~ . ; .. l ' "
REPORT OF THE COUNCIL
OF THE UNITED NATIONS UNIVERSITY
GENERAL ASSEMBLY
OFFICIAL RECORDS: THIRTIETH SESSION
SUPPLEMENT No. 31 (A/10031)
,,175 UNITED NATIONS REPORT OF THE COUNCIL
OF THE UNITED NATIONS UNIVERSITY
GENERAL ASSEMBLY
OFFICIAL RECORDS: THIRTIETH SESSION
SUPPLEMENT No. 31 {A/10031)
UNITED NATIONS
New York, 1975 NOTE Symbols of United Nations documents are composed of capital letters combined with figures. Mention of such a symbol indicates a reference to a United Nabons document. {Original: Englis~
CONTENTS Paragraphs
INTRODUCTION ...... 0 1 - 2 1
PART ONE: FOURTH SESSION OF THE COUNCIL . 3 - 31 2
I. Introduction ... 0 • • 3 - 6 2
11. Adoption of the agenda •. 7 3
Ill. Election of officers .•. 8 3
IV. Work of the fourth session . 9 - 29 4
V. Arrangements for the fifth session .. ~ 30 9
VI. Other questions 31 9
PART TWO: FIFTH SESSION OF THE COUNCIL 32 - 67 10
I. Introduetion ...... 32 10
11. Meetings of the Committees of the Council 33 - 34 10
Ill. Adoption of the agenda . 0 35 10
IV 0 Work of the fifth session 36 - 59 11
Vo Arrangements for the sixth and seventh sessions 60 61 17
VI. Other questions 62 - 67 18
ANNEXES
Io A. List of participants in the fourth session of the Council. 20
B. List of participants in the fifth session of the Council 21
11. Composition of the Comnlittees ...... 23
Ill. Comments of the Executive Director of the United Nations Institute for Training and Research on the relationship between UNITAR and the United Nations University •.•. 24
-iii- CONTENTS (continued)
IV. Comments of the Rector of the United Nations University on the relationship between UNITAR and the United Nations University .•..••• ...... 27 V. Rules of procedure of the Council of the United Nations University ••••...•.•...... 28 VI. Resolution adopted by the Council of the United ~ations University at its fourth session 34
-iv- INTRODUCTION l. In accordance with article IV, paragraph 4 (h), of the Charter of the United Nations University (see A/9l49/Add.2), the Secretary-General has the honour to transmit to the General Assembly at its thirtieth session the report of the Council of the United Nations Uni7ersity on the work of the University.
2. The present report covers the work of the Council of the United Nations University at its fourth session, held in Tokyo from 20 to 24 January 1975 (l8th to 25th meetings), and at its fifth session, held in New York from 24 to 26 June 1975 (26th to 30th meetings).
-l- PART ON};;
Fourth session of the Council
~d (Held lfl 'I'()~:~9_ from 20 to 21+ I. INTRODUCTION 3. In accordance with its decision of 10 October 1974, taken at the t:1ird session, the Council of the United Nations University held its fourth session in Tokyo from 20 to 24 January 1975, it was attended by 21 members of the Council, three ex officio members and ~IT. James M. Hester, who had been designated as Rector by the Secretary-General, in conformity with article V, paragraph 1 of the Charter of the United IJations University (see A/9149/Add.2), on 22 November 1974. The list of participants appears in annex lA. The secretariat of the session was provided by the United Nations and the staff of the United Nations University Centre in Tokyo. 4. The session was opened with a formal inauguration ceremony (18th meeting) attended by the Prime Minister of Japan. The opening remarks were made by Dr. Roger Gaudry, Chairman of the Council of the United Nations University, followed by a speech by the Prime Minister of Japan. The Chairman announced that a sum of ~US 20 million, representing the first instalment of the contribution of the' Government of Japan, had been pai.d to the United Nations University earlier that day. In his statement the Prime Minister stressed the importance of the United Nations University at a time when international co-operation was urgently required. He als~ emphasized that a stable financial foundation, based on contributions from a number of Governments, was a prerequisite for the University to have a truly international character. Following the Prime Minister's speech the Council observed a minute of silence in memory of the late Secretary-General of the United Nations, U Thant, who pioneered the idea of the United Nations University. Addresses by the Chairman of the Council and the Director-General of the United Nations Educational, Scientific and Cultural Organization (UNESCO) were then delivered. The Under--Secretary--General for Inter-Agency Affairs and Co-ordination read the message of the Secretary-General" followed by statements by the Rector and ":;he Executive Director of the United Nations Institute for Training and Research (UNITAR). All these statements reflected high hopes for the future accomplishments of the University and recognized the great contribution made by the Government of Japan in rendering the establishment of the University possible. They also stressed the importance of the fourth session of the Council in its consideration of the actual programme priorities and establishment of criteria concerning the University's future activities. The texts of the above-mentioned statements are repl duced in annex 11 of document A/AC,169/L.2. 5. Following the inauguration ceremony, the members of the Council were received by His Majesty the Emperor at the Imperial Palace. Crown Prince Al~ihito also attei.lded the reception. ,6. In the afternoon (19th meeting), the Chairman introduced a new member of the Council, Mr. Yoshinori Haeda, who had been appointed after the resignation of Mr. Motoo Ogiso. Mr. Maeda will serve for the balance of his predecessor's term. The members expressed their gratitude to I'lr. Ogisofor his important role in the realization of the University and welcomed lftr. Maeda. -2- 11. ADOPTION OF TH~ AGB~DA 7. The Council adopted the following agenda at its 19th meeting, on 20 January 1975: 1. Inauguration ceremony 2. Adoption of the agenda in L, 3. Election of the Chairman and the Vice-Chairrren the ~74. 4. Terms of appointment of the Rector was 5. Report on the financing, operations and planning of the United Nations University 6. Org~nization requirements 7. Programms priorities shat 8. Criteria for establishing research and training centres 1 of 9. Criteria for establishing co-operative links between the University and certain international non-governmental organizations c1y 10. Association of young scholars with the work of the University 3ity ;h 11. Policy considerations for support to institutions and scholars in ral developin0 countries L of 12. Financial statement i 13. Adoption of the report on the fourth session cs by ining 14. Date and place of the next session lIre by 15. Other questions. ible. 3. Ill. ELECTION OF OFFICERS ned 8. In accordance with rule 8 of the rules of procedure of the Council of the United Nations University, the Council then considered agenda item 3 (Election of eived the Chairman and the Vice-Chairmen). The Council unanimously re-elected ~tr. Gaudry as Chairman, and Messrs. Habte, Kaddoura, Lowbeer, Parthasarathi p.nd Urquidi as Vice-Chairmen. the erm. the -3- IV. WORK OF THE FOURTH SESSION Secr cons Q. The representative of the Secretary-General gave a report on the financing New operationa and planning of the University (agenda item 5). He referred with disc gratitude to the contribution by the Government of Japan to the University in c endolv.ment fund in the amount of $US 20 million and expressed appreciation of the the contribution made by the Government of Senegal as an indication of the commitment the of that Government to the purposes and objectives of the University. In this poss connexion he referred to General Assembly resolution 3313 (XXIX) of its c 14 December 1974, in which the Assembly requested the Secretary-General, in 21 J co-operation with the Rector and the Council of the United Nations University, to intensify his efforts to raise the funds required for the dynamic development 13. of the University from Governments and non-governmental sources, including Counc foundations, universities and individuals. He also reported that the Tokyo Centre He e office was opened on 2 December 1974; the plan for it was discussed during the the third session of the Council in October. This office was manned by a short-term and t advance team of administrative personnel to set up the basic personnel, financial high and legal operations of the University. He a of t' 10. It was proposed by the representative of the Secretary-General that the limit Council approve the establishment of an endowment fund, the income from which Univ would be used to meet the operating expenses of the University. Several members the of the Council suggested that, in addition to the endowment fund, an expendable modi fund be establishea. to receive com.. ributions which could be used for the operations of the University. The establishment of the endowment fund was unanimously 14. approved by the Council. recr not 11. The Council then took up agenda item 4 (Terms of appointment of the Rector). was ~rr. Hester was absent during the discussion. The Council considered a document prob on the proposed salary and entitlements of the Rector. In the discussion, the recr terms of appointment were examined in comparison with the equivalent posts of furt universities, institutions and international organizations. It was noted that the Secretary-General of the United Nations regarded the grade of Under-Secretary 15. General as appropriate for this post. The Chairman reported that in view of the a n high cost of housing in the Tokyo area, wLich is the duty station of the Rector, Vice the Government of Japan had decided to make an appropriate financial provision form towards housing for the Rector of the University as a provisional measure until to be permanent housing is provided. The representative of the Director-General of cauti UNESCO stated that the terms of appointment were prepared in consultation with broad the Director-General, who supported them. The terms of appointment were devel unanimously approved by the Council for submission to the Secretary-General. It perso was also noted that the Rector would be provided with official transportation. 16. J.2. A serious concern was expressed by the Council regarding the date of the Unive assumption of office by the Rector. The Chairman explained that Mr. Hester was recru not likely to be able to assume office until 1 September 1975 owing to his, Unive contractual relationship with New York University. In this connexion, the Mean representative of the Secretary-General proposed that, in order to provide the the V Rector immediately with suitable working conditions, the Council might agree to the C his having one assistant and one secretary to work with Mr'. Hester in his office of UN in New York and also some additional office space. Many members of the Council the C expressed their concern over the practical working arrangements during the interim insta period before Mr. Hester actually assumed office. Some members urged that the Recto -4- Secretary-General of the United Nations and the Director-General of UNESCO, in consultation with Mr. Hester himself, should appeal to the Board of Trustees of New York University to agree to the earlier release of Mr. Hester. After further discussion, the representative of the Secretary-General was requested to prepare, in consultation with members of the Council, a draft resolution designed to enable the appointed Rector to act in his full capacity as Rector and to carry out all the functions necessary for the development of the University) at the earliest possible time. The draft reso~ution was accordingly submitted to the Council for its consideration and was unanimously adopted at the 21st meeting on 21 January 1975 as resolution 1 (IV) (see annex VI). 13. Based on the report which had been s~bmitted for the consideration of the Council, Mr. Hester presented his conception of the organization of the University. He explained that his organizational proposals were based on the assumption that the University could function effectively only if certain tasks were performed, and that those tasks would require the full-time commitment of a small core of in high-level personnel and a supporting staff working in Tokyo by September 1975. He also presented his ideas regarding the organization needed for the operation of the University by the end of 1976. In both instances, personnel would be to limited to the minimum number that could handle the responsibilities of the at University under its Charter. It was further explained that the basic intent of un the above proposals on organization was to remain flexible at all stages and to modify the organization to suit changes in functions. me 14. Some members stated that considerations of geographical distribution in recruiting the staff, although essential in United Nations organizations, should not be at the expense of the prime consideration of quality and competence. It pr was also stressed by some members that in a University dealing with world-wide problems, quality and competence - which should be the determining factors in recruiting staff - also implied an equitable geographical distribution. After ar further consideration the organizational charts were approved. wi 15. One member was of the opinion that a single academic Vice-Rector assisted by a number of Directors in charge of programming was preferable to having several ch Vice-Rectors. Several members mentioned that planning functions should receive formal consideration. The Rector replied that he considered all the Vice-Rectors 18 to be concerned with planning in their areas of responsibility. Some members an cautioned against a top-heavy academic and administrative structl~e. There was co broad understanding, however, that the United Nations University. if it were to fa develop and execute its functions, was in need of a minimum core of high-level ha personnel and a supporting staff working at an early date. 19 16. With regard to procedures for appointment to various positions in the ar University, several members asked whether vacancies would be advertised prior to mo recruiting staff members. It was agreed that recruitment procedures for the University would be proposed to the Co~~cil by the Rector at a later stage. MeanWhile, as an interim measure, it was proposed by the Rector that he appoint t the Vice-Rectors after consultation with the Chairman and the Vice-Chairmen of the Council, the Secretary-General of the United Nations and the Director-General of UNESCO. Other appointments will be made by the Rectcr after consultation with P the Chairman of the Council. All appointments would be limited in the first t instance to a two-year term. A simplified procedure, which would enable the i Rector to appoint the Vice-Rectors in consultation only with the Chairman of the t -5- Council and/or any member of the Council as the dector deeme0 necessary, was suggested as an alternative proposal. The Council decided to adopt the proposal Univ submitted by the Rector. coex ineq 17. On agenda item 7 (Programme priorities)~ the Rector introduced a discussion huma on programme priorities by outlining some of the ideas and proposals already of t submitted to the University by outside bodies. The Council stressed the need for flexibility within a broad strategy determined not in the light of ideas and 20. proposals already submitted but of the specific role of the United Nations sugg University as set out in its Charter. Such a strategy should take account of: sess bodi (a) Scientific responsibility~ as t (b) The interest and aspirations of large numbers of people. particularly 21 in the developing world, fina out (c) The need to identifY and study practical world problems not limited to chan topical issues but considered in relation to the future of mankind, special meth attention being paid to the fields and topics which are not covered by conventional to b universities; cost for (d) The exploration and elucidation of fundamental methodologies, including Admi methodologies of multidisciplinary and interdisciplinary research; its sugg (e) The research and experience of the United Nations organizations and sugg programmes concerned with the achievement of United Nations objectives; sub esti (f) The educational and communications dimension of the selected programme poss areas; training and the dissemination of knowledge should be directly related, acti with proper feedbacks. to research; eff ord (g) The need for innovation both in preparing programme proposals and pro choosing methodologies and modes of communication. 22. 18. Concern for duplication between the University and international organizations ~\jati and institutions, including universities, was discussed. It was agreed that concern for avoiding duplication in research topics should not be the restricting factor in selecting topics for the University. The University's research should have a unique combination ef characteristics as set out in paragraph 17 above. 19. After full discussion there was agreement that the following three broad areas should be identified as providing a mandate for the Rector in drawing up more detailed initial programmes: (a) World hunger. including population and development problems both in their rural and urban settings; (b) Management, use and proper distribution of natural resources with particular attention to the new world economic order, including international trade, science, transfer of technology, the environment and the needs and interests of mini-States (in this connexion some members of the Council stressed the importance of water); inc -6- • (c) Human and social development, a key concept in the strategy of the University and one to which many separate programmes can be related) including coexistence between peoples with different cultures, languages and social systems, inequalities, including inequalities in human progress and their consequences, and human rights (in this connexion some members of the Gouncil stressed the importance of the use of statistical concepts). 20. The Rector was invited to submit within this framework more detailed programme suggestions, including models of research inquiries; to the Council at a later session along with suggestions as to which proposals already submitted by outside bodies were relevant and interesting in the light of this programme strategy and as to possible gaps. 21. The Rector presented, for the Council~s information, the outline of his financial analysis covering 1975-1976 (agenda item 12). Several members pointed out the unpredictable nature of the income estimate (resulting, inter alia, from changes in the rate of interest). It ':'!as also mentioned by some- members~hat the method of programme budgeting should be utilized in pre~aring the budget in order to bring out a clear distinction between the academic and supporting administrative costs and to indicate the greater importance of programme expenditure. The need for a detailed budget which is to be submitted to the Advisory Committee on Administrative and Budgetary Questions at its session in the spring of 1975 for its comments and recommendations was explained, and for this purpose it was suggested that the Rector prepare the budget taking into consideration these suggestions of the members of the Council. The detailed budget will then be submitted to the Council for approval. According to preliminary financial estimates, taking into account prospective income on the endowment fund, it appears possible to allocate only a relatively small fraction of expenditures to programme activities in th~ period through 1976. The Council therefore pointed out that efforts to increase contributions to the endowment fund should be intensified in order to make it possible to allocate a higher proportion of expenditures to programme activities. 22. 'I'he representatives of "tl1e l:"OOd. and. Ae;riculture Orc;anization of the United ~ations and the International Labour Or:anisation, who attended the session as observers at the invitation of the Council, expressed the support of their respective agencies in tbe fields of their specialization, particularly in view of the strong ties existing between their fields of competence and some of the Universityi s programme priorities. 23. Under agenda items 8 (Criteria for establishing research and training centres) and 11 (Policy considerations for support to institutions and scholars in developing countries» on the basis of the report submitted by the Rector, the Council gave consideration to the question of criteria for different forms of affiliation, association, incorporation and establishment of research and training centres. It was noted that the Charter does not use the term "affilitation' ~:' its English version, whereas it does in the French text. While recognizing the need to clarify this terminology at a later stage, the Council concentrated on a review of the various types of relationship between the University and various centres and programmes, and the type of problems involved in the different forms of arrangements. 24. In the first place, the University should be conceived as a coherent network of c~ntres and programmes tbroughout the world, establishing close links between scholars and between institutions. The spectrum of types of relationship may include the following: . -7- (a) Forms of association on terms and conditions to be decided by the Council. These relationships~ without compromising the requirement of highest professional competence and efficiency, and with due respect for the autonomy of the participating institutions, should take fully into account the existing conditions and needs of research and training in various areas of the world. 2() be (b) Establishment or incorporation of research and training centres as th integral parts of the University; this category would include centres and Ja] programmes to be newly established as well as existing institutions which would it be brought into this type of relationship by a special agreement. co me (c) In addition, the University should be able to make other arrangements in of mutual benefit with appropriate institutions in various parts of the world co designed to organize internationally co-ordinated activities. 29 25. In implementing the different forms of relationship, the University should pr be guided by the following policy considerations, within the framework of the Charter: (a.) The University's network of centres and programmes should be established to develop mutually beneficial partnerships, as two-way operations providing for 30 the necessary feedback, working to the benefit and satisfaction of all parties 26 involved. (b) A great deal of flexibility is necessary in order to accommodate various options and situations; a number of forms will apparently have to be devised in order to make full use of the intellectual capacity of centres and 3 institutions willing and able to associate their efforts with the programmes of wi the University. (c) In its efforts to develop a productive network of associated institutions and other contractual arrangements, the University should engage in a constructive dialogue with the interested institutions. Rigid formulae should be avoided in order to ensure that the University's objectives as specified in the Charter are adequately carried out. (d) There should be periodic evaluations of the arrangements, and the University should be able to terminate its relationship with the institutions concerned whenever the support of the University is no longer considered useful or appropriate. (e) Some degree of pragmatism will have to be used and tolerated, especially in the initial stages of the University's operations. The Council will continue its deliberation of these important questions at its next session. 26. It was agreed that the Rector will study the issue of establishing research and training centres and the various forms of relationship with existing institutes in more detail and will submit a report on this subject to the Council at a later date for its further consideration. 27. Under agenda item 10 (Association of young scholars with the work of the University), the Council emphasized the need to facilitate the largest possible -8- \ ... participation by young scholars in tlw research and trail!ll!!, aetilJitil>~~ ef the University. 21:3. Many members of the Cowlcil requested that the uatet> of the atluual tlcssions be fixed in advance on a regular basis. In this connexion, it ,,ras agreed that the Council should hold two regular sessi(:n.s annually; one in the fourth wl'ek of January in Tokyo, and the other in the fourth week of Junp in such cOlmtries ap it may find appropriate. In this regard, many members also sugg,~stEd that consideration be given to holdinG the Council meetings in develqling cmmtries, Cl member proposed Caracas as a future place of meeting. It wa~, also mentioned that institutes to be associated with the University and located in developing countries could be considered as possible meeting sites. 29. At its 25th meeting, on 24 January, the Council adopted the document on the proceedings of its fourth session (A/AC.169/L.2). V. AHRANGEMENTS FOH THE FIFTH SESSION 30. The Council decided to hold its fifth session in New York from 21~ to 26 June 1975. VI. OTHER QUESTIONS 31. It was announced that the family of the late Secretary-General U Thant is willing to offer his collection of papers, \{hich are of great historical value. to the United Nations University. These papers would be kept permanently in the University archives and would be utilized for academic research. The Council decided that a specialist should be consulted on various modalities of this operation. 'The Rector was asked to report to the Cowlcil on this question at its fifth session. -9-- PART TWO Fifth session of the Council (Held at United Nations Headquarters from 24 to 26 June 1975) I. INTRODUCTION 32. In accordance with its decision of 24 January 1975 (see para. 30 above). taken at the fourth session. the Council of the United Nations University held its fifth session at United Nations Headquarters from 24 to 26 June 1975. The ,~ session was attended by 18 members of the Council. three ex officio members and Mr. James M. Hester. Rector of the University. The list of participants appears in annex lB. 11. MEETINGS OF THE COMMITTEES OF THE COUNCIL 33. On 23 June 1975. one day prior to the opening of the fifth session. the Chairman called consecutive meetings of the three Committees of the Council to discuss respective items on the agenda. The Committee on Institutional Relations. the Programme Committee and the Finance and Budget Committee had been established at the third session of the Council on 10 October 1974. The list of Committee members appears in annex 11. 34. During the Committee meetings it was agreed that Mr. Victor Urquidi and Mr. Hans Lowbeer should become the Chairmen of the Programme Committee and of the Finance and BUdget Committee. respectively. It was agreed that those Committees should report to the plenary meetings of the Council sessions concerning their discussions and recommendations. Ill. ADOPTION OF THE AGENDA 35. The Council adopted the following agenda at its 26th meeting. on 24 June 1975: 1. Adoption of the agenda 2. Progress report by the Rector 3. Appointment of the Membership Committee 4. Report of the Finance and Budget Committee and adoption of the bUdget 5. Report of the Programme Committee 6. Report of the Committee on Institutional Relations 7. Reports required under General Assembly resolution 3081 (XXVIII): (a) Charter of the United Nations University; (b) Relationship between the University and the United Nations Institute for Training and Research -10- 8. Date and place of the next session 9. Adoption of the report on the proceedings of the fifth session. 10. Adoption of the report of the University Council to the General Assembly, the Economic and Social Council and the Executive Board of the United Nations Educational, Scientific and Cultural Organization 11. Other questions IV. WORK OF THE FIFTH SESSION 36. The Rector gave a progress report on the University (agenda item 2). First, he introduced the Vice-Rector for Administration and General Counsel, and also the Vice-Rector for Development and Planning, who will be taking up his responsibilities in January 1976. The Rector further introduced the current staff members of the University. On the question of fund-raising, the Rector reported that the Government of Venezuela had decided to contribute $US 5 million over the next five years and another ~US 5 million after that period towards the endowment fund of the University. Legislation currently under consideration in the Congress of the United States of America would authorize a first ~20 million contribution to the endowment fund next year. The Government of Canada has also been approached for an appropriate contribution. The contribution of the Government of Sweden would be forthcoming the following week in the amount of 1 million Swedish kronor (approximately ~US 250,000). The Rector also reported that he had been holding luncheon meetings with the Ambassadors of potential donor countries in order to publicize the activities of the University as widely as possible. It was learned that on 27 June 19r5 a contribution of ~US 14,750 had been received from the Government of G~ana. 37. The Rector informed the Council that, in accordance with article VIII, paragraph 4, of the Charter of the Uni~'ersity (see A/9149/Add.2) , he had established a Recruitment Committee to advise him on staff recruitment for the University. A memorandum addressed to the Secretary-General from the Rector explaining the need for such a Recruitment Committee and a memorandum from the Secretary-General expressing his concurrence were circulated to the Council. 38. On the question of developing a permanent headquarters site in Tokyo, the Council was informed of the engagement of a consultant to prepare the architectural specifications which had been requested by the Government of Japan. Three criteria were stressed for the permanent site of the University headquarters: (a) functional practicality, (b) accessibility to the centre of Tokyo~ and (c) that the prominence of the site should symbolize the importance of the University. The Rector further informed the Council that the twenty-ninth floor of the Toho Seimei Building which is the temporary quarters for the University is now ready, and that use of the twenty-eighth floor of the same building is being requested for the needed working space, including offices, a library, computer -11- • l1li terminals, euitorial work spacc, and a conference room. In that connexion, he cxpressed 11is appreciation for the effort made by the Government of Japan in the preparation of the headquarters offices in the '1'oho Seimei Building. 39. 'l'he Rector then eXlllained that the negotiation of a HeadQuarters Agreement, which had been taking place between the Government of Japan and the United Nations since ~arch 1974, had not yet been concluded. The Legal Counsel of the United iJations was invited by the Hector to inform the Council of the problems in connexion witl1 tile negotiations. He further added that the opinion of the Legal Office was that the University should not open in Tokyo unless the terms of such an a~reement had been settled. A second draft had been prepared by the United ~ations in September 1974, but the Government of Japan had not yet been able to communicate its position with regard to that draft. A member of the Council stated that the Government of Japan intends to submit a new draft very shortly, and to arrive at a de facto agreement by the end of August 1975. Towards that goal, the Government was doing its utmost to obtain consensus among various Ministries concerned. The Council, while appreciating the efforts of the Government of Japan and understanding its problems in negotiating the HeadQuarters Agreement, expressed deep concern over the delay in the conclusion of the Agreement. It urged a speedy solution to the problem. 40. The length of the terms of office of the Council membership was discussed (agenda item 3). It was pointed out that the programmes of the University would not begin until 1976 at which time, according to article IV, paragraph 3, of the Charter of the University, the terms of office of 12 Council members would expire. As no appointed member of the Council could serve for more than six years, 12 new Council members would have to be appointed in 1976. The Rector sought a method by which the retirement of half of the original members of the Council might be postponed at that time. A member of the Council suggested that some more gradual change of Council members would be ideal, and that possibly an annual change of members should be considered. After consultations among the Chairmen, the Vice Chairman, representatives of the United Nations and UrlESCO, and the Legal Counsel of the United ~ations, and further discussions by the COTh~cil, it was decided that rather than change the terms of office of the Council members, which would require the revision of the Charter of the University, the Rector may call upon the assistance of those Council members whose terms are expiring to act as consultants or experts or in whatever capacity might be practicable. 1 41. The Rector presented to the Finance and Budget Committee, at its meeting on a. 23 June lY75, the 1975 budget estimates which were submitted to the United i'Jations Advisory Committee on Administrative and Budgetary Questions in May 1975, in accordance with article IX, paragraph 7, of the Charter of the University. The Committee also had before it the report of the Advisory Committee (A/AC.169/L.4) f commenting on the budget submitted by the Rector. The Rector asked the Committee to consider only the 1975 budget estimates since he had advised the Advisory Committee that the 1976 estimates were being revised at the time of his meeting with them. He suggested that approval of the 1976 and 1977 budgets, for which revised estimates were submitted, should be considered at later meetings. 42. After full discussion, the Chairman of the Finance and Budget Committee reported to the Council that the Committee endorsed the 1975 budget estimates of the Rector. He pointed out that the recommendation by the Advisory Committee that the Rector ensure that the use of hospitality funds conform to the practice -12- i' followed in the United Nations (A/AC.169/L.4, para. 18) was responded to by the Rector's memorandum to the Committee on that subject. The Rector stated that he had the assurance from an appropriate authority in the United Nations that the use of hospitality funds as proposed was consistent with United Nations practice. The Chairman also informed the Council that Japanese sources would provide official ms cars for the University~ thereby eliminating the question raised in that connexion in the report of the Advisory Committee (A/AC.169/L.4, para. 19). On behalf of the Committee, the Chairman further proposed that the Council approve payment by L the University for the travel expenses of ex officio members to Council sessions. 1 That proposal was adopted by the Council. After discussion, a suggestion that Council members should travel economy class in the future was withdrawn. 43. Some members raised questions concerning the meaning of the comment made by the Advisory Committee on Administrative and Budgetry Questions in paragraph 21 of its report concerning the development of a biennial cycle of programme bUdgeting, and many members recommended that the University develop a different system of bUdgeting. The representative of the Secretary-General explained first of all the ers importance of the Advisory Committee for United Nations organizations and further lIlent. explained that the University, which is funded by voluntary contributions only~ might not be strictly bound by the Advisory Committee's recommendations. Secondly, with regard to the recommendation by the Advisory Committee that the University develop programme budgeting along biennial lines, he stated that in his view it d was too early for the University to adopt a biennial system 'and recommended that e rather than adhere to a conventional Programme Planning Budgeting System (PPBS), re. as one member had proposed, the University might place its emphasis on programme ew evaluation as an important component of its budget. 44. Several members discussed the issue of the relationship between the Council al and the Rector concerning the approval by the Council of his budget. Questions were raised as to whether the Rector had the authority to transfer funds from one item to another~ and as to what should be done if items reported in the budget el required extra grants and if unanticipated needs for funds arose. In that connexion~ it was pointed out that both the United Nations Institute for Training and Research and the World Health Organization had built-in budgetary flexibilities in accordance with their regulations. It was agreed that the Rector should be able to transfer funds from one item to another and should consult the Finance and Budget Committee on unavoidable expenditures which would exceed the total approved budget. All such actions would be reported to the Council in due course. The 1975 budget estimates were approved and adopted by the Council. In advance of the ,ons approval and adoption of the 1976 budget estimates by the Council at its sixth session, to be held from 27 to 30 ,January 1976, the Council authorized the Rector to spend up to one twelfth of the 1976 budget during January 1976. ~ ) ;ee 45. The Rector proposed to the Programme Committee at its meeting on 23 June 1975 that he intended to hold three working group meetings in Tokyo next fall. Each meeting would be devoted to programme possibilities in one of the three priority areas identified by the Council at its fourth session: world hunger, use, management and distribution of natural resources; and human and social developnent. Those invited to attend these working group meetings would fall into two categories: (a) world experts in each of the topics who had been selected on the recommendation )f of highly respected sources, and (b) individuals who had been recommended as possible Programme Vice-Rectors. It was planned that the meetings would consist ~e of 15 to 20 persons. -13- e he 46. The United Nations University had planned to hold each group meeting for use approximately five days (Monday to Friday), one each at the end of September, rrhe October and November 1975. For each meeting it was planned to engage, on a 1 temporary basis, persons who were already extremely familiar with the specific xion proerwmne topics to serve as consultants, thus securing the participation of the f nlost knowledgeable people and helping to organize the agenda. by ns. 47. A number of suggestions were made with regard to the working group meetings. Some members felt that further restructuring of subject-matter under each programme priority was necessary. It was suggested that more detailed background information might be given to the working groups. One member observed that energy and water th~ by resources were two very important questions in connexion with use and 1 management of natural resources. Also, one member reminded the Council that the eting, universal questions of human rights and scientific responsibility and ethics were extremely important topics for the University. The question of world health was the also raised. Several members stressed the need for research in the transfer of her science and technology and the development of indigenous food products and technology as a substitute for imported goods. ndly, 48. The Chairman of the Progrwnme Committee reported to the Council the full y support of the Committee for the Rector's proposal for programme development. t A member stressed that UNESCO, WHO and FAO should be closely consulted with regard .at to progrwnme development. The representative of UNESCO stated that the choice of ,) ) participants in the proposed working groups should conform to geographical me distribution. That would be particularly important if the working group were considering any very specialized topic. He further informed the Council that UNESCO would make every effort to make a list of experts available. il .s Considering the closely interrelated nature of the tr~ee programme priority one 49. areas, it was suggested that, in addition to the three working groups proposed by the Rector, the Rector could establish a fourth group consisting of members drawn from each of the three groups. ling .ities 50. One member stated that the analysis of models of development as well as the establishment of some method of projection of adequate development were important. ~ and He also mentioned that cultural factors were extremely important as well as human 'oved and social factors in the development context. There was also a discussion of regional approaches to programmes. In that connexion, the endeavours of the > the Economic Commission for Latin America to establish a committee on deve'opment and co-operation within the Caribbean area with a view to achieving some division of :tor research efforts and coll~boration was mentioned (see ECLA resolution 358 (XVI) of 13 May 1975). 1975 51. Several members stated that precise conceptions of research programmes were :h essential for successful fund-raising. In that connexion the Council strongly .ty emphasized the importance of early decisions on such programmes. lInent. 52. The Rector pointed out that, on the basis of the working group meetings and ~ories ; other explorations, he would make specific recommendations concerning programmes ldation to the COID1Cil at its next session. Several suggestions were made for meetings of the Programme Committee in advance of the Council meeting. It was also noted ~st that one or two Council members might participate in the working groups on the basis of their specialities. -14- >r 53. Concerning the University pUblications, it was agreed that the Rector would prepare a paper on the University's proposed publication policies and programme for the next session. Such a paper would include information concerning the ~ic administrative and financial implications. One member stressed that the Univers'tty ~ the should not forget the educational role it could play in addition to its research activities and that its pUblications should reflect such a policy. ;ings. 54. The Rector presented to the Committee on Institutional Relations at its ~ogramme meeting on 23 June four types of institutional relationships the Universi~y might )rmation develop in the future, in particular with a view to estuhlishing co-ordinating vater research institutions. They were basically defined as: (a) incorporated institutions that would have the same status as institutions set up entirely by the the University, i.e., whatever their previous governance, after they were were incorporated into the University, the University would be solely responsible for 1 was them; (b) associated institutions with which the University "rould enter into an of agreement to participate in the work of the institution ir certain ways, for a stipulated period of time; (c) United Nations University-related institutions, which would be independent of any direct University involvement b'lt would, through their related status, reflect a close identification with the general purposes of Ll the University, a desire to participate in its consultative and information activities, and a willingness to help the University evolve into the major regard world-wide influence that is contemplated; (d) contractual relations - the Lce of University may organize internationally co-ordinated research with appropriate institutions and individuals in various parts of the world (see article Ill, para. 3 of the Charter of the University). The Committee had before it a report 3.t on the subject prepared by the Rector. 55. The Council expressed its agreement with the formulation of the types of )rity association proposed by the Rector. Members also emphasized the need for the sed by development of co-ordinated networks of research projects, and that 3uch networks drawn be developed on a regional and/or disciplinary basis. In that connexion one member of the Committee suggested associating the United Nations University with universities in the Caribbean area, specif~cally in the field of technology, s the with special emphasis on indigenous technology and food production, keeping in Jrtant. mind the need for services, including health, for the rural population. In that human regard a memorandum from Dr. Eric Williams to the Rector concerning the association of of the United Nations University with universities in the Caribbean was circulated e to members (A/AC.169/L.5, annex IV). The approach taken by the Association of at and African Universities was also recommended as a possibility. In of XVI) 56. Concern regarding the establishment of the various institutions was expressed by the members of the Council as follows: (a) A cautious approach would be re~uired in establishing incorporated institutions. One of the University's roles were as set forth in its Charter was to strengthen existing institutions suited to the gly local situations rather than to set up its own institutions. It was mentioned that the University should be an agent for innovation, which might re~uire that the Univesity have some institutions under its own control. Several mellibers sand suggested to the Rector that the University should emphasize associated ammes institutions rather than incorporated ones. One member pointed out that ings incorporated institutions would form a more stable basis for the University. noted (b) A cautious approach must be exercised in the case of associated institutions the when the governance would be shared by the institution concerned and the University. (c) The Criteria of excellence as a basis for association ~ith the University -15- SllDUld b,,' c:..trefully defined. In selecting associated institutions, "excellence", i'illich i·m.S traditionally defined in developed countries, need not be the determining 60. point~d p~covisions facti)}'. H was out that -' according to the of the University the ~h;J,rter, one of the important roles of the University was to help develop research rep c3.~labiliti~s in developing countries. (d) In considering the associated and Gen illcor~orated institutions, the need for careful consideration of geographical imp liistrillutioll was stressed, particularly in relation to the distribution betioJ'een cle' ,ievelopeci and developing countries. (e) It was suggested that models C and D agr l'resented by the l\ector under the associated institutes might be re-examined. con (f) The Council supported chapter IV, "Freedom of expression;', of the Rector 1 s f the report. In that regard, it was questioned whether the University should enter wel in00 any relationship with any institute that practised discrimination in any form. vie abo 57. The Executive Director of UNITAR presented his views on Conference room 28 paper llO. 1 en the subject of institutional relations (see A/AC.169/L.5/Add.l, annex V). It was agreed that Conference room paper No. 1 would be distributed 61- outside of the Council after it had been edited for pUblication, Which the Rector pro said would be doue. The Council then discussed the reports required pursuant to General Assembly resolution 3081 (XXVIiI) of 6 December 1973 (agenda item 7 (a)). The General Assembly had invited the University Council to submit its report to the Assembly, through the Economic and Social Council, with a view to enabling the Assembly at its thirtieth session to consider amendments to the University Charter, as appropriate, in accordance with the procedures provided for in the Charter of tue University. On that subject, the Council agreed with the Rector that, as the United ~ations University had not yet had sufficient experience in working with its Charter, it was therefore not in a position to submit a proposal for its revision at present. The Council decided to consider that item when the University nad had further working experience with its Charter to report to the General Assembly at a later stage. 5b. On the question of the relationship between the United Nations University and UHI1~R (agenda item 7 (b)), the Executive Director of UNITAR submitted comments to the Council for its consideration. He identified the role of UNITAR in the field of training, research and co-ordination of various institutes as well as in the planning and conducting of various seminars. He expressed a wish to establish a close institutional co-operation with the University (see annex Ill). The Rector of the University also circulated comments expressing his views on that question. He stated that the University was presently at a very early stage in its development and that it was impossible to predict the precise direction its future activities would take. In discussion3 with the Executive Director of UNITAR and his principal staff members, however, he had e~phasized the determination of the University to I collaborate whenever possiole with existing research programmes in the areas chosen , l-JY the Council of the UniVErsity for the University I s vrork, As he had indicated ~n those discussions, it was natural to expect that the University would work ,-"specially ('1 ')8(·1y i·6th UlTITAR whenever its pro,er,rammes had specific relevance to the Fork of the United Nations and its agencies (see annex IV). )9, At its 30th meeting on 26 June 1975, the Council adopted the document on the proceedings of its fifth session (A/AC.169/L.5 and Corr.l and Add,l). -16- V. ARRANGEi'lENTS FOR THE SIXTH Al~D SEVE1~TH SESSIONS 60. The Council agreed to accept the suggestion made by ~tr. Marcel Roche to hold the sixth session of the Council in Caracas from 27 to 30 January 1976. The representative of the Secretary-General explained to the Council that, in view of General Assembly resolution 2609 (XXIV) of 16 December 1969, the financial implications, including the financial share of the host Government, must be made clear before the finalization of such an offer. He also pointed out that a legal agreement had to be reached between the University and ~he Government of Venezuela concerning the privileges and immunities and other practical matters relating to the session. Pending those actions by the United Nations Secretariat, the Council welcomed tne suggestion to hold the sixth session in Caracas. It was agreed, in view of the decision taken by the Council at its fourth session (see para. 28 above), that the seventh session of the Council would be held in Tokyo from 28 June to 1 July 1976. 61. At its sixth session the Council will have before it the following provisional agenda: 1. Adoption of the agenda. ~. Election of the Chairman and the Vice-Chairmen. 3. Progress report by the Rector. 4. Consultation procedures for the appointment of Council members. 5. Recommendations of the Rector concerning programme activities: (a) World hunge:r; (b) Use, management and distribution of natural resources; (c) Social and human development. 6. Adoption of the 1976 budget estimates. 7. Further consideration of the ~uestion of institutional relations. 8. Report on the proposed publication policy and programme. 9. Adoption of the annual report of the Council on the work of the University to the General Assembly, the Economic and Social Council and the Executive Board of the United Nations Educational, Scientific and Cultural Organization. 10. Association of young scholars with the work of the University. 11. Date and place of the next session. 12. Adoption of the report of the proceedings of the sixth session. 13. Other ~uestions. -17- VI. OTHER QUESTIONS ~llC th 62. The Council considered the item entitled "Other questions" (agenda item 11). th In the Council's consideration of the item, the following matters were raised. ap 63. Concerning the suggestion for participation by the Rector in the meetings of 67 the Administrative Committee on Co-ordination (ACC) and other meetings or r conferences of United rlations bodies, it was generally agreed that there was a B need for careful examination of such participation. Considering the unique nature C. of the University, concern on that subject was expressed by several members of the Council and by the representatives of the United Nations and UNESCO. The University was an institution very different in character from the other organizations and programmes related to the United Nations. Its attributions were not of an administrative or operational order. Its independence and academic autonomy should be reserved for the pursuits for which it was created and which were reflected in the statute adopted by the General Assembly at its twenty-eighth session in 1973. It was suggested that the Rector could be invited to participate in the meetings of ACC or other United Nations bodies as necessary, when matters concerning the University were to be discussed, and that the University should receive the documents of interest to it. ~he representative of the Secretary General stated that he would render any assistance in the area of co-ordination that the Rector felt necessary, and that any time the Rector wished to present himself at meetings of ACC he would be invited. 64. The representative of the Director-General of UNESCO, referring to the special arrangements for the United Nations University with respect to appointment and regarding the setting-up of the interim Recruitment Comm";'ttce, stated: (a) That the setting-up of that Committee did not alter in any way the decisions taken by the Council at its fourth session concerning the appointment of Vice-Rectors (see para. 16 above); (b) That it was understood that the Director of UNESCO's Liaison Office in New York was to participate in meetings of the Recruitment Committee as the representative of the Director-General of UNESCO and subject to his approval. He added that the Director-General, if necessary, could replace him in the Committee by designating another representative. 65. The Council agreed that the time period referred to in rule 4, paragraph (a), of the rules of procedure of the Council of the United Nations University (see annex V) be changed from 60 days to six weeks. The amended rule would now read as follows: l/(a) The provisional agenda and calendar of work for a regular session shall be drawn up by the Rector and communicated to the members of the Council at least six weeks before the opening of the session'i. 66. Article IV, paragraph 4 (h) of the Charter of the University states that the Council shall report annually to the General Assembly, the Economic and Social Council and the Executive Board of UNESCO, through the Secretary-General of the United Nations and the Director-General of UNESCO, respectively, on the work of the University. In that connexion, the representative of the Secretary-General proposed that the Council prepare an annual report and submit it to the orzans -18- .1lcrrtionGLl above. He further suggested that in order to meet the requirement for the six-week rule regarding the circulation of documents~ it ~as advantageous for the Council to adopt its annual report at its January session. The Council approved that procedure. f 67. The representative of the Director-General of UNESCO suggested that a short report on the activities of the University should be submitted to the Executive Board of m~ESCO. The Council agreed that the Rector~ in consultation with the " Chairman~ should prepare that report (see A/AC.169/L.5/Add.l, annex VIII). t:: J -19- - E Ur ANlIJEX I 'rl A. List of participants in the fourth session of the Council Members of the CounCi-l~ s Mr. Jacob Festus Ade-Ajayi Mr. Antonio Marussi Mr. Jean Bernard Mr. Gopalaswami Parthasarathi Mr. Asa Briggs Mr. Majid Rahnema Mr. Marcolino Gomes Candau Mr. Marcel Roche I Mr. Roger Gaudry Mr. Victor Sahini Mr. Janusz ~. Golebiowski Mr. Seydou Madani Sy F o ~IT. Aklilu Habte Mr. Victor Urquidi Mr. Reimut Jochimsen Mr. Edward v,T. "Teidner Mr. Abdul-Razzak Kaddoura Mr. "Jric Eustace "Tilliams Mr. Hans Lowbeer Miss Keniz Fatima Yusuf Mr. Yoshinori Maeda M Rector of the University Mr. James M. Hester lYl Ex officio members lYl M United Nations Mi'. C. V. Narasimhan M Under-Secretary-General for Inter-Agency Affairs and Co-ordination, representing lYl the Secretary-General lYl United Nations Educational, Mr. Amadou-Mahtar M1Bow lYl Scientific and Cultural Director-General M Organization Mr. Joseph Herman Director of the Division of Higher R Education Mr. Jagbans Balbir M Chief, Section of International University Relations ~ The following members of the Council did not attend the session: Mr. Ismail Ghanem, Mr. Joseph Maina Mungai and Mr. Jose Luis Romero. -20- I~ " - .. Ex officio members (continued) United Nations Institute for Mr. ravidson Nicol Training and Research Executive Director Mr. Simon-Pierre Nothomb Assistant Representative from the European Office Secretary of the Council Mrs. Momoyo Ise Specialized agencies International Labour Organisation Mrs. T. Nakanishi Deputy Director, Tokyo Branch Food and Agriculture Organization Mr. S. H. Prakoso of the United Nations Deputy Regional Representative Asia and Far East Regional Office in Bangkok B. List of participants in the fifth session of the Council Members of the CouncilEl Mr. Jacob Festus Ade-Ajayi Er. Ycstir:cri }~3.eda Mr. Jean Bernard i 'I'. Antonio )\1arussi Mr. Asa Briggs Hr. ~~a:r'cel Foche Mr. Marcolino Gomes Candau .Hr. Jose Luis Romero Mr. Roger Gaudry Hr. Seydou Madani Sy Mr. Ismail Ghanem Mr. Victor Urquidi Mr. Janusz it!. Golebiowski Mr. Edward \\f • Weidner Mr. Reimut Jochimsen Mr. Eric Eustace Williams Mr. Hans Lowbeer Miss Keniz Fatima Yusuf Rector of the University Mr. Zames M. Hester El The following members of the Council did not attend the session: Ml'. Aldilu Habte, Mr. Abdul-Razzak Kaddour8) Mr. Joseph JV:aina Mungai, Mr. Gopalaswami Parthasarathi, Mr. Majid Rahnema Dnd Mr. Victor Sahini. -21- ., • Ex officio members United Nations Mr. C. V. Narasir.:han Under-Secretary-General for Inter-Agency Affairs and Co-ordination, representins the Secretary-General United Nations Educational, Scientific Mr. Joseph Herman and Cultural Organization Director of the Division of Higher Education Mr. Jagbans Balbir Chief, Section of International University Relations United Nations Institute for Training Mr. Davidson Nicol and Research Executive Director Mr. Oscar Schachter Deputy Executive Director Secretary of the Council Mrs. Momoyo Ise United Nations University Mr. Ichiro Kato Vice-Rector for Administration and General Counsel Mr. Alexander Kwapong Vice-Rector Designate in charge of Development and Planning -22- ICy ANJ.\JEX 11 Composition of the Committees~ Programme Committee Mr. Jean Bernard Mr. Ismail Ghanem Mr. Aklilu Habte Mr. Reimut Jochimsen Mr. Antonio Marussi Mr. Gopalaswami Parthasarathi Mr. Marcel Roche Mr. Jose Luis Romero Mr. Seydou Madani Sy Mr. Victor Urquidi Committee on Institutional Relations Mr. Asa Briggs Mr. Janusz vI. Golebiowski Mr. Abdul-Razzak Kaddoura Mr. Joseph Maina Mungai Mr. Majid Rahnema Mr. Edward W. Weidner Mr. Eric Eustace Williams Miss Keniz Fatima Yusuf Committee on Finance and Budget Mr. Jacob Festus Ade-Ajayi Mr. Marcolino Gomes Candau Mr. Hans Lowbeer Mr. Motoo Ogiso (replaced by Yoshinori Maeda) Mr. Victor Sahini ~ Decided upon at the third session of the Council, held at UNESCO House in Paris on 10 October 1974 (see UNESCO-UN/~/ll, annex Ill). -23- ANNEX III Comments of the Executive Director of the United Nations Institut~ for. Training and Research on the relationshi~ between UNITAR and the United Nations University The United Nations Institute for Training and Research and the United Nations University have consulted about their possible relationship and UNITAR has these views. In a period when the United Nations as a body is anxious to prevent duplication and overlapping, it is important that Member States be certain that they are not asked to support two institutions performing the same or similar purposes. It needs to be stated strongly that UNITAR has a completely different role from the present one envisaged by the University. UNITAR has directed and continues to direct research into matters which are of both immediate and long term interest to the Secretariat and the Assembly of the United Nations and its agencies. Some examples are the seminars initiated three years ago on knowledge essential to new members of United Nations Missions in New York and Geneva for effective functioning at the meetings of United Nations and its councils and committees; our study on consensus in the Security Council and on the quiet good offices of the Secretary-General; our study on the international civil service; one on the effect of global conferences on the population and food conferences, and two recent ones on energy resources and the Treaty on the Non-Proliferation of Nuclear Weapons. Our studies on the situation of women in the United Nations have proved useful in formulating General Assembly proposals, and those on the peaceful settlement of disputes have been commended by the President of the International Court of Justice, Our courses have been directed towards national officials from all over the world, diplomatic personnel from permanent missions in New York and Geneva and towards United Nations officials in our participation in interagency training programmes. Courses have been held and are being regul:irly held in the developing countries in Latin America, Asia, Africa and tte Middle East (West Asia) for officials of Governments in matters like aid r~ocurement, international law and development. Training courses have been held for new diplomats from different countries in multilateral diplomacy. This year, for example, it is proposed to hold courses for young diplomats from Venezuela, Mexico, Egypt and some States of the Persian Gulf in both our New York and Geneva centres. A special feature of UNITAR's work has been the holding of seminars again in both New York and Geneva for members of diplomatic missions who are to staff forthcoming conferences. For example, successful pre-conference seminars have been held before the Review Conference of the Parties to the Treaty on the Non-Proliferation of Nuclear Weapons, the United Nations Conference on the Law of the Sea and the General Assembly, explaining as impartially and as objectively as -24- possible the issues involved. This has - we are glad to have been told - enhanced the knowledge of diplomats who service the conferences for their missions. Recently again~ UNITAR has embarked on a study of the futures particularly as involving the United Nations. This aspect of its work has been successfully started under a scholar~ Dr. Philippe de Seynes~ who was in charge of the Department of Economic and Soaial Affairs of the United Nations for many years. UNITAR~ by decision of the General Assembly~ has an independent Board of Trustees and an Executive Director with the rank of Under-Secretary-General at the ens same level as that of the Rector of the United Nations University. e The United Nations University by its statute is established with head~uarters in Tokyo and its incorporated and associated institutes are to be scattered all over the world. It is intended~ as we understand, that the work of the United Nations University should be devoted to research scholars rather than to national officials and diplomats. Its students or clientele will not necessarily be staff t of United Nations bodies or Governments but independent scholars who will carry out research into problems of global interest~ different from the immediate and practical programmes carried out by UNITAR. The work of the University will also embrace science and technology~ nutrition and applied economics and sociology. e These are subjects which UNITAR does not and cannot cover but for which there is a definite need. d A good example of the relationship of both institutions would be the ltbrain drain". UNITAR - as acknowledged by the General Assembly~ UNESCO and other agencies - has carried out a massive study on the "brain drainlt , the reasons for it of and suggestions for its reversal. UNITAR has been in correspondence with over .ave 300 universities and academies all over the world in carrying out tllis study. The ful United Nations University, on the other hand~ by the very nature of its 1 establishment and its creation of centres of excellence will be able, it is hoped~ to provide for scholars from the developing countries opportunities for study and research which will reverse the "brain drain" by enabling them to stay in their .e countries and participate through the United Nations University regional centres in first-class research. UNITAR also co-ordinates annually the work of the Institute of the United Nations in its meeting of Directors of Institutes and also co-ordinates the training departments of United Nations agencies through its current chairmanship of the Inter-Agency Committee for Training. This year UNITAR has carried out research seminars and training courses for officials from over 100 States Members of the United Nations in subjects which are in outside the present mandate and programme of the United Nations University. ~n UNITAR's fields of endeavour and its clientele are thus different from those of the United Nations University. It fills a definite need in the United Nations system, as has been demonstrated by repeated resolutions of the General Assembly in commending its work and urging support from Hember States. It has had testimonials from numerous diplomats, ambassadors, heads of missions, universities, internatior.al institutes and the universities of national Governments. It is an of important and essential arm of the United Nations and it is urged that with the as extension of its work in the future, training, research and its intended -25- - ,ced establishment of tr1.dning CClltr-:s in the developin~ "'orld in Latin America~ Hest Asia and Africa that the r"i t1!'lncial support Hhich it has received from Member " as States be continued and massiv,'ly increased. In a period of confrontation, UNITAP is outstanding in brin~ing diplomats of all levels together, from the different re,~,.Lonal and political groups and from the developed and developing countries. It also brings t~ether senior members of the United Nations Secretariat for discussions and suggestions. THO recent the respective examples this year Here the simulation exercise of the Security Council in session over a conflict endangering international peace and security. This Has carried out in NeH York in collaboration Hith the International Peace Academy. ;ers The second example Has a seminar on the international civil service attended at UNITAR headquarters, NeH York, by the Chairman of the International Civil Service Corr~ission) senior ambassadors and-Senior officials from the United Nations lal Secretariat to discuss the Hax Finger report on the United Nations from tl:e tff Ralph Bunche Institute of the City University of ReH York. r ! Thus strong and continuing financial support of UNITAR is called for in Lso carrying out its Hork, Hhich is already firmly established and has proved its Horth. lS The executive Director of UNITAR is an ex officio member of the Council of the United Nations University and he has extended a Harm invitation to the Rector tn of the University for close co-operation and collaboration Hhilst maintaining the autonomy of both institutions. It Hould be advisable~ hOHever, if the General Assem~ly called for a revieH The at the end of three years as to the necessity for any further institutional co-operation betHeen both institutions. }1eanHhile UNITAR's established programmes ped~ should not be put into a state of uncertainty by suggestions of a merger Hith the :md United Nations University in Tokyo Hhilst there is so much to be done in NeH York r and Geneva and Hith officials of developing countries. es It is also essential to us that the United Nations University should be allowed in its initial stages to establish its OHn particular philosophy of education and international development Hithout duplicating the Hork or functions of United Nations institutes founded for different though equally important ip of purroses. The University should be able to carry out research for its OHn sake and not necessarily directed to specific United Nations goals. or UNITAR looks forHard to putting its experience at the service of the United are IJations University. Its Statute, for example~ formed the basis of the University's statute. ose ons ly nials an le -26- '1ember ANNEX IV tts of Comments of the Rector of the United Nations University on the 'om lers relationship between UNITAR and the United Nations University mt :ouncil The statement of the Executive Director of the United Nations Institute for lis Training and Research outlines the role that UNITAR plays in the United Nations :ademy. family. As he points out, "UNITAR has directed and continues to direct research i at into matters which are of both iw~ediate and long-term interest to the Secretariat lrvice and the Assembly of the United Nations and its agencies". The University, on the other hand, is chartered to "devote its work to research into the pressing global problems of human survival, development and welfare that are the concern of the United Natio°:1s and its agencies, \-lith due attention to the social sciences and tte humanities as 'oell as natural sciences, pure and applied". It shall function "through a central programming and co-ordinating body and a Y':.tI!ork of research ;s and post-graduate training centres and programmes located in t::-'C developed 8.1d developing countries". L of As the Executive Director of UNITAR points out in his statement, the °Hork {ector of the United Nations University will be primarily the concern of research scholars 19 the rather than national officials and diplomats. As he points out, those who receive training from the University '\rill not necessarily be staff of United Nations bodies or Governments but independent scholars \Orho °Hill carry out research into ;view problems of global interest, different from the irr~ediate and practical prograrr~es carried out by UNITAR". srammes ;h the The University is presently at a very early stage in its development and it T York is impossible to predict the precise directions its future activities will take. In discussions with the Executive Director of UNITAR and his principal staff members, however, I have emphasized the determination of the University to collaborate whenever possible with existing research programmes in the areas chosen by the Council of the University for the University's work. As I indicated in :tions these discussions, it is natural to expect that the University will work especially closely \-lith UNITAR wherever its programmes have specific relevance to the \;ork of the United Nations and its agencies. lited ;rsity's -27- 11 Prov ANNEX V Rules of procedure of the Council of the United Nations universit~ be d I. SESSIONS six Regular sessions Rule 1 The Council of the United Nations University (hereinafter referred to as the Council) shall meet in regular sessions at least once a year at such times as it determines. The Council shall meet preferably at the headquarters of the of t United Nations University, but may decide, in consultation with the sess Secretary-General of the United Nations, to meet et United Nations Headquarters, with or, in consultation with the Director-General of the United Nations Educational, Scientific and Cultural Organization, to meet at the headquarters of that Addi organization, or in any other appropriate place on proposal of the Rector. Special sessions Rule 2 Any member of the Council may request the Rector to convene a special session, stating the agenda items proposed to be considered, and the Rector shall iI!JIll~diately inform. the other members of the request and inquire whether they concur in it. If within 30 days of the date of the communication of the Rector a majority of the members concur in the request, the Rector shall convene a special session, if possible within one month from the date on which the number of members concurring in the request reaches a majority. Notification of sessions Rule 3 (a) The Rector shall notify the members of the Council, at least 60 days in advance, of the opening of a regular session; Rec~or (b) The shall notify the members of the Council as long as possible pres in Hdvance of the opening of a special session. ~ As adopted by the Co~mcil at its second session, held at UNESCO House in Chai Paris from 9 to 12 July 1974, and amended at the fifth session (see para. 65 above). and -28- • II. AGENDA con yea Provisional agenda ma Rule 4 Act (a) The provisional agenda and calendar of work for a rp.gular session shall be drawn up by the Rector and cow~unicated to the members of the Council at least six weeks before the opening of the session. It shall include: (i) All items the inclusion of which has been ordered by the Council the at a previous session: Vic Cha (ii) All items proposed by the Rector or any other member of the Council. Re (b) The provisional agen<...J. for a special session, which shall consist only of those items proposed for consideration in the request for tee holding of the session, shall be drawn up by the Rector and communicated to the members together with the notification of the opening of the session. ele Additional items dec Rule 5 Gen Additional items of an important and urgent character, proposed for inclusion in the agenda less than 60 days before the opening of or during a regular session, or during a special session, may be placed on the agenda if the Council so decides by a majority of the members present. rul of Adoption of the agenda rul ru Rule 6 of als At each session the provisional agenda and a list of additional items, if any, shall be submitted to the Council for approval as soon as possible after the opening of the session. Dut Amendment and deletion of items Rule 7 Items on the agenda may be amended or deleted by a majority of the members in present. He he Ill. OFFICERS Rep Chairman and Vice-Chairmen Rule 8 At its first meeting of each calendar year the Council shall elect a Chairman Nat and as many Vice-Chairmen as it deems appropriate. Their term of office shall of the at -29- .. continue until their SUGcessors are elected at the first meetinc; of the follmvine: year. The Chairman may be re-elected for one additional term. The Vice-Chairmen may alse be re-elected. Rec :0-cting Chairman Rule 9 the It If the Chairman finds it necessary to be absent during a meeting or any part thereof, he shall designate one of the Vice-Chairmen to take his place. A Vice-Chairman acting as Chairman shall have the same pOHers and duties as the ind Chairman. ask Replacement of the Chairman Rule 10 If the Chairman is unable to perform his functions, a nel-l Chairman shall be elected for the unexpired term Until such election, the Vice-Chairmen shall decide Ivhich of them is to act as Chairman. hel its app General ~owers of the Chairman the Rule 11 In addition to exerclslng the powers conferred upon him elsewhere by these rules, the Chairman shall declare the opening and closing of each plenary meeting of the Council, direct the discussions in meetings, ensure the observance of these rules, accord the right to speak, put questions and announce decisions. He shall rule on points of order and, subject to these rules, shall have complete control necE of the proceedings at any meeting and over the maintenance of order thereat. He may sub also propose the suspension or the adjournment of the meeting. The and IV. PARTICIPATION IN JYEE:rINGS Duties of the Rector Quo Rule 12 The Rector shall act in that capacity in all meetings of the Council. He may, in case of inability to be present, be represented at the meetings of the Council. He may a18;) be represented at the meetings of committees and sub-coITmittees ef whi:::h he is a ID! Jer or .t vThich his presence may be required. Spe Representation of ex officio members Rule 13 per ~he Secretary-General of the United Nations, the Director-General of the United in Nations Educational, Scientific and Cultural Organization and the Executive Director to of the United Nations Institute for Training and Research, as ex officio members of the Council, may designate members of their staffs to speak and vote in their place at meetings of the Council. -30- • V. PECORDS Recording of decisions and discussions Rule l~· (a) The Council shall approve at the end of each session FJ report setting out the decisions it has taken and sumnarizing the discussion that led to each decision. It shall not have verbatim or summary records or sound recordings~ (b) Ar:y me·'Jer of the Council may submit a \'Tritten minute stating 11is individual v1C\lS; which shall be annexed to the report a~d form part of it, or ask that his dissent be recorded. VI. PRIVATE AND ?iJBLIC MEETINGS Rule 15 The meetings of the Council, its committees and i~s sub-committees shall be held in private unless the organ concerned decides otherwise. The Council and its committees and sub-committees may, however, invite any ~erson they consider appropriate eit~er to take part without vote in their discussions or to observe their proceedings. VII. COIVJvII'ITEES AND SUB-COlV'lMI'ITEES Rule 16 ...... ' The Council may establish such committees or subsidiary bodies as it deems necessary for the performance of its functions. Each committee may establist. sub-committees. Co~~ittees and sub-committees shall elect their o\~ officers. The rules relating to the procedure of the Council shall apply to such committees and sub-committees unless the Council or the organ concerned decides otherwise. VIII. CONDUCT OF BUSINESS Quorum Rule 17 Fifteen members of the Council shall constitute a quorum. Speeches Rule 18 No member may address the Council without having previously obtained the permission of the Chairman. The Chairman shall call upon speakers in the order in which they signify their desire to speak, except that he may accord precedence to the Rector or an ex officio member, or their representatives, for the purpose -31- of g~v~ng information about the subject under discussion, or to the Chairman and the Rapporteur of a committee or sub-committee for the purpose of explaining the conclusions arrived at by their committee or sub-committee. The Chairman may call a speaker to order if his remarks are not relevant to the subject under discussion. Points of order Rule 19 During the discussion of any matter, a member may rise to a point of order, and the point of order shall be immediately decided by the Chairman in accordance with these rules. A member may ~ppeal against the ruling of the Chairman. The appeal shall be immediately put to the vote, and the Chairman's ruling shall stand unless overruled by a majority of the members present. A member rising to a point of order may not speak on the substance of the matter under discussion. Provosals and amendments Rule 20 Proposals and amendments shall normally be submitted in writing to the Chairman, who shall circulate copie~ to the other members. Reconsideration of proposals Rule 21 When a proposal has been adopted or rejected, it may not be reconsidered at the same session unless the Council, by a two-thirds majority of the members present, so decides. IX. VOTING Voting rights Rule 22 Each member of the Council, including the Chairman, the Rector and the ex officio members, shall have one vote. Rule 23 Decisions of the Council shall normally be by consensus. In the absence of a consensus, the Chairman may put the proposal to a vote. Any member of the Council may also request a vote. ~!hen a vote is taken} decisions will be by a majority of the members present, except as provided for in rules 21 and 28. -32- • Method of voting Rule 24 The Council shall normally vote by show of hands, except in regard to elections. Elections Rule 25 Elections shall normally be held by secret ballot. vllien only one person is to be elected, the Council will make every effort to reach a consensus. In the absence of a consensus, the Council will proceed to elect a person by secret ballot. If no candidate obtains in the first ballot a majority of the votes cast, a second ballot shall be taken, which shall be restricted to the two candidates obtaining the largest number of votes. If in the second ballot the votes are equally divided, the Chairman shall decide between the candidates by drawing lots. Equally divided votes Rule 26 ------If on ma~~ers--e~Rer than elections the number of affirmative votes is equal to the sum of the negative votes and the--.abs~~ntions, the proposal shall be regarded as rejected. Administrative and financial implications Rule 27 The Council shall take no decision involving expenditure unless it has before it a report from the Rector on the administrative and financial implications of the proposal. x. AMENDMENTS Method of amendment Rule 28 These rules of procedure may be amended by a decision of the Council taken by a majority of the members. XI. POINTS OF PROCEDURE NOT COVERED BY THE PRESENT RULES Rule 29 If a point of procedure should arise that is not covered by these rules, the rules of procedure for the Main Committees of the General Assembly should be followed. -33- ANNEX VI Cl Resolution adopted by the Council of the United Nations t University at its fourth session '~ o I 1 (IV). Arrangements concerning the assumption of office by ~. the Rector of the United Nations University ~ f The Council of the United Nations University, J Considering that, on 22 November 1914, the Secretary-General of the United Nations, under article V, paragraph 1, of the Charter of the United Nations l University, and after consultation with the Director-General of the United Nations Educational, Scientific and Cultural Organization and with his concurrence, appointed Dr. James M. Rester as Rector of the United Nations University, I Considering further that the General Assembly, in its resolution 3313 (XXIX) of 14 December 1974, welcomed the fact that the Rector had been appointed in accordance with the Charter of the University, Expressing its gratitude to the Secretary-General of the United Nations and to the Director~General of the United Nations Educational, Scientific and Cultural Organization for their major contribution to the establishment of the United Nations University and for the invaluahle efforts and assistance they have provided to the University since its inception, Having been infor~ed that Dr. James M. Rester will not be able, in all likelihood, to wind up his current duties of President of New York University before 1 September 1975, Realizing fully that there are certain immediate and urgent functions to be performed by the Rector in accordance with the Charter, in respect of the actual establishment of the University and of its operations, particularly in the field of fund-raising and appointment of staff, Bearing also in mind the interests of the public image of the United Nations University within the international community of scholars and vis-a-vis the public in general, as well as the need for establishing the most productive relationship with the host Government, Considering further that it proposed, at its 20th meeting on 21 January 1975, in accordance with article V, paragraph 2, of the Charter, the conditions of service of the Rector, 1. Requests the Secretary-General to proceed as speedily as possible with the preparation of the letter of appointment to be offered to Dr. James M. Rester on the basis of the above-mentioned proposals; -34- 2. Expects the Rector to sign the letter of appointment and take the oath required by regulation 1.9 of the Staff Regulations of the United Nations without delay, and immediately thereupon assume his office~ 3. Requests the Secretary-General to permit the \linding-up of the Rector's duties with New York University during the period from his assumption of office to 1 September 1975, without any prejudice to his status as a United Nations official or to his duties with the United Nations University. 21st meeting 21 January 1975 18 e e e -35- I e.u.:J1 r'~1 .::"b~ (~ c.l.".-JI 4::i! I.,.. Jo\.; ~I ~I V' ~ rl-=-' • ~WI .1..;1 e:--:- .,} ~.;.,:JI J~.~ .:o1.,:(J1 V' o.a..:Jll"'\l1 .:ob,,:.:. ~ J.-JI ~ • ~.,}~, :IJ.J'.~ .,} e::J1 r-O' """"'1 1"'\11 : .,It .,£1 ~1 t1JfiiIlI!I~~~~m~~ .~~W••~~~~~~~~aw~~~wo~~~~~~4~~flm~4B~~~mMWmo HOW TO OBTAIN UNITED NATIONS PUBLICATIONS United Nations publications may be obtained from bookl'ltores Md distributors throughout the world. Consult your bookstore or write to: United Nations, Sales Section, New York or Geneva. COMMENT SE PROCURER LES PUBLICATIONS DES NATIONS UNlES Les publications des Nations Unies sont en vente dans les !ibrairies et les agences depositaires du monde entier. Informez-vous aupres de votre libraire ou adressez-vous II : Nations Unies, Section des ventes, New York ou Geneve. BAR nOJIY'IHTL H3AARHH OprARH3AU;UH OB'LEAHRERRIdX RAU;HR: H3~aHHSI OpraHH3aQHH O&J,e~HHeHBblxHaQHA: MOlKBO KynHTI> B KBHlKBblX: Mara 3BBax III areHTCTBax BO Bcex paAoBax MBpa. 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