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Dashboard Data Submission User Manual Volume 2

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Dashboard Data Submission User Manual Volume 2 Pennsylvania Information Management System Volume 2 Educator Dashboard and Early Warning System Data Submission User Manual 2017-18 Version 1.0 Pedro A. Rivera, Secretary of Education Pennsylvania Department of Education Administration 333 Market Street, Harrisburg, PA 17126-0333 Pedro A. Rivera Secretary of Education David Volkman Executive Deputy Secretary Deborah A. Reeves Deputy Secretary, Office of Administration Matthew Stem Deputy Secretary, Office of Elementary/Secondary Education Vacant Deputy Secretary, Office of Postsecondary/Higher Education Glenn R. Miller Acting Deputy Secretary, Office of Commonwealth Libraries Susan Morris Deputy Secretary, Office of Child Development and Early Learning Public Education Department Postsecondary PIMS Team PIMS Project Sponsor Pedro A. Rivera, Secretary of Education Postsecondary PIMS Support Services: Call Toll Free 1-800-661-2423 2017 / 2018 Dashboard Data Submission Manual Volume 2 Release Date 8/18/2017 2 Table of Contents Pennsylvania Department of Education Administration ......................................................................... 2 Public Education Department Postsecondary PIMS Team ..................................................................... 2 Table of Contents ........................................................................................................................................ 3 Change Summary – Volume 2 ................................................................................................................... 4 Appendix A – State Abbreviation Codes .................................................................................................. 5 Appendix B – School Enrollment Codes .................................................................................................. 6 Appendix C – Grade Level Codes ........................................................................................................... 10 Appendix D – Infraction Codes ................................................................................................................ 11 Appendix E – Contact Relationship Codes ............................................................................................ 28 Appendix F – Language Codes ............................................................................................................... 30 Appendix G – State Course Catalog Codes ........................................................................................... 43 Appendix H – Staff Assignment Codes ................................................................................................ 117 Appendix I – Assessment Subtest Categories .................................................................................... 129 Appendix J – Program Codes ................................................................................................................ 131 Appendix K – Subject Area Codes ........................................................................................................ 134 2017 / 2018 Dashboard Data Submission Manual Volume 2 Release Date 8/18/2017 3 Change Summary – Volume 2 Below are the changes and additions that have been made for this version of the Educator Dashboard User Manual. Version Appendix Change 1.0 School Enrollment Added PIMS School Enrollment codes for 2017-18 Codes 2017 / 2018 Dashboard Data Submission Manual Volume 2 Release Date 8/18/2017 4 Appendix A – State Abbreviation Codes State Code State Name State Code State Name AK Alaska NC North Carolina AL Alabama ND North Dakota AR Arkansas NE Nebraska AS American Samoa NH New Hampshire AZ Arizona NJ New Jersey CA California NM New Mexico CO Colorado NV Nevada CT Connecticut NY New York DC District of Columbia OH Ohio DE Delaware OK Oklahoma FL Florida OR Oregon GA Georgia PA Pennsylvania GU Guam PR Puerto Rico HI Hawaii PW Palau IA Iowa RI Rhode Island ID Idaho SC South Carolina IL Illinois SD South Dakota IN Indiana TN Tennessee KS Kansas TX Texas KY Kentucky UT Utah LA Louisiana VA Virginia MA Massachusetts VI U.S. Virgin Islands MD Maryland VT Vermont ME Maine WA Washington MI Michigan WI Wisconsin MN Minnesota WV West Virginia MO Missouri WY Wyoming MP Northern Mariana Isl XX OUTSIDE USA MS Mississippi MT Montana 2017 / 2018 Dashboard Data Submission Manual Volume 2 Release Date 8/18/2017 5 Appendix B – School Enrollment Codes School Enrollment Codes for students entering, re-entering, or exiting a school. Code Enrollment Enrollment Activity Type Code Student who was enrolled in this local education agency (LEA) on the last day of the prior school year and was promoted to the next grade E1 level. Entry: Student enrolled in a non-career and technical education E01 (CTE) local education agency (LEA), or re-enters the LEA after being enrolled in a different LEA. Student who has not previously during the current school year been E2 enrolled in a Pennsylvania or out-of-state school Student from outside of Pennsylvania who has not previously during E3 the current school year been enrolled in a Pennsylvania school Student who was enrolled in this local education agency on the last Entry Codes E4 day of the prior school year and has been retained in grade level Entry: Student enters a part or full time CTC program that does not provide primary academics at a comprehensive or occupational CTC (CTC only) E05 a. Can ONLY be used by a CTC. b. School District or Charter School will record an E01 entry for the student. Entry: Student enters a part or full time CTC program that does provide primary academics at a comprehensive or occupational CTC (CTC only) E06 a. Can ONLY be used by a CTC. b. School District or Charter School will usually not record a student enrollment record. Student received from another room or group in the same school R1 but remained in the same grade level Student received from a public school operated by the same school R2 district Student received from a nonpublic school or a home education R3 program in the same school district Student received from a public school in Pennsylvania not operated Re-Entry R4 by this school district Codes Student received from a nonpublic school or a home education R5 program in Pennsylvania but outside the school district. Student returns to the same school district where previously entered R6 in the current school year Student received from another state or country who was previously R7 enrolled in a school in Pennsylvania during the current school year Student re-enters the same school district after being expelled or R8 dropping-out during the current school year. 2017 / 2018 Dashboard Data Submission Manual Volume 2 Release Date 8/18/2017 6 Code Enrollment Enrollment Activity Type Code Student whose residency status changed from nonresident to R9 resident Student received from another room or public school in the same R10 school district due to grade level change Reentry: Student reenters same school and location (to be used after R11 WD11 only for change to program, grade, residency change, etc but the student stays in same school/location). Re-entry Reentry: Student enters a different school/location code within the R12 same LEA (to be used after WD12 only for program, grade, residency change, etc resulting in a change in school/location). Student transferred to another room or group in the same school. Use W1 with re-entry code R1 Student left school without transferring or dropped out: a. Moved from district and/or to another state, not known to be in school b. Quit school c. Left school without diploma or other certification after passing age up to which the district was required to provide a free, public education. d. Issued a General Employment Certificate, Farm or Domestic Service Exemption Permit e. Attends an institution that is not primarily academic (military, Job Corps, corrections, etc.) and does not offer a secondary education f. Attended Kindergarten and withdrew WD01 g. Whereabouts unknown h. Student kidnapped i. Is not in school but known to be suspended or expelled and their term of suspension or expulsion is over j. Is not in school but known to be expelled with NO option to Exit Codes return k. Is not in school but known to be ill, NOT verified as legitimate l. Attends a nontraditional education setting, such as hospital/homebound institution, residential special education facility, correctional institution, community or technical college where the program is classified as adult education that is NOT approved, administered or tracked by a regular school district m. Lacks proper immunization Student transferred to another public school in the same school W2 district. Use with re-entry code R. Student transferred to another public local educating agency (LEA): a. Moved from district & known to be in school b. Transferred to or is reported by another public LEA in Pennsylvania WD02 c. NOT in school but known to be expelled and enrolled in another school and/or district d. Committed to correctional institution and is enrolled in an education program e. Attends a nontraditional education setting, such as 2017 / 2018 Dashboard Data Submission Manual Volume 2 Release Date 8/18/2017 7 Code Enrollment Enrollment Activity Type Code hospital/homebound instruction, residential special education facility, correctional institution, community or technical college where the program is administrated by an agency that is considered a special school district or extension of a regular school district or the program is an off-campus offering of a regular
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