Annual Report for MD400 Committee Chairman, MDSSAR Tim Mallory (2016-2017)
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Annual Report for MD400 Committee Chairman, MDSSAR Tim Mallory (2016-2017) The 3rd VP shall be the chairman of the MD400 Patriots’ Fund Board of Trustees. Chronology of Meetings and Activities Coordinated and arranged MD400 Committee and Board of Trustees meeting on Wednesday, 18 May 2016 at Timbuktu in Hanover, MD. Resolved MD400 committee’s position on Monocacy Cemetery inquiry; project is not in the purview of MD400 Patriots’ Fund. The committee discussed the August Brooklyn, NY bus trip plans for a special 240th commemoration ceremony at the Old Stone House and Museum. The museum was newly renovated and included a Patriots’ Kiosk (an electronic iPad) and several new MD400 displays. Received 3rd VP’s handbook from Past Pres. Engler in July 2016. Reviewed policy and procedures for the MD 400 Patriots’ Fund for possible activities. Coordinated with Webmaster to post the information online. Reviewed current MDSSAR website and evaluated ways to expand the MD400 content. Webmaster has received new information to create new hyperlinks. Attended the Semi-Annual Meeting on Saturday, 22 October 22 2016 in Historic Chestertown, MD. Coordinated a request from the Maryland Archives, with recommendations from the MD400 Trustees, for continuation of the MD400 research project. Funding approved by BOM at October meeting in Chestertown with detailed coordination by MD400 trustees required. Coordinated an Executive Committee teleconference for Wednesday, 7 December 2016 focused on MD400 Committee and Board of Trustees topics. A key decision was achieved to proceed with the new MD400 Honorary Regiment recognition system with a medal and insignia pin using military rank names similar to those of Gen. Washington’s Continental Army. Also in December 2016, reviewed the Maryland State Archives online database for the MD400 Patriots Biographies research project. Prepared email correspondence with the MD400 Committee to recommend continuation of this important research project. Attended the BOM on 7 January 2017 at the Maryland Club in Baltimore, MD. The MD400 Board of Trustees voted at the BOM in favor of another phase of $20,000 in research funding for the patriots biographies under the direction of Jim Adkins; a newly appointed special committee. MD400 Patriots Fund Committee -- Commemorating the 240th Year of 1776 On Saturday 20 August 2016, the MDSSAR, MDSDAR, and the 175th MD Infantry Regiment, traveled to Brooklyn, NY. I coordinated and led the bus trip to Brooklyn, NY to attend the Maryland 400’s Commemoration Ceremony held at the Vechte-Cortelyou House, or the Old Stone House (OSH). The tour included a brief stop at the American Legion Post 1636 Michael A. Rawley Hall. The plaque reads that during the Battle of Long Island, the “The Battle of Long Island” -- a National Guard Heritage Delaware and Maryland troops were Painting by Domenick D'Andrea, courtesy the National positioned on the right of Washington's line, Guard Bureau; on display at American Legion Post 1636. defending the most direct route from the British landing site in south Brooklyn to the American fortifications in Brooklyn Heights. To honor this historic event, which was led by Col. Wm. Smallwood, the Marylanders became famous by their heroic performance at the Battle of Brooklyn Heights, or the Battle at Long Island, and the loss of 256 men in battle. It was a proud moment to be one of the readers of the Honorary Roll Call during the OSH ceremony. A complete report about this trip and photographs was posted in the Society’s fall newsletter. MDSSAR, DAR and 175th MD National Guard bus tour group at Maryland 400 Monument in Prospect Park, Brooklyn, NY, 20 August 2016. Note: two photos (J. Adkins’ left hand side, and T. Mallory’s right hand side) were combined in Adobe Photoshop to create this tour group photo. Bus Trip Planning and Field Notes Arranged bus contract with Dillon Bus Service in May 2016. Created a flyer and provided it to Corresponding Secretary and Webmaster for wide dissemination, and obtain RSVPs. Received participants (SAR, DAR, and 175th MD National Guard) payments; for the bus trip to Brooklyn, NY to participate in Battle of Brooklyn, MD 400 activities on August 20th. When we arrived in Brooklyn, there was a memorial service ongoing at the American Legion Rawley Post. Our tour group did not participate in the memorial service, but toured the grounds where the Maryland 400 plaque is dedicated to our fallen heros. After the lunch and museum tour, led the bus tour to the Maryland 400 Monument in Lookout Point in Prospect Park, and assisted with the wreath laying ceremonies. On the drive home, provided door prize drawings and trivia word game. There was tremendous participation by the Chapters and DAR for the symbolic wreath laying ceremonies at the Old Stone House and MD400 Monument. This activity earns points towards the Americanism Scorecard. I provided a summary of participating Chapters, and members attending the bus trip to Jim Engler for the scorecard. I assessed the condition of the MD400 Monument located in Prospect Park, and noted a few potential project ideas for repairs, and/or preservation. The last time major repairs were done was in 2006, when lettering was redone, the fence repainted, and granite blocks leveled and repaired. Replacing the missing letters again needs to be done. In the adjacent woods, the large tree limbs could snap and fall onto the monument, or walkway. Annual George Washington Birthday Luncheon I coordinated and organized the annual George Washington Birthday Luncheon, which was held on Saturday, 18 February 2017 at the Eagle’s Nest Country Club in Phoenix, MD. The luncheon flyer was posted to the society’s website, and distributed by the Corresponding Secretary to the MDSSAR Chapters, DAR and CAR. I obtained the guest speaker, Owen Lourie, which is the Project Director for “Finding the Maryland 400” at the Maryland State Archives, and principal investigator of the MD400 Biographies Project. The topic for his talk was about the Marylanders that traveled to Brooklyn in 1776, and retreated in 1777. He provided an update on the MD400 Biographies Project. DAR and CAR participation in this event was highly encouraged as a historic and significant patriotic event. Rather than paying an honorarium to the speaker, the society may provide a contribution to the Friends of the MD State Archives towards future Revolutionary War research. Centerpieces for the tables were not organized, but each Chapter could be requested to provide a centerpiece. Coordinated silent auction fundraiser with Bill Batton, which was a huge success. Organized and prepared the program booklets for the Annual GW Birthday Luncheon for Saturday, February 18th at Eagles Nest Country Club in Phoenix, MD. Assisted Owen Lourie, Director of History, at the Maryland State Archives, with his audio-visual presentation equipment setup. I am recommending that a $100 donation be made to the Friends of the Maryland State Archives to continue colonial research projects. Coordinated the presentation of medals with JD Urbach, Committee Chairman. MD400 Patriots’ Fund Contributions and Recognition Program Published the new MD400 Patriots Fund “Honorary Regiment” program in the fall newsletter. This program is supported by the MD400 Board of Trustees, and was originally introduced by previous 3rd VP Jim Adkins. This program is recognition based; e.g., donors receive medals and insignia pins as their monetary contributions accumulate over the years. The monetary scaled schedule of the honorary ranks (highest is Honorary Commander of the Regiment, which requires a $5,000 contribution, and the lowest is Honorary Private, which requires only a $50 contribution) is designed to honor the Continental Army’s military rank system. The dues form includes an option for members to submit a contribution. INSIGNIA PIN IS AWARDED FOR CUMULATIVE MONETARY CONTRIBUTIONS. SEE CHART OF HONORARY RANK NAMES. Insignia Pin Worn MDSSAR Rank Name Contribution Level On Ribbon Drape Honorary Commander $5,000 of the Regiment Honorary Major $4,000 General Honorary Brigadier $3,000 General Honorary Colonel $2,000 Honorary Major $1,000 Honorary Captain $750 Honorary Lieutenant $500 Honorary Ensign $300 Honorary Sergeant $250 Honorary Corporal $100 Honorary Private NO INSIGNIA PIN MEDAL ONLY $50 Coordinated and developed a new medal for the MD400 Patriots Fund recognition system. A reference chart provides the honorary rank name, insignia pin worn on the MD400 Honorary Regiment ribbon drape, and the corresponding contribution level. Created the graphic arts and a flyer for posting to the MD400 webpage that explains the rank names, insignia pins, and contribution levels. Vendor quotes were obtained, a selection made, and an expedited purchase order processed. An initial batch of 100 medals and insignia pins was ordered for the awards ceremony at the 2017 GW Birthday Luncheon. Approximately $5700 was received in 2016 from 88 donors. Treasurer Gary Neal has prepared a database that summarizes the donors’ cumulative lifetime contributions, and their corresponding attained rank. Donors do not need to be members of the MDSSAR to partake in this MD400 Honorary Regiment recognition system. Special Fundraising Raffle for MDSSAR Organized a fundraiser; a reproduction of General William Smallwood’s Maryland Regiment leaving Annapolis for Battle of Brooklyn in August 1776. Tickets were sold at the GW Luncheon on 18 February 2017; $5.00 ea, or 5-tickets for $20.00. Only 100-tickets were sold. A drawing for the winner will be held at the MDSSAR Annual Meeting in Annapolis on Saturday, 29 April 2017. On 11 January 2017 attended the Maryland Military Historical Society (MMHS) Board meeting to discuss the painting of General William Smallwood’s Maryland 400 Regiment leaving Annapolis for Battle of Brooklyn in August 1776. Met with 5th Regiment Armory curator, Ivan Dooley following the Board meeting. Discussed giving proper credit under the image on our MD400 webpage.