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Section Includes Bid Cover Sheet Drinking Fountain Replacement at Various WCPS Facilities Bid 2020-24 Procurement Schedule Issue Date: April 30, 2020 Pre-Bid Meeting: May 8, 2020 at 8:30 AM EST Williamsport High School 5 S. Clifton Drive Williamsport, Maryland 21795 Please Note that this Pre-Bid meeting will be held at the same time as Bid 2020-53 Design/Build- Burner Replacement/Natural Gas Line Installation on the Williamsport Educational Campus. After the Tour of Williamsport High and Williamsport Elementary work areas, Contractors will be asked if they want to visit the following facilities: Hancock High School, Clear Spring High School, Fairview Outdoor School, Boonsboro Middle School, and Cascade Elementary School. Any Contractors that wish to visit these facilities will be able to follow WCPS staff to them, and look at the work areas. Deadline for Written Questions Submission: May 15, 2020 at 12:00 PM EST Bid Due: May 28, 2020 at 11:00 AM EST Bids will be submitted via email to Scott Bachtell ([email protected]) and Michelle Schultz ([email protected]) in PDF format. A hard copy of all documents with original signatures will be requested after bid opening by WCPS Purchasing Staff, if there is a conflict between the electronic copy and the hard copy the electronic copy will govern. The Center for Educational Services (CES) is closed, bid submissions cannot be delivered via hardcopy. Bids must be submitted via Email. Tentative Award Date: June 16, 2020 Dates and/or times are subject to change by the issuing of a written addendum. WCPS Contract Managers Procurement Officer Contract Administrator Scott Bachtell Chad Criswell Supervisor of Purchasing Sr. Project Manager and Planning Supervisor 301-766-2842 301-766-8601 [email protected] [email protected] This bid document is posted on the WCPS Purchasing website at www.wcpspurchasing.com. This is also the source for any/all addenda. Please register your company for notices about this bid and similar projects on our web site. Bid 2020-24 Drinking Fountain Replacement at Various WCPS Facilities TABLE OF CONTENTS SPECIFICATIONS DIVISION 0 001116 Invitation to Bid 002000 Standard Form of Proposal 002050 Bid/Proposal Affidavit 002113 A701-1997 Instructions to Bidders 004313 A310-2010 Bid Bond 005213 A101-2017 Standard Form of Agreement Between Owner and Contractor 005214 Contract Affidavit 006113.13 A312-2010 Performance Bond 006113.16 A312-2010 Payment Bond 006276 G702/703-1992 Pay Application 006516 G704-2000 Certificate of Substantial Completion 007213 A201-2017 General Conditions of the Contract for Construction as Modified by the Board of Education of Washington County 009040 Change Order Proposal Request Form DIVISION 1 – GENERAL REQUIREMENTS 011000 Summary of Work 013000 Administrative Requirements DRAWING/PHOTO PACKET Drawing 1-A – Drinking Fountains to be replaced at Boonsboro Middle School Drawing 1-B – Photos of Drinking Fountains to be replaced at Boonsboro Middle School Drawing 2-A – Drinking Fountains to be replaced at Cascade Elementary School Drawing 2-B – Photos of Drinking Fountains to be replaced at Cascade Elementary School Drawing 3-A – Drinking Fountain to be replaced at Clear Spring High School Drawing 3-B – Photos of Drinking Fountain to be replaced at Clear Spring High School Drawing 4-A – Drinking Fountain to be replaced at Fairview Outdoor Center Drawing 4-B – Photos of Drinking Fountain to be replaced at Fairview Outdoor Center Drawing 5-A – Drinking Fountain to be replaced at Hancock High School Drawing 5-B – Photos of Drinking Fountain to be replaced at Hancock High School Drawing 6-A – Drinking Fountains to be replaced at Williamsport High School Drawing 6-B – Photos of Drinking Fountains to be replaced at Williamsport High School WCPS Bid: 2020-24 SECTION 00 11 16 INVITATION TO BIDDERS 10435 Downsville Pike Hagerstown MD 21740 301-766-2800 INVITATION TO BID April 30, 2020 Bid: 2020-24, Drinking Fountain Replacement at Various WCPS Facilities Pre-Bid Meeting: Washington County Public Schools Center for Education Services 10435 Downsville Pike Hagerstown, Maryland 21740 Bid Inquiries to: Scott Bachtell Chad Criswell Supervisor of Purchasing (WCPS) Sr. Proj. Mgr. and Planning Supervisor [email protected] [email protected] Bid Submission: Bids along with additional documentation required per the Bid Solicitation instructions, will be emailed in PDF format to Scott Bachtell ([email protected]) and Michelle Schultz ([email protected]) with the WCPS Purchasing Department. The Bid Name and Number shall be listed in the subject of the Bid submission email. An email confirming receipt of the submission will be sent to the person who emailed the submission. Bids not received by the date and time listed on the coversheet will be considered non-responsive. A hard copy of all documents with original signatures will be requested after bid opening by WCPS Purchasing Staff, if there is a conflict between the electronic copy and the hard copy, the electronic copy will govern. Bid Opening: A list of each company submitting a bid and the prices submitted will be emailed to each company that submitted a bid. Page 1 of 5 10435 Downsville Pike Hagerstown MD 21740 301-766-2800 TO VIEW CURRENT SOLICITATIONS, PLEASE SEE THIS WEB ADDRESS: http://wcpspurchasing.com/bids/opportunities FOR BID RESULTS, PLEASE SEE THIS WEB ADDRESS: http://wcpspurchasing.com/bids/results Bid Solicitation Document includes the following: √ Instructions to Bidders (AIA A701) √ General Conditions (AIA A201) √ Technical Specifications √ Affidavit to Bid √ Terms & Conditions (AIA A101) √ Signature Sheet √ Plans/Drawings/Schematics √ Proposal Form NOTICE Notice is hereby given that Washington County Public Schools will accept sealed bids for the purpose of establishing a contract to replace ten (10) drinking fountains at six (6) different WCPS facilities. The Contract /Bid Solicitation Documents were prepared by the Board of Education of Washington County and Washington County Public Schools (the Owner). Below is a summary of the project: The successful Bidders shall furnish all labor, materials, equipment, and services necessary for, and incidental to, performing the work specified in the enclosed Technical Specifications and Drawings for the construction project #2020-24, Drinking Fountain Replacement at Various WCPS Facilities. The drinking fountains are located at the following facilities: Facility Quantity Fixture type School Name Building Address Indoor drinking 1 J-H Wade Drive, Boonsboro MD 1 2 Boonsboro Middle School fountains 21713 Indoor drinking 14519 Pennersville Rd, Cascade 2 3 Cascade Elementary School fountains MD 21719 Indoor drinking 12630 Broadfording Rd, Clear 3 1 Clear Spring High fountain Spring, MD 21722 Outside drinking 12808 Draper Rd, Clear Spring, MD 4 1 Fairview Outdoor Ctr fountain 21722 Indoor drinking 289 West Main St, Hancock, MD 5 1 Hancock Middle/High fountain 21750 Indoor drinking 5 South Clifton Dr, Williamsport, 6 2 Williamsport High fountains MD 21795 Total 10 Page 2 of 5 10435 Downsville Pike Hagerstown MD 21740 301-766-2800 Based on the estimated cost of this work, Minority Business Enterprise participation procedures are NOT applicable to the bid and construction project. This bid and construction project is also NOT subject to using Maryland Prevailing Wage Rates. The construction contract will be awarded to the lowest responsible bidder with consideration given to quantities involved; time required for delivery; the purpose for which required; the competency and responsibility of the bidder; the ability of the bidder to perform satisfactory service; and the plan for utilization of minority contractors. The Washington County Board of Education (“WCBOE”) may reject any and all bids and re-advertise for other bids. BIDS DUE Bids will be submitted via email in PDF format per the instructions on the bid coversheet. All forms shall be properly completed and where applicable signed by an officer or principal of the company. A list of each company submitting a bid and the prices submitted will be emailed to each company that submitted a bid. No bidder may withdraw his bid for a minimum period of sixty (60) calendar days after the day of the bid opening. BID SOLICITATION AVAILABILITY Contractors may obtain the files that comprise the Bid Solicitation Document from the Purchasing Website on the following basis: 1. The solicitation document is available for viewing and download from the WCPS Purchasing Web site: www.wcpspurchasing.com. The bid solicitation document is made available to any person or company who chooses to obtain it from the website. PREQUALIFICATION TO SUBMIT A BID IS A REQUIREMENT. ALL CONTRACTORS WHO have obtained a copy of the document from the website or by other means may not be eligible to submit a bid. Only the WCPS Purchasing Office can grant approval to bid. Only pre-qualified contractors are eligible to bid this project. Registration via the WCPS website is mandatory and is a two-step process. Approval at step one of the application is not sufficient for bidding construction work. WCPS Purchasing Office will notify each contractor in writing upon approval of the application to bid construction projects. 2. To check whether or not your company is pre-qualified, you may contact the Purchasing Office by calling Beverly Bergan at 301-766-2841, or by email to: [email protected]. The Bid Solicitation consists of electronic files which provide instructions, technical specifications, drawings, and supplemental addenda issued prior to the bid opening. Page 3 of 5 10435 Downsville Pike Hagerstown MD 21740 301-766-2800 3. The Bidder assumes all responsibility for downloading all electronic files and for coordinating any pertinent information contained in the Bidding Documents. Downloading/viewing only specific files or partial information will not relieve the contractor or subcontractor from the work indicated on other drawings or specifications comprising the complete bid solicitation.
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