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I. Organizational Functions

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I. Organizational Functions State University of New York BOARD OF TRUSTEES MEETING Thursday, August 29, 2019 9:00 a.m. ECC City Campus, 121 Ellicott St., Buffalo NY President’s Board and Conference Room - Room 172 MINUTES Mission: SUNY Erie Community College meets the needsof a diverse student body and contributes to regional economic vitality by providing high-quality, flexible, affordable and accessible educational programs committed to student success. Vision: SUNY Erie Community College will serve as an innovative learning resource by striving for universal access to lifelong learning, catalyzing economic and cultural development, and supporting a diverse and mobile student body. I. Organizational Functions A. Roll Call: Todd P. Hobler Leonard Lenihan, Chair Kathleen M. Masiello, Secretary Jeffrey W. Stone Susan Swarts Danise C. Wilson, Vice Chair Albert Tew, Student Trustee Others Present: Dan Hocoy,President Doug Scheidt, Provost & EVP Michael Pietkiewicz, EVP Institutional AdvancementandEfficiencies Penelope Howard, EVP ofAdministration and Finance Tracey Cleveland, VP Human Resources, Equity and Inclusion Tracy Gast, AVPof Facilities and Security Operations Meena Lakhavani, CIO and VP of CITS Steve Smith, VP Enrollment Management Kellie LaPiana, Assistant to the Board of Trustees Paula Sandy, Executive Director of Marketing& Communications Jason Perri, Dean of Students Sue Holdaway, Executive Director of ASC Bob Germony, Network Operations Specialist Ryan Nogle, Coordinator of Audio Visual Colleen Quinn, Chair, College Senate Chris Gengo, Director of Donor Engagement Sarah Lasky, Coordinator of AlumniAffairs B. Call to Order The meeting wascalled to order at 9:07 a.m. With seven (7) Trustees present, a quorum was declared. II. Consent Agenda Unless objections are raised, the following items are proposed to be adopted and approved by consent. Someof these items address issues which have been discussed by the Boardin the past and/or are routine operational matters which do not involve new policy decisions. Other consent items are derived from provisionsin existing, prior-approved labor contracts, capital construction programs or otherTrustee initiatives. The consent agendais presented for adoption as a single agenda item. Specific items may be removed by request of any Board memberfor discussion as a part of the regular agenda. The remaining items should then be adoptedas a single agenda. Board approvalof the Consent Agendais required. 1. BOT Minutes — June 27, 2019 2. Fees for Service for Workforce Development department, Pharmacy Technician program and Academic Affairs 2019-2020 annual renewal 3. In Kind Donations (two) requested by the SUNY Erie Automotive Technology A.A.S. degree program from Renee Crooks a 2004 Ford Taurus and from Carin Whitaker: a 2003 BMW 325 4. SUNY Erie Academic Calendar 2019-2020 — second revision requested 5. SUNY Erie Affiliation MOU requested by the University at Buffalo SUNY School of Public Health and Health Professions in the discipline of Medicine and Biomedical Sciences with SUNY Erie to accept studentsfor its planned Culinary Medicine program 6. Affiliation agreements requested by SUNYErie with General Physician, P.C.; Roswell Park Cancer Institute Corporation; and UPMC(University of Pittsburgh Medical Center) on behalf of the College’s division of Health Sciences 7. Single Event License Agreement requested between SUNY Erie and the Buffalo Bills, LLC for Police Academyinstruction and training in stadium parking lots 8. Ford Motor CompanyTechnical Support Operations ASSET (Automotive Student Service Education Training) agreementfor license with exhibits is requested by SUNY Erie for the Automotive Technology A.A.S. degree program - renewal 9. Talent Management Agenda Trustee Masiello had questions regarding Item 9 on the Consent Agenda and recommendedthatitems 1-8 be voted on and comebackto her questions on Item 9. Motion to Approve the Amended Consent Agenda,Items #1-8 Moved: Trustee Hobler; Second: Trustee Masiello; Action: Motion passed (7 - 0) Trustee Masiello questioned why there werenoPosition Justification Forms attached for the new positions on the Talent Managementagenda. Tracey Cleveland, VP Human Resources, Equity and Inclusion,stated that the Position Justification Forms wereattachedto the agendaof the Talent Management Committee meeting. Trustee Masiello requested that the formsbe attachedto the Board of Trustees agenda,since she is usually unable to attend the Talent Management meetings. Ms. Cleveland will include the Position Justification Formsin future Board of Trustees Agendapackets. Motion to Approve Items #9 on the Consent Agenda Moved: Trustee Masiello; Second: Trustee Hobler; Action: Motion passed (7 - 0) II. Committee Briefings I: Budget & Audit: Chair, Jeffrey Stone Trustee Stone reported that Penny Howard, EVP of Administration and Finance, provided details to the Budget and Audit Committeeat its meeting. Trustee Stone noted that the proposeduse of Fund Balanceis due to timing issues and he explained that the Fund Balancewill be reimbursed. For the Board’s Approval: 1. Executive Summary and Resolution Regarding Use of Reserve Fund Balance for Pathways 2. Executive Summary and Resolution Regarding Use of Reserve Fund Balance for Automotive Renovation 3. Disposal of Material List 319 August 2019 4. Executive Summary and Resolution Regarding Montante Solar Motion to Approve the Budget and Audit Items #1-4 Moved: Trustee Stone; Second: Trustee Wilson; Action: Motion passed (7 - 0) For the Board’s Information: ASC Financials Second Quarter ASC Financials Third Quarter NP Foundation Audited Statements August 31, 2018 Sw Foundation Statementof Activity as of July 31, 2019 Foundation AssessmentReportas of July 31, 2019 Big Ditch Brewing Permit Agreement Soa Rally Niagara Badminton and Pickleball Agreement Il: Policy & Governance: Chair, Kate Masiello For the Board’s Approval: Trustee Masiello stated that the following policies are intended to increase transparency with regardsto leaders whorepresent SUNY Erie since the College couldface public trust and liability issues if we are unaware of criminalactivity on the part of Trustees, employees, student leaders, athletes and/or volunteers during their term of office, employment or time of service as volunteers. 1. BOT By-Laws to be approved 08.29.19 Trustee Masiello stated that the proposedrevision to the By-laws requires the Trusteesto voluntarily disclose to the Chair ofthe Board any arrests and convictions occurring during their term of office. Trustee Masiello also suggested an amendmentto the By-laws as presented to correct the name ofthe Curriculum, Student Success and Diversity Committee. Motion to Approve the Amended BOT Bylaws to be approved 08.29.19 Moved: Trustee Masiello; Second: Trustee Hobler; Action: Motion passed (7 - 0) 2. Standards ofEligibility — Student Leadership Positions and Athletes Trustee Masiello reported that the proposedpolicy would require students in leadership positions and student athletes to immediately disclose to their respective Dean of Students any arrest that has occurred during their term. Trustee Masiello noted that the languagein this policy calls for latitude and note that an arrest may not automatically result in a student’s removal. Anyarrest of a student leader or SUNY Erie athlete will be reviewed on a case by case basis by the Dean of Students. Motion to Approve the Standardsof Eligibility - Student Leadership Positions and Athletes Moved: Trustee Wilson; Second: Trustee Swarts; Action: Motion passed (7 - 0) 3. General Education Competency Assurance Trustee Masiello noted that the Policy and Governance Committee has reviewed this proposedpolicy which codifies the College’s intention to achieve education proficiency for all our graduates. Motion to Approve the General Education Competency Assurance Moved: Trustee Tew; Second: Trustee Stone; Action: Motion passed (7 - 0) For the Board’s Information: 1: SGA Manual August 2019 2. College Contracts Policy 3. MINUTES— June 14, 2019 — Policy and Governance The June 14, 2019 Policy and Governance Committee Minutes werepresentedto be received andfiled. Ill: Strategic Planning and Assessment: Chair Lenihan stated that he will be appointing Trustee Todd Hobler as the new Chair for the Strategic Planning and Assessment Committee. For the Board’s Information: 1. MINUTES — March 13, 2019 - Strategic Planning and Assessment The March 13, 2019 Strategic Planning and Assessment Committee Minutes were presented to be received and filed. IV: Curriculum, Student Success & Diversity: Co-Chairs, Susan Swarts, Danise Wilson & Todd Hobler For the Board’s Approval: 1. Pathways to Success Program contracts: Four renewals in 2019-2020, requested for SUNY Erie to offer adult and continuing education programs with Buffalo Public Schools, Catholic Charities, Kenmore-Tonawanda UFSD, as well as a student and continuing education program with Journey’s End RefugeeServices,Inc. Motion to Approve the Pathway to Success Program Contracts Moved: Trustee Hobler; Second: Trustee Stone; Action: Motion passed (7 - 0) For the Board’s Information: 1. Advisory Council appointments submitted by SUNY Erie for the Associate of Applied Science (A.A.S.) degree programs of: Automotive Technology and Visual Communications Technology — Graphic Arts and Printing 2. Curriculum, Student Success and Diversity Committee Narrative, rev 2019FA 3. MINUTES — June 11, 2019 — Student Success Trustee Masiello questioned whenthe Trusteeswill be seeing the draft of the Monitoring Reportthatis due to Middle
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