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Important Information About 2015 Summer Program

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Important Information About 2015 Summer Program Updated on May 22, 2015 Important Information about 2015 Summer Program INSURANCE The Summer Program fees do NOT include insurance. You are required to purchase comprehensive overseas travel insurance on your own BEFORE departing your home country. Coverage should include a wide range, such as disease, hospitalization, repatriation, etc., and take effect from your flight to Japan and last until your return flight to your country of origin. Below is an example of basic overseas travel insurance coverage. Overseas Travel Insurance Package Example Insurable Amount Coverage Afforded JPY *Estimate in USD Injury Death 20,000,000 JPY 165,549 USD Injury Residual Disability 20,000,000 JPY 165,549 USD Injury Medical Expenses 20,000,000 JPY 165,549 USD Sickness Death 20,000,000 JPY 165,549 USD Sickness Medical Expenses 20,000,000 JPY 165,549 USD Emergency Reunion 20,000,000 JPY 165,549 USD Liability 100,000,000 JPY 827,746 USD Baggage 400,000 JPY 3,311 USD *USD=JPY 120.81 at TTS rate as of March 25, 2015. VISA Japanese visa requirements differ by nationality, purpose of visit, and length of intended period of stay. Please check the “67 Countries and Regions for Visa Exemptions” page at the Ministry of Foreign Affairs of Japan website, below, to confirm if you are required to obtain a visa. http://www.mofa.go.jp/j_info/visit/visa/short/novisa.html *If your country does NOT have a visa exemption agreement with Japan, or if you have any questions about visas, please contact the nearest Japanese Embassy or Consulate General in your country of residence. If your country does not have a visa exemption agreement with Japan, we encourage you to apply for the “Long-Term Stay General Visa: College Student (留学) ” instead of the “Short-Term Stay Visa (短期滞在) ” to ensure your period of stay will cover the six week Summer Program. We are aware of cases where visitors with a short-term stay visa were granted only 30 days of stay at the time of landing permission (when entering Japan). Therefore, when consulting with the Japanese Embassy or General Consulate, please mention this fact to them and ask what kind of visa will be most appropriate. The documents necessary for a visa application differ depending on the purpose, nationality of applicant, etc. Please note that we will provide you with supporting documents if you require any; however, it is YOUR sole responsibility to apply and obtain your visa. For more information about Japanese visas, please refer to the following websites: http://www.mofa.go.jp/j_info/visit/visa/index.html http://www.mofa.go.jp/j_info/visit/visa/system/index.html - 1 - . TRAVEL ARRANGEMENTS (ARRIVAL) An Arrival Form will be provided online at the end of April 2015 and you will be requested to inform us on how you will come to Akita. PICK-UP SERVICE You are requested to check-in at the Residence Hall during the designated hours below on Monday, June 15. AIU will provide a pick-up service from JR Akita Station (Akita Train Station), Akita Airport, and Hotel Plaza Crypton at the designated hours on June 15 ONLY (a detailed pick-up schedule will be made available with the aforementioned Arrival Form). You will then be taken to AIU to check into the campus housing. Please note that you cannot check-in before June 15. *Check-In Hours* Monday, June 15, 2015: 9:30AM – 4:00PM *You are required to attend the Opening Ceremony and Orientation at 4:30 PM on June 15. Please arrange your travel plans accordingly. Meeting Point at JR Akita Station (Akita Train Station): Bus Stop No. 5 at East Exit Bus Pool Please note that there are two bus pools at JR Akita Station; one at the West Exit side (西口/Nishi-guchi) and the other at the East Exit side (東口/Higashi-guchi). The AIU bus will be at Bus Stop No. 5 on the East Exit side of JR Akita Station. ＊＊＊＊＊＊＊＊＊＊＊＊＊＊＊＊＊＊＊ How to get to Bus Stop No. 5 ＊＊＊＊＊＊＊＊＊＊＊＊＊＊＊＊＊＊ 1. If arriving at JR Akita Station by Shinkansen (bullet train) or Train: Go through the Central Ticket Gate and walk left toward the East Exit (東口/Higashi-guchi) If arriving at the West Exit side of JR Akita Station by Bus: Take the stairs or escalator upstairs in the JR Akita Station building and walk toward the East Exit (東口/Higashi-guchi). 2. Take the stairs or elevator downstairs (at the East Exit side), you will see the Bus and Taxi stops. 3. Go to Bus Stop No. 5 (this is where you will meet AIU staff and be picked up). *If you are arriving at the East Exit side of JR Akita Station by bus, just simply walk to Bus Stop No. 5. ＊＊＊＊＊＊＊＊＊＊＊＊＊＊＊＊＊＊＊＊＊＊＊＊＊＊＊＊＊＊＊＊＊＊＊＊＊＊＊＊＊＊＊＊＊＊＊＊＊＊＊ Meeting Point at Akita Airport: Arrival Gate AIU staff will be in front of the arrival gate for pick-up. It will not be difficult to recognize the AIU staff since there is only one domestic arrival gate and one international gate at Akita Airport. - 2 - Meeting Point at Hotel Plaza Crypton: Hotel Lobby On-campus housing will not be available before the check-in time/date. If you plan to arrive at Akita Airport earlier than the designated day, Hotel Plaza Crypton, AIU’s guest house, is conveniently located near campus within walking distance. Hotel Plaza Crypton is a 10-minute taxi ride from the Akita Airport and is located right next door to the campus. If you would like to make a reservation for a room at Hotel Plaza Crypton, the reservation form is on the last page of this document. AIU staff will be at the hotel lobby for pick-up on Monday, June 15. OTHER HOTEL INFORMATION IN AKITA CITY If you plan to arrive at JR Akita Station (Akita Train Station) earlier than the designated day, and if you would like to stay in a hotel in Akita City, you may want to stay at “Toyoko Inn, Akita-eki Higashiguchi,” located near the Meeting Point at JR Akita Station indicated above (Bus Stop No. 5 at East Exit Bus Pool). Please see the information about the hotel and reservation at the following website: https://yoyaku.4and5.com/reserve/html/rvpc_myPageTop.html For other hotels in Akita City, please refer to the following website: http://www.tripadvisor.com/Hotels-g298239-Akita_Akita_Prefecture_Tohoku-Hotels.html ☞ Note: Reservation must be directly made between the student and a hotel. AIU is NOT responsible for any problems or inconveniences related to the reservation. AIU will provide a pick-up service from Hotel Plaza Crypton on Monday, June 15, but not from other hotels. TRANSPORTATION If you are coming to AIU campus on your own, the following information may be useful: ■ Taxi Akita Airport to AIU approx. 1,800 JPY 10 min. JR Akita Station to AIU approx. 7,500 JPY 30 min. Wada Station to AIU approx. 1,800 JPY 10 min. *Please note that taxi fares vary depending on traffic and weather conditions. ■ From Akita Airport to AIU AIU is a 10-minute taxi ride from Akita Airport and will cost approximately 1,800 JPY. ■ From JR Akita Station to AIU A taxi from JR Akita Station takes about 30 minutes to campus. The other option is by train and bus/taxi as follows: JR Akita Station Take the Ōu-Honsen Line (bound for Shinjo, Yuzawa, Yokote,or Innai). ↓to Wada Station Take a bus for Akita International University. The Japanese characters written on the bus is: (2 stops/ 国際教養大学 (Kokusai-Kyoyo-Daigaku） Approx. 15 min) Or take a taxi (see the price above). You can find the bus timetable from Wada Station to the campus at: http://web.aiu.ac.jp/en/access If you take a taxi from Akita Airport or JR Akita Station to AIU campus and you are not confident whether you can tell the taxi driver your destination correctly, please show the below script to the driver, which asks to take you to AIU campus Residence Hall “Komachi Hall” and also includes the address and phone number of AIU, just in case. 国際教養大学のこまち寮までお願いします。 住所は、秋田市雄和椿川字奥椿岱１９３－３です。 国際教養大学事務局の電話番号は、０１８－８８６－５９００です。 When you arrive at the Residence Hall “Komachi Hall,” please sign-in to receive your room key and information about the orientation sessions at the Check-In Desk or Residence Hall Office. Please contact the following numbers in case of emergency: 018-886-5936, 018-886-5937 (Center for International Affairs), 018-886-5900 (AIU Main phone number), or 080-2809-0776 (Center for International Affairs mobile for emergencies). - 3 - ☞ Note: There are four universities in Akita with similar English names: 1) Akita University (秋田大学 – Akita Daigaku) 2) Akita Prefectural University (秋田県立大学 – Akita Kenritsu Daigaku) 3) Akita University of Art (秋田公立美術大学 – Akita Koritsu Bijutsu Daigaku) 4) Akita International University (国際教養大学 – Kokusai-Kyoyo-Daigaku) In case you need to ask people how to get to AIU campus, or if you take a taxi, please ask for Kokusai-Kyoyo-Daigaku. Note that the word “Akita” is not included in AIU’s Japanese name. - 4 - HOW TO GET TO AKITA Your travel arrangements are your sole responsibility (below are some examples). FLIGHT ARRANGEMENTS __________________________________________________________________________________________________ ✈ Flight Connections from Korea Route 1: Incheon International Airport, Seoul ⇒ Akita Airport ⇒ AIU Incheon Intl Airplane (2hr+30min) ↓ Three direct flights per week between Akita and Seoul by Korean Air (KE). Details on website: https://www.koreanair.com/global/en.html Akita Airport (7 min) ↓ AIU Pick-up Bus AIU ____________________________________________________________________________________________ ✈ Access from Tokyo to AIU Route 1: Narita International Airport ⇒ Haneda Airport (Tokyo International Airport) ⇒ Akita Airport ⇒ AIU Narita Airport Airport Limousine Bus – purchase ticket to Haneda Airport (3,100 JPY) from (65-85 min) ↓ the Limousine Bus Counter at Narita Airport.
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