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Proposal Educational School Supplies Solicitation 19-05 REQUEST FOR PROPOSAL EDUCATIONAL SCHOOL SUPPLIES Proposal Office Depot Proposal Region 4 ESC Solicitation 19-05 for Educational School Supplies Texas Regional Print Facility 2230 North Highway 360 Grand Prairie, TX 75050 Our dedicated team of Texas-based print professionals is proud to prepare this proposal to Region 4 ESC’s Evaluation Team for review. Educational School Supplies 19‐05 January 22, 2019 Region 4 Education Service Center 7145 West Tidwell Road Houston, TX 77095 Dear Region 4 ESC Review Committee: We appreciate the opportunity to present you with our comprehensive proposal to Solicitation 19‐05 for Educational School Supplies. Our team has prepared a complete package that will demonstrate our capabilities to provide School Supplies to Region 4 ESC & participating public agencies with unparalleled service, expertise, and unprecedented value and savings. Our team believes our RFP response demonstrates our passion for your business, our enthusiasm to understand and exceed your expectations, and our desire to present a sustainable offer that will allow for the success and growth of all parties. New contract innovations include: Expanded Educational Solutions & Capabilities Increased School Core list by over 1000 items from our current contract offering Innovation pricing strategies to align with the shift in public procurement trends Customizable Core list capabilities for meaningful added values Enhanced Rebate Incentives For more than 30 years Office Depot has been committed to our customers by providing best‐in‐class products and services. Our collective team is dedicated and aligned to the success of Region 4 ESC and all the agencies associated with this contract. We have enjoyed working alongside Region 4 ESC and its cooperative partners since 1997 with various contracts, including Office & School Supplies, Janitorial Supplies, Managed Print. We do not take this relationship for granted and truly appreciate the opportunity to serve Region 4 ESC. The entire Office Depot team would be honored to earn an award of Solicitation 19‐03. Should you have any questions or concerns, please feel free to reach out directly to either me or Valya Broyer, our National Director of Strategic Partnerships. Sincerely, Susan Cummings Vice President, Public Sector Strategy Office Depot, Inc. Educational School Supplies 19‐05 Educational School Supplies 19‐05 Table of Contents TABLE OF CONTENTS TAB 1 DRAFT CONTRACT AND OFFER AND VENDOR CONTRACT SIGANTURE FORM . 3 APPENDIX A – Draft Contract (redlined) APPENDIX A – Offer and Contract Signature Form APPENDIX B – Terms & Conditions Acceptance Form TAB 2 PRODUCTS/PRICING . 17 i. Scope of Products & Services a. School Supplies i. Paper, Toner, Office Supplies, Writing Instruments b. Educational Supplies i. School Equipment, Physical Education Supplies, Education Technology, Class Room Resources/Supplies, Lesson Plans and Curriculums, Special Needs Supplies, Math Supplies, Science Supplies & Equipment, Educational Consumables c. Other Applicable Products & Service Solutions i. Private Label, Safety & Security, Professional Development, Special Curriculum, Other Education Related Resources ii. Products and Pricing a. General and Market Basket Pricing b. Customized Market Baskets c. Minimum Order Fees d. Shipping and Delivery e. Warranties f. Rebate Incentives g. Pricing Verification h. Payment Methods i. Price Updates j. Future Product Introductions k. Additional Information ATTACHMENT 2.1 – Sample Participation Agreement Educational School Supplies 19‐05 Table of Contents TAB 3 PERFORMANCE CAPABILITY . 75 i. Detailed Response to Appendix D, Exhibits A, F and G ii. Acknowledgement of Appendix D, Exhibit B iii. E-Commerce and Web-based Procurement iv. Emergency Orders v. Average Fill Rate vi. On-time Delivery Rate, Next-Day Delivery and Historical Rates vii. Return and Restocking Policy viii. Ability to Meet Service and Warranty Needs ix. Customer Service Problem Resolution x. Invoicing Process xi. Contract Implementation and Customer Transition Plan xii. Financial Condition xiii. Website Link, Capabilities and Functionality xiv. Safety Record xv. Reporting Capabilities xvi. Green/Sustainability Program and Available Reports xvii. Social Diversity Initiatives, Tier 1 and Tier 2 Credits xviii. Additional Information ATTACHMENT 3.1 – Sample Reports TAB 4 QUALIFICATION AND EXPERIENCE . 121 i. Brief History ii. Contract Compliance iii. Authentic Products iv. Reputation in the Marketplace v. Reputation of Products and Services vi. Key Employees Experience and Qualifications vii. Government Sector Experience viii. Litigation, Bankruptcy, Reorganization, Investigations ix. Customer References x. Additional Information Educational School Supplies 19‐05 Table of Contents TAB 5 VALUE ADD . 137 Our Brand Standard Solutions and Programs Instructional Resources – Print Optimization Environmental Strategy Summary Modern Learning Healthy & Safe Schools Efficiency Services Only at Office Depot Closing Commitment TAB 6 ADDITIONAL REQUIRED DOCUMENTS - APPENDIX C. .. 167 DOC #1 Acknowledgment and Acceptance of Region 4 ESC’s Open Records Policy DOC #2 Antitrust Certification Statements (Tex. Government Code § 2155.005) DOC #3 Implementation of House Bill 1295 Certificate of Interested Parties (Form 1295) DOC #4 Texas Government Code 2270 Verification Form TAB 7 NATIONAL IPA RESPONSE TO A NATIONAL PROGRAM – APPENDIX D . 177 OMNIA Partners Exhibit A – Response for National Cooperative Contract OMNIA Partners Exhibit B – Administrative Agreement, Example OMNIA Partners Exhibit E – Contract Sales Reporting Template OMNIA Partners Exhibit F – Federal Funds Certificate OMNIA Partners Exhibit G – New Jersey Business Compliance ATTACHMENT 7.1 – Dun & Bradstreet Report TAB 8 NATIONAL IPA RESPONSE EXHIBITS FOR REFERENCE – APPENDIX D . .. 277 OMNIA Partners Exhibit C – Master Intergovernmental Cooperative Purchasing Agreement OMNIA Partners Exhibit D – Principle Procurement Agency Certificate OMNIA Partners Exhibit H – Advertising Compliance Educational School Supplies 19‐05 Table of Contents This page intentionally left blank Tab One: Draft Contract and Offer and Contract Signature Form (Appendix A) Proposal for Educational School Supplies Prepared for Region 4 ESC & National IPA an OMNIA Partners Company In response to Solicitation 19-05 1 2 Educational School Supplies 19-05 Tab 1: Draft Contract and Offer and Contract Signature Form (Appendix A) Tab 1: Draft Contracts and Offer and Contract Signature Form (Appendix A) AAPPENDIXPPENDIX A DRAFT CONTRACT This Contract (“Contract”) is made as of __________, 201X by and between OfOfficefice Depot, IncDepot, Inc. (“Contractor”) and Region 4 Education Service Center (“Region 4 ESC”) for the purchase of Office Supplies, Related Products and Services (“the products and services”). RECITALS WHEREAS, Region 4 ESC issued Request for Proposals number RFP #19-03 for Office Supplies, Related Products and Services (“RFP”), to which Contractor provided a response (“Proposal”); and WHEREAS, Region 4 ESC selected Contractor’s Proposal and wishes to engage Contractor in providing the services/materials described in the RFP and Proposal; WHEREAS, both parties agree and understand the following pages will constitute the Contract between the Contractor and Region 4 ESC, having its principal place of business at 7145 West Tidwell Road, Houston, TX 77092. WHEREAS, Contractor included, in writing, any required exceptions or deviations from these terms, conditions, and specifications; and it is further understood that, if agreed to by Region 4 ESC, said exceptions or deviations are incorporated into the Contract. WHEREAS, this Contract consists of the provisions set forth below, including provisions of all attachments referenced herein. In the event of a conflict between the provisions set forth below and those contained in any attachment, the provisions set forth below shall control. WHEREAS, the Contract will provide that any state and local governmental entities, public and private primary, secondary and higher education entities, non-profit entities, and agencies for the public benefit (“Public Agencies”) may purchase products and services at prices indicated in the Contract upon the Public Agency’s registration with National IPA. 1) Term of agreement. The Contract is for a period of five (5) years. Region 4 ESC shall have the right to renew the Contract for five (5) additional one-year periods or portions thereof. Region 4 ESC shall review the Contract prior to the renewal date and notify the Contractor of Region 4 ESC’s intent renew the Contract. Contractor may elect not to renew by providing three hundred sixty-five ninety (90) days’ notice to Region 4 ESC. 2) Scope: Contractor shall perform all duties, responsibilities and obligations, set forth in this agreement, and described in the RFP, incorporated herein by reference as though fully set forth herein. 3) Form of Contract. The form of Contract shall be the RFP, the Offeror’s proposal and Best and Final Offer(s). 4) Order of Precedence. In the event of a conflict in the provisions of the Contract as accepted by Region 4 ESC, the following order of precedence shall prevail: i. This Contract ii. Offeror’s Best and Final Offer 3 Educational School Supplies 19-05 Tab 1: Draft Contract and Offer and Contract Signature Form (Appendix A) iii. Offeror’s proposal iv. RFP and any addenda 5) Commencement of Work. The Contractor is cautioned not to commence any billable work or provide any material or service under
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