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PORT AUTHORITY TRANSIT CORPORATION Minutes of the March 20, 2013 Board Meeting One Port Center, Camden, New Jersey Wednesday, March 20,2013,9 A.M

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PORT AUTHORITY TRANSIT CORPORATION Minutes of the March 20, 2013 Board Meeting One Port Center, Camden, New Jersey Wednesday, March 20,2013,9 A.M PORT AUTHORITY TRANSIT CORPORATION Minutes of the March 20, 2013 Board Meeting One Port Center, Camden, New Jersey Wednesday, March 20,2013,9 a.m. Present PENNSYLVANIA NEW JERSEY David F. Simon, Chairman Jeffrey L. Nash, Esquire, Vice Chair Kathryn Boockvar (DePasquale) AI Frattali William Sasso, Esquire E. Frank DiAntonio John Lisko (McCord) (via telephone) Richard Sweeney Walter D' Alessio Charles Fentress Joanna Cruz, Esquire Denise Mason (via telephone) Joann Bell Rick Taylor Officers and Chiefs Counsel John Matheussen, CEO Christopher Gibsop., Archer & Greiner, NJ Michael Conallen, Deputy CEO Counsel Danielle McNichol, General Counsel Tom Ellis, Duane Morris, PA Counsel and Corporate Secretary Kristen Mayock, Deputy General Counsel Others John Hanson, CFO Kevin Schmidt, Deputy General Counsel, Toni Brown, CAO PA Governor's Office Mike Venuto, Chief Engineer Kerstin Sundstrom, Assistant Counsel, NJ John Rink, PATCO, General Manager Gov. Authorities Unit Anthony DeSantis (CAC) DRPA Staff Casey Oakes (Sen. Lautenberg's Office) Dan Auletto, Bridge Director, WWB & CBB Val Bradford, Bridge Director, BFB/BRB Fran DiCicco, Administrative Coordinator Ann DuVall, Executive Assistant to CEO Timothy Ireland, Director, Corp. Comm. Kevin LaMarca, Director, IS Sheila Milner, Administrative Coordinator Elizabeth McGee, Administrative Assistant Thomas Raftery, Inspector General Cheryl Spicer, Asst. General Manager, PATCO Susan Squillace, Manager, Purchasing Jack Stief, Acting Police Chief, Public Safety Dawn Whiton, Administrative Coordinator The Corporate Secretary announced that pursuant to the By-Laws of this Authority, public notice of this meeting of the P ATCO Board of Directors has been given by posting proper notice in the lobby at One Port Center, and issuing proper notice to the public and news media. Chairman Simon called the meeting to order and asked that the Corporate Secretary call the roll. The Corporate Secretary then called the roll and announced that there was a quorum. Chairman Simon presided. Report of the General Manager John Rink, General Manager ofPATCO, stated that the report is submitted as it stands. Mr. Rink stated that there are two items he wanted to highlight. He stated that during PATCO's 22"d Annual Valentine Food Drive, PATCO customers and employees donated 350 pounds of food to the Food Bank of South Jersey. Mr. Rink also stated that PATCO's Satellite FREEDOM Card Service Center has a satellite center at Broadway and now opened a new center at Woodcrest Station, primarily to offer an additional site once a month to customers to wish to enroll in the Reduced Fare Program. He stated that during January, 104 customers came to the new satellite office and 125 customers in February. Mr. Rink stated that he wanted to update the Board on an incident which occurred this past Saturday evening. He started out by apologizing to the customers who were stranded on the train on the Ben Franklin Bridge. As a brief background, a P ATCO train was disabled on the Ben Franklin Bridge with a broken air pipe. He stated that PATCO employees attempted to repair the problem but did not succeed. Mr. Rink stated that as a consequence, another train was sent up and coupled to the disabled train. All passengers were taken from the train to the other train and taken on their way. He stated that this process took more than an hour, which he said was an hour too' long. He stated that he felt that P ATCO could have been more communicative with the passengers on the train as to what had happened and how it was going to be remedied. Mr. Rink stated that they now know what went wrong and the need to communicate with the passengers. With this knowledge, in the future, any type of incident will be communicated to the passengers and public promptly. He stated that PATCO Operations will now communicate with DRPA Public Safety anytime a train malfunctions on the Ben Franklin Bridge or in the subway tunnels. These new default procedures will allow police to respond and assist, prevent passengers from exiting cars, free the train operator to attend to mechanical issues and have police assist the passengers. These procedures will help to reinforce and retrain train operators on protocols. Commissioner Sasso inquired as to cause of the problem. Mr. Rink responded that there was a problem with the pipes that connect air brakes. There was a report that there was a bang and a hissing sound, apparently from the pipes bleeding air and subsequently the air pipe snapped. Mr. Rink stated that P ATCO annually has re-training with their train operators and supervisors. He said that the annual retraining process begins next week and they will go through in the training what transpired this past weekend to include lessons learned from this incident and what the operators should say and do with the passengers. Commissioner Sasso asked about the FREEDOM Card and about the Smart Card progress, with Commissioner Sasso's understanding that SEPTA is currently working with Xerox. Mr. Rink stated that our smart card process is one of the projects up for a vote later in the meeting. He said that this contract is with Cubic Transportation Systems to modify PATCO's equipment for the next generation of Smart Card. Kathy Imperatore, who is PATCO's Director of Fare Collection, is in contact with SEPTA and their proposals that they have put out. This concluded the Report of the General Manager. Chairman Simon thanked Mr. Rink for promptly addressing and reporting on the disabled train incident. On motion duly made and seconded, the Report of the General Manager was approved. Approval of February 20,2013 PATCO Board Meeting Minutes The Minutes of the February 20, 2013 Board Meeting of the Port Authority Transit Corporation were previously provided to the Governor of New Jersey and the P ATCO Directors and there were no comments. On motion duly made and seconded, the Minutes of the February 20, 2013 Board Meeting were approved. Receipt and Filing of Balance Sheet & Equity Statement Dated January 31,2013 The Balance Sheet and Equity Statement dated January 31, 2013 were previously provided to all Commissioners and there were no comments. Receipt and Filing of the Monthly List of Payments Covering the Month of February 2013 The Monthly List of Payments covering the month of February 2013 were received and filed. Receipt and Filing of the Monthly List of Purchase Orders and Contracts Covering the Month of February 2031 The Monthly List of Purchase Orders and Contracts covering the month of February 2013 were received and filed. On motion duly made and seconded, the Balance Sheet and Equity Statement, Monthly List of Payments Coveringthe Month of February 2013 and the Monthly List of Purchase Orders and Contracts for the month of February 2013 were received and filed. Approval of P ATCO Operations & Maintenance Committee Report of March 6, 2013 The Report of the P A TCO Operations & Maintenance Committee Meeting of March 6, 2013 was previously provided to all Commissioners and there were no comments. On motion duly made and seconded, the Report of the P ATCO Operations & Maintenance Committee of March 6, 2013 was approved. Adopt Resolutions Approved by Operations & Maintenance Committee of March 6, 2013 PATCO Automated Fare Collection System-EV1 Upgrade John Rink stated that staff is seeking Board authorization to negotiate a contract with Cubic Transportation Systems, Inc. who handles our fare collection system. He stated that with the cards running out, PATCO needs to purchase the next generation of our FREEDOM Cards. To do this, we need to upgrade all of the devices which we have at our fare gates and ticket machines so that all tickets can be read. Mr. Rink stated that this contract will be in an amount not to exceed $168,240. Chairman Simon asked whether this improvement will relate to the security ofthe card and Mr. Rink stated that the new technology will prevent hackers from hacking into the cards as the encryption process is more detailed. On motion duly made and seconded, the following Resolution was unanimously adopted and made the action of the Authority: P ATC0-13-005 PATCO Automated Fare Collection System-EVl Upgrade Approval ofPATCO Finance Committee Report of March 6, 2013 The Report of the P ATCO Finance Committee Meeting of March 6, 2013 was previously provided to all Commissioners and there were no comments. On motion duly made and seconded, the Report of the P A TCO Finance Committee of March 6, 2013 was approved. Adopt Resolutions Approved by Finance Committee of March 6, 2013 Purchase of Transit Scheduling Software Mr. Rink stated that staff is seeking Board authorization to negotiate an agreement with SHI, Inc. for the purchase of Trapeze Scheduling Software which is the purchase of transit scheduling software. He stated that currently P ATCO uses Excel spreadsheets to generate all scheduling tasks. Mr. Rink stated that this new software will allow plan future modifications of service and future development of smartphone apps for our customers. He stated that NJTransit and SEPTA both use Trapeze. On motion duly made and seconded, the following Resolution was unanimously adopted and made the action of the Authority: P ATC0-13-006 Purchase of Transit Scheduling Software Sole/Single Source Vendors for Replacement Parts for PATCO- CY 2013 Mr. Rink stated that there is a correction in the name of one of the vendors listed on Exhibit A. United Knitting Machine Co., Inc. has changed their name to UKM Transit Products. On motion duly made and seconded, the following Resolution, as amended, was unanimously adopted and made the action of the Authority: P ATC0-13-007 Sole/Single Source Vendors for Replacement Parts for PATCO -CY 2013 Approval of Purchase Settlement Agreements On motion duly made and seconded, the following Resolution was unanimously adopted and made the action of the Authority: P ATC0-13-008 Approval of Purchase Settlement Agreements Unfinished Business There was no P ATCO unfinished business.
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