operating deficit for Valley Metro services. This sales tax shortfall has prompted a proposal to restructure the fare policy to help alleviate the budget challenges.
Although the base Valley Metro fare is $1.25 for 1-ride on a local bus or light rail, fares paid by Valley Metro customers covers just 24 percent of the cost of a ride. The other 76 percent is subsidized by tax revenues. The base fare for local bus service has remained $1.25 since 1994 and in 2007 the 1 day pass price was reduced from $3.60 to $2.50.
Valley Metro is required to maintain fare revenues at a 25% target and the portion paid by riders does not currently meet the target. Over time the forecasted share paid by riders will continue to decline. In the next few years as the cost of providing transit increases the portion that riders currently pay will be less. If the current fares remain in place the forecasted fare revenue by the year 2012 will drop to about 22%.
1 We have been fortunate that sales tax revenues have supported most of the cost to use transit however the decline has reduced funds available to continue to operate the service at its current level. Without the restructuring of the fare policy, Valley Metro or its members may be forced to continue to cut service to help offset the budget shortfall.
In addition to the fare policy restructuring, the new light rail service presents opportunities to consider fare policies to attract additional riders to both bus and rail while providing benefits for Valley Metro and METRO light rail operations. Valley Metro RPTA’s purpose in undertaking this study was to evaluate and recommend fare policies (including pricing) to streamline transit use by developing: A policy for large volume users (e.g., universities/colleges/technical schools, employers, and conventions) A program for major sports/cultural events along the rail line A policy that will meet the Board approved 25% farebox revenue recovery target
Booz Allen Hamilton, a third party consultant, has been contracted to work with Valley Metro to identify and recommend fare policies that achieve these objectives. The Booz Allen proposed scope of work, staffing, schedule and budget was presented to the Valley Metro Operations and Capital Committee (VMOCC) for informational purposes on September 16, 2008.
RPTA worked with the Valley Metro Fare Policy Committee to discuss proposed fare changes and to obtain their input on the alternatives to be modeled. This meeting took place on October 14. Based on the committee input, the recommended fare policies and pricing strategies were presented to the VMOCC and Finance Oversight Advisory Committee (FOAC) for consideration. The FOAC recommended moving forward the Fare Policy Program proposal to the Transit Management Committee (TMC) with several modifications.
The TMC and Board reviewed the revised program proposal and made additional modifications to reflect comments by several members. In November 2008, the Valley Metro Board approved taking the proposal through the public hearing process in January 2009. The public hearing process has taken place and the results are now available for Valley Metro TMC and the Valley Metro Board for review.
The following outlines the schedule and process to implement a fare change (if adopted) by July 2009 or earlier.
1. RPTA and City of Phoenix staff jointly develop proposed fare policy scenarios – early October 2. RPTA convenes the Regional Fare Policy Committee to discuss proposed alternatives – October 14, 2008 3. Booz Allen to run fare policy model scenarios based on input from the Regional Fare Policy Committee – October 15-20, 2008 4. Valley Metro Operations and Capital Committee (VMOCC) and FOAC considers recommended fare policy scenario – October 21, 2008 5. Valley Metro Transit Management Committee considers recommended fare policy scenario – November 5, 2008 6. Valley Metro Board considers the regional fare policy scenario and directs staff to conduct public meetings on the proposed fare policy – November 20, 2008 7. Public hearing process – January 2009 (The Federal Transit Administration requires 30-day advance public notice prior to convening the public hearings) 8. VMOCC is apprised of public hearing process input – January 27, 2009 2 9. Valley Metro Transit Management Committee considers public hearing input on proposed fare policy – February 4, 2009 10. Valley Metro Board of Directors considers approval of new fare policy – February 19, 2009 11. Fare Policy Committee – February 2009 reviews the fare policy recommendation based on action taken by the City of Phoenix Council
12. VMOCC for action on the recommended fare policy February 17, 2009
13. TMC for action on the recommended fare policy March 4, 2009
14. Board for action on the recommended fare policy March 19, 2009
15. Scheidt Bachman, a regional fare system vendor, re-programs the fare tariff – February thru May 2009 16. Conduct public information campaign and order new fare media if required 17. Implementation of new fare policy – July 2009 or earlier
The Regional Fare Policy Proposal The following proposed regional fare policy proposal was approved by the Valley Metro Board for public input.
Adjustments to the fare policy which impacts: - Local bus and light rail service - Express bus service - Rural route service - ADA paratransit (Dial-A-Ride) o City of Phoenix - Phoenix also provides paratransit service (Dial-a-Ride) to Avondale, Goodyear, Tolleson, and Litchfield Park. o East Valley including Chandler, Gilbert, Mesa, Scottsdale, Tempe, Paradise Valley, Guadalupe and parts of Maricopa County.
Key elements of the proposed fare policy include: Multiple base fare options, including: – Increasing the base fare by up to $0.50 in July 2009 – An increase to the base fare again in July 2010, by up to $0.50, but not to exceed $1.00 over two years Express fare premium increased from $0.50 to $1.00 Reduced fare discounts remain at 50% Passes priced at multiples of base fare: – 1-Day Pass at 3.0 x base fare – 3 and 7-Day Passes at 2.5 x base fare x number of days of validity (i.e., 3 or 7 day) – 31-Day Pass at 31-33 x base fare Adopt the recommended changes to the ADA paratransit fares for Phoenix and East Valley Dial- a-Ride programs Adopt the recommended changes to rural route fares
3 The following chart summarizes the proposed pricing scenarios based on the modified structure.
Fare Type Current $0.50 $0.75 $1.00
LOCAL
Cash $1.25 $1.75 $2.00 $2.25 1-Day On- Board $2.50 $5.00 $6.00 $6.75 1-Day Off- Board $2.50 $4.25 $5.25 $6.00
3-Day $7.50 $13.00 $16.00 $18.00
7-Day $17.50 $30.50 $37.00 $42.00
31-Day $45.00 $55.00 $63.00 $70.00
EXPRESS
Cash $1.75 $2.75 $3.00 $3.25 1-Day On- Board $3.50 $7.00 $8.00 $8.75 1-Day Off- Board $3.50 $6.25 $7.25 $8.00
31-Day $68.00 $85.00 $93.00 $100.00
REDUCED
Cash $0.60 $0.85 $1.00 $1.10 1-Day On- Board $1.25 $2.50 $3.00 $3.25 1-Day Off- Board $1.25 $2.00 $2.50 $2.75
3-Day $3.75 $6.50 $8.00 $9.00
7-Day $8.75 $15.25 $18.50 $21.00
31-Day $22.50 $27.00 $31.00 $35.00
SEMESTER PASS
Spring/Fall $160.00 $195.00 $222.00 $245.00 Reduced Spring/Fall $80.00 $97.50 $110.00 $122.50
Summer $105.00 $125.00 $145.00 $160.00 Reduced Summer $52.50 $62.50 $72.50 $80.00
The proposed fare policy scenarios include an “off bus purchase discount”. The reason the purpose for the discount is to encourage customers to purchase their passes at sales locations
4 throughout the Valley. When passes are purchased on a bus, it slows down the bus to a point where it adds to the operating costs of the service due to delays. 1-day passes purchased off the bus can be discounted up to $0.75.
The following proposed fare increase scenarios to the one-ride local bus and light rail fares were presented to the public:
Proposed Rural Route Fares The Valley Metro Fare Policy proposal includes changes to Rural Route fares. Two rural routes connect the cities of Ajo/Gila Bend and Wickenburg to the Phoenix metropolitan area.
Fares have remained the same since the inception of the routes while service has been added and costs have increased. The increased fares help to maintain the service. All of the proposed fare changes are in blue.
Proposed ADA Paratransit Fares (Dial-a-Ride) The proposed fare policy changes for ADA paratransit fares (Dial-a-Ride) include the city of Phoenix and the East Valley. The East Valley includes Chandler, Gilbert, Mesa, Scottsdale, Tempe, Paradise Valley, Guadalupe and parts of Maricopa County.
Phoenix provides ADA paratransit service (Dial-a-Ride) to the Southwest Valley. This includes Avondale, Goodyear, Tolleson, and Litchfield Park.
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Current Paratransit Current Fixed Route ADA Fare /Cash Proposed Fare Fare (DAR) Bus Fare Fare Policy Policy
East Valley $2.00 $1.25 1.6 x Local Fare 2.0 x Local
Phoenix $2.50 $1.25 2.0 x Local Fare 2.0 x Local
The proposed change to the ADA paratransit (Dial-a-Ride) fare is to maintain pricing at two times the local bus fare.
The city of Phoenix is also proposing changes to the Phoenix monthly ADA Dial-a-Ride pass which includes two options: • Option 1 is to increase to monthly pass to 20 times the 1-ride ADA paratransit fare. • Option 2 is to eliminate the monthly ADA paratransit pass.
Fare Increase Scenarios $0.50 $0.75 $1.00
One Way Local Bus and Rail Fare $1.75 $2.00 $2.25
ADA Fare (one way) - Scheduled trip (1) $3.50 $4.00 $4.50
Phoenix ADA Monthly Pass (2) $70.00 $80.00 $90.00
The monthly ADA Dial-a-Ride pass is only available to Phoenix residents. The Phoenix City Council will make the final decision on either adopting a fare change to twenty times the local fare for the monthly pass or eliminating it.
Proposed Phoenix Non ADA Paratransit Fares (Dial-a-Ride) The city of Phoenix is also proposing changes to their Non ADA paratransit fares (Dial-a-Ride). This includes adjusting the Non ADA fares based on the local bus and light rail cash fare.
Fare Increase Scenarios $0.50 $0.75 $1.00 One ride Local Bus and Rail Fare $1.75 $2.00 $2.25 Full fare - Same Day First Zone $4.00 $4.50 $5.00 Full fare - Same Day Each Additional Zone $2.00 $2.50 $3.00 Reduced – Same day First Zone $2.00 $2.25 $2.50 Reduced – Same day Each Additional Zone $1.00 $1.25 $1.25
Public Awareness and Involvement Public notices were provided via mail, on buses, Valleymetro.org, and in local newspaper advertisements and press releases have been made available to local media.
6 Most of the local media have been promoting the hearings and carrying the information on their web sites.
The public had the following options to comment on the fares. • Mail their comments to Valley Metro • Email their comment to [email protected] • Phone in comments to Customer Service • Fill out a survey and provide comments at ValleyMetro.org • 7 Public Hearings (Avondale, Glendale, Mesa, 3 in Phoenix, and Tempe) • 1 Webinar. The Webinar was recorded and made available on ValleyMetro.org with the opportunity to provide comment via an electronic survey • Business community via Transportation Coordinator Meetings and outreach by Valley Metro Business Services Representatives
The following is a summary of public awareness campaign conducted December 2008 through January 23, 2009. • 2.1 million people reached via Public Relations and Media: Covered 25 times by 9 media outlets • 1.2 million readers via 6 advertisements (AZ Republic, AZ Informant, La Prensa, La Voz) • 10,000 mailers delivered to libraries, transit centers and park-and-ride lots • 3,000 visitors to fare policy page on ValleyMetro.org • 2000+ calls to customer service • 1,300 mailers mailed to Maricopa Association of Governments public involvement database • 951 Transportation Coordinators - Employer outreach included meetings, newsletters, webinars, etc. • 900 buses – posted public notice posters • 235 comments emailed to [email protected] • 84 people attended public hearing held via webinar • 7 public hearings throughout the Valley (Avondale, Glendale, Mesa, Phoenix, Tempe)
Public Input Summary The following represents a summary of the public input from both individuals, groups, and organizations.
Public input from Groups and Organizations • Friends of Transit: Adopt lowest possible fare structure. • State of Arizona and Maricopa County: Adopt lowest possible fare structure to minimize impact to transit subsidies offered to employees. – Platinum Pass Program may be to expensive for both the employer and employees. • East Valley Chambers of Commerce Alliance: Against any fare increase. – Arizona's largest chamber of commerce with 7,500 members in Ahwatukee, Apache Junction, Chandler, Gilbert, Mesa, Queen Creek, Scottsdale and Tempe. • Tempe Chamber of Commerce: Against any fare increase. • Southwest Chamber of Commerce: Will support Valley Metro’s recommendation. • Other Organizations: Voiced concerns and impacts. – Tumbleweed Drop-in Center (youth), New Arid Club (homeless), ECAL Justice Center (Seniors), Lodestar Day Resource Center, Scottsdale Healthcare, Southwest Rail Corridor Coalition, East Valley National Foundation of Blind 7
Public input from individuals The following table includes input from comments at the 7 public hearings, Valley Metro customer service phone line, email, online public hearings, and employer related meetings.
Public Input Summary
Total of 323 respondents (survey, phone, email, etc.)
One of the important items to note is the general perception that the fareboxes on some of the buses do not work properly creating situations with people riding for free.
Public Input Conclusions Based upon the public input, the following conclusions are being considered in the development of a final regional recommendation. • Ideally no fare increase. However if a fare increase must occur a $0.50 increase garnered the most support. • A strategy to improve the fare collection process on the bus, smart cards and a retail outlet strategy must be considered as part of any recommendation. • The cost to use public transit was slightly more important to respondents than the level of service available. • With any increase, the public expects service to improve. Setting public expectations regarding service will be critical. • A significant increase may force discretionary riders to drive rather than use transit. • Employers are concerned about the impact to the Platinum Pass program. Consider a daily cap and a minimal increase to the monthly pass.
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Fiscal Impact The investment to conduct the study and recommendations to implement a policy for large volume users (e.g., universities/colleges/technical schools, employers, and conventions) and a ticketing program for major sports/cultural events along the rail line is $49,999. The costs are to be paid evenly by METRO and RPTA. The cost to model and recommend fare pricing changes is not to exceed $22,900. RPTA budgeted funds will be transferred from the remaining consultant funds for the financial system to Regional Marketing. This will be funded with Regional Area Road Funds (RARF).
Considerations Due to large increases in operating costs and the significant reduction of sales tax revenue which fund transit services, Valley Metro service providers are evaluating service reductions and fare increases. Without the fare increase, Valley Metro service providers may be forced to continue to implement service reductions. Although a fare increase will reduce the level of service reductions, it may not eliminate the need to reduce service.
Committee Action Process • VMOCC tabled the original proposal – June 25, 2008 • VMOCC informational presentation – September 16, 2008 • Fare Policy Committee review and input – October 14, 2008 • VMOCC: On October 21, 2008, the VMOCC motioned to recommend the fare policy change scenario and to forward the item to the TMC. The motion failed with a vote of 5 in favor and 7 against. • FOAC: On October 21, 2008, the FOAC motioned to recommend the fare policy change scenario and to forward the item to the TMC with changes. The motion was approved by a vote of 7 in favor and 6 against. The changes were: o Exclude recommendations for ASU, Special Events and Conventions o Increase 31-day pass to $50 for local and $76 for express • TMC: On November 5, 2008 the TMC motioned to recommend the fare policy change scenario and to forward the item to the Board with changes. The motion was approved by a vote of 7 in favor and 6 against. The changes were: o Implement the first phase adjustment July 2009 or earlier. Monitor conditions and implement the second phase if necessary. o ADA paratransit strategies remain within each jurisdiction. • Board: On November 20, 2008 the Board approved the recommended fare policy change scenario only for the purpose of authorizing the Executive Director to hold public hearings regarding the fare policy change. The public comments will be returned for Board consideration in advance of any approved fare change. • FOAC and VMOCC apprised of public input – January 27, 2009 • Fare Policy Committee reviews the public input – January 29, 2009 • Phoenix City Council for consideration – February 3, 2009. The council adopted a budget predicated on an increase up to $.050 on the local cash fare. • TMC for information – February 4, 2009. • Board for information – February 19, 2009 • Fare Policy Committee – February 2009 reviews the fare policy recommendation based on action taken by the City of Phoenix Council • VMOCC for action on the recommended fare policy February 24, 2009 • TMC for action on the recommended fare policy March 4, 2009 • Board for action on the recommended fare policy March 19, 2009 9
Committee Input and Next Steps The following summarizes the input received from the various committees. • Phoenix has adopted a budget predicated on the income from a $0.50 fare increase • Tempe does not require a fare increase • METRO light rail is concerned with the pricing of the 1-day pass and its impact to ridership which could jeopardize future federal funding • Several Valley Metro member cities would like to see a less expensive 1-day pass and multiple day passes (3, 7, 31) than the current proposal • All members agree an off-bus 1-day pass purchase discount will help improve bus “on-time” performance and recommend implementation of an “off-bus fare purchase discount” strategy
RPTA is working with all member cities to finalize a recommendation and implement any adopted changes by July 1, 2009. This includes the following:
February • Garner Valley Metro committee input to develop a recommendation • Public input review by the Valley Metro and METRO Boards • Fare Policy Committee to finalize regional recommendation • Consideration by the Operations and Capital Committee • March • Consideration by the Transit Management Committee • Consideration by the Valley Metro Board, with potential adoption of the new fare structure • March – June • Program and test new fare tariff – bus fareboxes, fare vending machines, etc. • July • If adopted, the new fare structure begins
Recommendation This item is for information. Staff will present a summary of the preliminary input from the public hearings.
Contact Person Mario Diaz Chief Marketing Officer 602-534-7391
Attachments Regional Fare Policy Program Update presentation
10 Regional Fare Policy Program Update x Valley Metro Board of Directors x
February 19, 2009 Public Awareness Campaign • December 2008 through January 23, 2009 • 2.1 million people reached via Public Relations and Media: Covered 25 times by 9 media outlets • 1.2 million readers via 6 advertisements (AZ Republic, AZ Informant, La Prensa, La Voz) • 10,000 mailers delivered to libraries, transit centers and park-and-ride lots • 3,000 visitors to fare policy page on ValleyMetro.org • 2000+ calls to customer service • 1,300 mailers mailed to Maricopa Association of Governments public involvement database • 951 Transportation Coordinators - Employer outreach included meetings, newsletters, webinars, etc. • 900 buses – posted public notice posters • 235 comments emailed to [email protected] • 84 people attended public hearing held via webinar • 7 public hearings throughout the Valley (Avondale, Glendale, Mesa, Phoenix, Tempe)
2 Proposed fare increase scenarios (Bus and Light Rail) $0.50 increase: $1.75 one-ride local fare - $5.00 all day pass May provide revenue to maintain current service or minimize service reductions
$0.75 increase: $2.00 one-ride local fare - $6.00 all day pass More likely to provide revenue to maintain current service
$1.00 increase: $2.25 one-ride local fare - $6.75 all day pass Most likely to provide revenue to maintain current service May provide revenue to restore recently eliminated service May provide revenue for future service enhancements
Local bus or light rail one ride fare is currently $1.25 and the all day pass is $2.50. Assumes economic conditions stablize and costs do not significantly increase.
3 Public comment summary*
Raising cost will lower ridership cheaper to drive 31% Don't increase fare - tough economy 25% Raising cost will be difficult for transit dependent 24% Fix fare boxes 10%
Look for other revenue sources 9% More accepting of fare increase if service improved 8% Support small increase/ keep to minimum/25 cents 8% Wait to see impact of light rail increase hurt lt 6% Oppose $1 increase/excessive 5% Focus on increasing ridership to keep costs down 4% Increase should be phased in gradually 3%
Fare was just increased in 2007 3%
Afraid state will stop fare subsidy 3%
Decrease service/do not increase fares 3%
Support fare increase (general) 2%
Make fare whole dollar amount/no change 2%
0% 5% 10% 15% 20% 25% 30% 35% * Survey included opportunity for open ended comments Total of 323 respondents (survey, phone, email, etc.) 4 Input from organizations
• Friends of Transit: Adopt lowest possible fare structure. • State of Arizona and Maricopa County: Adopt lowest possible fare structure to minimize impact to transit subsidies offered to employees.
– Platinum Pass Program may be to expensive for both the employer and employees. • East Valley Chambers of Commerce Alliance: Against any fare increase. – Arizona's largest chamber of commerce with 7,500 members in Ahwatukee, Apache Junction, Chandler, Gilbert, Mesa, Queen Creek, Scottsdale and Tempe. • Tempe Chamber of Commerce: Against any fare increase. • Southwest Chamber of Commerce: Will support Valley Metro’s recommendation. • Other Organizations: Voiced concerns and impacts.
– Tumbleweed Drop-in Center (youth), New Arid Club (homeless), ECAL Justice Center (Seniors), Lodestar Day Resource Center, Scottsdale Healthcare, Southwest Rail Corridor Coalition, East Valley National Foundation of Blind
5 Conclusions • Ideally no fare increase. However if a fare increase must occur a $0.50 increase garnered the most support. • A strategy to improve the fare collection process on the bus, smart cards and a retail outlet strategy must be considered as part of any recommendation. • The cost to use public transit was slightly more important to respondents than the level of service available. • With any increase, the public expects service to improve. Setting public expectations regarding service will be critical. • A significant increase may force discretionary riders to drive rather than use transit. • Employers are concerned about the impact to the Platinum Pass program. Consider a daily cap and a minimal increase to the monthly pass. Bus Rider Demographics - 75% of bus riders belong to households earning less than $35,000. - 50% are transit-dependent (do not own a vehicle). Source: Valley Metro Origins/Destinations Study, 12/07 6 Seven peers have increased fares since 2006, or plan increases in 2009 – two have done both
Fare Current Planned Fixed Route Fare in Change Cash Fare Agency Services Dec-06 since 2006 Fare Change/s DART (Dallas, TX) Bus, Light Rail $1.25 $0.25 $1.50 LACMTA (Los Angeles, CA) Bus, Light Rail $1.25 $1.25 Metro Transit (Minneapolis/St. Paul, MN) Bus, Light Rail $1.50 $0.75 $2.25 MTS (San Diego, CA) Bus, Light Rail $2.25 $2.25 RT (Sacramento, CA) Bus, Light Rail $1.75 $0.50 $2.00 $2.25* RTC (Las Vegas, NV) Bus $1.25 $1.75 $2.00 RTC (Reno, NV) Bus $2.00 $2.00 RTD (Denver, CO) Bus, Light Rail $1.25 $0.75 $1.75 $2.00* SCVTA (San Jose, CA) Bus, Light Rail $1.75 $1.75 Tri-Met (Portland, OR) Bus, Light Rail $1.70 $0.30 $2.00 UTA (Salt Lake City, UT) Bus, Light Rail $1.50 $0.75 $2.25 Valley Metro (Phoenix, AZ) Bus $1.25 $1.25 $1.75
* Implemented January 2009
7 Input received via committee process
• Phoenix adopted a budget predicated on the income from a $0.50 fare increase
• Tempe does not require a fare increase
• METRO light rail is concerned with the pricing of the 1-day pass and its impact to ridership which could jeopardize future federal funding
• Several Valley Metro member cities would like to see a less expensive 1-day pass and multiple day passes (3, 7, 31) than the current proposal
• All agree an off-board discount will help improve bus “on-time” performance and recommend implementation of an “off-bus fare purchase discount” strategy
8 Next steps
• February • Garner Valley Metro committee input to develop a recommendation • Public input review by the Valley Metro and METRO Boards • Fare Policy Committee to finalize regional recommendation • Consideration by the Operations and Capital Committee •March • Consideration by the Transit Management Committee • Consideration by the Valley Metro Board, with potential adoption of the new fare structure • March – June • Program and test new fare tariff – bus fareboxes, fare vending machines, etc. •July • If adopted, the new fare structure begins
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AGENDA ITEM 10 Issuance of Bonds to Fund Regional Assets
AGENDA ITEM 10
To: Chairman Simplot and Members of the METRO Board of Directors
Through: Richard J. Simonetta, Chief Executive Officer
From: John P. McCormack, Director of Finance and Administration
Date: February 11, 2009
Re: Issuance of Bonds to Fund Regional Assets
PURPOSE The purpose of this item is to request that the METRO Board (Board) authorize staff to work cooperatively with the RPTA to draft the Authorizing Resolution and Preliminary Official Statement for the Spring 2009 Bond Issue for the purpose of funding the Regional Asset Reimbursements due to METRO Member Cities.
BACKGROUND/DISCUSSION
Use of the Bond Proceeds is to reimburse the cities of Phoenix, Tempe, and Mesa for payments made to fund purchase of the Regional Assets for the Central Phoenix/East Valley (CP/EV) Light Rail Transit (LRT) Project. The regional assets include Light Rail Vehicles, Bridges, Operations and Maintenance Facility, Operations Control Center, and four Regional Park and Ride Parking Facilities. Reimbursements are for the net amount funded by each city after receipt of the federal funding provided by section 5309 New Starts money received under the Full Funding Grant Agreement (FFGA). Regional Asset Reimbursements to Phoenix, Tempe, and Mesa commenced in fiscal year (FY) 2007 and to date $73.1 million of the total $198.7 million total amount has been funded.
Funding the Bond Payments: The Regional Transportation Plan (RTP) dated November 2003 included expenditures for LRT Regional Costs for the MOS (First 20 mile Minimum Operating Segment). With the passage of Proposition 400 (Prop 400), these costs have become part of the Transit Life Cycle Program (TLCP) funded by the Public Transportation Fund (PTF).
The PTF collects 33.3% of the sales tax revenue from the Transportation Excise Tax, which flows from the State to the Regional Public Transportation Authority (RPTA). The “Rail" portion of the PTF revenues is 43.24% of the total transit funds received by RPTA. Based on Arizona Department of Transportation’s (ADOT’s) 2008 forecast of Transportation Excise Tax Revenues, the Rail portion of the tax will generate approximately $1.9 billion over the 20-year life of the tax (To date the tax has generated $153.5 million rail funds).
METRO Board of Directors Memo February 11, 2009 Page 2
Other Obligations against the Funding Source: In addition to the reimbursement of the CP/EV regional assets, the PTF rail funds were designated in the RTP to fund planned rail extensions to the 20-mile initial segment as well as system-wide improvements to the LRT system. With the passage of Prop 400, the state legislature added the reimbursement of utility relocation expenses to utility companies who otherwise would fund the relocations under their existing agreements. The reimbursement of these “Non-prior Rights” utilities creates an obligation that was not in the RTP.
A summary list of obligations to date against the funding source is as follows:
Why Bond Now?
From the table above, current obligations to be funded through FY 2011 are approximately $200.8 million, while sales tax revenues are projected to total $123.8 million ($77.0 million projected funding shortfall). Reimbursement to the cities of Phoenix, Tempe, and Mesa for the Regional Assets makes up $125.6 million of the funding requirement.
The need to borrow this year is to fulfill METRO’s funding obligation to reimburse the Member Cities within the planned five-year reimbursement schedule. For the five-year reimbursement period (FY 2007 thru FY 2011), estimated sales tax revenues are down $54.2 million versus ADOT's 2007 sales tax forecast. In order to complete the reimbursement on schedule, make payment on the remaining obligations and maintain sufficient reserve against further revenue shortfalls, the amount of bonding proposed is $85 million.
METRO Board of Directors Memo February 11, 2009 Page 3
Policies regarding Bond Issuance
Authorization Steps
Bonds to be issued on behalf of METRO by RPTA are approved in the following sequence:
1. RMC and METRO Board Briefing on Financing –
• Approval to draft Authorizing Resolution and Preliminary Official Statement
• Concurrent Briefing to RPTA Board
2. Financial Review by Member City Staff of bond financial plan –
• TLCP with planned debt service
3. RMC and METRO Board approval Authorizing Resolution
• Concurrent authorization of RPTA Finance Sub-Committee and Board
Bond Limits and Restrictions
PTF Bonds will be issued without recourse to METRO or RPTA Member Cities.
PTF Bonds are issued to fund capital costs, which are identified in the RTP and TLCP.
• PTF Bonds will not fund cost of rail operations
PTF Bond debt service will be planned with contingencies so that all existing commitments against the Rail PTF Revenue funding source have been met with a satisfactory reserve.
PTF Bonds will be issued with optional redemption prior to maturity enabling early payment of the debt.
Contingency Planning / Debt Service Coverage Formula
Debt Service commitments will be analyzed against potential reductions in Rail PTF Revenue
• 36-month Rail PTF revenue shortfalls of 10 percent below ADOT Forecast of Transportation Excise Tax Revenues
• Long-term revenue shortfalls of 5 percent below ADOT Forecast of Transportation Excise Tax Revenues (three years to end of debt term)
METRO Board of Directors Memo February 11, 2009 Page 4
Debt Service commitments will be analyzed against potential increases in cost of existing commitments
• Contracted and staff commitments 5 percent above TLCP Forecast
• Estimated commitments 15 percent above TLCP Forecast
FISCAL IMPACT The bond issuance is scheduled for the spring of 2009. A summary of the Bond issuance assumptions are as follows:
Bond Amount $ 85,000,000 Term: 16 Years Cost of issuance $ 455,000 Last Payment July 2024
Interest Cost $ 55,581,000 Average rate 6.1%
Financial Advisor: Kurt Freund, RBC Capital Markets
Bond Counsel: Robert Olson, Squires Sanders
Over the next nine years, the current obligations $261.3 million plus bond debt service $141.0 million will total approximately $402.3 million while PTF revenues would total approximately $432 million with no sales tax growth. The sales tax revenues will fully support the current obligations over this period, along with debt service payments to repay the bonds. The impact of the bond issue to the long-term TLCP is greater than planned finance costs. This impact, along with the decline in sales tax revenues, will be incorporated into the 2009 TLCP Update. The update will be delivered for RMC and Board acceptance prior to the final Board approval to authorize the Bond issuance.
RAIL MANAGEMENT COMMITTEE CONSIDERATION At its February 4, 2009 Rail Management Committee (RMC) meeting, the RMC recommended that the METRO Board authorize staff to work cooperatively with the RPTA to draft the Authorizing Resolution and Preliminary Official Statement for the Spring 2009 Bond Issue for the purpose of funding the Regional Asset Reimbursements due to METRO Member Cities.
RECOMMENDATION Staff is requesting that the Board authorize staff to work cooperatively with the RPTA to draft the Authorizing Resolution and Preliminary Official Statement for the Spring 2009 Bond Issue for the purpose of funding the Regional Asset Reimbursements due to METRO Member Cities.