Medinfo 2017 in Beijing

CMIA BIDS FOR MEDINFO 2017 IN BEIJING

Proposal by CMIA To Host the MEDINFO 2017 in Beijing, CHINA

CMIA BIDS FOR MEDINFO 2017 IN BEIJING

Table of Contents

Table of Contents ...... 1

Invitation from President of CMIA ...... 3

1. Summary ...... 4

1.1 Support ...... 4

1.2 Date ...... 4

1.3 LOC...... 4

1.4 Venue ...... 5

1.5 Proceedings ...... 5

1.6 Sponsors ...... 5

1.7 City ...... 6

1.8 Accommodation ...... 6

2. Overview ...... 7

2.1 Goals and Objectives ...... 7

2.2 Profile of CMIA ...... 7

2.3 Financial Situation ...... 8

2.4 Conferences History ...... 9

2.5 The Relationship between CIE and CMIA ...... 9

3. Proposal ...... 11

3.1 LOC...... 11

3.2 Budge and Consortium ...... 13

3.2.1 Revenue Budget Proposal ...... 13

3.2.2 Expense Budget Proposal ...... 14

3.2.3 Surplus ...... 16

3.3 Venue ...... 17

3.4 Accommodation ...... 21

3.5 Young Scientist Program...... 22

3.6 Academic Sponsorship Program ...... 23

CMIA BIDS FOR MEDINFO 2017 IN BEIJING

3.7 Vendor exhibits...... 23

3.8 Social Program ...... 24

3.9 Companion’s Program ...... 25

4. Support ...... 26

5. Sponsors ...... 28

6. Proceedings ...... 30

7. Professional Conference Organizer ...... 31

8. Beijing ...... 34

8.1 Climate ...... 34

8.2 Language ...... 34

8.3 Visas ...... 34

8.4 Currency ...... 34

8.5 Electricity ...... 35

8.6 Travel by air ...... 35

9. Magnetism of the City ...... 37

9.1 An Historical City ...... 37

9.2 An Cultural City ...... 38

9.3 An Modern City...... 39

10. Bid Summary Table ...... 41

CMIA BIDS FOR MEDINFO 2017 IN BEIJING

Invitation from President of CMIA

Professor LUO Shuqian President of CMIA

Dear IMIA Members: As president of China Medical Informatics Association (CMIA), I am very pleased to invite the International Medical Informatics Association (IMIA) to hold your MEDINFO 2017 in the great city of Beijing.

As the host city of 2008 Olympic Games, Beijing is an ideal place to host the MEDINFO 2017. The city has an excellent conference center, the China National Convention Center (CNCC). It is a modern standard building with splendid facilities for staging national and international conferences, exhibitions and other large technical events. Beijing also offers high quality hotels, restaurants, transportation, cultural attractions and modern shopping centers.

Beijing is extremely active in all areas of Medical Informatics. Beijing Municipal Government has paid more attention to e-Health and put forward Medical Information Application. There are the best hospitals and the most famous Medical universities in Beijing. It is also the base area where medical related seminars and meetings take place.

CMIA is an academic organization constituted by specialists, scholars, technologists and administrators researching on utilization of computer technology and information science in the field of medicine and healthcare. CMIA is a standing council member of IMIA and the only representative of China in IMIA. As the bidder for MEDINFO 2017, we have got great support from major officials, industries and academic institutions in Beijing and China.

It will be our greatest honor if we get the right to host this significant event. In the next four years, we will make our efforts to get full preparation for the event. We have confidence to make the event to be the greatest one in its history. We send our sincere invitation to every scientist of MEDINFO to attend MEDINFO 2017 in Beijing.

Prof. LUO Shuqian

CMIA BIDS FOR MEDINFO 2017 IN BEIJING

1. Summary

1.1 Support

As the bidder for MEDINFO 2017, we have great support from major officials, industries and academic institutions in Beijing and China.

 State Council of People’s Republic of China  Ministry of Science and Technology  Ministry of Information Industry  Ministry of Health  National Development and Reform Committee  State Food and Drug Administration  State Administration of Traditional Chinese Medicine  Chinese Institute of Electronics  Beijing Municipal Government  China Association for Science and Technology  National Natural Science Foundation of China  China Union of Electro-technology and Information Science  China Neural Networks Council

1.2 Date

We the CMIA are very pleased to welcome IMIA to hold its General Assembly 2017 in Beijing on August 21, 2017.

By Inheriting traditional custom of MEDINFO, the MEDINFO 2017 will be held on August 21-25, 2017, with a 5 day event consisting of 2 days of pre- MEDINFO workshops, meetings and tutorials followed by a 3 day MEDINFO congress.

1.3 LOC

A core Local Organizing Committee (LOC) for MEDINFO 2017 has been set up, which is consist of scientists, researchers and consultants in medical and heal-care information field. It will be expanded and modified if the MEDINFO 2017 is assigned to Beijing.

CMIA BIDS FOR MEDINFO 2017 IN BEIJING

1.4 Venue

China National Convention Center Image It is planned to hold MEDINFO 2017 in the China National Convention Center (CNCC), which is the biggest convention place in China.

1.5 Proceedings

MEDINFO 2017 Proceedings will be full electronic, open access to the readers from all over the world.

1.6 Sponsors

CMIA has established long-term partnerships with many companies involved in medical informatics research and development in China, and is therefore ideally positioned to solicit their sponsorship. The potential sponsors are:  China Mobile  China Telecom  China Unicom  Lenovo  Inspur  IBM  HP  GE  Toshiba  Siemens

CMIA BIDS FOR MEDINFO 2017 IN BEIJING

1.7 City

Beijing, where the 2008 Olympic Games was taken place, the capital of China is the ideal place for hosting MEDINFO 2017.

The Forbidden City of Beijing

1.8 Accommodation

The five stars the InterContinental Hotel BEICHEN will be the headquarter hotel for MEDINFO 2017. It is very close to the China National Convention Center (CNCC) for about 3 minutes-walk. There are other five or four stars hotels around CNCC for less than 15 minutes walk for MEDINFO 2017 participants choosing. Also, there are some low price hotels within 20 minutes walk.

CMIA BIDS FOR MEDINFO 2017 IN BEIJING

2. Overview

2.1 Goals and Objectives

This will be the first time MEDINFO is held independently in China, and will be a historical event for China Medical Informatics Association (CMIA) and health information development in China. It will bring about enormous benefits as well as open up a new and broader pathway for informatics in health care and biomedical experience exchange between developing countries and developed countries, build up a platform to debate the impact that IT is having upon the biomedical and health care industry and share the global knowledge of biomedical and health care information. Scientists, researchers, informatics practitioners, vendors, consultants and suppliers from all over the world will get together to address the topics, issues, best practices and trends necessary to make the right decisions to impact their business strategies and future research direction.

Convergence of medicalization and informatization is one of the important strategies for Chinese government. In the 30 years of reform and opening-up, China keeps in step with the world advanced level in medical informatics and obtains a remarkable achievement both in academic and practical field.

At the congress, there are the goals and objectives as follows:  Display the latest research results on health informatics field from china and other counties;  Share the experience wisdom in research and application between developing countries and developed countries;  Promote international cooperation beyond the limit of borderline, domain and area;  Seek more innovative and effective solutions to health challenges.

2.2 Profile of CMIA

China Medical Informatics Association (CMIA) is an academic organization constituted by specialists, scholars, technologists and administrators researching on utilization of computer technology and information science in the field of medicine and healthcare. CMIA is a standing council member of International Medical Informatics Association (IMIA) and the only representative of China in IMIA. Approved by State Council of the People's Republic of China, CMIA was established in the early 1980s on the basis of China Medical Informatics Association of Chinese Institute of Electronics. CMIA officially joined IMIA and carried out international academic communications representative of China. The academic activities of CMIA 7

CMIA BIDS FOR MEDINFO 2017 IN BEIJING

are strongly supported by Ministry of Health of the People's Republic of China, Ministry of Information Industry, National Development and Reform Committee, State Food and Drug Administration, State Administration of Traditional Chinese Medicine. At present there are over 5800 members, 89 directors, 31 professional committees and 23 regional branches in CMIA. At present, CMIA and China Medical Informatics Society of Chinese Institute of Electronics are 2 titles and the same organization, Professor LUO Shuqian is the President of CMIA.

With a large number of domestic famous specialists, scholars and senior administrators, CMIA has built up broad communications with famous hospitals, universities, scientific organizations, manufactories and long-term close cooperation with international related academic institutions, playing a leading role in research and application of medical informatics in China.

CMIA is a widely involved academic institution with the longest history, highest international influence and academic level in the field of medical informatics in China.

2.3 Financial Situation

There is no financial problem in CIMA. Since the year of joining in IMIA, CMIA never missed paying the annual fee. And CMIA can acquire stable income.

The income of CMIA comes from the government support and profits of conferences. Below is the three years balance sheet of CMIA. Considering financial data security demand, the balance sheet has been simplified and modified appropriately just for reference only. It shows that the financial situation of CMIA keeps stable in recent years. Thus, CMIA will ensure the balance of expense and income, and maintain the profits of IMIA and CMIA itself.

Table2.1: the Three Years Balance Sheet of CMIA

Unit：USD＄/EUR€

Liabilities & Assets 2009 2010 2011 2009 2010 2011 Equity Current Assets Current Liabilities 8,400,000/6,00 11,200,000/8, 14,000,000/10, Accounts 5,600,000/4,00 7,000,000/5,000,0 8,400,000/6,0 Cash 0,000 000,000 000,000 Payable 0,000 00 00,000

Accounts 11,200,000/8,0 11,200,000/8, 11,200,000/8,0 Wages 5,600,000/4,00 5,600,000/4,000,0 5,600,000/4,0 Receivable 00,000 000,000 00,000 Payable 0,000 00 00,000

Total Current 19,600,000/14, 22,400,000/1 25,200,000/18, Total 11,200,000/8,0 12,600,000/9,000, 14,000,000/1 Assets 000,000 6,000,000 000,000 Liabilities 00,000 000 0,000,000

CMIA BIDS FOR MEDINFO 2017 IN BEIJING

Noncurrent Assets Equity Special Legal 8,400,000/6,00 8,400,000/6,0 8,400,000/6,00 70,000,000/50, 70,000,000/50,00 70,000,000/5 Accounts Person's 0,000 00,000 0,000 000,000 0,000 0,000,000 Receivable Capital 49,000,000/35, 49,000,000/3 50,400,000/36, Retained 2,800,000/2,00 4,200,000/3,000,0 7,000,000/5,0 Fixed Assets 000,000 5,000,000 000,000 Earnings 0,000 00 00,000 7,000,000/5,00 7,000,000/5,0 7,000,000/5,00 Depreciation 0,000 00,000 0,000

Total 64,400,000/46, 64,400,000/4 65,800,000/47, 72,800,000/52, 74,200,000/53,00 77,000,000/5 Noncurrent Total Equity 000,000 6,000,000 000,000 000,000 0,000 5,000,000 Assets Total 8,400,000/6,00 86,800,000/6 91,000,000/65, 8,400,000/6,00 86,800,000/62,00 91,000,000/6 Total Assets Liabilities & 0,000 2,000,000 000,000 0,000 0,000 5,000,000 Equity

From the balance sheet above, we can easily find that CMIA is able to acquire increasing income steadily by years. During the 3 years, the total net profits is about

€1,000,000/＄1,400,000.

2.4 Conferences History

CMIA has positively organized a variety of academic activities since its establishment:  National Medical Informatics Conference respectively in Changsha(1981), Xian(1983), Kunming(1984), Xiamen(1987), Dalian(1991), Wuhan(1994), Chengde(1997), Shuzhou(1999), Beijing(2002), Shenzhen(2005), Zhuhai(2008) and Shenzhen(2011). Totally 2260 articles were published.  In October 1989, CMIA successfully co-sponsored the 6th World Congress on Medical and Health Informatics (MedInfo1989) and acquired high reputation.  The 1st , 4th , 7th , 10Th, China-Japan-Korea Joint Symposium on Medical Informatics in Shuzhou(1999), Beijing(2002), Shenzhen(2005), Zhuhai(2008).  The 1st (2006), 2nd(2007), 3rd(2008) Asian-Pacific Medical Informatics Summit, collecting more than 800 international articles.

The facts above confirm that CMIA has enough competence and experience to host a global conference with more than 1000 participants.

2.5 The Relationship between CIE and CMIA

The Chinese Institute of Electronics (CIE) is an academic and non-profit organization affiliated to the Chinese Ministry of Industry and Information Technology. It has 9

CMIA BIDS FOR MEDINFO 2017 IN BEIJING

100,000 members, more than 600 society members, 44 regional societies and 8 working committees. Since the beginning of 1980's, CIE has established long-term relationship with the famous international electrical and electronic societies. In 1980, CIE established relationship with IMIA, and CIE delegates representatives to take part in all kinds of affairs in IMIA.

China Medical Informatics Association of CIE was found when CIE built the relationship with IMIA as a branch of CIE. CMIA is called world wide as 2 titles and the same organization with the China Medical Informatics Association of CIE, Professor LUO Shuqian is the President of CMIA.

The CIE hosted the 16th World Computer Congress (WCC 2000) in 2000 in Beijing attended by 2500 persons, which sponsored by International Federation for Information Processing (IFIP). As the Local Organizing Committee, CIE hosted the IEEE ICC 2008 in Beijing, which had the participation of 2200 persons. Besides, CIE has also organized the China Cloud Computing Conference in Beijing from 2008 to 2012 successively, which is the largest cloud computing technology event in China and more than 19,000 IT elites participated in the event during the past 4 years.

CIE will strongly support CMIA to host MEDINFO 2017!

CMIA BIDS FOR MEDINFO 2017 IN BEIJING

3. Proposal

3.1 LOC

A core Local Organizing Committee (LOC) for MEDINFO 2017 has been set up. It will be expanded and modified if the MEDINFO 2017 is assigned to Beijing.

Honorary Chair

Prof. WU Jichuan, the Honorary Chairman of Chinese Institute of Electronics.(CIE), the Former Minister of Ministry of Information Industry of China, the Former Minister of Ministry of Post and Telecom. He has high reputation in the information technology science in China, played important role in communication and information technology development for the last 30 years.

General Chair

Prof. LUO Shuqian, the President of China Medical Informatics Association (CMIA), Vice Chairman of China Medical Informatics Association of China Institute of Electronics. CMIA and China Medical Informatics Association of China Institute of Electronics are 2 organizations with the same work team. He currently works as professor in Capital University of Medical Sciences. He used to be senior visiting professor of Biomedical Engineering Centre in University of Wisconsin-Madison USA and Brain Image Center in Montreal, Canada. He pursues long-term research in biomedical signal and image, is master in Artificial Intelligence and pattern recognition.

CMIA BIDS FOR MEDINFO 2017 IN BEIJING

General Vice Chair

Prof. XU Xiaolan, the President of Chinese Institute of Electronics (CIE), Former Vice President of Electronic Information Industry Development Institute in Ministry of Industry and Information Technology of China. She is a famous expert in the information technology field with more than 20 years related experiences.

General Secretary

Mr. LIN Runhua, the Deputy General Secretary of Chinese Institute of Electronics (CIE) and the Vice President of China Medical Informatics Association (CMIA). He is an experienced person in technical conference organization for 10 years, having strong background with the IT industry, telecom industry and electronics industry.

Deputy General Secretary

Dr. ZHU Ling, representative of IMIA and member of the Board of China Medical Informatics Association (CMIA). She knows MEDINFO deeply about the academic affairs and organizing affairs.

Technical Committee Chair Prof. LIU Haiyi, the vice president of CMIA. He is a famous medical science scientist in China, and has attended the different kinds of Medical Informatics conferences for 15 years. He knows deeply about the academic affairs and organizing affairs.

Technical Committee Co-Chair Dr. ZHAO Junping, the Director of Medical Informatics Department in China PLA General Hospital. He is very famous and influential in medical informatics science.

Young Scientists and Students Affairs Prof. HUANG Meizhu, Deputy General Secretary of CMIA. She is an influential expert in medical informatics.

CMIA BIDS FOR MEDINFO 2017 IN BEIJING

Local Arrangement Prof. LIANG Ying, General Secretary of China Medical Informatics Association (CMIA), He is a famous expert in Medical Informatics in China.

Financial Chair Ms. LI Qianyi, the Manager of International Academic Communication Department of CIE. She is master in finance management, and serves as financial consultant in large activities for many years.

Social Activities Dr. GUO Gaoyang, Executive Member of CMIA. He has rich experiences in organizing conferences and related activities.

Industrial Relations Ms. LUO Hong, the Director of National Academic Communication Department of CIE. She has more than 20 years working experiences in conference organization and has built strong relationship with related authoritative organization and many IT venders.

3.2 Budge and Consortium

3.2.1 Revenue Budget Proposal

The MEDINFO 2017 number of participants is based on a projected 1500 participants including 50 IMIA officials, 200 overseas regular members, 100 overseas students, 500 domestic regular members including scientists, researchers, users, vendors, developers, consultants and suppliers, 400 domestic students, 100 young scientists and 150 accompanying persons.

The actual participants may be higher and may vary in the subsection. In China, we have a very big student population in universities. This kind of participants may be much larger than MEDINFO before. Considering the inflation rate of the world and the continuous decrease of US Dollars, we have a suggested congress registration fees and exhibit booth fees as in the Revenue Budget Table.

In terms of proposal from IMIA and our experience of organizing conference, the revenue derive from congress registration revenue, exhibit booth revenue, sponsorships, grants, etc. Comprehensive consideration to the predict number of participants, the rates and fees standard, the changing global situation of economy and technology development, we provide a preliminary estimation of total revenue at about €1,304,000/$ 1，630，000. Details of all kinds are specified in the Revenue Budget Table.

CMIA BIDS FOR MEDINFO 2017 IN BEIJING

Moreover, the industrial exhibits income is reasonable, each exhibitor give only US$7000 for the exhibition, we do think a lot of industrial partners have strong interest in it. The industrial donations will come from the big players in health and biomedical informatics technology. We have communicated with the government such as Chinese Associate of Science and Technology, the Ministry of Information industry, and got the commitment for supporting the MEDINFO 2017.

Table 3.1: the Revenue Budget Revenue Classification Fees(USD) Number USD EUR Early Bird 600 300 180,000 144,000 Regular 800 500 400,000 320,000 Registration On-site 800 300 240,000 192,000 Student 600 400 240,000 192,000 Exhibit Booth 7000 30 210,000 168,000 Sponsorships 30,000 5 150,000 120,000 Grants 160,000 128,000 Other(Workshops 50,000 40,000 and Tutorials) Total 1，630，000 1,304,000

3.2.2 Expense Budget Proposal

The conference management will be the responsibility of China Medical Informatics Association (CMIA) and Chinese Electronic Exhibition & Information Communication Corp. (CEEIC). CEEIC is a professional organizer contracted with CMIA.

The expense content comprises four parts, the general congress expenses, the congress program expenses, the administrative expenses and the exhibit expenses.

The congress rooms and facilities costs include the meeting rooms’ rental, audiovisual rentals, audiovisual personnel, and rental of computers with Internet access for MEDINFO personnel and for participants, rental of printers and duplicating machines, supplies, security personnel.

The estimates on catering, congress management, badges and IMIA yearbooks printing and carrying, signage, construction and maintenance of registration system and website, proceeding, bursaries, poster session expenses, promotional expense, secretarial and student support, SC and SPC expenses are probably exceeding actual costs, for the world inflation rate become much higher than before.

For every one of keynote and invited speakers the congress will cover all the transportation including round-trip fly tickets, the hotel expenses and food expenses for a period of five days. Also, they will not pay registration fees and will receive free 14

CMIA BIDS FOR MEDINFO 2017 IN BEIJING

admission to the welcome receptions, lunches and banquets. The cost of keynote and invited speakers is about US$ 50,000.

The Social Program is free to all participants, with an estimated attendance of 800 persons at a cost of US$ 100 per person, including welcome dinner, banquet, cocktail and student party. The total estimated expense is about US$ 80,000.

Exhibit will be a main part of the congress expenses, which refers to rental of exhibit space, rental of booths, exhibit management fee, human resources costs, etc. The estimated expense of exhibit is about US$ 59,400.

As to workshops and tutorials, insufficient information is available to budget for them. Besides, it is out of scope for consideration from a financial perspective to tours, sites and visits. Thus, in aim to produce a small profit or break-even, we predict an unexpected expense of US$50,000 depending on certain conditions.

In conclusion, the total estimated expense is about €997,360/$1246,700, the table below reveals the details of expenses.

Table3.2: the Expense Budget Expense Number Fees(USD) USD EUR General Congress Expenses The conference rooms and facilities 300,000 240,000 costs Catering(breaks, lunches) 1500 60 each 90,000 72,000 Congress management 30,000 24,000 Badges and IMIA yearbooks printing 10,000 8,000 and carrying Internet Access 20,000 16,000 Congress Program Expenses The keynote and invited speakers 50 1,000each 50,000 40,000 SC and SPC expenses 95,000 76,000 Bursaries 200,000 160,000 Audio Visual 50,000 40,000 Proceeding 20,000 16,000 Poster session expenses 20,000 16,000 Social Program 800 100each 80,000 64,000 Companion Program 150 100each 15,000 12,000 Administrative Expenses OC expenses 30 150each 4,500 3,600 Promotional expense 20,000 16,000 Registration system &website 20,000 16,000 construction and maintenance

CMIA BIDS FOR MEDINFO 2017 IN BEIJING

Signage 5,000 4,000 Secretarial and student support 100 100 each 10,000 8,000 Exhibit Expenses Exhibit Space 30 1680each 50,400 40,320 Other Exhibit Expenses 30 300each 9,000 7,200 Unexpected expense 50,000 40,000 Tax(6% of Revenue) 97,800 78,240 Total Expense 1246,700 997,360

3.2.3 Surplus

On the basis of the above calculation, a surplus of €306,640/$383,300 is expected. IMIA will receive 10% of the registration fee of US$ 500,000 and 12.5% of the registration fee of US$ 560,000; 10% of Exhibit revenue of US$ 210,000; 10% of Workshops and Tutorials of US$ 50,000, plus US$ 95,000 as fixed funding for expenses incurred by the Scientific Program Committee (SPC) and the Editorial Committee (EC). Thus, the total surplus to IMIA will be €192,800/$241,000.

The proposed net congress income will be €113,840/$ 142,300. Table3.3: the Surplus for IMIA Surplus Percentage Revenue USD EUR Registration Fee 10 500,000 50,000 40,000 12.5 560,000 70,000 56,000 Exhibit Booths 10 210,000 21,000 16,800 Workshops and Tutorials 10 50,000 5,000 4,000 Funding for SPC and EC 95,000 76,000 Surplus for IMIA 241,000 192,800

Table 3.4: the Balance of Participation Number Optimal Break-even Budget Budget USD EUR Congress Participants 1500 1275 249,500 199,600 Exhibit Booths 30 9 59,400 11,314

CMIA BIDS FOR MEDINFO 2017 IN BEIJING

3.3 Venue

China National Convention Center Image

The Water Cube and Beijing National Stadium

It is planned to hold MEDINFO 2017 in the China National Convention Center (CNCC).

CNCC is a modern standard building with splendid facilities for staging national and international conferences, exhibitions and other large technical events. It was formerly the Main Press Center (MPC), International Broadcasting Center (IBC) and venue for fencing and pistol shooting competitions during the 2008 Olympic Games taken place. It re-fitted as a purpose-built convention and exhibition center, the CNCC Complex comprises two hotels, office towers, exhibition center and convention center.

The CNCC is within easy reach of Beijing’s major travel and sports facilities and scenic spots. The National Olympic Sports Center is just across the street. Access to the Beijing Capital International Airport (BCIA) is via the new Airport Expressway, which is 26km away from the CNCC. The CNCC is directly linked to the main subway system of Beijing on Subway Line 8, and the Capital International Airport is 30 minutes-drive,

CMIA BIDS FOR MEDINFO 2017 IN BEIJING

while the Summer Palace is only 12 km to the west. To its north, 50 kilometers away, there are two of world-famous attractions - the Great Wall and the Ming Tombs.

Access from Airport to CNCC

The CNCC complex consists of the Convention Center, CNCC Grand Hotel, the InterContinental Hotel BEICHEN and two office buildings. The Center itself spans 7 levels (B2 to Level 5) with over 23,600 m2 of meeting and function space plus 36,000 m2 of exhibition space with several floors of commercial space at either end of the 398m long, 148m wide, 42m high building which rises at the ends to Level 8. The conference building comprises of more than 60 conference halls and meeting rooms with advanced facilities to serve a wide variety of purposes, as well as dozens of offices. Elegantly appointed, it offers all the amenities expected of a major international conference and exhibition center. The indoor exhibition halls and other exhibition space can accommodate as many as 300 international standard exhibition booths. Its spacious registration hall, public and VIP lounges, and bars located on each floor are all designed to ensure that, despite busy schedules, conference organizers and participants alike will have an enjoyable stay.

Table3.5: China National Convention Center Capacity Facility Level Area Area L×W×H L×W×H Suggested Room Capacities (Sq m) (Sq ft) (m) (ft) Theatre Classroom Banquet Reception Plenary Hall 4 6,400 68,889 80×80 5,700 3,600 4,500 6,000 ×12

CMIA BIDS FOR MEDINFO 2017 IN BEIJING

Plenary Hall 4 3,600 38,514 45×80 3,200 2,000 2,600 3,500 A ×12 Plenary Hall 4 2,800 30,139 35×80 2,500 1,600 1,900 2,500 B ×12 Ballroom 1 4,860 52,313 81×60 4,000 2,400 3,500 4,200 ×9.6 Ballroom A 1 1,620 17,438 27×60 1,300 800 800 1,300 ×9.6 Ballroom B 1 1,620 17,533 27×60 1,300 800 800 1,300 ×9.6 Ballroom C 1 1,620 17,438 27×60 1,300 800 800 1,300 ×9.6 Ballroom 1 3,240 34,875 54×60 2,600 1,600 1,600 2,600 A+B ×9.6 Ballroom 1 3,240 34,875 54×60 2,600 1,600 1,600 2,600 B+C ×9.6 Exhibition Hall Exhibition 1 5,500 Hall 1 Exhibition 1 5,500 Hall 2 Exhibition 1 5,500 Hall 3 Exhibition 1 5,500 Hall 4 Exhibition B1 6,500 Hall 5 Exihibition B1 6,500 Hall 6 Auditorium 3 350 Meeting Room Function A 1 594 6,394 22×27 500 280 280 480 ×5.7 Funtion B 1 648 - 24×27 550 300 300 550 ×5.7 Function C 1 594 - 22×27 500 280 280 480 ×6.5 Meeting 2 81 872 9×9×2. 60 40 40 70 Room A*20 8 Meeting 2 72 872 9×9×2. 60 40 40 70 Room B*6 8 Meeting 2 54 581 6×9×2. 30 20 30 40 Room C*4 8 19

CMIA BIDS FOR MEDINFO 2017 IN BEIJING

Meeting 3 135 1,453 9×15× 80 60 50 100 Room D*20 3.4 Meeting 3 153 1,647 9×17× - 100 75 60 130 Room E*5 4.8 Meeting 3 375 4,036 15×25 300 150 130 330 Room F*3 ×4.8 Meeting 3 450 4,844 18×25 350 200 200 400 Room G*2 ×4.8

Among the many facilities designed to meet the needs of Chinese and overseas conferences, organizers, exhibitors, and visitors, the Conference Building has a state-of-the-art audiovisual studio, a business center, an electronic fast-printing center and a color photo-developing center. All of the facilities and access in the convention center are international standard.

Floor plan of Level 1

CMIA BIDS FOR MEDINFO 2017 IN BEIJING

Floorplan of Level 2

Plenary Hall

3.4 Accommodation

The five stars the InterContinental Hotel BEICHEN will be the headquarter hotel for MEDINFO 2017. It is very close to the China National Convention Center (CNCC) for about 3 minutes-walk. And the four stars CNCC Grand Hotel (less than 5 minutes walk) will also be participants’ hotel for MEDINFO2017. The two hotels nearby the CNCC have more than 1200 rooms, including standard rooms, suites and luxury suites to meet the varied needs of its guests. The Local Organizing Committee (LOC) will have contract with them for less hotel price. The price of these two hotels ranges from approximately US$90 to US$ 200. The LOC assures that the hotel’s price will keep the 21

CMIA BIDS FOR MEDINFO 2017 IN BEIJING

same level in the year 2017. There are other five or four stars hotels around CNCC for less than 15 minutes walk for MEDINFO 2017 participants choosing. The total hotel rooms nearby CNCC for MEDINFO 2017 is more than 3000, so people have a lot of choices.

Also, there are some low price hotels within 20 minutes walk. Cheaper Hotels will be available as three stars HongXiang Hotel, two stars LaoDong Hotel, etc. The LOC will provide shuttle bus from these hotels to airport in MEDINFO 2017.

Meals in hotels can be chosen among a breathtaking variety of delicious dishes from China’s four leading cuisines --- Guangdong, Shandong, Sichuan and Huaiyang --- as well as superbly prepared Western style food. The cafes, teahouses and shopping arcades will add to the pleasure of the guest stay.

The CNCC Grand Hotel If the venue of the MEDINFO 2017 is awarded to Beijing, the LOC and the Local Conference Organizer will give details about room allocation, facilities requirement, and other supporting functions. Also we will finalize the social activities and opening/closing ceremony. The LOC of MEDINFO 2017 assures that it will be a most impressive congress both in academic and arrangement.

3.5 Young Scientist Program

We the CMIA expect to attract and encourage more young scientists to join MEDINFO events. We will make arrangements for the attractive Young Scientist Program for the MEDINFO 2017, which includes both the Student Paper Competition and the Young Scientist Award. We will raise special funds internally in China in order to run the Young Scientist Program. Our target for this Program is to raise special funds of amount $100,000 that will be used for supporting a total of 40 young scientists from all over the world.

It is expected that, we will be able to obtain funding from several organizations. 22

CMIA BIDS FOR MEDINFO 2017 IN BEIJING

Funds obtained from various foundations as well as donations and exhibitions fees from institutions and companies will also be used as part of the expenses for the Young Scientist Program.

3.6 Academic Sponsorship Program

We the CMIA will promote an Academic Sponsorship Program based on the model established at MEDINFO 2004. MEDINFO 2017 has two Academic Programs: Merit-based Award and Need-based Bursary. We expect obtain funding of amount $100,000 from organizations, institutions and companies.  Merit-based Award The goal is to provide incentives for scientists to excel in medical and healthcare information research.  Need-based Bursary The Need-based Bursary is to support the excellent researches in medical and healthcare informatics which are short of funding.

3.7 Vendor exhibits

MEDINFO 2017 will focus on conferences and exhibitions both. By now, there are hundreds of companies in HIS in China. Some of them have applied their HIS in some cities and areas successfully. Hence, it will be a good opportunity for them to exhibit their technologies and applications in MEDINFO 2017 for all the participants worldwide. It is also a helpful platform for them to exchange experiences of practice and thoughts of research.

CNCC has plenty of room for exhibition, which reaches totally 36,000 m2. We estimate to use 3000m2 in exhibition for 30 standard booths.

CMIA BIDS FOR MEDINFO 2017 IN BEIJING

The Spot of Exhibition in CNCC

3.8 Social Program

CIMA attaches great importance to social program in recent events, so the Social Program will be a necessary part in MEDINFO 2017 as well. It will help for the attendance worldwide to get to know each other better. The activities of the Social Program will include:  Welcome Dinner with Chinese Traditional Performances  Banquet  Cocktail  The university students evening party;  Closing Ceremony

Beijing Opera and Beijing Duck 24

CMIA BIDS FOR MEDINFO 2017 IN BEIJING

3.9 Companion’s Program

Beijing is an extremely attractive city with long history, multi culture and modern elements. We welcome the participants to take their spouses to Beijing. Then, China International Travel Services Co. will offer a full range Pre-and post-conference tour services for participants and their spouses enjoying the Chinese culture and tradition. The offered tours will include all interests and historic sites in Beijing.

CMIA BIDS FOR MEDINFO 2017 IN BEIJING

4. Support

As the bidder for MEDINFO 2017, we have got great support from major officials, industries and academic institutions in Beijing and China, such as: State Council of People’s Republic of China, Ministry of Science and Technology, Ministry of Information Industry, Ministry of Health, National Development and Reform Committee, State Food and Drug Administration, State Administration of Traditional Chinese Medicine, Chinese Institute of Electronics, Beijing Municipal Government, China Association for Science and Technology, National Natural Science Foundation of China, China Union of Electro-technology and Information Science, China Neural Networks Council.

What is more, we have got support from many regional health informatics associations, local health care research centers, hospital information centers in big cities and provinces of China.

If our bid is successful, we will provide supporting documentations from above institutions, including moral support, promotional materials and funding assistance certification, etc.

Formal Letter from Honorary Chair of Local Organizing Committee in MEDINFO 2017

Mr. WU Jichuan Honorary Chair of Local Organizing Committee in MEDINFO 2017 Honorary Chair of Chinese Institute of Electronics Former Minister of Ministry of Industry and Information Technology

Dear Dr. Riccardo Bellazzi and IMIA members, As the supporting national organization and higher authority of China Medical Informatics Association (CMIA), it is our great honor to bid for MEDINFO 2017. We have a strong wish to host a successful conference of medical informatics in Beijing, the well-known city full of long history and modern elements.

The Chinese Institute of Electronics (CIE) is an academic and non-profit organization affiliated to the Chinese Ministry of Industry and Information Technology. It is composed of professors, experts and companies in the field of electronics and technology. It has 100,000 members, more than 600 society members, 44 regional

CMIA BIDS FOR MEDINFO 2017 IN BEIJING

societies and 8 working committees. Since the beginning of 1980's, CIE has established relationship with the famous international electrical and electronic societies. In 1980 and 1984, CIE was admitted as a full member in the International Federation for Information Processing (IFIP) and a full member in the International Union of Radio Science (URSI), respectively. CIE also established relationship with ICCS, IMIA, IEEE, IET, ISAP and IEEK.

The CIE hosted the 16th World Computer Congress (WCC 2000) in 2000 in Beijing attended by 2500 persons, which sponsored by IFIP. As the local organizing committee, CIE hosted the IEEE ICC 2008 in Beijing, which had the participation of 2200 persons. Besides, CIE has also organized the China Cloud Computing Conference in Beijing from 2008 to 2012 successively, which is the largest cloud computing technology event in China and more than 19,000 IT elites have participated in the event for the last four years.

Chinese government just issued the new strategy of health and medical care, which reveals that the government has attached more importance to medical information. Besides, more and more local enterprises joined in the medical informatics field. Some solutions have been applied in practice. The Regional medical systems have run in some cities. It turns out that there is a potential large market in China. MEDINFO 2017 is a good opportunity for China to communicate with other countries in advanced medical informatics, to strengthen cooperation with oversea enterprises in electronic health solutions and systems.

In conclusion, we are proud of having enough confidence to host MEDINFO 2017 successfully! Sincerely yours,

WU Jichuan

CMIA BIDS FOR MEDINFO 2017 IN BEIJING

5. Sponsors

Over 100 companies are involved in medical informatics research and development in China. They span a wide range of sectors within health-, medical- and bio-informatics. The members of LOC and their collaborators have established long-term partnerships with many companies of them, and are therefore ideally positioned to solicit their sponsorship. Potential sponsors include:

 China Mobile As the leading mobile services provider in Mainland China, China Mobile boasts the world’s largest mobile network and the world’s largest mobile customer base. In 2011, the Company was once again selected as one of the “FT Global 500” by Financial Times and “The World’s 2000 Biggest Public Companies” by Forbes magazine.

Based in Huge mobile users, high-quality and efficient mobile network, China Mobile has built up a healthy interaction, the doctor-patient interaction, mobile care and pre-hospital emergency system, to compose a chain of medical information systems.

 China Telecom China Telecom is an extra-large State-owned telecom operator in China, Global Partner of World Expo 2010 Shanghai, and was selected into the Top 500 Global Corporations for many consecutive years. China Telecom mainly provides the integrated information services including the fixed-line telephone, mobile service, Internet connection and applications services.

China Telecom is developing multi-service integrated information service systems for a wide range of large, medium and small hospitals and health unit in order to improve the standard of various types of hospital information, to make medical services closer to the ordinary residents by wireless and 3G applications.

 China Unicom China Unicom was officially established on 6 January 2009 on the basis of the merger of former China Netcom and former China Unicom. It has subsidiaries in 31 provinces (autonomous regions and municipalities) across China and many countries and regions around the world.

In the field of health and medical care, China Unicom has set up mobile medical Unicom strategy, including mobile messaging, remote detection, etc.

 Lenovo Lenovo creates and builds exceptionally engineered personal technology, but much

CMIA BIDS FOR MEDINFO 2017 IN BEIJING

more than a tech company. Long the leader in China, Lenovo is growing rapidly and winning market share in all parts of the world. This balanced growth is what has made Lenovo the fastest growing major PC company and enabled us to consistently grow faster than the market.

As a practitioner and promoter of China industry information, Lenovo plays an active part in the health care industry information. With Zhaoyang notebooks and other related products, Lenovo innovates a variety of medical application of information technology solutions. Lenovo plays an important role in hospital clinical information system, ward inspection system, emergency medical rescue system.

 Inspur Inspur is the leading supplier of overall solution to cloud computing in China, it has formed the service capability of overall solution covering three levels of IaaS, PaaS and SaaS, built leading cloud computing infrastructure platform for customers replying on the Inspur high-end server, mass storage, cloud operating system and information security technology, and fully supported the intelligent government, enterprise cloud and cloud construction of vertical industry based on Inspur government affairs, enterprise, industry information-based software, terminal products and solution.

In the field of heal-care information, Inspur is actively building an unified health information platform now.

 IBM  HP  GE  Toshiba  Siemens

CMIA BIDS FOR MEDINFO 2017 IN BEIJING

6. Proceedings

Proceedings will be made available in formats that meet the standards to be indexed by the NLM’s Medline process, with the precise formats to be agreed within the contract between IMIA and CMIA.

The congress proceedings will be full electronic, open access in the official website. Hence, CMIA promises that there will not be any revenue in the congress proceedings, and all the cost from the proceedings will be covered by the congress.

IMIA and CMIA will jointly hold the copyright of the proceedings.

CMIA BIDS FOR MEDINFO 2017 IN BEIJING

7. Professional Conference Organizer

China Medical Informatics Association (CMIA) and Local Organizing Committee will select CEEIC as the PCO. For Chinese Electronic Exhibition & Information Communication Corp. (CEEIC) is a professional exhibition and conference corporation, which has a long cooperation relationship with Chinese Institute of Electronics and CMIA. Officially established in 1964, CEEIC is one of the largest exhibition corporations in China. CEEIC has successfully organized several international conferences, such as IEEE ICC 2008 Beijing, China Electronics Summit, China Electronics Fair (CEF), etc.

 Conference Management Functions: 1. Conference Management  Coordinate the general operation and overall event project planning.  Serve as a technical resource center in the area of convention planning.  Develop an implementation plan outlining all necessary tasks, timetables and the parties responsible.  Review all contracts for events and provide technical advice to ensure compliance with MEDINFO 2017 expectations.  Assist in site selection & confirmation of venues.  Participate in monthly committee conference calls and staff meetings.  Obtain information (i.e. tutorial descriptions, registration form, etc.) and have posted to the appropriate web site. Monitor web sites for updates and new information as needed.  Answer routine questions from authors, speakers and participants by phone and email

2. Food and Beverage  Coordinate menus, guarantees and arrangements with conference facility and other outside vendors.  Review and finalize Banquet Event Orders with all venues.  Track and manage food and beverage set up and consumption on-site.  Supervise all events.

3. Housing  Monitor and maintain hotel(s) liaison necessary for protection of room blocks and monitoring of room cut-off dates.  Responsible for collecting and maintaining hotel meeting history.  Review and report weekly on room pick-ups and advise on strategies to maximize pick-up and reduce any possible attrition charges.

4. Logistics

CMIA BIDS FOR MEDINFO 2017 IN BEIJING

 Arrange for other services as requested such as entertainment, intra-city transportation, off-site events, and pre/post tours.  Arrange for signage required for all events including registration, social functions and technical meetings.  Coordinate the arrival and return of equipment and material.  Handle AV bid and supervisor chosen contractor on-site.  Make any appropriate arrangements for special handling of VIPs, Speakers, Board or Committee members.  Prepare written specifications for meeting room arrangements. 5. Marketing/Promotion  Coordinate marketing for the conferences to include e-mail blasts, attendee brochures, web sites, etc.  Develop, manage and execute conference marketing plan & promotional schedule.

6. Program Coordination  Work with the planning committee to develop program format.  Coordinate timing schedule and facilities for sessions.  Provide support on patronage packages and implementation-site.

 CEEIC National Conferences Organizer Experience:  China Electronics Summit  China EMS Industry Summit  Global IC Market Forecasting Summit  Seminar on Design Innovation & emulation of Electronics Industry in China  China Component Leaders Award Convention  China Component Leaders Open Forum  Electronic Components Reliable Resource Recognizing Seminar  International Electronics Purchasing Conference  Conference on China Mobile Phone Industry  Production and Sales Meeting of National Mobile Phone Manufacturers  Portable Consumer Electronics Seminar  Asian LCD Industry Summit  China FPD Manufacturing Forum  Automotive Electronic Forum  Automotive Electronics & in-Vehicle Design Seminar  China VoIP Conference  Global Bluetooth Technology & Products Exchanging Summit  Senior Seminar on RFID Technology and Application  NFC Forum  Seminar on China Photovoltaic Technology & Equipment  China International Battery Technology and Market Forum  Seminar on Power Management Technology  Seminar on Green Electronic Manufacture and Authentication 32

CMIA BIDS FOR MEDINFO 2017 IN BEIJING

 International Forum on global RoHS Execution  Electronic Products WEEE/RoHS Forum  Update on Requirement of Halogen Free and Other Hazardous Substances  SMT China Forum  Electronic Test and Measurement Forum  Seminar on Quality Authentication and Test Technology

 CEEIC International Conferences and Event Organizer Experience:  IEEE ICC 2008  Asia Electronics Exhibition in Shanghai  Electronic India  Electronica  Electronic Americas  Expo Electronica  CEATEC JAPAN  Hong Kong Electronics Fair

CMIA BIDS FOR MEDINFO 2017 IN BEIJING

8. Beijing

8.1 Climate

August 21-25 is the best time of the year around in Beijing. The temperature at the day time is around 24 oC -28 oC(about 78 oF-83 oF )and around 20 oC( 70 oF) in evenings.

8.2 Language

English will be the official and predominant language in this MEDINFO 2017, accordingly, all documentation, websites, promotional literature will be available in English. Likewise, staff at the congress dealing with participants will be reasonably fluent in English. There will be sufficient simultaneous translation requirements for all the non-English participants and speakers.

8.3 Visas

All MEDINFO 2017 participants will be admitted to the People’s Republic of China. The Chinese government encourages the communication of science and technology among all countries and nations. All participants and accompanying persons will need a valid passport to enter the People’s Republic of China. Participants will need to apply for visas from the People’s Republic of China Embassy in their country of residence, and should allow abundant time for processing of their request. If needed, the General Chair of the Local Organizing Committee of MEDINFO will provide an invitation letter to the participant who requests it, in order to expedite visa processing.

8.4 Currency

The unit of monetary currency in the People’s Republic of China is the RMB(￥). It is very easy to exchange the participants money into Chinese RMB and Credit Card are widely used in every hotel and other business place. Here are some exchange rates of different currency list in the Bank of China. (http://www.boc.cn, May 28, 2012) 100（EUR）= 1063.91 (RMB￥) 100（HKD）= 83.38（RMB￥） 100（CHF）=683.5（RMB￥） 100（SEK）= 97.98（RMB￥）

CMIA BIDS FOR MEDINFO 2017 IN BEIJING

100（NOK）= 112.31（RMB￥） 100（CAD）= 667.78（RMB￥） 100（MOP）= 82.41（RMB￥） 100（THB）= 21.55（RMB￥） 100（GBP）= 1047.86（RMB￥） 100（USD）= 648.98（RMB￥） 100（SGD）= 511.44（RMB￥） 100（DKK）= 117.39（RMB￥） 100（JPY）= 7.9646（RMB￥） 100（AUD）= 653.7（RMB￥） 100（PHP）= 14.8（RMB￥） 100（NZD）= 508.67（RMB￥）

8.5 Electricity

Standard voltage in the People’s Republic of China is 220V; 50Hz. Inexpensive adapters are readily available at many locations. The picture below shows the common socket in China, so we strongly recommend you to carry about a socket adapter.

Common socket image

8.6 Travel by air

Beijing Capital International Airport Indoor Scene The city of Beijing is served by the Beijing Capital International Airport (BCIA). It is the

CMIA BIDS FOR MEDINFO 2017 IN BEIJING

largest and most advanced airport in China and also one of the famous airports in the world. Beijing is easily linked with all world major cities by air and there are no problems at all to any participant to reach no matter what city they start from. The airport is located about fifteen kilometers northeast of downtown, and is accessible by several expressways and by sub train. There is shuttle service at all major downtown hotel. It is easy to take a taxi from the airport to the congress center and hotels, and the taxi ride costs reasonably.

Map of Beijing Capital International Airport

CMIA BIDS FOR MEDINFO 2017 IN BEIJING

9. Magnetism of the City

9.1 An Historical City

 The Palace Museum The Palace Museum was commissioned by the third Emperor of the Ming Dynasty, Emperor Yong Le. The palace was built between 1406 and 1420, but was burnt down, rebuilt, sacked and renovated countless times, so most of the architecture you can see today dates from the 1700’s and on wards. The Forbidden City was the seat of Imperial power for 500 years, and is now a major tourist attraction in China. The total area of the complex is 183 acres, so it takes quite a while to walk through, especially if you want to have a close look at everything. All together there are 9,999 1/2 rooms in the Museum, not all of which can be visited.

 The Temple of Heaven The Temple of Heaven was initially built in the eighteenth year of the Ming Dynasty (in 1420). Situated in the southern part of the city, it covers an area of 273 hectares. It is a place where Emperors from both the Ming and Qing Dynasties' traveled to worship and to pray for good harvest. The northern part of the Temple is round in contrast to the southern part, which is square, implying that "the sky is round and the earth is square" to symbolize both heaven and earth. There are a lot of prominent places in this park such as the Circular Mound Altar, the Imperial Vault of Heaven, the Long Corridor, the Echo Wall, the Seven-Star Stone and many other areas of historic interest and panoramic beauty. In 1998, it was included in the "List of World Heritages" by the United Nation's Educational, Scientific and Cultural Organization.

CMIA BIDS FOR MEDINFO 2017 IN BEIJING

 The Great Wall The Great Wall at Badaling is located in Yanqing County, which is about 60 kilometers northwest of Beijing. It is widely known as the most representative section of the “Great Wall” from the Ming Dynasty. Well laid out with huge uniform bricks, the wall was built on the ridges of the mountains. Various beacon towers were erected at strategic points along the wall. Badaling is a place of strategic importance and its wall is both tall and sturdy. With its many beacon towers, the wall looks magnificent and best epitomizes the magnificence of traditional Chinese architecture.

 The Summer Palace The history of Summer Palace extends as far back as 800 years. In 115 B.C, when the Jin Dynasty made Beijing--then called Yanjing-- its capital, it built an imperial palace that was then referred to as the Golden Hill Palace. The structure still remains on the present site of what residents and tourists both recognize as the Summer Palace of Beijing.

9.2 An Cultural City

 Dragon Boat Festival Customs The Dragon Boat Festival once had many interesting customs that are no longer commonly observed, although they are still practiced in rural areas. The most popular activity of the Dragon Boat Festival is racing dragon boats. The locals who paddled out on boats to scare the fish away and retrieve Qu Yuan’s body marked the origin of dragon boat racing. The races are a symbol of the attempts to rescue and recover the body of Qu Yuan.

CMIA BIDS FOR MEDINFO 2017 IN BEIJING

 Beijing Opera Suo Lin Purse Suo Lin Purse is a masterpiece of the Cheng School of Beijing Opera. In 1940, the playwright Weng Ougong wrote Suo Lin Purse as invited by Cheng Yanqiu, the great master of Beijing Opera; in May of the same year, Mr. Cheng Yanqiu stared the debut of this opera at Shanghai Gold Theatre. This opera became a hit after the debut and has been sung by the descendants till now for its styles of tragicomedy and arias integrating the essences of the Cheng School. Shi Yihong of Mei school, starring Xue Xiangling, will add extra dazzles for this version.

9.3 An Modern City

 The National Theatre The newly finished egg-shaped theatre is designed by the French architect Paul Andreu, the designer of the terminal of the Charles de Gaulle Airport in Paris. The National Grand Theatre, situated west of the Beijing's central Tian'anmen Square, has a huge glass and titanium dome-shaped structure surrounded by water.

The new National Theater is composed of the three halls nestled inside the egg. The 2.68-billion-yuan (US$328 million) theatre will hold 6,000 people. It is regarded as the Egg due to its smooth, translucent exterior and ovoid shape. With its modernity, it is in the strong contrast to the Stalinist-style building of the Great Hall of the People and the golden eaves of the Forbidden City. Over 16,000 cubic metres of water enough to fill 42 Olympic swimming pools is poured into the lake on which the Egg will "float".

 The Financial Street The Beijing Financial Street is located on the east side of the second ring road, the area between Fuchengmen and Fuxingmen. The financial street is 1700m long from north to south and 600 wide from east to west. More than 10 skyscrapers have been erected on the street. A lot of financial institutions like Head office of China Construction Bank, Bank of China, Commercial and Industrial Bank of China, Communication Bank of China, China Securities Regulatory Commission, CITIC Industrial Bank and other big banks in China have already entered the financial street. Several deluxe hotels are nestled in this area like Ritz Carlton Hotel, Continental. Over 200 big enterprises have moved into the financial street. The financial street will 39

CMIA BIDS FOR MEDINFO 2017 IN BEIJING

become financial center of financial institutions and business buildings in Beijing. At same time it will be equipped with all kinds of service facilities like telecommunication, business, catering and cultural and entertainment etc.

 The Central Business District (CBD)

The Beijing CBD or Beijing Central Business District is a projected part of Beijing city. It is located in the eastern urban area between the 3rd Ring Road and the 4th Ring Road with a total area of 4 square kilometers. This area has the unique district advantages in terms of its infrastructure facilities, rich land resources and busy business atmosphere. It has about 3000 companies, among which are 500 multinational corporations, 570 foreign representative offices, 160 foreign-funded banks, insurance companies and agencies as well as over 200 intermediary services. There are over three million square meters of the existing business infrastructure facilities, covering China World Trade Center, Motorola Plaza, the Kerry Center, Hewlett Packard Plaza etc. where house scores of famous multinational companies and financial agencies, such as Hewlett Packard, Ford, Motorola Samsung, BNP, of the 160 of the world's Top 500 enterprises with their offices in Beijing, over 120 have established their offices in the CBD and its nearby areas.

CMIA BIDS FOR MEDINFO 2017 IN BEIJING

10. Bid Summary Table

In a concise table, summarize the following details extracted from our bid:

Part I: Society profile and China Medical Informatics Association capabilities http://www.cmia.info/cn/index.asp President Prof. LUO Shuqian, [email protected] Membership and stability  Established: 1980  Joined IMIA:1983  Number of Members: 5800, 45% clinicians, 38% academic, 17% others.  Period over which financially stable:32years Society conference history and  The National Medical Informatics experience Conference respectively in Changsha(1981), Xian(1983), Kunming(1984), Xiamen(1987), Dalian(1991), Wuhan(1994), Chengde(1997), Shuzhou(1999), Beijing(2002) and Shenzhen(2005) , Zhuhai(2008) and Shenzhen(2011).;  The 6th World Congress on Medical and Health Informatics(MedInfo1989, co-sponsor with Singapore)  The 1st , 4th , 7th, 10Th,China-Japan-Korea Joint Symposium on Medical Informatics in Shuzhou(1999), Beijing(2002) and Shenzhen(2005),Zhuhai(2008);  The 1st , 2nd,3rd Asian-Pacific Medical Informatics Summit Proposed LOC chair Prof. LUO Shuqian, [email protected] Proposed Medinfo 2015 dates August 21-25, 2017 Location Beijing, China Conference facility  China National Convention Center  http://www.cnccchina.com/  Plenary room size: 6,400 m2  Parallel session rooms: 10 and 23,600m2  Exhibition space: 36,000 m2  Small meeting rooms: 60 41

CMIA BIDS FOR MEDINFO 2017 IN BEIJING

Experience with large conferences Asian-Pacific Medical Informatics Summit More than 800 attendees Accommodations Number of Hotel Rooms in Host City: More than 3000 rooms from US$30 (1*) to $200(5*) Government support  State Council of People’s Republic of China;  Ministry of Science and Technology;  Ministry of Information Industry;  Ministry of Health;  National Development and Reform Committee;  State Food and Drug Administration;  State Administration of Traditional Chinese Medicine;  Chinese Institute of Electronics;  Beijing Municipal Government;  China Association for Science and Technology;  National Natural Science Foundation of China;  China Union of Electro-technology and Information Science;  China Neural Networks Council. Other support  Regional Health Informatics Associations;  Local Health Care Research Centers;  Hospital Information Centers in big cities and provinces of China.

Part II: Requirements and obligations Funds budgeted for SPC and EC US$95,000 (excluding printing costs) Funds budgeted for Congress US$20,000 proceedings Funds budgeted for Bursaries US$200,000 Benefits to IMIA institutional members 10% discount for registration fees and exhibit space. No meeting conflict Will you have an annual meeting as well as Medinfo in 2017? No Meeting space  Meetings of the IMIA Board, along with lunch and break facilities;  Meetings of the IMIA General Assembly,

CMIA BIDS FOR MEDINFO 2017 IN BEIJING

along with lunch and break facilities;  Meetings of IMIA Working and Special Interest Groups;  Limited ad-hoc meetings. Funds budgeted IMIA Yearbook US$10,000 Communication strategy  Promotion  Key Announcement  Key Organizations

Part III: Budget proposal Proposed rates & fees Early bird: US$600 Regular: US$800 Student: US$600 Average: US$667 Attendance levels (number of participants Break-even: 1275 needed) Budget: US$249,500 Optimal: 1500 Costs Fixed costs: US$840,000 Cost/participant: US$249,500 （ including the expenses of catering, keynote speakers, social and companion programs, OC, secretarial and student support.） Exhibition and other revenues Break-even: 2000sq m 2’000 sq m: US$59,400 Revenue at 1600 participants, ~2000 sq Revenue: US$1,700,000 m, (excl. VAT) Expenses: US$1,306,200 Profit: US$393,800 Profit per participant US$246 Result for 1000 participants Profit US$246,000 for 1200 participants Profit US$295,200 for 1400 participants Profit US$344,400 for 1600 participants Profit US$393,800 for 1800 participants Profit US$442,800 for 2000 participants Profit US$492,000

Part IV: The participant’s perspective Budget from New York (economy travel+6 $2,500fare(round-trip)+

CMIA BIDS FOR MEDINFO 2017 IN BEIJING

days in 4* hotel+early registration) $800accom+$600reg = $3,900total Budget from Paris $2,400fare(round-trip)+ (economy travel+6 days in 4* hotel+early $800accom+$600reg =$3,800total registration) Budget from Tokyo $1,300fare(round-trip)+ (economy travel+6 days in 4* hotel+early $800accom+600$reg = $2,700total registration) Climate 25°C (80 °F ) average, Summer Accompanying persons programmes  Welcome Dinner with Chinese Traditional Performances  Banquet  Cocktail  The university students evening party;  Closing Ceremony  Pre-and post-conference tour Pre- and post-tours famous and historic sites in Beijing：  Forbidden City  Summer Palace  Great Wall  Olympic Park  Temple of Heaven