Town of Southborough, MA Meeting of the Board of Selectmen September 22, 2020, 6:30 P.M

Town of Southborough, MA Meeting of the Board of Selectmen September 22, 2020, 6:30 P.M.

REVISED AGENDA

Pursuant to Governor Baker’s March 12, 2020 Order Suspending Certain Provisions of the Open Meeting Law, G.L. c. 30A, §18, and the Governor’s March 15, 2020 Order imposing strict limitation on the number of people that may gather in one place, this meeting of the Southborough Board of Selectmen will be conducted via remote participation to the greatest extent possible. Specific information and the general guidelines for remote participation by members of the public and/or parties with a right and/or requirement to attend this meeting can be found on the Town of Southborough’s website, at https://www.southboroughtown.com/. For this meeting, members of the public who wish to watch or participate in the meeting may do so in the following manner by finding the meeting at: https://www.southboroughtown.com/remotemeetings. No in-person attendance of members of the public will be permitted, but every effort will be made to ensure that the public can adequately access the proceedings in real time, via technological means. In the event that we are unable to do so, despite best efforts, we will post on Southborough’s website an audio or video recording, transcript, or other comprehensive record of proceedings as soon as possible after the meeting.

I. Call Meeting to Order

II. Public Comment

III. Scheduled Appointments (Board may vote) a. Volunteer interviews: i. Annie Pfaff, Historical Commission; term 6/30/23 ii. Seath Crandall, Recreation Commission; term 6/30/23 b. Tom Laflamme, IT Manager – Appointment of Part-Time Technical Specialist position c. Barry Rubenstein – Renewal cable agreement for Charter Communications d. Lori Karlsson - Request for Local Approval for St. Mark’s Faculty Childcare Option e. Brian Ballantine, Finance Director – Budget update f. 8:00PM – John Butler – Presentation on DPW Transfer Station

IV. Reports a. Chairman’s Report i. Process for Entertainment License requests ii. Department/Committee liaisons b. Members’ Reports i. Update on Deerfoot Road Ext. c. Town Administrator Report

V. Consent Agenda a. Approve Open Session Minutes: September 8, 2020 b. Appoint Julia Fontana as Part-Time Dispatcher per Chief Paulhus’ recommendation c. Declare maximum useful life of E-One Fire Truck as 20 years as condition of bond d. Approval of Policy on Complete Streets e. One-Day alcohol license applications, Chestnut Hill Farm Events: Fall Fun on the Farm, October 4 and October 11; Brew Moon Hike, October 10 f. Approval of Capital Planning – School Research Subcommittee Charge g. Appoint Jason Malinowski and Kathy Cook to Capital Planning – School Research Subcommittee h. Approve Common Victualer Applications: NY Bagel Factory @ 20 Turnpike Rd. and 205 Turnpike Rd. i. Approval of one-year extension Golf Course Management contract with New England Golf j. Accept resignation of Lisa Braccio from SHOPC k. Appoint Chelsea Malinowski as Board of Selectmen representative to SHOPC, term of 6/30/2021

VI. Other Matters Properly Before the Board (Board may vote) a. Review of next steps for Downtown zoning b. Review of ADA Grievance policy c. National Grid notice of vegetation management

VII. Public Comment

VIII. Adjournment

Martin Healey, Chairman

UPCOMING MEETINGS October 6, 2020 October 20, 2020 [RECEIVED 1 By Town ClerWamb at 3:37pm, Sep 17, 2020] Town of Southborough, MA Meeting of the Board of Selectmen September 22, 2020, 6:30 P.M.

Pursuant to Governor Baker’s March 12, 2020 Order Suspending Certain Provisions of the Open Meeting Law, G.L. c. 30A, 18, and the Governor’s March 15, 2020 Order imposing strict limitation on the number of people that may gather in one place, this meeting of the Southborough Board of Selectmen will be conducted via remote participation to the greatest extent possible. Specific information and the general guidelines for remote participation by members of the public and/or parties with a right and/orrequirement to attend this meeting can be found on the Town of Southborough’s website, at https://www.southboroughtown.com/. for this meeting, members of the public who wish to watch or participate in the meeting may do so in the following manner by finding the meeting at: https://www.southborouhtown.com/remotemeetings. No in-person attendance of members of the public will be permitted. but every effort will be made to ensure that the public can adequately access the proceedings in real time, via technological means. In the event that we are unable to do so, despite best efforts, we will post on Southborough’s website an audio or video recording, transcript, or other comprehensive record of proceedings as soon as possible after the meeting.

I. Call Meeting to Order

II. Public Comment

III. Scheduled Appointments (Board may vote) a. Volunteer interviews: i. Annie Pfaff, Historical Commission; term 6/30/23 ii. Seath Crandall, Recreation Commission; term 6/30/23 b. Tom Laflamme, IT Manager — Appointment of Part-Time Technical Specialist position c. Barry Rubenstein — Renewal cable agreement for Charter Communications d. Lori Karlsson - Request for Local Approval for St. Mark’s Faculty Childcare Option e. Brian Ballantine, Finance Director — Budget update f. 8:00PM — John Butler — Presentation on DPW Transfer Station

IV. Reports a. Chairman’s Report i. Process for Entertainment License requests ii. Department/Committee liaisons b. Members’ Reports i. Update on Deerfoot Road Ext. c. Town Administrator Report

V. Consent Agenda a. Approve Open Session Minutes: September 8, 2020 b. Appoint Julia fontana as Part-Time Dispatcher per Chief Paulhus’ recommendation c. Declare maximum useful life of E-One Fire Truck as 20 years as condition of bond d. Approval of Policy on Complete Streets e. One-Day alcohol license applications, Chestnut Hill Farm Events: Fall Fun on the Farm, October 4 and October 11; Brew Moon Hike, October 10 f Approval of Subcommittee Charge for review of Woodward & Neary Schools g. Approve Common Victualer Applications: NY Bagel Factory @20 Turnpike Rd. and 205 Turnpike Rd. h. Approval of one-year extension Golf Course Management contract with New England Golf i. Accept resignation of Lisa Braccio from SHOPC j. Appoint Chelsea Malinowski as Board of Selectmen representative to SHOPC, term of 6/30/2021

VI. Other Matters Properly Before the Board (Board may vote) a. Review of next steps for Downtown zoning b. Review of ADA Grievance policy c. National Grid notice of vegetation management

VII. Public Comment

VIII. Adjournment

Martin Healey, Chairman

UPCOMING MEETINGS October 6, 2020 October 20, 2020 Southborough, MA — 17 Common Street (INCDRPCRATED\ © II Phone: 508-485-0710 ml AUG26

SouthboroughSelectmen’sOffice Citizen Activity Form — Good Government Starts with You

Date Submitted: August 25, 2020 Name: Annie Pfaff Home Address: 50 Oak Hill Road Southborough, MA 01745 Mailing Address: 50 Oak Hill Road Southborough, MA 01745 Phone Number(s). Email Address:

Current Occupation/Employer: St. Mark’s School, Advancement/Fundraising Narrative: Having owned a number of historical homes in Massachusetts over the last decade, I am committed to historical preservation and would like to further my involvement in historical preservation and protection specifically in the town of Southborough. I currently live in a prominent historical home in town, the Greek Revival-style J. Lowell House on Oak Hill Road. In 2017-2018 I oversaw an extensive whole=home restoration of the interior and exterior of the property. As a younger (millennial) resident without children, I have time and availability to commit to this endeavor in addition to working full time currently at St. Mark’sSchool. Board(s) / Committee(s): HISTORICAL COMMISSION

Page 1/1 ______

-. Soutliborougli, MA (NcnPcRATED’ 17 Common Street ) JULy 6,1727. . Phone: 508-485-0710

Citizen Activity Form Good Government Starts with Yoti

Date Submitted: August 28, 2020 Name: Seath A Crandall Home Address: 77 Oak Hill Rd Southborough MA 01748 Mailing Address: 77 Oak Hill Rd Southborough MA 01748 Phone Number(s): Email Address:

Current Occupation/Employer: Management Analyst / Town of Wayland Narrative: I work full-time working 1-2 nights of the week. I would love to be considered for any of the

boards I have selected. Being a Management Analyst for the Town of Wayland has provided me a growing knowledgebase of how municipalities function internally which I feel would be valuable to any board. Additionally, as a new homeowner in Southborough it is my hope to be an asset to the Town in which I hope will be my familys permenant residence. Board(s) / Committee(s): ADVISORY COMMITTEE CAPITAL PLANNING COMM]TTEE COMMUNITY PRESERVATION COMMITTEE RECREATION COMMISSION

Page 1/7 MEMORANDUM

TO: BOARD OF SELECTMEN FROM: VANESSA HALE, ASSISTANT TOWN ADMINISTRATOR SUBJECT: MUNICIPAL APPROVING AUTHORITY DATE: SEPTEMBER 17, 2020

Recently the Town was asked by St. Mark’s School for their assistance in approving a temporary child care program for the children of staff who will be teaching on campus, which is allowed under an Executive Order from Governor Baker during the pandemic.

St. Mark’s School Remote Learning Enrichment Program is being facilitated by Lori Karisson, the Director of Auxiliary Programs at St. Mark’s, who will be present during your meeting on September 22 to answer any questions you may have. The program will take place at Choate House on the St. Mark’s campus and will run Mondays, Tuesdays, Thursdays and Fridays from 8:00 AM - 3:00 PM.

The Remote Learning Enrichment Program at St. Mark’s School has been created to provide support for St. Mark’s faculty children while their parents are teaching (in person). Children will be divided by cohort/age and staff will assist with their online classes as well as other safe, socially distanced activities throughout the day. Current proposed group between 10 and 12 students varying in age with the youngest being 6 and the oldest being 13.

Executive Order Number 49 provides three ways for communities to expand safe, in-person supervision, providing supplemental care options for families with children enrolled in hybrid or remote learning. One of these allows the Department of Early Education and Care (EEC) to establish a new category of license exemption, Remote Learning Enrichment Programs, which may be issued to entities that are approved by municipal authorities (“Municipal Approving Authority”). The role of the MAA includes site visits, ascertaining eligibility for the program and monitoring of conditions during the length of the program.

I would respectfully request that the Board of Selectmen appoint the following employees as the “Municipal Approving Authority”:

• Building Commissioner Laurie Livoli • Fire Prevention Officer Chris Dano • Public Health Nurse Emily Amico

Thank you for your consideration. ___

The Commonwealthof Massachusetts Department of Early Education and Care

Remote Learning Enrichment Policy Minimum Operating Requirements Remote Learning Enrichment Programs Effective Date: August 31, 2020

On August 28, 2020, Governor Baker issued COVID-19 Executive Order No. 49, which provides three ways for communities to support expanded access to child care and supervision in response to the increased need from families with children enrolled in hybrid or remote learning.

The Executive Order makes possible the expansion of programs licensed by the Department of Early Education and Care (EEC) to serve school-aged children during remote learning hours. That option has many benefits, including that programs are already expert in serving children in this age group, are already subject to the oversight of a state authority, and have been operating under health and safety guidelines to great effect since summer; This application is unnecessan’ for programs licensed by EEC. Communities and municipalities may find and connect with EEC Licensed Programs through the Consumer Education web site.

Should existing EEC Licensed Programs not fully meet the needs of a local community, EEC has established a new category of license exemption, Remote Learning Enrichment Programs. Through this policy document, EEC sets forth minimum criteria for Remote Learning Enrichment Programs to operate, as well as the approval and monitoring role of Municipal Approving Authorities.

The Role of a Municipal Approving Authority

Acquiring an exemption requires approval by a Municipal Approving Authority, which must be designated by the municipality’s CEO. A municipality may have several offices involved in verifiing the necessary information (i.e., the building inspector may conduct health and safety checks and the police department may conduct background checks), depending on local needs and capacity. However, only a Municipal Approving Authority can offer final approval of a program’s application. This approval involves creating and signing an approval letter and completing an Attestation Form, as described below.

The approval process shall include, at a minimum:

• Verification by a Municipal Approving Authority that the program is eligible (as defined below) and has complied with the minimum requirements for operation of a Remote Learning Enrichment Program; • Confirmation of a visit to determine the suitability of the program space for remote learning (may be virttial or in-person’) by a Municipal Approving Authority; • Signed Approval Letter from a Municipal Approving Authority consisting of:

During the COVID-19 Emergency, in-person visits may only happen if all of the following conditions are met: • All individuals agree to the in-person visit; • All individuals wear face coverings and maintain a physical distance of at least 6 feet at all times; • All individuals are in good health (not high-risk population), with no symptoms of illness; and • All individuals can attest that they have not been in close contact with someone confirmed to have COVID-19.

1 September 8, 2020 o The name and contact information for the individual applying for the Remote Learning Enrichment Program exemption o The name and address of the Remote Learning Enrichment Program o A brief statement about the purpose of the Remote Learning Enrichment Program and the activities to be conducted during the program o The proposed group size and ratio for the Remote Learning Enrichment Program o A brief statement about the health and safety guidelines that the Remote Learning Enrichment Program will follow (EEC or DESE) o The frequency of monitoring visits planned by the Municipal Approving Authority o A statement of approval for the program’s application for the Remote Learning Enrichment Program exemption Signed Attestation Form from the same Municipal Approving Authority, using the template provided, attesting that: o The minimum requirements for operation have been verified (see below) o Municipal Approving Authority will determine whether the program continues to comply with the minimum requirements for operation, and that program activities do not exceed the scope of the Remote Learning Enrichment Program exemption criteria o Municipal Approving Authority will notify EEC of any non-compliance and/or Municipal Approving Authority enforcement resulting from any non-compliance with those minimum requirements for operation or activities exceeding that scope.

STEP2: MAA CONFIRMS STEP3: MAA SUBMITS ELIGIBILITYAND STEP4: MAA PROVIDES LETTEROF APPROVAL AND COMPLIANCEWITH ONGOING MONTIORING SELFATTESTATION MINIMUM- REQUIREMENTS t The Municipal CEOmust Municipalities conduct a visit If prepared to approve the The MM provides ongoing designate the MM and to view the space, verify that Remote Learning Enrichment monitoring of any approved publicize the contact the program is eligible, and Program, the MAAprovides a exempt Remote Learning person/office so programs confirm the program has letter of approval and a self- Enrichment Program to complied with minimum may begin the process of the attestation which the ensure that it continues to seeking approval as a requirements for operation programs are responsible for comply with the minimum Remote Learning Enrichment under a Remote Learning submitting to EECas part of requirements for operation, Program. Enrichment Program their application. and that program activities exemption issued by EEC. do not exceed the scope of the approved exemption.

Need Mote Info? Need Mote Info7 Need Mote Info? Need More Info? The MAAwill be P TheMMcan Asample Requirements for responsible for refer to EEC’S I h attestation form monitoring are verifying that a Checklist for MM can be found on outlined in EEC program is Approval to the EECwebsite. Policy. eligible. inform the process.

2 September 8, 2020 Minimum Requirements for Operation of a Remote Learning Enrichment Program

The following criteria must be confirmed by a Municipal Approving Authority to have been met before the program will be considered for an exemption by EEC.

Eligibility2 • The program attests that it is not currently licensed by EEC. . The program attests that it will provide regular or drop-in care for children who are enrolled in a publIc or private school district.3 . The program attests that it understands that its license exemption only applies during the hours of a traditional in-person school day.4 . The program attests that all enrolled children are school age, which is defined as: enrolled in kindergarten or at least of sufficient age to enter first grade the following year, or an older child who is enrolled in school and not more than 14 years of age or not more than 16 years5 of age if the child has special needs. Ratios, • Programs operating in a facility-based setting: The program attests that it will Group Sizes, maintain a ratio of 1:13 staff members to children and may serve a maximum and Age group size of 26 children, if physical distancing requirements can be maintained. roups • Programs operating in a private residence: The program attests that it will

maintain a ratio of 1:8 adults to children and may serve a maximum group size of 8 children, if physical distancing requirements can be maintained.

Staffing • The program provides documentation that all staff members, volunteers, household members over the age of 15 (only if operating out of a private residence), and any other adults who will be around children (supervised or unsupervised) in the Remote Learning Enrichment Program have completed a Background Record Check (BRC) and been found stiltable and appropriate to work with children, prior to working in the program. Notes about verjfication of Background Record Checks: Prior to issuing any approval, a MunicipalApproving Authority must confirm that all staff members, volunteers, household members age 15+ (if private residence), and any other adults who will be around children have completed a background record check consistingof a Criminal Offender Record Information (CORI) check, Sex Offender Registry Information (SORI) check, and Departmentof Children and families (DCF) child welfare check. Fingerprintchecks are strongly recommended, if available. BRC checks may be run by entities other than the Municipal ApprovingAuthority (i.e. local police) if the Municipal Approving Authorityhas confirmation of compliance for these standards for all staff BRCs.

2 The following programs are outside the scope of this exemption and are not subject to the processesoutlined above: • Programs licensedby EEC • Programs funded by EEC • Programs working exclusivelywith students enrolled in high school • Remote Learning Parent Cooperatives Confirmation may be establishedthrough attendance records and/or Local School District coordination ‘ Traditional school day hours can be determined from the scheduled school hours from the 2019-2020school year.

3 September 8, 2020 All individualswho will be around children in a Remote Learning Enrichment Program are subject to mandatorydisqualifications if the results of the BRC includes findings of violent crimes, sexual crimes, or any crimes against children. The Municipal Approving Authority is responsible for confirming suitability6for all staff prior to employmentor volunteering in a Remote Learning EnrichmentProgram. Health and • The program attests that it will follow either Department of Elementary and Safety Secondary Education (DESE) or EEC health and safety guidance, including masking, physical distancing, and hand hygiene requirements. • Programs operating in a facility-based setting: The facility to be used by the program has up-to-date fire, lead, and applicable building inspections.7 • Programs operating in a private residence: The home to be used by the program has working smoke detectors located throughout the home and on all floor levels and at least two separate exits to the outside.

iVotes about ver/ication of programs’ adherence to health and safety gttidance: Prior to issuing any approval, the Municipal ApprovingAuthority must obtain a signed Attestation Form confirming that the program understandsand is preparedto implement all applicable health and safety requirements. A sample program AttestationForm is available on the EEC web site.

Additional Considerations for Municipal Approving Authorities

Municipalities shotild establish their own processes to work with interested entities, verify their eligibility, monitor their programs, and notify EEC of any non-compliance with any of the minimum requirements A Municipal Approving Authority may impose requirements for operation of a Remote Learning Enrichment Program that exceed those issued by EEC. Municipalities may consider setting additional criteria for Remote Learning Enrichment Programs that may include, but are not limited to:

• Staff with CPRJFirst Aid certification • Reliable internet access • Ensuring there are spaces available that are free of distraction for remote learning • Additional learning activities and/or supports for remote learning, including those geared toward children who are academically at risk • Supports for children with disabilities • Supports for children with special needs, including English Language Learners and children with IEPs • Enrichment activities, including those incorporating the arts, physical education, and/or STEM • Plans for family engagement in students’ remote learning success

6 Municipalitiesare strongly encouragedto review EEC and/or DESE BRC guidance for more information. Suggested links: 18and/or

_.mass.edu/lawsrecs!603cmr5I.html?section=aIl Programs serving only school aged children may be classifiedunder the Use Group A-3, Assembly category in the Commonwealthof MassachusettsBuilding Code and may submit a building certificatereflecting this code to demonstrate building code compliance. Programswho serve only school aged children may, however, choose to meet the stricter standard of Use Groups E or 1-2/1-4and submit a building certificate reflecting either of these codes to prove compliancewith the building codes.

4 September 8, 2020 Provider Process to Apply to Become a Remote Learning Enrichment Program

Individuals or entities interested in an exemption to operate as a Remote Learning Enrichment Program may apply through the EEC website.

The application asks essential questions related to program operations. Programs will also upload the following corroborating documents from the Municipal Approving Authority:

• Approval Letter

• Attestation Form

Note: as part of the verification process, applicants will complete a Self-Attestation that they will meet Minimum Health and Safety standards. This is collected by the Municipal Approving Authority, but it is not required to be submitted to EEC.

EEC will issue an exemption for those Remote Learning Enrichment Programs whose applications are complete, submitted with the appropriate approvals and supporting documentation, deemed to be in compliance with these Minimum Operating Requirements, and have no cause for further review.

STEP1: DETERMINEYOUR STEP2: CONTACT YOUR STEP3: APPLYTO BECOME STEP4: (OPTIONAL) EUGIBIUFfFOR EEC MUNICIPALAPPROVING A REMOTELEARNING DISCOVER EXEMPTION AUTHORITh ENRICHMENTPROGRAM NEW EXEMPTION RESOURCES

Ifyou are not currently Applyingto be a Remote Prior to operating a Remote EECCOVID-19 Response licensed by EECand will Learning Enrichment Learning Enrichment & Minimum provide care for children who Program requires approval Program, you must apply for Requirements are enrolled in a public or by a local Municipal an exemption from EEC. private school district during Approving Authority. Applications for this the hours of a traditional in- Municipal Approving exemption can be found on person school day, you may Authorities will be the EECwebsite. The EECEXECUTIVEORDER be eligible for a Remote responsible for verification application requires an Learning Enrichment that a program meets the endorsement letter and Program Exemption, minimum requirements for attestation form from your operation. Municipal Approving Authority. EECOpen Approach FAQ Get Started Today! Get Started Today! Get Started Today! ReviewMinimum Visityour Submityour Operating municipality applicationon the EECwebsite Requirements to website to identify EECHomepage determine your your Municipal eligibility Approving Authority

Monitoring and Enforcement of the Remote Learning Enrichment Program

The Municipal Approving Authority is responsible for the ongoing monitoring of any exempt Remote Learning Enrichment Program to ensure that the program continues to comply with the minimum requirements for operation, and that program activities do not exceed the scope of the approved exemption.

5 September 8, 2020 Examples of program activities that exceed the scope include:

• A child in the program is not enrolled in public or private school. • Caring for children during hours outside of the regular school day (ex. before or after school or weekends) • Caring for more children than are permitted by EEC as criteria for this exemption • Caring for children who are younger than school age, (ex. preschool) • Not abiding by the health and safety requirements • Employing staff that have not completed a BRC • Operating in a manner that compromises the health, safety, or well-being of children

A Municipal Approving Authority may investigate a Remote Learning Enrichment Program, and may revoke approval for a program, for a program’s failure to comply with EEC’s minimum standards for operation or the scope of EEC’s license exemption, for a program’s failure to comply with a Municipal Approving Authority’s standards for operation, or any time when a determination is made that the program is operating in a manner that presents a danger to public health, safety, or welfare.

If a Municipal Approving Authority intends to revoke its approval, it must notify EEC within 4$ hours of the issuance of revocation. Notification may be issued by email to: EECExemptionsmass.gov.

In accordance with 102 CMR 1.00, Enforcement Standards and Definitions for Licensure and Approval, EEC may investigate any Remote Learning Enrichment Program and revoke or withhold approval of any exemption issued, including those operating within the parameters of compliance, if EEC deems necessary. EEC’s authority to revoke or withhold approval is regardless of any decision made by the Municipal Approving Authority. EEC will respond to all reports or allegations of serious abuse, neglect, or if a program poses a danger to public health, safety, or welfare, in collaboration with the Municipal Approving Authority.

Any questions related to these policies may be addressed to: [email protected]

6 September 8, 2020 Appendix: Checklist for Municipal Approving Authority Approval

To support the Municipal Approving Authority in approving the entities to apply for an exemption, EEC has developed the following checklist that aligns with the policies outlined in this document.

REQUIREMENTSFOR HEALTHAND SAFETY

The program will follow either Department of Elementary and Secondary Education (DESE)or EEChealth and safety guidance, including masking, physical distancing, and hand hygiene requirements.

Programs operating in a facility-based setting: The facility to be used by the program has up to date fire, lead, and applicable building inspections.

Programs operating in a private residence: The home to be used by the program has working smoke detectors located throughout the home and on all floor levels and at least two separate exits to the outside. The visit should include the collection of the signed Attestation Form from the program leader that the program leadership understands and is prepared to implement all applicable health and safety requirements.

REQUIREMENTSFOR RATIOSAND GROUP SIZE

Programs operating in a facility-based setting will maintain a ratio of 1:13 staff members to children and will serve a maximum group size of 26 children, provided that physical distancing requirements can be maintained.

Programs operating in a private residence will maintain a ratio of 1:8 adults to children and will serve a maximum group size of 8 children, provided that physical distancing requirements can be maintained.

REQUIREMENTSFOR STAFFING

Confirmation that all staff members, volunteers, household members 15 and older tif private residence), and any other adults who will be around child have completed a background check consisting of Criminal Offender Record Information (CORI)check, Sex Offender Registry Information (SORI)check, and Department of Children and Families (DCF)child welfare check. Fingerprint checks are strongly recommended, if available.

Note: Background checks may be run by entities other than the MM, such as police department or school department, as long as the background check includes all necessary components.

REQUIREMENTSFOR HEALTHAND SAFETY

I2I The program will follow either Department of Elementary and Secondary Education (DESE)or EEChealth and safety guidance, including masking, physical distancing, and hand hygiene requirements.

Programs operating in afacthty-based setting: The facility to be used by the program has up to date fire, lead, and applicable building inspections.

Programs operating in a private residence: The home to be used by the program has working smoke detectors located throughout the home and on alt floor levels and at least two separate exits to the outside. The visit should include the collection of the signed Attestation Form from the program leader that the program leadership understands and is prepared to implement all applicable health and safety requirements.

7 September 8, 2020 Remote Learning Enrichment Program Attestation Form for Municipalities

On August 28, 2020, Governor Baker issued Executive Order Number 49 which provides three ways for communities to expand safe, in-person supervision, providing supplemental care options for families with children enrolled in hybrid or remote learning. One of these allows the Department of Early Education and Care (EEC) to establish a new category of license exemption, Remote Learning Enrichment Programs, which may be issued to entities that are approved by municipal authorities (“Municipal Approving Authority”).

This Attestation Form is required as part of the program’s application to be a Remote Learning Enrichment Program as it represents the Municipal Approving Authority’s attestation that the applying program meets the eligibility and health and safety requirements to be considered for exemption by EEC.

Name of Remote Learning Enrichment Program:______

Name of Municipal Approving Authority:______Municipal Approving Authority Contact Name:______

Municipal Approving Authority Contact Email:______

Municipal Approving Authority Contact Phone:______

Please read each attestation carefully. Check the box to the left to confirm that you agree to and are able to comply with the requirements and conditions described in each attestation below.

LI If Remote Learning Enrichment Program will operate in a facility, this Municipal Approving Authority has verified that the program attests that it will maintain a ratio of no less than 1:13 staff members to children, including a maximum group size of 26, as defined in early childhood program guidance, if physical distance requirements can be maintained.

LI If Remote Learning Enrichment Program will operate in a residence, this Municipal Approving Authority has verified that the program attests that it will maintain a ratio of no less than 1:8 staff members to children, including a maximum group size of 8 children, as defined in early childhood program guidance, if physical distance requirement can be maintained.

LI This Municipal Approving Authority has confirmed that all staff members, volunteers, and other adults have completed a background record check consisting of a Criminal Offender Record Information (CORI) check, Sex Offender Registry Information (SORt) check, and Department of Children and Families (DCF) child welfare check, and been found suitable, before the submission of this document and before they are permitted to be around children.

LI This Municipal Approving Authority has completed an in-person or virtual site visit to the facility in which the Remote Learning Enrichment Program will operate to confirm suitability for children participating in remote learning.

LI If Remote Learning Enrichment Program will operate in a facility, this Municipal Approving Authority has viewed evidence that the facility has up-to-date fire, lead paint, and applicable building inspections.

1 September 8, 2020 ______Date:______

Remote Learning Enrichment Program Attestat1on Form for Municipalities

D If Remote Learning Enrichment Program will operate in a residence, this Municipal Approving Authority has viewed evidence that the home has working smoke detectors located throughout the home and on all floor levels and at least two separate exits to the outside.

This Municipal Approving Authority has confirmed that the Remote Learning Enrichment Program attests that it will only care for children who are enrolled in a public or private school, or who are receiving education in a program approved by the local education authority. fl This Municipal Approving Authority has confirmed that the Remote Learning Enrichment Program attests that it will only care for children who are of minimum school age, which is defined as enrolled in kindergarten or at least of sufficient age to enter first grade the following year, or children not more than 14 years of age (or not more than 16 years of age if they have special needs).

E This Municipal Approving Authority has developed a plan for ongoing monitoring of the Remote Learning Enrichment Program and communicated the plan clearly to the program.

D This Municipal Approving Authority has received a Self-Attestation from the Remote Learning Enrichment Program that it will follow either DESE or EEC health and safety guidance, including masking, physical distancing, and hand hygiene requirements (please see template on EEC web site).

This Municipal Approving Authority will be responsible for monitoring to ensure that program activities do not exceed the scope of the Remote Learning Enrichment Program exemption criteria.

E This Municipal Approving Authority agrees to notify EEC of any non-compliance with those minimum requirements for operation or activities exceeding that scope within 48 hours.

E I understand that by signing below, I confirm that I am duly authorized to act as the official agent of

I confirm agreement with each attestation above. I further understand that any breach of the provisions of this Attestation form may result in the possible immediate closure of the Remote Learning Enrichment Program listed above, or other action deemed necessary, in its discretion, by EEC.

Signed under the penalties of perjury.

Signature: Date:

Title:

ACCEPTED BY THE DEPARTMENT OF EARLY EDUCATION AND CARE

Signature:

Title:

2 September 8, 2020 St. Mark’s School Remote Learning Enrichment Program

Contact Information for Remote Learning Enrichment Program: Con Karisson [email protected] 508/596-9649

Name of Remote Learning Enrichment Program: St. Mark’s Childcare (Informally referred to as THEDEN)

Address of Remote Learning Enrichment Program: Choate House, St. Mark’s School, 100 St. Mark’s Circle, Southborough, MA 01772

Days and Hours of Operation: Mondays, Tuesdays, Thursdays and Fridays 8:00 AM - 3:00 PM

Purpose of Remote Learning Enrichment Program: The Remote Learning Enrichment Program at St. Mark’s School has been created to provide support for St. Mark’s faculty children while their parents are teaching (in person). Children will be divided by cohort/age and staff will assist with their online classes as well as other safe, socially distanced activities throughout the day.

Current proposed group between 10 and 12 students varying in age with the youngest being 6 and the oldest being 13. Intent is to group children by cohort/family. Anticipate based on cohorts that we will need three staff members to support the group on Mondays based on the town’s all remote day and then potentially reduce down to two staff on the remaining days. Note: we will NOTbe offering childcare on Wednesdays when our own faculty is remote.

St. Mark’s Childcare attests to the following:

.,1’ It is not currently licensed by the EEC %44 We will provide regular care for children who are enrolled in a public or private school district s Understands that its license exemption only applies during the hours of a traditional in- person school day s Allenrolled children are school age, which is defined as enrolled in kindergarten or higher not to exceed 14 years of age or not more than 16 ifthe child has special needs .f A minimum ratio of 1:13 staff to children will be maintained and may serve a maximum of 26 children s.’ Allstaff, volunteers or other adults have completed or will have completed a Background Record Check (BRC)and have been found suitable and appropriate to work with children, prior to working in the program. We will comply with the health and safety guidelines taken from the EEC’sCovid-19 Childcare Playbook based on the following:

PROGRAM OPERATIONS PLANSUMMARY

Program Administration Site selection - Choate House was chosen as an ideal location for a Remote Learning Enrichment Program based on the ability to keep children separate from St. Mark’s students and the opportunity to utilize different rooms for individual cohorts and/or families. The exterior lawn and the large St. Mark’s room allow ample space for social distanced small group activities. Windows in every room allow for air circulation and HEPA filters that provide a minimum of 6 air changes per hour have been added. Each child will be allocated a dedicated work area to include a desk, chair and appropriate lighting; a reading nook — with a more comfortable chair or couch; a bin to house their personal items/toys and sufficient floor space if needed. (Wi-li and electrical outlets will also be available) Restrooms will also be assigned by cohort.

Communication Registration forms for all enrolled children will require the collection of cell numbers and best emails for all parents/guardians. Information regarding overall programming, process, updates will be sent out regularly. Staff cell numbers and emails will be shared with all families and general activity reports will be sent weekly (at minimum). As with any other camp or outside program, parents will be required to sign a risk waiver and do health attestation forms daily for their children. Current physical exam forms including immunization records will also be required.

Support Each child will need to bring their own personal computer/tablet and other school supplies needed to complete their virtual work each day. (Personal items are not to be shared and should remain in designated spaces.) DENStaff will be on hand to assist as needed but set up and expectations need to be established prior by the child’s parents and teachers. Parents/guardians will be asked to provide information regarding their child’s class, assignments, learning style and anything else that might help us provide a better experience while at THEDEN.

Parents/guardians will also be asked to label, pack and bring their child’s lunch each day along with a personalized water bottle. Snacks will also be welcome but the DENwill also have an assortment of individually wrapped snacks and beverages on hand.

Cleaning & Sanitizing Routines Cleaning, sanitizing and disinfecting solutions will be labeled properly and kept separate and accessible to staff in each area of the program, out of the reach of children. Hightouch shared areas (door handles, railings, bathrooms) will be cleaned throughout the day by DENstaff. Custodial staff will do a sweep of all spaces each morning.

Handwashing signs will be placed in all restrooms. Hand sanitizer will be placed in all rooms and will be used regularly (with parent written permission) throughout the day in between frequent hand washing.

Masks must cover the nose and mouth and are required for anyone in the program space, including parents or guardians at drop off and pick up, and all staff. Children will be allowed to remove them during mealtimes and will have set mask breaks outdoors each day.

Check-In Process Single Point of Entry - Children will ONLYenter and exit through the main front entrance of Choate House. This will ensure that no individual is allowed to enter the immediate child care space until they are screened and are confirmed not to have any symptoms. Allnon essential visitors will be prohibited from entering the space. Screening Area - Screening will be done outside the main entrance. During inclement weather, screening will be done in the foyer of Choate House. Alldata will be recorded daily and kept on file. Temperature checks and health attestations are to be completed by parent prior to their arrival on site. Parents are expected to keep their children home ifthey are experiencing ANYof the symptoms listed below. Staff will also actively monitor children throughout the day for any symptoms as well.

Every parent must complete a health attestation daily prior to the arrival: 1. A check for symptoms listed below 2. A check for close contact with a known COVID-19positive person within the last 14 days 3. A statement that individuals with a fever or other new or unexpected symptoms consistent with COVID-19and those who have had close contact with a COVID-19 positive individual will not be permitted into the child care space

Symptoms: The following symptoms, if observed in a child or staff member are cause for immediate isolation and exclusion from child care: 1. Fever (100.00 and higher), feverish, had chills 2. Cough 3. Sore throat 4. Difficultybreathing 5. Gastrointestinal distress (Nausea, vomiting, or diarrhea) 6. New loss of taste or smell 7. New muscle aches The following symptoms, if observed in combination with symptoms from above, are cause for immediate isolation and exclusion from child care: 1. Fatigue 2. Headache 3. Runny nose or congestion 4. Any other signs of illness

Responding to Illness In the event a child becomes symptomatic while in care, we will immediately isolate that child in a separate room on a different floor (Room 9) - and immediately contact the child’s parents or emergency contact to arrange for pick up. In the event that a staff member becomes symptomatic during childcare, we will immediately cease all child care duties and the staff member will be isolated from the child care space/sent home if able.

Report Confirmed Cases In the event that we are informed of a COVID-19-positiveindividual in the program, or a COVID 19-positive individual that shares a home with someone in your program, we will follow the St. Mark’s school guidelines which are consistent with the DESEand the Northborough/Southborough Public Schools. 9/18/2020

Budget Update Closeout of Fiscal 2020 Update on 1st Qtr. of Fiscal 2021 Planning for Fiscal 2022 Board of Selectmen Meeting September 22, 2020

Fiscal Year 2020

• Ended on June 30, 2020; • Annual Audit – Ongoing. May be slightly delayed ‐ no significant audit issues known; • Audit report will be released in December and shared with Board; • Free Cash certified 9‐15‐20 ; • Tax rate to be set next month.

1 9/18/2020

Fiscal Year 2020 –Department Turnbacks and Local Revenue

• Departmental turn backs: $140,139 higher vs FY19

• Local Revenue: $467,320 lower vs FY19

Fiscal Year 2020 –Department Turnbacks

Department FY20 Department FY19 Department FY20 Department FY19 Moderator 25.00 Moderator 25.00 Fire Department 3,355.37 Fire Department 6,059.56 Advisory 1,770.00 Advisory 626.00 Building Department 8.24 Building Department 2,533.84 Reserve Fund 28,578.00 Reserve Fund 47,147.03 Civil Defense 1,000.00 Civil Defense ‐ Board of Selectmen 1,214.97 Board of Selectmen 13,277.96 School Department 99,992.42 School Department 400.13 Audit 100.00 Audit 140.00 Regional School Assessments 1.00 Regional School Assessments 834.00 Accounting 10,862.18 Accounting 3,985.30 Department of Public Works 2,639.33 Department of Public Works 193.74 Assessor 127.52 Assessor 132.63 Board of Health 3,495.37 Board of Health 2,251.39 Treasurer 2,776.64 Treasurer 363.20 Council on Aging 35,096.22 Council on Aging 305.29 Legal 1,725.22 Legal ‐ Veterans' Services 17,749.83 Veterans' Services 11,740.60 Special Legal Counsel 324.19 Special Legal Counsel 311.96 Youth Commission 84.06 Youth Commission 1,318.87 Personnel 9,046.77 Personnel 9,934.22 Library 12,228.92 Library 2.71 MTC 1,000.00 MTC ‐ Recreation 5,152.35 Recreation 4,031.62 MIS 9,215.63 MIS 853.69 Historical 40.16 Historical ‐ Other Opp Support 99.22 Other Opp Support 6,812.14 Memorial Day 3.48 Memorial Day 717.87

Town Clerk/Elections 16,587.78 Town Clerk/Elections 934.16 Long Term Debt (2.55) Long Term Debt 15,000.45 Conservation 263.10 Conservation 4,090.68 Interest on Long Term Debt (1,937.90) Interest on Long Term Debt 20,080.58 Planning Board 272.30 Planning Board 1,444.51 Employee Benefits 113,062.44 Employee Benefits 87,688.84 Zoning 7,616.11 Zoning 17,542.27 Liability Insurance 0.04 Liability Insurance 0.40 Open Space 36.29 Open Space ‐ Capital Budget 1,440.86 Capital Budget 2,171.76 Economic Development 10,498.93 Economic Development 4,564.80 Court Judgments 1,891.59 Court Judgments 0.91 Public Building 14,402.97 Public Building 1.16 Animal Control 737.97 Animal Control 619.58 Total Budgets $478,797.43 $338,658.46 Police Department 64,138.41 Police Department 70,519.61 Year to Year Change $140,138.97

2 9/18/2020

Fiscal Year 2020 – Local Fees

FY21 RECAP FY19 BUDGET 6/30/2019 FY19 vs Estimate FY20 BUDGET 6/30/2020 FY20 vs Estimate DRAFT

MV Excise 1,900,000 2,297,975 397,975 2,075,000 2,314,845 239,845 2,075,000

Other Excise (Hotel) 85,000 121,981 36,981 85,000 114,428 29,428 85,000

Interest ‐ Taxes 70,000 131,757 61,757 70,000 71,055 1,055 70,000

In Lieu of Taxes 400,000 456,847 56,847 400,000 496,108 96,108 405,000

Fees 370,000 524,859 154,859 395,000 382,609 (12,391) 384,500

(Bldng, P‐Detail, Rec Fields, etc)

Rentals 25,000 35,825 10,825 25,000 33,802 8,802 25,000

Library 2,400 2,501 101 2,400 1,687 (713) 2,400

Cemetery 25,000 30,060 5,060 25,000 27,349 2,349 25,000

Other Revenue 6,000 35,369 29,369 6,000 26,274 20,274 6,000 Clerk, Assessor, ZBA

Licenses & Permits 420,000 523,946 103,946 420,000 512,703 92,703 420,000

Liquor, Dump Stickers, BOH, etc.

Fines & Forfeits 75,000 77,411 2,411 75,000 81,866 6,866 75,000 (RMV, Court, CML, etc)

Investment Income 65,000 287,705 222,705 165,000 235,489 70,489 80,000

Misc Revenue 92,663 92,663 121,255 121,255 Medicaid Reimb 51,347 51,347 32,877 32,877

Misc/State Revenue 63,049 63,049 113,630 113,630 Misc. Non‐Recurring

G‐Fund TOTAL 3,443,400 4,733,296 1,289,896 3,743,400 4,565,976 822,576 3,652,900

Fiscal Year 2020 ‐ cont’d

Balances of Various Funds: • Other Post Employment: $1,855,362 ‐ $250,000 added on July 1 per Town Meeting ‐ Next actuarial study in FY22 • Stabilization Fund: $606,627 ‐ $0 added/used on July 1 per Town Meeting • Community Preservation Fund: $2,205,210 ‐ Additions and withdrawals subject to tax billing and project expenses

3 9/18/2020

Fiscal Year 2021 to date • 1st two months of FY21 similar to FY20: • $12,039,105 July‐August 2019 versus $12,076,940 July‐August 2020 (estimated). • Will have clearer picture once September revenues are posted in mid October. • Not seeing any issues with budget as voted at Town Meeting –no unexpected equipment failures, etc. • Excess levy capacity was estimated to be $3,953,895 • Bond sale completed: • Affirmed AAA rating; stable. • Library Project (Community Preservation Project) • Public Safety Complex –last bond • COVID expenses continue to be monitored – approximately $100K expected to be reimbursed. Expenses are segregated in separate account.

Fiscal Year 2022

• FY22 budget process to begin shortly, Departments now undergoing training for ClearGov software; capital module under review; • Free cash certified for FY22 is $1,400,293 –a reduction from FY21 of $477,776; • Budget Directive to be sent out in conjunction with new FY22 budget requests; • FY22 could start with significant excess levy capacity; • Capital requests up significantly; however, still under review for recommendations to BOS and Advisory.

4 9/18/2020

Decisions and Comments

• Board position on supporting any new services and new hours –Board previously voted to not support new positions; • Any special information Departments should prepare to disseminate? Ex: Alternative budget scenarios, any restrictions on increases, etc; • Any changes to the budget process itself? • Any other comments or direction the Board would like to pass on to Departments as they begin preparing their FY22 recommendations?

Next Dates of Importance

• Budget Planning Group –meet in October; • Budgets released this month and collected in October; • BOS Budget Update –Late October/Early November; • Budgets and Capital reviewed by TA and FD October/November 2020; • Advisory concurrently review Capital and Budgets; • Capital Committee: Ongoing Capital reviews and structuring the recommended capital plan; • December 2020 – January 2021 BOS/Advisory review period; • BOS votes on recommended budgets late January, 2021; • Annual Town Meeting March, 2021

5 Southborough

Analysis of Solid Waste Disposal

Summary Report

September, 2020 by John Butler

Southborough Solid Waste Disposal

• Goal: A Comprehensive Review – This is a summary report – A variety of follow-ups are possible • Topics – Context – US Situation and Mass DEP – Current Southborough Operations – Analysis of Comparable Towns – Analysis of Management Choices – Conclusions and Follow-ups

2 Decision Context – US and Mass DEP • United States overview – Municipal Solid Waste (MSW) • Landfills – 53% of solid waste, nationwide, but in New England 24% and dropping – Almost all closed in Massachusetts » Cheapest - where land is abundant – much of USA » Some MA waste now ships to landfills to the west • Waste to Energy, abbreviated “WTE” – Takes 13% of US waste, but 41% in New England – Cleaner than ever – nothing is perfect » New Plants are high capital investment and face NIMB problems – All European countries are building WTE plants – Mass DEP willing to license WTE now again, after hiatus – Recycling • Takes 34% of solid waste nationwide • For non-plastics the markets are functioning, somewhat • Recycling for plastics is deeply broken and unstable –12% of total – Piling up worldwide, and in MA. – Problems: Too many to list. Has potential to work, but doesn’t. • Subject to environmental science changes – CO2 vs. Contaminants 3

Mass Statute and Mass DEP • By Statute, local Board of Health has authority – Licensing authority for haulers – among many other powers – Public health was original reason for government role – Can set standards, consistent with DEP • Active in many Towns – At least to regulate haulers • Not active in Southborough for last 30 years – BOH notified of this study

• Mass DEP makes rules for Towns – We take their rules • But we have to assume that facts will affect them, eventually – Pushes recycling – by regulation and advocacy • Have no good answer for plastics or comingled – Now supports Waste to Energy for MSW

4 Current Southborough Situation • We have a Town and Private Model – Town: Transfer Station option for Residents • MSW to Wheelabrator • E L Harvey handles recyclables • Mostly funded by user fee – – Fee covers about 80% of cost – Not Pay as You Throw (PAYT) • 50% of our Levy-base uses T-Station – Private: Curbside pickup by Contractors • 30% of total households, approximately – 435 households accounted for by survey – 640 households unaccounted for, presumed curbside – Curbside % probably rising slowly –tonnage unknown • All commercial users contract privately, 20% of Levy – EDC, contacted. “Trash not an issue.” • 50% of the Levy-base is via private haulers 5

Southborough Operations • Wheelabrator is a Waste to Energy (WTE) Incinerator in Millbury – Takes all our non-recyclables (MSW) • Southborough contract is through end of 2027 – Probably stable through end of contract – Covers “Southborough Residential and Small Business” trash – Price per ton has CPIx*0.7 escalator • A good deal for Town so far – Our current price is $69/ton • Average MA price is about $100 (Study did not re-shop the market) • Wheelabrator is privately held – (LLP – Private Equity) – So, we don’t have detailed financials • Not ideal for analysis – a bit of a blind spot • Contract requires a $50M net worth – The type of clause that is never effective – Owner has large portfolio of such investments – No current reason to believe it is unstable • All things considered, it’s great we have Wheelabrator

6 Southborough Operations • The Transfer Station –physical facility – MSW hopper maintainable indefinitely • With good planning – which we have • $5000/yr in a good year, $10,000+ some years • Unlikely to suffer prolonged downtime – Two staff attendants required today • One for MSW the other for recyclables • Could save staff if built for better sight-lines

Southborough Operations • E L Harvey supports our recycling area – Owns most of the equipment – Handles the major recyclables • Paper, newspaper, comingled and cardboard • Other vendors for some types – yard waste, etc • We have had large recent cost increases – Wide range of costs by type • Currently $57/ton for our mix • $100/ton for comingled • Would be cheaper to send comingled to Wheelabrator, but would be illegal per DEP

8 Southborough Operations • Tipping Volumes and Costs by Type – MSW – going to Wheelabrator • 2553 tons FY19 = tipping cost $174,000 • Tonnage has slowly declined over 15 years – Per capita, and absolute totals have declined – It appears that tons per capita has declined from .70 to .54 » Even allowing for some shift from public to private disposal, » Although our data is imperfect – This excludes commercial, which is completely unknown • Tipping cost down from 7 years ago due to contract revision – 2012 = $226,000, – 2019 = $174,000, up slightly from 2018 • Our tipping fee of $69/ton compares to Statewide reported of $100/ton – Recyclables • 22% of total tipping costs • Unstable prices and situation – FY19 total fees: $50,000 up from FY16 $15,000 • Single stream: formerly fashionable, now is most expensive • Comingled formerly was free, now $100/ton • Newsprint $40/ton, cardboard $20 • Total Municipal Disposal (Tipping) Expense $231,740 (FY19)

Southborough Operations

• Operational Costs (mixed years)

Transfer Station Operations Labor and Benefits, including retirement, fy21 rates$ 234,432 Other Expense (departmental FY21)$ 30,900 Capital Expense$ 46,500

Total Annual Operating Expense (not incl. disposal)$ 311,832

Disposal Expenses FY 19 Actual $ 231,740

Total Annual Transfer Station Operating Costs $ 543,572

• Note that fixed costs are large portion – More than 50% fixed cost – Variable cost probably <= $80/ton for MSW • $140 per Disposed Ton (all types, full cost) – Operations and tipping combined 10 Southborough Operations • Costs and Funding of Operations

Total Annual Transfer Station Operating Costs $ 543,572 100%

Revenues from Sticker Fees FY 19$ 424,970 78%

Covered by Tax Levy$ 118,602 22%

Southborough Total Solid Waste Costs • Total Costs Are Important For – Consideration of Alternative Municipal Models • Municipal Curbside – for example • Total Costs are sum of: 1. T-Station Operations 2. Residential Private Curbside 3. Commercial Disposal • But, Commercial Disposal not considered in this study, so these costs excluded • We have no data on Commercial at this time

Residential Estimated Total Southborough Solid Waste Costs

Transfer Station Costs$ 543,572

Residential Curbside and Private Hauling Known 435 subscribers at $480 avg annual fee$ 208,800 Missing 642 households (condos and unknown) est. $360 avg annual fee $ 231,120

Residential Total Estimate of Solid Waste Disposal Costs $ 983,492

12 Price/Volume Economics • Fundamentals Review – T-station has large fixed expense component – Variable costs $80/ton (estimated, for MSW only) – We have lots of excess MSW capacity, and a low cost per ton • Our current customer economics – 1.6 tons per year per customer household (incl. recyclables) – $173/yr avg price per customer household, after all discounts • $250/yr avg price per non-Senior customer – $109/yr estimated variable costs per customer ($68x1.6) – Average customer yields about $64 operating margin toward fixed expenses (estimate, including all types of recyclables) • Implications: 1. Losing T-Station customers is bad, gaining customers is good • T-station competes with curbside and so must be competitive – This the important lesson from Wayland, Sudbury, as will be seen 2. Don’t imagine we are running a monopoly 3. More MSW volume at close to market$/ton would be beneficial

Analysis of Comparables

• Towns selected by query of Mass DOR data – Population, Income per Capita, Pop Density – No consideration of MSW handling methods • Focus: Medfield, Norwell, Wayland, Sudbury • Methods for gathering information – Analysis of public documents – Outreach and interview

14 Analysis of Comparables

• Medfield – Most like Southborough – T-station and private curbside –mostly T-station users – Low sticker fee $50, no PAYT – Medfield considered and rejected municipal curbside – Seems to be operating well and at comparable costs to ours • Norwell – Town provides full residential curbside • Weekly pickup: MSW and Recyclables • Not PAYT –except for excess quantities – Basic service covers all regular usage, very little PAYT • 3674 households • Contracted to Waste Management, Inc – $1,133,375, or $308 per household per year

Analysis of Comparables • Sudbury – Town T-Station, but mostly private curbside usage • 885 T-Station MSW vs. 4596 private curbside, estimated – T-Station Operations – Fee $170/yr plus PAYT 30gal bag @ $2.40 ea – 3 days per week 8am to 3pm only – Disposed 1018 tons (CY19) • Cost per disposed ton at the T-station is $319 – Compare to Southborough $140/ton • Wayland – Town T-Station, but mostly private curbside • 1875 T-station, 3200 residential curbside, approximately – T-Station – $165/yr plus $2.50 per 30 gal bag – 3 days per week, 7am to 4pm – Disposed 1707 Tons in CY19 • Cost per disposed ton at the T-station $249 – Compare to Southborough $140/ton • Both these Towns would save a lot of taxpayer money by closing their T-Station and having a single contract Town curbside 16 Analysis of Comparables

• Observations/Lessons – Wayland and Sudbury – have very high cost per ton • High fixed expense of T-Station is a key economic factor • Lesson for us: don’t take T-Station customers for granted – Residents can drift toward private curbside » Fee increases –risk more residents leaving system » Make it annoying - PAYT, short hours –$ they run away – Can get stuck with high cost per ton » Wayland/Sudbury costs per ton are 177% and 227% of ours • DPW Chief in Wayland: “Older residents all use T-station. New families all use curbside. We should probably go ‘all curbside’ but difficult to do.” – Norwell and Medfield both have good working models • Lesson: Different models can work • Norwell – the municipal curbside can work at about 15% higher cost than we have now, counting total residential cost – But, disadvantage is “one size fits all” and higher cost for many – The intrinsic value of “marketplace choices” hard to assess 17

T-Station vs. Curbside Price and Service

• The Market in Southborough – Curbside quote: $442/yr per household • Weekly pickup, trash and recyclables – T-station sticker: $250/yr • Not much room to raise T-station price – Curbside pickup is regarded as a better service by many, but not all, residents – PAYT at T-Station? • Must buy and use special bags, or tags • Private curbside cuts the PAYT annoyance

18 Analysis of Comparables • Observations/Conclusions – Benefits of Southborough’s Current Operation • Choices for residents - at varying price points – Approx $25 avg for over 65 (paid in tax bill) – $275 for under 65. (T-Station sticker + tax portion) – $525 for private curbside (average quoted price) » $440 - $630 quoted • Low tax burden on non-users – 50% of Levy-base is non-users of T-station – Residential non-users pay only $25/yr in taxes on average » Less than 3/10ths of 1% of the Levy (0.0025) – For commercial taxpayers 96% of cost of T-Station is on residents » They get no benefits and have almost zero tax burden • Good cost per ton among comparable Towns • Declining tonnage per capita – (Best we can tell –not much info on curbside tonnage) » Can estimate from pre-2008 tipping data – The socially beneficial direction. Tells a good story. 19

Analysis of Possible Choices • Should we make any major changes? – Two categories of management choices • Operational and Op Management Options – Curbside instead of T-station – T-station reconstruction – PAYT – Adding MSW • Funding and Accounting Choices – Fees vs Levy – Budget, Revolving Fund, Enterprise Fund

20 Analysis of Op Choices • Eliminate the T-Station – switch to Town-wide Curbside Only – Implementation choices – all can be made to work a) 100% Private - no Town role, all private individual contracts, • Boylston made this change – It can work • Has highest total cost for residents • Estimate $1.8 million/yr total vs. current estimated $983,000 • But, competition usually provides good service and choices b) Town-wide contract with private operator • Like Norwell • Estimate costs of $1.1 million/yr (range $925 to $1.5M) • Medway’s best contract would place us at $925 • Would cut costs for current private curbside users, increase for all others • Quality monitoring and customer response systems would be needed c) Town curbside with Town trucks – costs of this not analyzed – But, why switch to curbside from our current system? • Current system is functional and provides choices at reasonable costs • Citizen preference for curbside would be essential – But, must be alert to avoid sliding into Sudbury/Wayland situation • Might regain some land, after demolition costs of T-Station area • Private operation of T-station • Westborough has this. • Not analyzed – could be, if asked to do so

Analysis of Op Choices

• Option to Rebuild T-station – Rebuild Concept • Benefits – Can be supervised by one employee » Down from two with current layout – Could be some land repurposing, but maybe not – Modernization of equipment – but hard to quantify value – Analysis of Cost/Benefit of Rebuilding • Save $81,000/yr (sal&ben) after 5 years transition – Cost $2.5 million, assume bond at 1.5%/yr • Breakeven is 31 years on cash flow. • Not a financial justification. • So, would require – Some non-financial justification – land repurposing? – Plus, belief in stability of recycling basics » Highest risk: increased monitoring requirement of materials sorting

22 Analysis of Op Choices • Adopt a Pay as You Throw (PAYT) at T-station – 137 of 350 MA communities currently use PAYT – Primarily a volume reduction system, not a funding system – Can destabilize the revenue/cost balance for the Town • If residents leave T-station for private curbside – Then, fixed operating costs remain but low user revenue – Both Wayland and Sudbury seem to suffer this – Our high $Inc/Cap suggests we would be at same risk – Would require further analysis, if asked to do so • Another option: shorten T-station hours per week – We are currently on the longer side, with 4 days – No analysis done of savings or issues, but could be considered • Might be difficult to actually gain the benefits

Analysis of Funding Choices • Equitability analysis of our Current System – Good Equitability Characteristics: • Mostly paid by user fees (80%) • Low Burden on non-users – Private curbside and commercial pay very little – These are half of the tax base • The Senior discount also meets some equitability tests – Seniors impose low costs relative to other segments » Eg. School costs are huge. Households with school age children, 42% (estimate) $30,000/yr average benefit per household. » T-station and Sr. Center costs are tiny by comparison – One need not consider such equitability factors • If one does, one may as well consider it quantitatively

24 Analysis of Funding Choices • Option: Fund T-station 100% with Levy – Eliminate the sticker fee – Equitability Analysis • Much less equitable for non-users of T-station – Would pay for what they don’t use, or cannot use: » Residents who buy private curbside » Commercial entities • Raise taxes on half the tax base only for the other half? – Administrative • We would still need stickers, so no savings – Fiscal • Need to add $425,000 to the Levy – To offset lost receipts – 0.9% Levy bump • Could be done, but not a small sum

Analysis of Funding Choices • Some citizen responses –“The Levy would be tax deductible” • Analysis: – Not actually deductible for vast majority of taxpayers in Southborough. No savings. –“Fairness advantage of the Levy” • More valuable properties pay more • Analysis – Real-estate tax not normally regarded as “progressive”. In fact, the opposite. – Low-income groups that would be hurt: » Seniors and Apartment dwellers

26 Analysis of Funding Choices How can we balance Revenue and Costs? 1. Lower costs, by rebuilding T-station to save labor • Economics not attractive – 30+ year payback 2. Increase Revenue, selling more MSW tonnage • We have low costs and spare capacity – In 2005 we moved 2700 tons more than in 2019 – Our <= $80/ton for MSW is very good right now • Consider ways to take in more MSW at market or close to market prices – From sources in Town - $25-75,000 realizable, maybe » 1100 tons (estimate) going through curbside » Unknown commercial tonnage in Town • This concept would require further investigation – But, if we sold the T-station to a private operator, and required they keep the current resident prices, this is what they would do, I think. – Not a promise that this would work 27

Analysis of Accounting Choices • Change to Enterprise or Revolving Fund – Not carefully analyzed in this study • What problem would we be solving? – Observation: Revolving fund restrictions have caused problems in Wayland •“Deficit not permitted” resulted in potential crisis • Wayland DPW Chief now looking to terminate Revolving Fund accounting – Sudbury has Enterprise Fund and very high costs • Accounting hasn’t fixed management

28 Analysis of Licensing Choices • My Strong “Information” Recommendation – Recommend Board of Health license private haulers • With a low license fee, to cover administration only • Require haulers to provide annual information – Number of tons and type of material – Number of customers – Disposition of refuse by type – Other, based on review of Towns that have license requirement – DEP wants this info – Quick check suggests many Towns license private haulers: • Wayland, Sudbury, Lancaster, North Attleborough, Northbridge, Salisbury, Somerville, Great Barrington, -- hundreds do it – We need five years of good data before 2027 renegotiation with Wheelabrator • Otherwise we are negotiating almost blind • Half our tax base MSW is completely invisible to us now – We don’t know tonnage, costs, or composition • I suggest BOS and Advisory politely request BOH to implement 29

Concluding Summary • Fundamentals: – MSW - Wheelabrator looks good – best solution – Recycling is unstable, globally • Expect continued volatility, particularly of prices, maybe of process • Lessons from Other Towns: – Other models can work, such as municipal curbside • But would need a reason to make the change – Management mistakes are possible, if not careful • Get stuck with high costs and low perceived value • Sudbury and Wayland for example • Choices: – Rebuilding the T-station • Would need some non-financial justification – Consider adding MSW tons at market price/ton • Might work, might not, but needs further analysis – License private haulers • Require data on quantities and disposition of tonnage

30 Concluding Summary • Our current system works well ! – Reasonably efficient municipal operation • Cost-effective service delivery overall • Currently avoiding pitfalls of some other Towns • Stable – to the extent possible – Provides citizen choices • At different price points – A reasonably equitable funding system • Mostly user supported • Cost benefit for seniors –classically lower income • Low tax impact – less than 1/3 of 1% of Levy (.0026)

Follow-up • Suggested – Research BOH regulations of other Towns • Draft suggested topics – Investigate additional revenue potential of capturing more MSW tonnage • A feasibility review • For consideration, but only if desired – Manage resident survey on curbside service – Manage survey of new residents for usage trends – Investigate private ownership/operation of Transfer Station

32 Appendix

Mass DOR Data from Selected Towns

34 TOWN OF SOUTHBOROUGH BOARD OF SELECTMEN Meeting Minutes

Meeting Date: Tuesday, September 8, 2020, 6:30 P.M. Location: Virtual Meeting through Zoom Present: Marty Healey, Lisa Braccio, Chelsea Malinowski, Brian Shea, Sam Stivers and Town Administrator Mark Purple

Chairman Healey called the meeting to order at 6:30 P.M. Chairman Healey read the following statement:

II. Public Comment Paul Cimino (3 Austin KellyLane) stated he is speaking as a citizen and veteran and not the Town Moderator. He described his displeasure over the lack of progress from Crown Castle in removing the cell tower from the Flagpole at the Town House. He felt the lease partner could have removed it by now and asked the Board for leverage to ensure the flagpole is reverted to its original state in a more timely manner. He suggested Town Counsel involvement.

Chairman Healey agreed and stated the issue needed to be addressed. He added the Board was reluctant to pursue legal remedies due to cost but it may be time to do so. Ms. Braccio agreed and would like the flagpole restored by Veteran’s Day. Mr. Shea stated it is likelytime to consult Town Counsel and Mr. Stivers agreed. Mr. Purple stated he has been in contact with Crown Castle and AT&Tand they are willing to work with the Town but have not taken any action. Chairman Healey said he would reach out to Town Counsel. The Board agreed.

Ill. Scheduled Appointments 6:30PM HEARING:Class IIUsed Car Dealer license application for Stefco, 264 Cordaville Rd At 6:45 P.M. Chairman Healey read the public hearing notice into the record. Mr. Stefaniak described his business plans for his shop at 264 Cordaville Road which included specifications to sell used cars and basic auto repair and services. He stated the current license allows for eight spots to sell vehicles and he is applying for the same. He explained the lot and his plans to continue to clean the area and work with the community. Ms. Braccio acknowledged the

Selectmens Minutes 9-8-20 DRAFT Page 1 concerns stemming from the previous owner’s use of the lot and addressed them with Mr. Stefaniak. He replied that he will not repeat those mistakes. He also agreed to keeping the sightline from the corner of Woodland Road and Cordaville Road clear for drivers. He stated his hours will be Monday - Friday 8:00 A.M.-5:00 P.M. and Saturdays 8:00 A.M. — 2:00 P.M. Ms. Malinowski asked if he planned on hiring staff and he stated he planned on one additional employee for the office. Mr. Stefaniak stated he may have to light the cars for sale on his lot and Mr. Stivers directed him to work with the Building Inspector and Planning Board before doing so.

Flavia Montvitt (202 Woodland Road) stated she was not in support of selling used cars on the lot and she described the issues she had with the previous owner. She stated Mr. Stefaniak was spray painting at his place of business and the smell polluted her property. Mr. Stefaniak apologized for using spray paint and explained it was his last project from his previous work and he would not spray paint in the future. Mr. Shea stated that it is not fair to hold Mr. Stefaniak accountable for the mistakes of the previous owner.

Linda Zawadzki (259 Cordaville Road) expressed her concerns of having a junkyard and over twenty cars on the lot as the previous owner had and Mr. Stefaniak stated he will not exceed the eight cars for sale and there will be no flags or late nights.

Ms. Braccio made a motion to close the public hearing at 7:20 P.M. Mr. Stivers seconded. The motion passed all in favor (5-0-0) by roll call vote, Braccio, aye; Malinowski, aye; Shea, aye; Stivers, aye; Healey, aye.

Mr. Stivers made a motion to approve the application for a Class IIUsed Car Dealer license for Stefco, 264 Cordaville Road as presented with the following conditions:

1. There will be no junk cars on the property. 2. Spray painting is not permitted on the premises. 3. The acceptance of the Class II Used Car Dealer license is subject to confirmation that all building permits are in order and with the appropriate business use. 4. Any appropriate approval for lighting and signage be in conformance the Town bylaws.

Ms. Malinowski seconded. The motion passed all in favor (5-0-0) by roll call vote, Braccio, aye; Malinowski, aye; Shea, aye; Stivers, aye; Healey, aye.

Southborough Police: Appoint Tyler L.Luas Special Police Officer, effective September 15, 2020 Chief Paulhus introduced Mr. Luand gave background on his experience. He requested the Board appoint him as Special Police Officer. He added that Mr. Luwill be the second hire funded for January 1,2021 per Town Meeting approval.

Ms. Malinowski asked Mr. Luwhy he transitioned from the private sector to the Police Department. Mr. Luexplained his desire to be more involved in the community. Mr. Stivers asked Mr. Luwhat prompted him to apply to the Southborough Police Department. Mr. Lu replied that after looking into the Town, he found that it was beautiful, the community was welcoming and he felt it would be a great place to live and work.

Selectmens Minutes 9-8-20 DRAFT Page 2 Mr. Stivers made a motion to appoint Tyler L.Luas Special Police Officer, effective September 15, 2020. Ms. Braccio seconded. The motion passed all in favor (5-0-0) by roll call vote, Braccio, aye; Malinowski, aye; Shea, aye; Stivers, aye; Healey, aye.

ii. Update on accreditation, hiring and policing policies Chairman Healey explained that part of the goal setting meeting was for the Board to have ongoing dialogues with departments and committees in Town and the Police Department was invited to discuss their role in inclusion and how it relates to hiring, training and reporting. Chief Paulhus explained that there are 344 standards the Department has to adhere to for their accreditation and gave details into policies and procedures for hiring, training and reporting and how it relates to inclusion of minorities and equal opportunities. He added that there were a record number of applicants for Department openings in May and they are one of the only departments that do not require an advanced degree to apply. Chairman Healey asked Chief Paulhus to describe the Department’s approach to training. Chief Paulhus described the best practices and benchmarks provided by the Massachusetts Police Accreditation Commission that have to be achieved annually or bi-annually. Chairman Healey asked about training regarding apprehending a suspect and use of force. Chief Paulhus stated that there is a 42-page policy on use of force that is reviewed annually. He added that there is annual weapons training and the officers have ben trained to intervene when they witness another officer mishandling a situation. Chief Paulhus described the reporting policy for use of force and complaints.

Ms. Malinowski praised the Chief and Department for keeping the Town safe and their hiring processes. Mr. Shea urged the Board to remember the importance of training and safety of the officers during budget discussions. Mr. Stivers asked if the Department will be expanding the use of the Mental Health Clinician who supports the officers during mental health responses. Chief Paulhus explained how the Department works with the Mental Health Clinician. Lieutenant Newell gave details on how she collaborates with officers regarding substance abuse, mental abuse and suicide calls for service. Chief Paulhus described the Department partnership with Southborough Youth and Family Services to follow up with residents and ensure the help needed is provided to avoid future police intervention. Chairman Healey asked Chief Paulhus to work with his management team and Mr. Purple to create a report with data showing use of force and any complaints on a quarterly or half-year basis. Chief Paulhus agreed.

8:00PM Volunteer Interviews: Michael Weishan: Historical Commission, term 6/30/23 Mr. Shea recused himself and left the meeting at 8:16 P.M. Ms. Braccio stated that she was the last remaining Board member that was present at Mr. Weishan’s request for reappointment in 2018. She said she watched the video from that meeting and reflected on her participation and the circumstances. She asked Mr. Weishan if there were anything he would change during that discussion with the Board in 2018. Mr. Weishan stated that the incident was due to a failure of communication on his part and the Historical Commission. He added that the incident was a result of a first time use of a new bylaw with no training. He said that if he were to change anything, he would not have spoken up and he has learned a lot since. Ms. Braccio asked if there were any perceived conflicts overseeing the conservation restriction at 84 Main Street. Mr. Weishan replied there were none. He explained how he worked well with various boards and committees to create the Adaptive Reuse bylaw and some of his goals for the future of the Historical Commission. Chairman Healey asked that if in the future there are any issues with the Board or any members, that Mr. Weishan reach out to anyone on the Board before using outside Selectmens Minutes 9-8-20 DRAFT Page 3 resources for recourse. Mr. Weishan agreed. Chairman Healey made a motion to appoint Michael Weishan to the Historical Commision, term 6/30/23. Ms. Braccio seconded. The motion passed (4-0-1) by roll call vote, Braccio, aye; Malinowski, aye; Stivers, aye; Healey, aye. Mr. Shea recused.

Mr. Shea returned to the meeting at 8:34 P.M.

ii. David Candela: Recreation Commission, term 6/30/23 and Community Preservation Committee [Recreation Commission Representative], term 6/30/21 Ms. Malinowski stated she asked Mr. Candela to attend the meeting because she had questions regarding his commitment to the Recreation Commission. She stated she had concerns with his availability to attend meetings and asked if he could be committed to the role. Mr. Candela replied that he did not know what Ms. Malinowski was referring to and the he attends most meetings. Ms. Malinowski explained that she reviewed attendance from June 2019-June 2020 and out of eighteen meetings, he was absent eight times. Mr. Candela stated that the Board would suggest he attended almost every meeting and he is very committed. Ms. Malinowski stated that he is the Recreation Commission representative for the CPCand he has missed many CPCmeetings as well. She stated she was concerned because CPChas issues meeting quorum. Mr. Candela asked what meetings he had missed and Ms. Malinowski stated in the last ten meetings he had missed half. She stated she was hesitant to appoint someone who is present at approximately 50% of the meetings. Ms. Braccio stated she reviewed the meetings as well and Mr. Candela was absent many times unless the issue is with the accuracy of the minutes. Mr. Candela asked the Board to ask the Commission and CPCif he attends. He stated that he was surprised this was an issue and apologized for running a second Zoom meeting during this one.

Ms. Braccio asked the Board to hold this appointment. Mr. Candela stated that he was ok with not being reappointed. Chairman Healey interjected that he accepts Mr. Candela’s word that he is committed and asked that there will be no quorum issues in the future. Mr. Candela agreed. Mr. Stivers stated he has seen Mr. Candela’s participation and engagement in meetings and he supports the appointment. Ms. Braccio asked the Board to hold the appointment because there was a volunteer form from another resident interested in these positions. Chairman Healey stated that this will be discussed at the next meeting.

Deerfoot Road Extension Residents — Discussion of Brendon Construction building Denise Eddy (128 Deerfoot Road) explained her initial support for the construction by Brendon Homes in 2018 and the issues with water runoff from these properties onto 124, 126 and 126A Deerfoot Road. She explained the report from their engineer, Dr. Desheng Wang which did not support the engineering report from Brendon Homes. Chairman Healey asked Ms. Eddy what she was looking for from the Planning Board and Conservation Commission. Ms. Eddy replied that they are meeting with the Planning Board in two weeks and will be asking them to monitor the amount of vegetation removed from A&Rlots and to address any issues if more is taken down than outlined in the initial plan. She added that they are asking the Conservation Commission to install an additional catch basin prior to resurfacing of the road and to oversee water control. She stated that the Conservation Commission only has control over lot 124 as there is an order of conditions on that property. Ms. Eddy stated because the Board has jurisdiction of the streets through the DPW, they are asking for oversight on the impacts of the water runoff onto Deerfoot Road.

Selectmens Minutes 9-8-20 DRAFT Page 4 Brendon Giblin, (6 Nichols Street) President of Brendon Homes stated that he is familiar with these concerns and the project was appropriately designed by Bohier Engineering. He stated that A&Rlots use country drainage and therefore it took time to address the issues. He added that they have taken steps to alleviate these issues and defended the calculations in his engineering report. Mr. Giblin stated they have worked with the DPW and Conservation Commission and described the work yet to be done. He stated that his timetable to complete the work is 7-10 days and once the topcoat is applied to the roads, the problems will be fixed. Mr. Giblin stated he does not dispute the issues and has worked with Ms. Eddy to try and resolve them. He added that when the work is complete the site will operate as intended. Mr. Stivers stated that the Conservation Commission discussed installing additional catch basins in the drainage system and he felt that could be done relatively inexpensively. He added that he hopes there are contingencies in place if the construction does not solve the water issues. Ms. Braccio empathized with the frustration from the residents and stated that she is unaware of how the Board can help alleviate the situation as their authority is limited. Mr. Giblin said he would work with the DPWto help solve these issues.

Lisa Dunderdale (122 Deerfoot Road) described her concerns with the water trespass on her lot and 122 and 120 Deerfoot Road. She requested someone visit her property to assess the issues and damage. Chairman Healey stated that the Board does not have authority over private property. Marguerite Landry (134 Deerfoot Road) asked the DPWto install more catch basins. Melissa DaCosta (120 Deerfoot Road) explained the location of her property and stated that the water runoff from these properties overflows onto Deerfoot Road and if not addressed, will continue to do so.

Chairman Healey stated that there are multiple Boards that have some jurisdiction in the matter and he volunteered Mr. Shea to work with Ms. Galligan and Mr. Purple to understand what steps could be taken to address the issues. The Board agreed. Ms. Galligan explained how the piping and catch basin systems worked and what work needs to be completed before pavement is laid. Chairman Healey asked for a timeframe for the street to be finished. Ms. Galligan stated that she could not give a definite date but most likely by the end of September or beginning of October. Chairman Healey asked that residents continue to work with the Planning Board and Conservation Commission. The Board agreed. Chairman Healey asked that Mr. Shea, Ms. Galligan and Mr. Purple discuss possible next steps. They agreed.

Brian Ballantine, Finance Director CHsuggested moving to next meeting. Board agrees. Approval of bond sale Chairman Healey and Ms. Malinowski recused themselves. Mr. Ballantine explained the bonding and that lowering rates on current bonds is saving the Town approximately $65,000. He added that the Library project and the last portion of the Public Safety Building have been permanently financed. He stated the Board needs to take a formal vote to accept the bonds.

Mr. Shea made a motion to approve the bond sale as presented by Mr. Ballantine and included in the packet. Mr. Stivers seconded. The motion passed (3-0-2) by roll call vote, Braccio, aye; Shea, aye; Stivers, aye. Chairman Healey and Ms. Malinowski recused.

ii. Budget updates Chairman Healey requested this topic be move to the next meeting. The Board agreed.

Selectmens Minutes 9-8-20 DRAFT Page 5 Judi Barrett, Barrett Planning LLC— Discussion of Downtown Business Village District Chairman Healey introduced Ms. Barrett as the consultant hired by the EDCto review potential zoning issues that may hinder the revitalization of downtown. Ms. Barrett explained the EDChas focused on an overlay district. She explained what an overlay district is and how it works in our current zoning map. She said creating an overlay district is no longer best practices and stated that creating a town center district may be more appropriate. She explained the risks for both options and felt that creating a town center district will fix zoning issues and could be done without making any property non-conforming. Chairman Healey asked if the procedure for approval of both an overlay district and a zoning change are the same. Ms. Barrett answered both would need Town Meeting approval. Ms. Braccio stated that the Planning Board had concerns regarding creating nonconforming lots. Ms. Barrett stated that the Planning Board is an integral part of this discussion as the permitting board and she would like to understand their needs and wants for the downtown. Chairman Healey asked if Ms. Barrett had reviewed the current zoning map and any potential hardships that could come about while creating a separate zone. Ms. Barrett replied that she had and she does not think anyone would have to be made nonconforming. She stated she is an advocate for fixing zoning. Ms. Barrett added that she is creating a report for the revitalization of downtown and is unclear as to what is wanted there. She added that input from the Planning Board on this is essential. Chairman Healey stated the next step is to meet with stakeholders to make decisions for the future of the downtown revitalization. Ms. Barrett agreed and stated that she is being asked to draft zoning changes without an understanding of what the vision is for downtown. Ms. Malinowski asked who the key stakeholders were and Ms. Barrett replied the policy makers such as the Board of Selectmen, the Planning Board and the EDC. Chairman Healey stated there will be a meeting October 6th with these boards and asked for a discussion document from Ms. Barrett. Ms. Barrett agreed to provide one.

Julie Connelly, member of the EDC,stated that zoning was identified as a top priority when the downtown revitalization project began and while working with the Planning Board, it was agreed that an overlay district was the resource needed to execute the project. She added that the EDC will reach out to Ms. Barrett regarding the vision for downtown.

Claire Reynolds (104 Main Street) stated that the report from Ms. Barrett was received today and the EDChad not had time to review it. She added that the EDChas used survey results and reports from the master plan in 2010 and multiple recent surveys from residents regarding the vision for downtown. She added that input from the Planning Board is essential.

Karen Galligan, DPW Superintendent — Policy on Complete Streets Chairman Healey explained that the most important aspect of a Complete Streets proposal is to ensure the 80 points needed from the State to qualify for the grants have been met. Ms. Galligan agreed. Chairman Healey said he would like to see a hybrid of Ms. Galligan’s draft and Mr. Stiver’s draft at the September 22 meeting. Mr. Shea stated he had not seen Mr. Stivers draft and would like time to review. He added that the proposal should allow for flexibility as there are rural streets that may not be a good fit. Mr. Stivers stated that the version presented wilt suffice for the requirement of points but would like more diverse language. Ms. Galligan stated that if the policy is too difficult to implement, it could hinder the ability to complete regular work and maintenance. Chairman Healey stated he will draft a hybrid of both draft policies for the next meeting. He asked Mr. Stivers if his version outlined the creation of a new committee and Mr. Stivers replied in the affirmative. Ms. Braccio added that the Public Works Planning Board Selectmens Minutes 9-8-20 DRAFT Page 6 was involved in drafting the policy with Ms. Galligan and requested to hear from them. Chairman Healey asked if taking more time to review will hinder progress. Ms. Galligan replied that the process can start as long as discussion continues.

IV. Reports Town Administrator Report i. Main Street project update Ms. Galligan stated that the DPW is working closely with Charter, Eversource, AT&Tand Verizon to move their poles. She said it is intended for this work to be completed in the fall. The curbing and pouring concrete and asphalt on sidewalks will start in the coming week. She stated that not all sidewalks or driveway aprons are complete and the project should be 99% complete before winter. She added the rest will be completed in spring.

Chairman’s Report i. Point of contact for inquiries to Selectmen email address Chairman Healey proposed a revolving assignment be made for all requests and inquiries to the general Selectmen email as the Board cannot respond as a group. The Board agreed.

Members’ Reports i. Discussion of Selectmen office hours Chairman Healey suggested rotating virtual office hours on a weekly basis to be advertised on the blog and Twitter. The Board agreed.

iii. 8/31 Capital Committee presentation on TS Chairman Healey moved this discussion to the September 22, 2020 meeting.

Mr. Shea stated that last year the Board collaborated with the golf course to host an ALS fundraiser on Heritage Day to remember Mr. Wilson and Mr. Shifrin. He said he would be happy to reach out to see if this could be done again this year. The Board agreed. Chairman Healey said he spoke with Mrs. Shifrin regarding a field dedication in August and suggested November 16th for the dedication to acknowledge the one-year anniversary of Mr. Shifrin’s passing and possibly tying this in with the fundraiser. Chairman Healey said he will review this proposal with the golf management company.

Mr. Stivers stated he has made progress on the tree removal guidelines and hopes to have something to present at the next meeting. He stated he is working with Ms. Luttrell from the Planning Board and Town Counsel.

V. Consent Agenda a. Chairman Healey made a motion to approve Open Session Minutes: August 18, 2020. Mr. Shea seconded. The motion passed all in favor (5-0-0) by roll call vote, Braccio, aye; Malinowski, aye; Shea, aye; Stivers, aye; Healey, aye. b. Ms. Malinowski asked to hold Consent Agenda item “b.” She noted that the date on the first application is incorrect as it reads “9/20/27.” Mr. Purple confirmed there is only one application for the first date. Chairman Healey made a motion to approve the One-Day alcohol license applications, Chestnut HillFarm Events: September 20 and September 27, “Fall Fun on the Farm” with the above revision. Mr. Shea seconded. The motion passed all in favor (5-0-0) by roll call vote, Braccio, aye; Malinowski, aye; Shea, aye; Stivers, aye; Healey, aye. Selectmens Minutes 9-8-20 DRAFT Page 7 c. Ms. Malinowski asked to hold Consent Agenda item “c.” Ms. Malinowski asked where the items will be stored when not in use. Mr. Wood of the EDCstated the tents break down to be very small and could be stored in his basement. He added these tents would be used by restaurants, gyms and other businesses that would have outdoor patronage. He said the EDC would manage the items on a first come, first serve basis. Chairman Healey made a motion to approve the EDCgrant proposal for Shared Streets and Spaces program. Mr. Shea seconded. The motion passed all in favor (5-0-0) by roll call vote, Braccio, aye; Malinowski, aye; Shea, aye; Stivers, aye; Healey, aye. Ms. Braccio left the meeting at 11:02 P.M.

VI. Other Matters Properly Before the Board FY21 BOS Goals Chairman Healey asked the Board to send any updates to Mr. Purple. Mr. Stivers suggested prioritizing the goals and delegating responsibility for follow up on progress. Chairman Healey agreed and stated he will ensure they are updated in the Member’s Report.

Route 85 sidewalk discussion — Public Safety complex Mr. Litt (148 Woodland Road) stated that the Public Safety Complex is not accessible to anyone not in a car and the building and its services should be accessible to the entire community. He said the issue was discussed by the ADACommittee and it was agreed this was an open issue. He stated that he spoke with the Public Safety Building Committee regarding his concern that the plans do not have a sidewalk from any direction and he said they replied it was too complicated to execute. Mr. Litt requested the Board meet with the DPW, public safety officials, Planning Board and ADAto recreate a town wide policy or requirement that the Public Safety Building be accessible to the entire public. Chairman Healey asked what the ADArequired for compliance. Mr. Litt stated he spoke with someone from the Office of Disability who confirmed a driveway is considered adequate access to the building. Mr. Shea stated that a sidewalk was not on the plan when the Public Safety complex was being built nor was it needed for approval from the Planning Board. He added that the Town does not have the funds for this project and described the unlikeliness of someone needing foot access from Route 85 to the building. He suggested if a sidewalk were approved by Town Meeting, constructing through Woodward may be the best option. Chairman Healey stated he would like to know the cost for undertaking this project and if it is required by the ADA. He added that if sidewalks are required, it is a much different project than if it is something that is simply the right thing to do.

VII. Public Comment None

VIII. On a motion made by Chairman Healey, seconded by Mr. Shea and voted by roll call all in favor, Braccio, aye; Malinowski, aye; Shea, aye; Stivers, aye; Healey, aye, the meeting was adjourned at 11:22 P.M.

Upcoming Meetings September22, 2020 October 6, 2020

Respectfully submitted,

Selectmens Minutes 9-8-20 DRAFT Page 8 Kathleen Barry, Recording Secretary

List of Documents referred to at the September 8, 2020 BOS Meeting:

• Public Hearing Notice dated August 25, 2020 • Copy of Legal Notice from MetroWest Daily News • Application for License to buy, sell, exchange or assemble second hand motor vehicles or parts • Law Enforcement Accreditation Program Overview • Letter from Chief Paulhus to BOSdated September, 1, 2020 • Permanent Note Issuance and Refunding Bonds Letter from Brian Ballantine to BOS • Budget Update Presentation dated September 8, 2020 • Citizen Activity Form, Michael Weishan • Letter from David Candela to Lori Esposito dated August 10, 2020 • Flood and Drainage Study 136-128 Deerfoot Road, July 20, 2020 • Letter from Karen Galligan to Mark Purple re: Complete Streets Policy 7.21.20 • Draft Village Mixed Use Zoning Language • Meeting Minutes, August 18, 2020 • Application for One-Day Alcohol License, Chestnut Hill Farm • Shared Streets and Spaces Letter of Intent from the EDCdated September 1, 2020 • Letter from Jason Malinowski to Mark Purple re: Capital Planning - Town House dated September 2, 2020

Selectmen’s Minutes 9-8-20 DRAFT Page 9 KENNETH M. PAULHUS TOWN OF SOUTHBOROUGH Etnercncy: ) I CHIEF OF POLICE ,\ll () hcr (5flS)1S 2171 IiLl.Iflt’,%( )-IS 7117 POLICE DEPARTMENT II.\ ( JL )45 •k 1 32 Cnrdavillc Rnad Snitthhorouih, \Li ,tchisi.tt 01772

To: Southborough Board of Selectmen

From: Police Chief Kenneth M. Paulhus

Subject: Part-Time Telecommunications Officer/Dispatcher

Date: September 11, 2020

Dear Board of Selectmen:

Please consider my recommendation to appoint Ms. Julia Fontana as a Part-lime Telecommunications Officer with the Southborough Police. The Department is looking to expand the number of P/I Staff in order to fillopen shifts.

Ms. Fontana is a resident of Shrewsbury, and holds a BA. Degree in Communications from Worcester State University. She has a history of employment in customer service.

Her appointment would be of great benefit to the Southborough Police Department. The starting date will be determined shortly after successful completion of a number of screening checks, and the Boards approval.

The recommended pay rate would be Grade 3 of the SAP,$21.00 per hour. Please feel free to contact me with any questions you might have.

Kenneth M. Paulhus Chief of Police

Protecting Our Community...Together! ____

Julia Fontana — • Phone: • E-Mail:

• Review/edit tune sheets for management approval. • Maintain liaisonwith candidatesto updatethem on their application status. • Document,track recordsand maintaincandidatestatus. • Compliedcompany informationand relatedmaterialand distributedto applicant

Awards and Achievements • Deans Listfor Academic Achievement at Worcester State University: fall Sentester 2011, fall Semester 2019. • Promotion to Assistant Manager Leadership Position December 2015 Sneakerama,WorcesterMA • Promotion to ftdt-Time Manager Leadership Position April2017 Sneakerama,WorcesterMA • Selected to attend the Inaugural camp Saucony Leadership Training. June 5-8, 2018 Attendeda 4-day industrycamp, but well informedwith actionableinsightsfromexpert-ledsessions. Camp challengesled by industryexpertson topics including: 1. Product-“Buildingbrand expertsfor confidentconsumerconversations.” 2. HumanPerformance-“the futureand featuresof fit.” 3. Digital Savvy-“drivingconsumersand conversation.”

Skills and Highlights • Confidentverbalcommunicationskills. • Flexible team playerwho prospersin a fast-pacedworkenvironment. • Proficientin usingMicrosoftOffice,Wordpress,Weebly,and socialmedia/onlinemarketing platforms. • Accustomedto workingin groups/teamsduring academicprojectsand range of club and society involvement. • R.A.D.Certification,GraftonPolice Department,February2020. • Familiarwith sensitivepublicdealingproceduresand protocolsin emergencysituations. • Possess currentfirearmssafetycertification. Julia Fontana EJUD

•.. — • Phone: - • E-Mail:

Education Worcester State University, Worcester MA9/2011-5/2019 Bachelor of Arts Degree (B.A.) Communication, May 2019

Shrewsbury High School, Shrewsbury MA9/O$-6/1I High School Diploma,awarded in June 2011

Professional and Academic Experience Store Business Manager: $neakerama, Worcester,MA 8/08-Present • Engage with and provide consultative support, product decisions, special requests and processing of sales and returns for all footwearcustomersusing Shop-Keep’sPOSsystem. • Respondto customerfeedback,resolve issues,and alwaysstrive forcontinuousimprovementof the in-storeexperience. • Managethe storeassociates,includingcommunication,team meetings,training,recruitingand implementation;to meet criticalneedsof individualemployeesand workplaceenvironment. • Conductthoroughassessmentand utilize fit processof the customersfeetand gait to ensurethe proper fit of footwear;which helpsto alleviatepain (foot, ankle,hip and/or lowerback),and/orenhances athletic performance,or promotesgeneralwell-being. • Maintainknowledgeof trends, productsand the biomechanicsin the footwearindustry. • Proven abilityto handlepressureand workwell understressfulsituations.

Marketing Internship: Sncukeran,a, Worcester MA9/2018-05/2019 • Create and implementsocial mediamarketingstrategiesand tacticsat the local businesslevel. • Write and post blogs and articles,handlesocial mediaand updatesand uploadpicturesand videosto create awareness. • Monitorand respondto social mediaactivitieson a regularbasis and buildrelationshipswith new and existingaudiences. • Handle contentcreationand managementtasks alongwith planningand executingspecialevents. • Perform researchactivitiesto find articles,storiesand resources,relevantto client baseand post links to social media profiles. • Provento work effectivelyindividuallyand with a team.

Associate Recruiter: Manpower INC $outhborough, MA5/15-01/16 • CentralOrderfulfillment • Discussteam challengesand implementimprovements. • Qualify’associatesby checkingassociates,background:their skills,their scores,and previouswork history. • Utilize synergyof resources. (i.e.) pool of associatesand synergyof staff. • Demonstratedability to prioritizeand performtask simultaneously. • Locate, recruit,screen, interview,conductassessments,hire and/orplaceworkers. • Administerskill assessmentsand conductdrug testing,criminalbackgroundchecksand employment checks.

Recruiting Assistant: Manpower INC. Southborouglt, MA 6/14-8/14 • Aid with scheduling/coordinatinginterviews,and new hire process. • Manage DirectTime and workNexus payrollprocessing. TOWN OF SOUTHBOROUGH

FINANCEDWISION: TREASURERAND COLLECTOR TOWN HOUSE- 17 COMMON STREET SOUTHBOROUGH, MASSACHUSETTS 01772-1662 (508) 485-0710 x3010 FAX(508) 480-0161 -

DATE: September 17, 2020

TO: Honorable Board of Selectmen

FROM: Brian Ballantine, finance Direc)

RE: Fire Truck Bond — June 2020 Approval

As you may recall the Fire Department requested a new fire truck be purchased to replace a 2001 E-One Typhoon Pumper, which is at its useful lifespan. The amount was $600,000 and this was approved at the 2020 Town Meeting.

As part of legal review and approval for issuance, the Board is required to confirm the useful life of the equipment. I have confirmed with Chief Achilles the maximum useful life is 20 years. Please formalize the stated useful life so I may clear that legal requirement and pursue obtaining the funding for the fire Department.

Should you have any questions, please do not hesitate to ask. TOWN OF AMHERST COMPLETE STREETS POLICY Adopted May 14, 2018 Town of Amherst Select Board

Preamble:

Amherst is a unique community. It has a three-centuries-long history, a New England town character that includes a compact downtown and numerous localized village centers, large amounts of conservation land and wide areas of rural character, and many narrow roads. It is home to three institutions of higher education, and many college and graduate students. Its neighborhoods have strong identities. It is very diverse, with a range of races and ethnicities, people from all over the world, and a large fraction of low-income students and families.

The Town, through the proven commitment of the Select Board, Town Meeting, Town departments and committees, stakeholders and citizens, has long supported the principles of Complete Streets. Its previous support include formation of the Public Transportation and BicycleCommittee in the 1970s and the recent Transportation Advisory Committee (TAC);the adoption of Safe Routes to School; the development of numerous bicycle lanes and off-road multi-use paths, including the Norwottuck Trail and the Swift Connector; the maintenance of a robust array of hiking trails; fiscal support for UMass Amherst Transportation Services and Pioneer Valley Transit Authority and advocacy for transit routes that are relied upon by all residents and particularly by low-income residents; the reconfiguration of roads and intersections to include crosswalks, sidewalks, bus stops, and rounda bouts; support for the upcoming Regional BikeSharing Program; and the development of the 2015 Amherst Transportation Plan.

1. Vision & Intent

Under this Complete Streets Policy,the Town of Amherst shall develop and provide an integrated multimodal transportation network that contributes directly to the safety, health, economic vitality and quality of life of all residents especially the most vulnerable.

Non-automobile modes of transportation including bicycling, walking, and public transportation shall be included in transportation planning and projects. They will be parts of daily life in Amherst, with enhanced networks and inter-modal connections. Motor vehicular traffic will continue to serve personal needs, commerce, and emergency response, with reduced pollution and traffic congestion. Persons of all ages, abilities and circumstances will be able to use a diversity of transportation modes for all kinds of trips, including commuting, shopping, going to school, and recreating; and they will be able to meet their transportation needs safely, conveniently, reliably, affordably, and efficiently.

The desired outcome of the Complete Streets Policy is to create an equitable, balanced, and effective transportation system where every transportation user can travel safely and comfortably, and where sustainable transportation options are available to everyone. Together, this integrated transportation system will support healthy and thriving people, neighborhoods, village centers, cultural life and businesses.

Mayl4,2018 Pagel TOWN OF AMHERST COMPLETE STREETS POLICY Adopted May 14, 2018 Town of Amherst Select Board

The intent of this Policyis to formalize the strategic and comprehensive planning, design, operation and maintenance of Amherst roadways so that Complete Streets principles are incorporated. These principles strive to provide the best possible combination of service, mobility, convenience, health and safety while strengthening social, economic, equity and environmental influences within Amherst.

Core Commitment

2. All Users and Modes

Amherst’s transportation system shall be designed, maintained and operated to the greatest extent possible to ensure and promote the safety, health, comfort and convenience of all users of all modes of transportation. These users include pedestrians, bicyclists, assistive mobility device users, public transit and paratransit riders, motorists, commercial vehicle drivers, emergency crews, and freight providers. Those who cannot drive private cars — including children, and many elderly, disabled or low-income residents — will have increased mobility, independence and safety. The transportation system will contribute directly to the safety, health, economic vitality and quality of life of all Town residents and will promote access to multi-modal transportation for users of all ages, abilities, incomes, races, ethnicities, genders and circumstances.

3. All Projects and Phases

Alltransportation and roadway projects, including municipal road repairs, upgrades and expansion projects on public right-of-way, are an opportunity to implement Complete Streets planning, design and construction. Complete Streets elements that anticipate future demand for walking, bicycling, transit and motorist uses will be integrated into the design of new, rehabilitated or reconstructed roadways and/or transportation infrastructure projects. Complete Streets may be achieved by incorporating single elements into a particular project or incrementally through a series of smaller improvements or maintenance over time.

The Town will develop procedures to incorporate Complete Street elements in all transportation projects, including municipal road repairs, upgrades, or expansion projects on public right-of-way.

The Town will approach every relevant project — transportation, public utilities, infrastructure, and public and private development — as an opportunity to improve the public way and transportation network and will actively seek opportunities to repurpose rights-of-way to enhance inter connections for pedestrians, bicyclists and transit.

4. Exceptions

Any work to the transportation network that is considered routine maintenance that does not change the roadway geometry or operations, such as traffic signal upgrades, mowing, sweeping, pothole repair and non-structural overlays shall be automatically exempt from this policy.

Mayl4,2018 Page2 TOWN OF AMHERST COMPLETE STREETS POLICY Adopted May 14, 201$ Town of Amherst Select Board

Additional exceptions to the Policy may be approved when: • A reasonable and equivalent project along the same corridor is already programmed to provide facilities exempted from the proposed project. • Transit accommodations are not required where there is no existing or planned transit service. • Cost of accommodation is excessively disproportionate to the need or probable use. • Documentation or factors indicating an absence of current and future need.

Additional exceptions from the Complete Street Policy shall be reviewed by the Transportation Advisory Committee, which will forward its recommendations to the Select Board with supporting documentation. Any exceptions must be approved by the Select Board, with documentation made publicly available.

Best Practices:

5. Network

The Town of Amherst Complete Streets Policy will focus on developing an interconnected, integrated, multi-modal transportation network. This network will offer robust transportation routes and options together with inter-modal transfers, to provide connections between homes, neighborhood5, schools/higher education institutions, major employers, recreation/retail destinations including downtown, village centers as well as adjoining towns and transportation systems.

6. Jurisdiction

Alltransportation infrastructure and street design and construction projects requiring funding (state, federal, and private) or approval by the Town of Amherst shall adhere to the Town’s Complete Streets policy. For projects inside the Town’s boundaries but outside its jurisdiction, such as on a private development or at a higher education institution, the Town shall advocate that the project comply with the Complete Streets Policy and interconnect with the existing multimodal transportation network.

Complete Streets infrastructure within its jurisdiction shall be performed by the Department of Public Works (DPW) in coordination with the Town Planning Department, Transportation Advisory Committee, Select Board and other relevant departments, boards/committees, agencies and jurisdictions as needed. The Town will build and maintain partnerships with MassDOT, Pioneer Valley Planning Commission, Pioneer Valley Transit Authority, Amherst School Districts, neighboring municipalities, private developers, public and private utilities, higher education institutions and other entities in order to further the Town’s vision of an interconnected and integrated multi-modal network.

May 14, 2018 Page 3 TOWN OF AMHERST COMPLETE STREETS POLICY Adopted May 14, 2018 Town of Amherst Select Board

7. Design

The Town of Amherst shall use the best and latest design guidance, standards, and recommendations to maximize design flexibility and innovation while balancing user and modal needs. The goal will be to design at the human scale so that transportation users from all locations and walks of life can navigate routes and networks safely, conveniently, affordably and reliably. Design criteria shall not be purely prescriptive but shall be based on the thoughtful application of engineering and urban design principals. References include, but are not limited to, the following:

• Documents and plans created for the Town of Amherst, including but not limited to: Amherst Master Plan Amherst Transportation Plan Open Space and Recreation Plan (OSRP) Amherst Street Tree Inventory & Map • The Massachusetts Department of Transportation Project Design and Development Guidebook • Massachusetts Separated Bike Lane Planning and Design Guide • The National Association of City Transportation Officials (NACTO)Urban Street Design Guide • The National Association of City Transportation Officials (NACTO)Urban Bikeway Design Guide • Pioneer Valley Planning Commission’s Healthy Community Design Toolkit • Urban, Rural and Suburban Complete Streets Design Manual for the City of Northampton and Communities in Hampshire County • American Association of State Highway and Transportation Officials (AASHTO),A Policy on Geometric Design of Highway and Streets • The United States Department of Transportation Federal Highway Administration’s Manual on Uniform Traffic Control Devices (MUTCD) • Guidelines provided in the ADAStandards for Accessible Design • Transportation Plans from Amherst’s higher education institutions

8. Context sensitivity

Complete Streets elements included in the development and implementation of roadway projects shall be applied in a manner sensitive to the context of the community’s physical, economic, and social setting. This context sensitive approach seeks a balance between preserving and enhancing scenic, aesthetic, historical, community and environmental resources while improving or maintaining safety, mobility, accessibility and infrastructure. It includes participation of those affected, and, as much as feasible, neighborhood-based community outreach and/or meetings on or near project sites. Balance is achieved through broad, active and innovative public outreach efforts early and continually, the application of flexibility through design, addressing all modes of travel, and considering the community’s goals, values and aesthetics at a level commensurate with project needs.

Mayl4,2018 Page4 TOWN OF AMHERST COMPLETE STREETS POLICY Adopted May 14, 201$ Town of Amherst Select Board

9. Performance measures

Established performance standards that measure how welt the street is serving all users will ensure the policy’s success. As better data collection evolves so will the standards.

Using existing baseline data, the following performance measures will be used to show progress: • Linear feet of new or reconstructed sidewalks • Miles of new or restriped on-street bicycle facilities • Number of new or repainted crosswalks • Number of new street trees/number of street trees removed! Total number of street trees • Crosswalk and intersection improvements • Miles of repaved or reconstructed road The following data will be collected moving forward: • New intermodal connections • New and enhanced connections between areas of lower income households to downtown, villages, workplaces, retail and service centers, and other transportation modes • Miles of buffered and off-street bicycle facilities

Additionally, the Town will work toward using the following metrics as data become available: • Condition of existing sidewalks, crosswalks, bike lanes and markings, including during winter months • Percent completion of bicycle and pedestrian networks envisioned by Town plans • Change in percentage of transit stops accessible via sidewalks and curb ramps • Change in rate of crashes, injuries and fatalities by mode • Reduction in vehicle miles traveled (VMT) • Number and reasons of approved exemptions from Town Complete Streets Policy

10. Implementation The Town of Amherst shall implement Complete Streets so it becomes integral to everyday transportation decision-making practices and processes. The following is the implementation plan:

1. Develop a Complete Streets Prioritization Plan flier 2) and submit to the MassDOT for approval. 2. Establish new or revise existing procedures, plans, regulations, policies, guidelines and other documentation to assure accommodation of all users in each project and to reflect current best practices in transportation design. 3. Encourage municipal staff and community leaders to attend training on Complete Streets principles and best implementation practices. 4. Establish and maintain a comprehensive inventory of pedestrian, bicycle and transit infrastructure to assist with prioritization of improvement projects. 5. Develop a town-wide pedestrian and bicycle network plan. 6. Promote inter-departmental project coordination among Town departments to encourage the most responsible and efficient use of resources for projects within the public way.

Mayl4,2018 PageS TOWN Of AMHERST COMPLETE STREETS POLICY Adopted May 14, 2018 Town of Amherst Select Board

7. Consider capital planning and funding increases to encourage implementation of the Complete Streets Policy. 8. Pursue appropriate sources of funding and grants related to Complete Streets. 9. Foster partnerships with neighboring communities and influence agencies to further the Town’s Complete Streets initiatives and infrastructure beyond the Town’s borders in order to expand the network. 10. Every Complete Streets project shall include an educational and community outreach component to ensure that all users of the transportation system understand and can safely utilize Complete Streets elements while promoting healthy habits. Outreach will include investigation of the needs of diverse users that would help support shifts to greater walking, biking and transit use. 11. Enforce and provide education on proper road use behavior for all users and all modes, and adopt additional regulations as necessary. 12. Present a Progress Report to the Transportation Advisory Committee, Select Board and Town Manager each year including performance measures, outcomes and Complete Streets implementation successes.

Oversight responsibility: The Select Board through the Town Manager shall oversee implementation and execution of this policy in consultation with the Transportation Advisory Committee and other appropriate Town departments and committees.

Effective Date: This Policy shall be effective May 14, 2018 and any subsequent amendments shall become effective upon the date of their adoption.

Amherst Select Board Approved this 14 day of May, 2018

Mayl4,2018 Page6 ______Thei

FreamNe — __-ormatted:UnderIine The Town of Southborough (“Town”) through Town Meeting, the Board of Selectman. Town departments and committees, other stakeholders, businesses and citizens, has long supported the principles of the State’s Complete Streets Program and the principles set out in that program and this Complete Streets Policy (“Complete Streets” or “the Policy”). The purpose of the Town’s Policy, as outlined in more detail below, is to accommodate all users by continuing to develop a transportation network that meets the needs of residents, business and visitors who utilize a variety of transportation modes. The Town will, as a matter of practice, use the manacernent practices and implementation guidance of Complete Streets elements during the planning and design of capital proiects so that they are safe and effective for all users of all ages and abilities.

ision and Purpose - fFormatted: Underline

Complete Streets-are designed and implemented to accommodate all the users of our roadways, trails and transit systems including, but not limited to, pedestrians, bicyclists, transit riders, motorists, commercial vehicles, and emergency vehicles. Implementation of these principles will provide a safe and accessible multimodal network between residential, educational, commercial, recreational, civic, and retail destinations. The application of the Complete Street principles will contribute toward the safety, health, economic vitalitvthi44+yand overall quality of life in the Town-€4S*ethberouh (“Town”). Complete Streets are designed and maintained to provide safe and efficient access for all users, of all ages and abilities espggiallv the most vulnerable. The intent of the Pi-s-policyis to formalize a plan to incorporate theComplete Streets principles into the design, operation and maintenance of the Town’s transportation system so that it is safe for all individuals that utilize this network through a variety of transportation modes.

Ppolicy directs decision makers to consistently plan, design construct and maintain streets for the accommodation of all anticipated users including, but not limited to pedestrians, bicyclists, motorists, emergency vehicles, transit, freight and commercial vehicles in a context sensitive manner. Thefi-s--policy shall apply to all municipal, state and federal (when allowed by Law) roadway repairs, upgrades or expansion projects within the public right of way and private developments.particularlv those -requiring approval from the Town._ Procedures will be developed to ensure Complete Streets elements are incorporated into these activities.

The desired outcome of the Policy is to create an equitable. balanced, and effective transportation system where ever’ transportation user can travel safely and comfortably, and shere sustainable transportation options are available to everyone. Together, this integrated transportation system will support healthy and thriving people, neighborhoods, village centers. cultural life and businesses.

The intent of the Policy is to formalize the strategic and comprehensive planning, design. operation and maintenance of the Town’s roadways so that Complete Streets principles are ______The

incorporated. These principles strive to provide the best possible combination of service. mobility, convenience, health and safety, while strenthenin social, economic, equity, and environmental influences with the Town.Undcr this Complete Streets Policy, the shall develop and provide an integrated multimod al transportation network that contributes directly’ to the safety, healih, economic viHty and qua hty offife of all residents especially the most vulnerable. Nonautomobilc modes of transportatio n bicyc]in2, walking. and public transportation shall be included in transportation planning and projects. They will be parts of daily life in Amherst, with enhanced networks and inter modal connections Motor vehicular traffic will continue to serve personal needs, commerce, an d emergency response. with reduced pollution and traffic congestion. Persons of all ages, abilitie s-and-eireumstances u,’il]be able to-use a diversity’ of transportation modes for all kinds of trips. i ncluding commuting. shopping. going to school, and recreating; and they’will be able to meet th eir transportation needs safely, conveniently, teNably, affordably, and efficiently. The desired o utcome of the Complete Streets Policy’is to create an equitable, balanced, and effective transport ation system where evc’ transportation user can travel safely and comfortably, and where sustai nablc transportation options are available to everyone. Together, this intcgratcd transportation sy’ stem will support healthy’ and thriving people. neighborhoods, village centers, cultural life and 5 usines.

oreCommitment matted:Underhne

Town-of-Southboreuh recognizes that users of all ages and abilities, utilizing various modes of transportation; including, but not limited to pedestrians, bicyclists, transit and school bus riders, motorists, commercial vehicles, and emergency vehicles, are legitimate users of the transportation network and deserve safe facilities.

Townof -S +thbtreueh recognizes that all projects, new, maintenance, or reconstruction, are included as opportunities to implement the-Complete Streets principles. The Town will, to the maximum extent practical, design, construct, maintain, and operate all streets to provide for a comprehensive and integrated street network for people of all ages and abilities.

Complete Streets design principles shall be incorporated into all publicly and privately funded projects, as appropriate and in a context sensitive manner. The following typç of projects shall incorporate Complete Streets design principles and mpleinentation to the greatest extent reasonably practicablek ______Ecçp*n+ptions

- AU transportation infrastructure improvement and roadway design projects requiring funding or approval by the Town. -Suthberouh shaH anahl-y-ither-so-the Tp’.vnof

- Federal and State—aidedprojects including but not limited to, Chapter 90 funds, Transportation Improvement Plan (TIP). MassWorks Infrastructure Program. Community Development Block Grant (CBDG), or other State and Federal funds for Street and infrastructure design ihaN-feasonaN dhefe-tk±-th wn-tsfSoothborough-’s-cemplete-Streets Policy, subject to. and as may be modified by. the funding agency guidelines and standards.

- Private developments and related. or corresponding. street design and construction

- State owned roadways, when allowed by Law, will comply with the Tov,n of Somhborough’s Complete Street Policy, including the design, construction, and maintenance of such streets within Town Boundaries, subject to and as may be modified by MassDOT guidelines and standards.

cepejjs .._-jormatted:Underline to the Ppolicy are only allowed upon approval by the Board of Selectmen, in consultation with the DPW Superintendent, public safety authorities, Peffee-chi.ef and any other necessary consultant or stakeholder (as may be required under the circumstances of the specific project) where one or more of the following can be documented and supported:

- Facilities where specific users are prohibited by law, such as interstate freeways or pedestrian malls. An effort will be made, in these cases for accommodations elsewhere.

- Where the cost or impacts of accommodation is excessively disproportionate to the existing need, probable use or probable future use.

- A project consists solely of areas of isolated roadway maintenance (i.e. potholes, trench failures, etc.) or non-transportation improvements (i.e. drainage system, water and/or sewer upgrades).

- The existing right-of-way or adjacent land is constrained in a manner that inhibits the addition of transit, bicycle, or pedestrian improvements. In this case, the Town shall consider alternatives such as lane reduction, lane narrowing, shoulders, signage, traffic calming or enforcement.

Where such facilities would constitute a threat to public safety or health.

4 S ______The______The

- Where construction and future maintenance will create significant adverse environmental impacts to streams, flood plains, wetlands, native tree species greater than 12” in diameter and/or historical resources.

- Other Town policies, regulations, or requirements contradict or preclude the implementation of thei-sPolicy, after such policies, regulations, and requirements have been examined and updated to be consistent with the Town s-tst--Southbssreaeh-CompleteStreets Policy.

,Best Management Practices frrnatted: Underhne 7 Town ef-S&uthls€weugh-recognizesthat Complete Streets principles could either be incorporated into a particular project or incrementally through a series of smaller improvements or maintenance activities over time. Implementation of the Policy will be carried out cooperatively within all departments in the Town of Sottthhssrs-s+gh-withmulti-jurisdictional cooperation, to the greatest extent reasonably practicahld, among private developers, and state, regional, and federal agencies.

Complete Streets principles include the development and implementation of projects in a manner that will be sensitive to the Town-ssl hbsreoh’s physical, economical, and social setting. This context sensitive approach to the design process includes a range of goals by considering stakeholder and community values on a level plane with the project needs. It includes goals related to livability, connectivity. sustainability, and equity. The overall goal of this approach is to strikeahalance_hettveen preservjflg and enhancinee scenic, historic, aesthetic, and environmental resources while improving and maintaining safety, mobility, and infrastructure conditions, It includes participation of those affected, and. as much as feasible, neiohhorhood-based community outreach and/or meetings on or near project sites. Achieving the desired balance will be through a combination ol’broad, active and innovative public outreach efforts early and continually, the application of flexibility through design. addressing all modes of travel, and considering the Town’s goals, values and aesthetics at a level commensurate with project needs.

tatest design guidelines and standards available will be used in the implementation of thei-sComplete Streets jpolicy including:

- The Massachusetts Department of transportation’s Project Design and Development Guidebook

- The latest edition of the American Association of State Highway Transportation Official’s (AASHTO) A Policy on Geometric Design of Highways and Streets - American Association of State Highway and Transportation Officials (AASHTO Guide lhr Planning. Designing and Operating Pedestrian Facilities

- American Association of State Highway and Transportation Officials (AASHTO) Guide for the Development of Bicycle Facilities

- Institute of Transportation Engineers (ifE) Policy on Geometric Design of Highways and Streets

- Institute of Transportation Engineers (ITE) Designing Walkable Urban Thoroughfares: A Context Sensitive Approach

- Footprint Design Manual for Local Roads, American Society of Civil Engineers

- National Association of City Transportation Officials (NACTO) Urban Bikeway Design Guide

- National Association of City Transportation Officials (NACTO) Urban Street Design Guide

- Federal Highway Administration (FKWA) publications such as Desiening for Pedestrian Safety

- The Federal Highway Administration’s (FWHA) Manual on Uniform Traffic Control Devices

- The Architectural Access Board (AAB) 521 CMR Rules and Regulations

- The American Planning Association’s Complete Streets: Best Policy and Implementation Practices

- The Town of Socithborough’s 2016 Open Space and Recreation Plan

- The Town’s 20f)8and 20i8jpgnjine laster Plan

Complete Streets implementation and effectiveness should be constantly evaluated for success and opportunities for improvement. The Town will develop performance measures to gauge the implementation and effectiveness of the policies. These metrics may include, but are not limited to—the-tetal-number of improvements to accommodate bicyclists, the lincar feet of new pedesti4an-aeeemmodations, the numbcr of pcdestrian facilities or amenities installed or improved, rate of crashes by mode, and the number of trips by mode utilizing the roadway network. ______The______The______The

Implementation --jFormatted:UnderIine

Town shall incorporate Complete Streets practices as a routine approach to daily operations and shall implement the policies and principles into every transportation project and program as an opportunity to improve the transportation network for all users. In order to achieve Complete Streets, all departments, agencies and jurisdictions must work in coordination to incorporate the Ppolicy’s guidelines.

The Town Administrator shall desienate a Complete Streets Oversieht Gmuj”CSOG”) to work in conjunction with the Town’s Public Works Planning Board to evaluate the jrpplementation and effectiveness of the Complete Streets Policy.

Complete Streets implementation and effectiveness should be constantly evaluated for success and opportunities for improvement. The Town will identify performance measures and standards, develop data collection processes, and use metrics to gauge implementation and effectiveness of the Complete Streets Policy. These metrics may include, but are not limited to. the total number of improvements to accommodate bicyclists, the linear feet of new pedestrian accommodations, the number of pedestrian facilities or amenities installed or improved, rate of crashes by mode, and the number of trips b’ mode utiliLing the roadway network.

The Town shall review and either revise or develop proposed revisions to all appropriate planning documents (master plans, open space and recreation plan, etc.) zoning and subdivision codes, laws, procedures, rules, regulations, guidelines, programs, and templates to integrate Complete Streets principles in all transportation projects. A-ee.n3mittee-4-reles’artt stakeholdodesingtecl by the Town Administrator will be catcd to implement this initiative.

Town shall maintain a comprehensive inventory of pedestrian and bicycle facility infrastructure that will prioritize projects to eliminate gaps in the sidewalk and bikeway network.

Town will reevaluate Capital Improvement Projects prioritization to encourage implementation of Complete Streets practices.

Town will train pertinent town staff and decision-makers on the content of Complete Streets principles and best practices for implementing the Ppolicy through workshops and other appropriate means.

Town will utilize inter-department coordination to promote the most responsible and efficient use of resources for activities within the public way. The Town will seek out appropriate sources of funding and grants for implementation of Complete Streets policies. Preamble

The Town of Southborough (“Town”) through Town Meeting, the Board of Selectman, Town departments and committees, other stakeholders, businesses and citizens, has long supported the principles of the State’s Complete Streets Program and the principles set out in that program and this Complete Streets Policy (“Complete Streets” or “the Policy”). The purpose of the Town’s Policy, as outlined in more detail below, is to accommodate all users by continuing to develop a transportation network that meets the needs of residents, business and visitors who utilize a variety of transportation modes. The Town will, as a matter of practice, use the management practices and implementation guidance of Complete Streets elements during the planning and design of capital projects so that they are safe and effective for all users of all ages and abilities.

Vision and Purpose

Complete Streets are designed and implemented to accommodate all the users of our roadways, trails and transit systems including, but not limited to, pedestrians, bicyclists, transit riders, motorists, commercial vehicles, and emergency vehicles. Implementation of these principles will provide a safe and accessible multimodal network between residential, educational, commercial, recreational, civic, and retail destinations. The application of Complete Street principles will contribute toward the safety, health, economic vitality and overall quality of life in the Town. Complete Streets are designed and maintained to provide safe and efficient access for all users, of all ages and abilities, especially the most vulnerable. The intent of the Policy is to formalize a plan to incorporate Complete Streets principles into the design, operation and maintenance of the Town’s transportation system so that it is safe for all individuals that utilize this network through a variety of transportation modes.

The Policy directs decision makers to consistently plan, design construct and maintain streets for the accommodation of all anticipated users including, but not limited to pedestrians, bicyclists, motorists, emergency vehicles, transit, freight and commercial vehicles in a context sensitive manner. The Policy shall apply to all municipal, state and federal (when allowed by Law) roadway repairs, upgrades or expansion projects within the public right of way and private developments, particularly those requiring approval from the Town. Procedures will be developed to ensure Complete Streets elements are incorporated into these activities.

The desired outcome of the Policy is to create an equitable, balanced, and effective transportation system where every transportation user can travel safely and comfortably, and where sustainable transportation options are available to everyone. Together, this integrated transportation system will support healthy and thriving people, neighborhoods, village centers, cultural life and businesses.

The intent of the Policy is to formalize the strategic and comprehensive planning, design, operation and maintenance of the Town’s roadways so that Complete Streets principles are incorporated. These principles strive to provide the best possible combination of service, mobility, convenience, health and safety, while strengthening social, economic, equity, and environmental influences with the Town. Core Commitment

The Town recognizes that users of all ages and abilities, utilizing various modes of transportation; including, but not limited to pedestrians, bicyclists, transit and school bus riders, motorists, commercial vehicles, and emergency vehicles, are legitimate users of the transportation network and deserve safe facilities.

The Town recognizes that all projects, new, maintenance, or reconstruction, are included as opportunities to implement Complete Streets principles. The Town will, to the maximum extent practical, design, construct, maintain, and operate all streets to provide for a comprehensive and integrated street network for people of all ages and abilities.

Complete Streets design principles shall be incorporated into all publicly and privately funded projects, as appropriate and in a context sensitive manner. The following types of projects shall incorporate Complete Streets design principles and implementation to the greatest extent reasonably practicable:

- Alltransportation infrastructure improvement and roadway design projects requiring funding or approval by the Town.

- Federal and State—aided projects including but not limited to, Chapter 90 funds, Transportation Improvement Plan (TIP),MassWorks Infrastructure Program, Community Development Block Grant (CBDG),or other State and Federal funds for street and infrastructure design subject to, and as may be modified by, the funding agency guidelines and standards.

- Private developments and related, or corresponding, street design and construction components.

- State owned roadways, when allowed by Law, including the design, construction, and maintenance of such streets within Town Boundaries, subject to and as may be modified by MassDOT guidelines and standards.

Exceptions

Exceptions to the Policy are only allowed upon approval by the Board of Selectmen, in consultation with the DPWSuperintendent, public safety authorities, and any other necessary consultant or stakeholder (as may be required under the circumstances of the specific project) where one or more of the following can be documented and supported:

- Facilities where specific users are prohibited by law, such as interstate freeways or pedestrian malls. An effort will be made, in these cases for accommodations elsewhere.

- Where the cost or impacts of accommodation is excessively disproportionate to the existing need, probable use or probable future use.

- A project consists solely of areas of isolated roadway maintenance (i.e. potholes, trench failures, etc.) or non-transportation improvements (i.e. drainage system, water and/or sewer upgrades). - The existing right-of-way or adjacent land is constrained in a manner that inhibits the addition of transit, bicycle, or pedestrian improvements. In this case, the Town shall consider alternatives such as lane reduction, lane narrowing, shoulders, signage, traffic calming or enforcement.

Where such facilities would constitute a threat to public safety or health.

- Other Town policies, regulations, or requirements contradict or preclude the implementation of the Policy, after such policies, regulations, and requirements have been examined and updated to be consistent with the Town’s Complete Streets Policy.

Best Management Practices

The Town recognizes that Complete Streets principles could either be incorporated into a particular project or incrementally through a series of smaller improvements or maintenance activities over time. Implementation of the Policy will be carried out cooperatively within all departments in the Town with multi-jurisdictional cooperation, to the greatest extent reasonably practicable, among private developers, and state, regional, and federal agencies.

Complete Streets principles include the development and implementation of projects in a manner that will be sensitive to the Town’s physical, economical, and social setting. This context sensitive approach to the design process includes a range of goals by considering stakeholder and community values on a level plane with the project needs. It includes goals related to livability, connectivity, sustainability, and equity. The overall goal of this approach is to strike a balance between preserving and enhancing scenic, historic, aesthetic, and environmental resources while improving and maintaining safety, mobility, and infrastructure conditions. It includes participation of those affected, and, as much as feasible, neighborhood-based community outreach and/or meetings on or near project sites. Achieving the desired balance will be through a combination of broad, active and innovative public outreach efforts early and continually, the application of flexibility through design, addressing all modes of travel, and considering the Town’s goals, values and aesthetics at a level commensurate with project needs.

The latest design guidelines and standards available will be used in the implementation of the Complete Streets Policy including:

- The Massachusetts Department of transportation’s Project Design and Development Guidebook

- The latest edition of the American Association of State Highway Transportation Official’s (AASHTO)A Policy on Geometric Design of Highways and Streets

- American Association of State Highway and Transportation Officials (AASHTO)Guide for Planning, Designing and Operating Pedestrian Facilities - American Association of State Highway and Transportation Officials (AASHTO)Guide for the Development of Bicycle Facilities

- Institute of Transportation Engineers (ITE)Policy on Geometric Design of Highways and Streets

- Institute of Transportation Engineers (ITE)Designing Walkable Urban Thoroughfares: A Context Sensitive Approach

- Footprint Design Manual for Local Roads, American Society of Civil Engineers

- National Association of City Transportation Officials (NACTO)Urban Bikeway Design Guide

- National Association of City Transportation Officials (NACTO)Urban Street Design Guide

- Federal Highway Administration (FHWA) publications such as Designing for Pedestrian Safety

- The Federal Highway Administration’s (FWHA) Manual on Uniform Traffic Control Devices

- The Architectural Access Board (AAB)521 CMR Rules and Regulations

- The American Planning Association’s Complete Streets: Best Policy and Implementation Practices

- The Town’s 2016 Open Space and Recreation Plan

- The Town’s 2008 and 2018 (pending) Master Plan

Implementation

The Town shall incorporate Complete Streets practices as a routine approach to daily operations and shall implement the policies and principles into every transportation project and program as an opportunity to improve the transportation network for all users. In order to achieve Complete Streets, all departments, agencies and jurisdictions must work in coordination to incorporate the Policy’s guidelines.

The Town Administrator shall designate a Complete Streets Oversight Group (“CSOG”) to work in conjunction with the Town’s Public Works Planning Board to evaluate the implementation and effectiveness of the Complete Streets Policy.

Complete Streets implementation and effectiveness should be constantly evaluated for success and opportunities for improvement. The Town will identify performance measures and standards, develop data collection processes, and use metrics to gauge implementation and effectiveness of the Complete Streets Policy. These metrics may include, but are not limited to, the total number of improvements to accommodate bicyclists, the linear feet of new pedestrian accommodations, the number of pedestrian facilities or amenities installed or improved, rate of crashes by mode, and the number of trips by mode utilizing the roadway network.

The Town shall maintain a comprehensive inventory of pedestrian and bicycle facility infrastructure that will prioritize projects to eliminate gaps in the sidewalk and bikeway network.

The Town will reevaluate Capital Improvement Projects prioritization to encourage implementation of Complete Streets practices.

The Town will train pertinent town staff and decision-makers on the content of Complete Streets principles and best practices for implementing the Policy through workshops and other appropriate means.

The Town will utilize inter-department coordination to promote the most responsible and efficient use of resources for activities within the public way.

The Town will seek out appropriate sources of funding and grants for implementation of Complete Streets policies. ______NO _____NO______

TOWNUSEONLY APPLICATION FOR ONE-DAYALCOHOL Date: LICENSE Paid: $______OF SOUTHBOROUGH TOWN Check#______Board of Selectmen Cash______

17 Common Street, Soutliborough MA01772 Lic.#

Special or “one-day” licenses for the sale of alcoholic beverages are available to the responsible event manager of any activity conducted by an organization which, in the opinion of the Town of Southborough Select Board, complies with all State and local requirements and demonstrates satisfactorily that granting of the license is in the best interests of the Town of Southborough. This application must be submitted at least 30 days prior to the event.

(XWINE/MALTONLY ALLALCOHOL[for non-profits only] License Fee: $50.00, non-refundable, check or cash only, payable to Town of Southborough

APPLICATIONDATE: 9/8/2020

Susan Eastland 508-599-0646 Event Manager/Applicant Name 24-Hour Contact Telephone Number

5 Chestnut HillRd Southborough, MA01772 Event Manager/Applicant Address

seastland@thetrustees. org Event Manager/Applicant Email Address

The Trustees, Chestnut HillFarm 5 Chestnut HillRd Southborough, MA01772 Organization Representing Address of 0 rga nization

Fall Funonthe Farm 10/4/20 10/10/20 NAME OF EVENT/ PURPOSE DATEOF EVENT RAINDATE

1.OCATIONOF EVENT______Chestnut HillFarm Inside Outside

Is the organization you are representing nonprofit* X YES

*lf ‘Yes’and applying for “AllAlcohol” license, acceptable proof of non-profit status must be attached

“Alcohol Awareness Server Training Affidavit” and Server Certificates attached X YES

Hours of Sale/Consumption ofAlcoholicBeverages 12pm AM/PM to 6pm AM/PM ______Waiter/Waitress______Bar______Se______By ______No______Yes______No______No______No

APPLICATIONFORONE-DAYALCOHOLLICENSE Page 2

200 people total, four-90 minute time slots with 50 people maximum at one tin What is the maximum number of expected attendees?

What is the predominate age group of the expected attendees? Families

Isan admission fee to be charged? X Yes

Are tickets being sold in advance for this event? X Yes

How will alcoholic beverages be dispensed or served? (Please check all thatapply)

with bartender the glass

X Bythe bottle If-serve

Name and address of company providing bartending service, if applicable:

If any attending are under age 21, what method will be used to check identification and what procedures will be followed to make certain that those under age 21 are not served and are not allowed to consume alcoholic beverages? Certified person will ID those being served.

Have you consulted with the Police Department about the need for a security plan or detail officer required for the Event? X Yes

IfYes, with whom and what date? Name Chief Paulhus via email 9/8/20

Willa police detail or other security be required?

IfYes,# of details and name and address of provider (if applicable)? APPLICATIONFOR ONE-DAYALCOHOLLICENSE Page 3

ALCOHOLAWARENESSSERVERTRAININGAFFIDAVIT

I hereby certify that I have read the Training Requirements for Liquor License Holders and Employees. I understand that failure to comply with this policy may result in the revocation or non-renewal of the license. Below is a current roster of my employees and the related alcohol awareness server training information. ***NOTE: Copies of all original certificates MUST accompany this form.***

The Trustees, Chestnut HillFarm Company/Organization

Susan Eastland 9/8/20 Manager [Note: Manager training MUST be current] Date

Type of Training Date of Manager/Employee Name Date of Hire [certification] Date Valid Expiration

Susan Eastland 8/1/19 AIM n/a 9/16/22

Any applicant for a one-day liquor license shall, as a condition of their being granted the license, ensure that at least one person to be engaged in the sale/service of alcoholic beverages at their event has been certified in a program from the list of Board of Selectmen sanctioned programs. On-line [“e-training”) training is not an acceptable means of obtaining certification. A copy of their certification must accompany the application.

Listed below are the only programs currently available that meet the requirements of this policy approved by Board of Selectmen on September 17, 2013 [telephone numbers and contacts are provided as of date of policy]:

1. ServSafe Alcohol offered by the National Restaurant Association [www.servsafe.com/alcohol, then click on “Find a Class”] 2. SAFEIDCheck offered by J.B.S. Professional Services, LLC[617-539-01181 3. Alcohol Intervention Methods [A.l.M.] offered by Campbell/Trent [508-756-8542] 4. Training for Intervention Procedures by Servers of Alcohol [TIPS]offered by Health Communication, Inc. [www.gettips.com, then click on “Get Tips Certified, ‘training session” to find a class. NOTE:“Online training with eTIPS”is NOTACCEPTABLE] 5. Approved for OFF-PREMISEsales license only: Beverage Alcohol Training [B.A.T.Joffered by the Massachusetts Package Store Association [Mass Pack Contact: Frank Anzalotti 800-322-1383, or, to find a class, go to www.masspack.org/servertrainingj APPLICATIONFOR ONE-DAYALCOHOLLICENSE Page 4

I understand that anyone holding a Special License must purchase alcoholic beverages from a licensed wholesaler/importer, manufacturer, farmer-winery, farmer-brewery or special permit holder. Purchasing alcoholic beverages from a package store is prohibited by the ABCC. A list of authorized sources to purchase alcohol can be found on the ABCCwebsite www.mass.gov/abcc or you can contact the ABCCdirectly at (617) 727-3040. Initial SE

I understand that the license holder must provide a Certificate of Liability Insurance with a liquor liability policy with $M coverage, naming the Town of Southborough as the certificate holder.

Initial SE

I certify under penalty of perjury that I shall be responsible for the proper observance of all applicable Alcohol Control Laws of the State of Massachusetts, policies and regulations of the Town of Southborough, and conditions governing this license; all information contained in this application is true and correct; and this License is being sought for the exclusive benefit and use of the Non-Profit Sponsor and its members. Initial SE

LIABILITYDISCLAIMERFOR ONE-DAYALCOHOLLICENSES

By exercising the privileges of this license in serving persons with alcoholic beverages, the licensee is potentially exposed to significant liability for injuries and damages to persons served or to others who are injured or damaged by the persons served. Your acceptance and exercise of this license will be deemed to be acknowledgement that you are aware of this potential liability. You are encouraged to discuss the risks associated with exercising your privileges of the license and the precautions appropriate to avoid injuries, damage, and liability to others with your legal and/or insurance advisors. The Town of Southborough, and the Select Board as Local Licensing Authority, shall not be liable to the licensee or others if injury or damage shall result from the exercise of the license.

Susan Eastland in consideration of having been granted a special (Event Manager/Applicant) license for the service of alcoholic beverages, hereby agree to defend, indemnify and hold harmless the Town of Southborough (‘Town”), its officers, boards, employees and agents, from any liability for any and all loss, damage, cost, claim, expense, compensation and cause of action arising out of, or in connection with, the issuance or exercise of the special license granted to me by the Select Board acting as the Town’s Local Licensing Authority.

-7jiJj41..., 9/8/2 0 Event Manager/Applicant Signature Date ______

APPLICATION FOR ONE-DAY ALCOHOL LICENSE Page 5

REQUIREDFORMSTO SUBMITWITHAPPLICATION: Completed license application with cash/check

A Certificate of General LiabilityInsurance with a Liquor Liabilityfor $1M, naming the Town of Southborough (17 Common Street, Southborough MA 01772) as Certificate Holder* Completed ‘Alcohol Awareness Server Training Affidavit’ form, including copies of training cards

List of designated drivers to be available for transporting attendees considered unable to drive Uber/lyft

IFAPPLICABLE: Invitation/flyer/letter of explanation regarding event

Proof of non-profit status (for ‘AllAlcohol License’ only) tVoted May 18, 1993: To maintain the policy that was put in effect October 25, 1988 with the stipulation that the Board of Selectmen does have the authority to waive the requirement for a one million dollar insurance policy if it is so voted by a majority of the Board.

GUIDELINES:

• Application for Special One-day License must be submitted at least 30 days prior to event • A police detail may be required, depending upon the number of people and the event. It is the applicant’s responsibility to contact the Southborough Police Department prior to application submission: 508-485-2147 • Events can only be held on day and date approved on license. No refund is possible after a Special One- Day License has been issued. Rain dates for events must be noted on the application prior to approval. If no rain date is listed, the event cannot be held on date other than date specified. • Special One-day Licenses can only be issued for events occurring between 11:00 a.m. — midnight on Monday — Saturday, and noon - midnight on Sundays. • License must be posted in the most conspicuous place at the location of event • DO NOTallow anyone to bring their own alcoholic beverages to your event • A one-day license CANNOTbe granted to: o any person for more than a total of 30 days per calendar year o any person that has an on-premises annual license application pending o any premises that has an alcoholic beverages license.

FOR TOWN USEONLY

APPROVED

LOCALLICENSINGAUTHORITYDECISIONDATE: 0 DENIED

License It Notice Sent to ABCC(within 10 days of issuance)

Payment received: Date______Cash_____ CheckIt

Remarks: AC4JRD DATE (MMIOOIYYYY) CERTIFICATE OF LIABILITY INSURANCE 4/1/2020 THIS CERTIFICATE IS ISSUED AS A MAHER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must have ADDITIONAL INSURED provisions or be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). CONTACT PRODUCER NAME: Arthur J. Gallagher Risk Management Services, Inc. PHONE FAX (NC. q. 617-261-6700 (NC, Nol: 617-646-0400 470 Atlantic Avenue E-MAIL Boston MA 02210 ADDRESS: INSURER(S) AFFORDING COVERAGE NAIC#

INSURER A: Philadelphia Indemnity Insurance Company 18058 TRUSOFR-01 INSURED INSURER B: Trustees of Reservations INSURERC: 200 High Street, 4th Floor Boston MA 02210 INSURER D: INSURERE:

INSURER F: COVERAGES CERTIFICATE NUMBER: 321842118 REVISION NUMBER: THIS IS TO CER]1FY THAI THE POUCIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWiTHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT W1TH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. UMITS SHOWN MAYHAVE BEEN REDUCED BYPAID CLAIMS. INSR ADDLSUBN POLICY EFF POLICY EXP IJR — TYPE OF INSURANCE ip POLICY NUMBER (MWPDIVYYYI(MMIDDIYYYY1 LIMITS A COMMERCIALGENERALLIABILITY PHPK2116028 4/1/2020 4/1/2021 X 1 EACHOCCURRENCE $ 1,000,000 DAMAGETO RENTED CLAIMS-MADE d’ OCCUR PREMISES tEa occurrence) $ 100,000 MED EXP (Any one person) $ 5,000

j PERSONAL & ADVINJURY S L_. 1,000,000 AGGREGATE LIMITAPPLIES PER: GENERAL AGGREGATE $ 2,000,000

POLICY LOC PRODUCTS - COMPIOP AGG $ 2,000,000 [ $ OTHER: LIMIT AUTOMOBILELIABILITY (Eaacedent) $ ANYAUTO — BODILYINJURY (Per person) $ SCHEDULED BODILYINJURY (Per accident) $ AUTOSONLY Li DAMAGE HIRED NON-OVvNED PROPERTY $ AUTOS ONLY AUTOS ONLY (Per accident) 5

UMBRELLALIAB EACH OCCURRENCE S L_..]OCCUR EXCESS LL#B CLAIMS-MADE AGGREGATE $

DED RETENTION $ — $ WORKERS COMPENSATION PER 0TH- STATUTE ER EMPLOYERS’ LIABILITY AND Y I N ANYPROPRIETORIPARTNER/EXECUTIVE EL. EACH ACCIDENT $ OFFICER/MEMBEREXCLUDED? N IA (Mandatory in NH) EL, DISEASE - EA EMPLOYEE S If yes, describe under DESCRIPTION OF OPERATIONS below — — EL. DISEASE- POLICY LIMIT S A LiquorLiability PHPK2116028 4/1/2020 4/1/2021 EachCauseLimit $1,000,000 Aggregate $1,000,000

DESCRIPTION OF OPERATIONS I LOCATIONS! VEHICLES (ACORD 101, Additional Remarks Schedule, may be attached if more space Is required) The Town of Southborough is included as additional insured with respects to the General Liability Policy. Coverage Subject to policy terms and conditions.

CERTIFICATE HOLDER CANCELLATION

SHOULDANYOF THEABOVEDESCRIBEDPOLICIESBE CANCELLEDBEFORE THE EXPIRATION DATE THEREOF, NOTICE WiLL BE DELIVERED IN ACCORDANCEWITHTHEPOLICYPROVISIONS, Town of Southborough AUTHORIZEDREPRESENTATIVE

ALCOHOL INTERVENTION METHODS CERTiFIES:

CAMPBELLTRENT XfS: SEP1 508.756.854% Listing on our website:

Fall Fun on the Farm at Chestnut Hill Farm

Fall is a special time of year in New England: the weather cools, the leaves change to beautiful oranges, reds and yellows and celebrations of the harvest season begin. What could be a better place to enjoy this quintessential time of year but at Chestnut Hill Farm. Join us every Sunday from 12-6pm to enjoy live music, walking trails, Stoiywalk, hayrides, a scavenger hunt, and a visit with our friendly goats. Food from alternating food trucks and craft beer will be available for purchase. Details:

• Every Sunday starting September 19th through November 8th.

• Timed ticketing is available to adhere to COVID guidelines of a maximum of 50 people on-site at a time. Time slots available: 12-1:3Opm,1:30-3pm, 3-4:3Opm& 4:30-6pm.

• Pre-registration is required.

• Ticket entrance includes access to trails, Storywalk, one hayride, a scavenger hunt, and live music. Visitors are required tofollow COVID-19 protocols. Please wear aface mask and comply with 6ft. social distancing so you and others can saftly enjoy this activity. Thank you!

Pre-registration is required, and only 50 tickets will be sold per 90-minute time slot. Families will have all of the farm to enjoy: the trails, the large pastures, and the orchard area with picnic tables - lots of space to spread out and social distance. Picnic tables have been placed at least 10feet apart. Masks will be required. Per Governor Baker’s new mandates on alcohol sale with food sale, we will be requiring visitors to purchase food from our food truck before they can purchase beer. People who buy food will receive a customized CHF stamp on their hand, after which our certified server will sell them beer. ______NO _____NO______

TOWNUSEONLY APPLICATION FOR ONE-DAYALCOHOL Date: LICENSE Paid: SOUTHBOROUGH $______TOWN Of Check#______Board of Selectmen Cash______

17 Common Street, Southborough MA01772 Lic.#

(XWINE/MALTONLY ALLALCOHOL[for non-profits only] License Fee: $50.00, non-refundable, check or cash only, payable to Town of Southborough

APPLICATIONDATE: 9/8/20

Susan Eastland 508-599-0646 Event Manager/Applicant Name 24-Hour Contact Telephone Number

5 Chestnut HillRd Southborough, MA01772 Event Manager/Applicant Address

seastland@thetrustees. org Event Manager/Applicant Email Address

The Trustees, Chestnut HillFarm 5 Chestnut HillRd Southborough, MA01772 Organization Representing Address of Organization

BrewMoon Hike 10/10/20 10/17/20 NAME OF EVENT/ PURPOSE DATEOF EVENT RAIN DATE

Hill LOCATIONOF EVENT______Chestnut Farm

Inside (x ) Outside

Is the organization you are representing nonprofit* X YES tlf ‘Yes’and applyingfor “AllAlcohol”license,acceptable proof of non-profitstatus must be attached

“Alcohol Awareness Server Training Affidavit” and Server Certificates attached X YES

Hours of Sale/Consumption of Alcoholic Beverages 6pm AM/PM to 8pm AM/PM _____Bar______Self-serve______Waiter/Waitress______By ______No______Yes______No______No______No

APPLICATIONFOR ONE-DAYALCOHOLLICENSE Page 2

What is the maximum number of expected attendees? 30-50, split into small groups

What is the predominate age group of the expected attendees? Families

Is an admission fee to be charged? x Yes

Are tickets being sold in advance for this event? x Yes

How will alcoholic beverages be dispensed or served? (Please check all that apply)

with bartender the glass

X Bythe bottle

Name and address of company providing bartending service, ifapplicable:

Have you consulted with the Police Department about the need for a security plan or detail officer required for the Event? X Yes

IfYes,with whom and what date? Name Chief Paulhus via email Date 9/8/20

Willa police detail or other security be required?

IfYes,# of details and name and address of provider (if applicable)? APPLICATIONFOR ONE-DAYALCOHOLLICENSE Page 3

ALCOHOLAWARENESSSERVERTRAININGAFFIDAVIT

I I hereby certify that I have read the Training Requirements for Liquor License Holders and Employees. understand that failure to comply with this policy may result in the revocation or non-renewal of the license. Below is a current roster of my employees and the related alcohol awareness server training information. ***NOTE: Copies of all original certificates MUSTaccompany this form.***

The Trustees, Chestnut HillFarm Company/Organization

Susan Eastland 9/8/20 Manager [Note: Manager training MUST be currentJ Date

Type of Training Date of Manager/Employee Name Date of Hire [certificationJ Date Valid Expiration

Susan Eastland 8/1119 AIM n/a 9/16/22

1. ServSafe Alcohol offered by the National Restaurant Association [www.servsafe.com/alcohol, then click on “Find a Class”] 2. SAFEIDCheck offered by J.B.S. Professional Services, LLC[617-539-0118] 3. Alcohol Intervention Methods [A.LM.J offered by Campbell/Trent [508-756-85421 4. Training for Intervention Procedures by Servers of Alcohol [TIPS]offered by Health Communication, Inc. [www.gettips.com, then click on “Get Tips Certified, ‘training session” to find a class. NOTE:“Online training with eTIPS”is NOTACCEPTABLE] 5. Approved for OFF-PREMISEsales license only: Beverage Alcohol Training [B.A.T.Joffered by the Massachusetts Package Store Association [Mass Pack Contact: Frank Anzalotti 800-322-1383, or, to find a class, go to www.masspack.org/servertraining] APPLICATIONFOR ONE-DAYALCOHOLLICENSE Page 4

I understand that the license holder must provide a Certificate of Liability Insurance with a liquor liability policy with $M coverage, naming the Town of Southborough as the certificate holder.

Initial SE

LIABILITYDISCMIMER FOR ONE-DAYALCOHOLLICENSES

I,Susan Eastland , in consideration of having been granted a special (Event Manager/Applicant) license for the service of alcoholic beverages, hereby agree to defend, indemnify and hold harmless the Town of Southborough (“Town”), its officers, boards, employees and agents, from any liability for any and all loss, damage, cost, claim, expense, compensation and cause of action arising out of, or in connection with, the issuance or exercise of the special license granted to me by the Select Board acting as the Town’s Local Licensing Authority.

A?6J1t, / 9/8/20 Event Manager/Applicant Signature Date ______

APPLICATION FOR ONE-DAY ALCOHOL LICENSE Page 5

REQUIREDFORMS TO SUBMIT WITH APPLICATION: Completed license application with cash/check

A Certificate of General LiabilityInsurance with a Liquor Liabilityfor $1M, naming the Town of Southborough (17 Common Street, Southborough MA01772) as Certificate Holder* Completed ‘Alcohol Awareness Server Training Affidavit’ form, including copies of training cards

Listof designated drivers to be available for transporting attendees considered unable to drive

IFAPPLICABLE: Invitation/flyer/letter of explanation regarding event

EJ Proof of non-profit status (for ‘AllAlcohol License’ only)

*Voted May 18, 1993: To maintain the policy that was put in effect October 25, 1988 with the stipulation that the Board of Selectmen does have the authority to waive the requirement for a one million dollar insurance policy if it is so voted by a majority of the Board.

GUIDELINES: • Application for Special One-day License must be submitted at least 30 days prior to event • A police detail may be required, depending upon the number of people and the event. It is the applicant’s responsibility to contact the Southborough Police Department prior to application submission: 508-485-2147 • Events can only be held on day and date approved on license. No refund is possible after a Special One- Day License has been issued. Rain dates for events must be noted on the application prior to approval. If no rain date is listed, the event cannot be held on date other than date specified. • Special One-day Licenses can only be issued for events occurring between 11:00 a.m. — midnight on

Monday — Saturday, and noon - midnight on Sundays. • License must be posted in the most conspicuous place at the location of event • DO NOTallow anyone to bring their own alcoholic beverages to your event • A one-day license CANNOTbe granted to: o any person for more than a total of 30 days per calendar year o any person that has an on-premises annual license application pending o any premises that has an alcoholic beverages license.

FOR TOWN USEONLY

LI APPROVED

LOCALLICENSINGAUTHORITYDECISIONDATE: U DENIED

License ft Notice Sent to ABCC(within 10 days of issuance)

Payment received: Date______Cash_____ Check#

Remarks: DATE (MWDDIYYYY) ACRD CERTIFICATE OF LIABILITY INSURANCE 4/1/2020 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON ThE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTiFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policyQes) must have ADDITIONAL INSURED provisions or be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer riQhts to the certificate holder in lieu of such endorsement(s). CONTACT PRODUCER NAME: Arthur J. Gallagher Risk Management Services, Inc. PHONE I FAX

fAJC. No. Eat). 617-261-6700 I (AIC, No): 617-646-0400 470 Atlantic Avenue E-MAIL Boston MA 02210 ADDRESS: INSURER(S) AFFORDING COVERAGE NAIC# INSURERA: Philadelphia Indemnity Insurance Company 18058 TRUSOFR-01 INSURED INSURER B: Trustees of Reservations 200 High Street, 4th Floor INSURER C: Boston MA 02210 INSURERD: INSURER B: INSURER F: COVERAGES CERTIFICATE NUMBER: 321842118 REVISION NUMBER: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITSSHOWN MAYHAVE BEEN REDUCED BY PAID CLAIMS. INSR ADDLSUBR POLICY EFF POLICY EXP — TYPE OF INSURANCE INSO, POLICY NUMBER IMW0D(YYYYI ‘MMJDDYYYY) LIMITS______j A COMMERCIALGENERAL LIABILITY 4/1/2020 4/1/2021 X 1 PHPK2116028 EACH OCCURRENCE $ 1,000,000 DAMAGETO RENTED CLAIMS-MADE OCCUR PREMISES tEa occurrence) $ 100,000 MED EXP (Any one person) $ 5,000

PERSONAL &ADVINJURY $ 1000,000

GEN’LAGGREGATE LIMITAPPLIES PER: GENERAL AGGREGATE $2,000,000

POLICY ‘E2T LOC PRODUCTS-COMP/OPAGG $2,000,000 S IOTHER: COMBitEDNGLE LIMIT AUTOMOBILELIABILITY — $

ANYAUTO BODILYINJURY (Per person) $

SCHEDULED BODILYINJURY (Per accident) $ AUTOS ONLY HIRED NON-OVuNED PROPERTY DAMAGE I $ AUTOS ONLY AUTOS ONLY (Pec accident) [_ Ii $ UMBRELLALIAB L-- [__JOCCUR EACH OCCURRENCE $ — EXCESS LIAB CLAIMS-MADE AGGREGATE $ J I DED RENTION$ — — $ WORI

DESCRIPTION OF OPERATIONS I LOCATIONSI VEHICLES (ACORD 101, Additional Remarls Schedule, may be attached if more space is required) The Town of Southborough is included as additional insured with respects to the General Liability Policy. Coverage subject to policy terms and conditions.

CERTIFICATE HOLDER CANCELLATION

SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCEWITHTHE POLICYPROVISIONS. Town of Southborough OuIt2t01701 AUTHORIZEDREPRENTATIVE

ALCOHOL

508.756,8542

CEWI’T?rATIoN

TRENT

INTERVENTION CER[I FIES;

NLJMHER:

SEP

31413

METHODS ______NO _____NO

TOWNUSEONLY APPLICATION FOR ONE-DAYALCOHOL Date: LICENSE INCORPORATED C Paid $______JULY 61727. TOWN SOUTHBOROUGH Of Check# Board of Selectmen Cash 17 Common Street, Southborough MA01772 Lic.#______

WINE/MALTONLY ALLALCOHOL[for non-profits only] (X ( ) License Fee: $50.00, non-refundable, check or cash only, payable to Town of Southborough

APPLICATIONDATE: 9/8/2020

Susan Eastland 508-599-0646 Event Manager/Applicant Name 24-Hour Contact Telephone Number

5 Chestnut HillRd Southborough, MA01772 Event Manager/Applicant Address

seastland@thetrustees. org Event Manager/Applicant Email Address

The Trustees, Chestnut HillFarm 5 Chestnut HillRd Southborough, MA 01772 Organization Representing Address of 0 rganization

Fall Fun on the Farm 10/11/20 10/17/20 NAME OF EVENT! PURPOSE DATEOF EVENT RAINDATE

LOCATIONOF EVENT Chestnut HillFarm Inside Outside

Is the organization you are representing nonprofit* X YES

*11‘Yes’and applying for “AllAlcohol” license, acceptable proof of non-profit status must be attached

“Alcohol Awareness Server Training Affidavit” and Server Certificates attached X YES

Hours of Sale/Consumption of Alcoholic Beverages 12pm AM/PM to 6pm AM/PM _____Bar______Self-serve______By______Waiter/Waitress ______No______Yes______No

APPLICATIONFORONE-DAYALCOHOLLICENSE Page 2

- 200 people total, four-90 minute time slots with 50 people maximum at one tni What is the maximum number of expected attendees?

What is the predominate age group of the expected attendees? Families

Is an admission fee to be charged? X Yes

Are tickets being sold in advance for this event? x Yes No

How will alcoholic beverages be dispensed or served? (Please check all that apply)

with bartender the glass

X Bythe bottle

Name and address of company providing bartending service, if applicable:

Have you consulted with the Police Department about the need for a security plan or detail officer required for the Event? X Yes

IfYes,with whom and what date? Name Chief Paulhus via email Date 9/8/20

Willa police detail or other security be required? Y No

IfYes, #of details and name and address of provider (ifapplicable)? APPLICATIONFOR ONE-DAYALCOHOLLICENSE Page 3

ALCOHOLAWARENESSSERVERTRAININGAFFIDAVIT

The Trustees, Chestnut HillFarm Company/Organization

Susan Eastland 9/8/20 Manager [Note: Manager training MUSTbe current] Date

Type of Training Date of Manager/Employee Name Date of Hire [certification] Date Valid Expiration

Susan Eastland 8/1/19 AIM n/a 9/16/22

1. ServSafe Alcohol offered by the National Restaurant Association [www.servsafe.com/alcohol, then click on “Find a Class”] 2. SAFEIDCheck offered byJ.B.S.Professional Services, LLC[617-539-0118] 3. Alcohol Intervention Methods [A.l.M.] offered by Campbell/Trent [508-756-8542] 4. Training for Intervention Procedures by Servers of Alcohol [TIPS]offered by Health Communication, Inc. [www.gettips.com, then click on “Get Tips Certified, ‘training session” to find a class. NOTE:“Online training with eTIPS”is NOTACCEPTABLE] 5. Approved for OFF-PREMISEsales license only: Beverage Alcohol Training [B.A.T.] offered by the Massachusetts Package Store Association [Mass Pack Contact: Frank Anzalotti 800-322-1383, or, to find a class, go to www.masspack.org/servertraining] APPLICATIONFOR ONE-DAYALCOHOLLICENSE Page 4

I understand that the license holder must provide a Certificate of Liability Insurance with a liquor liability policy with $M coverage, naming the Town of Southborough as the certificate holder.

Initial SE

LIABILITYDISCLAIMERFOR ONE-DAYALCOHOLLICENSES

I,Susan Eastland , in consideration of having been granted a special (Event Manager/Applicant) license for the service of alcoholic beverages, hereby agree to defend, indemnify and hold harmless the Town of Southborough (‘Town”), its officers, boards, employees and agents, from any liability for any and all loss, damage, cost, claim, expense, compensation and cause of action arising out of, or in connection with, the issuance or exercise of the special license granted to me by the Select Board acting as the Town’s Local Licensing Authority.

9/8/20 Event Manager/Applicant Signature Date APPLICATIONFOR ONE-DAYALCOHOLLICENSE Page 5

REQUIREDFORMSTO SUBMITWITHAPPLICATION: Completed license application with cash/check

A Certificate of General Liability Insurance with a Liquor Liabilityfor $1M, naming the Town of Southborough (17 Common Street, Southborough MA01772) as Certificate Holder* Completed ‘Alcohol Awareness Server Training Affidavit’ form, including copies of training cards

Listof designated drivers to be available for transporting attendees considered unable to drive Uber/lyft

IFAPPLICABLE: Invitation/flyer/letter of explanation regarding event

Proof of non-profit status (for ‘AllAlcohol License’ only)

GUIDELINES:

• Application for Special One-day License must be submitted at least 30 days prior to event • A police detail may be required, depending upon the number of people and the event. Itis the applicant’s responsibility to contact the Southborough Police Department prior to application submission: 508-485-2147 • Events can only be held on day and date approved on license. No refund is possible after a Special One- Day License has been issued. Rain dates for events must be noted on the application prior to approval. If no rain date is listed, the event cannot be held on date other than date specified. • Special One-day Licenses can only be issued for events occurring between 11:00 a.m. — midnight on Monday — Saturday, and noon - midnight on Sundays. • License must be posted in the most conspicuous place at the location of event • DO NOTallow anyone to bring their own alcoholic beverages to your event • A one-day license CANNOTbe granted to: o any person for more than a total of 30 days per calendar year o any person that has an on-premises annual license application pending o any premises that has an alcoholic beverages license.

FOR TOWN USEONLY

U APPROVED

LOCALLICENSINGAUTHORITYDECISIONDATE: U DENIED

License *______Notice Sent to ABCC(within 10 days of issuance) —

Payment received: Date Cash Check#

Remarks: DATE (MWD0!YYYY) AfRD CERTIFICATE OF LIABILITY INSURANCE 4/1/2020 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must have ADDITIONAL INSURED provisions or be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer riahts to the certificate holder in lieu of such endorsement(s). CONTACT PRODUCER NAME: Arthur J. Gallagher Risk Management Services, Inc. PHONE I

617-261-6700 Ic.a.ic, 617-646-0400 470 Atlantic Avenue No): E-MAIL . Boston MA 02210 ADDRESS: INSURER(S) AFFORDING COVERAGE NAIC#

INSURER A: Philadelphia Indemnity Insurance Company 18058 TRUSOFR-O1 INSURED INSURER B: Trustees of Reservations 200 High Street, 4th Floor INSURER C: Boston MA 02210 IN5URERD: INSURER E: INSURER F: COVERAGES CERTIFICATE NUMBER: 321842118 REVISION NUMBER: THIS IS TO CERTIFY THAT THE POUCIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWiTHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WiTH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY ThE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. UMITS SHOWN MAYHAVE BEEN REDUCED BY PAID CLAIMS. INSR ADDL SUBR POLICY EFF POLICY EXP — TYPE OF INSURANCE ‘NSD POLICY NUMBER (MWDD!YYYY1 ¶MWDDIYYYY) LIMITS______A cOMMERCIALGENERALLIABILITY 4/1/2020 4/1/2021 X 1 PHPK2116028 EACHOCCURRENCE $ 1,000,000 DAMAGE I TO RENTED CLAIMS-MADE ‘ OCCUR PREMISES (Ba occurrence) $ 100,000 j MED EXP (Any one person) $ 5000 PERSONAL &ADVINJURY $ 1000,000

GENL AGGREGATE LIMITAPPLIES PER. GENERAL AGGREGATE $ 2,000,000 1 POLICY LOC PRODUCTS - COMP/OP AGG $ 2,000,000 OTHER: — $ COMBINED SINGLE LIMIT AUTOMOBILELIABILITY $ 7 ANYAUTO BODILYINJURY (Per person) $ BODILYINJURY (Per accident) $ AUTOS ONLY U HIRED NON-OWNED PROPERTY DAMAGE AUTOS ONLY J AUTOS ONLY (Per aident) $ UMBRELLALIAB _J OCCUR — EACH OCCURRENCE $ EXCESS LIAB CLAIMS-MADE AGGREGATE S J

DED RETENTION $ S WORKERS COMPENSATION — PER 0TH- STATUTE ER EMPLOYERS’ LIABILITY AND Y I N ANYPROPRIETOR/PARTNER/EXECUTIVE EL. EACH ACCIDENT $ OFFICERIMEMBEREXCLUDED? N IA (Mandatory in NH) EL. DISEASE- BA EMPLOYEE $ Ifvan, describe under DESCRIPTION OF OPERATIONS below — EL. DISEASE - POLICY LIMIT $ A LiquorLiability PHPK2116028 4/1/2020 4/1/2021 EachCauseLimit $1,000,000 Aggregate: $1 000,000

DESCRIPTION OF OPERATIONS! LOCATIONS! VEHICLES (ACORD 101, Additional Remarks Schedule, may be attached if more space is required) The Town of Southborough is included as additional insured with respects to the General Liability Policy. Coverage subject to policy terms and conditions.

CERTIFICATE HOLDER CANCELLATION

SHOULDANYOF THEABOVEDESCRIBEDPOLICIESBE CANCELLEDBEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITHTHE POLICY PROVISIONS. Town of Southborough AUTHORIZEDREPRESENTATIVE

Fall Fun on the Farm at Chestnut Hill Farm

Fall is a special time of year in New England: the weather cools, the leaves change to beautiful oranges, reds and yellows and celebrations of the harvest season begin. What could be a better place to enjoy this quintessential time of year but at Chestnut Hill Farm. Join us every Sunday from 12-6pm to enjoy live music, walking trails, Storywalk, hayrides, a scavenger hunt, and a visit with our friendly goats. Food from alternating food trucks and craft beer will be available for purchase.

Details:

• Every Sunday starting September 19th through November 8th.

• Timed ticketing is available to adhere to COVD guidelines of a maximum of 50 people on-site at a time. Time slots available: 12-1:3Opm,1:30-3pm, 3-4:3Opm& 4:30-6pm.

• Pre-registration is required.

• Ticket entrance includes access to trails, Storywalk, one hayride, a scavenger hunt, and live music.

Visitors are required tofollow COVID-19protocols. Please wear aface mask and comply with 6ft social distancing so you and others can safely enjoy this activity. Thank you!

Pre-registration is required, and only 50 tickets will be sold per 90-minute time slot. Families will have all of the farm to enjoy: the trails, the large pastures, and the orchard area with picnic tables - lots of space to spread out and social distance. Picnic tables have been placed at least 10 feet apart. Masks will be required. Per Governor Baker’s new mandates on alcohol sale with food sale, we will be requiring visitors to purchase food from our food truck before they can purchase beer. People who buy food will receive a customized CHF stamp on their hand, after which our certified server will sell them beer. CAPITAL PLANNING COMMITTEE- SCHOOL RESEARCH SUBCOMMITTEE

The School Research Subcommittee shall be an ad-hoc committee of the Capital Planning Committee made up of three (3) members. Two (2) members will be from the Capital Planning Committee and one (1) member will be from the Southborough School Committee. Each committee will recommend members for the respective membership positions, subject to appointment by the Board of Selectmen.

School and Town administration members may participate in the meetings in an advisory manner, but do not count towards a quorum, nor will they have a vote.

CHARGE The primary charge of the School Research Sub-Committee is as follows:

• Review $outhborough Schools K-8 Housing Study Group Summary Report, dated February 13, 2013; • Undertake any actions to update the previously completed summary report; • Undertake any additional steps needed to provide a comprehensive view of current and future school enrollment/space in order to provide a recommendation on whether any schools can be consolidated; • Provide formal read-out and recommendation to Southborough School Committee and Capital Planning Committee; and • Upon votes from Southborough School Committee and Capital Planning Committee, make presentation to joint meeting of Board of Selectmen and Advisory Committee.

TERM

The Capital Planning Committee-School Research Subcommittee appointments will be through December 31, 2020. ______

TWN USEONLY •, APPLICATION FOR COMMONVICTUALERLICENSE Da:e: I TOWN Of SOUTHBOROUGH Check a Board of Selectmen Cash 17 Common Street, Southborough MA01772 L1cJI

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Date 3. FireChlef AMENDMENT TWO SOUTHBOROUGH GOLF CLUB SOUTHBOROUGH, MASSACHUSETTS

Management and Maintenance Agreement

KNOW ALL PERSONS BY THESE PRESENTS that this AGREEMENT is made this ____ day of September 2020, by and between the Town of Southborough, a municipal corporation, located in Worcester County, Massachusetts, hereinafter called the "Town", and St. Mark’s Golf Club, Inc., a corporation duly organized and existing under the laws of the Commonwealth of Massachusetts, with its usual place of business at P. 0. Box 462, Westwood, MA 02090, hereinafter called the "Operator".

WHEREAS, the Town is the owner of a nine-hole golf course known as and hereinafter called “Southborough Golf Club" or "Golf Club" or "Golf Course", situated on land in Southborough and generally described in Exhibit A, attached hereto and incorporated herein by reference.

WHEREAS, it is the desire and the intent of the Town and the Operator that this Agreement shall constitute a "Management and Maintenance Agreement", and not a lease or other form of agreement, and, because the parties wish to resolve any and all questions concerning the intent and purpose of this Agreement. it is hereby stated and stipulated that the Operator is not a lessee of Southborough Golf Club, but is an Operator for the purpose of the management and continued operation of Southborough Golf Club as a public recreation facility, and the Operator holds no property interest, or interest which is taxable, in the real estate which makes up Southborough Golf Club:

WHEREAS, the Operator desires to operate Southborough Golf Club as a public golf course facility:

NOW, THEREFORE, for the consideration set forth herein, the Town and the Operator covenant and agree:

1. All terms as stated in the ''Management and Maintenance Agreement” between the Town and the Operator, dated February 12, 2018, shall remain in full force and effect through end of day on December 31, 2021.

IN WITNESS THEREOF, the parties execute this Agreement in triplicate on the day and year first set forth above.

St. Mark's Golf Club, Inc., Operator Town of Southborough, Board of Selectmen

______By: William J. Harrison, President Chairman

______Vice Chairman Date ______Member

______Member

______Date

ATTACHMENT C ST. MARK’S GOLF CLUB SOUTUBOROUGH, MASSACHUSETTS

MANAGEMENT AND MAINTENANCE AGREEMENT

KNOW ALL PERSOIS BY THESE PRESENTS that this AGREEMENT is made this 11k day of F .-rti1 1’/. 201$, by and between the Town of Southborough. a municipal corporation, located in Worcester County, Massachusetts, hereinafter called the “Town”, and St. Marks Golf Club, Inc., a corporation duly organized and existing under the laws of the Commonwealth of Massachusetts, with its usual place of business at P. 0. Box 462, Westwood, MA 02090, hereinafter called the “Operator”.

WHEREAS, the Town is the owner of a nine-hole golf course known as and hereinafter called “St. Mark’s Golf Club” or “Golf Club” or “Golf Course”, situated on land in Southborough and generally described in Exhibit A, attached hereto and incorporated herein by reference.

WHEREAS. it is the desire and the intent of the Town and the Operator that this Agreement shall constitute a “Management and Maintenance Agreement”, and not a lease or other form of agreement, and, because the parties wish to resolve any and all questions concerning the intent and purpose of this Agreement. it is hereby stated and stipulated that the Operator is not a lessee of St. Mark’s Golf Club, but is an Operator for the purpose of the management and continued operation of St. Mark’s Golf Club as a public recreation facility, and the Operator holds no property interest, or interest which is taxable, in the real estate which makes up St. Mark’s Golf Club:

WHEREAS, the Operator desires to operate St. Mark’s Golf Club as a public golf course facility;

NOW, THEREFORE, for the consideration set forth herein, the Town and the Operator covenant and agree:

Article 1 1.1 The Town hereby enters into a management and maintenance agreement with the Operator as the sole and exclusive Operator and manager of the St. Mark’s Golf Club facility, including the clubhouse and other buildings and structures, and associated grounds and equipment for the term of two (2) years, commencing on January 1, 201$, at 12:01 a.m. and ending on December 31, 2019, at midnight. Two (2) one (1) year extensions may be granted at the discretion of the Town upon successful negotiation between the Operator and the Town.

1.2 The residents of the Town of Southborough and the general public shall have the right to enter upon and enjoy the St. Mark’s Golf Club property subject to the Conservation Restriction as adoptedby the Town,andsubjectto the controland managementof St. Mark’sGolfClubbythe Operatorin accordancewiththisAgreement.

1 1.3 The Town. as Owner, shall have the exclusive authority to establish policies governing the management. maintenance and operation of the Golf Club, taking into account the interests of the Town and the patrons of the Golf Club. Such policies shall be established and amended from time to time by the Town through the Town Administrator or his/her designee and/or the Board of Selectmen after consultation with the Operator. The Town and the Operator will each give notice to the other party of any proposed amendment to existing polices or any proposed new policies by October 1 of each year, beginning October 1, 2018, for policies to be implemented in the following year.

Article 2 2.1 The Operator shall maintain proper books of account which show all expenditures for and receipts from the Management and Maintenance of St. Mark’s Golf Club. The books of account and all financial statements concerning St. Mark’s Golf Club shall be kept under the direction and supervision of a Certified Public Accountant and shall be available for inspection and full audit by the Town or its designated agents at all reasonable times.

2.2 The operation of the Golf Course is based upon a system in which the Town will receive an annual fee equal to 10% of the gross revenue to be paid to the Town. Said payments shall be made on the fifteenth (15th) day of each month from February through December. The Operator will manage and maintain the Golf Course in accordance with the specifications set forth in Exhibit C, attached hereto and incorporated herein by reference. All golf related revenues. including, but not limited to, those received by the Operator from greens fees, member fees, lost ball retrieval privileges, merchandise sales, and other miscellaneous sales, and the number of rounds played, will be fully and strictly accounted for by the Operator and reported to the Town on a monthly basis.

2.3 RESERVED.

2.4 The Operator shall recommend, install and utilize, at the Operator’s expense, a computerized cash register system, approved by the Town, to record and monitor all income of the Golf Course.

2.5 The Operator hereby agrees and covenants with the Town that it will operate, manage, and maintain St. Mark’s Golf Club in a high quality manner by providing good customer service

2 and establishing a strong quality focus by the Operator and in specific accordance with the terms and conditions of this Agreement and fuiiy perform all obligations hereunder.

2.6 Separately from the financial records, the Operator will keep a record of the number and class (regular, senior, junior, league...) of rounds played on the course on a daily basis. These records will be presented with the monthly financial reports.

Article 3 3.1 The Operator shall provide as a minimum requirement for the operation, management and maintenance of St. Mark’s Golf Club, the equipment and tools, in good working order, and golf course supplies set forth in Exhibits B-i and 3-2, attached hereto and incorporated herein by reference.

3.2 The Operator shall as a minimum requirement, observe and perform the maintenance schedule set forth in Exhibit C. attached hereto and incorporated herein by reference.

3.3 The Operator shall provide all materials, equipment and services and labor which are necessary to carry out maintenance, spraying and fertilizing schedules, aforesaid, at no cost to the Town. The Operator shall provide the maintenance, spraying and fertilizing which is necessary to maintain St. Mark’s Golf Club Golf Course in good and proper condition, including any additional requirements or action which is necessary and desirable to meet the demands of use, weather, pests and disease.

3.4 The Operator shall provide management and maintenance services to the Town in accordance with its Proposal to the Town dated November 7, 2017, which proposal is incorporated herein by reference. Where the terms of the Operator’s proposal may conflict with the terms of this Agreement, the terms of this Agreement shall prevail.

Article 4 4.1 The Operator will propose reasonable fees each year for the Town’s prompt approval and set forth in Exhibit D, attached hereto and incorporated herein by reference, as they may be amended from time to time by the Town. Any increase in fees exceeding five percent (5%) (rounded to the nearest dollar) will require documentation for approval by the Town. The Operator will have the discretion to offer discounted fees with promotions in connection with its plan to increase play. The Operator shall be responsible for administering all tee time management policies to maximize play on the Golf Course and shall coordinate all member, league, and tournament play and instructional clinics.

Article 5 5.1 The Operator shall maintain insurance, as evidenced by certificates of insurance filed with the Town, at all times during the term of this Agreement, in accordance with the schedule of

j-I insurance set forth in Exhibit F. The Town shall be a named insured in all policies held by the Operator. Certificates of insurance shall be from insurance companies qualified to do business under the laws of the Commonwealth of Massachusetts and in a form satisfactory to Town Counsel in his/her sole judgment. The Town shall receive notice of any cancellation of insurance at least ten (10) days prior to the effective date of cancellation.

5.2 It is expressly agreed that the members of the Board of Selectmen, the Town Administrator, the Golf Course Advisory Committee and any Town employees, agents or consultants involved in the Golf Course are not personally liable in any way under this Agreement or as to any representation pertaining to this Agreement.

Article 6 6.1 The Operator shall obtain and file annually for each year of the Agreement term with the Town, a payment and performance bond in an amount equal to the fee to be paid to the Town for that year or, in lieu of a payment and performance bond. a security deposit in the amount of Twenty-five Thousand Dollars ($25,000) in a form acceptable to the Town, to guarantee full performance under this Agreement. Bond premiums shall be paid by the Operator. Bonds shall be obtained from a surety company qualified to do business under the laws of the Commonwealth of Massachusetts.

Article 7 7.1 The Operator hereby covenants and stipulates that no person, either directly or indirectly employed by the Operator, and no person using the Golf Course, shall be subject to any discriminatory action because of race. creed, color, sex, age, disability, national origin or ancestry. sexual orientation, genetics or military status. The Operator shall also adopt and implement a policy regarding sexual harassment which conforms to applicable federal and state laws and local by-laws.

7.2 The Operator agrees to establish, and administer in conjunction with the Town, a St. Mark’s Golf Club Customer Satisfaction Policy, so that the Town may equitably arbitrate disputes and/or disagreements between the Town of Southborough, the Operator and/or St. Mark’s Golf Club clientele.

7.3 The Operator agrees to establish, and administer in conjunction with the Town. a marketing plan for St. Mark’s Golf Club. The policy and the plan shall be developed by January 31. 2018 and shall be reviewed annually each December by the Town and the Operator. The Operator agrees to establish an ongoing seasonal advertising campaign to promote and attract new customers and to maintain the Golf Club Web site.

7.4 During the term of this Agreement, at the reasonable request of the Town, meetings between the Town and the Operator shall be held to review the services performed by the Operator and any other related issues. The meetings shall be held as needed and shall be

4 attended by the Operator’smanager and other key staff as appropriate or as the Town shall request.

Article 8 8.1 The Operator shall be responsible for the payment of all taxes assessed or due on the personal property owned by the Operator or in which the Operator has no equity interest which is associated with or a part of the Golf Course facility operation.

8.2 The Operator does not have any interest in the real property involved with or a part of the Golf Course facility and, therefore, no real estate taxes shall be due on any of the real property which makes up the Golf Course facility.

8.3 The Operator shall certify, under the penalties of perjury, that to the best of their knowledge and belief, all employee withholding tax returns and all state tax returns have been duly filed, and all taxes have been paid as required by law in accordance with Exhibit H, attached hereto and incorporated herein by reference.

Article 9 9.1 The Town will oversee the development and implementation of all capital improvements. Contracts for capital improvements shall be awarded on the basis of competitive bids through a process controlled by the Town and may include provisions for a clerk of the works on each project.

Article 10 10.1 The Town will snowplow the Golf Course driveways and parking areas only to the extent required to allow for winter maintenance by the Operator.

Article 11 11.1 The Operator agrees that it will pay for the cost of all necessary heat, utilities, waterand electricity for the pro shop and maintenance facilities at the Operator’sexpense.

11.2 The Operator covenants and agrees with the Town as follows:

11.2.1 To take good care of the premises and keep them in good repair, free from filth, danger, fire or any nuisance, and return the same, at the termination hereof, in as good condition as received by or put by the Operator, usual wear and use, destruction by fire not caused by the negligence of the Operator. and providential destruction excepted.

11.2.2 To make no alteration in the premises without the consent of the Town in writing, except ordinary repairs as aforesaid; to permit the Town or its agent to enter at all reasonable times to view the premises and make such repairs and alterations as the Town may deem necessary and proper: to not use the premises or permit the use thereof in such manner as to make void or increase the rate of insurance thereon; and to comply with the By-laws of the Town and the laws

5 of the Commonwealth and save harmless the Town for, or on account of, all charges or damages for non-observance thereof.

11.2.3 Not to put upon or permit or allow to be put upon any part of the premises any signs, billboards or advertisements without the prior permission of the Town.

11.2.4 If any of the golf course buildings shall, without fault of the Town, the Operator or its servants, employees or guests, be destroyed or be so damaged as to become inoperable by fire or providential means, then. if the Town shall, by writing, deliver to the Operator within sixty (60) days after such damage or destruction, notice to elect to rebuild or repair, this Agreement shall remain in force and the Town, at its option. may rebuild or repair said premises within a reasonable time after such election, putting the premises in “as good” condition as they were at the time of destruction or damage and for that purpose may enter said premises; but, if the Town does not elect as aforesaid to rebuild and repair, then there shall be an adjustment in the terms of this Agreement, up to and including the right to terminate the management of said building without further liability to the Operator. In the event of an adjustment other than termination, the adjustment shall cover the period beginning with the date of such loss.

11.2.5 At the expiration of the term hereby created, or if there is a default in payment after the same is due or upon the breach of any of the covenants and agreements herein contained, the Town or its agents shall have the right to enter and take over the management of the premises and the Operator agrees to deliver same without process of law, and this Agreement shall terminate. The Operator shall be liable for any loss or damage to the Town for its failure to comply with the terms hereof, and the Operator hereby gives the Town a lien upon any and alt property of the Operator kept or in use upon said premises, to be enforced in like manner as a chattel mortgage, whether exempt from execution or not, for all sums due or to become due by virtue of this Agreement.

Article 12 12.1 The premises are to be used as a public golf course facility and for no other purpose, without the written consent of the Town. The Operator will not use the premises to carry on, or permit upon said premises any offensive, noisy or dangerous trade, business, manufacture or occupation, or any nuisance or anything against public policy nor permit any auction sales to be held or conducted in or on said premises, or use or allow the same to be used for any illegal purpose, and the Operator agrees that nothing in violation of any present or future federal, State or Municipal Law or Ordinance shall be done, maintained or permitted in or upon the premises or any part thereof.

12.2 The Operator shall pay for all labor performed and materials used by or furnished to the Operator or any Contractor employed by the Operator, and shall hold the Town and the premises harmless and free from any lien or claim therefore. All alterations, repairs, additions or improvements shall. unless otherwise provided by written agreement, become the property of the

6 Town and shall remain upon and be surrendered with the premises upon the expiration of the Agreement or any sooner termination thereof.

12.3 The Operator agrees to hold the Town free and harmless from any liens, judgments or encumbrances created or suffered by the Operator and from any and all liability, penalties, losses. damages. costs and expenses, causes of action, claims or judgments arising from injury during said term to persons or property of any nature occasioned by any act or acts, omission or omissions of the Operator, or of his employees, agents or servants, or Contractors, and growing out of the occupation of the premises, and also against all legal costs and charges including counsel fees, reasonably incurred in and about such matters, and the defense of any action arising out of the same, or in discharging the premises or any part thereof from any and all liens that may be placed thereon for charges incurred by the Operator.

12.4 The Operator will not commit or suffer to be committed upon the premises any waste, injury or damage.

12.5 The Town or its authorized agent shall have the right to enter upon the premises at all reasonable times during this Agreement to ensure that the terms thereof are being observed by the Operator. and, in the event any repairs are needed and not made by the Operator after thirty (30) days written notice to the Operator of the need for such repair, or after seven (7) days written notice in the case of a safety issue, the Town may, at its option, make such repairs at the Operator’s expense. Nothing herein shall relieve the Operator from the obligation of making such repairs.

12.6 The Town, upon application of the Operator and proper approval, shall issue any and all licenses and permits required to operate the St. Mark’s Golf Club facility. The Operator shall be subject to the same rules, regulations and procedures with respect to said licenses and permits as are generally applied to all applicants. Upon the termination of the Agreement or default by the Operator, the Operator agrees to assign all permits and licenses received from the Town, back to the Town within five (5) days of termination or default date.

12.7 The Operator shall not cause and shall not permit the storage, use or discharge of any oil or other hazardous substance at St. Mark’s Golf Club except commercially reasonable amounts used in the ordinary course of the golf course and clubhouse operations and used and stored in compliance with legal and regulatory requirements. Said hazardous substances shall be completely removed from the property by the Operator should the contract be terminated or otherwise not renewed.

Article 13 13.1 The rights and obligations under this Agreement cannot be assigned or sublet without the written consent of the Town. The officers, directors, and stockholders of the corporation are as shown on Exhibit G, attached hereto and made a part hereof by reference.

Article 14 7

rights

remedies the

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unsettled Agreement day equipment

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17 16

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22 21

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described.

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WITNESS

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provide

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routine

systems.

Inc..

contract

President

correct

provided

the

Operator

clubhouse

repair,

the

relocation or

violations

parties

Operator

and

such

violation

maintenance,

shall

with

the

deficiencies

execute

within

Operator

may

ensure

utilities

the

this

terminate

clubhouse.

and

all

section,

five

and

Agreement

systems

operation

Member

Vice

Chairman Town

violations.

any

ember systems

this

day)

written

Chairman plarmed

The

and

contract

Southborough,

period,

for in

-I

Operator

utilities

triplicate

notice

the

good

interruption the

clubhouse

and to

event

working

the

will

shall

are

all

CUJu

reasonable

that

deposits

Board

the

otherwise

good

given

and

order

the

day

services.

maintenance

working

Town

and

will

Selectmen

the

year

be fails EXHIBIT A

DESCRIPTION OF ST. MARK’S GOLF CLUB GOLF COURSE

Nine (9) hole golf course any buildings, structures, and equipment permanently attached or fixed to the land commonly known as St. Mark’s Golf Club. 32 Cordaville Road. Southborough, MA 01772 including:

Clubhouse building including pro shop (with restrooms, offices, common area and golf cart storage facility), parking, practice facility, access road, utilities and septic system;

Golf course maintenance building located off of Latisquama Road including parking, utilities, septic system and automated irrigation system; and other equipment.

The

owned,

Operator

will

purchased

employ,

OPERATOR

the

will

performance

SPECIFIED

leased

EXHIBIT

by of

I—’

January

the

EQUIPMENT

B-i

Agreement,

201$.

the

LIST

following

equipment which

The

supplies:

Operator

will

provide,

OPERATOR

subject

the

SPECIFIED

EXHIBIT

approval

B-2

the

SUPPLIES

Town.

the

LIST

following

golf course EXHIBIT C

MINIMUM REQUIRED MAINTENANCE AND MANAGEMENT SPECIFICATIONS

In addition to items specified in other sections of the Contract, the Operator shall perform their obligations in accordance with the following terms and conditions:

EQUIPMENT STORAGE:

The Operator shall keep all of their equipment at the equipment storage and garage area of the Golf Course and shall maintain same on the premises. Infrequently used equipment such as aerifiers, etc. may be shared between multiple facilities managed by the Operator. At the termination of this Agreement, all equipment shall be removed from the site within ten (10) days of the termination date. In the event that the Operator becomes insolvent or is relieved of the Contract for any of the reasons specified in this Agreement, the equipment may be used by the Town to carry out the golf maintenance work until such time as a substitute contractor has assumed full course maintenance obligations. The Operator shall directly pay for all heat, phone and electric bills incurred in the equipment storage area and the garage.

MAINTENANCE OF ENTIRE COURSE:

The Operator shall maintain the entire Golf Course, in an attractive and reasonable condition, satisfactory to the Town. This includes: pruning; fertilization; grooming and watering areas in and around shrubs and flower beds; and the planting of trees, shrubs, and flowers if approved by the Town. It is the Operator’sresponsibility to maintain drainage swales and creek banks, repair service roads, bridges and golf paths now existing or later created, such maintenance to be for the purpose of reasonable travel, safety, aesthetics, and for the prevention of washed-out areas. Non-paved golf paths shall be regularly filled and leveled with a stone dust mix, or an approved alternate to provide a smooth and level surface.

CLUB HOUSE REPAIRS. MAINTENANCE OF ADJACENT AREAS AND BUILDINGS:

The Operator shall not be liable for capital improvements to the club house, however, the Operator shall be responsible for cutting, maintaining, and watering the grass, shrubbery, and any landscaping around the Clubhouse area. The Operator is responsible for daily cleaning. routine maintenance and general upkeep of the facility and equipment supplied by the Town or by the Operator. The Operator is not responsible for structural maintenance of the parking lot or for structural or mechanical repairs to the maintenance building or club house, but is liable for damage to the maintenance building, storage buildings and club house to the extent such damage is caused by their personnel and/or equipment.

using

keep

Operator’s Contract expected

obligations gravel, MATERIALS Golf of

discipline approve the

PATRON must

TRASH

EMPLOYEE these

Course. washers,

flagpoles,

WATER

for OPERATOR

including:

their

the

Golf

Course.

accurate

items.

hazardous

operation

herbicide,

All

The

All

The

personnel

uniformed

the

REMOVAL:

Course

The

are

towels

COOLERS:

out-of-bounds

DRESS:

workers direction

materials

hereunder,

Town

inform

Operator

Town

uniforms

solely

terminate

Operator

the

BEHAVIOR

records

RESPONSIBILITY

the

for

and

materials

Operator’s

FURNISH

fungicide.

will

may

and

the

patrons

shall

event

the

same,

markers,

such

shall

suitable

the

will

responsibility employees

decide

dispose

Golf

responsible

proposed

all

markers

accordance

required

that

and sand

Operator

maintain

AND

supply

informed

hazardous

personnel,

signs.

sprays,

Course.

MARKERS,

distance

the

work

pesticides.

trap

adopt

DRESS:

requirements.

and

Town

such

whose

the

litter

for

will

rakes,

clothes

forestry

all

with

the

concerning

daily

the

markers,

ice

materials

requirements

OPERATOR: policing

materials. is

including

the

jointly

times.

baskets.

does

Operator.

behavior

the

general

and

The all

ETC.:

and

supply

Operator.

equipment,

Operators

applicable

adopt

cups.

neat

the

The

Operator

select

litter

and

testing

required

maintenance,

equipment

maintenance,

appearance

Operator

Courteous

such

removing

pesticides

for

found

baskets,

chilled

The

the

kits,

responsibility

shall state

proper

sod,

requirements,

necessary

safety

Operator

will

water for

etc.,

grass

and

maintain

signs,

behavior

all

required

with

pro

dress

repair,

golf

and

unacceptable.

take

litter

Town

seed, in

shop,

shall

on-course

tee

name

mentioned

handling

needs,

two

necessary

and

Material

the

and

markers,

requirements.

the

loam,

ftimish

carefully

rangers

coolers

tags.

perform the

Operator

rubbish

replacement

part

benches,

practices

supplies

Operator

sand,

The

anywhere

Safety

action

these

hole

and

store

patrons

their

daily

Town

will

fertilizer,

the

ball

starters,

cups,

The

supplies

Data to

required

when

and

Golf

from

will

of all

flags,

all

the the Sheets, which shall be available for inspection. The Superintendent shall be a licensed, certified pesticide applicator.

OPERATOR LIABLE FOR DAMAGES:

The Operator is liable for damage done to the Golf Course greens. tees, and fairways through the use of turf grass chemicals or the spillage of oil, gasoline, hydraulic fluid, etc., either through negligence or from leaking vehicles. In addition, the Operator is also liable for personnel and equipment mowing over sprinkler heads and damaging same. Sprinkler heads should be regularly marked to avoid damage from the Operator’s equipment and golf carts. The Operator shall immediately repair, or cause to be repaired, any damage caused by persons performing services under this Agreement at the Operator’sexpense.

RIGHT TO CLOSE GOLF COURSE:

The Operator has the right to close the Golf Course or any part thereof, to make repairs or because of severe weather conditions which could cause damage to the Golf Course or threaten the safety of the public. A closure of the Course, or any part thereof, for more than 3 hours for any other reason shall require the prior approval of the Town.

EVIDENCE OF FINANCIAL STABILITY:

The Operator shall be required to provide evidence of financial stability satisfactory to the Town, demonstrating that it is in a financial position to carry on the work and to purchase and/or lease equipment, prior to the commencement of the work and at any time thereafter.

COURSE REPAIRS OUTSIDE OF BASIC CONTRACT:

In April of each year, the Operator shall provide the Town with a prioritized listing of repair or alteration projects that the Operator recommends should be performed to improve the Golf Course. If the Town decides to undertake such projects, the Town may request the Operator to provide a price for providing such additional work. The Operator will cooperate with the Town, its designers and contractors in relation to any repair or alteration projects.

AUTOMATIC IRRIGATION SYSTEMS:

RESERVED. MAfNTENANCE OF EQUIPMENT AND GOLF CARTS:

The Operator will lease electric golf carts for the Golf Course. The Operator may lease or rent gas golf carts temporarily for tournaments or special events. The lease will include a maintenance agreement from the lessor. It is the Operator’sresponsibility to perform normal daily cleaning maintenance and upkeep on its equipment and the golf carts. The Operator must, at its expense, gas the golf carts or supply electricity for charging batteries depending on the type 3 of carts leased.

DESIGNEE:

The Board of Selectmen will utilize the assistance of the Town Administrator or his/her designee to monitor and enforce the terms of this Agreement.

STANDARDS Of PERfORMANCE UNDER THIS CONTRACT:

The following Guidelines for Maintenance of the St. Mark’s Golf Club Golf Course establish the standards for the Operator’sperformance required under this Agreement (“Guidelines”). These standards have been developed to ensure that the Golf Course is maintained in a manner that is consistent with a good quality golf course and permits good quality conditions for playing the game of golf In the event that the Operator develops a course maintenance program that varies from the Guidelines, the Operator must notify the Town of the nature and reason for such variance, and receive the Town’s approval of such variances, before adopting such a maintenance program.

MAINIENANCE SCHEDULE:

The Operator shall keep a detailed schedule of materials, pesticides, and fertilizers applied to the Golf Course, in a uniform format agreed to by the Town, that demonstrates the Operator’scompliance with the following Guidelines for Maintenance.

COURSE SURVEY

The Operator shall request the Massachusetts Golf Association or other recognized golf association to establish officially recognized distances for all golf holes to support the generation of USGA recognized handicaps for players. These official distances will be marked with

testing

nitrogen the

equivalent three

ratios fertilizer removed

FERTILIZATION depending

.20 the

Spring summer. AERATION: for mowing

MOWNG: regular

WATER1NG: of permanent

survey.

Greens

5/32”

grass

inches

growing

best

(3)

Fertilization

should

The

All

Greens

watering

will

putting

per

fertilizer

cubic

specification

The

and

growth

soon

markers

greens

the

1/4”

greens

season.

1,000

water.

the

properly

soil

the

will

turf

feet

will

maintained

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square

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per

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take

times

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appear

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for

basis

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once

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more described

utilize

best

permit

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and

minimum

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to topsoil

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according

approved

control

beneficial

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have

summer

applications

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shall

tree

height

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spring

below.

removal

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such

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to and

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two

and

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rate

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accordance

fall.

will

applications

targeted

penetrate

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mower

(2)

shall

once

1PM

fairway

times

one-half

ragged

pest.

the the AERATION: Aeration of the fairwayswill be at the discretion of the Operator based on current conditions in the fall of each year.

All grasses outside of fairways will be maintained at the direction of the Town.

SAND TRAPS

Sand Traps will be raked a minimum of three times per week. Edging will be performed as needed to maintain a well defined bunker area. Washed out areas will be repaired on a regular basis and sand added to the traps as necessary in order to maintain them in a satisfactory condition for play.

The Operator shall refill the sand traps with an approved sand to maintain a three (3) inch sand depth and each refilling will take place in the early spring and late fall of each Contract year. All stones of a diameter of one (1) inch or greater shall be removed. The Operator shall supply at least one (I) rake per sand trap.

IRRIGATION SYSTEM MAINTENANCE

It will be the Operator’s responsibility to maintain and operate any existing or future irrigation system. including: each fall to drain and blow out the system; and each spring to reactivate the system as well as the booster pumps. The Operator is liable for damages to the system caused by their equipment and personnel.

EOUIPMENT

The Operator shall specify all equipment needed to maintain the Golf Course per the Contract specifications by completing Exhibit B-I. The Operator shall also provide the Town with an annual inventory of maintenance equipment at the Golf Course at the beginning of each season by re-submission of a completed Exhibit B-I. The Operator will own or lease all of the equipment as listed, or equivalent equipment, or any other equipment needed to fulfill obligations of this contract. The Operator will submit documents within twenty (20) days of notice of Contract award. evidencing that all equipment listed in Exhibit B-I will be

10 available at the Golf Course site. All equipment must be in suitable condition to perform the work involved.

The Operator shall also specify all general purpose vehicles (pick-up trucks, dump trucks, back hoes, etc.) that they own and have available for this work. The Town may be able to occasionally provide the use of general purpose equipment to the Operator for special projects, repairs, etc. The Operator should provide utility carts for course maintenance and should not use golf carts from the rental fleet for that purpose. Whenever the Contract specifications require specialized equipment to meet the Contract performance requirements. such as the use of lightweight mowers on the fairways, the Operator shall be required to provide this specialized equipment as well as any additional equipment necessary to meet the Contract requirements, at no additional cost to the Town, regardless of whether the additional equipment is included on the equipment list shown as Exhibit B-i.

COURSE MANAGEMENT SPECIFICATIONS

The Town will provide the pro shop, Maintenance Building, cart storage and other facilities to the Operator. The Operator shall use these facilities to carry out their obligations. n no event shall the Operator’suse of such facilities be considered to create a tenancy relationship with the Town. The Operator will:

1. Operate and manage the Golf Course as the Town directs and as provided in this Agreement.

2. Staff the operation with a club house manager and sufficient personnel to: collect fees; rent carts; arrange for tee times; and starters and rangers to insure a continuous flow of play. The Operator shall endeavor to utilize Southborough residents for non professional/non-technical positions such as rangers and starters at the Golf Course whenever possible. The Town Administrator or his/her designee shall monitor the Operator’s efforts in providing positions to Town residents.

3. The Town and the Operator shall agree to a procedure for the collection, security, deposit. and record-keeping for all fees, prior to commencement of play on the Golf Course. The procedure may, from time to time, be revised by the Town, in consultation with the Operator, in order to ensure better financial controls and accountability.

4. Keep the open during daylight hours during golf course and practice range operation, subject to weather conditions that may temporarily cause the Golf Course to close.

11 5. Implement and enforce the St. Mark’s Golf Club policies relating to the reservation of tee times, which policies may, from time-to-time, be revised by the Town in consultation with the Operator.

6. Enforce the Towns policies regarding course rules and rules of conduct, which rules may, from time-to-time. be revised by the Town in consultation with the Operator.

7. Safeguard the Town’sproperty by daily locking the Maintenance Building, and club house and storing the golf carts or pull carts in a locked area. The Operator shall be responsible for maintaining adequate security of the Golf Course and all the buildings or facilities located on the property at all times during the term of this contract. Any monthly service fee costs for a central fire/security system in the club house and Maintenance Building shall be paid by the Operator. The Operator shaLlpromptly notify the Owner of any interruption in the security system.

PRO SHOP, GOLF PROFESSIONAL, RANGERS. STARTERS AND BAG STAFF:

1. The Operator may operate a high quality pro shop in the Clubhouse that sells golf apparel and equipment to the public.

2. The Operator shall not be required to pay the Town rent for the use of the Clubhouse pro shop area. The Town’sproviding the Operator with the Clubhouse pro shop space rent free shall be a consideration of the Operator’s Agreement amount.

3. The Operator shall directly pay for all metered utility costs of the pro shop, maintenance building, irrigation system and other areas under the Operator’ s control.

4. The Operator may arrange to store or rent golf clubs for adults and children.

5. The Operator will maintain the Massachusetts Golfers’Association handicap system service in the Clubhouse for use of all players. The Operator shall provide a computer for this service. The fees for such system shall be collected by the Operator and paid directly to the Massachusetts Golfers’Association, less any reasonable service charges imposed by the Operator.

6. Course clientele shall be permitted to receive instruction from outside professionals (for a fee or otherwise). Lessons shall be on the course. Professionals shall pay regular greens fees. Instruction shall not impede the pace of play of others.

The Operator shall use reasonable efforts to accommodate requests for instruction from Course clientele.

12 7. The Operator shall retain the services of a pro shop manager. The pro shop manager will manage the pro shop and golf course operations and pro shop and golf course personnel and shall be responsible for customer satisfaction. The cost of this position shall be included as part of the Operator’ s basic contract services.

8. RESERVED.

9. The Operator shall employ a starter to control play every day of the week during prime time as determined by the Town Administrator or his/her designee in consultation with the Operator. The starter shall also be responsible for smooth and orderly play, and insuring that all players have paid their appropriate greens and cart fees.

10. The Operator shall provide appropriate staffing levels to continuously monitor the Golf Course property for trash and litter and remove such debris on a daily basis.

11. All persons employed by the Operator shall treat golfers and the general public in a courteous and helpful manner and render any assistance that is reasonably requested.

12. The Operator shall provide appropriate staffing levels in the pro shop, and on the golf course and grounds to ensure customer satisfaction.

13. The Operator shall immediately report any medical or other emergencies or other incidents that develop, to the proper authorities and shall, as soon as reasonable, provide a written report to the Town of any such emergency or incident. The Operator will work with the Town Administrator or his/her designee to provide CPR. defibrillator, and choke saver certification to the staff. The Operator will work with the Town Administrator or his/her designee to provide EMS plans.

14. The Operator shall coordinate the activities of all tournaments held at the Golf Course, as requested by the Town. The time of such tournaments shall be registered to ensure that no conflicts arise between players.

15. The Town shall have the right to approve the Operators initial and on-going employment of key full-time management positions on the premises at the Golf Course. These

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Golf

and in EXHIBIT D St Mark’s Golf Course Fee Schedule

Greens fees 2017 GOLF RATES

WEEKDAY 9 HOLES $19.00 9 HOLES - SENIOR/JUNIOR* $17.00

ADD 9 HOLES $10.00 LEAGUE $18.00 TWILIGHT - AFTER 5:00 p.m. $15.00

WEEKEND 9 HOLES $21.00 9 HOLES - SENIOR/JUNIOR* $19.00

ADD 9 HOLES $10.00 TWILIGHT - AFTER 5:00 p.m. $16.00

FAMILY GOLF Family golf after 5:00 p.m. seven days a week. Family golf entitles a parent and children (up to age 16) to play golf any time for only $13.00 per person. For each additional golfer the cost is $13.00 per person

CART RATES 9 HOLES $9.00 per person 18 HOLES $14.00 per person Sll’GLE RIDER $10.00/9 holes S18.00/18 holes 9 HOLE PUSH CART $3.00 18 HOLE PUSH CART $4.00

*Senior age is 60 and over *Junior age is 17 and under

Discount Cards

The Discount Card entitles the holder to ten rounds of golf for the price set forth below. The St. Marks Discount Card is non-refundable, non-transferable, and good for only for the 2017 golf season.

The St. Marks Weekday Discount Card is available for weekday play, excluding holidays. The 9-hole weekday discount card must be used weekdays, excluding holidays before 3 p.m. An additional greens fee of $10 will be charged for 1$ holes of play for weekday play.

14 Exhibit D fee Schedule Page 2

2017 Discount Card Rates: Weekday Junior $150 Weekday Senior $150 Weekday Regular $165 Weekend $185

Season Passes

The season pass allows discounted play for an annual fee starting at $550.00 and a nominal greens fee each time you play. Periodic promotions vill also be offered to season pass holders providing discounts on merchandise, cart fees and guest fees throughout the golf season.

SENIOR (Over 60) $550 iNDIVIDUAL $650 HUSBAND/WIFE $1050 JUNIOR (Under 17) $375

In addition to the annual fee stated above, a greens fee of $5 will be charged to all season pass holders for each round he or she plays. EXHIBIT E

Hours of Golf Shop Operations Deleted

thereunder.

D. B.

The C.

Property

Public

Fire

value. Workers’

Town

and

Liability

shall

extended

Damage:

Compensation

listed

Insurance:

coverage

loss

Insurance:

payee

contents

Mandatory

INSURANCE

additional

EXHIBIT

and

equipment,

for

insured

all

employees

including

all

$1,000,000

insurance

golf

statutory

carts,

policies

with

levels

required appraised

Directors:

Clerk: Treasurer: President:

f/;

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OFFICERS G

due

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Signed

the

hereby

Inc.

Commonwealth

under

certify

required

the

that

pains

CERTIFICATION

all

law.

and

Massachusetts

employee

penalties

withholding

EXHIBIT

have

perjury.

been

PAYMENT

taxes

paid

Title:

and

Compy and

other

filed

4resident

TAXES

taxes

St.

and

Mark’s

tax

returns Golf

YEAR

2015 2013

2016 2014

2011 2009

2012 2010 2008

TOWN

GROSS

ST.

MARK’S

ATTACHMENT

ANNUAL

SOUTHBOROUGH

GOLF

REVENUE

286,543 272,891 296,559

277,992 299,489 308,624 276,522

254,728 305,288

REVENUES

CLUB D Carol Ostresh

From: LoriEsposito Sent: Thursday, September 17, 2020 11:28 AM To: Carol Ostresh Subject: FW:Resignation SHOPC

Lorl EsyosIto Executive Assistant Town of Southborough 17 Common Street Southborough MA 01772 508-485-0710 ext.3004

From: Mark Purple Sent: Thursday, September 17, 2020 11:16 AM To: Lori Esposito Subject: FW: Resignation SHOPC

For the packet, please. Thx.

Mark Sentfrom myVerizon,SamsungGalaxy smartphone

Original message From: Lisa Braccio Date: 9/17/20 10:11 AM fGMT-05:00) To: Martin Healey Cc: Mark Purple , Amy Berry Subject: Resignation SHOPC

Good Morning,

I would like to submit my resignation from the Southborough Housing Opportunity Housing Committee (SHOPC) as the Board of Selectman representative effective immediately.

As the Board of Selectman will not appoint a new representative until September 22, I would also ask Ms. Berry, if possible that the new BOS representative could be sworn in on September 23rd as SHOPC is meeting on the 24th in the morning.

Thank you,

Lisa

Lisa M. Braccio Board of Selectmen

1 TOWN OF SOUTHBOROUGH MASSACHUSETTS AMERICANSWITH DISABILITIESACTGRIEVANCEPROCEDURE

Section 1: In accordance with the Americans with Disabilities Act (ADA),The Town of Southborough may not discriminate on the basis of disability against any qualified individual with a disability in the services, programs or activities it provides, in accessibility to public meetings and in its employment practices.

Section 2: Inthe event that a person with a disability believes he/she has been discriminated against, a complaint may be filed, using the following format:

a. Complaint shall be in writing, signed by the Complainant or an authorized representative.

b. Complainant shall include Complainant’s name, address and telephone, or alternative method of contact.

c. Complaint shall identify the Town Department, employee, officer or agency committing the alleged discriminatory action.

d. Complaint shall describe, in detail, the alleged discriminatory action.

e. Ifthe complaint is regarding the Town’s website please also contact the Town IT Manager.

Section 3: The Complaint shall be submitted, within thirty (30) days of the alleged discriminatory action, or knowledge thereof, to the appropriate ADACoordinator:

Town of Southborough— Office of the Town Administrator Attn: ADACoordinator 17 Common Street Southborough, MA01772 [email protected] 508-485-0710

Note: Complaints should be submitted in writing, via email, or by completing the website complaint form and will be promptly addressed. Ifyou prefer to use an alternative format such as Braille or a telephone interview, please contact the ADACoordinator at 508-485-0710 or at [email protected] to ensure that the Town can accommodate the format of your choice.

Section 4: The Coordinator shall contact and/or meet with the Complainant within fifteen days to discuss the nature of the Complaint and to request/obtain clarifying information from the Complainant.

Section 5: The Town’s designated ADACoordinator (“Coordinator”) shall investigate the Complaint and meet with the appropriate board, official or employee(s), to resolve the Complaint. Within fifteen (15) calendar days after such meeting, the Coordinator shall inform the Complainant of the resolution. This communication shall explain the position of the Town of Southborough and offer options for resolution. A copy of this correspondence shall be provided to the Town Administrator and the Town’s Commission on Disabilities.

Section 6: Ifthe response given by the Coordinator does not satisfactorily address the issue, the Complainant may within fifteen (15) days of the receipt of the response file a request to appeal the decision of the Coordinator to the Town Administrator or his/her designee.

Section 7: The Town or his/her designee will contact or meet with the Complainant to discuss the appeal within fifteen (15) calendar days of receipt of the appeal.

Section 8: The Town Administrator or his/her designee shall appeal to the appeal in writing or alternative format as appropriate within fifteen (15) calendar days of the appeal contact or meeting with a final resolution of the complaint. A copy of this correspondence and the original request to appeal will be sent to the Southborough ADACommittee.

Section 9: Allcomplaints alleging discrimination on the basis of a disability received by the ADA Coordinator, appeals to the Town Administrator or his/her designee, and responses from the ADACoordinator, Town Administrator or his/her designee will be retained by the Town of Southborough for a minimum of three (3) years.

Section 10: Nothing in this Grievance Procedure shall preclude the Complainant from filing a complaint with any appropriate state/federal agencies, or by filing a lawsuit in Federal Court. Adopted by the Board of Selectmen at their meeting on XXX

]..• : Townof Southborough Non DiscriminationNotice of Rights

In accordance with the requirements of Title II of the Americans with Disabilities Act of 1990 (“ADA”), the Town of Southborough will not discriminate against qualified individuals with disabilities on the basis of a disability in its services, programs, or activities. The Town also does not discriminate on the basis of disability in its hiring or employment practices and complies with all regulations promulgated by the U.S. Equal Employment Opportunity Commission under Title I of the ADA.

Modifications to Policies and Procedures: The Town will make all reasonable modifications to policies and programs to ensure that persons with disabilities have an equal opportunity to enjoy all of its programs, services, and activities.

Equal Access to Public Meetings: All Town-sponsored public meetings and hearings must be held in locations/formats that are accessible to persons with disabilities, including persons who use wheelchairs.

Effective Communication: Persons with disabilities who need either: (1) auxiliary aids and services for effective communication, or (2) written materials in alternative formats, or (3) reasonable modifications in policies and procedures, in order to access programs and activities of the Town of Southborough, are invited to make their needs known to program staff or to the Town’s ADA Coordinator. Requests should be made as soon as possible but no later than fourteen (14) days before a scheduled event. The Town will not place a surcharge on a particular individual with a disability or any group of individuals with disabilities to cover the cost of providing auxiliary aids/services or reasonable modifications of policy, such as retrieving items from locations that are open to the public but are not accessible to persons who use wheelchairs.

Questions, or requests for additional information may be sent to:

Town of Southborough— Office of the Town Administrator Attn: ADAcoordinator 17 Common Street Southborough, MA 01772 mr,[email protected] 508-485-0710

This notice is provided as required by Title II of the Americans with Disabilities Act (ADA) and by Section 504 of the Rehabilitation Act of 1973. This Notice is available in alternative formats from the ADA Coordinator and is posted in Town buildings and on the Town’s website at: https ://www .south boroug htown .com!

Adopted by the Southbotough Board of Selectmen at their meeting on xxx. nationaigrid Vegetation Management Strategy 939 Southbñdge Street Worcester, MA 01610 8/26/2020

Via First Class and Electronic Mail

Brian E Shea Board of Selectmen Chairman 17 Common St Southborough, MA01772

Email: [email protected]

Dear Brian F Shea

In accordance with the transmission notification requirements set forth in 220 C.M.R. § 22, National Grid (New England Power Company and/or Massachusetts Electric Company) is providing 30 day notification of upcoming sideline vegetation management activities within your community. Specifically, National Grid intends to perform tree pruning and tree removals within the electric transmission right-of-way easement. Please note that this notification is separate from any notifications you would receive for herbicide maintenance. Sideline .—“‘ (tree pruning or removalsj... Enclosed are map(s) that locate the right-of-way corridor(s) where the vegetation management activities will be performed. The sideline work will be conducted between 30 days from the letter date above and March 31, 2021. Please note that you may receive additional letters through the year if scheduling allows for additional work.

Also, please forward this notice on to other departments within your municipality that may want to review the notification.

Ifyou have any questions about our vegetation management programs, please contact me at 508-860-6282 or by email maricIaire.rigbynationalqrid.com Addit;onal information about National Grid’s Transmission Vegetation Maintenance Program can also be found at: https://www.nationalgridus.com/transmission/c3- 8 standocs.asp

Sincerely,

Mariclaire Rigby Lead Vegetation Strategy Specialist

CC: Mark D. Marini, Secretary, Massachusetts Department of Public Utilities

Municipality: SOUTHBOROUGH ROW Numbers: 1493 __ ___

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