SUNY Erie Community College Updates to Policy Manual with revision date of May 2014 Dan Hocoy, Ph.D. SUNY Erie Board of Trustees President Leonard Lenihan Penelope Howard Chair Executive Vice President of Administration and Finance Danise C. Wilson Vice Chair Michael Pietkiewicz Executive Vice President for Institutional Kathleen M. Masiello Advancement and Efficiencies Secretary Douglas Scheidt, Ph.D. Provost and Executive Vice President Timothy Callan, Ph.D. John V. Elmore, Esq. Todd P. Hobler, Ph.D. Dennis Murphy Susan Swarts Tokunbo Adebayo Student Trustee Contains Revisions to Policies Current as of March 28, 2019 1 Updated Policy Manual Table of Contents (Updated after BOT meeting 03.28.19) Admissions Policy................................................................................4 Admissions Review Policy...................................................................7 Admissions-International Students.......................................................9 Affiliated Entities................................................................................11 Age of Employment............................................................................21 Anti-Hazing Policy..............................................................................23 Assignment and Use of College Facilities..........................................27 Athletics. .............................................................................................33 Board of Trustees Orientation Onboarding........................................ 40 Cancellation Non-Payment. ................................................................44 Capital Asset Policy............................................................................46 Cardholder Policy. ..............................................................................61 Code of Student Conduct Policy.........................................................68 College Naming Rights. .....................................................................78 Confidentiality of Library Records.......................................... ...........83 Consensual-Romantic Relationship....................................................85 Course Prerequisites and Waivers ......................................................87 Disclosure of Conflict of Interest.......................................................89 Donation of Equipment. .................................................................... 94 Drug and Alcohol Free Workplace Policy.........................................98 EFT Wire Transfer............................................................................112 Employee Breastfeeding/Lactation Policy........................................116 Employee Separation........................................................................119 Emergency Closing Policy...............................................................122 Financial Internal Controls...............................................................125 Freedom of Expression and Assembly............................................. 133 Fund Balance Reserve Policy...........................................................136 Hiring Policy.....................................................................................139 Individualized Instruction. ................................................................141 Information Technology Systems Acceptable Use. ..........................142 Interim Suspension............................................................................151 Liberal Leave Policy.........................................................................153 2 No Contact Order Policy..................................................................155 Online Bill of Rights........................................................................158 Planning and Assessment. ................................................................161 Policy on Policy Development.........................................................168 Position Creation Policy. ................................................................. 172 Privacy Policy..................................................................................178 Professional Services. ......................................................................184 Purchasing Policies and Procedures as Required Under General Municipal Law.............................................................................195 Reasonable Request.........................................................................206 Recognition of Prior Learning Experience......................................208 Repeat of a Course. ..........................................................................220 Selection and Support of Sponsorship Policy. ................................ 222 Senior Executive Staff (SES) Terms of Employment. ....................225 Sexual Harassment Policy................................................................245 Sexual Misconduct Policy................................................................258 Spend Authority Delegation Policy.................................................278 Standards for Probation and Dismissal............................................296 Student Activity Fees.......................................................................299 Student Credit Hour Enrollment Cap Per Term ..............................306 Student Grievance of Academic Decisions. ....................................308 Student Immunization Policy...........................................................321 Student Residence Requirement......................................................323 Telecommuting Policy.....................................................................325 Travel Policy....................................................................................327 Tuition and Liability Refund. .......................................................... 329 Verification of Employee Credentials. ............................................332 Visual Identity..................................................................................334 Return to Table of Contents 3 Committee Meeting: Policy Committee Date: October 20, 2017 Committee Chair: Kathleen Masiello New or Edited: Edited. Policy V-B-1 Admissions Policy POLICY NAME: Admissions Policy POLICY TYPE: Board SUBMITTED BY: Philip J. Struebel, Director of Admissions ISSUE OR STATEMENT OF PURPOSE: To establish an admissions policy that provides educational opportunities for all qualified students who seek post-secondary education on either a part-time or full-time basis. CORRECTIVE ACTION PLAN RECOMMENDATION (if any): Not applicable NEW OR EDITED POLICY: Edited. Policy V-B-1 Admissions Policy, approved 3/86, 6/88 and 9/00 Admissions Policy 1. To qualify for admission, the applicant must: a. Complete Erie Community College’s Application for Admissions or the approved SUNY Application for Admissions, and any other supplemental admissions forms required for their program of study. b. Have graduated from an accredited high school, approved home-schooling program, obtained a High School Equivalency diploma (HSE), or have passed a Federally approved Ability to Benefit (ATB) exam and be concurrently enrolled in a “eligible career pathway program.” 2. If the applicant attended another college, the applicant is encouraged to submit official college transcripts for waiver and transfer credit purposes. Submission of official college transcripts may be required for application and acceptance into certain competitive programs. 3. All admission decisions are conditional based upon official proof of graduation from an accredited high school, a letter from the school district’s superintendent in which the student resides attesting that the student’s completion of a program of home instruction is substantially equivalent to a four-year high school course instruction (8 NYCRR section 100.1), or proof of High School Equivalency (HSE) diploma, including the certificate and scores. Final placement in a degree or certificate program is dependent upon the College’s approved assessment tool for placement. 4 POLICY NAME: Admissions Policy- Continued 4. Erie Community College is an open admissions institution for all non-competitive programs. The College prohibits discrimination based on race, color, religion, sex, national origin, age, gender identification, disability, veteran status, marital status, sexual orientation, military status, domestic violence victim status, predisposing genetic characteristics, or any other protected class as defined by New York State or Federal Law. 5. The College complies with the New York State Education Department (NYSED) Commissioner’s Regulation 52.2d which states that the admission of students shall be determined through an orderly process using the published criteria which shall be uniformly applied. Among other considerations, the admissions process shall encourage the increased participation in collegiate programs at all levels of persons from groups historically underrepresented in such programs. 6. Admission to the College may take one of three forms: Matriculated, Matriculated-Non High School Graduates (NHSG); or Non-Matriculated. a. Matriculated: A matriculated student is one who has been formally admitted into a program at ECC under standard College and State University procedures; i.e. a high school graduate with official high school transcripts on file, or the holder of a High School Equivalency diploma, or