Town of Southborough, MA Meeting of the Board of Selectmen September 22, 2020, 6:30 P.M. REVISED AGENDA Pursuant to Governor Baker’s March 12, 2020 Order Suspending Certain Provisions of the Open Meeting Law, G.L. c. 30A, §18, and the Governor’s March 15, 2020 Order imposing strict limitation on the number of people that may gather in one place, this meeting of the Southborough Board of Selectmen will be conducted via remote participation to the greatest extent possible. Specific information and the general guidelines for remote participation by members of the public and/or parties with a right and/or requirement to attend this meeting can be found on the Town of Southborough’s website, at https://www.southboroughtown.com/. For this meeting, members of the public who wish to watch or participate in the meeting may do so in the following manner by finding the meeting at: https://www.southboroughtown.com/remotemeetings. No in-person attendance of members of the public will be permitted, but every effort will be made to ensure that the public can adequately access the proceedings in real time, via technological means. In the event that we are unable to do so, despite best efforts, we will post on Southborough’s website an audio or video recording, transcript, or other comprehensive record of proceedings as soon as possible after the meeting. I. Call Meeting to Order II. Public Comment III. Scheduled Appointments (Board may vote) a. Volunteer interviews: i. Annie Pfaff, Historical Commission; term 6/30/23 ii. Seath Crandall, Recreation Commission; term 6/30/23 b. Tom Laflamme, IT Manager – Appointment of Part-Time Technical Specialist position c. Barry Rubenstein – Renewal cable agreement for Charter Communications d. Lori Karlsson - Request for Local Approval for St. Mark’s Faculty Childcare Option e. Brian Ballantine, Finance Director – Budget update f. 8:00PM – John Butler – Presentation on DPW Transfer Station IV. Reports a. Chairman’s Report i. Process for Entertainment License requests ii. Department/Committee liaisons b. Members’ Reports i. Update on Deerfoot Road Ext. c. Town Administrator Report V. Consent Agenda a. Approve Open Session Minutes: September 8, 2020 b. Appoint Julia Fontana as Part-Time Dispatcher per Chief Paulhus’ recommendation c. Declare maximum useful life of E-One Fire Truck as 20 years as condition of bond d. Approval of Policy on Complete Streets e. One-Day alcohol license applications, Chestnut Hill Farm Events: Fall Fun on the Farm, October 4 and October 11; Brew Moon Hike, October 10 f. Approval of Capital Planning – School Research Subcommittee Charge g. Appoint Jason Malinowski and Kathy Cook to Capital Planning – School Research Subcommittee h. Approve Common Victualer Applications: NY Bagel Factory @ 20 Turnpike Rd. and 205 Turnpike Rd. i. Approval of one-year extension Golf Course Management contract with New England Golf j. Accept resignation of Lisa Braccio from SHOPC k. Appoint Chelsea Malinowski as Board of Selectmen representative to SHOPC, term of 6/30/2021 VI. Other Matters Properly Before the Board (Board may vote) a. Review of next steps for Downtown zoning b. Review of ADA Grievance policy c. National Grid notice of vegetation management VII. Public Comment VIII. Adjournment Martin Healey, Chairman UPCOMING MEETINGS October 6, 2020 October 20, 2020 [RECEIVED By Town ClerWamb at 3:37pm, Sep 17, 2020]1 Town of Southborough, MA Meeting of the Board of Selectmen September 22, 2020, 6:30 P.M. Pursuant to Governor Baker’s March 12, 2020 Order Suspending Certain Provisions of the Open Meeting Law, G.L. c. 30A, 18, and the Governor’s March 15, 2020 Order imposing strict limitation on the number of people that may gather in one place, this meeting of the Southborough Board of Selectmen will be conducted via remote participation to the greatest extent possible. Specific information and the general guidelines for remote participation by members of the public and/or parties with a right and/orrequirement to attend this meeting can be found on the Town of Southborough’s website, at https://www.southboroughtown.com/. for this meeting, members of the public who wish to watch or participate in the meeting may do so in the following manner by finding the meeting at: https://www.southborouhtown.com/remotemeetings. No in-person attendance of members of the public will be permitted. but every effort will be made to ensure that the public can adequately access the proceedings in real time, via technological means. In the event that we are unable to do so, despite best efforts, we will post on Southborough’s website an audio or video recording, transcript, or other comprehensive record of proceedings as soon as possible after the meeting. I. Call Meeting to Order II. Public Comment III. Scheduled Appointments (Board may vote) a. Volunteer interviews: i. Annie Pfaff, Historical Commission; term 6/30/23 ii. Seath Crandall, Recreation Commission; term 6/30/23 b. Tom Laflamme, IT Manager — Appointment of Part-Time Technical Specialist position c. Barry Rubenstein — Renewal cable agreement for Charter Communications d. Lori Karlsson - Request for Local Approval for St. Mark’s Faculty Childcare Option e. Brian Ballantine, Finance Director — Budget update f. 8:00PM — John Butler — Presentation on DPW Transfer Station IV. Reports a. Chairman’s Report i. Process for Entertainment License requests ii. Department/Committee liaisons b. Members’ Reports i. Update on Deerfoot Road Ext. c. Town Administrator Report V. Consent Agenda a. Approve Open Session Minutes: September 8, 2020 b. Appoint Julia fontana as Part-Time Dispatcher per Chief Paulhus’ recommendation c. Declare maximum useful life of E-One Fire Truck as 20 years as condition of bond d. Approval of Policy on Complete Streets e. One-Day alcohol license applications, Chestnut Hill Farm Events: Fall Fun on the Farm, October 4 and October 11; Brew Moon Hike, October 10 f Approval of Subcommittee Charge for review of Woodward & Neary Schools g. Approve Common Victualer Applications: NY Bagel Factory @ 20 Turnpike Rd. and 205 Turnpike Rd. h. Approval of one-year extension Golf Course Management contract with New England Golf i. Accept resignation of Lisa Braccio from SHOPC j. Appoint Chelsea Malinowski as Board of Selectmen representative to SHOPC, term of 6/30/2021 VI. Other Matters Properly Before the Board (Board may vote) a. Review of next steps for Downtown zoning b. Review of ADA Grievance policy c. National Grid notice of vegetation management VII. Public Comment VIII. Adjournment Martin Healey, Chairman UPCOMING MEETINGS October 6, 2020 October 20, 2020 Southborough, MA — (INCDRPCRATED\ 17 Common Street © II Phone: 508-485-0710 ml AUG 26 Southborough Selectmen’s Office Citizen Activity Form — Good Government Starts with You Date Submitted: August 25, 2020 Name: Annie Pfaff Home Address: 50 Oak Hill Road Southborough, MA 01745 Mailing Address: 50 Oak Hill Road Southborough, MA 01745 Phone Number(s). Email Address: Current Occupation/Employer: St. Mark’s School, Advancement/Fundraising Narrative: Having owned a number of historical homes in Massachusetts over the last decade, I am committed to historical preservation and would like to further my involvement in historical preservation and protection specifically in the town of Southborough. I currently live in a prominent historical home in town, the Greek Revival-style J. Lowell House on Oak Hill Road. In 2017-2018 I oversaw an extensive whole=home restoration of the interior and exterior of the property. As a younger (millennial) resident without children, I have time and availability to commit to this endeavor in addition to working full time currently at St. Mark’s School. Board(s) / Committee(s): HISTORICAL COMMISSION Page 1/1 ________________ -. Soutliborougli, MA (NcnPcRATED’. 17 Common Street ) JULy 6,1727. Phone: 508-485-0710 Citizen Activity Form Good Government Starts with Yoti Date Submitted: August 28, 2020 Name: Seath A Crandall Home Address: 77 Oak Hill Rd Southborough MA 01748 Mailing Address: 77 Oak Hill Rd Southborough MA 01748 Phone Number(s): Email Address: Current Occupation/Employer: Management Analyst / Town of Wayland Narrative: I work full-time working 1-2 nights of the week. I would love to be considered for any of the boards I have selected. Being a Management Analyst for the Town of Wayland has provided me a growing knowledgebase of how municipalities function internally which I feel would be valuable to any board. Additionally, as a new homeowner in Southborough it is my hope to be an asset to the Town in which I hope will be my familys permenant residence. Board(s) / Committee(s): ADVISORY COMMITTEE CAPITAL PLANNING COMM]TTEE COMMUNITY PRESERVATION COMMITTEE RECREATION COMMISSION Page 1/7 MEMORANDUM TO: BOARD OF SELECTMEN FROM: VANESSA HALE, ASSISTANT TOWN ADMINISTRATOR SUBJECT: MUNICIPAL APPROVING AUTHORITY DATE: SEPTEMBER 17, 2020 Recently the Town was asked by St. Mark’s School for their assistance in approving a temporary child care program for the children of staff who will be teaching on campus, which is allowed under an Executive Order from Governor Baker during the pandemic. St. Mark’s School Remote Learning Enrichment Program is being facilitated by Lori Karisson, the Director of Auxiliary Programs at St. Mark’s, who will be present during your meeting on September 22 to answer any questions you may have. The program will take place at Choate House on the St. Mark’s campus and will run Mondays, Tuesdays, Thursdays and Fridays from 8:00 AM - 3:00 PM. The Remote Learning Enrichment Program at St. Mark’s School has been created to provide support for St. Mark’s faculty children while their parents are teaching (in person). Children will be divided by cohort/age and staff will assist with their online classes as well as other safe, socially distanced activities throughout the day.