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Agenda Administration Conference Room Monday, February 12, 2018 1:00 P.M ARCHITECTURAL DESIGN & REVIEW COMMITTEE Agenda Administration Conference Room Monday, February 12, 2018 1:00 p.m. 1. Call to Order/Pledge of Allegiance 2. Roll Call/Notice of Quorum 3. Chairs Announcements a. Introduction of Guests and Staff i. Linda Stone, GRF President ii. Randy Ankeny, Executive Director iii. Mark Weaver, Facilities Director iv. Tommy Fileto, Recreation Manager v. Corina Mancilla, Recording Secretary b. Rules of Order c. Chairs Report 4. Approval of Minutes a. ADRC Meeting Minutes, January 8, 2018 (Pgs. 1-4) 5. Shareholder/Member Comments – Agenda Items Only (Limited to 3 minutes per person) 6. Unfinished Business a) Mission Bell (Pgs. 5-6) i. Pedestal ii. Location b) Clubhouse Murals – Update (Pgs. 7-8) c) Tree/Plant List – Approval (Pgs. 9-32) d) Clubhouse Three – Clubhouse Revitalization e) Clubhouse Four – Exterior Improvements i. Display Cabinets (Pgs. 33-36) ii. Landscape iii. Flag Pole Location (Pgs. 37-40) iv. Hardscape (Pgs. 41-42) f) El Dorado Drive Planters/Fence – Adjacent to RV Club g. 2018 Holiday Decorations h. Mission Park i. Relocating Shed ii. Furniture iii. Fence Color i. St. Andrews South Meridian Landscape i. Preliminary meeting w/Landscape Architecture 1 of 2 ARCHITECTURAL DESIGN & REVIEW COMMITTEE 7. New Business a. Clubhouse Two (Pgs. 43-44) i. Revitalization ii. Paint Colors - Exterior b. Library – Donor Wall (Pgs. 45-48) c. Seal Beach Blvd. – Plant Replacement (Pgs. 49-50) d. Tree Trimmings – Bid Openings (Pgs. 51-52) e. Paint Colors i. Amphitheater - Exterior ii. News Building – Exterior 8. Staff Reports a. Facilities Director (Pg. 53) b. Recreation Manager c. Executive Director 9. President’s Comments 10. Shareholder Member Comments (Limited to 3 minutes per person) 11. Committee Member Comments 12. Next Meeting a. Monday, March 12, 2018 Administration Conference Room – 1:00 p.m. 13. Adjournment 2 of 2 ARCHITECTURAL DESIGN & REVIEW COMMITTEE MINUTES January 8, 2018 The meeting of the Architectural Design & Review Committee (ADRC) was held on Monday, January 8, 2017 and was called to order at 1:00 p.m. by Chair Fekjar in the Administration Conference Room A, followed by the Pledge of Allegiance by Mrs. Reed. ROLL CALL Present: Ms. S. Fekjar, Chair Ms. I. Heinrichs Ms. S. Hopewell, Vice Chair Mr. B. Lukoff Mr. T. Dodero Mrs. J. Reed Mr. W. Gould Ms. L. Stone, Ex-Officio Also Mr. R. Ankeny, Executive Director Present: Mr. M. Weaver, Facilities Director Mr. T. Fileto, Recreation Manager Mrs. D. Bennett, Executive Coordinator Mrs. C. Mancilla, Administrative Assistant Hon. S. Massa-Lavitt, Mayor of Seal Beach One Shareholder/Member Chair Fekjar greeted and welcomed everyone to the Architectural Design & Review Committee meeting and introduced Foundation members, guests and staff. By unanimous consent, the Chair declared the reading of the quorum notification be dispensed with. In accordance with California Civil Code Section 4090, please be advised that a quorum of the GRF Board of Directors is present at today’s posted meeting. The business of the ADR Committee will be conducted in accordance with the agenda. As a quorum of the Board is present, this meeting will be conducted as a committee meeting and a Board meeting. The agenda actions of the committee will be limited only to the members of the committee and will only constitute such actions in accordance with stated committee policy and/or provide recommendations to the GRF Board of Directors at its regular Board meeting on the 4th Tuesday of the month. GRF Board members who are not committee members will be allowed to comment when recognized by the Chair and only during the proscribed Foundation member comment period, not to exceed four minutes, as set forth in Policy 5610, Participation by Foundation Members. The minutes of today’s Board meeting will be presented to the Board for approval following the approval of the committee meeting minutes in January 2018. 1 ADR COMMITTEE MINUTES – 01/08/18 Page 2 of 4 CHAIR’S ANNOUNCEMENTS Chair Fekjar welcomed the Committee members, guests and staff, including GRF President Linda Stone; Executive Director Randy Ankeny; Facilities Director Mark Weaver; Recreation Manager Thomas Fileto, Executive Coordinator Deanna Bennett and Recording Secretary Corina Mancilla. APPROVAL OF MINUTES The minutes of the December 11, 2017 meeting were approved, as amended. UNFINISHED BUSINESS Mission Bell Location – Discussion Only The Committee discussed this agenda item. The Chair reminded the Committee members of the meeting on Wednesday, January 10, 10:00 a.m., Clubhouse Two lobby. Clubhouse Murals – Update The Executive Director advised that the Communications and Technology Director will make it a priority to photograph the murals. St. Andrews Median After a brief discussion, Mr. Dodero MOTIONED, seconded by Mr. Gould and carried unanimously by the Committee members present - TO The Committee moved to approve no more than $10,000 for a design rendering, from Mission Landscape, for St. Andrews Median and forward the recommendation to the GRF BOD. Clubhouse Three – Revitalization Project The Committee discussed this agenda item. No Action was taken. Flower/Plant List - Approval The Committee will review and confirm that the flower/plant list is up to date. Clubhouse Four – Display Cabinet The Committee discussed and agreed to remove this item from the agenda. No Action was taken. 2 ADR COMMITTEE MINUTES – 01/08/18 Page 3 of 4 El Dorado Drive Planters/Fence – Adjacent to RV Club The Facilities Director confer with the City of Seal Beach with reference to the fence extension. Clubhouse Four – Flagpole Location and Type – Discussion Only The Facilities Director will provide the cost of concrete at Clubhouse Four. Main Gate Landscape/Appearance The Committee discussed this agenda item. No Action was taken. NEW BUSINESS 2018 Holiday Decorations The Recreation Manager will get the cost for color changing lights on the trees. (Mr. Lukoff arrived at 2:31 p.m.) Mission Park The Committee did not discuss this agenda item. Screening Fence – Administration Generator After a brief discussion, Ms. Hopewell MOTIONED, seconded by Mr. Gould and carried unanimously - TO recommend to the Physical Property Committee the installation of a 5 foot-tall screening fence around the emergency generator, beige with white fence. Clubhouse Two After a brief discussion, Mr. Lukoff MOTIONED, seconded by Ms. Hopewell and carried unanimously - TO approve the placement of a pole in front of Clubhouse Two and installation of an antenna to improve phone and GRF Intranet services at the RV Lot office. RV Lot Signs - Update The Recreation Manager notified the Committee the installation of the RV Lot signs was completed. 3 ADR COMMITTEE MINUTES – 01/08/18 Page 4 of 4 STAFF REPORTS Facilities Director The Facilities Director provided his report as presented in the agenda packet. Recreation Manager The Facilities Director provided his report as presented in the agenda packet. Executive Director The Executive Director provided information and updates throughout the meeting. After a brief discussion, Mr. Gould MOTIONED, seconded by Mrs. Reed and carried unanimously - TO moved and recommend the GRF BOD, in honor of our Leisure World Veterans, name the area Veteran’s Plaza between Library and Clubhouse Three. After a brief discussion, Ms. Hopewell MOTIONED, seconded by Ms. Heinrichs and carried unanimously - TO request the Physical Property Department obtain the cost of non-wood material for the proposed stage at Veteran’s Plaza. PRESIDENT’S COMMENTS The President commented on the items pertaining to the Committee’s area of purview throughout the meeting. SHAREHOLDER COMMENTS No shareholder/member spoke on an item pertaining to the agenda. COMMITTEE MEMBERS COMMENTS Six Committee members spoke on the proceedings of the Committee meeting. ADJOURNMENT Chair Fekjar adjourned the meeting at 3:27 p.m. ________________________________ Suzanne Fekjar, Chair ARCHITECTURAL DESIGN & REVIEW COMMITTEE cm 01.08.18 4 5 THIS PAGE INTENTIONALLY LEFT BLANK 6 7 THIS PAGE INTENTIONALLY LEFT BLANK 8 ARCHITECTURAL REVIEW AND DESIGN COMMITTEE APPROVED TREE LIST Plant Name Description Photo African Fern This is an evergreen conifer often growing up to about 45 Pine Tree meters tall, but known to reach 60 m.[3] At higher elevations and [1] (Afrocarpus in exposed, coastal habitat it rarely exceeds 25 m tall. The trunk can be 2 to 3 m wide, and is gray-brown to reddish. It is Falcatus) smooth and ridged on young stems, but increasingly flaky on older trunks.[5] The leaves are arranged in spirals on the branches. African Tulip Tree Spathodea is a monotypic genus in the flowering plant family Bignoniaceae. The single species it contains, Spathodea campanulata, is commonly known as the African tuliptree, fountain tree, pichkari or Nandi flame. The tree grows between 7–25 m tall and is native to tropical dry forests of Africa. Blue Gum Blue gum is one of the most extensively planted eucalypts. Its (Eucalyptus rapid growth and adaptability to a range of conditions is Globulus) responsible for its popularity. It is especially well-suited to countries with a Mediterranean-type climate, but also grows well in high altitudes in the tropics. They are about 6 to 15 cm long. Brazilian Pepper Brazilian peppertree is a sprawling shrub or small tree, with a shallow root system, reaching a height of 7–10 m. The branches can be upright, reclining, or nearly vine-like, all on the same plant. Its plastic morphology allows it to thrive in all kinds of ecosystems: from dunes to swamps, where it grows as a semiaquatic plant. Brisbane Box It is considered useful as a street tree, due to its disease and Tree pest resilience, its high tolerance for smog, drought and poor drainage, and the fact that it needs only moderate-to-light upkeep.[4] It often requires lopping to accommodate overhead power lines, but survives pruning quite well.[5] It has a denser foliage and hence provides more shade than eucalypts, and is considered safer than eucalypts because it rarely sheds limbs.
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