Item Call to Order 2 Public Input Period Committee

THE CORPORATION OF THE CITY OF ROSSLAND AGENDA- COMMITTEE-OF·THE-WHOLE

Monday, February 27, 2012 5:30PM Council Chambers City Hall Continuation for the Feb 20.12 COW

ITEM SUBJECT MATTER RECOMMENDATION

1 CALL TO ORDER Call to Order Call Meeting to Order

2 PUBLIC INPUT PERIOD

3 COMMITTEE MEETING February 27, 2012 Agenda Adopt Agenda AGENDA

4 OPERATIONAL DISCUSSIONS & PRESENTATIONS BY STAFF

c) CAO I Manager of Finance I Review of Draft Financial Plan - Committee recommends to Council for Staff Operating Funds. approval of the Financial Plan 2012- 2016: General Water and Sewer Operating Accounts with amendments as may be required and Staff to prepare the approving bylaws.

d) CAO I Manager of Finance I Review of Capital and Committee recommends to Council for Staff Infrastructure Plan approval, with amendments, the Capital and Infrastructure Plan for 2012-2016 and Staff to prepare the approving bylaws.

e) CAO I Manager of Finance I Property Taxation Preliminary Committee receive the preliminary Staff Review report.

f) CAO I Manager of Finance I Property Taxation for 2012 Staff recommend that the 2012 Staff property taxation remain at the 2011 levels subject to new construction and any amendments that arise from expenditure and revenue changes.

g) CAO I Manager of Finance I Population Projections Staff recommend no change to any Staff projections and follow the general guidelines as per the presentation.

5 ADJOURNMENT

1 of 164 THE CORPORATION OF THE CITY OF ROSSLAND AGENDA- REGULAR MEETING

Monday, February 27, 2012 7:00PM Council Chambers City Hall

SUBJECT MATTER RECOMMENDATION

1 CALL TO ORDER Call to Order Call Meeting to Order

2 PUBLIC INPUT PERIOD

3 REGULAR MEETING AGENDA February 27, 2012 Agenda Adopt Agenda

4 MINUTES a) February 13, 2012 Regular Meeting Minutes Adopt Minutes

a) February 13, 2012 Record of Public Hearing - Bylaw Adopt Minutes 2523 5 REGISTERED PETITIONS AND DELEGATIONS a) Kootenay Rockies Tourism Power point presentation. Receive presentation

6 UNFINISHED BUSINESS a) Corporate Officer- Request for Rossland Radio Cooperative (RRC) - Council deny the Rossland Radio Decision Council consideration of request from Cooperative's request for rent February 13, 2012 Delegation from reduction and reduction of the bill for the RRC. roofrepair to 1807 Columbia Avenue. 7 RECOMMENDATIONS FROM STAFF FOR DECISION a) Corporate Officer - Request Amendment of Policy 03-02 - Council defer the amendment of Policy for Decision Financial Assistance for Use of 03-02 until after the plebiscite results Facilities, Pools and Parks. concerning the use of the Trail Aquatic Centre, are completed.

b) Planning Assistant- Development Variance Permit Council approve the amendment to the Request for Decision and Report Applicaton 2190 Butte Street Development Variance Permit to vary the exterior side setback (on Butte Street) from 3 metres to 0 metres; for the property legally described as Lot 32, Block 25, District Lot 535, Kootenay District Plan 616, located at 2190 Butte Street (PID 013-733-729).

8 REQUESTS ARISING FROM CORRESPONDENCE

Nil

9 INFORMATION ITEMS

a) Information Items Summary of informational items 4(a) Receive the list of information items to 4(q) and approve the recommendations.

10 BYLAWS Nil

2 of 164 11 COUNCIL MEMBER REPORTS

12 RECESS TO IN-CAMERA Remainder of the meeting of February MEETING 27, 2012 be closed to the public pursuant to section 90( 1)(k).

13 ADJOURNMENT

3 of 164 THE CORPORATION OF THE CITY OF ROSSLAND

REGULAR MEETING OF COUNCIL MONDAY, FEBRUARY 13, 2012

PRESENT: MAYOR GREG GRANSTROM COUNCILLOR KATHY MOORE COUNCILLOR JILL SPEARN COUNCILLORTIMTHATCHER COUNCILLOR KATHY WALLACE COUNCILLOR JODY BLOMME COUNCILLOR CARY FISHER

STAFF PRESENT: CHIEF ADMINISTRATNE OFFICER V.Kumar CORPORATE OFFICER T. Butler

GALLERY

CALL TO ORDER: 11,, 11

11 The Mayor called the Meeting to order at 7:09p.m. ./ ltt ··'"·. ltlt ,f IIh. h, 'II•'. 'II 11 'll'llt11 1t•' 111 PUBLIC INPUT PERIOD: 1 ,.• 'tw· ,.uul 11 ' Atl jl 1,•.

1 1

Ms. Karl Kuznekoff, 2118 Monte Christo~'adfureS~eaCouncil on her concerns with negotiations continuing with the City of Trail regardipg ~~~~~to Trail Recreational Facilities. Ms. Kuznekoff

1 requested Council consider amending th~Pt?,hcy03-02 to assist more people with accessing City of Trail Recreational Facilities. ·1

Ms. Lesley Beatson, spoke to her concerns that Council start to renegotiate issues surrounding recreational facilities with the City of Trail and the Regional District.

ADOPTION OF AGENDA:

MOTION: SPEARN I THATCHER

RESOLVED THAT THE FEBRUARY 13, 2012 REGULAR MEETING AGENDA BE ADOPTED AS CIRCULATED. CARRIED.

FEBRUARY 13, 2012 REGULAR MEETING Page 1 4 of 164 MINUTES:

MOTION: THATCHER I BLOMME

RESOLVED THAT THE MINUTES OF THE REGULAR MEETING OF COUNCIL HELD ON JANUARY 23, 2012, BE ADOPTED. CARRIED.

DELEGATIONS:

Mr. Marty Cancilla, Rossland Radio Cooperative, spoke in support of their letter to Council requesting consideration of a rent decrease for their lease at 1807 Columbia A venue.

MOTION: MOORE I THATCHER

RESOLVED THAT COUNCIL RECENE THE PRESENTATON AND WRITTEN SUBMISSIONS FROM THE ROSSLAND RADIO COOPERATNE AND REFER THE REQUEST BACK TO STAFF FOR A REPORT FOR THE NEXT REGULAR MEETING OF COUNCIL.

CARRIED.

UNFINISHED BUSINESS:

Nil

''lt~"' RECOMMENDATIONS FROM STAFF FOR DECISION:

a) Planning Assistant Request for Decision and Report- re-zoning application for 2464A Third A venue Rl to R2S - Two Family Detached Residential Small Lot.

MOTION: MOORE I SPEARN

RESOLVED THAT COUNCIL ADVANCE THE APPLICATION FOR A ZONING AMENDMENT FOR PART OF THE PROPERTY LEGALLY DESCRIBED AS LOT A, SECTION 35, TOWNSHIP 9A, DL 535, KOOTENAY DISTRICT PLAN NEP73960, PID 025-747-045; LOCATED AT 2464A THIRD AVE; BY GNING FIRST AND SECOND READING TO ZONING AMENDMENT BYLAW No. 2526, AND SCHEDULE A PUBLIC HEARING ON MARCH 12, 2012 WITH THE FOLLOWING CONDITIONS:

A. THAT A SIGN BE POSTED BY THE OWNER ON THE SITE STATING THE INTENT AND PURPOSE OF THE PROPOSED REZONING AMENDMENT WITHIN 7 DAYS OF THE FIRST READING OF BYLAW No. 2526 IN ACCORDANCE WITH THE CITY OF ROSSLAND DEVELOPMENT PROCEDURES GUIDELINES. B. THAT ONLY TWO DUPLEXES BE PERMITTED ON THE SUBJECT PROPERTY.

FEBRUARY 13, 2012 REGULAR MEETING Page 2 5 of 164 C. THAT THE BUILDING DESIGN, AS A CONDITION OF BUILDING PERMIT ISSUANCE AND OCCUPANCY PERMIT, FEATURE STORAGE CAPACITY FOR NON-RESIDENTIAL ITEMS OF NOT LESS THAN 17 CUBIC METRES/ 600 CUBIC FEET PER DWELLING UNIT

CARRIED.

Councillor Fisher declared a conflict of interest in the next item on the agenda by reasons of perceived indirect conflict and was excused from the meeting at 7:24pm.

b) Manager of Planning and Development Services Request for Decision and report - Proposed OCP and Zoning Amendment for 977 Queen Street.

MOTION: WALLACE I SPEARN

RESOLVED THAT COUNCIL DIRECT THE APPLICANT, BRUCE LEVITAN, TO CONDUCT AT LEAST ONE (AND POSSffiLY MORE) PUBLIC CONSULTATION(S) IN ORDER TO RECENE ADDITIONAL INPUT FROM THE COMMUNITY AS AN INITIAL REQUIREMENT

FOR THE PROPOSAL TO AMEND THE OCP DESIG})Q'~i[IONFROM RURAL RESIDENTIAL AND THE ZONING FROM DETACHED RESIDEI;fltli}L R~ (R1R), TO PERMIT A SUBDNISION ON THE PROPERTY LEGALLY DHS~lUBEDAS PARCEL 64, PLAN X62,

SECTION 26, PID 016-328-311 AT 977 QUEENI~IL',.AS:IREQUIREDBY THE LOCAL I / 1111JI'' 1 GOVERNMENT ACT, SECTION 879. l"''''ll 1' · At 1v ''''!'"'111111''

·•ll;•'"u''''tllllt~l~·· CARRIED. It,,

.'1~1···· Councillor Fisher returned to the meeting at 7:32pm.

REQUESTS ARISING FROM CORRESPONDENCE:

a) Recreation Department Request for Decision- request for fee waiver, Miners Hall rental from the Rossland Historical Museum.

MOTION: SPEARN I THATCHER

RESOLVED THAT COUNCIL APPROVES A GRANT IN AID TO THE ROSSLAND HISTORICAL MUSEUM AND ARCHNES ASSOCIATION OF $46.00 TO SUPPORT THE "TRACING THE COLUMBIA" FUNDRAISING EVENT SCHEDULED FOR FEBRUARY 25, 2012 AT THE MINERS HALL. CARRIED.

b) Recreation Department Request for Decision- request for fee waiver, Miners Hall rental from the Rossland Quilters Guild.

FEBRUARY 13, 2012 REGULAR MEETING Page 3 6 of 164 MOTION: WALLACE I SPEARN

RESOLVED THAT COUNCIL APPROVES A GRANT IN AID TO THE ROSSLAND QUILTERS GUILD OF $336.00 TO SUPPORT THE "2013 QUILT SHOW" SCHEDULED FOR 3 DAYS DURING OCTOBER 2013, AT THE MINERS HALL. CARRIED.

c) Recreation Department Request for Decision- request for fee waiver, Miners Hall rental from the Second Rossland Cub Scouts.

MOTION: SPEARN I FISHER

RESOLVED THAT COUNCIL APPROVES A GRANT IN AID TO THE SECOND ROSSLAND CUB SCOUTS OF $75.00 TO SUPPORT THE "CUB CAR RALLY" EVENT SCHEDULED FOR SPRING 2012 AT THE MINERS HALL. CARRIED.

,.,,•'''·· ·I' Ill •'"·' ,,,, INFORMATION ITEMS: .

''~'''',,,,,. INFORMATION ITEMS NUMBERED 3(a) TO 3~~),,11'. 1 J"IIIJI ·1, · .;!!), I 'I•' 11 a) January 16, 2012 Letter fro~ ~oqi"Rasmussen,Parade Organizer (Calgary Stampede) 1111

requesting fmancial support fq~W~~~~ootenay participation in Calgary Centennial Stampede Parade Ju1y 2012. Recommenda1tion to deny request.

'I ~III,. b) Rossland Historical Museum and Archives Association invitation to participate in exhibit "Objects of Significance" at Rouge Gallery in Jan 2013. Recommendation to support initiative with Mayor's "Ross Thompson Project".

c) 45th. Annual Pitch-In Week April23-30, 2012 registration and participation information. Recommendation to register and participate.

d) UBCM Executive Release regarding two new appointments to the UBCM Executive. Recommendation to file.

e) Notification from the Ministry of Health re: invitation to attend the Healthy Families BC strategy Consultation, April18, 2012 in Rossland. Recommendation to confirm attendance by registration.

f) Overview and Registration Information from the Healthy Families BC. Recommendation to confirm attendance.

g) Minutes and Staff report from the January 16, 2012 Heritage Commission Meeting. Recommendation to receive and file.

FEBRUARY 13, 2012 REGULAR MEETING Page 4 7 of 164 h) January 27, 2012letter from Selkirk College requesting a letter from Rossland City Council in support of their grant application to Western Economic Diversification for capital renewal funding for the Aviation Program. Recommendation to provide a letter of support.

i) January 18, 2012letter from Ms. Heather Hamer, Scouts Canada, inviting a member of Council to the annual Baden Powell Banquet, February 23, 2012 at the Local480 Hall, Trail B.C. Recommendation that Councillor Blomme attend on behalf of Rossland City Council.

j) January 26, 2012letter from the United Way Trail and District, inviting a Council member to sit on the Board of Directors. Recommendation that a letter be sent declining the opportunity to sit as a Board Member of the United Way Trail and District.

k) Order of British Columbia call for nominations. Submission deadline is March 10, 2012. Recommendation to file.

1) Copy of email correspondence between Mayor Greg E. Granstrom and Honourable Terry Lake, Minister of Environment regarding Nancy Green Provincial Park operating months (early closure). Recommendation to file.

m) January 12, 2012letter from Councillor Moore regarding proposed changes to the recreation subsidy -Policy 03-02 Financial Assistance For U~~of Facilities, Pools & Parks, accompanied

by Staff report. Recommendation to maintain l~'statusquo and retain the existing Policy 11 11 03-02 as Grant in Aid to organizations. ,.•"·:· 1tt,. 11 ...,,,, ·"'· : ' It',,, MOTION: WALLACE I FISHER 'l''''lltt ,,,.. ,,,..'''!"''

··"~ I, RESOLVED THAT COUNCIL NOT P~~lt~~~.A.TEIN THE PITCH-IN CANADA PROGRAM 1 FOR 2012. ,.••"llttll 1t1 ·"h,,, ,,,, ,,.. CARRIED. ,,,,,,,.·'

MOTION: MOORE I SPEARN

RESOLVED THAT THE EXISTING POLCY 03-02 - FINANCIAL ASSISTANCE FOR USE OF FACILITIES, POOLS & PARKS, BE REFERRED BACK TO STAFF TO BE AMENDED BY EXPANDING THE ELIGffiiLITY TO ROSSLAND RESIDENTS WHO ARE PART OF A CLUB OR SOCIETY, DELETE THE THREE CLASSIFICATIONS, DELETE THE TWO YEAR REQUIREMENT AND THAT THE APPLICATION FORM BE SIMPLIFIED TO REFLECT THE AMENDMENTS. CARRIED.

MOTION: SPEARN I WALLACE

RESOLVED THAT COUNCIL DIRECT STAFF TO DRAFT A PLEBISCITE QUESTION, FOR COUNCIL APPROVAL, TO SURVEY THE COMMUNITY ON THE SUPPORT FOR USE OF THE TRAIL AQUATIC CENTRE.

CARRIED.

FEBRUARY 13, 2012 REGULAR MEETING Page 5 8 of 164 MOTION: MOORE I WALLACE

RESOLVED THAT INFORMATION ITEMS 3(a) TO 3(m), BE RECENED AND ACTED UPON AS RECOMMENDED, EXECPT FOR ITEM 3(c) and (m).

CARRIED.

BYLAWS:

a) Planning Assistant Request for Decision- Third reading and adoption of Bylaw 2523 "Zoning Amendment Bylaw 2012(1)"- 1794 Black Diamond Drive.

MOTION: MOORE I SPEARN

RESOLVED THAT BYLAW NO. 2523 - ZONING AMENDMENT BYLAW 2012(1) BE READ A THIRD TIME. CARRIED.

!('''Itt ,,It,· Itt •' ,,,,. MOTION: MOORE I FISHER ·'ItI )t, , ,,,,.. 1 1 1111,. 'h~

RESOLVED THAT BYLAW NO. 2523 - ZONTh,l9 ''~bNDMENT BYLAW 2012(1) BE ADOPTED. ··"11'jl ·''It1 \ ·I'.. ltll''llulill'' CARRIED. ,.··"llltlll '''"' At.. h. .I ''lilt II'

Councillor Fisher declared a conflict of ~~terestin the next two items on the agenda by reasons of perceived indirect conflict and was excused from the meeting at 8:36pm.

b) City Manager and Staff Request for Decision and report - First three readings of Bylaw No. 2524 "City ofRossland Development Cost Charges (Bylaw 2241) Repeal Bylaw".

MOTION: WALLACE I MOORE

RESOLVED THAT COUNCIL RECENE AGENDA ITEMS 10 B, C AND D,

AND FURTHER;

RESOLVED THAT BYLAW NO. 2524 - CITY OF ROSSLAND DEVELOPMENT COST CHARGES (BYLAW 2241) REPEAL BYLAW, DISTRICT SEWER SERVICE COST RECOVERY SERVICE (BYLAW 2310, 2005) REPEAL BYLAW AND BYLAW NO. 2514- CONNECTION CHARGES BYLAW BE REFERRED TO A COMMITTEE-OF-THE-WHOLE MEETING.

CARRIED.

FEBRUARY 13, 2012 REGULAR MEETING Page 6 9 of 164 Councillor Fisher returned to the meeting at 8:39pm.

MEMBERS REPORTS

Councillor Spearn:

Councillor Spearn reported on the following items: • That Staff follow up on the request from Mr. Bill Profili regarding the gazebo roof at the Lions Campground. • Attendance at the Streetscape meeting regarding the Columbia Avenue rebuild project. • The two dinners hosted by the City of Rossland with SD20 and Elected Officials from the Greater Trail Area.

Councillor Moore:

Councillor Moore reported on the following items. • Comments in support of the outdoor rink.

• Would like Council Meeting to discuss the process for ,f.l:llocation of the CBT Community Initiative grant funds. ,.rtl · 11

• Inquired into what community group(s) did not,,u's~ili' ej,r.allocated funding in 2011 through the . Ini . . G '1111 '• Jl' CBT Commumty tlatlve rants. 111('· ·

• Requested emails sent via the City web site to,~a:Y<>r.·andCouncil be forwarded via email instead

of through the Council Weekly Information.Pa ~k~'g'''t{ ·"''ll c • Requested a donation of $5,000 towlirds thd1·RSS purchase of a van be referred to budget • • ''11'"11111111'' 1111 diSCUSSIOnS. /' 11(11!1111'·

• Requested to see a draft of the Collhcil N~w~letter. .,, ,,, / ,,. MOTION: MOORE I THATCHER .

RESOLVED THAT THE TOPIC OF BC HYDRO'S DECISION TO CLOSE THE NELSON OFFICE OF THE FISH AND WILDLIFE COMPENSATION PROGRAM BE PLACED ON THE NEXT REGULAR MEETING AGENDA OF COUNCIL.

CARRIED.

Councillor Fisher:

Councillor Fisher reported on the following items. • Communication with downtown businesses regarding timelines of the Columbia Rebuild Project.

Councillor Thatcher:

Councillor Thatcher reported on the following items. • Jan 26, 2012 Rossland Museum meeting and upcoming fundraising events. • Mentioned that the roof is still leaking at the Museum. Issue referred to Manager of Operations.

FEBRUARY 13, 2012 REGULAR MEETING Page 7 10 of 164 Councillor Blomme:

Councillor Blomme reported on the following items: • Rossland Chamber of Commerce upcoming strategic planning session and training session. • February 8, 2012 Tourism Rossland Meeting and expected visitors for Presidents Day Weekend and upcoming ski race. Request for volunteers to assist with ski race. • Presented Council with a draft proposal from Tourism Rossland and the Chamber concerning merger of the two operations.

Councillor Wallace:

Councillor Wallace reported on the following items: • RDKB Managers presentation February 17,2012. • Inquired into registration for the AKBLG 2012. • Recent Sewerage Committee Meeting and proposed budget increase of 3%. • Environmental Services Meeting - removing organics in the waste stream. • Preliminary discussions at the Liquid Waste Management Stage 2 meeting. • Will be attending the FCM conference in Saskatoon in June as the representative from the RDKB. • Success of the Rossland Winter Carnival. • Regional Heritage Conservation still moving forward. ,jh, ,•lit, 1 1 Mayor Granstrom: ,,... .'. • 'tt 11 ·'''',,,,. .,,•. ,,.. 1 Mayor Granstrom reported o the following items:-1' tt, ,,. 1 11 11

• Meeting with Castlegar Mayor Chernoff regaraW.g•~eRegional Airport. • T ec k' s 0 pen House. .•tl,•111111. ; 'tI•· 1h. 1111• . • Will be drafting a thank you letter to.the W.:int'ef' Carnival Committee. t( ''I1 .,,,,.. ' It"- h. '

CLOSED MEETING RESOLUTION:

MOTION: MOORE I THATCHER

RESOLVED THAT THE PROCEEDINGS OF THE REMAINDER OF THE MEETING OF FEBRUARY 13, 2012 BE CLOSED TO THE PUBLIC PURSUANT TO SECTON 90(1)(k) AND 90(2)(a)OF THE COMMUNITY CHARTER.

CARRIED.

ADJOURNMENT:

MOTION: GRANSTROM

RESOLVED THAT TillS REGULAR MEETING OF COUNCIL BE ADJOURNED AT 9:05P.M.

CARRIED.

FEBRUARY 13, 2012 REGULAR MEETING Page 8 11 of 164 C E R T IF IE D C 0 R R E C T:

MAYOR GREG E. GRANSTROM

CORPORATE OFFICER - TRACEY BUTLER

FEBRUARY 13, 2012 REGULAR MEETING Page 9 12 of 164 THE CORPORATION OF THE CITY OF ROSSLAND

PUBLIC HEARING Monday. February 13. 2012

PRESENT: Mayor Greg Granstrom, Chair Councillor Kathy Moore Councillor Jill Spearn Councillor Kathy Wallace Councillor Jody Blomme Councillor Cary Fisher Councillor Tim Thatcher

STAFF PRESENT: Chief Administrative Officer- Victor Kumar Corporate Officer- Tracey Butler

Gallery

The Chair called the Public Hearing to order at 7:00 p.m.

The Chair stated that this Public Hearing is being convened pursuant to Section 890 of the Local Government Act and is intended to consider the proposed bylaw No. 2523 -Zoning Amendment Bylaw 2012(1) to rezone 1794 Black Diamond Drive to R-11 Detached lnfill Residential from R-1- Residential Single Detached.

He stated that any person present, who believes that his or her interest in the property is affected by the proposed bylaw, shall be given an opportunity to express their views and concerns with regard to Bylaw No. 2523. He added that those who wished to speak should commence their address by clearly stating their name and address, prior to presenting their views concerning the bylaw.

The Chair advised that Members of Council could ask questions of the presenters; however, he stated that the purpose of the hearing is not to argue the merits of the bylaw, but rather to listen to any presentations that anyone may wish to make regarding the proposed bylaw. He went on to advise that a summary of these proceedings would be recorded and presented to the Council.

He requested that those in attendance refrain from applause or other expressions of emotion, as this enables others whose views maybe different to exercise their right to express their views.

February 13, 2012 PUBLIC HEARING Page 1 13 of 164 Bylaw No. 2523

The Corporate Officer advised that a notice was published in the February 17 and 18, 2012 editions of the Trail Daily Times and the February 9, 2012 edition of the Rossland News as required by the Local Government Act. Staff mailed all residents within 50m of the proposed rezoning with notice of the proposed bylaw as required by City Bylaw and the Local Government Act. Notice has also been posted on the City web site and bulletin board since January 16, 2012. No submissions from the public regarding Bylaw No.2523 have been received by the City.

Public comments:

Mr. Glenn Frie, 1740 Black Diamond Drive, spoke on his concerns with absentee land owners changing the neighbourhood and that property lines need to be clearly defined. Mr. Frie commented on the amount of unsold subdivided lots and questioned the necessity for more.

No one else came forward to ask any questions or offer any comments.

MOTION TO ADJOURN: GRANSTROM

There being no further presentations to Council, the public hearing was closed at 7:08p.m.

C E R T I F I E D C 0 R R E C T:

Mayor Greg E. Granstrom, Chair

Corporate Officer- Tracey Butler

February 13, 2012 PUBLIC HEARING Page2 14 of 164 THE CITY OF ROSSLAND Delegation REQUEST FOR COUNCIL DECISION

DATE February 22, 2012

TOPIC Kootenay Rockies Tourism

PROPOSAL Pow e r Point Pre sentation

PROPOSED BY : Corporate Officer

SUMMARY: Ms. Wendy VanPuymbroeck, Manager of Partnership Marketing and Ms. Emilie Cayer-Huard, Community Development Specialist will be presenting a power point presentation on the state of tourism in BC and the revenue generated by tourism in the region, the organization, its mandate, as well as Kootenay Rockies Tourism programs and initiatives.

STAFF RECOMMENDATIONS: Council receives the presentation.

OPTIONS AND ALTERNATIVES: 1. Receive the presentation: Council and the public are provided with the information and briefed on Kootenay Rockies Tourism. 2. Receive the presentation and refer any issues for further discussion: Major issues brought forward that may require further review and recommendations from Staff should be referred to subsequent meetings for decision.

BENEFITS, DISADVANTAGES AND NEGATIVE IMPACTS: Option 1: The main advantage to having representatives from Kootenay Rockies Tourism make a presentation to Council is to answer questions and provide explanations on the submission. Option 2: The key advantage is that the submission will receive additional review and recommendation from the City Staff. The action and recommendations may be delayed due to referrals and further discussions.

COSTS AND BUDGET IMPACT • REVENUE GENERATION: There is no cost of making the presentation.

LEGISLATIVE IMPACTS, PRECEDENTS, POLICIES: Council Procedures bylaw makes provisions for making presentations to Council.

// ~ -' ______./. ~r t RleifB'Ycity ManaQe'r

15 of 164 THE CITY OF ROSSLAND REQUEST FOR COUNCIL DECISION

DAT E February 22, 2012

TOPIC Rossland Radio Cooperative

PROPOSAL Request for rent reduction

PROPOSED BY : Corporate Officer

SUMMARY: Mr. Marty Cancilla, Rossland Radio Cooperative Director, presented to Council at the February 13, 2012 Council Meeting requesting consideration of the following:

• The Rossland Radio Cooperative (RRC) rent be reduced in half. • Same as the option above bur for a finite period of time (suggesting 6 months) • Be allowed to pay a percentage (suggesting 25%) of our quarterly net income towards rent. • The bill for the repair of the roof be reviewed and reduced.

The RRC entered into a three year agreement with the City of Rossland for the rental of 1807 Columbia Avenue that expires February, 2013. Rent is set at $220.00 per month.

Damage was caused to the roof by the installation of two lag bolts screwed through the roof, and not properly patched, to support the RRC antenna. The cost of the roof repair was $708.95.

STAFF RECOMMENDATIONS: Council deny the Ross/and Radio Cooperative's request for rent reduction and reduction of the bill for roof repair to 1807 Columbia Avenue.

OPTIONS AND ALTERNATIVES: 1. Council deny the Rossland Radio Cooperative's request for rent reduction and reduction of the bill for roof repair to 1807 Columbia Avenue. 2. Council approve the Rossland Radio Cooperative's request to reduce the rent for the remainder of the current contact by 50%.

BENEFITS, DISADVANTAGES AND NEGATIVE IMPACTS: Option 1: Denying the request may be viewed unfavorably by the volunteers that operate the Radio Cooperative. Council must be mindful of the costs associated with maintaining the building. With a reduction in revenue to offset some of these expenses it may become more fiscally responsible to demolish or sell the building. Option 2: Approving the request will see the Rossland Radio Cooperative remain a viable community organization.

COSTS AND BUDGET IMPACT • REVENUE GENERATION: A rent reduction of 50% will be $110.00 per month totaling $1,320 for the remainder of the current contract ( 12 months).

LEGISLATIVE IMPACTS, PRECEDENTS, POLICIES: The Rossland Radio Cooperative is a not for profit organization servicing the community. Council has in the past assisted other non-profit organization with similar grant in aid donations. Section 24 & 25 of the Community Charter address restrictions on providing assistance.

16 of 164 17 of 164 ,_ IOI.Ifffi ROSS LAND Q ••~•a co-op

Rossland Radio Cooperative 1807 Columbia Ave. Box 408 Rossland BC VOG lYO 250-362-0080 [email protected]

Some options for a reduction in operating costs:

• The Rossland Radio Cooperative (RRC) rent be reduced in half.

• Same as the option above but for a finite period of time (suggesting 6 months).

• We be allowed to pay a percentage (suggesting 25%) of our quarterly net income towards rent.

Also:

• The bill for the repair of the roof be reviewed and reduced.

Noteworthy:

• Volunteer hours that go towards training, production and on-air work do not generate income as fundraising hours do.

• Grant funds seldom cover operational costs.

• The Rossland Radio Cooperative is entirely staffed by volunteers and is a non-profit cooperative.

18 of 164 Rossland Radio Cooperative

Operating Costs

Monthly Yearly Rent $291.20 $3494.40 Phone/Internet $150.00 $1800.00 Insurance $80.68 $968.16 Membership Dues $200.00 Total $521.88 $6462.56

Fund raising and Membships Paid

2011 2010 Fundraising $2929.66 $1962.78 Memberships Paid $1020.00 $1500 Total 3949.66 3462.78

19 of 164 ,_ IOI.IFm ROSSLAND Q RADIO CO•OP

Rossland Radio Cooperative 1807 Columbia Ave. Box 408 Rossland BC VOG 1YO 250-362-0080 [email protected]

Re: Request for rent reduction Feb. 2012-02-06

Dear Mayor and Council,

The Rossland Radio Cooperative (RRC) is approaching you to thank you for all your support. With the City of Rossland our non profit organisation has been able to continue and remain stable since being allowed to reside at 1807 Columbia over the last several years. Our operations at this city owned building include rent, insurance, phone and internet costs, SOCAN tariffs, membership dues in the NCRA (National Campus and Community Radio Association) and building maintenance costs. As you are aware, the Radio Co-op is constantly holding fund raising activities, benefitting community spirit and tourism appeal. ALL revenue from these efforts goes toward our aforementioned fixed costs. This leaves little time and energy for other things like broadcasting equipment, staff, and recruitment of volunteers. We, the board of directors are asking that the City assist us further in our efforts to provide a quality non-profit radio station created by and for the people that reside and visit here. With a reduction in rent we can focus on improving neglected areas of our operation mentioned in the previous paragraph. This would be a big relief to volunteers, knowing that our efforts will aid in more than a subsistence operation. We will be able to focus on more effective ways of generating revenue. Time will be freed for the appropriation of funds via grant writing for the purchase of a new transmitter and repeater. Once installed, this will improve our signal and legitimize and secure our position as a media source. This will enable us to approach sponsors and bring in further revenue as well as attracting more paying members. Your help will be a catalyst in this pursuit. With our location in question, we will have extra cash for the upkeep and improvement of our building. For example the recent roof repair and the associated payment.1 With reduced operations costs there will be funds left for the payment of such things. Please consider these few examples as ways in which your support will help us in our mission. We can assure you we will be well represented at the upcoming council meeting and welcome this new council hoping that it will choose to support the RRCas the last one did when they allowed us to occupy this space. We trust that you agree with us in that most residents feel the RRC is a great and long term part of this city. It is one that provides an open media source for all members of the community and is worth tax dollars. Thank you for allowing us to attend, we hope to hear from you with a mutually beneficial decision. Yours truly, Rossland Radio Cooperative

1 Due to a leak in the roof not necessarily caused by the RRCentirely (there was evidence of previous water damage in the exact spot), a repair bill has been submitted to the co-op, the price approximately equal to two months operations costs. The Radio Co-op accepts responsibility and apologizes for contributing to damage to city property but questions having to pay the entire cost.

20 of 164 THIS AGREEMENT DATED FOR REFERENCE THE $_ltAY OF fidxuary,2010.

BETWEEN:

The Corporation of the City ofRossland, of 1899 Columbia Ave., Box 1179, Rossland, British Columbia, VOG 1 YO (the "City")

AND:

Rossland Radio Co-Op, of P.O. Box 408, Rossland, British Columbia, VOG 1YO

(the "Lessee")

WHEREAS the Lessee wishes to lease from the City a portion of the building located on lands legally described as: Lot 24, Block 26, Plan 579, 1807 Columbia Avenue, and the City agrees to lease to the Lessee that portion of the building on the terms and conditions set forth herein.

AND WHEREAS the Lessee wishes to use the West side of the main floor for the purpose of operating a community radio station.

THEREFORE IN CONSIDERATION of the rents received and the covenants contained in this agreement on the part of the Lessee, the City hereby agrees to lease to the Lessee the West side of the main floor (the 'Property').

A. TERM

1) This agreement shall remain in effect and in force for a term of three years from the 1st day of March, 2010, until the 28th day of February, 2013, and may be terminated earlier by either party giving to the other not less than sixty (60) days written notice. Such termination shall not affect those rights of the parties hereto which have occurred prior to the date of the termination and shall not relieve any party from its obligations, which have arisen during the term thereof. 2) At the expiry of the initial three (3) year term, the agreement shall be renewed for additional one year (1) terms, and remain in effect unless a written notice of termination is given by either party of not less than sixty (60) days. 3) This agreement may be terminated upon 24 hours written notice if, in the sole discretion of the City, any of the covenants listed in Section D of this agreement are violated or if the Lessee, its employees, servants, agents, invitees, or licensees are responsible for any loss or damage to the 'Property' or any City owned equipment or materials stored in the 'Property'.

Rossland Radio Co-Op 20 lO Agreement Page 1

21 of 164 B. RENT

1) The Lessee agrees to pay to the City, without any deduction whatsoever, $220.00/month for rent and $40.00/month for electrical (plus GST/HST) in each month of the term payable commencing the first day of each month of the term.

2) At the conclusion of the first year and each subsequent year, a review of the cost associated with electrical will be reviewed by both parties with the potential to increase for the following year.

C. LESSEE'S COVENANTS The Lessee covenants with the City as follows:

1) during the term of this agreement, to pay the rent;

2) to pay on a 50/50 cost share apportionment with the City the gas utility cost;

3) to pay all, taxes (municipal tax exempt), rates, charges, license fees, duties and assessments whatever whether municipal, provincial or federal or otherwise now or hereafter charged upon, levied and imposed in respect of the 'Property' and in respect of any personal 'Property', fixtures, business or income of the Lessee or any activity carried on, upon or in connection with the 'Property';

4) to use the 'Property' solely for the purpose of operating a community radio station;

5) to use the common hallway and front entrance for emergency, wheelchair and bathroom access only;

6) at the Lessee's own expense to maintain the 'Property' in good order and condition;

7) to ensure that the 'Property' is kept free of debris, garbage and other objectionable material;

8) to ensure that the 'Property', common hallway and bathroom are cleaned to a standard acceptable by the City.

9) at the Lessee's own expense to provide and keep in force for the benefit of the City and the Lessee comprehensive general liability insurance in an amount not less than $2,000,000.00 in respect of injury to or death of an person and damage to 'Property' of others arising from any one accident and provide a copy of said insurance to the City annually upon renewal;

Rossland Radio Co-Op 20 I 0 Agreement Page 2

22 of 164 10) not to construct or make any improvements, on the 'Property' without the prior written consent of the City;

11) not to commit, suffer, permit or carry on anything in or about the 'Property' that shall be deemed or result in a nuisance or which shall be offensive or any annoyance to the City;

12) to yield up the 'Property' in substantially the same condition at the expiry of this agreement as they were at the commencement of this agreement and, at his own cost, to remove such structures as the Lessee may have erected;

13) to observe the provisions and requirements of all statutes, orders-in-council, bylaws, rules and regulations, municipal, provincial or federal, relating to the 'Property';

14) to indemnify the City against all liabilities, claims, actions, suits, damages or expenses arising out of any act or neglect of the Lessee, its servants, employees, agents, invitees or licensees in and about the 'Property', or arising out of any breach, violation or non performance by them of any provision of this agreement, including liability for injuries or damage to the persons or 'Property' of the Lessee's servants, employees, agents, invitees or licensees and the forgoing indemnification shall survive the termination of this agreement;

15) to indemnify and save harmless the City from and against all liens and related costs and other claims in connection with all work performed by or for the Lessee on the 'Property', and to promptly remove all registered claims and liens from title;

16) not to assign, sublet or part with possession of any part of the 'Property' without the c;:onsent of the City_;

17) that in case the Lessee shall make an assignment for the benefit of creditors or, becoming bankrupt or insolvent, shall take the benefit of any Act that may be in force for the benefit of bankrupt or insolvent debtors, or if a receiving order in bankruptcy shall be made against the Lessee or if the term granted by this agreement be at any time seized or taken in execution or in attachment, then if the City decides that this agreement shall cease and the term created by it be at an end, anything herein to the contrary notwithstanding, the full amount of the rent for the current year and the next ensuing year shall immediately become due and payable and the City may re-enter and take possession of the 'Property' and the City shall have the right to collect for the rent then due and payable.

D. PROVISOS

Provided always that it is agreed between the parties as follows: 1) proviso for re-entry by City on non-performance of covenants;

Rossland Radio Co-Op 2010 Agreement Page 3

23 of 164 2) The City may enter and view the state of repair of the 'Property' and the Lessee will repair according to notice in writing. If the Lessee refuses or neglects to make the repairs in such notice, the City may make them and charge the cost of them to the Lessee who will promptly pay the same to the City; 3) The Lessee has examined the 'Property' before taking possession and found it to be in good order and satisfactory condition for the purpose intended. The Lessee agrees there is no promise, representation or undertaking binding upon the City with respect to any alteration in the 'Property' and the Lessee will not call on the City to pay for any work or supply any equipment to make the 'Property' more suitable for the proposed use; 4) Attached "Schedule E" is agreed upon as the permitted modifications and lease hold improvements to be made by the Lessee to the building prior to occupancy by the Lessee. 5) The waiver or acquiescence of the City in any default by the Lessee under any paragraph of this agreement shall not be deemed to be a waiver of that paragraph or any subsequent or other default under this agreement; 6) The City will not be responsible, directly or indirectly, for any personal injuries that may be suffered or sustained by any person who may be on the 'Property' or for any loss of or damage to 'Property' belonging to the Lessee; 7) Any written notice provided for in this agreement shall be effectually given by mail addressed or delivered by hand to the City or to the Lessee, as the case may be, at their respective addresses as found on the first page of this agreement, and every such notice shall be deemed to be given three days after it is mailed or, if delivered, the day it is delivere-d; 8) a) This agreement contains the entire agreement between the City and the Lessee and it is declared that there is no condition precedent or warranty of any nature, and no warranty or covenant collateral to this agreement; (b) This agreement may not be modified or amended except by instrument in writing signed by the City and the Lessee; 9) Words importing the singular shall include the plural, and words importing firms and corporations shall include persons. Unless the context otherwise requires, the words "City" and "Lessee" whenever used in this agreement shall include heirs, executors and administrators. If any clause or parts of clause contained herein are judicially held invalid or unenforceable, the remainder of this agreement shall be interpreted as if such clauses or parts of clauses had not been included.

Rossland Radio Co-Op 2010 Agreement Page4

24 of 164 IN WITNESS WHEREOF the parties have duly executed this Agreement as of the date first written above.

The Corporation of the City of Ross land by its authorized signatory:

SIGNED, SEALED & DELIVERED by ) Marty Cancilla, Chair, Rossland Radio Co-Op ) in the presence of: ) ) ) ) !~.. ) ) ) Address )

Rossland Radio Co-Op 2010 Agreement Page 5

25 of 164 Schedule 1E

The following is the agreed upon permitted renovations, modifications and lease hold improvements, at the Lessee's own expense, to be made to the Property prior to occupancy;

1. West side entrance to be modified to act as the primary entrance to the Radio Co-op (new door and locking device).

2. Tel us phone/internet hook up.

3. All electrical upgrades to be approved or completed by the City Electrician.

4. Front office space to be reconfigured to include; • Live studio- partition off [from the access door to the back wall] with door and wall [2x4 frame wall, roxul sound insulation and top half glass]. o Production studio - partitioned off with door, very small corner space [2x4 frame wall, roxul sound insulation and top half glass]. • Rear office area to be accessed by new door being installed between studio room and office.

G Accordion divider door to be removed. o Paint and finish built in cabinets. o Additional sound proofing to the rest of the room to minimize the traffic noise. o Cleaning of carpets and/or flooring replacement o Exterior window replacement

Rossland Radio Co-Op 2010 Agreement Page 6

26 of 164 City o ssland INVOICE Box 1179, 1899 Columbia Ave Rossland, BC VOG 1YO Phone: (250) 362-7396 Fax: (250) 362-5451 ACCOUNT NUMBER ROS76 ROSSLAND RADIO INVOICE REF, PO BOX 408 3686 1554 ROSSLAND, BC VOG 1YO INVOICE DATE 31/12/2011

DESCRIPTION QUANTITY PRICE AMOUNT

THIRD PARTY WORK I LABOUR-9 HOURS *FURTHER INVESTIGATION MAY BE REQUIRED TO 9.000 42.000 378.00 INSPECT FOR MOLD OR INTERIOR DAMAGE--WILL BE BILLED AT A LATER DATE THIRD PARTY WORK I MATERIAL-TRAIL ROOFING 1.000 225.000 225.00 INVOICE 2395 THIRD PARTY WORK I MATERIAL-ROSSLAND PRO 1.000 29.990 29.99 HARDWARE INVOICE #2060400

If this invoice Is not paid by December 31, these charges may SUBTOTAL 632.99 be added to the taxroll as tax arrears pursuant to Section 258 HST 75.96 of the Community Charter. "' "' ·.. ; Payment is due within 30 days of Invoice date. TOTAL $708.95 ' I

HST # 10698 4115

X------X PLEASE RETURN THIS PORTION WITH YOUR PAYMENT

INVOICE REF. DATE 3686 1554 31/12/2011 City of Rossland ACCOUNT Accounts Receivable ROSSLAND RADIO Box 1179 ROS76 Rossland, BC VOG 1YO AMOUNT DUE AMOUNT PAID $708.95 $

27 of 164 Phone: (250) 364-2900 8090A Old Waneta Rd. (250) 367-6608 Trail, BC (250) 367-7953 INVOICE V1R4Xl Trail Roofing Ltd.

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_ 29 of 164

I 30 of 164 31 of 164 THE CITY OF ROSSLAND REQUEST FOR COUNCIL DECISION

DATE February 21, 2012

TOPIC Policy 03-02 - Financial Assistance For Use of Facilities, Pools and Parks

PROPOSAL Council Resolution - Amendments to Policy 03-02

PROPOSED BY Corporate Officer

SUMMARY: At the February 13, 2012 Regular Meeting of Council the following resolution was passed:

"RESOLVED THAT THE EXISTING POLCY 03-02 - FINANCIAL ASSISTANCE FOR USE OF FACILITIES, POOLS & PARKS, BE REFERRED BACK TO STAFF TO BE AMENDED BY EXPANDING THE ELIGffiiLITY TO ROSSLAND RESIDENTS WHO ARE PART OF A CLUB OR SOCIETY, DELETE THE THREE CLASSIFICATIONS, DELETE THE TWO YEAR REQUIREMENT AND THAT THE APPLICATION FORM BE SIMPLIFIED TO REFLECT THE AMENDMENTS."

STAFF RECOMMENDATION: Option 1: That Council defer the amendments of Policy 03-02 until after the plebiscite results, concerning the use of the Trail Aquatic Centre, are completed.

OPTIONS AND ALTERNATIVES: Option 1: That Council defer the amendments of Policy 03-02 until after the plebiscite results, concerning the use of the Trail Aquatic Centre, are completed: This option will allow Council to make a decision based on further knowledge of voters desires regarding the use of the Trail Aquatic Centre. Option 2: Council approve the amended Policy 03-02. This option will open up opportunities for many groups and organizations to apply for subsidy. Option 3: Council not approve the amended Policy 03-02. This option will see the status quo for Policy 03-02. Option 4: Council rescind Policy 03-02. This option would see Policy 03-02 rescinded and no longer applicable.

BENEFITS, DISADVANTAGES AND NEGATIVE IMPACTS: Option 1: This option will see policy 03-02 in place for 2012 allowing the current applications to be processed. Upon completion of a plebiscite Council will be better informed to make a policy decision regarding use of the Trail Aquatic Centre. Option 2: This option will expand opportunities for many clubs and organizations to apply for funding under policy 03-02. Fiscal control and added administrative costs need to be considered. Each application under Policy 03-02 would still require a Council decision. Option 3: This option will see policy 03-02 in place for 2012. Current applications will be processed and presented to Council for consideration. Council, at any time, can amend a policy. Option 4: This option will see policy 03-02 rescinded. Current applications would be denied and the Financial Plan adjusted accordingly.

32 of 164 COSTS AND BUDGET IMPACTS- REVENUE GENERATION: Currently Council is moving forward with allocating $20,000 in 2012 for applications under policy 03- 02. Staffhas concerns with financial control associated with Option 2. An increase in administrative duties associated with policy 03-02 will have to be considered in order to assure grant allocations are administered fairly and funds are directed for there intended use.

LEGISLATIVE IMPACTS, PRECEDENTS, POLICIES: Policy 03-02 came into effect April26, 2010. Recent announcements by the Provincial Government include a Children's Fitness Credit.

Department Head or City Manager

33 of 164 Corporate Policy Manual

·~~9

Policy Title: Financial Assistance For Use Policy#: 03-02 Of Facilities, Pools and Parks Policy

Section: FINANCE- GENERAL

Initially Approved: April 26, 2010 Last Reviewed: Scheduled to be Reviewed·

1'111

,~.'1IIIII I • II

·'''' 11 ,lo ,,,. Policy: 1111'

Council may provide financial assistance, subject ~0·'theamount allocated and approved • . . '1 ·•'''llllp' m the Fmanctal Plan, to members and,1¥jolun:teers ofNon-Profit Groups and Clubs whose purpose is recreation and competitiv~i17r.g.~W,hsin another municipality of the Greater

1 1111 11 Trail Area. ,,,('' 111tlj tljp· ,,,,,,,I 1 Purpose of the Policy: 111•'' The policy is directed towards providing financial assistance for use of recreation facilities and complexes in another municipality in the Greater Trail Area.

Policy Guidelines: • Application must be made in writing in electronic format and received by the City electronically no later than September 30th, of the current fiscal year; • Clubs and Non-Profit Groups must demonstrate that the enrollment in the Program must equal or exceed a minimum of 5 registrants from Rossland for each program applied for; • Registrants must pay the fees that otherwise would be payable except the differential fee; • No financial assistance will be payable if a similar program is available from the City ofRossland's Recreation Department; • School District programs do not qualify for grant under this Policy.

• Applications must be from Clubs and Non-Profit Groups and shall not be from an individual.

•

34 of 164 Corporate Policy Manual .t DRAFT Financial Assistance For Use of Facilities, Pools & Parks #03b02 -. ·ld.•· i ,. ·.II· / ..;:· ,(

• The City shall adjudicate the application based on the eligibility criteria outlined~¢~ " , in an Electronic Application Form which must accompany the written ~4''" ;;'fltl application. tV • Payment shall be made to the Club or Non-Profit Club directly. • Applicant can only receive a maximum of25 % of the annual allotment provided in the City's Financial Plan for the current year.

Eligibility Criteria: • Must meet the minimum enrollment criteria of the program. • Must be a program that is not offered by the City's Recreation Department. • Must be at a facility that does not exist within the City of Rossland. • The Rossland residents benefiting from this financial assistance must be part of a competitive team whose families are members of the Non-Profit Groups and Clubs within the Greater Trail Municipalities and Regional District Electoral AreasA&B. • Must provide evidence in a form such as Tax Folio No, Utility Bill etc as a resident of Ross land.

35 of 164 Corporate Policy Manual DRAFT Financial Assistance For Use of Facilities, Pools & Parks #03-02 ' DI CITY OF ROSSLAND APPLICATION FORM DIFFERENTIAL FEE SUBSIDY FOR USE OF GREATER TRAIL FACILITIES

• The City shall adjudicate the applicatiop.~ob·~~~~4on the eligibility criteria outlined

in an Electronic Application Form whi'~~,Jl).ust~C:companythe written application

. "b"l" c . . '\!1111111 '''''l1' •' ElIgt 1 tty ntena: '1 )'''''l".

• Must meet the minimum eru:QP'ffi;~nt8~teii.a of the program

• Must be a program that i~,,P.Q~~~erecl'bythe City's Recreation Department

1 1 1

• Must be at a facility thatll~oes~pt1e xistwithin the City ofRossland

• The Rossland residents b~~c;;~tingfrom this financial assistance must be part of a competitive team whose families are members of the Non-Profit Groups and Clubs within the Greater Trail Municipalities and Regional District Electoral Areas A & B. • Must provide evidence in a form such as Tax Folio No, Utility Bill etc as a resident of Rossland

Please complete all the blank spaces and give as much detail as possible. This will assist City Council in making an accurate and responsible assessment of your needs. If there is relevant information about your organization or request not covered by the questions in this application, please include an attachment page(s). If you have questions, please contact the City Office at 250-362-7396.

36 of 164 Corporate Policy Manual DRAFT Financial Assistance For Use of Facilities, Pools & Parks #03-02 CITY OF ROSSLAND APPLICATION FORM DIFFERENTIAL FEE SUBSIDY FOR USE OF GREATER TRAIL FA

1. Name of Organization: ______:Date: ______

2. Purpose or Function of Organization: ______

3. Address, Including Postal Code and email address:------

...,,, Amount Grant Requested: tl lt 4. of ,rt., 1Itt ,,,,::.,,,, ,,. 'II··

'1'111111 .• ,, •• '"· . . . \.)'''''11'' . . 5. BnefDescnptton the Propos·ecl Use of'the Grant: Please 1denttfy fac1httes.... m the of 1 Greater Tra1"1 Area w h ere th eA giil.. ff·nt •W.)"l·'l 'b e used. . !"rrlllllllilh ,,,, ,•.

''lltlh, !II

6. Organization Chair's N arne or Person Responsible: ______

7. Telephone (work) ______Home------

8. Email address: ------9. Please tick one or more: *Payment of Differential User Fees for a Facility *A one Time Facility Rental * A one time tournament fees for a facility * A differential user fee for an individual * A differential user fee to a family

37 of 164 Corporate Policy Manual DRAFT Financial Assistance For Use of Facilities, Pools & Parks #03-02 * Transfer of funds to another organization * Other-Specify

10. Please describe the purpose for which this funds will be used and for what oftime(dates and year, attach a schedule if it is a program or activity for a season/year etc): ______

11. How does your organization's program/activity/event promote cultural, recreational, social, sports, children, family and other services understanding in the Community? How does this benefit the citizens of Rossland? ------

,,,

1l···Iii, 1. 12. Is a budget for the program/activity/ev

'l!tr1111,. lf!Jo·

1 ,,oiiii!IJ(f ''(lll ... ' 1 11 h1 ~I'· 13. Please list the registrantslio/ho will benefit directly from the Program( Use another ,,, I' sheet if not enough space) ''11/

Name Address/Property Program Name Facility Name AGE

14. Does your organization use Facilities in the City ofRossland. Please list:

15. Please provide a brief summary of the reason to use any of the Greater Trail

38 of 164 Corporate Policy Manual DRAFT Financial Assistance For Use of Facilities, Pools & Parks #03-02 Facilities: ------~~~~~-f'-,-----

16. Is a similar program/activity available from the City ofRossland's Recreation Department: ______

17. Does your organization receive any form of subsidy from the City? If so how much? And for how long? Amount of estimated Subsidy$ ______length of time. ______

18. Does your organization receive any benefit f1;o111tax and other user fees 1 exemptions provided by the City? t( 1t, 11 Yes No . yes p tse in~lcatethe amount exempted in the If ld ., \J' .q, 1 past year: ltt1 • '· ' . ,,,Cil a1

Water Fees: $ Sewe'to~E,ees:<1)1', Facility Rent Fees 'II :ullllj ,. ·- 1 ---- $ Property Taxe~n$., . h'' .

1 ---- .~,1,I' .,,,. lttu•'nn,"''''' 19. How many years have these'lexeinp,tions been in effect? ·•llllltt 'lllj 'I•-'

11 Water Fees: t11~~werFees: Facility Fees ___ _ Property Taxes ____ _

20. In the past year, how many persons has your organization served?

21. How long has your organization been in existence in the City? ______

22. Is your organization voluntary and non-profit? ______

23. What is your main source of revenue from? ------

24. Are all ofthe Board members/directors/volunteers? Yes------' /No----- IfNo. Please state amounts paid to each: Position: Amount ofPayment: ____ _

39 of 164 Corporate Policy Manual DRAFT Financial Assistance For Use of Facilities, Pools & Parks #03-02

25. Report the number of volunteers presently in your organization______

26.

27. Please indicate when you wish to receive the grant and what time frame are you expecting the grant to be finalized for your project/event/activities/program to succeed. ------

Please note: It generally takes City Council 90 days to f"malize the grant application from the date of receipt. ,,u.. ,IIIII ,,,,•1 ,,,,

•' ''".· PLEASE ENSURE ALL THE INFORMATION IS C~~fPLETEAND THE COMPLETED

FORM AND SUPPORTING DOCUMENTATIO~~~~~.REpEIVEDAT THE CITY'S ADMINISTRATION DEPARTMENT, CITY,HAir£/ N® LATER THAN SEPTEMBER 15TH 11 OF EACH YEAR. •11;;''11 \.. - 11 lt11• Uuuu•·· .•'""IIIII It 1

•tl; llll 1~" 1111 \t ''!"'''

40 of 164 Corporate Policy Manual

Policy Title: Financial Assistance For Use Policy#: 03-02 Of Facilities, Pools and Parks Policy

Section: FINANCE- GENERAL

Initially Approved: April26, 2010 Last Reviewed: Scheduled to be Reviewed·

Policy: Council may provide financial assistance, subject to the amount allocated and approved in the Financial Plan, to members and volunteers ofNon-Profit Groups and Clubs whose purpose is recreation and competitive programs in another municipality of the Greater Trail Area. Persons enrolled in these recreational and competitive programs must fall under the following classifications:

• children up to the age of 18 years, • physically and mentally challenged individuals • Senior Citizens over the age of 55 years.

Purpose of the Policy: The policy is directed towards providing financial assistance for use of recreation facilities and complexes in another municipality in the Greater Trail Area.

41 of 164 Corporate Policy Manual Financial Assistance For Use of Facilities, Pools & Parks #03-02

• School District programs do not qualify for grant under this Policy.

• Applications must be from Clubs and Non-Profit Groups and shall not be from an individual. • The City shall adjudicate the application based on the eligibility criteria outlined in an Electronic Application Form which must accompany the written application. • Payment shall be made to the Club or Non-Profit Club directly. • Applicant can only receive a maximum of 25% of the annual allotment provided in the City's Financial Plan for the current year.

Eligibility Criteria: • Must fall in the designated group. • Must meet the minimum enrollment criteria of the program. • Must be a program that is not offered by the City's Recreation Department. • Must be at a facility that does not exist within the City ofRossland. • The Rossland residents benefiting from this financial assistance must be part of a competitive team whose families are members of the Non-Profit Groups and Clubs within the Greater Trail Municipalities and Regional District Electoral Areas A & B. • Must provide evidence in a form such as Tax Folio No, Utility Bill etc as a resident ofRossland. • The Club and Non-Profit Organization must have been in existence for more than 2 years.

42 of 164 Corporate Policy Manual Financial Assistance For Use of Facilities, Pools & Parks #03-02

CITY OF ROSSLAND APPLICATION FORM DIFFERENTIAL FEE SUBSIDY FOR USE OF GREATER TRAIL FACILITIES

Eligibility Criteria: • Must fall in the designated group • Must meet the minimum enrollment criteria of the program • Must be a program that is not offered by the City's Recreation Department • Must be at a facility that does not exist within the City ofRossland • The Rossland residents benefiting from this financial assistance must be part of a competitive team whose families are members of the Non-Profit Groups and Clubs within the Greater Trail Municipalities and Regional District Electoral AreasA&B. • Must provide evidence in a form such as Tax Folio No, Utility Bill etc as a resident of Rossland • The Club and Non-Profit Organization must have been in existence for more than 2 years

43 of 164 Corporate Policy Manual Financial Assistance For Use of Facilities, Pools & Parks #03-02 CITY OF ROSSLAND APPLICATION FORM DIFFERENTIAL FEE SUBSIDY FOR USE OF GREATER TRAIL FACILITIES

1. Name of Organization: ______Date: ______

2. Purpose or Function of Organization: ______

3. Please provide proof of registration as a Society, Club or Non-Profit Organization (Copies of minutes oflast AGM, Society Registration No, Etc).

4. Service Category of the Organization (Please circle one or more categories): Seniors, Children, Physical disabled, mentally challenged or other (provide details of Other)

5. Address, Including Postal Code and email address: ------

6. Amount of Grant Requested:

7. Brief Description of the Proposed Use of the Grant: Please identify facilities in the Greater Trail Area where the grant will be used. ------

8. Organization Chair's Name or Person Responsible: ______

9. Telephone (work) ______Home------

44 of 164 Corporate Policy Manual Financial Assistance For Use of Facilities, Pools & Parks #03-02 10. Email address: ------11. Please tick one or more: *Payment of Differential User Fees for a Facility * A one Time Facility Rental * A one time tournament fees for a facility * A differential user fee for an individual * A differential user fee to a family * Transfer of funds to another organization * Other-Specify

12. Please describe the purpose for which this funds will be used and for what length of time( dates and year, attach a schedule if it is a program or activity for a season/year etc): ______

13. How does your organization's program/activity/event promote cultural, recreational, social, sports, children, family and other services understanding in the Community? How does this benefit the citizens of Rossland? ------

14. Is a budget for the program/activity/event attached to this application: Yes No. : IfNo, explain

15. Please list the registrants who will benefit directly from the Program( Use another sheet if not enough space)

Name Address/Property Program Name Facility Name AGE

45 of 164 Corporate Policy Manual Financial Assistance For Use of Facilities, Pools & Parks #03-02

25. What is your main source of revenue from? ------

26. Are all ofthe Board members/directors/volunteers? Yes------' /No---- IfNo. Please state amounts paid to each: Position: Amount of Payment: ___ _

27. Report the number of volunteers presently in your organization.______

28. Any other information you may want to add in support of your application? ______

29. Please indicate when you wish to receive the grant and what time frame are you expecting the grant to be finalized for your project/event/activities/program to succeed. ------

Please note: It generally takes City Council 90 days to f"malize the grant application from the date of receipt.

PLEASE ENSURE ALL THE INFORMATION IS COMPLETE AND THE COMPLETED FORM AND SUPPORTING DOCUMENTATION IS RECEIVED AT THE CITY'S ADMINISTRATION DEPARTMENT, CITY HALL NO LATER THAN SEPTEMBER 15TH OF EACH YEAR EXCEPT FOR THE YEAR 2010

46 of 164 Home Ownership Affordability low-Income Veteran's Supplement Introduced A veteran's home owner supplement for B.C. First-lime New Home Buyers' Bonus qualifying low-income veterans under the age The new B.C. First-Time New Home Buyers' of 6.5 who have served in the Canadian Forces Bonus will be a temporary, one-time refundabl e as officers or non-commissioned members will income tax credit for first-time home buyers be made available in 2012 and in the years who purchase a newly constructed home. The following. credit will be calculated as five per cent of the purchase price of the home, up to a ma ximum The supplement is intended to provide low credit of $1 0,000. income veterans with the same home owner grant enhancements that already apply to The credit will be phased out at a rate of 20 per seniors, some persons with disabilities and their cent of net income in excess of $150,000 for families, and certain veterans of older conflicts single individuals and at a rate of 10 per cent and their spouses. of family net income in excess of $150,000 for couples. Only one credit can be claimed per Arts and Recreation Programs home. Children's Fitness Credit and Children's Arts The credit wi II be avai Iable on purchases of Credit Introduced newly constructed housing where both the The Budget provides for a new Children's Fitness HST applies and where a written agreement of Credit and a new Children's Arts Credit. purchase and sale is entered-into on or after February 21, 2012. The Children's Fitness Credit is a non refundable tax credit of 5.06 per cent of Threshold for Home Owner Grant Phase-out eligible expenditures up to $500 for each child, Increased providing a benefit of up to $25 per child. As announced on january 3, 2012, the threshold for the phase-out of the home owner grant is The Children's Arts Credit is a non-refundable increased from $1,150,000 to $1,285,000 for tax credit of 5.06 per cent of eligible the 2012 tax year. This increase ensures that at expenditures up to $500 for each child, least 95 per cent of homeowners are eligible providing a benefit of up to $25 per child. for the full grant, consistent with longstanding For both the Children's Fitness Credit and the government policy. Children's Arts Credit, eligible expenditures are those that qualify for the federal children's fitness For properties valued above the threshold of credit and children's arts credit. $1,285,000, the grant is reduced by $5 for every $1,000 of assessed value in excess of the threshold.

Page 3 www.ubcm.ca

47 of 164 THE CITY OF ROSSLAND REQUEST FOR COUNCIL DECISION

DATE: February 23, 2012

TOPIC: DEVELOPMENT VARIANCE PERMIT APPLICATION- 2190 BUTTE ST

PROPOSAL: THAT COUNCIL APPROVE THE DEVELOPMENT VARIANCE APPLICATION

PROPOSED BY: Stacey Lightbourne, Planning Assistant SUMMARY: To amend the Development Variance Permit for the property legally described Lot 32, Block 25, District Lot 535, Kootenay District Plan 616), located at 2190 Butte St.

STAFF RECOMMENDATIONS: THAT Council approve the amendment to the Development Variance Permit to vary the exterior side setback (on Butte St) from 3 metres to 0 metres; for the property legally described as Lot 32, Block 25, District Lot 535, Kootenay District Plan 616, located at 2190 Butte St (PID 013-733-729}.

OPTIONS AND ALTERNATIVES: 1. THAT Council deny the Development Variance Permit application for the property legally described as Lot 32, Block 25, District Lot 535, Kootenay District Plan 616, located at 2190 Butte St. 2. THAT Council refer the item back to staff so additional information can be provided. 3. THAT Council accept Staff recommendations and approve the amendment to the Development Variance Permit.

BENEFITS, DISADVANTAGES AND NEGATIVE IMPACTS: Option 1: Denying the Development Variance Permit application will mean the applicant will not be able to build the mudroom as proposed in the drawings. This will impact the livability of the home. Option 2: Referring the item back to staff would present the applicant with an unnecessary delay in the application. Staff have thoroughly reviewed the proposal to ensure there are no issues with the application. The application is fairly straightforward in its intent. Option 3: Approving the Development Variance Permit application as recommended will have no affect on Public Works Operations. This application benefits the home with very limited impact on the community, neighbourhood, or public work activities.

COSTS AND BUDGET IMPACTS - REVENUE GENERATION: The renovations will increase building permit revenues and increase the assessment for the property resulting in increased tax revenues.

LEGISLATIVE IMPACTS, PRECEDENTS,POLICIES: A variance of a zoning bylaw requirement is registered on title ofthe;;:: dseveral similarDevelopmz=qJin thepast.

Planni~ cedbYCity Man~

48 of 164 THE CORPORATION OF THE CITY OF ROSSLAND

REPORT/RECOMMENDATION TO COUNCIL

DATE: February 22, 2012

FILE: 3090.20 / 01-2012

SUBMITTED BY: Stacey Lightbourne, Planning Assistant

SUBJECT: DEVELOPMENT VARIANCE PERMIT- 2190 BUTTE ST

PURPOSE:

To amend the Development Variance Permit for the property legally described Lot 32, Block 25, District Lot 535, Kootenay District Plan 616), located at 2190 Butte St.

RECOMMENDATION:

THAT Council approve the amendment to the Development Variance Permit to vary the exterior side setback (on Butte St) from 3 metres to 0 metres; for the property legally described as Lot 32, Block 25, District Lot 535, Kootenay District Plan 616, located at 2190 Butte St (PID 013-733-729).

ALTERNATIVES & IMPLICATIONS:

1. THAT Council deny the Development Variance Permit application for the property legally described as Lot 32, Block 25, District Lot 535, Kootenay District Plan 616, located at 2190 Butte St (PID 013-733-729).

2. THAT Council refer the item back to staff so additional information can be provided.

ANALYSIS: A. Summary of Application:

Applicant: Josh Swain Owner: Josh Swain Civic Address: 2190 Butte St Legal Description: Lot 32, Block 25, District Lot 535, Kootenay District Plan 616 PID: PID 013-733-729 OCP Designation: Residential Zoning: R1-lnfill

49 of 164 THE CORPORATION OF THE CITY OF ROSSLAND

REPORT/RECOMMENDATION TO COUNCIL

DATE: February 22, 2012

FILE: 3090.20 / 01-2012

SUBMITTED BY: Stacey Lightbourne, Planning Assistant

SUBJECT:DEVELOPMENT VARIANCE PERMIT- 2190 BUTTE ST

PURPOSE:

To amend the Development Variance Permit for the property legally described lot 32, Block 25, District lot 535, Kootenay District Plan 616), located at 2190 Butte St.

RECOMMENDATION:

THAT Council approve the amendment to the Development Variance Permit to vary the exterior side setback (on Butte St) from 3 metres to 0 metres; for the property legally described as lot 32, Block 25, District lot 535, Kootenay District Plan 616, located at 2190 Butte St (PID 013-733-729).

ALTERNATIVES & IMPLICATIONS:

1. THAT Council deny the Development Variance Permit application for the property legally described as lot 32, Block 25, District lot 535, Kootenay District Plan 616, located at 2190 Butte St (PID 013-733-729).

2. THAT Council refer the item back to staff so additional information can be provided.

ANALYSIS: A. Summary of Application:

50 of 164 2

Due to an oversight made by the City, the variance given with a previous application was not for the correct amount that was applied for and what neighbouring residents were notified about. This application is to correct a previous Council resolution and change the exterior side setback variance from 0.57 metres to 0 metres.

Staff Review

In July 2007 the applicant applied to the City for two variances in order to build a deck, mudroom and second story on the house. On the application the applicant requested a height variance and an exterior side setback variance in order to build an enclosed mudroom on the west side of the house. The exterior side setback variance requested was from 3 metres to 0 metres.

Notices were sent out to neighbouring properties notifying them of the variance permit application and according to the staff report, no complaints were received. The notice that was sent specified the exterior side setback variance of 3 metres to 0 metres in order to build the mudroom.

However, for some reason, the staff report sent to Council specified an exterior side setback variance from 3 metres to 0.57 metres. This may have been due to some confusion with the drawings submitted which showed the location of the existing deck which is 0.57 metres from property line. On August 14, 2007, the following resolution was passed by Council:

THAT the Development Variance application to vary the exterior side setback requirement as established in the City of Ross/and Zoning Bylaw #1912, from 3.0 meters to 0.5715 meters and a height variance from 7.0 meters to 8.36 meters for a 2"dstorey bedroom for the property legally described as (Lot 32, Block 25, District Lot 535, Kootenay District Plan 616) be approved.

This variance was subsequently registered on title and the applicant was notified of the decision.

The discrepancy between the original application and variance that was granted went unnoticed because the mudroom project was put on hold. When the applicant recently submitted a building permit application for the mudroom and staff performed the necessary checks for variances registered on title, the error was identified.

As the variance requested has already been paid for and the error in the staff report and in the registration of the variance is largely due to City oversights, City staff have determined that another application is not needed. However, a Council resolution is needed in order to amend the Development Variance permit and alter the exterior side setback variance.

51 of 164 3

The variance requested is for an exterior side setback from 3 metres to 0 metres - a 3 metre variance. Permitting this variance does not negatively affect the neighbours or public works operations because there is a large boulevard (approximately 8.5 m) on this side ofthe property.

The Development Variance application was reviewed by the Public Works department and no operational issues were noted.

A notice of the Development Variance Permit Application was sent in July 2007 to all property owners within a 50-metre radius and the City did not receive any feedback according to City records.

B. Attachments:

1. Location Map 2. Copy of letter sent to neighbours in July 2007 3. Photographs of site 4. Proposed site plan

D. Policy (Relevant Land Use Bylaw Requirements):

This report addresses a Development Variance Permit application. A Development Variance Permit can vary, in respect of the land covered in the permit, the provisions of the zoning bylaw. A Development Variance Permit cannot vary use or density.

Approval of a development variance should be weighed against the benefit to the applicant receiving the requested relief against the detriment to the community. In making its determination, council may take into consideration the benefit to the applicant if the variance is granted, as weighed against the detriment to the health, safety and welfare of the neighbourhood or community by such a grant. In making such determination Council may consider:

(1) whether an undesirable change will be produced in the character of the neighbourhood or a detriment to nearby properties created by the granting of the area variance; • The variances are small so will not adversely affect the neighbourhood.

(2) whether the benefit sought by the applicant can be achieved by some, method feasible for the applicant to pursue, other than a variance; • The entrance to the house is on this side of the house already so the only way to have a useful mudroom is to apply for a variance.

(3) whether the requested variance is substantial; • The variance is to allow a zero lot line setback however there is a Jot of boulevard {8.5 metres) on this side.

52 of 164 4

(4) whether the proposed variance will have an adverse effect or impact on the physical or environmental conditions in the neighbourhood or area; • The variances will not impact the physical environment in the neighbourhood.

(5) whether the alleged difficulty was self-created, which consideration shall be relevant to the decision of Council, but shall not necessarily preclude the granting of the variance; • The applicant could leave the mudroom at the size of the variance given in 2007 but this would make the mudroom less useful and therefore effect the liveability of the home.

(6) whether the proposed variance meets good planning and engineering practices. • The proposed variance will not have an adverse impact on Public Works operations.

Prepared by: bmission to Council : ~ ~ Planning Assistant ~

53 of 164 54 of 164 Office of the Planning Department

July 12, 2007 File: #3090.20/2007-16

Dear Sir/Madame:

RE: NOTICE OF DEVELOPMENT VARIANCE APPLICATION- 2190 BUTTE STREET

Rossland City Council has received a Development Variance Application to vary the requirement as established in the City ofRossland Zoning Bylaw #1912, for the property legally described as Lot 32, Block 25, District Lot 535, Plan 616 located at 2190 Butte Street.

The applicant has requested a variance to build a deck, mudroom, and 2nd Storey on the home. The owner is requesting an exterior side setback variance from 3.0 meters to 0 meters, (a 3. 0 meter variance which would also include a 0. 76 meters overhang which would project over city lands); and a height variance from 7 meters to 8.36 meters (a variance of 1.36 meters). The owner states the deck will be built within the existing footprint of the porch on the west side of the house, the mudroom is proposed to enhance access, and the 2nd storey height increase is needed to improve egress and ceiling height of the upstairs bedrooms.

Rossland City Council will be considering this application at their meeting of July 23rd, 2007 at 7:30p.m. at Rossland City Hall. The purpose of this notice is to give all persons who deem their interests in the application an opportunity to be heard.

A copy of the application may be inspected at the City Office Monday to Friday from 8:30a.m. to 4:30p .m. Yours~~ truly, Markus Kischnick Planning Assistant

Enclosure

55 of 164 Butte St Mudroom location

56 of 164 w ·• 0

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57 of 164 THE CORPORATION OF THE CITY OF ROSSLAND Council Information Summary

Date: February 17, 2012 Agenda: February 27, 2012 Proposal: To Receive the Items Summarized for Information Proposed by: Staff

Staff Recommendation: 1. General recommended motion: THAT information items numbered 4(a) to 4(q) be received and acted upon as recommended. 2. Alternative motion if an item needs further consideration: THAT information items numbered 4(a) to 4(q), except for items numbered-----be received and acted upon as recommended.

RECOMMENQAT!ON SUBJECT MATTER jRossland Trail Minor Hockey !Sponsorship for BC Hockey Bantam Purchase small !Rep Tier 2 Championships !advertisement space in the IMar 18-23/12 r o=t of$100. I I I !4(b) 'IHA jlnterior Crisis Line Network Wile · I I I ! 4(c) :UBCM 12012 Age-friendly Community Projects !File I&Planning Grants - Application I iReview 1 I 1 4(d) !2012 Resolutions Process iFile I I I

~(e)fuBCM jMember Release !file !Feb 8/12 I !Auditor General for Local Government-i !Audit Council appointments I ! i

~(f)RSS !2012 Graduation Scholarship program !Approve Scholarship I I I [-Community Award !amounts

~-HealthyLiving Award I i4(g) !Ministry of Public Safety & )Policy Directive rne I Sol Gen !No: 12-01 I ; ~iquorControl and Licensing !Amendment to the regulation ;

!Branch ~espectinglive event theatre liquor

~rimarylicences 58 of 164 (h) fuBCM - Member Release !Province to review Municipal Taxation !File I I iFeb 10/12 [and Local Government Revenue / r ! !4(i) rKB !Ongoing Sewer Service Dispute File I lG)~ CSeniors Games 55 Plus, !Request for support peny request

I I 14(k) 1City ofRossland Building !Jan 1-31-Building Permit Report Recetve & File

Inspection Department ~an2012- Development Permits ! ! I !4(1) !Executive Release iFile iFeb 15/12

I I 14(m) RDKB Minutes ofMeetings !Board Meeting- January 26, 2012 Receive and File

I i4(n) !FireLine Consulting- Don !Council resolution in support of jApprove resolution as !Mortimer !Application for Strategic Wildfire ~roposedby FireLine !Prevention Initiative grant funding \Consulting. r rogram.

14( o) jR.ossland Seniors Branch #45 !Application under Policy 03-02- \Council approve a grant inl !Financial Assistance for Use of laid for $1,208.00 under !Facilities, Pools and Parks. !Policy 03-02 to the I • I 1Rossland Seruors Branch I ~5 f4(p) ish and Wildlife jBC Hydro's decision to close the !Council to send letter 1Compensation Program !Nelson Office ofthe FWCP. :opposing BC Hydro's ld Steering Committee ! ectston... I I l~School District #20 Minutes !Minutes of Meeting for SD20- January!File 16, 2012 1 1 I I I I I I I !

59 of 164 3

February 3, 2012

Re: BC Hockey Bantam Rep Tier 2 Championships, March 18-23/2012

This year The Rossland Trail Minor Hockey Association has the privilege of hosting the Bantam Provincial Championships. They will be held at the Trail memorial arena from March 18-23. This Is a crucial year for all the players Involved, as it is a draft year .Our area Willnot only be hosting the eight teams traveling, but many of the scouts from major hockey teams.

On behalf of the Rossland Trail Minor Hockey Bantam Tier 2 team, we are looking forward to you kind support and sponsorship. This year, the sponsorship will consist of advertising in the BC Hockey Program that will be available during the tournament.

Cost for the advertising: Full Page ad With opportunity to have your display banner In the arena for $400 1/2 Page ad with an opportunity to have your advertising listed with a team $275 1/4 Page ad $150 Business card size $100

Any donation you would like to make would be appreciated and your name will be mentioned on the thank you page. No amount is too small.

Thank you for your consideration.

Rossland Trail Bantam Rep Tier 2

60 of 164 21 Interior Health

February 6, 2012

Dear Community Partner:

I'm pleased to advise that Minister Terry Lake, MLA for Kamloops North-Thompson, officially launched the Interior Crisis Line Network in Kamloops today on behalf of Health Minister Michael de Jong. The launch of this Network means all Interior Health residents now have around-the clock access to telephone support through one toll free number: 1-888·353-CARE (2273) when they need assistance managing personal concerns.

Crisis lines are a valued community safety net offering support to callers who are facing challenges such as depression, substance abuse, poverty, spousal abuse or homelessness. Interior Health has been working with the five crisis line providers (East Kootenay, Kootenay Boundary, Cariboo-Chilcotin, North Okanagan, and Kelowna) and the Crisis Line Association of B.C. (CLABC) to build the Interior Crisis Line Network to ensure this critical support is accessible to everyone in the region.

The 1-888-353-CARE (2273) toll free number links callers to the nearest crisis line first. If that line is busy, the system will route the call to another Interior-based crisis line. Crisis lines are often the first step people take when facing personal issues. In B.C. crisis lines provide more than 3.7 million minutes of support each year. Someone reaches out to call their local crisis line every three minutes.

Crisis line workers have access to a comprehensive data base of community services and supports available across the region. The Interior Crisis Line Network integrates provincial standards, common protocols and tools, proven technology, and the commitment of IH and CLABC to ensure the best possible crisis line support is accessible for the people of the Southern Interior.

Please see the attached news release or contact your IH community point person or crisis line for more information.

Andrew Neuner VP Community Integration (On behalf of the below-noted agencies)

AN/sjs

Kelowna -···· ...... -· Community .X :•• ... ';.• Resources Bus: (250) 851-7453 Fax: (250) 851-7400 * Email: [email protected] 5198 Columbia Street Web: interiorhealth.ca Kamloops. BC VZC ZT I

61 of 164 22 Y') Interior Health

NEWS RELEASE For Immediate Release Ministry of Health 2012HLTH0006-000105 Interior Health Feb.6,2012

New Interior crisis line network launched

KAMLOOPS- All Interior Health residents now have around-the-clock access to toll-free telephone support when they need assistance managing personal concerns with the launch of an Interior Crisis Line Network.

Kamloops-North Thompson MLA Terry Lake and Transportation and Infrastructure Minister Blair Lekstrom announced today, on behalf of Health Minister Michael de Jong, the new toll free number: 1 888 353-CARE (2273).

"Crisis lines can be an important community safety net," said Lake. "Crisis lines are often the first step people take to help them self-manage mental health, substance use and other personal issues."

The Interior Crisis line Network was created with the assistance of the BC Crisis line Association and the five Interior crisis line providers: the East Kootenay Crisis Line, the Kootenay Boundary Crisis Line, the Cariboo Chilcotin Crisis Line, the Kelowna Community Resource Centre and the North Okanagan PIN (People in Need) Crisis line. Within the network, the five crisis lines are using the same protocols and tools to ensure callers receive a consistent level of support whether they are speaking to someone from a local crisis line or from another Interior-based crisis line.

''The crisis line is the result of community partners working together with a common goal," said Kamloops-South Thompson MLA Kevin Krueger. "Families throughout Interior Health will directly benefit from the network of crisis line services as a result of the partnership of the crisis lines, Interior Health and the BC Crisis Line Association."

When a caller dials 1 888 353-CARE {2273) they will first be linked to a crisis line closest to them geographically, if that line is busy, the system will automatically route the call to another interior-based crisis line.

"An integrated Interior Crisis line is the best approach to providing consistent and responsive crisis line support across the region," said Interior Health board chair Norman Embree. "The goal is to provide all residents with the support they need when they need it."

62 of 164 23

Crisis line workers are trained to support and guide callers through a variety of problems they may be facing such as depression, poverty, abuse or homelessness. All crisis line workers have access to a comprehensive database of community and emergency support services that are available in each area.

The Interior Crisis line Network integrates evidence-based best practice from the provincial 1-800 SUICIDE line, other provincial crisis lines and the American Association of Suicidology.

"The Interior Crisis line Network is manned by trained people who live in and understand the challenges, opportunities and culture of the Southern Interior," said Bryan Redford, IH West community director. "We've also worked closely with our Aboriginal Health Program to ensure that culturally appropriate intervention options are available and known to all crisis line workers."

"Each time I take a call," said Sandy, a crisis line worker, "I hear the difference having a safe place to call, to be heard, makes in people's lives. Crisis lines save lives for certain and they support people in making positive changes. That's what inspires me to volunteer."

The Interior Crisis Line Network received $74, 200 in one-time startup funding from Interior Health and will receive $437,000 in annualized funding.

Crisis lines in B.C. provide over 3. 7 million minutes of support each year. Someone reaches out to call their local crisis line every three minutes.

Media Contacts: Ryan Jabs Jennifer Inglis Media Relations Manager Interior Health Communications Ministry of Health 250 420-2404 250 952-1887 (media line)

Connect with the Province of B.C. at: www.gov.bc.ca/connect

63 of 164 24 Local Government Program Services ... programs to address provincial-local government shared priorities

~iF.='CF~VED

FEB6 - 2012 February 3, 2012

UNI::--., CI TV OF I~OSSLAND,B .C. a~;~:(J Tracey Butler, Corporate Officer COLUMBIA City of Rossland MUNIOPAtmES Box 1179 Rossland, BC, VOG 1YO

Re: 2012 Age-friendly Community Projects & Planning Grants - Application Review Administration provided by UBCM

Funding provided by Dear Ms. Butler, Province of B.C. Thank you for submitting an application for the 2012 Age-friendly Community Projects and Planning grant program. We received more than 80 applications from communities across the province and for a range projects. The Evaluation Committee reviewed all eligible requests and applications were scored based on their alignment with the goals and BRITISH objectives of the funding program, partnerships, innovation and other COLUMBIA criteria. Unfortunately, your project, Seniors Recreation Programmingfor The Best Place on Earrh Rossland Pool, has not been selected for funding.

For information about other funding opportunities please review the For program Funding Programs section of the UBCM website or refer to the grants Information, visit the database provided by Civic Info BC. If you would like feedback on your Funding Programs section of application, please contact Local Government Program Services at (250) 356-2947 or [email protected]. www.ubcm.ca Thank you for your interest in the 20i2 Age-frie.ndly Community LGPS Secretariat Projects and Planning grant program and best wishes for future endeavours in your community. Local Government House 525 Government Street Sincerely, Victoria, BC, VSV DAB

E-mail: [email protected] Phone: (250) 356-5134 Peter Ronald Fax: {250) 356-5119 Programs Officer

cc: Robin Hethey, Recreation Programmer, City of Rossland

64 of 164 25

MEMO UBC~1 February 7, 2012

TO: Mayor & Council I Chair & Board I CAO & Senior Staff FROM: Chair Sharon Gaetz, Chair Resolutions Committee

RE: 2012 Resolutions Process

The following information is intended to explain the resolutions process and how the Resolutions Committee organises resolutions for consideration at the annual UBCM Convention.

Drafting Resolutions Staff and elected officials are encouraged to follow the Guidelines on Preparing Resolutions for

UBCM appended to this memo as Attachment B. Well~writtenresolutions will follow the structure of the Sample Resolution (Attachment C) and meet Gold Star Resolutions Criteria (Attachment D). Please consult these documents when drafting resolutions, and feel free to contact UBCM staff for advice or assistance.

Submitting Resolutions Members are urged to submit resolutions first to Area Associations for consideration. Resolutions endorsed by Area Associations at their annual meetings are submitted automatically to UBCM for consideration and do not need to be re~submittedto UBCM by the sponsor.

Area Association submission deadlines for 2012 are as follows:

AKBLG February 20 AVICC February 24 SILGA February 24 NCLGA March 2 LMLGA March 23

Please contact your Area Association for resolution submission procedures at the regional level. Area Association contact information is available on the UBCM website under Resources & Links --+Links.

A resolution may be submitted directly to UBCM only if the resolution addresses an issue that arises after the Area Association annual meeting. In this case, local governments may submit council~or board~endorsed resolutions to UBCM prior to June 30, 2012. Attachment A, Procedures for Submitting Resolutions to UBCM, includes detailed instructions.

------~------~-----·------ubcm.ca 65 of 164 26

Organisation of Resolutions Following the june 30 deadline, the Resolutions Committee will meet to review, organise and make recommendations on all resolutions. Resolutions are organised in three sections, described below. Please see Attachment A for details on organisation of resolutions.

Section A resolutions address priority issues relevant to all local governments.

Section 8 is divided into three parts:

Part 1: Resolutions that support established U8CM policy Part 2: Resolutions on new issues or issues considered previously but not endorsed, within the jurisdiction of local government Part 3: Resolutions on new issues or issues considered previously but not endorsed, outside the jurisdiction of local government

Section C contains resolutions that are referred to similar resolutions in the Resolutions Book; to policy papers, reports, or special sessions at Convention; or to Area Associations.

Order of Consideration Section A and 8 resolutions are introduced for debate in the order in which they appear in the Resolutions Book.

Selected Section 8 resolutions are considered as a block. Any voting delegate may withdraw a resolution from a block to speak in opposition or propose an amendment.

Section C resolutions are not admitted for debate.

Please see Attachment A for details on order of consideration.

Late Resolutions late resolutions may be submitted to U8CM until12 :00 noon on Friday, September 21, 2012. late resolutions addressing urgent issues that arise after the june 30 submission deadline may be recommended for emergency consideration at Convention. All others will be entered automatically into the resolutions cycle for the following year. Please see Attachment A for details on late resolutions.

Resolutions Off the Floor Any voting delegate may introduce a resolution off the floor of Convention. To be admitted for debate, the resolution requires assent from a three-fifths (60%) majority of the delegates present. The Resolutions Committee requests sponsors of such resolutions to distribute print copies to the plenary. Please see Attachment A for details on resolutions introduced off the floor.

·------·-- - - ·------2012 Resolutions Process- page 2 of 11 ubcm.ca 66 of 164 27

The Resolutions Committee thanks all delegates who provided feedback on the 2011 resolutions sessions. The Committee considered all delegate feedback at its February 2, 2012 meeting and will take these comments and suggestions into account when preparing for the 2012 Convention.

Thank you, on behalf of the Resolutions Committee and the UBCM Executive, for taking the time to review these materials in preparation for the 2012 UBCM Convention. I look forward to seeing you all in September, and I encourage you to conta.ct our staff in the meantime if you have any questions about the U BCM resolutions process.

Contact Reiko Tagami Information & Resolutions Coordinator Email: rtasamj®ubcm.ca Tel: 604.270.8226 ext. 115

1270/50/Members/Feb Notice 2012

2012 Resolutions Process - page 3 of 11 ubcm.c~ 67 of 164 28

Attachment A

Procedures for Submitting Resolutions to UBCM

1. Submit Resolutions to Area Associations UBCM encourages all members to submit their resolutions to their respective Area Association for consideration prior to Convention. The Resolutions Book will indicate whether or not the resolution has been considered and endorsed by an Area Association.

All resolutions endorsed by an Area Association are conveyed automatically to UBCM. The sponsor of a resolution endorsed by an Area Association does not need to submit the resolution to UBCM. (Resolutions that an Area Association has considered but not endorsed are not conveyed to UBCM.)

2. Direct Submission to UBCM Only in cases where an issue arises after an Area Association annual meeting should a resolution be submitted directly to UBCM. If this is the case, board- or council-endorsed resolutions may be submitted directly to UBCM and must be received in the UBCM office by June 30, 2012.

3. Submission Requirements Resolutions should be submitted as follows:

• one print copy of the resolution and background documentation, and one electronic copy of the resolution and background documentation • UBCM must receive the print copy by mail by June 30, 2012

The print copy of the resolution and background documentation should be mailed to: Reiko Tagami, Information & Resolutions Coordinator Union of British Columbia Municipalities 60 -- 10551 Shell bridge Way Richmond BC V6X 2W9

Please email the electronic copy of the resolution and background documentation to: rta"amj®ybcm.ca

When clarification of a resolution is required, UBCM will contact the sponsor, and the sponsor will be given one week to respond. If the sponsor does not provide a response within one week, then the resolution will not be printed in the Resolutions Book and will not be considered at Convention. This is to avoid using extra time during policy debate to clarify a poorly written resolution.

··------· ------·-- --- ·- 2012 Resolutions Process- page 4 of 11 ubcm.ca 68 of 164 29

4. Organisation of Resolutions Resolutions are organised into three sections. The Resolutions Committee uses the following guidelines to place each resolution in the appropriate section:

SECTION A resolutions address priority issues with broad relevance for all UBCM members.

SECTION B is divided into three parts:

Part 1: Resolutions Supporting Existing Policy

These resolutions include: • previously considered and endorsed resolutions; • resolutions in keeping with the UBCM policy; or • other major previously approved policy papers/documents.

Part 2: Resolutions Proposing New Policy [within local government jurisdiction]

These resolutions include: • resolutions on topics not previously considered; • resolutions considered previously but not endorsed; • topics of local or regional significance; or • topics of national significance and recommended for consideration by the Federation of Canadian Municipalities (FCM).

Part 3: Resolutions Proposing New Policy [outside local government jurisdiction]

These resolutions include: • resolutions on topics not previously considered; or • resolutions considered previously but not endorsed.

For each of Part 2 and Part 3, resolutions will be grouped as follows:

(a) resolutions recommended to be endorsed or endorsed with proposed amendment (sorted by subject); followed by (b) all other resolutions (sorted by subject).

SECTION C contains resolutions that have been consolidated or referred. This section also has three parts:

Part 1: Resolutions pertaining to a specific topic and incorporated into a policy paper, report, or special session at Convention. Part 2: Resolutions that are grouped together and referred to a single resolution in Section A or B of the Resolutions Book. Part 3: Resolutions regional in nature and thus referred to Area Associations.

2012 Resolutions Process- page 5 of 11 ubcm.ca 69 of 164 30

5. Resolutions Received After the Deadline Resolutions received after the submission deadline of june 30, 2012 will not be printed in the Resolutions Book and may only be admitted for debate by special motion during Convention. The process for handling resolutions received after the deadline is outlined below.

a. Resolutions submitted after the June 30 deadline must comply with all other submission requirements and be received at the UBCM office before 12:00 noon on Friday, September 21, 2012. b. Resolutions received after the June 30 deadline shall be examined by the Resolutions Committee and separated into the following categories: • Emergency resolutions recommended to be admitted for debate; or • Late resolutions not recommended to be admitted for debate. c. A resolution may be deemed emergency in nature only if the topic has arisen since the June 30 deadline. d. Emergency resolutions may be discussed only after all Section A resolutions have been debated, but not before the time printed in the Convention Program. e. No other late resolutions will be admitted for debate-they will instead be entered automatically into the resolutions cycle for the following year, starting with consideration by the appropriate Area Association. Referral to the following year ensures that these issues are not lost and that the broader membership may still consider the resolutions.

6. Resolutions Procedures at Convention The membership has adopted a number of procedures to improve policy sessions and optimise the time available for debate. These procedures will continue in 2012.

a. Section B resolutions are introduced as a group and, once introduced, are deemed to have been moved. Debate and voting will then take place- the resolutions in Section 8 will be considered in blocks or individually as appropriate, in the order that they are printed in the Resolutions Book. b. Previously endorsed resolutions are placed into Section 81 of the Resolutions Book and considered as a block to avoid repetitive debate on issues that continue to be brought forward and endorsed each year. (Any voting delegate wishing to speak in opposition or propose an amendment may withdraw a resolution from the block for individual consideration.) c. The Resolutions Committee will suggest block consideration of resolutions in section B2-a and, separately, resolutions in section 83-a of the Resolutions Book. Only resolutions with the recommendation "Endorse" or "Endorse with Proposed Amendment'' would be part of the 82-a or B3-a block. While they represent new policy, the Resolutions Committee would suggest that these resolutions are supported by U8CM's general policy direction. Block consideration allows more resolutions to be addressed at Convention. Any voting delegate wishing to speak in opposition or propose an amendment may withdraw a resolution from a block to be considered individually. ------··---·------2012 Resolutions Process- page 6 of 11 ubcm.ca 70 of 164 31

d. Once the sponsor has spoken to a resolution, if no voting delegate wishes to speak in opposition or propose an amendment, then the question will be called. This is intended to minimize the time spent debating a resolution that the plenary already seems to support. e. To assist the Chair in determining whether delegates wish to speak in favour of or in opposition to a resolution, two microphones will be placed at each microphone station on the Convention floor. The microphones will be labelled "PRO" and "CON". The Pro mic is for delegates speaking in favour, and the Con mic is for delegates speaking in opposition to the resolution. Those wishing to propose amendments should approach the Con mic.

f. The electronic voting system will be deployed for close votes or at the discretion of the Chair. g. Should Convention conclude before all resolutions have been considered, resolutions that have not been debated will be referred automatically to the UBCM Executive for consideration at their next meeting. A recommendation for each resolution is printed in the Resolutions Book, and the Executive will base their decisions on these recommendations. The Executive decision on each of these resolutions will be conveyed to resolution sponsors and the UBCM membership.

7. Other Matters Affecting Handling of Resolutions The Resolutions Committee has indicated that it will:

• adhere strictly to the Guidelines on Preparing Resolutions for UBCM (Attachment B) and will make every effort to ensure that resolutions are clear and concise; and • endeavour to consider all resolutions submitted (as per guidelines) during the time allocated at the 2012 Convention.

Sponsors should be prepared to speak to their resolutions on the Convention floor, because the resolutions will not be read aloud to the delegates.

Resolutions should address topics that are of local government concern province-wide.

Members should be aware that the above policies are not exhaustive but are in addition to the UBCM Bylaws and to the "Conference Rules & Procedures for Handling of Resolutions" that are adopted each year by the Convention.

2012 Resolutions Process- page 7 of 11 ubcm.ca 71 of 164 32

Attachment B

Guidelines on Preparing Resolutions for UBCM

1. Structure of a Resolution All resolutions consist of a preamble and an enactment. The preamble describes the issue and the enactment outlines the action being requested. A resolution should answer three questions:

(a) What is the problem? (b) What is causing the problem? (c) What is the best way to solve the problem?

Preamble

The preamble begins with 11WHEREASu, and is a concise sentence about the nature of the problem or the reason for the request. It answers questions (a) and (b) above, stating the problem and its cause, and should outline, clearly and briefly, the reasons for the resolution.

The preamble should contain no more than two "WHEREAS" clauses. If explaining the problem requires more than two clauses, then provide supporting documents to describe the problem more fully. Do not add extra clauses.

Enactment The enactment begins with the phrase "THEREFORE BE IT RESOLVED", and is a concise sentence that answers question (c) above, suggesting the best way to solve the problem. The enactment should propose a specific action by UBCM.

Keep the enactment as short as possible, and clearly describe the action being requested. The wording should leave no doubt about the proposed action.

2. How to Draft a Resolution for UBCM (a) Address one specific subject in the text of the resolution. Since your community seeks to influence attitudes and inspire action, limit the scope of a resolution to one specific subject or issue. Delegates will not support a resolution if it is too complex for them to understand quickly.

(b) Use simple, action-oriented language and avoid ambiguous terms. Explain the situation briefly and state the desired action clearly. Delegates can then consider the resolution without having to parse complicated text or vague concepts.

------

2012 Resolutions Process -page 8 of 11 ubcm.r~ 72 of 164 33

(c} Provide factual background information. Even a carefully written resolution may not be able to convey the full scope of the problem or the action being requested. Provide factual background information to ensure that the resolution is understood fully.

Submit background information in one of the following two formats: i. Supplementary Memo A brief, one-page memo from the sponsor local government, which outlines the background that led to the adoption of the resolution by the council or board. ii. Council/Board Report A report on the subject matter, presented to council or board in conjunction with the resolution. If it is not possible to send the entire report, then extract the essential information and submit it with the resolution.

Resolutions submitted without background information will not be considered until the sponsor has provided adequate background information.

(d) Construct a brie~descriptive title. A title identifies the intent of the resolution and is usually drawn from the "enactment clause". For ease of printing in the Resolutions Book and for clarity, the title should be no more than three or four words.

(e) Check legislative references for accuracy. Where necessary, identify: • the correct jurisdictional responsibility (the responsible ministry or department, at the provincial or federal level} • the correct legislation, including the title of the act or regulation

(f) Focus on issues that are province-wide. The issue identified in the resolution should be relevant to other local governments across the province. This will support productive debate and assist UBCM to represent your concern effectively to the provincial or federal government on behalf of all BC municipalities and regional districts.

2012 Resolutions Process - page 9 of 11 ubcm.ca 73 of 164 34

Attachment C

Sample Resolution

CURTAILJUMPING OVER DOGS City of Green Forest [SHORT TITLE] [Sponsor]

WHEREAS the quick brown fox jumped over the lazy dog; Note the specific AND WHEREAS the lazy dog does not enjoy games of leapfrog: punctuation.

THEREFORE BE IT RESOLVED that the quick brown fox will refrain from jumping over the lazy dog.

[A second enactment clause, if absolutely required:]

AND BE IT FURTHER RESOLVED that in the future the quick brown fox will invite a different partner to participate in games of leapfrog.

Your resolution should follow the structure of this sample resolution.

Draft your resolution to be as readable as possible within these guidelines.

------2012 Resolutions Process - page 10 of 11 ubcm.ca 74 of 164 35

Attachment D

Gold Star Resolutions Criteria

1) Resolution must be properly titled.

2) Resolution must employ clear, simple language.

3) Resolution must clearly identify problem, reason and solution.

4) Resolution must have two or fewer "WHEREAS" clauses.

5) Resolution must have a short, clear, stand-alone enactment ("THEREFORE") clause.

6) Resolution must focus on a single subject, must be of local government concern province wide and must address an issue that constitutes new policy for UBCM.

7) Resolution must include appropriate references to policy, legislation and regulation.

8) Resolution must be submitted to relevant Area Association prior to UBCM.

Visit the UBCM website to view all Cold Star resolutions, from 2003 onward, under Resolutions & Policy__. Resolutions - Cold Star Resolutions.

2012 Resolutions Process- page 11 of 11 ubcm.ca 75 of 164 MEMBERRELEASE February 8, 2012

TO: Mayor and Council I Chair and Board I Senior Staff FROM: Union of i3C Municipalities Secretariat

RE: Auditor General for Local Government - Audit Council appointments

The Province has advised UBCM that it has begun a process towards appointment of members to the audit council under the proposed Auditor General for Local Government Act. The provincial government is actively seeking candidates for the appointments because it anticipates that the proposed act, which is currently at First Reading in the Legislative Assembly, will come into force during the spring 2012 legislative session.

The audit council has a number of responsibilities under the proposed act, primarily relating to accountability of the auditor general. For example, the audit council reviews and monitors the performance of the auditor general, and comments on the annual service plan. In addition, the audit council makes recommendations for appointment, suspension and removal of the auditor general. In order to preserve the independence of the auditor general, the audit council is not involved in decisions related to specific local government performance audits.

Cabinet will make appointments to the audit council on the recommendation of the Minister of Community, Sport and Cultural Development. The audit council consists of at least 5 members, with appointment terms of up to three years. The proposed act requires that appointees be qualified in one or more of: accounting; auditing; local, regional or provincial governance; or a subject area set out in the regulations. In addition to these, the Province has established preferred competencies, including competencies in relation to managerial consulting, human resources, legal expertise and previous leadership experience.

The appointment process will be managed through the Province's Board Resourcing and Development Office (BRDO), which is responsible for ensuring such things as merit based appointments, and open, transparent appointment processes for Provincial appointments to the boards of over 300 public agencies. BRDO's guidelines for appointments to governing boards and other public sector organizations state that, barring exceptional circumstances or legislative provisions to the contrary, elected officials and public servants are not normally appointed. Given this, audit council appointments may be better suited to former local government elected officials and staff rather than those currently serving their communities.

If you are interested in being considered, please apply directly to the BRDO, through their website at http:Uwww.fin.sov.bc.ca/brdo The notice of position, including a link to an online application and further information about the audit council's roles and responsibilities and appointee competencies, is available at: http://www.brainhunter.com/frontoffice/seekerYiewlobPetailAction.do?sitecode=pl526&jobl d= 16 41251 &page=search

ubcm.r~ 76 of 164 Rossland Secondary School Drawer 1289 Rossland, BC VOG 1YO Telephone : 382 -7388 Fax: 362·5739 www .rss.sd20 .bc .ea

February 6th, 2012 RECEIVED City of Rossland FEBB - 2012 Box 1179 CITY OF AOSSLAND, B.C. Rossland, BC VOG1YO

Dear Donor:

It is once again time to begin thinking about the organization of the graduation activities at Rossland Secondary School. The staff and students appreciate your valued support of the scholarship program for the 2011/2012 school term.

If you plan to contribute to the scholarship program at Rossland Secondary School, please read, make any changes and return the enclosed information sheet as soon as possible. Any information that can be sent prior to March 1st would be beneficial. The grad booklet needs to be updated and given to all grade 12 students by March 23rd.

Please feel free to add any comments or suggestions. If you have an application form that you would like the students to fill out and return to you, please do not hesitate to send it along. The graduation exercises this year are scheduled for June 8th, 2012. If you have any questions regarding the scholarship/bursary process please contact Mrs. Sherri Gawryletz or Mrs. Diane Smith at 250-362-7388.

The generous support of the donor organizations provide the vital financial encouragement and the public recognition of personal success that the students deserve. Once again, your support is appreciated.

Yours sincerely,

~£nnell Principal

TMcD/dls

77 of 164 78 of 164 Rossland Secondary School Drawer 1269 Rossland, BC VOG 1YO Telephone: 362·7388 Fax: 362·5739 www.rss .sd20 .bc .ea

February 6th, 2012

City of Rossland:Health Awareness Award RECEIVED Box 1179 FEB8 - 2012 Rossland, BC VOG 1YO CITY OF ROSSLAN D, B.C.

Dear Donor:

Mr. Terry McDonnell Principal

TMcD/dls

79 of 164 80 of 164 44

Ministry of Public Safety and Liquor Control and Licensing Branch solicitor General POLICY DIRECTIVE No: 12-01

Date: February 8, 2012

To: All LCLB staff All Industry Associations All Local Government, First Nations, and Police Agencies All live event theatre liquor primary licensees

Re: Amendment to the regulation respecting live event theatre liquor primary licences

The purpose of this policy directive is to announce amendments to the Liquor Control and Licensing Regulation affecting live event theatre liquor primary licences. These changes take effect immediately.

Background Under the Liquor Control and Licensing Regulation, a motion picture theatre as defined in the BC Motion Picture Act is not eligible for a liquor primary licence. The public policy behind the prohibition on movie theatres having a liquor licence is that movie theatres have always looked to family and youth for a significant proportion of their customers. Prohibiting movie theatres from selling liquor promotes public safety due to the difficulty of monitoring consumption and intoxication in a darkened theatre.

Amendment of the Regulation Section 8 of the Liquor Control and Licensing Regulation has been amended in two ways.

First, the regulation has been amended to allow a licensee of a live event theatre to show films or broadcasts (e.g. television, cable, pay-per-view) outside of the hours of liquor service of the establishment. In general, licensed establishments have liquor services hours every day of the week. In that case, the licensee may apply the branch's alternative use policy which allows unlicensed events, including showing films or broadcasts, before the start of the liquor service hours for that day as long as the unlicensed event ends at least an hour before the start of liquor service. A licensee with only some days of the week with liquor service hours may show films or broadcasts on the days without liquor service hours. A licensee may apply for a permanent change to its liquor service hours if it wishes to have some days of the week as days without liquor service so it can hold unlicensed events including films or broadcasts.

Once the days and hours of liquor service have been approved by the branch, temporary changes to those liquor service hours will be approved only occasionally (in the range of three or four times per year) for events such as a bona fide film festival.

Page 1 of2

81 of 164 45 Second, the regulation has been amended to provide a definition of a "live event theatre." This type of liquor primary establishment is one in which the events are primarily presented by individuals who are physically present at the event, and include an individual performer or presenter, a band or orchestra, a theatre, comedy or variety show company or a dance troupe.

The regulation still prohibits the licensing of a motion picture theatre.

Liquor primary establishments, other than live event theatres, may show the occasional movie, provided the primary focus of the establishment does not shift to that of a movie theatre, and that all movies are shown in accordance with the Motion Picture Act and its Regulations.

Because of the public policy that public safety is best served by ensuring that liquor is not available at movie events, a special occasion licence will not be Issued for any event when the primary purpose of the event is the screening of films or broadcasts.

Further Information

Further information regarding liquor control and licensing in British Columbia is available on the Liquor Control and Licensing Branch website at www.pssg.gov.bc.ca/lclb. If you have any questions regarding these changes, please contact the Liquor Control and Licensing Branch toll free in Canada at 1-866-209-2111 or 250-952-5787 if calling from the Victoria area.

Karen Ayers General Manager

Page 2 of 2

82 of 164 14 MEMBERRELEASE UBC~ February 10, 2012

TO: Mayor and Council; Chair and Board; Senior Staff FROM: Heath Slee, President

RE: Province To Review Municipal Taxation and Local Government Revenue

The Province of British Columbia is undertaking two reviews of direct interest to local government: an Expert Panel Review of Business Taxation and a Local Government Revenue Sources Review. I am writing to provide background on both of these initiatives.

1. Expert Panel Review of BusinessTaxation

On january 10, Finance Minister Kevin Falcon announced the appointment of an Expert Panel to provide analysis and recommendations regarding the system of business taxation in British Columbia. The panel will also make recommendations for administrative improvements that streamline the Provincial Sales Tax. This initiative is under the "Canada Starts Here: The BC jobs Plan", and the panel must report by August 31, 2012.

The guidelines for the Expert Panel state that "(t)he review will include an examination of municipal property taxation of business and its impact on business competitiveness and investment. Recommendations must address issues of affordability and sustainability for local governments within the framework of the Community Charter."

Panel members are: • Sarah Morgan-Silvester, Chancellor, University of British Columbia • Lindsay Hall, Chief Financial Officer, Goldcorp • Laura jones, Senior VP, Canadian Federation of Independent Business • Elio Luongo, Canadian Managing Partner, KPMG • Fiona Macfarlane, Managing Partner, Ernst & Young • Grace Wong, VP Academic, University of British Columbia • Dale Wall, former Deputy Minister, Province of BC (adjunct member)

The full text of the news release and terms of reference for the panel are available here: http:/lwww 2.news.soy.bc.ca/news releases 2009-201 3/2012FIN0002-00001 8.htm .

2. Local Government Revenue Sources Review

The Ministry of Community, Sport and Cultural Development has advised UBCM that, in order to supplement the work of the Expert Panel Review of Business Taxation, and to fully

ubcm.ca 83 of 164 15

meet the Premier's commitment to review the municipal tax formula, the Ministry is embarking on a Local Government Revenue Sources Review.

The terms of reference for that review are not yet complete, but UBCM has been provided with some preliminary briefing material.

At this point, it appears that the review will encompass both municipal and regional district revenues from all sources, including property and other taxes, fees, grants and other transfers. The review is expected to determine trends over time and to consider whether grants are meeting the needs of the provincial government. A literature review and some form of inter-jurisdictional analysis are also expected, as is an analysis of the municipal tax policy objectives set out in municipal financial plans in BC.

The review is expected to be completed by July 31, 2012 and may provide context and background to recommendations of the Expert Panel and/or further policy change.

3. UBCM Enga8ement

Both reviews were topics of discussion during the meeting of UBCM's Executive of February 3, 2012. During the portion of the meeting where we were joined by Ida Chong, Minister of Community, Sport and Cultural Development, the Executive noted that local governments would be concerned that a panel investigating municipal taxation lacks local government representation. The Executive also commented that the composition of the Expert Panel might lead to questioning of its recommendations.

In terms of next steps, UBCM will contact the Expert Panel to express interest in providing a presentation. I have also written to Minister Chong to say that UBCM would be pleased to work collaboratively on the Revenue Sources Review. The Executive will also consider options to ensure that the perspective of local government with regard to business taxation and local government revenue is both heard and understood. UBCM will keep watch on both reviews as they get underway, and will provide updates as substantive information becomes available.

ubcm.ca 84 of 164 Kootenay Boundary

February 8, 2012

The Honourable Ida Chong Minister of Community, Sport and Cultural Development PO Box 9056, STN PROV GOVT Victoria, BC V8W 9E2

Dear Madam Minister; Re; Ongoing Sewer Seryice Dispute

Over the past years the Regional District of Ko.otenay Boundary has been attempting to resolve an ongoing dispute between three participants in a sewer service. The participants in the service are the Cities ofTrail and Rossland and the Village of Warfield.

We have gone through a service review which was unable to arrive at a consensus resolving the dispute - the fair allocation of costs related to the service between the participants.

At the direction of your Ministry, we underwent a mediation process utilizing the services of Community Solutions Incorporated and Mr. George Paul. That effort was unsuccessful and a copy of his report is attached for your information.

This is an important service for our region. The dispute has delayed critically important planning exercises. The Board feels that the time has come to end this dispute.

At our meeting held January 26, 2012 the Board resolved to ask that the Ministry declare this dispute a prescribed matter suitable for binding arbitration pursuant to the provisions of the Community Charter.

Your assistance in ending this dispute as soon as possible is required and greatly appreciated. If you have any questions or concerns, please do not hesitate to contact us.

LG/tl cc: City of Trail City of Ross land Village ofWarfield Encls.

.,. 202 - 0·13 Rosslond live Troll, Drltlsh Columhla Canada Vl R 450 · loll-f r<"C' I 000 355 - 7352 • tel 250 360 -

ernoll odmln :• rdkb (om • web www rdkb com ' Repo rrt

Date: November 4, 2011

To: John Maclean, CAO, Regional District of Kootenay Boundary

From: George Paul

Re: East End Sewer Service

Assignment

In early June of 2011 the Regional District appointed Community Solutions Inc. to meet with the municipalities of Rossland, Trail and Warfield with a view to seeking common ground on the structure of financing the continued operation of the main interceptors, pump stations and treatment facility of the Regional District's east end sewer service.

Background

The Regional District of Kootenay Boundary (RDKB) owns and operates the Columbia Pollution Control Center (CPCC), which is located in Trail as well as most of the collector/interceptor main lines. The CPCC is a primary level sewage treatment facility that provides regional wastewater treatment and disposal for approximately 14,000 people residing in the municipalities of Trail, Ross land and Warfield, as well as the two smaller adjacent communities of Oasis and Rivervale. Each of these areas retains the responsibility for wastewater collection at the local level.

The treatment plant consists of screening of the influent wastewater to remove trash and coarse solids, followed by gravity settling to remove grit, and primary sedimentation to separate crude solids from the raw wastewater. The treated water is then disinfected by using chlorine gas, and de-chlorinated prior to its discharge to the Columbia River via an outfall. Waste solids from the primary clarifiers are stabilized in two anaerobic digesters and then dewatered using a belt filter press, with disposal of the dewatered biosolids to landfill (for inclusion into current composting activities). Future improvements to upgrade the existing plant to secondary treatment or to construct new facilities in an alternate location are currently being considered in the RDKB Liquid Waste Management Plan (LWMP). Stage 1 of the LWMP was completed in 2008 and Stage 2 has recently been initiated.

3274 Tranquil Bay Nanaimo, B.C. V9T 5X1 Phone: (250) 585-3573 Fax: (250) 585-3574 Cell: (250) 802-3573 [email protected]

86 of 164 42

The basis of cost apportionment between the three municipalities (four municipalities at the time- Tadanac was subsequently amalgamated with Trail) was agreed upon in late 1968. Under the auspices of the Regional District the municipalities agreed to use a formula based on the projected populations of the participating municipalities as estimated by Dayton & Knight, Consulting Engineers in their report dated October 31, 1966. At that time Oasis and Rivervale were not part of the collection system.

The 1966 design population for the system was determined to be 24,500. This was based on a potential population for Rossland of 5,000, for Trail of 16,500 (including Tadanac) and for Warfield of 3,000. In 1968, for reasons that are not completely clear, the design population was changed to 25,1 00 as a result of adjusting Rossland's design population from 5000 to 5600. It is presumed that this occurred as a result of a report on a 'stand alone' Rossland system that was undertaken by Dayton & Knight and completed in 1968. This report has not been located. ft is presumed that copies of this report have been purged from the files of the consultant engineers and each of the municipalities. The 1966 Dayton & Knight report clearly indicated that both the capital and operating costs for all participants would be greatly reduced by a single collection and treatment system rather than individual systems for each of the local governments.

The 1968 Dayton & Knight update to their 1966 report estimated capital costs as follows:

Trail $1,023,700 68.95% Rossland $ 310,500* 20.91% Warfield $ 150,600** 10.14%

Total $1,484,800 100%

*capped at $310,500 to reflect the capital cost of a standalone system for Rossland **reduced to compensate for advantage to Trail of having the interceptor serve as part of Trail's collection system.

These figures were reached by adjusting Rossland's share of the capital costs to reflect the maximum cost of a 'stand alone' Rossland system and to shift capital costs from Warfield to Trail because the selected treatment plant location was deemed to be financially advantageous to Trail. The capital cost apportionments reflected above were then applied to the operating costs, which was enshrined in the original supplementary letters patent.

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87 of 164 43

Service Review

In March of 2008 the City of Trail initiated a service review pursuant to section 813.04 of the Local Government Act. The three terms and conditions of participation that the City of Trail found unsatisfactory were: 1. The cost apportionment formula; 2. The lack of dearly defined regional responsibilities; and 3. The governance and lack of a weighted voting structure that recognized cost contributions of the participants. It appears that the second and third concerns were subsequently resolved to the satisfaction of the City of Trail.

There was general agreement among the parties on the principle of determining appropriate cost apportionment based on proportional flows to the treatment plant. However, in the short term the practicality of determining the apportionment between the three participants was a problem. Both concems about the degree of infiltration in various parts of the system and the difficulty in retrofitting the system with reliable flow meters resulted in this option being rejected until such time as the system is upgraded to minimize infiltration and maximize the accuracy of flow meter technology.

At the risk of oversimplifying the discussions that were held, the proposals put forward and the conclusions drawn by the participants, the review came to a conclusion in February of 2010 as it had been two years since initiation of the review; there had been substantial discussion with the participants; and a number of alternatives to the existing terms of service had been proposed and discussed. The service review was concluded without the parties to the service reaching agreement on new terms of participation.

Facilitation Process

Community Services Inc. was appointe(:~by the Regional District of Kootenay Boundary on June 10, 2011 to review the East End Sewer Service and attempt to facilitate an agreement between the parties to the service.

The assignment was commenced by meeting with a representative of the Ministry of Community Sport and Cultural Development as well as the Chief Administrative Officers of the three municipalities and the Regional District. All the officials that met with me were very cooperative in providing information and documentation regarding this issue. I also had discussions with all the Regional District CAOs with whom I could make contact and various other former officers of the member municipalities. After reviewing all of the documents that were provided by the various parties and the history of the function I compiled a presentation for each of the municipalities and met with their elected officials on August 15 and 16, 2011. The presentations

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88 of 164 44

included a recommendation that participants endorse the most recent recommendation of the Sewage Committee which was to adopt a cost apportionment based 50% on population and 50% water consumption (50/50 formula). While this formula is not perfect, it was one which I hoped would gain unanimous support as it had previously been endorsed by all of the parties. Unfortunately, Rossland's endorsation of January 11, 2010 had been reversed on February 22, 2010 at which time they rejected the formula and indicated that they wished to retain the existing cost sharing apportionment.

Given the feedback I received from those meetings, I was somewhat hopeful that a resolution was possible. The discussions had led to the observation by all the parties that there was little difference between the strict population formula and the 50/50 fonnula and that the strict population formula was much simpler to administer. Again, I approached the municipalities and asked them to consider the possibility of agreeing to a cost sharing based only on population to be updated on an ongoing basis. Trail and Warfield agreed to this compromise. It was rejected .by Rossland. In my discussions with Rossland officials it appear that the issue was as much about financial issues as it was about trust and respect amongst the participants. That is not to minimize the financial impact on Rossland and Warfield of any change, but to illustrate that resolution of this issue is not just about the financial impact upon the parties.

Substantial discussion occurred with a variety of officials over the summer of 2011. A variety of proposals were considered during these discussions, but the theme through these discussions was that Trail required a substantial change to the financial structure of the service and Rossland really saw no need to adjust the structure because they felt that nothing had changed since the inception of the service.

Observations

As a result of considerable interaction with the various CAOs and their Councils both on a group and individual basis, it is clear to me that the potential solutions perceived by Rossland and Trail are mutually exclusive, whereas Warfield would be comfortable with any reasonable solution. I think it is fair to say that Warfield saw a number of solutions that were reasonable, but either Trail or Rossland did not agree.

It is my opinion that the original principle of cost apportionment based on the design population of the system was flawed, as the design population formulated in the late 1960's was in no way reflective of the growth that actually occurred. The actual population of Trail is less than 44% of the estimate made more than 40 years ago, while the populations of Warfield and Rossland are between 57 and 65% of the estimates. While it was expected that the population of the service area would grow by 50% over the forty year period, it actually declined by 25%.

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89 of 164 45

Even if the estimates had been accurate, the principle of apportionment on design population was compromised by using capital cost estimates to determine operational cost allocations. The formula was then manipulated again by adjusting Rossland's population estimate and then capping their capital contribution. The formula was further adjusted by shifting costs from Warfield to Trail based on their geographic location. Given that the financial future of the valley looked very bright in the 1960's and that all of the participants were achieving significant cost efficiencies over standalone services, the concept, even with the series of reallocations, made a great deal of sense.

However, the original capital costs have been completely amortized and it is time that the cost allocations were reviewed and revised. In fact, the entire basis of cost apportionment needs to be revisited and I expect will be once the Stage II Liquid Waste Management Plan is complete. Regional Districts are much more sophisticated than they were 45 years ago and their capability in providing flexible service delivery financing options is better understood by their members. However, the Regional District and the participating members would benefit from revising the operating cost structure now rather than waiting another five to ten years for the implementation of a new system with the potential of additional local government participants. Fairness alone would indicate this is necessary. As well, there ;;ire many services in addition to sewage treatment that would benefit from greater cooperation between the east end members of the Regional District and this is a good opportunity for the parties to show a willingness to work together for the better good of all.

Options

Given the positions taken by the parties, I foresee only four outcomes to the current process: 1. Status quo. No further action is taken by the parties and the supplementary letters patent continue to govern the operation and financing of the system. 2. The City of Trail reinitiates a second service review as provided for under section 813.04 of the Local Government Act and, if unsatisfied with the outcome of that review, initiates a service withdrawal pursuant to section 813.08 of the Local Government Act. 3. All of the parties to this dispute voluntarily agree that the matter should be submitted to binding arbitration pursuant to section 285 of the Community Charter. 4. One of the parties to the current conflict applies to the Dispute Resolution Officer, appointed by the Minister of Community, Sport and Cultural Development that the dispute be directed to binding arbitration pursuant to section 286 of the Community Charter.

• PageS

90 of 164 46

My brief comments on these alternatives follow: 1. This issue has been festering for a considerable number of years, and while it may remain dormant if not attended to, it will not go away. Inequities exist because of the developments, or lack of development over the past forty years. The issue needs to be addressed, not ignored. 2. The process of initiating a second service review is a waste of time and resources. The issues are known to all. It is time to get on with the solution. 3. It does not appear that all of the parties will agree to binding arbitration. That was my last proposal to all three parties and it was rejected by Rossland. 4. Under section 286 of the Community Charter, a party to the dispute can apply to the Dispute Resolution Officer for the matter to be directed to binding arbitration if it is considered a 'prescribed matter', a determination which I understand is made by the Lieutenant Governor in Council.

Recommendation

That the Regional District of Kootenay Boundary make application to the Ministry of Community, Sport and Cultural Development under subsection 286(1) of the Community Charter for a determination that this dispute is 'a prescribed matter'; and that subsequent to that determination being made, make application to the Dispute Resolution Officer that the dispute be directed to binding arbitration under section 287 or 288 of the Community Charter at the earliest opportunity.

Conclusion

This dispute has gone on long enough. It is affecting the relationships between the parties in numerous different and unhealthy ways. Considerable effort has been made by the parties and those assisting the parties to reach some type of compromise. It appears that is not going to happen. This does not appear to be a service where withdrawal is a viable option given the considerable degree of integration of the service with the existing operations of the member municipalities and the adverse financial implications for all of the participants if one was to withdraw. It is a shame that in this instance local government cooperation has disintegrated to such a degree that a third party is needed to determine the future structure of this service, but I see no other solution.

Respectfully submitted,

George Paul, President Community Solutions Incorporated

• PageS

91 of 164 47 \ \o '\\ ~t. ~ '\ B.C. Seldon Quws 55....., Zolllle6 A

CITY OF ROSSLANO, B.C. February, lOll

To whomever it 1118)' CODCiel'll

The 55 Plus DC Selden Games pniii4ICe tlae adive ~· Ia fbeu aad weUness Ia sport, nereatiollud edaatloll for B.C. Seolon. 11lirJ_ _. fOIINiay eelebntloa attndl about 3510 adllbs plll'tlc:lpatiq In up to 31 spert eveats. All partieipaats qualif.fial for the dilrereat .,....-,are 55 yean or older, rep...... 13 regloula tbe proviaee. Zoae 6, West Kooteaay-Bowulary, laollla _..., orp•irado..a __.... aad partieipaats are busy widl tlaeir prepaneloa for dleir eveaCI Ia the 2012. BC Sellion Games tbrougboat dte year. The 2812. Gaaes wll be loaCed Ia BIU'Illlby fnm Aag. llat. to 25111•

Our goal is to provide fer as .-y pu'tielpaDCI as pouiMe, aa opporCimity to develop a healthy &dive lileltyle aad puddpate Ill daeir eveat of ehoiee. Oar Regioa coven (rom Reek Creek to Rioadel to N•lrusp aad 8CJDthto tile US bonier. We are trying to eDC0111'8p a iaenase Ia par1icipaats t. die piBe8 aad auembled our largest team, ever Ia 2111. We laope to ...... dlil illtnase ia pu1idpadoa for 2012. With tile Gpe81111 oftnvel eosCIIIDd aeeo• ...... for IIIU)' wltiUa the regioa, the West Kooteaay-Bmmdary -'on ask for your sapport to help the partieipaats aDd the voiDDteer a ...... tioa prepare fer aad attead tllese G.. es. Seaion iD this Zoae promote tlae pmes loeally throap the media, posten aad brochures. We are ...Uotllly leoldag forward to dolag weDapia iD llllnaby.

I hope we caa eo•t oa yoar 1Dpport aad geaenN~ity.We tllallkyoa for your coDJideratioa of dais reqaest.

Siaeerely

.A4~.1U(0d- Katby Gregory Corespoadlag Seenary, Zoae 6

92 of 164 48

6~ 203 - 2453 Beacon Avenue, Sidney, BC V8L 1X7 /Y BC ~.l Phone: 77~t426.2940 Fax: 778.426.2941 \.~ SeniorsGamesEmail: [email protected] Website: www.bcseniorsgames.org

ZONE 8

SPONSORSHIP PROGRAM

The BC Seniors Games was established in 19~7~ ~uce an anru,t~l'multisportgames' for the 55+ BC residents. The first Games were held in Vernon In 1988 with 15 events and 650 participants. In 2011 ~ _Gam• were h_.ln _West ~s with ~Sevents and ctose to 3,200-partk:lpants. ~ 2()12 ~ilm~~II' be~ rn~aby which witl mark our 2r1' Anniver&aiy and doSe to 4~000partiapams ·are eXpected.

The BC Seniors Games Is a \tolonteerbau 'no~ -~ Whl~·cons~s~s of 12 Zones, each of who has its own ExecutJveand Committees.·e~ ZOne is ·responsible fcir the organiz8tfon and administration ot'the Zones pi'ocesa far registering itS members In their choice of the 24+ sports within the BC Seniors Games, chosen by the Host Society.

The continual challenge we face is to make re8oLrCeS:available to ·meet the needs at the Zone level. To this end, we are seeking sponsors who share our commitment to seniors, by helping us provide the opPOrtunitytO partiCipate in activities thatpromote a healthy lifestyle. .

We encourage organizations and businesses within the community to consider our sponsorship program.

All sponsors wiRbe list~011the Zone web page.

levels of sponsorship are below:

Zone Level Sponsorship and Recognition Program: Spirit' Bear $1500.00 Sponsorship

• Shadow Box containing current year's medals • Logo or Company recognition on Zone website from January 1 to December 31 .• Logo or Company recognHion on each Zone Newsletter or news updates (If Zone produces one) • Invitation to speak to Zone members (if appriCable) • Opportunity for in-kind sponsorship • Logo or Company recognition on back fold of Zone brochure Information page • Invitation to Zone AGM for recognition and appreciation of contribution

93 of 164 49

,. Zone Level Sponacnhlp and Recagnllan Program Page2

Dogwood $750.00 Sponsorahlp

• Logo or Company recognition on Zone website from Januay 1 to December 31 • Logo or Company 1800gnition on each Zone Newsletter ar news updates (rf Zone produces one) • Invitation to speak to Zone members (rf applicable) • Opportunity for ln-ldnd ~ip • Logo or Company nJCOgnition on back fold of Zone brochure information page

• Invitation to~ AGI.t fa(. .and~ation of contribution • - ~ • I ' .

Mapie $4CJO.OO+· .. ~lp ~.- .- . . 1' .

•

-·• •

.Arbutus $100.~Spoqaoftlhlp ...... - ...... ,-_

• .! ~990Qr·.~~ny R .. .g,ri~e ~from January 1 to~ 31 • Opportunity for fn.klnd aponsorahfp • Invitation to Zone AGM for ft!COgl"'ltionand appnrciation of cordribulion

In the event that a Sponsor eledJiJo ~· ·logosfor t,eam unifuiaas (W.IIichmust conform with the BC Seniors Games Sadely Policy on ,_ogos on Team U.lirul1mf which can be found at www.bcserjoraqames.arg) they wll not be eligible for ...... associated wilh the above sponsorshlp levels.

l t ' ~~ I~ BCSGS Sponsonllllp Prog..... If a zone gets a $5000.00 or more cast!~·-~. 0.~ wll receive a 25% finder fee.

!~ I .,

".. ~come PCay ·Wt .tli us ... " .· (' ..

94 of 164 50

r ZONE SPONSORSHIP and DONATIONS PROGRAM

SPONSORS

• Sponsors are ~ses. Aaociations. Sodel as. auba or~ that wish to tie recogn~In any·tlfthe .._ c'*IOiies of the Sponst:ntdp Program, 'whethei'lt be in-kind or morietai'Y. F..,vr •' · Sponsors ara·able to deductthe ·ful amount of the iponsorship on their fiscal year end financial statemeniS.

• Zone Team Unifonns: lhese cari be a various values and the recognition comes from ·their logo being on lhe ...... unlonns, not just ra; ~ year, but the lenglh of time the unH'Oiinsare wahl. They·WiD nol be eiUIJiefair benefils associaled with the spohs~p·levels.

• In-kind Sponacnhips are not monel8ry bill provide the Zone wilh something they may need. Examples are advertising in locai i18\JJSpapet'8. tv or radio, plinting of posters or pamphlets, etc. r

~·

DONATIONS ··..

• Donations can be madt,·to zo.,. · and can t~t~Jn·:u.efonri of cash or in-kind contributions~they are·geo8ralfY trorn ·mdfViduaiSWho wish to be recognized by a tax receipt fi'om 'the SoCietyand shOuld inc1Uci8a thank-you letter from the zone.

• Any donations received·by the Zone 818 -~and.,.._ tax receipts will be issued by the BCSGS Traasurer as per the following procedures.

• In-kind donations are anylhing that the zone may need for their own use or for use as a fund raising item (eg. art work for rat~a.elc..).

• A donation is money raceived fmm ., individual who does not receive .. Y clrect benefit in exchange for the money.

• As per the CR.A infonnalion, eta lies should nal issue ollicial donation reoeipls to other charities or any olher entily for which a ben~js~ (benefils include sponsorship acaedilalion or display of COJPOI1I(elogo at anevent or in promotional material).

• Not for Profit Org~ ~as Seniors" Qiptif•• or s.vlce. Cubs do not require tax n:tCeipls as they are tax exempl and tt.afore ·haVe110 rleed for the receipt.

95 of 164 51

GUBDEUNES

..• SPON$0RS~ ; .. .

~ Thisisa~- .beturj18811-~andlheSponsor.TheZone

~ wilt- Secretaly (cc Director) ~ the ~s oame~_the Administrative Assistant~place on the~ -web page under~....,.,.P level aoquiled wilh a link to the Company wablile, if~-

o lo.the evel)t ~a~ ~'ltvelof~~~ the Zone Secretary (cc Q~wil-.:1._~name and·~~~ Seniors Games ~ciety~~ CJ'Iair(obe placed~ycu ~Brochure.(In most cases the Brochure may have ·been prodticed prior to obtaining the sponsorship, and in that event the namellogo wWbe place on the fol'owing year's editl9n).

G DONATIONS: o For any donations in excess of $25.00 the Zone Diractor or designate will forw.d a copy of the cheque to the BCSGS Treasurer who in tum will send a tax receipt back to the zone. The original cheque can be deposited to the Zone1s bank account

o For in-kind don~tions,the~ .DirectQr or.,desfgnate will send an email to

th~BCS$~ ·Tre .. surer at tqq.baw.pa d$1Hirig ·~donationand the represe~eam9tfnt in~udingtJ)e mea~s of -valuation.

o For cash amounts below $25.00 enter the donor's name on the attached fom;aand send.to ~eBCSGS T~urerwhq will ~fldtax receipts back to theZo~. · · · ~

Contact. information. ' Email: [email protected]

.M~Iling&$!dress: 203, 2453 Beacon Avenue. ·sidney, BC V8L 1X7. .. '

96 of 164 (; · - - . · - - - · ------~-== --- -· ·-· 150.00 62~.00 - -- FEE DATE · - - $770.00 ------T - _____ -.:_ - .. -- -- TO ~--=-- MI ------__ --- ______--.: - · ------· ·- PER -----·------_ YEAR -· ---- · · - - - ·- . - . -- I - I i·- I • . ~ t .l. -t r ------t- -~= -- ---l ------· · ------~ - 150.00 -=-=· 620.00 ~ - FEE - - - . --- PERIOD - $770.00 ------· ~~~=~ ------·· ------=-== ------· - PERMIT ------CURRENT - - - - ·----- ~ r- !----- r-- !---- - I I > I I . - . - .. - · - - - - - j= ------·------VALUE ------15,000.00 70,000.00 DATE ------$85,000.00 - TO ------·------$770.00 -- - $85,000.00 ·-- -- - $7,770,337.00 - YEAR veAR~DAtE ·· · CONSTRUCTION I I I +- -!------r- -- --T·- - -- VALUE - -- - 15,000.00 70,000.00 1YO PERIOD PERIOD -~------$85,000.00 3 VOG $770.00 BC, $85,000.00 ---·- DEPARTMENT DEPARTMENT CURRENT CURRENT CURRENT ------CONSTRUCTION Rossland ~ I. Rossland Rossland ! '------. · -- -+ - -· Ave, - -. - of · - - · INSPECTION INSPECTION - 0 - - -- YTD - -- · ------· - #UNITS · - - Columbia ·- ' City City ' 1- I I I I ' l + ·,- - - BUILDING BUILDING - -± 1899 - 0 -- . -- - PERIOD #UNITS CURRENT -- "=' 1-- I 1-31,2012 1-31,2012 -·- -· - 1 -- 3 ------YTD - PERMITS _ ------· ------r-- : ~ 2 2 ------January January -

-t _!_ -- - · 3 __ ----~------PERIOD PERMITS CURRENT - --- ·-- - 1--- 1------__ ! i ------t

-- --- ... - _ - (MH) IONS - REPORT: REPORT: (SFD) - - · TIQ!'JS T _:__ - - VALUE: ---- -· · TOTALS - NEW -

PLUMBING --- MMERCIAL NEW BUILDINGS --- NEW(MFD !ERA ALU~ INDUSTRIAL ------

-- V -· CO DEMOLITIONS DEMOLITIONS ------·· - _ ------INSTITUTIONAL - PERMIT PERMIT

- _.

-- : NEW PERMITS: VALUE: -~--

-- PERIOD - ' - GARAGEIC~PORT NEW ---- - ~TIQ~ . .

NEW OF

- --

--- - - DDITIONS/AL ACCESSORY -----

- =~ CONSTRUCTION

ADDITIONS/ALTERATIONS ADDITIONS/ALTERA

ADDITIONS/ALTERATIONS ~:

l~~J

A - -- _ ·· RESIDENTIAL -

COMMERCIAL

- ---- ·~ ~ CURRENT _ ------PERMIT FEE -- BUILDING BUILDING 2011 - --·------NUMBER ------

------· - - ~---- fQ~STRlJ

------,__

--- :------

1------'- ~-=

r---·- ~ . 1-- 97 of 164 Vl 0'1 15,000.00 85,000.00 20,000.00 50,000.00 13/02/2012 13/02/2012 -- Val $ DR Add AVE ST 535 . . B Lot: Lot: Lot: KIRKUP PINEWOOD 717 5480 BUTTE EPP9567 PCL : : 7-8 A : : Plan 1970 2807 Plan Lot: District District Lot: 2085 Lot District Plan ------SCOTT ARALIA - VALUE -- EDWARD SUZANNE 2012 Records SUZANNE TRISH GWENALYNN CHRISTOPHER ANDREW ofl 31, 1 CONSTRUCTION 1308000 1774000 Rossland Rossland 771000 Permit of Page TOTAL Folio# CARLSON, BELANGER, Folio# JOHNSON, ROBERTS, Folio# THOMSON, City 1 - January 1 Building -·r--- ~ Siding renovation Renovation Renovation carport, interior New SFD Residential Residential ----- 00 . - 150 770.00 190.00 430.00 Residential Residential Residential Residential $ ---- 26/01/2012 12/01/2012 09/01/2012 09/01/2012 ----- . . FEES ----- 20120003 20120002 20120001 98 of 164 PERMIT (Jl .p. Issued Paid$ Fee ------PERMITS PERMITS 1 of 1 ROSSLAND ROSSLAND ~plicant ~plicant OF Page CITY CITY DEVELOPMENT DEVELOPMENT 2012 2012 Type 2012 NIL 3060.20 # File January January

99 of 164 EXECUTIVE RELEASE UBC~1 h'hrt1.1n I>, 20 I!.

Highlights of the February 2-3 Executive Meeting

The February meeting is the second meeting of will draft an Extraordinary Resolution the term for Executive members. requesting amendments to the UBCM Act and UBCM Bylaws, to change the name As a result of Executive vacancies due to of the organization to Union of British local government elections, the Executive Columbia Local Governments and replace undertook a process last December to fill the the term "municipal government" with "local positions of Director at Large and Vancouver government" throughout the Act and Bylaws. Metro Area Representative. The two positions This resolution will be brought forward to were filled after an open call for nominations the 2012 UBCM Convention for member to the membership. As a result Mayor Peter consideration and will require support Fassbender, City of Langley was appointed as from three-fifths of voting delegates for Vancouver Metro Area Representative and endorsement. Councillor Claire Moglove, Campbell River • appointed the following individuals to was appointed to the Director at Large position. the Packagingand Printed Paper Local Executive members also welcomed the City of Government Working Group: Vancouver's new appointment, Councillor Kerry -Kevin Paterson, Environmental Services jang. Manager, Regional District of East Kootenay -John Craveiro, Manager of Policy & Planning In addition to the quarterly board meeting, for Environmental Resource Management, eight committees met over the two-day period. Capital Regional District Executive members met with the Minister of -Stacey Barker, Manager of Environmental Community, Sport and Cultural Development, Services, Fraser Valley Regional District the Honourable Ida Chong; Deputy Minister, -Andrew Doi; Environmental Planner, Metro Don Fast and Assistant Deputy Minister, julian Vancouver Paine. - Petra Wildauer, General Manager of Environmental Services, Fraser-Fort George GENERAL EXECUTIVE DECISIONS: Regional District - Ben Van Nostrand, Waste Management • in response to 2011 resolution 8142, staff Coordinator, Columbia Shuswap Regional will research recent committee appointments District made by UBCM; develop reimbursement • appointed the following to fill two vacancies policy options for local government staff on the Small Water SystemsWorking Group: appointed to committees; compare the -Director Wayne Mcintyre (Salt Spring Island potential costs of different reimbursement EA), Capital Regional District pol icy options; and provide a summary report -Director Mark Pendergraft, Regional District to Executive at the july 2012 meeting. of Okanagan-Similkameen • in response to 2011 resolution 8147, staff • authorized staff to continue to engage in

ubcm.ca 100 of 164 I \I ( l I I\ 'I I~I I I ~\~I

discussions with provincial officials on the Committees is noted at the end of this circular. proposed Comprehensive Economic Trade • received a report on a variety of policy matters Agreement between Canada and the European including: Union in an effort to ensure that the interests -work with the Province on the development of local government are made known to the and implementation of changes to the farm Province. assessment process. • received a report on the recommendations -provide input into the development of the of the BC Ferries Commission on the Coastal Off Road Vehicle management framework FerryAct and proposed that UBCM coordinate through the two established working groups efforts with the coastal regional district chairs and report back to the Executive as required. group in responding to recommendations of -meet with staff from the Agricultural Land specific interest to local governments. Commission to discuss the business plan • authorized the President to recommend being developed. two individuals to Minister Chong for audit - provide Transport Canada with a copy of council membership, advise the UBCM the UBCM survey results and continue to membership of the nominations process for participate in the working group on Derelict audit council appointments; and request that Vessels. the Executive Director be included in the - monitor the implementation of the new Land candidate review panel for applicants for the Title Survey Authority's e-filing process. audit council appointments. -monitor the Ministry of Health's response to • write to Minister Chong in response to the the Indoor Tanning Working Group report and lack of local government representation on advise on the outcomes. the Expert Panel on Tax and seek to have the • received a status report on Victoria Operations Province undertake the local government including the current provincially funded revenue review collaboratively with UBCM. programs administered by UBCM under the • confirmed Executive committee appointments Local Government Program Services, and the and other external appointments as a result of Gas Tax I Public Transit Programs. the vacancies filled on the UBCM Executive. • received a report from staff on activities since A full listing of Executive members and the last meeting as well as November and December 2011 financial statements.

COMMITTEE REPORTS

PRESIDENTS discussed the status of the Auditor General for Local Governments and the recently announced The Committee reported on its activities Municipal Taxation Review. Both of these including an overview of the issues discussed at matters were discussed in further detail as part of the meeting. The Committee received updates the Minister's meeting with the Executive. on a number of matters including the member services and group benefits programs; received a CONVENTION delegation from the AKBLG President to discuss elected official training seminars; received The Committee reviewed the final sponsorship proposed 2012 member visits schedule; and report for the 2011 Convention and also

Page 2 www.ubcm.ca 101 of 164 I \ I ( l ' I I\ I I I\ I i I I\ s I reviewed the preliminary budget, fees and • convey to the Province the need for provincial sponsorship goals for 2012. Planning for leadership in both enacting strong species at the 2012 event is well underway, with the risk protection legislation and providing the Committee approving the draft Long Program. necessary resources for addressing species at Other program items, such as site allocations, risk protection; and the catering plan, theme, and keynote speaker • convey to the Province the need for provincial were also discussed. monitoring of the cost incurred by local governments in implementing any of the The following recommended actions were strategies contained with the species at risk endorsed: discussion paper, should local governments • to include four forums on Tuesday- Small choose to implement said strategies. Talk, Mid-Size, Large Urban and Electoral Area; COMMUNITYSAFETY • to approve the draft Long Program; • 2012 Convention Theme: "In Conversation"; The Committee reviewed the current status and of the RCMP Contract Negotiations and the • registration fees and sponsorship goals be technical briefings that have been held for confirmed as follows: local governments. It is expected that local - member registration fee: $455 governments, will receive a copy of the - non-member registration fee: $570 Municipal Police Unit Agreement once the -provincial government meeting support fee: negotiations with the federal government are $100 completed and the Provincial cabinet has -sponsorship goal: $150,000. approved the new agreement.

ENVIRONMENT The Committee received reports on the different strategies that Alberta, Ontario and British The Committee reported on its activities, Columbia are using to deal with marijuana noting that it had received a delegation and grow-ops; an update on the flood hazard presentation from Canada's National Brewers management policy related to sea level rise; on the public review of Schedule 1 of the and on a new BC Road Safety Strategy that is Recycling Regulation (beverage containers) and being developed by the Province. In addition, Schedule 5 (packaging and printed paper) and the Committee discussed a report on the their implications for local governments. The effectiveness of the Vancouver Drug Treatment Committee also discussed the Species at Risk Court and highlighted the need for these types of Local Government Working Group paper; the measures to be expanded to other communities creation of the Packaging and Printed Paper in the province. Working Group; and climate action. COMMUNITYECONOMIC DEVELOPMENT The Committee made the following recommendations: The Committee provided an overview of the • endorse the recommendations contained issues discussed at the meeting. The Committee within the Species at Risk Local Government received reports on resource policy matters; Working Group paper entitled Working discussed two project proposals requesting Together To Protect Species at Risk; UBCM involvement; discussed potential Minister

Page 3 ubcm.ca 102 of 164 I \ I ( l I I\ i I I\ I I I \ S I meetings in conjunction with the May meeting The Committee made the following in Victoria; expressed its thanks for the work recommendations: undertaken by Noreen Guenther on behalf of • undertake consultations with the Ministry local governments with the 8C Hydro Energy of Aboriginal Relations and Reconciliation Conservation and Efficiency Task Force; received on renewing the 2008 MOU on the New an update on discussions between AVICC, Relationship; the Province and Department of Fisheries and • provide feedback to the First Nations Tax Oceans on aquaculture management; and Commission on its work regarding service received correspondence from Peace River RD delivery and taxation issues; on the Clean Energy Act. • write the Minister of Aboriginal Affairs and Reconciliation advising that a number of local The Committee made the following governments have raised concerns about the recommendations: absence of regulatory authority over reserve • monitor the consultation process between lands within local government boundaries; AVICC, the Province and the federal and government as key elements of the new BC • write the federal Minister of Aboriginal Affairs, Aquaculture Regulatory Program unfold in the the Honourable john Duncan to determine the coming months; status of the addition to reserve policy. • seek meetings with the Ministers of Agriculture; Forests, Lands and Natural HEALTHYCOMMUNITIES Resource Operations; and jobs, Tourism and Innovation as part of the May 2012 Executive The Committee provided an overview of the meeting in Victoria; and issues discussed. A delegation was received • report back on referred 2011 resolutions 8100 from the Ministry of Children and Family and 8166 at the May meeting. Development to discuss the regional community poverty reduction strategy. The Committee also FIRSTNATIONS RELATIONS considered referred resolutions 2011-8101 on Urban Farms, 2011-8175 on Provincial Income The Committee provided an overview of the Assistance Rates, and a resolution from the Small matters discussed. The Committee received Talk Forum at the 2011 Convention on declining reports on research work undertaken on medical services. local government experience with non-treaty agreements as well as renewal of the 2008 The Committee made the following MOU on the New Relationship with the recommendations: Province. In addition the Committee received a • appoint Councillor Murry Krause to the draft paper by the First Nations Tax Commission Project Steering Committee for the Ministry of on service delivery and taxation issues; Children and Family Development's Regional discussed the status of the federal government's Community Poverty Reduction Strategy. addition to reserve policy; discussed the status of • write a letter to the Ministry of Children the Lower Mainland TAC; and proposed meeting and Family Development in support of the with the Minister of Aboriginal Relations and Regional Community Poverty Reduction Reconciliation, the Honourable Mary Polak. Strategy and seek a meeting with the Minister in May.

Page4 ubcm.ca 103 of 164 I \I C l I I\ /I I\ I I I \\I

• in response to resolution 2011-8101, RESOLUTIONS encourage local governments to conduct inventories of public land for urban agriculture The Committee met and discussed its Terms by sharing examples from other jurisdictions of Reference and the timeline for the 2012 that have undertaken similar inventories. resolutions process, as well as delegate feedback • in response to resolution 2011-8101, and Committee experiences from the 2011 encourage local governments to review policy sessions at Convention, and suggested procurement and business licensing policies improvements for 2012. for the purposes of urban agriculture by sharing the resource guide, Promoting Healthy The Committee made the following Eating and Sustainable Local Food in BC: An recommendations: Action Framework for Public Institutions - • request that Convention Committee allot at Health Authorities, Educational Institutions, least 6.5 hours for policy sessions at the 2012 Childcare Facilities, and Local Governments, Convention, and schedule uninterrupted with 8C local governments. blocks of time for debate of resolutions • endorse resolution 2011-8175 on Provincial • consider selected B2 and 83 resolutions as Income Assistance Rates. part of a block during the policy sessions at • in response to a resolution from the 2011 the 2012 Convention Small Talk Forum, write a letter to the • continue to use the electronic voting system Minister of Health regarding concerns about for close votes or at the discretion of the Chair the declining medical services in small • advise Convention Committee of delegate communities; and request a meeting with the feedback expressing confusion about where Minister in May. and when to return electronic voting keypads, and request additional signage to address this

DELEGATION-THE HONOURABLE IDA CHONG, MINISTEROF COMMUNITY, SPORTAND CULTURAL DEVELOPMENT

The Minister, along with senior Ministry staff attended the meeting and discussed the following matters.

Auditor General for Local Government - Update The Minister indicated that the Province expected to pass legislation establishing an Auditor General for Local Government in the legislative session beginning in February, and as such, were beginning preparations to set up the Office and establish the Audit Council. For further information about the appointment process, please see UBCM's Member Release of February 8, 2012.

FamiliesAgenda • Expert Panel on Tax The Minister advised that in January, the Honourable Kevin Falcon, Minister of Finance announced the appointment of an Expert Panel on Tax to provide analysis and recommendations to the Province on business tax competitiveness, including municipal property taxes on business.

Page 5 ubcm.ca 104 of 164 I \I C l · I IV I 1\I I I \~I

• Internal Ministry Review of Property Taxes Minister Chong also advised Executive of a review of local government revenues currently underway by her Ministry. The review will encompass all municipal and regional district revenues, including taxes, fees, grants and transfers.

For further information about these two initiatives, please refer to UBCM's Member Releaseof February 70, 2012.

Community Recreation Program The Minister advised that the $30 million Community Recreation Program, announced at the 2011 UBCM Convention was very popular with local governments, with about 219 applications, representing a total funding request of $110 million, being received. She noted that funding decisions are nearing completion.

Response to UBCM Resolutions The Minister took the opportunity to hand deliver the provincial government's responses to the 2011 Convention endorsed resolutions. President Slee thanked the Minister.

2011-2012 EXECUTIVE LIST

President Director Heath Slee East Kootenay RD First Vice-President Mayor Mary Sjostrom Quesnel Second Vice-President Director Rhona Martin Columbia Shuswap RD Third Vice-President Vacant Past President Councillor Barbara Steele Surrey Vancouver Representative Councillor Kerry jang Vancouver GVRD (Metro) Representative Chair Greg Moore GVRD/Port Coquitlam Small Community Rep. Mayor Galina Durant Stewart Electoral Area Rep. Chair AI Richmond Cariboo RD Vancouver Metro Area Councillor Sav Dhaliwal Burnaby Representatives Mayor Peter Fassbender Langley City AKBLG Councillor Wesly Graham Creston LMLGA Councillor Lorrie Williams New Westminster NCLGA Chair Art Kaehn Fraser-Fort George RD SILGA Councillor Harry Kroeker Merritt AVICC Chair joe Stanhope Nanaimo RD Directors at Large Chair Sharon Gaetz FraserValley RD/Chilliwack Councillor Murry Krause Pri nee George Councillor Claire Moglove Campbell River Mayor Dave Pernarowski Terrace Director jerrilyn Schembri Peace River RD

Page 6 ubcm.ca 105 of 164 I \I ( l I I\ I I I\ I I 1- \ s I

EXECUTIVE COMMITTEES

RESOLUTIONS ENVIRONMENT Chair Sharon Gaetz, Chair Director Rhona Martin, Chair Chair Greg Moore Chair Sharon Gaetz CounCillor Sav Dhaliwal Chair joe Stanhope Chair Joe Stanhope Chair AI Richmond Councillor Lorrie Williams CoNVENTION Mayor Mary Sjostrom, Chair H EALTHY COMMUNITIES Councillor Wesly Graham Chair AI Richmond, Chair Director jerrilyn Schembri Mayor Galina Durant Chair Art Kaehn Co unci II or Murry Krause Councillor Harry Kroeker Councillor Lorrie Williams Councillor Wesly Graham PRESIDENTS CoMMITTEE Co unci If or Kerry jang Director Heath Slee, President Mayor Mary Sjostrom, 1st VP fiRST NATIONS RELATIONS Director Rhona Martin, 2"d VP Councillor Murry Krause, Chair Chair Greg Moore, GVRD Rep. Mayor Dave Pernarowski Councillor Barbara Steele, Past President Councillor Claire Moglove Chair AI Richmond, Acting Member at Large Mayor Peter Fassbender Councillor Kerry jang CoMMUNITY SAFETY Councillor Barbara Steele, Chair CoMMUNITY EcoNOMIC DEVELOPMENT Councillor Sav Dhaliwal Mayor Mary Sjostrom Director Jerrilyn Schembri Chair Art Kaehn Mayor Peter Fassbender Mayor Dave Pernarowski Councillor Claire Moglove Councillor Harry Kroeker Mayor Gal ina Durant

Page 7 ubcm.ca 106 of 164 Minutes of a regular meeting of the Board of Dircrh>r< of the Regional L~~,3,,A Boundary hcJd in the Regional District of Kootenay Boundary Board Room, Grand Forks, B.G., Thursday, January 26, 2012 at 6:00p.m.

Present: Director L. Gray, Chair Director N. Kettle Director K. Wallace Director B. Taylor Director I. Perepolkin Director M. Rotvold Director B. Baird Director G. McGregor Director B. Crockett Director G. Welsh Director L. Worley Director R. Georgetti (Alternate)

The Chair welcomed everyone to the meeting and provided his views on meeting procedures.

The Chair advised that late items require the approval of the Board to be placed on the agenda and further reviewed the agenda process he would be following.

The Chair thanked both the Board and staff for working with him to achieve the Board's goals.

The Chair introduced Alternate Director Georgetti (Trail) and Councillor Cher Wyers (Grand Forks) to the Board members. f:allJo Order

The Chair called the meeting to order at 6:05 p.m.

1-12 Moved: Director Baird/Sec'd: Director Kettle

That the five late grant-in-aid requests be added to the agenda and it was;

2-12 Moved: Director Crockett/Sec'd: Director Duclos

That the agenda be adopted as amended.

Carried.

Minutes

January 26, 2012

107 of 164 3-12 Moved: Director McGregor/Sec'd: Director Rotvold

That the minutes of the regular Board meeting held November 24, 2011 be adopted as circulated.

Carried.

4-12 Moved: Director Kettle/Sec'd: Director Wallace

That the minutes of the statutory Board meeting held December 8, 2011 be adopted as circulated.

Carried.

The C.A.O. advised that at the statutory board meeting, through the Chair, staff had been requested to obtain a legal opinion on Board appointments.

The C.A.O. further advised that this legal opinion had been received and forwarded to the Personnel and Policy Committee in an in camera meeting.

The C.A.O. noted that this item would be brought forward to the next in camera board meeting.

Delegations

Mr. John Vere re: Woodstove Exchange Program

The Chair introduced Mr. John Vere to the meeting.

Mr. Vere thanked the Chair for the invitation to attend the meeting and updated the Board members on the Woodstove Exchange Program.

Mr. Vere advised that the Program has been very successful in all areas of the Regional District and thanked the Board for their support of this program.

The Chair thanked Mr. Vere for his presentation and he was excused from the meeting at 6:18 p.m.

Mr. Edward McLeod, Marga Ventures Ltd. re: Ponderosa Estates - Eco-Village

The Chair welcomed Mr. Edward McLeod, Marga Venture Ltd., to the meeting.

The Chair advised that Mr. McLeod would be speaking to the Board on Item No. 9f)viii on the agenda and requested the Board's support in moving this item forward on the agenda and it was;

5-12 Moved: Director McGregor/Sec'd: Director Baird

January 26,2012

108 of 164 That Item No. 9fviii be moved forward on the agenda.

Carried.

The Chair invited Mr. McLeod to address the Board.

Mr. McLeod thanked the Board members for the opportunity to attend the meeting and provided an overview of their proposal to develop a piece of property south of Christina Lake into an "ceo-community" or intentional community.

Mr. McLeod advised that they have applied for a subdivision in the Agricultural Land Reserve for a non-farm usc in the ALR for a large parcel of industrial property in the Ponderosa area.

Director McGregor advised that staff had recommended that this application be forwarded to the ALC without a recommendation.

The Board members reviewed the staff report from Jeff Ginalias, Assistant Planner, and it was;

6-12 Moved: Director Rotvold/Scc'd: Alternate Director Georgetti

That the staff report be received. Carried.

The Board members reviewed and discussed the application further and it was;

7-12 Moved: Director McGregor/Sec'd: Director Baird

That the Regional District of Kootenay Boundary Board of Directors supports the application of Marga Ventures Ltd. to subdivide in the ALR and for non-farm use in the ALR for the property legally described as Lot 35, DL 312 and 348, SDYD, Plan 29935, Except Plan 39263 subject to the applicant providing an agrologist report.

Carried.

Unfinished Business

Grand Forks & District Recreation Commission

8-12 Moved: Director Perepolkin/Sec'd: Director Duclos

That the Regional District of Kootenay Boundary Board of Directors approves the appointment of Ms. Cindy Strukoff to the Grand Forks & District Recreation Commission as School District No. 51's representative.

Carried.

January 26,2012

109 of 164 9-12 Moved: Director Perepolkin/Sec'd: Director Worley

That the Regional District of Kootenay Boundary Board of Directors approves the appointments of Mr. Dave Walsh and Ms. Megan Bain (Director at Large) to the Grand Forks & District Recreation Commission as Electoral Area 'D's representatives.

Carried. A.P.C. Appointments

A report from Elaine Kumar, Director of Corporate Administration, regarding A.P.C. appointments for 2012 was read to the meeting.

10-12 Moved: Director Rotvold/Sec'd: Director McGregor

That the Regional District of Kootenay Boundary Board of Directors approves the Electoral Area 'A' Advisory Planning Commission as follows: Fred Buckley, Dennis Tremblay, Shelley Levick, Jim Green, Tyleen Underwood, and Craig Stemmler.

Carried.

11-12 Moved: Director Worley/Sec'd: Director McGregor

That the Regional District of Kootenay Boundary Board of Directors approves the Electoral Area 'B' Advisory Planning Commission as follows: Richie Mann, Teresa Sammartino-McTeer, Graham Jones, Mary Macinnis, Bill Edwards and Roger Cox.

Carried.

12-12 Moved: Director McGregor/Sec'd: Director Pcrepolkin

That the Regional District of Kootenay Boundary Board of Directors approves the Electoral Area 'C' Advisory Planning Commission as follows: Dawn Sioga, Dave Bartlett, Peter Darbyshire, David Durru1d, John Mchmal, William Strookoff, Richard White, Brenda LaCroix, Terry Mooney, Ken Wiesner, Mike LaLande, and Don Nelson.

Carried.

13-12 Moved: Director Perepolkin/Sec'd: Director McGregor

That the Regional District of Kootenay Boundary Board of Directors approves the Electoral Area 'D' Advisory Planning Commission as follows: Bob DeMaertelaere, Edith MacAllister, Deb Billwiller, Lesley Matthews, Ron Subotin, Werner Behrens, Gord Davis, Willie Condruk, Andrew Novokshonoff and Wendy McCulloch.

Carried.

January 26, 2012

110 of 164 14-12 Moved: Director Baird/Sec'd: Director Rotvold

That the Regional District of Kootenay Boundary Board of Directors approves the Electoral Area 'E' (Except Big White) Advisory Planning Commission as follows: Diane Scott, Art Harfman, John Condon and James Haynes.

Carried.

15-12 Moved: Director BairdiSec 'd: Alternate Director Georgetti

That the Regional District of Kootenay Boundary Board of Directors approves the Electoral Area 'E' (Big White) Advisory Platming Commission as follows: Bill DiPasquale, Ross Langmaid and Tony Stewart.

Carried.

Committee Appointments

A report from Elaine Kumar, Director of Corporate Administration, regarding Committee and Board appointments waB read to the meeting.

16-12 Moved: Director McGregor/Scc'd: Director Crockett

That the staff report be received AND FURTHER that the Regional District of Kootenay Boundary Board of Directors receives the committee and Board appointment list for 2012 as follows:

Corporate Committees

Personnel and Policy Committee Director Grace McGregor, Chair Director Brian Taylor Director Linda Worley Director Bill Baird Director Robert Cacchioni Director Kathy Wallace

Environmental Services Committee Director Linda Worley, Chair Director Brian Taylor Director Robert Cacchioni Director Bill Baird Director Ali Grieve

January 26, 2012

111 of 164 Director Don Duclos Director Nipper Kettle Director Kathy Wallace Director Marguerite Rotvold Director Irene Perepolkin Director Grace McGregor Director Bert Crockett Director Larry Gray

Protective Services Committee Director Marguerite Rotvold, Chair Director Grace McGregor Director Nipper Kettle Director Don Duclos Director Linda Worley Director Ali Grieve

German Delegation Committee Director Irene Perepolkin, Chair Director Kathy Wallace Director Nipper Kettle

Finance Committee Director Marguerite Rotvold, Chair Director Ali Grieve Director Linda Worley Director Grace McGregor Director Irene .Perepolkin Director Bill Baird Director Don Duclos Director Robert Cacchioni Director Bert Crockett Director Kathy Wallace Director Brian Taylor Director Nipper Kettle Director Larry Gray

Stakeholder Committees

East End Stakeholders Committee Director Kathy Wallace, Chair Director Robert Cacchioni Director Don Duclos Director Bert Crockett Director Ali Grieve

January 26, 2012

112 of 164 Director Linda Worley Director Larry Gray

Boundarv Economic Development Committee Director Brian Taylor, Chair Director Marguerite Rotvold Director Bill Baird Director Grace McGregor Director Irene Perepolkin Director Nipper Kettle

Sewerage Committee Director Bert Crockett, Chair Director Robert Cacchioni Director Kathy Wallace Director Linda Worley- ex-officio (non-voting)

B.V. Rec/Parks & Trails Committee Director Ali Grieve, Chair Director Don Duclos Director Larry Gray

Electoral Area Services Committee Director Ali Grieve, Chair Director Bill Baird Director Linda Worley Director Irene Pcrepolkin Director Grace McGregor

Greenwood/Area 'E' Cemetery Committee Director Bill Baird, Chair Director Nipper Kettle

Boundary Agriculture Committee {if needed) Director Irene Perepolkin

Kettle River Study Steering Committee Director Bill Baird, Chair Director Grace McGregor Director Irene Perepolkin Director Nipper Kettle Director Brian Taylor Director Marguerite Rotvold

Kettle River Study Stakeholder Committee

January 26, 2012

113 of 164 Director Grace McGregor, Chair Director Irene Percpolkin Director Bill Baird Director Brian Taylor Director Nipper Kettle Director Marguerite Rotvold

B.V. Water Committee Director Larry Gray, Chair Director Ali Grieve

Other Appointment.,·

Municipal Finance Authority (MFA) Director Larry Gray, Chair Director Grace McGregor, Alternate

Municipal Insurance Association (MIA) Director Larry Gray, Chair John MacLean, Alternate

Southern Interior Development Initiative Trust (S.I.D.I.T.) Director Nipper Kettle Director Grace McGregor Councilor Gord DeRosa

Southern Interior Beetle Action Coalition (SlBAC) Director Grace McGregor

Okanagan Film Commission Director Bill Baird

Ktunaxa Treaty Advisory Committee Director Robert Cacchioni John MacLean, Alternate

Westbank Treaty Advisory Committee Director Bill Baird John Maclean, Alternate

Canadian Columbia River Forum Councillor Gord DeRosa

Columbia River Treaty Committee Director Marguerite Rotvold January 26, 2012

114 of 164 Director Linda Worley

Boundary Weed/Stakeholder Director Irene Pcrcpolkin Director Bill Baird

Lower Columbia Initiatives Corporation Director Larry Gray Mayor Greg Granstrom (Two year elected tcm1 - one year remaining)

Carried.

Communications

17-12 Moved: Director Kettle/Sec'd: Director Wallace

That Items:

a) Minutes- A.P.C. Area 'B' -··Nov. 1110 b) Minutes- Area 'B' Recreation Committee- Nov. 14/11 c) Minutes- Area 'C' Parks & Recreation Commission- Nov. 16/11 d) Minutes- Grand Forks & District Recreation Commission- Nov. 17/11 e) Minutes- Area 'B' Recreation Committee (AGM)- Dec. 4111 f) Minutes- Area 'B' Recreation Committee- Dec. 4/11 g) U.B.C.M. - Dec. 14/11 re: RCMP Contract Management Committee h) FORTIS BC- Dec. 20/11 re: Kingsvale- Oliver Pipeline Reinforcement Project i) A.K.B.L.G.- Dec. 30/11 re: Second Call for Resolutions j) Minutes- A.P.C. Area' A •- Jan. 3/12 k) Minutes- A.P.C. Area 'D'- Jan. 3/12 I) Minutes- A.P.C. Area 'C' -- Jan. 3/12 m) U.B.C.M. - Jan. 4/12 re: 20 ll West Nile Virus n) Minutes- Area 'C' Parks & Recreation Commission - Jan. 11112 o) C.O.P.E.- Jan. 12112 re: Smart Meters p) Ministry ofEnvironment- Jan. 12/12 re: Milfoil -Christina Lake be received.

Carried.

January 26, 2012

115 of 164 R.C.M.P. Contract Management Committee

Director McGregor updated the Board members on her appointment to the R.C.M.P. Contract Management Committee and advised that there hasn't been a meeting scheduled as yet.

The Chair and Board members congratulated Director McGregor on her appointment.

Kingsvalc- Oliver Pipeline Reinforcement Project

Director Baird questioned whether or not there was any further development on the Kingsvale Oliver Pipeline Reinforcement Project and was advised that staff would look into this matter.

Reports

Payroll Int. Schedule of Accounts November & December, 2011

18-12 Moved: Director Rotvolci/Sec'd: Director Worley

That the following items be approved for payment:

i) Int. Sch. of Accounts- Nov. & Dec./11 Cheque Nos. 27785 - 28928 $2,846,513.58 ii) Payroll Account 826,669.47

$3.673.183.05

Carried.

Personnel & Policy Committee

19-12 Moved: Director McGregor/Sec'd: Director Worley

That the draft minutes of the Personnel & Policy Committee meeting held January 18, 2012 be received.

Carried.

Terms of Reference

20-12 Moved: Director McGregor/Sec'd: Director Baird

That the Regional District of Kootenay Boundary Board of Directors adopt the Terms of

January 26, 2012

116 of 164 Reference for the Personnel & .Policy Committee as follows:

Review: Annually The Personnel, Executive & Policy Committee shall provide a forum for the discussion of issues, and where necessary, development of recommendations related to executive matters, personnel and po/ic;y development.

Members: The committee shall not be the majority of the Board. All members of the Committee shall be appointed by the Chair of the RDKB Board of Directors. The membership shall reflect a balance between Rural/Municipal

Directors. The Chair (~fthe-Committee shall be named by rhe Board Chair. The Vice-Chair shall be elected by the Committee.

Stc~IJ:The Chief Administrative Officer, Director a,{ Corporate Administration and Director of Finance shall be responsiblefiJr providing policy advice and recommendations, together with necessary background information j(Jr the Committee's consideration.

Duties: Review, comment on and recommend approval. with or without amendment, of all policy statements. Review, comment on, and make recommendations on all matters related to personnel including compensation, stqffing levels, discipline and termination (where required by Byla'A') and related planning. Manage the Chief Administrative Officer selection when required. Oversee the collective agreement process, including review of initial positions, memorandums of settlement and final recommendations to the Board (this does not include participation in the process). Undertake an annual appraisal to assess the performance of the CA 0, and provide recommendations to the Board ofDirectors in that regard in writing Oversee the public relation program of the Regional District in accordance with policies and practices in effect at that time. Perform Executive functions such as Strategic Planning. Meet at leastfour times per year. Quorum shall be the majority of the Committee. Minutes ofmeetings shall be kept by RDKB Majjand approved by the Committee. The Chair and members of the Committee are at the pleasure o,f the Board Chair.

Canicd.

Strategic Planning

21-12 Moved: Director McGregor/Sec'd: Director Wallace

That the Regi.onal District of Kootenay Boundary Board of Directors approves the first session of Strategic Planning being hc1d Saturday, February 18, 2012.

Carried.

The C.A.O. advised that this session will be held in Trail at the Greater Trail Community & Arts Centre (Muriel Griffith Room) from I 0:00a.m-3:30p.m.

January 26, 2012

117 of 164 Board Remuneration

Chair Gray excused himself from the meeting due to a potential conflict of interest (time: 6:55 p.m.).

The C.A.O. advised the Board members that the Chair did not support the resolution being presented at this meeting regarding the Chair's remuneration and further reviewed his reasons for not supporting.

The Board members discussed the Chair's remuneration and it was;

22-12 Moved: Director McGregor/Sec'd: Director Worley

That the Regional District of Kootenay Boundary Board of Directors discontinue the current practice of removing the basic monthly stipend from the Chair's remuneration AND FURTHER adopt a practice of indicating where meeting allowances and expenses will apply in situations not covered by the Bylaw(s) AND FURTHER that any necessary amendments be made to the Bylaw(s).

Carried.

The Chair re-joined the meeting at 7:00p.m.

Electoral Area Services Committee Januarv 12. 2012

23-12 Moved: Director Pcrepolkin/Sec'd: Director McGregor

That the minutes of the Electoral Area Services Committee meeting held January 12, 2012 be received.

Carried.

East-End Services Committee Januarv 17. 2012

24-12 Moved: Director Wallace/Sec'd: Director Crockett

That the dratl minutes of the East End Services Committee meeting held January 17, 2012 be received.

Carried.

Terms of Reference

January 26, 2012

118 of 164 25-12 Moved: Director Wallacc/Sec'd: Alternate Director Gcorgetti

That the Regional District of Kootenay Boundary Board of Directors approves the Terms of Reference for the East End Services Committee as follows:

The East End Services Committee shall provide a forum for the discussion of issues, and where necessary, development of recommendations related to joint services in the east end of the Regional District. Members: The Committee shall consist of seven members of the Board, who shall be from the east end. Committee membership is automatic. The Chair of the East End Services Committee shall be named by the Board Chair. The Vice Chair shall be electedfrom within the Committee. Staff: The Chief Administrative O.fficer, along with any required st4IJ, shall be responsible for providing policy advice and recommendations, together with necessary background information for the Committee's consideration. Duties: The Committee shall: •:• Review, comment on and recommend approval, with or without amendment, of the following Five Year Financial Plans: • Regional Airport- East End (II 0) • East End Transit (900) • East End Economic Development (017) • Culture, Arts and Recreation in the Lower Columbia (018) • Kootenay Boundary Regional Fire Rescue (050) • Police Based Victims Assistance (009) • Cemeteries East End (150)

•!• Receive, review and consider technical reports from staff and consultants related to the administration and operation of the services indicated above and to provide the Board with necessary recommendations as policy/practice may require.

Carried.

West Kootenay Regional Airport Committee

26-12 Moved: Director Wallace/Sec'd: Director Rotvold

That the Regional District of Kootenay Boundary Board ofDirectors appoints Director Crockett to the West Kootenay Boundary Regional Airport Advisory Committee AND FURTHER that staff notify the West Kootenay Regional Airport Advisory Committee about the appointment AND FURTHER that meeting allowances and expenses apply.

Carried.

Sewerage Committee January 26, 2012

119 of 164 December 13, 2011

27-12 Moved: Director Crockett/Sec'd: Director Duclos

That the draft minutes of the Sewerage Committee meeting held December 13, 2011 be received.

Carried.

Pipe Bridge

28-12 Moved: Director Crockett/Sec'd: Director Wallace

That the Regional District of Kootenay Boundary Board of Directors supports the selection of Option #2- Pipe Bridge in the November 8/11 report and cost analysis as submitted by Opus DaytonKnight Consultants Ltd. AND FURTHER that staff be authorized to explore the opportunity to partner with the engineering design and capital construction costs of the project with the City of Trail.

Carried. Staff Reports

T. Lenardon re: Memorandum ofResolutions

29-12 Moved: Director McGregor/Sec'd: Director Duclos

That the Memorandum be received. Carried.

S. Dreher- Jan. 10/12 re: Building Bvlan Contravl'ution {Big White - \.\,olf CWC Distributors Ltd.- Area 'I-:-)

A report from Sig Dreher, Chief Building Officer, regarding a building bylaw contravention in Electoral Area 'E' was read to the meeting.

30-12 Moved: Director Duclos/Scc'd: Director Perepolkin

That the staff report be received AND FURTHER that the Regional District of Kootenay Boundary Board of Directors cancel the Notice registered in the Land Title Office pursuant to Section 695 of the Local Government Act and Section 58 of the Community Charter against the property legally described as Strata Lot 79, DL 4176S, SDYD, Strata Plan KAS938 together with an interest in the common property in proportion to the unity entitlement of the strata lot as shown on Fonn 1.

Carried.

January 26, 2012

120 of 164 S. Dreher- Jan. 16/12 re: Building Bylaw Contravention(C. & E. Maarhuis- Are 'E')

A report from Sig Dreher, Chief Building Official, dated Jan. 16112 regarding a bylaw contravention in Electoral Area 'E' was read to the meeting.

31-12 Moved: Director McGregor/Sec'd: Director Worley

That the staff report be received AND FURTHER that the Regional District of Kootenay Boundary Board of Directors direct the Chief Administrative Officer to file a Notice in the Land Title Office pursuant to Section 695 of the Local Government Act and Section 57 of the Community Charter against the property legally described as Lot A, DL 291S, SDYD, Plan 27866.

Carried.

S. Dreher- Jan. 10/12 rc: 2011 Building Statistics

A report from Sig Dreher, Chief Building Official, dated Jan. 10/12 regarding the 2011 Building Statistics was read to the meeting.

32-12 Moved: Director Rotvold/Sec'd: Director Crockett

That the staff report be received.

Carried.

J. Ginalias- Jan. 26/12 re: Mineral Exploration Permit Application

A report from Jeff Ginalias, Assistant Planner, dated Jan. 26, 2012 regarding a permit application for referral to conduct a mineral exploration program on Crown land along the Granby River north of Grand Forks was read to the meeting.

33-12 Moved: Director Perepolkin/Sec'd: Director Duclos

That the staff report be received AND FURTHER that the Area 'D' A.P.C. comments and public comments concerning site safety and environmental protection on the application by North American Stone Inc., MEM File No. 1630594, to conduct mining exploration on Crown land near the Granby River north of Grand Forks, at the site known as Granby River, be forwarded to the Ministry of Energy and Mines for consideration.

Carried.

January 26, 2012

121 of 164 The C.A.O. updated the Board members on the recent meeting he (and the Assistant Planner) had attended with the Ministry of Energy & Mines and representatives of the Regional District of Central Kootenay to discuss mining application referrals.

J. Ginalias- Jan. 26/12 re: Mineral Exploration Permit Application

A report from Jeff Ginalias, Assistant Planner, dated Jan. 26/12 regarding a referral application from Apex Geoscience for Grizzly Discoveries Inc. to the Mines Branch for a permit to conduct a mineral exploration program on Crown land west of Highway 3 and west of Athe1son-Hartford Road (Electoral Area 'D') was read to the meeting.

37-12 Moved: Director Percpolkin/Scc' d: Director Kettle

That the staff report be received AND FURTHER that the Electoral Area 'D' A.P.C. comments concerning site safety and Grizzly Discoveries Inc. to conduct mining exploration on Crown land west of Highway 3 and west of Athelstan-Hartford Road be forwarded to the Ministry of Energy and Mines for consideration.

Carried.

B. Teasdale- Jan. 26/12 re: Infrastructure Planning Study Grant Application

A report from Bryan Teasdale, Operations Manager, regarding a draft Infrastructure PlatU1ing Study Grant application to complete a water transition study for the China Creek Water users was read to the meeting.

38-12 Moved: Director Worley/Sec'd: Director Rotvold

That the staff report be received AND FURTHER that the Regional District of Kootenay Boundary Board of Directors approves the submission of the China Creek Water Users Water Transition Study Infrastructure Planning application with allocation of required resources from the Feasibility Study Reserve Fund ($5,000).

Carried.

B. Teasdale- Dec. 22/12 re: Christina Lake Solar Aquatics System

A report from Bryan Teasdale, Operations Manager, dated Dec. 22/11 regarding a revised operating and maintenance stmcture for operating the Christina Lake Solar Aquatics System facility for 2012 and 2013 was read to the meeting.

January 26,2012

122 of 164 The C.A.O. updated the Board members on the recent meeting he (and the Assistant Planner) had attended with the Ministry of Energy & Mines and representatives of the Regional District of Central Kootenay to discuss mining application referrals.

J. Ginalias- Jan. 26/12 re: Mineral Exploration Permit Application

A report from Jeff Ginalias, Assistant Planner, dated Jan. 26112 regarding a referral application from Apex Geoscience for Grizzly Discoveries Inc. to the Mines Branch for a permit to conduct a mineral exploration program on Crown land west of Highway 3 and west of Athelson-Hartford Road (Electoral Area 'D') was read to the meeting.

37-12 Moved: Director Percpolkin/Scc'd: Director Kettle

Carried.

B. Teasdale- Jan. 26/12 re: Infrastructure Planning Study Grant Application

A report from Bryan Teasdale, Operations Manager, regarding a draft Infrastructure Planning Study Grant application to complete a water transition study for the China Creek Water users was read to the meeting.

38-12 Moved: Director Worley/Sec'd: Director Rotvold

Carried.

B. Teasdale- Dec. 22/12 re: Christina Lake Solar Aquatics System

January 26,2012

123 of 164 39-12 Moved: Director McGregor/Sec'd: Director Crockett

That the staff report be received AND FURTHER that the Regional District of Kootenay Boundary Board of Directors authorize staff to enter into a contract with both Eco-Tek Ecological Technologies Ltd. and Donnar Construction Management for the operational and maintenance activities for the Christina Lake Solar Aquatic System for a period of two years (January 1, 2012 to December 31, 2013), which does not exceed the approved operating budget for the facility.

Carried. E. Kumar- Jan. 11/12 re: March Board Meeting

A report from Elaine Kumar, Director of Corporate Administration, dated Jan. 11/12 regarding the March board meeting was read to the meeting.

40-12 Moved: Director Duclos/Sec'd: Director McGregor

That the staff report be received.

Carried.

The Board members discussed the report and options for holding the March meeting when the C.A.O. and Chair could attend and it was;

41-12 Moved: Director Kettle/Sec'd: Director Duclos

That the March board meeting be held on Friday, March 30, 201 1 at 6:00p.m. in Trail, B.C.

Carried. T. Lcnardon- Jan. 16/12 re: Mail Ballot Voting

A report from Theresa Lenardon, Executive Assistant, dated Jan. 16/12 regarding mail ballot voting was read to the meeting.

A number of Directors advised that they had not received this report and any other final items on the agenda and it was;

42-12 Moved: Director Rotvold/Sec'd: Director Taylor

That the staff report be deferred to the next meeting.

Carried.

January 26, 2012

124 of 164 J. MacLean- Jan. 24/12 re: Technology Upgrades

A report from Jolm MacLean, C.A.O., dated Jan. 24/12 regarding the technology upgrades to the Board Rooms was read to the meeting.

The C.A.O. updated the Board members on the status of the upgrades to the Board Rooms and it was;

43-12 Moved: Director Rotvold/Sec'd: Director McGregor

That the staff report be received.

Carried.

Chair Gray- Jan. 23/12 re: Columbia Basin Trust Appointment

A report from Chair Gray dated Jan. 23/12 regarding the Columbia Basin Trust appointment was read to the meeting.

The Chair reviewed his report and it was;

44-12 Moved: Director Crockctt/Sec'd: Director McGregor

That the report be received. Carried.

45-12 Moved: Director Taylor/Sec'd: Director Duclos

That the Regional District of Kootenay Boundary Board of Directors adopts the suggested Columbia Basin Trust selection process by the Personnel, Executive and Policy and full Board.

Carried. Bylaws

Revenue Anticipation - $10,000,000 Limit

46-12 Moved: Director McGregor/Sec'd: Directory Taylor

That Regional District of Kootenay Boundary Bylaw No. 1497 be given first, second and third readings.

Carried.

January 26,2012

125 of 164 47-12 Moved: Director Baird/Sec'd: Director Rotvold

That Regional District of Kootenay Boundary Bylaw No. 1497 be now reconsidered and finally adopted.

Carried.

Director's Remuneration- Electoral Area Directors

48-12 Moved: Director McGregor/Scc'd: Director Worley

That Regional District of Kootenay Boundary Bylaw No. 1498 be given first, second and third readings. Carried.

49-12 Moved: Director Perepolkin/Sec'd: Director Worley

That Regional District of Kootenay Boundary Bylaw No. 1498 be now reconsidered and finally adopted. Carried.

Director's Remuneration - Whole Board

50-12 Moved: Director McGregor/Sec'd: Director Baird

That Regional District of Kootenay Boundary Bylaw No. 1499 be given first, second and third readings.

Carried.

51-12 Moved: Director Crockett/Sec'd: Director McGregor

That Regional District of Kootenay Boundary Bylaw No. 1499 be now reconsidered and finally adopted. Carried.

Bridesville Townsite Land Usc Plan

52-12 Moved: Director Baird/Sec'd: Director McGregor

That Regional District of Kootenay Boundary Bylaw No. 1485 be given first and second readings.

Carried.

January26, 2012

126 of 164 Procedures Bylaw

53-12 Moved: Director McGrcgor/Sec'd: Director Baird

That Regional District of Kootenay Boundary Bylaw No. 1500 be given first, second and third readings.

Carried.

54-12 Moved: Director Worley/Sec'd: Director Rotvold

That Regional District of Kootenay Boundary Bylaw No. 1500 be now reconsidered and finally adopted. Carried.

New Business

Schedule Public Hearing

55-12 Moved: Director Baird/Sec'd: Director Pcrepolkin

That the following Public Hearing be scheduled:

Bylaw No. 1485 (Appoint Director Baird to attend- Directors Perepolkin and McGregor as Alternates).

Carried.

Grants-in-Aid

56-12 Moved: Director Baird/Sec'd: Director Perepolkin

That the following grants in aid be approved:

Youth Forum (Village ofFruitvale)- Area 'A'- $250 Ross land Winter Carnival - Area 'B' - $1 ,000

Christina Lake Chamber of Commerce- Area 'C' ~$1 ,000 Community Futures Boundary (Route 3)- Area 'C'- $1,100 Bound. Emergency & Transition Housing Soc.- Area 'C'- $2,000 Christina Lake Community Hall (rental)- Area 'C' - $2,000 Boundary Regional Chamber of Commerce- Area 'C'- $2,000 Grand Forks Secondary School- Area 'D' - $1,000 Columbia Basin Alliance for Literacy- Area 'D' - $1,500 Grand Forks Figure Skating Club- Area 'D'- $1,000

January 26, 2012

127 of 164 Boundary Horse Association- Area 'D' "$2,500 Grand Forks Curling Club- Area 'D' "$200 Boundary Minor Hockey~Area 'E' $2,000 Kettle Valley Racing Association- Area 'E' "$1,500 Boundary Figure Skating Club- Area 'E' "$2,000 Greenwood Sr. Citizen's Association- Area 'E' "$2,500

Carried.

In Camera Meeting

57-12 Moved: Director Worley/Sec'd: Director Wallace

That the Regional District of Kootenay Boundary Board of Directors proceed to an in camera meeting pursuant to Section 90 (k) of the Community Charter (time: 8:05p.m.).

Carried.

58-12 Moved: Director Perepolkin/Sec'd: Director Baird

That the Regional District of Kootenay Boundary reconvenes to the regular meeting (time: 8:20 p.m.).

Carried.

Adjournment

59-12 Moved: Director Baird

That the meeting be adjourned. Time: 8:21 p.m.

Chair Director of Corporate Administration

January 26, 2012

128 of 164 Box 1373, Rossland, BC VOG 1YO ·n:1 #I Telephone I Fax: (250) 362-9680 Internet: [email protected] CONSULTINQ • INSTRUCTION

MEMO: Date: February 20, 2012

To: Mike Maturo, City ofRossland - Manager of Planning & Development From: Don Mortimer

Cc: Tracey Butler, City ofRossland - Corporate Officer Stacey Lightbourne, City ofRossland - Planning Assistant

Subject: City of Rossland- Community Wildfire Protection Plan Action Plan- Resolution item- Feb 27 meeting

Rational for support of request for decision at Feb 27 meeting;

CoR's Wildfire Protection Plan is applying for grant funding for:

i) Fuel treatment work stemming from prescription recommendations funded by a July 2011 grant (supported by previous council resolution).

-The prescription grant provided the City ofRossland with $23,800 worth of fuel treatment prescription work for a net cost of$4,350 due to use of75/25 UBCM I provincial grant dollars and in kind contribution from CoR staff.

-The prescription process assessed 48 hectares of crown/municipal land (adjacent currently treated areas on the CoR interface or reservoir) 22 hectares identified as requiring treatment.

-The project team decided to treat 11 ha's in 2012 and another 11 ha's in 2013.

-Thus an application for grant funding of fuel treatment work was submitted January 2012.

-The 2012 fuel treatment grant will provide the City of Rossland with $111,110 worth of fuel treatment work for a net cost of $12,000-$23,000 due to use of90/10 UBCM I provincial grant dollars and in kind contribution from CoR staff.

-The variance in net cost projection due to unknown contractor costs- adequate reserves exist in our budget.

ii) CWPP amendment - to current CWPP for incorporation of watershed areas in the northern half of the municipality.

-The project team has decided to act upon consultant report recommendations (Water Source Assessment Report, Urban Systems Ltd., Sept 2011) recommending wildfire risk mitigation fuel treatments in watershed areas outside that covered by the current CWPP.

-The watershed area CWPP amendment would cost $10,000 while a CWPP update for the entire municipal area would only cost an additional $5,000.

As the CWPP amendments are covered by a 50% grant- CoR would (for an additional expenditure of only $2,500) obtain an amended CWPP that would be signed by an RPF and prepared to the current RDKB templatized standard - both significant advantages in pursuing funding for watershed fuel treatments and participating in future regional wildfire protection initiatives - adequate reserves exist in our budget.

PAGEIOF2 129 of 164 Box 1373, Rossland, BC VOG 1YO ·n:1 #I H~l#l Telephone I Fax: (250) 362-9680 Internet: [email protected] CONSULT INQ • INSTRUCTION

Suggested resolution text

The resolution to be tabled for the March 5 Council meeting (if possible) might be worded as thus:

SUBJECT: Suggested resolution text for COR application to Strategic Wildfire Prevention Initiative grant funding program.

"Whereas the City ofRossland meets all the conditions and matching funding requirements for an application for funding under the 2012 Strategic Wildfire Prevention Initiative (SWPI) funding opportunities plan;

And whereas it has been determined that Rossland is a higher risk community due to the steep terrain, topography and the interface and intermix fire potential that exists around the entire community;

And whereas Rossland City Council wishes to take a proactive, preventative approach to mitigate and manage the risk of interface fires;

Therefore be it resolved that Rossland City Council supports the applications to the Provincial Fuel Management Working Group, 2012 Strategic Wildftre Prevention Initiative (SWPI) funding opportunities for both Operational Fuel Treatment and Community Wildfrre Protection Plan Programs."

Previous Council Resolution below:

THE CORPORATION OF THE CITY OF ROSSLAND MEMORANDUM TO: Whom it may concern FILE: 1850.0112011 FROM: Tracey Butler, Corporate Officer DATE: July 20, 2011 SUBJECT: Official Copy of Resolution _Strategic Wildfire Prevention Initiative The following motion was passed at the July 20, 2011 Regular Meeting of Council: "WHEREAS THE CITY OF ROSS LAND MEETS ALL THE CONDITIONS AND MATCHING FUNDING REQUIREMENTS FOR AN APPLICATION FOR FUNDING UNDER THE 2011 STRATEGIC WILDFIRE PREVENTION INITIATIVE (SWPI) FUNDING OPPORTUNITIES PLAN; AND WHEREAS IT HAS BEEN DETERMINED THAT ROSSLAND IS A HIGHER RISK COMMUNITY DUE TO THE STEEP TERRAIN, TOPOGRAPHY AND THE INTERFACE AND INTERMIX FIRE POTENTIAL THAT EXISTS AROUND THE ENTIRE COMMUNITY; AND WHEREAS ROSSLAND CITY COUNCIL WISHES TO TAKE A PROACTIVE, PREVENTATIVE APPROACH TO MITIGATE AND MANAGE THE RISK OF INTERFACE FIRES; THEREFORE BE IT RESOLVED THAT ROSSLAND CITY COUNCIL SUPPORTS THE APPLICATIONS TO THE PROVINCIAL FUEL MANAGEMENT WORKING GROUP, 2011 STRATEGIC WILDFIRE PREVENTION INITIATIVE (SWPI) FUNDING OPPORTUNITIES PROGRAM FOR THE JULY 22 INTAKE AND THE OCTOBER 14,2011 INTAKE DEADLINE." Tracey Butler, Corporate Officer

PAGE20F2 130 of 164 City of Ross/and Community Wildfire Protection Plan Update -February 2012

W hat's been going on? Fuel Treatment projects have been the focus of Rossland's Community Wildfire Protection Plan (CWPP) Implementation over the past year and a half. Fuel treatment projects reduce hazardous forest fuel buildup around the community- this reduces the chance that a fire will burn hot or spread quickly through the treated area.

Starting in the fall of 2010, Rossland participated in a Tri-Regional District Fuel Treatment Program under which -22 hectares of public, high hazard interface lands (outlined on map at left) were treated to reduce wildfire hazard at no cost to the City.

Click on any picture or map to view a larger image.

The before and after pictures below dramatically show the results of fuel treatment- note the big reduction of woody surface debris- the slashy material that causes forest fires to burn hot. Also note the removal of small diameter trees 'ladder fuels' that can spread a surface fire upwards and create fast spreading 'crown fires'. Larger logs are less of a fire hazard and were left on the ground and cut so they contact the ground to rot and build forest soil. Hazardous trees were felled and wherever possible standing dead stems were left as 'wildlife trees' - providing habitat for birds and small animals. Public response has been positive - people like the look of the treated forest and appreciate the reduced wildfire hazard.

131 of 164 City of Ross/and Community Wildfire Protection Plan Update - February 2012

Fuel treatment work is all done in compliance with a detailed prescription- prepared by professional foresters. Numerous issues such as watershed protection, slope stability, endangered species habitat, invasive plants, archeological preservation all have to be considered before fuel treatment can start.

A Nelson forestry contractor- Apex Forest & Wildfire Services was selected to do the work. Trained local crews worked hard to cut, pile and burn the areas before the snow got too deep in the fall or the fire hazard increased

in the spring.

Hundreds of piles of woody debris were burned using a 'hot fed' pile burning technique that keeps burn piles hot and relatively smoke free. Crews follow a detailed burn plan established by Fire Dept. and Forest Service officials - daily consultation with Ministry of Environment forecasters avoids burning under poor smoke venting conditions.

Where possible, firewood was bucked into lengths and piled for local residents to pick up.

132 of 164 City of Ross/and Community Wildfire Protection Plan Update -February 2012

More recently, the provincial government announced the availability of Strategic Wildfire Prevention Initiative grant monies for fuel treatment work identified in Community Wildfire Protection Plans. Insert link to page 3 SWPI Q+A file In the summer and fall of 2011, Rossland applied for and received grants to complete prescriptions and fuel treatment work on an additional 25 hectares of high hazard interface lands (outlined on maps below) to be treated at relatively little cost to the City (grants cover 75% of prescription and 90% of fuel treatment costs). These fuel treatments are scheduled to start in the spring of 2012.

Insert thumbnail link to - page 3 CoR Fuel Treatment Units - Map 1 Black Bear

Insert thumbnail link to - page 3 CoR Fuel Treatment Units - Map 2 Highway

Insert thumbnail link to - page 3 CoR Fuel Treatment Units- Map 6 Iron Colt

Insert thumbnail link to - page 3 CoR Fuel Treatment Units - Map 7 Star Gulch

Future plans include revising Rossland's CWPP to incorporate the important watersheds in the northern portion of Rossland's municipal footprint and applying for grants to complete prescriptions and fuel treatment work in these important watershed areas. Updates on this process will be posted in the forthcoming months. Teck Minerals will be commencing fuel treatment work on some of the high hazard interface lands that it owns adjacent Rossland and prescriptions have already been completed with fuel treatment scheduled to commence in the spring of 2012. Insert thumbnail link to- page 3 2011 CoR- Teck fuel treatment areas map

133 of 164 City of Ross/and Community Wildfire Protection Plan Update - February 2012

If you have any questions or concerns, please contact: Mike Maturo, City of Rossland Manager of Planning and Development Services at [email protected] or 250-362-7396

134 of 164 135 of 164 City of Ross/and - Teck - Fuel Treatment Areas

Pagel 136 of 164 MEMBER RELEASE UBC~ july 13, 2011

TO: Local Government Mayors, Chairs and Administrators First Nations Chiefs, Councils and Administrators

FROM: Local Government Program Services, UBCM

RE: Reminder of Upcoming Application Deadline - 2011 Strategic Wildfire Prevention Initiative

The 2011 Strategic Wildfire Prevention Initiative was announced to local governments and First Nations in BC on June 14,2011. This is a reminder that the first application deadline for 2011 is July 22, 2011. Applications are now being accepted for the new programs and program and application materials are available on UBCM's website. Two application deadlines have been set for 2011: July 22 and October 14. In order to be considered for funding in the summer or fall, complete applications must be submitted on or before the deadline. Please note, the Fuel Management Information System will not be available for this round of funding and all applications should be submitted directly to UBCM. A 'Questions & Answers' document has been developed and is attached to this release. The Q&As help to explain some of the changes to the SWPI and answers many of frequently asked questions about the 2011 program.

The Strategic Wildfire Prevention Initiative is a suite of funding programs managed through the Provincial Fuels Management Working Group- including the First Nations Emergency Services Society, Ministry of Forests, Lands & Natural Resource Operations and the Union of BC Municipalities. The initiative supports communities to mitigate risk from wildfire in the wildland urban interface.

For more information about the funding program, please contact: Danyta Welch, Policy & Programs Officer Union of BC Municipalities (250) 356-5193 [email protected]

www.ubcm.ca 137 of 164 FIRST NATtONS' UBC~l Emergency• Services 2011 Strategic Wildfire Prevention Initiative Questions & Answers E-mail: [email protected] Mall: 525 Government Street, Victoria, BC, VSV OA8 Fax: (250) 356-5119

Q. Why should communities participate in the Strategic Wildfire Prevention Initiative? A. The Filmon report stated that "governments and individuals share responsibility for fireproofing communities and developments that may be affected by interface wildfires." As no one agency can resolve all the challenges of wildfire management, a collaborative approach - through partnership building and teamwork and including local governments, First Nations and the Provincial Fuel Management Working Group - is an important foundation for mitigating wildfire risks to communities. The inclusion of the First Nations' Emergency Services Society (FNESS) demonstrates this commitment to collaboration. As Crown lands surround First Nation bands, FNESS works with First Nations in order to lessen the forest fuel management concerns present on these Crown lands. Ultimately, the safety of communities and the preservation of community values and assets, are objectives that the SWPI shares with all communities in BC.

Q. Why have the funding ratios changed under the various funding streams of the 2011 SWPI program? A. The 2011 funding ratios have been set with two objectives in mind: to ensure maximum benefit from limited program dollars and to recognize the areas where local governments can contribute to a project without incurring incremental costs. The new funding ratios have been designed to increase the percentage of funding available to local governments as they move through the SWPI process from CWPPs through to prescriptions and operational fuel treatments. The changes are also based on the lessons learned from the 2004-2010 SWPI, which demonstrated that local governments are better able to provide community contributions at earlier stages of the process. Local governments are well versed in planning processes and may be able to undertake a CWPP at least in part using existing staff resources. In addition, a local government may be able to easily contribute to the project through such things as use of local government facilities to conduct public consultation. Based on this, the 2011 CWPP program can contribute a maximum of 50% of the cost of eligible activities- to a maximum of $15,000 - and the remainder (50%) is required to be funded through community contributions As the local government moves to fuel management prescriptions, it may need to rely more on external consultants because the work may involve expertise not available within local government staff. However, the 2004-10 SWPI program also demonstrated that the prescription process still represents considerable opportunity for a local government to contribute its own resources through such things as GIS and mapping expertise, contract management expertise, public consultation and other staff time. In recognition that the development of a prescription may require more external inputs, but still contains the ability for local governments to contribute internal resources, the 2011 Fuel Management Prescription program can contribute a maximum of 75% of the cost of eligible activities and the remainder (25%) is required to be funded through community contributions. Operation fuel treatments, however, are often outside of a local government's day to day activities, and are more likely to require the engagement of external expertise. Based on this, the program

138 of 164 contribution is the highest level of all of the 2011 SWPI funding streams and has been increased in part since the 2004-10 program. The 2011 program can contribute a maximum of 90% of the cost of eligible activities up to $100,000 in funding per applicant per calendar year AND 75% of the cost of eligible activities from $100,001 to $400,000 in funding per applicant per calendar year While it would have been ideal to provide an even higher funding percentage, this was not feasible with limited program dollars. However, with the window for the completion of operational fuel treatments expanded to 2 years, there are opportunities for local governments to provide in-kind contributions to the operational fuel treatment projects (tendering process, contract management, administration and finance staff time, supervision while the work is underway, and the development of public information materials and signage) in order to meet the community contribution requirement.

Q. What are the new requirements for community contributions for operational fuel treatments under the 2011 SWPI? A. Under the new program, past fuel management projects (including surplus non-UBCM funding) are not eligible as the community contribution for proposed operational fuel treatments. The community contribution must be related to the project (or phase of project) that is being applied for and can be a cash or in-kind contribution. For more information on eligible community contributions, please refer to Appendix 1 of the Operational Fuel Treatment Program & Application Guide. Community contributions can come from a number of sources, including: • Cash contribution from local government (e.g. general revenue or reserve Funds) In-kind contribution from local government, as noted above and including: o Staff time directly related to fuel treatment project (e.g. supervision and travel) o Use of local government meeting space or other resources o Local government administration of the project and/or grant funding • Cash or other contributions from the community (e.g. volunteer labour or use of equipment, cash donation to the project) • Other grant funding. • Revenue derived from the project.

Q. Why are community contributions required for prescriptions in the 2011 SWPI? A. The 2011 Fuel Management Prescription program can contribute a maximum of 75% of the cost of eligible activities and the remainder (25%) is required to be funded through community contributions. The Filmon report stated that project expenses "be cost shared with local governments" and that "the responsibility for action is shared among all levels of government and private individuals." By reducing the community contribution requirement for operational projects to 10% for the first $100,000 in funding (i.e. from $25,000 (25%) to $10,000 (10%)) and requiring a 25% community contribution for prescriptions that generally cost $10,000 to $15,000 ($2,500 to $3,750 at 25%), costs incurred by local governments have effectively been reduced by as much as $12,500.

Q. How are operational fuel treatments on Crown land accounted for? A. Where work is required on Crown land to support the objectives of a CWPP and protect a community, Crown land may be included as part of the treatment. The new funding ratio For operational fuel treatments provides opportunities to also treat Crown land where this work is required to protect communities.

139 of 164 Q. How can fuel management work be accomplished on-reserves with First Nation communities? A. As band lands fall under federal jurisdiction, the SWPI funds are not available. The responsibility to fund fuel management activities on reserve lands resides with federal agencies.

Q. How were decisions made to revise the 2011 SWPI? A. The Strategic Wildfire Prevention Initiative is managed through the Provincial Fuel Management Working Group - including the Ministry of Forests, Lands & Natural Resource Operations, First Nations' Emergency Services Society and Union of BC Municipalities. Since the close of the 2004-2010 program in December of 2010, the working group has been reviewing the successes and challenges of the original program in order to strengthen the transparency, accountability and efficiency of the program. The .revisions that were made to the 2011 program were based on the lessons that were learned and the desire of the working group to create a sustainable fuel management program.

140 of 164 RECE1VED. Corporate Policy Manual JAN 1 5 2012 Financial Assistance For Use of Facilities, Pools & Parks #03-02 CITY OF ROSSLAND :;lTV OF ROSSLAND, B.C. APPLICATION FORM DIFFERENTIAL FEE SUBSIDY FOR USE OF GREATER TRAIL FACILITIES

1. Name of Ro7S~DS..et0J OR..S Organization: f3teAtJu+ ~ 4-S Date: .:JPIIJ IS ""Zo\ 2...

2. Purpose or Function of Organization: TD Pf<;)vJ"D£ $ 0<:.-lrtL- 1\,._jO Pt-t'1Sl Crt L-

Ot?Poe11.?N1-rT JG:S IZOt:.. fY\.e.fY"lB-<~~

3. Please provide proof of registration as a Society, Club or Non-Profit Organization (Copies of minutes oflast AGM, Society Registration No, Etc).

4. ~C!tegory of the Organization (Please circle one or more categories): ~hildren, Physical disabled, mentally challenged or other (provide details of Other)

5. Address, Including Postal Code and email address: 6 D>'.. lf:k '7

~D~2kf\NDI 'S < (__. vo &a 1'/0

6. Amount of Grant Requested: v rvt:f:l< /03(\)lfJ-ib- Fe£ SvBS1ot

7. Brief Description of the Proposed Use of the Grant: Please identify facilities in the Greater Trail Area where the grant will be used. S..erJJo~s WJl-1- k..e..-e.-P r-::,.-rP »'1Sl t..Prt-1.-Y A-1\lD so c,,qu.. }t A-<..:rJ v-e., , f!J"1 e..ehJ~ 1112L.e... 172 n·ut .....e v~ or 11-l·.(... 1J?al L- Ac...~va r) c..... C.uJTJ?..e .

8. Organization Chair's Name or Person Responsible: Pf.Yr Jl.to YY)?D 1\) - 3 ~-z_.. 57 9 5"

9. Telephone (work) ____ _

141 of 164 Corporate Policy Manual Financial Assistance For Use of Facilities, Pools & Parks #03-02 10. Email address: ------11. Please tick one or more: *Payment of Differential User Fees for a Facility / * A one Time Facility Rental * A one time tournament fees for a facility *A differential user fee for an individual * A differential user fee to a family * Transfer of funds to another organization * Other-Specify

12. Please describe the purpose for which this funds will be used and for what length oftime(dates and year, attach a schedule if it is a program or activity for a season/year etc): ..:::f'f-1,J - 1>-e..L. 2.1?\ 2-

""fC/ ~tc.{:>V,o--e.PPrl;;IS.e_.s r.:=oc_S..e/Vj o{C.S ..,..-z;>.eN~L.e_ i1_1..•. tih iJ2 \) t>L =t1t..e...112A1L- ~JA-r\ L- ~

Rossland? -me: S-etJ\~ ~ -'A/IJC.-HJ.\r.>6 SD'-lr.tL -(,V..RtJTS ie:. l..tA~> ~P.ePt~fl.e~ PrN.O 0!.!0-JCaS.. '"11-+IS P£of"lor-e.~ {5£G-e.eA-UoJfrL, A'ND .:U.,A'~~~LL-Be'N.U, s-~c; LJL P.>t!..Jt:>c.sr<._,~r 1 ~~ 1 j:te:-;- AtJO t>'lv.> I C- OJe.t>v P S 14. Is a budget for the program/activity/event attached to this application: Yes No. ./ : IfNo, explain

15. Please list the registrants who will benefit directly from the Program( Use another sheet if not enough space)

Name Address/Property Program Name Facility Name AGE

Ul)'/ 17 rkLL I ,...,J •;;. -'2-DSD V.e-::..,.-~v...t... f)tiU?-

IM~~ Mf -.I ISo Cf p~ CYI\1..

())e_ f _&...1}~ 2-111 S Po ...... -.~-uo ~~ to6

fl'l~~f;...l) a., :;LI) I £ ~Oik.Y'AJ.(.. ~~

CQTt.pJ- P1-A30 :t~o.octPnJe.-wooo

~~ ,_,,..,., ... L ,J l'3'aS 1/J,-~~

[ \11 &1.-llP• o.J 1'3-9 '0 Vlt7T>~Pr \~L y Ml e.. \"v;Lt.IC. 15b5 £~LJ.,}6J

142 of 164 Corporate Policy Manual Financial Assistance For Use of Facilities, Pools & Parks #03-02

16. Does your organization use Facilities in the City ofRossland. Please list:

17. Please provide a brief summary of the reason to use any of the Greater Trail Facili ties: ------~----~------TD P!C..ov,o.--e_ O'Yo(JVt01f'1 !C"c.?e_ S-.el01t:>e) '10

18. Is a similar program/activity available from the City ofRossland's Recreation

Department:_~N___,O'------

19. Does your organization receive any form of subsidy from the City? If so how

much? And for how long? '""fAI6.GrrVj OW~~ T1-1-.e_S-.eA)Joes ~l)IL.D,.UG, Amount of estimated Subsidy $______length of time____ _

20. Does your organization receive any benefit from tax and other user fees exemptions P)PVided by the City? Yes L No . If yes please indicate the amount exempted in the past year: Water Fees:$ Sewer Fees:$ Facility Rental Fees

$ Vrf\<.r.~o"\1,J Property Taxes $ VNk,;o..l~ .

21. How many years have these exemptions been in effect?

Water Fees: ______Sewer Fees: ______Facility Fees ______Property Taxes ______

22. In the past year, how many persons has your organization served? lfO (Y\ -UY"\0~

23. How long has your organization been in existence in the City? 5TJ--r '1-t~.S

24. Is your organization voluntary and non-profit? '1 f&S

143 of 164 Corporate Policy Manual Financial Assistance For Use of Facilities, Pools & Parks #03-02

25. What is your main source of revenue

from? (Y}e.rnf?.tL (-...e.es, -}..{..~¥?)JDJ")A-nc.NS, o&e~,:ta-no..VS> 1 ~ I4N-r Th..e__ f3vJLt?N<'::;,J( <-q'..Ate;\ LL-VB)

26. Are all of the Board members/directors/volunteers? Yes--~ ./ /No---- If No. Please state amounts paid to each: Position: Amount of Payment: ___ _

27. Report the number of volunteers presently in your organization if:O

28. Any other information you may want to add in support of your application? ______

29. Please indicate when you wish to receive the grant and what time frame are you expecting the grant to be finalized for your project/event/activities/program to succeed. A->?ooN Pr:S f'v~~l

Please note: It generally takes City Council 90 days to f"malize the grant application from the date of receipt.

144 of 164 The City of Trail BC- Aquatic and Leisure Centre http://www.trail.ca/aquatic.php

' POOL CLOSED for annual maintenance August 29 -September 5 full closure of Fitness Centre only Fitness Centre hours during pool closure Monday, August 22- Sunday, September 11, 2011 outside of full closure week are Monday to Friday: 8:00am to 8:00 pm Saturdays: 9:00 am to 5:00 pm Sundays: 11 :oo am to 6:00 pm : Monday, September 5, 2011 (Labour Day) FACILITY CLOSED Monday, September 12, 2011 Pool Re-opens Monday, October 10, 2011 (Thanksgiving) Facility open 12:00 pm- 5:00pm --- -- Friday, November 11, 2011 (Remembrance Day) Facility Open 12:00 pm- 5:00pm . -- -- -· ··· ·- !!Saturday, December 24, 2011 Facility open 9:00am- 5:00 pm -- ! Sunday, December 25, 2011 (Christmas) FACILITY CLOSED -· · · -· ---- ! Monday, December 26, 2011 (Boxing Day) Facility Open 12:00 noon- 5:00 pm Saturday, December 31, 2011 (New Year's Eve) Facility Open 9:00 am . 9:00 pm --- ; Sunday, January 1, 2011 (!'lew Year's_l:)ay) Facility Open 12:00 pm- 5:00pm --

too of page iAdm iss ion Rates

;- Student - 15 to 18 years of age or full time student with a valid student card

~-Senior- 60 years of age plus

~-·Family• 2 adults and up to 4 children or 1 adult and up to 5 children

jTOURISTS- with valid identification, anyone who lives outside of the Greater Trail area is eligible for the TRP rates on a drop In

~admissionto the Trail Aquatic & Leisure Centre. For more information regarding the TRP program, click !lm-

jFitness Centre

~Withyour admission fee, patrons over the age of 15 years of age are able !to enjoy access to this state of the art fitness centre. There is a wide ivariety of weight based machines, free weights, balance training tools, jfltness balls, treadmills, elliptical machines. Adaptive Motion Trainers

~(AMT's),and stationary bikes to choose from. Fitness Hosts are available :to provide basic orientation to the centre or if you are interested in having ja fitness program designed for you, please inquire about booking an

~appointmentwith one of our personal trainers.

!PLEASE NOTE: All patrons using the Fitness Centre will have to present :a second pair of clean indoor running shoes in order to use the facility.

:Facility Policies

~Children6 years and Under

~Children6 years and under must be accompanied by a swimming adult in the water. They must be within arm's reach of a parent or :guardian, 16years of age or older, at all times_ Ratio of children 6 years or under to parent or guardian must be no greater than 3 to

145 of 164

3 of4 1/30/2012 11:22 AM b) Planning Assistant Request for Decision and Report - re-zoning application for 1794 Black Diamond Drive Rl to Rll - Infill, Detached lnfdl Residential.

MOTION: FISHER I MOORE

RESOLVED THAT THAT COUNCIL ADVANCE THE APPLICATION FOR A ZONING AMENDMENT FROM R1 TO Rll FOR THE PROPERTY LEGALLY DESCRIBED AS LOT 9, TOWNSHIP 9A, KOOTENAY DISTRICT PLAN 9416, PID 012-133-990; LOCATED AT 1794 BLACK DIAMOND DRIVE BY GIVING FIRST AND SECOND READING TO ZONING AMENDMENT BYLAW No. 2523,

AND FURTHER;

RESOLVED THAT THE CITY SCHEDULES A PUBLIC HEARING ON FEBRUARY 13, 2012.

CARRIED.

c) Manager of Finance Request for Decision- 2011 Climate Action Revenue Incentive

(CARIP) Report. ,,~o. •"·.·I"''''' ,,,, MOTION: MOORE I THATCHER .-~~;,·. ,_ 'It·· . ,,,.,,,,1

1 RESOLVED THAT COUNCIL RECEIVE THE~0~~C )!;IMATE ACTION REVENUE INCENTIVE 1

REPORT AND DIRECT STAFF TO M~ .;:J;:HE~ f15RTAVAILABLE TO THE PUBLIC . ..~,,~~- ,,.

ltltj'HHu111• 11 ,•''"' 1111'It CARRIED. ,.,,,, II ,1•'

''"·)I . REQUESTS ARISING FROM CORRESPONDENCE:

Nil

INFORMATION ITEMS:

INFORMATION ITEMS NUMBERED 1(a) TO l(g)

a) December 12, 2011 UBCM Executive Release with highlights of the November 24-25 Executive Meeting. Recommendation to file.

b) Notification from the UBCM of the RCMP Contract Management Committee Appointments. Recommendation to f'Ile.

c) December 12, 2011 copy of a letter from the Village of Montrose to the Fish and Wildlife Compensation Program Steering Committee in support of not closing the Nelson Office of the FWCP. Recommendation for Staff to bring more information forward before making a statement on this topic.

JANUARY 9, 2012 REGULAR MEETING Page 1463 of 164 Village ofMontrose POBoxSlO Montrose, BC VOGlPO P: 250-367-7234 F: 250-367-7288 [email protected]

December12, 2011

Mr. Paul Rasmussen PWCP Steering Committee Co-Chair Mr. Patrice Rother FWCP Steering CommitteeCo-Cbair

DearSJrs:

RE: CLOSURE OFNELSONFWCP-CB OFFICES

At the regular meeting of Council for the Village ofMontrose on December 5, 2011 Council considereda letter ftom tbe Association of Kootenay Boundary Municipalitiesconcerning the decision of BC Hydro to lay off all of the BC Fish andWildlife CompensationProgram staff and contractors worldng out of the Nelson and Cranbrook offices. Council passed the following motion:

THAT the Village of Montrose endorse the letter sent by more than 45 scientists to the co-chairs of the Fish and Wildlife Compensation Program (FWCP) Stem-lngCommittee regarding BC Hydro •s decision to close the Nelson Office of the FWCP. and FURTHER THAT stqffadvise the FWCP co-chairs of Village of Montrose'ssupport for the intent of this letter andfor the retentionof the FWCP ojJJcein Nelsonto achieve the most effective environmentalresults.

Sincerely.

JD~~Jw{_ J:Danchuk Mayor cc: Glen Davidson FLNRO Water Comptroller Chris O'Riley BCH VP Generation

26 of 56

147 of 164 Grant Trower FWCP Steering Committee Public Rep Greg Mustard FWCP Steering Committee Public Rep Bill Bennett, MLA, Kootenay Bast Katrina Conroy, MLA, Kootenay West Michelle Mungall, MLA.Nelson-Creston Norm Macdonald. MLA, Columbia River-Revelstoke Shirley Bond, MLA, Prince Oeorge-Valemount AKBLG Members

27 of 56

148 of 164 KBLG ASSOCIATION OF KOOTENAY & BOUNDARY LOCAL GOVERNMENTS

790 Shakespeare Street, Trail BC V1.R 284 Phone 250-368-BGso I Cell 250-231.-0404 I Email [email protected]

At our November 26, 2011 Executive meeting the Association of Kootenay Boundary Local Governments determined that we would express our strong opposition to the decision ofBC Hydro to lay off all of the BC Fish and Wildlife Compensation Program staff and contractors working out of the Nelson and Cranbrook offices across our region. This unilateral action was taken on October 13, 2011 by senior BC Hydro management, without any consultation with its own advisory committee, any local government, and, it appears, any of the Programs partners, such as Fisheries and Oceans Canada, Columbia Basin Trust and various provincial Ministry staff.

This decision is absolutely contrary to the spirit and public partnership agreement as expressed at the Kootenay Bay ferry terminal that the BC Fish and Wildlife Compensation Program is a partnership between Fisheries and Oceans Canada, various BC Ministries and BC Hydro as follows:

"This effort to rebuild ecosystems impacted by dam construction is an experiment that requires ongoing management and monitoring."

We request that the decision to fire all of the scientific staff employed by this Program be immediately rescinded, and that the Government of British Columbia require BC Hydro to negotiate any proposed changes with the partners concerned before implementing them. We also request that BC Hydro invite local government and other interested parties to have a seat at the table as observers. In stating this we are aware that some forty-five scientists signed a letter on November 19th opposing the closure ofthe Nelson office, and that the BC Wildlife Federation issued a press release on November 25th potentially proposing a transfer of funds from BC Hydro to the Habitat Conservation Trust Foundation.

Throughout these ongoing discussions we believe that the current staff and contractors need to have certainty about the continuation of the current scientific work they are undertaking on our behalf. It is essential that the important data and ongoing programs will not be lost during the reconsideration of how to continue this invaluable habitat restoration work.

We anticipate your swift reply.

Yours truly,

Wesly Graham, President

149 of 164 THE CORPORATION OF THE CITY OF NELSON REQUEST FOR DECISON

DATE: November 23, 2011 Special Council TOPIC: Notice of Motion PROPOSAL: Council to endorse letter to be sent to the Fish and Wildlife Compensation Program (FWCP) Steering Committee Co-Chairs PROPOSED BY: Councillor Macdonald

ANALYSIS SUMMARY: Councillor Macdonald submitted the attached letter to Council and is proposing that Council pass the resolution that follows.

ATTACHMENTS: • Notice of Motion from Councillor Macdonald • Letter dated November 19, 2011 to FWCP Steering Committee Co-Chairs

STAFF RECOMMENDATION: That Council passes the following resolution: That Nelson City Council endorse the letter sent by more than 45 scientists to the co chairs of the Fish and Wildlife Compensation Program (FWCP) Steering Committee regarding BC Hydro's decision to close the Nelson office of the FWCP; That staff advise the FWCP co-chairs of Nelson City Council's support for the intent of this letter and for the retention of the FWCP office in Nelson to achieve the most effective environmental results, and further That staff forward the City's resolution, along with the scientists' letter, to all members of the AKBLG, encouraging their support.

AUTHOR: REVIEWED BY:

LEGISLATIVE ASSISTANT CITY MANAGER

150 of 164 Notice of Motion- for November 23rd meeting of City Council

Move that: Nelson City Council endorse the letter sent by more than 45 scientists to the co-chairs of the Fish and Wildlife Compensation Program (FWCP) Steering Committee regarding BC Hydro's decision to close the Nelson office of the FWCP,

And that staff advise the FWCP co-chairs ofNelson City Council's support for the intent of this letter and for the retention of the FWCP office in Nelson to achieve the most effective environmental results,

And that staff forward the City's resolution, along with the scientists' letter, to all members of the AKBLG, encouraging their support.

Co-chairs: Paul Rasmussen FWCP Steering Committee Co-chair [email protected] Patrice Rother FWCP Steering Committee Co-chair [email protected]

cc's Glen Davidson FLNRO Water Comptroller [email protected] Chris O'Riley BC Hydro VP Generation [email protected] Grant Trower FWCP Steering Committee Public Rep [email protected] Greg Mustard FWCP Steering Committee Public Rep [email protected] MLA Bill Bennett [email protected] MLA Katrine Conroy [email protected] MLA Michelle Mungall [email protected] MLA Shirley Bond [email protected] MLA Norm Macdonald [email protected]

And all AKBLG members

151 of 164 November 19, 2011

To: Patrice Rother, FWCP Steering Committee Co-chair Paul Rasmussen, FWCP Steering Committee Co-chair cc: Glen Davidson FLNRO Water Comptroller Chris O'Riley BCH VP Generation Grant Trower FWCP Steering Committee Public Rep Greg Mustard FWCP Steering Committee Public Rep Bill Bennett, MLA, Kootenay East Katrina Conroy, MLA, Kootenay West Michelle Mungall, MLA, Nelson-Creston Norm Macdonald, MLA, Columbia River-Revelstoke Shirley Bond, MLA, Prince George-Valemount

Re: Closure of Nelson FWCP-CB office

As a group of concerned scientists and land management professionals, we strongly urge that the decision by BC Hydro to close the Fish and Wildlife Compensation Program Columbia Basin (FWCP-CB) office in Nelson be rescinded.

Most of our group has worked with various members of the staff of the FWCP-CB and its predecessor programs over the past years- some for over 15 years. We have found the role played by those staff has been essential to accomplishing the goals and legal requirements of compensating for the impacts of hydroelectric dams in the Columbia Basin. In addition to administering the BC Hydro compensation funds, the staff has initiated, supported and carried out many compensation projects that would not have been as effective (or in some cases even possible) without local scientific staff.

Having scientific expertise in the Basin facilitates cooperation and coordination by the FWCP with projects and programs of other government agencies, local communities and non governmental organizations. Staff-agency-consultant working partnerships have created many key conservation initiatives such as N. Leopard Frog Recovery, W. Screech-Owl Recovery, East and West Kootenay Ecosystem Restoration initiatives, and Nutrient Restoration programs. The incremental value from FWCP staff support and leadership on projects has paid environmental dividends to the region and the FWCP.

FWCP-CB staff have played a key role in the success of the East Kootenay Conservation Program and in the recent move to expand the program to the broader basin as the "Kootenay Conservation Program" for coordinated acquisition and management of private lands for conservation purposes. The staff have also played an instrumental role in improving environmental awareness in the Basin through public education and extension. These roles bring compensation benefits well beyond those that accrue from one-off

...... /2

152 of 164 2

projects funded from a distance. Loss of these vital roles will compromise a wide range of basin-based initiatives and their associated benefits.

Many of our group are consultants who could potentially benefit from shifting funding from long-term staff to increased contract work. However, we are unanimous in rejecting this approach, as it is not in the best interests of the Compensation Program's objectives. Long term scientific staff located in the Basin are an essential element ofthe program as they provide continuity and coordination of contracted projects. Many local groups that carry out compensation projects (e.g., rod and gun clubs, watershed groups and other conservation organizations) regularly call on the FWCP-CB technical staff to access technical information or to seek other assistance in designing projects such as terrestrial and fish habitat restoration. Program planning, implementation and monitoring by full-time staff with scientific expertise in both terrestrial and aquatic ecosystems are essential for an effective compensation program.

Lastly, as the effects of global climate change begin to further stress regional ecosystems and complicate operation of the dams in the basin, the importance of local monitoring and the ability to adapt the compensation program to changing needs will increase dramatically. The experience and expertise of local Compensation staff will become even more important to implementing an effective, efficient and flexible compensation program.

BC Hydro has significant and dynamic environmental compensation challenges to meet in the region, and those challenges will be more effectively met with committed local technical staff. Because BC Hydro funding for the compensation program remains the same regardless of whether there are local staff or not, closing the Nelson office will do serious damage to the program with no apparent cost-savings or other benefit. We close by again urging BC Hydro to rescind its decision to close the FWCP-CB office in Nelson.

For further information, please contact Greg Utzig at [email protected], or any of the signatories below.

Sincerely (in alphabetical order),

Apps, Clayton, Ph.D, R.P.Bio. Davis, Rod, M.Sc., P.Ag.

Beaucher, Marc-Andre, M.Sc., R.P.Bio. Decker, Scott, M.Sc., R.P.F.

Boulanger, John, M.Sc., R.P.Bio. Durand, Ryan, B.Sc., R.P.Bio.

Braumandl, Tom, B.S.F., R.P.F. Gayton, Don, M.Sc., P.Ag.

Carver, Martin, Ph.D., P.Eng./P.Geo, P.Ag. Geisler, Mike, R.P.F. (retired) signatures continue on the following page ...

. .. .13

153 of 164 3

signatures continued ......

Hagen, John, M.Sc., R.P.Bio. Pinnell, Heather, R.P.F.

Harrower, William, M.Sc., R.P.Bio. Poole, Kim, M.Sc., R.P.Bio.

Hausleitner, Doris, M .Sc, R.P.Bio Redfern, Lawernce, M .Sc., P.Ag., R.P.F.

Holt, Rachel, Ph.D., R.P.Bio. Sachs, Donald, Ph.D.

Horrocks, Kimberley, M.Sc. Schneider, Daniel, B.Sc., B.I.T.

Kenney, Alice, B.Sc. Serrouya, Robert, M.Sc., R.P.Bio.

Kinley, Trevor, M.E. Dec., R.P.Bio. Simard, Suzanne, Ph.D., R.P.F.

Korol, Burke, M.Sc. Snyder, Joan, Ph.D., R.P. Bio. (retired)

Leslie, Erik, R.P.F Spence, Colin, B.Sc., R.P.Bio. (retired)

Machmer, Marlene, M.Sc., R.P. Bio. Steeger, Chris, M.Sc., R.P.Bio.

MacHutchon, Grant, M.Sc., R.P.Bio. Stuart-Smith, Kari, Ph.D., R.P.Bio.

Macrae, Robert M., M.Sc. Thompson, Steve, B.Sc., P.Ag.

Marshall, Fred, M.For., R.P.F., P.Ag. Tipper, Gary, P.Ag., R.P.Bio.

McKenzie, Evan, B.Sc., R.P.Bio. Utzig, Greg, M.Sc., P.Ag.

McPhail, Don, Ph.D. (professor emeritus) Wallace, Carol, P.Geo.

Myers, Judith, Ph.D. (professor emerita) Wilson, Brendan, Ph.D., R.P.Bio.

Paetkau, David, Ph.D. Woods, Guy, R.P.Bio.

Parfitt, Jan, B.L.A. Zimmer, Michael, M.Sc., R.P.Bio.

Please note: approximately a dozen additional professional scientists who are BC Government employees have also endorsed this letter, but for reasons of their employment have chosen to remain anonymous.

154 of 164 ~ School District No. 20 (Kootenay-Columbia) REGULAROPEN BOARDMEmNG NO.2 Monday, January 16, 2012 -:..:..:::...~ MINUTES Approved February 20, ZOU

MINUTES

REGULAROPEN BOARD MEETING NO. 2 Monday, January 16, 2012 BLUEBERRYCREEK COMMUNITY SCHOOL 7:00pm

PRESENT: Trustees: Darrel Ganzert, Chair lorraine Manning, Vice-Chair Jo-Ann Bursey Jen Carter Toni Driutti Mickey Kinakln (late) Kim Mandoli GordSmith Mark Wilson

Staff: Greg Luterbach, Superintendent Bill Ford, Director of Instruction Kim Williams, Director of Student Support Services Natalie Verigin, Secretary-Treasurer ABSENT/ EXCUSED: nil

1. CALLTO ORDER

Chair Ganzert called the meeting to order at 7:01 pm

2. DELEGATIONS/PRESENTATIONS-none

3. APPROVALOF AGENDA

Moved by: Mark Wilson Seconded by: Jo-Ann Bursey

That the Board approve the Regular Open Board Meeting No. 2 agenda as presented.

001.2012 CARRIED

4. CORRESPONDENCE

Trustee Kinakin joined meeting (7:02 pm)

4.1 For Action

a} December 9, 2011: from Minister of Education re: Funding formula

page155 lof of 16412 ~ School District No. 20 (Kootenay-Columbia) REGULAROPEN BOARDMEmNG NO. 2 Monday, January 16, 2012 :....=:.... MINUTES Approved February 20, 2DU

Moved by: Toni Drlutti Seconded by: Mark Wilson

That the Board write a letter to the Ministry that they should be addressing funding for other districts beyond rural districts and the cut to the funding formula and the potential shortfall.

Friendly Amendment

That the Board write a letter to the Minister identifying our potential shortfall and the concern it causes.

002.2012 CARRIED

b) December 12, 2011: to City of Rossland re: support for Rossland pool renovations and upgrades

c) December 14, 2011: SO8 to Minister of Education re: Unique Student Needs Funding

Moved by: Jen carter Seconded by: Toni Driutti

That the Board write a similar letter to the School District No. 8 letter expressing concern about funding for special needs.

Friendly Amendment

That the Board, after receiving information from the Director of Student Support Services, write a similar letter to the School District No. 8 letter expressing concern about funding for special needs.

003.2012 CARRIED

d) January 11, 2012:/rom DPACre: Parent Representation on District Committees

4.2 For Receipt

Moved by: Toni Driutti Seconded by: Gord Smith

That the following correspondence be received:

a) December 20, 2011: from City of Castlegar re: Council liaison to SO 20

page156 2 of of 164 12 ~ School District No. ZO(Kootenay-Columbia) REGULAROPEN BOARDMEETING NO. 2 Monday, January 16, 2012 ;...:::u MINUTES Approved February 201 2012

b) January 6, 2012: from City of Rossland re: Social gathering

004.2012 CARRIED

5. APPROVALOF MINUTES

Moved by: Lorraine Manning Seconded by: Toni Driutti

That the Board approve the minutes of the Inaugural and Regular Open Board Meeting No. 1 held on Monday, December 5, 2011.

006.2012 CARRIED

6. UNFINISHEDBUSINESS

6.1 ApPointment of Members and Designation of Chairperson of Board Committees and Appointment of Trustee Representatives to Ot her Agencies

All Trustees attended a Committee of the Whole meeting on January 4, 2012 to review board committees, and the following are recommendations from that meeting.

Standing Committees

a) District Joint Occupational Health and Safety • change membership from 2 trustees to 1 trustee • change meeting dates

Moved by: Mickey Kinakin Seconded by: Jo-Ann Bursey

That the Board approve the revised District Joint Occupational Health and Safety Committee membership and meeting dates.

007.2012 CARRIED Opposed: Gord Smith

b) Education • eliminate standing committee • Board will hold at least twice yearly Committee of the Whole meetings to help inform the Board of current achievement levels, district initiatives, trends, and programs • work of Achievement Review Committee will exist as a staff led working group

page157 3of12 of 164 ~ School District No. 20 (Kootenay-Columbia) REGULAROPEN BOARD MEmNG NO.2 Monday, January 16, 2012 :....=..:. MINUTES Approved February 20, ZOU

Moved by: Jen Carter Seconded by: Gord Smith

That the Board eliminate the Education Committee with the Achievement Review Committee existing as a staff led working group.

008.2012 CARRIED

c) Finance and Facilities • much of the former Terms of Reference were moved from the committee to the entire Board so Terms of Reference need to be modified to reflect what the committee will actually address • remove alternate Trustee and only have the 3 appointed Trustees

Moved by: Lorraine Manning Seconded by: Jo-Ann Bursey

That the Board approve the revised Finance and Facilities Committee Terms of Reference and membership.

009.2012 CARRIED

d) Human Resources • BCPSEArepresentative from the Board to be an automatic member of this committee • change staff membership to reflect current titles • remove alternate Trustee and only have the 3 appointed Trustees

Moved by: Mickey Kinakin Seconded by: Toni Driuttl

That the Board approve the revised Human Resources Committee Terms of Reference and membership.

010.2012 CARRIED

e) Polley • remove some staff member from the official membership, understanding that as specific policy requires, the committee can invite subject matter experts

Moved by: Toni Driutti Seconded by: Mark Wilson

page4158 ofof 164 12 ~ SchoolDistrict No. 20 (Kootenay-Columbia) REGULAROPEN BOARDMEnJNG NO.2 Monday, January 16, 2012 MINUTES -=- Approved February 20, 2012

That the Board approve the revised Policy Committee membership.

011.2012 CARRIED

Ad Hoc Committees

f) Budget Review • Ad Hoc committee eliminated • In response to feedback received for the past few years, the Board will use a Committee of the Whole structure to develop the budget. This will allow all Trustees to be fully involved throughout the budget development process. • Committee of the Whole will present to the public and/or stakeholders as they see fit • Committee of the Whole will request presentations from stakeholders as they see fit

Moved by: Mark Wilson Seconded by: Jo-Ann Bursey

That the Board eliminate the Budget Review Committee.

012.2012 CARRIED

g) Health & Lifestyles • Board to further review the committee over the next 3-6 months and hence no changes to the committee at this time • Board acknowledges the committ_ee has done good work but whether it needs to remain a Board committee or should move to be a staff working group needs to be determined

Moved by: Toni Driutti Seconded by: Kim Mandoli

That the Board further review the Health and Lifestyles Committee over the next 3 to 6 months.

013.2012

Moved by: Mickey Kinakin Seconded by: Jen Carter

That the Board postpone decision on the Health & Lifestyles Committee until entire Board has discussed this committee.

014.2012 CARRIED Opposed: Toni Driutti, Mark Wilson

page159 5 ofof12 164 ~ School District No. 20 (Kootenay-Columbia) REGULAROPEN BOARDMEETING NO. 2 Monday, January 16, 20U :....:::.::r. MINUTES Approved February ZO,ZOU

h) Opening Doors • Rename committee to Early Learning and Literacy Ad Hoc Committee • return focus to early learning and literacy for all peoples • move CommunityliNKS item into a new committee to be formed in the next 3 to 6 months

Moved by: Mickey Kinakin Seconded by: Kim Mandoli

That the Board approve the renaming of the Opening Doors Committee to the Early Learning and literacy Ad Hoc Committee, and approve the revised Terms of Reference and membership.

015.2012

Amendment

Moved by: Jen Carter Seconded by: Mickey Kinakin

That no group be removed from the Opening Doors Terms of Reference at this time.

016.2012

Moved by: Gord Smith Seconded by: Lorraine Manning

That the Board postpone all decisions on the Opening Doors Committee until further discussion.

017.2012 CARRIED

Other Agencies

i) Kootenay-Columbia Educational Heritage Society j) Greater Trail Community Skills Centre k) West Kootenay-Boundary Welcoming Communities

6.2 Appointment of School/Site Trustee Liaisons

Chair Ganzert to appoint and release school/site trustee liaisons

page160 6 of of 164 12 £ School District No. 20 (Kootenay-Columbia) REGULAROPEN BOARDMEmNG NO. 2 Monday, January 16, 2012 _;;:;..; MINUTES Approved February 20, 2012

6.3 Capital Project Bylaw

At its December 5, 2011, Regular Open Board Meeting, the Board gave first and second reading to Bylaw 126348 in the amount of $50,000 for playground equipment at Rossland Secondary School. The Ministry of Education has approved a further increase of $46,893 for playground equipment reimbursement to the Glenmerry Elementary School Parent Advisory Council.

Moved by: Mickey Kinakin Seconded by: Jen Carter

That the Board approve the amendment of Capital Project Bylaw 126348, from the amount of $50,000 to the amount of $96,893 ($50,00 for new playground equipment at Rossland Secondary School and $46,983 for playground equipment reimbursement to the Glenmerry Elementary School Parent Advisory Council).

018.2012 CARRIED

Moved by: Mark Wilson Seconded by: Gord Smith

That School District No. 20 (Kootenay-columbia) amended 2011-2012 Capital Project Amendment Bylaw 126348 in the amount of $96,893 be read a third and final time, and that the bylaw be adopted, and the Chairperson and Secretary-Treasurer be authorized to affix their signatures and the seal of School District No. 20 (Kootenay-Columbia) to the said bylaw.

019.2012 CARRIED

The Board requested the Chair to write a letter of thanks to the Ministry of Education.

7. NEW BUSINESS

7.1 Committee Reports- no reports

7.2 Questions from the Press

Moved by: Lorraine Manning Seconded by: Mark Wilson

That the Board allow members of the press to ask questions during Questions from the Public Pertaining to the Agenda.

020.2012 DEFEATED Opposed: Jo-Ann Bursey, Jen Carter, Darrel Ganzert, Mickey Kinakin, Gord Smith)

page161 7 of 16412 ~ School District No. 20 (Kootenay-columbia) REGULAROPEN BOARDMEmNG NO.2 Monday, January 16, 2012 = MINUTES Approved February 20, 2012

8. REPORTS

8.1 Suoerintendent of Schools

a) Enrolment Report- December 2011 was shared and discussed with the Board

b) Overview of BC's Education Plan

Moved by: Toni Driuttl Seconded by: Jen Carter

That the Committee of the Whole meet to discuss the BC Education Plan further.

021.2012 CARRIED

8.2 Director of Instruction

a) Report to the Board: Teachers as Learners was shared and discussed with the Board

8.3 Ojrector of Student Support Services- no report

8.4 Secretarv-Treasurer

a) Follow-~pAction Sheet

Moved by: Lorraine Manning Seconded by: Toni Driutti

That the Board rescind Resolution 132.2011 (May 30, 2011), Resolution 133.2011 (May 30, 2011), Resolution 199.2011 (October 17, 2011), and Resolution 200.2011 (October 17, 2011) regarding requests for letters and/or reports.

022.2012 CARRIED

b) Expenditure Report- November 2011 & December 2011 • 57% of budget remains for January to June (target is 58%)

c) Substitute Expenditure Report- November 2011 & December 2011 • 46% of the estimated budget remains for January to June (target is 58%)

page162 8 of12of 164 ~ School District No. 20 (Kootenay-Columbia) REGULAROPEN BOARDMEETING NO. 2 Monday, January 16, 2012 :....a:..-:= MINUTES Approved FebnuJry ZO,ZOU

d) 2011-2012 Budget Update was shared with the Board • increase in Trustee/Board Pro-D • increase in exempt staffing

e) 2012-2013 Budget Process/Timellne • the Secretary-Treasurer estimates a $1.2 million shortfall for the 2012-2013 budget

Moved by: Gord Smith Seconded by: Toni Drlutti

That the Board approve the draft 2012-2013 Budget Process/Timeline as presented.

022.2013 CARRIED

8.5 Board Chairnerson

a) In-Camera Report

The following issues were discussed/actions taken at an In-Camera Meeting held December 5, 2011: Personnel Trustee Ganzert declared a Pecuniary Conflict of Interest and was excused from a portion of the meeting

b) Agenda Setting Meetings

Moved by: Mark Wilson Seconded by: lorraine Manning

That Board Agenda Setting Meetings be rescheduled to the Monday one week prior to the board meeting, with board agendas distributed on the Wednesday prior to the board meeting. Except in emergency situations, all submissions and presentation requests for board agendas must be received by the Secretary Treasurer by 8:00 am on the Monday one week prior to the board meeting.

024.2012 CARRIED

9. QUESTIONS FROM THE PUBLIC PERTAINING TO THE AGENDA

10. NOTICE OF MEETING

a) Regular Open Board Meeting No. 3: Monday, February 20, 2012- 7:00pm- Trail Middle School

page9163 of 16412 k; School District No. 20 (Kootenay-Columbia) REGULAROPEN BOARDMEmNG NO. 2 Monday, January 16, 2012 ;...;: ... MINUTES Approved FebruQry20, 2012

b) Special Open Board Meeting No. 4: Monday, February 27, 2012 - 6:00 pm- Trail Middle School

11. ADJOURNMENT

Moved by: Toni Driutti Seconded by: Gord Smith

That the Regular Open Board Meeting No. 2 be adjourned.

025.2012 CARRIED

The meeting adjourned at 10:04 pm

~~osLS{ Darrel Ganzert \::5 Natalie Verigin Board Chairperson Secretary-Treasurer

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