OPERATIONS AND SAFETY COMMITTEE
Monday, October 19, 2020, 9:00 AM This will be a virtual meeting. Information not viewable is available upon request through the Clerk of the Board phone: 813-384-6552 or e-mail: [email protected]
AGENDA
MEMBERSHIP
Melanie Williams - Chair David Mechanik - Vice Chair Commissioner Pat Kemp Richard McClain Commissioner Kimberly Overman Councilmember Gil Schisler Operations and Safety Committee Roles and Responsibilities
1. CALL TO ORDER AND PLEDGE OF ALLEGIANCE
2. APPROVAL OF MINUTES
Operations and Safety Committee Meeting Minutes ~ August 17, 2020 Meeting Minutes - Operations and Safety Committee Meeting Minutes ~ August 17, 2020 Attendance Log - Operations and Safety Committee Meeting Minutes ~ August 17, 2020
3. PUBLIC COMMENT (3 MINUTES PER SPEAKER)
4. PRESENTATIONS
a. Carbon Footprint Comparison: Diesel vs CNG vs Battery-Electric Transit Buses Michael Graves, Environmental Program Manager
Overview: This presentation will provide Board members with a carbon footprint comparison of Diesel versus CNG versus Battery-Electric Transit Buses. Carbon Footprint Comparison Cover Sheet Carbon Footprint Comparison Presentation
b. Monthly Safety and Security Update - June - August 2020
Operations and Safety Committee - Monday, October 19, 2020 1 Colin Mulloy, Director of Safety
Overview: This presentation provides an overview of accidents and security altercations for the months of June, July, and August of 2020. Monthly Safety and Security Update - June - August 2020 Cover Sheet Presentation - Monthly Safety and Security Update - June - August 2020
c. Human Trafficking FTA Grant Award Colin Mulloy, Director of Safety
Overview: This presentation provides an update on the HART Human Trafficking Program and FTA Grant Award. Human Trafficking FTA Grant Award Cover Sheet Human Trafficking FTA Grant Award Presentation
5. COMMITTEE ACTION ITEMS
This presentation is in support of Committee Action Item a:
Public Transportation Agency Safety Plan (PTASP) Update Colin Mulloy, Director of Safety Public Transportation Agency Safety Plan (PTASP) Update Cover Sheet Public Transportation Agency Safety Plan (PTASP) Update Presentation
a. Approve the HART Public Transportation Agency Safety Plan (PTASP) and Certification to Federal Transit Administration (FTA) Colin Mulloy, Director of Safety
Overview: In accordance with the 49 CFR Part 673, Congress has now required operators of public transportation systems that receive FTA funds to develop and implement Public Transportation Agency Safety Plans.
Recommendation: That Operations and Safety Committee review the action item approving the HART Public Transportation Agency Safety Plan (PTASP) and certification to Federal Transit Administration (FTA); and advance this item to the full HART Board of Directors at the November 2, 2020 regular Board of Directors Meeting.
Committee Action Item with Attachment
This presentation is in support of Committee Action Items b & c:
2020 Compressed Natural Gas (CNG) & Battery Electric Bus (BEB) Purchase Scott Drainville, Deputy Chief of Maintenance 2020 Compressed Natural Gas (CNG) & Battery Electric Bus (BEB) Purchase Cover Sheet 2020 Compressed Natural Gas (CNG) & Battery Electric Bus (BEB) Purchase Presentation
Operations and Safety Committee - Monday, October 19, 2020 2
b. Authorize the Interim Chief Executive Officer to Purchase up to Sixteen Forty-Foot Compressed Natural Gas (CNG) Powered Heavy-Duty Transit Buses from Gillig LLC, in a not-to Exceed Amount of $ 9,413,485 Scott Drainville, Deputy Director of Maintenance
Overview: Currently, there are 79 diesel-powered transit buses that have exceeded their useful life. The replacements are necessary to support a safe and reliable fleet, including the HART on-going commitment to alternative fuels and a more positive emissions impact on the environment. The Jacksonville Transportation Authority (JTA) conducted a procurement to purchase buses for a consortium of transit agencies in Florida, including HART, in accordance with public procurement policies and procedures.
Recommendation: That the Operations and Safety Committee review the action item authorizing the Interim Chief Executive Officer to purchase up to sixteen forty-foot CNG powered heavy-duty transit buses from Gillig LLC, in a not-to exceed Amount of $9,413,485; and advance this item to the full HART Board of Directors at the November 2, 2020 regular Board of Directors Meeting. Committee Action Item with Attachment
c. Authorize the Interim Chief Executive Officer to Purchase Up to Four (4) Forty-Foot Proterra Battery Electric Buses with Charging Equipment and Requisite Charging Infrastructure in a Not-to-Exceed Amount of $5,485,350 Scott Drainville, Deputy Chief of Maintenance
Overview: The purpose of this item is to request authorization to purchase up to four (4) Proterra forty- foot Battery Electric Buses (BEB) with charging equipment and requisite charging infrastructure. This purchase will move forward HART’s on-going commitment to alternative fuels and a more positive emissions impact on the environment. The battery electric buses are necessary to evaluate, monitor and collect data for a future successful deployment of low and zero emission vehicles.
Recommendation: That the Operations and Safety Committee review the action item authorizing the Interim Chief Executive Officer to purchase up to four (4) forty-foot Proterra battery electric buses (BEB), including charging equipment and requisite charging infrastructure, in a not-to exceed Amount of $5,485,350; and and advance this item to the full HART Board of Directors at the November 2, 2020 regular Board of Directors Meeting. Committee Action Item with Attachment
d. Authorize the Interim Chief Executive Officer to Dispose of Seven Fixed Route Buses, Thirty-Three Paratransit Vans and Twelve Non-Revenue Vehicles in Such a Manner to be Most Advantageous to HART Juston Lafler, Director of Maintenance
Overview:
Operations and Safety Committee - Monday, October 19, 2020 3 In accordance with HART fleet plans, seven fixed route buses, 33 paratransit vans and 12 non-revenue vehicles have met their useful life and are ready for retirement.
Recommendation: That the Operations and Safety Committee review the action item Authorize the Interim Chief Executive Officer to Dispose of Seven Fixed Route Buses, Thirty-Three Paratransit Vans and Twelve Non-Revenue Vehicles in Such a Manner to be Most Advantageous to HART; and advance this item to the full HART Board of Directors at the November 2, 2020 regular Board of Directors Meeting. Committee Action Item with Attachment
e. Authorize the Interim Chief Executive Officer to Award a Contract for Construction Services to D-Mar General Contracting for the Construction of Two Bus Bays with Shelter Pads and Two Landing Pads at Orient Road Adjacent to the Florida State Fairgrounds and Orient Road at Cayuga Street in the Amount of $123,711.16, Plus a Contingency of $12,371.12, for a Total not-to-Exceed Amount of $136,082.28 DeWayne M. Brown, Project Manager I
Overview: Two bus stops at Orient Road adjacent to the Florida State Fairgrounds and two complementary landing pads at Orient Road and Cayuga Street require substantial work to bring them up to standard. This project is critical for HART services and county support to the Fairgrounds.
Recommendation: That the Operations and Safety Committee review the action item Authorize the Interim Chief Executive Officer to Award a Contract for Construction Services to D-Mar General Contracting for the Construction of Two Bus Bays with Shelter Pads and Two Landing Pads at Orient Road Adjacent to the Florida State Fairgrounds and Orient Road at Cayuga Street in the Amount of $123,711.16, Plus a Contingency of $12,371.12, for a Total not-to-Exceed Amount of $136,082.28; and advance this item to the full HART Board of Directors at the November 2, 2020 regular Board of Directors Meeting. Committee Action Item with Attachment
f. Approval of the Fourth Extension of the Memorandum of Understanding between Hillsborough Transit Authority (HART) and Pinellas Suncoast Transit Authority (PSTA) for Collaboration Opportunities Lena Petit, Chief of Policy and Performance Lorena Hardwick, Director of Government Relations
Overview: This item extends the MOU for partnership opportunities between the agencies, allowing for annual automatic renewals of the agreement.
Recommendations: That the Operations and Safety Committee review the action item Approval of the Fourth Extension of the Memorandum of Understanding between Hillsborough Transit Authority (HART) and Pinellas Suncoast Transit Authority (PSTA) for Collaboration Opportunities; and advance this item to the full HART Board of Directors at the November 2, 2020 regular Board of Directors Meeting.
Operations and Safety Committee - Monday, October 19, 2020 4 Committee Action Item with Attachment I Attachment II
6. ADJOURNMENT
Operations and Safety Committee - Monday, October 19, 2020 5 OPERATIONS AND SAFETY COMMITTEE
The role of the Operation and Safety Committee is to review and make recommendations to the full Board of Directors on policies related to the efficient, safe, and reliable operation of HART. The Operations and Safety Committee also provides oversight and strategic direction on safety, security, and emergency management.
Subject Areas:
a. The Operations and Safety Committee reviews and monitors performance indicators for service and operations, including ridership, customer service and satisfaction, customer and employee safety and security standards, practices and procedures, and facility and vehicle maintenance. b. Ensures that HART’s vehicle purchase, disposition, and fleet management strategies are aligned with the overall organizational vision and goals. c. Ensure compliance with Title VI and ADA requirements. d. Ensure compliance with federal as well as state safety and security requirements including but not limited to Safety Management Systems and Transit Asset Management. e. Review and make recommendations to the full Board of Directors on route and service standards and productivity; f. Review and recommends adjustments to fare and service structures. Membership: The Committee shall be comprised of seven members.
Meeting Frequency: The Operation and Safety Committee meets on a monthly basis.
6 Hillsborough Transit Authority Operations and Safety Committee Virtual Meeting August 17, 2020
Committee Members Present (5) Staff Present Commissioner Pat Kemp Danielle Arthur David Mechanik Ruthie Reyes Burckard Commissioner Kimberly Overman Christopher Cochran Councilmember Gil Schisler Lynda Crescentini Melanie Williams Scott Drainville John Edmondson Committee Members Absent (1) Jacqueline Halldow Rich McClain Juston Laflor Colin Mulloy Lena Petit Carolyn House Stewart Cyndy Stiglich Frank Wyszynski
Others Present Julia Mandell, Gray Robinson Attendance sheet is attached.
This meeting location was changed from in-person at the HART Administrative Office to a virtual meeting pursuant to Executive Order Number 20-69, issued by the Governor of the State of Florida on July 29, 2020, and section 120.54, Florida Statutes. Due to social distancing, the Board room in the Ybor Administrative Office was only accessible for personnel facilitating the meeting.
CALL TO ORDER AND PLEDGE OF ALLEGIANCE The meeting was called to order at 9:01 a.m. by Committee Chair Melanie Williams. Pledge of Allegiance followed.
Danielle Arthur, Board Administrator, performed the roll call for attendance. Committee members Kemp, Mechanik, Overman, Schisler, and Williams were present. Committee member McClain were absent.
Julia Mandell, HART General Counsel, read the Rules for Committee Participation into the record.
APPROVAL OF MINUTES Committee member Schisler moved and Committee member Overman seconded approval of the minutes from the May 18, 2020 Operations and Safety Committee virtual meeting. Ms. Arthur performed a roll call vote. Committee members Kemp, Mechanik, Overman, Schisler, and Williams voted aye. The motion passed unanimously.
Committee member Schisler moved and Committee member Overman seconded approval of the minutes from the June 15, 2020 Joint Operations and Safety and Finance and Audit Committee virtual meeting. Ms. Arthur performed a roll call vote. Committee members Kemp, Mechanik, Overman, Schisler, and Williams voted aye. The motion passed unanimously.
PUBLIC COMMENT ON AGENDA ITEMS (3 MINUTES PER SPEAKER) Ms. Mandell read the Rules for Public Participation into the record. 7 Hillsborough Transit Authority Operations and Safety Committee Virtual Meeting August 17, 2020 Continued…
Ms. Arthur read the following public comment into the record from Karen Kress:
“The Tampa Downtown Partnership is requesting that HART renew our contract to provide a downtown circulation system utilizing the Downtowner service through the end of this year. Due to the schedule for the new contract HART will be awarding, the original deadline of October 1 will be missed. This does NOT have a financial impact as the Downtowner has created an austerity plan to make the current funding stretch another 3 months. Bottom line we would be providing the same amount of service for the same amount of funding over a longer period of time. The cutbacks during Safer At Home policies enabled this to happen. Karen Kress, Director of Transportation and Planning, Tampa Downtown Partnership.”
PRESENTATIONS
Monthly Safety and Security Update Colin Mulloy, Director of Safety, provided an overview of accidents and security altercations for the month of May 2020. A full copy of the presentation is available upon request from the Board Administrator at [email protected].
Committee member Mechanik asked what training an Operator receives when two patrons involved in either a verbal or physical conflict.
Mr. Mulloy stated that the Operators receive de-escalation technique training from the Transportation Safety Institute and the Hillsborough County Sheriff’s Office. He added that this training is provided at onboarding, with refresher quarterly trainings and follow-up after incidents trainings. Mr. Mulloy responded that is incidents occur, Operators contact the Control Center who then reach out to a Transit Supervisor who responds to the scene to assist the Operator. He noted that if a situation escalates, then law enforcement is contacted.
Committee member Mechanik inquired about the average response times for the Transit Supervisors and what the Operator does during that time.
Mr. Mulloy stated that the responses times vary on the type of event occurring and that the transit supervisors respond in similar fashions as that of law enforcement. He continued that the transit supervisors are all over the service area in zones to quickly respond. Mr. Mulloy explained that while the Supervisor is responding, the Operator is using their discretion on whether to continue on the route or stop the bus, but they are instructed not to become overly involved in a confrontation.
Ruthie Reyes Burckard, Deputy Chief of Transportation, noted that the Operators are trained to stop the bus and open all the doors if there appears to be any imminent threats of dangers to themselves or other patrons.
Committee member Overman stated that she is the Chair of the County Human Trafficking Committee and inquired what the Human Trafficking program is, and in what stage of development or implementation it is in.
8 Hillsborough Transit Authority Operations and Safety Committee Virtual Meeting August 17, 2020 Continued… Mr. Mulloy stated his excitement for this worthwhile cause that the Agency received a grant for. He explained that the program has many activities, such as training Operators on the signs of possible human trafficking and how to report to the correct community agency. Mr. Mulloy spoke about the partnering collaborations that will be adding to the success of the program. He stated that he will distribute the specific details.
Committee member Overman noted that her committee is partnering with the same groups. She added that she would like to make sure that she is collaborating with HART and adding to the success of the program.
Mr. Mulloy stated that he will bring back a presentation on the subject matter to the committee.
Committee Chair Williams spoke about a facility tour that she took on August 6, 2020 and applauded the leadership and staff for their hard work on safe and clean procedures.
COMMITTEE ACTION ITEMS a. Authorize the Interim Chief Executive Officer to Execute a Public Transportation Grant Agreement (PTGA) between Hillsborough Transit Authority (HART) and the Florida Department of Transportation (FDOT) to Accept Transit Urban Corridor Funds to Assist with the Operating Cost of Route 20X –Pasco/Lutz Express in the Amount of $285,915
Christopher Cochran, Director of Service Development, presented that this item is an annual FDOT grant received for transit corridor funding assistance that are provided for the limited express route 20 that runs from the Target north on Dale Mabry Highway into downtown. He explained that while staff is currently looking to reduce some routes during the service changes in January 2020, these grants still need to be executed in the case that these routes are not changed. Mr. Cochran stressed that this grant requires no match of HART funds.
Committee member Mechanik moved and Committee member Schisler seconded a motion to forward the action item Authorize the Interim Chief Executive Officer to Execute a Public Transportation Grant Agreement (PTGA) between Hillsborough Transit Authority (HART) and the Florida Department of Transportation (FDOT) to Accept Transit Urban Corridor Funds to Assist with the Operating Cost of Route 20X –Pasco/Lutz Express in the Amount of $285,915 to the full HART Board of Directors at the Regular Board Meeting on September 14, 2020.
Committee member Schisler inquired how much of the total expense the grant covers.
Mr. Cochran stated that, to his knowledge, this grant covers almost the entirety of the expense of the route, since the route does not have extensive service hours.
Committee member Schisler asked what will happen to the funds if the route is shorten and does not require the full amount of the grant.
Mr. Cochran explained that staff has requested FDOT to consider the ability for HART to reallocate the funds. He noted that FDOT will be meeting later in the week to discuss and hopefully make a decision.
9 Hillsborough Transit Authority Operations and Safety Committee Virtual Meeting August 17, 2020 Continued… Committee member Schisler stated that he would like to know FDOT’s decision before the final vote for approval at the Board meeting.
Committee member Kemp stated that she will not support this item for many reasons. She explained that the route has changed from its original alignment and now mostly serves Pasco residents. Committee member Kemp stressed that the HART stretched resources should not go towards service in other counties. She noted that she never saw ridership evidence to change this route for the benefit for the community. Committee member Kemp spoke of the need for new service vehicles and the fact that this route has low ridership for the number of miles and wear and tear placed on the vehicles. She asked if the maintenance needed for these vehicles and the cost of the Operator are factored into the cost of this route almost covered by the grant.
Cyndy Stiglich, Interim Chief Financial Officer, responded that this grant is only used for the cost of the Operators’ salary and fringe benefits. She added that it does take into consideration the fully allocated cost of the route.
Committee member Kemp asked for a confirmation that HART resources will be used for the cost of fuel and maintenance required because of the extensive miles on this route. She commented that this route appears to be FDOT dictated and makes no sense for HART to taking this route on. Committee member Kemp stressed that HART is the most underfunded transit agencies in the nation and should not be using resources for these kinds of routes.
Committee member Overman stated that she is supportive of service to MacDill Air Force Base, but understands Committee member Kemp’s position of why HART is solely operating the service. She voiced her concern that the grant only covers the costs of the Operators, not the maintenance. Committee member Overman inquired about stops along the alignment of the route.
Mr. Cochran clarified that this route travels from the Target on County Line Road in Lutz to Marion Transit Center to MacDill Air Force Base.
Committee member Overman asked what portion of the route has the highest ridership.
Mr. Cochran stated that he did not currently have that information, but he would transmit it at a later time.
Committee member Overman stressed that the Committee’s role is to properly deploy HART operational resources regardless of FDOT assistance. She inquired about a deadline for the grant as she would like to defer the item, if possible. Committee member Overman noted that clarity is need for negotiations with FDOT and better deployment of operational funds. She stated that she does not want to turn resources away, but she does want to ensure that the resources are used where it is most appropriate. Committee member Overman said that she believes there should be a partnership with Pasco County on this route.
Ms. Stiglich stated that the funds for these grants became available with the start of the State’s fiscal year, on July 1; so staff thought it prudent that to get these funds allocated for the budget. She explained that staff planned to have this item at the August committee meetings to be approved at the September Board meetings. Ms. Stiglich explained that there is no deadline, but the grant agreement does have to be executed in order for the Agency to bill against it. She further explained
10 Hillsborough Transit Authority Operations and Safety Committee Virtual Meeting August 17, 2020 Continued… that if the routes are changed in January of 2021, these grants can be used until those changes are put in place.
Committee member Schisler stated his concern that the grant does not cover the fully allocated cost of the route and requested a full cost breakdown of the route at the Board meeting. He also stated that another concern of his is the population that the route is serving and asked to have that information at the Board meeting requesting final Board approval.
Ms. Stiglich explained that FDOT used to allow for the transit agencies to bill at the fully allocated costs, but recently changed so that only the Operator expenses can be billed now. She added that FDOT has been allowing the residual amount from this grant be used towards the funding for the route 275XL.
Committee member Schisler said he would like to know what percentage of the route expenses are covered by this grant.
Mr. Cochran noted that he will have the information at the Board meeting.
Committee member Mechanik amended his motion to refer the action item Authorize the Interim Chief Executive Officer to Execute a Public Transportation Grant Agreement (PTGA) between Hillsborough Transit Authority (HART) and the Florida Department of Transportation (FDOT) to Accept Transit Urban Corridor Funds to Assist with the Operating Cost of Route 20X – Pasco/Lutz Express in the Amount of $285,915 to the full HART Board of Directors at the Regular Board Meeting on September 14, 2020 without a recommendation for approval or disapproval, but rather for a staff presentation and Board discussion on the full cost to HART. Director Kemp seconded.
Committee member Mechanik noted that he would like to know for all future approval on grant items what the cost to HART is even if it is not in the form of a formal match is not needed. He continued that the Board needs to know about the circumstances and the costs. Committee member Mechanik pointed out that, with cuts coming in January of 2021, the Board has to be careful about making commitments that could impact the much needed and more worthwhile service.
Committee member Kemp commented that there was too little information presented to the committee in relation to this item and asked for ridership information. She inquired if route will go further into Pasco County, past Lutz.
Mr. Cochran clarified that the route will not change as the grant is tied to that alignment. He explained that the scope of the grant is tied to that alignment. He noted that the route is not currently operating because of the service modifications in place in relation to the COVID-19 pandemic.
Committee member asked for a confirmation that the bus serviced MacDill Air Force Base.
Mr. Cochran answered affirmatively adding that there were two trips in the morning and two trips in the afternoon.
11 Hillsborough Transit Authority Operations and Safety Committee Virtual Meeting August 17, 2020 Continued… Committee member Kemp stated that conversations about this route should also include relative numbers of other routes. She commented that this grant is not a benefit, but a cost that the Agency takes on at the expense of other routes in the service area.
Mr. Cochran stated that he will have the ridership information in the presentation. He further stated that all the of the ridership costs are included in the monthly Board meeting packets.
Committee member Kemp stated that she knows that staff has been requesting answers from FDOT for some time regarding this money and stated that it would be wise to get the Board involved if there still no answer next month.
Committee member Overman spoke of other transit options that are available for the MacDill Air Force Base employees and stated that she would like to know exactly how many patrons disembark at MacDill Air Force Base as opposed to the other stops along the way.
Ms. Arthur performed a roll call vote. Committee members Kemp, Mechanik, Overman, Schisler, and Williams voted aye. The motion passed unanimously. b. Authorize the Interim Chief Executive Officer to Execute a Public Transportation Grant Agreement (PTGA) between Hillsborough Transit Authority (HART) and the Florida Department of Transportation (FDOT) to Accept Transit Urban Corridor Funds to Assist with the Operating Cost of Route 275LX – a Limited Express Route Service Between Wesley Chapel in Pasco County and Tampa International Airport via University Area Transit Center and Downtown Tampa in the Amount of $285,915
Committee member Kemp moved and Committee member Overman seconded a motion to defer the action item Authorize the Interim Chief Executive Officer to Execute a Public Transportation Grant Agreement (PTGA) between Hillsborough Transit Authority (HART) and the Florida Department of Transportation (FDOT) to Accept Transit Urban Corridor Funds to Assist with the Operating Cost of Route 275LX – a Limited Express Route Service Between Wesley Chapel in Pasco County and Tampa International Airport via University Area Transit Center and Downtown Tampa in the Amount of $285,915 to the full HART Board of Directors at the Regular Board Meeting in September 2020 without a recommendation for approval or disapproval, but rather for a staff presentation and Board discussion. Ms. Arthur performed a roll call vote. Committee members Kemp, Mechanik, Overman, Schisler, and Williams voted aye. The motion passed unanimously. c. Approval of the Fifth One Year Extension to the Operator’s Agreement for the TECO Line Streetcar System
Committee member Kemp moved and Committee member Overman seconded a motion to forward the action item Approval of the Fifth One Year Extension to the Operator’s Agreement for the TECO Line Streetcar System to the full HART Board of Directors at the Regular Board Meeting on September 14, 2020. Ms. Arthur performed a roll call vote. Committee members Kemp, Mechanik, Overman, Schisler, and Williams voted aye. The motion passed unanimously.
12 Hillsborough Transit Authority Operations and Safety Committee Virtual Meeting August 17, 2020 Continued… d. Authorize the Interim Chief Executive Officer to Award a Contract for a Transit Unit Digital Security Camera and Audio System to IVS, Inc. dba Angel Trax for a Total Not-to-Exceed Amount of $1,990,601.04
Committee member Kemp moved and Committee member Overman seconded a motion to forward the action item Authorize the Interim Chief Executive Officer to Award a Contract for a Transit Unit Digital Security Camera and Audio System to IVS, Inc. dba Angel Trax for a Total Not-to-Exceed Amount of $1,990,601.04 to the full HART Board of Directors at the Regular Board Meeting on September 14, 2020.
Committee member Overman inquired if this camera and audio system upgrade integrates with the other upgraded systems that HART currently has or will it be separate.
Mr. Mulloy explained that this would replace the current system in place. He added that this will be the system for the fleet while the facilities use a Cisco-based system.
Committee member Overman asked why there could not be one system used for both facilities and fleet.
Mr. Mulloy noted that the system for the fleet is specialized for that usage which differs from that needed at the facilities.
Ms. Arthur performed a roll call vote. Committee members Kemp, Mechanik, Overman, Schisler, and Williams voted aye. The motion passed unanimously. b. Authorize the Interim Chief Executive Officer to Execute a Memorandum of Understanding (MOU) Between Hillsborough Transit Authority (HART) and Tampa Downtown Partnership (TDP) to Assist with Operating the Tampa Downtown On-Demand Transportation Service from October 1, 2020 Though a Period No Later Than December 31, 2020 at No Cost to HART
This Committee Action Item was supported by the following presentation: Downtowner Update and Special Mobility District Partnership Proposal
Mr. Cochran This presentation will support the following action item and explain the benefits of extending the current contract for the Tampa Downtown On-Demand Transportation Service (the “Downtowner”).
Committee member Kemp moved and Committee member Overman seconded a motion to forward the action item Authorize the Interim Chief Executive Officer to Execute a Memorandum of Understanding (MOU) Between Hillsborough Transit Authority (HART) and Tampa Downtown Partnership (TDP) to Assist with Operating the Tampa Downtown On-Demand Transportation Service from October 1, 2020 Though a Period No Later Than December 31, 2020 at No Cost to HART to the full HART Board of Directors at the Regular Board Meeting on September 14, 2020.
13 Hillsborough Transit Authority Operations and Safety Committee Virtual Meeting August 17, 2020 Continued… Committee member Kemp commented that she will push this through to December, but this kind of On-Demand service should be conducted through the private sector and not a public agency.
Committee member Overman referred to the two additional funding sources composing the match of funds for this service and asked what will happen with the downtown area starts rebounding from the effects of the pandemic.
Mr. Cochran stressed that all partnership entities are aware that HART will not put forth any additional fund for this service.
Ms. Arthur performed a roll call vote. Committee members Kemp, Mechanik, Overman, Schisler, and Williams voted aye. The motion passed unanimously.
OLD BUSINESS There was no old business.
NEW BUSINESS There was no new business.
ADJOURNMENT The meeting adjourned at 10:15 a.m.
14 BOARD ATTENDANCE LOG Meeting: Operations and Safety Committee Meeting Date:08/17/2020 NAME PRESENT ABSENT AFTER ROLL CALL COMMITTEE MEMBERS Melanie Williams - CHAIR X David Mechanik – VICE CHAIR X Commissioner Pat Kemp X Richard A. McClain X Commissioner Kimberly Overman X Councilman Gil Schisler X OTHER BOARD MEMBERS PRESENT Mayor Jane Castor Adam Harden Marvin Knight Commissioner Lesley “Les” Miller Kathleen Shanahan Commissioner Mariella Smith Councilmember Luis Viera
STAFF PRESENT OTHERS Danielle Arthur Julia Mandel, Gray Robinson Sylvia Berrien Karen Kress, Tampa Downtown Partnership Gregory Brackin Ruthie Reyes Burckard Christopher Cochran Dexter Corbin Scott Drainville John Edmondson Jacqueline Halldow Lorena Hardwick Crystal Hundley Yolanda Jennings Colin Mulloy Lena Petit Tyler Rowland Carolyn House Stewart Cyndy Stiglich Frank Wyszynski
15 Hillsborough Area Regional Transit Authority Operations and Safety Committee Virtual Meeting October 19, 2020 ______
PRESENTATION
Vehicle Carbon Footprint: Diesel vs CNG vs Battery-Electric Transit Buses
The current fleet of HART has a significant number of aging Diesel buses that require replacement due to reaching the end of their useful life. Potential replacement options include Diesel, CNG and Battery-Electric buses.
Prepared by: Michael Graves, Environmental Program Manager Reviewed by: Lynda Crescentini, Director of Enterprise Project Management Approved by: Cyndy Stiglich, Interim Chief Financial Officer
16 Carbon Footprint Comparison Diesel vs CNG vs Battery-Electric Transit Buses
Presenter Michael Graves Environmental Program Manager
Operations and Safety Committee Virtual Meeting October 19, 2020
17 1 Carbon Footprint Comparison
Diesel vs CNG vs Battery-Electric
182 Carbon Footprint Comparison
• GREET Model (2012) • AFLEET Model (2019)
193 Carbon Footprint Comparison
• Emissions Calculated on Well-to-Wheels (WTW) Basis
o Includes both Upstream Contributions + Vehicle Operation o Well-to-Pump (WTP) + Pump-to-Wheels (PTW)
204 Carbon Footprint Comparison
It is important to calculate and compare Petroleum Use and GHG Emissions on a WTW basis because activities upstream of vehicle operation can use significant amounts of energy and subsequently produce a large amount of emissions.
215 Carbon Footprint Comparison
226 Carbon Footprint Comparison
237 Carbon Footprint Comparison
248 Carbon Footprint Comparison
“At present, the only source of natural gas that Florida is receiving from the main transmission and interstate pipelines is shale gas. Currently, there are no other sources of natural gas supplying the main system. The natural gas is obtained from wells in the Gulf of Mexico or inland from Texas and Louisiana.” 259 QUESTIONS OR COMMENTS
2610 Carbon Footprint Comparison Diesel vs CNG vs Battery-Electric Transit Buses
Presenter Michael Graves Environmental Program Manager
Operations and Safety Committee Virtual Meeting October 19, 2020
2711 Hillsborough Transit Authority Operations and Safety Committee Virtual Meeting October 19, 2020 ______
PRESENTATION Safety and Security Update – June-August, 2020
This presentation provides to the Operations and Safety Committee an overview of June through August 2020 accident and security altercations.
Prepared by: Colin Mulloy, Director of Safety and Security Approved by: Executive Management Team
28 Monthly Safety and Security Update June-August 2020
Presenter Colin Mulloy Director of Safety Operations and Safety Committee Virtual Meeting October 19, 2020
29 1 Agenda • June, July & August Accident Analysis • Verbal/ Physical Altercations • Action Items • Award/ Recognition •Questions
30 2 Accidents Analysis
Bus Accident Type June July August June, July, & August 2020 Fixed Object / Mirror 6 9 14 Fixed Object/Mirror POV Strikes HART POV Rear End HART HART Hits POV POV Strikes HART 5 6 5
POV Rear End HART 3 3 2
12% HART Hits POV 2 3 3
HART Rear Ends POV 1 0 0
11% Para Accident Type June July August Fixed Object / Mirror 2 4 1 52% POV Strikes HART 1 0 0 POV Rear End HART 0 0 0 25% HART Rear Ends POV 0 1 0
Streetcar June July August Accident Type POV on Track 0 2 1 Bicyclist 0 0 1
31 3 Physical/Verbal Altercations
Physical Altercations June, July & August : None
Verbal Altercations June: 17 July: 10 August :7
Threatening language June:0 July: 0 August: 4
Offensive language/behavior June: 20 July: 12 August: 9
32 4 Action Items
• Post Event Training (Ongoing) • COVID 19 / Hurricane Emergency Management Coordination (Ongoing) •HART Maintenance COVID Toolbox Talks (Ongoing) •Transportation Security Administration Emergency Planning Employee Workshop (August 26) • Quarter Safety Trainings (Ongoing) • Tampa Police Department District 3 Roll Call Briefings (September 22 and 29) • Federal Transit Administration State Safety Oversight Virtual Workshop (October 6-8) •Transportation Security Administration Security Assessment Report (October 8) • Federal Railroad Administration Interlock Testing (October 21 and 22) • HART Supervisor First Observer Plus Training (October 23) • Joint Health and Safety Committee Meeting (November 10) •Transportation Security Administration EXIS Table Top Exercise (December 2)
33 5 Awards/ Recognition
• HART receives 2020 Bus Safety and Security Excellence Award from the Florida Public Transit Association
34 6 QUESTIONS OR COMMENTS
357 Hillsborough Transit Authority Operations and Safety Committee Virtual Meeting October 19, 2020 ______
PRESENTATION Human Trafficking FTA Grant Award
This presentation provides an update on the HART Human Trafficking Program and FTA Grant Award. Presentation includes coordination with external stakeholders, training partnerships and upcoming HART public awareness campaign.
Prepared by: Colin Mulloy, Director of Safety and Security Approved by: Executive Management Team
36 Human Trafficking FTA Grant Award
Presenter Colin Mulloy Director of Safety Hillsborough Area Regional Transit Authority Operations and Safety Committee Meeting October 19, 2020
37 1 Agenda
• FTA Grant / HART Award • External Partnerships • HART Training • Outreach Campaign • Questions
38 2 FTA Grant / HART Award
39 3 External Partnership
40 4 HART Training
41 5 Outreach Campaign
Marketing and Advertising Campaign • Bus Wraps • 20 buses to include the national Human Trafficking phone number, 1-888-373-7888. Five (5) in Spanish to reach the Hispanic community. • Interior Bus cards (entire fleet) • HART transfer center signage and shelter posters • Onboard audio messages • Onboard creatives • :30 radio spot • Graphics for social media • Video Message for social media • Public outreach collateral materials (i.e., postcards) • Information Center on www.gohart.org • Additional Hillsborough County Computer Based Training to HART Employees • Continued Coordination
42 6 QUESTIONS OR COMMENTS
437 Hillsborough Transit Authority Operations and Safety Committee Virtual Meeting October 19, 2020 ______
PRESENTATION Public Transportation Agency Safety Plan (PTASP) Update This presentation provides an update on the HART Public Transportation Agency Safety Plan. The Public Transportation Agency Safety Plan is a new FTA regulation requiring enhanced safety measures for transit agencies such as HART. HART is looking for approval of the Public Transportation Agency Safety Plan at the November 2020 Board of Directors meeting.
Prepared by: Colin Mulloy, Director of Safety and Security Approved by: Executive Management Team
44 Public Transportation Agency Safety Plan (PTASP) Update
Presenter Colin Mulloy Director of Safety
Operations and Safety Committee Virtual Meeting October 19, 2020
45 1 Agenda
• Public Transportation Agency Safety Plan (PTASP) Background • Safety Management Systems (SMS) • Agency Safety Plan Requirement • HART Timeline • Questions
46 2 *Due to COVID-19, FTA has delayed compliance date to December 31, 2020
47 3 48 4 49 5 HART Timeline
• PTASP/SMS Gap Analysis (Summer 2019) • SMS Transition Plan (Fall 2019) • HART Operations and Safety Committee Update (January 2020) • PTASP Draft Plan (April 2020) • HART Operations and Safety Committee Update (May 2020) • FDOT State Safety Oversight Review (July/August 2020) • Internal Review (September 2020) • PTASP Operations and Safety Committee Presentation (October 2020) • PTASP Board Approval (November 2020) • FDOT/ FTA Certification Submittal (December 31 2020)
50 6 QUESTIONS OR COMMENTS
517 Committee Action Item
Authorize the Approval and Certification of the Public Transportation Agency Safety Plan (PTASP) to Federal Transit Administration (FTA) by December 31, 2020.
52 8 Hillsborough Transit Authority Operations and Safety Committee Virtual Meeting October 19, 2020
COMMITTEE ACTION ITEM Approve the HART Public Transportation Agency Safety Plan (PTASP) and Certification to Federal Transit Administration (FTA)
OVERVIEW In accordance with the 49 C.F.R. Part 673, Congress now requires operators of public transportation systems that receive FTA funds to develop and implement Public Transportation Agency Safety Plans.
RECOMMENDATION That Operations and Safety Committee review the action item approving the HART Public Transportation Agency Safety Plan (PTASP) and certification to Federal Transit Administration (FTA); and advance this item to the full HART Board of Directors at the November 2, 2020 regular Board of Directors meeting.
FINANCIAL IMPACT None.
BACKGROUND Transit agencies are now required to develop Public Transportation Agency Safety Plan that implements a Safety Management System and processes in their safety plans.
NEXT STEPS Present the recommendation by the Safety and Operations Committee to the full Board of Directors at the Regular Board Meeting on November 2, 2020.
Prepared by: Colin Mulloy, Director of Safety and Security Reviewed by: Ruthie Reyes Burckard, Deputy Chief of Transportation Approved by: Executive Management Team
Attachment: Proposed Resolution #R2020-11-XX
53 ATTACHMENT
RESOLUTION NO. #R2020-11-XX
A RESOLUTION APPROVING THE HART PUBLIC TRANSPORTATION AGENCY SAFETY PLAN (PTASP) AND CERTIFICATION TO FEDERAL TRANSIT ADMINISTRATION (FTA)
WHEREAS, Congress requires operators of public transportation systems that receive funds from the Federal Transit Administration to develop and implement a Public Transportation Agency Safety Plan (49 U.S.C. § 5329(d)); and WHEREAS, PTASP implements a Safety Management System and documents SMS processes in HART Safety Plan; and
WHEREAS, staff has developed the PTASP in accordance with FTA standards; and
WHEREAS, FTA delayed the initial compliance date of July 20, 2020 to December 31, 2020 due to COVID-19;
NOW THEREFORE, BE IT RESOLVED BY THE BOARD OF DIRECTORS OF THE HILLSBOROUGH TRANSIT AUTHORITY THAT:
Section 1. HART Public Transportation Agency Safety Plan (PTASP) and certification to Federal Transit Administration (FTA) is hereby approved.
Section 2. Proper officers of HART are authorized to do all things necessary and required in order to submit the PTASP and certification to FTA by December 31, 2020.
Section 3. This Resolution shall take effect immediately upon its adoption.
PASSED AND ADOPTED BY THE BOARD OF DIRECTORS OF THE HILLSBOROUGH TRANSIT AUTHORITY ON NOVEMBER 2, 2020.
Commissioner Mariella Smith, Chairperson HART Board of Directors ATTEST:
Councilman Gil Schisler, Secretary HART Board of Directors
David L. Smith, Esquire HART Board General Counsel
54 Hillsborough Transit Authority Operations and Safety Committee Virtual Meeting October 19, 2020 ______
PRESENTATION
2020 Compressed Natural Gas (CNG) & Battery Electric Bus (BEB) Purchase
HART’s Maintenance team continuously services, maintains and repairs more than 300 fleet vehicles for fixed route and paratransit services. Currently there are 79 diesel-powered transit buses that have exceeded their useful life. The replacements are necessary to support a safe and reliable fleet, including the HART on-going commitment to alternative fuels and a more positive emissions impact on the environment. The low- and zero- emission buses are necessary to evaluate, monitor and collect data for a future successful deployment of low- and zero- emission vehicles.
Prepared by: Scott Drainville, Deputy Chief of Maintenance Approved by:HART Executive Management Team
55 2020 Compressed Natural Gas (CNG) & Battery Electric Bus (BEB) Purchase
Presenter: Scott Drainville Deputy Deputy Chief of Maintenance & Facilities
October 19, 2020 Operations and Safety Committee
56 AGENDA
1.Active Fleet/Immediate Needs 2.CNG vs Diesel Cost Comparison 3.Battery Electric Bus Pilot 4.BEB Charging 5.Broward County BEB Demo 6.BEB Statistics (StarMetro) 7.Initial Cost/Service Comparisons 8.Timeline 9.Questions 10.Action Items
572 Active Fleet & Immediate Needs
Active Transit Bus Fleet: • 183 Transit Buses (Including the 5 rubber tire Trolleys) • 113 Diesel and 70 CNG • 79 Diesel Buses have met their useful life (12 years/500K miles) Immediate Needs: • To replace 16 diesel powered transit buses that have met their useful life with 16 compressed natural gas buses(CNG). Immediate Benefits: • Highly cost efficient • Overall more reliable service • Improve the customer experience • Technicians familiar and proficient in troubleshooting & repair • No extensive changes to Inventory
583 CNG vs Diesel Cost Comparison
Ten 2009 Diesel Buses vs. Ten 2019 CNG Buses 3,500 $600,000 3,168 2019 FY20 CNG, 499,278 3,000 $500,000
S R
U 2,500
O 2009 FY20 Diesel, 356,947 $400,000 H
R 2,000 O
B $300,000 A
L 1,500
R I 1,211 $200,000 A
P 1,000 E R 500 $100,000
0 $0 FY20 Diesel FY20 CNG 2009 2019 Fiscal Year Mileage 356,947 499,278 Operating Maint. Cost $317,987.85 $120,833.77 Total Parts Cost $183,273.55 $47,080.37 Fuel Usage Cost $128,784.48 $60,936.57 Total Repair Labor Hrs 3,168 1,211 Year One & End of Life Operating Cost Summary
In FY20, the 2019 CNG Fleet ran 142,330 more miles and was 62% cheaper to maintain and operate than our comparable 2009 buses at the end of their life.
594 Battery Electric Bus Pilot
Manufacturer: Proterra Buses Four (4) 40’ Battery Electric Buses Four (4) 125kW Depot Chargers With options for two (2) additional 60kW depot Chargers for Maintenance shops One (1) On-Route Charger at Marion Transit Center (MTC) Procurement: Utilizing One or more State Contracts (Virginia, Georgia) Funding: FTA Grant Funded (5339) $2,742,675 with 50% match HART/TECO not to exceed $5,485,350
605 Battery Electric Bus Charging
Proterra 125kW Charging System A Proterra Catalyst E2 vehicle can charge in approximately 3 hours using the Proterra 125kW Charging System. With two dispensers, the 125kW system can charge two Proterra Catalyst vehicles in approximately 6 hours.
Proterra 500kW Charging System Ideal for fleets with extended operating hours and high mileage requirements, such as 24-hour circulators. Proterra’s 500kW system delivers fast overhead charging on-route or at the depot. Recharge time is up to 31 miles per 10 minutes for Proterra Catalyst vehicles, depending on vehicle configuration and route conditions. 616 Broward County BEB Demo
BROWARD COUNTY TRANSIT ELECTRIC BUS DEMONSTRATION RESULTS Test/Evaluation Categories Build Your Dreams New Flyer Proterra Gillig (BYD) Bus Type Utilized 40' - K9 40' - XE40 40' - Catalyst E2 Battery Size/Capacity 446 kWh 466 kWh 440 kWh 444 kWh Total Time in Service 203:21:00 204:35:00 287:39:00 135:31:00 Number of Days In Service 18 16 25 14 Average Time in Service per Day 11:17 12:47 11:30 10:28 Average State of Charge (SOC) Utilized 84% 68% 87% 85% Total Distance Driven (Miles) 2329 2442 3308 1608 Average Range (Miles) 129 153 144 124 Maximum Range (Miles) 159 172 168 146 Extrapolated Maximum Range (Miles) 198.8 268 207.4 160.7 Minimum Range (Miles) 116 109 113 113 Average Temperature 90 Degrees 91 Degrees 90 Degrees 87 Degrees Temperature on Max Range Day 84 Degrees 93 Degrees 95 Degrees 87 Degrees Temperature on Min Range Day 95 degrees 88 Degrees 91 Degrees 86 Degrees Total Energy Used in Service No Data Provided 5112.96 kWh 7128kWh 3527.74 kWh Total Regenerated Energy No Data Provided 2679.6 kWh 1899 kWh 1371.53 kWh Average Regenerated Energy per Hour No Data Provided 13.10 kWh 6.60 kWh 10.12 kWh Average Efficiency No Data Provided 2.08 kWh/mi 2.07 kWh/mi 2.19 kwh/mi 627 BEB Statistics (StarMetro)
Appleyard CK Steele StarMetro 50/60 KW Depot Chargers 750 KW Fast Charger Tallahassee, Florida Meter E76846 DC1-DC6 Meter E400412 FC1
Battery Electric Bus electricity costs for KWH Cost Cost per KWH KWH Cost Cost per KWH August 2020. BEB Fleet:19 14400 $5,131.01 $0.36 9216 $2,979.40 $0.32
• Usage: 18,485 (Miles) Champions Way Stadium Drive 500 KW Fast Charger 500 KW Fast Charger • Cost: $15,541.28 Meter E76836 FC2 Meter E401080 FC3
KWH Cost Cost per KWH KWH Cost Cost per KWH • Cost Per Mile (CPM): $0.84 14688 $3,595.12 $0.24 14688 $3,835.75 $0.26 The cost per kWh is all inclusive (Taxes, fees, demand, etc.)
HART August 2020 CNG comparison • 2019 CNG Fleet (10) – 38,422 Miles $9,928.75 Cost CPM $0.23 • 2017 CNG Fleet (25) – 119,283 Miles $31,109.77 Cost CPM $0.25
638 Initial Cost/Service Comparisons
Recovery time: 4-5 minutes Unlimited supplyBattery and access Electric to diesel Bus Compressed Natural Gas Bus Vehicle cost: $490,000 Benes Reduced impact on carbon footprint as compared to diesel Vehicle Cost: $920,783 Challenges Vehicle Cost: $533,331 ProterraGreatest impact 40’ E2 on the(440kWh) carbon footprint Battery Electric bus ChallengesGillig 40’ Low Floor Transit bus withHighest HART and most specific unstable configurables fuel pricing Many costly maintenance issues with ESS and DPIMS $2 per gallon and above OnlyWith improvement HART specific of 1 MPG configurables over Diesel including extended warranties, tools and Maintenanceincluding facilityextended would needwarranties, expanded toolsfall protection and training Vehicle cost: $690,000 • Four (4) Electric Buses = $3,683,132 training • Plug-in 125kW Depot Charger: $65K ea. (1 per bus) X 4 = $260K • Plug-in 60kW Depot Charger X 2 = $94,646 • On-Route Charger = $440K • Infrastructure installation costs $1M Four (4) Proterra 40’ E2 (440kWh) BEB with Sixteen (16) Gillig 40’ CNG Low Floor Buses requisite infrastructure Total $9,413,485 Total $5,485,350
Challenges/Unknowns: What we know: Limited driving range: 150 miles between full HART fixed route buses average 208 miles charges (2 BEB = 1 CNG Bus) per day and some over 350 miles per day Recovery Time: 3-6 hours CNG buses - 400 miles on a full tank of fuel Infrastructure development Recovery Time - Between 5-8 minutes Technician/Driver training On-site direct pipeline of CNG on back-up Utility/long term costs generator (2014 $5M investment) 6410 Timeline
October Committee/November 2020 Board Approval
Present & Approval Nov/Dec 2020 Issue Purchase Orders to purchase: FY2021 BEB Infrastructure 16 CNG TECO Partnership Installation replacement buses PO’s Issued: Jan 2021/ Feb 2022 Mar/April 2022 4 BEB with charging Pre-Production infrastructure 16 Gillig CNG Meeting Delivery of buses (CNG to replace Diesel) buses Planning, and Gillig CNG Replaces 2006, and 4 Proterra Battery Installation of 2009 Buses Electric Buses charging 12-14 month lead 4 BEB Pilot with charging infrastructure time infrastructure Confirm Routes Proterra BEB Monthly PMO 14-16 month lead meetings time (Start BEB Pilot)
6511 Questions & Answers
6612 Action Items
ACTION ITEMS
Authorize the Interim Chief Executive Officer to Purchase up to Sixteen Forty-Foot Compressed Natural Gas (CNG) Powered Heavy-Duty Transit Buses from Gillig LLC, in a not-to Exceed Amount of $ 9,413,485
Authorize the Interim Chief Executive Officer to Purchase up to Four (4) Forty-Foot Proterra Battery Electric buses with, charging equipment and requisite charging infrastructure, in a not-to Exceed Amount of $ 5,485,350
6713 Hillsborough Transit Authority Operations and Safety Committee Virtual Meeting October 19, 2020
COMMITTEE ACTION ITEM Authorize the Interim Chief Executive Officer to Purchase up to Sixteen Forty-Foot Compressed Natural Gas (CNG) Powered Heavy-Duty Transit Buses from Gillig LLC, in a not-to Exceed Amount of $ 9,413,485
OVERVIEW Currentl,y there are 79 diesel-powered transit buses that have exceeded their useful life. The replacements are necessary to support a safe and reliable fleet, including the HART on-going commitment to alternative fuels and a more positive emissions impact on the environment. The Jacksonville Transportation Authority (JTA) conducted a procurement to purchase buses for a consortium of transit agencies in Florida, including HART, in accordance with public procurement policies and procedures.
RECOMMENDATION That the Operations and Safety Committee review the action item authorizing the Interim Chief Executive Officer to purchase up to sixteen forty-foot CNG powered heavy-duty transit buses from Gillig LLC, in a not-to exceed Amount of $9,413,485; and advance this item to the full HART Board of Directors at the regular Board Meeting on November 2, 2020.
FINANCIAL IMPACT The contract will be funded with the FY19 Discretionary Grant ($4.3M), FY21 Surface Transportation Block Grant ($4M), HART 15% Match ($750,824) with FTA Reinvestment (Bus 1708 $354,661) revenues to be appropriated in the FY21 HART capital budget. All prices were determined fair and reasonable and a contract was awarded by JTA on May 24, 2019, to Gillig LLC.
BACKGROUND In order to support HART operations, 16 forty-foot CNG powered heavy-duty transit buses are required to replace vehicles that have outlived their useful life of 12 years or 500k miles. The buses have a lead-time of 12-14 months with tentative delivery dates starting in March/April of 2022.
PROCUREMENT CONSIDERATIONS In July 2018, (JTA) issued a Request for Proposal procurement as a State of Florida Purchasing Schedule for Heavy-Duty Transit Buses. The solicitation was issued in accordance with public procurement policies and procedures. It included all federally required clauses. On September 12, 2018, three proposals were received and technical evaluation was completed by an evaluation committee comprised of seven Florida transit maintenance professionals. The committee was made up of two non-voting members and five voting members. Negotiations were conducted by the lead agency and a price analysis was completed making determination of the price to be fair. On May 24, 2019, JTA awarded a contract to Gillig LLC. The contract term is two years with three one-year options to renew.
68 Hillsborough Transit Authority Operations and Safety Committee Virtual Meeting October 19, 2020
NEXT STEPS Present the recommendation by the Safety and Operations Committee to the full HART Board of Directors at the Regular Board Meeting on November 2, 2020.
Prepared by: Scott Drainville, Deputy Chief of Maintenance Approved by: Executive Management Team
Attachment: Proposed Resolution #R2020-11-XX
69 ATTACHMENT
RESOLUTION NO. #R2020-11-XX
A RESOLUTION AUTHORIZING THE INTERIM CHIEF EXECUTIVE OFFICER TO PURCHASE UP TO SIXTEEN (16) FORTY-FOOT COMPRESSED NATURAL GAS (CNG) POWERED HEAVY-DUTY TRANSIT BUSES FROM GILLIG LLC, IN A NOT- TO-EXCEED AMOUNT OF $9,413,485
WHEREAS, HART requires up to sixteen (16) forty-foot CNG powered heavy-duty transit buses to support fixed route service that are necessary to provide a reliable fleet; and
WHEREAS, the Jacksonville Transportation Authority (JTA) conducted a procurement to purchase buses for a consortium of transit agencies in Florida, including HART, in accordance with public procurement policies and procedures; and
WHEREAS, prices were determined fair and reasonable and a contract was awarded by JTA on May 24, 2019, to Gillig LLC.; and
WHEREAS, FY19 Discretionary Grant, FY21 Surface Transportation Block Grant, HART 15% Match with FTA Reinvestment (Bus 1708) revenues to be appropriated in the FY21 HART capital budget for the purchase of the buses;
NOW THEREFORE, BE IT RESOLVED BY THE BOARD OF DIRECTORS OF THE HILLSBOROUGH TRANSIT AUTHORITY THAT:
Section 1. The Interim Chief Executive Officer is authorized to purchase up to sixteen forty-foot Compressed Natural Gas CNG powered heavy-duty transit buses from Gillig LLC, in a not-to exceed amount of $9,413,485.
Section 2. Proper officers of HART are authorized to do all things necessary and required in order to implement the purchase of the aforementioned vehicles.
Section 3. This Resolution shall take effect immediately upon its adoption.
PASSED AND ADOPTED BY THE BOARD OF DIRECTORS OF THE HILLSBOROUGH TRANSIT AUTHORITY ON NOVEMBER 2, 2020.
Commissioner Mariella Smith, Chairperson HART Board of Directors ATTEST:
Councilman Gil Schisler, Secretary HART Board of Directors
David L. Smith, Esquire HART Board General Counsel 70 Hillsborough Transit Authority Operations and Safety Committee Virtual Meeting October 19, 2020
COMMITTEE ACTION ITEM Authorize the Interim Chief Executive Officer to Purchase Up to Four (4) Forty-Foot Proterra Battery Electric Buses with Charging Equipment and Requisite Charging Infrastructure in a Not-to Exceed Amount of $5,485,350
OVERVIEW The purpose of this item is to request authorization to purchase up to four (4) Proterra forty-foot Battery Electric Buses (BEB) with charging equipment and requisite charging infrastructure. This purchase will move forward HART’s on-going commitment to alternative fuels and a more positive emissions impact on the environment. The battery electric buses are necessary to evaluate, monitor and collect data for a future successful deployment of low and zero emission vehicles.
RECOMMENDATION That the Operations and Safety Committee review the action item authorizing the Interim Chief Executive Officer to purchase up to four (4) forty-foot Proterra battery electric buses (BEB), including charging equipment and requisite charging infrastructure, in a not-to exceed Amount of $5,485,350; and advance this item to the full HART Board of Directors at the November 2, 2020 regular Board of Directors Meeting.
FINANCIAL IMPACT In April 2020 HART applied for a discretionary FTA Bus and Bus Facilities Program grant (Section 5339b) for electric buses, and was awarded $2,742,675 in August 2020. The award amount requires a $2,742,675 local match, which will be equally shared between HART and Tampa Electric (TECO), for a total project cost of $5,485,350. HART’s portion of the match will be funded with ad valorem revenue, as appropriated in the adopted FY21 HART capital budget.
BACKGROUND In order to support HART’s future commitment to low or zero emissions vehicles, Four (4) forty- foot battery electric powered heavy-duty transit buses are required to evaluate, research and collect data to confirm a successful future deployment of low an Zero emmisions vehicles. The buses have a lead-time of 14-16 months with tentative delivery dates starting in April/May of 2022.
PROCUREMENT CONSIDERATIONS The Virginia Department of General Services awarded a State Contract (Contract E194-81688) with Proterra Electric buses from July 1, 2019 through June 30, 2021. The solicitation was issued in accordance with public procurement policies and procedures. It included all federally required clauses. The contract term is two years with three one-year options to renew. The Code of Virginia authorizes the use of this contract by state agencies, public institutions of higher education, and other public bodies per § 2.2-1110. After the passage of the FAST Act in 2015, transit agencies are able to use state purchasing schedules located outside of the state they are located in: Meets all requirements of the FAST Act & FTA Circular 4220.1F and allows FTA-funded transit agencies (and other public entities) to purchase electric buses from Proterra without a separate competitive solicitation.
71 Hillsborough Transit Authority Operations and Safety Committee Virtual Meeting October 19, 2020
NEXT STEPS Present the recommendation by the Safety and Operations Committee to the full HART Board of Directors at the Regular Board Meeting on November 2, 2020.
Prepared and Reviewed by: Scott Drainville, Deputy Chief of Maintenance Approved by: Executive Management Team
Attachment: Proposed Resolution #R2020-11-XX
72 ATTACHMENT
RESOLUTION NO. #R2020-11-XX
A RESOLUTION AUTHORIZING THE INTERIM CHIEF EXECUTIVE OFFICER TO PURCHASE UP TO FOUR (4) PROTERRA FORTY-FOOT BATTERY ELECTRIC BUSES WITH CHARGING EQUIPMENT AND REQUISITE CHARGING INFRASTRUCTURE IN A NOT-TO-EXCEED AMOUNT OF $5,485,350
WHEREAS, HART requires up to four (4) forty-foot battery electric buses (BEB), charging equipment and requisite charging infrastructure to support a future successful deployment of low and zero emmissions vehicles; and WHEREAS, The Virginia General State Contract (Contract E194-81688) conducted a procurement to purchases buses in accordance with public procurement policies and procedures. WHEREAS, prices were determined fair and reasonable and a contract was awarded by The State of Virginia General Services on July 1, 2019 to Proterra Electric Buses.; and WHEREAS, FTA Bus and Bus Facilities Formula Program (Section 5339) funding will be appropriated to HART in the the FY21 capital budget for the purchase of the buses and charging equipment; NOW THEREFORE, BE IT RESOLVED BY THE BOARD OF DIRECTORS OF THE HILLSBOROUGH TRANSIT AUTHORITY THAT:
Section 1. The Interim Chief Executive Officer is authorized to purchase up to four (4) forty-foot Battery Electric Buses (BEB), charging equipment and requisite charging infrastructure, in a not-to exceed amount of $5,485,350.
Section 2. Proper officers of HART are authorized to do all things necessary and required in order to implement the purchase of the aforementioned vehicles and charging equipment.
Section 3. This Resolution shall take effect immediately upon its adoption.
PASSED AND ADOPTED BY THE BOARD OF DIRECTORS OF THE HILLSBOROUGH TRANSIT AUTHORITY ON NOVEMBER 2, 2020.
Commissioner Mariella Smith, Chairperson HART Board of Directors ATTEST:
Councilman Gil Schisler, Secretary HART Board of Directors
David L. Smith, Esquire HART Board General Counsel
73 Hillsborough Transit Authority Operations and Safety Committee Virtual Meeting October 19, 2020
COMMITTEE ACTION ITEM Authorize the Interim Chief Executive Officer to Dispose of Seven Fixed Route Buses, Thirty-Three Paratransit Vans and Twelve Non-Revenue Vehicles in Such a Manner to be Most Advantageous to HART
OVERVIEW In accordance with the HART fleet plans, seven fixed route buses, 33 paratransit vans and 12 non- revenue vehicles have met their useful life and are now ready for retirement.
RECOMMENDATION That Operations and Safety Committee review the action item authorizing the Interim Chief Executive Officer to dispose of seven fixed route buses, thirty-three paratransit vans and twelve non-revenue vehicles in such a manner to be most advantageous to HART; and advance this item to the full HART Board of Directors at the November 2, 2020 Regular Board of Directors Meeting.
FINANCIAL IMPACT Vehicles will be sent to auction for disposal. Any proceeds from the sale of federally funded vehicles will be reinvested into federally funded Capital Projects.
BACKGROUND The Authority has identified the following vehicles that have met their useful life in accordance with guidelines issued by the Federal Transit Administration (FTA):
Heavy-Duty Large Bus at least 12 years or 500,000 miles. YEAR UNIT # TYPE VIN # MILEAGE ASSET # 2017 *1708 BUS 15GGD3113H3189144 135,940 11968
2007 2701 BUS 15GGE291271091258 171,585 10150 (Trolley) 2007 2702 BUS 15GGE291471091259 184,721 10151 (Trolley) 2007 2703 BUS 15GGE291071091260 173,092 10152 (Trolley) 2006 2603 BUS 15GGD211661076887 722,276 9872
2006 2608 BUS 15GGD211X61076892 737,614 9877
2006 2610 BUS 15GGD211361076894 756,578 9879
* Did not meet useful life: Vehicle accident / vehicle a total loss
74 Hillsborough Transit Authority Operations and Safety Committee Virtual Meeting October 19, 2020
Medium Light-Duty at least 5 years or 150,000 miles.
YEAR UNIT # TYPE VIN # MILEAGE ASSET # 2014 4501 CUTAWAY 1FDFE4FSXEDA23566 226,730 11223
2014 4503 CUTAWAY 1FDFE4FS9EDA23574 214,469 11225
2014 4504 CUTAWAY 1FDFE4FS9EDA23557 198,602 11226
2014 4506 CUTAWAY 1FDFE4FS1EDA23567 200,626 11228
2014 4001 CUTAWAY 1FDFE4FS8DDB36429 210,512 11203
2014 4003 CUTAWAY 1FDFE4FS6EDA18218 223,308 11205
2014 4005 CUTAWAY 1FDFE4FS8EDA23565 174,007 11207
2014 4010 CUTAWAY 1FDFE4FS0EDA23561 229,357 11212
2014 4012 CUTAWAY 1FDFE4FS0EDA23558 216,517 11214
2014 4014 CUTAWAY 1FDFE4FS2EDA23576 201,472 11216
2014 4015 CUTAWAY 1FDFE4FS5EDA23572 153,192 11217
2014 4016 CUTAWAY 1FDFE4FS3EDA23568 213,180 11218
2014 4020 CUTAWAY 1FDFE4FS4EDA23577 173,634 11222
Light-Duty at least 4 years or 100,000 miles. YEAR UNIT # TYPE VIN # MILEAGE ASSET # 2012 3010 MV1 523MF1A69CM101232 215,305 8871
2012 3011 MV1 523MF1A61CM101256 241,808 8872
2012 3012 MV1 523MF1A62CM101217 200,383 8873
2012 3013 MV1 523MF1A61CM101225 216,420 8874
2012 3014 MV1 523MF1A68CM101142 237,692 8875
2012 3015 MV1 523MF1A6XCM101174 236,786 8876
2012 3016 MV1 523MF1A64CM101221 220,957 8877
2012 3018 MV1 523MF1A67CM101178 212,152 8879
2012 3019 MV1 523MF1A61CM101192 201,680 8880
2012 3020 MV1 523MF1A67CM101228 236,253 8881
75 Hillsborough Transit Authority Operations and Safety Committee Virtual Meeting October 19, 2020
Continued, Light-Duty at least 4 years or 100,000 miles. YEAR UNIT # TYPE VIN # MILEAGE ASSET # 2012 3022 MV1 523MF1A6XCM101255 202,335 8883
2012 3023 MV1 523MF1A60CM101622 205,480 8011
2014 3302 MV1 57WMD1B62EM101128 119,199 11447
2014 3303 MV1 57WMD1B67EM101125 130,535 11448
2014 3304 MV1 57WMD1B68EM101103 118,856 11449
2014 3306 MV1 57WMD1B67EM101108 125,733 11451
2014 3310 MV1 57WMD1B61EM101055 119,705 11678
2014 3315 MV1 57WMD1B60EM101130 121,625 11703
2014 3316 MV1 57WMD1B69EM101045 115,045 11704
2014 3318 MV1 57WMD1B60EM101029 109,414 11706
Light-Duty at least 4 years or 100,000 miles. YEAR UNIT # TYPE VIN # MILEAGE ASSET # 2008 1247 NRV 2A8HR44H48R818227 161,100 10369
2005 1735 NRV 1D7HA16D25J613373 186,688 9645
2005 1736 NRV 1D7HA16D45J613374 160,875 9646
2008 1758 NRV 1FMCU02Z48KE74137 129,539 10372
2008 1763 NRV 1FMCU02Z88KE74142 69,554 10377
2008 1765 NRV 1FMCU02ZX8KE74143 76,749 10378
2008 1766 NRV 1GCEC14X58Z294481 194,678 10379
2008 1771 NRV 1GCHC24678E208427 187,356 10626
2008 1772 NRV 1GCHC24668E207883 173,440 10627
2011 1777 NRV 1GC0CVC84BF162249 182,409 9097
2011 1778 NRV 1GB3CZCL4BF189898 175,891 9124
2011 1781 NRV 1GB3CZCL2BF194680 77,024 9126
76 Hillsborough Transit Authority Operations and Safety Committee Virtual Meeting October 19, 2020
NEXT STEPS Present the recommendation by the Safety and Operations Committee to the full HART Board of Directors at the Regular Board Meeting on November 2, 2020.
Prepared by: Juston Lafler, Director of Maintenance Reviewed by: Scott Drainville, Deputy Chief of Maintenance & Facilities Approved by: Executive Management Team
Attachment: Proposed Resolution #R2020-11-XX
77 ATTACHMENT
RESOLUTION NO. #R2020-11-XX
A RESOLUTION AUTHORIZING THE INTERIM CHIEF EXECUTIVE OFFICER TO DISPOSE OF SEVEN FIXED ROUTE BUSES, THIRTY-THREE PARATRANSIT VANS AND TWELVE NON-REVENUE VEHICLES IN SUCH A MANNER TO BE MOST ADVANTAGEOUS TO HART
WHEREAS, seven Fixed Route Buses, 33 Paratransit Vans and 12 Non-Revenue Vehicles have reached the end of their useful life in accordance with guidelines by the Federal Transit Administration (FTA): Large Heavy-Duty at least 12 years or 500,000 miles. YEAR UNIT # TYPE VIN # MILEAGE ASSET # 2017 *1708 BUS 15GGD3113H3189144 135,940 11968
2007 2701 BUS 15GGE291271091258 171,585 10150 (Trolley) 2007 2702 BUS 15GGE291471091259 184,721 10151 (Trolley) 2007 2703 BUS 15GGE291071091260 173,092 10152 (Trolley) 2006 2603 BUS 15GGD211661076887 722,276 9872
2006 2608 BUS 15GGD211X61076892 737,614 9877
2006 2610 BUS 15GGD211361076894 756,578 9879
* Did not meet useful life: Vehicle accident / vehicle a total loss
Medium Light-Duty at least 5 years or 150,000 miles. YEAR UNIT # TYPE VIN # MILEAGE ASSET # 2014 4501 CUTAWAY 1FDFE4FSXEDA23566 226,730 11223
2014 4503 CUTAWAY 1FDFE4FS9EDA23574 214,469 11225
2014 4504 CUTAWAY 1FDFE4FS9EDA23557 198,602 11226
2014 4506 CUTAWAY 1FDFE4FS1EDA23567 200,626 11228
2014 4001 CUTAWAY 1FDFE4FS8DDB36429 210,512 11203
2014 4003 CUTAWAY 1FDFE4FS6EDA18218 223,308 11205
2014 4005 CUTAWAY 1FDFE4FS8EDA23565 174,007 11207
Continued, Medium Light-Duty at least 5 years or 150,000 miles. YEAR UNIT # TYPE VIN # MILEAGE ASSET # 2014 4010 CUTAWAY 1FDFE4FS0EDA23561 229,357 11212
2014 4012 CUTAWAY 1FDFE4FS0EDA23558 216,517 11214
2014 4014 CUTAWAY 1FDFE4FS2EDA23576 201,472 11216
2014 4015 CUTAWAY 1FDFE4FS5EDA23572 153,192 11217
2014 4016 CUTAWAY 1FDFE4FS3EDA23568 213,180 11218
2014 4020 CUTAWAY 1FDFE4FS4EDA23577 173,634 11222 78 Hillsborough Transit Authority Operations and Safety Committee Virtual Meeting October 19, 2020
Light-Duty at least 4 years or 100,000 miles. YEAR UNIT # TYPE VIN # MILEAGE ASSET # 2012 3010 MV1 523MF1A69CM101232 215,305 8871
2012 3011 MV1 523MF1A61CM101256 241,808 8872
2012 3012 MV1 523MF1A62CM101217 200,383 8873
2012 3013 MV1 523MF1A61CM101225 216,420 8874
2012 3014 MV1 523MF1A68CM101142 237,692 8875
2012 3015 MV1 523MF1A6XCM101174 236,786 8876
2012 3016 MV1 523MF1A64CM101221 220,957 8877
2012 3018 MV1 523MF1A67CM101178 212,152 8879
2012 3019 MV1 523MF1A61CM101192 201,680 8880
2012 3020 MV1 523MF1A67CM101228 236,253 8881
2012 3022 MV1 523MF1A6XCM101255 202,335 8883
2012 3023 MV1 523MF1A60CM101622 205,480 8011
2014 3302 MV1 57WMD1B62EM101128 119,199 11447
2014 3303 MV1 57WMD1B67EM101125 130,535 11448
2014 3304 MV1 57WMD1B68EM101103 118,856 11449
2014 3306 MV1 57WMD1B67EM101108 125,733 11451
2014 3310 MV1 57WMD1B61EM101055 119,705 11678
2014 3315 MV1 57WMD1B60EM101130 121,625 11703
2014 3316 MV1 57WMD1B69EM101045 115,045 11704
2014 3318 MV1 57WMD1B60EM101029 109,414 11706
Light-Duty at least 4 years or 100,000 miles. YEAR UNIT # TYPE VIN # MILEAGE ASSET # 2008 1247 NRV 2A8HR44H48R818227 161,100 10369
2005 1735 NRV 1D7HA16D25J613373 186,688 9645
2005 1736 NRV 1D7HA16D45J613374 160,875 9646
2008 1758 NRV 1FMCU02Z48KE74137 129,539 10372
2008 1763 NRV 1FMCU02Z88KE74142 69,554 10377
2008 1765 NRV 1FMCU02ZX8KE74143 76,749 10378 79 ATTACHMENT
2008 1766 NRV 1GCEC14X58Z294481 194,678 10379
2008 1771 NRV 1GCHC24678E208427 187,356 10626
2008 1772 NRV 1GCHC24668E207883 173,440 10627
2011 1777 NRV 1GC0CVC84BF162249 182,409 9097
2011 1778 NRV 1GB3CZCL4BF189898 175,891 9124
2011 1781 NRV 1GB3CZCL2BF194680 77,024 9126
NOW THEREFORE, BE IT RESOLVED BY THE BOARD OF DIRECTORS OF THE HILLSBOROUGH TRANSIT AUTHORITY THAT:
Section 1. The Interim Chief Executive Officer is authorized to dispose of seven fixed route buses, thirty-three paratransit vans and twelve through competitive sale, public auction, insurance requirements, or disposal in such a manner to be most advantageous to HART.
Section 2. Proper officers of HART are authorized to do all things necessary and required in order to implement the disposal of the aforementioned vehicles.
Section 3. This Resolution shall take effect immediately upon its adoption.
PASSED AND ADOPTED BY THE BOARD OF DIRECTORS OF THE HILLSBOROUGH TRANSIT AUTHORITY ON NOVEMBER 2, 2020.
Commissioner Mariella Smith, Chairperson HART Board of Directors ATTEST:
Councilman Gil Schisler, Secretary HART Board of Directors
David L. Smith, Esquire HART Board General Counsel
80 Hillsborough Transit Authority Operations and Safety Committee Virtual Meeting October 19, 2020
COMMITTEE ACTION ITEM Authorize the Interim Chief Executive Officer to Award a Contract for Construction Services to D-Mar General Contracting for the Construction of Two Bus Bays with Shelter Pads and Two Landing Pads at Orient Road Adjacent to the Florida State Fairgrounds and Orient Road at Cayuga Street in the Amount of $123,711.16, Plus a Contingency of $12,371.12, for a Total not-to-Exceed Amount of $136,082.28
OVERVIEW Two bus stops at Orient Road adjacent to the Florida State Fairgrounds and two complimentary landing pads at Orient Road and Cayuga Street require substantial work to bring them up to standard. This project is critical for HART services and county support to the Fairgrounds.
RECOMMENDATION That the Operations and Safety Committee review the action item authorizing the Interim Chief Executive Officer to award a contract for construction services to D-Mar General Contracting for the construction of two bus bays with shelter pads and two landing pads at Orient Road adjacent to the Florida State Fairgrounds and Orient Road at Cayuga Street in the amount of $123,711.16, plus a contingency of $12,371.12, for a total not-to-exceed amount of $136,082.28; and advance this item to the full HART Board of Directors at the Regular Board Meeting on November 2, 2020.
FINANCIAL IMPACT Funding for this contract is provided by Hillsborough County Zone 04 Impact Fees and Federal Grants currently appropriated in the FY2020 HART Capital budget.
BACKGROUND Currently, HART has bus stops located on Orient road adjacent to the Florida State Fairgrounds. These bus stops are a vital part of HART, providing services to all the significant events that take place at the Fairgrounds. The current condition of the bus stops requires substantial work to bring them up to standard. The priority of this project required it to be listed as one of HART’s top request for Hillsborough County impact fees for Zone 4. HART has also received several See- Click-Fix requests to fix the stops on Orient road at Cayuga street up to the ADA standard. Since these four stops are so close in proximity, it is more cost-effective to have all four stops done simultaneously. To rectify these issues, the HART Project Management Office seeks to construct two complimentary bus bays with shelter pads at Orient road adjacent to the Florida State Fairgrounds and two complimentary landing pads at Orient road and Cayuga street.
PROCUREMENT CONSIDERATIONS IFB-41968 was issued for the construction of two (2) complimentary bus bays with shelter pads at Orient road adjacent to the Florida State Fairgrounds and two (2) complimentary landing pads at Orient road and Cayuga street. The solicitation notice was posted to HART’s website and DemandStar and published on Bonfire on July 29, 2020. Thirty-one contractors downloaded the
81 Hillsborough Transit Authority Operations and Safety Committee Virtual Meeting October 19, 2020 solicitation. Five firms, D-Mar General Contracting, Flores Construction, Gillam Construction, RL Burns and Right of Way Contracting, submitted bids on August 20, 2020.
HART’s consultant, Ayres Associates, reviewed the bids submitted. The bid submitted by D-Mar General Contracting was determined to be fair and reasonable in accordance with local market values and current industry pricing. D-Mar has been determined to have submitted a bid acceptable and advantageous to HART, cost and all other factors considered, and has the capacity to perform all of the requirements of the project scope and contract terms.
NEXT STEPS Present recommendation by the Operations and Safety Committee to the full Board of Directors at the November 2, 2020 Board of Directors meeting.
Prepared by: DeWayne M. Brown, Project Manager I Reviewed by: Lynda Crescentini, Director of Enterprise Project Management Cyndy Stiglich, Interim Chief Financial Officer Approved by: Executive Management Team
Attachment: I. Resolution #R2020-11-XX
82 ATTACHMENT
RESOLUTION NO. #R2020-11-XX
A RESOLUTION AUTHORIZING THE INTERIM CHIEF EXECUTIVE OFFICER TO AWARD A CONTRACT FOR CONSTRUCTION SERVICES TO D-MAR GENERAL CONTRACTING FOR THE CONSTRUCTION OF TWO BUS BAYS WITH SHELTER PADS AND TWO LANDING PADS AT ORIENT ROAD ADJACENT TO THE FLORIDA STATE FAIRGROUNDS AND ORIENT ROAD AT CAYUGA STREET IN THE AMOUNT OF $123,711.16
WHEREAS, Hillsborough Transit Authority (HART) has a need for construction services for the two bus bays and the two landing pads; and
WHEREAS, HART issued an Invitation for Bid IFB-41968 in compliance with HART’s procurement policies; and
WHEREAS, bids were received and evaluated in accordance with HART’s procurement policies and State of Florida Statutes; and
WHEREAS, D-Mar General Contracting was determined to have the capacity to perform the work, and the price they offered was determined to be fair and reasonable; and
WHEREAS, funding for this contract is available through Impact Fees and Federal grants;
NOW THEREFORE, BE IT RESOLVED BY THE BOARD OF DIRECTORS OF THE HILLSBOROUGH TRANSIT AUTHORITY THAT: Section 1. The Interim Chief Executive Officer is authorized to award a contract for construction services to D-Mar General Contracting for the construction of two bus bays with shelter pads and two landing pads at Orient Road adjacent to the Florida State Fairgrounds and Orient Road at Cayuga Street in the amount of $123,711.16.
Section 2. Proper officers of HART are authorized to do all things necessary and required in order to implement the terms of the aforementioned contract.
Section 3. This resolution shall take effect immediately upon its adoption.
PASSED AND ADOPTED BY THE BOARD OF DIRECTORS OF THE HILLSBOROUGH TRANSIT AUTHORITY ON NOVEMBER 2, 2020.
Commissioner Mariella Smith, Chairperson HART Board of Directors ATTEST:
Councilman Gil Schisler, Secretary HART Board of Directors
David L. Smith, Esquire HART Board General Counsel
83 Hillsborough Transit Authority Operations and Safety Committee Virtual Meeting October 19, 2020
COMMITTEE ACTION ITEM Approval of the Fourth Extension of the Memorandum of Understanding between Hillsborough Transit Authority (HART) and Pinellas Suncoast Transit Authority (PSTA) for Collaboration Opportunities
OVERVIEW This item extends the MOU for partnership opportunities between the agencies, allowing for annual automatic renewals of the agreement.
RECOMMENDATION That the Operations and Safety Committee review the action item approving the fourth extension of the Memorandum of Understanding between Hillsborough Transit Authority (HART) and Pinellas Suncoast Transit Authority (PSTA) for Collaboration Opportunities; and advance this item to the full HART Board of Directors at the November 2, 2020 regular Board of Directors meeting.
FINANCIAL IMPACT There is no financial impact.
BACKGROUND On October 31, 2016, HART and the PSTA Executive Committees met and agreed to enter into a Memorandum of Understanding (MOU), an inter-agency agreement to memorialize HART and PSTA commitment to continuous coordination between the agencies to eliminate redundancies by integrating certain operational areas.
The MOU went into effect on February 6, 2017, through December 31, 2017. For this MOU to be extended, it must be re-approved annually by each governing body, subsequent to a submittal by respective staff summarizing the actions taken in furtherance if this MOU on or before December 1 of each year so considered, unless terminated sooner pursuant to its terms, or extended by mutual written agreement of the parties.
The first extension to the MOU was approved by the Resolution #R2018-01-01, for the term of one year, through December 31, 2018. In February of 2019, both Agencies approved the second and current extension of the MOU that expires on December 31, 2019. The third extension of the MOU was approved by the PSTA Board of Directors on January 29, 2020.
Throughout 2019, HART and PSTA staff HART jointly participated in technical steering and advisory committees for the Regional Premium Transit Study, which is now completed and managed by TBARTA.
In 2020, HART and PSTA staff continued to collaborate on the promotion and marketing for the regional fare collection project (Flamingo); as well as various HR-related programs.
84 Hillsborough Transit Authority Operations and Safety Committee Virtual Meeting October 19, 2020
HART and PSTA staff recommend renewal of the MOU, with the only change from the third extension adding a clause making the MOU “evergreen”, i.e. with annual automatic renewals unless either party decides to cancel it.
The following changes are suggested:
Current MOU- through Dec 31, 2020 Revised MOU
Fourth WHEREAS clause; page 1 Fourth WHEREAS clause; page 1
WHEREAS, HART and PSTA are currently WHEREAS, HART and PSTA are currently collaborating on the following joint contracts collaborating on various joint contracts and and projects: projects. 1. Regional Fare Collection (also includes Sarasota, Pasco, and Hernando Counties); 2. Diesel Fuel Procurements; 3. Various Joint Procurements; 4. Regional Inter-Connectivity Services and Private Operator Procurements; Section 4, page 3 Section 4, page 3
This MOU shall be effective on the first day This MOU shall be effective on the first day and year written above and shall continue in and year written above and shall continue in full force and effect through December 31, full force and effect unless terminated sooner 2020. For this MOU to be extended, it must pursuant to its terms. be re-approved annually by each governing body, subsequent to a submittal by respective staff summarizing the actions taken in furtherance of this MOU on or before December 15 of each year so considered, unless terminated sooner pursuant to its terms, or extended by mutual written agreement of the parties.
NEXT STEPS Execute the amendment of the MOU, effective January 1, 2021.
Prepared by: Lena Petit, Chief of Policy and Performance Approved by: Executive Management Team Attachments: I. Proposed Resolution #R2020-11-XX II. Memorandum of Understanding between HART and PSTA for Collaboration Opportunities
85 ATTACHMENT
RESOLUTION NO. #R2020-11-XX
A RESOLUTION TO APPROVE THE FOURTH EXTENSION OF THE MEMORANDUM OF UNDERSTANDING BETWEEN HILLSBOROUGH TRANSIT AUTHORITY (HART) AND PINELLAS SUNCOAST TRANSIT AUTHORITY (PSTA) FOR COLLABORATION OPPORTUNITIES
WHEREAS, both HART and PSTA are willing to continue to pursue a regionalized cooperation and evaluate various structures that can assist in that effect; and
WHEREAS, HART and PSTA agreed to extend the MOU for collaboration opportunities to work jointly on identifying more cost efficient and legislatively powerful joint operational functions operations; and
WHEREAS, both HART and PSTA agree to commit to continuous coordination between the agencies to eliminate redundancies by integrating certain operational areas; and WHEREAS, HART and PSTA will research areas for further collaboration; and
WHEREAS, this fourth extension will be effective January 1, 2021, and shall continue in full force and effect unless terminated sooner pursuant to its terms;
NOW THEREFORE, BE IT RESOLVED BY THE BOARD OF DIRECTORS OF THE HILLSBOROUGH TRANSIT AUTHORITY THAT: Section 1. The HART Board of Directors approves the fourth extension of the Memorandum of Understanding between Hillsborough Transit Authority (HART) and Pinellas Suncoast Transit Authority (PSTA) for further collaboration.
Section 2. Proper officers of HART are authorized to do all things necessary and required in the aforementioned MOU.
Section 3. This resolution shall take effect immediately upon its adoption.
PASSED AND ADOPTED BY THE BOARD OF DIRECTORS OF THE HILLSBOROUGH TRANSIT AUTHORITY ON NOVEMBER 2, 2020.
Commissioner Mariella Smith, Chairperson ATTEST: HART Board of Directors
______Councilmember Gil Schisler, Secretary HART Board of Directors
David L. Smith, Esquire HART Board General Counsel
86 ATTACHMENT
MEMORANDUM OF UNDERSTANDING BETWEEN HILLSBOROUGH TRANSIT AUTHORITY (HART) AND PINELLAS SUNCOAST TRANSIT AUTHORITY (PSTA) FOR COLLABORATION OPPORTUNITIES
This Memorandum of Understanding (MOU) made and entered into this day of
, 2020, by and between the Hillsborough Transit Authority, (HART), a regional transit authority under the laws of the State of Florida, and the Pinellas Suncoast Transit Authority
(PSTA), an independent special district of the State of Florida, created by Chapter 2002-341, Laws of Florida, as amended.
W I T N E S S E T H:
WHEREAS, HART and PSTA are actively engaged in improving the mass transit systems servicing their transit areas; and
WHEREAS, HART and PSTA are transit leaders within their transit areas and are committed to facilitating regional connectivity; and
WHEREAS, collaboration between HART and PSTA increases efficiency across the region and fosters regional connectivity benefiting transit riders throughout Hillsborough and
Pinellas counties; and
WHEREAS, HART and PSTA are currently collaborating on various joint contracts and projects;
1 87 WHEREAS, HART and PSTA agree to commit to continuous coordination between
the agencies to eliminate redundancies by integrating certain operational areas.
NOW, THEREFORE, in consideration of such further collaboration set forth herein, the parties hereby memorialize the following understandings:
Section 1. The above recitals are true and correct and are incorporated herein by
reference.
Section 2. HART and PSTA will continue to work together collaboratively on the existing joint contracts and projects recited above pursuant and subject to the terms contained therein. HART and PSTA will endeavor to continue to increase the connectivity and cooperation between the two agencies in furtherance of the goals of the communities and larger region served.
Section 3. HART and PSTA will research areas for further collaboration including:
Bus Maintenance, Purchasing, Paratransit Contracting, Innovative Mobility Solutions,
P l a n n i n g , M a r k e t i n g a n d C o m m u n i c a t i o n s , Human Resources, Information
Technology (IT), Government Relations, Fare Payment Systems, and Service Usage and
Information from a Customer Perspective.
Section 3a. HART and PSTA will continue to endeavor to develop a strategic coordination plan related to customer-focused service data integration, specifically a regional smartphone app that delivers one platform for mobile fare payment, ticketing, trip planning, and real time passenger information in Hillsborough and Pinellas counties.
Section 3b. HART and PSTA will continue to endeavor to identify functional areas for possible functional combination during the term of this MOU.
Section 3c. HART and PSTA intend to focus their efforts on improved regional cooperation and
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88 efficiency in order to provide cost-effective, high-quality regional transit services.
Section 3d. HART and PSTA will continue to endeavor to jointly participate in regional
initiatives and studies.
Section 4. This MOU shall be effective on the first day and year written above and shall continue in full force and effect unless terminated sooner pursuant to its terms., Either party may terminate this MOU without cause upon thirty (30) days’ written notice to the other party. Upon termination or expiration, this MOU shall be of no further force or effect.
Section 5. Nothing in this document constitutes HART’s approval authorizing a merger or consolidation with PSTA or a regional tax measure.
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89 IN WITNESS WHEREOF, the parties hereto have caused this MOU to be executed below by their duly authorized representatives as of the date first above written.
ATTEST: PINELLAS SUNCOAST TRANSIT AUTHORITY
______RACHAEL CAPPOLLA CHIEF EXECUTIVE OFFICER
APPROVED AS TO FORM:
______GENERAL COUNSEL
(OFFICIAL SEAL)
ATTEST: HILLSBOROUGH TRANSIT AUTHORITY d/b/a HILLSBOROUGH AREA REGIONAL TRANSIT
______CLERK OF THE HART BOARD CHIEF EXECUTIVE OFFICER
APPROVED AS TO FORM:
______GENERAL COUNSEL
(OFFICIAL SEAL)
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