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11-16 RCM Agenda Ful TOWN OF COMOX 1809 Beaufort Avenue Ph: (250) 339-2202 Comox BC V9M 1R9 Fx: (250) 339-7110 REGULAR COUNCIL MEETING AGENDA FOR WEDNESDAY NOVEMBER 16, 2016 We respectfully acknowledge that we live, work and play on the traditional lands of the K'ómoks First Nation ... Gila'kasla … Hay ch q’ a’ Meeting Location: Council Chambers, 1801B Beaufort Avenue, Comox Call to Order: 5:30 p.m. Adoption of the Agenda 1. DELEGATIONS: (5) a. Ben Vanderhorst and Murray Presley (Comox Valley Farmers Institute) Initial plans for agriplex convention centre 2. MINUTES OF MEETINGS: (43) a. Regular Council Meeting Minutes That the Minutes of the Regular Meeting of Council, held in Council Chambers on Wednesday November 2, 2016, be Approved. (47) b. Committee of the Whole Meeting Minutes That the Minutes of the Committee of the Whole Meeting, held in Council Chambers on Wednesday November 9, 2016, be Received. COMMITTEE RECOMMENDATIONS: (1) Comox Fire Protection Improvement District - Renewal of Agreement That the agreement with the Comox Fire Protection Improvement District for fire protection and other public safety services, as included in the November 9, 2016 Committee of the Whole meeting agenda, be renewed for a five-year term from January 1, 2017 to December 31, 2021. (2) Transfer in Ownership of Dragon Boat 1. That ownership of the Town's 616 dragon boat be transferred to the Comox Valley Dragon Boat Society, and that space for moorage be provided at no cost for a period of 1 year ending November 9, 2017. 2. That the provision of longer term moorage at no cost for the Comox Valley Dragon Boat Society be considered as part of an overall Marina strategy regarding community interests. Page 1 of 2 TOWN OF COMOX REGULAR COUNCIL MEETING AGENDA OF WEDNESDAY NOVEMBER 16, 2016 3. COMMITTEE REPORTS: NIL 4. UNFINISHED BUSINESS: (49) a. Management Report - November 16, 2016 5. SPECIAL REPORTS: (51) a. Comox Valley Regional District Meeting Minutes That the following Comox Valley Regional District meeting minutes be received for information: - Comox Valley Regional District Board (Comox Strathcona Waste Management) Board held on Tuesday October 25, 2016; - Comox Regional Hospital District Board held on Tuesday October 25, 2016. 6. BYLAWS: (61) a. 2017 Water Rate Bylaw That the Comox Water Rates and Regulations Bylaw Amendment No. 23, 2016 be given First, Second and Third Readings. 7. NEW BUSINESS: NIL 8. CORRESPONDENCE: (67) a. Liz Cookson (AVICC) Resolutions Notice (77) b. Macdonald (Heritage BC) Proposed demolition of shakesides 9. LATE ITEMS: NIL 10. DELEGATIONS: NIL 11. REPORTS FROM MEMBERS OF COUNCIL: 12. MEDIA QUESTION PERIOD: 13. PUBLIC QUESTION PERIOD: 14. EXCLUDE THE PUBLIC: ADJOURNMENT Deputy Corporate Administrator Page 2 of 2 REQUEST TO APPEAR AS A DELEGATION RECEIVED $!"#% $ !!& & 1RYHPEHU TOWN OF COMOX REQUESTS TO APPEAR BEFORE COUNCIL OR THE COMMITTEE OF THE WHOLE MUST BE SUBMITTED NO LATER THAN THURSDAY NOON, THE WEEK PRIOR TO THE MEETING Ben Vanderhorst and Murray Presley Name(s) of person(s) speaking: Comox Valley Farmers Institute Organization you are representing: representing agriculture 100 Primary purpose of Organization: Number of members: box 3493 station main Mailing address: courtenay City: Postal Code: Brian Geiger ggeiger@telus .net Contact name: Email: 250 897 8280 Phone: Fax: to present initial plans for agriplex convension centre Subject matter: we would request longer as our power point is about 15-20 mins support and funding Specific request of Council, if any (i.e., letter of support, funding): Nov 16 Requested meeting and date: yes power point slides Audio-visual equipment required: Nov 3/16 Date of application: Signature of applicant: or Print Name: Brian Geiger Please Note: 1. Regular Council Meetings start at 5:30 p.m., while Committee of the Whole Meetings start at 4:15 p.m. Delegations are dealt with at the beginning of each meeting. 2. Maximum presentation time is 10 minutes including questions, unless previously approved by the Chair. 3. Presenters are to address Council or the Committee of the Whole, and not the audience 4. All presentation materials/handouts must be submitted no later than Thursday noon, the week prior to the meeting. If the Friday prior to the meeting is a statutory holiday, then presentation materials must be submitted by Wednesday noon. 5. Please ensure that your cell phone is turned OFF during the meeting. /2*16-692 5()(5 $*(1'$ o - RCM Agenda 5&0 copies - Council ),/( $&7,21 1RY 05 - RK / DJ RCM Agenda November 16, 2016 Page 5 BUSINESS CASE FOR THE COMOX VALLEY FARMERS INSTITUTE AGRIPLEX CONSTRUCTION PROJECT October 2016 RCM Agenda November 16, 2016 Page 6 CONTENTS 1. EXECUTIVE SUMMARY...................................................................................................................................2 1.1 PROJECT OPPORTUNITY...........................................................................................................................2 1.2 PROJECT BENEFITS ...................................................................................................................................2 1.3 PROJECT DETAILS .....................................................................................................................................2 2. INTRODUCTION .............................................................................................................................................4 2.1 PROJECT PURPOSE ...................................................................................................................................4 2.2 PROJECT LIMITATIONS .............................................................................................................................4 3. PROJECT OPPORTUNITY ................................................................................................................................5 3.1 TRENDS SUPPORTING THE NEED FOR AN EXHIBITION CENTRE IN THE COMOX VALLEY...........................5 3.2 POTENTIAL COMMUNITY AND SOCIAL IMPACTS OF THE AGRIPLEX.........................................................8 3.2.1 ECONOMIC DEVELOPMENT .....................................................................................................................8 3.2.2 BUSINESS DEVELOPMENT........................................................................................................................9 3.2.3 COMMUNITY ENHANCEMENT ...............................................................................................................10 4. THE PROPOSED AGRIPLEX ........................................................................................................................... 11 4.1 DESIGN...................................................................................................................................................11 4.2 LOCATION ..............................................................................................................................................13 4.3 FACILITIES...............................................................................................................................................14 4.4 SCOPE OF SERVICES................................................................................................................................15 4.5 OWNERSHIP MODEL ..............................................................................................................................16 4.6 COMMUNICATION STRATEGY AND COMMITTEE STRUCTURE SECTION ................................................17 5. MARKET OVERVIEW .................................................................................................................................... 18 5.1 USERS AND CLIENTS ...............................................................................................................................21 5.2 COMPARABLE FACILITIES .......................................................................................................................22 5.3 COMPARATIVE POSITIONING.................................................................................................................24 6. RISKS AND BUILDING CONSIDERATIONS...................................................................................................... 27 7. FINANCIAL ANALYSIS................................................................................................................................... 28 7.1 INDUSTRY BENCHMARKS .......................................................................................................................28 7.2 CONSTRUCTION COSTS AND FUNDING SOURCES ..................................................................................29 7.3 REVENUES AND EXPENSES BENCHMARKS .............................................................................................30 8. CONCLUSIONS AND RECOMMENDATIONS .................................................................................................. 31 9. APPENDICES ................................................................................................................................................ 33 APPENDIX 1: SUMMARY OF INTERVIEWS............................................................................................................33 AGRIPLEX | Business Case RCM Agenda November 16, 2016 Page 7 Business Case for the Agriplex Construction Project Prepared by MNP LLP on behalf of the Comox Valley Farmers Institute Funding for this project has been provided
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